Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor and at the Oxnard main library, 251 South A Street during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.gov.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.
AMENDED AGENDA
(Amended 7/27/26 - to add Closed Session at 5:00 p.m. and Items (C-1, C-2 and C-3)
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street July 30, 2026
Closed Session: 5:00 PM
Appointment Items - 5:30 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:
1. Dial Phone Number: (888) 475-4499
2. Enter Meeting ID: 840 0773 5382
3. Passcode: 403847
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.
IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.GOV.
To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.
The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.
Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.
YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:
1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.
2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by 3:00 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3:00 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
1 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 2
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.
3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.
Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.
To report a disruption of the meeting broadcast or remote public comment system, please call +1 805-385-8325. In the event of such a disruption, the legislative body will recess the open session of the meeting while efforts are made to restore the disrupted service. If the disrupted service has not been restored within one (1) hour, the legislative body may reconvene the meeting as authorized by Government Code 54953.4 and the policy set forth in City Council Resolution No. 16,074.
A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council
CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.
C. CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of Case: Douglas Partello vs Lourdes Lopez, et al.
Ventura County Superior Court Case No. 2026CUWM068928
Legislative Body: City Council
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code section 54956.9(d)(4)) Based on existing facts and circumstances, the City Council shall decide whether to initiate litigation in one potential case.
Legislative Body: City Council
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(2)) Based on existing facts and circumstances, there is significant exposure to litigation against the City in one potential case.
Legislative Body: City Council
D. APPOINTMENT ITEMS (5:30 PM)
1. SUBJECT: Presentation by FoodShare.
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.
F. CEREMONIAL ITEMS
1. SUBJECT: Presentation of a Posthumous Commendation to Peggy Rivera. 2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 3
2. SUBJECT: Presentation of Commendations to Local Organizations Involved with Americas 250th Celebration.
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body, and on non-action items such as ceremonial items, report of city manager / executive director / secretary, and city council/ housing authority / successor agency / financing authority business / committee reports. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager / Executive Director / Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.
H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.
1. SUBJECT: City Manager's Corner: updates, announcements, clarifications, and local government fun facts on occasional Tuesdays.
I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY
BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.
J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.
K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.
L. INFORMATION/CONSENT AGENDA
1. City Clerk Department
SUBJECT: Conflict of Interest Code Amendment.
RECOMMENDATION: That the City Council adopt a resolution repealing all previous Conflict of Interest Code resolutions and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act to update the list of designated positions filing Statements of Economic Interests (“Form 700”).
3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 4
(This item did not originate in Committee.)
Legislative Body: City Council
Contact: Luly Lopez, (805) 385-7805
2. Community Development Department
SUBJECT: Deferred Development Impact Fee Agreement for Lockwood III Apartments.
RECOMMENDATION: That the Oxnard City Council approve and authorize the Mayor to execute an agreement (A-8628) with Lockwood 3 Oxnard LP, a California limited partnership deferring development impact fees, until the time of final inspection or the date the certificate of occupancy is issued, whichever comes first, in the amount of $5,717,422.16 for the Lockwood III Apartments Project PZ 22-500-04 (Special Use Permit).
(This item did not originate in Committee.)
Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208
3. Fire Department
SUBJECT: Authorization to Submit Federal Emergency Management Agency (FEMA) Grant Applications.
RECOMMENDATION: That the City Council adopt a resolution that:
1. Ratifies the submission of three (3) grant applications to FEMA for Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program in the amount of $1,908,421.72 in grant funding, including a $173,492.89 local match requirement, for the purpose of acquiring twenty-one (21) self-contained breathing apparatus and conducting paramedic and urban search and rescue training for Oxnard Fire personnel.
2. Ratifies the submission of one (1) grant application to FEMA for a Fiscal Year 2025 Fire Prevention and Safety (FP&S) grant in the amount of $211,406.64, including a $10,066.98 local match requirement, for the installation of 2,500 smoke and carbon monoxide detectors and fifteen (15) smoke detectors for the deaf and hearing impaired;
3. Authorizes the City Manager or designee to execute the grant agreements if grant funds are awarded to the City;
4. Authorizes the Chief Financial Officer or designee to submit financial reports and grant claims for the use of match and grant funds and perform all other required financial actions; and
5. Authorizes the Fire Chief or designee to submit non-financial reports. (Community Services, Public Safety, Housing & Economic Development Committee approved 3-0 on July 14, 2026.)
Legislative Body: City Council
Contact: Alexander Hamilton, (805) 385-7700
4. Police Department
SUBJECT: First Amendment to Agreement with Sintra Group (Agreement #32400302) for Background Investigations.
4 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 5
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to the Agreement with Sintra Group (Agreement #32400302), to increase the amount by $480,000, for a total contract value not to exceed $1,280,000, and extend the agreement for one (1) additional year through January 3, 2028, for Police and Fire Department pre-employment background investigation services.
(This item did not originate in Committee.)
Legislative Body: City Council
Contact: Rocky Marquez, (805) 200-2337
5. Public Works Department
SUBJECT: Grant Application to the Urban Greening Grant Program.
RECOMMENDATION: That the City Council:
1. Adopt a resolution with the certifications and compliances required by the grantor for a grant amount not to exceed $4,995,887 with a grant match of $71,038.38 for the Oxnard Trail Urban Greening Project; and
2. Appoint the City Manager, Public Works Director, Finance Director, or designee, as agents to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, budget appropriations and payment requests that may be necessary for the completion of the aforementioned project. (This item did not originate in Committee.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
6. Public Works Department
SUBJECT: Approve Additional Contract Funds for Additive Bid Item 1, for the Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project, Specification No. PW 24-129.
RECOMMENDATION: That the City Council approve and authorize additional contract contingency funding for the execution of Alternate Bid Item 1 in the amount of $232,000 to Agreement 32600126 with Jilk Heavy Construction for a new not-to-exceed contract value of $2,664,001.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
7. Public Works Department
SUBJECT: Fiscal Year 2025-26 Special District Utility Subsidy Budget Adjustments.
RECOMMENDATION: That the City Council approve revenue budget adjustments within fund 120 for additional FY 2025-26 revenues from utility subsidies received by LMDs 38 and 39 (subfunds 23803801 and 23913801) totaling $14,600.
5 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 6
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council on June 17, 2025.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
8. Public Works Department
SUBJECT: Multiple Professional Services Agreements for On-Call Design and Constructability Review Services.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the following Professional Services Agreements, each with an initial term of three years from July 31, 2026, to July 30, 2029, with an option for two consecutive one-year period extensions ending July 30, 2031, for On-Call Design and Constructability Review Services:
1. Agreement 32700029 with Diversified Project Services International, Inc., for a total amount not to exceed $1,250,000.00;
2. Agreement 32700030 with Cumming Management Group, Inc., for a total amount not to exceed $1,250,000.00; and
3. Agreement 32700031 with Willdan Engineering, for a total amount not to exceed $1,250,000.00.
(Public Works and Transportation Committee approved 3-0 on July 14, 2026.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
9. Public Works Department
SUBJECT: Agreement 32700047 with RoviSys for Supervisory Control and Data Acquisition (SCADA) Support Services.
RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with RoviSys in an amount not to exceed of $1,515,000 for an initial one-year term from July 31, 2026, to July 30, 2027, with the option for four consecutive one-year period extensions ending July 30, 2031, for Supervisory Control and Data Acquisition (SCADA) Support Services.
(Public Works and Transportation Committee approved 3-0 on July 14, 2026.)
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
M. PUBLIC HEARINGS
N. REPORTS
1. City Attorney Department
SUBJECT: Ordinance Regulating E-Bikes.
RECOMMENDATION: That the City Council approve and introduce by title only and waive further reading of an ordinance titled:
“ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, ADDING ARTICLE XXX TO 6 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 7
CHAPTER 7 OF THE CITY CODE REGARDING THE REGULATION OF THE OPERATION OF MOTORIZED WHEELED CONVEYANCES, E-BIKES, AND SIMILAR DEVICES.”
(Community Services, Public Safety, Housing and Economic Development Committee approved 3- 0 on July 14, 2026.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/YOoSOnhylpY
Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
2. Community Development Department
SUBJECT: Funding Agreement with the Ventura County Watershed Protection District for the Santa Clara River Levee 3 Project.
RECOMMENDATION: That the City Council:
1. Adopt a Resolution authorizing the City Manager or designee to execute a Funding Agreement (A-8626) with the County of Ventura Watershed Protection District in an amount not to exceed $2,356,779.24 for the Santa Clara River Levee 3 Construction Project, consisting of:
a. $1,000,000 from California Department of Water Resources (DWR) Grant No. 4600015992; and
b. $1,356,779.24 net from Devco Oxnard Vineyard Oxnard Avenue LLC Developer’s Fair Share contribution.
2. Authorize the City Manager or designee to execute and approve the necessary budget appropriations for the use of the developer’s fair share contribution and grant funds to transfer to the Ventura County Watershed Protection District for the SCR-3 Construction Project, subject to the contingencies above.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/QWPSe0YVw_w
Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208
3. Public Works Department
SUBJECT: Public Project Agreement 32700065 with Toro Enterprises, Inc. for Neighborhood Street Resurfacing Project – Cal Gisler, Specification No. PW 26-09.
RECOMMENDATION: That the City Council approve and authorize:
1. A total of $4,384,787 in Project funds for the Neighborhood Street Resurfacing Project – Cal Gisler, Specification No. PW 26-09;
2. The Mayor to execute an Agreement with Toro Enterprises, Inc. in the amount of $3,653,989 for the Project and approve a Project contingency amount of $365,399 (~10%) with Toro Enterprises, Inc. for a total not to exceed value of $4,019,388 for the Project; and 7 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY July 30, 2026 PAGE 8
3. A Project allocation amount of $365,399 (~10%) for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/wJHeavzjG5E
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
O. ADJOURNMENT
8 BECAUSE
NO ONE
SHOULD
GO
HUNGRY.
9 10
11 The State
of Hunger
in Ventura
County
12 13
1 IN 4 PEOPLE IN VENTURA COUNTY NEEDED FOOD
ASSISTANCE LAST YEAR.
14 15
Partner Pantries in Oxnard
St. Anthony's
Church
Shelter Care
Resources
Community
Action of
Ventura County
Church of
Nazarene
Circle of Love
@ Southwind's
Park
Celebration
Nation
Westminster
Free Clinic
Grace Bible
Church
New Life
Community
Church
Salvation Army
Oxnard
Oxnard
Community
Food Pantry
Bethel AME
Church
16 17
Hunger
Relief in
Action
18 College Park Drive-Thru Dist.
WEEKLY: 1,000 CARS/1,400 BOXES/5500 INDIVIDUALS
19 Serving our Unhoused
70,000 KITCHEN FREE BAGS
20 Serving our Farmworkers
EST. 45,000 FARMWORK ERS IN VENTURA COUNTY
21 Feeding our Seniors
3,500 SENIOR BOXES MONTHLY
22 Kids Programs
KIDS FARMERS MARKETS & KIDS KITCHEN
23 The Need Continues
Photo by: Juan Carlo/The Star
24 25
All Under One Roof
26 27
28 29
Thank
You!
30 CITY COUNCIL AGENDA REPORT
REPORT OF CITY MANAGER/EXECUTIVE
DIRECTOR/SECRETARY
AGENDA ITEM NO. H.1
DATE: July 30, 2026
TO:
FROM:
SUBJECT: City Manager's Corner: updates, announcements, clarifications, and local government fun facts on occasional Tuesdays.
RECOMMENDATION
BACKGROUND
STRATEGIC PRIORITIES
This agenda item supports Economic Development strategy. The purpose of Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
(identify accounts and remaining fund balance)
OR
There is no financial impact.
COMMITTEE OUTCOME
31 The ______ Committee approved 3-0 on DATE to approve the staff recommendation and to forward the item for Council approval.
OR
This item did not originate in Committee.
Prepared by:
ATTACHMENTS
None
32 CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1
DATE: July 30, 2026
TO: City Council
FROM: Luly Lopez, City Clerk, (805) 385-7805, [email protected]
SUBJECT: Conflict of Interest Code Amendment.
RECOMMENDATION
That the City Council adopt a resolution repealing all previous Conflict of Interest Code resolutions and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act to update the list of designated positions filing Statements of Economic Interests (“Form 700”).
(This item did not originate in Committee.)
BACKGROUND
The Political Reform Act of 1974 (Government Code,§§ 81000 et seq.) (the "Act") requires all public agencies to adopt and maintain a conflict of interest code, which includes a list of positions that must file Statements of Economic Interests disclosing certain financial interests relating to particular duties. The Act further requires that agencies regularly review and update their conflict of interest codes as necessary as directed by the code-reviewing body or when change is necessitated by changed circumstances. (Gov. Code, §§ 87306, 87306.5.) The City Council is the code-reviewing body.
This update is needed at this time to serve as the regular update of the Code.
The City Clerk and the City Attorney's Office have reviewed the City's Conflict of lnterest Code and have determined that updates to the Code are necessary. All City departments were consulted and verified their Form 700 filing positions.
The proposed revisions are based on the establishment and recognition of new positions that must be designated, the deletion of titles that have been eliminated, the consolidation of designated positions, and the placement of designated positions into their updated departments.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on April 30, 2026.
FINANCIAL IMPACT
There is no financial impact.
COMMITTEE OUTCOME
This item did not originate in Committee.
Prepared by: Luly Lopez, City Clerk
33 ATTACHMENTS
1. 2026 Conflict of Interest Code Resolution
2. 2026 Conflict of Interest Code Resolution Final
34 CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD REPEALING ALL
PREVIOUS CONFLICT OF INTEREST CODE RESOLUTIONS AND ADOPTING AN
AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT
WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Oxnard (“City”) and requires all public agencies to adopt and promulgate a conflict of interest code; and
WHEREAS, the City Council adopted a Conflict of Interest Code (the “Code”) in compliance with the Act, and has amended the Code in compliance with the Act; and
WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the Code; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on July 30, 2026 at which all present were given an opportunity to be heard on the proposed amended Code.
NOW, THEREFORE, the City Council of the City of Oxnard resolves:
SECTION 1. The City Council hereby repeals all previous Conflict of Interest Code resolutions.
SECTION 2. The City Council hereby adopts the proposed amended Conflict of Interest Code, attached hereto as Exhibit A.
SECTION 3. The amended Conflict of Interest Code shall be on file with the City Clerk and available to the public for inspection and copying.
PASSED AND ADOPTED THIS 30 th day of July 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Luis A. Mc Arthur, Mayor
ATTEST: APPROVED AS TO FORM:
Lourdes A. López, City Clerk Stephen M. Fischer, City Attorney 35 Exhibit A
CITY OF OXNARD
CONFLICT OF INTEREST CODE
2026
300 West Third Street
Oxnard, California 93030
36 CITY OF OXNARD
CONFLICT OF INTEREST CODE
INCORPORATION PAGE
The Political Reform Act (Gov. Code, §§ 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (Cal. Code Regs., tit. 2, § 18730) (“Section 18730”) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the Fair Political Practices Commission may amend Section 18730 to conform to amendments in the Political Reform Act.
Therefore, the terms of Section 18730 and any amendments to Section 18730 that the Fair Political Practices Commission adopts are hereby incorporated by reference. This incorporation page, Section 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the City of Oxnard (the “City”) Conflict of Interest Code.
All officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall make and retain a copy of all statements filed by the Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, and forward the originals of such statements to the Fair Political Practices Commission. The City Clerk shall retain the originals of the statements filed by all other officials and designated positions and make all statements available for public inspection and reproduction during regular business hours. (Gov. Code, § 81008.)
The Mayor, City Councilmembers, Planning Commission, the City Manager, the City Attorney, and the City Treasurer, are NOT included as “designated positions” as the disclosure obligations for these positions are set forth by Government Code Section 87200, et seq. Listed below for reference are their disclosure categories.
37 POSITION DISCLOSURE CATEGORY
Mayor and City Councilmembers Reference GC 87200-87210
Planning Commissioners Reference GC 87200-87210
City Manager Reference GC 87200-87210
City Attorney Reference GC 87200-87210
City Treasurer Reference GC 87200-87210
All officials and designated positions required to submit a statement of economic interests shall receive ethics training every two years, and within 60 days of assuming office, as required pursuant to Government Code section 53235 (AB 1234). The City Clerk shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2).
38 App. A-1
APPENDIX
CITY OF OXNARD
CONFLICT OF INTEREST CODE
OFFICER AND EMPLOYEE DESIGNATIONS
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the City Treasurer are not subject to the City of Oxnard Conflict of Interest Code but must file disclosure statements under Government Code section 87200 et seq. (Cal.
Code Regs., tit. 2, § 18730, subd. (b)(3).)
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
The City has determined that the positions listed below are Other City Officials who manage public investments.1 These positions are listed here for informational purposes only:
Chief Financial Officer
Assistant City Treasurer/Assistant Chief Financial Officer Housing Financial Officer
Billing and Licensing Supervisor
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by Government Code section 87200.
39 App. A-2
DESIGNATED POSITIONS
(GOVERNED BY THE CITY OF OXNARD CONFLICT OF INTEREST CODE)
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED City Attorney’s Office
Assistant City Attorney 1, 2
Chief Assistant City Attorney 1, 2
Deputy City Attorney I/II/III/IV 1, 2
Law Office Manager 5
City Clerk’s Office
Assistant City Clerk 5
City Clerk 5
City Manager’s Office
Administrative Analyst (Senior/Supervisor) 2, 3, 5, 6
Administrative Services Analyst 2, 3, 5
Administrative Services Manager 1, 2
Assistant City Manager 1, 2
Deputy City Manager 1, 2
Information Technology Supervisor 5
Department of Billing and Licensing Listed Under Finance Department Assistant City Treasurer/Department Director I 1, 2
Administrative Services Administrator/Supervisor 4
40 App. A-3
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Community Development Department
Administrative Services Administrator/Supervisor 5
Administrative Services Analyst 2, 3
Assistant Department Director II 1, 2
Assistant Engineer 3, 5, 6
Associate Engineer 3, 5, 6
Building/Construction Inspector I/II 3, 5, 6
Civil Engineer 3, 5, 6
Code Compliance Inspector 3, 5, 6
Contract Planner 2, 3, 5, 6
Department Director II 1, 2
Engineer Division Manager 3, 5, 6
Inspections/Code Compliance Administrator 5, 6
Inspections Field Supervisor 3, 5, 6
Permit Coordinator 2, 3, 5, 6
Planner 2, 3, 5, 6
Planner, Assistant 2, 3, 5, 6
Planning Manager 1, 2
Planning Supervisor 2, 3, 5, 6
41 App. A-4
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Cultural and Community Services Department
Administrative Services Administrator/Supervisor 5, 6
Administrative Services Analyst 5, 6
Administrative Services Analyst, Senior 5, 6
Assistant Department Director I 1, 2
Cultural & Recreation Services Analyst 5, 6
Cultural and Recreation Services Manager 1, 2, 5, 6
Cultural & Recreation Services Supervisor 5, 6
Department Director I 1, 2
Library Manager 1, 5
Library Services Supervisor 5
Finance Department
Administrative Services Administrator/Supervisor 4
Administrative Services Analyst 4
Administrative Services Analyst, Senior 4
Administrative Services Manager 5
Assistant Department Director NRC I 4
Department Director II 1, 2
42 App. A-5
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Fire Department
Administrative Services Analyst 4, 5
Administrative Services Analyst 5
Assistant Fire Chief 1, 2
Battalion Chief 5, 6
CUPA Manager 5, 6
Deputy Fire Marshall 1, 6
Emergency Services Manager 5
EMS Coordinator 5
Fire Chief 1, 2
Fire Environmental Specialist I/II 6
Fire Inspector 3, 6
Fire Investigator 3, 6
Fire Prevention Supervisor 3, 6
Fire Marshall 5, 6
Housing Department
Administrative Services Administrator/Supervisor 1, 2, 6 Administrative Services Analyst 3, 5
Administrative Services Analyst, Senior 2, 3, 5
Administrative Services Manager 1, 2, 6
Assistant Department Director I 1, 2
Code Compliance Inspector 2, 3, 5, 6
Department Director II 1, 2
Inspections Field Supervisor 3, 5, 6
Maintenance & Operations Superintendent 5
Planning Manager 1, 2
43 App. A-6
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Human Resources Department
Assistant Department Director NRC I 5
Department Director I 1, 2
Administrative Services Manager 5
Information Technology Department
Administrative Services Analyst 3, 5
Department Director I 1, 2
Deputy Chief Information Officer 5
Information Technology Officer I/II 5
Information Technology Supervisor 5
Police Department
Administrative Services Administrator 5
Administrative Services Manager 5
Assistant Police Chief 1, 2
Police Chief 1, 2
Police Commander 5, 6
Property & Records Manager 5
Public Safety Communications Manager 5
44 App. A-7
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Public Works Department
Administrative Services Administrator/Supervisor 5, 6
Administrative Services Analyst 4, 5
Administrative Services Analyst, Senior 4, 5
Administrative Services Manager 1, 2
Administrative Services Supervisor 5
Assistant Department Director II 1, 2
Assistant Director of Utilities 1, 2
Chief Plant Operator 4
City Engineer 1, 2
Construction Project Manager 2, 3, 4
Department Director III 1, 2
Engineer Division Manager 1, 2
Fleet Services Mechanic Supervisor 5
Maintenance Crew Supervisor 5
Maintenance & Operations Superintendent 2, 5, 6
Plant Maintenance Superintendent 2, 5, 6
Plant Maintenance Supervisor 5
Plant Operations Manager 5
Senior Engineer 1, 2
Special Districts Manager 2, 3, 5
Utilities Construction Project Manager, Sr. 2, 3, 4
Utilities Manager 2, 5, 6
Utilities Technical Services Manager 2, 5, 6
45 App. A-8
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Members of Boards, Committees & Commissioners
Finance Authority Board Member 1, 2
Housing Authority Commissioner 1, 2
Las Cortes Member 1, 2
Measure “O” Citizen Oversight Committee 1, 2
Member
Mobilehome Park Rent Review Board Member 2, 6
Miscellaneous
Consultants and New Positions 2 1, 2
Acting Positions Subject to the same disclosure as
position performed
Interim Positions Subject to the same disclosure as position performed
DISCLOSURE CATEGORIES
2 Individuals providing services as a “consultant,” as that term is defined in section 18700.3 of title 2 of the California Code of Regulations, or in a new position created since this Conflict of Interest Code was last approved that makes or participates in making decisions shall disclose pursuant to the broadest disclosure category in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code, § 82019; Cal Code Regs., tit. 2, §§ 18219, 18734.) The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code, § 81008.) 46 App. A-9
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which he or she is assigned.3
Category 1: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are located in, do business in, or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City.
Category 3: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are engaged in development, construction, appraisal, or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type utilized by the City.
Category 5: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the designated position’s department, unit, or division.
Category 6: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are subject to the regulatory, permit, or licensing authority of the designated position’s department, unit, or division.
3 This Conflict of Interest Code does not require the reporting of gifts from outside the City’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Cal. Code Regs., tit. 2, § 18730.1)
47 CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD REPEALING ALL
PREVIOUS CONFLICT OF INTEREST CODE RESOLUTIONS AND ADOPTING AN
AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT
WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Oxnard (“City”) and requires all public agencies to adopt and promulgate a conflict of interest code; and
WHEREAS, the City Council adopted a Conflict of Interest Code (the “Code”) in compliance with the Act, and has amended the Code in compliance with the Act; and
WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the Code; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on July 30, 2026 at which all present were given an opportunity to be heard on the proposed amended Code.
NOW, THEREFORE, the City Council of the City of Oxnard resolves:
SECTION 1. The City Council hereby repeals all previous Conflict of Interest Code resolutions.
SECTION 2. The City Council hereby adopts the proposed amended Conflict of Interest Code, attached hereto as Exhibit A.
SECTION 3. The amended Conflict of Interest Code shall be on file with the City Clerk and available to the public for inspection and copying.
PASSED AND ADOPTED THIS 30 th day of July 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Luis A. Mc Arthur, Mayor
ATTEST: APPROVED AS TO FORM:
Lourdes A. López, City Clerk Stephen M. Fischer, City Attorney 48 Exhibit A
CITY OF OXNARD
CONFLICT OF INTEREST CODE
2026
300 West Third Street
Oxnard, California 93030
49 CITY OF OXNARD
CONFLICT OF INTEREST CODE
INCORPORATION PAGE
The Political Reform Act (Gov. Code, §§ 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (Cal. Code Regs., tit. 2, § 18730) (“Section 18730”) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the Fair Political Practices Commission may amend Section 18730 to conform to amendments in the Political Reform Act.
