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CITY OF PACIFIC GROVE
CITY COUNCIL POLICY
Policy Governing Policy No. Effective Date Page No.
City Council Benefits 000-11 July 21, 1993 1 of 5
PURPOSE
Those elected or appointed to serve on the City Council are afforded a number of benefits, services, documents, and other materials relevant to municipal government administration.
Recognizing that the interests of all concerned are best served when these specific policies and benefits are identified and summarized in a common form of reference which is accessible to incumbents and newly elected or appointed officials, council hereby establishes this policy statement of City Council benefits.
NOTE: The intent of this policy is to identify general guidelines and procedures, and to outline City Council benefits, services, and policies. Supplementary information may be obtained by referring to the appropriate code section, ordinance, or policy number as parenthetically indicated below.
POLICY
I. BENEFITS AND PRIVILEGES
1. Installation of new Mayor and City Council. Elective officers of the City of Pacific Grove (City) receive a monthly salary and are eligible to participate in two City benefit programs. Newly elected officials are sent information regarding these programs as well as employment forms to complete.
Any questions regarding these programs should be directed to the payroll office, located in the Administrative Services Department in City Hall.
A. Salary
Salaries are paid biweekly on every other Friday and are subject to federal/state withholding.
Council has established compensation at $700.00/month for the Mayor and at $420.00/month for Council Members. (Ordinance No. 98-24) B. Salary Assignment. The Mayor and City Council may, by giving written notice to the City Clerk, decline compensation. This provision applies only to the whole of the compensation; the Mayor or Council Member may not decline in part and accept in part such compensation. Requests may be withdrawn only by written notice. (Ordinance No. 1872)
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C. Health Insurance and PERS Benefits. In addition to salary, elected officials are eligible to participate in the State of California Public Employees’ Retirement System (PERS) and, if a member of PERS, may participate in the City’s medical insurance program, which is provided through the retirement systems. PERS Elective officers may file a written election to become members of PERS. In order to be eligible for any PERS service retirement, you must be at least age 50 and have five years of PERS-credited service. If officials do not retire under PERS, they could forfeit a portion of their contributions. However, once membership in PERS is established, elected officials may contribute and receive service credit for any previous elective employment. Therefore, if considering membership in PERS, elective officials may want to wait until they are assured of at least five years in an elective office. Council Members choosing to participate in this program are required to pay for both their employee and employer share of the PERS contributions.
Medical Insurance Elected officials who are members of PERS may participate in the City medical insurance program that is provided through PERS. Monthly medical insurance rates vary in accordance with the type of health insurance plan selected and are subject to annual increases as established by the carrier. Council Members choosing to participate in this program are required to pay the full cost of the insurance selected.
Council members may elect to redirect some or all of their biweekly salary toward paying the cost of medical insurance premiums on a tax free basis. The election may occur upon entering into Office with an effective date of the first of the following month upon entering Office, or, the election may occur and may be modified during the annual employee open enrollment period with an effective date of January 1st of the following year. Participation in the pretax plan is subject to IRS rules and compliance.
Any changes in payroll withholding or participation in the retirement system and medical insurance program must be processed through the payroll department at City Hall.
2. Certificate of Election. Certificates are prepared for newly elected officials and processed through the City Clerk’s office.
3. Business Cards. Official City business cards are issued to the Mayor and Council and processed through the City Manager’s office.
4. Council Portraits. Newly appointed officials may contact the City Manager’s office to arrange photo sittings for City portraits, which are used for official City purposes (display at City Hall, on the City website, etc.).
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5. City Facility Tour. To acquaint Council Members with the locations, employees, functions, and services associated with the various departments throughout the City, newly elected and appointed officials are invited to accompany the City Manager on a tour of the various City facilities and departments (City Hall, Police, Fire, Community Development, Recreation, Public Works, Library, Museum, and Golf Course) The City Manager’s office will contact Council Members individually to arrange tour dates and times.
6. Parking Permits. Upon request, the City Manager’s office may issue parking permits to the Mayor and Council authorizing:
A. Parking permit privileges in both the City and fire station parking lots; or B. Parking permit privileges to officials required to use their private vehicle on official City business. Such a permit grants a private vehicle the status of a City vehicle with respect to parking regulations within the City limits. The permit is subject to the following limitations:
Permit is valid only when the private vehicle is used in the conduct of official City business.
Permit is clearly displayed as designated by the City Manager. Permit is valid on in-City parking facilities and streets. Permit is not valid where parking is prohibited (e.g., red zone, loading zone, etc.) or where parking is restricted to handicapped. Permit shall be revoked for abuse.
7. Meeting and Travel Expense Reimbursement. Official meetings and travel expenses are authorized for reimbursement, to the extent of funds appropriated in the annual budget, as established by Council policy. (Council Policy No. 000-2)
8. Issuance of City Keys.
A. Access to City Hall City Hall is open to the public between the hours of 8:00 A.M. to 4:45 P.M., Monday through Friday (with the exception of holidays as established by the City, General Employees Association, Management Employees Association and Police Officers Associations).
Elected officials, wishing to obtain access during off hours, may request that City hall keys be issued to them. Upon request, the City Manager’s office shall issue keys to individual Council Members which shall remain in their possession throughout their term of office. A record shall be kept of the date of issuance and return.
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9. Mayor and Council Office. The Mayor and City Council have access to an office that includes a computer, printer, and other office supplies and can be accessed with the issued keys. As noted below, office supplies may be requested.
II. POLICIES AND GUIDELINES
1. Issuance of Official City Documents. Newly elected and appointed officials are issued electronic copies/links of the City Charter, Municipal Code (including zoning regulations), Municipal Budget, General Plan and any other pertinent documents that are deemed relative to the administration of City codes and regulations.
2. Mayor and Council Distribution Drawers. The Mayor and Council are each provided with a distribution drawer located in the Administrative Services Department at City Hall. Any correspondence and staff reports addressed to the Mayor and Council are disseminated at this location.
3. Agenda Packets. City Council agenda packets are prepared and delivered either electronically or to the distribution drawer for council pick-up on the Thursday evening or Friday morning preceding the meeting. (Council Policy No. 000-9).
4. Issuance of City Stationery and Office Supplies.
A. Letterhead: City letterhead and envelopes are provided to the Mayor and CityCcouncil for their official correspondence in the Mayor/Council office. An electronic template may be provided. Council members should contact the City Manager’s office whenever they wish to stock or replenish their supply.
B. Miscellaneous Supplies: Office supplies such as note pads, pens, pencils, binders, etc., are available to the mayor and council for official city use. Supplies should be checked out through the City Manager’s ’office in order to maintain a departmental record of supply expenditures.
5. Mailings. Letters relative to official City business may be placed in the outgoing mail depository located at City Hall. All mail deposited by Council Members will be charged to the government account, unless otherwise specified.
6. Access of Photocopy Machine. The City Hall photocopy machine is available for use by the Mayor and Council for the duplication of official City documents and materials. User code numbers, which are keyed into the machine prior to its operation, are issued through the ’ Administrative Services Department/IT Department.
7. FAX Machine. FAX machines are located in the City Manager’s office in City Hall for the purpose of transmitting and receiving official documents. Council should give documents to be transmitted to City staff.
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available to assist in preparing a limited amount of correspondence for the Mayor and City Council.
9. City Email Accounts. The City Clerk shall provide City e-mail accounts for the Mayor and each Council Member, which are to be used for City business. Any electronic communications pertaining to City business on personal devices from personal accounts should be copied to the City e-mail account for record keeping. Council Members shall cooperate with all requests under the California Public Records Act.
10. Social Media Accounts. Council Members wishing to use social media accounts for City purposes should request the City Clerk’s assistance in establishing a City-administered social media account. No City social media site shall be maintained or operated to block or mute users of the social media platform.
11. City Staff Work Assignments. All City staff assignments, including but not limited to, committee meeting attendance, minute keeping, agenda preparation, writing council policies, etc., shall be cleared through the City Manager who will assign tasks to staff members.
12. Press Releases. All official press notices and releases should be processed through the City Manager, ensuring conformity of distribution and familiarity with prevailing issues.
13. Council Reference Materials. The City Clerk’s office maintains a central library of reference materials relating to: Council Policies; Agendas and Minutes of City Council; Ordinances; Resolutions; the General Plan; Municipal Budget; and other relative documents currently under the consideration of the City Council. Electronic formats can also be found at www.cityofpacificgrove.org.
14. Completion of Term of Office. Upon completion of any term of office, elected officials are required to return all City owned codes, materials, supplies, documents, and keys provided to them during their term and file leaving office statements. Elected officials shall forward any electronic communication pertaining to City business from personal accounts for the preceding two years to the City Clerk.
Passed and Adopted: July 21, 1993, Resolution No. 6354
Amended: August 19, 1998, Ordinance 98-24
Amended: August 15, 2018, by Resolution No. 18-027
Amened: September 4, 2019 by Resolution No. 19-024
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MEMORANDUM OF
UNDERSTANDING
MANAGEMENT EMPLOYEES
ASSOCIATION
July 1, 2023 – June 30, 2026
CITY OF PACIFIC GROVE
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Table of Contents
ARTICLE 1 ADMINISTRATIVE ................................................ 3
1.1 Parties................................................................. 3
1.2 Recognition............................................................. 3
1.3 Unit Description ......................................................... 3
1.4 Coverage............................................................... 3
1.5 Duration and Scope of MOU ................................................ 3
1.6. Nondiscrimination ....................................................... 4
1.7 Association Dues ........................................................ 4
1.8 Contracting Out/Bidding ................................................... 4
1.9 Safety ................................................................. 4
1.10 Safety Committee ........................................................ 5 ARTICLE 2 COMPENSATION ................................................. 5
2.1 Salary ................................................................. 5
2.1.1 Market Adjustments .................................................... 5
2.1.2 New Classification ..................................................... 5
2.2 Management Time Compensation............................................ 6
2.3 Salary Step on Promotion or Reclass ......................................... 6 ARTICLE 3 INSURANCE BENEFITS ............................................ 6
3.1 Employee Health Plan Eligibility ............................................. 6
3.2 City Paid Health Premiums ................................................. 7
3.3 Rate of Contribution Cash in Lieu (Grandfathered Employees) ..................... 8
3.4 Rate of Contribution Cash in Lieu (New Employees) ............................. 8
3.5 Proof of Other Coverage ................................................... 8
3.6 Section 125 Plan ........................................................ 8
3.7 457 Deferred compensation Plan ............................................ 8
3.8 Group Life Insurance ..................................................... 9
3.9 Short Term/ Long Term Disability Plan (STD/ LTD) ............................... 9
3.10 State Disability Income Protection Plan ...................................... 9
3.11 Medical, Dental, and Vision Insurance ....................................... 9
3.12 Medicare .............................................................. 9
3.13 Workers Compensation Salary Continuation .................................. 9 ARTICLE 4 FITNESS INCENTIVE .............................................. 9
4.1 Fitness Reimbursement Program Overview..................................... 9 ARTICLE 5 RETIREMENT ................................................... 10
5.1 Definition ............................................................. 10 PGCC 5-7-25
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5.2 Service Pension for Classic Members ....................................... 11
5.3 Cost Sharing - Service Pension for Classic Members............................ 11
5.4 Final Compensation for Classic Members .................................... 11
5.5 Credit for Unused Sick Leave for Classic Members ............................. 11
5.6 New CalPERS Members Benefit Rate, Contribution and Final Compensation ......... 11
5.7 1959 Survivor’s Allowance ................................................ 11
5.8 Military Service Credit.................................................... 11
5.9 Continued Application .................................................... 11 ARTICLE 6 LEAVE PROVISIONS ............................................. 12
6.1 Sick Leave............................................................. 12
6.2 Sick Leave Buyout ...................................................... 12
6.3 Personal Necessity Leave................................................. 12
6.4 Bereavement Leave ..................................................... 12
6.5 Paid Time Off (PTO) ..................................................... 12
6.6 Paid Holidays .......................................................... 13 ARTICLE 7 WORKING CONDITIONS .......................................... 14
7.1 Uniform ............................................................. 14
7.1.1 Uniform Allowance .................................................... 15
7.2 Alternate Work Schedule ................................................. 15
7.3 Step Advancement ...................................................... 15
7.4 Work Outside Business Hours ............................................. 15 ARTICLE 8 CONTINUING EDUCATION AND PROFESSIONAL DEVELOPMENT ..... 15
8.1 Tuition Reimbursement................................................... 15
8.2 Professional Development Program ......................................... 16
8.3 City Training Day ....................................................... 16 ARTICLE 9 MISC ........................................................... 16
9.1 MOU Negotiations Timing ................................................. 16
9.2 Future Negotiations ..................................................... 16 ARTICLE 10 SAVINGS CLAUSE .............................................. 16 PGCC 5-7-25
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Memorandum of Understanding Between
City of Pacific Grove and
Management Employees’ Association
July 1, 2023 - June 30, 2026
In accordance with State requirements, the City of Pacific Grove, through its negotiating team, and the Pacific Grove Management Employees’ Association, through its negotiating team, have met and conferred in good faith on matters within the scope of representation. As a result of these meetings, the parties make the following Memorandum of Understanding as required and subject to the conditions of Government Code Section 3503.1.
ARTICLE 1 ADMINISTRATIVE
1.1 Parties
This agreement is made and entered into between the City of Pacific Grove (herein called the “City”) and the Pacific Grove Management Employees’ Association, (herein called the “Association”).
1.2 Recognition
The City recognizes the Pacific Grove Management Employees' Association as the exclusive representative of the employees of the City in the Management Unit.
1.3 Unit Description
The Management Unit consists of all regular employees of the City occupying positions in the following non-confidential designated job classes:
Accountant
Construction Project Manager
IT Program Manager (see 2.1.2)
Librarian
Management Analyst
Planner, Principal
Program Manager
Public Works Superintendent
Senior Librarian
Senior Recreation Coordinator
1.4 Coverage
This Memorandum of Understanding applies only to full-time positions in the Management Association.
1.5 Duration and Scope of MOU
The MOU shall govern the period July 1, 2023 - June 30, 2026. It is understood that as to any terms not covered by this MOU. Section 4.20 of the Pacific Grove Municipal Code and Policy & Procedures Manual is applicable.
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1.6. Nondiscrimination
The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby without discrimination because of Association membership.
Employees may elect to exercise their right to join and participate in the activities of the Association for the purpose of representation in all matters of their working conditions and employer-employee relations.
1.7 Association Dues
Employees in classifications and positions recognized to be represented by the Association may authorize the City to deduct specified amounts for payment of dues to the Association. The City is not a party to any matters regarding the process and any other terms applicable to employee authorization or rescission of authorization for such deductions. Such matters are exclusively between the Association and affected employee(s) only.
The Association will maintain records of employee authorizations for such payroll deductions and will provide the City with a document identifying unit employees who have authorized payroll deductions and the amount that each employee has authorized the City to deduct. The City will rely upon the list of employees and the deduction amounts contained in the document provided by the Association, subject to the following terms:
Deduction of membership dues will cease starting with the next pay period following the effective date of promoting or demoting out of the association.
No payroll deductions shall be made under this Section during any pay period in which an employee’s earnings, after all other deductions are made, are insufficient to cover the full amount authorized.
When an employee is in a non-pay status for an entire pay period, no deduction will be made to cover the pay period from future earnings.
In the case of an employee who is in a non-pay status during less than an entire pay period and whose earnings, after all other deductions are made, are insufficient to cover the full amount authorized under this Section, no deduction shall be made from future earnings to cover the pay period.
The City shall transmit to the Association, as soon as reasonably possible, the aggregate of such deductions, along with an itemized statement of the deductions taken. Dues deducted and paid to the Association in error shall be refunded to City upon presentation of proof of such error. The Association shall indemnify, defend, and hold the City harmless against any liability arising in any forum, whether judicial, administrative, or otherwise, from any claims, demands, or other action relating to the City’s compliance with any obligations imposed under Section 1.7 including but not limited to payroll deductions made in reliance on information provided by the Association and the Association’s use of monies collected under these provisions.
1.8 Contracting Out/Bidding
The City has the right to contract out bargaining unit services, when feasible, the City may perform cost analysis to meet the best interest of the City. In the event that the City exercises it’s right to contract out bargaining unit work, the City shall provide at least 60 days’ notice to Association and an opportunity for the Association to meet and confer on the impacts and effects of this decision and comply with current law.
1.9 Safety
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reasonable City rules and regulations, which become effective when posted. City agrees to meet and discuss with the Association proposed changes prior to implementation.
The Association agrees that it is the duty of all employees to comply with all reasonable rules and regulations and to be alert to all unsafe places, equipment and conditions and to report any such unsafe practices or conditions to their immediate supervisor.
Association representatives shall have reasonable access to work locations of unit employees to inspect worksites to ensure a safe work place.
1.10 Safety Committee
The City shall convene a Safety Committee to discuss the provision of safety equipment appropriate to specific job classifications.
ARTICLE 2 COMPENSATION
2.1 Salary
A. Effective August 20, 2023, 3% Cost of Living Adjustment (COLA). Two reads of a salary ordinance is required to change the salary schedule and is anticipated to be completed in December 2023. COLA will be retroactive to August 20, 2023.
B. 3% COLA effective the first full pay period in July of 2024.
C. 3% COLA effective the first full pay period in July of 2025.
2.1.1 Market Adjustments
A. The following classifications will be brought-up to 95% of total compensation as indicated on the Bryce Compensation study. The below classifications will be brought-up to market:
• Accountant, Senior
• Construction Project Manager
• Management Analyst
• Planner, Principal
B. 50% towards 95% of market median effective the first full pay period of July 2023 C. Remaining 50% towards 95% of market median effective the first full pay period July 2024
D. 3% COLA effective the first full pay period of July 2025 E. Market adjustments would apply if greater than, and in lieu of, July 2023 and July 2024 3% COLA
2.1.2 New Classification
An IT Program Manager classification will be created and added to MEA.
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2.2 Management Time Compensation
Due to the unique aspects of their normal job duties, employees shall receive Management Time Compensation is lieu of paid management leave, overtime, or compensatory time in the amount of 3% of base salary.
It is understood Association members are required to work flexible hours and will adjust their schedules as they feel appropriate to meet their responsibilities.
