Agenda packet — Oxnard City Council, October 6, 2026 (part 1 of 2)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor and at the Oxnard main library, 251 South A Street during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.gov.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street October 6, 2026
Closed Session - 4:30 PM
Appointment Items - 5:00 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 832 6030 1382

3. Passcode: 920036
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.

IN ACCORDANCE WITH THE RALPH M. BROWN ACT, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN-PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.GOV.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/citymeetings. *Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by 3:00 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3:00 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request. 1 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 2

3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

To report a disruption of the meeting broadcast or remote public comment system, please call +1 805-385-8325. In the event of such a disruption, the legislative body will recess the open session of the meeting while efforts are made to restore the disrupted service. If the disrupted service has not been restored within one (1) hour, the legislative body may reconvene the meeting as authorized by Government Code 54953.4 and the policy set forth in City Council Resolution No. 16,074.

A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council During this meeting, Councilwoman Gabriela Basua will be participating remotely from the following location: Hyatt House Hartfold North / Windsor, 200 Corporate Drive, Windsor, CT 06095 CONSIDERATION OF TELECONFERENCE PARTICIPATION (Gov. Code section 54953 et seq., as amended by SB 707)
LEVINE ACT NOTICE (Gov. Code section 84308)
Parties, participants, and their agents in a proceeding involving a license, permit, contract, or other entitlement for use must disclose campaign contributions totaling more than $500 made to any City officer in the preceding 12 months. Officers who received such contributions may be required to recuse themselves on a given item. Disclosure may be made in writing to the City Clerk before the meeting or orally at the beginning of public comment on the item.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Jose Pineda Sanchez, et al. v. City of Oxnard, et al.

Ventura County Superior Court, Case No. 2026CUPA061492
Legislative Body: City Council
D. APPOINTMENT ITEMS (5:00 PM)

1. Housing Department
SUBJECT: Appointment Item RE: Progress on Homelessness Prevention and Response Initiatives in Oxnard and Our Regional Partners’ Progress.

RECOMMENDATION: That the City Council receive and file the presentation from the Housing Department regarding progress on homelessness prevention and response in Oxnard, and our partners’ efforts within Ventura County.
2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 3
Please click the following links to view the required Measure M pre-recorded presentation video: https://youtu.be/fXRozI42nRM
Live presentations for Our Regional Partners Progress

Legislative Body: City Council
Contact: Brenda Lopez, (805) 385-8092

2. Cultural & Community Services Department
SUBJECT: Cultural Arts Commission Annual Report.

RECOMMENDATION: That the City Council: 1) Receive the 2026 annual report from the Cultural Arts Commission; and 2) Present a Proclamation designating October 2026 as Arts and Humanities Month.

Legislative Body: City Council
Contact: Terrel Harrison, (805) 385-7994
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of October 2026 as "Filipino American History Month."

2. SUBJECT: Presentation of a Proclamation Designating October 12, 2026 as "Indigenous People's Day."
G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body, and on non-action items such as ceremonial items, report of city manager / executive director / secretary, and city council/ housing authority / successor agency / financing authority business / committee reports. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager / Executive Director / Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

1. SUBJECT: City Manager's Corner: updates, announcements, clarifications, and local government fun facts on occasional Tuesdays.
a. Update on outcome of pending RV encampment action.
3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 4
I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the regular meeting minutes for September 15, 2026.

Legislative Body: City Council
Contact: Luly Lopez, (805) 385-7805

2. Finance Department
SUBJECT: Monthly Investment Report for the periods ending July 31 and August 31, 2026.

RECOMMENDATION: That the City Council receive and file the monthly investment report. This is an information item.
(This item did not originate in Committee.)

Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400

3. Finance Department
SUBJECT: Second Quarterly Sale and Disposal of Surplus City Property.

RECOMMENDATION: That the City Council review the Purchasing Agent’s recommendation to sell surplus property comprised of 36 units of surplus vehicles, trailers, and related equipment, with values that exceed $500.00, and that can no longer be used by the City, and authorize the Purchasing Agent to sell the listed surplus items at a public auction in accordance with City Code section 4-54(B).

Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400

4. Public Works Department
4 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 5
SUBJECT: Second Amendment to Agreement 32500549 with The Willis Corporation (dba Ventura County Overhead Door) for On-Call Maintenance & Repair Services to Overhead Roll-Up Doors, Motorized Gate Openers, and Dock Levelers.

RECOMMENDATION: That the City Council approve the Mayor to authorize a Second Amendment to the Agreement with The Willis Corporation (dba Ventura County Overhead Door) to increase the not-to-exceed amount by $280,000 for a new total not-to-exceed value of $500,000. (This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D.3.h, as this is a routine and recurring maintenance item necessary to keep public facilities operable that have a financial impact under $500,000)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

5. Public Works Department
SUBJECT: Purchase Order with Quinn Company for the Purchase of Equipment for the Environmental Resources Division.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Purchase Order with Quinn Company in an amount not to exceed $305,376.45 for the purchase of two Caterpillar 260 Skid Steer Loaders and one CAT Forklift, utilizing the Sourcewell cooperative purchasing agreement (#011723-CAT), for use by the Environmental Resources Division. (Public Works and Transportation Committee approved 3-0 on September 8, 2026.)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

6. Public Works Department
SUBJECT: Agreement 32700135 with Blackpointe Group Construction & Management, Inc. for Storm Channel Cleaning Services.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Blackpointe Group Construction & Management, Inc. (Blackpointe) for a fiveyear agreement, which includes options to extend, for a total not-to-exceed amount of $950,000 for storm channel cleaning services.
(Public Works and Transportation Committee approved 3-0 on September 8, 2026.)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

7. Public Works Department
SUBJECT: CalRecycle Rubberized Pavement Grant Program Application Resolution.

RECOMMENDATION: That the City Council:

1. Adopt a resolution with verbiage required by the grantor for a grant amount not to exceed $350,000 for several neighborhood and arterial street resurfacing projects as identified in the FY 2027-2031 Capital Improvement Plan (CIP); and

2. Authorize the City Manager, Public Works Director, Finance Director, or designee, as Signature Authority, to execute in the name of the City of Oxnard all grant documents, 5 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 6
including but not limited to applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project; and remain effective for five years from the date of adoption of this resolution for all CalRecycle grant programs offered.
(This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D.3.d, as this grant application has an external deadline)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
M. PUBLIC HEARINGS
N. REPORTS

1. Public Works Department
SUBJECT: FY 2025-26 Golf Fund Close-Out and Additional Budget Appropriations.

RECOMMENDATION: That the City Council approve and authorize:

1. Additional budget appropriations in the amount not to exceed $291,401 for FY 2025-26 expenses in the Golf Course Operating Fund (651); and

2. A project budget appropriation of $52,500 from the Golf Operating Fund (651) and the corresponding Golf Capital Fund (652) transfers in and appropriations for the same amount for the River Ridge Event Space Project (C2242)
(This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/1sqkV-n7eYI

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

2. Public Works Department
SUBJECT: Ratify an Emergency Order and Authorization of the Approval of an Agreement with Toro Enterprises, Inc. for the Emergency Conditions and Repair of the City’s Water System between 700 and 740 Arcturus Avenue.

RECOMMENDATION: That the City Council review and ratify the following:

1. The Director of Public Works’ emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050, to make emergency repairs to the City’s Water System;

2. Authorize the City Manager to enter into any contracts required to abate the emergency conditions necessitating emergency repairs to the City’s Water System between 700 and 740 Arcturus Avenue;

3. Authorize the City Manager to execute a Public Project Agreement (No. 32700217) with Toro Enterprises, Inc. for a total amount not to exceed $250,000; and 6 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY October 6, 2026 PAGE 7

4. Ratify the Director of Public Works’ declaration of the termination of the emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050 to make emergency repairs to the City’s Water System. (This item did not originate in Committee.)
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/SAVPJyjZ5Og

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
O. ADJOURNMENT
7 CITY COUNCIL AGENDA REPORT

APPOINTMENT ITEMS (5:00 PM)
AGENDA ITEM NO. D.1
DATE: October 6, 2026
TO: City Council
FROM: Brenda Lopez, Housing Director, (805) 385-8092, [email protected] SUBJECT: Appointment Item RE: Progress on Homelessness Prevention and Response Initiatives in Oxnard and Our Regional Partners’ Progress.

RECOMMENDATION
That the City Council receive and file the presentation from the Housing Department regarding progress on homelessness prevention and response in Oxnard, and our partners’ efforts within Ventura County.

Please click the following links to view the required Measure M pre-recorded presentation video: https://youtu.be/fXRozI42nRM
Live presentations for Our Regional Partners Progress

BACKGROUND
The appointment item provides the City Council with an overview of the collective efforts underway across Ventura County to prevent and respond to homelessness, which is a complex and evolving challenge confronting communities and agencies across the nation.

This presentation highlights the important role each participating agency plays in serving individuals and families experiencing or at risk of homelessness, as well as key initiatives, milestones, and accomplishments. By bringing these efforts together, the presentation demonstrates the value and necessity of collaboration and the shared commitment to strengthening the local response to homelessness.

Participating agencies include Mercy House, City of Ventura, Ventura County Health Care Agency Whole Person Care, and City of Thousand Oaks.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.
8 Prepared by: Brenda Lopez, Housing Director

ATTACHMENTS

1. Attachment 1- City of Oxnard Presentation
9 Progress on Homelessness Prevention
& Response Initiatives in Oxnard
& Our Regional Partners’ Progress
Oxnard City Council Meeting
October 6, 2026
Presented by:

Brenda Lopez
Housing Department Director 1
10 Introduction
• Homelessness is a complex and evolving challenge confronting communities and agencies across the nation.
• Overview of the collective efforts underway across Ventura County which demonstrate the value and necessity of collaboration and the shared commitment to strengthening the local response.
• Participating agencies include: Mercy House, City of Ventura, Ventura County Health Care Agency Whole Person Care, and City of Thousand Oaks. • Highlight the important role each participating agency plays in serving individuals and families experiencing or at risk of homelessness, as well as key initiatives, milestones, and accomplishments.
2 11
City of Oxnard - Housing & Homelessness
Ventura County Continuum of Care coordinates with local cities to conduct a Point-In-Time Count. Oxnard experienced 10.3% reduction in homeless in 2024, a

15.7% reduction in 2025, and a 16.1% reduction in 2026:
3 12
City of Oxnard - Housing & Homelessness 4
Central Terrace: includes 35
permanent supportive housing
units
Ormond Beach Villas:
includes 18 permanent
supportive housing units
Casa De Carmen: 55
permanent supportive housing
units & 110-Bed Emergency
Shelter
Dolores Huerta: includes 13
permanent supportive housing
units
Casa Aliento: 69 permanent
supportive housing units
13 City of Oxnard - Housing & Homelessness
Homeless Services Division
• Direct field service clients experiencing homelessness through Street Outreach and, Backpack Medicine.

Oxnard One Stop
• Drop-in service funded by the Ventura County Health Care Agency providing health care, referrals to behavioral health, and case management services to unhoused residents.

Foul Weather Shelter
• Non-congregate shelter for highly vulnerable, unhoused individuals and seniors, activated if weather projections forecast over 1/2 inch of rain or temperatures at or < 40 degrees Fahrenheit between the months of December through March.

Homeless Voucher Programs
• City of Oxnard Housing Authority manages over 200 vouchers in support of households who have experienced homelessness (Homeless Set-Aside Vouchers, Mainstream, and Veterans Affairs Supportive Housing) Homeless Liaison Officer Unit (HLO)
• Six dedicated officers who work in liaison with agencies and service providers to address complaints for transient encampments, support Back Medicine program and coordinate weekly cleanups.

Entitlement Grants: Community Development Block Grant and Emergency Solutions Grant • Funding for community service providers whose programs provide emergency shelter, wrap around services, rapid re-housing, and basic needs necessities: Shelter Care Resources, Coalition for Family Harmony, Turning Point Foundation, United Way of Ventura County, and Mercy House.

Encampment Resolution Funding Grant
• $4M fund awarded to the City in 2023, which provided funding for non-congregate shelter and case management services for more than 80 individuals who were relocated from encampment sites within the city. 5 14
End of Presentation
6 15

CITY COUNCIL AGENDA REPORT

APPOINTMENT ITEMS (5:00 PM)
AGENDA ITEM NO. D.2
DATE: October 6, 2026
TO: City Council
FROM: Terrel Harrison, Cultural & Community Services Director, (805) 385-7994, [email protected] SUBJECT: Cultural Arts Commission Annual Report.

RECOMMENDATION
That the City Council: 1) Receive the 2026 annual report from the Cultural Arts Commission; and 2) Present a Proclamation designating October 2026 as Arts and Humanities Month.

BACKGROUND
The Cultural Arts Commission serves as an advisory body to the City Council focused on fostering cultural arts in the City through the development of public arts projects and the support of the Cultural Arts Division programs.

The Cultural Arts Commission is responsible for providing an annual report of activities to the City Council. This live presentation will include highlights of the commission’s activities over the past 12 months, showcasing work on Commission goals, arts programming and community involvement.

The Cultural Arts Commission will continue to work with the community to fulfill their powers and duties and advise the City Council on such matters.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on April 30, 2026.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Julie Estrada, Management Analyst

ATTACHMENTS

1. 2026 CAC Annual Report
16 ANNUAL REPORT TO CITY COUNCIL
October 6, 2026
17 Cultural Arts Commissioners 2
Teodoro Lopez
Chair
Paloma B. Concordia
Commissioner
Sandra Diaz
Commissioner
Elisa Torres
Vice Chair
Jose Cano
Commissioner
Velia Soto
Commissioner
Jennifer Alvarez
Commissioner
18 1. Promote sustainable and inclusive art classes and programs to celebrate all cultures, with an emphasis on the disability culture. • Complete: Summer Recycled Art Camp

2. To complete an annual review of the Public Art Inventory and any maintenance needs.
• Complete: Final Report to be given to the Commission at the meeting on October 7.

3. Increase promotion of the Oxnard Artist and Mural Registries. • Ongoing

4. Bring a different Artist or Arts Organization to the present to the commission at the monthly meetings.
• In process
CAC GOALS 2025-2026 3
19 5. Develop a quarterly bulletin on the Public Art Fund for public consumption
• In process: Proposal to be presented at the November CAC Meeting

6. Develop and host 2-3 networking events for local artists. • Not started: This Goal will continue into 2027.

7. Increase Public Art Installations throughout Oxnard. • Complete
CAC GOALS 2025-2026 4
20 GOAL: Promote sustainable and inclusive art classes and programs to celebrate all cultures, with an emphasis on the disability culture.

Upcycle Art Camp for ALL
June 22-26, 2026
South Oxnard Center, 200 E. Bard Road
40 Participants
City Corps, Oxnard Special Populations, and Arts
Academy
Cultural Arts Commission Goals 5
21 Goal: Review of Public Art Inventory
CULTURAL ART COMMISSION PROJECT 6
Artwork Artist Location Type
Unknown Jesse Arms
Botke
Oxnard Public Library Mural on
Canvas
Performing Arts Unknown Oxnard Performing
Arts & Convention
Center
Sculpture
Unknown - Emilie
Ritchen Mural
Unknown South Oxnard Branch
Library
Mural on
Canvas
Historical Images
of La Colonia
Judy Suzuki Colonia Park Mural on
Stucco
California
Immigrants
Celeste Byers Civic Center West
Wing
Mural on
Stucco
Growth Mauricio
Ramirez
Civic Center East
Wing
Mural on
Stucco
22 GOAL: Increase Public Art Installations throughout Oxnard.

Cultural Arts Staff completed:
• A large Mural at the South Oxnard Library
• A Partnership Mural at St. Anthony’s Elementary
• Board-up Art at Saviers/CI to deter graffitti
• Council Chamber Art Series (3-5 pieces per month)
Permits were approved for 3 murals to be completed by the Oxnard Housing Authority in the La Colonia Corridor.

Cultural Arts Commission Goals 7
23 CULTURAL ARTS PROGRAMS AND ACTIVITIES 8
Programs and Activities Updates Reported to
the Cultural Arts Commission
Nov. 2025-Sept. 2026
24 CULTURAL ARTS PROGRAMS AND ACTIVITIES 9
Mini Mural Program
• April 2026
• Props for the Robb Armstrong Visit to Art
Gala
• March 2026
• St Anthony’s Elementary Mural
• Lesson on Mural Design and Installation
• May-July 2026
• South Oxnard Branch Library Mural
• July 2026
• Board-up Art Mural to Deter Graffiti
• August 2026
• History of La Colonia Mural Restoration
• SOBL Mural Celebration with Dr. Jose
Hernandez
25 CULTURAL ARTS PROGRAMS AND ACTIVITIES 10
• Music Classes
• Colonia Recreation Center
• South Oxnard Library (Early Education Class)
• Art Classes - Elementary Students
• Oxnard PAL at Southwinds Youth Center
• 6 Afterschool Programs
• Art Classes - Teens
• Oxnard Public Library Main Branch
• South Oxnard Branch Library
26 CULTURAL ARTS PROGRAMS AND ACTIVITIES 11
Dia de los Muertos Community Altar
November 1-3
Carnegie Museum Steps
424 South C Street, Oxnard
27 Upcoming Calls for Artists for Public Art Projects
• Parking Structure Mural
• 4th Street Mobility Project
OCA Art Special Programs and Events
• Dia de los Muertos, November 1-3
• World Art Day - April 15, 2027
• Art Gala - April 22, 2027
PROJECTS COMING IN 2026-2027 12
28 THANK YOU
13 13
29 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1
DATE: October 6, 2026
TO: City Council
FROM: Luly Lopez, City Clerk, (805) 385-7805, [email protected] SUBJECT: Approval of Minutes.

RECOMMENDATION
That the City Council approve the regular meeting minutes for September 15, 2026.

BACKGROUND

STRATEGIC PRIORITIES
This agenda item supports Economic Development strategy. The purpose of Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on April 30, 2026.

FINANCIAL IMPACT
(identify accounts and remaining fund balance)
OR
There is no financial impact.

COMMITTEE OUTCOME
30 The ______ Committee approved 3-0 on DATE to approve the staff recommendation and to forward the item for Council approval.

OR
This item did not originate in Committee.

Prepared by: Luly Lopez, City Clerk

ATTACHMENTS

1. City Council minutes for September 15 2026
31 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
September 15, 2026
A. ROLL CALL, POSTING OF AGENDA

At 4:32 p.m., Mayor Luis A. Mc Arthur presided and called to order the regular meeting of the Oxnard City Council in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. Councilmembers Bert E. Perello, Michaela Perez, Gabriela Rodriguez, Mayor Pro Tem Gabriel Teran and Mayor Luis A. Mc Arthur were present.

Councilwoman Gabriela Basua and Councilman Aaron Starr were absent. The City Clerk stated that the agenda was posted on Thursday, September 3, 2026 at the Library, City Hall kiosk, City Administrative Offices and on the website.

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
No public comments were received. At 4:33 p.m., the City Council recessed into closed session. At 4:33 p.m., Councilwoman Gabriela Basua was present. At 4:45 p.m., Councilman Aaron Starr was present and participated in closed session.

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Government Code Section
54956.9(d)(1))
Name of case: Buraglia v. City of Oxnard, et al.

Ventura County Superior Court, Case No. 2024CUPA023020
Legislative Body: City Council

2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Government Code Section
54956.9(d)(1))
Name of case: Sosa v. City of Oxnard, et al.

Ventura County Superior Court, Case No. 2026CUPP065403
Legislative Body: City Council

3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Government Code Section
54956.9(d)(1))
Name of case: City of Oxnard, et al. v. Titan Global Holdings LLC, et al. 32 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 2
Ventura County Superior Court, Case No. 2026CUCO062193
Legislative Body: City Council
At 5:00 p.m., Mayor Pro Tem Teran was absent. At 5:30 p.m., the City Council reconvened in open session in the Council Chambers. The City Attorney announced that there was no reportable action out of closed session.

D. APPOINTMENT ITEMS

1. City Manager Department
SUBJECT: Community Relations Commission 2026 Annual Report.

RECOMMENDATION: That the City Council: 1) Receive the 2026 annual report from the Community Relations Commission; and 2) Present a Proclamation designating October 2026 as "Global Diversity Awareness Month" in the City of Oxnard.

Community Relations Commission Chair Khalilah Durias thanked the City Council for the opportunity to present and introduced the Commissioners. Chair Durias provided an overview of the guest speakers who have supported and advanced the mission of the Commission. Discussion ensued among the Council and Chair Durias.

The Mayor read the proclamation and presented it to Chair Durias, who thanked the City Council for its support and invited the community to participate in the upcoming Multicultural Festival on October 3, 2026 at Plaza Park.

E. OPENING CEREMONIES (6:00 PM)

At 6:04 p.m., Mayor Luis A. Mc Arthur presided and called to order the regular meeting of the Oxnard City Council concurrently with the Oxnard Housing Authority in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. Councilmembers Gabriela Basua, Bert E. Perello, Michaela Perez, Gabriela Rodriguez, Aaron Starr, Mayor Pro Tem Gabriel Teran and Mayor Luis A. Mc Arthur were present. The City Clerk stated that the agenda was posted on Thursday, September 3, 2026 in the kiosk at City Hall, Oxnard Public Library, City Administrative Offices and on the City’s website.

The meeting opened with the pledge of allegiance to the flag of the United States, led by Jaime A. Castro Martinez, a student from Channel Islands High School, followed by a moment of silence in remembrance of Lynn Maulhardt.

Staff members present were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Eric Sonstegard, Assistant City Manager; Stephen Fischer, City Attorney; Kenneth Rozell, Chief Assistant City Attorney; Javier Chagoyen-Lazaro, Chief Financial Officer; John Colamarino, Assistant Fire Chief; Michael Wolfe, Public Works Director; Jan Hauser, Wastewater Division Manager; Brenda Lopez, Housing Director; Jeff 33 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 3
Pengilley, Community Development Director; Joe Pearson, II, Planning Manager; Olympia Hugo, Recreation Supervisor; and Lourdes A. López, City Clerk.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Week of September 17 - 23, 2026 as "Constitution Week."
The Mayor issued the proclamation, which will be presented to the League of Women Voters, who were unable to attend and accept it in person.

2. SUBJECT: Presentation by Oxnard-Ocotlan Sister Cities Committee on their recent visit.

The Mayor welcomed Melissa Garcia, President of the Oxnard-Ocotlán Sister City Committee, who introduced the Committee Members. Ms. Garcia shared highlights from their recent trip to Ocotlán, discussed the Committee’s partnership and ongoing activities, and encouraged community members interested in participating to consider joining the Committee.

3. SUBJECT: Presentation of Commendations to Students Who Participated in the Summer at City Hall Program.

The Recreation Supervisor commented on the purpose of Summer at City Hall. The Mayor presented certificates of commendation to the students and thanked them for their involvement and participation.

G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

Public comments were received from Luis Garcia; Starla Binger; Noemí Valdes; Bishop Lamont Hayes; Steve Nash; Sara Wilczewski; Wonono Rubio; Larry Stein; Greg Runyon; Manuel Herrera, Alicia Percell and Eduardo Huerta.

At 7:17 p.m., Mayor Mc Arthur was absent and Mayor Pro Tem Teran presided.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager introduced Emergency Services Manager Candy Campbell, who provided an updated on the coming event “Prep in the Park” event.

I. CITY COUNCIL/HOUSING AUTHORITY BUSINESS/COMMITTEE REPORTS

The members of the Council provided brief announcements regarding various activities.