Therefore, the terms of Section 18730 and any amendments to Section 18730 that the Fair Political Practices Commission adopts are hereby incorporated by reference. This incorporation page, Section 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the City of Oxnard (the “City”) Conflict of Interest Code.
All officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall retain the originals of the statements filed by all other officials and designated positions and make all statements available for public inspection and reproduction during regular business hours. (Gov. Code, § 81008.)
The Mayor, City Councilmembers, Planning Commission, the City Manager, the City Attorney, and the City Treasurer, are NOT included as “designated positions” as the disclosure obligations for these positions are set forth by Government Code Section 87200, et seq. Listed below for reference are their disclosure categories.
50 POSITION DISCLOSURE CATEGORY
Mayor and City Councilmembers Reference GC 87200-87210
Planning Commissioners Reference GC 87200-87210
City Manager Reference GC 87200-87210
City Attorney Reference GC 87200-87210
City Treasurer Reference GC 87200-87210
All officials and designated positions required to submit a statement of economic interests shall receive ethics training every two years, and within 60 days of assuming office, as required pursuant to Government Code section 53235 (AB 1234). The City Clerk shall annually provide all filers with information on training available to meet the requirements of Section 53235, and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training. These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Gov. Code § 53235.2).
51 App. A-1
APPENDIX
CITY OF OXNARD
CONFLICT OF INTEREST CODE
OFFICER AND EMPLOYEE DESIGNATIONS
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the City Treasurer are not subject to the City of Oxnard Conflict of Interest Code but must file disclosure statements under Government Code section 87200 et seq. (Cal.
Code Regs., tit. 2, § 18730, subd. (b)(3).)
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
The City has determined that the positions listed below are Other City Officials who manage public investments.1 These positions are listed here for informational purposes only:
Chief Financial Officer
Assistant City Treasurer/Assistant Chief Financial Officer Housing Financial Officer
Billing and Licensing Supervisor
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by Government Code section 87200.
52 App. A-2
DESIGNATED POSITIONS
(GOVERNED BY THE CITY OF OXNARD CONFLICT OF INTEREST CODE)
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED City Attorney’s Office
Assistant City Attorney 1, 2
Chief Assistant City Attorney 1, 2
Deputy City Attorney I/II/III/IV 1, 2
City Clerk’s Office
Assistant City Clerk 5
City Clerk 5
City Manager’s Office
Administrative Analyst (Senior/Supervisor) 2, 3, 5, 6
Administrative Services Analyst 2, 3, 5
Administrative Services Manager 1, 2
Assistant City Manager 1, 2
Deputy City Manager 1, 2
Information Technology Supervisor 5
Department of Billing and Licensing - Listed Under Finance Department
53 App. A-3
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Community Development Department
Administrative Services Administrator/Supervisor 5
Administrative Services Analyst 2, 3
Assistant Department Director II 1, 2
Assistant Engineer 3, 5, 6
Associate Engineer 3, 5, 6
Building/Construction Inspector I/II 3, 5, 6
Civil Engineer 3, 5, 6
Code Compliance Inspector 3, 5, 6
Contract Planner 2, 3, 5, 6
Department Director II 1, 2
Engineer Division Manager 3, 5, 6
Inspections/Code Compliance Administrator 5, 6
Inspections Field Supervisor 3, 5, 6
Permit Coordinator 2, 3, 5, 6
Planner 2, 3, 5, 6
Planner, Assistant 2, 3, 5, 6
Planning Manager 1, 2
Planning Supervisor 2, 3, 5, 6
54 App. A-4
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Cultural and Community Services Department
Administrative Services Administrator/Supervisor 5, 6
Administrative Services Analyst 5, 6
Administrative Services Analyst, Senior 5, 6
Assistant Department Director I 1, 2
Cultural & Recreation Services Analyst 5, 6
Cultural and Recreation Services Manager 1, 2, 5, 6
Cultural & Recreation Services Supervisor 5, 6
Department Director I 1, 2
Library Manager 1, 5
Library Services Supervisor 5
Finance Department
Administrative Services Administrator/Supervisor 4
Administrative Services Analyst 4
Administrative Services Analyst, Senior 4
Administrative Services Manager 5
Assistant Department Director NRC I 4
Department Director II 1, 2
55 App. A-5
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Fire Department
Administrative Services Analyst 4, 5
Administrative Services Analyst 5
Assistant Fire Chief 1, 2
Battalion Chief 5, 6
CUPA Manager 5, 6
Deputy Fire Marshall 1, 6
Emergency Services Manager 5
EMS Coordinator 5
Fire Chief 1, 2
Fire Environmental Specialist I/II 6
Fire Inspector 3, 6
Fire Investigator 3, 6
Fire Prevention Supervisor 3, 6
Fire Marshall 5, 6
Housing Department
Administrative Services Administrator/Supervisor 1, 2, 6 Administrative Services Analyst 3, 5
Administrative Services Analyst, Senior 2, 3, 5
Administrative Services Manager 1, 2, 6
Assistant Department Director I 1, 2
Code Compliance Inspector 2, 3, 5, 6
Department Director II 1, 2
Inspections Field Supervisor 3, 5, 6
Maintenance & Operations Superintendent 5
Planning Manager 1, 2
56 App. A-6
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Human Resources Department
Assistant Department Director NRC I 5
Department Director I 1, 2
Administrative Services Manager 5
Information Technology Department
Administrative Services Analyst 3, 5
Department Director I 1, 2
Deputy Chief Information Officer 5
Information Technology Officer I/II 5
Information Technology Supervisor 5
Police Department
Administrative Services Administrator 5
Administrative Services Manager 5
Assistant Police Chief 1, 2
Police Chief 1, 2
Police Commander 5, 6
Property & Records Manager 5
Public Safety Communications Manager 5
57 App. A-7
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Public Works Department
Administrative Services Administrator/Supervisor 5, 6
Administrative Services Analyst 4, 5
Administrative Services Analyst, Senior 4, 5
Administrative Services Manager 1, 2
Administrative Services Supervisor 5
Assistant Department Director II 1, 2
Assistant Director of Utilities 1, 2
Chief Plant Operator 4
City Engineer 1, 2
Construction Project Manager 2, 3, 4
Department Director III 1, 2
Engineer Division Manager 1, 2
Fleet Services Mechanic Supervisor 5
Maintenance Crew Supervisor 5
Maintenance & Operations Superintendent 2, 5, 6
Plant Maintenance Superintendent 2, 5, 6
Plant Maintenance Supervisor 5
Plant Operations Manager 5
Senior Engineer 1, 2
Special Districts Manager 2, 3, 5
Utilities Construction Project Manager, Sr. 2, 3, 4
Utilities Manager 2, 5, 6
Utilities Technical Services Manager 2, 5, 6
58 App. A-8
DESIGNATED POSITIONS DISCLOSURE CATEGORIES ASSIGNED Members of Boards, Committees & Commissioners
Finance Authority Board Member 1, 2
Housing Authority Commissioner 1, 2
Las Cortes Member 1, 2
Measure “O” Citizen Oversight Committee 1, 2
Member
Mobilehome Park Rent Review Board Member 2, 6
Miscellaneous
Consultants and New Positions 2 1, 2
Acting Positions Subject to the same disclosure as
position performed
Interim Positions Subject to the same disclosure as position performed
DISCLOSURE CATEGORIES
2 Individuals providing services as a “consultant,” as that term is defined in section 18700.3 of title 2 of the California Code of Regulations, or in a new position created since this Conflict of Interest Code was last approved that makes or participates in making decisions shall disclose pursuant to the broadest disclosure category in this Code subject to the following limitation:
The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code, § 82019; Cal Code Regs., tit. 2, §§ 18219, 18734.) The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code, § 81008.) 59 App. A-9
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which he or she is assigned.3
Category 1: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are located in, do business in, or own real property within the jurisdiction of the City.
Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the City.
Category 3: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are engaged in development, construction, appraisal, or the acquisition or sale of real property within the jurisdiction of the City.
Category 4: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type utilized by the City.
Category 5: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that provide services, supplies, materials, machinery, vehicles or equipment of a type purchased or leased by the designated position’s department, unit, or division.
Category 6: All investments and business positions in business entities, and sources of income, including gifts, loans and travel payments, from business entities that are subject to the regulatory, permit, or licensing authority of the designated position’s department, unit, or division.
3 This Conflict of Interest Code does not require the reporting of gifts from outside the City’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Cal. Code Regs., tit. 2, § 18730.1)
60 CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2
DATE: July 30, 2026
TO: City Council
FROM: Jeff Pengilley, Community Development Director, (805) 385-8208, [email protected]
SUBJECT: Deferred Development Impact Fee Agreement for Lockwood III Apartments.
RECOMMENDATION
That the Oxnard City Council approve and authorize the Mayor to execute an agreement (A-8628) with Lockwood 3 Oxnard LP, a California limited partnership deferring development impact fees, until the time of final inspection or the date the certificate of occupancy is issued, whichever comes first, in the amount of $5,717,422.16 for the Lockwood III Apartments Project PZ 22-500-04 (Special Use Permit).
(This item did not originate in Committee.)
BACKGROUND
On August 1, 2024, the Planning Commission (the “Commission”) approved Resolution 2024-20 which allowed for the construction of a new five-story, 234-unit, mixed-income, multifamily apartment building and associated utilities located on the existing, vacant 5.17-acre property at 2151 Lockwood Street (APN: 213-0-090-275) within the Business Research Park land use designation and the Business Research Park - Affordable Housing Discretionary (BRP-AHD) zone district and developed under the Affordable Housing Discretionary (AHD) Additive Zone regulations. The Project was subsequently appealed to the City Council, who approved Resolution 15,828 upholding the Commission's approval of the project. Following City Council approval, modifications to the project were made to reduce the number of stories to a total of four stories and to convert the project to an all-affordable project. At this time, the challenges have ended for the development project and plans have been submitted for building plan check.
DISCUSSION
Because the Lockwood III Apartments are 100 percent affordable, the developer has the right to request that the City defer payment of specific fees and charges for the project until the date of the final inspection, or until the date the certificate of occupancy is issued for each building (whatever occurs first). State law mandates that the City defer these fees and charges upon request (Government Code Section 66007). The statute, however, authorizes the City to require that the developer enters into a binding agreement that will be recorded against the property to help secure payment of the fees and charges. In addition, the City can require that the developer post a letter of credit or performance bond as additional security that the developer will pay the fees and charges. Consistent with Government Code section 66007(c)(2)(B), the annual reporting requirement to the county auditor for unpaid deferred fees is inapplicable to this project. The City requires (and the applicant will post) a letter of credit to guarantee payment of the deferred impact fees prior to building permit issuance. Additionally, as a 100% affordable project with the required recorded regulatory agreement, the reporting provisions of section 66007(c)(2)(B)(iii) do not apply.
The City has prepared an Agreement Affecting Real Property/Deferral of Impact Fees for each project to facilitate the deferral of the development impact fees in the amount of $5,717,422.16 for Lockwood III Apartments (Attachment 1).
The current fee amount is based on the fees currently in effect, however, final fees shall be based on the fee amount in effect at the time of permit issuance. The final fee amounts shall be reflected in the agreement prior to finalizing the 61 agreement. The agreement will secure the developer’s obligation to pay the deferred City fees and charges and will be executed prior to the issuance of Building Permits. City staff is requesting that the Mayor be given authority to execute the agreement on behalf of the City.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on April 30, 2026.
FINANCIAL IMPACT
The deferral of the fees simply means the fees will be paid to the City at a later date. The fees due for the development will be paid by the developer prior to occupancy of the residential units.
COMMITTEE OUTCOME
This item did not originate in Committee. Lockwood III Apartments was approved by the City Council through SUP 22- 500-04 on September 17, 2024. Also, pursuant to Government Code Section 66007, the City must allow for the deferral of these impact fees and charges upon request.
Prepared by: Joe Pearson II, AICP, Planning & Environmental Services Manager
ATTACHMENTS
1. Agreement Affecting Real Property- Deferred of Impact Fees (Lockwood III Apartment) (A-8628)
62 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of Oxnard City Clerk’s Office 300 West Third Street Oxnard, California 93030 No Recording Fee Required in Accordance with Government Code Section 6103
Agreement
#
A-8628
(Space Above for Recorder’s Use Only) AGREEMENT AFFECTING REAL PROPERTY DEFERRAL OF IMPACT FEES This AGREEMENT AFFECTING REAL PROPERTY DEFERRAL OF IMPACT FEES is
made
and
entered
into
this
____
day
of
__________,
2026,
by
and
between
LOCKWOOD
3 OXNARD
LP,
a
California
limited
partnership
(“Owner”),
and
the
City
of
Oxnard,
a
California
Municipal
Corporation
(“City”).
WHEREAS, Owner is the owner of that certain property located in the City of Oxnard, County
of
Ventura,
State
of
California
that
is
more
fully
described
in
Exhibit
A,
which
is
attached
hereto
and
incorporated
herein
by
this
reference;
and
WHEREAS, Owner has received approval to develop the Property pursuant to Planning and
Zoning
Permit
Nos.
22-500-04
(Special
Use
Permit)
&
PZ
22-535-03
(Density
Bonus)
(hereinafter,
the
“Project”);
and
WHEREAS, Owner has requested that the City defer specific impact fees associated with the
Project,
as
specified
in
Exhibit
B,
which
is
attached
hereto
and
incorporated
herein
by
the
reference
(hereinafter,
the
“Fees”);
and
WHEREAS, pursuant to Government Code Section 66007, subd. (c), the City shall not require
the
payment
of
the
Fee
until
the
date
of
the
first
final
inspection
or
the
date
the
first
certificate
of
occupancy
or
first
temporary
certificate
of
occupancy
is
issued,
whichever
occurs
first;
and
Agreement # A-8628
63 WHEREAS, the City may require earlier payment of the Fees if such fees are collected for
public
improvements
or
facilities
for
which
an
account
has
been
established,
funds
appropriated,
and
a
construction
schedule
or
plan
adopted
by
the
City
prior
to
final
inspection
or
issuance
of
the
certificate
of
occupancy,
or
if
the
Fees
are
to
reimburse
the
City
for
expenditures
previously
made;
and
WHEREAS, pursuant to Government Code Section 66007, subd. (c), if the Fees are not fully
paid
prior
to
issuance
of
a
building
permit
for
construction
of
any
portion
of
the
Project,
the
City
may
require
the
Owner
to
execute
a
contract
to
secure
payment
of
the
Fees.
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants, promises,
and
agreements
herein
contained,
and
for
other
good
and
valuable
consideration,
the
receipt
and
sufficiency
of
which
is
hereby
acknowledged
and
agreed,
the
parties
hereto
do
hereby
agree
as
follows:
1. Recitals . The Recitals above are true and correct and constitute an enforceable provision of
this
Agreement.
2. Fees and Lien . (a) The Owner acknowledges that it owes the City the sum of Five million, seven hundred
seventeen
thousand,
four
hundred
twenty-two
dollars
and
sixteen
cents
($5,717,422.16)
for
the
Fees
identified
in
Exhibit
B
.
(b) To secure the payment of these Fees, the Owner hereby grants the City a lien on the Property.
The
lien
shall
be
enforceable
against
the
Property
as
provided
in
this
Agreement.
3. Escrow Notification . Prior to the issuance of any building permit for the Project, the Owner
shall
notify
the
City
of
the
opening
of
any
escrow
for
the
sale
of
the
Property
and
provide
escrow
instructions
to
ensure
that
the
Fees
are
paid
to
the
City
from
the
sale
proceeds,
prior
to
disbursement
of
proceeds
to
the
seller.
4. Payment of Deferred Fees . (a) The Owner agrees to pay the deferred Fees identified in Exhibit B for each building that
constitutes
part
of
the
Project
on
or
before
the
date
of
final
inspection
or
the
date
the
certificate
of
occupancy
(or
temporary
certificate
of
occupancy)
is
issued
for
that
specific
building,
whichever
occurs
first.
(b) Deferred utility fees, not associated with a specific building (such as irrigation water meters),
shall
be
paid
prior
to
activation
of
the
utility
service
by
the
City.
5. Default and Remedies . (a) If the Fees are not paid when due, the City is authorized to enforce its lien against the Property,
including
foreclosure,
and
may
seek
all
available
legal
and
equitable
remedies.
(b) In addition, if water and/or sewer fees are unpaid when due, the City may disconnect water
and
sewer
services
to
the
specific
buildings
identified
in
Exhibit
B
for
which
the
fees
have
not
been
paid.
Agreement # A-8628
64 (c) Notwithstanding subsections (a) and (b) above, the City shall not exercise any remedy under
this
Agreement
unless
and
until
the
City
has
delivered
written
notice
of
the
nonpayment
to
the
Owner
and
the
Owner
has
failed
to
pay
the
delinquent
Fees
within
five
(5)
business
days
after
the
date
of
such
notice.
6. Compliance with City Code . The Owner agrees to comply with all applicable provisions of
the
Oxnard
City
Code.
7. Voidance of Inspection or Occupancy Certificate . If the Fees are not paid when due, the
City
shall
have
the
right
to
void
the
final
inspection
or
issuance
of
the
certificate
of
occupancy
for
any
building
in
the
Project
until
such
fees
are
paid.
8. Termination; Release of Lien . Upon payment in full to the City of all Fees due under this
Agreement,
this
Agreement
shall
automatically
terminate
and
be
of
no
further
force
or
effect,
and
the
lien
granted
to
the
City
hereunder
shall
be
automatically
released,
extinguished,
and
reconveyed.
Within
sixty
(60)
days
after
such
payment
in
full,
the
City
shall
provide
a
Notice
of
Completion
and
Bond
Release
Letter
in
a
form
reasonably
acceptable
to
Owner,
evidencing
the
termination
of
this
Agreement
and
the
release
of
the
lien.
The
City’s
obligations
under
this
Section
shall
survive
the
termination
of
this
Agreement.
9. Governing Law . This Agreement shall be governed by, construed, and enforced under the
laws
of
the
State
of
California.
Venue
for
any
legal
action
related
to
this
Agreement
shall
be
exclusively
in
the
Superior
Court
of
Ventura
County,
California.
10. Waiver. The waiver by any party of any breach or violation of any term, covenant, or condition
of
this
Agreement
or
of
any
provisions,
ordinance
or
law
shall
not
be
deemed
to
be
a
waiver
of
such
term,
covenant,
condition,
ordinance
or
law
or
any
subsequent
breach
or
violation
of
the
same
or
of
any
other
term,
covenant,
condition,
ordinance
or
law.
Waiver
shall
not
be
deemed
effective
until
and
unless
signed
by
the
waiving
party.
11. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties
and
their
respective
successors
and
assigns.
12. Amendments. This Agreement shall not be amended, modified, or otherwise changed unless
in
writing
and
signed
by
both
parties
hereto.
13. Severability. If any portion of this Agreement is held by a court of competent jurisdiction to
be
invalid,
void,
or
unenforceable,
the
remainder
of
the
provisions
of
this
Agreement
shall
remain
in
full
force
and
effect
and
shall
in
no
way
be
affected,
impaired,
or
invalidated.
14. Entire Agreement. This Agreement constitutes the complete, entire, exclusive, and final agreement
and
understanding
between
the
parties
as
to
the
subject
matter
herein,
superseding
all
negotiations,
prior
discussions,
and
preliminary
agreements
or
contemporaneous
understandings,
written
or
oral.
15. Authority. The person or persons executing this Agreement on behalf of the parties hereto
warrants
and
represents
that
he/she/they
has/have
the
authority
to
execute
this
Agreement # A-8628
65 Agreement on behalf of their entity and has/have the authority to bind their party to the performance
of
its
obligations
hereunder.
16. Counterparts. This Agreement may be executed in one or more counterparts with each counterpart
being
deemed
an
original.
No
counterpart
shall
be
deemed
to
be
an
original
or
presumed
delivered
unless
and
until
the
counterparts
executed
by
the
other
parties
hereto
are
in
the
physical
possession
of
the
party
or
parties
seeking
enforcement
thereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first
above
written.
THE CITY:
CITY OF OXNARD, a public body,
corporate
and
politic
Date:________________________ By:_________________________________
Luis
A.
Mc
Arthur,
Mayor
ATTEST:
By:______________________________
Lourdes
A.
López,
City
Clerk
APPROVED AS TO FORM:
By:______________________________
Stephen
M.
Fischer,
City
Attorney
Agreement # A-8628
66 OWNER: LOCKWOOD 3 OXNARD LP , a California limited partnership By: Pacific Housing, Inc., a California nonprofit public benefit corporation Its: Managing General Partner By: Mark A. Wiese, President By: Lockwood 3 Oxnard Investor LLC, a Delaware limited liability company Its: Co-General Partner By: Waterford Lockwood 3 Oxnard LLC, a California limited liability company Its: Managing Member By: John P. Drachman, Manager By: Cypress Lockwood 3 Oxnard Venture LLC, a Delaware limited liability company Its: Managing Member By: Michael Sorochinsky, Manager Agreement # A-8628
67 Exhibit A Legal Descriptions
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF OXNARD IN THE
COUNTY
OF
VENTURA,
STATE
OF
CALIFORNIA,
AND
IS
DESCRIBED
AS
FOLLOWS:
PARCEL 1 OF PARCEL MAP NO. 18-300-10, IN THE CITY OF OXNARD, COUNTY OF
VENTURA,
STATE
OF
CALIFORNIA,
AS
PER
MAP
FILED
IN
BOOK
72,
PAGES
67 TO
69 INCLUSIVE
OF
PARCEL
MAPS,
IN
THE
OFFICE
OF
THE
COUNTY
RECORDER
OF
SAID
COUNTY.
EXCEPT ALL OIL, GAS, MINERALS AND OTHER HYDROCARBON SUBSTANCES IN AND UNDER
SAID
LAND
LYING
500
FEET
BELOW
THE
SURFACE
THEREOF,
WITHOUT,
HOWEVER,
THE
RIGHT
TO
ENTER
UPON
THE
SURFACE
OR
UNDER
500
FEET
OF
THE
SUBSURFACE
OF
SAID
LAND.
APN: 213-0-090-275
Agreement # A-8628
68 Exhibit B Fees 25-4702 ~ Lockwood III: 234 Units
Deferred Impact Fees:
Growth Fee
$1,089,237.24
Park & Rec. Fee
$1,273,486.50
Mobility Fee
$618,291.18
Water Capitol Fac. Fee: 1.5" & 2" Meter
$2,729.00
Water Resource ~ 1.5" & 2" Meter
$22,333.00
Sewer Conn WWTP Resid
$646,350.12
Sewer Connect Conv
$248,124.24
Traffic Impact Fee
$1,733,207.58
Public Art Fee (239038 sf. @ .35)
$83,663.30
TOTAL:
$5,717,422.16
Agreement # A-8628
69 Agreement # A-8628
70 CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3
DATE: July 30, 2026
TO: City Council
FROM: Alexander Hamilton, Fire Chief, (805) 385-7700, [email protected]
SUBJECT: Authorization to Submit Federal Emergency Management Agency (FEMA) Grant Applications.
RECOMMENDATION
That the City Council adopt a resolution that:
1. Ratifies the submission of three (3) grant applications to FEMA for Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program in the amount of $1,908,421.72 in grant funding, including a $173,492.89 local match requirement, for the purpose of acquiring twenty-one (21) self-contained breathing apparatus and conducting paramedic and urban search and rescue training for Oxnard Fire personnel.
2. Ratifies the submission of one (1) grant application to FEMA for a Fiscal Year 2025 Fire Prevention and Safety (FP&S) grant in the amount of $211,406.64, including a $10,066.98 local match requirement, for the installation of 2,500 smoke and carbon monoxide detectors and fifteen (15) smoke detectors for the deaf and hearing impaired;
3. Authorizes the City Manager or designee to execute the grant agreements if grant funds are awarded to the City;
4. Authorizes the Chief Financial Officer or designee to submit financial reports and grant claims for the use of match and grant funds and perform all other required financial actions; and
5. Authorizes the Fire Chief or designee to submit non-financial reports. (Community Services, Public Safety, Housing & Economic Development Committee approved 3-0 on July 14, 2026.)
BACKGROUND
Assistance to Firefighters (AFG) and Fire Prevention and Safety (FP&S) Grants are federal grant programs administered by FEMA under the U.S. Department of Homeland Security. The program provides annual funding opportunities to fire departments, non-affiliated EMS organizations, and other state agencies to improve emergency response capabilities.
Oxnard Fire and its regional partner agencies are eligible and routinely apply for these annual grant opportunities to obtain critically needed resources to maintain and enhance public safety and to protect emergency personnel from fire and related hazards. The solicitation period for FEMA Fiscal Year 2025 AFG & FP&S Grants was May 19, 2026 to June 22, 2026.