2.3 Salary Step on Promotion or Reclass
The salary of an employee who is promoted or reclassified to a class having a higher salary range shall be adjusted to the first step of the new salary range or to the next higher step that provides a minimum of five percent (5%) salary increase.
2.4 Bilingual Pay
Bilingual pay is $200 monthly for Spanish speaking skills used in assignments that routinely and consistently require Spanish communication skills. The Department Head will make a determination with City Manager approval, if Spanish bilingual skills are being used routinely and consistently.
Employees may test and pass the test for Spanish (verbal) skills. Bilingual Pay is effective the first full pay period after HR receives the passing results. If the assignment changes and there is no longer a need for Spanish speaking skills, the bilingual pay will be removed at the next full pay period.
If the employee fails the Spanish test, they may retest after 6 months.
ARTICLE 3 INSURANCE BENEFITS
3.1 Employee Health Plan Eligibility
Association employees shall be entitled to participate in the City-sponsored group health plans including medical, dental, and vision as well as optional benefits.
Eligible employees enrolling in the group health plans within 60 days following their appointment will be covered subject to the contract limitation with the group health plan carrier. Coverage shall commence when the employee is eligible for coverage under CalPERS rules and the group health plan carriers’ rules.
Human Resources will notify employees of annual open enrollment periods to change group health plans or enroll in additional benefits; unless the employee can certify a qualifying loss of coverage. (an eligible spouse, domestic partner, or minor child requiring health coverage because of a court order; new children by birth or adoption, or placement of adoption; new family members due to marriage or domestic partnership registration; or those whose health plan was cancelled due to an involuntary loss of coverage).
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3.2 City Paid Health Premiums
(a) City shall pay the employer required statutory minimum contribution for employees enrolled in the PERS health plans as required by the Public Employee Medical and Hospital Care Act (PEMHCA).
(b) Health care premiums include medical, dental and vision. (c) For employees participating in all three health plans: medical, dental and vision:
(1) Effective the first full pay period following City Council approval of the MOU, the City will contribute according to the below plan enrollment levels:
Plan Enrollment Level Monthly Employer Contribution
(amount excludes PEMHCA)
Employee Only $950
Employee + 1 Dependent $1,400
Employee + 2 or More Dependents $1,825
(2) Effective the first pay period in 2024, the employer contribution will increase to the chart amounts below.
Plan Enrollment Level Monthly Employer Contribution
(amount excludes PEMHCA)
Employee Only $950
Employee + 1 Dependent $1,425
Employee + 2 or More Dependents $1,875
(3) Effective the first pay period in 2025, the employer contribution will increase to the chart amounts below.
Plan Enrollment Level Monthly Employer Contribution
(amount excludes PEMHCA)
Employee Only $950
Employee + 1 Dependent $1,450
Employee + 2 or More Dependents $1,925
(4) Effective the first pay period in 2026, the employer contribution will increase to the chart amounts below.
Plan Enrollment Level Monthly Employer Contribution
(amount excludes PEMHCA)
Employee Only $950
Employee + 1 Dependent $1,475
Employee + 2 or More Dependents $1,975
(d) Medical Premium Re-opener
Contract will be re-opened to meet and discuss medical premiums only, if premiums increase an average of 15% between all four eligible plans for CalPERS Region 1 (PERS Platinum, PERS Gold, Anthem HMO Select, and Blue Shield Trio HMO) at one or more of the employee only, employee plus one, or employee plus family enrollment levels. Only enrollment levels that meet the 15% average increase criteria will be subject to the re-opener. No rounding shall be applied for purposes of this section (e.g. an average increase of 14.995% at the employee-only enrollment level does not meet the 15% percent requirement.) PGCC 5-7-25
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3.3 Rate of Contribution Cash in Lieu (Grandfathered Employees) The City shall contribute $368.75 per month ($171.20 for each of twenty- six pay periods) for current employees who are not participating in medical health plan coverage at the time of MOU ratification. This option in not available to new hires or current employees participating in the City’s medical health plan coverage. There is no opt-in for this program and employees who opt out will no longer be allowed to receive this benefit but may be able to participate in the New program outlined in Section 3.4. This contribution terminates 6/30/26.
3.4 Rate of Contribution Cash in Lieu (New Employees)
Beginning January 2021, employees who are not currently grandfathered in the cash-in-lieu program may opt out of health (medical, dental and vision) during open enrollment and receive $250 per month taxable cash in lieu ($115.38 for each twenty-six pay periods). Employees who receive the cash-in-lieu, must provide proof of other coverage for medical.
3.5 Proof of Other Coverage
Employees who opt out of the medical plan and receive cash in lieu must provide the following:
(a) proof the employee and all individuals for whom the employee intends to claim a personal exemption deduction (“tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”);
and
(b) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The City will not make an in lieu payment if the City knows the employee or tax family member doesn’t have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.
3.6 Section 125 Plan
Employees may elect to participate in three Section 125 programs offered by the City. The available programs are Pre-Tax Premium Option, Dependent Care, and Flexible Spending Account. Each of these programs shall be administered in accordance to the IRS Code. For purposes of information, the following provides a description of the programs. • Pre-Tax Premium Option- Permits payment of health insurance premiums subject to salary deduction with pre-tax income.
• Dependent Care- Permits payment of eligible dependent care with pre-tax income. • Flexible Spending Account- Permits payment of eligible health care expenses not reimbursed by health insurance with pre-tax income.
• Optional Insurance Programs (e.g. AFLAC or other pre-tax offerings sponsored by the City.
3.7 457 Deferred compensation Plan
The City will match up to $100.00 per pay period of any MEA member’s contribution to the City’s Deferred Compensation Plan authorized under the Internal Revenue Code Section 457.
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3.8 Group Life Insurance
The City shall provide at its cost Group Life Insurance with Accidental Death and Dismemberment at a minimum benefit of $75,000.
3.9 Short Term/ Long Term Disability Plan (STD/ LTD)
The City shall provide at its cost supplemental Short-Term and Long-Term Disability Insurance.
3.10 State Disability Income Protection Plan
Association employees are covered by the State Disability Income (SDI) Protection Plan at their expense. The SDI benefit will be integrated with City PTO leave benefits.
3.11 Medical, Dental, and Vision Insurance
The City and Association agree to periodically review health insurance policies currently in place to provide the most favorable insurance coverage available.
3.12 Medicare
Medicare is withheld for employees.
3.13 Workers Compensation Salary Continuation
Association members who suffer a bona fide on the job injury or illness, as determined under the provisions of the California Workers’ Compensation laws, and who, as a result of such injury or illness, are unable to work in their regularly assigned position or other position as determined by the City will be entitled to receive full salary and benefits for the first 90 days of such absence from the date of the incurred injury or illness. No charge to the member’s sick leave, vacation, compensatory time off or other leave will be made during the 90 days from the date of the incurred injury. It is noted that the City offers a Disability Insurance policy which establishes additional benefits for absences due to disabilities.
If a claim has been filed with, but not yet finally accepted or rejected by, the City’s Worker’s Compensation provider, the employee will be required to use any accrued and available paid leave to cover their absence. If the claim is finally accepted, the employee’s leave banks will be restored for days actually used, up to 90 days.
ARTICLE 4 FITNESS INCENTIVE
4.1 Fitness Reimbursement Program Overview.
A. City will reimburse up to $500 per calendar year for employee’s personal fitness costs.
Eligible covered fitness reimbursement are listed below. o Fitness Classes (Yoga, Pilates, Cycling, etc.)
o Fitness Subscriptions (such as Peloton, etc.)
o Gym Membership
o Weight Management Programs (such as Weight Watchers)
B. Reimbursement for fitness expenses not listed above, will be subject to the City Manager's discretion and approval. To avoid declination of reimbursement, items not listed should be pre-approved by the City Manager, or designee. Declination of reimbursement for items not listed above are not grieveable.
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C. Annual requests for reimbursement must be submitted by December 1st of calendar each year.
D. To be eligible for reimbursement, a requesting employee must be in active status and remain a current employee through December 31st of the year in which seeking reimbursement.
E. Subject to IRS guidelines, the fitness incentive is taxable income.
ARTICLE 5 RETIREMENT
This MOU shall incorporate the two tiered retirement system to address Classic Members and New CalPERS Members required for Miscellaneous Employees by the California Public Employees' Pension Reform Act (PEPRA) of 2013.
5.1 Definition
The terms Classic Member and New CalPERS members are defined by PERS law and regulations, but in general these are construed to have the following meanings:
A. Classic CalPERS Member
“Classic Member” is typically defined as an employee who was hired on or before December 31, 2012, or is a member of a reciprocal retirement system.
B. New Employee
"New Employee" means an employee of a public employer who is employed for the first time by any public employer on or after January 1, 2013, and who was either:
• Not employed by any other public employer prior to that date; or • Employed by another public employer prior to that date, but who was not subject to reciprocity between his new employer's plan and another public retirement system.
C. New CalPERS Member
"New Member" means an individual who either:
• Becomes a member of the plan for the first time on or after January 1, 2013 and either (i) was not a member of any other public retirement system prior to that date or (ii) was a member of another public retirement system prior to that date but was not subject to reciprocity between his new employer's plan and another public retirement system; or
• Was an active member in the plan and, after a break in service of more than six months, returned to active membership in that plan with a new employer.
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5.2 Service Pension for Classic Members
The retirement formula expressed in Government Code Section 21354 commonly known as 2% at 55 local miscellaneous members shall apply to covered Classic Members.
5.3 Cost Sharing - Service Pension for Classic Members
The parties shall engage in sharing the City’s employer contribution towards retirement benefits in accordance with Government Code Section 20516. Cost-sharing shall be in effect and will require the employee to pay the portion of the employer contribution.
A. For the duration of the MOU, the employee shall pay a total of 12% of the employee and employer share (7% of the employee share and 5% of the employer share).
B. The City completed a contract amendment with CalPERS under Section 20516 that allows for employee cost sharing of the employer rate and provides member’s contribution to be credited to each member’s account. Following the expiration of the current MOU, the City will initiate a contract amendment with CalPERS to end the Section 20516 amendment if not re-negotiated at that time. The Association recognizes that the CalPERS amendment process may take up to 90 days or longer for the amendment to become effective.
5.4 Final Compensation for Classic Members
“Final Compensation” shall be applied for retirement purposes as specified in Government Code Section 20042, as one year’s highest compensation.
5.5 Credit for Unused Sick Leave for Classic Members
Employees shall be given service credit upon retirement for unused sick leave as specified in Government Code Section 20965.
5.6 New CalPERS Members Benefit Rate, Contribution and Final Compensation New CalPERS Members shall receive and make contributions for PERS benefits in compliance with PEPRA.
A. Benefit Rate New Members benefit rate shall be MISC 2% @ 62.
B. Contribution New Members shall pay 50% of the normal cost of their pension benefit.
C. Final Compensation Three-year average final compensation period.
5.7 1959 Survivor’s Allowance
The “1959 Survivor’s Allowance Fourth Level” as defined in Government Code Section 21574 shall apply to both Classic and New CalPERS Members.
5.8 Military Service Credit
Military Service Credit as defined in Government Code Section 21024 shall apply to both Classic and New CalPERS Members
5.9 Continued Application
The Parties agree that all elements of the CalPERS article shall have continued application until or unless it is amended by mutual agreement of the parties.
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ARTICLE 6 LEAVE PROVISIONS
6.1 Sick Leave
Sick leave is replaced by paid time off (PTO). However, employees who were previously employed by the City in a part-time status, may utilize their accumulated sick leave.
6.2 Sick Leave Buyout
Upon separation of employment, other than retirement, the employee shall be entitled to be paid for 50% of his/her sick leave accumulated at the time of such termination.
Upon retirement the employee shall be entitled to be paid for 50% of any accumulated sick leave in excess of that for which retirement credit is given.
In the event the employee is terminated by virtue of a conviction of a felony or any other illegal act, the City shall have no obligation to provide sick leave buy-out.
6.3 Personal Necessity Leave
Employees may use accrued sick leave and or PTO leave in the event of the personal illness or injury of a family member, including father, mother, brother, sister, spouse, registered domestic partner, child, step-child, grandparent, or in-laws.
6.4 Bereavement Leave
Up to a maximum of five (5) days of paid leave will be granted per occurrence in the case of the death of a family member, including father, mother, brother, sister, spouse, child, step parent, step child, grandparent, grandchild, in-laws, registered domestic partner, child of registered domestic partner or any other member of the immediate household.
6.5 Paid Time Off (PTO)
A. Accrual Rate
PTO Accruals are based upon full years of consecutive employment.
New and Legacy employees shall earn PTO according the rates set out in the following table.
Effective the first full pay period following City Council approval of the MOU, accruals earned will be as follows for all members of the MEA.
Years of Service Hours Earned per Month Hours Earned Per Year Less than 5 12.00 144
5 to 6 14.00 168
7 to 8 14.667 176
9 to 10 15.33 184
11 to 12 16.00 192
13 to 14 16.667 200
15 17.333 208
16 plus 18.00 216
17 18.667 224
18 19.333 232
19 20.00 240
20 plus 20.667 248
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B. PTO Accumulation
PTO shall not be accrued any time the employee’s PTO balance exceeds 400 PTO hours.
C. Sick Leave Balances
Employees with Sick Leave balances may be retained as a sick leave bank.
Sick leave accrued before June 30, 2015 may be used as PTO or may be retained as a sick leave bank.
D. PTO/Vacation Buy-Back Program
Employees may sell back to the City up to 80 hours of their PTO/ vacation in any calendar year if both of the following conditions are met:
1. The employee has used (taken) at least 40 hours of PTO/ vacation during the preceding calendar year.
AND
2. The employee must have at least 40 hours of PTO/ vacation remaining after the buy-back of some of the accumulated vacation.
3. On or before the pay period which includes December 15 of each calendar year, an employee may make an irrevocable election to cash out up to eighty (80) hours of accrued PTO (in whole hour increments) which will be earned in the following calendar year at the employee’s base rate of pay. On the pay day for the pay period which includes Thanksgiving in the following year, the employee will receive cash for the amount of vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s PTO leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out.
E. PTO/Vacation Pay Out
PTO/Vacation leave balance shall be paid out upon employee’s separation from employment in compliance with CalPERS rules and regulations.
6.6 Paid Holidays
Employees shall receive annually the following nine (9) paid holidays:
Paid Holiday Schedule
1. New Year’s Day
2. Memorial Day
3. Independence Day
4. Labor Day
5. Veteran’s Day
6. Thanksgiving Day
7. Thanksgiving Holiday/Day after Thanksgiving
8. Christmas Eve Day
9. Christmas Day
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C. Paid Holiday Pay
Paid holidays will be calculated at eight (8) hours of holiday pay for full-time employees and will be calculated at six (6) hours of holiday pay for 30-hour weekly employees.
Holiday pay is paid at the base hourly rate (8 hours x base pay, or 6 hours x base pay).
D. Holiday Schedule Observance
Unless otherwise provided, when a holiday falls on a Sunday, the following Monday shall be observed; a holiday falls on a Saturday, the prior Friday shall be observed.
When a holiday falls on an employee’s time off, the working day immediately preceding or immediately following such holiday, at the determination of the department manager and subject to approval of the personnel officer, shall be observed as a holiday.
E. Floating Holidays
Employees shall receive six (6) floating holidays each fiscal year.
Employees may select the date upon which they shall use any floating holiday, subject to scheduling needs of the City. If a floating holiday is not used within the fiscal year, the time shall be forfeited.
Floating holidays denied due to staffing shortages or other operational reasons will be paid or accumulated at the employee’s choice at the end of the fiscal year. The employee will have the burden to prove the request was made in a timely manner and then denied.
F. Prorated Allocation for New Employees
Employees who are hired during the Fiscal Year (FY) shall have the number of floating holidays prorated based upon their date of hire as follows:
Date of Hire Number of Floating Days
July 1 to August 31 6 floating holidays
September 1 to October 31 5 floating holidays
November 1 to December 31 4 floating holidays
January 1 to February 28 (29) 3 floating holidays
March 1 to April 30 2 floating holidays
May 1 to June 30 1 floating holiday
ARTICLE 7 WORKING CONDITIONS
7.1 Uniform
The City may provide field working uniforms and/or safety shoes for Public Works employees working out in the field.
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7.1.1 Uniform Allowance
The City will provide a uniform allowance for designed members of field departments in the amount of $92.50 each calendar month. The classifications to which this Article applies shall be the Police Management Analyst and any other classification approved by the City Manager or designee.
7.2 Alternate Work Schedule
Employees may, upon approval of the appropriate Department Head and the City Manager, implement an alternative work schedule providing for 80 hours of work in two consecutive fiveday Monday through Friday periods.
The schedule shall allow for adequate coverage of all activities normally and customarily covered during the Monday through Friday workweek. Approval by the appropriate Department Head and the City Manager shall not be unreasonably withheld.
7.3 Step Advancement
Employees are eligible for a salary step increase on their anniversary or new classification date following completion of 2,080 hours of paid service, or whichever is longer. Time spent on legally protected leaves of absence such as FMLA or CFRA count towards step increase eligibility. Salary step increases will be effective the first full pay period following the step eligibility date.
7.4 Work Outside Business Hours
Management employees receive management incentive compensation to recognize the unique aspects of the normal job duties. Management employees are expected to:
1. Regularly attend City Council Meetings and/or a City Advisory Board(s); to include preparation and presentation of agenda items; and
2. Regularly work on special projects, or City initiatives that may require work hours before or after normal business hours as well as be required to work weekends.
3. Be the first to staff the department outside of normal business hours, including weekends, when there is a critical need to complete work and/or during a natural disaster or emergency.
Management employees who do not work outside business hours as listed above or similarly, will forfeit the management incentive compensation. Department heads will monitor.
ARTICLE 8 CONTINUING EDUCATION AND PROFESSIONAL
DEVELOPMENT
8.1 Tuition Reimbursement
Tuition Reimbursement is up to $3,000 in a fiscal year for qualified expenses per the MEA Education Reimbursement Program.
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8.2 Professional Development Program
A lump sum payment of $500.00 shall be made by City to an employee represented by the Association who has completed a course of study and/or examination that results in attaining an acknowledged level of professional development – evidenced, for example, by degree, credential or certification – in the employee’s field of work. To qualify for this payment, the achievement must demonstrate, as determined by the City Manager, attainment of a significant achievement based on national, state, or professional department standards.