Councilman Starr requested that staff explore the possibility of implementing a park reservation system for neighborhood parks.
34 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 4
J. REVIEW OF INFORMATION/CONSENT AGENDA

Item Nos. L-3, L-4 and L-8 were reviewed and discussed by the Council and staff. Mayor Pro Tem Teran recused himself from Items L-7 and L-8, which concern an agreement with the County of Ventura, due to the nature of his work and his professional relationship with the County. Out of an abundance of caution, and given the potential for a remote interest, Mayor Pro Tem Teran did not participate in the discussion or vote on these items.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public comments were received from Larry Stein; Alicia Percell; and Doug Partello.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Oxnard City Council Minutes.

RECOMMENDATION: That the City Council approved the regular meeting minutes for September 1, 2026.

3. Community Development Department
SUBJECT: Deferred Development Impact Fee Agreement for Aspire Apartments.

RECOMMENDATION: That the Oxnard City Council approve and authorize the Mayor to execute an agreement with Aspire Apartments, LP, a California limited partnership (A-8614) deferring development impact fees, until the time of final inspection or the date the certificate of occupancy is issued, whichever comes first, in the amount of $2,207,359.89 for the Aspire Apartments Project PZ 21-200-01 (Downtown Design Review Permit).

4. Finance Department
SUBJECT: Monthly Report and List of City Manager-approved contracts with Accounting of All Receipts, Disbursements and Fund Balances.

RECOMMENDATION: That the City Council:

1. Receive and file the report and accounting of all receipts, disbursements and fund balances for the month of June 2026; and

2. Receive and file the list of City Manager-approved contracts for the month of June 2026.
(This item did not originate in Committee.)

7. Housing Department
SUBJECT: Second Amendment to the License Agreement between the City and the County of Ventura for use of the parking lot located at 538 South B Street. 35 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 5
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute a Second Amendment to License Agreement No. 9865-23-HO between the City of Oxnard and the County of Ventura to extend the term for a period of one year, with options for extensions, for use of the City-owned parking lot located at 538 South B Street in conjunction with the construction of the Family Justice Center.
(This item did not originate in Committee.)

8. Housing Department
SUBJECT: Fourth Amendment to Cost-Share Agreement for the Navigation Center between the City and the County of Ventura.

RECOMMENDATION: That the City Council:

1. Approve and authorize the City Manager to execute the Fourth Amendment to Agreement (A-8462), for fiscal year 2026-2027 including any changes necessary to effectuate the amendment with the County;

2. Establish a January-to-January annual rate of inflation; and

3. Authorize the City Manager to execute future amendments for inflation adjustments.
(This item did not originate in Committee.)

9. Police Department
SUBJECT: City of Oxnard Response to Grand Jury Report Titled Countywide Response to Public Complaints about Fireworks.

RECOMMENDATION: That the City Council authorize the Mayor to sign on behalf of the City Council, the City of Oxnard’s response to the June 23, 2026 Ventura County Civil Grand Jury Report titled Countywide Response to Public Complaints about Fireworks.
(This item did not originate in Committee.)

10. Public Works Department
SUBJECT: Agreement 32700121 with Iteris, Inc., for the Development of the City of Oxnard Travel Demand Model Project, Specification #26-05.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Iteris, Inc., for a one-year and 10-month agreement, ending July 30, 2028, for a total not-to-exceed amount of $648,497.00 for professional services to develop the City of Oxnard Travel Demand Model. (This item did not originate in Committee, as this is a capital improvement project specifically listed in the City’s Capital Improvement program budget, which was previously approved by the City Council.)
36 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 6

Consent Item Nos. L-2, L-5 and L-6
These items will appear in the Oxnard Housing Authority minutes.

Consent Item No. L-3
Community Development Director presented and was available to answer questions.

Councilman Starr requested that, in the future, when an agenda item involves deferring fees or a project, the staff report include the cumulative amount of fee deferrals approved to date for that project, as well as any additional deferrals that are anticipated. This would provide a more complete picture of the total amount of fees being deferred for a given project.

Discussion ensued among the Council and staff.

It was moved by Councilwoman Rodriguez, seconded by Councilwoman Perez, to approve the Information/Consent Item No. L-3 as presented. VOTE: Rodriguez, Starr, Basua, Perello, Perez and Teran voted in favor; the motion carried 6-0. Mayor Mc Arthur was absent.

Consent Item No. L-4
The Chief Financial Officer presented and was available to answer questions.

Discussion ensued among Council and staff.

No action was taken; this was a receive and file.

At 8:01 p.m., Mayor Pro Tem Teran was absent and Councilmember Perello presided.

Consent Item No. L-8
The Housing Director presented and was available to answer questions. Discussion ensued among the Council and staff.

It was moved by Councilwoman Rodriguez, seconded by Councilwoman Perez, to approve the Information/Consent Item No. L-8 as presented. VOTE: Rodriguez, Starr, Basua, Perez and Perello voted in favor; the motion carried 5-0. Mayor Mc Arthur was absent. Mayor Pro Tem Teran recused himself due to a potential conflict of interest.

At 8:14 p.m., Mayor Pro Tem Teran was present and presided.

Consent Item Nos. L-1, L-5, L-7*, L-9 and L-10
It was moved by Councilmember Perello, seconded by Councilwoman Perez, to approve the Information/Consent Items as presented. VOTE: Basua, Perello, Perez, Rodriguez, Starr and Teran voted in favor; the motion carried 5-0. Mayor Mc 37 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 7
Arthur was absent. Mayor Pro Tem recused himself on Item L-7 due to a potential conflict of interest.

OXNARD HOUSING AUTHORITY
At 7:48 p.m., the concurrent meeting with the Oxnard Housing Authority concluded.

M. PUBLIC HEARINGS

1. Housing Department
SUBJECT: Tenth Amendment to the FY 2020-21 Annual Action Plan for CARES Act Funds (Substantial).

RECOMMENDATION: That the City Council:

1. Conduct a public hearing regarding the Tenth Amendment to the FY 2020/21 Annual Action Plan (AAP) for CARES Act Funds (Substantial);

2. Approve the Tenth Amendment to the FY 2020/21 AAP (Substantial) recommending use of a special allocation of Community Development Block Grant (CDBG) funds under the CARES Act for two new and on existing public service programs to prepare, prevent, and respond to the ongoing effects of the COVID-19 pandemic;

3. Authorize the City Manager, or his designees, to incorporate the amended CDBG funds under the CARES Act grant allocations into the FY 2020/21 AAP and authorize any necessary budget appropriations and corresponding revenue recognition in CDBG funding (Fund 201) for the project;

4. Authorize the City Manager, or his designees, to execute the required documents for the submission of the amended FY 2020/21 AAP;

5. Receive and file any comments made during the 30-day public comment period or made in person at the public hearing with the Amendment; and

6. Authorize the City Manager, or his designees, to execute and sign all necessary agreements related to the implementation of the AAP amendment, including subrecipient and interdepartmental agreements, as well as amendments to existing program agreements for programs receiving additional funding through this amendment process.
(This item did not originate in Committee.)
The City Clerk announced that the affidavit of publication was published in Vida Newspaper on August 13, 2026, and reported that no written communication had been received regarding this item.

Councilmembers reported on the ex parte communications received on this item.

The Housing Director presented and was available to answer questions. 38 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 8
Mayor Pro Tem Teran opened the public testimony portion of the public hearing.

No public comments were received.

Without objection, the Council approved closing the public testimony portion of the public hearing.

It was moved by Councilmember Perello, seconded by Councilwoman Perez, to approve the recommended action as presented. VOTE: Basua, Perello, Perez, Rodriguez, Starr and Teran voted in favor; the motion carried 6-0. Mayor Mc Arthur was absent.

2. Community Development Department
SUBJECT: Renaming of Cesar Chavez Drive.

RECOMMENDATION: That the City Council:

1. Conduct a public hearing; and

2. Find the project exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3); and

3. Select a name and adopt Resolution No. 16,079 approving the renaming of Cesar Chavez Drive with the selected name inserted; and

4. Authorize reimbursement of up to $250 per residence and waiver of Cityimposed fees associated with the name change.

The City Clerk announced that the affidavit of publication was published in Vida Newspaper on August 13, 2026, and reported that one written communication had been received regarding this item.

Councilmembers reported on any ex parte communications received regarding this item.

At 8:22 p.m., Councilwoman Basua was absent. At 8:28 p.m., Councilwoman Basua returned and stated that she had no ex parte communications regarding this item.

The Community Development Director and Planning Manager presented and were available to answer questions.

Mayor Pro Tem Teran opened the public testimony portion of the public hearing.

Public comments were received from Eduardo Huerta. A written comment was also received from Karla Alejandra.

Without objection, the Council approved closing the public testimony portion of the public hearing.
39 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 9
Discussion ensued among Council and staff. Mayor Pro Tem Teran recommended the name Calle Poderosa. Councilman Starr suggested Ocotlan Way or Ocasio Place.

It was moved by Councilwoman Rodriguez, seconded by Councilmember Perello, to rename Cesar Chavez Drive to Campesina Drive. During discussion, Councilwoman Perez suggested using “Place” instead of “Drive”. Councilwoman Rodriguez agreed and reiterated here motion:

It was moved by Councilwoman Rodriguez, seconded by Councilmember Perello, to rename Cesar Chavez Drive to Campesina Place and adopt the recommendation. VOTE:

Perello, Perez, Rodriguez, Starr, Basua and Teran voted in favor; the motion carried 6-0.

Mayor Mc Arthur was absent.

N. REPORTS

1. Fire Department
SUBJECT: Authorization to Submit an “EMS WIOA 15% Funding” Workforce Development Grant Application to the California Employment Development Department (EDD).

RECOMMENDATION: That the City Council:

1. Authorize the City Manager or designee to submit a workforce development grant application to the California Employment Development Department (EDD) to provide EMT and Paramedic training to young adults in Ventura County in the amount of $1,500,000.00. There are no matching funds required;

2. Authorize the City Manager or designee to execute all documents, including but not limited to applications, agreements, and amendments necessary to secure grant funds, and implement the approved grant if awarded to the City;

3. Authorize the Finance Director or designee to submit financial reports and grant claims, approve budget appropriations for the use of the grant funds, and perform all other required financial actions;

4. Authorize the Fire Chief or designee to submit non-financial reports and administer programmatic requirements associated with the grant. (This item did not originate in Committee.)

Assistant Fire Chief Colamarino presented and was available to answer questions.

Discussion ensued among Council and Staff. No public comments were received.

It was moved by Councilmember Perello, seconded by Councilwoman Rodriguez, to approve the recommended action. VOTE: Perello, Perez, Rodriguez, Starr, Basua and Teran voted in favor; the motion carried 6-0. Mayor Mc Arthur was absent.

2. Public Works Department
40 SEPTEMBER 15, 2026 OXNARD CITY COUNCIL PAGE 10
SUBJECT: Termination of the Emergency Order and Authorization of the Approval of an Agreement with Toro Enterprises, Inc. for the Emergency Sewer Collection System Repairs at Hemlock Street and Patterson Road.

RECOMMENDATION: That the City Council:

1. Authorize the City Manager to execute a Public Project Agreement (No. 32700164) with Toro Enterprises, Inc. for a total amount not to exceed $500,000; and

2. Ratify the Director of Public Works’ declaration of the termination of the emergency order to dispense with public bidding requirements pursuant to Public Contract Code section 22050, to make emergency repairs to the City’s sewer collection system.
(This item did not originate in Committee as this is an item previously presented to Council on September 1, 2026.)

No public comments were received.

O. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Mc Arthur adjourned the meeting at 9:11 p.m.
________________________________ _____________________________ LOURDES A. LÓPEZ LUIS A. MC ARTHUR
City Clerk Mayor
41 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2
DATE: October 6, 2026
TO: City Council
FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected] SUBJECT: Monthly Investment Report for the periods ending July 31 and August 31, 2026.

RECOMMENDATION
That the City Council receive and file the monthly investment report. This is an information item. (This item did not originate in Committee.)

BACKGROUND
The City of Oxnard (City) invests funds in compliance with the California Government Code Section 53600 et. Seq., and the City’s Investment Policy. This report follows the guidelines established in the California Government Code section 53646 and the City’s adopted Investment Policy.

DISCUSSION:

The City’s total cash and investment position as of July 31, 2026 was $480.5 million, with $20.6 million in cash accounts and $459.9 million in investments. The City’s total cash and investment position as of August 31, 2026 was $477.9 million, with $20.1 million in cash accounts and $457.9 million in investments, as summarized in the table below. 42 Statutory Compliance
All investment transactions have been executed in conformance with the City’s Investment Policy and the California Government Code. The table below represents the City’s investment portfolio as of July 31, 2026, by authorized investment and duration, for a total portfolio amount of $459.9 million.

The table below represents the City’s investment portfolio as of August 31, 2026, by authorized investment and duration, for a total portfolio amount of $457.9 million.

Portfolio Trends
The cash and investment position, as of July 31, 2026, decreased by $55.3 million compared with the prior month. The reduction is explained by the payment of the FY 2026-27 portion of unfunded liability to CalPERS, the annual insurance premium, and seasonal higher water purchases.

The cash and investment position, as of August 31, 2026, decreased by $2.6 million compared with the prior month. The reduction is explained by regular City Operations. The trend for the cash and investment position is represented in the following chart.

The California Government Code and the City’s investment policy define the eligible investments that the City can purchase to allocate surplus funds. The tables below summarize the City’s investment portfolio by investment type for the months of July and August 2026. The July market value for the securities held under the City’s custodian has been calculated by SYMPRO, and for the month of August, the market value has been obtained from the City’s custodian, U.S.

Bank. The individual investments included under each investment type are included as an attachment to this report. 43 The chart below represents the City’s investment portfolio classified by days until maturities from July 31, 2026 and August 31, 2026, respectively. Pooled investments in LAIF, CAMP and Ventura County Investment Pool provide immediate liquidity to support cash flow needs of the City, and are included in the maturity group 0 to 30 days. 44 The City’s average return on investment for the month July was 3.56%, LAIF average monthly effective yields for the same period was 3.84%. The City’s average return on investment for the month August was 3.6%, LAIF average monthly effective yields for the same period was 3.86%. The City holds investments until maturity, and will evaluate reinvestment options based on market conditions and liquidity needs as those funds became available for investing in the upcoming months.

The next chart represents the City’s average return on investments, alongside with three-year Treasury bill and the LAIF Pooled Monthly Investment Account (PMIA) average Monthly Effective Yields, as benchmarks for the City’s portfolio.

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Javier Chagoyen-Lazaro, Chief Financial Officer

