1 MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
CLOSED SESSION MEETING
Wednesday, July 5, 2023, 5:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).
Join the Zoom Meeting to participate live at:
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CALL TO ORDER
Mayor Peake called the meeting to order at 5:00 p.m. City Clerk Kandell conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, McDonnell, and Poduri. Absent: Councilmember Coletti.
APPROVAL OF AGENDA
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted to approve the agenda.
Motion carried 6-0-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, McDonnell, and Poduri.
NOES: None.
ABSENT: Councilmember Coletti.
CLOSED SESSION
PUBLIC COMMENT ON CLOSED SESSION MATTERS
Public comment was received from Vicki Pearse, Jane Haines, Lisa Ciani, Inge Lorentzen Daumer, Paul Walkingstick, and Andrew Kubica.
1. Written Closed Session Public Comment
A. Public Employment, (Government Code § 54957)
Title: City Manager Performance Evaluation
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 2 MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
AMENDED REGULAR MEETING
Wednesday, July 5, 2023, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://us02web.zoom.us/j/209579290
CALL TO ORDER
Mayor Peake called the meeting to order at 6:00 p.m. City Clerk Kandell conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
PLEDGE OF ALLEGIANCE
Councilmember Coletti led the pledge of allegiance.
1. APPROVAL OF AGENDA
Action: Regular Agenda items 11A and 12D were continued to the Council’s July 19, 2023 meeting.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted to approve the agenda as modified.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: None.
2. PRESENTATIONS
A. Mayor's Proclamation: Recognizing Dr. Ralph Porras
Action: Council received the presentation.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
Public Employment, (Government Code § 54957)
Title: City Manager Performance Evaluation
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 3 City Attorney Brian Pierik had no reportable action to report.
B. Council and staff made general announcements.
4. GENERAL PUBLIC COMMENT
General public comment received from Rebecca Lee, Dan Miller, Carmelita Garcia, Vince Tuminello, Lisa Ciani, Mike Gibbs, and Steve Houx.
A. Written General Public Comment
Action: Received written public comment, if applicable.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
CONSENT AGENDA
Action: Consent Agenda items 9A, 9B, 9C, and 9D were pulled and considered immediately following the Consent Agenda.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted to approve the Consent Agenda as modified.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: None.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes of the June 21, 2023 Special and Regular Meetings and the June 23, 2023 Special Closed Session Meeting
Action: Approved minutes as amended via Errata.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
6. RESOLUTIONS
7. ORDINANCES
A. Ordinance to Amend the City Salary Classification Schedule (POA) Action: Held second reading, adopted Ordinance No. 23-008 to amend the salary classification schedule to modify the salary range for Police Officer and Police Sergeant, and approved the amendment.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Ordinance Amending Chapter 2.04 of the Pacific Grove Municipal Code by adding Section
2.04.100 on Policy creation, amendment, or deletion by City Council Resolution Action: Held second reading and adopted Ordinance No. 23-009 amending Chapter 2.04 of the Pacific Grove Municipal Code by adding Section 2.04.100 on Policy creation, DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 4 amendment, or deletion by City Council Resolution.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
8. REPORTS – INFORMATION ONLY
9. REPORTS – REQUIRING ACTION
A. PW Temporary Trailer Ratification (PW Fire) This item was pulled and considered immediately following the Consent Agenda.
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action: Ratify the trailer rental with Williams Scotsman, Inc., by approving a resolution, for the Public Works Admin Office temporary trailer rental in the amount of $44,440 plus a 5% contingency, in accordance with Municipal Code Section
2.16.080, Bidding Procedures-Dispensation.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Professional Planning Services with Good City Company This item was pulled and considered immediately following the Consent Agenda.
Reference: Anastacia Wyatt, Community Development Director Recommended Action: Authorize an agreement not to exceed $75,000 for professional contract planning services with Good City Company.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. FY23/24 CIP Engineering Services Action required by July 5, 2023. This item was pulled and considered immediately following the Consent Agenda.
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action: Authorize an agreement with Neill Engineers Corp for FY23/24 Capital Improvement Plan engineering services in an amount not to exceed $545,871 plus a 15% contingency.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Tree Maintenance Service Agreement Action required by July 5, 2023. This item was pulled and considered immediately following the Consent Agenda.
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action: Authorize an agreement with Topes Tree Service Inc. to provide Tree Maintenance Services for trees in the public right-of-way and on City-owned properties and facilities in an amount not-to-exceed $220,000 per fiscal year, with the option to extend the agreement for 4 additional years
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
E. September 20 Meeting Cancellation
Action: Canceled the September 20, 2023 Council Meeting.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 5 F. Appointment to Recreation Board
Action: Approved the appointment of A. Gamble to the Recreation Board ending January 31, 2027.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES A. Museum Board Minutes: May 10,August 9, November 8, 2022, and February 14, 2023 Action: Received the minutes.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Planning Commission Meeting Minutes: April 13, 2023
Action: Received the minutes.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Pulled from the Consent Agenda:
A. PW Temporary Trailer Ratification (PW Fire) This item was pulled from the Consent Agenda.
Public comment received from Dan Miller.
Action: Upon motion by Councilmember Coletti and seconded by Councilmember Beck, Council voted to ratify the trailer rental with Williams Scotsman, Inc., by approving a resolution, for the Public Works Admin Office temporary trailer rental in the amount of $44,440 plus a 5% contingency, in accordance with Municipal Code Section 2.16.080, Bidding Procedures-Dispensation.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: None.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Professional Planning Services with Good City Company This item was pulled from the Consent Agenda.