The City Manager shall determine, prior to employee’s embarking on the work and study required for the desired degree, credential or certification, whether the desired goal qualifies for the payment.
No more than three (3) such payments shall be paid to an individual during his or her tenure with the City.
8.3 City Training Day
Effective 2021, the City will close operations to the public for non-sworn personnel on the third Monday in October and provide a mandatory employee “Training Day”.
ARTICLE 9 MISC
9.1 MOU Negotiations Timing
At least six (6) months prior to the MOU expiring, management will initiate MOU negotiations with MEA.
9.2 Future Negotiations
The parties hereto acknowledge and agree that they have reached settlement regarding all total compensation and non-compensation items, and that said issues are settled through the period expiring June 30, 2026, provided that either party may request to meet and confer upon written notice given to the other party.
The parties therefore agree to waive any and all rights or obligations to meet and confer on any subject fully covered by this MOU with the exception of the economic re-opener, until a reasonable period prior to June 30, 2026.
ARTICLE 10 SAVINGS CLAUSE
If any Article or Section of this Memorandum of Understanding should be found invalid, unlawful or unenforceable by reason of any existing or subsequent enacted legislation or by judicial authority, all remaining Articles and Sections of this Memorandum of Understanding shall remain in full force and effect for the duration of the MOU. In the event of invalidation of any Article or Section, the City and the Association agree to meet within 30 calendar days of such invalidation for the sole purpose of meeting and conferring upon said Article or Section.
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This MOU constitutes a full and complete agreement between the parties on all matters within the scope of representation.
__
Tori Hannah, City Manager Pro Tempore George Fuerst
City of Pacific Grove Management Employees’ Association (MEA)
Katy Suttorp, Negotiator, City Attorney’s Office Katie Clark Management Employees Association (MEA)
Leticia Livian, Human Resources Director
City of Pacific Grove
__
Date Date
Nov 20, 2023 Katie Clark (Nov 28, 2023 17:04 PST) Nov 29, 2023 PGCC 5-7-25
ORDINANCE NO. 25-_____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
INCREASING THE COMPENSATION OF THE MAYOR AND CITY
COUNCILMEMBERS AND PROVIDING MEDICAL BENEFITS AVAILABLE TO CITY MANAGEMENT EMPLOYEES.
WHEREAS, Article 11 of the Charter of the City of Pacific Grove provides that the Mayor may receive compensation as provided by ordinance, but in no case shall the compensation exceed that amount which is permitted by State Law for General Law cities of comparable size to Pacific Grove; and
WHEREAS, Article 12 of the Charter of the City of Pacific Grove provides Councilmembers may receive compensation as provided by ordinance, but in no case shall the compensation exceed that amount which is permitted by the State Law for General Law cities of comparable size to Pacific Grove.
WHEREAS, by Ordinance No. 1682 N.S., passed and adopted by council on July 19, 1989, compensation for Pacific Grove Councilmembers was set at $300.00/month and compensation for the Pacific Grove Mayor was set at $500.00; and WHEREAS, the most recent increase in salaries for the Mayor and City Councilmembers was by Ordinance No. 98-24 adopted on August 19, 1998 (effective December 1, 1998), 26 years ago as of December 1,2024, which increased the compensation of the Mayor from $500 a month to $700 a month and increased the compensation of City Councilmembers from $300 a month to $420 a month; and
WHEREAS, on June 29, 2023, Senate Bill No. 329 was adopted by the California State Legislature and approved by the Governor pertaining to the compensation of City Councilmembers and became effective on January 1, 2024; and WHEREAS, the findings in SB 329 regarding the permitted compensation increases for the Councilmembers included the following:
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation. (b)Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
WHEREAS, the changes made by SB 329 to Government Code Section 36516 included the following permitted compensation increases for City Councilmembers:
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1. For cities with a population of 35,000 or less, the compensation permitted increased from $300 dollars to $950 dollars.
2. In the alternative, the compensation of City Councilmember could be increased by the greater amount of:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the compensation in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.
WHEREAS, there are no provisions in the Government Code which specify the amount of the additional compensation which may be received by an elected mayor, but since the Pacific Grove Mayor also serves as a member of the City Council, the percentage for compensation increases specified in Government Code Section 36516 as described above can be applied for the Mayor’s compensation; and
WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for City Councilmembers from the current $420 a month to $966 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $420 is $21 multiplied by 26 years is a $546 increase. $420 plus $546 equals $966; and WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for the Mayor from the current $700 a month to $1610 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $700 is $35 multiplied by 26 years is a $910 increase. $700 plus $910 equals $1610; and WHEREAS, the City does not currently pay for any medical benefits for the Mayor or City Councilmembers; and
WHEREAS, Government Code Section 53208.5 (b) provides that a City may provide medical benefits for the Mayor and City Councilmembers not greater than the most generous schedule of medical benefits being received by any category of nonsafety employees; and WHEREAS, the most generous schedule of medical benefits received by City nonsafety employees is set forth in Memorandum of Understanding Management Employees Association July 1, 2023 to June 30, 2026; and
WHEREAS, this City Council desires to increase City Councilmember compensation for the reasons stated in the Findings by the Legislature for adoption of SB 329 as recited above by the allowable five percent per calendar year, and, further, to increase the Mayor's compensation by using the same formula and to provide the Mayor and Councilmembers with the option to PGCC 5-7-25
obtain medical coverage as described in the Memorandum of Understanding Management Employees Association July 1, 2023 to June 30, 2026;
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. Effective Date. This Ordinance shall become effective 30 days after the second reading of this Ordinance (“Effective Date”).
SECTION 2. Compensation of Councilmembers and Mayor. As of the Effective Date of this Ordinance, the compensation for City Councilmembers and the Mayor shall be as follows:
Council Members ..........................................$966 per month Mayor.............................................................$1610 per month SECTION 3. Medical Benefits. The Mayor and City Councilmembers are entitled to receive, at their choice, the Medical Benefits as described in the Memorandum of Understanding for the Management Employees Association, as it may be amended from time to time, or, in the alternative, the Health Insurance Benefits referenced in City Council Policy 000-11, as it may be amended from time to time, but in no event will the Medical Benefits for the Mayor and City Councilmembers exceed the most generous schedule of medical benefits being received by any category of nonsafety employees.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this ____ day of _____________, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
NICK SMITH, Mayor
ATTEST:
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
BRIAN A. PIERIK, City Attorney
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Agenda No. 12 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Gho, Public Works Director/Deputy City Manager MEETING DATE: May 07, 2025
SUBJECT: Authorization of Interim Fuel Management Activities in George Washington Park CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
RECOMMENDATION
Determine the Project to be exempt from CEQA and authorize interim fuel management activities in George Washington Park in accordance with the CEQA memo prepared by Denise Duffy & Associates.
1. 2. Alternatively, discuss and take other action related to this item.
DISCUSSION
BACKGROUND
In 1925, the City of Pacific Grove purchased the pine forest land, now known as George Washington Park (GWP), from Del Monte Properties Company for $10. While there were no deed restrictions, the land was used as a park. In 1948, voters passed an ordinance officially designating the space for recreational use.
Today, GWP is a 20-acre urban forest, home to the largest contiguous Monterey pine forest in the City.
Spanning six city blocks and surrounded by residential zones, the park provides habitat for diverse plant and animal species and offers both passive and active recreation opportunities.
At the City Council’s February 19, 2025 meeting, City Staff presented a report detailing the history of the park, maintenance activities over the years and a summary of the developed management plans for the park. That report can be found here.
Following the presentation, the City Council directed staff to evaluate specific locations where downed wood has accumulated and prepare the necessary CEQA documents to perform the interim maintenance activities, consistent with the biological assessment, which was also brought forward to the Council on February 19, 2025.
The City retained the services of Denise Duffy & Associates (DDA) to prepare a Pre-Activity Biological Resources Survey (Attachment 1) and CEQA Memo for the work associated with the five (5) fuel management activity work areas (Attachment 2). The location map, illustrating the five areas of work, is included as Attachment 3. A Fire Department assessment of the fire hazard conditions at George Washington Park, prepared by the Fire Chief, is included as Attachment 4.
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conditions at George Washington Park, prepared by the Fire Chief, is included as Attachment 4.
The description of fuel management activities, equipment usage/access to the sites, timing of work, and CEQA determinations are provided below. Greater detail is provided in the individual report attachments.
FUEL MANAGEMENT ACTIVITIES
The interim fuel management activities include cutting and removing miscellaneous piles of dead and down woody material. The dead woody material to be removed generally consists of small-diameter Monterey pine branches that have fallen out of the canopy during winter storms as well as some limbs and several fallen dead trees that are leaning on other live trees. Some limited trimming of poison oak thickets intertwined with the woody material to be removed may be necessary. No removal or limbing of standing dead trees, removal of standing snags, or mowing of the understory herbaceous vegetation is proposed.
EQUIPMENT
Equipment to be used includes chainsaws, hand tools, and lightweight limited access equipment, such as a mini excavator and/or loader and a chipper, both with rubber treads. Access to the five removal areas, mapped in Attachment 3, will be along existing trails.
TIMING
The city intends to implement interim maintenance activities in the five prioritized locations during late spring/early summer 2025.
A bird survey would be conducted by a qualified biologist if work was scheduled to occur between February 1st and September 15th.
See Attachment 1 for greater detail on the scope of fuel management activities, equipment and timing.
CEQA
Per the attached CEQA memo, prepared by DDA and reviewed by the City Attorney’s Office, the work can be performed under the following exemptions:
Statutory Exemption (Public Resources Code § 21080(b)(4); CEQA Guidelines § 15269(c)), Emergency Projects
Categorical Exemption (CEQA Guidelines § 15301(h) Class 1 Existing Facilities), Common sense exemption (CEQA Guidelines §15061(b)(3)).
See Attachment 2 for additional information on the CEQA exemptions.
NEXT STEPS
If approved, Public Works Staff will:
Host a public walkthrough to discuss the approved strategies and locations, scheduled for May 13, 2025, at 2:00 pm.
Implement maintenance strategies
A bird survey would be conducted by a qualified biologist as described above.
OPTIONS
Do not authorize Fuel Management Activities to occur in the park.
FINANCIAL IMPACT:
Preparation of the CEQA memo, the Biological Resources Surveys for the interim fuel management PGCC 5-7-25
Preparation of the CEQA memo, the Biological Resources Surveys for the interim fuel management locations, and the pre-activity nesting bird and bat surveys will not exceed $10,000, which is derived from the Public Works Operating Budget.
Implementation of the interim fuel reduction activities will be conducted by our contract tree maintenance service provider, utilizing Public Works operations budget.
FOCUSED PRIORITY AREA: Environmental Stewardship
Attachments
Pre-Activity Biological Resources Survey
CEQA Exemption Analysis for Interim Fuel Management Activities at George Washington Park Site Plan 4-15-25
Fire Dept. Assessment of GWP
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D E N I S E D U F F Y & A S S O C I A T E S , I N C .
P L A N N I N G A N D E N V I R O N M E N T A L C O N S U L T I N G 1 Memorandum
Date: April 25, 2025
To: Daniel Gho – Public Works Director
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
From: John Wandke
Senior Environmental Scientist
Denise Duffy & Associates, Inc.
Subject: George Washington Park
Initial Pre-Activity Biological Resources Survey
Interim Fuel Management Locations 1 - 5
Background
Over the course of 2024, Denise Duffy & Associates (DD&A) performed field surveys and prepared a Biological Resources Report (DD&A, 2024) for George Washington Park (GWP) located in the City of Pacific Grove (City). The Biological Resources Report assessed the potential impacts to biological resources that could result from implementation of forest management activities in the park, and recommended appropriate avoidance, minimization, and mitigation measures to reduce those impacts to a less than significant level in accordance with the California Environmental Quality Act (CEQA). The City intends to utilize the Biological Resources Report during preparation of a future CEQA document for comprehensive forest management activities throughout the park.
Currently, GWP exhibits fire risk due to its location within a Wildland Urban Interface (WUI) as identified by the Community Wildfire Protection Plan (Dudek 2023), the accumulation of dead and downed woody debris, a thick understory of non-native grasses, other dense understory growth, and periodic winds that can exceed 20 miles per hour. In addition, Cal-Fire has mapped a ‘moderate’ fire hazard severity zone approximately 1,000 feet from GWP as part of the updated Local Responsibility Area (LRA) fire hazard maps for Monterey County. Therefore, the City has prioritized several localized areas where near-term reduction of dead and downed woody material is critical. Implementation of near-term fuel reduction is important due to the urban location of GWP and the residential neighborhoods that border the park on all sides.
The City intends to implement interim fuel management in the five (5) prioritized locations shown on Figure 1 under a CEQA exemption during late spring/early summer 2025. The City has retained DD&A to perform a focused biological survey of the proposed work locations, access routes, and adjacent areas to determine if sensitive resources identified in the Biological Resources Report are present. The interim fuel management scope of work includes cutting and removing miscellaneous piles of dead and down woody PGCC 5-7-25
George Washington Park
Initial Pre-Activity Biological Resources Survey
Interim Fuel Management Locations
2 material. The dead woody material to be removed generally consists of small-diameter Monterey pine (Pinus radiata) branches that have fallen out of the canopy during winter storms as well as some limbs and several fallen dead trees that are leaning on other live trees. Some limited trimming of poison oak thickets intertwined with the woody material to be removed may be necessary. No removal or limbing of living trees or mowing of the understory herbaceous vegetation is proposed. The work will be performed between May and September, to avoid the Monarch butterfly (Danaus plexippus) overwintering season.
Equipment to be used includes chainsaws, hand tools, and lightweight limited access equipment, such as a mini excavator and/or front-end loader with rubber treads. Access to the five (5) removal areas will be along existing trails, which are depicted on Figure 1. The removed materials will be transported along the existing trails using the lightweight equipment to the adjacent City streets for off-haul and disposal.
Methods
On March 4, 2025, DD&A visited the five (5) interim fuel management locations and the proposed access routes with City staff. On March 13, 2025, DD&A performed a focused survey of the work areas and access routes plus a 50-foot-buffer. The survey focused on sensitive resources identified in the Biological Resources Report that could be affected by the work, which include:
• Nesting raptors and other avian species
• Roosting habitat for special status bat species
• Overwintering monarch butterfly sites
• Monterey pine and Monterey pine forest
• Yadon’s piperia (Piperia yadonii)
Although Yadon’s piperia is a summer-blooming species and is not currently in flower, the basal leaves of the plant are currently observable. Therefore, any basal leaves characteristic of the Piperia genus were assumed to be Yadon’s piperia.
Findings
DD&A’s evaluation of the proposed interim management sites, the proposed access routes, and a 50-foot buffer determined that sensitive biological resources are present that could be affected by the work.
Sensitive resources identified include potential nesting sites for raptors and other avian species. Although special status bat roosting locations could occur in the surrounding forest, and Monterey pines occur surrounding the proposed work sites, the proposed work does not include any removal or limbing of living trees that could provide roosting habitat for bats. In addition, the pre-activity survey did not identify the presence of any nearby Monarch butterfly overwintering sites or Yadon’s piperia within the proposed work areas or access routes.
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George Washington Park
Initial Pre-Activity Biological Resources Survey
Interim Fuel Management Locations
3 Conclusion and Recommendation
Based on the survey findings and the nature and timing of the proposed work, DD&A recommends that the City implement the following to comply with Migratory Bird Treaty Act of 1918 and California Department of Fish and Game Code Sections 3503, 3503.5, and 3513:
• Project activities that may directly (e.g., vegetation removal and trimming, tree removal, removal of standing dead trees or snags) or indirectly affect (e.g., noise) nesting raptors and other protected avian species shall be timed to avoid the breeding and nesting seasons (February 1 through September 15).
• If project activities must occur during the breeding and nesting season (February 1 through September 15), a qualified biologist shall conduct pre-activity surveys for nesting raptors and other protected avian species within 300 feet of the proposed work area. Pre-activity surveys should be conducted no more than seven days prior to the start of work during the early part of the breeding season (February through April) and no more than 14 days prior to the initiation of these activities during the late part of the breeding season (May through August). • If raptors or other protected avian nests are identified during the pre-activity surveys, the qualified biologist shall notify the project proponent and an appropriate no-disturbance buffer shall be imposed within which no project activities or disturbance would take place until the young of the year have fledged and are no longer reliant upon the nest or parental care for survival, as determined by a qualified biologist.
References
Denise Duffy & Associates. 2024. George Washington Park Biological Resources Report. Prepared for City of Pacific Grove, California.
Dudek. 2023. Community Wildfire Protection Plan for the Cities of Monterey, Carmel-by-the-Sea, and Pacific Grove. 2023. Prepared for the Monterey Fire Department.
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DENISE DUFFY & ASSOCIATES, INC.
PLANNING AND ENVIRONMENTAL CONSULTING
1 Memorandum
Date: April 29, 2025
To: Daniel Gho, Public Works Director/Deputy City Manager, City of Pacific Grove
From: Erin Harwayne, AICP, Senior Project Manager, Denise Duffy & Associates, Inc.
Subject: CEQA Exemption Analysis for Interim Fuel Management Activities at George Washington Park
Introduction
The City is proposing to implement interim fuel management in five prioritized locations during late spring/early summer 2025 in George Washington Park (GWP). The City of Pacific Grove (City) has retained Denise Duffy & Associates, Inc. (DD&A) to review the proposed activities and provide a recommendation on the level of compliance required under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et seq. and California Code of Regulations, Title 14, Section 1500 et seq. [hereinafter the “CEQA Guidelines”]). Under CEQA, compliance levels range from project exemptions to thorough Environmental Impact Reports (EIRs). Based on the limited extent and type of activities proposed and compliance with applicable existing regulatory requirements, the project may qualify for an exemption under CEQA. This memorandum provides an analysis of the proposed activities and a recommendation on the level of CEQA compliance required to implement the proposed activities.
Project Description
Currently, GWP exhibits a high fire risk due to the accumulation of dead and downed woody debris, a thick understory of non-native grasses, and other dense understory growth. The City has prioritized several localized areas where near-term reduction of dead and downed woody material is critical to maintain public health and safety. Implementation of near-term fuel reduction is important due to the urban location of GWP and the residential neighborhoods that border the park on all sides. As discussed in more detail below, CAL FIRE recently released updated fire hazard maps for Monterey County on March 10, 2025, including a map identifying new and increased fire hazard areas within and near the City.
