Agenda packet — Public Works & Transportation Committee, May 12, 2026 (part 1 of 3)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor and at the Oxnard main library, 251 South A Street during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.gov.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AGENDA

OXNARD CITY COUNCIL

PUBLIC WORKS AND TRANSPORTATION COMMITTEE
Council Chambers, 305 West Third Street
May 12, 2026
Regular Meeting - 6:45 PM to 8:15 PM

Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 873 1138 6289

3. Passcode: 794320

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IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.

To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.

*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING

a. Submit a request to speak remotely by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING

1 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE May 12, 2026 - Page 2

a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the presiding officer announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet- based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA, FLAG SALUTE

Consideration of Teleconference Participation pursuant to Assembly Bill 2449.

During this meeting, Vice Chair Teran will be participating remotely from the following location:

Embassy Suites by Hilton Anaheim South, 11767 Harbor Boulevard, Garden Grove, CA 92840

B. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body, and on non-action items. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to the adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager for administrative action or scheduled on a subsequent agenda for discussion.

C. CONSENT AGENDA

D. REPORTS

1. Public Works Department
SUBJECT: Added Facilities Agreement 32600436 with Southern California Edison for the Wastewater Headworks Facility.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Added Facilities Agreement with Southern California Edison to renew electrical maintenance service for the Wastewater Headworks Facility in perpetuity, with a one-time payment of $62,246, and a recurring monthly maintenance service charge of $747.41.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/u_C0PrpO340
Contact: Michael Wolfe, (805) 385-8055

2. Public Works Department
2 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE May 12, 2026 - Page 3

SUBJECT: Agreement 32600474 with CCS Facility Services - Los Angeles, Inc. for Custodial Services for the Public Works Utilities Divisions.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with CCS Facility Services - Los Angeles, Inc. in an amount not to exceed $738,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period extensions ending June 30, 2031, for Custodial Services for the Public Works Utilities Divisions.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/NYTnSt_toXA
Contact: Michael Wolfe, (805) 385-8055

3. Public Works Department
SUBJECT: Agreement 32600473 with Executive Facilities Services, Inc. for Custodial Services at the Oxnard Main Library.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Executive Facilities Services, Inc. in an amount not to exceed $675,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period extensions ending June 30, 2031, for Custodial Services at the Oxnard Main Library.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Jrt8hntI_Eg
Contact: Michael Wolfe, (805) 385-8055

4. Public Works Department
SUBJECT: Agreement 32600503 with Ojos Trucking dba AGT Trucking School for Commercial Driver’s License Training.

RECOMMENDATION: That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Ojos Trucking dba AGT Trucking School in an amount not to exceed of $385,000 for an initial term of three years from June 2, 2026, to June 1, 2029, with the option for two consecutive one-year period extensions ending June 1, 2031 for Commercial Driver’s License Training.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/D7gWTZiBGPE
Contact: Michael Wolfe, (805) 385-8055

5. Public Works Department
SUBJECT: Agreement 32600497 with Haaker Equipment Company for Short-Term Rental of Refuse Collection Vehicles for the Environmental Resources Division.

RECOMMENDATION: That the Public Works and Transportation Committee recommended that the City Council approve and authorize the Mayor to execute a Rental Agreement with Haaker Equipment Company for an annual contract amount of $2,800,000, for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for two consecutive one-year period extensions ending June 30, 2029, with a total contract amount not to exceed $8,400,000, for the rental of refuse collection vehicles.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/SyocHX2LkpQ
3 OXNARD CITY COUNCIL: PUBLIC WORKS AND TRANSPORTATION COMMITTEE May 12, 2026 - Page 4

Contact: Michael Wolfe, (805) 385-8055
E. ITEMS FOR FUTURE AGENDAS

F. ADJOURNMENT

4 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.1

DATE: May 12, 2026

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Added Facilities Agreement 32600436 with Southern California Edison for the Wastewater Headworks Facility.

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Added Facilities Agreement with Southern California Edison to renew electrical maintenance service for the Wastewater Headworks Facility in perpetuity, with a one-time payment of $62,246, and a recurring monthly maintenance service charge of $747.41.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/u_C0PrpO340

BACKGROUND

The City of Oxnard Wastewater Division operates the Headworks Facility located at 5741 Perkins Rd, which receives electrical service from Southern California Edison (SCE). In 2006, the City entered into a 20-year Added Facilities Agreement (3743-06-PW) with SCE to install electrical infrastructure necessary to support operations at the Headworks Facility. Under this agreement, SCE installed a 1,500 kVA transformer, primary switches, and associated underground electrical cable infrastructure required to provide adequate electrical capacity to the site, at a total installed cost of $191,644.18, and a monthly maintenance charge of $596.96.

Under the original agreement, the City selected a 20-year replacement coverage option, which established a monthly charge based on the value of the installed electrical infrastructure. The agreement expired in March 2026. Per SCE, the City must enter into a new Added Facilities Agreement with SCE to allow the installed electrical infrastructure to remain and to continue receiving electrical maintenance service for the existing infrastructure.

The City has the following replacement coverage options.

Option A: Replacement Coverage in Perpetuity establishes a monthly charge of $747.41 based on the original installed cost of $191,644.18; moreover, the recurring monthly maintenance service charge is subject to periodic adjustment through the California Public Utilities Commission general rate update process. Under this option, SCE remains responsible for the operation, maintenance, and replacement of all electrical infrastructure at no additional cost to the City.

Option B: Replacement Coverage with a 20-Year Term - SCE no longer offers this option. 5 Option C: Without Replacement Coverage provides a lower monthly rate, $594.10, but requires the City to pay for all equipment replacements, and the monthly charge is subject to adjustment.

Option D: Terminate the agreement, in which case SCE will remove the electrical infrastructure currently serving the Headworks Facility which would result in an inoperable facility.

DISCUSSION

Added Facilities Agreements (AFA) are utilized by SCE to accommodate customers with unique power demands, electrical loads, locations, voltage, or reliability needs. The renewed Added Facilities Agreement (AF00237-002 / 32600436) formalizes the continued use of specialized electrical infrastructure installed at the Headworks Facility in 2006.

Staff recommends Option A, as described above, which is $150.45 more than the current rate. This will ensure continued reliable coverage with no disruption to the wastewater treatment process and no future increases in cost. This option was chosen due to the modest increase in cost, the elimination of future cost increases, and the lifetime replacement benefit. The typical life span of the electrical infrastructure is 30 to 40 years under normal circumstances.

Under the agreement, the Wastewater Division will pay the one-time payment of $62,246 and a monthly Added Facilities charge of $747.41 to SCE for the operation and maintenance of the electrical infrastructure in perpetuity. The agreement also grants SCE the necessary access to maintain the infrastructure and confirms that the equipment remains the property of SCE.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The agreement requires a one-time payment of $62,246 to Southern California Edison for the renewal of the Headworks Facility AFA. The agreement also includes a monthly added facilities charge of $747.41, which shall be included in Oxnard’s monthly Southern California Edison utility bill.

Funding for the one-time payment and ongoing electrical service charges will be paid through the Wastewater Division’s Operating budget (6113614-54010). There are sufficient funds for this cost in the FY 2026-27 Adopted Budget. Funding for subsequent fiscal years will be requested through the annual budget process.

Prepared by: Jan Hauser, Wastewater Division Manager

ATTACHMENTS

1. Southern California Edison Agreement AF00237-002 / 32600436

2. Presentation

6 7
8 9
10 11
Public Works & Transportation Committee
May 12, 2026
Jan Hauser,
Wastewater Division Manager
Added Facilities Agreement 32600436 with
Southern California Edison for the Wastewater
Headworks Facility.
12 RECOMMENDATION 2
That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Mayor to execute an Added Facilities Agreement with
Southern California Edison to renew electrical maintenance service for the Wastewater Headworks Facility in perpetuity, with a one-time payment of $62,246, and a recurring monthly maintenance service charge of $747.41.
13 • In 2006, the Wastewater Division entered into a 20-year Added Facilities Agreement ($191,644.18) with SCE for the Wastewater Headworks Facility
• SCE installed critical infrastructure including:
• A 1,500 kVA transformer
• Primary switches
• Underground electrical systems
• Agreement 3743-06-PW expired March 2026
• Per SCE, the City must enter into a new Added Facilities agreement to continue receiving electrical maintenance service for the existing infrastructure
BACKGROUND 3
14 BACKGROUND 4
The City has the following replacement coverage options • Option A: Replacement Coverage in Perpetuity
• Monthly maintenance charge of $747.41
• Monthly maintenance charge subject to change per the California Public Utilities Commission (CPUC) rate process
• SCE is responsible for the maintenance of their equipment as well as replacing failed equipment at no additional cost to the City • Option B: Replacement Coverage - 20 year term
• SCE no longer offers this option
15 The City has the following replacement coverage options • Option C: Without Replacement Coverage
• Lower maintenance rate $594.10
• Requires the City to pay for all equipment replacements • Monthly maintenance charge subject to change per the California Public Utilities Commission (CPUC) rate process
• Option D: Terminate the agreement
• SCE removes their electrical infrastructure currently serving the Wastewater Headworks Facility
• Results in an inoperable Facility
BACKGROUND 5
16 BACKGROUND 6
Wastewater Headworks Facility - 5741 Perkins Rd
17 • Added Facilities Agreements (AFA) are used by SCE to support customers with specialized power, capacity, and reliability needs
• Staff recommends Option A
• Monthly increase of $105.45 than the current rate
• Ensures continued reliable coverage
• Lifetime equipment replacement benefit
• The new agreement continues the use of electrical
infrastructure at the Headworks Facility
• Includes a one-time payment of $62,246
• Monthly maintenance/ replacement charge $747.41
DISCUSSION 7
18 Recent SCE work at the Wastewater Facility
DISCUSSION 8
19 FINANCIAL IMPACT 9
• The agreement requires a one-time payment of $62,246 to Southern California Edison for the renewal of the
Wastewater Headworks added facilities agreement
• The agreement also confirms a monthly added facilities charge of $747.41, which shall be included in Oxnard’s
monthly Southern California Edison utility bill
• Funding for the one-time payment and ongoing electrical service charges will be paid through the Wastewater
Division (6113614-54010)
20 End of Presentation
21 PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.2

DATE: May 12, 2026

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32600474 with CCS Facility Services - Los Angeles, Inc. for Custodial Services for the Public Works Utilities Divisions.

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with CCS Facility Services - Los Angeles, Inc. in an amount not to exceed $738,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period extensions ending June 30, 2031, for Custodial Services for the Public Works Utilities Divisions.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/NYTnSt_toXA

BACKGROUND

The Public Works Department has historically contracted custodial services for multiple enterprise-funded utility facilities (water, wastewater, and environmental resources) since the early 2000s, which are not serviced by the City’s custodial staff. The facilities requiring service total approximately 90,000 square feet and have historically been maintained through contracted custodial services following the competitive solicitation process.

Due to approved staffing levels and operational priorities, custodial services for these facilities will continue to be performed by a third-party service provider. Contracted custodial services provide a full complement of cleaning and sanitation activities necessary to support daily operations for the public works utility divisions.

The custodial services for the Oxnard Main Library (Library) were originally included in a joint solicitation with the Public Works Utility Divisions solicitation. Upon review of the initial bids, the Purchasing Department identified that the proposals failed to provide adequate staffing coverage for the required service hours specific to the Library. To ensure procurement integrity and prevent project delays, all bids were rejected. The library services were removed from the combined solicitation and new independent solicitations were issued with more clearly defined operational hours for the Library to ensure accurate bidding. A separate staff report for the library services is also on this same Public Works and Transportation Committee agenda.

DISCUSSION

On February 9, 2026, the Purchasing Department released a Request for Bid (RFB) 26-89 for custodial services 22 for Public Works utilities facilities. The RFB was directly sent to 10 potential service providers and published on www.publicpurchase.com as well as the City’s Purchasing website. The solicitation closed on February 23, 2026, and received nine bids. The nine responsive bidders provided five-year upfront pricing for monthly cleaning services at the seven city locations as listed below. The bidders also proposed rates for urgent as- needed cleaning as well as optional carpet deep cleaning and floor waxing/ tile cleaning services, which would be utilized at the Division's discretion.

BIDDER FIVE-YEAR MONTHLY PRICING
Apex Team Solutions, Inc DBA Jonco Enterprises, Inc $103,994.00 Base Hill, Inc $100,007.41
Bound Enterprises DBA Scrubcan $147,590.00
CJB Building Maintenance $257,561.80
CCS Facility Services $53,062.00
Executive Facilities Services, Inc $80,454.75
McCall Cleaners, LLC $69,525.05
Premier Property Preservation, LLC $113,657.93
Rich & Famous DBA Big Green Cleaning Company $58,439.00

After a bid evaluation from the Purchasing Department, a determination was made that CCS Facility Services - Los Angeles, Inc. (CCS) was the lowest responsive bidder. Additionally, CCS meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Based upon the research performed to date, staff believes that the service provider is capable of successfully performing these services for the City. Additionally, the service provider has provided continued satisfactory service to the following municipalities: Rancho Cucamonga, Fullerton, Rialto, and San Bernardino County, as well as previously serving the City of Oxnard.

Through this Agreement, the service provider will perform all of the custodial services that are identified in the scope of work as published in RFB 26-89. These services include, but are not limited to, daily trash disposal, restroom and breakroom sanitation, use of anti-bacterial cleaning agents, restocking of paper products, vacuuming, dusting, optional floor care including strip and wax and carpet deep clean, drain clearing, and polishing of surfaces. Under the scope of work, the service provider is responsible for furnishing all necessary labor, equipment, and cleaning supplies.

The service provider has been providing custodial services for over 40 years, currently employs approximately 6,000 employees nationwide, and has the operational capacity to support the City’s custodial needs.

Additionally, CCS will ensure compliance with the Displaced Janitor Opportunity Act (DJOA) by offering employment to existing custodial staff in accordance with DJOA requirements. Overall, staff is confident that the CCS can render appropriate services to the City's utility divisions at competitive rates.

The following table includes Public Works’ historical spending with the previous custodial service provider:

23 Fiscal Year Spending Time Period
2023 $42,901.95 3 Months
2024 $208,637.33 12 Months
2025 $215,121.60 12 Months
2026 $146,422.72 8 Months (YTD)

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost for this Agreement with CCS Facility Services - Los Angeles, Inc. for Custodial Services shall not exceed $738,000 through June 30, 2031, if all years are extended. Funding for this Agreement has been requested for the Fiscal Year 2026-27 Proposed Budget from the Water Operating Fund (601), the Wastewater Operating Fund (611), and the Environmental Resources Fund (631). Funding for subsequent fiscal years will be requested through the annual budget process.

The five-year estimated spending plan includes the monthly service charges for routine custodial services across the seven utility locations, along with funding for optional floor deep cleaning services distributed over the full five-year term. Additionally, staff have allocated funding within the first year of the contract for optional, urgent, as-needed cleaning services to be utilized at the discretion of each respective division. Unused funds from the first year shall roll over to subsequent contract years and remain available for use at each division’s discretion.