The AFG Program has three activities: Operations and Safety, Vehicle Acquisition, and Regional Projects. Within the Operations and Safety category, there are sub-categories of training and equipment. Successful AFG submissions are awarded annually. If awarded, the three applications for AFG Grants will support the acquisition of twenty-one (21) self- contained breathing apparatus (SCBAs), paramedic training for ten (10) firefighters, and fifty (50) course slots for regional urban search-and-rescue training.
The FP&S Grant application will support an initiative to install 2,500 additional smoke and carbon monoxide detectors and 15 smoke detectors for the deaf and hearing-impaired in eligible residents' homes. The City of Oxnard Fire Department has successfully received four previous Fire Prevention and Safety (FP&S) grants to install smoke and carbon monoxide detectors. Through these grants, the Department distributed and/or installed 5,000 smoke detectors in 71 2014, 2,500 smoke detectors in 2015, and 5,000 combination smoke and carbon monoxide detectors in 2022. The Department is currently implementing a Fiscal Year 2023 FP&S grant that awarded funding for the purchase and installation of an additional 5,000 smoke and carbon monoxide detectors and 15 smoke detectors for the deaf and hearing impaired throughout the community. This grant application enables the Fire Department to continue this safety initiative.
DISCUSSION
Resolution 15,748, adopted by City Council on October 17, 2023, requires council approval for the application of grants with matching fund requirements that have not been previously appropriated. This staff report requests to ratify the submission of the following grants.
The City of Oxnard submitted one (1) AFG application specifically for the Oxnard Fire Department. The grant application provides funding to send ten (10) firefighter emergency medical technicians to paramedic school to educate and license them to the level of “Paramedic.” The grant application for $1,383,668.20 has a $125,788.02 local match requirement. The funding for paramedic training will enable the City of Oxnard to continue expanding its paramedic capabilities to meet the growing needs of our community.
The City of Oxnard submitted one (1) regional AFG application for Urban Search and Rescue (USAR) training for Regional Task Force 7 ("RTF 7"), made up of Ventura County Fire, Ventura City Fire and Oxnard Fire. The grant funding will provide education and training for RTF 7 members to meet the required training standards. The grant application for $357,635.52 has a match requirement of $32,512.32. The grant will pay for overtime and backfill for suppression personnel to attend various urban search and rescue courses, including confined space, rope rescue, structural collapse, technical search specialist, and swift water rescue.
The City of Oxnard submitted one (1) FEMA FP&S grant application specifically for the Oxnard Fire Department in the amount of $211,406.64 with a $10,066.98 local match requirement. The grant will allow the Fire Department to continue its community risk reduction efforts by providing and installing 2,500 combination smoke and carbon monoxide detectors and 15 smoke detectors for the deaf and hearing impaired in residential homes throughout the City. The FP&S funding will support the purchase of smoke detectors and personnel costs for public outreach and installation.
The Ventura County Fire Protection District will submit one (1) regional application for $2.7 million to procure self- contained breathing apparatus (SCBAs) and RIT packs. Oxnard is expected to be allocated $167,118.00, requiring a $15,192.55 local match for 21 SCBAs. SCBAs are critical personal protective equipment for firefighters, consisting of an air bottle, backpack, regulators, face piece, batteries, air-pressure gauge, personal alert safety system, voice-amplification system, speaker, and a mask interface for communication. The use of SCBAs is critical when responding to incidents involving contaminated airspace, such as fires, gas leaks, and hazardous materials calls. The grant funding will allow Oxnard Fire to increase its inventory and carrying capability of SCBAs.
STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.
FINANCIAL IMPACT
If awarded, these grants totaling $2,119,828.36 will have a matching funds requirement of up to $183,559.87. Grant awards are expected in the fall of 2026, and, if awarded, the Fire Department will return to Council for approval of the grant and local match appropriations prior to acceptance of the awards.
72 COMMITTEE OUTCOME
The Community Services, Public Safety, Housing & Development Committee voted 3-0 on July 14, 2026 to approve the staff recommendation and to forward the item for Council approval.
Please click the following link to view the required Measure M pre-recorded presentation video: https://www.youtube.com/watch?v=hDUHzfqpDdE
Please click the following link to view the Community Services, Public Safety, Housing & Development Committee meeting from July 14, 2026: https://www.youtube.com/watch?v=xF0Qy9BuuUY
Prepared by: Alexander Hamilton, Fire Chief, Rose Rodarte, Administrative Services Manager, Francine Gutierrez, Administrative Services Analyst
ATTACHMENTS
1. Resolution
2. City Manager Approval
73 CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD APPROVING
SUBMITTAL OF FEDERAL EMERGENCY MANAGEMENT AGENCY GRANT
APPLICATIONS
WHEREAS, City Council Resolution No. 15,748 sets out the procedure by which City staff may submit grant applications, following approval by resolution of the City Council; and
WHEREAS, the Fire Department has requested that City Council ratify the submission of three (3) applications to the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant Program in the amount of $1,908,421.72, including a federal share of $1,734,928.83 and a local match of $173,492.89 (10% of the federal share), for the purpose of purchasing SCBAs, and providing paramedic and urban search and rescue training.
WHEREAS, the Fire Department has requested that the City Council ratify the submission of one (1) application to the Federal Emergency Management Agency (FEMA) Fire Prevention and Safety (FP&S) Grant Program in the amount of $211,406.64, including a federal share of $201,339.66 and a local match of $10,066.98 (5% of the federal share), for the purchase and installation of two thousand five hundred (2,500) smoke and carbon monoxide detectors and 15 smoke detectors for the deaf and hearing impaired.
NOW, THEREFORE, the City Council of the City of Oxnard resolves to approve the submittal of grant applications by the City Manager for Fire Department program enhancements. The City Council further resolves that the City Manager or designee is authorized to execute grant agreements; the Chief Financial Officer or designee is authorized to submit financial reports and grant claims, and the Fire Chief or designee is authorized to submit non-financial reports.
PASSED AND ADOPTED this 30th day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________
Luis A. McArthur, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ _________________________________ Lourdes A. Lopez, City Clerk Stephen M. Fischer, City Attorney
74 75
76 CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4
DATE: July 30, 2026
TO: City Council
FROM: Rocky Marquez, Assistant Police Chief, (805) 200-2337, [email protected]
SUBJECT: First Amendment to Agreement with Sintra Group (Agreement #32400302) for Background Investigations.
RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a First Amendment to the Agreement with Sintra Group (Agreement #32400302), to increase the amount by $480,000, for a total contract value not to exceed $1,280,000, and extend the agreement for one (1) additional year through January 3, 2028, for Police and Fire Department pre- employment background investigation services.
(This item did not originate in Committee.)
BACKGROUND
Oxnard Police Department and Fire Department personnel are dedicated to delivering quality, professional service to the public safety and welfare of Oxnard Residents by providing effective police and fire services. Hiring qualified, vetted employees is critical to meeting these goals. Pre-employment background investigations are essential for public safety organizations and help ensure that police and fire departments hire employees who are properly vetted to protect the public and promote public safety. In addition, pre-employment background investigations for all sworn police officers and public safety dispatcher applicants are mandatory, as they must meet the requirements of the Commission of Peace Officer Standards and Training (POST). POST audits police and dispatcher background investigations annually to confirm compliance with their guidelines.
The Oxnard Police Department and Fire Departments need comprehensive and thorough pre-employment background investigations for all prospective employees, including both sworn personnel and professional staff. Such background investigations include, but are not limited to: examining applicants’ personal history, education, work experience, residence history, financial history, military service, selective service registration compliance, social media/online footprint, driving history, contacts with other law enforcement agencies (including cross-referencing applications and personal history statements), and the presence (or absence) of detentions, traffic citations, arrests, and criminal convictions. In addition to interviewing applicants, background investigators also contact former employers, personal references, family members, and perform residence checks. It is important to note that though it is generally considered part of the applicant vetting process, polygraph examinations are conducted through a different vendor. Polygraph examinations, as well as pre-employment medical and psychological screenings, are under contracts that are entirely separate from background investigations.
Both the Police Department and Fire Department must work hard to fill vacant public safety positions. Due to its historical vacancy rates and challenges in hiring police officers, the Police Department processes a high number of applicants and subsequent pre-employment background investigations each year. The Police Department currently has twenty-one (21) sworn vacancies, as officer attrition continuously manifests itself, primarily through academy/probationary period attrition, resignations, and retirements. Only a small percentage of sworn officer applicants are offered a job; between calendar years 2017 and 2025, approximately 3.1% of the total number of police officer 77 applicants were hired. The Police Department processes the vast majority of background investigations. Since January 2023, 342 Police Department applicant background investigations have been processed, and 43 for the Fire Department.
The Fire Department plans to conduct a 2027 Fire Academy, which will require up to 32 additional background investigations in Fiscal Year 2026-2027.
An outside consulting firm, Sintra Group, conducts background investigations to ensure compliance with all applicable standards for appointment to public safety positions. Sintra is critical to the Police Department's screening out unsuitable candidates.
DISCUSSION
The City Council approved the Sintra Group agreement (Agreement #32400302) on December 19, 2023 for Police Department and Fire Department background investigation services. The agreement included an initial three (3) year term, in an amount not to exceed $800,000, and the ability to extend the contract for up to two (2) additional years.
Additional funding is required to support the contract through an extension period, namely due to the high volume of background investigations that have been processed to address vacancies, as well as future anticipated demand. The cost of a background investigation varies, depending on the complexity and scope of the investigation. The amount requested is consistent with the annual costs typically incurred each year during the current contract.
The First Amendment to this agreement aims to fund a one (1) year agreement extension, which will ensure that background investigations can continue through the end of the contract’s term on January 3, 2028.
In October 2023, the City issued a Request for Proposal (RFP) for qualified background investigation services, and eight (8) vendors responded. A committee consisting of Police Department and Fire Department staff conducted independent reviews of the proposals, considering the following criteria: services offered, experience and qualifications, detail and thoroughness of the proposals, cost comparisons, and work performance records. Based on the independent judgment of the reviewed criteria, the committee selected Sintra Group.
Sintra Group has specialized in performing public safety background investigations since 2002. The firm is a licensed private investigation firm registered with the State of California Department of Consumer Affairs Bureau of Security and Investigative Services. Sintra Group has conducted over nine thousand public safety background investigations for police and fire departments. The firm employs more than forty (40) licensed investigators who specialize in public safety background investigations. Sintra Group has local investigators who reside in Ventura County, as well as additional investigators throughout California and several other states.
STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.
FINANCIAL IMPACT
The total cost of the amended agreement shall not exceed $1,280,000. There is sufficient funding in the current Fiscal Year 2026-2027 General Fund Police operating budget (1012131) and Fire operating budgets in the General Fund (1012501), Other Development Fees Fund-Certified Unified Program Agencies (CUPA) subfund (Fund 360/Subfund 70202512), and Measure O Fund (1042501) to fund year one. Funding for future years will be requested in the annual budget process.
For Finance Use Only: General Fund (Org. 1012131 Obj. 53410; Org. 1012501 Obj. 53200), Measure O Fund (Org. 1042501 Obj. 53200) Project M2701; CUPA Fund (Org. 70202512 Obj. 53200)
COMMITTEE OUTCOME
This item did not originate in Committee.
Prepared by: Edgar Fernandez, Assistant Police Chief
78 ATTACHMENTS
1. 32400302 Agreement (Sintra Group) item L.6 cc approved 12-19-23
2. Sintra Request First Amendment Agreement
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 98
99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
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116
CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5
DATE: July 30, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Grant Application to the Urban Greening Grant Program.
RECOMMENDATION
That the City Council:
1. Adopt a resolution with the certifications and compliances required by the grantor for a grant amount not to exceed $4,995,887 with a grant match of $71,038.38 for the Oxnard Trail Urban Greening Project; and
2. Appoint the City Manager, Public Works Director, Finance Director, or designee, as agents to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, budget appropriations and payment requests that may be necessary for the completion of the aforementioned project. (This item did not originate in Committee.)
BACKGROUND
On November 5, 2024, California voters approved the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024 (Proposition 4), commonly known as the Climate Bond. Section 92530 of this act allocates $46,125,000 to the California Natural Resources Agency (CNRA) for its 2026 Urban Greening Grant Program.
The program provides competitive funding for development projects that implement nature-based solutions to mitigate urban heat island effects, counteract rising temperatures, and reduce extreme heat impacts in urban environments.
The 2026 grant cycle utilizes a two-layer competitive application framework. Applicants were first required to submit a mandatory concept proposal during the State solicitation window, which ran from May 4, 2026, to June 4, 2026.
Following a competitive State review, selected applicants demonstrating high cooling potential are formally invited to submit a full proposal.
Per program guidelines, individual awards are capped at a maximum of $5,000,000, and all funded project expenditures must be fully finalized by March 1, 2030. Statutory program priorities mandate that at least 40% of total program allocations provide direct and meaningful benefits to vulnerable populations, disadvantaged communities (DACs), or severely disadvantaged communities. Per item #6 in the attached resolution, applicants to the grant program also must commit to working towards the Governor’s State Planning Priorities that are intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1.
DISCUSSION
The City of Oxnard successfully completed and submitted its mandatory concept proposal to CNRA by the June 4, 2026, deadline. This staff report seeks advance authorization, via a resolution (required per CNRA guidelines, not City guidelines per City resolution #15,748), to proceed with a full proposal application if the City is formally invited by the State in July of 2026.
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Staff selected the Oxnard Trail Urban Greening Project as the City’s target proposal. Since the grant program prioritizes development projects that implement nature-based solutions to mitigate urban heat island effects, counteract rising temperatures, and reduce extreme heat impacts in urban environments that are disadvantaged, potential projects that fit these criteria were considered. For example, applying for funding to implement stormwater best management practices that include planting and shade in order to support the Channel Islands Harbor water quality was considered. However, the program requires the project site to have public access and to be one contiguous site. Another option considered was applying for additional funds for Campus Park. However, since the City currently has an Urban Greening grant for Campus Park, a new project application would need to be completely separate and not be seen as adding funding to a past project in order to be eligible. Also, the grant program is focused on extreme heat reduction (i.e., tree planting as the project’s main component), and the majority of the trees in the Campus Park project are already funded. Another location that met the Heat Vulnerability and Heat Health Event criteria of the program was Colonia Park. However, addressing the significant shade gaps of the Oxnard Trail makes that project the most competitive in the grant program’s criteria.
The Oxnard Trail project was determined to score the highest, considering project readiness, disadvantaged community status, Climate Bond priorities, and project impact. The project is a development scope centered entirely within a single, contiguous public right-of-way footprint owned by the City, located at the Oxnard Trail east of Oxnard Boulevard, and the East/West connecting path that is north of the Camino del Sol Community Garden (see attached map). The project area is adjacent to a densely populated, disadvantaged census tract (Tract 32.01) characterized by high social vulnerability and an acute risk of Annual Heat Health Events as tracked by the California Heat Assessment Tool (CHAT).
The City of Oxnard’s application is for $4,995,887, with the addition of $71,038.38 in matching funds sourced from federal grant funds already secured by the City. The project's primary nature-based components include:
• Turf Conversion and Greening: Demolishing and clearing non-resilient legacy vegetation across 105,000 square feet and replacing 37,000 square feet of underutilized turf along the north side of the community garden and along Oxnard Trail with multi-tier, low-water, native, and climate-ready canopies. • Tree Canopy Expansion: Planting approximately 210 climate-resilient trees along the Oxnard Trail walking corridor to eliminate severe shade gaps, mitigate local micro-climate heat islands, and shield residents from environmental particulate pollution from the adjacent Union Pacific Railroad tracks and Oxnard Boulevard. • Camino del Sol Community Garden Integration: Wrapping urban greening features directly into and around the adjacent 2.2-acre community garden. This includes planting fruiting shade trees to establish shaded areas of outdoor thermal refuge and food security for vulnerable local families. • Perimeter Infrastructure Security: Upgrading the security perimeter fencing around the community garden. This infrastructure improvement directly responds to neighborhood requests to stop chronic tool and crop theft, safely unlocking the garden's potential to function as a trusted community cooling zone.
The project directly executes local goals established in the City's 2021 Parks and Recreation Master Plan, which prioritized replacing unused turf with native, drought-tolerant species. The plant palette was further refined via public workshops in 2023, where 40 neighborhood residents and 80 local students actively participated in selecting preferred, climate-ready species at the site. If selected for full application review, the City will consult with the California Conservation Corps (CCC) to integrate CCC youth workforce training and hand-labor options into the final project workplan, as required by the grant program.
Estimated Project Timeline
1. Concept Proposal Submitted: June 4, 2026 (Completed)
2. State Invitation for Full Proposals: July 2026
3. Full Application Submission: August 2026
4. On-Site State Field Visit: October 2026
5. Grant Award Announcements: December 2026
6. Project Initiation and Construction Start: Spring 2027
7. Physical Construction and Closeout Finalized: March 1, 2030
STRATEGIC PRIORITIES
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This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total estimated cost to develop and construct the Oxnard Trail Urban Greening Project is $5,066,925. If awarded, the state grant portion will fund $4,995,887, which will be recognized and appropriated into the State Grant Fund (210). The remaining project balance of $71,038.38 is covered entirely by leveraged federal grant funds already secured by the City.
Long-term land tenure terms require the City to operate and maintain the grant project area for at least 25 years following project closeout. Ongoing operations, tree pruning, and perimeter fence stewardship funding liabilities will be integrated into the Public Works operating budget for subsequent fiscal years after construction finalization in 2029, assuming grant award. For the area proposed to be beautified with tree canopy along Oxnard Trail from Gonzales Road south to Sports Park South (see attached map), the estimated annual operations and maintenance cost increase is $75,000 and will be requested in future Parks Operating Budget requests. Ongoing operations and maintenance costs for the rest of the project area are not expected to change.
(For Finance Use Only: Org 2103301, Object 59800 Project C2328)
COMMITTEE OUTCOME
This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D.3.d, as this grant application has an external deadline.
Prepared by: Eric Humel, Grants Specialist
ATTACHMENTS
1. Authorizing Resolution
2. Site Map
3. Concept Proposal
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CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO. _______________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD APPROVING THE
APPLICATION FOR CLIMATE BOND GRANT FUNDS FOR URBAN GREENING
PROGRAM OXNARD TRAIL URBAN GREENING PROJECT
WHEREAS, the Legislature and Governor of the State of California have provided Climate Bond funds for the project shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicant’s governing board before submission of said application(s) to the State; and
WHEREAS, the applicant (the City of Oxnard), if selected, will enter into an agreement with the State of California to carry out the above project:
NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE CITY OF OXNARD
1. Approves the filing of an application for the Oxnard Trail Urban Greening Project; and
2. Certifies that the applicant understands the assurances and certification in the application; and
3. Certifies that the applicant or title holder will have sufficient funds to develop, operate and maintain the project consistent with the land tenure requirements; or will secure the resources to do so; and
4. Certifies that it will comply with the prevailing wage provisions of the California Labor Code, if applicable; and
5. Certifies the project will comply with any applicable laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained; and
6. Certifies that the applicant will work towards the Governor’s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and
7. Appoints the City Manager, Public Works Director, and Finance Director, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project.
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Resolution No.
Application for Climate Bond Grant Funds
The foregoing Resolution Number _____________ was duly passed and adopted by the CITY COUNCIL OF THE CITY OF OXNARD this _______ day of ______________, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Luis A. Mc Arthur, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ ______________________________ Lourdes A. López, City Clerk Stephen M. Fischer, City Attorney
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2026 URBAN GREENING GRANT PROGRAM
CONCEPT PROPOSAL FORM
Contact Information
Applicant Organization: City of Oxnard
Applicant Address: 305 West Third St., Oxnard, CA, 93030 Primary Contact: Eric Humel Secondary Contact: Steve Howlett Title: Grants Coordinator Title: Assistant Public Works Director Email: [email protected] Email: [email protected] Phone: 805-271-2231 Phone: 805-385-7830
Proposed Project Information
Project Title: Oxnard Trail Urban Greening
Grant Amount Requested: $4,995,887 Total Project Cost: $5,066,925 Other Funds (if applicable): $71,038.38 Source of Other Funds: Federal Grant Project Location: 400 Camino del Sol, Oxnard, CA, 93030 Latitude: 34.20839432108476 Longitude: -119.17392234559239 County: Ventura Senate District: 21 Assembly District: 38 Project Start Date: 2/1/2027 Project End Date: 8/1/2029 Note: Urban Greening grant funds must be spent by March 1, 2030 Eligibility
1. Applicant Organization Type – Choose one:
☒ Public agency
☐ Local agency
☐ Nonprofit organization (answer questions 2-4)
☐ Special district
☐ Joint powers authority
☐ California Native American tribe
☐ Public utility
☐ Local publicly owned utility
☐ Mutual water company
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2 2. If a nonprofit, is the applicant qualified under IRS Code §501(c)(3)? ☐ Yes
☐ No
3. If a nonprofit, is the grantee in good standing with the Secretary of State? ☐ Yes, status is active
☐ No, status other than active
4. If a nonprofit, is the grantee current status with the Attorney General’s Registry of Charities and Fundraisers?
☐ Yes, status is Current
☐ Yes, status is Current-awaiting reporting or in progress ☐ Yes, status is Exempt
☐ No, status is Delinquent
☐ No, status is Other than Current or Delinquent
5. Is the project a development project (see definition in Appendix D of the Grant Guidelines)?
☒ Yes
☐ No
6. Is the project located in an urban area (see definition in Appendix D of the Grant Guidelines and refer to the 2020 California Urban Areas data layer in this online map viewer: California Census Maps)
☒ Yes
☐ No
7. Does the applicant own the proposed project property? ☒ Yes
☐ No
8. If the applicant does not own the proposed project property, briefly explain the current status of obtaining permission to develop property owned by another entity.
N/A. The applicant owns the proposed project property.
9. Will the proposed project be developed on a single site (e.g., one park not multiple parks) or public right-of-way?
☒ Yes
☐ No
☒ Other - Explain
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3 10. Will the completed proposed project be publicly accessible? Note that for projects on school campuses, the students qualify as “the public.” ☒ Yes
☐ No
Project Description
11. Provide a concise description of the proposed project and scope of work. Include an explanation of how your project will mitigate the urban heat island effect, rising temperatures, and extreme heat impacts. Describe specific project deliverables and the estimated length of time it will take to complete the project (upload a conceptual site plan separately, if available).
The project will use nature-based solutions to address extreme heat impacts to limit temperature increases and urban heat island effects by planting approximately 210 trees along a popular sidewalk walking corridor that connects a disadvantaged community and a 2.2 acre community garden to services. The walking corridor, named Oxnard Trail, is adjacent to the Camino del Sol community garden, and the trees will provide shade at both the community garden and along the walking corridor/linear park of Oxnard Trail. The walking corridor will serve as a recreational linear park / greenway that can provide a place of refuge during heat waves along with the community garden.
The project site has approximately 37,000 square feet of minimally-used turf that will be replaced with climate appropriate shade trees and plants, and an additional 105,000 square feet of dirt area that the project will green, including the clearing and demolition of existing, non-resilient legacy shrubs and plants, to make way for a climate-ready multi-tier canopy that is able to adapt to the increased heat of the area and provide critical shade. The project’s 210 trees will address significant gaps in shade for the walking path and at and around the community garden. The species will be climate-ready tree species, informed by the Oxnard Urban Forestry and Tree Program Review’s results of 2021.
The project will also plant native and drought tolerant plant species around the trees, which will improve urban wildlife habitat such as for birds and butterflies. The project will install educational signage related to the resilient species. At the community garden, fruiting shade trees will be planted to create shaded areas of refuge for residents. The project will construct secure fencing around the community garden, to lock it at night and protect the site and the fruit trees from vagrants and the theft of crops, which are common problems at the site. While greening around and within the community garden, the project will support increased use of the community garden by ensuring the safety and security of those lawfully participating in the community garden and using it as a place of refuge during extreme heat. The project location is a single, contiguous public right- of-way.
The project directly responds to the community’s expressed need and desired benefit, as determined through the City’s 2021 Parks and Recreation Master Plan 125
4 that prioritized the removal of unused turf areas, to be replanted with native and drought tolerant tree and plant species. The project also gathered input from school children and residents in 2023 on the species palette for the proposed project area. A total of 40 residents and 80 students from the neighborhood participated at that time, learning about the project site and the potential benefits of a new design at the site, and participated in selecting their preferred species to be planted there.
The project location has a High level of Annual Heat Health Events per the California Heat Assessment Tool (CHAT). The project has a Moderate Heat Health Action Index, but the project site is highly used by and serves the residents of the adjacent neighborhoods which has a High level of vulnerability on the Heat Health Action Index of CHAT. The project site is also adjacent to and provides direct and meaningful benefits to the adjacent disadvantaged and severely disadvantaged communities, as defined by the Climate Bond DAC map. The walking path is a popular walking area for residents from the adjacent disadvantaged community, and shade will increase the cooling potential of the corridor, enabling it to serve as an outdoor refuge during heat waves. The project will make the neighborhood cooler, increase the green space with shade so that the community has more cool spaces to gather and walk, provides extreme heat protection, improves air quality as the site is adjacent to Oxnard Boulevard and the Union Pacific Railroad tracks, and reduces greenhouse gas emissions and stores carbon in nature.