ATTACHMENTS

1. 202607 Investment report Backup Final

2. 202608 Investment report Backup Final
45 Investment report
for the month Ended in July 31, 2026
City of Oxnard
Javier Chagoyen-Lazaro DateChief Financial OfficerCity of OxnardInvestments have been made in compliance with California Government Code and in accordance with the City's Investment Policy. SYMPRO provides the market value for negotiable instruments held in safekeeping included in this report. For investments not held by the City's custodian, market values are obtained from individual monthly statements. Based on analysis of cash receipts, expenditures, and daily cash flows, it is projected that revenues and investment liquidity are sufficient to meet expenditure requirements for the next six months.All Investment transactions have been exectured in accordance with the criteria stated in the City's Investment Policy (Resolution No. 16,075) adopted by the City Council held on July 7, 2026 09/22/2026
46 City of Oxnard
Cash and Investment Summary
Month Ended
July 31, 2026
Cash and Investment Position Jul 2026CashBank of America General Account 12,606,683.14 $ Bank of America Successor Agency Account 7,864,194.98Bank of America Citations Account 139,283.00Bank of America Golf Course Account - 20,610,161.12InvestmentsLocal Agency Investment Fund (LAIF) 75,000,000.00Ventura County Investment Pool (VCIP) 54,401,463.43CAMP 218,844,190.39Certificates of Deposits -Bank Notes -Municipal Bonds -Federal Agency -Supra-National Agency Bonds * -Medium Term Notes * 4,981,816.00U.S. Treasury Notes * 5,001,835.00U.S. Government Sponsored Entities * 101,698,699.45 Total Investments 459,928,004.27Total Cash and Investments 480,538,165.39 $ * Market Value 47 Investment Portfolio Detail
Fiscal Year 2026 - 2027
July 1 - July 31, 2026
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity DateCalifornia Asset Mgmt ProgramCAMP Caliifornia Asset Management P 12/1/2025 218,844,190.39 218,844,190.39 218,844,190.39 3.780 1 3.780 County Investment PoolVCIP Ventura County Investment Pool 54,401,463.43 54,401,463.43 54,401,463.43 3.850 1 3.8503133ERP70 Federal Farm Credit Bank 12/31/2024 10,000,000.00 10,008,880.00 9,994,215.80 4.250 513 4.294 12/27/20273133ERN31 Federal Farm Credit Bank 1/16/2025 5,000,000.00 4,994,265.00 4,991,688.74 4.340 509 4.468 12/23/20273133ETJH1 Federal Farm Credit Bank 5/29/2025 5,000,000.00 4,994,220.00 5,000,000.00 4.600 1,032 4.600 5/29/20293133ENBK5 Federal Farm Credit Bank 10/20/2021 1,000,000.00 993,940.00 1,000,000.00 1.140 80 1.140 10/20/20263130AQKJ1 Federal Home Loan Bank 1/28/2022 1,000,000.00 988,558.00 1,000,000.00 1.700 180 1.700 1/28/20273130AQPD9 Federal Home Loan Bank 2/17/2022 1,000,000.00 988,647.00 1,000,000.00 2.000 200 2.000 2/17/20273130AQPD9 Federal Home Loan Bank 2/17/2022 1,000,000.00 988,647.00 1,000,000.00 2.000 200 2.000 2/17/20273130AQSM6 Federal Home Loan Bank 2/25/2022 1,000,000.00 988,737.00 1,000,000.00 2.050 208 2.050 2/25/20273130AQRH8 Federal Home Loan Bank 2/25/2022 1,000,000.00 988,775.00 1,000,000.00 2.000 208 2.000 2/25/20273130AQRK1 Federal Home Loan Bank 2/25/2022 1,000,000.00 988,358.00 1,000,000.00 2.030 208 2.030 2/25/20273130AQYG2 Federal Home Loan Bank 2/28/2022 1,000,000.00 990,824.00 1,000,000.00 2.500 208 2.493 2/25/20273130AQX65 Federal Home Loan Bank 3/4/2022 2,000,000.00 1,978,638.00 2,000,000.00 2.250 215 2.250 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,000,000.00 989,033.00 1,000,000.00 2.200 215 2.200 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,000,000.00 989,033.00 1,000,000.00 2.200 215 2.200 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,300,000.00 1,285,742.90 1,299,538.50 2.200 215 2.264 3/4/20273130AQX65 Federal Home Loan Bank 3/4/2022 2,700,000.00 2,671,161.30 2,699,680.50 2.250 215 2.271 3/4/20273130ARAX9 Federal Home Loan Bank 3/30/2022 1,000,000.00 993,749.00 1,000,000.00 3.000 236 3.000 3/25/20273130ARDV0 Federal Home Loan Bank 4/8/2022 1,000,000.00 993,571.00 1,000,000.00 3.000 236 3.000 3/25/20273130APN43 Federal Home Loan Bank 12/31/2024 10,000,000.00 9,961,460.00 9,954,452.77 2.250 87 4.250 10/27/20263130B6EY8 Federal Home Loan Bank 5/29/2025 5,000,000.00 4,986,750.00 4,999,696.64 4.400 660 4.403 5/22/20283130B6HM1 Federal Home Loan Bank 5/29/2025 5,000,000.00 4,983,120.00 5,000,000.00 4.520 1,032 4.520 5/29/20293130ANWH9 Federal Home Loan Bank 9/24/2021 1,000,000.00 996,650.00 1,000,000.00 1.080 45 1.080 9/15/20263130APB87 Federal Home Loan Bank 10/13/2021 1,000,000.00 994,303.00 1,000,000.00 1.100 73 1.100 10/13/20263130APB87 Federal Home Loan Bank 10/13/2021 1,000,000.00 994,303.00 1,000,000.00 1.100 73 1.100 10/13/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,187.00 1,000,000.00 1.050 75 1.050 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,187.00 1,000,000.00 1.050 75 1.050 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,187.00 1,000,000.00 1.050 75 1.050 10/15/20263130AP3X1 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,161.00 999,987.67 1.040 75 1.046 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,187.00 1,000,000.00 1.050 75 1.050 10/15/20263130AP3X1 Federal Home Loan Bank 10/15/2021 1,000,000.00 994,161.00 1,000,000.00 1.040 75 1.040 10/15/20263130APAY1 Federal Home Loan Bank 10/21/2021 3,000,000.00 2,981,874.00 3,000,000.00 1.100 81 1.100 10/21/20263130APBF1 Federal Home Loan Bank 10/22/2021 1,000,000.00 993,817.00 1,000,000.00 1.150 82 1.150 10/22/20263130APBF1 Federal Home Loan Bank 10/22/2021 2,000,000.00 1,987,634.00 2,000,000.00 1.150 82 1.150 10/22/20263130APHT5 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,986,952.00 2,000,000.00 1.200 86 1.200 10/26/2026Federal Agency Coupon Securities Pooled Investments
48 Investment Portfolio Detail
Fiscal Year 2026 - 2027
July 1 - July 31, 2026
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date 3130APC45 Federal Home Loan Bank 10/26/2021 1,000,000.00 993,511.00 1,000,000.00 1.180 86 1.180 10/26/20263130APHT5 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,986,952.00 1,999,952.78 1.200 86 1.210 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 1,000,000.00 993,147.00 1,000,000.00 1.250 86 1.250 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,986,294.00 2,000,000.00 1.250 86 1.250 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 1,000,000.00 993,147.00 1,000,000.00 1.250 86 1.250 10/26/20263130APG82 Federal Home Loan Bank 10/28/2021 1,000,000.00 997,412.00 1,000,000.00 3.000 88 1.264 10/28/20263130APHV0 Federal Home Loan Bank 10/28/2021 2,000,000.00 1,987,262.00 2,000,000.00 1.180 88 1.180 10/28/20263130APDQ5 Federal Home Loan Bank 10/28/2021 1,000,000.00 993,966.00 1,000,000.00 1.250 88 1.250 10/28/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 992,528.00 1,000,000.00 1.250 101 1.250 11/10/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 992,528.00 999,862.50 1.250 101 1.302 11/10/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 992,528.00 1,000,000.00 1.250 101 1.250 11/10/20263130APLP8 Federal Home Loan Bank 11/16/2021 1,000,000.00 992,475.00 1,000,000.00 1.375 107 1.375 11/16/20263130APLP8 Federal Home Loan Bank 11/16/2021 1,000,000.00 992,475.00 1,000,000.00 1.375 107 1.375 11/16/20263130APL37 Federal Home Loan Bank 11/16/2021 1,000,000.00 992,495.00 1,000,000.00 1.400 107 1.400 11/16/20263130APNK7 Federal Home Loan Bank 11/18/2021 1,000,000.00 992,201.00 1,000,000.00 1.375 109 1.375 11/18/20263130APPZ2 Federal Home Loan Bank 11/23/2021 1,000,000.00 992,608.00 1,000,000.00 1.500 114 1.500 11/23/20263130AQ3T8 Federal Home Loan Bank 12/23/2021 1,000,000.00 992,257.00 1,000,000.00 2.000 144 1.641 12/23/20263130AQAB9 Federal Home Loan Bank 12/30/2021 1,250,000.00 1,238,141.25 1,250,000.00 1.625 151 1.625 12/30/20263134GXQF4 Federal Home Loan Mtg Corp 4/13/2022 1,000,000.00 993,850.00 1,000,000.00 3.250 255 3.250 4/13/20273134HBSZ5 Federal Home Loan Mtg Corp 6/4/2025 5,000,000.00 4,956,210.00 5,000,000.00 4.550 1,038 4.550 6/4/2029LAIF LAIF 75,000,000.00 75,000,000.00 75,000,000.00 3.840 1 3.84006048WP20 Bank of America 9/24/2021 1,000,000.00 994,533.00 1,000,000.00 1.250 54 1.250 9/24/202606048WP20 Bank of America 9/24/2021 1,000,000.00 994,533.00 1,000,000.00 1.250 54 1.250 9/24/202638150AH99 Goldman Sachs 8/17/2021 1,000,000.00 998,700.00 1,000,000.00 1.350 16 1.350 8/17/202648128G4X5 JP Morgan 8/30/2021 1,000,000.00 997,025.00 1,000,000.00 1.200 27 1.200 8/28/202648128G4X5 JP Morgan 8/30/2021 1,000,000.00 997,025.00 1,000,000.00 1.200 27 1.200 8/28/202691282CLS8 U.S. Treasury 11/26/2024 5,000,000.00 5,001,835.00 4,998,182.26 4.125 91 4.277 10/31/2026 $460,495,653.82 $459,928,004.27 $460,432,911.98
Local Agency Investment FundsMedium Term NotesTreasury Coupon Securities 49 Monthly Investment Activities
Investment Purchases
No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
Total Purchases $ -Investment Maturities, Calls & Sales No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
07/15/2026 Maturity 3130AMYP1 Federal Home Loan Bank 3,000,000.00 1.125 7/15/2026 07/15/2026 Redemption CAMP 10,000,000.00
7/21/2026 Maturity 17290A2M1 Citi Bank 1,000,000.00 1.400 7/21/20267/23/2026 Redemption CAMP 5,000,000.007/27/2026 Redemption CAMP 35,000,000.007/30/2026 Maturity 06048WM72 Bank of America 1,000,000.00 1.200 7/30/2026 Total Maturities, Calls & Sales $ 55,000,000.00
50 Investment report
for the month Ended in August 31, 2026
City of Oxnard
Javier Chagoyen-Lazaro DateChief Financial OfficerCity of OxnardInvestments have been made in compliance with California Government Code and in accordance with the City's Investment Policy. The market value for negotiable instruments held in safekeeping included in this report has been provided by the City's Custodian, U.S. Bank. For investments not held by the City's custodian, market values are obtained from individual monthly statements. Based on analysis of cash receipts, expenditures, and daily cash flows, it is projected that revenues and investment liquidity are sufficient to meet expenditure requirements for the next six months.All Investment transactions have been exectured in accordance with the criteria stated in the City's Investment Policy (Resolution No. 16,075) adopted by the City Council held on July 7, 2026 09/22/2026
51 City of Oxnard
Cash and Investment Summary
Month Ended
August 31, 2026
Cash and Investment Position Aug 2026CashBank of America General Account 13,808,894.58 $ Bank of America Successor Agency Account 6,004,979.22Bank of America Citations Account 264,599.00Bank of America Golf Course Account - 20,078,472.80InvestmentsLocal Agency Investment Fund (LAIF) 75,000,000.00Ventura County Investment Pool (VCIP) 54,401,463.43CAMP 219,667,185.34Certificates of Deposits -Bank Notes -Municipal Bonds -Federal Agency -Supra-National Agency Bonds * -Medium Term Notes * 1,995,180.00U.S. Treasury Notes * 5,001,450.00U.S. Government Sponsored Entities * 101,834,688.00Total Investments 457,899,966.77Total Cash and Investments 477,978,439.57 $ * Market Value 52 Investment Portfolio Detail
Fiscal Year 2026 - 2027
August 1 - August 31, 2026
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity DateCalifornia Asset Mgmt ProgramCAMP Caliifornia Asset Management P 12/1/2025 219,667,185.34 219,667,185.34 219,667,185.34 3.800 1 3.800County Investment PoolVCIP Ventura County Investment Pool 54,401,463.43 54,401,463.43 54,401,463.43 3.810 1 3.8103133ERP70 Federal Farm Credit Bank 12/31/2024 10,000,000.00 10,002,400.00 9,987,700.00 4.250 482 4.294 12/27/2027 3133ERN31 Federal Farm Credit Bank 1/16/2025 5,000,000.00 4,993,650.00 4,982,500.00 4.340 478 4.468 12/23/2027 3133ETJH1 Federal Farm Credit Bank 5/29/2025 5,000,000.00 4,999,500.00 5,000,000.00 4.600 1,001 4.600 5/29/2029 3133ENBK5 Federal Farm Credit Bank 10/20/2021 1,000,000.00 996,240.00 1,000,000.00 1.140 49 1.140 10/20/2026 3130AQKJ1 Federal Home Loan Bank 1/28/2022 1,000,000.00 990,440.00 1,000,000.00 1.700 149 1.700 1/28/20273130AQPD9 Federal Home Loan Bank 2/17/2022 1,000,000.00 990,320.00 1,000,000.00 2.000 169 2.000 2/17/20273130AQPD9 Federal Home Loan Bank 2/17/2022 1,000,000.00 990,320.00 1,000,000.00 2.000 169 2.000 2/17/20273130AQSM6 Federal Home Loan Bank 2/25/2022 1,000,000.00 990,340.00 1,000,000.00 2.050 177 2.050 2/25/20273130AQRH8 Federal Home Loan Bank 2/25/2022 1,000,000.00 989,690.00 1,000,000.00 2.000 177 2.000 2/25/20273130AQRK1 Federal Home Loan Bank 2/25/2022 1,000,000.00 990,020.00 1,000,000.00 2.030 177 2.030 2/25/20273130AQYG2 Federal Home Loan Bank 2/28/2022 1,000,000.00 992,130.00 1,000,000.00 2.500 177 2.493 2/25/20273130AQX65 Federal Home Loan Bank 3/4/2022 2,000,000.00 1,981,660.00 1,998,851.06 2.250 184 2.250 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,000,000.00 990,590.00 998,818.19 2.200 184 2.200 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,000,000.00 990,590.00 998,818.18 2.200 184 2.200 3/4/20273130AQVH3 Federal Home Loan Bank 3/4/2022 1,300,000.00 1,287,767.00 1,298,463.63 2.200 184 2.264 3/4/20273130AQX65 Federal Home Loan Bank 3/4/2022 2,700,000.00 2,675,241.00 2,698,448.94 2.250 184 2.271 3/4/20273130ARAX9 Federal Home Loan Bank 3/30/2022 1,000,000.00 994,620.00 1,000,000.00 3.000 205 3.000 3/25/20273130ARDV0 Federal Home Loan Bank 4/8/2022 1,000,000.00 994,360.00 1,000,000.00 3.000 205 3.000 3/25/20273130APN43 Federal Home Loan Bank 12/31/2024 10,000,000.00 9,974,400.00 9,652,570.00 2.250 56 4.250 10/27/20263130B6EY8 Federal Home Loan Bank 5/29/2025 5,000,000.00 4,987,100.00 4,999,500.00 4.400 629 4.403 5/22/20283130B6HM1 Federal Home Loan Bank 5/29/2025 5,000,000.00 4,996,350.00 5,000,000.00 4.520 1,001 4.520 5/29/20293130ANWH9 Federal Home Loan Bank 9/24/2021 1,000,000.00 998,920.00 1,000,000.00 1.080 14 1.080 9/15/20263130APB87 Federal Home Loan Bank 10/13/2021 1,000,000.00 996,620.00 1,000,000.00 1.100 42 1.100 10/13/20263130APB87 Federal Home Loan Bank 10/13/2021 1,000,000.00 996,620.00 1,000,000.00 1.100 42 1.100 10/13/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,460.00 1,000,000.00 1.050 44 1.050 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,460.00 1,000,000.00 1.050 44 1.050 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,460.00 1,000,000.00 1.050 44 1.050 10/15/20263130AP3X1 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,450.00 999,850.00 1.040 44 1.046 10/15/20263130AP5A9 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,460.00 1,000,000.00 1.050 44 1.050 10/15/20263130AP3X1 Federal Home Loan Bank 10/15/2021 1,000,000.00 996,450.00 999,850.00 1.040 44 1.040 10/15/20263130APAY1 Federal Home Loan Bank 10/21/2021 3,000,000.00 2,988,630.00 3,000,000.00 1.100 50 1.100 10/21/20263130APBF1 Federal Home Loan Bank 10/22/2021 1,000,000.00 996,110.00 1,000,000.00 1.150 51 1.150 10/22/20263130APBF1 Federal Home Loan Bank 10/22/2021 2,000,000.00 1,992,220.00 2,000,000.00 1.150 51 1.150 10/22/20263130APHT5 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,991,480.00 1,999,500.00 1.200 55 1.200 10/26/2026Federal Agency Coupon Securities Pooled Investments
53 Investment Portfolio Detail
Fiscal Year 2026 - 2027
August 1 - August 31, 2026
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date 3130APC45 Federal Home Loan Bank 10/26/2021 1,000,000.00 995,770.00 1,000,000.00 1.180 55 1.180 10/26/20263130APHT5 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,991,480.00 1,999,500.00 1.200 55 1.210 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 1,000,000.00 995,530.00 1,000,000.00 1.250 55 1.250 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 2,000,000.00 1,991,060.00 2,000,000.00 1.250 55 1.250 10/26/20263130APCX1 Federal Home Loan Bank 10/26/2021 1,000,000.00 995,530.00 1,000,000.00 1.250 55 1.250 10/26/20263130APG82 Federal Home Loan Bank 10/28/2021 1,000,000.00 998,270.00 1,000,000.00 3.000 57 1.264 10/28/20263130APHV0 Federal Home Loan Bank 10/28/2021 2,000,000.00 1,991,480.00 2,000,000.00 1.180 57 1.180 10/28/20263130APDQ5 Federal Home Loan Bank 10/28/2021 1,000,000.00 995,850.00 1,000,000.00 1.250 57 1.250 10/28/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 994,870.00 999,166.66 1.250 70 1.250 11/10/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 994,870.00 999,166.67 1.250 70 1.302 11/10/20263130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 994,870.00 999,166.67 1.250 70 1.250 11/10/20263130APLP8 Federal Home Loan Bank 11/16/2021 1,000,000.00 994,690.00 1,000,000.00 1.375 76 1.375 11/16/20263130APLP8 Federal Home Loan Bank 11/16/2021 1,000,000.00 994,690.00 1,000,000.00 1.375 76 1.375 11/16/20263130APL37 Federal Home Loan Bank 11/16/2021 1,000,000.00 994,740.00 1,000,000.00 1.400 76 1.400 11/16/20263130APNK7 Federal Home Loan Bank 11/18/2021 1,000,000.00 994,460.00 1,000,000.00 1.375 78 1.375 11/18/20263130APPZ2 Federal Home Loan Bank 11/23/2021 1,000,000.00 994,450.00 1,000,000.00 1.500 83 1.500 11/23/20263130AQ3T8 Federal Home Loan Bank 12/23/2021 1,000,000.00 993,850.00 1,000,000.00 2.000 113 1.641 12/23/20263130AQAB9 Federal Home Loan Bank 12/30/2021 1,250,000.00 1,240,650.00 1,250,000.00 1.625 120 1.625 12/30/20263134GXQF4 Federal Home Loan Mtg Corp 4/13/2022 1,000,000.00 994,460.00 1,000,000.00 3.250 224 3.250 4/13/20273134HBSZ5 Federal Home Loan Mtg Corp 6/4/2025 5,000,000.00 4,956,050.00 5,000,000.00 4.550 1,007 4.550 6/4/2029LAIF LAIF 75,000,000.00 75,000,000.00 75,000,000.00 3.863 1 3.86306048WP20 Bank of America 9/24/2021 1,000,000.00 997,590.00 1,000,000.00 1.250 23 1.250 9/24/202606048WP20 Bank of America 9/24/2021 1,000,000.00 997,590.00 1,000,000.00 1.250 23 1.250 9/24/202691282CLS8 U.S. Treasury 11/26/2024 5,000,000.00 5,001,450.00 4,985,937.50 4.125 60 4.277 10/31/2026 $458,318,648.77 $457,899,966.77 $457,916,456.27
Local Agency Investment FundsMedium Term NotesTreasury Coupon Securities 54 Monthly Investment Activities
Investment Purchases
No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
8/31/2026 Purchase CAMP 5,000,000.00
Total Purchases $ 5,000,000.00
Investment Maturities, Calls & Sales
No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
8/3/2026 Redemption CAMP 5,000,000.00
8/17/2026 Maturity 38150AH99 Goldman Sachs 1,000,000.00 1.350 8/17/2026 8/28/2026 Maturity 48128G4X5 JP Morgan 2,000,000.00 1.200 8/28/2026 Total Maturities, Calls & Sales $ 8,000,000.00
55 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3
DATE: October 6, 2026
TO: City Council
FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected] SUBJECT: Second Quarterly Sale and Disposal of Surplus City Property.

RECOMMENDATION
That the City Council review the Purchasing Agent’s recommendation to sell surplus property comprised of 36 units of surplus vehicles, trailers, and related equipment, with values that exceed $500.00, and that can no longer be used by the City, and authorize the Purchasing Agent to sell the listed surplus items at a public auction in accordance with City Code section 4-54(B).

BACKGROUND
Section 4-54(B) requires the Purchasing Agent to obtain City Council authorization to sell, rent, destroy or recycle any single item of the city’s personal property that exceeds $500 in current market value or salvage value that can no longer be used by the city. Typically, City vehicles and other equipment that can no longer be used are sold at a public auction.

The Purchasing Division works with City departments to identify the personal property of the City, such as vehicles that, for one reason or another, can no longer be used by the City. If the value of a particular item of City personal property exceeds $500.00, the Purchasing Agent must seek City Council authorization to sell, rent, destroy or recycle such items which are deemed Surplus Property, meaning property that is not required to meet the needs or responsibilities of the City.

For purposes of this report to the Finance and Governance Committee, the Purchasing Division worked with the Fleet Services and the Water Divisions of Public Works to identify the surplus property discussed in further detail below that the City can no longer use and/or does not need.

The City has 978 vehicles and pieces of equipment valued at approximately $57.9 million (as of December 2025). The City’s vehicle fleet consists of passenger vehicles, light-, medium-, and heavy-duty trucks, refuse and dump trucks, fire apparatus, trailers, and construction equipment.

The Fleet Services Division of Public Works is responsible for maintaining and managing the City’s vehicle fleet. Periodic review of vehicle condition, operating costs, and mileage is conducted to determine when units should be retired from active service.

The vehicles listed in this report meet one or more of the following criteria:
● High mileage or engine hours
● Cost-effectiveness of excessive maintenance costs or repeated mechanical failures ● Safety concerns or outdated equipment
● Obsolescence due to technological upgrades
● Regulatory compliance requirements
● End of service life
56 Vehicles are disposed of through an approved public auction vendor to ensure transparency and generate revenue that is deposited back into the general fund or respective department's fund accounts.

DISCUSSION
In the course of time, vehicles experience increasing maintenance costs and unplanned downtime. Continued operation of these units would require significant investment in repairs that are not cost-effective compared to their remaining service life. This could lead to frequent breakdowns and rising repair costs that exceed replacement thresholds. Auctioning these vehicles is the most efficient and transparent method of disposal. The auction process is also fully managed by an approved third-party vendor, minimizing staff workload and administrative costs.

FINANCIAL IMPACT
Auctioning the surplus vehicles listed in this report is expected to generate revenue, which will be deposited into the general fund or respective department accounts. The estimated revenue is unknown prior to the auction.

COMMITTEE OUTCOME
The Finance & Governance Committee approved 2-0 on September 8, 2026, to recommend this item move to City Council for review.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the September 8, 2026, Finance and Governance Committee meeting recording.

Prepared by: Libertad Macias

ATTACHMENTS

1. Attachment 1 - 2nd Quarterly Sale and Disposal of Surplus City Property September 2026 (updated) (1)

2. Measure M Presentation to F&G Committee-Disposal of Surplus City Property 57 FINANCE AND GOVERNANCE COMMITTEE AGENDA REPORT
Count Unit Dept Year Make Model Description VIN Mileage CARB emissions
regulated Reason for disposing of asset
Replaced by Unit
number LOCATION
1 3679 Library 2003 Chevrolet Astro Passenger Van 1GNEL19X83B146956 30017 No Mechanical Failure/ Repair Exceeds Value 25602 PACIFIC YARD 2 17008 PD 2017 Ford Utility PIU 1FM5K8AR8HGB00776 143971 No Age/ Beyond useful Life 26003 PACIFIC YARD 3 07819 PF 2000 Mazda MPV MPV Wagon JM3LW28G5Y0126267 115983 No Mechanical Failure/ Repair Exceeds Value Pending replacement PACIFIC YARD 4 05101 E.R. 2005 Autocar XPEDITOR Refuse Side Loader 5VCEC6MF55H201984 212459 Yes Mechanical Failure/ Repair Exceeds Value R25114 PACIFIC YARD 5 3300 Fleet 1999 Ford F350 Flatbed 1FDWF36F3XEC16438 67092 Yes Age/ Beyond useful Life 22428 PACIFIC YARD 6 09618 GAP 2009 Isuzu MPG BOX Truck JALB4W16X97400234 161199 Yes Mechanical Failure/ Repair Exceeds Value Pending replacement PACIFIC YARD 7 3680 Facilities 2003 Ford F550 Bucket truck 1FDAF56SX3EC58229 20753 Yes Not Compliant with Emission Standards 26406 PACIFIC YARD 8 Misc Streets - - - Grinder and Backhoe N/A n/a No Age/ Beyond useful Life No Replacement Needed PACIFIC YARD 9 15910 PD 2015 BMW R120 Motorcycle WB10A1307FZ192873 66561 No Mechanical Failure/ Repair Exceeds Value Unit on order PACIFIC YARD 10 15500 Fire 2015 Yamaha VX1800P Watercraft USYAMA4229B515 155 hours No Age/ Beyond useful Life 26505 PACIFIC YARD 11 18002 PD 2018 Ford Utility PIU 1FM5K8AR4JGC43553 148664 No Mechanical Failure/ Repair Exceeds Value 26004 PACIFIC YARD 12 17009 PD 2017 Ford Utility PIU 1FM5K8ARXHGB00777 136914 est. No Accident/ Repair Exceeds Value 26005 STURGIS 13 3263 Streets 1998 Chevrolet 3500HD Std cab utility dump 1GBKC34F8WF026565 N/A Yes Accident/ Repair Exceeds Value Pending replacement PACIFIC YARD 14 09603 Special Districts 2009 Ford F150 pick up 1FTRF12W89KB23415 93438 No Age/ Beyond useful Life 26404 PACIFIC YARD 15 17015 PD 2017 Ford Utility PIU 1FM5K8AR7HGB00784 160325 No Mechanical Failure/ Repair Exceeds Value 26006 PACIFIC YARD 16 17003 PD 2017 Ford Utility PIU 1FM5K8AR1HGA44292 158614 No Age/ Beyond useful Life 26007 PACIFIC YARD 17 17021 PD 2017 Ford Utility PIU 1FM5K8AR5HGD06718 163718 No Mechanical Failure/ Repair Exceeds Value 26008 PACIFIC YARD 18 13003 PD 2013 Chevrolet Caprice PIU 6G1MK5U28DL812909 49788 No Age/ Beyond useful Life 26002 PACIFIC YARD 19 13002 PD 2013 Chevrolet Caprice PIU 6G1MK5U27CL664279 72645 No Age/ Beyond useful Life 26001 PACIFIC YARD 20 13001 PD 2013 Chevrolet Caprice PIU 6G1MK5U20CL664253 84786 No Age/ Beyond useful Life 26000 PACIFIC YARD 21 17022 PD 2017 Ford Utility PIU 1FM5K8AR5HGD06721 123948 No Mechanical Failure/ Repair Exceeds Value 26012 PACIFIC YARD 22 07902 City Corps 2007 Polaris R07RH68AW UTV 4XARH68AX74119703 Unknown No Mechanical Failure/ Repair Exceeds Value No Replacement requestedPACIFIC YARD 23 09404 Water 2009 International 4300V 2 Axle Dump Truck 1HTJTSKR29H155623 14263 Yes Age/ Beyond useful Life 25404 PACIFIC YARD 24 2846 Fire 1991 Pierce Arrow Pumper 4P1CA02H0MA000391 Unknown No Mechanical Failure/ Repair Exceeds Value Unknown FIRE STATION 3 25 3176 Fire 1997 Seagrave TB50 Pumper 1F9ED28T6VCST2017 155431 No Mechanical Failure/ Repair Exceeds Value Unit on order PACIFIC YARD 26 3177 Fire 1997 Seagrave TB51 Pumper 1F9ED28T8VCST2018 207406 No Mechanical Failure/ Repair Exceeds Value Unit on order PACIFIC YARD 27 06068 City Corps 2006 Ford E350 15 Pass Van 1FBSS31L06DA90608 155013 No Age/ Beyond useful Life 23611 PACIFIC YARD 28 3549 Fire 2002 Pace American SC85520TA3 Enclosed trailer 4P2WB20262U031933 N/A No Age/ Beyond useful Life 26506 FIRE STATION 1 29 06050 Fire 2006 Chevrolet Equinox SUV 2CNDL13F066126692 128326 No Age/ Beyond useful Life 26501 PACIFIC YARD 30 08501 Fire 2008 Ford Explorer SUV 1FMEU63E88UA42260 153174 No Age/ Beyond useful Life 26503 PACIFIC YARD 31 08502 Fire 2008 Ford Explorer SUV 1FMEU63EX8UA42261 68313 No Age/ Beyond useful Life 26504 PACIFIC YARD 32 05021 PD 2005 Kustom Signal 232 Radar trailer 1K9BM11104G118046 N/A No Mechanical Failure/ Repair Exceeds Value Pending replacement PACIFIC YARD 33 06067 PAL/ Recreation 2006 Ford E350 15 Pass Van 1FBSS31LX6DA44025 134889 Yes Age/ Beyond useful Life 26601 PACIFIC YARD 34 3541 Special Districts 2002 Chevrolet 1500 Std cab Pickup 1GCEC14V52E189372 155949 No Age/ Beyond useful Life 24414 PACIFIC YARD 35 17020 PD 2017 Ford Utility PIU 1FM5K8AR3HGD06720 140698 No Mechanical Failure/ Repair Exceeds Value Pending replacement PACIFIC YARD 36 09608 Special Districts 2009 Ford F250 Utility Truck 1FDNF20509EA41073 122085 Yes Age/ Beyond useful Life 25406 PACIFIC YARD REPORTS AGENDA ITEM NO. D-2
Attachment 1: Second Quarterly Sale and Disposal of Surplus City Property September 2026 58 2
nd Quarterly Sale and Disposal of Surplus City
Property
Presentation to the Finance & Governance Committee
September 8, 2026
Presented by:

Libertad Macias, Purchasing Manager
59 Recommendation
That the Finance and Governance Committee recommend the City Council authorize the Purchasing Agent to dispose of 36 units of surplus vehicles, trailers, and related equipment, via public auction. In accordance with City Code Section 4-54(B) items over $500 require Council authorization for disposal. 60 Identifying Surplus Assets
• Vehicles, trailers, and related equipment have been identified through City fleet management process
• Surplus items no longer needed or cost-effective to maintain 61 What’s Being Auctioned
• 36 units across Police, Fire, Water, Streets, Parks
• Fleet vehicles, trailers, and operational equipment, including:
• Sedans, SUVs, pickups, and vans
• Equipment and utility trailers (including live floor trailers) • Service units (flatbeds, box trucks, utility body trucks) • Specialized equipment (e.g., striping equipment, pressure washer) • Model years range from 1987 to 2020
• Assets located across multiple City facilities
62 Condition of Vehicles and Equipment
• Multiple units exceed 100,000–150,000 miles
• Engine failures, transmission failures, internal damage • Accident-damaged and part-out vehicles
• Several units non-operational
• Exceeded their useful service life
63 Evaluation Process
• Fleet Services reviewed all units
• Reassignment considered first
• Lifecycle cost vs. replacement evaluated
• Only non-viable assets designated as surplus
64 Why Public Auction
• Competitive bidding establishes market value
• Eliminates favoritism or pricing concerns
• Managed by a third-party
• Standardized and defensible disposal method
• Fair and open competition
65 Financial & Operational Impact
• Avoid continued repair and maintenance costs
• Reduce downtime and liability exposure
• Return revenue to City funds
66 Recommendation
That the Finance and Governance Committee recommend the City Council authorize the Purchasing Agent to dispose of 36 units of surplus vehicles, trailers, and related equipment, via public auction. In accordance with City Code Section 4-54(B) items over $500 require Council authorization for disposal. 67 Questions?
68 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4
DATE: October 6, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Second Amendment to Agreement 32500549 with The Willis Corporation (dba Ventura County Overhead Door) for On-Call Maintenance & Repair Services to Overhead Roll-Up Doors, Motorized Gate Openers, and Dock Levelers.