Estimated Spending Plan: Custodial Services
FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 TOTAL
Water 6013600-53200 $42,824 $41,012 $42,241 $43,512 $44,818 $214,407 Recycled Water 6013605-53200 $25,898 $26,159 $26,944 $27,754 $28,586 $135,341 Wastewater 6113610-53200 $51,282 $50,239 $51,744 $53,295 $54,894 $261,454 Env. Resources 6313630-53200 $25,506 $24,212 $24,938 $25,686 $26,456 $126,798 TOTAL $145,510 $141,622 $145,867 $150,247 $154,754 $738,000

Prepared by: Chris Peyton, Water Division Manager, Jan Hauser, Wastewater Division Manager, Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. Agreement 32600474

2. Bid Tabulation

3. Prior Schedule of Compensation

4. Presentation
24 25

GENERAL SERVICE AGREEMENT

BETWEEN
THE CITY OF OXNARD AND CCS FACILITY SERVICES – Los Angeles, Inc.

By This General Services Agreement (“Agreement”), the CITY of Oxnard (“City”) agrees to engage the services of CCS Facility Services – Los Angeles, Inc. (“Service Provider”), and Service Provider agrees to perform the services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Service Provider may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED]

2. SUMMARY DESCRIPTION OF SERVICES.

This Agreement is for professional custodial services for the City of Oxnard Utilities Facilities to maintain clean, safe, and well-kept environments across all designated locations.

The Services to be performed pursuant to this agreement are described in the Scope of Services, attached hereto as Exhibit A. Service Provider may not be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this agreement.

3. PARTIES.

City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard, California 93030 CCS Facility Services – Los Angeles, Inc., a corporation of the State of California, located at 840 Apollo Street, Suite 307, El Segundo, California 90245

Agreement No. 32600474

Page 1 of 64 ends

26 4. TERM OF AGREEMENT: From: July 1, 2026 To: June 30, 2027

A. Time is of the essence in this Agreement.

B. The City shall have the option for (4) four consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the General Services Agreement.

Option 1: July 1, 2027 to June 30, 2028
Option 2: July 1, 2028 to June 30, 2029
Option 3: July 1, 2029 to June 30, 2030
Option 4: July 1, 2030 to June 30, 2031

C. This Agreement shall not exceed a total of five (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordance with Section 12 of this Agreement. The option term shall be commenced by an amendment to this agreement.

D. All services required of Service Provider under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGREEMENT AMOUNT NOT TO EXCEED:
$738,000.00.1

6. AGREEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the “Not to Exceed” Amount of the Contract or the agreed upon amount stated in the Task Order.

Agreement No. 32600474

Page 2 of 64 ends

27 7. DESIGNATED REPRESENTATIVES. The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, Service Provider’s services shall be performed or immediately supervised by the Service Provider’s Representative:

City Designated Representative
Name: Bianca Acosta
Title: Sr. Admin. Services Analyst
Phone: 805-200-5930
Email: [email protected]
Address: 305 West Third Street, East
Wing, Third Floor
Oxnard, California 93030
Service Provider Designated
Representative
Name: Maryll Betzold
Title: Director Government Services
Phone: 720-955-5421
Email: [email protected]
Address: 840 Apollo Street # 307
El Segundo, California 90245

8. CONTRACTUAL PREREQUISITES. This Agreement must first be executed by the Service Provider, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the City, and if executed by the Mayor shall also be executed by the City Clerk.

A. Service Provider is advised that any recommendation for Agreement award is not binding on the City until the Agreement is fully executed and approved by the City.

B. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.

C. Service Provider shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 26 of this Agreement.

Agreement No. 32600474

Page 3 of 64 ends

28 9. SERVICE PROVIDER’S SERVICES.

A. Service Provider shall perform only the type or category of services as set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 13 of this Agreement.

B. The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A and are subject to the direction of the City Manager or Department Director. Service Provider hereby designates its Project Manager, as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

10. COMPENSATION. City shall pay Service Provider for the services performed pursuant to the terms of this Agreement and based on the hourly rates and fees set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” Under no circumstances shall the Service Provider perform work in excess of the amount stated in the not to exceed amount listed in Section 5 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.

A. Adjustments are subject to approval by the City. Any allowable request for adjustment must be delivered to the City at least 30 days before the adjusted prices become effective. No price adjustment allowable under this Contract will be granted retroactively. The City must also be given the benefit of any decline in prices.

B. Rates may be adjusted solely to reflect revisions to prevailing labor rates issued by the Secretary of Labor or to account for equitable adjustments arising from unforeseen cost increases incurred by the Service Provider, including tariffs or other unexpected circumstances.

Agreement No. 32600474

Page 4 of 64 ends

29 11. PAYMENT & INVOICES. City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Service Provider of the item(s) being disputed and the reason(s) therefore. The City may withhold payment for such disputed items until resolution of the dispute.

A. Payment Request. Service Provider shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected].

B. Non-Appropriation of Funds. Payments to be made to Service Provider by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

C. Service Provider’s acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Service Provider for anything completed, finished or relating to the Services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of Service Provider for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Service Provider and its employees, agents and Subcontracted Service Providers.

D. Service Provider shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Service Provider or materials or products provided to City by Service Provider, Service Provider shall pay the sales tax. City shall not reimburse Service Provider for sales taxes paid by Service Provider

Agreement No. 32600474

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30 12. OPTION TO EXTEND AGREEMENT. When in the City’s best interest, this Agreement may only be extended, if the City, in its discretion, exercises an option term in accordance with Section 4 subparagraphs (B) and (C) of this Agreement.

The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(B), then this Agreement shall not be extended.

13. MODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment. The City may request that the Service Provider perform Extra Services. As used herein, "Extra Services" means any services, which are determined by the City to be necessary for the proper completion of the project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement or any Task Order issued under this Agreement. A written amendment signed by both Parties shall be required to authorize performance of and payment for Extra Services under this Agreement or Task Order.

14. TERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. City shall be liable to Service Provider only for work done by Service Provider up to and including the date of termination of this Agreement unless the termination is for cause, in which event Service Provider need be compensated only to the extent required by law. Service Provider may terminate this Agreement at any time during the term of the Agreement by giving the City sixty (60) calendar days’ written notice.

15. [RESERVED]

16. INDEPENDENT CONTRACTOR. Service Provider is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Service Provider or any of its employees, except as stated in this Agreement. Service Provider has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Service Provider. This Agreement shall not be interpreted to prevent or preclude Service Provider from rendering any services for Service Provider’s own account or to any other person or entity as Service Provider in its sole discretion shall determine; Agreement No. 32600474

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31 provided, however, that performing such services shall not materially interfere with the Services the Service Provider shall perform for the City. The City retains the right to provide general instructions to and observe the Service Provider in the performance of all services done on behalf of the City.

Service Provider and its employees, subcontractors, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Service Provider and its employees are not employees of City. Service Provider and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. Service Provider shall not, at any time or in any manner, represent that it or any of its agents, subcontractors, or employees are in any manner agents, subcontractors, or employees of City.

17. LAWFUL PERFORMANCE. Service Provider shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. Service Provider, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS.

Service Provider shall not perform any services for the City when the Service Provider is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the City’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Service Provider when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Service Provider 's work by City shall not operate as a release of the Service Provider from such standard of care and workmanship.

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32 19. OWNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE. City shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by Service Provider in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.

A. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the Service Provider pursuant to or in connection with this Agreement shall be the exclusive property of the City.

B. Records and Inspections. The Service Provider shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The City shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

C. Deliverables. Service Provider shall deliver to the City the studies, plans, specifications, or other documents as are identified in the Scope of Services or Task Order; and Service Provider shall, upon completion of all work, submit to the City all information developed in the course of the Service Provider 's services. Service Provider shall, in such time and in such form as the City may require, furnish reports concerning the status of services required under this Agreement. Service Provider shall, upon request by City and upon completion or termination of this Agreement, deliver to the City all material furnished to Service Provider by the City.

D. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City’s possession or control under obligations of confidentiality. Service Provider may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for Service Provider to perform its obligations pursuant to this Agreement. If Service Provider is granted such access to confidential information, Service Provider shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

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33 E. Disclosure of Information. Service Provider shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Service Provider by the City or other information to which the Service Provider has had access during the term of this Agreement without the prior written approval of the City’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

F. No Warranty. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by Service Provider in reliance on any Confidential Information disclosed under this Agreement.

20. ASSIGNMENT. This Agreement is for the non-professional services of Service Provider. Any attempt by Service Provider to assign the benefits or burdens of this Agreement without the prior written approval of City shall be prohibited and shall be null and void. Service Provider 's services pursuant to this Agreement shall be provided by the Service Provider’s Designated Representative or directly under his/her supervision, and Service Provider shall not assign another to supervise the Service Provider 's performance of this Agreement without the prior written approval of City, by and through the City’s Designated Representative.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section 22.

22. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual Agreement No. 32600474

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34 delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Service Provider shall be construed to be both a covenant and a condition.

24. WAIVER. City’s review or acceptance of, or payment for, work product prepared by Service Provider under this Agreement will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Service Provider’s performance. A waiver by City of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

25. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

A. As a separate and independent covenant from Service Provider’s obligations under this section, Service Provider shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless City, its legislative and advisory bodies, and the City’s officials, directors, officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from Service Provider’s negligence or willful misconduct in the performance of the services described in this Agreement or failure to comply with any of its obligations contained in this Agreement, Service Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Service Provider’s obligation to indemnify and defend applies unless it is proven such liabilities covered by this Section are the result of negligence or willful misconduct of any of the Indemnitees.

B. The duty to defend is a separate and distinct obligation from Service Provider’s duty to indemnify. Service Provider shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel

approved by the City Attorney, immediately upon tender to Service Provider of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation Agreement No. 32600474

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35 negligence or willful misconduct by any of the Indemnitees shall not relieve Service Provider from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if Service Provider asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the negligence or willful misconduct of any of the Indemnitees, Service Provider may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs.

C. The review, acceptance or approval of Service Provider’s work or work product by any of the Indemnitees shall not affect, relieve or reduce Service Provider’s indemnification or defense obligations. Service Provider waives any right of contribution against City or any of City’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by Service Provider pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to Section 26. The Service Provider’s obligations under this Section of the Agreement shall survive the termination of the Agreement.

D. Service Provider agrees to pay all required taxes on amounts paid to Service Provider under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Service Provider shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Service Provider’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable.

City shall have the right to offset against the amount of any compensation due to Service Provider under this Agreement any amount due to City from Service Provider as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section.

26. INSURANCE. Service Provider shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Service Provider obtain and maintain such insurance coverages. Such insurance must be issued by a company Agreement No. 32600474

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36 satisfactory to the Risk Manager. Service Provider shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by Service Provider is a material element of this Agreement. Service Provider’s failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

27. LIVING WAGE REQUIREMENTS. During the term of this Agreement, Service Provider understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit E” to this Agreement. Service Provider will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the Service Provider.

28. PREVA
ILING WAGE REQUIREMENTS. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers, including subcontracted employees. For further information regarding Prevailing Wage Requirements please refer to Exhibit “F” attached to this Agreement.

A. To deter
mine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html B. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

C. In the event that there is a difference between the amount of wages to be paid under the City of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the Service Provider.

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37 Agreement. Service Provider further covenants that in the performance of services under this Agreement, no officer, employee or agent of Service Provider having such interest shall be employed by it. In the event the City determines that Service Provider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Service Provider shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Service Provider may result in termination of this Agreement by the City.

30. [RESERVED]

31. SUBCONTRACTING. If Service Provider requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the Scope of Work or Task Order attached to this Agreement as Exhibit A. Service Provider is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. Service Provider shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

A. If Service Provider is providing Security or Janitorial Services under this Agreement and is employing independent contractors to provide such services to the City, then Service Provider shall provide the City a copy of its agreement with the independent contractors that are performing the services stated in this agreement.

32. DISPUTES. Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the City’s Designated Representative, who shall reduce this decision to writing and mail a copy to the Service Provider. The decision of the City’s Designated Representative shall be final and conclusive unless Service Provider requests mediation within ten (10) calendar days. Pending final decision of a dispute, the Service Provider shall proceed diligently with the performance of the Agreement and in accordance with the decision of the City’s Designated Representative.

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38 33. DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

34. AUDIT. City shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by Service Provider in preparing its billings to CITY as a condition precedent to any payment to Service Provider; or for other purposes relating to the Agreement. Service Provider will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit Service Provider for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, Service Provider shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by City, whichever occurs later. Service Provider shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. Service Provider shall include a copy of this Section in all contracts with its subcontractors, and Service Provider shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.

35. ADVERTISING AND PUBLICITY. Service Provider shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

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39 36. NONDISCRIMINATORY EMPLOYMENT. Service Provider shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Service Provider understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates.

For every subcontractor who will perform Services, Service Provider shall be responsible for such subcontractor’s compliance with this Section.

37. FORCE MAJEURE. Neither the Service Provider nor the City shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the City.

38. GOVERNING LAW. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

39. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

40. INTEGRATED AGREEMENT. This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

41. NO THIRD-PARTY BENEFICIARY. This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

42. AUTHORITY TO EXECUTE. Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental Agreement No. 32600474

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40 entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

43. EXECUTION – COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

44. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or
inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City’s Designated Representative unless specifically agreed to in writing, and initiated by City’s Designated Representative, as to each additional contractual term or condition.

45. ACKNOWLEDGEMENT. By signing below, Service Provider acknowledges that it has reviewed the City’s General Services Agreement terms and conditions and insurance requirements and that Service Provider hereby agrees to full compliance.

[Signatures on next page]

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41 In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 4 and upon signature of all Parties.

CITY OF OXNARD CCS FACILITY SERVICES -
LOS ANGELES, INC.

☐Luis A. Mc Arthur, Mayor2 Date Ryan Bunn, Vice President Date ☐Libertad Macias,3
Purchasing Manager

Rob Carlson, CFO4 Date

ATTEST:

Lourdes A. López, CITY Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)

2 The City Council must authorize and the Mayor must execute any agreement over $220,000. 3 The Purchasing Agent may execute any authorized agreement up to $220,000. 4 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above- listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

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42 EXHIBIT A

GENERAL SERVICE AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.)

SCOPE OF SERVICES

PROJECT MANAGERS: Wastewater Treatment Plant / Luis Ortega / 805-271-2217 / [email protected]

Water Division / Laura Camacho / 805-385-8138 / [email protected]

AWPF / Mike Love / 805-385-8342 / [email protected]

Del Norte Regional Recycling & Transfer Station / Darrell Smedley / 805-385-8071 / [email protected]

General Specifications

The Service Provider will provide clear, consistent, and professional custodial service requirements for City of Oxnard Utilities Facilities. The Service Provider will maintain a clean, safe, and professional environment across all designated locations through collaborative communication and consistent quality control.

SUPPLIES AND EQUIPMENT
The Service Provider shall furnish and provide all necessary cleaning supplies and equipment as may be required to perform the services under this Contract. All such supplies and materials shall be of the highest quality. All cleaning supplies, including but not limited to cleaning equipment, supplies, dispensers, application bottles and related are to be provided by the Service Provider. All expendable items including but not limited to paper products (i.e., toilet paper, toilet seat liners, paper towels, etc.), trash container supplies (including liners), hand soaps, room deodorant, urinal deodorant, disinfectant, enzymes, air fresheners, hand sanitizers, necessary dispensers, batteries, and other related items are to be provided by the Service Provider. Service Provider shall only provide and utilize cleaning products that are certified “green” and bear the label from a nationally recognized eco-labeling program, such as Green Seal or EPA's Safer Choice.

Service Provider shall provide a list of cleaning products used along with Material Safety Data Sheets.

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43 Service Provider shall inspect storage closets and identify out -of-date or unusable cleaning supplies, polishes, floor waxes, and other hazardous waste. Service Providers shall dispose of these items appropriately and shall NOT dispose of them in the trash, sinks, or toilets.