The project enhances the City’s urban forest resource and quality of life, by building climate resilience into the urban forest. The tree and plant species selected for the project will be climate resilient, and have been developed through community input and the City’s urban forest planning initiatives that have considered climate change impacts to the urban forest tree canopy. The project species palette is designed to offer long-term climate resilience in the community. The project benefits the community, and avoids long-term degradation or reduction of all residents’ resources – the urban forest.
The estimated length of time to complete the project is 30 months, ensuring full project closeout and completion well ahead of the March 1, 2030 deadline.
12. Which of the following climate benefits will your project provide? Check all that apply.
☒ The project will protect people and/or nature from climate impacts related to extreme heat
☒ The project will reduce and/or remove greenhouse gas emissions ☒ The project is designed to be resilient to climate impacts, including extreme heat and drought (e.g., climate ready tree species are selected for areas anticipating worsening drought)
☒ The project will protect biodiversity from the impacts of climate change ☒ The project will support planning, capacity building, workforce training, or monitoring activities that will protect people and/or nature from climate change impacts or reduce/remove greenhouse gas emissions 126
5 13. Describe any other benefits the proposed project is anticipated to provide that are not specifically included in question 12 above (e.g., increased recreational opportunities, improved health and/or safety, etc.)
The project will also result in increased recreational opportunities due to the increased use of the community garden and greenway by residents, after there is more shade within and around it planted by the project, and when there is increased safety and security of the site due to the new fencing that is proposed as part of the project. The project will result in improved health and safety and community food security at the community garden through the betterment of the site via the fruit trees planted there, and through the fencing to protect the site. The City will consult with the CCC for tree planting and site preparation at the site, maximizing local workforce training opportunities.
14. Explain the need for the proposed project. If applicable, explain how your project will provide “meaningful and direct” benefits to a disadvantaged community, a severely disadvantaged community, or a vulnerable population (as defined in Appendix D and described on pages 3-4 of the Grant Guidelines).
The community experiences increasingly frequent extreme heat impacts. The project will provide meaningful and direct benefits to the disadvantaged and severely communities of Oxnard who frequently use the trail for recreation and to travel to services from the disadvantaged and severely disadvantaged communities adjacent to the project site. The area is home to many farmworkers and low-income residents who are among the state’s most vulnerable. The Oxnard Trail is currently lacking in tree cover, with very limited amounts of shade available for residents recreating on the trail and at the community garden, or traveling on it to reach services. The project will significantly increase shade along the corridor for those walking and traveling on the path, and for those seeking refuge in the community garden next to the path.
The project protects the community’s urban forest and enhances quality of life by building in climate resilience to the urban forest while providing shade and food.
Urban tree canopy will be significantly improved in the area that serves disadvantaged communities. The project directly responds to the community’s expressed needs that are outlined in the City’s 2021 Parks and Recreation Master Plan: to reduce the amount of unused turf areas in the City and replace them with drought tolerant plantings. The project will also utilize species selected via public workshops at the site in 2023 by residents and school children.
All of the nature-based cooling and safety interventions occur within a single, contiguous, city-owned right-of-way footprint. By using low-water, drought-tolerant and native plants, the project enhances the neighborhood urban forest without placing resource burdens on surrounding communities. The greening elements wrap directly around and into the 2.2-acre Camino del Sol Community Garden.
Integrating secure perimeter fencing satisfies local requests to eliminate common crop and tool theft, and protects the proposed fruit trees from theft at night. This essential infrastructure security step actively unlocks the site's potential, transforming the garden and trail into a safe, accessible, outdoor cool refuge for vulnerable residents during extreme heat. The project serves DACs per the Prop 4 map. 127
6 The City of Oxnard, population 200,415, has a Hispanic or Latino population of 75%.
The disadvantaged census tract 32.01, adjacent to the project site, is among the most densely populated tracts in the City, with 19,688 persons per square mile. The tract 32.01 is 99.4% Hispanic or Latino, with only 1.4% holding a bachelor’s degree or higher, and 40.3% of residents do not have health care coverage. This data shows the significant need of the area. Residents of these tracts and others will be provided meaningful and direct benefits that support them, including during times of extreme heat. The nearest elementary schools to the project site, Cesar Chavez Elementary and Ramona Elementary, both have 96% of students eligible for Free and Reduced Price Meals, showing the food security challenges of the community.
The fruit trees at the community garden will support the increase of residents’ food security and health, while providing shade and refuge.
The greening project will surround the Camino del Sol Community Garden, which is along the walking path that the project greens with shade from the 210 trees to be planted by the project. While greening around and within the community garden, the project will support increased use of the community garden by ensuring the safety and security of those lawfully participating in the community garden and using it as a place of refuge during extreme heat. The garden is expected to increasingly serve as a place of refuge and recreation during heat waves due to the strategic shade and tree canopy at and around the site and along the pathway to the site. The fencing is a critical component of the project that will support increased use of the site, including during heat waves.
In summary, the project delivers direct and meaningful benefits to disadvantaged communities across all four state-mandated criteria, as described above:
1. Direct, Tangible Benefits: Planting 210 climate-ready trees will systematically eliminate significant shade gaps along the Oxnard Trail walking corridor, creating a cooler micro-climate.
2. Building Climate Resilience: The installation of an expanded tree canopy and multi-tier native/resilient landscaping directly shields the community from extreme heat, traps airborne particulate matter from the adjacent railroad and Oxnard Boulevard, and protects local natural assets, using climate-resilient species.
3. Responding to Expressed Community Need: This project directly implements local priorities identified in the City’s Parks and Recreation Master Plan and 2021 Urban Forestry Review, and incorporates direct planning feedback gathered from neighborhood residents and students in 2023.
4. Avoiding Negative Burdens: By using low-water, drought-tolerant native plants, the project enhances the neighborhood urban forest without placing structural or resource burdens on surrounding communities.
Authorized Representative Certification
The Authorized Representative for your organization should electronically sign the Concept Proposal Signature Page in Docusign here.
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CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6
DATE: July 30, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Approve Additional Contract Funds for Additive Bid Item 1, for the Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project, Specification No. PW 24-129.
RECOMMENDATION
That the City Council approve and authorize additional contract contingency funding for the execution of Alternate Bid Item 1 in the amount of $232,000 to Agreement 32600126 with Jilk Heavy Construction for a new not-to-exceed contract value of $2,664,001.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
BACKGROUND
The Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project, which is currently under construction, involves rehabilitating a 370-foot section of Boise-type seawall that has been identified and prioritized by the City’s marine consultant, Duncan Engineering. The current repairs are necessary at this location to maintain the integrity of the seawall and extend its useful life. Notably, this effort will also serve as a pilot project in order to prove the applicability of the recommended repair methods and to work through any practical and/or technical challenges ahead of larger-scale adoption. Specifically, the intent of such an approach is to systematically evaluate, from practical and technical perspectives, the level of suitability of the selected repair techniques to the Oxnard-specific environment in terms of constructibility, impacts, costs versus benefits, and repair durability/longevity. This will ensure that Oxnard has a well- founded approach to address future seawall repairs at other locations that aligns with this repair method.
Capital Improvement Program (CIP) Reference:
Project No. C1901 – Mandalay Bay Seawalls PW 24-129 - CIP 2027-2031 - Adopted May 19, 2026 – Page 152.
DISCUSSION
The original construction bid for the Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project included an optional additive bid item (Bid Item 1) for localized foundation repairs. At the time of award on September 16th, 2025, Public Works staff did not recommend this work to be part of the initial contract award to Jilk Heavy Construction (Jilk) as approved by the City Council. This was due to the environmental regulatory agency’s construction permit not being ready at the time of contract award. The additive bid item was not presented as part of the contract award recommendation at that time to ensure the rest of the seawall repairs moved forward on a timely basis.
Since the award of the original contract to Jilk, the environmental regulatory agency has informed staff (in June 2026) that the foundation repairs construction permit will be ready in August 2026. This milestone clears the way so that the additive bid item (foundation repair) may now commence. As such, staff recommends approving an additional $232,000 in order to execute the foundation repairs. Performing this work at the West Hemlock Street seawall section now, while the seawall is under repair, is the most cost-effective and efficient method to complete this work, avoiding Contractor 129
remobilization cost and disturbing the West Hemlock Street residents again (e.g., temporary relocation of boat docks) at a later time.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost for the optional additive item is $232,000. The current Project approved budget is $2,432,001, which includes the construction agreement and contingency. The total Project budget with the optional additive item included is $2,664,001. The Mandalay Bay Seawalls Project (C1901) has a total available project budget of $1.39M, as noted in the table below. Staff recommends using $232,000 from the Mandalay Bay Seawalls Project funds originally identified for future seawall repairs, notably the footing work mentioned above.
Fund Number Fund Name FY27 Available Budget
101 General Fund $1,260,000
120
(Subfund 4010)
Waterways 01 Assessment District
Subfund $131,348
Total Available Project Budget $1,391,348
The ongoing maintenance cost for this Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project will have no new impacts on the Public Works Operating budget.
COMMITTEE OUTCOME
This item did not originate in Committee as this is a capital improvement project specifically listed in the Capital Improvement Program budget, which was previously approved by the City Council.
Prepared by: Morgan Kessler, City Engineer
ATTACHMENTS
1. Agreement 32600126 Jilk Heavy Construction PW 24-129
2. September 16, 2025 Agenda Report
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CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. N.2
DATE: September 16, 2025
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Public Project Agreement 32600126 with Jilk Heavy Construction, Inc. for Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project, Specification No. PW 24-129. (10 minutes)
RECOMMENDATION
That the City Council approve and authorize:
1. A total of $2,586,765 in Project funds for the Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project, Specification No. PW 24-129;
2. The Mayor to Execute an Agreement with Jilk Heavy Construction, Inc. in the amount of $2,210,910 for the Project and approve a Project contingency amount of $221,091 (10%) with Jilk Heavy Construction, Inc. for a total not to exceed value of $2,432,001 for the Project; and
3. A Project allocation amount of $154,764 (~7%) for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/aJ7Vfr- 4kDM
BACKGROUND
The Mandalay Bay seawalls were constructed as early as 1969 and finished in the early 1970s. Some of these seawalls have deteriorated due to age, the type of construction materials originally used, and the environmental elements (e.g. salt water exposure). When the seawalls were constructed, the developers built them according to the building codes used at that time. There are approximately 7.6 miles of seawalls, with two specific construction types; the Zurn wall style and the Boise panel style. The method used for repair will depend on the wall type and the extent of deterioration.
The Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project will rehabilitate a 370-foot section of Boise- type seawall that has been identified and prioritized by the marine engineering consultant hired by the City, Duncan Engineering. It was determined by the consultant that repairs are necessary at this location to maintain the integrity of the seawall and extend its useful life. Notably, this effort will also serve as a pilot project in order to prove the applicability of the recommended repair methods, and to work through any practical and/or technical challenges ahead of larger-scale adoption. Specifically, the intent of such an approach is to systematically evaluate, from practical and technical perspectives, the level of suitability of the selected repair techniques to the Oxnard-specific environment in terms of constructability, impacts, costs versus benefits, and repair durability/longevity. This will ensure that Oxnard has a well- founded approach to address future seawall repairs at other locations that align with this repair method.
The work is tentatively scheduled to begin in Fall 2025 and continue into Spring 2026 (120 working days) absent any delays for supply chain issues, unforeseen site conditions or weather. Staff will work closely with the Channel Islands 186
Waterfront Homeowners Association (CIWHA) to keep them informed of the schedule and will also work closely with the neighborhoods and residents directly impacted by the work to keep them informed of the project schedule. General project information will be disseminated to help keep the public informed as well.
Capital Improvement Program (CIP) Reference:
Project No. C1901 – Mandalay Bay Seawalls PW 24-129 - CIP 2025-2029 - Adopted June 4, 2024– Page 95.
DISCUSSION
The Notice Inviting Formal Bids (NIFB) of this project was published on June 26, 2025, in the local newspaper. Additionally, the NIFB was posted on multiple online platforms, including the City’s website, and distributed directly to 40 contractors who have registered with the City to be notified of Public Project bids within their license category. All bids were opened on August 13, 2025, and the City received the following bids:
JILK HEAVY CONSTRUCTION, INC: $2,210,910.00 CUSHMAN CONTRACTING CORPORATION: $2,408,200.00
The lowest bidder is Jilk Heavy Construction, Inc. (Jilk) and its bid is responsive to the City’s NIFB. Following this determination, procurement staff reviewed all documentation received from Jilk and its subcontractors. Procurement staff verified possession of required, currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR). Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project. Thus, staff recommends that the City Council award the contract for this Project to Jilk Heavy Construction, Inc.
The base bid of the project includes the work items necessary to repair the previously identified 370-foot section of the seawalls and pilasters. Staff recommends awarding the base bid amount of $2,210,910 to Jilk Heavy Construction, Inc.
In addition to the project award amount of $2,210,910, Staff recommends authorizing $375,855 for the project, which includes $221,091 for project contingency (10% of the contract costs) and $154,764 for the cost for engineering services and City staff (~7% of the contract cost). Engineering services generally include the following activities: construction engineering, inspection, survey and project management. These recommendations bring the total cost of the project to $2,586,765.
Please note that the original project amount allocated to the Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project was $2.5M, with $2,189,202 left available from previous project charges (permitting, engineering design work, staff time, etc). Including the contingency and engineering soft costs, the total project cost of $2,586,765 exceeds the available amount by approximately $397,563. Staff recommends that this balance be made up with funds from the work generally associated with the seawall footings, which has an original allocation of $1.5M. Though this will reduce the amount immediately available for the footing project, staff highly recommends moving forward with the present Hemlock work at this time for a number of reasons. These include the significant time that would be lost if the City needed to obtain new permits, and the known priority associated with addressing the repair at this location in a timely manner. Also, since the footing project will be delivered in stages, the actual immediate impact to this project will be minimized.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost for this Project is $2,586,765, which includes the construction agreement, contingency and project allocation. The Mandalay Bay Seawalls Project (Project No. C1901) has a total available project budget of $3,863,172 as noted in the table below. Out of the $3,863,172, $2,189,202 is available for this sub-project (West Hemlock Street 187
Seawall Repairs). Staff recommends using $397,563 from the Mandalay Bay Seawalls Project funds originally identified for future seawall repairs, notably the footing work mentioned above.
Project
Fund
Number Fund Name
Current Available Project
Budget as of 8/18/25
101 General Fund $1,542,622
104 Measure O $2,189,202
C1901 – Mandalay Bay
Seawalls Project
120
(subfund
4010)
Maintenance Assessment
District LMD/CFD
$131,348
TOTAL $3,863,172
The ongoing maintenance cost for this Mandalay Bay Seawalls (West Hemlock Street Seawall Repairs) Project will have no new impacts to the Public Works Operating budget, in comparison to the annual operating cost for the previous Mandalay Bay Pilaster Jacket Repair Project PW17-16; these repairs are permanent and only require to be monitored periodically to ensure no corrosion and/or seawall movements are taking place.
COMMITTEE OUTCOME
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.
Prepared by: Morgan Kessler, City Engineer
ATTACHMENTS
1. Agreement 32600126
2. Presentation
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CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.7
DATE: July 30, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Fiscal Year 2025-26 Special District Utility Subsidy Budget Adjustments.
RECOMMENDATION
That the City Council approve revenue budget adjustments within fund 120 for additional FY 2025-26 revenues from utility subsidies received by LMDs 38 and 39 (subfunds 23803801 and 23913801) totaling $14,600.
(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council on June 17, 2025.)
BACKGROUND
Special Districts is a Division of the Public Works Department and manages a total of 50 special financing districts, which includes 36 Landscape Maintenance Districts (“LMDs”). Some of these LMDs were formed with specific language included in their formation documents which requires that the cost of utilities over a certain dollar amount be funded from a source separate from the annual assessment. Each year, as a part of the annual assessment calculation, staff projects estimated utility costs for each district. For those LMDs which have restrictions on the amount their assessment can fund utilities, the difference between that amount and the projected utility cost is identified as a subsidy amount that is typically funded by the General Fund approved by the City Council as part of the annual Operating Budget process.
The original FY 2025-26 utility budgets for LMDs 38 - Aldea Del Mar and 39 - DR Horton projected a combined $40,000 in utility expenses and $11,518 in combined necessary utility subsidies. However, during the course of the year within these LMDs, utility expenses have been higher than projected, primarily due to increased water usage during dry months in an effort to prevent the die-off of LMD landscaping. Subsequently, this necessitates a greater subsidy for each of these LMDs than originally budgeted.
DISCUSSION
Each year, when staff projects estimated utility costs for each district, the maximum assessment amount that can be applied to certain LMDs for the cost of utilities is calculated. If the projected utility expenses are higher than the limit amount for a specific LMD, then the difference is budgeted as a transfer-in from the General Fund. These amounts are identified as revenue along with other “City Contributions” within the Consolidated Engineer’s Report for the upcoming fiscal year. In the event that an LMD exceeds the total projected utility expenses originally factored into the subsidy calculation, then additional funds are needed to be transferred into the LMD(s).
These subsidies are budgeted to the City’s General Fund as an expense. Usually, requesting more funds to be transferred into a specific LMD would require a corresponding expense appropriation. However, in this instance, the originally budgeted expense amount is sufficient to absorb the higher subsidy amounts required by these two LMDs. This is because not all districts need to receive their entire budgeted transfer amount, which leaves room within the General Fund expense account.
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This staff report is intended to show an administrative process for clarity and transparency. There is already sufficient City Council-approved General Fund budget available for all LMD utility subsidies. Thus, this is not a required City Council appropriation. However, the amounts allocated to the individual districts are being adjusted to account for the actual costs incurred during the fiscal year. Staff is taking this to the City Council as a means to openly document this process.
The following table shows the specific LMDs, their originally approved subsidy amount, and the required adjustment to account for the higher than projected total subsidy received.
LMD Original FY 2025-26
General Fund
Contribution for Utility
Overage (Subsidy)
Projected Actual FY 2025-
26 General Fund
Contribution for Utility
Overage (Subsidy)
Required Subsidy
Adjustment
38 (Aldea Del Mar) $1,902.00 $7,294.00 $5,500.00
39 (DR Horton) $9,616.00 $18,597.00 $9,100.00
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on April 30, 2026.
FINANCIAL IMPACT
There is no additional General Fund appropriation required to balance the additional revenues within these LMDs. There is sufficient budget, which was previously approved, to absorb the higher subsidy amounts. The requested adjustment only affects the individual LMD revenue accounts listed below.
LMD Account Original FY
25/26 Budget
Proposed
Adjustment
Revised FY 25/26
Budget
38 (Aldea Del Mar) 23803801-49920 $4,361.00 $5,500.00 $9,861.00 39 (DR Horton) 23913801-49920 $12,391.00 $9,100.00 $21,491.00
COMMITTEE OUTCOME
This item did not originate in Committee since this is a continuation of a previous item approved by the City Council on June 17, 2025.
Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Special Districts Manager
ATTACHMENTS
None
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CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.8
DATE: July 30, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Multiple Professional Services Agreements for On-Call Design and Constructability Review Services.
RECOMMENDATION
That the City Council approve and authorize the Mayor to execute the following Professional Services Agreements, each with an initial term of three years from July 31, 2026, to July 30, 2029, with an option for two consecutive one-year period extensions ending July 30, 2031, for On-Call Design and Constructability Review Services:
1. Agreement 32700029 with Diversified Project Services International, Inc., for a total amount not to exceed $1,250,000.00;
2. Agreement 32700030 with Cumming Management Group, Inc., for a total amount not to exceed $1,250,000.00; and
3. Agreement 32700031 with Willdan Engineering, for a total amount not to exceed $1,250,000.00. (Public Works and Transportation Committee approved 3-0 on July 14, 2026.)
BACKGROUND
The Public Works Department (PW) utilizes professional consulting firms to provide licensed and/or technical expertise in various disciplines that support the development and implementation of the Capital Improvement Program (CIP) as well as other non-CIP projects. Utilization of these specialized contractors is necessary to provide services that supplement the skills, experience, and sometimes peak workload times of City staff. It is in the City’s interest to have a pool of these professional service contractors available on-call for a range of technical disciplines so that services can be procured, and needed work can proceed, in fairly short order.
Pre-approved on-call professional service agreements reduce the amount of time necessary to procure service contractors and thus facilitate the timely completion of certain categories of CIP and other projects. The services covered under this request apply to projects involving public buildings, housing, public works infrastructure, public parks, and such other facilities as may be required by the City. Tasks may include ensuring a project's design is practical to construct, meets current local, State, and Federal design standards and building codes, follows Americans with Disabilities Act (ADA) Accessibility Guidelines, complies with Storm Water Pollution Prevention Plan (SWPPP) requirements, addresses safety concerns, is cost-effective, and is feasible to build. Services may also include identifying opportunities for value engineering; coordinating between disciplines and specifications; and producing clear, coordinated, cost-effective, and constructible bid documents.
This is the first instance Oxnard has issued professional On-Call agreements for Design and Constructability Review Services. As such, the historical usage costs for these services are difficult to separate from previous general structural contract expenditures. Over the next several years, it is anticipated that an increasing amount of design and constructability services will be needed to support complex CIP projects. The projected agreement amount per vendor, $1,250,000, should conservatively be sufficient to cover the anticipated needs in the current and near-future CIP; the actual amounts used may be less, and the next year or two will provide usage data, so future agreement values may be 191
adjusted.
DISCUSSION
On January 20, 2026, the Purchasing Division issued a Request for Proposals (RFP) 26-40 for On-Call Consulting Services for Design and Constructability Review. The RFP was directly sent to three potential service providers and published on www.PublicPurchase.com as well as the City’s Purchasing website. The deadline for proposal submissions was February 26, 2026, and the City received a total of six proposals.
A rating and selection process of the proposals was then performed by a panel that consisted of a Senior Civil Engineer, a Senior Construction Project Manager, and a Construction Project Manager. Scoring criteria consisted of company profile, qualifications of proposed staff, relevant professional experience and performance, and overall responsiveness that best met the RFP criteria while being consistent with the City’s municipal code. After a thorough review, the panel selected three firms to recommend for Agreement awards, with a determination that these vendors are the highest-ranked proposers based on the scoring criteria listed in the RFP and are consistent with the City’s Purchasing Policy. The three recommended firms are:
Following further review by the Purchasing Division, it was determined that these vendors meet all required City contractual requirements, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Therefore, based upon the analysis and research performed to date, staff believes that the three recommended vendors are capable of successfully performing On-Call Professional Services to the City of Oxnard.
Services under these agreements will be acquired on an as-needed basis, with individual task orders issued for each identified work requirement (task). These will be issued and managed by the Project Manager (PM) assigned to the project. Once a new requirement is identified, all contractors will be provided the Task Order requirement on which to provide a proposal, if they so choose. The contractors will then submit their respective proposals, which will include a description of the scope of work to be performed, the method by which the consultant plans on completing the work, and a cost and schedule for completion. It is the consultant's responsibility to determine the best and most cost-effective method to complete the work. Once the City has received all proposals, it will review each and make a selection of the firm based on factors that include price, experience, methods, and schedule.
Diversified Project Services International, Inc.
Cumming Management Group, Inc.
Willdan Engineering
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost for each agreement shall not exceed $1,250,000 for up to five years if all options to extend are exercised.
Funding for individual tasks will be sourced from projects identified in the City Council-approved CIP or, on rarer occasions, for City Divisions with non-CIP project requirements (e.g., Parks division for structures at City parks). The respective Project Manager will ensure sufficient funding is available in the approved project budget for related tasks before initiating work orders or services performed.
COMMITTEE OUTCOME
The Public Works and Transportation Committee voted 3-0 on July 14, 2026 to approve the staff recommendation and to forward the item for Council's consideration.
Please click here to view the Measure M pre-recorded presentation video. 192
Please click here to view the July 14, 2026 Public Works and Transportation Committee Meeting recording.
Prepared by: Morgan Kessler, City Engineer
ATTACHMENTS
1. Agreement 32700029
2. Agreement 32700030
3. Agreement 32700031
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CITY COUNCIL AGENDA REPORT
INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.9
DATE: July 30, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]
SUBJECT: Agreement 32700047 with RoviSys for Supervisory Control and Data Acquisition (SCADA) Support Services.
