CITY COUNCIL
ERRATA SHEET
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: Bonnie Gawf, Interim City Clerk
MEETING DATE: 11/15/2023
SUBJECT: City Council Meeting Agenda- Errata Sheet
Attached is additional information for your consideration at the November 15, 2023 City Council Meeting:
Agenda Item Information Provided/Corrected
11A
Agenda Report, Page 2:
From: DH Community Development Director COLA
To: DH Community Development Director Market Adj.
Under Discussion, paragraph 4
From:
However, the Finance Director classification has been identified as being under market and will receive a market increase. This classification is not budgeted for headcount or salary, however for internal and external equity, it is recommended this salary be revised.
To:
However, the Community Development Director and Finance Director classifications have been identified as being under market and will receive a market increase. The Finance Director classification is not budgeted for headcount or salary, however for internal and external equity, it is recommended this salary be revised.
The associated ordinance has been revised to include Community Development Director in finding, no. 6.
Attachments
Draft Classification Ordinance-Revised
ORDINANCE NO. 23-________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
AMENDING THE CLASSIFICATION SCHEDULE
Findings
1. The City of Pacific Grove (City) entered into a new Memorandum of Understanding (MOU) with the Management Employees Association (MEA); and
2. The MOU is effective from July 1, 2023 through June 30, 2026; and
3. Provisions of the MOU provides for a 3% cost of living adjustment (COLA) in the first year of the agreement, 3% COLA in the second year of the agreement, and 3% COLA in the third year of the agreement; and
4. Accountant, Senior, Construction Project Manager, Management Analyst and Planner, Principal classifications have been identified to receive salary market adjustments with 50% in the first year of the agreement and 50% in the second year of the agreement: and
5. Classifications that align with MEA for salary and benefits will also be included for a COLA and market adjustments which include the Non-represented Management and Confidential and Department Head Groups; and
6. Administrative Services Director, Community Development Director, Finance Director, Human Resources Director and Public Works Director classifications have been identified to receive salary market adjustments with 50% in FY 23/24 and 50% in FY 24/25: and
7. FY 23/24 3% COLA and salary market adjustments will be effective August 20, 2023.
8. The following Classification salary ranges will be revised to reflect the first year 3% COLA increase, or 50% of the market adjustment for identified classifications:
Accountant
Accountant, Chief
Accountant, Senior
Administrative Services Director
Administrative Services Director/ Assistant City Manager Administrative Services Manager
Assistant Finance Manager
City Clerk
City Clerk/DEI Coordinator
Community Development Director
Construction Project Manager
Deputy City Clerk
Deputy City Manager
Finance Director
Financial Analyst
Human Resources Director
Human Resources Manager
Librarian
Library Director
Management Analyst
Planner, Principal
Police Adm. Services Manager
Police Adm. Services Manager/ Public Information Officer Police Chief
Police Commander
Program Manager
Program Manager, Senior
Public Works Director
Public Works Director/ Deputy City Manager
Public Works Superintendent
Recreation Coordinator, Senior
Risk Manager
Senior Librarian
9. Modifications to the salary classification plan must be amended to revise hourly rates; and
10. Amendment to the classification plan must be adopted by the City Council pursuant to Charter Article 25 and Pacific Grove Municipal Code (PGMC) Section 4.20.280; and
11. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment pursuant Section 15378.
Ordinance
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. The foregoing findings of the City Council are incorporated into this Ordinance as if set forth in full.