Service Provider shall provide and utilize only certified HEPA vacuum cleaners designed for commercial use. Vacuums shall not have had any alterations and shall be kept in good working order at all times. All equipment used in the cleaning of restrooms shall be clearly marked and shall only be used for cleaning restrooms. All mop heads shall be replaced every 3 months or sooner as required following extensive use. All toilet paper shall be no less than 2-ply.

All vehicles used in the fulfillment of this contract shall be clearly marked with the Service Provider’s Company name and comply with Insurance requirements. Vehicle assignments shall be included in the monthly staff assignment sheet to be submitted with the monthly invoice, and it is a condition of payment. Vehicle insurance renewal documentation shall be submitted annually.

PERFORMANCE AND INSPECTION
The City and the Service Provider will collaborate to ensure quality standards are maintained. Periodic Inspections will be conducted by the City’s Project Manager or designee. Any deficiencies will be documented and corrected promptly within 24 hours for routine issues or 4 hours for urgent matters. Repeated deficiencies may result in a formal review and potential termination of the agreement.

The City's Project Manager and/or their designated representative shall conduct inspections of the building work areas covered under this Agreement. Service Providers Contract Manager shall conduct a minimum of one (1) random inspection monthly. That inspection shall include all buildings in a given location.

The Service Provider shall have four (4) hours from the time of notification to correct any specific instances of unsatisfactory performance. Notification shall be deemed given as soon as the City representative leaves a message via phone or email notifying the Service Provider of the deficiency. Service Provider shall not receive additional compensation for time and effort to remedy instances of unsatisfactory performance.

The City reserves the right to conduct routine and unscheduled check-ins and inspections to verify that services are being performed in accordance with the Scope of Work. The Service Provider is solely responsible for determining appropriate staffing levels; however, if the City determines that services are not being performed to the standards specified in this Scope of Work, the City may require the Service Provider to modify staffing levels, supervision, or work methods as necessary to achieve compliance. Any required adjustments shall be implemented at no additional cost to the City unless otherwise agreed to in writing by both parties.

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44 CHANGES IN WORK TO BE PERFORMED OR PLACES OF PERFORMANCE

The City may amend the work to be performed, place of performance, or both, by giving thirty (30) days written notice to the Service Provider of the effective date of such change.

The City shall provide written authorization of such changes. In the event that the City amends the work to be performed, the matter of any increased compensation due to the Service Provider shall be negotiated between the parties and will be based in part on similar bid situations in this Service Agreement, if such situations exist. Any reduction shall be by the specific bid amount currently in the Service Agreement for that site.

SERVICE PROVIDER PERFORMANCE
Service Provider shall provide sufficient labor at all times to properly carry out the services to be performed under this contract and shall ensure that only competent and skilled workers are employed under this contract. Service Provider shall ensure that supervision is provided at all times while work is being performed. If the City is unsatisfied with the performance of the Service Provider’s personnel, the City shall have the right to request the removal and replacement of the assigned personnel. Service provider shall remove and replace the requested personnel within 30 days.

Service Provider shall not subcontract any part of this contract without the written consent of the City. Consent will not be given to any proposed delegation which would relieve the Service Provider or Service Provider Contract.

The City shall designate spaces and routes for the storage of material, the ingress and egress of workers and equipment to the sites. All materials and equipment shall be kept strictly within these limits.

SECURITY
The Service Provider is responsible for maintaining the security of City facilities during and after custodial operations. All keys, access cards, and security codes shall be issued, tracked, and returned according to City procedures. Lost keys must be reported immediately, and the Service Provider may be liable for reasonable rekeying costs.

It is critical that all property within City facilities remain secure during performance of t he Contract. Service Provider shall lock all doors after working within the building areas. All alarm systems shall be reset. Upon request , the City shall provide training for enabling and disabling alarm systems. Contract Manager is responsible to ensure all Service Provider employees are trained and understand the proper operation of City alarm systems.

When Service P
roviders staff pass through a closed and/or locked interior door to access work areas, they shall immediately close and/or lock the door when work is complete within that area. If the door will not lock or the alarm will not set, Service Provider shall report the issue immediately to the designated facility contact.

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45 CONTRACT MANAGER
The Service Provider shall designate a Contract Manager to serve as the primary liaison between the Service Provider and the City’s Project Manager. The Contract Manager shall be responsible for coordinating all custodial operations under this contract and ensuring compliance with all performance requirements. Responsibilities include, but are not limited to:
• Establishing and maintaining work schedules and staffing plans. • Maintaining employee records and training documentation. • Managing correspondence, reports, and communications with the City. • Overseeing key and access control, including issuance and collection. • Responding promptly to service requests and complaints. • Managing employee performance, conduct, and safety.
• Managing product selection, inventory, and supply orders. • Performing and documenting monthly inspections and compliance reviews.

The Contract Manager shall be available during regular business hours and shall provide a contact number for urgent communication.

The Contract Manager must demonstrate at least three (3) years of experience within the last five (5) years in managing janitorial or custodial operations of similar size and complexity. The Contract Manager must be capable of effective communication with City representatives.

The City shall designate a primary point of contact for each utility service area, including Water, Wastewater, and Environmental Resources facilities. Each designated City representative shall serve as the primary contact for day-to-day service coordination, routine requests, inquiries, and issue reporting for their respective locations. The Service Provider shall coordinate directly with the designated City point of contact for operational matters.

PRINCIPAL SUPERVISOR
The Service Provider shall designate a Principal Supervisor for each shift who will oversee the day-to-day work of custodial personnel at City facilities. The Principal Supervisor shall have full authority to act on behalf of the Service Provider in matters related to work quality, safety, and special assignments.

Duties Include:
• Providing di
rect supervision and support to custodial staff.
• Conducting daily walkthrough inspections to ensure quality and compliance.
• Training new employees on proper procedures,
safety practices, and customer service expectations.
• Coordinating special cleaning projects and event setups. • Ensuring work is performed safely, efficiently,
and according to contract specifications.

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46 Principal Supervisors shall have a minimum of two (2) years of supervisory experience within the last five (5) years in janitorial operations of comparable size. Supervisors assigned to secured facilities may be subject to a background screening.

Principal Supervisors shall not be simultaneously assigned to other City custodial contracts held by different Service Providers.

PERSONNEL AND TRAINING
All custodial staff shall be employees of the Service Provider and must be qualified, trained, and supervised to perform custodial duties professionally and safely. Staff assigned to secured facilities may be subject to background screening per City policy. The Service Provider shall ensure all personnel are trained in Cal/OSHA requirements, including Injury and Illness Prevention (IIPP), Hazard Communication, and Bloodborne Pathogens.

STANDARDS OF CONDUCT
The Service Provider shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Service Provider is also responsible for ensuring that their employees do not disturb computers, electronic equipment, papers on desks, open desk drawers or cabinets, or use City telephones, copy machines, fax machines, materials , or supplies except as authorized by the City.

The Service Provider shall be responsible for any damage created by their employees to City property and/or City employees' personal property. Service Provider shall take a time-stamped photo of any damage. Photos shall include a brief explanation and shall be electronically sent to the City Contract Supervisor the following morning. Service Provider shall pay to the City, on demand, the cost of all repairs to or replacement of property made necessary by any of the operations of Service Provider employees under this Contract.

Service Provider shall ensure their employees present a neat appearance and conduct themselves in a courteous and professional manner.

All janitorial services operations shall be conducted as quietly as possible and shall conform to all current Federal, State, County , and City regulations. Only authorized Service Provider employees are allowed within City buildings during the execution of this contract. Service Provider's employees shall not be accompanied in their work area by acquaintances, family members, or any other person unless such person is an authorized Service Provider employee.

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47 ABSENTEEISM
Service Provider shall provide qualified relief personnel as necessary to ensure that each assignment is performed daily per Contract specifications, regardless of employee absenteeism.

If staff is changed for any period longer than three (3) days, the Service Provider shall notify the City's Project Manager in writing. Changes shall be indicated on the staffing assignment sheet submitted with the monthly invoice. Service Provider shall not assign a new employee to this contract until completion of the background check and required training. Relief personnel shall be fully qualified for the position they are fulfilling.

RECORDS
The Service Provider shall maintain full and accurate records with respect to all services and matters covered under this Contract. The City shall have free access at all reasonable times to such records, have the right to examine and audit records, to make transcripts therefrom, and to inspect all program data, documents, proceedings, labor records, and activities.

The Service Provider shall maintain a Safety Data Sheet (SDS) binder at each location.

Binder shall include the SDS for each chemical used at the site.

The Service Provider shall maintain a daily work log at each location. At a minimum, this log shall contain date, time, work complete and the name of the employee who performed the work.

The Service Provider shall provide certified payroll and any absenteeism notifications with the monthly invoice. The monthly invoice will not be processed for payment without these reports.

SPECIAL SAFETY STANDARDS
The contractor shall adhere to all special safety standards required for custodial operations, ensuring the highest level of safety and compliance. This includes a thorough understanding of chemical handling procedures, the ability to read and interpret Safety Data Sheets (SDS), and the implementation of proper protocols for safe chemical use.

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48 ADDITIONAL SERVICES-ALL LOCATIONS
The City reserves the right to adjust the cleaning schedule or request additional cleanings to City locations as necessary. When additional cleanings are requested, the Service Provider may charge the City at the agreed upon hourly rate for work performed. The City may request an urgent cleaning where the Service Provider is expected to be on site within four (4) hours of notification, or non-urgent where the Service Provider and project manager can schedule the work as needed and more than four (4) hour notice is provided.

MONTHLY INVOICING
Separate invoices shall be provided for each operation location. Each invoice must include the following:
• Days and dates of services
• Number of employees (names included) including employee title • Copies of daily work tickets for each site (upon request)

SPECIFIC DUTIES
Services shall be performed at the following seven (7) City locations:

1. Wastewater Treatment Plant, 6001 Perkins Road, Oxnard, CA 93033

2. Water Division, 251 South Hayes Avenue, Oxnard, CA 93030

3. Water - Blending Station No. 3, 1700 Solar Drive, Oxnard, CA 93036

4. Water - Blending Station No. 4, 3637 North Rose Avenue, Oxnard, CA 93036

5. Water - Blending Station No. 5, 908 East Pleasant Valley Road, Oxnard, CA 93033

6. Water - Advanced Water Purification Facility, 5700 Perkins Road, Oxnard, CA 93033

7. Del Norte Regional Recycling and Transfer Station, 111 Del Norte Boulevard, Oxnard, CA 93030

Agreement No. 32600474

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49 WASTEWATER TREATMENT PLANT
6001 Perkins Road
Oxnard, CA 93033
Service Provider shall provide services on a daily basis, beginning at 5:00 p.m., Monday through Thursday, and on alternating working Fridays for the City. Service Provider shall perform services at the following locations at the Wastewater Treatment Plant:

1. Administration Building (7,090 sq. ft.)

2. Collection Systems Building (2,400 sq. ft.)

3. Maintenance Building (2,165 sq. ft.)

4. Solids Processing Building (1,985 sq. ft.)

5. North Area Control Building (1,190 sq. ft.)

6. Plant Control Center Floor 1 (3,275 sq. ft.)

7. Plant Control Center Floor 2 (530 sq. ft.)

8. Digester Control Building (750 sq. ft.)

9. Carpeted Exercise Room (570 sq. ft.)

10. Cogeneration Control Room (1,130 sq. ft.)

11. Headworks Facility (5741 Perkins) (800 sq. ft.)

This includes all reception areas, restrooms, locker rooms, kitchenettes, and offices at all locations, as applicable.

An additional facility may be added in the future to include a new Maintenance Building of approximately 14,510 sq. ft. Service Provider shall be notified when the new site is complete and in need of routine cleaning services. Service Provider shall provide staff and resources for routine cleaning services of the new site and provide updated rates for such services.

Daily Services
Services shall be performed every day and shall include the following:

1. Empty all waste baskets and replace liners from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

2. Empty all recycling bins (including paper shredders) from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

3. Vacuum all carpeted areas.

4. Dust mop hard floors.

5. Spot clean walls, light switches, doors, and door frames.

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50 6. Restrooms:
• Clean and sanitize all restrooms, including spot cleaning tiled walls around washbasins, toilets, and urinals.
• Disinfect all door knobs, railings, flush levers, commodes, and sinks, including undersides and tops of toilet seats.
• Replace/refill toilet paper, toilet seat covers, hand towels, all soaps (liquid or powder), and hand sanitizer – make sure products are installed correctly in their dispensing unit.
• Mop tile floors with disinfectant/germicidal solution.

7. Break Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

8. Conference Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

9. Kitchenettes:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Wipe down chairs, as necessary.

10. Lobbies:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Wipe down chairs, as necessary.

11. Pour water down all floor drains for odor control.

12. Clean and polish all chrome fixtures and mirrors.

13. Secure all win dows and doors prior to leaving.

14. Turn off lights.

Weekly Services
Services shall be performed once a week and shall include the following:

1. Mop hard surface floors.

2. Dust and polish all flat surfaces, including desk tops, counter tops, file cabinets, windowsills, door jams, book shelves, etc.

3. Clean all furniture as needed.

4. Clean and sanitize shower stalls.

Agreement No. 32600474

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51 5. Treat all drains with bacterial enzymes (urinals, sinks, toilets, and floor drains).

6. Clean and disinfect all microwaves and all toaster ovens in kitchenettes and break rooms.

7. Empty all sand urns.

Monthly Services
Services shall be performed once a month and shall include the following:

1. Replace urinal deodorizers.

2. Clean and polish stainless steel restroom stalls.

Semi-Annual S ervices
Services shall be performed twice a year, 6 months apart or as prescribed, and shall include the following:

1. Strip and wax all hard floor surfaces (wax/polish floors).

2. Dry clean or hot water extraction clean all carpet
floor surfaces (carpet deep clean).

3. Deep clean restroom tile walls and floors.

WATER DIVISION
251 South Hayes Avenue
Oxnard, CA 93030

The Service Provider shall provide services on a daily basis, beginning at 6:00 p.m. and completing before 7:00 a.m. on Mondays through Thursdays and on alternating working Fridays for the City. Service Provider shall perform services at the following locations at the Water Division Facilities:

1. Multi-Purpose Training Facility (1,200 sq. ft.)

2. Two-Story Desalter Building (1,790 sq. ft.)

3. Water Administration Building (10,400 sq. ft.)

4. Metering Services Building (350 sq. ft.)

5. Distribution Breakrooms Building (350 sq. ft.)

6. South Distribution Administration & Warehouse Buildings (1,850 sq. ft.) Blending Station No. 3, 1700 Solar Drive, Oxnard, CA 93036 (1,260 sq. ft.)

1. Laboratory (170 sq. ft.) with cork flooring and stainless-steel sink.

2. Control Room (190 sq. ft.) with cork flooring and Formica counters.

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52 3. Bathroom (56 sq. ft.) with tile floor, one (1) toilet, tile/drywall walls.

4. Storage Room/Shower (84 sq. ft.) with tile floor.

5. Meeting/Break Room (368 sq. ft.) with cork flooring and Formica counters.

6. Hallway (315 sq. ft.).

Blending Station No. 4, 3637 North Rose Avenue, Oxnard, CA 93036 (200 sq. ft.)

1. Bathroom (70 sq. ft.) with tile floor, one (1) toilet, tile/rough plaster walls.

2. Office (120 sq. ft.) with linoleum square tile floor and cinder block walls.

Blending Station No. 5, 908 East Pleasant Valley Road, Oxnard, CA 93033 (160 sq. ft.)