RECOMMENDATION
That the City Council approve and authorize the Mayor to execute an Agreement with RoviSys in an amount not to exceed of $1,515,000 for an initial one-year term from July 31, 2026, to July 30, 2027, with the option for four consecutive one-year period extensions ending July 30, 2031, for Supervisory Control and Data Acquisition (SCADA) Support Services.
(Public Works and Transportation Committee approved 3-0 on July 14, 2026.)
BACKGROUND
SCADA systems are complex communication, monitoring, and control systems that are critical to the operation of the city’s water, recycled water, and wastewater facilities. They include the integration of hardware, software, and firmware and are critically essential to the safe operation of Oxnard’s water, wastewater, and recycled water systems. SCADA systems are used by staff to monitor and control critical components such as valves, pumps, motors, and distribution systems. They also act as the notification mechanism in case of system failures or emergencies that require immediate attention.
Troubleshooting, upgrading, and maintaining the utility's SCADA systems requires very specialized expertise, obtained from qualified persons or outside service providers. Historically, the Water and Wastewater Divisions relied on specialized resources obtained by outside service providers.
Outside support for on-call and emergency SCADA issues for the water, wastewater, and recycled water systems is a critical resource when minimizing downtime and maximizing safety and efficiency. SCADA failures can affect the City’s ability to monitor alarms, operate wells, control pumps and valves, maintain treatment processes, and respond to emergency conditions. The support agreement includes diagnostic testing, programming, software, hardware, instruments, radio networks and facility communications, electrical, computer repair and replacement, and cyber security.
The following systems and components are monitored through each SCADA system:
Water System Components:
• Groundwater Desalter Treatment Plant
• Potable Water Wells
• Chemical Systems
• Blending and Remote Potable Water Stations
• City Potable Water Distribution System
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Wastewater System Components:
• Oxnard Water Resource Recovery Facility
• Sewage Pumping Stations
Recycled Water System Components:
• Advanced Water Purification Facility (AWPF)
• Recycled Water Pipeline
DISCUSSION
On April 7, 2026, the Purchasing Division released a Request for Proposal (RFP) PW 26-83 for SCADA system support services. The RFP was directly sent to four potential service providers and was published on www.planetbids.com as well as the City’s Purchasing website.
The solicitation closed on May 12, 2026, and received bids from four responsive bidders as follows:
RoviSys N2W Engineering
Northern Digital, Inc. Prousys
A panel consisting of the Water’s SCADA Programs Supervisor, Water Treatment Chief, and Wastewater Maintenance Manager reviewed the submitted bids. It was determined that RoviSys was the highest-ranked proposer based on the scoring criteria listed in RFP 26-83. The scoring criteria consisted of past record of performance of similar work, responsiveness and clarity of the proposal, and cost of services.
Upon a full evaluation by the City’s Purchasing Division of the submitted bids, RoviSys meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Based on the available information, staff recommends awarding the contract as these services are essential to maintaining the water, wastewater, and recycled water SCADA systems.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost for Agreement 32700047 with RoviSys shall not exceed $1,515,000 through July 30, 2031, if all terms are extended for Supervisory Control and Data Acquisition (SCADA) Support Services. There is sufficient funding from the Water and Wastewater Operating Adopted Budget for FY 2026-27. Funding for subsequent fiscal years will be requested in the annual budget process.
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ESTIMATED SPENDING PLAN
DIVISION FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31
(1 Month) TOTAL
Wastewater
(6113615-53200) $150,000 $155,000 $160,000 $165,000 $10,000 $640,000 Water
(6013600-53200) $125,000 $130,000 $135,000 $140,000 $10,000 $540,000 AWPF
(6013605-53200) $75,000 $80,000 $85,000 $90,000 $5,000 $335,000 TOTAL $350,000 $365,000 $380,000 $395,000 $25,000 $1,515,000
COMMITTEE OUTCOME
The Public Works and Transportation Committee voted 3-0 on July 14, 2026 to approve the staff recommendation and to forward the item for Council's consideration.
Please click here to view the Measure M pre-recorded presentation video.
Please click here to view the July 14, 2026 Public Works and Transportation Committee Meeting recording.
Prepared by: Chris Peyton, Water Division Manager
ATTACHMENTS
1. Agreement 32700047
2. Prior Agreement Rate Schedule of Compensation
3. Presentation
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Agreement No. 32700047
ON-CALL PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF OXNARD AND THE ROVISYS COMPANY
By This On-Call Professional Services Agreement ("Agreement"), the City of Oxnard ("City") agrees to engage the Services of The Rovisys Company ("Consultant"), and Consultant agrees to perform the Services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as "Party" or collectively as the "Parties."
1. [INTENTIONALLY OMITTED].
2. SUMMARY DESCRIPTION OF SERVICES.
This Agreement is for on-call and/or emergency services for the Water and Wastewater's Supervisory Control and Data Acquisition (SCADA) Systems.
The Services to be performed pursuant to this Agreement are described in the Scope of Services, attached hereto as Exhibit A. The City may require Consultant to perform all or a portion of these services through subsequently issued Task Orders.
Task Orders will be in the form of the template described in and attached to the Scope of Services. The Services under this Agreement will be provided on an on call or as needed basis.
Consultant is not to be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this on-call agreement.
3. PARTIES.
City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard, California 93030.
The Rovisys Company, a corporation of the State of California, with offices located at 1455 Danner Drive, Aurora, Ohio 44202.
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4. TERM OF AGREEMENT: From: July 31, 2026 To: July 30, 2027 A. Time is of the essence in this Agreement
B. The City shall have the option to exercise (4) consecutive (1) one-year term extensions, in accordance with the scope of work and terms and conditions of this Agreement. Any price negotiations, if allowed, shall be negotiated at the time of contract extension.
C. This Agreement shall not exceed a total of five (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordance with Section 12 of this Agreement. The option term shall be commenced by an amendment to this agreement.
D. All Services required of Consultant under this Agreement shall be completed on or before the end of the term of the Agreement.
5. AGREEMENT AMOUNT NOT TO EXCEED: $1,515,000.00. 1
6. AGREEMENT EXHIBITS. The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Exhibit E:
Exhibit F:
Exhibit G:
Scope of Services and Task Order Template
Schedule of Compensation
Insurance Requirements: City Insurance Exhibit INS-A
[RESERVED]
Living Wage Policy
[INTENTIONALLY OMITTED]
Iran Contracting Certification
1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the "Not to Exceed" Amount of the Contract or the agreed upon amount stated in the Task Order.
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7. DESIGNATED REPRESENTATIVES. The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the Services under this Agreement. Additionally, Consultant's Services shall be performed or immediately supervised by the Consultant's Representative:
City Designated Representative
Name: Chris Peyton
Title: Water Division Manager
Phone: 805-385-8111
Email : [email protected]
Address: 251 South Hayes Avenue
Oxnard, California 93030
Consultant Designated Representative
Name: Adam Kelly
Title: West Coast Manager
Phone: 330-842-7732
Email: adam.kelly@rovisys .com
Address: 2545 West Hillcrest Drive,
Suite 230, Thousand Oaks, California
91320
8. CONTRACTUAL PREREQUISITES. This Agreement must first be executed by the Consultant, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the City, and if executed by the Mayor shall also be executed by the City Clerk.
A. Consultant is advised that any recommendation for Agreement award is not binding on City until the Agreement is fully executed and approved by the City.
B. All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.
C. Consultant shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.
9. CONSULTANT'S SERVICES.
A. Consultant shall perform only the type or category of services as set forth in the "Scope of Services," and pursuant to the information contained in the Task Orders issued pursuant to this Agreement.
B. Task Orders may only be modified in writing by the City's Project Manager or Designated Representative.
C. The Services issued pursuant to a Task Order shall be coordinated with the designated City Project Manager set forth in Exhibit A and are subject
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to the direction of the City Manager or Department Director. Consultant hereby designates as its Project Manager, the individual identified in Section 7 of this Agreement, as the person responsible for the Services who shall coordinate with City's Project Manager in executing the Scope of Services and Task Order(s) under this Agreement. Under no circumstances shall the Consultant exceed the amount stated in the City's Task Order or perform additional work or services that are not included in the Task Order
10. COMPENSATION. City shall pay Consultant for the Services performed pursuant to the terms of this Agreement and based on the hourly rates and fees set forth in the "Schedule of Compensation," attached to and incorporated into this Agreement as "Exhibit B." Consultant's compensation shall not to exceed amount stated in the Task Order. Under no circumstances shall the Consultant perform work in excess of the amount stated in the Task Order or the not to exceed amount listed in Section 5 of this Agreement. Once this Agreement is executed , the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.
A. The maximum not to exceed amount for any individual Task Order issued pursuant to this Agreement shall be $100,000.00 per Task Order or $200,000, if the Task Order is associated with an identified and approved Capitol Improvement Project.
B. No rate increases will be permitted during the first year of this .
Agreement. All decreases (for example, if Consultant offers lower rates to another governmental entity) will automatically be extended to the City. The City requires written proof satisfactory to the City, upon the City's acceptance, of rate increases prior to any approved price adjustment. After the first year of the award, a minimum of 30-days advance notice in writing is required to be considered and approved by the City. No retroactive price adjustments will be considered . For Contracts, any price increases must be stated in a written amendment.
The net dollar amount of profit will remain firm during the period of the Agreement. Annual increases shall not exceed the Consumer Price Index -All Consumers, All Items, less food and energy- Los Angeles and be subject to satisfactory performance review by the City and approved for budget funding by City Council.
C. Annual adjustments shall apply to Task Orders issued after the adjustment is approved and not retroactively to in progress Task Orders.
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11. PAYMENT and INVOICES. The City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Consultant of the item(s) being disputed and the reason(s) therefore. The City may withhold payment for such disputed items until resolution of the dispute.
A. Payment Request. Consultant shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected] .
B. Consultant's acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the Services. City's payment shall not constitute nor be deemed a release of the responsibility and liability of Consultant for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Consultant and its employees, agents and subcontracted Consultants.
C. Consultant shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Consultant or materials or products provided to City by Consultant, Consultant shall pay the sales tax. City shall not reimburse Consultant for sales taxes paid by Consultant.
D. Non-Appropriation of Funds. Payments to be made to Consultant by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year's conclusion.
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12. OPTION TO EXTEND AGREEMENT. When in the City's best interest, this Agreement may only be extended, if the City, in its discretion, exercises an option term in accordance with Section 4 subparagraphs (B) and (C) of this Agreement.
The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(8), then this Agreement shall not be extended.
13. MODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment. The City may request that the Consultant perform Extra Services. As used herein, "Extra Services" means any services, which are determined by the City to be necessary for the proper completion of the project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement or any Task Order issued under this Agreement. A written amendment signed by both Parties shall be required to authorize performance of and payment for Extra Services under this Agreement or Task Order.
14. TERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days' prior written notice pursuant to Section 22 of this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. City shall be liable to Consultant only for work done by Consultant up to and including the date of termination of this Agreement unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant may terminate this Agreement at any time during the term of the Agreement by giving the City sixty (60} calendar days' prior written notice.
15. [RESERVED]
16. INDEPENDENT CONTRACTOR. Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Consultant or any of its employees, except as stated in this Agreement. Consultant has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Consultant. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering any Services for Consultant's own account or to any other person or entity as Consultant in its sole discretion shall determine; provided, however, that performing such
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Services shall not materially interfere with the Services the Consultant shall perform for the City. The City retains the right to provide general instructions to and observe the Consultant in the performance of all Services done on behalf of the City.
Consultant and its employees, subconsultants , and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner , or otherwise act on behalf of City as an agent. Consultant and its employees are not employees of City.
Consultant and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers' compensation insurance benefits . Consultant shall not, at any time or in any manner, represent that it or any of its agents , subconsultants , or employees are in any manner agents , subconsultants , or employees of City.
17. LAWFUL PERFORMANCE. Consultant shall abide by all federal , state, and local laws and regulations as may be related to the performance of duties under this Agreement. Consultant, at its sole expense , shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.
18. SAFETY REQUIREMENTS. Consultant shall not perform any Services for the City when the Consultant is impaired by alcohol or a controlled substance . When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the City's Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Consultant's work by City shall not operate as a release of the Consultant from such standard of care and workmanship.
19. STANDARD OF PERFORMANCE; WARRANTY. Consultant agrees to perform all Services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar Services under similar conditions in the same or similar locality. Such Services shall also be performed in a manner which is
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reasonably satisfactory to City Project Manager, or designee (hereinafter the "Project Manager''), provided that discretion in determining what is satisfactory shall not alter the foregoing standard of care.
A. In accordance with the standard of care set forth in the first sentence of Section 19, the Consultant agrees that it:
(1) Has thoroughly reviewed and considered the services and work to be performed; and
(2) Has reviewed the issues regarding the Scope of Services and Task Orders to be provided; and
(3) Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.
20. OWNERSHIP OF CONSULTANT'S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE, RECORDS & WARRANTY. City shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by Consultant in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.
A. Ownership of Documents . Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the Consultant pursuant to or in connection with this Agreement shall be the exclusive property of the City.
B. Deliverables. Consultant shall deliver to the City the studies, plans, specifications, or other documents as are identified in the Scope of Services or Task Order; and Consultant shall, upon completion of all work or termination of this Agreement, submit to the City all information developed in the course of the Consultant's services. Consultant shall, in such time and in such form as the City may require, furnish reports concerning the status of Services required under this Agreement.
Consultant shall, upon request by City and upon completion or termination of this Agreement, deliver to the City all material furnished to Consultant by the City.
C. Records and Inspections. The Consultant shall maintain full and accurate records, with respect to all Services and matters covered under
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this Agreement. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles.
The City shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.
D. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City's possession or control under obligations of confidentiality. Consultant may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain "trade secrets" (see Government Code Section 7924.51 O(f)) when it is necessary for Consultant to perform its obligations pursuant to this Agreement. If Consultant is granted such access to confidential information, Consultant shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.
E. Disclosure of Information. Consultant shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Consultant by the City or other information to which the Consultant has had access during the term of this Agreement without the prior written approval of the City's Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.
F. No Warranty. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by Consultant in reliance on any Confidential Information disclosed under this Agreement.
21. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or
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explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section 22.
22. NOTICE. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party's Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE. Except as set forth in Subsection A of this Section 23, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the City, its officers, employees, representatives, and agents (the "City lndemnitees"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys' fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively "Claims") which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City lndemnitees.
A. The provisions of this Subsection apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 ("Design Professional"). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.
(1) Notwithstanding the provisions of Section 23 above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the City lndemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful
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misconduct of the Consultant , its officers , agents, employees or subconsultants in the performance of the services described in this Agreement.
(2) In no event shall the costs of defense charged to Consultant exceed the Consultant's proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8 , the provisions of which are incorporated into this Agreement by this reference . Nothing in this Subsection b shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the City lndemnitees
B. The City does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section 23 shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand , damage, liability, loss, cost, or expense described herein.
C. The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.
24. INSURANCE. Consultant shall obtain and maintain during the performance of any Services under this Agreement the insurance coverages listed within "Exhibit C", which is attached hereto and incorporated herein by this reference , unless the Risk Manager waives , in writing, the requirement that Consultant obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. Consultant shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in "Exhibit C". Maintenance of insurance coverages by Consultant is a material element of this Agreement. Consultant's failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.
25. WARRANTY. Consultant's warranties set forth in the Agreement shall survive for a period of one (1) year after delivery of the Services. The warranties set forth in the Agreement are in lieu of all other warranties , express, implied or statutory including the implied warranties of merchantability or fitness for particular purpose.
Notwithstanding any other provision in the Agreement , Consultant 's warranty
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obligations shall not extend to any equipment or software manufactured or developed by third parties ("Third Party Material") that Consultant delivers with the services. Consultant is purchasing and delivering the Third Party Material (including software developed by third parties) on behalf of City and for the convenience of City, and Consultant does not provide any independent warranty with regard to the Third Party Material. Consultant hereby disclaims any other warranty, express or implied, with regard to the Third Party Material, including the implied warranties of title, noninfringement, merchantability, and fitness for a particular purpose. In the event that Consultant receives a warranty from a third party manufacturer, distributor, or developer covering any Third Party Material, Consultant shall assign or pass through such warranty to City and shall cooperate with City in securing and enforcing their rights under any such warranty. City expressly agrees and acknowledges that all Third Party Materials are provided subject to the terms of the license and/or sale for the same.
26. LIVING WAGE REQUIREMENTS. During the term of this Agreement, Consultant understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as "Exhibit E" to this Agreement, Consultant will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the Services provided for by this Agreement. The Living Wage is updated on July 1 of each year, and the duty to pay the correct wage is the responsibility of the Consultant.
27. [INTENTIONALLY OMITTED]
28. IRAN CONTRACTING ACT. In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any Consultant that submits a proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or Services of one million dollars ($1,000,000) or more, must certify, that the Consultant is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.
A Consultant is ineligible to enter into any contract with the City for goods or Services of one million dollars ($1,000,000) or more if the Consultant engages in investment activities in Iran. Consultant must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as Exhibit G.
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29. SUBCONTRACTING. If Consultant requires the assistance of a subcontractor to render any Services under this Agreement , Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the Scope of Work or Task Order attached to this Agreement as "Exhibit A". Consultant is fully responsible for satisfactory completion of all its subcontractors ' work. All subcontractors shall be properly licensed and insured ; and bonded , if applicable . Consultant shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.
30. CONFLICT OF INTEREST. Consultant covenants that it does not have any interest , nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Consultant 's Services under this Agreement.
Consultant further covenants that in the performance of Services under this Agreement , no officer, employee or agent of Consultant having such interest shall be employed by it. In the event the City determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests , Consultant shall file such Form 700 with the City Clerk's Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Consultant may result in termination of this Agreement by the City.
31. DISPUTES. Except as otherwise provided in these provisions , any dispute concerning a question of fact arising under this Agreement, shall be decided by the City's Designated Representative, who shall reduce this decision to writing and mail a copy to the Consultant. The decision of the City's Designated Representative shall be final and conclusive unless Consultant requests mediation within ten (10) calendar days. Pending final decision of a dispute, the Consultant shall proceed diligently with the performance of the Agreement and in accordance with the decision of the City's Designated Representative.
32. DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request.
The mediator shall be agreed to by the mediating Parties. In the absence of an Agreement on a mediator , the Parties shall each submit one name from mediators
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listed by the American Arbitration Association , the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfold" process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process , once commenced by a meeting with the mediator , shall last until Agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.
33. ASSIGNMENT. This Agreement is for the professional Services of Consultant. Any attempt by Consultant to assign the benefits or burdens of this Agreement without the prior written approval of City shall be prohibited and shall be null and void.
Consultant's Services pursuant to this Agreement shall be provided by the Consultant's Designated Representative or directly under his/her supervision, and Consultant shall not assign another to supervise the Consultant 's performance of this Agreement without the prior written approval of City, by and through the City's Designated Representative.
34. CARE OF WORK. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by the City, Consultant shall immediately inform the City of such fact and shall not provide any Services , except at Consultant's risk, until written instructions are received from the Project Manager.
35. REPORTS. Upon request by the Project Manager or as otherwise required by this Agreement, including but not limited to, the Scope of Services or Task Orders set forth in Exhibit "A", Consultant shall prepare and submit reports to the City concerning Consultant's performance of the Services required by this Agreement.
36. AUDIT. City shall have the option of inspecting , auditing and/or reproducing all records and other written materials used by Consultant in preparing its billings to City as a condition precedent to any payment to Consultant , or for other purposes relating to the Agreement. Consultant will promptly furnish all documents requested by City. Additionally , if this Agreement is in excess of $10,000, the State Auditor may examine and audit Consultant for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, Consultant shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted
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by City, whichever occurs later. Consultant shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor , travel, lodging, meals and overhead. Consultant shall include a copy of this Section in all contracts with its subcontractors , and Consultant shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.
37. ADVERTISING AND PUBLICITY. Consultant shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.
38. NONDISCRIMINATORY EMPLOYMENT. Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed , national origin, ancestry , ethnic group identification, primary language, physical disability , mental disability , medical condition , genetic information, marital status, gender, gender identity, gender expression , sex, sexual orientation , age, immigration status, citizenship or military and veteran status. Consultant understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services , Consultant shall be responsible for such subcontractor's compliance with this Section.
39. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition.
40. WAIVER. City's review or acceptance of, or payment for, work product prepared by Consultant under this Agreement will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Consultant's performance . A waiver by City of any breach of any term, covenant , or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant , or condition contained in this Agreement , whether of the same or different character.
41. FORCE MAJEURE. Neither the Consultant nor the City shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection , walkouts by the Party's own employees , fires , natural calamities , riots, or demands or requirements of governmental agencies other than the City.
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42. GOVERNING LAW. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.
43. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable , then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.
44. INTEGRATED AGREEMENT. This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties.
No verbal Agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.
45. NO THIRD-PARTY BENEFICIARY. This Agreement shall not be construed to be an Agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.
46. AUTHORITY TO EXECUTE. Each Party hereto expressly warrants and represents that the signatories to this Agreement have the authority to execute this Agreement on behalf of its corporation , partnership , business entity , or governmental entity, and warrants and represents that the signatories have the authority to bind each Party to the performance of its obligations hereunder.
47. EXECUTION - COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.
48. INCONSISTENT OR CONFLICTING TERMS. In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference
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shall be limited to the purposes for which it is attached , as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City and City's Designated Representative unless specifically agreed to in writing, and initiated by City's Designated Representative, as to each additional contractual term or condition.
49. CAPTIONS AND HEADINGS. The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading.
50. ACKNOWLEDGEMENT. By signing below, Consultant acknowledges that it has reviewed the City's Professional Services Agreement terms and conditions and insurance requirements and that Consultant hereby agrees to full compliance . [Signatures on next page]
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IN WITNESS WHEREOF, the Parties have entered into this Agreement effective on the date as written in Section 4 and upon signature of all Parties.
CITY OF OXNARD
iYf Luis A. Mc Arthur, Mayor 2 Date
□ Libertad Macias, Purchasing Manager3
ATTEST:
Lourdes A. Lopez, City Clerk Date
(only if Mayor authorizes)
APPROVED AS TO FORM:
Stephen M. Fischer, Date
City Attorney (always required)
THE ROVISYS COMPANY
2 The City Council must authorize and the Mayor must execute any agreement over $220,000. 3 The Purchasing Agent may execute any authorized agreement up to $220,000. 4 The City requires the following for any contract:
Date
6/29/2026
Date
• For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer:
• For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers): or •Fora partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.
If the company has a different structure , or if the above-listed persons are not the appropriate signers. please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.
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EXHIBIT A
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
SCOPE OF SERVICES
PROJECT MANAGERS: Paul Lancaster I 805-889-5801 I paul.lancaster@oxnard .org Cliff Reilly / 805-797-8633 / cliff.reilly@oxnard .org
Licensing and Professional Certification
Required:
Certification and licensure must be applicable to the types of work to be performed.
General Specifications
Service Provider shall provide on-call and/or emergency services for the Water and Wastewater's Supervisory Control and Data Acquisition (SCADA) Systems.
SCADA SYSTEM SUPPORT
Service Provider shall provide on-call and/or emergency services for SCADA Integration, Instrumentation, PLC Programming, network support, including troubleshooting, Cyber Security Insurance, SCADA Architecture development, Security platform development, Flow Meter Calibration Certification, programming, report generation, report writing, support, and modifications for water treatment plant, water blending stations, wastewater treatment plant, wastewater lift stations, Advanced Water Purification Facility (AWPF), and recycled water distribution SCADA systems.
On an on-call and/or emergency basis, Service Provider shall provide software, hardware, instrumentation, radio, computer network communications, electrical, and computer repair or replacement services. Service Provider shall be available year-round and on a 24-hour / 7-day basis. For emergency services, a 30-minute maximum call back response time and a 2-hour maximum on-site response are required. For on call services, services shall be scheduled to occur within five (5) calendar days.
Service Provider shall implement best management and cybersecurity practices to protect the SCADA system when using non-City computers or peripherals.
The intent of this scope is limited to professional SCADA and controls services .
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The terms "design," "install," "integrate," and "upgrade" refer specifically to SCADA architecture, control logic, software configuration, communications setup, cybersecurity configuration, testing, optimization, and operational coordination within existing City facilities and infrastructure. No civil construction, structural work, pipeline installation, or physical facility construction shall be included or intended.
Coordination with Pleasant Valley County Water District and River Ridge Golf Club is strictly operational and controls-related, to ensure SCADA monitoring and control do not interfere with normal operations.
All work is performed using existing assets unless separately authorized under a capital improvement project or a public project.