The City intends to implement limited and targeted interim fuel management activities in five prioritized locations during late spring/early summer 2025 (Figure 1). The interim fuel management activities include cutting and removing miscellaneous piles of dead and downed woody material; no live, healthy trees are proposed for cutting or removal. The dead woody material to be removed generally consists of smalldiameter Monterey pine branches that have fallen out of the canopy during winter storms as well as some limbs and several fallen dead trees that are leaning on other live trees. Some limited trimming of poison oak thickets intertwined with the woody material to be removed may be necessary. No removal or limbing of standing dead trees, removal of standing snags, or mowing of the understory herbaceous vegetation is proposed. The work will be performed between May and September, outside of the Monarch butterfly PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 2 overwintering season. Access to and work in GWP will be limited to designated access trails, paths, and areas, as depicted in Figure 1.
Equipment to be used includes chainsaws, hand tools, and lightweight limited access equipment, such as a mini excavator and/or loader with rubber treads. Access to the five removal areas will be along existing trails. The removed materials will be transported along the existing trails using the lightweight equipment to the adjacent City streets for off haul and disposal.
The proposed project would also include elements in compliance with the Migratory Bird Treaty Act of 1918 and California Department of Fish and Game Code Sections 3503, 3503.5, and 3513 by completing nesting bird surveys prior to implementing any project activities. The nesting bird surveys will be conducted by a qualified biologist no more than seven days prior to the start of work during the early part of the breeding season (February through April) and no more than 14 days prior to the initiation of activities during the late part of the breeding season (May through August). If raptors or other protected avian species are identified during the surveys, the qualified biologist will notify the City and an appropriate nodisturbance buffer will be imposed in which no project activities or disturbance will take place until the young of the year have fledged and are no longer reliant upon the nest or parental care for survival, as determined by the qualified biologist.
Wildland Urban Interface and Fire Hazard Severity Zones Wildfires become especially dangerous when wildland vegetation begins to intermix with residential areas.
This area is referred to as the Wildland Urban Interface (WUI), which is a zone of transition between wilderness (unoccupied land) and land developed by human activity, and where wildfires pose the greatest risk to people due to the proximity of flammable vegetation. The combination of increasing development in or near wildlands, the accumulation of wildland fuels, a drying and warming climate, longer fire seasons, and rugged terrain has resulted in significant wildfire risk to communities located in or near the WUI.
Wildfire in these WUI areas could result in substantial impacts to natural resources and substantial health, safety, and welfare impacts to the built/human environment adjacent to these areas (Dudek, 2023).
Public Resources Code (PRC) Sections 4201-4204 direct CAL FIRE to classify lands within State Responsibility Areas (SRAs) into Fire Hazard Severity Zones (FHSZs) based on fuel loading, slope, fire weather, and other relevant factors, including areas where winds have been identified by the department as a major cause of wildfire spread. The FHSZs are classified as moderate, high, or very high fire hazard zones based on the average hazard across the area within the zone. SRAs are lands that provide forest or range products, watersheds not owned or managed by the federal government or within the boundaries of incorporated cities, and where CAL FIRE has the primary financial responsibility for preventing and suppressing fires (PRC Sections 4113 and 4125).
AB 337 (“Bates Bill”), Government Code Section 51175, was prompted by the devastating Oakland Hills Fire of 1991. This legislation calls for CAL FIRE to evaluate fire hazard severity in Local Responsibility Areas (LRAs) and to make a recommendation to the local jurisdiction where very high FHSZs exist. CAL FIRE uses an extension of the SRA FHSZ model as the basis for evaluating fire hazard in an LRA. LRAs include land in cities, cultivated agricultural lands, nonflammable areas in unincorporated areas, and lands that do not meet the criteria for SRA or Federal Responsibility Area (FRA). LRAs may include flammable PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 3 vegetation and WUI areas. The LRA hazard rating reflects risks of flame and ember intrusion from adjacent wildlands and from flammable vegetation in the urban area. LRA fire protection is typically provided by city fire departments, fire protection districts, and counties, or by CAL FIRE under contract to local governments.
CAL FIRE recently released updated LRA fire hazard recommendation maps for Monterey County on March 10, 2025, including a map for the City (Figure 2). The map identifies a “moderate” fire hazard severity zone approximately 1,000 feet from GWP. The updated map shows an increase in moderate, high, and very high fire hazards zones closer to GWP and surrounding residences.
Community Wildfire Protection Plans (CWPPs) are a tool to help reduce the severity and impact of wildfire and increase community resilience. A CWPP was developed for the Cities of Monterey, Carmel-by-theSea, and Pacific Grove (Dudek, 2023).1 The CWPP identified 691 acres of WUI within the City, which comprises 38% of the land within the city limits. The proposed project site and surrounding residential areas are within the WUI (Figure 3). Due to the hazards and risks to the residential community, the CWPP identifies fuel management along the perimeter of GWP as a high priority vegetation management project.
The CWPP identifies GWP and the area west as having a high fire risk ranking, and the area to the east as having a moderate fire risk ranking (Figure 4).
CEQA Exemption Analysis
Introduction
Based on the analysis below, the proposed project qualifies for the following exemptions under CEQA:
• Statutory exemptions are projects specifically excluded from CEQA consideration as defined by the State Legislature found in either the statute itself or the CEQA Guidelines (Sections 15260- 15285), and may be cross-referenced in codes other than the PRC (e.g., Water Code, Penal Code, Government Code, Education Code, Fish and Game Code, etc.). The project qualifies for a CEQA Statutory Exemption under PRC Section 21080(b)(4) and CEQA Guidelines Section 15269(c) as an action to prevent or mitigate an emergency.
• In addition, the project would qualify for a Class 1 Existing Facilities Categorical Exemption under CEQA Guidelines Section 15301(h).
• Finally, under CEQA Guidelines Section 15061(b)(3), activities are exempt from, and otherwise not subject to, CEQA under the “common sense” exemption where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. As discussed and demonstrated below, because it can be seen with such certainty that there is no possibility that the proposed project may have a significant impact on the environment, the proposed project also qualifies under the “common sense” exemption. 1 Final CWPP available here: https://storymaps.arcgis.com/stories/d4cdd92189024e819ba9c5cb6380352d PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 4 Reasons Why the Project is Statutorily Exempt
Article 18 (Statutory Exemptions) of the State CEQA Guidelines lists types of projects that are exempt from the requirements of CEQA. This section provides an analysis of why this project qualifies for the statutory exemption for emergency projects under CEQA Guidelines Section 15269(c) . Section 15269(c) provides an emergency exemption for:
(c) Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term, but this exclusion does not apply (i) if the anticipated period of time to conduct an environmental review of such a long-term project would create a risk to public health, safety or welfare, or (ii) if activities (such as fire or catastrophic risk mitigation or modifications to improve facility integrity) are proposed for existing facilities in response to an emergency at a similar existing facility.2
Statutory Exemption Analysis
Section 15269(c) of the CEQA Guidelines specifies that the CEQA statutory exemption for emergency projects exempts specific actions necessary to prevent or mitigate an emergency. PRC 21060.3 defines “emergency” as a sudden, unexpected occurrence, involving a clear and imminent danger, demanding immediate action to prevent or mitigate loss of, or damage to, life, health, property, or essential public services, including fire. While this statutory exemption excludes long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term, this exclusion does not apply if “the anticipated period of time to conduct an environmental review of such a long-term project would create a risk to public health, safety or welfare,” or “if activities (such as fire or catastrophic risk mitigation or modifications to improve facility integrity) are proposed for existing facilities in response to an emergency at a similar existing facility.” The proposed project meets these conditions. This statutory exemption applies to the proposed interim fuel management activities in GWP because they are being implemented in response to the City Fire Chief’s professional assessment and recommendations as fire or catastrophic risk mitigation to reduce fuel load and fire hazard risk to the surrounding residential community. The City Fire Department evaluated the potential fire risk associated with significant accumulations of dead and downed woody debris at the five identified areas. Chief Miller stated in a memo dated April 16, 2025, that the “current concentration of woody debris presents a fire hazard” and “direct threat to public safety, infrastructure, and natural resources in and around the GWP area.” The current situation “calls for action to mitigate the hazard and prevent the onset of a consequential wildfire.” The Chief further stated that the “removal of woody material at these priority locations should not be delayed within increasing the risk to public health and safety.” This statutory exemption is also applicable because “the anticipated period of time to conduct an environmental review of such a long-term project would create a risk to public health, safety or welfare” and there is substantial evidence in the record to prove an emergency situation exists. 2 CCR Title 14, Division 6, Chapter 3, Article 18. Statutory Exemptions, Section 15269 Emergency Projects. Available at: https://www.law.cornell.edu/regulations/california/14-CCR-15269 PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 5 The City is in the process of updating the existing Master Plan (City of Pacific Grove, 1999) for the park and to implement recommendations of the 2021 Forest Management Plan (FMP) (Dudek, 2022). The FMP was prepared to address necessary improvements to management of forest resources in the park, which include reduction of wildfire risk, restoration and enhancement of the Monterey pine forest ecosystem, and maintenance of the trail system for public use and safety. This long-term project, and associated compliance with CEQA and other environmental regulations, will not be completed or implemented prior to the 2025 fire season, and, therefore, creates a risk to public health, safety and welfare. The interim fuel management activities are proposed to reduce risk to public health, safety and welfare prior to the 2025 fire season. The City Fire Chief determined in his memo dated April 16, 2025, that a CEQA Emergency Project exemption applies to this situation due to the “emergency nature of the fire hazard created by dead and downed wood material” and the “time to complete the environmental review of the broader GWP management plan would result in increased risk to public health and safety, thereby qualifying these mitigation activities for CEQA exemption.”
This statutory exemption is also applicable because the measures are “in response to an emergency at a similar existing facility” and there is substantial evidence in the record to prove an emergency situation exists. Due to the increasing risk of wildfire in WUI areas in California, the City intends to conduct the interim fuel management activities as soon as possible and before the peak of the next fire season occurs to reduce the vulnerability of residents to wildfire.
As described above, the GWP and surrounding residential community are within the WUI. Wildland fires have occurred not far from the project site. As described in the CWPP, Monterey County has experienced multiple large wildfires in the past decade, including the 2020 River Fire, 2022 Colorado Fire, and 2016 Soberanes Fire. According to CAL FIRE’s Fire History Database, which includes timber fires 10 acres or greater and brush fires 30 acres or greater, no wildfires meeting these criteria have occurred within the CWPP Plan Area. However, the Morse Fire in 1987 burned up to the Monterey City limits after burning 190 acres in Pebble Beach and destroying 36 homes. Additionally, an unnamed wildfire occurred with the CWPP Plan Area near the Huckleberry Hill Nature Preserve in 1990 after igniting along Highway 68.
Historical wildfire data in the CWPP Plan Area is limited. However, small wildfires have occurred but have been quickly extinguished. The CWPP identifies wildfire ignition points since 2019, many occurring in the Monterey pine forest outside the City limits.
There is evidence to show that rising temperatures and low seasonal precipitation associated with climate change are increasing fire activity in the Monterey Bay area. There is also evidence that suggests fire risk is increased where development expands in the WUI. Wildfire fuel management is recognized as an important strategy for managing future fire risk to people and structures (Dudek, 2023). Further, the City Fire Chief’s memo also determined that the volume and distribution of the dead and downed wood debris, “particularly under current and forecasted dry conditions, creates an elevated risk of ignition and fire spread.”
Therefore, as evidenced above, the dead and downed woody debris at the identified priority locations constitute a clear and imminent public health and safety risk demanding immediate attention and the removal should not be delayed, and the time required to complete the environmental review of the broader GWP management plan would result in increased risk to public health and safety, thereby qualifying these mitigation activities for CEQA exemption.
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CEQA Exemption Analysis for Interim Fuel Management Activities 6 Reasons Why the Project is Categorically Exempt
Article 19 (Categorical Exemptions) of the CEQA Guidelines lists classes of projects that are exempt from the requirements of CEQA. This section provides an analysis of why this project also qualifies for the Class 1 Existing Facilities categorical exemption in CEQA Guidelines Section 15301. This section also discusses and demonstrates why none of the exceptions to the Categorical Exemptions found in CEQA Guidelines Section 15300.2 apply to this proposed project.
Section 15301(h) Class 1 Existing Facilities consists of the operation, repair, maintenance, permitting, leasing, licensing, or other minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The types of “existing facilities” itemized below are not intended to be all-inclusive of the types of projects which might fall within Class 1. The key consideration is whether the project involves negligible or no expansion of use. Section 15301(h) consists of maintenance of existing landscaping, native growth, and water supply reservoirs.3
Categorical Exemption Analysis
The proposed project meets the conditions described in Section 15301(h). The proposed project would be categorically exempt from environmental review under CEQA because it involves the maintenance of existing landscaping and native growth and would not involve the expansion of use of any existing facilities.
The cutting and removal of miscellaneous piles of dead and downed woody material constitutes a maintenance activity for an existing public facility (e.g., public park) involving no expansion of use.
Exceptions to Categorical Exemption Analysis
CEQA Guidelines Section 15300.2 identifies exceptions that if present override a lead agency’s ability to use a categorical exemption. These exceptions are listed below, including documentation as to why each exception does not apply to the proposed project.
3 CCR Title 14, Division 6, Chapter 3, Article 19. Categorical Exemptions, Section 15301 Existing Facilities.
Accessible at: https://www.law.cornell.edu/regulations/california/14-CCR-15301 PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 7 Location
Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located – a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies.
This exception does not apply to the proposed project. The proposed project does not rely on any of these classes of exemption.
Cumulative Impact
All exemptions are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time, is significant.
This exception does not apply to the proposed project. The proposed project involves conducting interim fuel management activities in five locations in the GWP. These activities would be conducted prior to the 2025 fire season, specifically May and June of 2025 and require 10 days. In addition, as a component of the proposed project, nesting bird surveys will be conducted in compliance with the Migratory Bird Treaty Act of 1918 and California Department of Fish and Game Code Sections 3503, 3503.5, and 3513 prior to project implementation to reduce any potential impacts to biological resources.
No other activities of the same type in the same location are proposed that would result in a cumulative impact to environmental resources. Therefore, no cumulative impacts would occur.
Significant Effect
A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances.
This exception does not apply to the proposed project. There are no unusual circumstances related to the project that would create a reasonable possibility of significant effects on the environment. The interim fuel management activities are not unusual in size or location, as evidenced by Wildfire Prevention Grants issued by CAL FIRE (https://www.fire.ca.gov/what-we-do/grants/wildfireprevention-grants). The proposed activities are consistent with established practices for wildfire prevention and safety.
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CEQA Exemption Analysis for Interim Fuel Management Activities 8 Scenic Highways
A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a State Scenic Highway. This does not apply to improvements which are required as mitigation by and adopted negative declaration or certified EIR.
This exception does not apply to the proposed project. According to the California Scenic Highway Mapping System, the closest eligible State Scenic highway is State Route 1, approximately 1,000 feet south of GWP. However, the project site is not visible from this section of State Route 1, and, therefore, no impact would occur.
Hazardous Waste Sites
A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to §65962.5 of the Government Code.
This exception does not apply to the proposed project. The proposed project site is not located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code.
Historical Resources
A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.
This exception does not apply to the proposed project. The proposed interim fuel management activities would not impact any structures and there are no known historical resources within GWP.
Therefore, no impact to historical resources would occur.
Reasons Why the Project is Exempt under the “Common Sense Exemption” Under CEQA Guidelines Section 15061(b)(3), activities are exempt from, and otherwise not subject to, CEQA under the “common sense” exemption where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed fuel management activities will be performed between May and September, outside of the Monarch butterfly overwintering season. Work will be limited to designated access trails, paths, and the five work areas, as depicted in Figure 1. In addition, the proposed project will ensure compliance with the Migratory Bird Treaty Act of 1918 and California Department of Fish and Game Code Sections 3503, 3503.5, and 3513 by completing nesting bird surveys prior to implementing any project activities. Equipment to be used includes chainsaws, hand tools, and lightweight limited access equipment, such as a mini excavator and/or loader PGCC 5-7-25
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CEQA Exemption Analysis for Interim Fuel Management Activities 9 with rubber treads. As a result, the proposed project would not result in any significant effects on the environment. Therefore, in addition to the statutory and categorical exemptions identified above, the proposed project also qualifies under the “common sense” exemption.
Conclusion
As described and demonstrated above, the proposed project falls under several CEQA exemptions, including the statutory exemption for emergency projects, the Class 1 Existing Facilities categorical exemption, and the common sense exemption.
It is important to note that on March 1, 2025, Governor Newsom issued a Proclamation of a State of Emergency (Proclamation) to fast-track wildfire prevention projects, including fuel reduction efforts, by suspending environmental regulations and allowing streamlined approvals for projects like vegetation removal and prescribed burns. This Proclamation suspends CEQA and the Coastal Act to the extent necessary for expediting critical fuels reduction projects. Governor Newsom also suspended statutes, rules, regulations, and requirements that fall within the jurisdiction of the California Environmental Protection Agency (CalEPA) and the California Natural Resources Agency (CNRA), to the extent necessary, as long as it is approved by the appropriate agency secretary. For a “critical fuels reduction project” to be eligible for suspension, it must include at least one of the following activities as a primary objective:
• Removal of hazardous, dead, and/or dying trees;
• Removal of vegetation for the creation of strategic fuel breaks as identified by approved fire prevention plans;
• Removal of vegetation for community defensible space; • Removal of vegetation along roadways, highways, and freeways for the creation of safer ingress and egress routes for the public and responders and to reduce roadside ignitions; • Removal of vegetation using cultural traditional ecological knowledge for cultural burning and/or prescribed fire treatments for fuels reduction; or
• Maintenance of previously-established fuel breaks or fuels modification projects.
Furthermore, to benefit from the suspension, the activities must comply with the State Environmental Protection Plan or a comparable plan that balances expeditious fuels reduction and environmental protection.