1. Bathroom (48 sq. ft.) with concrete floor, one (1)
toilet, tile/drywall walls, and storage cabinet.

2. Main Room (84 sq. ft.) with concrete floor,
stainless countertops, stainless steel sink, and
cinder block walls.

This includes all reception areas, restrooms, kitchenettes, and offices at all locations, as applicable.

Daily Services – W ater Campus

1. Empty all waste baskets and replace liners from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

2. Empty all recycling bins and paper shredders from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

3. Vacuum all carpeted areas.

4. Dust and mop hard floors.

5. Clean and polish water fountains and sinks.

6. Spot clean walls, light switches, doors, and door frames.

7. Restrooms:
• Clean and sanitize all restrooms, including spot cleaning tiled walls around washbasins, toilets, showers, and urinals.
• Treat all drains with bacterial enzymes (urinals, sinks, toilets, and floor drains).
• Disinfect all door knobs, railings, flush levers, commodes, and sinks, including undersides and tops of toilet seats.
• Replace/refill toilet paper, toilet seat covers, hand towels, all soaps (liquid or powder), and hand sanitizer – make sure products are installed correctly in their dispensing unit.
• Mop tile floors with disinfectant/germicidal solution.

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53 8. Break Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

9. Conference Rooms:
• Clean and disinfect door handles, knobs, counters, table tops and sinks. • Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

10. Kitchenettes:
• Clean and disinfect door handles, knobs, counters, table tops and sinks. • Clean and wipe all microwave
and/or toaster ovens in
kitchenettes and break rooms.
• Wipe down chairs, as necessary.

11. Lobbies:
• Clean and disinfect door handles, knobs, counters, table tops and sinks. • Wipe down chairs, as necessary.

12. Clean and polish all chrome fixtures and mirrors.

13. Use stainless steel cleaner on all metal surfaces.

14. Spot clean walls, light switches, doors, and door frames.

15. Spot clean carpets and upholstered office furniture.

16. Pour water down all floor drains for odor control.

17. Remove hard water deposits on all sinks.

18. Replenish all hand sanitizer dispensers and batteries as necessary in the following restrooms:
• Administration b uilding upstairs two (2) restrooms.
• Administration building downstairs two (2) restrooms. • Desalter building front lobby two (2) restrooms.
• Desalter building upstairs two (2) restrooms.
• Water training facility two (2) restrooms.
• Meter Shop two (2) restrooms.
• Distribution Administration Building Three (3) restrooms (including the restroom at the Warehouse Building
located next to Distribution Administration Building).
• Water Campus - Distribution Breakrooms Building Two (2) restroom. • Blending Station Four (4) one (1) restroom.

19. Install automated battery-operated deodorizer machines on inside conference rooms, offices, and doors.

20. Secure all windows and doors prior to leaving.

21. Clean entry glass doors, both sides, and any windows on inside conference rooms, offices, and doors.

22. Turn off lights.

23. All alarm systems shall be reset.

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54 Twice-Weekly Services – Blending Station Nos. 3, 4 and 5

1. Remove all trash and recycled materials from offices, restrooms, kitchenettes, and conference rooms. Trash and recycled materials need to be disposed of off-site.

2. Wipe out the inside of trash containers and replace all container liners, as necessary.

3. Clean and polish sinks (important to remove residual buildup due to constant running water).

4. Clean counters, table tops, and sinks in conference rooms and kitchenettes.

5. Wipe down chairs in conference rooms and kitchenettes, as necessary.

6. Restrooms:
• Clean and disinfect all restrooms, including spot cleaning mirrors and tiled walls around wash basins, toilets, and showers.
• Disinfect all commodes and sinks, including undersides and tops of toilet seats.
• Mop tile floors with disinfectant/germicidal solution. • Replace/refill paper products (toilet seat covers, toilet tissue, hand towels) and soaps (liquid or powder) – ensure the product is installed correctly in the dispensing unit.

7. Mop/dust bare/concrete floors.

8. Pour water down all floor drains for odor control.

9. Remove hard water deposits on all sinks.

10. Replenish all hand sanitizer dispensers and batteries as necessary at Blending Station Control Rooms three (3) and five (5).

11. Secure all windows and doors prior to leaving.

12. Turn off lights.

13. All alarm systems shall be reset.

Weekly Services - W ater Campus and Blending Station No. 3

1. Mop hard surface floors.

2. Dust and polish all flat surfaces, including desk tops, counter tops, file cabinets, windowsills, door jams, book shelves, etc.

3. Clean and polish all metal fixtures, such as elevator panels and stairwell railings.

4. Clean all furniture as needed.

5. Clean shower stalls.

6. Treat all drains with bacterial enzymes (urinals, sinks, toilets, and floor drains).

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55 Monthly Services - Water Campus and Blending Station Nos. 3, 4, & 5

1. Replace urinal deodorizers.

2. Clean and polish stainless steel restroom stalls.

3. Replenish air fresheners as necessary.

Semi-Annual S ervices - Water Campus and Blending Station No. 3

Services shall be performed twice a year, 6 months apart or as prescribed, and shall include the following:

1. Strip and wax all hard floor surfaces (wax/polish floors).

2. Dry clean or hot water extraction clean all carpet floor surfaces (carpet deep clean).

3. Deep clean restroom tile walls and floors.

ADVANCED WATER PURIFICATION FACILITY
5700 Perkins Road
Oxnard, CA 93033
Service Provider shall provide services on a daily basis, beginning at 5:00 p.m. and completing before 7:00 a.m. on Mondays through Thursdays and on alternating working Fridays for the City. Service Provider shall perform services at the following locations at the Advanced Water Purification Facility (AWPF):

1. Administration Building including restrooms (10,848 sq. ft.) • 1st Floor (6,135 sq. ft.)
• 2nd Floor (4,713 sq. ft.)

2. Conference Center, including restrooms and catering area (2,552 sq. ft.)

3. Downstairs Catering Area, Toilet and Shower (1,027 sq. ft.) Daily Services

1. Empty all waste baskets and replace liners from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

2. Empty all recycling bins (including paper shredders) from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

3. Vacuum all carpeted areas.

4. Dust mop hard floors.

5. Clean and polish water fountains and sinks.

6. Spot clean walls, light switches, doors, and door frames.

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56 7. Restrooms:
• Clean and sanitize all restrooms, including spot cleaning tiled walls around washbasins, toilets, and urinals.
• Disinfect all door knobs, railings, flush levers, commodes, and sinks, including undersides and tops of toilet seats.
• Replace/refill toilet paper, toilet seat covers, hand towels, all soaps (liquid or powder), and hand sanitizer – make sure products are installed correctly in their dispensing unit.
• Mop tile floors with disinfectant/germicidal solution.

8. Break Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

9. Conference Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.

10. Kitchenettes:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Clean and wipe all microwave and/or toaster ovens.
• Wipe down chairs, as necessary.

11. Lobbies:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Wipe down chairs, as necessary.

12. Pour water down all floor drains for odor control.

13. Clean and p olish all chrome fixtures and mirrors.

14. Secure all windows and doors prior to leaving.

15. Clean entry glass doors, both sides, and any windows on the inside conference room, offices, and doors.

16. Turn off lights.

17. All alarm systems shall be reset.

Weekly Services

1. Mop hard surface floors.

2. Dust and polish all flat surfaces, including desk tops, counter tops, file cabinets, windowsills, door jams, book shelves, etc.

3. Clean all furniture as needed.

4. Clean and sanitize shower stalls.

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Page 32 of 64 ends

57 5. Treat all drains with bacterial enzymes (urinals, sinks, toilets, and floor drains).

6. Clean and disinfect all microwaves and all toaster ovens in kitchenettes and break rooms.

7. Empty all sand urns.

Monthly Services

1. Replace urinal deodorizers.

2. Clean and polish stainless steel restroom stalls.

Semi-Annual S ervices
Services shall be performed twice a year, 6 months apart or as prescribed, and shall include the following:

1. Strip and wax all hard floor surfaces (wax/polish floors).

2. Dry clean or hot water extraction clean all carpet floor surfaces (carpet deep clean).

3. Deep clean restroom tile walls and floors.

DEL NORTE REGIONAL RECYCLING AND TRANSFER STATION
111 South Del
Norte Boulevard
Oxnard, CA 93030
Service Provider shall provide services on a daily basis, beginning at 5:00 p.m. (but no earlier than 6:00 p.m. for the Administration Building), Monday through Saturday, including Holidays.

1. Administration Building (10,136sq. ft.)
• 1 st Floor, including Main Entrance Lobby, & Call Center, (7,713 sq. ft.) • Elevator (63 sq. ft.)
• Staircase Main Entrance Lobby
• 2 nd Floor (2,360 sq. ft.)
• 2 nd Floor Lobby and MRF Lookout Window
• Staircase Back Employee Entrance, Lobby, and Office

2. North Side of Materials Recovery Facility (962 sq. ft.) • Restroom 1 (324 sq. ft.)
• Restroom 2 (360 sq. ft) and Locker Area (278 sq. ft.)

3. Dispatch Building (700 sq. ft.)
• Common Area (500 sq. ft.)
• Office 1 (75 sq. ft.)
• Office 2 (75 sq. ft.)
Agreement No. 32600474

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58 • Restrooms (50 sq. ft.)

4. Buyback Office (190 sq. ft.)

5. Scale House (150 sq. ft.)

6. Materials Recovery Facility Breakroom (400 sq. ft.)

7. Maintenance Shop Building (150 sq. ft.)
• Office and Kitchenette (100 sq. ft.)
• Restroom (50 sq. ft.)
Daily Services f or all Del Norte Buildings

1. Empty all waste baskets and replace liners from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

2. Empty all recycling bins (including paper shredders) from offices, cubicles, restrooms, kitchenettes, and break rooms – dispose of materials in the correct outside building containers.

3. Empty all exterior trash containers.

4. Vacuum all carpeted areas.

5. Dust mop hard floors.

6. Clean and polish water fountains and sinks.

7. Sweep and remove all dust, dirt, and debris from concrete surfaces, including entrance areas, patios, and sidewalks surrounding the main administrative building and buyback center.

8. Restrooms:
• Clean and sanitize all restrooms, including spot cleaning tiled walls around washbasins, toilets, and urinals.
• Disinfect all door knobs, railings, flush levers, commodes, and sinks, including undersides and tops of toilet seats.
• Replace/refill toilet paper, toilet seat covers, hand towels, all soaps (liquid or powder), and hand sanitizer – make sure products are installed correctly in their dispensing unit.
• Mop tile floors with disinfectant/germicidal solution.

9. Break Rooms:
• Clean and disinfect door handles, knobs, counters, table tops and sinks. • Replace/refill paper towels, soap, and hand sanitizer as needed. • Wipe down chairs, as necessary.
• Sweep and mop all hard surfaces.
• Vacuum carpeted areas.

10. Conference Rooms:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Replace/refill paper to
wels, soap, and hand sanitizer as needed.
• Wipe down chairs, as necessary.
• Sweep and mop all hard surfaces.

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59 • Vacuum carpeted areas.

11. Kitchenettes:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Wipe down chairs, as necessary.

12. Lobbies:
• Clean and disinfect door handles, knobs, counters, table tops, and sinks.
• Wipe down chairs, as necessary.

13. Use stainless steel cleaner on all metal surfaces.

14. Spot clean all walls, light switches, doors, and door frames.

15. Spot clean all carpets and all upholstered office furniture.

16. Clean all entry glass doors, both sides, and all windows on the inside of the offices and doors.

17. Pour water down all drains for odor control (floor drains).

18. Replenish all hand sanitizer dispensers and all batteries as necessary.

19. Replenish all air freshener dispensers and all batteries as necessary.

20. Secure all windows and doors prior to leaving.

21. Clean entry glass doors, both sides, and any windows on the inside conference room, offices, and doors.

22. Turn off lights.

Weekly Services f or all Del Norte Buildings

1. Dust all flat surfaces using a non-feather duster, including desk tops, partition tops, file cabinets, tables, window sills, window ledges, door jams, and bookshelves.

2. Clean and polish all metal fixtures such as elevator panels and stairwell railings.

3. Remove hard water deposits on all sinks and all water fountains.

4. Clean and disinfect all microwaves and all toaster ovens in kitchenettes and break rooms.

5. Wet mop all hard floor surfaces.

6. T reat all drains with bacterial enzymes (urinals, sinks, toilets, and floor drains).

Monthly Services for all Del Norte Buildings

1. Dust all high-reach areas, including shelves, ledges, vents, and HVAC grills.

2. Dust all blinds.

3. Remove spider webs.

4. Clean all baseboards, carpet edges, and corners, including stairwells.

5. Vacuum/clean all upholstered furniture.

6. All glass windows, interior and exterior, up to 15 feet in height, will be cleaned as part of this Service. Glass doors are excluded, as they are Agreement No. 32600474

Page 35 of 64 ends

60 maintained daily. Work will be performed during approved service hours with minimal disruption to occupants and operations, and all services will be completed in a professional manner with respect for the property.

Details:

• Removal of dirt, dust, bird droppings, pollen, water spots, and environmental buildup from all accessible glass surfaces. • Cleaning of interior and exterior window panes (as specified in this bid). • Wiping and detailing of window frames, sills, and tracks. • Use of professional grade Squeegees, scrubbers, and purified water systems when applicable.
• Safe use of ladders, poles, or lift equipment in accordance with OSHA and site safety requirements.

Semi-Annual S ervices for all Del Norte Buildings
Services shall be performed twice a year, 6 months apart or as prescribed, and shall include the following:

1. Strip and wax all hard floor surfaces (wax/polish floors). This includes all restrooms, first-floor lobby area, first-floor kitchenette, second-floor kitchenette, dispatch offices and dispatch area, Materials Recovery Facility (MRF) break room, Maintenance Shop, Buy Back Office, and employee restrooms on the north side of the building.

2. Dry clean or hot water extraction clean all carpet floor surfaces (carpet deep clean). This includes the first-floor administration offices and cubicles, first-floor break room, first-floor lobby, main entrance lobby, second-floor administration offices, second-floor lobbies, and second-floor MRF lookout window stairs, all staircases, and the Call Center and cubicles.

3. Deep clean restroom tile walls and floors.

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61 As needed Services for all Del Norte Buildings

1. Refrigerator(s) Cleaning
• Remove shelves, racks, and drawers.
• Wash removable components with: Warm water and food-safe detergent. Rinse and air-dry or wipe dry.
• Clean interior surfaces: Walls, base, ceiling, door seals/gaskets (high- risk for mold).
• Spot-treat stains, spills, or residue.
• Deodorize using approved food-safe method (no strong fragrances).

Exterior Cleaning

• Wipe down: Doors and handles, control panels, top, and visible sides. • Remove fingerprints, grease, and dust.
• Polish stainless-steel surfaces if applicable.

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62 EXHIBIT B

GENERAL SERVICE AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.)

SCHEDULE OF COMPENSATION

Compensation Schedule
Base Year:

City Location(s) Monthly Cost
Water Campus,
251 South Hayes Avenue $1,805.00
Blending Station No.
3, 1700 Solar Drive $451.00
Blending Station No.
4, 3637 North Rose
Avenue
$322.

Blending Station No. 5,
908 East Pleasant Valley Road $322.

