CITY COUNCIL
REGULAR MEETING AGENDA
Wednesday, May 21, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.
Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting. Public comments received through this email address by noon on the day of the meeting will be posted with the corresponding agenda item.
Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted. If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.
PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.
PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.
THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.
THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
Please click here for directions to dial into the meeting audio.
AGENDA
CALL TO ORDER
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PLEDGE OF ALLEGIANCE: Councilmember Rau
1. APPROVAL OF AGENDA
2. PRESENTATIONS
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Other
4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council.
Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
A. Written General Public Comment
CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business A. Minutes of the City Council May 7, 2025 Special Session and Regular Meeting PG 8 Reference: Sandra Kandell, City Clerk
Recommended Action: Approve the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
6. RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
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7. ORDINANCES
Items pulled from this section will be placed under 11. Public Hearings A. Second Reading of an Ordinance Increasing the Compensation of the Mayor and City Councilmembers PG 16
Reference: Brian Pierik, City Attorney
Recommended Action: Hold second reading and adopt an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and Councilmembers.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. Third Quarter FY 24/25 Capital Project Report & Update PG 22 Reference: Jazelle Johnson, Accountant
Recommended Action:
1. Receive the report.
2. Alternatively, discuss and take action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Third Quarter Treasurer’s Quarterly Report PG 32
Reference: Jazelle Johnson, Accountant
Recommended Action:
1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Third Quarter 24-25 Interim Financial Statements PG 47 Reference: Fred Marsh, Administrative Services Director Recommended Action:
1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
D. Check Register April 2025 PG 60
Reference: Nicholas Cina, Finance Management Analyst
Recommended Action:
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Recommended Action:
1. Receive the Check Register.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
E. Monterey-Salinas Transit Meeting Minutes for April 14, 2025 PG 67 Reference: Joe Amelio
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. Contract Amendment Number 3 with Harris and Associates for Planning Services Reference: Jon Biggs, Interim Community Development Director PG 76 Recommended Action: Approve a Professional Services Agreement amendment with Harris & Associates, Inc. for a total contract agreement amount not to exceed $876,805 (Addition of $152,100 to the $724,705 not to exceed amount of the current agreement) for c ontract planning staffing services for Fiscal Year 25-26.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Final Draft 2025-2027 Community Goals and Workplan PG 94 Reference: Matthew Mogensen, City Manager
Recommended Action: It is recommended the Council approve/modify the Final Draft 2025-2027 Community Goals and Workplan.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 13. New Business A. Task Force on Diversity, Equity and Inclusion Meeting Minutes: 3/10/25 and 4/14/25 Reference: Sandra Kandell, City Clerk/DEI Coordinator PG 101 Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Library Board Regular Meeting Minutes: March 4, 2025 PGCC 5-21-25
B. Library Board Regular Meeting Minutes: March 4, 2025 PG 105 Reference: Rachel Gaither, Library Director
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Museum Board Minutes - 5/14/24, 8/13/24, 11/12/24 PG 108 Reference: Joyce Halabi, Deputy City Manager
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
REGULAR AGENDA
11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.
A. Local Coastal Program Amendment - Coastal Hazards PG 116 Reference: Joseph Sidor, Contract Planner
Recommended Action:
Acknowledging receipt of the California Coastal Commission resolution approving the City of Pacific Grove Local Coastal Program Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards Update).
1. Discuss the proposed City Council resolution amending the text, policies, and figures of the Land Use Plan (LUP), including the addition of a definition for Critical Public Infrastructure (LUP Section 1.10), updating the data and information sources (LUP Section 2.1.1), updating LUP Figure 3 (LUP Section 2.1.2), and amending Policy HAZ-12 (LUP Section 2.1.4) and provide direction to the City Manager regarding changes, if any, to the proposed resolution.
2. Discuss the proposed ordinance amending the Implementation Plan (IP) of the Pacific Grove Municipal Code (PGMC Title 23, Chapter 90), including revising the text of IP section 23.90.140(b) and provide direction to the City Manager regarding changes, if any, to the proposed ordinance.
3. Motion finding that adoption of the proposed resolution and ordinance is statutorily exempt from CEQA pursuant to CEQA Guidelines section 15265.
4. Request the City Attorney read the title of the proposed ordinance amending Municipal Code Section 23.90.140(b) to allow for completion of an initial assessment by City Staff.
5. 6. Motion to waive further reading of the ordinance.
Introduce and hold the first reading of the proposed ordinance amending Municipal Code Section 23.90.140(b) to allow for completion of an initial assessment by City Staff.
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Direct a summary of a proposed ordinance be published as approved by the City Attorney.
8. CEQA: Statutory Exemption, CEQA Guidelines Section 15265, Adoption of Coastal Plans and Programs
B. Hospitality Improvement District (HID) program for Fiscal Year 2025-26 PG 162 Reference: Lori Frati, Finance Manager
Recommended Action: Hold a public hearing to determine majority protests to the annual assessment were not received, adopt the resolution to approve the annual report, levy the annual assessment, approve the recommended Fiscal Year 2025-26 program, appoint the HID Advisory Board for Fiscal Year 2025-26, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the HID budget.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Downtown Business Improvement District (BID) Program for Fiscal Year 2025-26 Reference: Lori Frati, Finance Manager PG 185
Recommended Action: Hold a public hearing to determine majority protest to the annual assessment were not received, adopt the resolution to approve the annual report, levy the annual assessment, approve the recommended Fiscal Year 2025-26 program, appoint the BID Advisory Board for Fiscal Year 2025-26, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the BID budget.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
D. Master Fee Schedule for Fiscal Year 2025-26 PG 206
Reference: Lori Frati, Finance Manager
Recommended Action:
Approve Resolution adopting the City's FY 25-26 Master Fee Schedule, including the annual Consumer Price Index (CPI) adjustment and other changes as directed by Council
1. 2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
12. UNFINISHED AND ONGOING BUSINESS
A. Review of Proposed Two Year General Fund Budget and Review of Investment and Financial Policies PG 250
Reference: Fred Marsh, Administrative Services Director Recommended Action: Receive the report and provide additional direction to Staff regarding the proposed General Fund two year budget, as well as the proposed changes to the City’s financial and investment policies.
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CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
13. NEW BUSINESS
A. "Dancing Monarchs" Art Donation Proposal PG 267
Reference: George Fuerst, Environmental Program Manager Recommended Action:
Receive art donation application for one fused glass and stainless steel monarch sculpture.
1. 2. Provide direction regarding the site selection for the sculpture.
3. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
14. FULL PRESENTATIONS
15. CLOSED SESSION
ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.
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Agenda No. 5 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: May 21, 2025
SUBJECT: Minutes of the City Council May 7, 2025 Special Session and Regular Meeting CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Approve the minutes.
Attachments
Draft Minutes 5-7-25
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1 DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
SPECIAL MEETING
Wednesday, May 7, 2025, 5:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_Closed
CALL TO ORDER
Mayor called the meeting to order at 5:00 p.m. Present in Chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, Rau, and Walkingstick.
SPECIAL MEETING
PUBLIC COMMENT ON SPECIAL MEETING MATTERS
Public comment received from Jane Haines.
A. Public Employment, (Government Code § 54957)
Title: City Manager Performance Evaluation
1. Written Public Comment
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2 DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
REGULAR MEETING
Wednesday, May 7, 2025, 6:00 P.M.
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
CALL TO ORDER
Mayor called the meeting to order at 6:00 p.m. Present in Chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, Rau, and Walkingstick.
PLEDGE OF ALLEGIANCE
Councilmember Poduri led the pledge of allegiance.
1. APPROVAL OF AGENDA
Upon motion by Councilmember Poduri and seconded by Mayor Pro Tem Amelio, Council voted 7-0, to approve the agenda.
2. PRESENTATIONS
A. Pacific Grove Golf Links / CourseCo Presentation
Action: Received the presentation.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. National Public Works Week
Action: Received the presentation.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
Public Employment, (Government Code § 54957)
Title: City Manager Performance Evaluation
City Attorney Brian Pierik reported no action was taken.
B. Council and staff made general announcements.
4. GENERAL PUBLIC COMMENT
General public comment received from Marabee Boone, Andrew Kubica, Vince Tuminello, Lisa Ciani, Nina Beety, Inge Lorentzen Daumer, Carol Marquart and Carmelita Garcia.
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3 A. Written General Public Comment
CONSENT AGENDA
Action: Consent Agenda item 9A was pulled and continued to the next available regular meeting.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember McDonnell Council voted 7-0, to approve the Consent Agenda as modified.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes of the City Council April 16, 2025 Regular Meeting Action: Approved minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
6. RESOLUTIONS
A. Resolution of Intention to Levy the Annual Assessment for the Hospitality Improvement District (HID)
Action:
1. Approved a Resolution of Intention to Levy an Assessment for the Hospitality Improvement District for Fiscal Year 2025-26 (Resolution No. 25-005).
2. Directed staff to notice a public hearing to be held on May 21, 2025 for the purpose of hearing any protests and determining whether to levy the assessment.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Resolution of Intention to Levy the Annual Assessment for the Downtown Business Improvement District (BID)
Action:
1. Approved a Resolution of Intention to Levy an Assessment for the Downtown Business Improvement District for Fiscal Year 25-26 (Resolution No. 25-006).
2. Directed staff to notice a public hearing on May 21, 2025 to hear protests and determine whether to levy the assessment.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Acceptance of Conservation Easement Deeds for 1661 Sunset Drive and 236 Asilomar Avenue, Pacific Grove (APNs 007-041-036 and 007-041-035) Action: Found that accepting the Conservation Easement Deeds is categorically exempt per Section 15317 of the CEQA Guidelines; accepted the Conservation Easement Deeds to satisfy Condition of Approval No. 7 of Coastal Development Permit Amendment No. 24- 0186; adopted the resolution authorizing the City Manager to accept the deeds or grants conveying an interest in or easement upon the subject real property or real estate (Resolution No. 25-007); and directed the City Manager to accept and submit the Conservation Easement Deeds to the County Recorder for recordation with all applicable recording fees paid by the applicant.
CEQA: Categorical Exemption, CEQA Guidelines Section 15317, Class 17, Open Space Contracts or Easements
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4 7. ORDINANCES
8. REPORTS – INFORMATION ONLY
A. Monterey Salinas Transit Minutes for March 10, 2025
Action: Received the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Housing Element Monthly Status Update
Action: Received the report.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
A. Pedestrian Safety - Central/Fountain Ave & Grand/Fountain Ave This item was pulled and continued to the next available regular meeting.