The proposed interim fuel management activities include the primary objective of removing hazardous, dead, and/or dying woody material, and, therefore, the proposed project is likely eligible for suspension of CEQA and other state regulations identified in the Proclamation. However, the process of receiving a formal suspension issued by CalEPA and CNRA is not established at this time. DD&A reached out to CDFW to inquire about the process and CDFW provided the following:
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CEQA Exemption Analysis for Interim Fuel Management Activities 10 “CDFW is working with the CNRA and CalEPA to establish the procedures to execute the State of Emergency and enable prompt streamlining of these projects. In the interim, CDFW reminds those inquiring about the SOE of the following:
• The State of Emergency is NOT self-executing. A formal suspension, issued by the secretaries of CNRA and/or CalEPA is required prior to starting work. • Suspensions are issued by CNRA and CalEPA at their discretion and will require the implementation of an Environmental Protection Plan or comparable plan to protect public health and the environment.
• Information related to how to obtain a suspension will be available via the CalEPA and CNRA websites.”
At the time this memorandum was prepared, the Environmental Protection Plan was not available, and information on the CalEPA and CNRA websites was also not available.
Due to the uncertainties related to the suspension process and timing, it is recommended that the City file a Notice of Exemption (NOE) citing the statutory, categorical, and common sense exemptions identified herein and submit this exemption analysis along with the NOE as evidence to the record.
References
City of Pacific Grove. 1999. Master Plan for George Washington Park. Prepared by Natural Resources Committee and City Forester Frank Ono, Pacific Grove, CA.
Denise Duffy & Associates, Inc. 2025. George Washington Park, Initial Pre-Activity Biological Resources Survey, Interim Fuel Management Locations 1-5 Memorandum.
Denise Duffy & Associates, Inc. 2024. George Washington Park Biological Resources Report. Prepared for City of Pacific Grove, California.
Dudek. 2023. Community Wildfire Protection Plan for the Cities of Monterey, Carmel-by-the-Sea, and Pacific Grove. 2023. Prepared for the Monterey Fire Department.
Miller, Fire Chief Andrew. 2025. Fire Department Assessment of Fire Hazard Conditions – George Washington Park (GWP). Email Memorandum to City Manager Matthew Mogensen, dated April 16, 2025.
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LRA Fire Hazard Severity Zones
in City of Pacific Grove
Scale
N/A
Date
3-2025 Figure
2 Denise Duffy and Associates, Inc.
Planning and Environmental Consulting
Federal Responsibility
Area (FRA)
Project Site
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:20,000 at 11" x 17"
0Km 1
0Mi 1
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Pacific Grove
68 UNINCORPORATED
MONTEREY CO.
MONTEREY
M O N T E R E Y
C O .
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
Unzoned LRA
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Date Figure
Scale
Denise Duffy and Associates, Inc.
Planning and Environmental Consulting
3 Wildland-Urban Interface
April 2025
N/A
Wildland-Urban
Interface
Community Areas
01 0.5
Miles Wildland-Urban Interface
Community Wildfire Protection Plan - Monterey, Pacific Grove, and Carmel-by-the-Sea FIGURE 3
Wildland-Urban
Interface
Community Areas
01 0.5
Miles
Community Wildfire Protection Plan
Source: Dudek, 2023
Project Site
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Date Figure
Scale
Denise Duffy and Associates, Inc.
Planning and Environmental Consulting 4
Community Relative Risk Ranking
April 2025
N/A
Community Relative Risk Ranking
Community Wildfire Protection Plan - Monterey, Pacific Grove, and Carmel-by-the-Sea FIGURE 4
Community Relative Risk
Ranking
Community Relative Risk
Ranking
Community Wildfire Protection Plan
Source: Dudek, 2023
Project Site
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Agenda No. 13 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: May 07, 2025
SUBJECT: Five-Year CIP Recap
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Received presentation.
DISCUSSION
The presentation will provide a high-level summary of the Capital Improvement Plan accomplishments and key metrics over the past five years.
OPTIONS
N/A
FINANCIAL IMPACT:
N/A
FOCUSED PRIORITY AREA: Infrastructure
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Agenda No. 13 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: May 07, 2025
SUBJECT: FY25/26 - FY26/27 Capital Improvement Plan & SB1 Project List CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive and approve the Fiscal Year 25/26 - 26/27 Capital Improvement Plan (CIP) for inclusion in the Budget, and
1. 2. Approve a resolution adopting the FY25/26 Senate Bill 1 Project List.
3. Alternatively, discuss and take other action related to this item.
DISCUSSION
TWO YEAR CAPITAL IMPROVEMENT PLAN
Annually, prior to the start of the fiscal year, the city adopts a budget. The budget, which establishes the financial framework for the forthcoming year, is comprised of two primary components – the Capital Improvement Plan (CIP) and the Operating Budget.
This year, the city is transitioning to a two-year budget, encompassing the proposed expenses, revenues, and projects for FY25/26 and FY26/27. Biennial budgeting allows for enhanced efficiency and improves long-term planning.
The CIP presented in this report parallels the two-year budget period spanning FY25/26 and FY26/27.
Prior to the start of FY26/27, any adjustments, including new projects prompted by more available funding or urgent need, will be brought to Council for review and approval. Staff will also return with an SB1 Project List and Resolution specifying road segments to receive rehabilitation in FY26/27. This is in compliance with the California Transportation Commission’s (CTC) annual requirements.
BACKGROUND
Council Policy 400-6, Budget and Financial Management, defines a Capital Improvement or asset as buildings, machinery or equipment with an original cost in excesses of $5,000 and a useful life of three years or more.
The CIP is a plan that:
Identifies capital projects
Provides an implementation schedule
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Identifies project financing and budgeting
Links projects to Council strategic goals and initiatives, and Provides project information and justification
Adopting a CIP allows systematic and comparative evaluation of multiple potential projects at the same time. The CIP also serves as a public relations and economic development tool and focuses on preserving infrastructure while ensuring efficient use of public funds. Additionally, the CIP promotes coordination of projects across city departments and helps identify efforts that may qualify for alternative funding.
DEVELOPMENT OF THE CIP
Annually, the CIP process begins with a formal call for project submissions to staff. Generally, submitted projects are identified based on:
Input received from the community
Mayor and City Council priorities, projects or initiatives developed or identified during the year, and
Identified critical needs, including safety issues or mandated compliance.
Each submission is reviewed using a variety of approaches and criteria, including:
Greatest need (mandates, public safety)
Alignment with Council strategic goals and initiatives
Consequences of delay (potential to incur increased costs, asset preservation) Readiness
Feasibility
Opportunities to accomplish multiple goals or align timing with other project(s) Availability of funding (grants, community donations)
Under the direction of the City Manager, the Public Works and Administrative Services Departments review the available funding levels and the proposed projects to prepare the CIP for consideration of the Mayor and Council. The proposed CIP is then presented, discussed and acted upon by the City Council in public sessions during the budget hearings.
OVERVIEW OF PROPOSED FY25/26 - FY26/27 CIP
The proposed two-year CIP includes 16 projects for a total of $13.3 M from various funding sources.
The project list includes:
3 Multi-Funded Projects totaling $4.3M
Funding for these projects come from General Fund and various non-general fund sources.
The General Fund's total contribution is limited to $1M. 11 Non-General Fund Projects totaling $9M
Project funding is derived from community donations, enterprise funds, and special revenue funds.
These projects do not impact the General Fund.
The projects span a variety of categories addressing needed upgrades to multimodal transportation, facility, parks and recreation, and wastewater infrastructure.
Due to funding limitations, the proposed project list contains only the most critical infrastructure needs, mandated items, or requirements necessary to maintain eligibility for external funding.
General Fund
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Fund, reflecting minimal impact to the fund. Due to limited availability, General Funds have been harnessed solely for expenditures required to meet annual Maintenance of Effort (MOE) eligibility requirements that allow the city to receive a combined $1.2M of SB1/RMRA and Measure X funds annually. The General Fund contributions are label as “Fund 63, Capital Improvement Fund” below and in the attached supporting documents.
Non-General Funds
Where possible, non-general funds have been leveraged to support infrastructure needs, contributing a total $12.3M across the various non-general fund sources and equating to 92% of the total proposed CIP budget.
A majority of these proposed expenditures, $11.3M, are derived from enterprise and special revenue funds which will be harnessed to allow for critical and urgent repairs of failed infrastructure -- from degraded and leaking roofs and failed HVAC/plumbing systems to vital sewer upgrades and life saving altering system for our first responders. These funds have been harnessed, where applicable, to support the most urgent needs.
The non-general fund figure also includes generous community donations, totaling $1M, that will fund enhancements to existing facilities and meet community needs; these enhancements would otherwise go unfunded, as limited available funding is prioritized for mandates and essential repairs.
A high-level overview of the multi-funded projects and non-general fund projects is provided below.
The detailed list of projects, with their descriptions and requested budgets, is attached (Attachment 1 – FY25/26 - FY26/27 CIP Project List). Each of the projects has a corresponding project information sheet (Attachment 2). The information sheets serve as a project summary, and include a description, scope of work, justification, funding sources and photos.
OVERVIEW OF MULTI-FUNDED PROJECTS
There are three (3) proposed Multi-Funded Projects:
1. Street Rehabilitation
2. Mandated ADA Improvements
3. Crack and Slurry Seal
These projects, funded from a combination of General Fund and non-general fund sources, address the city’s aging road infrastructure network, pedestrian amenities and accessibility.
The Street Rehabilitation Project and Crack and Slurry Seal Project are critical investments in the aging road infrastructure network. They will enhance and preserve the pavement condition index and overall pavement health. The Street Rehabilitation Project targets roads that are rapidly deteriorating or in a failed state, while the Crack and Slurry Seal Project protects and preserve good roads for long-term durability.
The Mandated ADA Improvements Project will address ADA compliance at Lovers Point and Prescott Avenue and is mandated by court for completion prior to October 31, 2025 and December 31, 2025, respectively.
These projects are essential not only addressing aging and deficient pavement and pedestrian infrastructure, but also for meeting MOE requirements necessary to secure ongoing Measure X and SB1/RMRA funding. Collectively, these three projects include a total General Fund contribution of $1M over two years ($500,000 per year) to meet MOE requirements.
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$1M over two years ($500,000 per year) to meet MOE requirements.
These are the only proposed projects that include a General Fund contribution.
OVERVIEW OF NON-GENERAL FUND PROJECTS
There are 11 non-general fund projects:
4 projects are proposed to address failed facility infrastructure, including:
Roof repairs at the Youth Center and Police Station to resolve known leaks and replace roofing systems that have exceeded their useful life
Replacement of a deteriorated and damaged door and non-functional windows at City Hall that allow water intrusion and present security concerns Replacement of aged and non-repairable HVAC infrastructure critical for heating the Golf Course restaurant
2 projects address sewer system infrastructure deficiencies, including:
Replacing the deteriorated force main on Arena Avenue. This segment is in dire need of replacement and has experienced two failures in recent years.
Repairing pumps and recalibrating meters for the Urban Diversion system, which is critical for stormwater diversion and reporting compliance
1 project will allow critical upgrades to the Fire Station emergency alerting system by replacing the outdated, unrepairable system. It will ensure compatibility with Monterey County’s system and improve response times and clarity of alert messaging. 2 projects will continue multi-year efforts which have been divided across fiscal years due to their large scope or permitting timelines. Engineering work for both of these proposed projects was funded in prior year CIPs and is in progress. The proposed additional funding allocations will allow for construction and support the prior investments of Council. These projects include:
The Recreation Trail Improvements Project adjacent to Esplanade Park. This project addresses pedestrian safety and continued access to the coastline and recreational amenities.
Sewer Collection System Master Plan (SCSMP) Projects 1, 6 & 9. These projects address large-scale sewer deficiencies that were identified in the 10-year SCSMP plan. These are the last of the 10 sewer projects identified in the plan that have yet to be implemented.
Engineering is underway and the additional funding allocation will allow for construction in FY26/27.
4 projects are proposed to address community desired upgrades to facilities and parks/recreation infrastructure utilizing generous community donations. These projects include:
2 facility upgrades to the Pacific Grove Public Library funded by the Pacific Grove Library Friends and Foundation
Upgrades to Chautauqua Hall funded by the Heritage Society’s Friends of Chautauqua Hall The Chinese Pavillion and Moon Gate Project at El Marie Dyke Park funded by the Monterey Bay Chinese Association (MBCA).
Formal funding agreements will return to council following approval of the projects for inclusion in the CIP.
CIP AND THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
The CIP document is a planning document; it does not constitute approval of any specific project.
Following budget adoption, staff will assess and address the CEQA process that applies to each individual project. Projects that exceed the City Manager’s spending authority will return to Council for approval; agenda reports will include an assessment of the CEQA determination.
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UNFUNDED PROJECTS
Annually, available funding falls short of overall infrastructure needs. This results in many vital projects remaining unfunded and deferred. Projects submitted but not recommended for funding are included in Attachment 3 – The Unfunded Project Submission List. This list includes:
Critical infrastructure needs, identified by conditions assessment reports, asset schedules, and/or the City Engineer and Public Works team, and
Non-essential upgrades/improvements that support long-term efficiency or address anticipated needs
The list has been prioritized (high, medium and low priority) based on the critical nature of the infrastructure.
Development of a 5-year CIP is underway. The 5-year outlook will illustrate the overall needs across the city’s expansive infrastructure portfolio, including facilities, pavement, wastewater, parks and recreation, and more. It will also identify needed plans and/or studies to help fill existing data gaps on long-term infrastructure needs.
Significant progress on the 5-year CIP has been made, including initiating the assessment of 10 additional city-owned facilities. This effort builds upon the 5 Facility Conditions Assessments completed in early FY24/25 and will help fill the gap in understanding the scale and cost of long-term facility needs.
SENATE BILL 1 PROJECT LIST
As part of the CIP process, staff is recommending approval of a Resolution adopting the SB1 Project List (Attachment 4). SB1, the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law by the Governor in April 2017.
SB1 includes accountability and transparency provisions that will ensure residents are aware of the projects proposed for funding and which projects have been completed each fiscal year. One such provision is a requirement that the city adopt a resolution of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) by July 1 of each year.
The city is estimated to receive $392,975 in RMRA funding in FY25/26. As indicated in the attached Project List, the city is planning to use this funding in conjunction with Measure X, the General Fund, and the Sewer Fund to complete essential road rehabilitation and maintenance as prescribed in the Pavement Management Program. Specifically, SB1/RMRA funds will be allocated to the Street Rehabilitation Project which will address the following road segments:
1. 10th Street from Central Ave to Lighthouse Avenue (PCI 10)
2. Del Monte Ave from Asilomar St to Coral Ave (PCI 21)
3. Beacon Ave from Coral St to Esplanade St (PCI 0)
The attached SB1 Project List includes a detailed project description, project location, proposed schedule for completion and the estimated useful life of the improvement.
This is the eighth year the city will receive SB1 funding, which will enable essential road maintenance and rehabilitation projects, safety improvements, and increase access and mobility options for the traveling public that would have otherwise not been possible without SB1.
OPTIONS
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1. Take no action
2. Propose modifications to the FY25/26 SB1 Project List
3. Propose modifications to the FY25/26 - FY26/27 CIP
4. Request additional information
FINANCIAL IMPACT:
The total fiscal impact for the proposed FY25/26 - 26/27 CIP is $13.3M. The chart below provides the funding sources and proposed budgets for each of the two-fiscal years.
As noted above, the total impact to the General Fund is $1M across the two years. Non-general funding sources have been harnessed where appropriate to fund critical infrastructure needs.
FUND FUND NAME FY25/26 FY26/27 TOTAL
63 Capital Improvement
Fund $500,000 $500,000 $1,000,000
17 Measure X $820,000 $818,000 $1,638,000
47 RMRA/SB1 $570,096 $400,000 $970,096
76 Sewer Fund $1,050,000 $7,350,000 $8,400,000
31 Operating Donations $1,075,000* - $1,075,000*
25 Recreation Donations $32,000 - $32,000
92 Mcindoo Donation $23,006 - $23,006
41 Yount Income $24,997 - $24,997
12 Fire Emergency
Equipment $100,000 - $100,0000
77 Golf Course $40,000 - $40,000
TOTALS $4,235,099 $9,068,000 $13,303,099
*This figure includes reimbursable community donations from the MBCA, The Public Library Friends and Foundation, and the Heritage Society’s Friends of Chautauqua Hall. As noted above, formal funding agreements will be brought forward to council for each of these items.
Funding any additional projects from the General Fund would result in dipping into reserves.
FOCUSED PRIORITY AREA: Infrastructure
Attachments
Attachment 1 - FY25/26 - FY26/27 CIP Project List
Attachment 2 - Project Information Sheets
Attachment 3 - Unfunded Project Submission List
Attachment 4 - Senate Bill 1 Resolution & Project List
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FY25/26 - 26/27 CIP PROJECT LIST
Reference
#
CIP Project
Code
Project
Category Project Name Project Description/Justification Funding Notes Council Goal Alignment Funding
Sources Fund Account Total Proposed Funding
FY25/26
Funding
FY26/27
Funding
Fund 63
Capital
Improvement
Fund
63-631-6041 600,000 $ $ 300,000 $ 300,000
Fund 17
Measure X 17-522-6041 1,138,000 $ $ 570,000 $ 568,000
Fund 47
RMRA (SB1) 47-471-6041 970,096 $ $ 570,096 $ 400,000
Fund 76
Sewer Fund 76-612-6051 700,000 $ $ 350,000 $ 350,000
Fund 63
Capital
Improvement
Fund
63-631-6041 200,000 $ $ 200,000 $ -
Fund 17
Measure X 17-522-6041 250,000 $ $ 250,000 $ -
Fund 63
Capital
Improvement
Fund
63-631-6041 200,000 $ $ - $ 200,000
Fund 17
Measure X 17-522-6041 250,000 $ $ - $ 250,000
4 CIP26-03 Facilities Library Backup
Power System
This project will allow for the purchase and installation of a backup power system for the Pacific Grove Public Library. The Library is a beloved community facility that has the potential to serve as a vital community resource during prolonged power outages and/or emergencies. Today, the library has no generator or backup power source to support it's operations during outages.
Options for back up power sources include, but are not limited to, battery storage (e.g., Tesla Powerwall 3 or similar) and a natural gas generator connected to an existing gas line. These options will be further explored for feasibility following project approval.