SCADA INTEGRATION SERVICES
Service Provider shall provide SCADA integration services, including troubleshooting, programming, report generation and writing, support, and modifications for the water treatment plants, water blending stations, water pressure stations, wastewater treatment plant, wastewater lift stations, and AWPF, on an on-call and/or emergency basis.
Systemwide Services shall include, but are not limited to:
Wastewater/Water JSCADA} Systems
• System Monitoring & Remote Support
o Provide ongoing remote monitoring of SCADA system
performance, alarms, and communication status.
o Respond to SCADA-related issues, alarms, and system
faults within agreed-upon response times.
o Troubleshoot PLC/RTU communication failures, network
issues, and data loss events.
• Preventive Maintenance
o Perform scheduled health checks of SCAD.A
servers, HMls, PLCs, and communication
networks.
o Review and verify data logging, historian performance, and alarm configuration accuracy.
o Apply software, firmware, and security patches as approved by the City.
•· Corrective Maintenance & Repairs
o Diagnose and resolve SCADA system malfunctions,
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hardware failures, or software errors.
o Replace, repair, or reconfigure malfunctioning PLC
cards, communication hardware, and related
components.
o Restore system functionality following power interruptions, equipment failures, or network outages.
• Programmin,g & Configuration
o Modify PLC logic, HMI screens, alarm points, and trending as required to support maintenance/operations.
a Develop new control strategies, automation sequences, or system enhancements as requested.
o Provide version control and maintain documentation of all programming changes.
• Network & Communication Support
o Maintain SCADA-related network infrastructure, including switches, fiber, and cellular links.
o Troubleshoot and repair telemetry communication
issues (fiber, Ethernet, cellular).
Ensure network architecture remains secure, stable, and properly segmented.
• Cybersecurity Support
o Implement SCADA-specific cybersecurity best practices, including updates to access controls and password
management.
o Monitor system for unauthorized access, vulnerabilities, and unusual activity.
o Support compliance with relevant industry standards
(e.g., NIST, ISA/IEC-62443).
• System Backup & Disaster Recovery
o Maintain scheduled and verified backups of PLC
programs, server images, and SCADA applications.
o Test backup integrity and restore capability on a recurring basis.
Support disaster recovery efforts following critical failures or environmental events.
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• Documentation & Reporting
o Maintain detailed service logs of all support activities, repairs, and system changes.
o Provide monthly or quarterly (as requested) health reports summarizing system status, issues resolved, and
recommendations.
o Update system architecture diagrams, network maps,
and asset inventories as needed.
• Operator Training & Support
o Provide on-site or remote training for operations and maintenance staff on SCADA and automation
systems.
a Support onboarding of new operators, including system orientation and safety considerations.
• On-Site Support (As Needed)
a Provide on-site troubleshooting, equipment replacement, and system evaluations when remote support is
insufficient.
o Participate in after-hours or emergency response for critical system failures.
• Instrumentation Calibration & Support
o Perform routine calibration of wastewater process
instruments, including flow meters, level transmitters, pressure sensors, pH probes, dissolved oxygen sensors,
turbidity meters, and chlorine/analyzer equipment.
o Verify the accuracy of all critical process instruments tied to SCADA, ensuring values trend correctly and alarms
function as intended.
o Document all calibration activities, including as
tound/as-left conditions, adjustments made, and any
required follow-up actions.
o Troubleshoot faulty or drifting instruments and repair or replace equipment as needed.
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o Update SCADA scaling, ranges, and analog input
configurations when instrumentation changes
occur.
o Coordinate with plant operations to minimize
process disruptions during calibration activities.
• VFD Support
o Provide troubleshooting, diagnostics, and repair support for variable-frequency drives (VFDs) to ensure reliable operation of motors and pumps.
o Perform routine maintenance, firmware updates, and
parameter optimization on VFDs to maximize energy
efficiency and system performance.
o Calibrate VFD settings and integrate drive controls with SCADA systems for seamless automation and process
monitoring.
o Respond to VFD alarms and faults, identifying root
causes and implementing corrective actions to minimize
downtime.
Services to be performed for the following locations:
Wastewater Division:
Wastewater Treatment Plant - 6001 Perkins Road, Oxnard, CA 93033 15 Sewer Lift Stations
5 Stormwater Lift Stations
Water Division:
Water Campus - 251 South Hayes Avenue, Oxnard, CA 93030 Blending Station No. 1 Desalter - 251 South Hayes Ave, Oxnard, CA 93030 Blending Station No. 2 - 1061 Richmond Avenue, Oxnard, CA 93030 Blending Station No. 3 - 1700 Solar Drive, Oxnard, CA 93030
Blending Station No. 4 - 3637 North Rose Avenue, Oxnard, CA 93036
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Agreement No. 32700047
Blending Station No. 5 - 980 East Pleasant Valley Road, Oxnard, CA 93033 Advance Water Purification Facility (AWPF) - 5700 Perkins Rd., Oxnard, CA 93033
PAYMENT AND INVOICING
The invoice shall include a cover letter with a summary of the work performed, a detailed backup of all labor, receipts from all subcontractors, equipment rentals, and materials. The City will not pay for an invoice over the amount specified in the Task Order. Labor, equipment, and bypass pumping shall be invoiced per the prices listed on the bid items. Items not listed on the bid items shall be identified in the Task Order and billed per the price in the Task Order.
The City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Service Provider of the item(s) being disputed and the reason(s) therefore. The City may withhold payment fur such disputed items until resolution of the dispute.
Service Provider is required to itemize the number of hours it will take for completion of a Task Order. Service Provider shall only invoice for time spent at the location of service. The City shall not pay for time spent on route or traveling to provide services or acquire parts or supplies. Service Provier shall submit a payment request to the City by the end of each calendar month listing the Work provided, costs of those services, running balance on project(s) and the total amount for the month.
336
City of Oxnard
Public Works
305 West Third Street, East Wing Oxnard, California 93030 Task Order No.:
Task Order NTE Amount:
City Purchase Order No.:
Agreement Expiration Date:
Prime Consultant:
PROJECT TITLE OR SPECIFICATION NO.:
PROJECT DESCRIPTION :
Agreement No. 32700047
CCTV O F
OXNARD
TASK ORDER
All Task Orders must include a copy
of the vendor proposal/estimate
Agreement No.:
AQreement NTE Amount:
Ameement Type:
Subconsultant(s):
DESCRIPTION OF SERVICES TO BE PERFORMED UNDER THIS TASK ORDER:
TIME FOR COMPLETION OF SERVICES UNDER THIS TASK ORDER:
COMPENSATION FOR SERVICES SHALL NOT EXCEED THE TASK ORDER NTE AMOUNT.
City Project Manager :
Consultant Project Manager:
Services under this Task Order shall not proceed until this Task Order is executed by the City and Consultant and the City issues a Notice to Proceed. This Task Order may only be modified in writing and subject to City approval. Consultant shall not exceed the scope of the task order or NTE amount.
City of Oxnard [Consultant]
[designated rep] Date [Name & Title] Date
Insert Department
Assistant Director/Director Date [Name & Title] Date
For intemal City Use Only
Account Number and Project Number Example 1011234-53200-CXXXX
337
I
I
Agreement No. 32700047
EXHIBIT B
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
SCHEDULE OF COMPENSATION
(Base Term - Year 1)
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR, INCLUDING TRAVEL
SCHEDULED WORK- 24-HOUR NOTICE (STANDARD- NORMAL HOURS) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $221
Lead Engineer $188
Engineer $165
UNSCHEDULED URGENT WORK- TWO HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $221
Lead Engineer I $188
Engineer $165
MONDAY - FRIDAY 4:01 PM - 6:59 AM
HOURLY RA TE TIME
POSITION/TITLE ANDA HALF
Sr. Engineer $331
Lead Engineer $282
Engineer $247
SATURDAY, SUNDAY, AND HOLIDAYS
HOURLY RATE
POSITION/TITLE DOUBLE-TIME
Sr. Engineer $331
Lead Engineer $282
Engineer $247
OTHER
Material Markup (Cost+ Markup)-Not to exceed
15°/4 15%
'
338
Agreement No. 32700047
(Option Year 2)
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR, INCLUDING TRAVEL
SCHEDULED WORK- 24 HOUR NOTICE (STANDARD- NORMAL HOURS) MONDAY - FRIDAY 7:00 AM - 4:00 PM
I POSITION/TITLE HOURLY RATE
Sr. Engineer $228
I
Lead Engineer $194
Engineer $170
UNSCHEDULED URGENT WORK- TWO HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $228
Lead Engineer $194
Engineer $170
MONDAY - FRIDAY 4:01 PM - 6:59 AM I
HOURLY RATE TIME
POSITION/TITLE ANDA HALF
Sr. Engineer $342.
Lead Engineer $276
Engineer S25S
SATURDAY, SUNDAY, AND HOLIDAYS
HOURLY RATE
POSITION/TITLE DOUBLE-TIME
Sr. Engineer $342
Lead Engineer $276
Engineer $255
I
I
OTHER
I
Material Markup (Cost+ Markup)-Not to exceed I
15% I
15%
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Agreement No. 32700047
(Option Year 3)
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR, INCLUDING TRAVEL
SCHEDULED WORK - 24 HOUR NOTICE (STANDARD- NORMAL HOURS) MONDAY - FRIDAY 7:00 AM - 4:00 PM
I
I POSITION/TITLE HOURLY RATE
I
II Sr. Engineer $235
'·
I
Lead Engineer $200
Engineer $175
UNSCHEDULED URGENT WORK- TWO HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $235
Lead Engineer $200
Engineer $175
MONDAY - FRIDAY 4:01 PM - 6:59 AM
HOURLY RATE TIME
POSITION/TITLE ANDA HALF
Sr. Engineer $352
Lead Engineer $300
Engineer $263
I
SATURDAY, SUNDAY, AND HOLIDAYS
HOURLY RATE
POSITION/TITLE DOUBLE-TIME
Sr. Engineer $352
Lead Engineer $300
Engineer $263
OTHER
Material Markup (Cost+ Markup)-Not to exceed 15% 15%
340
Agreement No. 32700047
(Option Year 4)
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR, INCLUDING TRAVEL
SCHEDULED WORK - 24 HOUR NOTICE (STANDARD - NORMAL HOURS) I I
MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $242
Lead Engineer $206
Engineer $180
UNSCHEDULED URGENT WORK- TWO HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE I HOURLY RATE
I
Sr. Engineer $242
Lead Engineer $206
Engineer $180
MONDAY - FRIDAY 4:01 PM - 6:59 AM
HOURLY RATE TIME
POSITION/TITLE ANDA HALF
Sr. Engineer $363 I
Lead Engineer $309
Engineer $271
SATURDAY, SUNDAY, AND HOLIDAYS
I
HOURLY RATE
POSITION/TITLE DOUBLE-TIME
Sr. Engineer $363
Lead Engineer $309
Engineer $271
OTHER
Material Markup (Cost+ Markup)-Not to exceed 15% 15%
341
Agreement No. 32700047
(Option Year 5)
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR, INCLUDING TRAVEL
SCHEDULED WORK - 24 HOUR NOTICE (STANDARD- NORMAL HOURS) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $249
Lead Engineer $212
Engineer $186
UNSCHEDULED URGENT WORK- TWO HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 AM - 4:00 PM
POSITION/TITLE HOURLY RATE
Sr. Engineer $249
Lead Engineer $212
Engineer $186
MONDAY - FRIDAY 4:01 PM - 6:59 AM
HOURLY RATE TIME
POSITION/TITLE ANDA HALF
Sr. Engineer $374
Lead Engineer $318
Engineer $279
SATURDAY, SUNDAY, AND HOLIDAYS
HOURLY RATE
POSITION/TITLE DOUBLE-TIME
Sr. Engineer $374
Lead Engineer $318
Engineer I $279
OTHER
Material Markup (Cost+ Markup)-Not to exceed 15% 15%
342
Agreement No. 32700047
EXHIBIT C
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
INSURANCE REQUIREMENTS
Prior to contract approval and beginning of services under this agreement, Consultant must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.
[PLEASE SEE NEXT PAGES]
343
Agreement No. 32700047
Exhibit INS-A
INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITH ERRORS AND OMISSIONS REQUIREMENT)
I. Consultant shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001 ). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office automobile liability coverage (Occurrence Form CA000l) covering Code No. I, "any auto;" Professional liability/errors and omissions insurance appropriate to Consultant's profession to a minimum coverage of $1,000,000, with neither Consultant nor listed subconsultants having less than $500,000 individually. The professional liability/errors and omissions insurance must be project specific with at least a one year extended reporting period, or longer upon request. d. Workers' compensation insurance in compliance with the laws of the State of California, and employer's liability insurance in an amount not less than$ I ,000,000 per claimant. Additionally, the workers' compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.
2. Consultant shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-A. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before commencement of services. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]
3. Consultant agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled, or reduced in coverage or limits without 30 days' prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains "best effort'' modifiers or if the insurer is relieved from the responsibility to give such notice.
4. Consultant agrees that the commercial general liability and business automobile liability insurance policies shall be endorsed to name City, its City Council, officers, employees, agents and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees, agents and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-A or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).
5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self insurance coverages (this must be endorsed). Additionally, the workers' compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
6. The insurer shall declare any deductibles or self-insured retentions to and be approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
7. All insurance standards applicable to Consultant shall also be applicable to Consultant's subconsultants. Consultant agrees to maintain appropriate agreements with subconsultants and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.
1/23
344
Agreement No. 32700047
Exhibit INS-A
INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance.
You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City's practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number.
Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.
Endorsement Forms
Original endorsements are required for commercial general liability and business automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that the Consultant/insurer use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the sample accord form.
INS-A.doc
345
Agreement No. 32700047
Exhibit INS-A
ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DDNY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS PRODUCER NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE
lN UR ·D COMPANY
LETTER A SPECIFY COMPANY NAMES IN THIS SPACE
COMPANY
LETTER B
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
POLICY POLICY
EFFECTIVE EXPIRATION
co POLICY DATE DATE
LTR TYPE OF INSURANCE NUMBER /MM/DD/YY) IMM!DD/YY\ LIMITS ,J&,. GENERAL LIABILITY GENERAL AGGREGATE $1,000,000 [x] COMMERCIAL GENERAL PRODUCTS COMP/OP AGG . $1,000,000 LIABILITY [] CLAilv!S MADE [x] OCCUR PERSONAL & ADV. INJURY $1,000,000
[x] OWNER'S & EACH OCCURRENCE $1,000,000 CONTRACTOR'S PROT FIRE DAMAGE (Any one fire)
MED_ EXPENSE (Any one person) $
AUTOMOBILE LIABILITY COMBINED SINGLE $1,000,000 [x] ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS HIRED AUTOS (Per person)
NON-OWNED AUTOS BODILY INJURY $
GARAGE LIABILITY (Per accident)
PROPERTY DAMAGE $
A EXCESS LIA.BILITY
UMBRELLA FORM EACH OCCURRENCE $
OTHER THAN UMBRELLA AGGREGATE $ FORM
A WORKERS' STATUTORY LIMITS
COMPENSATION EACH ACCIDENT $1,000,000
AN DISEASE-POLICY LIMIT $1,000,000 EMPLOYERS' LIABILITY DISEASE-EACH EMPLOYEE $1,000,000 '
OTHER Minimum coverage $1,000,000
Errors and omissions insurance or malpractice insurance available for the Each consultant/ $500,000 insured's profession & listed sub-consultant
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS
CERTIFICATE HOLDER CANCELLATIO N
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE CITY OF OXNARD% Evident ID, Inc. EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL _N 8520 Allison Pointe Blvd. Ste 223 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, mJT ~ .!b\JRI!: ro MA!h ~(;! H NO+l"~I: Sl.IA,ld. IM.llOOI; NG OOb!GA+I0.'4 ·GR bl.:\IHbl'.Pi Glc PMB 5210 t.}.j ¥ taN I-) u12mJ Tl I~ COM,,_,, NY, rfl,; \ (JJONTS OR. l~l=:l'R ~!;fl,l:JA.+p,f. Indianapolis, Indiana 462500-4299 US
AUTHORIZED REPRESENTATIVE
Rev. 1/23 INS-Adoc
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I
346
GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the "City")
PRODUCER
Telephone:
NAMED INSURED
TYPE OF INSURANCE
GENERAL LIABILITY
D COMMERCIAL GENERAL LIABILITY □ Claims Made
□ COMPREHENSIVE GENERAL LIABILITY Retroactive Date
0 OWNERS & CONTRACTORS PROTECTIVE □ Occurrence
Agreement No. 32700047
SUBMIT IN DUPLICATE
Exhibit INS-A
I
ENDORSEMENT NO. I ISSUE DA TE (MM/DD/YY)
POLICY INFORMATION:
Insurance Company:
Policy No.:
Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE □ Included in Limits
□ In Addition to Limits
□ Deductible □ Self-Insured Retention (check which) of$ with an Aggregate of$ ___ applies to
coverage. □ Per Occurrence □ Per Claim (which)
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here □ in which case only the following specific agreements and permits with the City are covered
CITY AGREEMENTS/PERMITS
IOTHER PROVISIONS
COVERAGES
LIABILITY LIMITS IN THOUSANDS $
EACH OCCURRENCE AGGREGATE
□ GENERAL CLAIMS: Underwriter's representative for claims pursuant to this □ PRODUCTS/COMPLETED OPERATIONS insurance.
□ PERSONAL & ADVERTISING INJURY Name:
□ FIRE DAMAGE Address:
' □
□ Telephone: { ~
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:
1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SEVERABIUTY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability.
The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.
4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.
5. PROVISIONS REGARDING THE INSURED'S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.
6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, "occurrence" form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.
Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.
ENDORSEMENT HOLDER
AUTHORIZED REPRESENTATIVE
□ Broker/Agent □ Underwriter D
CITY OF OXNARD% Evident ID, Inc.
I (print/type name), warrant that I have authority to 8520 Allison Pointe Blvd. Ste 223 bind the above-mentioned insurance company and by my signature hereon do so bind PMB 5210 this company to this endorsement.
Indianapolis, Indiana 462500-4299 US
Signature
(original signature required)
Telephone: I ~ Date Signed:
Rev. 1/23 INS-A.doc
347
Agreement No. 32700Clf-Jibit INS-A
AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
SUBMIT IN DUPLICATE
I ENDORSEMENT NO. , ISSUE DATE (MM/DD/YY)
FOR THE CITY OF OXNARD (the "City")
PRODUCER POLICY INFORMATION:
Insurance Company:
Policy No.:
Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE □ Included in Limits
□ In Addition to Limits
Telephone: □ Deductible □ Self-Insured Retention (check which) of$ with an Aggregate of$ applies to _
NAMED INSURED coverage. □ Per Occurrence O Per Claim (which) APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here O in which case only the following specific agreements and permits with the City are covered:
CITY AGREEMENTS/PERMITS
TYPE OF INSURANCE OTHER PROVISIONS
0 COMMERCIAL AUTO POLICY
0 BUSINESS AUTO POLICY
0 OTHER
LIMIT OF LIABILITY
CLAIMS: Underwriter's representative for claims pursuant to this rnsuranCB
$ per accident, for bodily injury and property damage. Name:
Address:
Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:
1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performee by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability.
The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included,
4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall nol be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.
5. PROVISIONS REGARDING THE INSURED'S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.
6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
Insurance Services Office Automobile Liability Coverage, "occurrence" form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1 ).
Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.
ENDORSEMENT HOLDER
AUTHORIZED REPRESENTATIVE
□ Broker/Agent □ Underwriter O
CITY OF OXNARD % Evident ID, Inc. I (print/type name), warrant that I have authority to 8520 Allison Pointe Blvd. Ste 223 bind the above-mentioned insurance company and by my signature hereon do so bind PMB 5210
this company to this endorsement.
Indianapolis, Indiana 462500-4299 US Signature
(original signature required)
Telephone: ( ) Date Signed
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Agreement No. 32700047
EXHIBIT D
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
[RESERVED]
349
Agreement No. 32700047
EXHIBIT E
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard Consultant/Professional Services contracts that may be governed by the Living Wage Policy.
A. Consultant shall compensate any employee of Consultant who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Consultant shall pay such employee no less than $20.70 per hour for each hour that such employee provides Services under this Agreement. In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.
B. Consultant agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.
C. If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately.
D. In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed.
350
Agreement No. 32700047
CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2026
Consultant shall compensate any employee of Consultant who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit E. While this Agreement is in effect, Consultant shall pay such employee no less than $20. 70 per hour for each hour that such employee provides Services under this Agreement. This hourly rate shall be adjusted on July 1, 2027, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. Consultant agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002. b. If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately.
c. In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed.
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Agreement No. 32700047
EXHIBIT F
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
[INTENTIONALLY OMITTED]
352
Agreement No. 32700047
EXHIBIT G
ON-CALL PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and The Rovisys Company)
IRAN CONTRACTING CERTIFICATION
[PLEASE SEE NEXT PAGE]
353
Agreement No. 32700047
IRAN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pursuant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to,or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time an Agreement is signed or renewed, that the person is not identified on a list created pursuant to subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.
To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.
OPTION No.I -CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entityidentified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engagedin investment activities in Iran created by DGS in accordance with subdivision (b) of Public Contract Code 2203.
Company Name/Financial Institution (printed):
The RoviS s Com an
Sean Galligan - Vice President
Executed in the County of_V_e_n_t_u_r_a _________ _
OPTION No.2 - EXEMPTION
Federal ID Number (or n/a):
34-1608766
Date Executed
06/25/2026
in the State of California
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institutionengaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.
Company Name/Financial Institution (printed): Federal ID Number (or n/a):
By (Authorized Signature):
Printed Name & Title of Person Signing: Date Executed
Executed in the County of
--------- --------
in the State of ------
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EXHIBIT В
EFFECTIVE JULY 1, 2025
CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and Northern Digital, Inc.)
SCHEDULE OF COMPENSATION
Updated May 06, 2025
ENGINEERING, PROGRAMMING, TROUBLESHOOTING, AND FIELD LABOR INCLUDING TRAVEL SCHEDULED WORK -24-HOUR NOTICE (STANDARD - NORMAL HOURS)
POSITION
MONDAY - FRIDAY 7:00 am -4:00 pm
FIELD ENGINEER
DESIGN ENGINEER
CONSULTANT ENGINEER
HOURLY RATE
$160
$190
$210
UNSCHEDULED URGENT WORK -TWO-HOUR NOTICE (NON-STANDARD) MONDAY - FRIDAY 7:00 am - 4:00 pm
POSITION HOURLY RATE
FIELD ENGINEER
DESIGN ENGINEER
CONSULTANT ENGINEER
$195
$235
$260
MONDAY - FRIDAY 4:01 pm -6:59 am
POSITION
FIELD ENGINEER
DESIGN ENGINEER
CONSULTANT ENGINEER
HOURLY RATE
TIME AND A HALF
$240
$285
$315
SATURDAY, SUNDAY, AND HOLIDAYS
POSITION
HOURLY RATE
DOUBLE-TIME
FIELD ENGINEER $320
DESIGN ENGINEER $380
CONSULTANT ENGINEER $420
Other
Travel time (from Consultant location to
Oxnard)
Material Markup (%) Cost + Markup (not to
exceed 15%)
Two Hours
15%
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Agreement 32700047 with RoviSys for
Supervisory Control and Data Acquisition (SCADA)
Support Services
Public Works and Transportation Committee
July 14, 2026
Chris Peyton
Water Division Manager
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That the Public Works and Transportation Committee
recommend that the City Council approve and authorize the Mayor to execute an Agreement with RoviSys in an amount not to exceed of $1,515,000 for an initial one-year term from July 31, 2026, to July 30, 2027, with the option for four consecutive one-year period extensions ending July 30,
2031, for Supervisory Control and Data Acquisition (SCADA) Support Services.
Recommendation 2
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• SCADA systems are complex
communication, monitoring,
and control systems that are
critical to the operation of the
city’s water, recycled water
and wastewater facilities.
• City staff utilize SCADA to
monitor and control critical
crucial components such as
valves, pumps, motors, and
distribution systems.
• SCADA’s notifications are
utilize in case of system
failures or emergencies that
require immediate attention.
BACKGROUND 3
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• Troubleshooting, upgrading, and maintaining the utility's SCADA systems requires very specialized expertise.
• Outside support for on-call and emergency SCADA issues for the water, wastewater, and recycled water systems is a critical resource when minimizing downtime and maximizing safety and efficiency. • SCADA failures can affect the City’s ability to monitor alarms, operate wells, control pumps and valves, maintain treatment processes, and respond to emergency conditions.
• Agreement includes diagnostic testing, programming, software, hardware, instruments, radio networks and facility communications, electrical, computer repair and replacement, and cyber security.