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action: Approve the Central, Grand and Fountain Avenue reconfiguration; and authorized staff to issue a call for bids for the project.
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES A. Beautification and Natural Resources Commission Minutes: November 19, 2024, January 21, 2025 and February 18, 2025
Action: Received minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
REGULAR AGENDA
11. PUBLIC HEARINGS
A. Update Regarding Changes to Government Code Section 36516 (City Council Compensation) and Consideration of Potential Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmembers and Providing Medical Benefits Available to City Management Employees
Public comment received from Dan Miller, Christi Thomas, Colleen Goldsmith, Kevin Handly, Vince Tuminello, Joe Sadi, Nancy Parsons, Darla Vining, Andrew Kubica, Sally Moore, unnamed speaker, Bruce, Arnaud Teil, Kris Lindstrom, Wendi Giles, Inge Lorentzen Daumer, Mike Gibbs, Lisa Ciani, and Carmelita Garcia.
Action: A motion by Mayor Smith and seconded by Mayor Pro Tem Amelio to modify the proposed ordinance to increase the compensation of the Mayor and City Councilmembers as outlined via Errata, including Sections 1 through 5 and excluding Section 6, was substituted with a motion by Councilmember Walkingstick.
Action: Upon motion by Councilmember Walkingstick and seconded by Councilmember McDonnell, Council voted to refer the proposed ordinance for City Council salary increase only and omitting medical benefits to the public as a ballot measure at the next general DRAFT PGCC 5-21-25
5 election in November 2026 to take effect with the swearing in of the new Council.
Motion failed 2-5, by the following roll call vote:
AYES: Councilmembers McDonnell and Walkingstick.
NOES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, Poduri, and Rau.
ABSENT: None.
Action: Upon motion by Mayor Smith and seconded by Mayor Pro Tem Amelio Council voted to modify the proposed ordinance to increase the compensation of the Mayor and City Councilmembers as outlined via Errata, including Sections 1 through 5 and excluding Section 6.
Motion carried 6-1, by the following roll call vote:
AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, and Rau.
NOES: Councilmember Walkingstick.
ABSENT: None.
Action: Upon motion by Mayor Smith and seconded by Mayor Pro Tem Amelio, Council voted to request the City Attorney read the title of the ordinance as modified; waive further reading of the ordinance; introduce and hold first reading of an ordinance of the City Council of the City of Pacific Grove increasing the compensation of the Mayor and City Councilmembers including Sections 1 through 5 and excluding Section 6; and direct that publication of the ordinance be satisfied by publication of a summary approved by the City Attorney.
Motion carried 5-2, by the following roll call vote:
AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, Poduri, and Rau.
NOES: Councilmembers McDonnell and Walkingstick.
ABSENT: None.
Action: Upon motion by Councilmember Garfield and seconded by Councilmember Walkingstick, Council voted to defer the issue of medical benefits for Mayor and City Councilmembers until the completion of the budget.
Motion carried 6-1, by the following roll call vote:
AYES: Mayor Smith, Councilmembers Garfield, McDonnell, Poduri, Rau, and Walkingstick.
NOES: Mayor Pro Tem Amelio.
ABSENT: None.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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6 12. UNFINISHED AND ONGOING BUSINESS
A. Authorization of Interim Fuel Management Activities in George Washington Park Public comment received from Kevin Handly, Kris Lindstrom, Arnaud Teil, Andrew Kubica, Inge Lorentzen Daumer, and Lisa Ciani.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember McDonnell, Council voted to determine the Project to be exempt from CEQA and authorize interim fuel management activities in George Washington Park in accordance with the CEQA memo prepared by Denise Duffy & Associates.
Motion carried 7-0, by the following roll call vote:
AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, Rau, and Walkingstick.
NOES: None.
ABSENT: None.
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
13. NEW BUSINESS
A. Five-Year CIP Recap
No public comment received.
Action: Council received presentation.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. FY25/26 - FY26/27 Capital Improvement Plan & SB1 Project List Public comment received from Tama Olver, Lisa Ciani, and Inge Lorentzen Daumer.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember McDonnell, Council voted 7-0 to
1. Receive and approve the Fiscal Year 25/26 - 26/27 Capital Improvement Plan (CIP) for inclusion in the Budget, and
2. Approve Resolution No. 25-008 adopting the FY25/26 Senate Bill 1 Project List.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
14. FULL PRESENTATIONS
15. CLOSED SESSION
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7 ADJOURNMENT
Council adjourned the regular meeting at 10:08 pm.
Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: _______________________________Date________________ Attest by City Manager: ____________________________Date_________________ DRAFT PGCC 5-21-25
Agenda No. 7 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Brian Pierik, City Attorney
MEETING DATE: May 21, 2025
SUBJECT: Second Reading of an Ordinance Increasing the Compensation of the Mayor and City Councilmembers
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Hold second reading and adopt an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and Councilmembers.
DISCUSSION
The City Clerk caused a summary of the ordinance to be published on May 15, 2025.
At the City Council meeting on May 7, 2025, the City Council introduced an Ordinance Increasing the Compensation of the Mayor and City Councilmembers and the Council directed not to include medical benefits for the Mayor or Councilmembers. The Agenda Report for the May 7, 2025 City Council meeting is on the City website.
Attachment 1 to this Agenda Report is the Ordinance Increasing the Compensation of the Mayor and City Councilmembers without the inclusion of medical benefits for the Mayor or Councilmembers.
OPTIONS
1. Take alternative action related to this subject.
2. Take no action.
FINANCIAL IMPACT:
If the Ordinance is adopted, then the following increased annual costs would be incurred by the City which has been confirmed by the City Finance Management Analyst:
Compensation. The annual cost for six City Councilmembers compensation will increase from $30,240 to $69,552 which is an increase of $39,312. The annual cost for the Mayor’s compensation will increase from $8400 to $19,320 which is an increase of $10,920. The total increase will be $39,312 plus $10,920 which is an increase of $50,232.
1. Compensation Related Increases. With the compensation increases, Finance has calculated the following annual compensation related increases: Medicare ($728), PERS ($1391) and Workers
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Compensation ($417) which combined equals $2,536.
Total Annual Increase for Compensation and Compensation Related Increases for Mayor and City Councilmembers. The annual increase for compensation and compensation related increases for Mayor and City Councilmembers if the Ordinance is adopted would be $50,232 in compensation plus $2,536 for compensation related increases for a total of $52,758.
3. FOCUSED PRIORITY AREA: Not Applicable.
Attachments
1 - Ordinance Increasing the Compensation of the Mayor and City Councilmembers PGCC 5-21-25
ORDINANCE NO. 25-_____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
INCREASING THE COMPENSATION OF THE MAYOR AND CITY
COUNCILMEMBERS
FINDINGS
WHEREAS, Article 11 of the Charter of the City of Pacific Grove provides that the Mayor may receive compensation as provided by ordinance, but in no case shall the compensation exceed that amount which is permitted by State Law for General Law cities of comparable size to Pacific Grove; and
WHEREAS, Article 12 of the Charter of the City of Pacific Grove provides Councilmembers may receive compensation as provided by ordinance, but in no case shall the compensation exceed that amount which is permitted by the State Law for General Law cities of comparable size to Pacific Grove.
WHEREAS, by Ordinance No. 1682 N.S., passed and adopted by council on July 19, 1989, compensation for Pacific Grove Councilmembers was set at $300.00/month and compensation for the Pacific Grove Mayor was set at $500.00; and WHEREAS, the most recent increase in salaries for the Mayor and City Councilmembers was by Ordinance No. 98-24 adopted on August 19, 1998 (effective December 1, 1998), 26 years ago as of December 1,2024, which increased the compensation of the Mayor from $500 a month to $700 a month and increased the compensation of City Councilmembers from $300 a month to $420 a month; and
WHEREAS, on June 29, 2023, Senate Bill No. 329 was adopted by the California State Legislature and approved by the Governor pertaining to the compensation of City Councilmembers and became effective on January 1, 2024; and WHEREAS, the findings in SB 329 regarding the permitted compensation increases for the Councilmembers included the following:
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation. (b)Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
WHEREAS, the changes made by SB 329 to Government Code Section 36516 included the following permitted compensation increases for City Councilmembers:
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1. For cities with a population of 35,000 or less, the compensation permitted increased from $300 dollars to $950 dollars.
2. In the alternative, the compensation of City Councilmember could be increased by the greater amount of:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the compensation in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.
WHEREAS, the California Consumer Price Index increased from December 1998 to December 2024 by 107.9 percent; and
WHEREAS, the cost of living in the City of Pacific Grove is 19% higher than the California state average, due in large part to the cost of housing; and WHEREAS, Government Code Section 36516(f) states: “A city council member may waive any or all of the compensation permitted by this section.”; and WHEREAS, City Ordinance No. 1872 was adopted on December 16, 1992 which allowed for the mayor and council members to decline all of their compensation, but may not decline the compensation in part or accept in part; and WHEREAS, Government Code Section 36516.5 provides for general law cities that an increase in compensation shall be become effective whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office which would be in December 2026; and
WHEREAS, the California Attorney General has determined in 57 Ops. Cal. Atty. Gen 11 that where a city charter provides that members of the city council shall receive salary in such amount as the city council may approve by ordinance that the increase may become effective at a time different from that provided in Government Code Section 36516.5; and WHEREAS, there are no provisions in the Government Code which specify the amount of the additional compensation which may be received by an elected mayor, but since the Pacific Grove Mayor also serves as a member of the City Council, the percentage for compensation increases specified in Government Code Section 36516 as described above can be applied for the Mayor’s compensation; and
WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for City Councilmembers from the current $420 a month to $966 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $420 is $21 multiplied by 26 years is a $546 increase. $420 plus $546 equals $966; and PGCC 5-21-25
WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for the Mayor from the current $700 a month to $1610 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $700 is $35 multiplied by 26 years is a $910 increase. $700 plus $910 equals $1610; and WHEREAS, the City does not currently pay for any medical benefits for the Mayor or City Councilmembers; and
WHEREAS, Government Code Section 53208.5 (b) provides that a City may provide medical benefits for the Mayor and City Councilmembers not greater than the most generous schedule of medical benefits being received by any category of nonsafety employees; and WHEREAS, the most generous schedule of medical benefits received by City nonsafety employees is set forth in Memorandum of Understanding Management Employees Association July 1, 2023 to June 30, 2026; and
WHEREAS, this City Council desires to increase City Councilmember compensation for the reasons stated in the Findings by the Legislature for adoption of SB 329 as recited above by the allowable five percent per calendar year, and, further, to increase the Mayor's compensation by using the same formula.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The foregoing Findings are hereby incorporated by reference in full.