RECOMMENDATION
That the City Council approve the Mayor to authorize a Second Amendment to the Agreement with The Willis Corporation (dba Ventura County Overhead Door) to increase the not-to-exceed amount by $280,000 for a new total notto-exceed value of $500,000. (This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D.3.h, as this is a routine and recurring maintenance item necessary to keep public facilities operable that have a financial impact under $500,000)

BACKGROUND
The Public Works Department is responsible for managing maintenance and repair contracts for Citywide facilities that include: Administration, Fire, Police, the City Yard, Water and Wastewater, Environmental Resources, and Parks and Recreation. The Facilities Division manages over 36 building locations that are equipped with overhead roll-up doors, motorized gates, and dock leveler systems that require annual inspections, maintenance, and repairs to ensure regulatory compliance and safeguard public health and safety. All service work and maintenance must be performed by a Statelicensed Contractor (CSLB) with a Doors, Gates, and Activation Devices Specialized License (C-61/D28).

The Willis Corporation, doing business as Ventura County Overhead Door, has provided on-call maintenance and repair services since July 2025 under Agreement No. 32500549 (Attachment 2). Pursuant to Section 4. Term of the Agreement, Part B, the City approved the First Amendment on March 23, 2026, to extend the term of the Agreement for one-year, effective July 1, 2026 through June 30, 2027.

DISCUSSION
Although the Agreement with Ventura County Overhead Door may be extended through June 30, 2028, the current notto-exceed amount of $220,000 has been exhausted because, in addition to the routine maintenance of the overhead doors, there were several unforeseen repairs that needed to be performed for the safe operations of the aging overhead door systems, such as repairs at the Fire and Police Stations that totalled $80,000. Therefore, the approval of the Second Amendment (Attachment 1) to increase the not-to-exceed amount to $500,000 will allow the Facilities Division to continue the scheduled and unscheduled maintenance, inspections, and minor repair services for the overhead roll-up doors, motorized gate openers, and dock levelers for the remaining Agreement term ending June 30, 2027. Prior to the ending of the Agreement, staff will solicit for a new multi-year Agreement.

STRATEGIC PRIORITIES
69 This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The proposed Second Amendment will increase the Agreement's not-to-exceed amount from $220,000 to $500,000. This will provide an additional $280,000 to continue the maintenance and repair services for the remaining term of the Agreement. There are no other changes with this Amendment and all work will continue to be managed through Task Orders and Purchase Order requisitions.

Funding for these services during Fiscal Year 2026-27 is included in the FY 2026-27 Adopted Budget within the Facilities Maintenance Fund (735). Payments under this Agreement will be made only for services that are actually rendered, and the Agreement does not guarantee any minimum or maximum annual expenditure. There is one remaining option year to extend through June 30, 2028. Funding for the next fiscal year will be requested through the annual budget process.

COMMITTEE OUTCOME
This item did not originate in Committee per the City Council Committee Bylaws Resolution 15,851, Article II, Section D.3.h, as this is a routine and recurring maintenance item necessary to keep public facilities operable that have a financial impact under $500,000.

Prepared by: Steve Howlett, Assistant Public Works Director, Ted Quiroz, Facilities Manager

ATTACHMENTS

1. Second Amendment

2. Agreement 32500549 and First Amendment
70 71
72 Agreement No. 32500549

GENERAL SERVICE AGREEMENT

BETWEEN

THE CITY OF OXNARD AND THE WILLIS CORPORATION DBA

VENTURA COUNTY OVERHEAD DOOR
By This General Services Agreement ("Agreement"), the CITY of Oxnard ("City") agrees to engage the services of The Willis Corporation dba Ventura County Overhead Door ("Service Provider"), and Service Provider agrees to perform the services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Service Provider may be individually referred to as "Party" or collectively as the "Parties."

1. [INTENTIONALLY OMITTED]

2. SUMMARY DESCRIPTION OF SERVICES.

This Agreement is for on-call maintenance and repair of roll-up doors and motorized gate openers.

3. PARTIES.

City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard, California 93030 The Willis Corporation dba Ventura County Overhead Door, a corporation of the State of California, located at 1151 Callens Road, Ventura, California 93003

4. TERM OF AGREEMENT: From: July 1, 2025 To: June 30, 2026 A. Time is of the essence in this Agreement.

B. The City shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the On-Call General Services Agreement.

C. This Agreement shall not exceed a total of three (3) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordance with Section 12 of this Agreement. The option term shall be commenced by an amendment to this agreement.

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D. All services required of Service Provider under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGREEMENT AMOUNT NOT TO EXCEED: $220,000.00. 1

6. AGREEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A:

Exhibit B:

Scope of Services and Task Order Template
Schedule of Compensation
Exhibit C:

Exhibit D:

Insurance Requirements: City Insurance Exhibit INS-D
Living Wage Policy
Exhibit E: Prevailing Wage Policy

7. DESIGNATED REPRESENTATIVES. The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, Service Provider's services shall be performed or immediately supervised by the Service Provider's Representative:

City Designated Representative
Name: Ted Quiroz
Title: Facilities Manager
Phone: 805-385-8082
Email: [email protected]
Address: 1060 Pacific Ave. Building 3
Oxnard, California 93030
Service Provider Designated
Representative
Name: Greg Bailey
Title: Chief Sales Officer
Phone: 805-339-0103
Email: [email protected]
Address 1151 Callens Road
Ventura, California 93003

8. CONTRACTUAL PREREQUISITES. This Agreement must first be executed by the Service Provider, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the City, and if executed by the Mayor shall also be executed by the City Clerk. 1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the "Not to Exceed" Amount of the Contract or the agreed upon amount stated in the Task Order.

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A. Service Provider is advised that any recommendation for Agreement award is not binding on the City until the Agreement is fully executed and approved by the City.

B. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.

C. Service Provider shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 26 of this Agreement.

9. SERVICE PROVIDER'S SERVICES.

A. Service Provider shall perform only the type or category of services as set forth in the "Scope of Services," attached to and incorporated into this Agreement as "Exhibit A." Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 13 of this Agreement.

B. The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A and are subject to the direction of the City Manager or Department Director. Service Provider hereby designates its Project Manager, as set forth in "Exhibit A" as the person responsible for the Services who shall coordinate with City's Project Manager in executing the scope of services under this Agreement.

10. COMPENSATION. City shall pay Service Provider for the services performed pursuant to the terms of this Agreement and based on the hourly rates and fees set forth in the "Schedule of Compensation," attached to and incorporated into this Agreement as "Exhibit B." Service Provider's compensation shall not to exceed amount stated in the Task Order. Under no circumstances shall the Service Provider perform work in excess of the amount stated in the Task Order or the not to exceed amount listed in Section 5 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.

A. Annual Rate and Fees adjustments must be requested in writing and accompanied by information to substantiate the request for price adjustments. Adjustments are subject to approval by the City. Any allowable request for adjustment must be delivered to the City at least 30 days before the adjusted prices become effective. No price adjustment allowable under this Contract will be .granted retroactively. The City must also be given the benefit of any decline in prices.

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11. PAYMENT & INVOICES. City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Service Provider of the item(s) being disputed and the reason(s) therefore. The City may withhold payment for such disputed items until resolution of the dispute.

A. Payment Request. Service Provider shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to: [email protected].

B. Non-Appropriation of Funds. Payments to be made to Service Provider by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year's conclusion.

C. Service Provider's acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Service Provider for anything completed, finished or relating to the Services. City's payment shall not constitute nor be deemed a release of the responsibility and liability of Service Provider for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Service Provider and its employees, agents and Subcontracted Service Providers.

D. Service Provider shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Service Provider or materials or products provided to City by Service Provider, Service Provider shall pay the sales tax. City shall not reimburse Service Provider for sales taxes paid by Service Provider

12. OPTION TO EXTEND AGREEMENT. When in the City's best interest, this Agreement may only be extended, if the City, in its discretion, exercises an option

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term in accordance with Section 4 subparagraphs (B) and (C) of this Agreement.

The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(8), then this Agreement shall not be extended.

13. MODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment. The City may request that the Service Provider perform Extra Services. As used herein, "Extra Services" means any services, which are determined by the City to be necessary for the proper completion of the project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement or any Task Order issued under this Agreement. A written amendment signed by both Parties shall be required to authorize performance of and payment for Extra Services under this Agreement or Task Order.

14. TERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days' prior written notice pursuant to Section 22 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. City shall be liable to Service Provider only for work done by Service Provider up to and including the date of termination of this Agreement unless the termination is for cause, in which event Service Provider need be compensated only to the extent required by law. Service Provider may terminate this Agreement at any time during the term of the Agreement by giving the City sixty (60) calendar days' written notice.

15. [RESERVED]

16. INDEPENDENT CONTRACTOR. Service Provider is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Service Provider or any of its employees, except as stated in this Agreement. Service Provider has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Service Provider. This Agreement shall not be interpreted to prevent or preclude Service Provider from rendering any services for Service Provider's own account or to any other person or entity as Service Provider in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the Service Provider shall perform for the City. The City retains the right

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to provide general instructions to and observe the Service Provider in the performance of all services done on behalf of the City.

Service Provider and its employees, subcontractors, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Service Provider and its employees are not employees of City. Service Provider and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers' compensation insurance benefits. Service Provider shall not, at any time or in any manner, represent that it or any of its agents, subcontractors, or employees are in any manner agents, subcontractors, or employees of City.

17. LAWFUL PERFORMANCE. Service Provider shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. Service Provider, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS. Service Provider shall not perform any services for the City when the Service Provider is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the City's Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Service Provider when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Service Provider's work by City shall not operate as a release of the Service Provider from such standard of care and workmanship.

19. OWNERSHIP OF SERVICE PROVIDER'S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE. City shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by Service Provider in performance of this Agreement and shall be entitled to immediate

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possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.

A. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the Service Provider pursuant to or in connection with this Agreement shall be the exclusive property of the City.

B. Records and Inspections. The Service Provider shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The City shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

C. Deliverables. Service Provider shall deliver to the City the studies, plans, specifications, or other documents as are identified in the Scope of Services or Task Order; and Service Provider shall, upon completion of all work, submit to the City all information developed in the course of the Service Provider 's services. Service Provider shall, in such time and in such form as the City may require, furnish reports concerning the status of services required under this Agreement. Service Provider shall, upon request by City and upon completion or termination of this Agreement, deliver to the City all material furnished to Service Provider by the City.

D. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City's possession or control under obligations of confidentiality. Service Provider may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain "trade secrets" (see Government Code Section 7924.51 O(f)) when it is necessary for Service Provider to perform its obligations pursuant to this Agreement. If Service Provider is granted such access to confidential information, Service Provider shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

E. Disclosure of Information. Service Provider shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Service Provider by the City or other information to which the Service Provider has had access during the term of this Agreement without the prior written approval of the City's Designated Representative

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during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

F. No Warranty. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by Service Provider in reliance on any Confidential Information disclosed under this Agreement.

20. ASSIGNMENT. This Agreement is for the non-professional services of Service Provider. Any attempt by Service Provider to assign the benefits or burdens of this Agreement without the prior written approval of City shall be prohibited and shall be null and void. Service Provider's services pursuant to this Agreement shall be provided by the Service Provider's Designated Representative or directly under his/her supervision, and Service Provider shall not assign another to supervise the Service Provider's performance of this Agreement without the prior written approval of City, by and through the City's Designated Representative.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section 22.

22. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party's Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Service Provider shall be construed to be both a covenant and a condition.

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24. WAIVER. City's review or acceptance of, or payment for, work product prepared by Service Provider under this Agreement will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Service Provider's performance. A waiver by City of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

25. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

A. As a separate and independent covenant from Service Provider's obligations under this section, Service Provider shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless City, its legislative and advisory bodies, and the City's officials, directors, officers, employees, and agents (the "lndemnitees") from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from Service Provider's negligence or willful misconduct in the performance of the services described in this Agreement or failure to comply with any of its obligations contained in this Agreement, Service Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution. Service Provider's obligation to indemnify and defend applies unless it is proven such liabilities covered by this Section are the result of negligence or willful misconduct of any of the lndemnitees.

B. The duty to defend is a separate and distinct obligation from Service Provider's duty to indemnify. Service Provider shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the City Attorney, immediately upon tender to Service Provider of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation negligence or willful misconduct by any of the lndemnitees shall not relieve Service Provider from its separate and distinct obligation to defend the lndemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if Service Provider asserts that liability is caused in whole or in part by the negligence or

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willful misconduct of the lndemnitees. If it is finally adjudicated that liability was caused by the negligence or willful misconduct of any of the lndemnitees, Service Provider may submit a claim to City for reimbursement of reasonable attorneys' fees and defense costs.

C. The review, acceptance or approval of Service Provider's work or work product by any of the lndemnitees shall not affect, relieve or reduce Service Provider's indemnification or defense obligations. Service Provider waives any right of contribution against City or any of City's officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by Service Provider pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to Section 26. The Service Provider's obligations under this Section of the Agreement shall survive the termination of the Agreement.

D. Service Provider agrees to pay all required taxes on amounts paid to Service Provider under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Service Provider shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Service Provider's subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable.

City shall have the right to offset against the amount of any compensation due to Service Provider under this Agreement any amount due to City from Service Provider as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section.

26. INSURANCE. Service Provider shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within "Exhibit C", which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Service Provider obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. Service Provider shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in "Exhibit C". Maintenance of insurance coverages by Service Provider is a material element of this Agreement. Service Provider's failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

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27. LIVING WAGE REQUIREMENTS. During the term of this Agreement, Service Provider understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as "Exhibit D" to this Agreement. Service Provider will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the Service Provider.

28. PREVAILING WAGE REQUIREMENTS. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers 1 including, subcontracted employees. For further information regarding Prevailing Wage Requirements please refer to Exhibit "E" attached to this Agreement.

A. To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html B. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

C. In the event that there is a difference between the amount of wages to be paid under the City of Oxnard's local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the Service Provider.

29.CONFLICT OF INTEREST. Service Provider covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Service Provider's services under this Agreement. Service Provider further covenants that in the performance of services under this Agreement, no officer, employee or agent of Service Provider having such interest shall be employed by it. In the event the City determines that Service Provider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Service Provider shall file such Form 700 with the City Clerk's Office pursuant to the written

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instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Service Provider may result in termination of this Agreement by the City.

30. [RESERVED]

31.SUBCONTRACTING. If Service Provider requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the Scope of Work or Task Order attached to this Agreement as Exhibit A. Service Provider is fully responsible for satisfactory completion of all its subcontractors' work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. Service Provider shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

32. DISPUTES. Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the City's Designated Representative, who shall reduce this decision to writing and mail a copy to the Service Provider. The decision of the City's Designated Representative shall be final and conclusive unless Service Provider requests mediation within ten (10) calendar days. Pending final decision of a dispute, the Service Provider shall proceed diligently with the performance of the Agreement and in accordance with the decision of the City's Designated Representative.

33. DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfold" process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

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34. AUDIT. City shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by Service Provider in preparing its billings to CITY as a condition precedent to any payment to Service Provider; or for other purposes relating to the Agreement. Service Provider will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit Service Provider for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, Service Provider shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by City, whichever occurs later. Service Provider shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. Service Provider shall include a copy of this Section in all contracts with its subcontractors, and Service Provider shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.

35. ADVERTISING AND PUBLICITY. Service Provider shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

36. NONDISCRIMINATORY EMPLOYMENT. Service Provider shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Service Provider understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates.

For every subcontractor who will perform Services, Service Provider shall be responsible for such subcontractor's compliance with this Section.

37. FORCE MAJEURE. Neither the Service Provider nor the City shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party's own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the City.

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38. GOVERNING LAW. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

39. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

40. INTEGRATED AGREEMENT. This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

41. NO THIRD-PARTY BENEFICIARY. This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

42. AUTHORITY TO EXECUTE. Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation , partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

43. EXECUTION - COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

44. INCONSISTENT OR CONFLICTING TERMS. In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this

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86 Agreement No. 32500549
Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City's Designated Representative unless specifically agreed to in writing, and initiated by City's Designated Representative, as to each additional contractual term or condition.

45. ACKNOWLEDGEMENT. By signing below, Service Provider acknowledges that it has reviewed the City's General Services Agreement terms and conditions and insurance requirements and that Service Provider hereby agrees to full compliance. [Signatures on next page]

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87 Agreement No. 32500549
In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 4 and upon signature of all Parties. ~~~~~/111,;..,5

THE WILLIS CORPORATION DBA

VENTURA COUNTY OVERHEAD DOOR
, yor2 Date
enni er ates,3
Purchasing Manager
ATTEST:

NIA
Lourdes A. Lopez, CITY Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:
~ 2--L ~On M. Fischer, CITY
Attorney (always required)
~
Greg Bailey, CSO4
2 The City Council must authorize and the Mayor must execute any agreement over $220,000. 3 The Purchasing Agent may execute any authorized agreement up to $220,000, 4 The City requires the following for any contract:

Date
G[:Jt(f-15
Date
• For a corporation, the signatures of the Board President, CEO or Vice President ill!Q of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer:
• For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers): or • For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

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88 Agreement No. 32500549

EXHIBIT A

GENERAL SERVICE AGREEMENT
(City of Oxnard and The Willis Corporation dba Ventura County Overhead Door)

SCOPE OF SERVICES
PROJECT MANAGER: Juan Martinez/ 805-385-8064 / [email protected] Licensing and Professional Certification
Required:

California State Contractors License Classifications C-61 I 028 - Doors, Gates, and Activation Devices
Service Description:

Service Provider shall provide and deliver all labor, materials, transportation, travel time, per diem, tools, equipment, machinery, supplies, traffic control, safety measures, replacement of disrupted improvements, coordination, services, incidental and appurtenant work necessary to maintain and/or repair overhead roll-up doors, vehicular gate operators, and dock levelers at various City building locations.

Service Work:

Repair services may be necessary due to inoperable, accidental damage, acts of vandalism, or general wear and tear of overhead roll-up doors, gate operators, and dock levelers.

A. OVERHEAD ROLL-UP DOOR/OPERATORS - Inspections include, but not be limited to, the inspections of rollers, door tension balancing, cables, shafts, tracks, bumper springs, bearings, spring assemblies, pull rope, chain operators, wind lock operations, door slats, electrical control box, and the overall proper operation of the doors and provide detailed inspection report with defective findings and recommendations for corrective actions.

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89 Agreement No. 32500549
B. DOCK LEVELERS - In addition to the doors at the Del Norte Regional Recycling .

Center and Transfer Station, there are 4 dock levelers located at the facility, which also require quarterly inspection and on-call repair services. Dock leveler inspection should include, but not be limited to, the inspections of the rear hinges, angle and curb steel, undercarriage welds for cracks, hold down assembly, hip lock/walk down assembly, cam, cam roller and cam follower assembly, inspect the safety leg and toe guard are functional, cable and chains are in place, deck lips plates and hinges for defects, bumper intact and secure, check for any leaks in hydraulic cylinders and hoses, check for motor, hydraulic controls operating correctly, main spring assembly is serviceable, and all air bags for leaks, and over all proper operation of dock levelers, and provide detailed inspection report with defective findings and recommendations for corrective actions.

C. GENERAL REQUIREMENTS

1. Disposal of removed broken/used materials (i.e., parts, trash, materials, etc.) and supplies used to complete the repair.

2. The Service Provider shall provide all equipment to complete work, which shall include, but is not limited to, ladder(s), high-reach lifting equipment such as bucket truck(s), scissors lift, scaffolding, etc.

3. Perform site visit with Project Manager or Designee to inspect and identify course of action to complete scope of work repairs; provide cost estimate that includes work schedule, anticipate start and completion times. Cost estimate shall be provided within three (3) working days once the Scope of Work for repair has been mutually agreed upon, unless additional time is needed and mutually agreed upon.

4. Inspection and acceptance of service repair work shall be performed by the Project Manager or Designee. If corrective action is needed, the Service Provider shall perform within two (2) working days at no additional cost to the City.

5. Work shall be performed only when directed by the Project Manager or Designee, and upon receipt of a fully executed task order issued by the City of Oxnard
,5_ The Service Provider shall asses the facility and its surroundings to determine necessary safety measures to protect City Staff and members of the public who may be present during the course of work; and if necessary, shall furnish and provide necessary safety measures such as barricades, delineators, and/or warning signs.

7. Prior to beginning work, Service Provider shall inspect, document, photograph, and notify the Project Manager or Designee of any observational issues, problems, obstructions, vandalism, or safety hazards needing the City's attention.

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90 Agreement No. 32500549

8. All work shall comply with applicable Occupational Safety and Health Act (OSHA) standards to protect public health and safety, property, and the environment.

9. The Service Provider shall oversee and direct the efficient performance of all work in accordance with the Service Provider's best skill, attention, judgment, industry standards, and/or any applicable manufacturer's warranty. The Service Provider shall be responsible for overseeing the work, including the means, methods, techniques, sequences, and the adequate number of skilled workers who are thoroughly trained, licensed, and certified to provide the inspection, testing, maintenance, and minor repair service tasks required under the agreement.

D. WORKSITE CONDUCT

1. Service Provider and subcontractors shall wear neat-appearing uniforms (shorts not permitted) and footwear of a style that complies with all legal and safety requirements, including the requirements of the Occupational Safety and Health Act. Service Provider and subcontractors must wear identification showing from whom they are employed. Service Provider to wear appropriate Personal Protective Equipment (PPE) and shall be worn at all times while performing services.

2. Service Provider shall comply with instructions pertaining to conduct and building regulations as directed by the City.