Wastewater Treatment
Plant, 6001 Perkins Road $3,611.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,805.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,805.00

Additional Services As-Needed Hourly Rate
As-Needed additional janitorial Services $37.50
Urgent as-needed additional janitorial services $45.00
As-Needed Refrigerator Cleaning (Del Norte Buildings) $65.00 Agreement No. 32600474

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63 As-Needed Floor Strip & Wax/ Polish
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $1,603.00
Blending Station No.
3, 1700 Solar Drive $119.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $2,069.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,280.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,201.00

As-Needed Carpet Deep Cleaning
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $210.00
Blending Station No.
3, 1700 Solar Drive $22.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $377.00
Advanced Water Purification
Facility, 5700 Perkins Road $312.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $219.00
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64 As-Needed Restroom Tile Walls and Floors Deep Cleaning City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $275.00
Blending Station No.
3, 1700 Solar Drive $275.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins
Road
$275.00
Advanced Water Purification
Facility, 5700 Perkins Road $275.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $275.00
Agreement No. 32600474

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65 Compensation Schedule
Option Year 1:

City Location(s) Monthly Cost
Water Campus,
251 South Hayes Avenue $1,859.71
Blending Station No.
3, 1700 Solar Drive $464.93
Blending Station No.
4, 3637 North Rose
Avenue
$332.09
Blending Station No. 5,
908 East Pleasant Valley Road $332.09
Wastewater Treatment
Plant, 6001 Perkins Road $3,719.43
Advanced Water Purification
Facility, 5700 Perkins Road $1,859.71
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,726.88

Additional Services As-Needed Hourly Rate
As-Needed additional janitorial Services $38.63
Urgent as-needed additional janitorial services $47.74
As-Needed Refrigerator Cleaning (Del Norte Buildings) $66.95 Agreement No. 32600474

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66 As-Needed Floor Strip & Wax/ Polish
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $1,651.00
Blending Station No.
3, 1700 Solar Drive $122.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $2,131.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,318.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,237.00

As-Needed Carpet Deep Cleaning
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $212.00
Blending Station No.
3, 1700 Solar Drive $22.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $389.00
Advanced Water Purification
Facility, 5700 Perkins Road $320.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $225.00
Agreement No. 32600474

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67 As-Needed Restroom Tile Walls and Floors Deep Cleaning City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $283.00
Blending Station No.
3, 1700 Solar Drive $283.00
Blending Station No.
4, 3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $283.00
Advanced Water Purification
Facility, 5700 Perkins Road $283.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $283.00
Agreement No. 32600474

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68 Additional Services As-Needed Hourly Rate
As-Needed additional janitorial Services $39.78
Urgent as-needed additional janitorial services $47.74
As-Needed Refrigerator Cleaning (Del Norte Buildings) $68.00

Compensation Schedule
Option Year 2:

City Location(s) Monthly Cost
Water Campus,
251 South Hayes Avenue $1,915.51
Blending Station No.
3, 1700 Solar Drive $478.88
Blending Station No.
4, 3637 North Rose
Avenue
$342.05
Blending Station No. 5,
908 East Pleasant Valley Road $342.05
Wastewater Treatment
Plant, 6001 Perkins Road $3,831.01
Advanced Water Purification
Facility, 5700 Perkins Road $1,915.51
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,778.68
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69 As-Needed Floor Strip & Wax/ Polish
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $1,700.99
Blending Station No. 3,
1700 Solar Drive $125.55
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $2,195.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,358.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,274.00

As-Needed Carpet Deep Cleaning
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $219.00
Blending Station No. 3,
1700 Solar Drive $23.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $400.00
Advanced Water Purification
Facility, 5700 Perkins Road $330.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $232.00
Agreement No. 32600474

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70 As-Needed Restroom Tile Walls and Floors Deep Cleaning City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $291.00
Blending Station No. 3,
1700 Solar Drive $291.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $291.00
Advanced Water Purification
Facility, 5700 Perkins Road $291.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $291.00

Agreement No. 32600474

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71 Compensation Schedule
Option Year 3:

City Location(s) Monthly Cost
Water Campus,
251 South Hayes Avenue $1,972.97
Blending Station No. 3,
1700 Solar Drive $493.24
Blending Station No. 4,
3637 North Rose
Avenue
$352.32
Blending Station No. 5,
908 East Pleasant Valley Road $352.32
Wastewater Treatment
Plant, 6001 Perkins Road $3,945.94
Advanced Water Purification
Facility, 5700 Perkins Road $1,972.97
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,832.04

Additional Services As-Needed Hourly Rate
As-Needed additional janitorial Services $40.98
Urgent as-needed additional janitorial services $49.17
As-Needed Refrigerator Cleaning (Del Norte Buildings) $71.03

Agreement No. 32600474

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72 As-Needed Floor Strip & Wax/ Polish
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $1,752.00
Blending Station No. 3,
1700 Solar Drive $130.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $2.260.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,399.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,312.00

As-Needed Carpet Deep Cleaning
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $225.00
Blending Station No. 3,
1700 Solar Drive $24.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $412.

Advanced Water Purification
Facility, 5700 Perkins Road $340.

Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $239.00
Agreement No. 32600474

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73 As-Needed Restroom Tile Walls and Floors Deep Cleaning City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $300.00
Blending Station No. 3,
1700 Solar Drive $300.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $300.00
Advanced Water Purification
Facility, 5700 Perkins Road $300.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $300.00

Agreement No. 32600474

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74 Compensation Schedule
Option Year 4:

City Location(s) Monthly Cost
Water Campus,
251 South Hayes Avenue $2,032.16
Blending Station No. 3,
1700 Solar Drive $508.04
Blending Station No. 4,
3637 North Rose
Avenue
$362.89
Blending Station No. 5,
908 East Pleasant Valley Road $362.89
Wastewater Treatment
Plant, 6001 Perkins Road $4,064.32
Advanced Water Purification
Facility, 5700 Perkins Road $2,032.16
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,887.01

Additional Services As-Needed Hourly Rate
As-Needed additional janitorial Services $42.21
Urgent as-needed additional janitorial services $50.65
As-Needed Refrigerator Cleaning (Del Norte Buildings) $73.16

Agreement No. 32600474

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75 As-Needed Floor Strip & Wax/ Polish
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $1,804.00
Blending Station No. 3,
1700 Solar Drive $135.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $2,328.00
Advanced Water Purification
Facility, 5700 Perkins Road $1,441.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $1,3451.00

As-Needed Carpet Deep Cleaning
City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $232.00
Blending Station No. 3,
1700 Solar Drive $24.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $424.00
Advanced Water Purification
Facility, 5700 Perkins Road $350.00

Agreement No. 32600474

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76 As-Needed Restroom Tile Walls and Floors Deep Cleaning City Location(s) Cost Per Cleaning
(Assume twice per year)
Water Campus,
251 South Hayes Avenue $309.00
Blending Station No. 3,
1700 Solar Drive $309.00
Blending Station No. 4,
3637 North Rose
Avenue
N/A
Blending Station No. 5,
908 East Pleasant Valley Road N/A
Wastewater Treatment
Plant, 6001 Perkins Road $309.00
Advanced Water Purification
Facility, 5700 Perkins Road $309.00
Del Norte Regional Recycling and Transfer
Station, 111 Del Norte Boulevard $309.00
Agreement No. 32600474

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77 EXHIBIT C

GENERAL SERVICES AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.)

INSURANCE REQUIREMENTS

Prior to contract approval, CONSULTANT/SERVICE
PROVIDER/SELLER/BIDDER (hereafter referred to as “SERVICE PROVIDER”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

[SEE NEXT PAGES]

Agreement No. 32600474

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78 Exhibit INS-D
INS

URANCE REQUIREMENTS FOR SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (WITHOUT BUILDER’S RISK REQUIREMENT)

1. C
ontractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder b y Contractor, its agents, representatives, employees or subcontractors.
a. C
ommercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project location or shall be twice the occurrence amount;
b. B
usiness Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”
c. I
f architectural, engineering, or electrical work will be performed under the Contract, Professional Liability/Errors and Omi ssions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neither Contractor nor listed subc ontractors having less than $500,000 individually. The Professional Liability/Errors and Omissions Insurance must be project specific with at least a one-year extended reporting period, or longer upon request.
d. W
orkers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

1. C
ontractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original en dorsements effecting coverage required by this Exhibit INS -D. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences.

City reserves the right to require complete certified copies of all required insurance policies at any time . The certificates of insurance and endorsements shall be sent via email . If you have not received your request or are having difficulty with electronic upload, contact [email protected]

2. C
ontractor agrees that all insurance coverages shall be provided by a California admitted insura nce carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduc ed in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

3. C
ontractor agrees that the Commercial General Liability and Business Auto mobi le Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS -D or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

4. T
he coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self -insurance coverages (this must be endorsed) . Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the pol icies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. A
ny deductibles or self -insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City, its City Council, officers, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

6. A
ll insurance standards applicable to Contractor shall also be applicable to Contractor’s subcontractors. Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager. 1 /23
Agreement No. 32600474

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79 INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of ins urance. You may use this or any industry f orm that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Imp roperly addressed certificates may delay the contract start- up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms

Original endorsements are required for general liability and automobile liability insurance policies and must be atta ched to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-D.doc
Agreement No. 32600474

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80 SAMPLE

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE

COMPANIES AFFORDING INSURANCE COVERAGE

INSURED

COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE

POLICY NUMBER

POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)

LIMITS

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE
$
AGGREGATE $

WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession; if architectural, engineering or electrical work will be performed under the Agreement

Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE
ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE

Agreement No. 32600474

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81 GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED

APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
COMPREHENSIVE GENERAL LIABILITY
OWNERS & CONTRACTORS PROTECTIVE

Claims Made
Retroactive Date
Occurrence

OTHER PROVISIONS

COVERAGES

LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE

GENERAL
PRODUCTS/COMPLETED OPERATIONS
PERSONAL & ADVERTISING INJURY
FIRE DAMAGE

Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the co mpany’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organiz ation would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter

I ( print/type name), warrant that I have authority to bind the above -mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: (
) Date Signed

Rev. 1/23 INS-D.doc

Agreement No. 32600474

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82 AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED

APPLICABILITY. This insurance pertains to t he operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER

LIMIT OF LIABILITY

CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the i nsurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event , any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom cla im is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organiz ation would have as a claimant if not so included.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent U nderwriter

I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: ( )
Date Signed

Rev. 1/23 INS-D.doc
Agreement No. 32600474

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83 EXHIBIT D

GENERAL SERVICES AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.)

[RESERVED]

Agreement No. 32600474

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84 EXHIBIT E

GENERAL SERVICES AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.)

LIVING WAGE POLICY

Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard trade services contracts and all unique trade services contracts governed by the Living Wage Policy.

A. Service Provider shall compensate any employee of Service Provider who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Service Provider shall pay such employee no less than $20.06 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, Service Provider shall prov ide to such employee no less than 96 hours of paid leave per calendar year.

B. Service Provider agrees to post, at a location readily accessible to those employees providing services to the City, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If Service Provider fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Service Provider, effective immediately.

D. In addition, if Service Provider fails to comply with the Living Wage Policy in any manner, Service Provider shall pay to City a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Service Provider shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Service Provider of the amount owed.

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85 CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2025
S
ervice Provider shall compensate any employee of Service Provider who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit E. While this Agreement is in effect, Service Provider shall pay such employee no less than $20.06 per hour for each hour that such employee provides Services under this Agreement. This hourly rate shall be adjusted on July 1, 2026, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI -U), index base 1982 - 84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Service Provider shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. S
ervice Provider agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002. b. I
f Service Provider fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Service Provider, effective immediately.
c. I
n addition, if Service Provider fails to comply with the Living Wage Policy in any manner, Service Provider shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Service Provider shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Service Provider of the amount owed.

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86 EXHIBIT F

GENERAL SERVICES AGREEMENT
(City of Oxnard and CCS Facility Services – Los Angeles, Inc.) PRE

VAILING WAGE

1. S
ervice Provider acknowledges that the Project defined in the Agreement between Service Provider and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. Service Provider shall perform the Project as a public work.

Service Provider shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. P
ursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.

Service Provider acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Service Provider shall post such rates at each job site covered by this Agreement.

3. S
ervice Provider is required to post job site notices, as prescribed by regulation.

See Labor Code Section 1771.4(a)(2).

4. S
ervice Provider shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Service Provider shall, as a penalty to City, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by Service Provider or any subcontractor.

The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. S
ervice Provider shall comply with Labor Code Section 1776, which requires Service Provider and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. S
ervice Provider shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations.

Before commencing work under this Agreement, Service Provider shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, Service Provider and each of its subcontractors shall Agreement No. 32600474

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87 submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. Service Provider may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, Service Provider must immediately notify City.

8. Service Provider is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Service Provider shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. Service Provider acknowledges that 8 hours labor constitutes a legal day’s work.

Service Provider shall comply with and be bound by Labor Code Section 1810.

10. Service Provider shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. Service Provider shall, as a penalty to City, forfeit $25 for each worker employed in the performance of this Agreement by Service Provider or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by Service Provider’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. Service Provider shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. Service Provider shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. Service Provider shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, Service Provider shall diligently take corrective action to halt or rectify any failure.

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88 13. To the maximum extent, Service Provider shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify City, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of Service Provider under this Section shall survive Agreement termination.

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Public Works & Transportation Committee
May 12, 2026
Jan Hauser
Wastewater Division Manager
Agreement 32600474 with CCS Facility Services -
Los Angeles, Inc. for Custodial Services for the
Public Works Utilities Divisions
92 RECOMMENDATION 2
That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Mayor to execute an Agreement with CCS Facility Services - Los Angeles, Inc. in an amount not to exceed $738,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period
extensions ending June 30, 2031, for Custodial Services for the Public Works Utilities Divisions.
93 BACKGROUND 3
• The Public Works department has contracted out custodial services for the Water, Wastewater, and Environmental
Resources Divisions since the early 2000s
• Estimated square footage for these facilities is 90,000 • Due to approved staffing levels and operational priorities, these services will continue to be performed by a third party service provider
• Contracted services include a full compliment of cleaning and sanitation activities necessary to support daily
operations
94 BACKGROUND 4
• Custodial services (Utilities + Main Library) were originally solicited together

• Upon review of the initial bids, the Purchasing Department identified that the proposals failed to provide adequate staffing coverage for the Main Library and therefore bids were rejected.
• To ensure procurement integrity and prevent delays, the Main Library services were removed from the combined
solicitation. A subsequent independent solicitation was issued for the Main Library with more clearly defined
operational hours to ensure accurate bidding.
95 BACKGROUND 5
Water Campus - Water Division
96 BACKGROUND 6
Advanced Water Purification Facility - Water Division
97 BACKGROUND 7
Water Resource Recovery Facility - Wastewater Division
98 BACKGROUND 8
Del Norte Facility - Environmental Resources Division
99 DISCUSSION 9
• Request for Bid (RFB) 26-89 Custodial Services for the Public Works Utilities Divisions
• Advertised on February 9, 2026
• Bids due on February 23, 2026
• The RFP was directly sent to 10 potential service providers and published on www.publicpurchase.com and the City’s
website
• The City received 9 bids in response to RFB 26-89
• Reviewed and tabulated by the Purchasing Department
• Staff determined service provider is reliable and has the operational capacity to carry out the services listed in RFB 26-89 100
The service provider shall provide the following services to the Public Works Utilities Divisions:
• Daily trash/ recycle disposal
• Cleaning and sanitation of breakrooms and restrooms using antibacterial cleaning agents
• Restocking of paper products
• Vaccuming, mopping, and dusting
• Optional - Carpet deep cleaning, floor waxing, and tile cleaning The service provider shall furnish all labor materials and equipment to carry out the scope of work listed in RFB 26-89 DISCUSSION 10
101
• Monthly cost for the first year of service for the Utilities shall be $9,992.00
• Price does not include semi annual deep cleaning
• Deep cleaning services are optional
• 3% increase each year thereafter
• Current agreement provides custodial services at
$17,641.29
• Price includes semi annual deep cleaning
DISCUSSION 11
102
• Total cost for this Agreement with CCS Facility Services - Los Angeles, Inc. for Custodial Services shall not exceed $738,000 through June 30, 2031, if all years are extended • Funding for this Agreement has been requested for the Fiscal Year 2026-27 Proposed Budget from the following:
• Water Operating Fund (601)
• Wastewater Operating Fund (611)
• Environmental Resources Fund (631)
• Funding for subsequent fiscal years will be requested through the annual budget process
FINANCIAL IMPACT 12
103
End of Presentation
104

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.3

DATE: May 12, 2026

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32600473 with Executive Facilities Services, Inc. for Custodial Services at the Oxnard Main Library.