SECTION 2. Effective Date. This Ordinance shall become effective 30 days after the second reading of this Ordinance (“Effective Date”).
SECTION 3. Repeal of Ordinance No. 1872 N.S. Ordinance No. 1872 N.S. is hereby repealed in its entirety.
SECTION 4 Compensation of Councilmembers and Mayor. As of the Effective Date of this Ordinance, the compensation for City Councilmembers and the Mayor shall be as follows:
Council Members ..........................................$966 per month Mayor .............................................................$1610 per month SECTION 5. Waiver of Compensation. The Mayor and/or individual Councilmembers may waive any or all of the compensation permitted by this Ordinance.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this ____ day of _____________, by the following vote:
PGCC 5-21-25
AYES:
NOES:
ABSENT:
APPROVED:
NICK SMITH, Mayor
ATTEST:
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
BRIAN A. PIERIK, City Attorney
PGCC 5-21-25
Agenda No. 8 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jazelle Johnson, Accountant
MEETING DATE: May 21, 2025
SUBJECT: Third Quarter FY 24/25 Capital Project Report & Update CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the report.
2. Alternatively, discuss and take action related to this item.
DISCUSSION
The attached file provides information on the Adopted and Amended Budgets for each capital improvement project, as well as expenditures. The Project Budget column references projects that were approved in the prior fiscal years but were not completed by June 30, 2024, as well as new project budget adjustments that have been approved by the City Council. The status column references the current phase of the project, as of March 31, 2025.
Out of the 38 Capital Improvement Plan projects, 22 have been successfully completed as of the 3rd quarter. An additional 4 projects are currently in the "Construction/Work in Progress Phase" and are showing significant progress.
As of March 31, 2024, approximately 77% of the General CIP Fund Projects are expensed through the end of the Third Quarter FY 24/25.
While the financial report shows that 57% of the total collective CIP budgeted funds have been expended, this figure does not fully reflect the true progress of the CIP program or the individual projects. This expenditure figure is influenced by a few large-scale multi-year projects. Despite significant progress, these multi-year projects are more complex due to their scale, with expenditures expected to ramp up over time as engineering and design phases advance and construction commences.
OPTIONS
N/A - This is informational only.
FINANCIAL IMPACT:
There is no financial impact associated with receiving this report.
PGCC 5-21-25
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Q3 CIP Report
PGCC 5-21-25
City of Pacific Grove
California Interim Capital Projects Report
For the Fiscal Year Ended June 30, 2025
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
www.cityofpacificgrove.org
PGCC 5-21-25
The City’s capital improvement plan (CIP) is an integral part of the City’s annual budget process. The CIP serves as a public relations and economic development tool and focuses on preserving infrastructure while ensuring efficient use of public funds. Council Policy 400-6 defines a Capital Improvement or asset as buildings, machinery, or equipment, with an original cost more than $5,000 and a useful life of three years or more. Items listed within this section reference capital projects that are related to facilities, streets, and infrastructure.
The City prepares a capital improvement
plan to assist with the resiliency of public
assets. This includes the following
objectives:
Capital projects / equipment purchases
An implementation schedule
Options for project financing
Links to Council’s strategic initiatives
Budgetary information
Project justification
As part of the annual budget process, City departments submit project requests to the Public Works Department. Projects are identified based on input received from the community, the Mayor and City Council, as well as City staff. The Staff identifies projects that are based on critical needs, including those due to safety issues or to comply with new mandates. Each project proposal is reviewed from a variety of approaches and is prioritized based on the following criteria:
Greatest need
(e.g. mandates and public safety)
Meeting Council’s Priority Areas
Consequences of delay
(ex: potential to incur increased costs,
asset preservation)
Readiness
Opportunities to accomplish multiple
goals or align timing with another
project(s)
Availability of funding (ex: grants)
Under the direction of the City Manager, the Public Works and Finance Departments reviewed the proposed projects and prepared the CIP for submittal to the Mayor and City Council. The proposed CIP is then presented, discussed, and acted upon by the City Council in public sessions during the budget hearings.
City of Pacific Grove – Capital Project Overview
Fiscal Year 2024-25 Total - $12 million (With PY Carryovers) PGCC 5-21-25
Project Carryovers from Prior Fiscal Years
General Building Improvements
Point Pinos Coastal Trail (CIP 18-46)
This project involves constructing a 5-foot-wide decomposed granite pedestrian coastal trail seaward of Ocean View Blvd. along Point Pinos.
Point Pinos Lighthouse Roof Repair (CIP 23-05)
This project would allow for the installation of a new roof at the historic Point Pinos Lighthouse.
Museum Mezzanine Upgrades (CIP 23-07)
This project will improve the staircase and mezzanine at the Pacific Grove Museum of Natural History and bring the structure into compliance with current standards including rail spacing and heights.
Museum Basement Moisture Control (CIP 23-08)
This project will aim to address the moisture control issues via improvements to the sump pump and exploring methods for preventing moisture from seeping through the east side wall of the building.
Fire Station Roof Repair (CIP 23-10)
This project will repair portions of the fire station roof, adjacent to the apparatus bay and eastern stair well.
Fire Dept. Bathroom & Shower Remodel (CIP 23-12)
This project will provide separation in the dorm side bathroom for male and female facilities; additionally, the project would entail replacement of appliances that are over twenty years old and are extremely worn.
Sewer System Improvements
Phase 9 Sewer Improvements (CIP 22-03)
This project will allow the City to make vital sewer infrastructure improvements. Segments for repair were identified based on videoing of the lines and maintenance logs. Original repair locations Included: Bently, Railroad Way, Areas between Sunset Ave and Asilomar Ave by Forest Ave and Del Monte Park.
Pump Station Replacement (CIP 23-06)
This project would allow for a full replacement of lift station 15.5, located at Crespi Pond. Per the 2021 Pump Station Condition Assessment, lift station 15.5 is in the worst condition of the City’s seven lift stations.
Priority Stormwater Repair Project on Syida Drive (24-03) The 12" corrugated steel stormwater pipe has deteriorated and resulted in several large sinkholes throughout the pipe segment that runs along the property line of 4 properties (Benito Court to Syida Dr). The scope of work includes installation of a fiberglass lining and installation of three stormwater access points.
Sewer Collection System Master Plan Projects 1 ,6 & 9 (CIP 24-04) The Sewer Collection System Master Plan (SCSMP) identifies CIP projects and necessary upgrades to the collection system. Over the years the City has completed 6 of the 9 SCSMP near term CIP Projects. This multiyear project will allow the City to commence the remaining three (3) near term projects 1, 6 & 9.
City of Pacific Grove
Capital Project (CIP) Descriptions
PGCC 5-21-25
Project Carryovers from Prior Fiscal Years (Continued)
Park, Open Space Improvements
Backstop Replacement Municipal Ball Park (CIP 22-13)
This project would facilitate a full replacement of the backstop at the Municipal Ball Park located at 230 17 Mile Drive. The existing backstop has significantly deteriorated and needs replacement.
Recreation Board's Park Inventory (CIP 23-22)
The Planning Commission supports the Recreation Board's inventory of improvements to park facilities.
This project will allow for the implementation of some of the improvements noted in the park inventory.
Street, Sidewalk Improvements
Cedar, Sunset, & Congress Intersection (CIP23-03)
This multi-year project would allow for the design, permitting, environmental review, and construction of safety and multi-modal improvements at the Cedar, Sunset, and Congress intersection. This project was identified via the Highway 68 Corridor Study conducted in conjunction with the Transportation Agency of Monterey County (TAMC).
David Ave Street Rehabilitation (CIP 23-04)
This project will address David Ave from Divisadero Avenue to Forest Avenue. This segment of roadway is currently in "poor " condition with a Pavement Condition Index rating of 48.
Safety Lighting at Robert Down Elementary (CIP 23-16)
This project would allow for the installation of "Wig-Wag" lights to be added to both crosswalks in front of Robert Down School. The lights would be like those located adjacent to the Lovers Point Coastal Access Project at the corner of Ocean View Blvd and Forest Ave.
David Ave Sidewalk (CIP 23-21)
This multi-year project would entail engineering, design and construction of an ADA compliant sidewalk on David Avenue between Patterson Lane and Montecito Ave.
FY 23/24 Street Rehabilitation Project (CIP 24-01)
This project will address the aging road infrastructure network, increase the PCI on five road segments that are in "failed" condition, address underground aging infrastructure, and ensure the City meets Maintenance of Effort (MOE) requirements. This project will address these "failed" segments of roadway:
(1) Locust St, Sinex Ave to Junipero Ave (PCI 3) (2) Willow St, Sinex Av e to Junipero Ave (PCI 7) (3) Wood St, Sinex Ave to Junipero Ave (PCI 19) (4) Grand Ave, Sinex Ave to Junipero Ave (PCI 10) (5) Pearl St, 8th St to Monterey Ave (PCI 0)
FY 23/24 Crack & Slurry Seal Project (CIP 24-02)
Crack and Slurry sealing helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come. Streets to receive the crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and in-field observations.
Design of Sidewalk Extension for Outside Dining Uses (CIP 24-06) The curb and sidewalk on the south side of Lighthouse Ave on the eastbound approach to Fountain Ave is to be extended ten feet into the parking area, which had a parklet for outdoor dining.
PGCC 5-21-25
New Capital Projects for Fiscal Year 2024-25
General Building Improvements
PG Museum Flooring Replacement (CIP 25-05)
The project will replace the deteriorated carpet at the Pacific Grove Museum of Natural History.
Museum Roof Repair - Storage Garage (CIP 25-06)
This project rectifies the leaking roof above the storage garage at the Museum of Natural History
Point Pinos Lighthouse Electrical Panel (CIP 25-07)
This project splits the Point Pinos Lighthouse property's electrical circuits from the US Coast Guard’s meter.
Golf Course Water Heater (CIP 25-08)
This project installs a new water heater to ensure a dedicated hot water supply for the leased restaurant.
Library Door Repair (CIP 25-09)
The projects involve installing a new automatic belt drive door, featuring 1/4" clear tempered glass.