3. Proper behavior and language by Service Provider and subcontractors on City property is strictly required.

4. Tools, materials, equipment, and supplies used in the performance of these services shall be in a good state of repair, safe to use, and used in the manner in which they were intended. All tools, materials, supplies, and equipment must be picked up by the Service Provider at the end of each work day, and leave the work space in which they were working clean, safe, and free of debris.

E. SERVICE SCHEDULING AND RESPONSE TIME

1. Non-Scheduled Urgent Repair Work
a. For urgent repair services, the Service Provider must verbally respond within two hours of telephone or email notification by the City Service Provider must be on the site within four hours of the notification and begin work immediately, unless other time arrangements have been agreed with the Project Manager or Designee. Urgent minor repairs are those where public interest and necessity demand the immediate expenditure of public money to avoid harm to or to safeguard life, health, or property.

Repairs will generally be scheduled to allow Service Provider to assess repair needs, parts, and materials.

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91 Agreement No. 32500549
b. For urgent minor repairs needing time-sensitive attention and authorized to start work ahead of a task order/Purchase order, the Service Provider shall submit to the Project Manager or Designee a cost estimate within 48 hours from the time the work was authorized. The cost estimate shall list the scope of work, materials, labor times, schedules, and related items for urgent minor repairs completed and/ or underway. c. When the extent of urgency is no longer necessary because the threat to public health and safety and/or property is no longer present, the Service Provider shall coordinate with the Project Manager or Designee to schedule minor repair and maintenance work. Scope of work to complete the minor repairs may require a separate cost estimate for non-scheduled urgent minor repairs.

F. SCHEDULED REPAIR AND MAINTENANCE WORK

1. Service Provider must verbally respond within 24 hours of telephone or email notification by the City. The scope of work and schedule shall be mutually agreed to between the Project Manager or Designee and the Service Provider before work begins. Work under this category shall be planned and scheduled Monday through Friday between the hours of 8:00 am and 5:00 pm unless otherwise agreed to by the City.

2. Upon issuance of the Task Order for routine maintenance and minor repairs, the Service Provider is expected to commence the work within three days or as mutually agreed.

G. SERVICE ESTIMATES AND TASK ORDER PROCESS

1. All service requests shall include an estimate provided by the Service Provider that describes the work performed with itemized rates in categories that are consistent with the approved agreement. The service estimate shall include itemized items, such as a time (hourly) estimate. Work cannot be listed as a lump sum. The service estimate is required for the Project Manager or Designee to initiate the Task Order/Purchase Order approval process.

2. All work shall be pre-approved by a Task Order/Purchase Order issued by the Project Manager or Designee before starting work. The Task Order/Purchase Order shall include cost breakdowns consistent with the agreed bid sheet pricing, all materials, labor, and sales taxes. A separate invoice is required for each Task Order issued pursuant to the agreement. Service Provider is required to itemize the number of hours it will take for the completion of a Task Order.

H. PAYMENT

1. Work may not begin without an approved Task Order/Purchase Order.

Payment will not be processed without an approved Purchase Order. In the

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92 Agreement No. 32500549
case of non-scheduled urgent work, if the work was completed and invoiced promptly, then the invoice may be submitted instead of the cost estimate. The invoice rates must also have the items itemized, which complies with the agreement.
2, Contractor shall only invoice for the time spent at the locations of service. The City shall not pay for time spent in route or traveling to acquire parts or supplies unless approved by the Project Manager or Designee and included in the Task Order.

3. To assist with payment processing and avoid payment delays, ALL invoices shall be emailed to [email protected] and/others as directed, including the Project Manager (cc'd). In addition to all other agreement requirements, invoices shall include the project-related information to facilitate the payment process. Reference the following information:
a. Invoice number
b. Estimate number/task order/purchase order number
c. Indicate if partial/final invoice (partial invoicing shall be pre-approved) d. Project name and address I Project Manager
e. Description of work, including itemized costs as stipulated in the agreement
f. Include copies of receipts for materials
g. Copies of signed change orders (if applicable)
I. PARTS, MATERIALS, & EQUIPMENT RENTAL COSTS

1. The Service Provider's markup on the purchase of parts, materials and rented equipment used for each Task Order/Purchase Order whether urgent or scheduled work shall not exceed 15% markup. Service Provider is required to itemize materials used, and number of hours and type of rented equipment used to complete each Task Order. Service Provider's invoice shall include such itemizations along with backup evidencing the basis for the Service Provider's markup on purchased parts, materials, and supplies. The Service Provider shall provide copies of receipts with invoice submittal.

2. The City reserves the right to furnish materials and equipment required at no additional cost or handling fee.

J. WARRANTY
1 . The Service Provider shall warranty all minor repair services against defective materials or workmanship for a period of one year from the date of completion of the service request. Damage due to accidents, acts of nature, and service power surges, including those from sabotage and vandalism, is exempt from the warranty.

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93 Agreement No. 32500549

2. When defective material and/or workmanship is discovered which require minor repairs to be made under the warranty, all such work shall be performed by the Service Provider at the Service Provider's own expense within five calendar days or as agreed soon thereafter, after written notice of such defect has been given to Service Provider by the City. Should the Service Provider fail to repair such defective material and/or workmanship within five calendar days thereafter, the City may cause the necessary repairs to be made and charge the Service Provider with the actual cost of all labor and materials required.

3. During the warranty period, the Service Provider may be required to coordinate warranty repairs with the appropriate manufacturer or installing subcontractor(s). The Service Provider shall notify the Project Manager in writing of any undue delays by the manufacturer or installing subcontractor in responding to warranty requests and provide a detailed summary of the nature and reason for said warranty requests.

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94 Agreement No. 32500549
❖ CITY ROLL-UP DOOR CITY LOCATIONS
LOCATION SQUARE YEAR KNOWN DOOR O.H. DOCK GATE ADDRESS DETAILS NAME FOOT BUILT (VERIFICATION REQ DOORS LEVELER OPENER Armory 351 South K 11,000 1951
2 (8 X 10) Manual
3 Street ,= ..-. ....
-- - - 1 (15 X 20) Manual
1060
7 (8 X 10) Manual
City Yard Pacific 54,700 1949
8 (12 X 9) Manual
43 --- 3
Avenue
26 (12 X 14) Manual
2 (12 X 12) Manual
Civic Annex 300 West
37,596 1967 I 1( ) TBU 1 - -- - -- 300 Thi rd Street I
195
1 (6 X 7) Automatic
Colonia Gym Marquita 10,996 1995 2 --- ---
Street
1 (25 X 14) Automatic
Downtown 324 South B Parking Street 182,000 2004 2 (8 X 9) Automatic 2 --- --- Structure I 1801 North I
Field House Vineyard 5,000 1986 1 (8 X 8) Manual 1 - - - ... -- Avenue Fire Station 1 491 South K 7,277 1990 6 (12 X 14) Automatic 6 1 Street --- 531 East 1 (17X14) Automatic
Fire Station 2 Pleasant 3,727 1965 2 --- 1
Valley Road 1 (20X14) Automatic
150 Hill
1 (8 X 8) Manual
Fire Station 3 3,197 1966 1 (13 XI0) Automatic 3 --- 2
Street
1 (25 X 10) Automatic
Fire Station 4 230 West 5,676 1972 2 (24 X 14) Automatic 2 1 Vineyard -· ..........

Fire Station 5 1450 Colonia 4,060 1973
1 (16 X20) Automatic
2 1 Road --- 1 (24x14) Automatic

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95 Agreement No. 32500549
LOCATION SQUARE YEAR KNOWN DOOR O.H. DOCK GATE ADDRESS DETAILS NAME FOOT BUILT (VERIFICATION REQ DOORS LEVELER OPENER 2601 I
Fire Station 6 Peninsula 4,250 1998 2 (24 X13) Automatic 2 ... -· - 1 Road
3300
Fire Station 7
Turnout Park 9,449 2004 6 (14 X 14) Automatic 6 --- 1
300 South 1 (8 X 8) Manual
Fire Station 8 7,540 2014 8 (14X14) Automatic 9 - - - 2 Rose Avenue Include 4 Bi-folds
1 (9 X 5) Automatic
800
1 (10 X 26) Automatic
PACC 50,585 1992 1 (11 X 14) AutomaUc 6 .,.. .., .,,,. ........ ,...

Hobson Way 2 (13X14) Automatic
1 (19X26) Automatic
3001 2 (1 0XI0) Automatic
Police Annex 60,000 2006 7 -- - 2
Sturgis Road 5 (12 X 14) Automatic
Police 251 South 2 (11 X 10) Automatic
Department 32,592 1978 3 ..... - - 2
C Street 1 (13X 10) Automatic
Police 251 South
Department 1,200 1978 1 (11 X 10) Automatic 1 --- --- Storage C Street South Oxnard 200 East Bard 20,000 1988 1 (8 X 6) Automatic 1 Center Road --- --- EN~RONMENTALRESOURCES
3 (12 X 11) Automatic
111 South
Environmental 4 (13 X 15) Automatic
110,031 1996 21 4 5 Resources Del Norte 2( 19X21) Automatic Boulevard I i 12 (22 X 21) Automatic
PARKS
Beck Park 600 West tbd tbd
1 (6 X 3) 2 Snack Bar Kamala Street -· - - - - · ....
1 (8 X 8)

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96 Agreement No. 32500549
LOCATION SQUARE YEAR KNOWN DOOR O.H. DOCK GATE ADDRESS DETAILS NAME FOOT BUILT (VERIFICA TtON REQ DOORS LEVELER OPENER 3900 South 1 (6 X 8) Carty Park 2 ....... - -· -- F Street 1 (5 X 5) College Park 3250 South 6(4X10) 7 Rose Avenue --- --- 1 (8 X 8) Colonia Park 170 North tbd tbd 2 (4 X 4) 2 Juanita Avenue --- --- Community 801 1 (17 X 5) West Tennis & 2,200 tbd 2 --- --- Rec Bldgs. Hobson Way 1 (8 X 8) 1600
Del Sol Park Camino
1 (8'X4) 2
Del Sol
1 (4 X 4)
1401 North 1 (7X7) Eastwood Park tbd tbd 3 --- --- F Street 2 (4 X 5)

OXNARD TRANSPORTATION CENTER
201 East
OTC Fourth 17,774 1984 1 (6X10) 1 --- ---
Street . WATER DEPARTMENT
5700 4 (12 X 9) Verify I
AWPF 9,920 2008 8 --- TBD
Perkins Road 4 (12 X 14) Verify
1061
Blending Statior
Richmond 2 (Size) TBD 2 _., ...... TB□ #2
Avenue
Blending Statior 1700 Solar
lbd 2007 TBD -- ~ TBD #3 Drive
Blending Statior 3637 North 1 (8 X 10) Verify 1 TBD #4 Rose Avenue - --

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97 Agreement No. 32500549
LOCATION SQUARE YEAR KNOWN DOOR O.H. DOCK GATE ADDRESS DETAILS NAME FOOT BUILT (VERIFICATION REQ DOORS LEVELER OPENER 6409 1985
2 (11 X 10) Automatic
Water Yard 251 South 26,308 1965
1 (12 X 9) Automatic 9 5 Admin Hayes Avenue --- 3 (13 X 15) Automatic 50,644 1986
3 (12 X 24) Automatic

WASTEWATER DEPARTMENT
Waste Water 6001
Complex 1.35m 1959 24 (Size) TBD 24 --- 5
Perkins Road
Wastewater 5741
Headworks tbd "tbd 1 (Size) TBD --- 1
Perkins Road
OTHERS
Teatro de las 321 West Sixth 1 (9X 12) Sliding
Americas 4,000 TBD 1 - - - ➔ .,., ....

Street Wood Door
Police
Storefront 300 West Clara 2,700 TBD 1 (8'-8" X 8"-0") (Southwinds Street --- --- Neigh)

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98 Agreement No. 32500549
City of Oxnard
Insert Department Name
305 West Third Street, East Wing Oxnard, California 93030 Task Order No.:

Task Order NTE Amount:

City Purchase Order No.:

Agreement Expiration Date:

Prime Consultant:

PROJECT TITLE OR SPECIFICATION NO.:

PROJECT DESCRIPTION:

TASK ORDER
All Task Orders must include a copy
of the vendor proposal/estimate
AQreement No.:

Aqreement NTE Amount:

Aqreement Tvoe:

Subconsultant(s):

DESCRIPTION OF SERVICES TO BE PERFORMED UNDER THIS TASK ORDER:

TIME FOR COMPLETION OF SERVICES UNDER THIS TASK ORDER:

COMPENSATION FOR SERVICES SHALL NOT EXCEED THE TASK ORDER NTE AMOUNT.

City Project Manager:

Consultant Project Manager:

Services under this Task Order shall not proceed until this Task Order is executed by the City and Consultant and the City issues a Notice to Proceed. This Task Order may only be modified in writing and subject to City approval. Consultant shall not exceed the scope of the task order or NTE amount.

City of Oxnard
[designated rep] Date
Insert Department
Assistant Director/Director Date
For internal City Use Only
[Consultant]
[Name & Title]
[Name & Title]

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Date
Date
99 Accoum Numl:J&( aoa Proje~t Number Example 1011234-5320l>-CXXXX On-Call PSAIGBA 2024

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100
Agreement No. 32500549

EXHIBIT B

GENERAL SERVICE AGREEMENT
(City of Oxnard and The Willis Corporation dba Ventura County Overhead Door)

SCHEDULE OF COMPENSATION
Item Description Unit Hourly Rate No.

Scheduled Hourly Rate Repair and 1 Monday - Friday $175.00 I
Maintenance 8:00 am - 5:00 pm Services
Non-Scheduled Hourly Rate
2 Urgent Repair Monday - Friday $175.00 8:00 am - 5:00 pm Services (Work begins within 4 hours) Non-Scheduled Hourly Rate
3 Urgent Repair Monday - Friday $350.00
5:01 pm - 7:59 am Work (Work begins within 4 hours}
Non-Scheduled Hourly Rate
4 Urgent Repair Saturday, Sunday & Holidays $350.00
Work (Work begins within 4 hours)

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101
Agreement No. 32500549

EXHIBIT C

GENERAL SERVICES AGREEMENT
(City of Oxnard and The Willis Corporation dba Ventura County Overhead Door)

INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/SERVICE
PROVIDER/SELLER/BIDDER (hereafter referred to as "SERVICE PROVIDER") must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

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Agreement No. 32500549

INSURANCE REQUIREMENTS FOR SMALL/MEDIUM CONSTRUCTION AND SERVICES CONTRACTS (WITHOUT BUILDER'S RISK REQUIREMENT)
Exhibit INS-D

1. Contractor shall obtain and maintain during the performance of any services under this Contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the perfonnance of services hereunder by Contractor, its agents, representatives, employees or subcontractors.
a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project location or shall be twice the occurrence amount;
b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA000l) covering Code No. 1, "any auto;"
c. If architectural, engineering, or electrical work will be performed under the Contract, Professional Liability/Errors and Omissions Insurance appropriate to the work being done in an amount not less than $1,000,000, with neither Contractor nor listed subcontractors having less than $500,000 individually. The Professional Liability/Errors and Omissions Insurance must be project specific with at least a one-year extended reporting period, or longer upon request.
d. Workers' Compensation Insurance in compliance with the laws of the State of California, and Employer's Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers' compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

I. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-D. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences.

City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact insunmoo,@mmar<l.ci-r_,g

2. Contractor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:Vll or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days' prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains "best effort" modifiers or if the insurer is relieved from the responsibility to give such notice.

3. Contractor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-D or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

4. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self-insurance coverages (this must be endorsed). Additionally, the workers' compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

6. All insurance standards applicable to Contractor shall also be applicable to Contractor's subcontractors. Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager. 1123

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103
Agreement No. 32500549

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City's practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms
Original endorsements are required for general liability and automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-D.doc

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104
Agreement No. 32500549

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DDIYY)

PRODUCER
'{)!JE SJJB· om:

INfil!Uill

COVERAGES
THIS CERTIFICATE rs [SSUED AS A MATTER OF rNFORMATION ONLY AND CONFERS NO R[GfITS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

COMPANIES AFFORDING lNSURANCE COVERAGE

COMPANY

LETTER A
CO!.tPA,

LETTER B

SPECIFY COMPANY NAMES IN THIS SPACE
'1111 . SOflNS'Ult-\NCI L.~mD [lii[Q \',I IIAVE11~'. E I :1J'f'OTillill1''SUltEll NAl,iliDAElOV.C:fQll 1111! f>()LJ l'D.[O IHND 11n11. \\'ITJ • i'L.>I Y RE() ON OF AN~• COITTJti\.CT Oil OUIER DOCU\tfilff Wl'fl I iY55f'J:.(,'T TO WI OCJ t 11.IIS CEllTIIFICI\TIH,IA \' DE IS..<.l •I) Ok M,W P .lt'r IN. 1 r.SUI!, W f.D m t:rx IS SUlillOCT TO ALL. Tl I H lt~IS.. ~Xc'UJSJONS AND ,0,'11lrrrut,IS OJ' SVC! I l'OWCJll:'S LIMITS snow ~i AY HAVE IJ.J;:rlN Rl!'Dut V r•11.1 A
A

TYPE OF I NSURANCE
·(;b'lf tl\L I ti [
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAfMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

AUTOMOBILE LIABILITY
[x] ANY AUTO \ [,I, Q'of'}lli O AIJTOS ~ ,f}I .~;1) AIIf\'.).~ l l[R.lm ,\l O.~
O!/.() W:,IHI> ,\UTOS
(;}ARMJF l l,NilU t'I"
x .•:ss u~m ,rrv UMJlRl!U..~ l'(Jll,.1
OTllllR. 'fl l.( IMilRP"-" FOR_M

WORKERS' COMPENSATION
ANP EJ11if'l.,O\ K~ I I ,'tAII.JTY
O'HH'.11

POLIC Y NUMBER POLICY EFFECTIVE
_ DA TE MM/Dlll ' l

POLICY EXPIRATION

DA TE MM/DD/YYI
.Err r nd omissions insurnnoe or malpractice in. uranc a 1ailabl for tl1 insured's profession; if architectural, engineering or electrical work will be Jerformed under the A reement
DESCRIPTION OF OPERATIONS/1.0CATIONSIVEfUCLES/RESTR!CllONS/SPECIAL ITEMS CERTIFICATE HOLDER !"..\~t 1u ·1'm;o.

GENERAL AGGREGATE
111!.0DUCl COMP.IOI' A. :G
•F.R~m lAl ~ .U) V I 'J
llACI I (X'UIRR NtE
FlRE DAMAGE (Any one firo)
MED. EXPENSE (Any one person)

EACH OCCURRENCE
i\OORECiATl3
Minimum coverage
Each consultant/
& listed sub-consultant
$1,000,000
$1,000,000
$1 ,000,000
$1 ,000,000
$
$1 ,000,000
$
$
$1,000,000
$1 ,000,000
$1,000,000
$1 ,000,000
$500,000
CITY OF OXNARD% Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEA"~ TO MAIL JO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO TIIE LEFT, BUT FAil.URE TO HAIL 8lJCIIOOTICE SHALL HIPOSE NO OBb!G •noN 0~ Y \BlblTY OP - ·IH. iOlH,0:-l..Jl,ll;.~ ' J;H A.<,rl'i'l'li m1-rn ~r- f ... urn ~UZIJ} R[l'Re,I, All~ C
Indianapolis, Indiana 462500-4299 US

Page 33 of 40 ends

105
Agreement No. 32500549

GENERAL LIABILITY SPECIAL ENDORSEMENT SUBMIT IN DUPLICATE FOR THE CITY OF OXNARD (the "City") I ENDORSEMENT NO. I ISSUE DATE (MMIDD/YY) PRODUCER POLICY INFORMATION Insurance Company:

Policy No.: Policy Period: (from) 11.b) LOSS ADJUSTM ENT EXPENSE 0 Included in Lirruts 0 In Addition to Limits Telephone: D Deductible □ Self-Insured Retention ( check which) of$ ' NAMED INSURED with an Aggregate of$ applies to
coverage. D Per Occurrence D Per Claim !wl.J,!
APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here D in which case only the following specific agreements and permits with the City are covered:

TYPE OF INSURANCE CITY AGREEMENTS/PERMITS
GENERAL LIABILITY OTHER PROVISIONS D COMMERCIAL GENERAL LIABILITY □ Claims Made D COMPREHENSIVE GENERAL LIABILITY rl~r:;,,;,t11va r..;.., D OWNERS & CONTRACTORS PROTECTIVE Occurrence
COVERAGES LIABILITY LIMITS IN THOUSANDS$

EACH OCCURRENCE AGGREGATE
D GENERAL Underwriter=s representative for daims pursuant to this insurance. 0 PRODUCTS/COMPLETED OPERATIONS CLAIMS: D PERSONAL & ADVERTISING INJURY Name:
□ FIRE DAMAGE Address: -- Ll
□ Telephone: r I
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities perfomned by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work perfomned by the named insured for or on bell -If gf L'1 • y ; .ir ~) prodtlcl& 15111d ti)' the named insured to the City: or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurer,e,; a~ 1ie19;e,=,t, tr.., City, il:i o firon1. agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured's scheduled undertying primary coverage in ell.har l!VE'ITI, a1,y oll1er k~U _r,_., maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDJNG THE INSURED'$ DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, "occurrence" form CG0001: or I b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits. conditions, agreements or exclusions of the policy to which this endorsement is attached_

ENDORSEMENT HOLDER I

AUTHORIZED REPRESENTATIVE
CITY OF OXNARD% Evident ID, Inc. □ Broker/Agent D Underwriter D __ 8520 Allison Pointe Blvd. Ste 223 I ( lyi;e name). wartanl that I ha•,e aulhon 'I l.o bind tho ab()vl'.!-meiihoned Tl'Qlrar,;:e IX!mpany and by my SJ!lflalure tJereori do &a I PMB 5210 bind this company to this endorsement.

Indianapolis, Indiana 462500-4299 US Signature
(orig ma/ signature requrrw)
Telephone: ( ) Date Signed
'"""1 ·.u 11"<;'.i-O,,C

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106
Agreement No. 32500549

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT SUBMIT IN DUPLICATE FOR THE CITY OF OXNARD (the "City"), I ENDORSEMENT NO. I ISSUE DATE (MM/DD/YY) PRODUCER POLICY INFORMATION: Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE □ Included in Limits
□ In Addition to Limits
Telephone: □ Deductible 0 Self-Insured Retention (check which) of$ NAMED INSURED with an Aggregate of$ applies to
coverage. □ Per Occurrence □ Per Claim (which)
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here O in which case only the following specific agreements and permits with the City are covered:
i CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
tl COMMERCIAL AUTO POLICY
□ BUSINESS AUTO POLICY
□ OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter's representative for claims pursuant to this insurance.