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Executive Facilities Services, Inc. in an amount not to exceed $675,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period extensions ending June 30, 2031, for Custodial Services at the Oxnard Main Library.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/Jrt8hntI_Eg

BACKGROUND

The Public Works Department has contracted custodial services for the Oxnard Main Library (Library) since March 2025, which is not serviced by the City’s custodial staff. Due to approved staffing levels and operational priorities, custodial services for this facility will continue to be performed by a third-party service provider.

Contracted custodial services provide a full complement of cleaning and sanitation activities necessary to support daily operations.

DISCUSSION

On February 6, 2026, the Purchasing Department released a Request for Bid (RFB) 26-87 for custodial services for the Library facility. The RFB was directly sent to nine potential service providers and published on www.publicpurchase.com as well as the City’s Purchasing website. The solicitation closed on February 20, 2026, and received ten bids, two of which were deemed non-responsive. The eight responsive bidders provided 105
five-year upfront pricing for monthly cleaning services at the Library as listed below in the bid tabulation:

BIDDER FIVE-YEAR MONTHLY

PRICING
Executive Facilities Services, Inc. $53,569.87
McCall Cleaners, Inc. $54,110.70
Rich & Famous, Inc. DBA Big Green Cleaning Company $56,125.00 CCS Facility Services-Los Angeles, Inc. $60,523.00
Bound Enterprises, Inc. DBA Scrubcan $67,800.00
S. Sarkissian Co. $85,000.00
Premier Property Preservation, LLC $110,082.44
CJB Building Maintenance DBA California's Best Janitorial $136,582.64

After a bid evaluation from the Purchasing Division, a determination was made that Executive Facilities Services, Inc. was the lowest responsive bidder. Additionally, Executive Facilities Services, Inc. meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Based upon the research performed to date, staff believes that the service provider is capable of successfully performing these services for the City.

Executive Facilities Services, Inc. has provided continued satisfactory service to the City of Oxnard, Conejo Recreation and Park District, Pleasant Valley Recreation and Park District, and the City of Thousand Oaks.

Through this Agreement, the service provider will perform all of the custodial services that are identified in the scope of work as published in RFB 26-87. These services include, but are not limited to, daily trash disposal, restroom and breakroom sanitation, use of anti-bacterial cleaning agents, restocking of paper products, vacuuming, dusting, floor care including strip and wax and carpet deep clean, drain clearing, and polishing of surfaces. Under the scope of work, the service provider is also responsible for furnishing all necessary labor, equipment, and cleaning supplies.

Executive Facilities Services, Inc. has been providing custodial services for over 22 years, currently employs approximately 150 employees, and has the operational capacity to support the City’s custodial needs.

Additionally, Executive Facilities Services, Inc will ensure compliance with the Displaced Janitor Opportunity Act (DJOA) by offering employment to existing custodial staff in accordance with DJOA requirements.

Overall, staff is confident that Executive Facilities Services, Inc can render appropriate services to the Library at competitive rates.

Executive Facilities Services, Inc. will provide these services for $121,081.54 for the first 12 months. There is a 3% CPI increase for each extended year. The current agreement provides these custodial services for $13,777 per month. The new Agreement with Executive Facilities Services, Inc. will provide the same scope of work for $10,090 per month for the first year.

The following table includes Public Works’ historical spending with the previous custodial service provider:

Fiscal Year Spending Time Period
March- June 2025 $48,462.72 4 Months
106
August 2025- June 2026 $151,548.98 11 Months

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost for this Agreement shall not exceed $675,000 through June 30, 2031, if all option years are exercised. Funding for this Agreement has been requested for the Fiscal Year 2026-27 Budget within the Facilities Operations Fund (7353740-53200). Funding for subsequent years will be requested through the annual budget process.

The Agreement includes an annual Consumer Price Index (CPI) adjustment of 3% for each option year. In addition, the Agreement allows for City-approved as-needed services. Funding for these services is estimated at approximately 5% of the annual Agreement amount and has been incorporated into the total estimated projected cost.

Estimated Spending Plan: Custodial Services
FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 TOTAL
Main
Library $127,140 $130,952 $134,883 $138,929 $143,096 $675,000

Prepared by: Steve Howlett, Assistant Public Works Director, Ted Quiroz, Facilities Manager

ATTACHMENTS

1. Agreement 32600473

2. Bid Tabulation

3. Prior Schedule of Compensation

4. Presentation

107

GENERAL SERVICE AGREEMENT

BETWEEN
THE CITY OF OXNARD AND EXECUTIVE FACILITIES SERVICES, INC.

By This General Services Agreement (“Agreement”), the CITY of Oxnard (“City”) agrees to engage the services of Executive Facilities Services, Inc. (“Service Provider”), and Service Provider agrees to perform the services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Service Provider may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED]

2. SUMMARY DESCRIPTION OF SERVICES.

This Agreement is for custodial services for the Oxnard Main Library.

3. PARTIES.

City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard, California 93030 Executive Facilities Services, Inc., a corporation of the State of California, located at 1227 Flynn Road, Suite 307, Camarillo, California 93012

Agreement No. 32600473

Page 1 of 42 ends

108

4. TERM OF AGREEMENT: From: July 1, 2026 To: June 30, 2027 A. Ti
me is of the essence in this Agreement.

B. The City shall have the option for (4) four consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the General Services Agreement.

Option 1: July 1, 2027, to June 30, 2028
Option 2: July 1, 2028, to June 30, 2029
Option 3: July 1, 2029, to June 30, 2030
Option 4: July 1, 2030, to June 30, 2031
C. Thi
s Agreement shall not exceed a total of five (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordance with Section 12 of this Agreement. The option term shall be commenced by an amendment to this agreement.

D. All services required of Service Provider under this Agreement shall be completed on or before the end of the term of the Agreement.

5. A
GREEMENT AMOUNT NOT TO EXCEED: $675,000.00.1

6. A
GREEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-D Exhibit D: [RESERVED]
Exhibit E: Living Wage Policy
Exhibit F: Prevailing Wage Policy
1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the “Not to Exceed” Amount of the Contract or the agreed upon amount stated in the Task Order.

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7. DESIGNATED REPRESENTATIVES. The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, Service Provider’s services shall be performed or immediately supervised by the Service Provider’s Representative:

City Designated Representative
Name: Ted Quiroz
Title: Facilities Manager
Phone: 805-385-8082
Email: [email protected]
Address: 1060 Pacific Ave., Bldg. 3
Oxnard, California 93030

Service Provider Designated
Representative
Name: RJ Storm-Larsen
Title: Director of Business Development
Phone: 805-705-4195
Email: [email protected]
Address: 1227 Flynn Road, Suite 307
Camarillo, California 93012

A. Service Provider is advised that any recommendation for Agreement award is not binding on the City until the Agreement is fully executed and approved by the City.

B. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.

C. Service Provider shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 26 of this Agreement.

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9. SERVICE PROVIDER’S SERVICES.

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11. PAYMENT & INVOICES. City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Service Provider of the item(s) being disputed and the reason(s) therefore. The City may withhold payment for such disputed items until resolution of the dispute.

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12. OPTION TO EXTEND AGREEMENT. When in the City’s best interest, this Agreement may only be extended, if the City, in its discretion, exercises an option term in accordance with Section 4 subparagraphs (B) and (C) of this Agreement.

The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(B), then this Agreement shall not be extended.

15. [RESERVED]

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provided, however, that performing such services shall not materially interfere with the Services the Service Provider shall perform for the City. The City retains the right to provide general instructions to and observe the Service Provider in the performance of all services done on behalf of the City.

18. SAFETY REQUIREMENTS.

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19. OWNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE. City shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by Service Provider in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.

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E. Disclosure of Information. Service Provider shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Service Provider by the City or other information to which the Service Provider has had access during the term of this Agreement without the prior written approval of the City’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

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delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Service Provider shall be construed to be both a covenant and a condition.

25. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

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negligence or willful misconduct by any of the Indemnitees shall not relieve Service Provider from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if Service Provider asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the negligence or willful misconduct of any of the Indemnitees, Service Provider may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs.

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satisfactory to the Risk Manager. Service Provider shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by Service Provider is a material element of this Agreement. Service Provider’s failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

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29. CONFLICT OF INTEREST. Service Provider covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Service Provider’s services under this Agreement. Service Provider further covenants that in the performance of services under this Agreement, no officer, employee or agent of Service Provider having such interest shall be employed by it. In the event the City determines that Service Provider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Service Provider shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Service Provider may result in termination of this Agreement by the City.

30. [RESERVED]

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33. DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

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36. NONDISCRIMINATORY EMPLOYMENT. Service Provider shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Service Provider understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates.

For every subcontractor who will perform Services, Service Provider shall be responsible for such subcontractor’s compliance with this Section.

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entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

44. INCONSISTENT OR CONFLICTING TERMS.

[Signatures on next page]

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In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 4 and upon signature of all Parties.

CITY OF OXNARD EXECUTIVE FACILITIES SERVICES, INC.

☐Luis A. Mc Arthur, Mayor2 Date Jim Ferraro, CEO Date ☐Libertad Macías,3
Purchasing Manager

Debbie Ferraro, CFO4 Date

ATTEST:

Lourdes A. López, CITY Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)

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EXHIBIT A

GENERAL SERVICE AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.)

SCOPE OF SERVICES

PROJECT MANAGER: Sherry Thomas / 805-760-3911 / [email protected]

General Specifications

The Service Provider is to establish clear, consistent, and professional custodial service requirements for City of Oxnard Main Library. The Service Provider will maintain a clean, safe, and professional environment across all designated locations through collaborative communication and consistent quality control.

SUPPLIES AND

EQUIPMENT
The City of Oxnard will provide custodial supplies and equipment required for cleaning at the Main Library.

This includes:

1. Paper Products: Supplies for restrooms and break rooms, including seat covers, paper towels, toilet paper, sanitary replacement bags, and can liners.

2. Hand Soap: Provided for all dispensers in restrooms and break rooms.

3. Cleaning Chemicals: Primarily Waxie products are used in the dilution system, along with other cleaning solutions provided in gallon containers as needed. Urinal screens and air fresheners.

4. Equipment: Includes mop buckets, vacuums, dust mops, cleaning rags, high-speed burnishers, spray bottles, and cleaning carts.

5. The Service Provider is responsible for providing all Personal Protective Equipment (PPE) for their staff, including gloves, eye protection, and clothing protectants, ensuring they are suitable for safe handling of cleaning chemicals and tasks.

All items must be kept properly labeled in compliance with Safety Data Sheet (SDS) standards. The City’s Custodial Supervisor maintains an SDS booklet, available for reference to ensure safe and correct usage of chemicals and supplies.

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All vehicles used in the fulfillment of this contract shall be clearly marked with the Service Provider’s Company name and comply with Insurance requirements. Vehicle assignments shall be included in the monthly staff assignment sheet to be submitted with the monthly invoice, and is a condition of payment. Vehicle insurance renewal documentation shall be submitted annually.

PERFORMANCE AND I NSPECTION
The City and the Service Provider will collaborate to ensure quality standards are maintained. Periodic Inspections will be conducted by the City’s Project Manager or designee. Any deficiencies will be documented and corrected promptly within 24 hours for routine issues or 4 hours for urgent matters. Repeated deficiencies may result in a formal review and potential termination to the contract.

The City's Project Manager and/or their designated representative shall conduct inspections of the building work areas covered under this Contract. Service Providers Contract Manager shall conduct a minimum of one (1) random inspection monthly. That inspection shall include all buildings in a given location.

CHANGES IN WO

RK TO BE PERFORMED OR PLACES OF PERFORMANCE

The City may amend the work to be performed, place of performance, or both, by giving thirty (30) days' written notice to the Service Provider of the effective date of such change.

SERVICE PROVI

DER PERFORMANCE
Service Provider shall provide sufficient labor at all times to properly carry out the services to be performed under this contract and shall ensure that only competent and skilled workers are employed under this contract. Service Provider shall ensure that supervision is provided at all times while work is being performed. If the City is unsatisfied with the performance of the Service Provider’s personnel, the City shall have the right to request the removal and replacement of the assigned personnel. Service provider shall remove and replace the requested personnel within 30 days.

Service Provider shall not subcontract any part of this contract without the written consent of the City. Consent will not be given to any proposed delegation that would relieve the Service Provider or Service Provider Contract.

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The City shall designate spaces and routes for the storage of material, the ingress and egress of workers and equipment to the sites. All materials and equipment shall be kept strictly within these limits.

SECURITY
The Service Provider is responsible for maintaining the security of the Main Library during and after custodial operations. All keys, access cards, and security codes shall be issued, tracked, and returned according to City procedures. Lost keys must be reported immediately, and the Service Provider may be liable for reasonable rekeying costs.

It is critical that all property within the Main Library remain secure during performance of the Contract. Service Provider shall lock all doors after working within the building areas.

All alarm systems shall be reset. Upon request, the City shall provide training for enabling and disabling alarm systems. Contract Manager is responsible for ensuring all Service Provider employees are trained and understand the proper operation of City alarm systems.

When Service Providers staff passes through a closed and/or locked interior door to access work areas, they shall immediately close and/or lock the door when work is complete within that area. If the door will not lock or the alarm will not set, Service Provider shall report the issue immediately to the designated facility contact.

CONTRACT MA
NAGER
The Service Provider shall designate a Contract Manager to serve as the primary liaison between the Service Provider and the City’s Project Manager. The Contract Manager shall be responsible for coordinating all custodial operations under this contract and ensuring compliance with all performance requirements. Responsibilities include, but are not limited to:
• Establishing and maintaining work schedules and staffing plans. • Maintaining employee records and training documentation. • Managing correspondence, reports, and communications with the City. • Overseeing key and access control, including issuance and collection. • Responding promptly to service requests and complaints. • Monitoring employee performance, conduct, and safety. • Managing product selection, inventory, and supply orders. • Performing and documenting monthly inspections and compliance reviews.

The Contract Manager shall be available during regular business hours and shall provide a contact number for urgent communication.

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PRINCIPAL SUPERVISOR
The Service Provider shall designate a Principal Supervisor for each shift who will oversee the day-to-day work of custodial personnel at the Main Library. The Principal Supervisor shall have full authority to act on behalf of the Service Provider in matters related to work quality, safety, and special assignments.