SECTION 2. The position classification plan approved and adopted by the City Council pursuant to Charter Article 15 and PGMC § 4.20.280 is amended for MEA, Non-represented Management and Confidential and Department Head Groups classifications and MEA aligned classifications, with the following salary schedule:
Hourly Salary Steps
Classification Step Step Step Step Step Step Step Step
1A 2B 3C 4D 5E 6F 7G 8H
Accountant 33.77 35.46 37.23 39.09 41.05 42.07 43.12 44.20 Accountant, Chief 40.37 42.39 44.51 46.73 49.07 50.91 52.82 Accountant, Senior 37.77 39.66 41.64 43.73 45.91 47.63 49.42 Administrative Services
Director 67.63 71.01 74.56 78.29 82.20 86.31 90.63
Administrative Services
Director/ Assistant City
Manager 76.16 79.97 83.96 88.16 92.57 97.20 102.06
Administrative Services
Manager 54.16 56.87 59.71 62.70 65.83 69.12 72.58
Assistant Finance
Manager 36.88 38.73 40.66 42.69 44.83 46.51 48.25
City Clerk 55.28 58.04 60.9 63.99 67.19 70.55 74.08
City Clerk/DEI
Coordinator 58.04 60.95 63.99 67.19 70.55 74.08 77.79
Community
Development Director 67.66 71.04 74.59 78.32 82.24 86.35 90.67 Hourly Salary Steps
Classification Step Step Step Step Step Step Step Step
1A 2B 3C 4D 5E 6F 7G 8H
Construction Project
Manager 40.90 42.94 45.09 47.34 49.71 51.58 53.51
Deputy City Clerk 33.28 34.94 36.69 38.53 40.45 42.48 44.60 Deputy City Manager
64.64 67.87
71.26 74.82
78.57 82.49
86.62 Finance Director 66.70 70.04 73.54 77.22 81.08 85.13 89.39 Financial Analyst 32.03 33.63 35.31 37.07 38.93 40.39 41.90 Human Resources
Director 66.70 70.04 73.54 77.22 81.08 85.13 89.39
Human Resources
Manager 48.44 50.86 53.41 56.08 58.88 61.83 64.92
Librarian 32.03 33.63 35.31 37.07 38.93 40.39 41.90
Library Director 65.53 68.81 72.25 75.86 79.65 83.64 87.82 Management Analyst 37.10 38.95 40.90 42.95 45.09 46.79 48.54 Planner, Principal 47.51 49.88 52.38 55.00 57.75 59.91 62.16 Police Adm. Services
Manager 54.16 56.87 59.72 62.70 65.84 69.13 72.58
Police Adm. Services
Manager/ Public
Information Officer 56.87 59.71 62.70 65.83 69.12 72.58 76.21 Police Chief 75.58 79.36 83.32 87.49 91.86 96.46 101.28 Police Commander 60.41 63.43 66.60 69.93 73.43 77.10 80.96 Program Manager 43.91 46.10 48.41 50.83 53.37 55.37 57.45 Hourly Salary Steps
Classification Step Step Step Step Step Step Step Step
1A 2B 3C 4D 5E 6F 7G 8H
Program Manager,
Senior 54.16 56.87 59.71 62.70 65.83 69.12 72.58
Public Works Director 67.78 71.17 74.73 78.46 82.39 86.50 90.83 Public Works Director/
Deputy City Manager 73.12 76.77 80.61 84.64 88.88 93.32 97.98 Public Works
Superintendent 47.73 50.12 52.63 55.26 58.02 60.20 62.46 Recreation Coordinator,
Senior 39.44 41.41 43.48 45.66 47.94 49.74 51.60
Risk Manager 36.88 38.72 40.66 42.69 44.82 46.51 48.25
Senior Librarian 37.06 38.92 40.86 42.91 45.05 46.741 48.49 SECTION 3. The City Manager is directed to execute all documents and to perform all other necessary City acts to implement this Ordinance.
SECTION 4. In accord with Article 15 of the City Charter, this ordinance shall become effective on August 20, 2023.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this ___ day of November 2023, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
________________________
BILL PEAKE, Mayor
ATTEST:
_________________________________
BONNIE GAWF, Interim City Clerk
APPROVED AS TO FORM:
_________________________________
BRIAN PIERIK, City Attorney
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: Bonnie Gawf, Interim City Clerk
MEETING DATE: 11/15/2023
SUBJECT: City Council Meeting Agenda- Errata Sheet
Attached is additional information for your consideration at the November 15, 2023 City Council Meeting:
Agenda Item Information Provided/Corrected
12A
Update to Fiscal Year 23/24 Budget Amendment
The Agenda Report and Fiscal Year 23/24 Budget Amendment exhibits reference individual amendment items, an estimated FY 23/24 ending fund balance, and corresponding reserve target levels. This errata amends information related to the Focused General Plan Update. The costs included in Attachments 2 and 3 referenced General Plan costs of $1,089,891. While the Plan costs are correct, $500,000 was incorporated into the Fiscal Year 23/24 Budget. The revised attachments reflect the $500,000 budgetary amendment reduction for the Focused General Plan Update. This includes changing the proposed General Fund amendment costs from $1,781,711 and the estimated Fiscal Year 23/24 ending fund balance of $11,374,052; to $1,281,711 and $11,874,052, respectively. This places the FY 23/24 estimated ending available General Fund balance above reserve target levels by just over $1 million.