Name:
'5, per accident, for bodily injury and property damage. Address· - Telephone:iL_
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and aclivHies perfomned by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) prl!IIEIB9 laagad ~ thB ianed ln!l-llrcd Jr-cm ltle Olt)1, tl1a Jmiur.rn~ aJt«dad bx thla p<1licy Btlell be primary lns1.rn,mta a; f>i!!pecl~ lhe C1y, i~ of-Ii= , ~~nt~, ..,,~. • .,. er vtilur~-; Of •lllfld in ~n 11nbr0 ~n -.hPill <if r;qyut;,g~ ~~~$~ qf IIM> !lill110d in•·11.r,oo·~ ~cli,o Yloo u1-=h!r1~· prim,ary W'II;@~ In ellh~even1, any~ l~ll111f1P'!I 11113 l~tsl ~y ltle Cl:>,, ils,o'.111~. agents, employees or volunteers shall be in excess of this insurance and shall not contribl'.Jle 1 !II il

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liabiUty. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thinly (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED'S DUTIES. Any failure to comply with repenting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, "occurrence" fomn CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached,

ENDORSEMENT HOLDER

AUTHORIZED REPRESENTATIVE I
O Broker/Agent O Underwriler 0
CITY OF OXNARD% Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223 I (print/type name), warrant that I have authority to bind PMB 5210 the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Indianapolis, Indiana 462500-4299 US
Signature
(original signature required)
Telephone: ( ) Date Signed
INS-D.doc

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107
Agreement No. 32500549

EXHIBIT E

GENERAL SERVICES AGREEMENT
(City of Oxnard and The Willis Corporation dba Ventura County Overhead Door)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard trade services contracts and all unique trade services contracts governed by the Living Wage Policy.

A. Service Provider shall compensate any employee of Service Provider who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Service Provider shall pay such employee no less than $19.51 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, Service Provider shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. Service Provider agrees to post, at a location readily accessible to those employees providing services to the City, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If Service Provider fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Service Provider, effective immediately.

D. In addition, if Service Provider fails to comply with the Living Wage Policy in any manner, Service Provider shall pay to City a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Service Provider shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Service Provider of the amount owed.

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108
Agreement No. 32500549

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2025
Service Provider shall compensate any employee of Service Provider who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit E. While this Agreement is in effect, Service Provider shall pay such employee no less than $20.06 per hour for each hour that such employee provides Services under this Agreement.

This hourly rate shall be adjusted on July 1, 2026, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Service Provider shall provide to such employee no less than 96 hours of paid leave per calendar year. a. Service Provider agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002. b. If Service Provider fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Service Provider, effective immediately.
c. In addition, if Service Provider fails to comply with the Living Wage Policy in any manner, Service Provider shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Service Provider shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Service Provider of the amount owed.

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109
Agreement No. 32500549

EXHIBIT F

GENERAL SERVICES AGREEMENT
(City of Oxnard and The Willis Corporation dba Ventura County Overhead Door)

PREVAILING WAGE

1. Service Provider acknowledges that the Project defined in the Agreement between Service Provider and CITY is a "public work" as defined in Division 2, Part 7, Chapter 1 of the California Labor Code ("Chapter 1 "), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations ("DIR") implementing such statutes. Service Provider shall perform the Project as a public work.

Service Provider shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR's rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.

Service Provider acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Service Provider shall post such rates at each job site covered by this Agreement.

3. Service Provider is required to post job site notices, as prescribed by regulation.

See Labor Code Section 1771.4(a)(2).

4. Service Provider shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Service Provider shall, as a penalty to City, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR's determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by Service Provider or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. Service Provider shall comply with Labor Code Section 1776, which requires Service Provider and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. Service Provider shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations.

Before commencing work under this Agreement, Service Provider shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, Service Provider and each of its subcontractors

Page 38 of 40 ends

110
Agreement No. 32500549
shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. Service Provider may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, Service Provider must immediately notify City.

8. Service Provider is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861 , unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Service Provider shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. Service Provider acknowledges that 8 hours labor constitutes a legal day's work.

Service Provider shall comply with and be bound by Labor Code Section 1810.

10. Service Provider shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. Service Provider shall, as a penalty to City, forfeit $25 for each worker employed in the performance of this Agreement by Service Provider or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by Service Provider's employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. Service Provider shall be responsible for each and every one of its subcontractors' compliance with Chapter 1, the DIR's rules and regulations, and Labor Code Sections 1860 and 3700. Service Provider shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. Service Provider shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors' compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, Service Provider shall diligently take corrective action to halt or rectify any failure.

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111
Agreement No. 32500549

13. To the maximum extent, Service Provider shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify City, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys' fees and other related costs. All duties of Service Provider under this Section shall survive Agreement termination.

Page 40 of 40 ends

112
Contract Review/Signature Checklist
Vendor Name: The Willis Corporation dba Ventura County Overhead Door Agreement No: 32500549
RFB/RFP:

Council Date:

Requested by: Cynthia Baughman
Department: PW Admin
Information Mark One
NEW Contract YES NO
171
Amendment NIA (1,2,3,etc)
Signature by CAO YES NO
Needed 171 n
Vendor Reviewed YES NO
and signed f711 n
Changes to Standard YES NO
Form n ill
Redlines from YES NO
Vendor n l
1st Review Yes NO
r7l n
2nd Review YES NO
□ 0
Tyler Munis YES NO
Approved □ f7l
Revised Pages YES NO
n l
Effective 8/8/2024
Division: Facilities
Committee Date:

Contract Start Date:

Dropped off Date: 06/04/25
Phone#: 805-385-7897
Received
OR Comments
Completed
I I- I I • I •
:, I : • : : A · I I I • I I ·- . . . 11, _ ■ _ I • I 11 K in -·
Not released 1-nlo Ty1:er ::D 0 •• ,, :w •• • m-z- Ill I iii • " . .. I !I ' I ~-=-:• :-·.·-:1
I
113
Agreement No. 32500549

FIRST AMENDMENT TO GENERAL SERVICE AGREEMENT
This First Amendment ("First Amendment") to the general service agreement ("Agreement") is JAde~.mered into in the County of Ventura, State of California, this 2-'3 day of •. 01 . ·· 2026, by and between the City of Oxnard, a municipal corporation ("City"), and Willis Corporation dba Ventura County Overhead Door ("Service Provider"). This First Amendment amends the Agreement entered into on July 1, 2025, by City and Service Provider.

City and Service Provider agree as follows:

I. Pursuant to Section 4B the City is exercising its first one year option term. The Agreement will be extended for one additional year beginning on July 1, 2026, through June 30, 2027. The City has one option term remaining pursuant to Section 4B.

2. As so amended, the Agreement remains in full force and effect. [Signatures on next page]
FIRST AMENDMENT TO GENER<\L SERVICE AGREEMENT (V-01-17-19)

Page 1 of 2 ends

114
Agreement No. 32500549
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD WILLIS CORPORATION DBA

VENTURA COUNTY OVERHEAD DOOR
~r,,, ?,-2.':>-1.o2-b Lui~ Mayor 1 Date
MLibertad Macias, Purchasing Agent 2
ATTEST:

N/A
Lourdes A. Lopez, City Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

W .,. Jv 6!:.IJJ/2,:,21.;
City Attorney (always required)
Greg Bailey, CFO 3
I The City Council must authorize and the Mayor must execute any agreement over $220,000. 2 The Purchasing Agent may execute any authorized agreement up to $220,000. 3 The City requires the following for any contract:

Date
•Fora corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
• For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or • For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

FIRST AMENDMENT TO GENERAL SERVICE AGREEMENT (V--01-17-19)

Page 2 of 2 ends

115

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5
DATE: October 6, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Purchase Order with Quinn Company for the Purchase of Equipment for the Environmental Resources Division.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a Purchase Order with Quinn Company in an amount not to exceed $305,376.45 for the purchase of two Caterpillar 260 Skid Steer Loaders and one CAT Forklift, utilizing the Sourcewell cooperative purchasing agreement (#011723-CAT), for use by the Environmental Resources Division. (Public Works and Transportation Committee approved 3-0 on September 8, 2026.)

BACKGROUND
The City of Oxnard Public Works Environmental Resources Division (ER) provides municipal solid waste (MSW) collection and processing services, including garbage, recyclable materials, and organic waste to approximately 42,283 customer accounts as of June 2026. The division processes approximately 297,000 tons of material annually, including refuse, recyclables, and organic waste streams that must be received, sorted, and transferred to a landfill six days a week.

To support these daily operations, the division relies on heavy-duty equipment, including forklifts and skid steer loaders, to perform essential functions such as unloading, stockpiling, and transporting materials. Due to the high volume of materials handled and the demanding operating conditions, this equipment experiences significant wear and must be replaced periodically.

The ER’s two existing Caterpillar 262D Skid Steer Loaders (Equipment Nos. 20302 and 14302) and Caterpillar 2P5000 Forklift (Equipment No. 11) have exceeded their expected service lives. Due to prolonged operation in demanding working conditions and heavy-duty use, the skid steers have surpassed their typical service life of 7,000 to 8,000 operating hours, while the forklift has exceeded its expected service life of 10,000 to 12,000 operating hours. All three units are currently out of service, requiring the ER Division to continue operations by reassigning available equipment, prioritizing critical work, and using parts from other units to keep other equipment in service. While these temporary measures have allowed essential services to continue, they have reduced equipment availability, increased maintenance demands, and limited ER’s ability to respond when additional equipment requires repair. Replacing this equipment is necessary to restore reliable operational capacity, reduce ongoing maintenance and repair cost, and minimize the risk of operational delays and disruptions.

DISCUSSION
To replace three out-of-service pieces of machinery and maintain alignment with the 2024 ER Cost of Service Study, the division utilized Sourcewell to secure a cooperative purchase quote from Quinn Company. This procurement covers one CAT 3EP6000 electric forklift alongside two Caterpillar 260 Skid Steer Loaders. Specially configured for high-volume solid waste processing, the proposed machinery features a high-lift linkage and a comprehensive waste handling package.

This equipment is designed to operate with maximum efficiency within demanding environments like the Del Norte 116
Regional Recycling and Transfer Station at ER.

The specifications for skid steer loaders include enclosed HVAC cabs, high-performance hydraulics, ride control, rearview cameras, LED lighting, integrated radios, and technology packages. The forklift includes a 6,000-pound capacity, lithium battery system, side-shifting rotator, LED lighting, backup alarm, suspension seat, and an extended 60- month/10,000-hour powertrain warranty. These features are intended to improve operator safety, minimize downtime, and extend the life of the equipment. No additional costs were associated with these features in the quote.

The total purchase price of the equipment is $377,672.76. Through the use of the Sourcewell cooperative purchasing contract (#011723-CAT), the City will receive a 20 percent discount, resulting in a net purchase price of $305,376.45.

The skid steer loaders include a 24-month/2,000-hour full machine warranty, while the forklift includes a 12- month/2,000-hour full machine warranty and an extended 60-month/10,000-hour powertrain warranty.

Equipment Quantity Sell Price Discount Sales Tax Freight/Tariff /Tire Fee
Total
Expense
260 05A Steer
Loader
1 $106,614.06 ($22,388.95) $7,790.82 $7.00 $92,022.93
260 05A Steer
Loader
1 $106,614.06 ($22,388.95) $7,790.82 $7.00 $92,022.92
EFG430 Forklift* 1 $128,121.16 ($27,518.40) $10,272.84 $10,455.00 $121,330.60 Total Equipment 3 $341,349.28 ($72,296.30) $25,854.48 $10,469.00 $305,376.45 *Forklift discount on base model; no additional discount on electric upgrade.

The City Purchasing Policy allows for the use of governmental cooperative contracts for the purchase of goods, equipment and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement. Quinn Company holds a cooperative contract with Sourcewell #011723-CAT with a current expiration date of April 14, 2027. Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts and allows the City to “piggyback” on the agreement and obtain the rentals at a discounted price.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2026.

FINANCIAL IMPACT
The total cost for the purchase of two Caterpillar 260 Skid Steer Loaders and one CAT Forklift shall not exceed $305,376.45 and will be funded through the ER’s Adopted Fiscal Year 2026-2027 budget. The use of the Sourcewell cooperative purchasing contract (# 011723-CAT) provides a cost savings of approximately $72,296.30 or 20 percent off the list price.

Account (Capex- Machinery/Equipment) Amount
6313636-56040 $ 305,376.45

COMMITTEE OUTCOME
The Public Works and Transportation Committee voted 3-0 on September 8, 2026 to approve the staff recommendation and to forward the item for Council's consideration.
117
Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the September 8, 2026 Public Works and Transportation Committee Meeting recording.

Prepared by: Brian Yanez, Assistant Public Works Director, Nicole Riley, Environmental Resources Manager

ATTACHMENTS

1. Quinn Quote - Two CAT 260 Skid Steer Loaders

2. Quinn Quote - One CAT EFG430/3EP6000 Forklift

3. Sourcewell - Cooperative Agreement
118
119
120
121
122
123
124
125
126
127
011723- CAT
Rev. 3/2022 1
Caterpillar: Confidential Green
Solicitation Number: RFP # 011723

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Caterpillar Inc., 100 NE Adams Street, Peoria, IL 61629 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Heavy Construction Equipment with Related Attachments and Technology from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 14, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

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Pursuant to Section 10(b), Supplier will subcontract certain obligations under this Contract to its dealers. Only those dealers that sign a Participation Agreement with Supplier obligating them to comply with the terms of this Contract will be eligible to provide Equipment, Products, or Services as a subcontractor under this Contract. In the event there is no dealer who has entered into a Participation Agreement available to provide Equipment, Products, or Services to a Participating Entity, Supplier will be under no obligation to provide Equipment, Products, or Services to such Participating Entity under this Contract. Supplier will provide a copy of this Contract to its dealers that would normally service Participating Entities and invite such dealers to enter into a Participation Agreement as a subcontractor of Supplier under the terms of this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the percentage list discount stated in the supplier’s proposal.

Upon request made to a participating CAT dealer, from a Participating Entity identifying themselves as a Sourcewell member by providing their Sourcewell member number and contract number; formal quotes will list all costs, including all delivery expenses, such as freight and permits (when required).

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Alternatively, Participating Entities may choose to make their own transportation arrangements. In such case, there would be no delivery charges from the local participating Cat dealer.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

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4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. Supplier may not enter into a contract with a U.S. Federal Government entity prior to obtaining necessary internal approvals and shall not be obligated to provide Equipment, Products or Services to any U.S. Federal Government entity under this Contract unless separately agreed in writing. Caterpillar may work with such parties and may agree to provide equipment or services under the Contract on a case-by-case basis.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

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to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Participating Dealers with payments made to the Participating Dealers. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier’s Participating Dealer, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and Supplier’s Participating Dealer or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

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D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
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• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. Provided, however, that Supplier is permitted to subcontract certain of its rights and obligations to Supplier Participating Dealers for performance without Sourcewell’s prior written consent.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS
Intentionally omitted.

12. GOVERNMENT DATA PRACTICES
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under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. Intentionally Deleted.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

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1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
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2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. A Participating Dealer may name a Participating Entity as an additional insured on a case-by-case basis.

WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or selfinsured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors.

D. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier’s Participating Dealers must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Participating Dealer conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Intentionally omitted.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Caterpillar Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Patrick Kearns
Title: Chief Procurement Officer Title: Vice President Sales & Marketing, Construction Industries
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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5/24/2023 | 12:16 PM CDT
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RFP 011723 - Heavy Construction Equipment with Related
Attachments and Technology
Vendor Details
Company Name: Caterpillar Inc
Address:
100 NE Adams St
Peoria, IL 61629
Contact: Sean Egel
Email: [email protected]
Phone: 309-675-1399
HST#:

Submission Details
Created On: Tuesday November 15, 2022 14:22:18
Submitted On: Tuesday January 17, 2023 16:10:22
Submitted By: Sean Egel
Email: [email protected]
Transaction #: aeaa61ae-0c73-4610-8208-b80e2e0b4448
Submitter's IP Address: 192.189.129.23
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond “N/A” if the question does not apply to you (preferably with an explanation).

Line
Item Question Response *
1 Proposer Legal Name (one legal entity only):
(In the event of award, will execute the
resulting contract as "Supplier")
Caterpillar Inc.
*
2 Identify all subsidiary entities of the Proposer
whose equipment, products, or services are
included in the Proposal.

N/A
*
3 Identify all applicable assumed names or DBA
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.

N/A
*
4 Provide your CAGE code or Unique Entity
Identifier (SAM):
11083 *
5 Proposer Physical Address: 5212 N O'Connor Blvd Ste. 1100, Irving, TX 75039 * 6 Proposer website address (or addresses): https://www.caterpillar.com/, https://www.cat.com/en_US.html * 7 Proposer's Authorized Representative (name,
title, address, email address & phone) (The
representative must have authority to sign
the “Proposer’s Assurance of Compliance” on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):

Primary Contact: Patrick Kearns
Title: Vice President Sales & Marketing
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 675-5181
*
8 Proposer's primary contact for this proposal
(name, title, address, email address & phone):

Primary Contact: Sean Egel
Title: Governmental Sales Consultant
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 675-1399
*
9 Proposer's other contacts for this proposal, if
any (name, title, address, email address &
phone):

Primary Contact: Marta Sevilla
Title: Governmental Marketing Manager
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 578-1150
Table 2: Company Information and Financial Strength
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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10 Provide a brief history of your company,
including your company’s core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.

The history of Caterpillar is all about doing: creating, building, problem solving, innovating, testing, servicing and improving. We’re proud of the ingenious machines that are part of our rich heritage. More importantly, we are proud of the people who founded and built the company one breakthrough at a time. Beginning with Benjamin Holt and C. L. Best, the people of Caterpillar have always been - and continue to be - extraordinary.

In 1925, when Holt and Best merged to form their new tractor company, they used the name so familiar to people around the world: Caterpillar. The Caterpillar Tractor Company is today known as Caterpillar Inc.

With 2021 sales and revenues of $51.0 billion, Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments – Construction Industries, Resource Industries and Energy & Transportation – and providing financing and related services through our Financial Products segment.

Our Worldwide Code of Conduct, first published in 1974, defines what we stand for and believe in, documenting the uncompromisingly high ethical standards our company has upheld since its founding in 1925. The Code helps Caterpillar employees put our values and principles into action every day by providing detailed guidance on the behaviors and actions that support our values of Integrity, Excellence, Teamwork, Commitment and Sustainability.

Caterpillar's Code of Conduct that can be found at
https://www.caterpillar.com/en/company/code-of-conduct.html *
11 What are your company’s expectations in the
event of an award?
Caterpillar is honored to have served Sourcewell and its members who have purchased Cat® construction equipment, attachments (work tools), and electrical power generation products through Sourcewell since 2008. Furthermore, we are proud to have
earned the Sourcewell Legacy Award in 2019, and have recently been awarded contracts 060122-CAT and 092222-CAT.

Caterpillar's expectations in the event of an award would be to focus on customer needs and continued growth across all governmental segments. Sourcewell has built a strong reputation within the industry that has shown the importance of how this cooperative contract delivers upon customer needs. This contract will be a top factor in our go to market strategy within our strong Cat dealer network. If awarded, we will send out an email to our entire sales force, applicable to governmental, introducing the contract along with ways to train our salesforce, market, and grow the contract.

We look forward to the opportunity to further grow business and serve member needs together in this new Heavy Construction Equipment RFP opportunity. *
12 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.

Upload supporting documents (as applicable)
in the document upload section of your
response.

Caterpillar Inc. is a publicly traded company, and as such, its financial information is updated quarterly and available at: https://investors.caterpillar.com/overview/default.aspx Caterpillar's 2021 Annual Report provides details about our financial position. Our SEC filing documents can be found at:
https://investors.caterpillar.com/financials/sec-filings/default.aspx. Both documents are included as attachments in our Financial Strength and Stability Documents.

As 2022 results are yet to be released, below you can find a summary of our full year 2021 financials.

In 2021 full year sales and revenues were $51B of which, North American sales were $22B. Operating profit was $6.9B with a profit per share of USD $11.83.

Dividends paid per share of USD $4.28.
*
13 What is your US market share for the
solutions that you are proposing?
Caterpillar is a significant contributor to the overall Heavy Equipment sector within the US and Canada. Market share information beyond what is made publicly available through our annual reports is considered confidential. *
14 What is your Canadian market share for the
solutions that you are proposing?
Caterpillar is a significant contributor to the overall Heavy Equipment sector within the US and Canada. Market share information beyond what is made publicly available through our annual reports is considered confidential. *
15 Has your business ever petitioned for
bankruptcy protection? If so, explain in detail.

No. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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16 How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
Caterpillar is a world class manufacturer which distributes products through a vast and capable independent dealer network. Our dealers are strong independently owned companies and in North America alone our 47 dealers have a combined net worth of billions of dollars. Their large valuation is a competitive advantage because it allows them to have the infrastructure to support customers regardless of location, industry, fleet size, or application.

Another advantage of independently owned dealers is that they know their customers and market well. They tailor their services specifically to their customers' needs.

Although we will sign this contract as a manufacturer, our Cat dealers will be given the
opportunity to avail themselves of the opportunity presented by the contract and will execute all the transactions with governmental customers as they do today. This includes but is not limited to consultation, quoting, accepting payment, delivery, warranty support, parts sales, and service.

Caterpillar dealers heartily embrace the other Sourcewell contracts currently available to them (032119-CAT, 092222-CAT, 062320-CAT, 060122-CAT). They have all been trained on contract usage. In fact, the current Heavy Equipment contract is leveraged by
95% of our dealers in North America. Caterpillar offers specific discounts to Sourcewell members. By using any Sourcewell Contract, our dealers agree to honor those discounts.
*
17 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.

Caterpillar and its subsidiaries operate across the globe in a variety of markets that require Caterpillar to adhere to all locally mandated laws and regulations in order to do business. With regards to the territories covered by this RFP, Caterpillar will comply with applicable laws in order to do business in the territories described herein.

As an equipment manufacturer focused on quality, Caterpillar created the Caterpillar Quality Management System, which is a process-based, ISO 9001:2015 compliant quality management system used throughout Caterpillar to continually improve the quality of our products and services to meet customer, statutory, and regulatory requirements. It is registered with IRCA (International Register of Certificated Auditors) as Caterpillar Quality Management System CAT791A. *
18 Provide all “Suspension or Debarment”
information that has applied to your
organization during the past ten years.

N/A
*
Table 3: Industry Recognition & Marketplace Success
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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19 Describe any relevant industry awards or
recognition that your company has received
in the past five years
Please note: To list all the awards received in the past 5 years would unnecessarily lengthen our response. For brevity, we are highlighting some recognition received in 2020, 2021 and 2022. Also note there are many global awards.