FUNDED BY COMMUNITY DONATIONS
The Pacific Grove Library Friends and Foundation
have dedicated $80,000 to fund this project.
Infrastructure Non-General
Fund
Fund 31
Operating
Donations
31-516-5201 $ 80,000 $ 80,000 $ -
Crack and Slurry sealing is a vital maintenance activity that helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come.
Streets to receive the crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and in-field observations.
Crack & Slurry
Seal
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for
ongoing Measure X and SB1 funding by meeting
Maintenance of Effort (MOE) requirements.
Infrastructure
Multiple Funds
(General &
Non-General
Funds)
This project allows rehabilitation of road segments identified by the Pavement Management Program (PMP) as being in poor or failed condition, addressing and improving the aging road infrastructure network. This project also plays a vital role in ensuring MOE requirements are met to remain eligible for over $1M of external funding for roadways (see funding notes).
FY25/26
This project targets three road segments that have not received formal maintenance or rehabilitation in over 30 years. These segments have Pavement Condition Index (PCI) scores between 0 and 21, placing them in the "failed" category due to severe deterioration. The compromised pavement allows water intrusion, leading to dislodged sections and frequent potholes. Although crews perform regular patching to address safety hazards, these are only temporary fixes. Full rehabilitation is necessary to restore the integrity of these roadways. The segments to be addressed are:
(1) 10th Street (Central Ave to Lighthouse Ave) - PCI 10 (2) Del Monte Blvd (Asilomar St to Coral St) - PCI 21
(3) Beacon (Coral St to Esplanade St) - PCI 0
The underground sewer infrastructure will be videoed and addressed as an aspect of this project via the sewer fund.
FY26/27
In May 2026, staff will return with the annual SB1 project list and resolution for Council approval which specifies the segments to be addressed in FY26/27. This is an annual requirement of the California Transportation Commission (CTC) protocols for SB1/RMRA funding eligibility. 1 CIP26-01 Street
Rehabilitation Transportation
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for
ongoing Measure X and SB1/RMRA funding by
meeting Maintenance of Effort (MOE) requirements.
Infrastructure
2 Transportation
This project addresses ADA compliance mandates from a court order requiring completion by specified deadlines in FY25/26. The locations for improvements are Lovers Point and Prescott Ave (between Divisadero and Forest).
Lovers Point Scope of Work:
Replace existing ADA ramps and construct new sidewalk at the triangle parking lot to comply with ADA standards. This project must be completed by October 31, 2025.
Prescott Ave Scope of Work:
Sidewalk infill, repairs, installation of ADA-compliant curb ramps, and upgrades to driveway approaches to meet accessibility standards. This project must be completed by December 31, 2025.
GENERAL FUNDING NOTE
This project has been budgeted using all
anticipated remaining balances for streets and
pedestrian infrastructure in FY25/26. Due to the
limited availability of these funds, actual costs are
expected to exceed the proposed budget.
At this time actual costs are unknown. Once the
project is engineered and formally bid, staff will
return with options to address potential funding
deficits which may include project savings from
road and infrastructure projects from prior years.
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for
ongoing Measure X and SB1 funding by meeting
Maintenance of Effort (MOE) requirements.
Infrastructure
Mandated
ADA
Improvements
Multiple Funds
(General &
Non-General
Funds)
3 CIP27-01 Transportation
Multiple Funds
(General &
Non-General
Funds)
CIP26-02
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FY25/26 - 26/27 CIP PROJECT LIST
Reference
#
CIP Project
Code
Project
Category Project Name Project Description/Justification Funding Notes Council Goal Alignment Funding
Sources Fund Account Total Proposed Funding
FY25/26
Funding
FY26/27
Funding
5 CIP26-04 Facilities
Pillar
Privacy/Study
Booth ADA
This project will create a dedicated privacy/study booth in the Pacific Grove Public Library. The Library currently lacks a private meeting space, and users have consistently requested one. This project responds to that need and enhances the Library’s ability to support virtual meetings, telehealth, and focused work.
The scope of work includes the purchase of the privacy booth, prep work and installation. It is anticipated that the private/study booth with be located near the existing DVD shelving.
FUNDED BY COMMUNITY DONATIONS
The Pacific Grove Library Friends and Foundation
have dedicated $25,000 to fund this project.
Infrastructure Non-General
Fund
Fund 31
Operating
Donations
31-516-5201 $ 25,000 $ 25,000 $ -
6 CIP26-05 Facilities
Chautauqua
Hall Building
Improvements
This project will address the facility infrastructure improvements and maintenance tasks outlined in the 2024 WJE Chautauqua Hall Building Assessment Report.
Built in 1881, this beloved facility has served generations and remains a designated historic landmark and beloved community resource. The project ensures needed upgrades and improvements are made to allow the building’s continued function, in the long-term, and allow preservation of its historical integrity.
With strong community support, the Heritage Society's Friends of Chautauqua Hall has raised funding to carry out a wide range of improvements noted in the report, including repairs and upgrades to the drainage system, wood deck, roofing elements, cladding, windows, and doors.
FUNDED BY COMMUNITY DONATIONS
The Heritage Society's Friend of Chautauqua Hall
have raised $700,000 of community donations to
facilitate this project.
Infrastructure Non-General
Fund
Fund 31
Operating
Donations
31-516-5201 700,000 $ $ 700,000 $ -
7 CIP26-06 Facilities
Chinese
Pavillion and
Moon Gate
This project will support the construction of a traditional Chinese Pavilion and Moon Gate at El Marie Dyke Park, replacing the existing deteriorated gazebo.
The proposed location was approved by the City Council in 2024 following an assessment of locations. The project will be funded through donations from Monterey Bay Chinese Association. Following design development, the project will undergo the required permitting and review process by the appropriate boards/commissions.
FUNDED BY COMMUNITY DONATIONS
The Monterey Bay Chinese Association (MBCA) has
raised $200,000 of community donations to fund this
project.
Infrastructure Non-General
Fund
Fund 31
Operating
Donations
31-516-5201 200,000 $ $ 200,000 $ -
8 CIP26-07 Facilities Youth Center
Roof Repair
This project will address a known roof leak in the Youth Center above the restroom facility where deterioration has led to water intrusion through the light fixtures. The scope of work will include the replacement of the damaged roofing and rain gutters to restore the roof’s integrity and prevent further damage. Timely repairs are essential to avoid more costly future repairs and to ensure the continued operation of the recreational facility. Without a functional restroom, youth programming at this site would be unable to continue.
Infrastructure Non-General
Fund
Fund 25
Recreation
Donations
31-516-5201 $ 32,000 $ 32,000 $ -
Fund 92
McIndoo
Donation
95-519-6021 $ 23,006 $ 23,006 $ -
Fund 41
Yount Income 41-510-6021 $ 8,994 $ 8,994 $ -
CIP26-08
This project will replace the front door and first-floor office windows in kind to match the original design of the City Hall Entrance.
The front door and surrounding trim have sustained significant termite damage, and the office windows no longer close properly. Water intrusion from the damaged windows is causing ongoing deterioration to interior plaster.
Timely replacement is necessary to prevent further structural and interior damage and ensure building security.
This project was called out as an "immediate need" in the 2024 City Hall Facility Conditions Assessment.
Infrastructure
City Hall
Window and
Door
Replacement
Facilities Non-General
Fund 9
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FY25/26 - 26/27 CIP PROJECT LIST
Reference
#
CIP Project
Code
Project
Category Project Name Project Description/Justification Funding Notes Council Goal Alignment Funding
Sources Fund Account Total Proposed Funding
FY25/26
Funding
FY26/27
Funding
10 CIP26-09 Facilities Fire Station
Alerting System
This project will replace the existing 14-year-old Fire Station alerting system, which dispatches emergency incidents from Monterey County Communications. The current system and speakers are outdated, no longer repairable, and incompatible with the IP-based paging system Monterey County is transitioning to. Since the manufacturer ComTech ceased operations in 2022, replacement parts are unavailable, and most vendors are unfamiliar with the legacy system, reducing reliability.
The new system will be fully compatible with Monterey County’s upgraded dispatch platform and will allow simultaneous unit dispatching, improving response times. Additional features include a mobile app for customizable alerts, a digital display with dispatch information, automated text-to-speech for location details, and enhanced audio clarity to reduce the need for repeated communication.
Infrastructure Non-General
Fund
Fund 12
Fire Emergency
Equipment
12-353-6021 100,000 $ $ 100,000 $ -
11 CIP26-10 Facilities
Roof Repairs
Police
Department
This project will address a known roof leak caused by the deterioration of the existing hot mop tar and rolled asphalt roofing, which is over 40 years old and beyond its serviceable life. While the roof has been temporarily patched, permanent repairs are essential to prevent further damage. The project will involve the installation of a new PVC membrane roof, ensuring long-term durability and avoiding more costly infrastructure repairs down the line.
Infrastructure Non-General
Fund
Fund 31
Operating
Donations
31-516-5201 $ 70,000 $ 70,000 $ -
12 CIP26-11 Facilities
Point Pinos Grill
Boiler
Replacement
This project will replace the existing 20-year-old boiler with a new high-efficiency unit. The current boiler has exceeded its serviceable life, is leaking significantly, and replacement parts are no longer available, making repairs unfeasible.
The boiler is essential for providing baseboard heating to the restaurant. Previous facility upgrades, funded via the CIP, included installing a separate water heater for hot water needs, reducing the boiler’s load. As a result, a smaller, more energy-efficient boiler can now be installed, creating a more efficient and redundant system.
Infrastructure Non-General
Fund
Fund 77
Golf Course
Fund
77-622-6021 $ 40,000 $ 40,000 $ -
13 CIP26-12 Wastewater
Sewer Force
Main
Replacement -
Arena Avenue
This project involves installing a new force main on Arena Avenue (from Sunset Dr to Asilomar Ave) to address known deficiencies in the sewer system. The replacement is critical to maintaining reliable sewer service, protecting the environment, and preventing spills.
The existing line has experienced two failures in this area and is in urgent need of repair to ensure continued safe operation.
Infrastructure
/Environmental
Stewardship
Non-General
Fund
Fund 76
Sewer Fund 76-612-6051 600,000 $ $ 600,000 $ -
14 CIP26-13 Wastewater
Urban Diversion
Station Repair
and
Recalibration
This project will allow a contractor to repair pumps and recalibrate meters for the Urban Diversion System.
The Urban Diversion System diverts stormwater runoff from the 8th St and 17th St storm drain outfalls to Monterey One Water via the Sewer System.
Repairs are required to ensure accurate reporting to Monterey One Water regarding the amount of stormwater being placed into their systems.
Completion of this work is necessary to maintain compliance with reporting requirements and regulatory standards.
Infrastructure
/Environmental
Stewardship
Non-General
Fund
Fund 76
Sewer Fund 76-612-6051 100,000 $ $ 100,000 $ -
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FY25/26 - 26/27 CIP PROJECT LIST
Reference
#
CIP Project
Code
Project
Category Project Name Project Description/Justification Funding Notes Council Goal Alignment Funding
Sources Fund Account Total Proposed Funding
FY25/26
Funding
FY26/27
Funding
15 CIP24-04 Wastewater
Sewer
Collection
System Master
Plan Projects
1, 6 & 9
The City provides sewer collection services for residences and commercial businesses over an area of approximately 1,414 acres with a population of approximately 15,040 residents. The City’s collection and conveyance system is comprised of approximately 58 miles of pipelines.
The Sewer Collection System Master Plan (SCSMP) helps drive the City's long-term sewer collection system asset management needs by identifying CIP projects and necessary upgrades to the collection system. Over the years the City has completed several of the noted SCSMP CIP Projects and the following three remain:
This multi-year project will allow the City to complete SCSMP Projects 1, 6 & 9:
-SCSMP #1 - 17 Mile Dr - Upgrade ~3,000LF of sewer main due to capacity deficiencies -SCSMP #6 - Hilcrest Ave - Replace ~4,250LF of sewer main due to root intrusion -SCSMP #9- Highway 68 - Protect exposed pipe from damage This project will allow completion of these projects. These are large scale, multi-year projects/
MULTI-YEAR PROJECT
As an element of the FY23/24, $1.8M of sewer
funding was allocated to allow for engineering,
permitting and environmental. This is currently
underway and will continue through FY25/26 using
the initial funding allocation.
Construction is anticipated to begin in FY26/27 with
a preliminary cost estimate of approximately $7M.
This is a rough estimate and may be updated as an
engineers estimate is developed prior to the start of
FY26/27.
Infrastructure
/Environmental
Stewardship
Non-General
Fund
Fund 76
Sewer Fund 76-612-6051 7,000,000 $ $ 7,000,000 - $
16 CIP 25-10 Parks &
Recreation
Recreation Trail
ImprovementsEsplanade Park
In Perkins Park, the Recreation Trail adjacent to Esplanade Park from Beach Street to Coral Street consists of a thin band of land which keeps getting thinner due to coastal erosion, particularly around Esplanade Park. Just east of Esplanade, the otherwise continuous shoreline trail essentially disappears for a stretch, forcing pedestrians onto a thin strip of dirt right next to Ocean View Boulevard.
The Shoreline Management Plan (SMP) proposed conceptual improvements . The SMP suggest eliminating the ocean-side parking lane and shifting the street curb inland by 7–8 feet, reclaiming approximately 500 feet of space for a pedestrian trail. This would entail the potential loss of about 25 on-street parking spaces. The SMP stated design details would be refined with efforts to mitigate the loss of parking where possible.
This multi-year project initiates the process of addressing the unsafe conditions on the Recreation Trail at this specific location. Year 1 will involve public outreach and design, while Year 2 will focus on permitting, bidding, and construction.
MULTI-YEAR PROJECT
As an element of the FY24/25 CIP, $20,000 was
allocated from the Strong Disbursement Fund to
allow for design/engineering of these vital
pedestrian improvements. To date, minimal funding
has been expended. Although the remaining
unused funding will be carried forward, additional
funding is needed to accommodate construction,
which is anticipated to be ~$35,000. The initial
funding source, the Strong Disbursement Fund, has
been depleted. The Yount Income fund is proposed
to bridge the gap needed for construction.
Infrastructure Non-General
Fund
Fund 41
Yount Income 41-510-6021 $ 16,003 $ 16,003 $ -
TOTALS $ 13,303,099 $ 4,235,099 $ 9,068,000
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Street Rehabilitation Project
General Project Information
Project Code CIP26-01
Project Category Transportation
Funding Type Multiple Funds (General & Non-General Funds) Fund(s) Fund 63, Capital Improvement Fund
Fund 17, Measure X
Fund 47, RMRA/SB1
Fund 76, Sewer Fund
Account(s) 63-631-6041
17-522-6041
47-471-6041
76-612-6051
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Various road segments
Project Description
This project allows rehabilitation of road segments identified by the Pavement Management Program (PMP) as being in poor or failed condition, addressing and improving the aging road infrastructure network. This project also plays a vital role in ensuring MOE requirements are met to remain eligible for over $1M of external funding for roadways (see funding notes).
FY25/26
This project targets three road segments that have not received formal maintenance or rehabilitation in over 30 years. These segments have Pavement Condition Index (PCI) scores between 0 and 21, placing them in the "failed" category due to severe deterioration. The compromised pavement allows water intrusion, leading to dislodged sections and frequent potholes. Although crews perform regular patching to address safety hazards, these are only temporary fixes. Full rehabilitation is necessary to restore the integrity of these roadways. The segments to be addressed are:
(1) 10th Street (Central Ave to Lighthouse Ave) - PCI 10 (2) Del Monte Blvd (Asilomar St to Coral St) - PCI 21
(3) Beacon (Coral St to Esplanade St) - PCI 0
The underground sewer infrastructure will be videoed and addressed as an aspect of this project via the sewer fund.
FY26/27
In May 2026, staff will return with the annual SB1 project list and resolution for Council approval which specifies the segments to be addressed in FY26/27. This is an annual requirement of the California Transportation Commission (CTC) protocols for SB1/RMRA funding eligibility.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Capital Improvement Fund $300,000 $300,000 - - - $600,000 Measure X $570,000 $568,000 - - - $1,138,000
RMRA/SB1 $570,096 $400,000 - - - $970,096
Sewer Fund $350,000 $350,000 - - - $700,000
Funding Notes
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for ongoing Measure X and SB1/RMRA funding by meeting Maintenance of Effort (MOE) requirements.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
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Project Photos
Beacon Street (PCI 0)
Del Monte Blvd (PCI 21)
10th Street (PCI 10)
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Mandated ADA Improvements
General Project Information
Project Code CIP26-02
Project Category Transportation
Funding Type Multiple Funds (General & Non-General Funds) Fund(s) Fund 63, Capital Improvement Fund
Fund 17, Measure X
Account(s) 63-631-6041
17-522-6041
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Lovers Point & Prescott Ave
Project Description
This project addresses ADA compliance mandates from a court order requiring completion by specified deadlines in FY25/26. The locations for improvements are Lovers Point and Prescott Ave (between Divisadero and Forest).
Lovers Point Scope of Work:
Replace existing ADA ramps and construct new sidewalk at the triangle parking lot to comply with ADA standards.
These improvements must be completed by October 31, 2025.
Prescott Ave Scope of Work:
Sidewalk infill, repairs, installation of ADA-compliant curb ramps, and upgrades to driveway approaches to meet accessibility standards. These improvements must be completed by December 31, 2025.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Capital Improvement Fund $200,000 - - - - $200,000
Measure X $250,000 - - - - $250,000
Funding Notes
This project has been budgeted using all anticipated remaining balances for streets and pedestrian infrastructure in FY25/26. Due to the limited availability of these funds, actual costs are expected to exceed the proposed budget.
At this time actual costs are unknown. Once the project is engineered and formally bid, staff will return with options to address potential funding deficits which may include project savings from road and infrastructure projects from prior years.