Recreation Trail Improvements - Esplanade Park (CIP 25-10) This multi-year project addresses needed improvements on the Recreation Trail at this specific location.
Sewer System Improvements
Community Center Sewer Repairs (CIP 25-04)
The current cast iron sewer lateral line has deteriorated, resulting in reduced functionality and susceptibility to blockages due to its degraded condition. Replacement of the lateral line from the sewer main connection on Junipero to the facility is imperative to maintain uninterrupted operation of public restrooms and sinks.
Park, Open Space Improvements
Pico Ave & Crocker Ave Stormwater Improvements (CIP 25-11) This project involves installing approximately 120 feet of rolled berm and adding a new drain inlet to connect to the underground storm drain system. This is necessary to address flooding and pooling water issues during rain events in the area.
Street, Sidewalk Improvements
FY 24/25 Street Rehabilitation Project (CIP 25-01)
This project aims to improve the aging road infrastructure network by enhancing the Pavement Condition Index (PCI) on two road segments currently in poor condition, addressing aging underground infrastructure, and ensuring compliance with Maintenance of Effort (MOE) requirements.
FY 24/25 Crack & Slurry Seal Project (CIP 25-02)
Crack and Slurry sealing is a vital maintenance activity that helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come. Streets to receive crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and in-field observations.
Pedestrian Safety - Central Ave & Fountain Ave (CIP 25-03) The project will reconfigure the intersection of Central Ave & Fountain Ave to provide an All-Way Stop intersection, as identified in the Environmental Impact Report (EIR) for the Pacific Grove Hotel. The Applicant shall pay 25% of the cost for design and construction of the reconfiguration of the intersection to accommodate a new raised pavement crosswalk across the intersection on the south side of Central Ave.
PGCC 5-21-25
Capital Improvement Project Budget Report Link amounts from Individual Fund Sheets 3rd Quarter - Fiscal Year 2024-25
Project Project Name Status of Project Estimated
Completion
Fund
No.
Acct Fund Name Project Budget Project LTD
Expenses
PO
Balances
Remaining
Balance
% of
Budget
Street, Sidewalk Improvements (Object 6041)
CIP23-03 Cedar, Sunset, & Congress Intersection Work in Progress FY 24-25 20 6041 RSTP (TAMC) $ 1,000,000 $ 445,219 $ 358,538 $ 196,243 80% CIP23-04 David Ave Street Rehabilitation Work in Progress FY 24-25 17 6041 Local Streets and Roads 266,157 82,378 - 183,779 31% 76 6041 Sewer 156,000 - - 156,000 0%
422,157 82,378 - 339,779 20%
CIP23-16 Safety Lighting at Robert Down Elementary Complete FY 24-25 84 6041 ARPA 4,710 4,710 - - 100% CIP23-21 David Ave Sidewalk Complete FY 24-25 84 6041 ARPA 662,378 662,378 - - 100% CIP24-01 FY23/24 Street Rehabilitation Project Complete FY 24-25 17 6041 Local Streets and Roads 536,088 482,656 520 52,913 90% 47 6041 RMRA SB1 505,049 268,814 49,702 186,533 63%
63 6041 Capital Improvement 300,000 300,000 - - 100%
76 6051 Sewer 872,000 714,149 35,594 122,258 86%
2,213,137 1,765,619 85,816 361,703 84%
CIP24-02 FY23/24 Crack & Slurry Seal Project Complete FY 24-25 17 6041 Local Streets and Roads 185,000 185,000 - 0 100% 63 6041 Capital Improvement 200,000 200,000 - - 100%
84 6041 ARPA 15,290 14,400 - 890 94%
400,290 399,400 - 890 100%
CIP24-06 Design of Sidewalk Extension for Outside Dining Uses Complete FY 24-25 63 6041 Capital Improvement 50,000 48,264 - 1,736 97% CIP25-01 FY 24/25 Street Rehabilitation Project Project Development FY 25-26 63 6041 Capital Improvement 300,000 76,092 4,666 219,242 27% 17 6041 Local Streets and Roads 730,000 - - 730,000 0%
47 6054 RMRA SB1 386,065 - - 386,065 0%
76 6051 Sewer 300,000 13,782 - 286,218 5%
1,716,065 89,874 4,666 1,621,525 6%
CIP25-02 FY 24/25 Crack & Slurry Seal Project Project Development FY 24-25 17 6041 Local Streets and Roads 200,000 - - 200,000 0% 63 6041 Capital Improvement 200,000 - - 200,000 0%
400,000 - - 400,000 0%
CIP25-03 Pedestrian Safety - Central Ave & Fountain Ave Project Development FY 24-25 63 6041 Capital Improvement 270,000 41,100 240 228,660 15% CIP25-14 Sidewalk Ext at Lighthouse & Fountain Complete FY 24-25 63 6041 Capital Improvement 340,000 265,424 46,688 27,888 92% CIP25-15 Sidewalk Projects at Sinex & Sunset Project Development FY 24-25 63 6041 Capital Improvement 175,000 11,082 - 163,918 6% Streets $ 7,653,737 $ 3,815,447 $ 495,948 $ 3,342,342 56% PGCC 5-21-25
Capital Improvement Project Budget Report Link amounts from Individual Fund Sheets 3rd Quarter - Fiscal Year 2024-25
Project Project Name Status of Project Estimated
Completion
Fund
No.
Acct Fund Name Project Budget Project LTD
Expenses
PO
Balances
Remaining
Balance
% of
Budget
Park, Open Space Improvements (Object 6031)
CIP22-13 Backstop Replacement Municipal Ball Park Complete FY 24-25 84 6041 ARPA 25,736 25,736 - - 100% 92 6031 McIndoo Donation 17,529 17,529 - - 100%
93 6031 Koo Estate Donation 7,000 5,973 - 1,027 85%
63 6031 Capital Improvement 96,000 90,681 - 5,319 94%
146,265 139,919 - 6,346 96%
CIP22-21 GW Park Playground & ADA Compliant Playground Complete FY 24-25 63 6031 Capital Improvement 81,952 81,853 - 99 100% 84 6031 ARPA 25,000 25,000 - - 100%
106,952 106,853 - 99 100%
CIP23-22 Recreation Board's Park Inventory Complete FY 24-25 84 6031 ARPA 25,071 25,071 - - 100% CIP24-05 George Washington Park (GWP) Enhancement Project Complete FY 24-25 63 6031 Capital Improvement 50,000 17,656 - 32,344 35% CIP25-11 Pico Ave & Crocker Ave Stormwater Improvements Complete FY 24-25 46 6031 Strong Disbursement 45,000 41,371 - 3,629 92% CIP25-16 Butterfly Sanctuary Fencing Project Development FY 24-25 63 6031 Capital Improvement 75,000 - - 75,000 0% CIP25-17 GW Park Ball Field Drainage Complete FY 24-25 63 6031 Capital Improvement 50,000 22,065 - 27,935 44% CIP25-18 Pickleball/Tennis Court Resurfacing & Sound Fencing Contract FY 24-25 63 6031 Capital Improvement 47,000 24,214 - 22,786 52% CIP25-19 ADA Access at GW Park Project Development FY 24-25 63 6031 Capital Improvement 25,000 - - 25,000 0% Parks/Open Space $ 570,288 $ 377,149 - 193,140 66%
General Building Improvements (Object 6021)
CIP18-46 Tide Pool & Point Pinos Complete FY 24-25 63 6021 Capital Improvement $ 2,875,205 $ 2,873,911 $ - $ 1,294 100% CIP23-05 Point Pinos Lighthouse Roof Repair Project Development FY 24-25 27 6021 Lighthouse 60,000 3,525 - 56,475 6% CIP23-07 Museum Mezzanine Upgrades Complete FY 24-25 08 6021 Museum Improvement 75,000 33,768 5,065 36,166 52% CIP23-08 Museum Basement Moisture Control Complete FY 24-25 08 6021 Museum Improvement 40,000 26,241 - 13,759 66% CIP23-10 Fire Station Roof Repair Complete FY 24-25 84 6021 ARPA 59,476 59,476 - - 100% CIP23-12 Fire Dept. Bathroom & Shower Remodel Complete FY 24-25 84 6021 ARPA 152,277 145,360 - 6,917 95% CIP25-05 PG Museum Flooring Replacement Bids/RFP FY 24-25 08 6021 Museum Improvement 35,000 - - 35,000 0% CIP25-06 Museum Roof Repair - Storage Garage Project Development FY 24-25 08 6021 Museum Improvement 17,000 - - 17,000 0% CIP25-07 Point Pinos Lighthouse Electrical Panel Complete FY 24-25 27 6021 Lighthouse 20,000 3,810 - 16,190 19% CIP25-08 Golf Course Water Heater Complete FY 24-25 77 6021 Golf 20,000 16,850 - 3,150 84% CIP25-09 Library Door Repair Complete FY 24-25 84 6021 ARPA 22,000 - 20,672 1,328 94% CIP25-10 Recreation Trail Improvements - Esplanade Park Work in Progress FY 25-26 46 6021 Strong Disbursement 20,000 6,812 - 13,188 34% Building $ 3,395,957 $ 3,169,753 $ 25,737 200,467 94%
PGCC 5-21-25
Capital Improvement Project Budget Report Link amounts from Individual Fund Sheets 3rd Quarter - Fiscal Year 2024-25
Project Project Name Status of Project Estimated
Completion
Fund
No.