Duties Include:
• Providing direct supervision and support to custodial staff. • Conducting daily walkthrough inspections to ensure quality and compliance.
• Training new employees on proper procedures, safety
practices, and customer service expectations.
• Coordinating special cleaning projects and event setups. • Ensuring work is performed safely, efficiently, and
according to contract specifications.

Principal Supervisors shall have a minimum of two (2) years of supervisory experience within the last five (5) years in janitorial operations of comparable size. Supervisors assigned to secured facilities may be subject to a background screening.

Principal Supervisors shall not be simultaneously assigned to other City custodial contracts held by different service providers.

STANDARDS OF CON DUCT
The Service Provider shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Service Provider is also responsible for ensuring that their employees do not disturb computers, electronic equipment, papers on desks, open desk drawers or cabinets, or use City telephones, copy machines, fax machines, materials or supplies except as authorized by the City.

The Service Provider shall be responsible for any damage created by their employees to City property and/or City employees' personal property. Service Provider shall take a Agreement No. 32600473

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time-stamped photo of any damage. Photos shall include a brief explanation and shall be electronically sent to the City Contract Supervisor the following morning. Service Provider shall pay to the City, on demand, the cost of all repairs to or replacement of property made necessary by any of the operations of Service Provider employees under this Contract.

Service Provider shall ensure their employees present a neat appearance and conduct themselves in a courteous and professional manner.

All janitorial services operations shall be conducted as quietly as possible and shall conform to all current Federal, State, County and City regulations.

Only authorized Service Provider employees are allowed within City buildings during the execution of this contract. Service Provider's employees shall not be accompanied in their work area by acquaintances, family members or any other person unless such person is an authorized Service Provider employee.

ABSENTEEISM
Service Provider shall provide qualified relief personnel as necessary to ensure that each assignment is performed daily per Contract specifications, regardless of employee absenteeism.

The Service Provider shall maintain a daily work log at each location. At a minimum, this log shall contain date, time, work complete and name of employee who performed the work.

The Service Provider shall provide certified payroll and any absenteeism notifications with the monthly invoice. The monthly invoice will not be processed for payment without these reports.

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INVOICING
Each invoice must include the following:
• Da
ys and dates of services
• Number of employees (names included) including employee title • Copies of daily work tickets for each site (upon request) MA

IN LIBRARY
251 S A Street
Oxnard, CA 93030
The M
ain Library is a two- story facility of 72,000 square feet. Custodial staffing requirements include one daytime custodian working a total of 37 hours per week, scheduled Monday through Thursday from 11:00 a.m. to 7:00 p.m. (8 hours per day) and Saturday from 11:00 a.m. to 4:00 p.m. (5 hours). Night custodial service is provided Monday through Thursday with a start time of 7:00 p.m., and Saturday with a start time of 4:00 p.m. The end time for night custodial services is not fixed and is determined by the contractor based on the time required to complete the full scope of work. The facility is closed on holidays.

The pr
incipal items of work shall include, but not be limited to, the following, which are to be performed (5) five days per week, Monday through Thursday, and Saturday.

E
ach task should be completed to the highest standards to maintain a clean, safe, and welcoming environment for all library patrons and staff. Please ensure no area or detail is overlooked to meet the specified standards.

D
aily Schedule (Pr ior to Opening to Public) Night Custodian

1. Gra
ffiti Control
• All interior walls, restrooms, partitions, signs, phones, and furniture shall be kept free of all graffiti and checked for signs of vandalism. All vandalism will be reported to the City of Oxnard's Custodial Supervisor.

2. Trash Removal
• Empty all trash and recycle containers throughout the building, including staff offices, restrooms, break rooms, meeting rooms, and all other interior spaces. Replace
liners in all trash containers as needed, ensuring they are free from debris and residue.

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• Gather any materials left by the delivery door and dispose of them in the outside recycling compactors. This includes heavy books and any other items left in this designated area.

Any heavy donations left by citizens may need to be
discarded by the outside delivery door.

3. Vacuuming and Floor Sweeping
• Vacuum all carpeted areas thoroughly, ensuring there is no visible debris, dust, or lint.
• Dust mop and/or sweep all hard floor surfaces, including lobbies, main lobby stairway, breakrooms, offices and
elevators. Ensure floors are free from dust and debris with no visible streaks or smudges.

4. Dusting
• Complete dusting on a rotating schedule to ensure all horizontal surfaces under 60 inches are dusted at least once per month.
• Dusting should leave surfaces free of dust, dirt, and visible residue. This includes desks, tables, shelves,
file cabinets, windowsills, computer screens, and other accessible.

5. Mopping of Hard Floors
• Mop all hard floor surfaces, including but not limited to elevators, lobby floors, hallways, break rooms,
and the children’s homework center.
• Mopping should remove any gum, visible dirt or grime, leaving floors with a streak-free, polished finish.

6. Breakroom and Staff Lounge Cleaning
• Clean and disinfect all surfaces in the staff
lounge/breakroom daily, including tables,
countertops, and sinks. Refill any dispensers.
• Wipe down the exterior of appliances to remove
fingerprints, dust, and smudges. The area should be left clean, sanitary, and free from food residue or stains.

7. Restroom and Shower Cleaning
• Clean mop and sanitize all restrooms and drinking fountains.

Re-stock and disinfect all dispensers, dust air vents, replace aerosol air fresheners in restrooms that use them. Replace (monthly) gel air fresheners in public areas along with urinal screens.
• Shower walls are disinfected with fixtures cleaned and polished showing no visible hard water stains.
• Shower curtains are sprayed with disinfectant.
• Floors are mopped and disinfected.
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before reporting the toilet to the custodial supervisor for repair. Lock stall doors and tape notice of out of order when needed.

Restrooms are considered complete when:
• All debris is swept from the floor, leaving it spotless. • Hard surfaces, including sinks, countertops, urinals, hand dryers, all dispensers and toilets, are cleaned,
disinfected, and free from water stains and residue.
• Stainless steel fixtures are polished to remove fingerprints and smudges, with no streaks or dull spots.
• Dispensers are re-stocked, including soap,
paper towels, seat covers, sanitary boxes and
toilet paper.
• Air vents are dusted.

8. Drinking Fountains
• Clean and sanitize all drinking fountains, leaving them free of fingerprints, smudges, and water stains. Use
stainless steel polish once disinfected on the fountain and surrounding metal.

9. Elevator Cleaning
• Wipe down elevator walls using a stainless-steel cleaner or disinfectant provided the area you are cleaning has
stainless steel, to remove fingerprints, smudges, and
streaks.
• Vacuum and/or mop elevator floors, leaving them free of dirt and debris, with a polished finish.

10. Lighting and Security
• Turn off lights in any area not in use. Ensure that all exterior doors remain closed and locked at all times to maintain building security.
• Do not prop open any exterior doors. Ensure the
alarm system is set when required.
• Report any burnt-out lights or other repairs to
the City’s Custodial Supervisor promptly to
ensure timely replacement.

11. Study Rooms and lobby
• Disinfect a
ll study room counters, ensuring
surfaces are free from dust, fingerprints, and any
food residue.
• Wipe down and disinfect the front lobby green counter, leaving it clean, sanitary, and free from visible dust, smudges, or streaks.

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Daily Services During Business Hours (Morning Custodian)

1. Check and Tidy all restrooms re-stock supplies
as needed. Fully clean when needed.

2. Clean all interior glass windows in lobbies and around the interior of the building on a rotating schedule to ensure all glass is cleaned within a specific period of time. This does not include entry glass doors which should be done daily inside and out (exterior side too).

3. Report any issues with the building like clogged toilets that can’t be plunged and vandalism to the City's Custodial
Supervisor and library staff by placing out appropriate signage to make patrons aware of hazards and containing the situation.

4. Sweep and (spot mop when needed) the 3 exterior patios 2 on the top floor and 1 on the bottom by the back staff
entrance, dump the outside patio trash cans and wipe down the tables.

5. Sanitize restrooms after facilities maintenance fixes plumbing issues from overflowing toilets due to
backed up sewer drains.

6. Request custodial supplies from the City's Custodial Supervisor on Fridays for delivery on Tuesdays, order
enough for min 1 week of service. Supplies and
equipment are not to be taken from the building.

7. Clean any door, wall or partition whether carpeted or hard surface of stains and other marks.

8. Dust and clean any display cases, Library staff can open the cases for cleaning.

9. Meeting room trash taken out in between different meetings.

10. Small kitchen used by meeting rooms fully cleaned when used.

11. Answer staff calls and handle their requests for
specific areas or additional cleaning due to events or
projects.

Monthly Services

1. Sweep emergency stairwells (see library staff member for access).

2. Dust empty library book shelves.

3. High-speed burnish back staff hallway (can be done by night or day staff).

4. High-speed burnish staff breakroom (can be done by night or day staff).

5. High-speed burnish homework center (can be done by night or day staff).

6. Carpet spot cleaning with extractor or bonnet (can be done by night or day staff).

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Special Safety Standards
The Service Provider shall adhere to all special safety standards required for custodial operations, ensuring the highest level of safety and compliance. This includes a thorough understanding of chemical handling procedures, the ability to read and interpret Safety Data Sheets (SDS), and the implementation of proper protocols for safe chemical use.

Additionally, the contractor must follow appropriate safety standards when handling biohazardous waste, such as bodily fluids from restrooms or other areas, utilizing proper Personal Protective Equipment (PPE) and effective sanitization techniques. Special emphasis is placed on the safe cleanup of drug-related waste, such as discarded needles or paraphernalia, requiring the use of specialized PPE and comprehensive disinfecting measures to ensure the safety of all personnel and the public. Special emphasis is placed on the safe cleanup of drug-related waste, such as discarded needles or paraphernalia, requiring the use of specialized PPE and comprehensive disinfecting measures to ensure the safety of all personnel and the public.

Additional Ser
vices
The City reserves the right to adjust the cleaning schedule or request additional cleanings as necessary. When additional cleanings are requested, the Service Provider may charge the City at the agreed upon hourly rate for work performed. The City may request an urgent cleaning where the Service Provider is expected to be on site within four (4) hours of notification, or non- urgent where the Service Provider and project manager can schedule the work as needed and more than four (4) hour notice is provided.

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EXHIBIT B

GENERAL SERVICE AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.)

SCHEDULE OF COMPENSATION

COMPENSATION SCHEDULE
Base Year:

City Locations Monthly Cost
Main Library 251 South A Street $10,090.13

COMPENSATION SCHEDULE
Option Year 1:

City Locations Monthly Cost
Main Library 251 South A Street $10,392.83

Additional Services As-Needed Hourly Rate
As-Needed Additional Janitorial Services $34.75
Urgent As-Needed Janitorial Services $34.75
Additional Services As-Needed Hourly Rate
As-Needed Additional Janitorial Services $35.79
Urgent As-Needed Janitorial Services $35.79
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COMPENSATION SCHEDULE
Option Year 2:

City Locations Monthly Cost
Main Library 251 South A Street $10,704.62

COMPENSATION SCHEDULE
Option Year 3:

City Locations Monthly Cost
Main Library 251 South A Street $11,025.76

Additional Services As-Needed
Hourly Rate
As-Needed Additional Janitorial Services $36.87
Urgent As-Needed Janitorial Services $36.87
Additional Services As-Needed Hourly Rate
As-Needed Additional Janitorial Services $37.97
Urgent As-Needed Janitorial Services $37.97
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COMPENSATION SCHEDULE
Option Year 4:

City Locations Monthly Cost
Main Library 251 South A Street $11,356.53

Additional Services As-Needed Hourly Rate
As-Needed Additional Janitorial Services $39.11
Urgent As-Needed Janitorial Services $39.11

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EXHIBIT C

GENERAL SERVICES AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.)

INSURANCE REQUIREMENTS

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Exhibit INS-D
INS

URANCE REQUIREMENTS FOR SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (WITHOUT BUILDER’S RISK REQUIREMENT)

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INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS

Certificates of Insurance

Endorsement Forms

INS-D.doc
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SAMPLE

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

CODE SUB-CODE

COMPANIES AFFORDING INSURANCE COVERAGE

INSURED

COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

CO
LTR

TYPE OF INSURANCE

POLICY NUMBER

POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)

LIMITS

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE
$
AGGREGATE $

WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession; if architectural, engineering or electrical work will be performed under the Agreement

Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE
ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE

Agreement No. 32600473

Page 34 of 42 ends

141

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
COMPREHENSIVE GENERAL LIABILITY
OWNERS & CONTRACTORS PROTECTIVE

Claims Made
Retroactive Date
Occurrence

OTHER PROVISIONS

COVERAGES

LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE

GENERAL
PRODUCTS/COMPLETED OPERATIONS
PERSONAL & ADVERTISING INJURY
FIRE DAMAGE

Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter

I ( print/type name), warrant that I have authority to bind the above -mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: (
) Date Signed

Rev. 1/23 INS-D.doc

Agreement No. 32600473

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142

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)

PRODUCER

POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which)

NAMED INSURED

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER

LIMIT OF LIABILITY

CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )

$ per accident, for bodily injury and property damage.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the i nsurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event , any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom cla im is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organiz ation would have as a claimant if not so included.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent U nderwriter

I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)

Telephone: ( )
Date Signed

Rev. 1/23 INS-D.doc
Agreement No. 32600473

Page 36 of 42 ends

143

EXHIBIT D

GENERAL SERVICES AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.)

[RESERVED]

Agreement No. 32600473

Page 37 of 42 ends

144

EXHIBIT E

GENERAL SERVICES AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.)

LIVING WAGE POLICY

A. Service Provider shall compensate any employee of Service Provider who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Service Provider shall pay such employee no less than $20.06 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, Service Provider shall provide to such employee no less than 96 hours of paid leave per calendar year.

Agreement No. 32600473

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145

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2025

Service Provider shall compensate any employee of Service Provider who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit E. While this Agreement is in effect, Service Provider shall pay such employee no less than $20.06 per hour for each hour that such employee provides Services under this Agreement. This hourly rate shall be adjusted on July 1, 2026, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI -U), index base 1982 - 84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Service Provider shall provide to such employee no less than 96 hours of paid leave per calendar year.

a. Service Provider agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002, and effective October 1, 2002.

b. If Service Provider fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Service Provider, effective immediately.

c. In addition, if Service Provider fails to comply with the Living Wage Policy in any manner, Service Provider shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Service Provider shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Service Provider of the amount owed.

Agreement No. 32600473

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146

EXHIBIT F

GENERAL SERVICES AGREEMENT
(City of Oxnard and Executive Facilities Services, Inc.) PRE

VAILING WAGE

Service Provider shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

3. S
ervice Provider is required to post job site notices, as prescribed by regulation.

See Labor Code Section 1771.4(a)(2).

The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

Page 40 of 42 ends

147
submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. Service Provider acknowledges that 8 hours labor constitutes a legal day’s work.

Service Provider shall comply with and be bound by Labor Code Section 1810.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

Agreement No. 32600473

Page 41 of 42 ends

148

13. To the maximum extent, Service Provider shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify City, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of Service Provider under this Section shall survive Agreement termination.