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for ongoing Measure X and SB1 funding by meeting Maintenance of Effort (MOE) requirements.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
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Prescott Ave
Lovers Point
PGCC 5-7-25
Crack & Slurry Seal
General Project Information
Project Code CIP27-01
Project Category Transportation
Funding Type Multiple Funds (General & Non-General Funds) Fund(s) Fund 63, Capital Improvement Fund
Fund 17, Measure X
Account(s) 63-631-6041
17-522-6041
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Various road segments
Project Description
Crack and Slurry sealing is a vital maintenance activity that helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come. Streets to receive the crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and infield observations.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Capital Improvement Fund - $200,000 - - - $200,000
Measure X - $250,000 - - - $250,000
Funding Notes
MAINTENANCE OF EFFORT COMPLIANCE
This project helps the City maintain eligibility for ongoing Measure X and SB1 funding by meeting Maintenance of Effort (MOE) requirements.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY26/27 FY26/27 FY26/27 FY26/27 FY26/27
Project Photos
PGCC 5-7-25
Library Backup Power System
General Project Information
Project Code CIP26-03
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 31, Operating Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works & Library
Location Pacific Grove Public Library
Project Description
This project will allow for the purchase and installation of a backup power system for the Pacific Grove Public Library. The Library is a beloved community facility that has the potential to serve as a vital community resource during prolonged power outages and/or emergencies. Today, the library has no generator or backup power source to support it's operations during outages.
Options for back up power sources include, but are not limited to, battery storage (e.g., Tesla Powerwall 3 or similar) and a natural gas generator connected to an existing gas line. These options will be further explored for feasibility following project approval.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Operating Donations $80,000 - - - - $80,000
Funding Notes
FUNDED BY COMMUNITY DONATIONS
The Pacific Grove Library Friends and Foundation have dedicated $80,000 to fund this project.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Pillar Privacy/Study Booth ADA
General Project Information
Project Code CIP26-04
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 31, Operating Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works & Library
Location Pacific Grove Public Library
Project Description
This project will create a dedicated privacy/study booth in the Pacific Grove Public Library. The Library currently lacks a private meeting space, and users have consistently requested one. This project responds to that need and enhances the Library’s ability to support virtual meetings, telehealth, and focused work.
The scope of work includes the purchase of the privacy booth, prep work and installation. It is anticipated that the private/study booth with be located near the existing DVD shelving.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Operating Donations $25,000 - - - - $25,000
Funding Notes
FUNDED BY COMMUNITY DONATIONS
The Pacific Grove Library Friends and Foundation have dedicated $25,000 to fund this project.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Chautauqua Hall Building Improvements
General Project Information
Project Code CIP26-05
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 31, Operating Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Chautauqua Hall
Project Description
This project will address the facility infrastructure improvements and maintenance tasks outlined in the 2024 WJE Chautauqua Hall Building Assessment Report.
Built in 1881, this beloved facility has served generations and remains a designated historic landmark and beloved community resource. The project ensures needed upgrades and improvements are made to allow the building’s continued function, in the long-term, and allow preservation of its historical integrity.
With strong community support, the Heritage Society's Friends of Chautauqua Hall has raised funding to carry out a wide range of improvements noted in the report, including repairs and upgrades to the drainage system, wood deck, roofing elements, cladding, windows, and doors.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Operating Donations $700,000 - - - - $700,000
Funding Notes
FUNDED BY COMMUNITY DONATIONS
The Heritage Society's Friend of Chautauqua Hall have raised $700,000 of community donations to facilitate this project.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Chinese Pavillion and Moon Gate
General Project Information
Project Code CIP26-06
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 31, Operating Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works
Location El Marie Dyke Park
Project Description
This project will support the construction of a traditional Chinese Pavilion and Moon Gate at El Marie Dyke Park, replacing the existing deteriorated gazebo.
The proposed location was approved by the City Council in 2024 following an assessment of locations.
The project will be funded through donations from Monterey Bay Chinese Association. Following design development, the project will undergo the required permitting and review process by the appropriate boards/commissions.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Operating Donations $200,000 - - - - $200,000
Funding Notes
FUNDED BY COMMUNITY DONATIONS
The Monterey Bay Chinese Association (MBCA) has raised $200,000 of community donations to fund this project.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Youth Center Roof Repair
General Project Information
Project Code CIP26-07
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 25, Recreation Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Youth Center
Project Description
This project will address a known roof leak in the Youth Center above the restroom facility where deterioration has led to water intrusion through the light fixtures. The scope of work will include the replacement of the damaged roofing and rain gutters to restore the roof’s integrity and prevent further damage. Timely repairs are essential to avoid more costly future repairs and to ensure the continued operation of the recreational facility. Without a functional restroom, youth programming at this site would be unable to continue.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Recreation Donations $32,000 - - - - $32,000
Funding Notes
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
City Hall Window and Door Replacement
General Project Information
Project Code CIP26-08
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 92, McIndoo Donation
Fund 41, Youth Income
Account(s) 95-519-6021
41-510-6021
Council Goal Alignment Infrastructure
Managing Department Public Works
Location City Hall
Project Description
This project will replace the front door and first-floor office windows in kind to match the original design of the City Hall Entrance. The front door and surrounding trim have sustained significant termite damage, and the office windows no longer close properly. Water intrusion from the damaged windows is causing ongoing deterioration to interior plaster.
Timely replacement is necessary to prevent further structural and interior damage and ensure building security. This project was called out as an "immediate need" in the 2024 City Hall Facility Conditions Assessment.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
McIndoo Donation $23,006 - - - - $23,006
Yount Income $8,994 - - - - $8,994
Funding Notes
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Fire Station Alerting System
General Project Information
Project Code CIP26-09
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 12, Fire Emergency Equipment
Account(s) 12-353-6021
Council Goal Alignment Infrastructure
Managing Department Public Works & Fire Department
Location Pacific Grove Fire Station
Project Description
This project will replace the existing 14-year-old Fire Station alerting system, which dispatches emergency incidents from Monterey County Communications. The current system and speakers are outdated, no longer repairable, and incompatible with the IP-based paging system Monterey County is transitioning to. Since the manufacturer ComTech ceased operations in 2022, replacement parts are unavailable, and most vendors are unfamiliar with the legacy system, reducing reliability.
The new system will be fully compatible with Monterey County’s upgraded dispatch platform and will allow simultaneous unit dispatching, improving response times. Additional features include a mobile app for customizable alerts, a digital display with dispatch information, automated text-to-speech for location details, and enhanced audio clarity to reduce the need for repeated communication.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Fire Emergency Equipment $100,000 - - - - $100,000
Funding Notes
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Roof Repairs Police Department
General Project Information
Project Code CIP26-10
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 31, Operating Donations
Account(s) 31-516-5201
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Police Station
Project Description
This project will address a known roof leak caused by the deterioration of the existing hot mop tar and rolled asphalt roofing, which is over 40 years old and beyond its serviceable life. While the roof has been temporarily patched, permanent repairs are essential to prevent further damage. The project will involve the installation of a new PVC membrane roof, ensuring long-term durability and avoiding more costly infrastructure repairs down the line.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Operating Donations $70,000 - - - - $70,000
Funding Notes
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Point Pinos Grill Boiler replacement
General Project Information
Project Code CIP26-11
Project Category Facilities
Funding Type Non-General Fund
Fund(s) Fund 77, Golf Course Fund
Account(s) 77-622-6021
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Golf Course Restaurant
Project Description
This project will replace the existing 20-year-old boiler with a new high-efficiency unit. The current boiler has exceeded its serviceable life, is leaking significantly, and replacement parts are no longer available, making repairs unfeasible.
The boiler is essential for providing baseboard heating to the restaurant. Previous facility upgrades, funded via the CIP, included installing a separate water heater for hot water needs, reducing the boiler’s load. As a result, a smaller, more energy-efficient boiler can now be installed, creating a more efficient and redundant system.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Golf Course Fund $40,000 - - - - $40,000
Funding Notes
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Sewer Force Main Replacement - Arena Avenue
General Project Information
Project Code CIP26-12
Project Category Wastewater
Funding Type Non-General Fund
Fund(s) Fund 76, Sewer Fund
Account(s) 76-612-6051
Council Goal Alignment Infrastructure /Environmental Stewardship Managing Department Public Works
Location Arena Avenue
Project Description
This project involves installing a new force main on Arena Avenue (from Sunset Dr to Asilomar Ave) to address known deficiencies in the sewer system. The replacement is critical to maintaining reliable sewer service, protecting the environment, and preventing spills.
The existing line has experienced two failures in this area and is in urgent need of repair to ensure continued safe operation.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Sewer Fund $600,000 - - - - $600,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Urban Diversion Station Repair and Recalibration
General Project Information
Project Code CIP26-13
Project Category Wastewater
Funding Type Non-General Fund
Fund(s) Fund 76, Sewer Fund
Account(s) 76-612-6051
Council Goal Alignment Infrastructure /Environmental Stewardship Managing Department Public Works
Location Various Locations
Project Description
This project will allow a contractor to repair pumps and recalibrate meters for the Urban Diversion System. The Urban Diversion System diverts stormwater runoff from the 8th St and 17th St storm drain outfalls to Monterey One Water via the Sewer System.
Repairs are required to ensure accurate reporting to Monterey One Water regarding the amount of stormwater being placed into their systems. Completion of this work is necessary to maintain compliance with reporting requirements and regulatory standards.
Funding Information
Fund FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Sewer Fund $100,000 - - - - $100,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY25/26 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
SCSMP Projects 1, 6 & 9
General Project Information
Project Code CIP24-04
Project Category Wastewater
Funding Type Non-General Fund
Fund(s) Fund 76, Sewer Fund
Account(s) 76-612-6051
Council Goal Alignment Infrastructure /Environmental Stewardship Managing Department Public Works
Location Various Locations
Project Description
The City provides sewer collection services for residences and commercial businesses over an area of approximately 1,414 acres with a population of approximately 15,040 residents. The City’s collection and conveyance system is comprised of approximately 58 miles of pipelines.
The Sewer Collection System Master Plan (SCSMP) helps drive the City's long-term sewer collection system asset management needs by identifying CIP projects and necessary upgrades to the collection system. Over the years the City has completed several of the noted SCSMP CIP Projects and only the following three remain. This multi-year project will allow the City to complete SCSMP Projects 1, 6 & 9:
SCSMP #1 - 17 Mile Dr - Upgrade ~3,000LF of sewer main due to capacity deficiencies SCSMP #6 - Hilcrest Ave - Replace ~4,250LF of sewer main due to root intrusion SCSMP #9- Highway 68 - Protect exposed pipe from damage This project will allow completion of these projects. These are large scale, multi-year projects Funding Information
Fund Prior
Years FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Sewer Fund $1,800,000 - $7,000,000 - - - $8,800,000
Funding Notes
MULTI-YEAR PROJECT
As an element of the FY23/24, $1.8M of sewer funding was allocated to allow for engineering, permitting and environmental. This is currently underway and will continue through FY25/26 using the initial funding allocation.
Construction is anticipated to begin in FY26/27 with a preliminary cost estimate of approximately $7M. This is a rough estimate and may be updated prior to the start of FY26/27 as an engineers estimate is developed.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY26/27 FY26/27 FY26/27 FY26/27 FY26/27
Project Photos
PGCC 5-7-25
Recreation Trail Improvements - Esplanade Park
General Project Information
Project Code CIP 25-10
Project Category Parks & Recreation
Funding Type Non-General Fund
Fund(s) Fund 41, Yount Income
Account(s) 41-510-6021
Council Goal Alignment Infrastructure
Managing Department Public Works
Location Recreation Trail adjacent to Esplanade Park
Project Description
In Perkins Park, the Recreation Trail adjacent to Esplanade Park from Beach Street to Coral Street consists of a thin band of land which keeps getting thinner due to coastal erosion, particularly around Esplanade Park. Just east of Esplanade, the otherwise continuous shoreline trail essentially disappears for a stretch, forcing pedestrians onto a thin strip of dirt right next to Ocean View Boulevard.
The Shoreline Management Plan (SMP) proposed conceptual improvements . The SMP suggest eliminating the ocean-side parking lane and shifting the street curb inland by 7–8 feet, reclaiming approximately 500 feet of space for a pedestrian trail. This would entail the potential loss of about 25 on-street parking spaces. The SMP stated design details would be refined with efforts to mitigate the loss of parking where possible.
This multi-year project initiates the process of addressing the unsafe conditions on the Recreation Trail at this specific location. Year 1 will involve public outreach and design, while Year 2 will focus on permitting, bidding, and construction.
Funding Information
Fund Prior
Years FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 TOTAL
Yount Income $20,000 $16,003 - - - - $36,003
Funding Notes
MULTI-YEAR PROJECT
As an element of the FY24/25 CIP, $20,000 was allocated from the Strong Disbursement Fund to allow for design/engineering of these vital pedestrian improvements. To date, minimal funding has been expended.
Although the remaining unused funding will be carried forward, additional funding is needed to accommodate construction, which is anticipated to be ~$35,000. The initial funding source, the Strong Disbursement Fund, has been depleted. The Yount Income fund is proposed to bridge the gap needed for construction.
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
PGCC 5-7-25
Unfunded Project Submission List
Reference # Priority Project Name Request Source Project Location Scope of Work/Description Justification TOTAL FUNDING REQUESTED FY25/26 Requested Budget
FY26/27 Requested
Budget
Council Goal Alignment
PW Notes
1 High
Del Monte Blvd
Stormwater
Improvements
Engineering Team &
Phased Project
(Prior Phase Complete)
Del Monte
Blvd.
Stormwater improvements on the failed section of Del Monte Blvd have been discussed for years. The project was split into phases due to unavailability of funding and lack of formal stormwater funding. In FY22/23, Phase 1 of the Del Monte Blvd. Stormwater Project was completed. The scope of work included: replacement of 390 LF of failed stormwater pipe, reconstruction of 1 catch basin, construction of 2 new catch basins, and installation of 3 stormwater access manholes.
This project proposes funding the scope of work for Phase 2, which includes completing the remaining storm drain segment to the east of where Phase 1 left off up to Spray St. including replacing an 18” crossing toward Companion Way.
The scope of work for Phase 3 is to continue a new 24” storm drain along Del Monte to the west to Coral St., then down Coral to connect to an existing to an existing line. Additional storm drain improvement are proposed between the Balboa and Shell Ave. intersections.
Stormwater improvements are vital. Additionally, the
roadway is in failed state with a PCI of 5. Pavement
rehabilitation on this stretch will continue to be
deferred until underground stormwater improvements
can be made.
Total Funding Request:
$710,000
Phase II: $320,000
Phase III: $390,000
*Phase I completed for
$300,524
$ 320,000.00 $ 390,000.00 Infrastructure
2 High
Stormwater
Infrastructure Master
Plan
Engineering Team Various
Locations
This project would allow for the development of a Stormwater Infrastructure Master Plan. This plan will provide the City with a roadmap to address stormwater infrastructure citywide and create a plan of action for future stormwater improvement projects via the CIP. This project is also the first step in potential development of a stormwater enterprise account, to fund future stormwater improvements, via the Proposition 218 process. $75,000 was budgeted in the FY19/20 CIP for development of a Stormwater Master Plan. An RFP was issued and 4 proposals were received. The lowest bid was $275,000. Due to the pandemic and an inability to fund the full plan, the project was deferred a COVID-19 cost saving measure.
This plan will provide the City with a roadmap to
address stormwater infrastructure citywide and create
a plan of action for future stormwater improvement
projects via the CIP.
$ 300,000.00 $ 300,000.00 $ -
Environmental
Stewardship;
Infrastructure
Funding levels could
be reduced to 15-
20% of total cost
($300,000) to allow for
matching funds. This
would allow staff to
search and apply for
eligible grant
funding.
3 High Lovers Point Pier Repair
Engineering Team &
Conditions Assessment
Report
Lovers Point
Pier
The Lovers Point Pier Repair and Restoration project is a multi-year project that addresses damage sustained during January 2021 winter storms, with the seaward tip of the pier affected by wave runup and impact forces. Given limited information on the pier's structure, additional exploration was deemed necessary, leading to the closure of the pier tip for safety reasons. With a $100,000 allocation from the FY21/22 Capital Improvement Program, an agreement with GHD was authorized by the City Council in December 2021. The scope included comprehensive investigations, conditions assessment, interim repair design, and permit and grant support. At the June 21, 2023 meeting, the Council reviewed findings and opted to proceed with the near-term repair option, while also requesting further details on the estimated costs and grant opportunities for the long-term solution.
The projected construction cost for the near-term
option is $1.45 million. Staff recommends allocating
15% of this construction estimate to enable the City to pursue grant funding. Typical grant matches range
from 15% to 25%.
$1,450,000 $ 217,500.00
To be determined
based on
availability of grant
funds
Infrastructure
15% of total project
cost is being
requested to serve as
matching funds to
allow the City to seek
grant funds.
4 High City Hall Balcony Repair
Public Works
Crews/Facility Conditions
Assessment Report
City Hall
Repair/replace balcony structure on the second floor of City Hall adjacent to the City Manager's Office. The balcony structure is leaking into the first floor space when heavy rain is present.
Temporary repairs can be made to minimize water
intrusion but a larger fix is needed. This project is noted in the 2024 City Hall Facility Conditions Assessment as an immediate need. It is being called out
independently as a project due to leaks reported
during the last rain season.
$ 40,000.00 $ 40,000.00 $ - Infrastructure;
5 High
Laurel Avenue
Stormwater
Improvements
Public Works Crews Laurel Avenue Remove and replace deteriorated storm drain pipes on Laurel at Locust, 18th, Carmel and 8th.
This infrastructure is failed causing sinkholes and
plugged storm drain inlets. $ 250,000.00 $ 250,000.00 $ - Infrastructure;
Environmental
Stewardship
6 High
Fire Station Facility
Improvements (FCA
Report)
Facility Conditions
Assessment Report Fire Station
This project will address the "immediate needs" noted in the 2024 Fire Station Facility Condition Assessment. Immediate Needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
In Fire Station one (1) project was listed as an immediate need: HVAC study to understand how the heating is working and what areas it is servicing.
This item was listed as an immediate need in the 2024
Fire Station Facility Conditions Report. $ 8,000.00 $ 8,000.00 $ - Infrastructure PGCC 5-7-25
1
Unfunded Project Submission List
Reference # Priority Project Name Request Source Project Location Scope of Work/Description Justification TOTAL FUNDING REQUESTED FY25/26 Requested Budget
FY26/27 Requested
Budget
Council Goal Alignment
PW Notes
7 High
Youth Center Facility
Improvements (FCA
Report)
Facility Conditions
Assessment Report Youth Center
This project will address the "immediate needs" noted in the 2024 Youth Center Facility Condition Assessment. Immediate needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
The Youth Center immediate needs include: safety repairs to the stars, improvements to doors and walls. The report also lists repairs to the elevator are needed, but these have been budgeted via the FY25/26 mid-year budget process due to the prompt need for repair.