Fortune Magazine #78 on the Fortune 500 2021
Fortune Magazine World's Most Admired Companies
World & North America Dow Jones Sustainability Index
Forbes Best Employers for diversity 2020 and 2021
#82 Best Global Brands- Interbrand 2021
The Wall Street Journal Best Managed Companies in 2020 and 2021 The Wall Street Journal World's Most Sustainably Managed Companies Human Rights Campaign Foundation Corporate Equality Index Dow Jones Sustainability Index (World and North America) 21 years World’s Most Sustainably Managed Companies – The Wall Street Journal United Way World Wide’s Global Corporate Leadership Program
U.S. President’s Volunteer Service Award from Junior Achievement Corporate Equality Index – Human Rights Campaign Foundation CSR China Top 100 – the 4th CSR China Education Award (China) China CSR Excellence Award – China Philanthropy Times (China)
Corporate Social Responsibility Research Center of Southern Weekly (China) Outstanding Contribution to Poverty Alleviation – China Foundation for Poverty Alleviation (China)
2020 Global 500 – Fortune Magazine
America’s Most Responsible Companies 2020, 2021 & 2022 – Newsweek Best-Managed Companies of 2020 & 2021 – The Wall Street Journal Top Companies for Customer Satisfaction – The Wall Street Journal The CEO Leaderboard: COVID-19 Reputation Rankings – SJR All-America Executive Team – Institutional Investor
Top 150 Global Licensors – Global License Best Global Brands Top 100 – Interbrand World’s Most Valuable Brands 2020 – Forbes
2020 Best Places to Work for Disability Inclusion – Disability Equality Index World’s Best Employers 2020 – Forbes
Best Employers for Women 2020 – Forbes
America’s Best Employers by State 2020 – Forbes
America's Best Employers for Diversity 2020 – Forbes
Best Employers for New Grads 2020 – Forbes
Global 2000 – Forbes 2020, 2021 & 2022
Best Employers for Veterans 2020 and 2021– Forbes
Top Veteran-Friendly Company – U.S. Veterans Magazine
#1 Great Place to Work – Great Place to Work Institute (Brazil) #1 Great Place to Work in the Ag Business - Great Place to Work Institute (Brazil) Chile’s 20 Best Places in 2020 to Work for LGBTQ Equality, pwc Human Rights Campaign
Top of Mind Company “Industry category” (Piracicaba, Brazil) Certification on Promoting Work-Life Balance in Hyogo Prefecture – Hyogo Work and Life Center (Japan)
Hyogo’s Women’s Success in Business Promotion Company – Hyogo Women Empowerment &
Promotion Center (Japan)
Hanada Award for WIN Akashi – Hyogo Women and Future Association (Japan) Hyogo Childcare Supporting Company Award (Japan)
Science & Technology Industry Summit: Outstanding Contribution – The Economic Observer (China)
*
20 What percentage of your sales are to the
governmental sector in the past three years
The governmental and educational sector is extremely important to Caterpillar. We have a dedicated team to support governmental customers and their specific needs. However, percentage of sales to governmental is considered confidential. *
21 What percentage of your sales are to the
education sector in the past three years
The governmental and educational sector is extremely important to Caterpillar. We have a dedicated team to support governmental customers, including the education sector, and their specific needs. However, percentage of sales to education is considered confidential.
*
22 List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
While Cat dealers would typically hold contracts with states and provinces, as an exception Caterpillar holds the state contract with Ohio and NY.

Additionally, we are contract holders with OMNIA and NASPO ValuePoint.

Just as we would never share Sourcewell sales information with other cooperatives, we also keep the sales volumes from other cooperatives confidential. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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23 List any GSA contracts or Standing Offers
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Listed below are the current GSA contracts that Caterpillar holds:

SIN 333924 Utility Trucks and Tractors: 2020=$6,857,211 2021=$14,071,364 SIN 333120 Street Repair and Cleaning Equipment and Attachments:
2020=$0 / 2021=$143,837
SIN 335999 Power Distribution Equipment: 2020=$151,267.70 / 2021=$9,473.07 These contracts are used by Caterpillar, but we do not allow our dealers to use GSA contracts.

Final sales for the year 2022 have yet to be fully reported. *
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.

Entity Name * Contact Name * Phone Number *
Baltimore County, MD Jamie Donahue 410-952-6981 *
Washington DC Fleet Greg Harrelson 202-437-3799 *
Town of Scituate Mass. Kevin Cafferty 781-545-8732 *
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.

Entity Name Entity Type * State /
Province * Scope of Work * Size of Transactions * Dollar Volume Past ThreeYears * Virginia
Department of
Transportation -
Central
Government Virginia - VA State Department of
Transportation for Virginia.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 41 units. $12,321,972
*
State of Idaho Government Idaho - ID State of Idaho.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 39 units. $10,304,218
*
Alaska
Department of
Transportation
Government Alaska - AK State Department of
Transportation for Alaska.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 37 units. $12,176,875
*
Arkansas State Government Arkansas - AR State of Arkansas.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 28 units. $10,053,000
*
Suwannee
County
Government Florida - FL A county local to Florida.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 26 units. $6,567,420
*
Table 6: Ability to Sell and Deliver Service
Describe your company’s capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.

Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.

Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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26 Sales force. The Cat dealer salesforce is highly capable and trained in the construction industry.

The Cat dealer salespeople are consultants to their customers and advise their customers on the best solutions for their application and job. As a manufacturer we request our dealers to follow strict training protocols to ensure our sales force remains current on all product updates. Specifically, as it relates to governmental sales, each dealer has one or more people named to be a key liaison between us as manufacturer and their dealer sales team. They're offered additional in depth training on Sourcewell and ensures that all contract terms are followed.

Caterpillar has Operational Excellence Programs that recognize dealers' excellence in marketing and sales processes and operations, among other areas of the business.

In North America, our dealers employ more than 53,000 people across the machine, energy, parts and service divisions. The dealer sales teams are supported by a network of Caterpillar professionals. Each dealer has in territory support of 5 to 8 Caterpillar sales/marketing employees. It is the responsibility of these people to ensure that the dealer and Caterpillar are working well together to constantly improve and to adapt to marketplace changes. Beyond the territory experts, the sales and marketing department at Caterpillar is staffed by more than 600 people whose mission is to focus on customer satisfaction. Even more are employed "behind-the scenes" to ensure industry leading product design, up to date product information, and maintaining the ease of doing business in an increasingly connected marketplace. *
27 Dealer network or other distribution
methods.

The Cat dealer network is key to the success of our company. Boasting over 160 dealers throughout 193 countries worldwide, the Cat dealer network is widely considered to be the best in industry. Within Canada and the United States, we have 47 dealers and more than 800 dealer owned locations that sell and rent equipment.

Please refer to our directory listing of Cat dealer locations and our easy to view locations map in the attached "Additional Documents" zip file. Cat dealers are independently-owned. Each dealer has multiple branches and a mobile service fleet than can serve customers regardless of location. These are full physical locations our governmental customers can use.

Because of the size of Cat dealers, they are exceptionally capable to serve governmental customers. Dealers have trained specialists that cover many industries including heavy equipment.

Collectively, Cat dealers' large net worth permits them to stock a high volume of replacement parts - allowing governmental customers the fastest turnaround on parts availability and repair time. Cat dealers recognize the importance of governmental business to their overall success and they each have one or more governmental specialists whose job it is to serve governmental agencies well.

Please refer to the Cat dealer locations map included in "Additional Documents". Additionally, you can leverage https://www.cat.com/en_US/support/dealerlocator.html to locate dealers by location. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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28 Service force. At Caterpillar we are very proud of the saying "The sales department sells the first machine; the service department sells every one after that." The Cat dealer network in North America collectively employs more than 20,000 factory trained technicians, parts experts, product support managers and
other service-oriented staff. These subject matter experts are supported by the best repair shop equipment and materials. As machines and engines are constantly updated, so too are our service experts. We conduct product-specific training every week of the year. Technician shortage is an industry-wide concern, but because Cat dealers are large, long established companies, they can offer strong compensation and benefit packages that encourage the best people to seek employment and to retain them once hired. Caterpillar works very closely with dealers and through a program called "ThinkBIG", we are able to keep the pipeline of high quality employees full. ThinkBIG is a Caterpillar-specific instructional program that pays the student while they train to become a technician. It is a 2-year program with lab and classroom work, and a paid internship at a sponsoring Cat Dealer. As a result, the student will graduate with an accredited degree backed with over 2,000 hours of work experience.

In addition to the technicians and mechanics that work on the machines directly, each dealer has a service support staff that includes customer-facing consultants who are responsible for working with customers to set up maintenance and repair schedules to ensure the best possible up-time.

Collectively, service support staff makes up the bulk of each dealers' staff. Roughly half of their personnel investment goes to ensuring customer success via product support.

The dealer service teams are supported by a network of Caterpillar professionals.

Each dealer has in territory support of 5 to 8 Caterpillar parts/service employees. It is the responsibility of these specialists to ensure that the dealer and Caterpillar are working well together to constantly improve and to adapt to marketplace changes.

Beyond the territory experts, the service and support groups at Caterpillar are staffed by thousands of people whose mission is to focus on post-sale customer satisfaction.

Even more are employed "behind-the-scenes" to ensure technical literature is up to date, service standards are adhere to and repair questions are answered quickly. We exceed our 95% 2-hour response rate target in responding to dealer service inquiries. *
29 Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.

Our simple order process has been and will continue to be well appreciated by Sourcewell and Sourcewell members:
1) When a member decides to purchase a new Cat machine, they simply include their Sourcewell member number on the Purchase Order they issue to the Cat dealer. 2) The Cat dealer then accepts the PO, issues the invoice, accepts payment and delivers the machine.
3) After the machine has been delivered, the dealer, as part of their normal process, includes the member number when filing their sales claims with Caterpillar. 4) At month's end, Caterpillar aggregates these reports and sends the sales information quarterly to Sourcewell along with the administrative fee.

IMPORTANT NOTE: Should a member wish to include additional terms and conditions to this contract, or to otherwise request a Participating Addendum, that agreement / PA should be executed between the member and Cat dealer directly. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response-time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.

We are proud that our reputation stands on having the best customer support in the industry. In fact, our capabilities are industry leading. In the event a customer ever has a problem or issue with a machine, their Cat dealer is empowered to resolve that issue locally. If the problem is a result of a defect in material or workmanship, within the standard warranty period, the local Cat dealer will work with Caterpillar to apply the appropriate warranty, and keep the customer informed. Every Cat dealer has a common detailed service process in place. Caterpillar supports and verifies that all the dealer service technicians are supplied with the tools and equipment needed to repair all Cat products.

Technicians have access to an electronic library of technical information including Service Letters, Technical Information Bulletins, System Operations, Troubleshooting and Disassembly and Assembly manuals. These manuals are provided for every Cat product. Each dealer also has one or more "Technical Communicators" who are dedicated to supporting the service technicians by acting as a liaison between the shop personnel and Caterpillar.

The service technicians also have a dealer support network (DSN) system with direct access to Caterpillar's Service Engineers. Caterpillar responds to more than 95% of all high priority tickets within one hour.

Caterpillar is got everything customers need to keep their Cat machines in top shape. Whether they want Genuine Cat parts, manuals and resources to do maintenance and repairs themselves, or prefer to have one of our expert dealer technicians do the work. We make it easy to keep their Cat equipment running.

Some of our service solutions include:
-Cat Fleet Management (Condition Monitoring) - Lowers the total cost of ownership of machine. By connecting your fleet, you will be able to: track the location of your assets, monitor & manage the fuel consumption, identify the operators who would need extra training, and plan & schedule your maintenance. All of which will maximize your uptime.
-Customer Value Agreements (CVA) - Customizable plans for your equipment new or used - to do more work with lower, more predictable costs. It's a convenient plan to get the most from your equipment throughout its life. Examples of CVAs may include but are not limited to: Maintenance CVAs, Component CVAs, and Machine CVAs. -S•O•S SM Services - A fluid analysis program that provides results that you can trust including trend analysis that provides benefit to your machine and fleet. -Cat Inspect - A digital way to perform checklists, pre-work inspections, annual inspections and PM checklists. All of which can be captured in the easy to use app. *
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.

We are proud to serve all geographic areas and all Sourcewell member sectors within the United States to offer our complete products and services. Caterpillar has successfully and proudly utilized Sourcewell to sell machines in all 50 states.

Caterpillar's global reach and presence is unmatched in the industry, and we serve customers around the globe. Our manufacturing, marketing, logistics, services, research and development and related facilities, along with our dealer locations, total more than 500 locations worldwide. North America specifically is home to 47 factories and 10 parts distribution centers, which make up 40% of our global footprint! The Caterpillar parts network delivers 98% of the parts orders within 24 hours.

In addition to our facilities listed above, Cat Parts are available through the Cat dealer network in at different price points, including: Cat New, Cat General Duty and Cat Reman. The Cat dealer network also have the capability to provide dealer exchange components, dealer rebuilt components and used parts when available.

Each dealer can match the appropriate parts offering to match the customers application and productivity. For example, Cat dealers offer Cat factory remanufactured parts (Cat reman) to follow the same quality, performance, and reliability as Cat new parts. This product line provides the same as new parts warranty, includes critical engineering changes, reduces waste, and protects the environment and saves critical repair time on machines. Cat reman also uses 100% Cat parts in the remanufacture process.

Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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32 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in Canada.

We are serve all geographic areas and all Canoe member sectors within Canada with our complete product and service offerings. In fact, we see the Canadian market as a significant growth opportunity for Canoe through Sourcewell contract usage. We have gained momentum with our current contract 032119-CAT in Canada.

Each dealer can match the appropriate parts offering to match the customers application and productivity. For example, Cat® dealers offer Cat® factory remanufactured parts (Cat reman) to follow the same quality, performance, and reliability as Cat new parts. This product line provides the same as new parts warranty, includes critical engineering changes, reduces waste, and protects the environment and saves critical repair time on machines. Cat reman also uses 100% Cat parts in the remanufacture process.

Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com. *
33 Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.

We are proud to serve all geographic areas of the United States and Canada. *
34 Identify any Sourcewell participating entity
sectors (i.e., government, education, not-forprofit) that you will NOT be fully serving through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
We are proud to serve all Sourcewell Member sectors within the United States and Canada with our complete product and service offering through Sourcewell.

Caterpillar's cooperative purchasing contracts are non-exclusive; i.e. none of them restrict Caterpillar from promoting our Sourcewell contracts. *
35 Define any specific contract requirements
or restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.

There are no restrictions or limitations for sales to members in Hawaii, Alaska or U.S. Territories. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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Table 7: Marketing Plan
Line
Item Question Response *
36 Describe your marketing strategy for
promoting this contract opportunity.

Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.

Our current marketing strategy with Sourcewell contract 032119-CAT proves to be effective with year over year sales growth. Our primary strategy to promote this contract with participating entities is through our Cat dealers' sales force. We provide group and individual training to our dealer sales reps, focusing on benefits from selling through cooperative contracts vs bids. We proudly announce the award publicly through our multiple customer facing touchpoints which may include:
1) Press Release
2) Government Solutions Magazine (Caterpillar produced magazine distributed to governmental customers in the US and Canada)
3) Government Training & Safety Days (Government customer training events at Caterpillar facilities)
4) Announcement in our governmental customer e-newsletter 5) Feature on our governmental focused website: www.cat.com/governmental 6) Announcement on our social media channels (FB, Instagram, LinkedIn) 7) Display mentions at all governmental tradeshows we attend. (NACE Annual Conference, APWA Snow Show, Waste EXPO, GFX, NIGP Annual Forum & Products Expo, and APWA PWX & Annual Roadeo)
8) Update literature with the new contact information. (An updated version can be found within our attached marketing plan attachment.)
*
37 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.

Caterpillar and the Cat dealer network are leaders in using technologies to reach our customers.
- Focus on organic search and Search Engine Optimization (SEO) to help our customers digitally find our products and the information they need. - Leverage Caterpillar's social media platforms (YouTube, Facebook, LinkedIn, Instagram, etc) and ability to target governmental segments.
- Leverage predictive data analytics (past purchase history and financing information) to recognize in advance when customers may be considering replacing machines they currently own.
- Leverage Deltek's GovWIN data in the US and Canada for governmental lead generation.

Caterpillar has a Customer Interaction Center available 24/7 who handles digital leads received from cat.com, social media, etc. Our team qualifies those leads and passes them on to our Cat Dealer network using the Salesforce platform (Customer Relationship Management system). We have processes that allows us to confirm our Cat dealers have reached out to those customers.
*
38 In your view, what is Sourcewell’s role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Sourcewell is a well-respected contracting agency within the public procurement industry. It is important, in the event of an award, that our products and logos be included in Sourcewell marketing and website. We believe that the most important role that Sourcewell can play in marketing our contract and products, is to market themselves and promote contract purchasing across the industry.

In the event of an award, Caterpillar will put high priority in building awareness and enthusiasm within our dealer network and customer base to leverage the Sourcewell contract as our go to market strategy.
*
39 Are your products or services
available through an e-procurement
ordering process? If so, describe your
e-procurement system and how
governmental and educational
customers have used it.

We do offer a e-procurement ordering process for parts via parts.cat.com. We can also integrate into a variety of procurement systems for high volume customers.

Our wide machine portfolio and multiple configurations per machine model allows us to provide the best machine for the customer need. Our Cat dealers are trained to configure our equipment and advise the customer on the best machine and configuration for their application. Therefore, a consultative salesperson is integral in this process, and we do not use an e-procurement machine ordering process.
*
Table 8: Value-Added Attributes
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 151
40 Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.

Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.

All dealers offer basic operation, safety, and maintenance training with every sale. Should a customer desire more advanced training, such as productivity improvement or advanced repairs, each of our dealers can supply that training. Often there is a cost associated with that specific training and it would be negotiated between the dealer and the customer.

Caterpillar also offers training programs directly to customers in three areas: operation, safety and service. Members may access courses online, via CD's, or through instructor-led classes leading to operator certifications. The fees for these services vary depending on the depth of training desired. These high-level instruct-led courses can be conducted at one of our dedicated training facilities in the US or on a customer's local site using their own equipment.

Caterpillar also has a licensed supplier that offers Cat Simulators to teach operational techniques from real job sites. For more information visit: https://catsimulators.com/ *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 152
41 Describe any technological
advances that your proposed
products or services offer.

Cat technology gives you the power to track, monitor, automate and manage all types of assets- from a single machine, engine, to an entire fleet. We even offer technologies that protect your people. Listed below are a few technology offerings (standard and optional) that are used throughout the world in our Cat equipment.

Next Generation Excavators:

Cat Vision Link - Delivering valuable data with connected machine.

Cat Payload - Precisely load targets every time for faster cycle times.

Cat Skid Steer and Compact Track Loaders:

Electronic Torque Management System - Helps maximize performance, minimize fuel consumption.

Sealed and Pressurized Cabs - Provides a cleaner, quieter work environment.

Cat Backhoe Loaders:

Selectable Power Management Modes - Saves fuel while maintaining machine performance.

Load-Sensing Hydraulic System - Provides excellent response for improved hoe and loader productivity and greater bucket breakout force.

Cat Tractors:

Stable Blade - Produces a smoother surface finish.

Autocarry - Automatic raising and lowering of blade to maximize pushing capacity and prevent excessive track slippage.

Cat Wheel Loaders:

Operator Assist - Helps the operator reduce tire slippage, automatic rimpull management and provides up to 10% better cycle time resulting in higher productivity.

Autodig - consistent high bucket fill factors delivers up to 10% more productivity.

Cat Off Highway Trucks:

Adaptive Economy Mode - Automatically optimizes fuel consumption without affecting productivity just pressing a button.

Truck Production Management System (TPMS) - Weighting system with side indicator lights showing the operator when they are on last pass and when the truck is fully loaded.

Cat Articulated Trucks:

Advanced Automatic Traction Control (AATC) - Technology that proactively applies inter- and cross-axle differential locks ‘on-the-go’ when needed without assistance from operator's interaction.

Cat Detect with Stability Assist - Warns the operator if machine is approaching a pre-set angle during operation, when driving and tipping.

Machine/Operator Safety Technology:

Machine Security System - Gives you control over who can operate your machines and when. Prevents theft.

Seat Belt Reminder - Cost effective safety upgrade that significantly improves operator safety.

Cat Detect for Personnel - Alert ground crews in close proximity to mobile equipment. Cat® Detect for Personnel sounds an immediate, unique alert that cuts through the white noise of engines, generators, cell phones and job site chatter to protect ground workers from equipment backing incidents.

Cat Command - Remote control in operations where an operator could be at safety risk.

Whether you're looking to add technology to your current machine, or want new ways to get more value out of the technology on your equipment, we have options for you. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 153
42 Describe any “green” initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.

Caterpillar shares the concerns of governments and the public about the risks of climate change and supports global efforts to mitigate its impact. We are committed to contributing to a reduced-carbon future.

We demonstrate this in many ways including through our significant progress in reducing greenhouse gas (GHG) emissions from our operations and our continued investment in new products, technologies and services.

Caterpillar is engineering a brighter future through:
- Product innovations
- Advanced technologies leveraging know-how and R&D
- Usage of renewable fuels and fluids
- Solutions to improve jobsite efficiency
- Maintenance solutions
- Manufacturing operations’ carbon efficiency
Caterpillar's long-standing commitment to sustainability inspires us to set and achieve meaningful environmental, social and governance (ESG) goals and develop innovative products, technologies and services to support our customers on their sustainability journey.

Caterpillar is fully committed to our customers’ success by not only the design and manufacture of durable, reliable, innovative and rebuildable construction equipment, but also through our extensive and unmatched dealer network that provides you the best service and support to keep your equipment running, regardless of the environment or challenges.

We consider this as we work toward a vision of a world in which people's basic needs - such as shelter, clean water, education, and reliable energy - are fulfilled. We provide work environments, products, services, and solutions that make productive and efficient use of resources as we strive to achieve our vision. We believe this commitment supports the enduring success of our customers, stockholders, dealers, and our people.

Caterpillar is a proud 20-year member of the Dow Jones Sustainability Indices, including both the World and
North America Indices. The annuals DJSI process follows a best-in-class approach, evaluating numerous corporate economic, environmental, and social performance factors.

For more on sustainability please visit our full report attached in the Financial and Stability attachment section.
*
43 Identify any third-party issued ecolabels, ratings or certifications that your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life-cycle design
(cradle-to-cradle), or other
green/sustainability factors.

Plants certified with IDO 14001:2004 Environmental Management System include:
1) Anchor Coupling - Goldsboro NC, ISO 14001:2004- Sept 2018 2) Anchor Coupling - Menominee - ISO 14001: 2015 - Jan. 2021 3) Gen Sets - Newberry 0 ISO 14001:2004 - Nov. 2017
4) Mapleton - 14001:2004 self-certification issued Jan 2013 5) Reman Services - Corinth MS - ISO 14001-2015- Sept. 2021 6) Reman Services - Franklin - ISO 14001:2004-May 2017
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 154
44 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.

Caterpillar has long drawn on the diversity of its people as a source of innovation and competitive advantage. We are proud that our people come from across the globe, with diverse backgrounds, experiences and perspectives. Despite our differences – in geography, culture, language and business – we are one Caterpillar, one company united by these common principles with a shared commitment to the highest standards of conduct.

For example: Foley Equipment, a Cat® dealer, with territory primarily in Kansas and Missouri, is woman owned. In addition to Foley equipment, there are 31 other women in our North American dealer network who hold the titles of President, Vice President or Director.

One of the more recognized initiatives within Caterpillar's Global Supply Network Division is the Caterpillar Inc. Proprietary Information Supplier Diversity Program which spurs economic growth by increasing business opportunities to minority-owned, women-owned, veteran and service disabled veteran-owned, small disadvantaged businesses and those certified in HUBZones, all while ensuring expectations are met with regards to quality, velocity, capacity, and cost. Currently more than 37% of our direct and indirect purchasing is conducted with suppliers in these categories.

Caterpillar is a proud member of the National Minority Supplier Development Council (NMSDC). We also use the System for Aware Management (SAM), SBA, and NMSDC databases to locate SDB, VOSB, SDVOSB and HUBZone suppliers.

Supplier Diversity is discussed with Global Supply Network Division leadership during the Monthly Operating Results Review meetings. This in turn forces accountability for supplier inclusion by measuring drivers, such as the number of sourcing projects, which include Divers Suppliers and the values of the projects in which they participate. The goal is to create greater transparency to determine which teams are creating inclusive environments and which are not.

For more detail, please see our attached 2021 Global Diversity & Inclusion Report in the Additional Documents folder.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 155
45 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
BEST OVERALL VALUE / LOWEST LIFE CYCLE COST:

Cat products deliver the best value for the money. While we rarely have the lowest initial purchase price, we are happy to demonstrate to customers that our machines offer the lowest overall owning and operating costs when factors such as fuel efficiency, repair frequency, productivity, and resale value are factored in. We believe that government agencies are tasked to be the best stewards of taxpayer funds and our products can prove that they are the best solution. Sourcewell members are in the best position to allow these discussions to take place in contrast to a local bid situation where the focus is often only on initial price.