BACKGROUND 4
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The following systems and components are monitored through each SCADA system:
BACKGROUND 5
Water System
Components
Wastewater
System
Components
Recycled Water
System
Components
1. Groundwater Desalter
Treatment Plant
2. Potable Water Wells
3. Chemical Systems
4. Blending and Remote
Potable Water Stations
5. City Potable Water
Distribution System
1. Oxnard Water
Resource
Recovery
Facility
2. Sewage
Pumping
Stations
1. Advanced Water
Purification Facility
(AWPF)
2. Recycled Water
Pipeline
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• Request for Proposal (RFP) PW 26-83 for SCADA system
support services was released on April 7, 2026 with closing date of May 12, 2026.
• City received bids from four responsive bidders:
• A panel consisting of Water’s SCADA Programs Supervisor, Water Treatment Chief, and Wastewater Maintenance Manager reviewed and scored the submitted bids.
• RoviSys was the highest-ranked proposer and meets all required City contractual. City staff recommends awarding the contract as these services are essential to maintaining the water, wastewater, and recycled water SCADA systems.
DISCUSSION 6
RoviSys N2W Engineering
Northern Digital, Inc. Prousys
361
• Total cost for Agreement 32700047 with RoviSys shall not exceed $1,515,000 through July 30, 2031, if all terms are extended for Supervisory Control and Data Acquisition
(SCADA) Support Services.
• There is sufficient funding from the Water and Wastewater Operating Adopted Budget for FY 2026-27. Funding for
subsequent fiscal years will be requested in the annual budget process.
FINANCIAL IMPACT 7
362
QUESTIONS?
8 363
CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. N.1
DATE: July 30, 2026
TO: City Council
FROM: Stephen Fischer, City Attorney, (805) 385-7483, [email protected]
SUBJECT: Ordinance Regulating E-Bikes.
RECOMMENDATION
That the City Council approve and introduce by title only and waive further reading of an ordinance titled:
“ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, ADDING ARTICLE XXX TO CHAPTER 7 OF THE
CITY CODE REGARDING THE REGULATION OF THE OPERATION OF MOTORIZED WHEELED CONVEYANCES, E-BIKES, AND SIMILAR DEVICES.”
(Community Services, Public Safety, Housing and Economic Development Committee approved 3-0 on July 14, 2026.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/YOoSOnhylpY
BACKGROUND
The City has received complaints regarding unsafe e-bike behavior, especially near areas with high pedestrian traffic. The City does not have any regulations within the City Code pertaining to the use and operation of e-bikes and other motorized wheeled conveyances within City limits. In response to a request from Mayor Pro Tem Teran to review the issue, a committee, including staff from the City Attorney’s Office, Oxnard Police Department, and Public Works have worked together to create a comprehensive regulatory scheme for e-bikes and other motorized wheeled conveyances. The committee researched State law, reviewed regulations applicable to Oxnard and a number of other coastal communities to evaluate available resources and how other agencies are addressing similar issues. The draft ordinance is the result of those efforts.
DISCUSSION
Oxnard continues to support Active Transportation and reduction of single occupant vehicle usage. E-bikes and other motorized wheeled conveyances serve as a valuable Active Transportation resource for recreational and work/school related trips. However, the growing popularity of e-bikes and other electric motorized vehicles among school-age youth has raised many safety concerns in the community. The concerns include lack of helmet use, reckless speeds and behaviors, and conflicts between other vulnerable sidewalk and trail users. These community concerns are not unique to Oxnard as evident with the flurry of new e-bike regulations being adopted in cities and counties across the State.
Staff reviewed collision history within the city, specific to e-bike usage. It was determined that the available data does not provide an adequate picture of current conditions as collisions involving e-bikes are not reported separately from other types of collisions as all electric motorized vehicles / conveyances are categorized together. To gain further insight, staff reached out to Ventura County Public Health to gather statistics on e-bike collisions and hospital visits. According to Ventura County Public Health’s E-Bike Safety Dashboard, e-bike injuries have risen more than 70% since 2020, with youth ages 10–19 representing the largest share of injured riders. Additionally, the Ventura County Sheriff’s Department 364
recently reported on April 28, 2026, since 2024 there has been a steady increase year over year in e-bike collisions across the Cities that have contracted with the Department for police and traffic services.
The California Vehicle Code sections 21200–21213 sets forth basic bicycle regulations and limited e-bike regulations, but these regulations are still “catching up” as the level of e-bike ridership continues to increase. There are pending legislative efforts related to e-bike safety, regulation and local authority that are moving through the State Senate and Assembly.
Currently under California law, e-bikes are classified into three categories:
• Class 1 e-bikes provide pedal-assist only and stop assisting at 20 mph. • Class 2 e-bikes can operate via throttle or pedal-assist but also stop assisting at 20 mph. • Class 3 e-bikes provide pedal-assist up to 28 mph and must be equipped with a speedometer.
Existing laws prohibit people under 16 years of age from operating Class 3 e-bikes.
Below is a summary of State regulations for each Class of e-bikes:
• Class 1: Bikes with a maximum assisted speed of 20 mph that must be pedaled to operate. • No minimum age to ride
• Helmet required for riders under 18
• Allowed wherever regular bicycles are permitted
• Class 2: Bikes with a maximum assisted speed of 20 mph, that can be operated without pedaling, by using a handlebar-mounted throttle.
• No minimum age to ride
• Helmet required for riders under 18
• Allowed to ride wherever regular bicycles are permitted
• Class 3: Bikes with a maximum assisted speed of 28 mph that must be pedaled to operate. • Minimum age of 16
• Helmet required for all ages
• Allowed in bike lanes or separated bikeways adjacent to the roadway • Allowed to ride wherever regular bicycles are permitted
Many of the newer electric devices or motorized wheeled conveyances being operated within the County and in Oxnard fall outside the above e-bike Classes, and are often mischaracterized as an e-bike or incorrectly marketed as an e-bike as defined in State law. For example, California Vehicle Code 312.5 restricts e-bikes to a maximum motor output of 750 watts. Any e-bike in excess of 750 watts falls outside the State classifications.
Oxnard City Code’s bicycle-related provisions were developed long before the widespread use of these e-bikes and other motorized wheeled conveyances. As a result, the City Code does not adequately address these new equipment types and their capabilities, as well as certain rider patterns and behaviors. The proposed ordinance creates new regulations aimed at directing the orderly use and operation of e-bikes and other motorized wheeled conveyances within the City and strengthens enforcement authority. The proposed ordinance also implements an online e-bike safety program which is mandatory for minors that are cited under the proposed ordinance, with the goal of educating minors and their parents on the rules and dangers of using e-bikes on streets and sidewalks.
Comparable coastal cities—including Ventura, Long Beach, Huntington Beach, and Newport Beach, Orange County and San Diego have adopted targeted e-bike regulations, including speed limits on bike paths, helmet requirements for minors, and youth-focused education programs.
The proposed ordinance does the following:
1. Defines what is and what is not an e-bike.
2. Creates a new catch-all definition called “Motorized Wheeled Conveyance” which is a broad category for other known motorized wheeled devices, some of which are already defined in the California Vehicle Code.
3. Includes a section specifically regulating the operation of e-bike and other motorized wheeled conveyances by minors within the City.
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4. Defines locations where e-bikes, and other motorized wheeled conveyances can and cannot be operated.
5. Defines unlawful operation of Motorized Wheeled Conveyances.
6. Includes a section explaining the equipment required for operating motorized wheeled conveyances and bicycles.
7. Creates enforcement mechanisms such as penalties, impoundment, and mandatory education program on e-bike safety.
8. Allows for the imposition of speed limits in certain areas of the City.
9. Includes a section prohibiting business owners from misclassifying and misadvertising of certain motorized wheeled conveyances as e-bikes or e-Bikes allowable for Minor’s use or operation on City streets that do not conform to the definitions or allowances provided in the California Vehicle Code and in Oxnard City Code.
10. Aligns the City Code with the California Vehicle Code and emerging state legislation.
Pending State Legislation
A number of California bills are currently in process with the intent of enhancing safety and regulation of electric bicycles and high-powered electric vehicles. As new State bills are adopted regarding the regulation of e-bikes on State roadways, it may be necessary to update this proposed ordinance in the future. A couple of key proposals include:
Senate Bill 1167 - increases oversight of higher-powered electric mopeds and e-motorcycles, distinguishing these from e- bike classifications.
Assembly Bill 1557 – lowers the top speed of Class 1 & 2 e-bikes.
Senate Bill 956 – gives local governments broader authority to regulate e-bikes in their jurisdiction.
Assembly Bill 1569 – requires e-bike safety training at schools where e-bikes are allowed to park.
Assembly Bill 2346 – requires certain e-bike equipment and allows local government to set speed limits in certain areas.
Assembly Bill 1942 – e-bike classification requirements, equipment standards and DMV registration.
The proposed e-bike ordinance does not conflict with this legislation and positions Oxnard to align early with these potential changes in State law.
Council Goals and Objectives
This agenda item supports and advances the City of Oxnard's adopted 2030 General Plan Goal ICS-8; Safe bicycle and pedestrian circulation throughout the City.
STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.
FINANCIAL IMPACT
The proposed new ordinance will not generate a new direct financial impact. Implementation of the various elements of the new regulations (signing, enforcement, and education) will be absorbed within existing department budgets as resources allow.
COMMITTEE OUTCOME
The Community Services, Public Safety, Housing and Economic Development Committee voted 3-0 on July 14, 2026 to approve the staff recommendation and to forward the item for Council approval.
Please click here to view the Measure M pre-recorded presentation video.
Please click here to view the July 14, 2026 Council Committee Meeting recording.
Prepared by: Michelle McCarron, Assistant City Attorney, Andrew Gonzalez, Deputy City Attorney 366
ATTACHMENTS
1. PROPOSED E-BIKE ORDINANCE
2. Presentation
367
CITY COUNCIL OF THE CITY OF OXNARD
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OXNARD,
CALIFORNIA ADDING ARTICLE XXX TO CHAPTER 7 OF THE CITY CODE
REGARDING THE REGULATION OF THE OPERATION OF MOTORIZED
WHEELED CONVEYANCES, E-BIKES, AND SIMILAR DEVICES
WHEREAS, Oxnard City Code section 7-132(D) regulates the use of bicycles on public sidewalks within the city, but does not regulate the use of e-bikes and other motorized wheeled conveyances upon sidewalks within the City;
WHEREAS, e-bikes, e-scooters and other motorized wheeled conveyances have become an increasingly popular mode of transportation, and are not regulated in the City Code; and WHEREAS, the increased use of e-bikes and other motorized wheeled conveyances in the City has contributed to a rise in collisions, injuries, and traffic hazards, impacting the health and safety of minors that use these conveyances and other roadway users, thereby creating a need to update the City Code to enhance public safety; and
WHEREAS, the regulation of e-bikes and other motorized wheeled conveyances is necessary to maintain safety and order within the City in regard to the use and operation of e-bikes and other motorized wheeled conveyances on City streets and sidewalks; and WHEREAS, e-motorcycles are not considered e-bikes, because e-motorcycles are capable of very high speeds and pose increased risks to riders, pedestrians, and motorists and are prohibited under State law from being operated on public streets, sidewalks, and parks; and WHEREAS, the City Council declares that the provisions of this new Article represent appropriate enforcement regulations that can be implemented to promote the safe and efficient use of the City’s sidewalks, bike paths, bike lanes, trails, streets, roads, and highways pursuant to the City’s police powers and State law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN AS FOLLOWS:
Part 1. Incorporation of Recitals. The findings and determinations reflected above are true and correct, and are incorporated by this reference as though fully set forth herein as the cause and foundation for the action taken by and through this Ordinance. 368
Ordinance No.___________
2 Part 2. Codified Amendment. The City Clerk is directed to request that the publisher of the City Code add thereto the amendments listed in Part 3 of this Ordinance to Chapter 7, Article XXX sections 3-391 through 3-401 as set forth below.
Part 3. Article XXX sections 3-391 through 3-401 are hereby added to Chapter 7 of the City Code to read as follows:
“ARTICLE XXX. REGULATION OF THE OPERATION OF MOTORIZED WHEELED
CONVEYANCES, E-BIKES, AND SIMILAR DEVICES
Sec. 3-391 PURPOSE
The purpose of this Article is to implement reasonable regulations on the operation and use of motorized wheeled conveyances pursuant to the City’s police power to protect the public health, safety and welfare, to better promote the safe use and operation of motorized wheeled conveyances, to reduce vehicular and pedestrian conflicts and other traffic hazards, and to enhance pedestrian and motorist safety.
Sec. 3-392 DEFINITIONS
As used in this Article, the following terms and words shall have the following meanings; (A) BICYCLE has the same meaning as defined in Vehicle Code Section 231. (B) BICYCLE LANE means a portion of a roadway that has been designated by striping, signage, or pavement markings for the preferential or exclusive use of bicycles or other motorized wheeled conveyances, as designated by the City Traffic Engineer in conformance with Vehicle Code Section 21400.
(C) BIKEWAY” has the same meaning as defined in Street and Highways Code section 890.4 (D) E-BIKE, ELECTRIC BICYCLE or E-BICYCLE means a bicycle equipped with operable pedals and an electric motor that does not exceed 750 watts of power, and categorized as a Class 1, 2, and 3 electric bicycles as defined in Vehicle Code Section 312.5. (1) CLASS 1 E-BIKE or “low speed pedal-assisted e-bike” means a bicycle equipped with a motor that provides assistance when the rider is pedaling and ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour. The electric motor must not exceed 750 watts. (2) CLASS 2 E-BIKE or “low speed throttle assistance e-bike” means a bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches a speed of 20 miles per hour. The electric motor must not exceed 750 watts.
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Ordinance No.___________
3 (3) CLASS 3 E-BIKE or “speed pedal assisted e-bike” means a bicycle equipped with a motor that provides assistance only when the rider is pedaling, ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour, and is equipped with a speedometer. The electric motor must not exceed 750 watts and the operator of a Class 3 E-bike must be at least 16 years of age.
(E) E-MOTORCYCLE shall have the same meaning set forth in Vehicle Code Section 436.1, and is prohibited from being operated within the City.
(F) MINOR means a person under the age of 18.
(G) MOPED or MOTORIZED BICYCLE shall have the same meaning set forth in Vehicle Code Section 406(a), meaning a two-wheeled or three-wheeled device having fully operative pedals for propulsion by human power, or having no pedals if powered solely by electrical energy, has an automatic transmission, and a motor which produces less than 4 gross brake horsepower and is capable of propelling the device at a maximum speed of not more than 30 miles per hour on level ground.
(H) MOTORIZED BOARD shall have the same meaning set forth in Vehicle Code Section 313.5, meaning any wheeled device that has a floorboard designed to be stood upon when riding that is not greater than 60 inches deep and 18 inches wide, is designed to transport only one person and has an electric propulsion system averaging less than 1,000 watts, the maximum speed of which when powered solely by a propulsion system on a paved surface is no more than 20 miles per hour.
(I) MOTOR DRIVEN CYCLE shall have the same meaning set forth in Vehicle Code Section 405, meaning a motorcycle with a motor that displaces less than 150 cubic centimeters. A motor-driven cycle does not include a motorized bicycle, as defined in Vehicle Code Section 406.
(J) MOTORIZED SCOOTER shall have the same meaning set forth in Vehicle Code Section 407.5(a), meaning any two wheeled device that has handlebars, has either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric motor. This device may also be designed to be powered by human propulsion. For purposes of this section, a motorcycle, as defined in Section 400, a motor-driven cycle, as defined in California Vehicle Code Section 405, or a motorized bicycle or moped, as defined in California Vehicle Code Section 406, is not a motorized scooter. (K) MOTORIZED WHEELED CONVEYANCE is a general term that includes all of the following: any electric bicycle or e-bike of any class, e-scooter, e-motorcycle, motorized board, motor-driven cycle, moped or motorized bicycle, electric unicycles, one wheel hoverboards, motorized scooter, electric or combustible motorized skateboard/scooter, dirt bike, mini bike, 370
Ordinance No.___________
4 mini motorbike, motor driven cycle, mini motorcycle, go-kart, go-ped, moped, pocket bike, all- terrain vehicle, quad runner, dune buggy, any similar electric or combustible motorized wheeled conveyance or any other type of wheeled device that is powered by a motor. (L) NARROW WIDTH LANE means a lane that is too narrow for a Bicycle and a Vehicle to travel safely side by side within the lane.
(M) OPERATOR means a person who owns, operates, or controls a Bicycle or Motorized Wheeled Conveyance.
(N) PEDESTRIAN has the same meaning as defined in the Vehicle Code Section 467. (O) POCKET BIKE shall have the same meaning set forth in Vehicle Code Section 473(a), meaning a two-wheeled motorized device having a seat or saddle for the use of the rider that is not designated or manufactured for highway use, and is prohibited from being operated within the City. A pocket bike does not include an off-highway motorcycle as defined by Vehicle Code Section 436.
(P) PUBLIC AREA means any outdoor area that is open to the public, whether publicly or privately owned.
(Q) PUBLIC RIGHT OF WAY means a public roadway, highway, street, sidewalk, path, trail, plaza, bicycle lane, boardwalk, or alleyway that is located within the jurisdictional boundaries of the City and subject to the City’s regulatory authority. (R) VEHICLE has the same meaning as in Vehicle Code section 670.
SEC. 3-393 REGULATION OF MINORS OPERATING MOTORIZED WHEELED
CONVEYANCES
(A) Minors 11 years of age and under are prohibited from operating the following motorized wheeled conveyances within the City: Class 1, Class 2 and Class 3 E-Bikes, E-Motorcycle, Motorized Board, Motor-Driven Cycle, Moped or Motorized Bicycle, Pocket Bike, Motorized Scooter, Motorized Board, dirt bike, mini bike, mini motorbike, all-terrain vehicle, quad runner, dune buggy.
(B) Minors 11 years of age and under may operate the following motorized wheeled conveyances within the City, subject to all rules and regulations contained in this Article and in accordance with State law: low wattage e-bikes, low wattage e-scooters, low wattage electric balance bikes, made specifically for children, that produce a top speed of no more than 10 miles per hour.
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Ordinance No.___________
5 (C) Minors 12 years of age and over may operate the following motorized wheeled conveyances within the City, subject to all rules and regulations contained in this Article and in accordance with State law: Class 1 and Class 2 E-Bikes and e-scooters. (D) All Minors operating a Motorized Wheeled Conveyance must wear a properly fitted and fastened helmet at all times.
(E) Minors 11 years of age and under may operate an allowed Motorized Wheeled Conveyance, as stated in subsection (B), on a sidewalk in the city. (F) Minors under the age of 16 are prohibited from operating a Class 3 E-Bike, E-Motorcycle, Motorized Board, Motor-Driven Cycle, Moped or Motorized Bicycle, Pocket Bike, Motorized Scooter, Motorized Board, dirt bike, mini bike, mini motorbike, all-terrain vehicle, quad runner, dune buggy, or any other type of motorized wheeled conveyance for which a California Driver’s License is required within the City.
SEC. 3-394 UNLAWFUL OPERATION OF MOTORIZED WHEELED
CONVEYANCES
(A) It shall be unlawful and a violation of this Article for any person, or Minor, to operate a Motorized Wheeled Conveyance in an unsafe or prohibited manner on any street, road, highway, sidewalk, bike path, bike lane, trail, park, or upon any private property which is open to the public for pedestrian travel.
(B) Operation of a Motorized Wheeled Conveyance in an unsafe or prohibited manner includes any one or more of the following and the Operator shall be subject to citation and/or impoundment of their Motorized Wheeled Conveyance:
(1) Violating any City Code, California Vehicle Code, or other existing law pertaining to motorized wheeled conveyances.
(2) Operating an E-Motorcycle within City limits.
(3) Operating a Pocket Bike within City limits in violation of California Vehicle Code section 21720.
(4) Intentionally swerving or riding around stopped or slowed traffic. (5) Operating a Motorized Wheeled Conveyance in a manner it was not designed for, including carrying passengers when not intended for carrying passengers or multiple riders. (6) Failing to obey posted traffic signs, pavement markings or traffic control signals. 372
Ordinance No.___________
6 (7) Failure of a person over the age of 16 operating a Class 3 E-Bike to wear a properly fitted and fastened helmet in accordance with California Vehicle Code section 21213. (8) Lifting one or more wheels of a Motorized Wheeled Conveyance into the air while riding on any public roadway, highway, bike lane, or bike path.
(9) Attempting to perform or perform any acrobatic trick or stunt while operating a Motorized Wheeled Conveyance on any public roadway, highway, bike lane, or bike path. (10) Operating a Motorized Wheeled Conveyance in a manner that endangers the Operator, passengers, other motorists, other riders, or pedestrians in the area. (11) Operating a Motorized Wheeled Conveyance on any street, road, highway, or Bicycle Lane against the direction of traffic.
(12) Operating a Motorized Wheeled Conveyance upon any public drainage facility, culvert, ditch, channel or ocean side channels.
(13) Operating a Motorized Wheeled Conveyance upon or in any public sports courts or playgrounds.
(14) Operating a Motorized Wheeled Conveyance upon or in any public skatepark. (15) Operating a Motorized Wheeled Conveyance at a speed considered excessive for the present conditions on any street, road, highway, or bicycle lane. (16) Failing to utilize a designated Bicycle Lane when signs are posted requiring such use in accordance with Vehicle Code section 21208(a).
(17) Operating a Motorized Wheeled Conveyance while hitched to or otherwise attached to any moving vehicle or other motorized device.
(18) Failing to yield to pedestrians at any time or location. (19) Failing to yield the right-of-way to pedestrians.
(20) Failing to yield the right-of-way to a vehicle upon entering a roadway or driveway. (21) Operating a motorized wheeled conveyance in any Park or Park Facility as defined in section 7-324(C) of the City Code.
(22) Operating a motorized wheeled conveyance upon any unpaved hiking, equestrian, or walking trail, when marked as prohibited for Motorized Wheeled Conveyances. 373
Ordinance No.___________
7 (23) Tampering with or modifying a regulated Motorized Wheeled Conveyance so as to change the speed capability of the device, or otherwise altering, modifying, or adjusting the motor settings to increase the speed of the device or removing the pedals. (24) Operating a Motorized Wheeled Conveyance while holding or operating a handheld device, such as a cell phone.
(25) Operating a Motorized Wheeled Conveyance while wearing a headset covering, earplugs in, or earphones covering, resting on, or inserted in, both ears as defined in California Vehicle Code Section 27400.
(26) Operating a Motorized Wheeled Conveyance upon any public roadway, bike lane, or bike path in a group that is more than two abreast, except on paths or parts of roadways set aside for the exclusive and separate use of bicycles.
(27) Operating a Motorized Wheeled Conveyance while under the influence of alcohol, drugs, or a combination of alcohol and drugs. A violation of this section shall be punishable as a misdemeanor and subject to immediate impound of the Motorized Wheeled Conveyance.
Sec. 3-395 LEGAL SPEED LIMITS FOR THE OPERATION OF MOTORIZED
WHEELED CONVEYANCE
(A) The City Traffic Engineer is authorized to determine appropriate speed limits within certain areas of the City where motorized wheeled conveyances may be operated and place and maintain signs giving notice of Motorized Wheeled Conveyance speed limits within certain areas of the City.
(B) Operating a Motorized Wheeled Conveyance at a speed greater than posted may be punished by infraction or administrative citation.
(C) Operating a Motorized Wheeled Conveyance on any street, road, or highway, at a speed greater than posted or otherwise noticed for that street, road or highway may be punished as an infraction or administrative citation or in accordance with the California Vehicle Code.
Sec. 3-396 PROHIBITED MOTORIZED WHEELED CONVEYANCES
(A) The following Motorized Wheeled Conveyances are prohibited under this article and shall not be advertised, sold, offered for sale, or labeled as Electric Bicycles, E-Bicycle or “E-Bikes” as defined in this Article:
(B) A Motorized Wheeled Conveyance with motor power of more than 750 watts. 374
Ordinance No.___________
8 (C) A Motorized Wheeled Conveyance capable of attaining a speed greater than 20 miles per hour on motor power alone.
(D) A Motorized Wheeled Conveyance with a motor capable of providing assistance when the vehicle reaches a speed exceeding 28 miles per hour.
(E) A Motorized Wheeled Conveyances with two or no more than three wheels powered by an electric motor that is intended by the manufacturer to be modifiable to do any of the following:
(1) Attain more than 750 watts of power.
(2) Attain a speed greater than 20 miles per hour on motor power alone. (3) Provide assistance when the vehicle reaches a speed exceeding 28 miles per hour. (F) A Motorized Wheeled Conveyance without operable pedals. (G) Any motorcycle, Moped, Motorized Scooter, off-highway E-Motorcycle, Pocket Bike, or recreational off-highway vehicle.