Public comment received from Lisa Ciani, Marsha, and Rebecca Lee.
Action: Upon motion by Councilmember Amelio and seconded by Mayor Pro Tem Smith, Council voted to authorize an agreement not to exceed $75,000 for professional contract planning services with Good City Company.
Motion carried 6-1, by the following roll call vote:
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 6 AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, McDonnell, and Poduri.
NOES: Councilmember Coletti.
ABSENT: None.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. FY23/24 CIP Engineering Services Action required by July 5, 2023. This item was pulled from the Consent Agenda.
Public comment received from Dan Miller, Marsha, and Andrew Kubica.
Action: Upon motion by Councilmember Coletti and seconded by Mayor Pro Tem Smith, Council voted to authorize an agreement with Neill Engineers Corp for FY23/24 Capital Improvement Plan engineering services in an amount not to exceed $545,871 plus a 15% contingency.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: None.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Tree Maintenance Service Agreement Action required by July 5, 2023. This item was pulled from the Consent Agenda.
Public comment received from Rebecca Lee, Thom Akeman, Dan Miller, Sally Moore, Inge Lorentzen Daumer, and Kim Akeman.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Coletti, Council voted to authorize an agreement for one year with Topes Tree Service Inc. to provide Tree Maintenance Services for trees in the public right-of-way and on City-owned properties and facilities in an amount not-to-exceed $220,000 per fiscal year.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: None.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 7 REGULAR AGENDA
11. PUBLIC HEARINGS
A. Accessory Dwelling Unit (ADU) Ordinance Amendment During the Approval of the Agenda, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Anastacia Wyatt, Community Development
Director Recommended Action:
1. Request the City Attorney read the title of the ordinance;
2. Motion to waive further reading of the ordinance;
3. Introduce and hold first reading of an ordinance amending Municipal Code Section Chapter 23.80 Accessory Dwelling Units approving the proposed zoning text amendment; and
4. Direct the publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.
CEQA: Statutory Exemption, CEQA Guidelines 15282(h) - Adoption Regarding Second Units in a Single or Multi Family Residential Zone
12. UNFINISHED AND ONGOING BUSINESS
A. Actuarial Analysis for the CalPERS Miscellaneous and Safety Plans This item was continued from the Council's June 21, 2023 meeting.
Public comment received from Marsha, Mike Gibbs, and Andrew Kubica.
Action: Council received the report and presentation.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Purple Pipe Feasibility Study This item was continued from the Council's June 21, 2023 meeting.
Public comment received from Sally Moore.
Action: Council received the report and directed staff collaborate with Monterey One Water for cost estimates on the various phases, to seek funding, and return to the Council with further information.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Safety Improvements at 5-way intersection This item was continued from the Council's June 21, 2023 meeting.
Public comment received from Dan Miller, Rebecca Lee, and Andrew Kubica.
Action: The motion by Councilmember Amelio and seconded by Councilmember Poduri, Council voted to authorize the City to enter into an agreement with GHD for Phase I of the Congress, Cedar, and Sunset Intersection Safety Improvement Project in an amount not to exceed $797,574, was substituted with a motion by Councilmember McDonnell.
Action: Upon motion by Councilmember McDonnell and seconded by Councilmember Coletti, Council voted to authorize the City to enter into an agreement with GHD for Phase I of the Congress, Cedar, and Sunset Intersection Safety Improvement Project in an amount not to exceed $797,574, with a stipulation for alternative analysis and decision.
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 8 Motion carried 4-3, by the following roll call vote:
AYES: Mayor Peake, Councilmembers Beck, Coletti, and McDonnell.
NOES: Mayor Pro Tem Smith, Councilmembers Amelio and Poduri.
ABSENT: None.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Requests for Proposals for a Coastal Wildlife Protection Program During the Approval of the Agenda, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Dara Sanders, Contract Planner and Ben Harvey, City Manager Recommended Action:
1. Approve the draft Requests for Proposals for finalization and publication.
2. Alternatively, discuss and take other action on this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
E. Small Business Recovery Action Plan Due to time constraints, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Ben Harvey, City Manager
Recommended Action:
1. Receive the recommended implementation plan and provided staff with direction for action items of interest.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
13. NEW BUSINESS
A. Energy Savings Assessment & Resiliency Due to time constraints, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Ben Harvey, City Manager
Recommended Action:
1. Adopt a Resolution Authorizing the City Manager to Direct Engie Services U.S. to Perform an Integrated Energy Savings Assessment of City-Owned Building for Potential Solar Photovoltaic System Implementation, and Grant Fund Sourcing.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. City Public Information and Community Engagement through Social Media Due to time constraints, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Ben Harvey, City Manager
Recommended Action:
1. Receive the report and provide direction to City staff regarding the City Public Information and Community Engagement through Social Media effort.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 9 C. League of California Cities (LoCC) Annual Conference Voting Delegate and Alternate(s) Due to time constraints, this item was continued to the Council’s July 19, 2023 meeting.
Reference: Sandra Kandell, City Clerk
Recommended Action:
1. Discuss, designate, and adopt by resolution a voting delegate and up to two alternates to represent the City on policy matters at the League of California Cities (LoCC) Annual Conference on September 20-22.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
14. FULL PRESENTATIONS
15. CLOSED SESSION
ADJOURNMENT
Council adjourned the regular meeting at 10:33 p.m.
Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: _______________________________Date________________ Attest by City Manager: ____________________________Date_________________ DocuSign Envelope ID: 4092C6E8-67D5-4761-8C5E-71FFDAB113C7 7/20/2023
7/20/2023