Acct Fund Name Project Budget Project LTD
Expenses
PO
Balances
Remaining
Balance
% of
Budget
Sewer System Improvements (Object 6051)
CIP22-03 Phase 9 Sewer Improvements Complete FY 24-25 76 6051 Sewer $ 997,387 $ 901,588 $ 12,822 $ 82,977 92% CIP23-06 Pump Station Replacement Bids/RFP FY 24-25 76 6051 Sewer 337,095 87,096 - 249,999 26% CIP24-03 Priority Stormwater Repair Project on Syida Dr Project Development FY 24-25 63 6054 Capital Improvement 100,000 4,077 - 95,923 4% CIP24-04 Sewer Collection System Master Plan Projects 1,6 & 9 Work in Progress FY 24-25 76 6051 Sewer 1,800,000 138,983 1,630,114 30,903 98% CIP25-04 Community Center Sewer Repairs Complete FY 24-25 76 6051 Sewer 50,000 32,246 - 17,754 64% Sewer 3,284,482 1,163,989 1,642,937 477,556 85%
Grand Totals $ 14,904,465 $ 8,526,338 $ 2,164,623 $ 4,213,505 72% Fund No. Fund Name % of Budget Spent Budget YTD Exps PO Balance Balance % Budget 8 Museum Improvement 36% 39% 36% 167,000 60,009 5,065 101,925 39% 17 Local Streets and Roads 39% 39% 39% 1,917,245 750,033 520 1,166,692 39% 20 RSTP (TAMC) 45% 80% 45% 1,000,000 445,219 358,538 196,243 80% 27 Lighthouse 9% 9% 9% 80,000 7,335 - 72,665 9%
46 Strong Disbursement 74% 74% 74% 65,000 48,183 - 16,817 74% 47 RMRA SB1 30% 36% 30% 891,114 268,814 49,702 572,598 36% 63 Capital Improvement 77% 78% 77% 5,235,157 4,056,417 51,595 1,127,145 78% 76 Sewer 42% 79% 42% 4,512,482 1,887,843 1,678,531 946,108 79% 77 Golf 84% 84% 84% 20,000 16,850 - 3,150 84%
84 ARPA 97% 99% 97% 991,938 962,131 20,672 9,134 99%
92 McIndoo Donation 100% 100% 100% 17,529 17,529 - - 100% 93 Koo Estate Donation 85% 85% 85% 7,000 5,973 - 1,027 85% 57% 72% 57% 14,904,465 8,526,338 2,164,623 4,213,505 72% Project Count 38
% of Projects with a Status of % of Total % of Total
Project Development 9 24%
Complete 22 58%
Work in Progress 4 11%
Bids/RFP 2 5%
Contract 1 3%
38 100%
39%
39%
80%
9%
74%
36%
78%
79%
84%
99%
100%
85%
Museum Improvement
Local Streets and Roads
RSTP (TAMC)
Lighthouse
Strong Disbursement
RMRA SB1
Capital Improvement
Sewer
Golf
ARPA
McIndoo Donation
Koo Estate Donation
% of Budget by Fund
24%
58%
11%
5%
3%
Project Development
Complete
Work in Progress
Bids/RFP
Contract
% of Projects With a Status of
56%
66%
94%
85%
72%
Streets
Parks/Open Space
Building
Sewer
Grand Totals
% of Budget by Project Category
PGCC 5-21-25
Agenda No. 8 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jazelle Johnson, Accountant
MEETING DATE: May 21, 2025
SUBJECT: Third Quarter Treasurer’s Quarterly Report
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
Article 19, Section (K) of the City Charter requires that a quarterly statement of all funds in the treasury be submitted to the Council. The Treasurer’s report allows the Council and public to verify that the City’s funds are invested in a safe and prudent manner, and that such investments comply with City policy and state law. The Treasurer’s Report is different from a budget report, as its purpose is to report on cash balances.
This report reflects the City’s balances as of March 31st, 2025 and shows that cash and investments were held citywide, with a market value of $35.9 million. The average yield on the City’s portfolio for the quarter is 3.48%. This represents a yield rate that is 0.36% more than the prior quarter and 0.29% more than the same quarter of the prior year. All investments are in government securities, certificates of deposit (CD), or other approved investment vehicles. The maturity dates are laddered, to ensure liquidity. Investments that have matured will be reinvested according to the cities' applicable policies. All bank balances are insured. The City does not actively trade either certificates of deposits or federal agency securities but usually holds investments in the portfolio for maturity. The table below shows the activity for the quarter.
Date Description Rate Dollar Amt./ Face
Value Activity
01/21/2025 Technology Cr Union 5.00% $248,000 Matured
01/24/2025 Baycoast Bnk Swansea
Mass 1.70% $247,000 Matured
01/31/2025 Manufacturers &
Traders 4.50% $244,000 Matured
PGCC 5-21-25
01/31/2025 Merrick Bank 1.70% $249,000 Matured
02/18/2025 First Technology Fed
Cr 4.85% $249,000 Matured
OPTIONS
N/A – This is an informational report.
FINANCIAL IMPACT:
There is no fiscal impact. This is informational only.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Q3 Treasurer's Report
PGCC 5-21-25
City of Pacific Grove
California Interim Investment Report
For the Fiscal Year Ended June 30, 2025
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
www.cityofpacificgrove.org
PGCC 5-21-25
Matthew Mogensen
City Manager
Table of Contents
Investment Compliance Report .......................... 3 LAIF Pool Background ......................................... 4 Economic Trends ................................................ 5 Investment Summary and Details ....................... 6 Long Term Investment Restrictions
Only debt reserve funds may be invested in
securities exceeding five years without prior
Council approval, so long as their maturities
coincide with the expected use of funds.
Liquidity Objectives
The City’s investments will remain liquid to enable
it to meet all operating requirements which might
be reasonably anticipated. Maturities of some
investments for which there is limited opportunity
for resale shall be staggered to maximize liquidity.
Safety Objectives
The City’s investments shall be overseen in a
manner to ensure preservation of capital in the
portfolio. The City will diversify its funds among
a variety of securities with varying maturities.
Additional Resources for Information
Website: cityofpacificgrove.org
Facebook: CityofPacificGrove
X/Twitter: @PacificGrove
The City of Pacific Grove
presents its investment report
for the current fiscal year,
including details on types of
securities held and maturities
of its investments, as well as
reporting on compliance with
the City’s investment policy
and recent market conditions.
Cash Overview
The City pools its cash for investment purposes.
Highly liquid market investments with maturities
of one year or less at time of purchase are stated
at amortized cost. All other investments are stated
at fair value. Certain restricted funds, held by
outside firms through agreements with the City,
are not pooled and reported as restricted cash.
Investment Reporting Standards
The City reports its investments in accordance
with its investment policy, which has been
adopted by the Council. The policy is designed
to meet the standards of the Government
Finance Officers Association (GFOA), California
Municipal Treasurer’s Association (CMTA)
California Debt and Investment Advisory
Committee (CDIAC) and the Association of
Professional Treasurers of the United States and
Canada (APTUSC).
Yield Objectives
The objective is to attain a established benchmark
or an acceptable rate of return commensurate
with the City’s risk constraints identified in its
investment policy and its cash flow requirements.
Welcome Message
From the
City Manager
City of Pacific Grove
Investment Report
Fiscal Year 2024-25
PGCC 5-21-25
Overview of Investment Policy
The following provides a summary of the City’s investment policy, which provides guidelines that City staff follow in placing investments. Investments of bond proceeds are governed by the debt issue covenants. Per the City investment policy, any investments temporarily in non-compliance will be addressed in subsequent months. The City is projected to have sufficient funds to meet its expenses for the next six months.
Investment Type
Maximum % or $ of Portfolio
Or In One Issuer
Minimum
Required
Rating
Maximum
Maturity
Agency in
Compliance?
Demand Deposits None None 5 years Yes
U.S. Treasuries None N/A 5 years Yes
U.S. Agencies None N/A 5 years Yes
Joint Powers Agency
Pool
100% - CAMP/CalTrust None N/A N/A
Money Market Funds 20% AAA N/A No
Bankers Acceptances 40% (10% with one institution) A1/P1 180 days None Held Commercial Paper 25% (10% with one firm) A1/P1 270 days None Held Placement Service /
Negotiable CDs
50% /
30% (10% with one bank)
A1 < 1 year
A for 1-5 years
5 years Yes
LAIF Per State Statute
$75 million per account
N/A N/A Yes
State / Local Agency
Debt Issues
None AA (except City
bonds)
5 years None Held
County Pool 100% None N/A None Held
City of Pacific Grove, California
Investment Disclosures and Compliance Review
PGCC 5-21-25
Additional information on the investments allowed under the City’s investment policy is provided below, as described in the footnotes to the City’s annual financial report:
• Certificates of Deposit - Non-Negotiable Certificates of Deposits will be made only in FDIC or FSLIC insured accounts. For deposits in excess of the insured maximum of $250,000, approved collateral shall be required in accordance with Government Code 53652 and/or 53651 (m) (1). Investment in these instruments shall be limited to financial institutions that, in the Treasurer’s judgement, are of high quality, and shall not have a term exceeding five years from the date of purchase.
• Securities of the U.S. Government or its Agencies - Includes obligations issued by Federal Home Loan Banks, Government National Mortgage Association, Farm Credit System, the Federal Home Loan Bank, Federal Home Loan Mortgage Association, Federal National Mortgage Association, or obligations or other instruments of or issued by a federal agency or a United States Government sponsored enterprise. • Treasury Bills and Notes - U.S. Treasury Bills, Notes, Bonds, or Certificates of Indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest. • Local Agency Investment Fund (LAIF) - Investment of funds in the California LAIF which allows the State Treasurer to invest through the Pooled Money Investment Account (PMIA). Maximum investment is subject to state regulation. LAIF determines fair value on its investment portfolio based on market quotations for those securities where market quotations are readily available and based on amortized cost or best estimate for those securities where market value is not readily available. LAIF is reported at amortized cost, which approximates fair value.
Custodial Credit Risk
For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for investments. With respect to investments, custodial credit risk generally applies only to direct investments in marketable securities. Custodial credit risk does not apply to a local government's indirect investment in securities through the use of mutual funds or government investment pools (such as LAIF).
Fair Value of Investments
The three levels of the fair value measurement hierarchy are described below:
Level 1 – Inputs are unadjusted, quoted prices for assets liabilities in active markets at the measurement date.
Level 2 – Inputs, observable for the assets through corroboration with market data at the measurement date.
Level 3 – Unobservable inputs reflecting the City’s best estimate of market pricing at the measurement date.
Federal Agency Securities and corporate bonds categorized as Level 2 are valued based on quoted prices for similar instruments in active markets, quoted prices for identical or similar instruments in markets that are not active and model-based valuations for which all significant assumptions are observable or can be corroborated by observable market data.
PGCC 5-21-25
March 4.313
February 4.333
January 4.366
December 4.434
November 4.477
October 4.518
LAIF Apportionment Rate(2): 4.62
LAIF Earnings Ratio(2): 0.00012664187216722
LAIF Administrative Cost(1)*: 0.28
PMIA Average Life(1): 252
LAIF Fair Value Factor(1): 0.999621985
PMIA Daily(1): 4.40
PMIA Quarter to Date(1): 4.48
Treasuries
53.01%
Agencies
27.36%
Certificates of
Deposit/Bank Notes
9.22%
Time
Deposits
3.24%
Commercial
Paper
6.46%
Corporate
Bonds
0.57%
Loans
0.14%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 04/09/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 12/31/24
Chart does not include $1,188,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
2/28/25
$156.8 billion
PGCC 5-21-25
Monthly Market Review
Information provided by CAMP’s Program Administrator PFM Asset Management, a division of U.S. Bancorp Asset Management, Inc.