(H) A violation of this section may be punished as a misdemeanor, infraction or administrative citation and may result in the suspension or revocation of a City issued business tax certificate or other operating permit that may be required to do business in the City.
Sec. 3-398 REQUIRED EQUIPMENT
(A) All Motorized Wheeled Conveyances shall have reflectors affixed to the wheels and the rear of the conveyance at or beneath the seat or foot board in the case of a scooter. (B) All Motorized Wheeled Conveyances operated during darkness shall be equipped with a lamp emitting a white light that, while it is in motion, illuminates the ground in front of the conveyance and is visible from a distance of 300 feet in front and from the sides. (C) No person shall remove, destroy, mutilate or otherwise alter the serial number permanently stamped or cast on a Motorized Wheeled Conveyance by the manufacturer.
Sec. 3-399 LOCATION PROHIBITIONS
(A) No person shall operate a Motorized Wheeled Conveyance in a public parking lot or private property as prohibited pursuant to and noticed in accordance with section 7-144 of the City Code.
375
Ordinance No.___________
9 Sec. 3-400 EXEMPTIONS
(A) This article shall not apply to a pedestrian, which includes a person who is operating a self- propelled wheelchair, motorized tricycle, or motorized quadricycle and, by reason of physical disability, is otherwise unable to move about as a pedestrian, as defined under California Vehicle Code Section 467(a).
(B) Notwithstanding any other provision of this article, or any other section of this Code, city and public agency personnel may operate a Motorized Wheeled Conveyance or other vehicles at any place in the city in the performance of their official duties.
Sec. 3-401 Penalties, Impoundment, and Mandatory Education Program (A) A Violation of this Article shall be deemed an infraction, unless specifically stated herein as a misdemeanor or administrative citation.
(B) A Minor under the age of 12 that is issued a citation pursuant to this Article, shall be cited with an infraction and fine of $25.00, and must complete the E-Bike Safety Education Program. (C) Any person who violates any provision of this article is guilty of an infraction, and upon conviction shall be punished by a fine in accordance with section 1-10(C) of the city code. (D) Impoundment. In addition to the fines and penalties authorized in this Article, the Chief of Police, his designee, or any officers of the Oxnard Police Department charged with enforcing this Article may impound a Motorized Wheeled Conveyance operated in violation of this article. (1) Any Minor charged with a violation of this Article may have their Motorized Wheeled conveyance impounded pursuant to California Vehicle Code sections 21720, 21721, or 22651.08.
(2) Any person charged with a violation of this Article by operating a prohibited Motorized Wheeled Conveyance may have their Motorized Wheel Conveyance impounded pursuant to California Vehicle Code sections 21720, 21721, or 22651.08. (3) Upon impoundment of a Motorized Wheeled Conveyance operated by a minor, in violation of California Vehicle Code section 21213, the Minor’s parent or legal guardian shall be provided with written notice that possession of the impounded Motorized Wheeled Conveyance shall be retained until the Minor and their parent complete the E-Bike Safety Education Program and provide the completion certificate to the Oxnard Police Department and remit payment for any impound fees, then thereafter the Motorized Wheeled Conveyance shall be released to the Minor’s parent or legal guardian in accordance with California Vehicle Code section 22651.08(d).
376
Ordinance No.___________
10 (4) Any Motorized Wheeled Conveyances impounded and retained by the Police Department for more than sixty (60) days shall be deemed abandoned and may be disposed of in accordance with the confiscated property disposal procedure in section 7-66(C) of the City Code. The cited individual or in the case of a minor, the parent or legal guardian shall be responsible for the payment of any impound fees incurred.
(E) E-Bike Safety Education Program. The E-Bike Safety Education Program required pursuant to Sub-Section (B) and (C) is the California Highway Patrol (“CHP”) Online E-Bicycle Safety Course. The Course can be accessed at:
https://rise.articulate.com/share/yB3Hip8AYzOGdY0dqnd42mQ3k0c6Jza1#/.
There is no fee to take the CHP online safety course. Upon successful completion of the safety course a Certificate of Completion will be issued. The Certificate of Completion is required to retrieve a Motorized Wheeled Conveyance from impound or to reduce, waive or otherwise mitigate a first-time violation of the provisions of this article by a minor. (1) Participation in the E-Bike Safety Education Program is required for Minors and their parents or legal guardians for violations of this article that result in impoundment of a Motorized Wheeled Conveyance operated by a Minor.
(2) Participation and successful completion of the E-Bike Safety Program by a Minor and their parent or legal guardian, for a first-time violation of the provisions of this article, will result in one of the following actions: the City Attorney is authorized not to file the citation; may dismiss the citation; or waive any fines and penalties related to the citation.
Sec. 3-402 Operative Date, Education and Phase in Periods (A) The first six (6) months after this ordinance takes effect will be an education period with no enforcement. A six (6) month phase in period will follow the education period. This ordinance will be fully enforced twelve (12) months after the ordinance takes effect. Any violation of the California Vehicle Code will be strictly enforced during the education and phase in periods. (B) During the phase in period, in lieu of payment of any fine violators cited may complete the Mandatory Education Program and submit proof of completion to the Oxnard Police Department within fourteen (14) days of receipt of a citation for a violation of this Article. Failure to provide proof of completion of the Mandatory Education Program will result in the citation being processed and all fees and fines owed.”
Part 4. Severability. If any section, subsection, sentence, clause, phrase, part or portion of this ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance.
The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one 377
Ordinance No.___________
11 or more sections, subsections, sentences, clauses, phrases, parts or portions be declared invalid or unconstitutional.
Part 5. The City Council exercises its independent judgment and made findings herein above, that this ordinance is not subject to CEQA, because the activity is covered by the general rule that CEQA applies only to projects that will have a significant effect on the environment. There is no possibility that the passage of this ordinance will have a significant effect on the environment and adoption of this ordinance is exempt from CEQA.
Part 6. Pursuant to Government. Code Section 36933(c)(1), the City Attorney was designated to prepare, and the City Clerk published a summary of this ordinance, and a certified copy of the ordinance was posted in the Office of the City Clerk a minimum of five days before the City Council’s adoption of the ordinance.
Part 7. The City Clerk shall certify as to the adoption of this ordinance and shall cause the summary thereof to be published within fifteen (15) days of the adoption and shall post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk, in accordance with Government Code Section 36933. Ordinance No. _____ was first read on July ____, 2026, and finally adopted on September ____, 2026, to become effective thirty days thereafter.
APPROVED AND ADOPTED this ______ day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Luis A. Mc Arthur, Mayor
ATTEST:
378
Ordinance No.___________
12 Lourdes A. López, City Clerk
APPROVED AS TO FORM:
Stephen M. Fischer, City Attorney
379
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
OXNARD, ADDING ARTICLE XXX TO CHAPTER 7 OF THE CITY
CODE REGARDING THE REGULATION OF THE OPERATION OF
MOTORIZED WHEELED CONVEYANCES, E-BIKES, AND
SIMILAR DEVICES
City Attorney’s Office
Elle McCarron, Assistant City Attorney
Andrew Gonzalez, Deputy City Attorney
City Council
July 30, 2026
380
Recommendation
2 That the City Council approve and introduce by title only and waive further reading of an ordinance titled:
“ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, ADDING
ARTICLE XXX TO CHAPTER 7 OF THE CITY CODE REGARDING THE
REGULATION OF THE OPERATION OF MOTORIZED WHEELED
CONVEYANCES, E-BIKES, AND SIMILAR DEVICES.”
381
Background
• The City has received complaints about unsafe e-bike and motorized wheeled conveyance use, especially near areas with high pedestrian traffic. • The City does not have any regulations within the City Code pertaining to the use and operation of e-bikes and other motorized wheeled conveyances within City limits.
• At Mayor Pro Tem Teran's request, City staff from the City Attorney's Office, Oxnard Police Department, and Public Works collaborated to develop a comprehensive regulatory scheme for e-bikes and other motorized wheeled conveyances.
• The proposed ordinance is based on research of California law and a review of regulations and best practices from Oxnard and other coastal communities. 3 382
Background
• The available collision history within the city does not provide current statistics regarding e-bike collisions and citations because all motor vehicle incidents are categorized together.
• Collisions involving e-bikes are not reported separately. • The Oxnard Police Department has impounded four e-motorcycles in the last twelve months.
• The growing popularity of e-bikes and other electric motorized vehicles among school-age youth has raised many safety concerns in the community. • Concerns include:
• Lack of helmet use.
• Reckless speeds and behaviors.
• Conflicts between other vulnerable sidewalk and trail users. • Operation of e-devices by youth operators that is prohibited by state law. • These concerns are not unique to Oxnard. New e-bike regulations are being adopted in cities and counties across the State for similar concerns. 4 383
Background
• According to Ventura County Public Health’s E-Bike Safety Dashboard, e- bike injuries have risen more than 70% since 2020, with youth ages 10–19 representing the largest share of injured riders.
5 384
Background
• The following e-bike traffic collision statistics were obtained from the Ventura County Sheriff’s Department, for the cities that have contracted with the Department for police and traffic services.
6 385
Background
• Under California law, e-bikes are classified into three categories:
• Class 1: Bikes with a maximum assisted speed of 20 mph that must be pedaled to operate. • Requirements:
• No minimum age to ride.
• Helmet required for riders under 18.
• Allowed wherever regular bicycles are permitted.
• Class 2: Bikes with a maximum assisted speed of 20 mph, that can be operated without pedaling, by using a handlebar-mounted throttle.
• No minimum age to ride.
• Helmet required for riders under 18.
• Allowed to ride wherever regular bicycles are permitted. • Class 3: Bikes with a maximum assisted speed of 28 mph that must be pedaled to operate. • Minimum age of 16.
• Helmet required for all ages.
• Allowed in bike lanes or separated bikeways adjacent to the roadway. • Allowed to ride wherever regular bicycles are permitted. 7 386
Background
• Oxnard City Code does not adequately address e-bikes and motorized wheeled conveyances and their capabilities, as well as rider experience, education and riding behaviors.
• There are many electric devices or motorized wheeled conveyances that fall outside of the state definitions for Class 1, 2, and 3 e-bikes, which are often mistaken by consumers and parents as allowable e-bikes for children and adults alike.
• Oxnard City Code’s bicycle-related provision was developed before the existence of e-bikes and other motorized wheeled conveyances.
• There is a need to regulate and educate the public regarding e-bikes.
• The proposed ordinance creates new regulations aimed at directing the orderly use and operation of e-bikes and other motorized wheeled conveyances within the City and strengthens enforcement authority.
8 387
Discussion
• The proposed ordinance implements an online e-bike safety program which is mandatory for minors that are cited under the ordinance. • The goal is to educate minors and their parents on the rules and dangers of using e-bikes on streets and sidewalks.
• Comparable coastal cities—including Ventura, Long Beach, Huntington Beach, and Newport Beach, San Diego and Orange County have adopted targeted e-bike regulations, including speed limits on bike paths, helmet requirements for minors, and youth-focused education programs, along with prohibitions of reckless use.
• Oxnard’s proposed e-bike ordinance will be phased in for a period of 12 months after adoption.
9 388
Discussion
• The proposed ordinance does the following:
• Defines what is and what is not an e-bike.
• Creates a catch all definition called “Motorized Wheeled Conveyance” which is a broad category for other known motorized wheeled devices, some of which are already defined in the California Vehicle Code. • Includes a section specifically regulating the operation of e-bike and other motorized wheeled conveyances by minors within the City. • Defines locations where e-bikes, and other motorized wheeled conveyances can and can not be operated.
• Defines unlawful operation of Motorized Wheeled Conveyances. • Includes a section explaining the equipment required for operating motorized wheeled conveyances and bicycles.
10 389
Discussion
• The proposed ordinance does the following:
• Creates an enforcement mechanisms that include penalties, impoundment and Mandatory Education Program on E-Bike Safety Education Program as a means of the City Attorney not filing the citation, dismissing the citation, or waiving any fines and penalties related to the citation. • Allows for the imposition of speed limits in certain areas of the City. • Includes a section prohibiting business owners from misclassifying and misadvertising of certain motorized wheeled conveyances as e-bikes or e- Bikes allowable for Minor’s use or operation on City streets that do not conform to the definitions or allowances provided in the California Vehicle Code and in Oxnard City Code.
• Aligns the City Code with the California Vehicle Code and emerging state legislation.
11 390
Discussion
• Pending State Legislation
• A number of California bills are currently in process with the intent of enhancing safety and regulation of electric bicycles and high-powered electric vehicles. As new State bills are adopted regarding the regulation of e-bikes on State roadways, it may be necessary to update this proposed ordinance in the future. A couple of key proposals include:
• Senate Bill 1167 - increases oversight of higher powered electric mopeds and e-motorcycles, distinguishing these from e-bike classifications.
• Senate Bill 956 – gives local governments broader authority to regulate e-bikes. • Assembly Bill 1557 - lowers the top speed of Class 1 & 2 e-bikes. • Assembly Bill 1569 – requires e-bike safety training at schools where e-bikes are allowed to park. • Assembly Bill 2346 – requires certain e-bike equipment and allows local government to set speed limits in certain areas.
• Assembly Bill 1942 – e-bike classification requirements, equipment standards and DMV registration.
• This ordinance does not conflict with this legislation and positions Oxnard to align early with these potential law changes, yet the proposed ordinance may require an update in 2027. 12 391
QUESTIONS?
392
CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. N.2
DATE: July 30, 2026
TO: City Council
FROM: Jeff Pengilley, Community Development Director, (805) 385-8208, [email protected]
SUBJECT: Funding Agreement with the Ventura County Watershed Protection District for the Santa Clara River Levee 3 Project.
RECOMMENDATION
That the City Council:
1. Adopt a Resolution authorizing the City Manager or designee to execute a Funding Agreement (A-8626) with the County of Ventura Watershed Protection District in an amount not to exceed $2,356,779.24 for the Santa Clara River Levee 3 Construction Project, consisting of:
a. $1,000,000 from California Department of Water Resources (DWR) Grant No. 4600015992; and b. $1,356,779.24 net from Devco Oxnard Vineyard Oxnard Avenue LLC Developer’s Fair Share contribution.
2. Authorize the City Manager or designee to execute and approve the necessary budget appropriations for the use of the developer’s fair share contribution and grant funds to transfer to the Ventura County Watershed Protection District for the SCR-3 Construction Project, subject to the contingencies above.
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/QWPSe0YVw_w
BACKGROUND
Santa Clara River Levee (SCR-3), divided into four “Reaches”, was constructed by the Ventura County Flood Control District, the predecessor agency to Ventura County Watershed Protection District (VCWPD) in the late 1960s.
Improvements to the first three Reaches (1-3) were completed in February 2018 that extend from the downstream limits of the SCR-3 levee at Victoria Ave to the point where Ventura Road begins to parallel the Santa Clara River. Reach 4, which is under construction and is the subject of this report, extends from this point upstream to the Union Pacific Railroad crossing (see slide 4 of Attachment 3).
Construction of Reach 4 improvements, also known as Phase 2, began in January 2025 and the project is anticipated to conclude in early 2027. The improvements include placement of steel sheet piles vertically up to 60 feet deep along the base of a new steel-reinforced masonry flood wall along the riverside of North Ventura Road. The upstream end of the flood wall will connect to a new floodgate across Ventura Road, which will lie flat within the roadbed until a flood requires temporary road closure and raising of the floodgate.
The flood wall will then continue 881 feet on the land side of North Ventura Road, culminating in a new, short earthen levee embankment to be created on the south-west side of the UPRR. The Oxnard Village Development, also known as Wagon Wheel, will embed its new flood wall within a similar new, short earthen levee embankment to be created on the 393
north-east side of the Union Pacific Railroad, completing the levee system.
Once construction is complete, the VCWPD will submit a Letter of Map Revision (LOMR) to the Federal Emergency Management Agency (FEMA) demonstrating compliance with federal levee certification regulations. Upon completion of construction, FEMA will accredit the LOMR, thus confirming that the SCR-3 levee system provides protection against a one percent annual chance flood for the nearly 6,400 residents south of the levee system.
DISCUSSION
Although this is a VCWPD project, the improvements will provide flood protection to 6,400 Oxnard residents, and the City is anticipated to contribute financially to a portion of the levee improvement costs. As such, the City has partnered with VCWPD to seek various funding sources for the project. Since the funding sources identified below were provided directly to the City, a funding agreement is necessary to transfer these funds to VCWPD.
The proposed funding agreement outlines the terms and conditions of the funding transfer, the responsibilities of each party, and the timeline for the project. Funds will be used to fund the SCR-3 Project to cover services such as construction, engineering and professional services, including reviews performed by the City and its consultant. The VCWPD will be required to comply with generating the necessary reports needed for the City to release the funds in accordance with the requirements by each funding source.
Devco
Devco Oxnard Vineyard Avenue LLC (Developer), a 152 residential unit project at the north-west corner of Vineyard Avenue and Ventura Road, paid $1,376,000 towards the SCR-3 levee improvement costs (First Amendment with the City of Oxnard to Development Agreement A-7121 for the residential Tract 5672-1). Of the $1,376,000 paid, the City has expended $19,220.76 in flood-related professional services. The remaining amount of $1,356,779.24 is available to transfer to the County for the costs of SCR-3 Reach 4 improvements. The City anticipates retaining up to $75,000 in Devco funds to cover costs for engineering plan checks, easement reviews, and planning services for the SCR-3 levee project. This retention will occur upon the VCWPD's receipt and acceptance of itemized invoices from City staff.
State of California Department of Water Resources (DWR) Grant
On December 17, 2024, the City of Oxnard Council approved and authorized the City Manager to execute Agreement No. 4600015992 with the State of California Department of Water Resources (DWR) to receive $1M of state funds for the Santa Clara River Levee Construction Project. This grant was part of the State of California (State) Fiscal Year 2023-24 budget process that the City, in partnership with Assemblymember Steve Bennett, Assemblymember Jacqui Irwin, and Senator Monique Limón, successfully obtained from DWR. The City acts as a pass-through and has received the $1M from the State as DWR Grant No. 4600015992 and is part of the funding agreement.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply, and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
Grant revenue from DWR of $1,000,000 is recognized and appropriated to the State & Local Grant Fund (210). The Devco net available contribution of $1,356,779.24 is proposed to be transferred to the VCWPD pursuant to the Funding Agreement.
(For Finance Use Only: Org 2101401, Object 57410, Project G2511, Org 5414102, Object 53200 Project D0044)
COMMITTEE OUTCOME
This item did not originate in Committee. In accordance with City Resolution 15,851, the bylaws established by the Committee under Article II, Section D.2, state that an item already approved by Council that requires continuing work 394
can go straight to Council. The Devco funds from Development Agreement A-7121 and the State of California Department of Water Resources grant have already received prior City Council approval for their intended purposes to fund the SCR-3 Project and the action of this item does not need to be presented to Committee.
Prepared by: Tai Chau, PE, Assistant Community Development Director/City Engineer
ATTACHMENTS
1. City Council Resolution
2. City-County Funding Agreement (A-8626)
3. Presentation
395
RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD
AUTHORIZING
THE
CITY
MANAGER
OR
DESIGNEE
TO
EXECUTE
A
FUNDING
AGREEMENT
WITH
THE
VENTURA
COUNTY
WATERSHED
PROTECTION
DISTRICT
TO
CONTRIBUTE
$2,356,779.24
FOR
THE
SANTA
CLARA
RIVER
LEVEE
3 PROJECT
WHEREAS, the City of Oxnard (“City”) collected development fees to contribute towards
the
Santa
Clara
River
Levee
3 (“Project”)
from
Devco
Oxnard
Vineyard
Oxnard
Avenue
LLC
(“Devco”)
in
the
amount
of
$1,376,000
pursuant
to
the
First
Amendment
to
Development
Agreement
A-7121
for
the
residential
Tract
5672-1
at
the
north-west
corner
of
Vineyard
Avenue
and
Ventura
Road
to
include
the
Developer’s
fair
share
to
the
levee
improvement
costs;
and
WHEREAS, the amount was calculated based on $9,052.63 for each unit for a total of 152
residential
units;
and
WHEREAS, the City has expended $19,220.76 in professional floodplain management services
and
the
remaining
amount
of
$1,356,779.24
remains
available
to
transfer
to
the
County
to
fund
the
Project;
and
WHEREAS, on December 17, 2024, the City Council authorized the City Manager pursuant
to
Resolution
No.
15,843
to
execute
an
agreement
with
the
State
of
California
Department
of
Water
Resources
(“DWR”)
and
received
$1,000,000
in
funding
to
the
City
for
the
Project;
and
WHEREAS, the total proposed contribution is up to $2,356,779.24, consisting of $1,000,000
from
DWR
Grant
No.
4600015992
and
$1,356,779.24
net
from
Devco
(gross
$1,376,000
less
$19,220.76
City-expended
professional
services).
NOW, THEREFORE, the City Council of the City of Oxnard does hereby resolve as follows:
1. To authorize the City Manager or designee to execute a Funding Agreement (A-8626) with
the
County
of
Ventura
Watershed
Protection
District
in
an
amount
not
to
exceed
$2,356,779.24
for
the
Santa
Clara
River
Levee
3 Construction
Project;
and
2. Authorize the City Manager or designee to execute and approve the necessary budget appropriations
for
the
use
of
the
developer’s
fair
share
contribution
and
grant
funds
to
transfer
to
the
Ventura
County
Watershed
Protection
District
for
the
SCR-3
Construction
Project
and
take
whatever
actions
necessary
to
carry
out
the
purpose
and
intent
of
this
resolution.
396
Resolution No. __________ City Council Date: July, 30, 2026 Page 2 of 2 PASSED and ADOPTED this 30th day of July ,
2026, by the following vote: AYES: NOES: ABSENT: ABSTAIN:
_____________________________ Luis A. Mc Arthur, Mayor ATTEST: _____________________________ Lourdes A. López, City Clerk APPROVED AS TO FORM: ______________________________ Stephen M. Fischer, City Attorney 397
Agreement No. A-8626 FUNDING AGREEMENT REGARDING SANTA CLARA RIVER LEVEE 3 PROJECT This Funding Agreement Regarding Santa Clara River Levee 3 ("Agreement") is entered
into
as
of
__________________,
2026
(the
"Effective Date"), by and between the
Ventura
County
Watershed
Protection
District
(“District”),
a
flood
control
district
created
by
the
Legislature,
and
the
City
of
Oxnard
(“City”),
a
California
municipal
corporation.
Hereinafter,
the
District
and
the
City
may
be
referred
to
individually
as
a
“Party”
and
collectively
as
the
“Parties.” RECITALS A. As of the Effective Date, the District is rehabilitating and constructing improvements
to
Reach
4 of
the
Santa
Clara
River
Levee
3 (“SCR-3”)
(collectively,
the
“Project”)
so
that
the
Project
complies
with
applicable
Federal
Emergency
Management
Agency
levee
certification
requirements
and
protects
vital
public
infrastructure
and
approximately
6,400
City
residents
against
a
one
percent
(1%)
annual
chance
flood.
The
Project
is
anticipated
to
be
completed
in
late
2026
or
early
2027. B. As of the Effective Date, the City has obtained the following amounts of funds from
the
following
sources:
(i)
$1,356,779.24
from
Developer’s
Fair
Share
Devco
Oxnard
Vineyard
Oxnard
Avenue
LLC
(“Devco”);
and
(ii)
$1,000,000.00
from
the
California
Department
of
Water
Resources
(“DWR”).
C. The City desires to provide up to a total amount of $2,356,779.24 in contributions from
the
above-listed
sources
to
the
District
to
contribute
toward
the
costs
of
construction,
engineering,
and
professional
services
necessary
to
complete
the
Project
in
exchange
for
the
District’s
performance
of
certain
grant
administration
activities
and
work.
NOW, THEREFORE, in consideration of mutual promises and covenants set forth in this
Agreement,
the
sufficiency
of
which
is
hereby
acknowledged,
the
Parties
agree
as
follows: AGREEMENT Section 1. Contributions by the City . Within 60 days following the execution of this Agreement,
the
City
shall
provide the District with contributions in the amount of $2,356,779.24
to
be
used
in
accordance
with
this
Agreement.
The
City
shall
transfer
all
funds
to
the
District
as
lump
sum
payments
from
each
funding
source,
subject
to
funding
availability
and
certain
City
administrative
and
accounting
procedures
and
requirements,
including
retaining
up
to
$75,000
in
Devco
funds
to
cover
costs
for
engineering
plan
checks,
easement
reviews,
and
planning
services
for
the
Project.
This
retention
will
occur
upon
the
Ventura
County
Watershed
Protection
District's
receipt
and
acceptance
of
itemized
invoices
from
City
staff.
Section 2. Use of Contributions by the District . The District shall utilize the funds/contributions
received
from
the
City
to
offset
the
District’s
costs
of
construction,