CAT SAFETY SERVICES / SAFETY FEATURES:

In addition to the tangible, measurable aspects of the life cycle cost equation, we also bring our focus on safety to every product that we manufacture. Quantifying a human life or debilitating injury is impossible, but each machine has industry-leading features that strive to minimize the possibility for accidents.

In addition to built-in safety features, we also offer products and services that are unique in the industry.

Cat Safety Services include, but are not limited to, the following:

Safety Perception Survey - Used to establish a baseline safety-culture assessment by measuring employee perceptions and gaps in beliefs between management and employees on the front line across 20 Safety Culture Indicators.

Safety Leadership Assessment - Used to measure individual safety leadership capability around four domains of safety leadership.

Worksite Assessment - Compares onsite observations of safety practices and employee interview data to the documented processes and procedures.

Continuous Improvement Process - Involving all levels of the organization to generate engagement, involvement, and ownership in the safety improvement process.

Training - can be conducted with e-learning courses on http://safelyhome.cat.com, instructorled training products or as Supplier-facilitated workshops. Topics available include, but are not limited to, safety culture, effective communication, supervisor safety training, recognition, etc.

Fleet Management & Services through Caterpillar Job Site Solutions:

We leverage the power of Caterpillar and our dealers by designing innovative solutions that solve customer problems and that have a positive impact on their bottom line. We approach each site differently, striving to deliver exactly what’s needed — no more, no less.

Every solution includes a unique mix of Caterpillar and dealer capabilities using industry best products, technology, services and expertise necessary to meet the customer’s definition of success. The goal is to leave customers better off tomorrow than they are today.

Details on products and services are available at www.cat.com/safety. More information can be found in the additional document section. Pricing can be found in the pricing document section.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 156
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.

Line
Item Question Response *
46 Do your warranties cover all products, parts, and
labor?
Caterpillar has extensive warranty coverage. Please see our warranty statements attached in the warranty information documents. *
47 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Please see applicable warranty statements in the attached documents. * 48 Do your warranties cover the expense of
technicians’ travel time and mileage to perform
warranty repairs?
Caterpillar does not cover travel time and mileage. Dealer territories vary considerably from state to state as do their policies about travel time and mileage during the warranty period.
*
49 Are there any geographic regions of the United
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
One of our key differentiating strengths is our ability to service equipment regardless of where it is located. Please see applicable warranty statements in the attached documents. *
50 Will you cover warranty service for items made by
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
Warranty service for machines ordered from a Caterpillar facility are generally provided by Caterpillar and performed by Cat dealers. Some items, such as tires, are covered under their manufacturers' warranties. *
51 What are your proposed exchange and return
programs and policies?
Please see applicable warranty statements in the attached documents. * 52 Describe any service contract options for the
items included in your proposal.

We have a large variety of service contract options which can all be customized according to customer needs. Below are just two examples.

More solutions are available and we encourage members and dealers to explore all options.
1) Equipment Protection Plans (EPP): After the initial warranty period ends, members may choose to purchase additional protection plans to reduce their exposure to unplanned costs. These policies are written based on months and hours of operation. There are four standard levels of coverage:
1) Powertrain
2) Powertrain + Hydraulics
3) Powertrain + Hydraulics + Technology
4) Premier
A description of all these options is included in the attached Equipment Protection Plans document. EPP can be purchased at the same time as the machine purchase, or anytime before the standard warranty expires. 2) Customer Value Agreements (CVA's):

A member may choose to enter into an agreement with their Cat dealer to perform routine maintenance and/or repairs. These contracts are customizable based on member needs.

The selling Cat dealer can take responsibility for some or all the required service and maintenance needs to allow the agency to gain efficiency by focusing on the performance demands more than maintenance. CVA's are a useful tool to manage expenses. CVAs can be purchased at the same time as the machine purchase, or anytime after. Cat Financial also offers CVAs, which can be performed by Cat dealers in the United States, and are particularly helpful for customers who move their machine fleet to multiple locations which may have different servicing Cat dealers. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 157
Table 10: Payment Terms and Financing Options
Line
Item Question Response *
53 Describe your payment terms and accepted payment
methods.

Cat dealers are independently owned businesses. As such their payment terms and accepted payment methods vary, but all will be stated on individual invoices. The most common terms are net 30. *
54 Describe any leasing or financing options available for use by educational or governmental entities.

We offer both leasing and financing options to governmental members of Sourcewell at rates lower than available to the general public.

Caterpillar has its own financing arm, Cat Financial.

Cat Financial was founded in 1981 and serves Cat customers and dealers. With over 1,900 employees, Cat Financial is active in more than 40 countries covering more than 148,000 customers worldwide.

Cat Financial offers you a complete solution for your acquisition needs:
- Equipment & Attachments
- Parts
- Service
- Rebuilds
Financial products are aligned and customized with the project and work site requirements such as operating lease, loan or finance lease. Find more information from Cat Financial here:
https://www.cat.com/en_US/support/financing-protection.html *
55 Describe any standard transaction documents that you propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.

Cat dealers are independently owned businesses. As such their standard transaction documents will vary.
*
56 Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell participating entities for using this process?
Because Cat dealers will be receiving payments directly from members, accepting P-card procurement will be at their discretion.

Many dealers do accept this method without additional fees. Some have limitations on the amount that can be processed.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 158
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.

Line
Item Question Response *
57 Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data (including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal.

Upload your pricing materials (if applicable) in the
document upload section of your response.

We offer a deep list discount off the current Caterpillar machine and work tool list prices to all Sourcewell members. We have provided base machine list pricing in the document pricing section.

Base machines must be properly configured with other mandatory and optional items from the price list before they are considered operational. For the execution of the agreement we will ask our Cat dealer and Sourcewell member to use the Caterpillar price list that is current at the time of the quote. Dealers, in consultation with the member, will configure the machine to the desired specifications and apply the stated list discount to that configured list price amount. Dealer and members should remember to factor in any expected price increases if a machine will be built to order. The pricing document, in the applicable pricing document attachment section, shows the list discount offered for each new machine.

Additionally, we are pleased to offer a list discount of 15% off all products and consulting services under Cat Safety Services. *
58 Quantify the pricing discount represented by the pricing proposal in this response. For example, if the pricing in your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.

Pricing in this proposal is a percentage discount from list on current machine and work tools list prices. Our discount range varies between 3 - 34% off of the list price depending on the product family or model.
*
59 Describe any quantity or volume discounts or rebate
programs that you offer.

Our dealers are empowered to consider purchase order volume, repeat purchases, etc. They may offer members additional discounts and /or services at their discretion.
*
60 Propose a method of facilitating “sourced” products or related services, which may be referred to as “open
market” items or “nonstandard options”. For example, you may supply such items “at cost” or “at cost plus a
percentage,” or you may supply a quote for each such
request.

Sourced goods / Open Market Items are available to members from Cat dealers. The prices for these good or services will represent fair marketing value and will be determined between the member and the selling dealer. We encourage our dealers and members to use these options as it facilitates complimentary products and streamlines the procurement process. Customers and dealers are responsible for including their Sourcewell member numbers on all documentation related to these
purchases. Caterpillar Inc. is not a party to these sales and is exempted from including them in quarterly reports.

For audits, inclusion of a customer's Sourcewell member number on the PO and /or invoice shall be deemed sufficient.
*
61 Identify any element of the total cost of acquisition that is NOT included in the pricing submitted with your response.

This includes all additional charges associated with a
purchase that are not directly identified as freight or shipping charges. For example, list costs for items like predelivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.

Machines are unique in their requirements for preparation prior to use. Some may require local final assembly due to their large size others may have locally installed options (fire suppression, beacons, auto lube systems for example). When a dealer issues a quote for a machine, any dealer costs (like pre-delivery inspection, installation, set up, training, etc.) will be itemized separately and are not subject to the Caterpillar list discount for Sourcewell members. *
62 If freight, delivery, or shipping is an additional cost to the Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program.

There is no additional cost to members who choose to pick up their machines from the Cat dealer. Dealers may charge fees for delivery to the Sourcewell member's location.
*
63 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any
offshore delivery.

Just as for members in the 48 contiguous states, there is no additional cost to members who choose to pick up their machine from their Cat dealer. Dealers may charge fees for delivery to the Sourcewell members' location.
*
64 Describe any unique distribution and/or delivery methods or options offered in your proposal.

Machines are large purchases and if there are unique Sourcewell member requirements our dealers will be happy to discuss on a case by case basis.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 159
Table 12: Pricing Offered
Line
Item The Pricing Offered in this Proposal is: * Comments 65 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.

Caterpillar wants to provide
the governmental customer
the best list discount possible
to allow them to be good
stewards of tax-payers funds.

We want our governmental
customers to have the ability
to choose which cooperative
contract better fits their needs.

Table 13: Audit and Administrative Fee
Line
Item Question Response *
66 Specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template.

We plan to continue our very robust process to ensure
reporting speed, accuracy, and contract compliance.

Caterpillar and our Cat dealers have very close and trusting relationships. Our dealers are long-established, and the current process (under contract #032119-CAT) is working well. 1) To ensure pricing accuracy, we maintain our current
Sourcewell customer discount sheet on our dealer facing pricing pages. Dealers integrate these numbers automatically in their quoting software.
2) To ensure new machines and work tool sales are
recorded properly, we use our post-sale credit system. In a nutshell, this means that we
corporately support the pricing offered in this contract at a level below what's available to other customers. To receive this additional monetary support after the machine is
delivered, dealers must supply the member's name, address, and member number. There is no additional burden or cost to our dealers to use the Sourcewell contract and this is part of the reason for their high engagement and our high reporting accuracy.
3) At month end, we gather the new machine and work tool sales data attributed to Sourcewell and aggregate it for our reporting.
4) After quarter end, we will send the quarterly sales report and administration fee payment to Sourcewell for all items that are subject to the administrative fee.
*
67 If you are awarded a contract, provide a few examples of internal metrics that will be tracked to measure whether you are having success with the contract.

We regularly track the % of sales that are sold using a cooperative contract. We will continue this practice if we are awarded a contract for RFP 011723.
*
68 Identify a proposed administrative fee that you will pay to Sourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor’s sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member’s cost of goods. (See the RFP and template Contract for additional details.)
Per amendment #1 to Contract #032119-CAT, we will be
pleased to offer an administrative fee of 0.33% of
Caterpillar's list price for each piece of new equipment and serialized work
tools purchased by Sourcewell's Participating Entities.

Caterpillar will pay this fee and will not ask dealers or members to pay the fee.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 160
Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
Item Question Response *
69 Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.

The Cat equipment product line, consisting of more than 300 machines, sets the standard for our industry. We plan to help you meet your needs with our equipment, with our distribution and product support system, and the continual introduction and updating of products.

Caterpillar is pleased to offer a wide variety of products for Sourcewell members.

Excluding paving products, equipment and services awarded on 060122-CAT these include:
- Cat Backhoe Loaders (9 models offered)
- Cat Compact Track Loader/Skid Steer Loader (14 models offered) - Cat Track/Wheel Hydraulic Excavators (41 models offered) - Cat Motor Graders (7 models offered)
- Cat Telehandlers (8 models offered)
- Cat Track Loaders (3 models offered)
- Cat Track/Wheel Dozers (15 models offered)
- Cat Wheel Loaders (19 models offered)
- Cat Wheel Tractor Scrapers (7 models offered)
- Cat Articulated Trucks (5 models offered)
- Cat Rigid Frame Trucks (2 models offered)
- Cat Material Handlers (3 models offered)
- Cat Landfill Compactors (3 models offered)
- Product offerings by model and discount can be found in the pricing attachment within the applicable proposal pricing section.

Services and support include:
- Cat Attachments (Worktools)
- Cat Technology
- Cat Safety Services
- Cat Job Site Solutions
- Product offerings by model and discount can be found in the pricing attachment within the applicable proposal pricing section.
- Services and support brochures can be found in the additional documents section by name of offering.

For more detailed information on each of these products/offerings see the following website: https://www.cat.com/en_US.html
*
70 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.

N/A
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 161
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Line Item Categor\ or T\pe Offered Comments
71 Wheeled, tracked, and backhoe loaders Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
7 Motor Graders Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
73 Wheeled and tracked excavators Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
74 Bulldozers, compactors, scapers, articulated and
rigid haulers
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
75 Cranes Yes
No
NIA
76 Accessories or attachments for the offering in #71-
75 above
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
77 Technology or services for the offering in #71-75
above
Yes
No
Manufactured or offered by Caterpillar.

Offerings listed in applicable pricing
attachment section.

Table 14C: Required Offering of Equipment
Indicate below if the proposer's proposal includes at least one (1) of the following listed types or classes of equipment. Provide additional comments in the text box provided, as necessary.

Line Item Categor\ or T\pe Offered Comments
78 Wheel loader with published net horsepower (HP)
of at least 300 HP
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
79 Wheeled or tracked excavator with a published net
horsepower (HP) of at least 150 HP
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
80 Motor Grader with a published maximum operating
weight of at least 30,000 lbs.

Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
81 Rough terrain, all terrain, crawler, floating, lattice, or telescopic crane with a published maximum lifting
capacity of at least 300 tons and a published
maximum boom length of at least 150 feet
Yes
No
NIA
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

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Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Machine Pricing.zip - Tuesday January 17, 2023 15:29:45 Financial Strength and Stability - Fin Strength and Stability.zip - Tuesday January 17, 2023 10:31:16 Marketing PlanISamples - Marketing Plan.pdf - Tuesday January 17, 2023 14:53:49 WMBEIMBEISBE or Related Certificates (optional)
Warranty Information - Warranty Combined.pdf - Monday January 16, 2023 10:36:31 Standard Transaction Document Samples (optional)
Upload Additional Document - Additional Documents.zip - Tuesday January 17, 2023 16:05:29 DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 163
Addenda, Terms and Conditions

PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:

1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.

2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.

3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.

4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor’s objectivity in performing the contract is, or might be, impaired.

5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.

6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.

7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.

8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.

9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.

10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.

11. Proposer its employees, agents, and subcontractors are not:

1. Included on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;

2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or

3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.

By checking this box I acknowledge that I am bound by the terms of the Proposer’s Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Sean Egel, Sales Support Consultant, Caterpillar Inc.

The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.

Yes No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.

Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.

File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_5_Heavy_Construction_Equipment_RFP_011723
Tue January 10 2023 08:47 AM
1 Addendum_4_Heavy_Construction_Equipment_RFP_011723
Fri January 6 2023 09:51 AM
2 Addendum_3_Heavy_Construction_Equipment_RFP_011723
Thu December 29 2022 12:33 PM
2 Addendum_2_Heavy_Construction_Equipment_RFP_011723
Wed December 21 2022 01:49 PM
1 Addendum_1_Heavy_Construction_Equipment_RFP 011723
Thu December 15 2022 09:27 AM
1 Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
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TM-20-01077

SOURCEWELL TRADEMARK LICENSE ADDENDUM
This Addendum is by and between SOURCEWELL, 202 – 12th Street NE, PO Box 219, Staples, Minnesota 56479 (“Sourcewell”) and Caterpillar Inc., having its principal place of business at 5212 N. O’Connor Blvd., Suite 1100, Irving, TX 75039, and offices at 100 NE Adams Street, Peoria, Illinois, 61629 (“Caterpillar” or “Vendor”). Sourcewell and Caterpillar may be referred to in this Agreement as a “Party” and collectively as the “Parties.”
The Parties maintain a contractual relationship for Vendor to provide equipment, products, or services to Sourcewell’s cooperative purchasing contracts as follows:

Sourcewell Contract 011723 – CAT (Solicitation Number: 011723) Sourcewell and Vendor each own all right, title, and interest in their respective names, trademarks, service marks, related logos, and all other rights in the names, designs, likenesses and visual representations thereof (“Licensed Trademarks”), and desire to grant each other a royalty-free license to use certain Licensed Trademarks owned by the other Party under the terms and conditions set forth herein.

ARTICLE I: GRANT OF LICENSE
A. GRANT OF LICENSE. During the term of the Contract:

1. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use Sourcewell’s Licensed Trademarks provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.

2. Vendor grants to Sourcewell a royalty-free, worldwide (except for those jurisdictions that are prohibited by applicable Anti-Corruption and International Trade Laws), non-exclusive right and license to use Vendor’s Licensed Trademarks provided to Sourcewell by Vendor in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. “Anti-Corruption and International Trade Laws” means all statutes, regulations, rules, executive orders, supervisory requirements, directives, ordinances, circulars, opinions, interpretive letters, and official releases of or by any government, or any authority, department or agency thereof or selfregulatory organization related to bribery, fraud, corruption, or international trade.

3. The Parties agree that each is the owner of all rights, including without limitation common law rights and goodwill, in relation to their respective Licensed Trademarks, and that any goodwill derived from the use of Licensed Trademarks by the other Party shall inure to the owner of the respective Licensed Trademarks.

B. LIMITED RIGHT OF SUBLICENSE. The rights and licenses granted herein includes a limited right of each Party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Contract. Any sublicense granted will be subject to the terms and conditions of this Addendum. Each Party will be responsible for any breach of this Article by any of their respective sublicensees.

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TM-20-01077
C. USE; QUALITY CONTROL.

1. Neither Party may alter the other Party’s Licensed Trademarks from the form provided by the other Party and must comply with the other Party’s removal requests as to specific uses of its Licensed Trademarks.

2. Each Party agrees to use, and to cause its Permitted Sublicensees to use, the other Party’s Licensed Trademarks only in good faith and in a dignified manner consistent with such Party’s use of the Licensed Trademarks. Upon written notice to the breaching Party, the breaching Party or their Permitted Sublicensees have thirty (30) days of the date of the written notice to cure the breach or the license will be terminated.

3. Beyond what is permitted in this Addendum, neither Party will:
a. attempt to register, or register any trademark, service mark, symbol, logo, get-up or device which is confusingly similar to any of the other Party’s Licensed Trademarks in any jurisdiction;
b. represent that it has any rights of any nature in the Licensed Trademarks other than those enjoyed under the terms of this Agreement;
c. use the other Party’s trademarks, service marks or copyrights, translations thereof or marks similar thereto, as part of its corporate name, trade name or a d/b/a name, favicons, social media names/handles, email addresses, email extensions, or domain names without prior written approval from the other Party; or d. use the other Party’s trade names, trademarks, or service marks on any collateral business materials (e.g., business cards, letterhead, invoices, pens, notepads, fax cover sheets, etc.), unless otherwise approved in writing by the other Party.

ARTICLE II: TERM, TERMINATION, AND MISCELLANEOUS.

A. EFFECTIVE DATE. This Addendum is effective upon the date of the final signature below.

B. TERMINATION. Unless earlier terminated in accordance with this Article, this Addendum expires immediately upon the expiration or termination of the Contract.

1. Termination for Convenience. This Addendum may be terminated by either Party at any time upon ninety (90) days’ prior written notice to the other Party.

2. Termination for Breach. This Addendum may be terminated by either Party upon a breach of the terms of this Addendum by the other Party, upon written notice of breach to the breaching Party, and only if such breach is not cured within thirty (30) days of the date of the written notice.

3. Effect of Termination. Upon the termination of this Addendum for any reason, each Party will have thirty (30) days to, and require its Permitted Sublicensees to, remove all Licensed Trademarks from signage, websites, and the like bearing the other Party’s name or logo DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 167
TM-20-01077
(excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

4. Miscellaneous. The terms and conditions of this Addendum shall have no effect on the terms and conditions of any other trademark licenses signed by the Parties.

All other terms of the Contract remain in full force and effect, unless otherwise terminated.

SOURCEWELL
By: _________________
Name:

Title:

Date:

Caterpillar Inc.

By: _________________
Name:

Title:

Date:

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6
DATE: October 6, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Agreement 32700135 with Blackpointe Group Construction & Management, Inc. for Storm Channel Cleaning Services.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute an Agreement with Blackpointe Group Construction & Management, Inc. (Blackpointe) for a five-year agreement, which includes options to extend, for a total not-to-exceed amount of $950,000 for storm channel cleaning services. (Public Works and Transportation Committee approved 3-0 on September 8, 2026.)

BACKGROUND
The Public Works Stormwater Group, part of the Wastewater Division, oversees and maintains approximately 50 miles of open channel, earthen storm drains. These channels are designed to convey stormwater runoff to the ocean and must be properly maintained to mitigate flooding during rain events. Maintenance activities for these channels include stabilizing eroded sections and removing and disposing of vegetation, debris, and sediment. These services have historically been performed by a third-party contractor due to the specialized equipment and labor required to complete the work. The current storm channel cleaning contract expires September 5, 2026.

DISCUSSION
On May 7, 2026, the Purchasing Department published Request for Bid (RFB) 26-107 for storm channel cleaning services. The RFB was sent directly to three potential vendors and published on PlanetBids and the City’s website, with a bid due date of June 18, 2026. The RFB received a total of seven responsive submittals from the following service providers:
• Bancroft Construction Services, Inc.
• Blackpointe Group Construction & Management, Inc.
• BSN Construction, Inc.
• Downstream Services, Inc.
• Greencoast Landscapes, Inc.
• United Storm Water, Inc.
• Wildscape Restoration, Inc.

The bids were reviewed and tabulated by the Purchasing Division with a determination that Blackpointe was the lowest responsive bidder. Staff has confirmed that Blackpointe meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State. Blackpointe currently holds the existing contract for Storm Channel Cleaning and has done an excellent job. Based on their past performance and other available information, staff believes that Blackpointe is capable of providing the necessary services.
169
The current agreement has fixed rates for labor and hauling and disposal. The hourly rate is $117.00, hauling and disposal is $80.00 per ton, and hazardous waste hauling and disposal is $135.00 per ton. The new agreement establishes a Year 1 hourly rate of $117.34, with subsequent annual increases of approximately 4.76%. Additionally, hauling and disposal fees drop from $80.00 to $67.50 per ton. The new agreement excludes hazardous hauling and disposal services due to historical non-use.

Under this agreement, Blackpointe may perform storm channel cleaning services at the following locations:

Arnold Road Drain East 5th St. Drain Victoria North Drain Auto Center Drain Sturgis Drain Victoria South Drain
Doris Drain Teal Club Drain West 5th St. Drain

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The total cost for this Agreement shall not exceed $950,000 over the five-year term. The estimated spending plan is listed in the table below. These costs will be funded using available budget appropriations from the Stormwater Fund (114).

Funding for this current fiscal year is included in the FY 2026-27 Adopted Budget and subsequent fiscal years will be requested through the annual budget process.

Estimated Spending Plan: Storm Channel Cleaning
FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 TOTAL
Stormwater
1143502-53200 $190,000 $190,000 $190,000 $190,000 $190,000 $950,000

COMMITTEE OUTCOME
The Public Works and Transportation Committee voted 3-0 on September 8, 2026 to approve the staff recommendation and to forward the item for Council's consideration.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the September 8, 2026 Public Works and Transportation Committee Meeting recording.

Prepared by: Jan Hauser, Wastewater Division Manager, Luis Ortega, Management Analyst

ATTACHMENTS

1. Agreement 32700135

2. Prior Agreement Compensation Schedule
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Agreement No. 32700135

Page 1 of 32 ends

Oxnard City CouncilOctober 6, 2026

Oxnard City Council
October 6, 2026