CAMP® is a registered trademark and the CAMP logos and designs are trademarks owned by the California Asset Management Trust (Trust). This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buy or sell any fund or other security. Investors should consider the Trust’s investment objectives, risks, charges and expenses before investing in the Trust. This and other information about the Trust is available in the Trust’s current Information Statement, which should be read carefully before investing. A copy of the Trust’s Information Statement may be obtained by calling 1-800-729-7665 or is available on the Trust’s website at www. camponline.com. While the Cash Reserve Portfolio seeks to maintain a stable net asset value of $1.00 per share and the CAMP Term Portfolio seeks to achieve a net asset value of $1.00 per share at the stated maturity, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Shares of the Trust are distributed by U.S.
Bancorp Investments, Inc., member FINRA (www.finra.org) and SIPC (www.sipc.org). PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc., which serves as administrator and investment adviser to the Trust. U.S. Bancorp Asset Management, Inc. is a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bancorp Investments, Inc. is a subsidiary of U.S. Bancorp and affiliate of U.S. Bank N.A.
Uncertainty Taking a Toll
Economic Highlights
► Market sentiment shifted towards the end of February as several survey-based measures showed consumers becoming increasingly nervous about the future trajectory of the economy. The potential for federal job cuts and the looming threat of tariffs were top of mind for consumers.
► Tariffs on Mexico and Canada went into effect in early March with a one-month exemption for autos and any items covered under the United States-Mexico-Canada Trade Agreement (“USMCA”). An additional 10% tariff was levied on China, and a 25% tariff on steel and aluminum is set to take effect on March 12. The market is also focusing on the potential for reciprocal tariffs to be announced in early April, which may be met by retaliatory tariffs.
► Minutes from the January Federal Open Market Committee (FOMC) meeting showed that the Federal Reserve (Fed) is willing to keep the federal funds rate unchanged as long as the labor market remains strong. Participants noted additional upside risks to inflation from proposed trade and immigration policy, although policymakers were unsure if the new policies would lead to a persistent or more temporary increase in inflation.
► The month-over-month change in the Core Personal
Consumption Expenditures Index (PCE), which is the Fed’s preferred measure of inflation, increased to its highest level since October on higher goods prices. Core PCE, which omits volatile food and energy prices, slowed to 2.6% year-over-year mainly on favorable base effects.
► Consumer spending for the month of January fell by -0.5% on an inflation-adjusted basis, marking the weakest print since February 2021. While this came on the heels of a strong 2024 holiday shopping season, there is increasing concern that consumers are becoming more cautious with their spending. ► In February, nonfarm payrolls grew 151,000, slightly
missing expectations, but continuing to show solid growth. The unemployment rate also missed expectations and rose to 4.1%.
Initial jobless claims for federal workers will be a focus going forward as markets look for the first signs of the potential impact of federal job cuts.
Bond Markets
► The short end of the U.S. Treasury yield curve was unchanged in February as expectations for a Fed pause over the next several months held yields on the short end of the curve steady. ► U.S. Treasury yields beyond one year declined notably over the latter half of the month on fears related to inflation and its impact on the consumer and growth. The yield on the 10-year U.S. Treasury remains firmly above its two-year average while 2-year yields have now moved below their two-year average.
► Yields on 2-year and 10-year Treasuries declined 20 basis points (bps) and 33 bps, respectively, underscoring uncertainty in the market surrounding geopolitical tensions, inflation expectations, and labor market conditions. This resulted in the yield curve inverting again in February as yields on 3-month, 2-year, and 10-year U.S. Treasuries ended the month at 4.29%, 3.99%, and
4.21%, respectively.
► The move lower in yields resulted in positive total returns for fixed income for the month, with longer duration indices outperforming shorter-term strategies. The ICE BofA 3-month, 2-year, and 10-year U.S. Treasury indices returned +0.32%, +0.68%, and +3.09%, respectively.
Equity Markets
► Equity markets retreated in February as the “Magnificent Seven” stocks fell over 11% since peaking in mid-December. The Dow Jones Industrial Average ended the month down 1.4%, the S&P 500 Index finished down 1.3%, and the NASDAQ fell 3.9%. ► International equities (measured by MSCI ACWI ex-U.S. Net Index) advanced 1.4% as investors trimmed domestic profits and diversified holdings globally. The U.S. Dollar Index ended the month 1% weaker.
PFMAM Strategy Recap
► We will continue to maintain portfolio durations near 100% of benchmarks given the ongoing rate and policy uncertainty and the attractive level of absolute yields. For longer duration strategies, we continue to prefer a bulleted yield curve structure as we expect the yield curve to steepen further.
► Investment-grade (IG) corporate bond valuations remain expensive. Our view is that the combination of preliminary Q4 earnings data releases, heightened market volatility, and fiscal policy uncertainty may create opportunities to increase allocations at more attractive levels. We also believe strong technicals and favorable fundamentals may limit spread widening. As a result, we will look to tactically reduce allocations in the sector to make room for future opportunities, with a focus on industry and credit qualityspecific selectivity. ► Asset-backed securities (ABS) spreads widened marginally over the month and market demand remains robust. The consumer’s response to prior monetary policy easing remains a key factor for the sector’s outlook in the near term.
► Valuations in most agency-backed mortgage-related sectors are stretched as spreads remain narrow. Rate volatility has increased modestly over recent weeks due to heightened domestic policy uncertainty. We expect this trend to continue, which may put pressure on total return potential.
► The supply of U.S. Treasury Bills is expected to decline as the U.S. Treasury approaches the limit of its extraordinary measures, which may put downward pressure on the money market yield curve.
Fixed Income | March 2025
PGCC 5-21-25
PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc. | For Institutional Investor or Investment Professional Use Only This material is not for inspection by, distribution to, or quotation to the general public.
Source: Bloomberg. Data as of February 28, 2025, unless otherwise noted.
Indices shown are not available for investment. The index data reference herein is the property of the index provider and/or its licensors. The index provider assumes no liability in connections with its use and does not sponsor, endorse or recommend the products or services contained herein. Index returns do not reflect payment of any sales charges or fees an investor would pay to purchase the securities they represent. The imposition of these fees and charges would cause investment performance to be lower than the performance shown.
The views expressed within this material constitute the perspective and judgment of U.S. Bancorp Asset Management, Inc. at the time of distribution and are subject to change. Any forecast, projection, or prediction of the market, the economy, economic trends, and equity or fixed-income markets are based upon current opinion as of the date of issue and are also subject to change. Opinions and data presented are not necessarily indicative of future events or expected performance. Information contained herein is based on data obtained from recognized statistical services, issuer reports or communications, or other sources, believed to be reliable. No representation is made as to its accuracy or completeness.
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
Spot Prices and Benchmark Rates
Index Feb 29,
2024
Jan 31,
2025
Feb 28,
2025
Monthly
Change
1-Month SOFR 5.32% 4.31% 4.32% 0.01%
3-Month SOFR 5.33% 4.30% 4.32% 0.02%
Effective Fed Funds Rate 5.33% 4.33% 4.33% 0.00%
Fed Funds Target Rate 5.50% 4.50% 4.50% 0.00%
Gold ($/oz) $2,055 $2,813 $2,849 $36
Crude Oil ($/Barrel) $78.26 $72.53 $69.76 -$2.77
U.S. Dollars per Euro $1.08 $1.04 $1.04 $0.00
U.S. Treasury Yields
Maturity Feb 29,
2024
Jan 31,
2025
Feb 28,
2025
Monthly
Change
3-Month 5.38% 4.29% 4.30% 0.01%
6-Month 5.33% 4.30% 4.28% -0.02%
2-Year 4.62% 4.20% 3.99% -0.21%
5-Year 4.25% 4.33% 4.02% -0.31%
10-Year 4.25% 4.54% 4.21% -0.33%
30-Year 4.38% 4.79% 4.49% -0.30%
Yields by Sector and Maturity
Maturity U.S.
Treasury
Federal
Agency
CorporatesAA-A IndustrialsAAA
Municipals
3-Month 4.30% 4.31% 4.49% -
6-Month 4.28% 4.28% 4.58% -
2-Year 3.99% 4.00% 4.35% 2.63%
5-Year 4.02% 4.03% 4.61% 2.71%
10-Year 4.21% 4.27% 4.96% 2.96%
30-Year 4.49% - 5.47% 3.48%
Economic Indicators
Indicator Release
Date Period Actual Survey (Median)
ISM Manufacturing 3-Feb Jan 50.9 51.2
Change in Nonfarm Payrolls 7-Feb Jan 143K 175K
Retail Sales Advance MoM 14-Feb Jan -0.90% -0.20%
U. of Mich. Consumer Sentiment 21-Feb Feb F 64.7 67.8
Existing Home Sales MoM 21-Feb Jan -4.90% -2.60%
GDP Annualized QoQ 27-Feb 4Q S 2.30% 2.30%
PCE YoY 28-Feb Jan 2.60% 2.60%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
4.5%
5.0%
5.5%
U.S. Treasury Yield Curve
2/29/2024
1/31/2025
2/28/2025
3-mo 2-yr 5-yr 10-yr 30-yr
0.98%
0.75% 0.97% 0.60%
1.23%
5.33% 5.27%
6.49%
3.38%
6.34%
1-5 Year Treasury 1-5 Year Agency 1-5 Year AAA-A
Corp
1-5 Year
Municipals
0-5 Year MBS
ICE BofA Fixed Income Index Returns
February Prior 12 Months
2.2%
-1.3%
-5.4%
1.9%
4.9%
18.4%
6.7%
8.8%
ICE BofA U.S.