Agreement No. 32600473

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151
Public Works & Transportation Committee
May 12, 2026
Ted Quiroz,
Facilities Manager
Agreement 32600473 with Executive Facilities
Services, Inc. for Custodial Services at the Oxnard
Main Library
152
RECOMMENDATION 2
That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Mayor to execute an Agreement with Executive Facilities Services, Inc. in an amount not to exceed $675,000 for an initial term of one year from July 1, 2026, to June 30, 2027, with the option for four consecutive one-year period
extensions ending June 30, 2031, for Custodial Services at the Oxnard Main Library.
153
BACKGROUND 3
• The Public Works Department has contracted custodial
services for the Oxnard Main Library (Library) since March 2025, which is not serviced by the City’s custodial staff. • Due to approved staffing levels and operational priorities, custodial services for this facility will continue to be performed by a third-party service provider.
• Contracted custodial services provide a full complement of cleaning and sanitation activities necessary to support daily operations.
154
BACKGROUND 4
• Custodial services (Utilities + Main Library) were originally solicited together
• Upon review of the initial bids, the Purchasing Department identified that the proposals failed to provide adequate staffing coverage for the Main Library and therefore bids were rejected.
• To ensure procurement integrity and prevent delays, the Main Library services were removed from the combined
solicitation. A subsequent independent solicitation was issued for the Main Library with more clearly defined
operational hours to ensure accurate bidding.
155
DISCUSSION 5
• On February 6, 2026, the Purchasing Division released a Request for Bid (RFB) 26-87 for Custodial Services at the Oxnard Main Library.
• The RFB was directly sent to nine potential service providers, • Published on www.publicpurchase.com , and
• Published on the City’s Purchasing website.
• The solicitation closed on February 20, 2026, which
received ten bids, two of which were deemed non-
responsive.
• The eight responsive bidders provided five-year upfront pricing for monthly cleaning services at the Library.
156
• After a bid evaluation from the Purchasing Division, a determination was made that Executive Facilities Services, Inc. was the lowest responsive bidder.
• Additionally, Executive Facilities Services, Inc. meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. • Based upon the research performed to date, staff believes that the service provider is capable of successfully
performing these services for the City.

DISCUSSION 6
157
• Executive Facilities Services, Inc. has provided continued satisfactory service to the City of Oxnard, Conejo
Recreation and Park District, Pleasant Valley Recreation and Park District, and the City of Thousand Oaks.
• Through this Agreement, the service provider will perform all of the custodial services that are identified in the scope of work as published in RFB 26-87.
• These services include, but are not limited to, daily trash disposal, restroom and breakroom sanitation, use of anti-bacterial cleaning agents, restocking of paper products, vacuuming, dusting, floor care including strip and wax and carpet deep clean, drain clearing, and polishing of surfaces.
• Under the Scope of Services, the service provider is also responsible for furnishing all necessary labor, equipment, and cleaning supplies.

DISCUSSION 7
158
• Executive Facilities Services, Inc has been providing custodial services for over 22 years, currently employs approximately 150 employees, and has the operational
capacity to support the City’s custodial needs.
• Additionally, Executive Facilities Services, Inc will ensure compliance with the Displaced Janitor Opportunity Act
(DJOA) by offering employment to existing custodial staff in accordance with DJOA requirements.
• Overall, staff is confident that Executive Facilities Services, Inc can render appropriate services to the Library at
competitive rates.

DISCUSSION 8
159
• Executive Facilities Services, Inc. will provide these services for $121,081.54 for the first 12 months.
• There is a 3% CPI increase for each extended year.
• The current agreement provides these custodial services for $13,777 per month.
• The new Agreement with Executive Facilities Services, Inc. will provide the same scope of work for $10,090 per month for the first year.

DISCUSSION 9
160
FINANCIAL IMPACT 10
• The total cost for this Agreement shall not exceed
$675,000 through June 30, 2031, if all option years are exercised.
• Funding for this Agreement has been requested for the Fiscal Year 2026-27 Budget within the Facilities
Operations Fund (7353740-53200).
• Funding for subsequent years will be requested through the annual budget process.
• The Agreement includes an annual Consumer Price Index (CPI) adjustment of 3% for each option year.
161
FINANCIAL IMPACT 11
• In addition, the Agreement allows for City-approved as- needed services. Funding for these services is estimated at approximately 5% of the annual Agreement amount and
has been incorporated into the total projected cost.
162
End of Presentation
163

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

AGENDA REPORT

REPORTS
AGENDA ITEM NO. D.4

DATE: May 12, 2026

TO: Public Works and Transportation Committee

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32600503 with Ojos Trucking dba AGT Trucking School for Commercial Driver’s License Training.

RECOMMENDATION

That the Public Works and Transportation Committee recommend that the City Council approve and authorize the Mayor to execute an Agreement with Ojos Trucking dba AGT Trucking School in an amount not to exceed of $385,000 for an initial term of three years from June 2, 2026, to June 1, 2029, with the option for two consecutive one-year period extensions ending June 1, 2031 for Commercial Driver’s License Training.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/D7gWTZiBGPE

BACKGROUND

To maintain a high standard of operational safety and service continuity, the Public Works Department requires staff across multiple divisions—including Fleet, Streets, Wastewater, Environmental Resources, and Water—to obtain a valid California Commercial Driver’s License (CDL) within the first two years of employment.

A commercial CDL is a mandatory requirement for these roles, as daily operations, emergency response efforts, and specialized field work necessitate the legal and safe operation of heavy commercial vehicles and specialized equipment.

Although a valid Class A commercial driver’s license is ultimately required for these positions, the City has not consistently received enough qualified applicants who already possess the Class A license at the time of hire.

To avoid extended vacancies and resulting staffing shortages, the City has at times hired otherwise qualified candidates with the condition that they obtain the required Class A license within a specified time as a condition of employment.

In California, individuals seeking a Class A Commercial Driver’s License (CDL) must complete Entry-Level Driver Training (ELDT) through a provider registered with the Federal Motor Carrier Safety Administration (FMCSA). ELDT is competency-based and does not mandate a minimum number of behind-the-wheel (BTW) training hours, but it does require demonstrated proficiency in both range and public road driving. While some existing City staff may have relevant experience, they do not meet ELDT requirements, as Class A training must be provided by an FMCSA-registered provider and involves specialized instruction.

DISCUSSION
164

On February 26, 2026, the Purchasing Division released a Request for Bid (RFB) 26-45 for Commercial Driver’s License Training for the Public Works Department. The RFB was directly sent to five potential service providers and was published on www.planetbids.com as well as the City’s Purchasing website. The solicitation closed on March 26, 2026, and received three bids. The three responsive bidders provided five-year upfront pricing for CDL Training. A summary of the bid results, based on the cumulative cost for all training courses, is presented below:

Term AGT Trucking
School
Ancora Training Ventura County
Training Academy
Year 1 $8,150 $9,224 $10,480
Year 2 $8,150 $9,224 $10,480
Year 3 $8,050 $9,599 $10,480
Year 4 $8,150 $9,224 $10,480
Year 5 $8,150 $9,224 $10,480
Grand Total $40,650 $47,638 $53,000

Upon a full evaluation by the City’s Purchasing Division of the submitted bids, AGT Trucking School (AGT) meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Additionally, AGT has provided continued satisfactory service to the Public Works Department the last three years. Based upon the available information, historical spending and research performed to date, staff believes that this vendor is capable of continuously meeting the needs of the Public Works Department.

AGT will provide the necessary Federal Motor Carrier Safety Administration’s Entry Level Driver Training (ELDT) requirements for commercial driver’s license A and B (CDL) applicants as required by the Department of Motor Vehicles (DMV). AGT is a registered training provider listed on the Federal Training Provider Registry (TPR).

AGT will furnish all necessary labor, materials, equipment and other incidental and appurtenant work to provide Commercial Driver’s License Training for the Public Works Department, including but not limited to permit training, CDL training, and behind-the-wheel training at their location.

AGT has been providing CDL Training for over 20 years, to over 900 satisfied students and has two locations to service its students in Ventura and Canoga Park. Specifically, AGT has provided training services to the City since April 2023 and has performed satisfactorily. Under the current agreement with AGT, a total of $106,900.00 has been spent to train 21 drivers for their Class A license and seven drivers for their Class B license over the past three years.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
165

The total cost for Agreement 32600503 with AGT Trucking School for CDL Training shall not exceed $385,000 through June 1, 2031, if all years are extended. Funding for this Agreement has been included in the Fiscal Year 2026-27 proposed Operating Budget from the Fleet Operating Fund (741), Streets Operating Fund (101), the Wastewater Operating Fund (611), Environmental Resources Fund (631) and Water Operating Fund (601). Funding for subsequent fiscal years will be requested through the annual budget process.

The five-year estimated spending plan includes annual CDL Training charges for each of the Public Works Department divisions.

Estimated Spending Plan for CDL Training
Division Account FY26-27 FY27-28 FY28-29 FY29-30 FY30-31 Total Fleet 7413750-52310 $12,000 $8,000 $8,000 $8,000 $12,000 $48,000 Streets 1013401-52310 $16,000 $4,000 $4,000 $4,000 $0.00 $28,000 6113613-52310 $8,000 $8,000 $8,000 $8,000 $10,000 $42,000 6113615-52310 $4,000 $4,000 $4,000 $4,000 $4,000 $20,000

Wastewater
6113614-52310 $4,000 $4,000 $4,000 $4,000 $4,000 $20,000 ER 6313630-52310 $12,000 $12,000 $12,000 $8,000 $8,000 $52,000 Water 6013600-52310 $28,000 $12,000 $12,000 $12,000 $11,000 $72,000 As-needed Various $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Total $104,000 $72,000 $72,000 $68,000 $69,000 $385,000

Prepared by: Steve Howlett, Assistant Public Works Director, Brian Yanez, Assistant Public Works Director, Chris Peyton, Water Division Manager, Jan Hauser, Wastewater Division Manager

ATTACHMENTS

1. Agreement 32600503

2. Bid Tabulation

3. Prior Agreement Schedule of Compensation

4. Presentation

166

GENERAL SERVICE AGREEMENT

BETWEEN

THE CITY OF OXNARD AND OJOS TRUCKING LLC

DBA AGT TRUCKING SCHOOL
By This General Services Agreement (“Agreement”), the CITY of Oxnard (“City”) agrees to engage the services of Ojos Trucking LLC dba AGT Trucking School (“Service Provider”), and Service Provider agrees to perform the services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Service Provider may be individually referred to as “Party” or collectively as the “Parties.”

1. [IN
TENTIONALLY OMITTED]

2. SUM
MARY DESCRIPTION OF SERVICES.

Thi
s Agreement is for the Federal Motor Carrier Safety Administration’s Entry Level Driver Training (ELDT) requirements for commercial driver’s license A and B (CDL) applicants by the Department of Motor Vehicles (DMV).

The S
ervices to be performed pursuant to this agreement are described in the Scope of Services, attached hereto as Exhibit A. Service Provider may not be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this agreement.

3. PART
IES.

City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard, California 93030 Ojos
Trucking LLC dba AGT Trucking School, an LLC of the State of California, located at 1503 Callens Road, Ventura, California 93003 Agreement No. 32600503

Page 1 of 41 ends

167

4. TERM OF AGREEMENT: From: June 2, 2026 To: June 1, 202 9 A. Time is of the essence in this Agreement.

B. The City shall have the option for (2) two consecutive (1) one-y ear extensions, in accordance with the scope of work and general terms and conditions of the General Services Agreement.

Option 1: June 2, 2029, to June 1, 2030
Option 2: June 2, 2030, to June 1, 2031
C. This Agreement shall not exceed a total of five (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordance with Section 12 of this Agreement. The option term shall be commenced by an amendment to this agreement.

D. All services required of Service Provider under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGREE
MENT AMOUNT NOT TO EXCEED: $385,000.00.1

6. AGR
EEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-B Exhibit D: [RESERVED]
Exhibit E: Living Wage Policy
Exhibit F: Prevailing Wage Policy
1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the “Not to Exceed” Amount of the Contract or the agreed upon amount stated in the Task Order.

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City Designated Representative
Name: Jose Arreola
Title: Fleet Services Manager
Phone: 805-385-8011
Email: [email protected]
Address: 1060 Pacific Avenue,
Building 2
Oxnard, California 93030
Service Provider Designated
Representative
Name: Ada Gonzalez
Title: Owner
Phone: 818-696-6364
Email: [email protected]
Address: 1503 Callens Road
Ventura, California 93003

8. CO
NTRACTUAL PREREQUISITES. This Agreement must first be executed by the Service Provider, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the City, and if executed by the Mayor shall also be executed by the City Clerk.

A. S
ervice Provider is advised that any recommendation for Agreement award is not binding on the City until the Agreement is fully executed and approved by the City.

B. A
ll proof of business license, insurance, and W -9 forms is required prior to execution of this Agreement.

C. S ervice Provider shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 26 of this Agreement.

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9. SERVICE PROVIDER’S SERVICES.

A. S
ervice Provider shall perform only the type or category of services as set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 13 of this Agreement.

A. A
nnual Rate and Fees adjustments must be requested in writing and accompanied by information to substantiate the request for price adjustments. Adjustments are subject to approval by the City. Any allowable request for adjustment must be delivered to the City at least 30 days before the adjusted prices become effective. No price adjustment allowable under this Contract will be granted retroactively. The City must also be given the benefit of any decline in prices.

B. No price increases will be permitted during the first year of this Agreement. The City requires written proof satisfactory to the City, upon the City’s acceptance, of cost increases prior to any approved price adjustment.

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A. P
ayment Request. Service Provider shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected].

C. S
ervice Provider’s acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Service Provider for anything completed, finished or relating to the Services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of Service Provider for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Service Provider and its employees, agents and Subcontracted Service Providers.

D. S
ervice Provider shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Service Provider or materials or products provided to City by Service Provider, Service Provider shall pay the sales tax. City shall not reimburse Service Provider for sales taxes paid by Service Provider
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The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(B), then this Agreement shall not be extended.

13. M
ODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment. The City may request that the Service Provider perform Extra Services. As used herein, "Extra Services" means any services, which are determined by the City to be necessary for the proper completion of the project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement or any Task Order issued under this Agreement. A written amendment signed by both Parties shall be required to authorize performance of and payment for Extra Services under this Agreement or Task Order.

14. T
ERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. City shall be liable to Service Provider only for work done by Service Provider up to and including the date of termination of this Agreement unless the termination is for cause, in which event Service Provider need be compensated only to the extent required by law. Service Provider may terminate this Agreement at any time during the term of the Agreement by giving the City sixty (60) calendar days’ written notice.

15. [
RESERVED]

16. I
NDEPENDENT CONTRACTOR. Service Provider is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Service Provider or any of its employees, except as stated in this Agreement. Service Provider has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Service Provider. This Agreement shall not be interpreted to prevent or preclude Service Provider from rendering any services for Service Provider’s own account or to any other person or entity as Service Provider in its sole discretion shall determine; Agreement No. 32600503

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provided, however, that performing such services shall not materially interfere with the Services the Service Provider shall perform for the City. The City retains the right to provide general instructions to and observe the Service Provider in the performance of all services done on behalf of the City.

S
ervice Provider and its employees, subcontractors, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Service Provider and its employees are not employees of City. Service Provider and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. Service Provider shall not, at any time or in any manner, represent that it or any of its agents, subcontractors, or employees are in any manner agents, subcontractors, or employees of City.

17. L
AWFUL PERFORMANCE. Service Provider shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. Service Provider, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SA
FETY REQUIREMENTS. Service Provider shall not perform any services for the City when the Service Provider is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the City’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Service Provider when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Service Provider 's work by City shall not operate as a release of the Service Provider from such standard of care and workmanship.

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Public Works & Transportation CommitteeMay 12, 2026

Public Works & Transportation Committee
May 12, 2026