These improvements are listed as immediate needs in
the 2024 Youth Center Facility Conditions Report. $ 75,500.00 $ 75,500.00 $ - Infrastructure 8 High
Public Works Facility
Improvements (FCA
Report)
Facility Conditions
Assessment Report
Public Works
Corporation
Yard
This project will address the "immediate needs" noted in the 2024 Public Works Facility Condition Assessment. Immediate needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
Immediate needs for the Public Works facility include repairs to the parking lots and pavement surfaces within the yard and roofing element of various bays.
These improvements are listed as immediate needs in
the 2024 Public Works Facility Conditions Report. $ 450,100.00 $ 450,100.00 $ - Infrastructure 9 High
City Hall Facility
Improvements (FCA
Report)
Facility Conditions
Assessment Report City Hall
This project will address the "immediate needs" noted in the 2024 Public Works Facility Condition Assessment. Immediate needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
Immediate needs at City Hall include repairs/improvements to the windows, façade, roofing and door.
These improvements are listed as immediate needs in
the 2024 City Hall Facility Conditions Report. $ 150,000.00 $ 150,000.00 Infrastructure 10 Medium
Main Hall Heater
Replacement Youth
Center
Public Works
Crews/Facility Conditions
Assessment Report
Youth Center
Replacement of the roof top heater that supplies heat for the main hall at the youth center.
The heater is broken and although repairs have been made it the past, the unit has exceeded it's useful life and needs to be replaced. This unit supplies heat to the area where the recreation department conducts all programs and camps for children in Pacific Grove The 2024 Youth Center Facility Conditions Assessment
also calls out the need for a heater repair in the near term (3-5 years). However, the unit has deteriorated
faster than called out in the report and is need of
repair today.
$ 45,792.00 $ 45,792.00 $ -
Infrastructure;
Recreation
Services
11 Medium
George Washington
Park Driveway
Approach
Improvements (Off
Melrose)
Public Works Crews
George
Washington
Park
This project involves replacing the decomposed granite informal driveway leading to the concession stand at George Washington Park's Municipal Ball Field. The current setup leads to issues such as decomposed granite washing out into the storm drain, creating stormwater compliance and pedestrian safety concerns. This also increases maintenance needs as the displaced decomposed granite requires regular replacement.
By implementing hardscape and formalizing the
approach, environmental protections will be
enhanced, and efficiency improved, addressing
stormwater issues and reducing maintenance
requirements.
$ 50,000.00 $ 50,000.00 $ -
Environmental
Stewardship
12 Medium Cemetery Walkway
Replacement Public Works Crews El Carmelo
Cemetery
Remove and replace existing badly deteriorated chalk rock walkway and replace with concrete ADA accessible walkway around the front 5 columbarium's.
Existing pathways are badly deteriorated with root
lifting and uneven surfaces. Currently not ADA
accessible.
$ 39,600.00 $ 39,600.00 $ - Infrastructure;
13 Medium Remodel/Update Fire
Station Kitchen Staff Request Fire Station The kitchen has deferred maintenance and needs updating/remodeling.
The kitchen at the Fire Station has not had significant improvements for over 30 years. The cabinets are
dated and are falling apart. At one time, the kitchen
served a larger staff, up to 6 firefighters. Now 3
firefighters are housed at that station. The kitchen
could be reconfigured to be more efficient and
functional to serve the current staffing. I believe the condition of the kitchen was evaluated as part of the
facilities evaluation performed by the City.
Unknown
Cost would need
to evaluated by a
contractor
$ - Infrastructure;
Scope of work is
unclear. Project
should be phased
with the first year
being design and
second year
construction.
PGCC 5-7-25
2
Unfunded Project Submission List
Reference # Priority Project Name Request Source Project Location Scope of Work/Description Justification TOTAL FUNDING REQUESTED FY25/26 Requested Budget
FY26/27 Requested
Budget
Council Goal Alignment
PW Notes
14 Medium Carmel Ave Alley
Approaches ADA Public Works Crews Carmel
Avenue
Repair ADA ramps and cross gutters on Carmel Avenue between Gibson and Pine Avenue to be compliant with ADA standards. ADA Compliance and Stormwater $ 100,000.00 $ 100,000.00 $ - Infrastructure 15 Medium Curb & Gutter
Improvements Public Works Crews Various
Locations
The project would allocate funding to allow for curb and gutter improvements and/or repair to channel surface water flow into the storm drain system at various locations in the City.
Locations include: (1) Evergreen Rd (2) Sinex Ave (Adjacent to George Washington Park) and (3) Crocker Ave.
These locations have been identified by Public Works
Streets Crews based on service requests and in-field
observations due to flooding that impacts adjacent
properties driveway areas.
$ 75,000.00 $ 75,000.00 $ -
Environmental
Stewardship;
Infrastructure
16 Medium Pedestrian Safety on
Ocean View Blvd Public Works Crews
Ocean View
Blvd (1st St to
3rd St).
This project will create a pedestrian walkway and access points along Ocean View Blvd from 1st St to 3rd St. Currently, pedestrians parking in this area must walk alongside traffic until they reach formal entry points at Hopkins Marine Station driveway (~900 ft) or a staircase at 5th St (~400ft). The project aims to establish a formalized walkway and access points, enabling safe access to the recreational trail from vehicles.
Enhancing pedestrian safety. 300000 $ 100,000.00 $ 200,000.00 Infrastructure Year 1 dedicated to
design/engineering
and permitting, and
Year 2 for
construction.
17 Medium Pine Avenue
Improvements Public Works
Pine Avenue
(adjacent to
school)
This project would allow traffic safety improvements to Pine Avenue adjacent to Rober Down Elementary School. A public survey, performed in conjunction with TAMC, recently closed. This survey was intended to gain feedback from the community on road safety priorities and needs for this segment of roadway to enhance safety and functionality. Results are still being analyzed.
Enhance safety and develop safe routes to school. TBD TBD TBD Cost is dependent on
type of infrastructure
improvements
identified as a priority
by the community.
18 Low David Ave Sidewalk Phased Project
(Prior Phase Complete) David Avenue
This multi-year project involves construction ADA-compliant sidewalk on David Avenue from Patterson Lane to Montecito Ave.
In the FY22/23 and 23/24 Capital Improvement Plan (CIP), the City Council allocated $638,000 for the first phase of this project which addressed: (1) the residential side of David Avenue from Presidio Lane to mid-block on David Avenue and (2) a segment of Presidio Blvd (adjacent to 1106 Presidio Blvd) down to David Avenue. This work was completed.
This project proposes to continue the remaining phases of the project.
FY 25/26: $745,000 which would address David from Clark Lane to Buena Vista FY 26/27: $840,000 which would address David from Buena Vista to Montecito Enhance pedestrian safety and improve safe routes to
school.
$1,585,000 $ 745,000.00 $ 840,000.00 Infrastructure
19 Low
El Carmelo Cemetery
Office Driveway
Approach
Improvements
Public Works Crews El Carmelo
Cemetery
This project would allow for paving of the driveway approach to the El Carmelo Cemetery administrative office and tool/supply shed. This area is currently unpaved and comprised of dirt. During the rainy season, the area turns to mud and poses a maintenance and asset preservation issue. As mud gets logged in the equipment, over time it can causes decay, corrosion, and irreparable damage. Through regular activity, the mud is spread throughout the paved areas of the cemetery creating additional maintenance and cleanup activities for staff.
Address infrastructure concerns. $ 50,000.00 $ 50,000.00 $ - Infrastructure 20 Low
Police Department
Women's Locker Room
Expansion
Staff Request Police Station The current women's locker room is too small to accommodate the number of female officers working for the department.
Female officers comprise 35% of the total sworn officer staff, there is inadequate space to store equipment or
comfortably prepare for shifts creating daily
frustrations and suggesting a lack of prioritization for their needs.
The cost is unknown.
Structural engineering
and significant planning
are needed to
determine costs and the
length of the project.
$ 250,000.00 $ - Infrastructure;
Scope of work is
unclear. Should be
multi-year w/year 1
design/permitting,
year 2 construction.
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3
Unfunded Project Submission List
Reference # Priority Project Name Request Source Project Location Scope of Work/Description Justification TOTAL FUNDING REQUESTED FY25/26 Requested Budget
FY26/27 Requested
Budget
Council Goal Alignment
PW Notes
21 Low Police Department
Lobby Remodel Staff Request Police Station The police department's front lobby is dated and no longer meets current standards for accommodating the public when they conduct business with the police department.
The police front lobby serves as the primary point of
contact between the department and the
community. It is a space that must foster trust, safety, and accessibility while efficiently accommodating the
needs of the public and police personnel. However,
the current state of our lobby does not meet these
expectations. A remodel is necessary to enhance
functionality, security, and public perception.
Unknown
Cost Unknown.
The remodel will
need to remove
fake marble and
move existing
counters.
Infrastructure;
This could be a
phased approach
including year 1 for
design development
and year 2
construction.
22 Low
Police Department
Parking Lot Fence
Enclosure
Staff Request Police Station
This project involves installing an exterior fence for the parking lot situated behind the police station while maintaining pedestrian access for City Staff to City Hall. It encompasses implementing an access control system to facilitate gated access. The project aims to enhance the security of the police vehicles and personnel.
The project aims to enhance the security of the police
vehicles and personnel by limiting access to this area
to non-city employees.
$ 25,000.00
Approximately
$25,000.00. A more
accurate estimate
would need to be
obtained from a
company that
specializes in this
type of work.
Infrastructure;
It is anticipated that
the cost estimate is
low. Prior year
estimated were
submitted at $200k.
23 Low
Upgrades to "BubbleUp" Stormwater
Infrastructure
Public Works Crews
Various
Location (See
Project
Description)
This project will entail connecting ""bubble-up"" storm drain inlet infrastructure at strategic locations to the main storm drain lines. ""Bubble ups"" are when two storm drain inlets (on either side of the road) are connected to each other but not to a larger main storm drain pipe. Bubble-ups allow runoff to enter the inlet and settle for sediment removal and prevent water from puddling on the roadway. However, overtime and during rain events, the bubble ups become full of stagnant water, produce an unpleasant smell, and attract mosquito larva.
Improvements can be made by connecting the bubble ups to the storm drain network, in specific areas where existing pipes have been installed to allow for connection.
Locations include: Spruce Ave at 17th St, Laurel Ave at Carmel Ave, Laurel Ave at Locust St, Laurel Ave at 13th - 14th Streets, Fountain Ave at Gibson Ave, Fountain Ave at Junipero Ave.
Overtime and during rain events, bubble ups become
full of stagnant water, produce an unpleasant smell,
and attract mosquito larva. Improvements can be
made by connecting the bubble ups to the storm
drain network, in specific areas where existing pipes
have been installed to allow for connection.
$ 100,000.00 $ 100,000.00 $ -
Environmental
Stewardship;
Infrastructure
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4
RESOLUTION NO. 25-xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1:
THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
FINDINGS
1. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
2. SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
3. The City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
4. The City, will receive an estimated $392,975 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
5. This is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
6. The City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
7. The City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
8. The funding from SB 1 will help the City maintain and rehabilitate three (3) road segments throughout the City this year and similar projects into the future; and
9. The 2021 California Statewide Local Streets and Roads Needs Assessment found that Monterey County streets and roads, which includes the City of Pacific Grove, are in an “at risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “Good” condition; and
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10. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:
1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.
2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025/26 Road Maintenance and Rehabilitation Account revenues:
Project Title: FY25/26 Road Rehabilitation Project
Project Description: Rehabilitation of approximately 58,133 SF of roadway Project Location:
1. 10th Street (Central Ave to Lighthouse Ave) - PCI 10
2. Del Monte Blvd (Asilomar St to Coral St) - PCI 21
3. Beacon (Coral St to Esplanade St) - PCI 0
Estimated Project Schedule: August 2025– August 30, 2026 Estimated Project Useful Life: 15-20 years
3. The FY25/26 SB1 Project List is hereby approved as attached to this Resolution, which by this reference are incorporated as set forth in its entirety.
4. This Resolution shall become effective immediately following passage and adoption thereof.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this _____ day of ______________, _______, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
_______________________________
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NICK SMITH, Mayor
ATTEST:
DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
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EXHIBIT A
Pacific Grove Public Works
FY 2025/26
Senate Bill 1 Project List
FY25/26 Street Rehabilitation Project
California Transportation Commission
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FY 25/26 SB1 Project List
General Information:
City/County Name: City of Pacific Grove, Monterey County Project Lead and Department Contact Information:
Pacific Grove Public Works Department
2100 Sunset Dr. Pacific Grove, CA 93950
Joyce Halabi, Deputy Public Works Director (831) 648-5722 Legislative District(s): California's 19th congressional district Jurisdiction’s Average Network PCI: 58
Year/date of measurement: 2023
Estimated FY 24/25 Funding: $ 392,975
Supplementary Information:
Project Description:
The Road Repair and Accountability Act of 2017 aims to address the significant multimodal transportation funding shortfalls statewide and ensure basic road maintenance, rehabilitation and critical safety needs on local streets/road systems are addressed.
The City of Pacific Grove will use the FY25/26 allocation to perform street rehabilitation on the three (3) road segments specified below. The total approximate square footage of pavement to be addressed through this project is 58,133.
STREET NAME LIMITS OF WORK SQUARE
FOOTAGE
CURRENT
PCI
TREATMENT
10th Street Central Ave to Lighthouse Ave ~9,010 10
Pavement
Reconstruction
Del Monte Blvd Asilomar St to Coral St
~35,123
21 Pavement
Reconstruction
Beacon Coral St to Esplanade St ~14,000 0
Pavement
Reconstruction
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FY 25/26 SB1 Project List
BEACON AVENUE (CORAL ST TO ESPLANADE ST)
This section of Beacon Avenue is in a failed status with a Pavement Condition Index (PCI) rating of 0, the lowest possible score. It has not undergone any formal rehabilitation or maintenance since its construction. The pavement conditions have significantly deteriorated over time and today, the roadway is covered in patches and utility trench lines.
Whenever possible, the city aims to partner with utility agencies to address underground infrastructure in advance of pavement rehabilitation efforts. This ensures the City’s roadway investments are preserved and prolonged. California American Water, the local water purveyor, recently completed a water main replacement on this stretch of roadway. This new underground infrastructure, paired with the failed status and lack of formal maintenance or rehabilitation treatments, make this segment ideal for rehabilitation.
The project also includes a Sewer Enterprise Fund budget allocation to allow the City’s underground sewer infrastructure to be assessed and repairs to be made in advance of the rehabilitation efforts.
DEL MONTE AVE (ASILOMAR AVE TO CORAL ST)
This section of Del Monte Ave is in a failed status with a PCI of 21. Deterioration of this road segment is driven by prolonged lack of formal maintenance or rehabilitation and water intrusion into the alligator cracks present on the road surface. The compromised pavement allows water intrusion, leading to dislodged sections of pavement and frequent potholes. Although Public Works crews perform patching to address the road safety hazards, these are only temporary fixes. Full rehabilitation is necessary to restore road integrity.
This specific road segment does not have underground sewer or stormwater infrastructure present. As a result, repairs are simplified as no underground city utilities need to be addressed.
10TH STREET (CENTRAL AVE TO LIGHTHOUSE AVE)
This section of 10th Street is in a failed status with a PCI of 18. This segment has also never had a formal maintenance or rehabilitation treatment since being constructed.
Similar to the other segments selected for treatment, the pavement surface on this roadway is also covered with patches and alligator cracking is present. Rehabilitation is needed to address the deteriorated pavement condition. The underground sewer PGCC 5-7-25
FY 25/26 SB1 Project List
and stormwater infrastructure will be assessed and addressed as needed in advance of the pavement rehabilitation efforts with Sewer Enterprise funding.
Coordination of Underground Infrastructure Repairs
In addition to their deteriorating condition, these segments of roadway are primed for repair because they offer an opportunity to assess and, if necessary, fix the underground infrastructure present on Beacon Ave and 10th Street.
The City has allocated funds from the Sewer Enterprise Fund to the project, enabling the inspection and repair of sewer lines as needed. These underground infrastructure repairs will contribute to extending the lifespan of the road surface by reducing the occurrence of repair patches that allow water infiltration, thus slowing deterioration.
Additionally, the City will attempt to coordinate with California American Water, the local water provider, to explore the possibility of repairing underground water infrastructure on 10th Street and Del Monte Ave concurrently with the City's roadwork when the roadway is accessible. As noted above, the water main on Beacon Ave has already been recently addressed.
How was the project identified as a priority?
The proposed segments were selected based on the City’s Pavement Management Program (PMP), public works maintenance logs, and existing pavement conditions. The selected road segments are characterized by aged and raveled pavements, cracks, lack of aesthetic appeal, prevalence of potholes, significant utility and trench line patches.
Project Benefits
This project will produce long term benefits for residents of the City of Pacific Grove, as well as adjacent jurisdictions, by enhancing a sustainable transportation network that promotes mobility, improves quality of life, and generates vast improvements in public safety.
FUNDING
Amount of RMRA funds expended on the project and the total project cost.
The City plans to use the entire SB1 FY24/25 allocation towards the Street Rehabilitation on the noted segments of roadway. The total cost of this project is estimated at $1,790,096.
Amount and type of other funds expended on the project
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FY 25/26 SB1 Project List
The City of Pacific Grove also plans to harness Measure X, a local sales tax measure, and General Fund funding, as noted below, to complete the road rehabilitation. The City will also harness the Sewer Enterprise Fund to complete sewer infrastructure repairs prior to road rehabilitation.
Funding Source Amount
SB1 $570,000*
City of Pacific Grove General Fund $300,000
Measure X $570,000
Sewer Fund $350,000
Total $1,790,096
*Please note the SB1 allocation includes the anticipated FY25/26 project allocation and project savings from previous fiscal years.
Completion Date:
The City will complete this project by 08/30/2026.
Estimated Useful Life:
The average performance life of the project would be 15 to 20 years.
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