Treasury Master Index
S&P 500 Russell 2000
(Small Cap)
MSCI EAFE
(Developed
Europe/Asia)
Total Return of Major Indices
February Prior 12 Months
4.0%
4.2%
4.4%
4.6%
4.8%
5.0%
5.2%
5.4%
5.6%
Feb '24 May '24 Aug '24 Nov '24 Feb '25
30-Day Money Market Yields
Commercial Paper (A1/P1) Federal Agency U.S. T-Bill
PGCC 5-21-25
% of % Book Market
Institution Category Rating Total Yield Value Value
Cash Deposits
Petty Cash 0.03% 0.00% 685 685
Bank of America Checking 100% 0.00% 2,475,972 2,475,972 Total Cash Deposits 100% 0.00% 2,476,657 2,476,657
Investments - Yount Trust
Money Market Uncategorized Not Rated 0% 4.00% 164 164
Fixed Income Uncategorized Not Rated 20% 0.50% 205,000 199,094 U.S. Government Bonds Level 2 AA/AAA 80% 1.58% 843,164 825,519 Total Investments - Yount Trust 100% 1.37% 1,048,328 1,024,777 Investments - Other City Wide
State Local Agency Fund (LAIF) Uncategorized Not Rated 18% 4.43% 5,978,944 5,978,944 Dreyfus Money Market (TVI) Uncategorized Not Rated 29% 4.00% 9,491,497 9,491,497 Umpqua Bank Money Market Uncategorized Not Rated 6% 0.01% 2,017,917 2,017,917 Certificates of Deposit Level 2 Not Rated 27% 3.17% 8,677,000 8,623,099 U.S. Government Bonds Level 2 AA/AAA 16% 3.98% 5,361,000 5,357,590 U.S. Treasury Securities Level 1 AA/AAA 3% 2.00% 1,000,000 982,856 Total Investments - Other City Wide 100% 3.55% 32,526,358 32,451,903 Total Cash and Investments - City Wide 3.48% 36,051,343 35,953,337 Difference in Cost/Market Value (98,006) -0.27%
Net Deposits / (Withdrawals) for Quarter
City of Pacific Grove
Cash and Investments Summary - All Funds
As of March 31, 2025
17%
32%
24%
20%
7%
Distribution of Cash and Investments
LAIF
Money Market
CDS
US Bonds
Bank Balances / Other
PGCC 5-21-25
City Of Pacific Grove
FOR INSTITUTIONAL INVESTOR USE ONLY
Wgtd Avg YTM * 3.38% Sector Par Value YTM * Weight
Wgtd Avg YTM with Liq. Bal.* 3.62% Agencies 5,361,000 3.98% 21.9% Wgtd Avg YTW ** 3.38% Treasuries 1,000,000 2.00% 4.1%
Wgtd Avg Mat (no call) 2.2 yrs Certificates of Deposit 8,677,000 3.17% 35.4% Wgtd Avg Mat with Liq. Bal. 1.35 yrs Municipal Bonds
Wgtd Avg Mat (all called) 2.1 yrs Corporate Bonds
Mortgages
Commercial Paper
Market Value 3/31/2025 14,963,543 Supra Nationals
Total 15,038,000 3.38% 61.3%
Balance Rate Weight
Par Value 15,038,000 Money Market 9,491,497 4.00% 38.7% Liquid Balances 9,491,497
Total Par with Liquid Bal. 24,529,497
Current MV with Liquid Bal. 24,455,040
9,491,497 4.00% 38.7% *** All ratings are shown in S&P format. * Purchase Yield to Maturity ** Purchase Yield to Worst Ratings Do Not Include Liquid Balances. 0 - 3mo 3 - 6mo 6 - 12mo 1 - 2yr 2 - 3yr 3 - 4yr 4 - 5yr 5 - 7yr 7 - 10yr Over 10yr As of As of
3/31/2025 1Mo Ago 3Mos Ago 6Mos Ago 12/31/2024 1Yr Ago 3Yrs Ago 5Yrs Ago Cusip Reason Yield to Maturity:
Portfolio 3.38% 3.38% n/a n/a n/a n/a n/a n/a
2-Year Treasury 3.89% 3.99% 4.25% 3.66% 4.25% 4.59% 2.28% 0.23% Fed Funds 4.50% 4.50% 4.50% 5.00% 4.50% 5.50% 0.50% 0.25% Maturity Distribution
Portfolio Summary Portfolio Composition (incl. Liquid Balances) Portfolio Ratings (Worst***) Account Name
Total Liquid Balances
9Mos Ago
n/a
1Yr Average
n/a
4.29%
Performance versus Benchmark as of 3/31/2025 Excluded Securities
4.71%
5.08% 5.50%
Bonds that are not found
will not be shown
$1.0MM
$.5MM
$2.7MM $2.8MM
$3.6MM
$3.0MM
$1.5MM
$0.0 $0.0 $0.0
$0
$.5MM
$1.MM
$1.5MM
$2.MM
$2.5MM
$3.MM
$3.5MM
$4.MM
6.6%
35.6%
57.7%
AAA AA+ NR
21.9%
4.1%
35.4%
38.7%
Agencies Treasuries Certificates of Deposit Liquid Balances 2 Report Date: 3/31/2025
PGCC 5-21-25
City Of Pacific Grove
FOR INSTITUTIONAL INVESTOR USE ONLY
Callables purchased at Discount
3133EKPP5
3133EKTT3
* Securities only
Unrealized
# CUSIP/Sec-ID Sec Desc 1 Cpn Mat Dt Par Value Cost Purch Px Book Val Book Px Book YTM Mkt Val Mkt Px Mkt YTM Gain/Loss 1 91282CEH0 T 2.63 4/15/2025 500,000 490,320 98.06 499,843 99.97 3.35 498,957 99.79 7.61 (885) 2 33847GAK8 FLAGSTAR BK NATL ASSN HICKS 5.25 4/24/2025 243,000 243,000 100.00 243,000 100.00 5.25 243,160 100.07 4.15 160 3 14042TGR2 CAPITAL ONE NATL ASSN VA CD 3.00 6/9/2025 246,000 246,000 100.00 246,000 100.00 3.00 245,348 99.74 4.35 (652) 4 60425SHY8 MINNWEST BK REDWOOD FALLS MINN0.50 7/15/2025 249,000 249,000 100.00 249,000 100.00 0.50 246,054 98.82 4.57 (2,946) 5 06063HMT7 BANK OF BARODA 0.65 7/22/2025 249,000 249,000 100.00 249,000 100.00 0.65 245,347 98.53 0.65 (3,653) 6 91282CAM3 TREAS SER AD-202 0.25 9/30/2025 250,000 246,367 98.55 249,563 99.83 0.60 244,202 97.68 5.00 (5,362) 7 05580AXU3 BMW BK NORTH AMER SALT LAKE 0.50 11/20/2025 249,000 249,000 100.00 249,000 100.00 0.50 243,144 97.65 4.26 (5,856) 8 88241TJN1 TEXAS EXCHANGE BANK SSB 0.60 11/25/2025 249,000 249,000 100.00 249,000 100.00 0.60 242,000 97.19 4.98 (7,000) 9 108622LL3 BRIDGEWATER BK ST LOUIS PK M 0.45 11/28/2025 249,000 249,000 100.00 249,000 100.00 0.45 242,850 97.53 4.24 (6,150) # 02357QAN7 AMERANT BK NATL ASSNCORAL CD 0.45 12/3/2025 249,000 249,000 100.00 249,000 100.00 0.45 242,700 97.47 4.28 (6,300) # 48128UTP4 JPMORGAN CHASE BK N A CD 0.50 12/15/2025 248,000 248,000 100.00 248,000 100.00 0.50 241,547 97.40 4.26 (6,453) # 25844MAM0 DORT FINL CR UN GRAND BLAN 4.50 1/12/2026 247,000 247,000 100.00 247,000 100.00 4.50 247,672 100.27 4.14 672 # 530520AA3 LIBERTY FIRST CR UN LINCOLN NE 4.55 1/20/2026 249,000 249,000 100.00 249,000 100.00 4.55 249,742 100.30 4.17 742 # 45581ECE9 INDUSTRIAL &COML BK CHINA 0.45 2/11/2026 249,000 249,000 100.00 249,000 100.00 0.45 241,139 96.84 4.19 (7,861) # 552249CG7 LYONS NATL BK N Y CD 4.75 3/16/2026 244,000 244,000 100.00 244,000 100.00 4.75 245,376 100.56 4.14 1,376 # 89789AAJ6 TRULIANT FEDERAL CREDIT UNI 5.00 3/27/2026 247,000 247,000 100.00 247,000 100.00 5.00 248,880 100.76 4.21 1,880 # 91282CCF6 T 0.75 5/31/2026 250,000 250,596 100.24 250,144 100.06 0.70 239,697 95.88 4.41 (10,447) # 02007GSU8 ALLY BK SANDY UTAH CD 3.00 6/9/2026 246,000 246,000 100.00 246,000 100.00 3.00 242,817 98.71 4.12 (3,183) # 90348JN48 UBS BK USA SALT LAKECITY UT CD 0.75 6/23/2026 249,000 249,000 100.00 249,000 100.00 0.75 238,950 95.96 4.14 (10,050) # 649447UZ0 FLAGSTAR BK NATL ASSN HICKS 0.70 7/1/2026 249,000 249,000 100.00 249,000 100.00 0.70 238,689 95.86 4.12 (10,311) # 25460FDV5 DIRECT FED CR UN NEEDHAM MA 4.75 11/9/2026 249,000 249,000 100.00 249,000 100.00 4.75 251,575 101.03 4.08 2,575 # 07181JAV6 BAXTER CR UN VERNON HILLS ILL 5.00 11/30/2026 248,000 248,000 100.00 248,000 100.00 5.00 251,688 101.49 4.07 3,688 # 87164WH84 SYNCHRONY BANK CD 1.25 12/10/2026 248,000 248,000 100.00 248,000 100.00 1.25 236,679 95.44 4.06 (11,321) # 052392CH8 AUSTIN TELCO FED CR UN TEX CD 4.95 12/16/2026 249,000 249,000 100.00 249,000 100.00 4.95 252,546 101.42 4.08 3,546 # 3133ENKG4 FFCB 1.47 1/11/2027 530,000 524,988 99.05 528,147 99.65 1.67 506,611 95.59 4.07 (21,536) # 15118RE78 CELTIC BK SALT LAKE CITY UTAH 4.70 3/17/2027 249,000 249,000 100.00 249,000 100.00 4.70 251,886 101.16 4.08 2,886 Agency Distribution Callable Breakdown Portfolio Composition * Amortization/Accretion Book Calculations
92.8%
7.2%
FFCB Other
35.6%
6.6%
57.7%
Agencies Treasuries Certificates of Deposit
5.2%
94.8%
Callable Non-Callable
68.1%
As percent of
Callables
3.5%
As percent of
Portfolio
9 Report Date: 3/31/2025
PGCC 5-21-25