Attachments
Attachment 2-Budget Amendment Details Revised
Attachment 3-Budget Amendment Ordinance-Revised
General Fund
Estimated ending FY 23/24 fund balance prior to adjustments $ 13,155,763 Items Approved by Council in FY 22/23
Council Date Item
7/5/2023 Professional Planning Services with Good City $ 45,000 7/27/2023 Separation Agreement 438,000
8/2/2023 Formal Selection of a Focused General Plan Update Consultant (1) 589,891 9/6/2023 GEA Agreement 80,000
Total Items previously approved 1,152,891
Carryforwards Adjustments
Prior Year Housing Element $ 94,000
Prior Year Bryce Consulting for City Manager/Human Resources 8,151 Prior Year Legal costs associated with Nolan, Hamerly 17,297 Prior Year Library Self-Check Equipment 9,372
Total carry-forward adjustments 128,820
Combined Proposed Amendment $ 1,281,711
Estimated Ending Fund Balance $ 11,874,052
CIP Fund
Grant Revenues
New Grants
10/4/2023 PG Municipal Ballpark Backstop $ 96,000
CIP Process George Washington Park Young Children's ADA Compliant Playground 81,952 Carryforward Adjustments
Prior Year CIP 18-46 Tide Pool and Point Pinos Trail 35,902 (Adjust to add grant revenues to support the annual monitoring) CIP Fund Combined Revenue Adjustments $ 213,854
Expenditures
New Grants
10/4/2023 PG Municipal Ballpark Backstop $ 96,000
CIP Process George Washington Park Young Children's ADA Compliant Playground 81,952 Carryforward Adjustments
Prior Year CIP 18-46 Tide Pool and Point Pinos Trail (253,965) (Reduction to reflect proposed annual spending on monitoring) Prior Year CIP 23-02 FY 22/23 Crack and Slurry Seal (92,767) (Multi-Fund Allocation Adjustment - Should be in Funds 17 and 47) CIP Fund Combined Expenditure Adjustments $ (168,780)
Other Funds
Carryforward Expenditure Adjustments
Local Streets and Roads Fund
Prior Year CIP 23-02 FY 22/23 Crack and Slurry Seal 27,767 (Multi-Fund Project Allocation Adjustment - From the CIP Fund) RMRA Fund
Prior Year CIP 23-02 FY 22/23 Crack and Slurry Seal 65,000 (Multi-Fund Project Allocation Adjustment - From the CIP Fund) (1) The agreement for the Focused General Plan Update was $1,089,891. The amount listed above represents the costs net of $500,000 which was included in the Fiscal Year 23/24 Adopted Budget Proposed Budget Amendment Details
ORDINANCE NO. xx-xxx
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
AMENDING THE OPERATING AND CAPITAL PROJECTS BUDGET FOR THE FISCAL YEAR (FY) 2023-24
FACTS
1. The City Council approved the Fiscal Year 2023-24 Budget on June 21, 2023.
2. It is customary to amend the budget to adjust revenues and expenditures to reflect updated information since the adoption of the Fiscal Year 2023-24 Budget.
3. The City Manager is recommending amendments to the Fiscal Year 2023-24 Budget to reflect the City Council goals for the fiscal year budget.
4. The Council has determined it is appropriate to amend the approved budget for FY 2023-24.
5. Pursuant to Charter Article 15, an amendment of the budget must be approved by ordinance.
6. A summary of the Ordinance, approved by the City Attorney, was published on ___________.
7. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq.
8. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) Guidelines Section 15378 because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. The foregoing facts are adopted as findings of the City Council as set forth fully within the body of this ordinance.
SECTION 2. The revenue budget for the following funds is amended, as stated herein, which by this reference are incorporated as set forth in its entirety.
Revenues Increase / Decrease
63 CIP Fund – Grant Revenues $213,854
SECTION 3. The expenditure budget for the following funds is amended, as stated herein. Which by reference are incorporated as set forth in its entirety.
Expenditures Increase / Decrease
01 General Fund $1,281,711
63 CIP Fund – Grant Expenditures 168,780
17 Local Streets and Roads 27,767
47 RMRA 65,000
SECTION 4. The Fiscal Year 2023/24 preliminary estimated fund balances based on this adjustment, are referenced herein:
Fund Unaudited Preliminary
Fund Balance
Revenue FY 23/24 Expenditures
FY 23/24
Preliminary Estimated
Ending Fund Balance
01 $14,742,390 $31,263,187 $34,131,525 $11,874,052
63 22,626 1,535,506 1,535,506 22,626
17 1,154,757 760,678 1,895,361 20,074
47 341,174 372,339 702,287 11,226
SECTION 5. In accord with Article 15 of the City Charter, this ordinance shall become effective upon adoption hereof.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 6th day of December, 2023, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
________________________
BILL PEAKE, Mayor
ATTEST:
_________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_________________________________
BRIAN A. PIERIK, City Attorney