City Of Pacific Grove
Amortization/Accretion Book Calculations
# 32116QBK1 FIRST NATL BK MIDDLETENN CD 4.45 5/19/2027 244,000 244,000 100.00 244,000 100.00 4.45 245,767 100.72 4.09 1,767 # 254673G34 DISCOVER BK CD 3.15 6/7/2027 246,000 246,000 100.00 246,000 100.00 3.15 241,146 98.03 4.10 (4,854) # 58404DSN2 MEDALLION BK UTAH CD 4.50 6/16/2027 249,000 249,000 100.00 249,000 100.00 4.50 251,139 100.86 4.09 2,139 # 438649AJ4 HONOLULU FIRE DEPT FED CR UN 4.65 6/22/2027 249,000 249,000 100.00 249,000 100.00 4.65 251,946 101.18 4.09 2,946 # 02589ADB5 AMERICAN EXPRESS NATL BK BR 3.25 7/13/2027 246,000 246,000 100.00 246,000 100.00 3.25 241,471 98.16 4.10 (4,529) # 90352RCU7 USALLIANCE FCU RYE NEW YORK C 4.00 9/30/2027 249,000 249,000 100.00 249,000 100.00 4.00 248,378 99.75 4.11 (623) # 31422XH70 FAMCA 3.79 10/4/2027 334,000 325,656 97.50 328,433 98.33 4.50 331,001 99.10 4.17 2,568 # 914098DJ4 UNIVERSITY BK ANN ARBOR MICH 4.20 11/30/2027 249,000 249,000 100.00 249,000 100.00 4.20 249,585 100.24 4.11 585 # 01664MAB2 ALL IN FEDERAL CREDIT UNION AL 4.40 12/20/2027 249,000 249,000 100.00 249,000 100.00 4.40 249,887 100.36 4.26 887 # 51828MAC8 LATINO CMNTY CR UN DURHAM NOR4.50 12/21/2027 249,000 249,000 100.00 249,000 100.00 4.50 251,480 101.00 4.11 2,480 # 45157PAZ3 IDEAL CR UN WOODBURYMN CD 4.50 12/29/2027 249,000 249,000 100.00 249,000 100.00 4.50 250,576 100.63 4.25 1,576 # 01882MAA0 ALLIANT CR UN CHICAGO IL 4.85 12/30/2027 249,000 249,000 100.00 249,000 100.00 4.85 252,815 101.53 4.26 3,815 # 82671DAB3 SIGNATURE FED CR UN ALEXANDRIA4.40 1/31/2028 249,000 249,000 100.00 249,000 100.00 4.40 249,989 100.40 4.25 989 # 61690U3L2 MORGAN STANLEY BK N A CD 4.90 3/23/2028 244,000 244,000 100.00 244,000 100.00 4.90 249,185 102.13 4.13 5,185 # 91527PBW6 UNIVEST NATL BK TR SOUDERTON 4.10 5/5/2028 249,000 249,000 100.00 249,000 100.00 4.10 248,826 99.93 4.12 (174) # 3130AXEL8 FEDERAL HOME LOAN BANK M1-20284.75 9/8/2028 250,000 249,783 99.91 249,844 99.94 4.77 256,088 102.44 3.98 6,243 # 3133EPF91 FFCB 4.50 11/27/2028 500,000 502,222 100.44 501,645 100.33 4.40 507,945 101.59 4.03 6,300 # 3130AYJ31 FEDERAL HOME LOAN BANK TU-20294.38 1/17/2029 250,000 251,500 100.60 251,153 100.46 4.24 249,575 99.83 4.42 (1,578) # 3133EPW84 FFCB 3.88 1/18/2029 750,000 748,500 99.80 748,801 99.84 3.92 745,740 99.43 4.04 (3,061) # 3133ERQD6 FFCB 3.63 2/20/2029 500,000 500,309 100.06 500,255 100.05 3.61 492,520 98.50 4.04 (7,735) # 3133EP5J0 FFCB 4.13 3/12/2029 500,000 497,883 99.58 498,279 99.66 4.22 501,505 100.30 4.04 3,226 # 3133EPXV2 FFCB 4.63 4/5/2029 500,000 499,400 99.88 499,511 99.90 4.65 510,595 102.12 4.05 11,084 # 3133ERKX8 FFCB 4.25 7/12/2029 1,000,000 1,007,345 100.73 1,006,366 100.64 4.09 1,007,130 100.71 4.07 764 TOTAL and AVERAGES 15,038,000 15,018,867 15,035,984 3.38 14,963,543 4.22 (72,441) 10 Report Date: 3/31/2025
PGCC 5-21-25
Pacific Grove, Yount Endowment
FOR INSTITUTIONAL INVESTOR USE ONLY
Wgtd Avg YTM * 1.58% Sector Par Value YTM * Weight
Wgtd Avg YTM with Liq. Bal.* 1.58% Agencies 638,000 1.93% 75.7% Wgtd Avg YTW ** 1.58% Treasuries
Wgtd Avg Mat (no call) 1.6 yrs Certificates of Deposit 205,000 0.50% 24.3% Wgtd Avg Mat with Liq. Bal. 1.6 yrs Municipal Bonds
Wgtd Avg Mat (all called) 1.13 yrs Corporate Bonds
Mortgages
Commercial Paper
Market Value 3/31/2025 825,355 Supra Nationals
Total 843,000 1.58% 100.0%
Balance Rate Weight
Par Value 843,000 Money Market 164 4.00% 0.0%
Liquid Balances 164
Total Par with Liquid Bal. 843,164
Current MV with Liquid Bal. 825,519
164 4.00% 0.0% *** All ratings are shown in S&P format. * Purchase Yield to Maturity ** Purchase Yield to Worst Ratings Do Not Include Liquid Balances. 0 - 3mo 3 - 6mo 6 - 12mo 1 - 2yr 2 - 3yr 3 - 4yr 4 - 5yr 5 - 7yr 7 - 10yr Over 10yr As of As of
3/31/2025 1Mo Ago 3Mos Ago 6Mos Ago 12/31/2024 1Yr Ago 3Yrs Ago 5Yrs Ago Cusip Reason Yield to Maturity:
Portfolio 1.58% n/a n/a n/a n/a n/a n/a n/a
2-Year Treasury 3.89% 3.99% 4.25% 3.66% 4.25% 4.59% 2.28% 0.23% Fed Funds 4.50% 4.50% 4.50% 5.00% 4.50% 5.50% 0.50% 0.25% Maturity Distribution
Portfolio Summary Portfolio Composition (incl. Liquid Balances) Portfolio Ratings (Worst***) Account Name
Total Liquid Balances
9Mos Ago
n/a
1Yr Average
n/a
4.29%
Performance versus Benchmark as of 3/31/2025 Excluded Securities
4.71%
5.08% 5.50%
Bonds that are not found
will not be shown
$0.0
$.1MM
$.3MM $.3MM
$0.0 $0.0
$.2MM
$0.0 $0.0 $0.0
$0
$.1MM
$.1MM
$.2MM
$.2MM
$.3MM
$.3MM
$.4MM
75.7%
24.3%
AA+ NR
75.7%
24.3%
0.0%
Agencies Certificates of Deposit Liquid Balances
2 Report Date: 3/31/2025
PGCC 5-21-25
Pacific Grove, Yount Endowment
FOR INSTITUTIONAL INVESTOR USE ONLY
Callables purchased at Discount
3133EKPP5
3133EKTT3
* Securities only
Unrealized
# CUSIP/Sec-ID Sec Desc 1 Cpn Mat Dt Par Value Cost Purch Px Book Val Book Px Book YTM Mkt Val Mkt Px Mkt YTM Gain/Loss 1 3133EL7K4 FFCB 0.55 9/16/2025 96,000 96,189 100.20 96,018 100.02 0.51 94,356 98.29 4.33 (1,661) 2 06251A2Q2 BANK HAPOALIM B M NEW YORK C0.50 12/15/2025 205,000 205,000 100.00 205,000 100.00 0.50 199,094 97.12 4.67 (5,906) 3 31422B6K1 FAMCA 0.48 1/15/2026 95,000 95,373 100.39 95,060 100.06 0.40 91,913 96.75 4.72 (3,147) 4 3133EMZC9 FFCB 0.88 5/13/2026 170,000 170,291 100.17 170,066 100.04 0.84 163,459 96.15 4.44 (6,607) 5 3133ENKG4 FFCB 1.47 1/11/2027 97,000 96,081 99.05 96,661 99.65 1.67 92,719 95.59 4.07 (3,941) 6 3133EPXV2 FFCB 4.63 4/5/2029 180,000 179,759 99.87 179,803 99.89 4.66 183,814 102.12 4.05 4,011 TOTAL and AVERAGES 843,000 842,692 842,607 1.58 825,355 4.39 (17,252) Agency Distribution Callable Breakdown Portfolio Composition * Amortization/Accretion Book Calculations
85.1%
14.9%
FFCB Other
75.7%
24.3%
Agencies Certificates of Deposit
43.1%
56.9%
Callable Non-Callable
26.7%
As percent of
Callables
11.5%
As percent of
Portfolio
7 Report Date: 3/31/2025
PGCC 5-21-25
Agenda No. 8 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Fred Marsh, Administrative Services Director
MEETING DATE: May 21, 2025
SUBJECT: Third Quarter 24-25 Interim Financial Statements CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
The Administrative Services Department produces quarterly Interim Financial reports to assist in evaluating the City's fiscal condition. The attached report provides details on General Fund revenues and expenditures, as well as a summary related to its other funds.
OPTIONS
N/A - This is information only.
FINANCIAL IMPACT:
There is no fiscal impact.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Combined Interim Financials
PGCC 5-21-25
City of Pacific Grove
California Interim Financial Statements
For the Fiscal Year Ended June 30, 2025
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
www.cityofpacificgrove.org
PGCC 5-21-25
Matthew Mogensen
City Manager
Table of Contents
Revenues by Fund ................................................. 3 Expenses by Fund ................................................. 4 General Fund Revenue and Expense Reports ....... 5
Enterprise Expense Funds Reports ........................ 8 Internal Service Expense Reports .......................... 9 Fund Numbers and Descriptions ......................... 10 General Fund Revenue Overview ........................ 11 Departmental Expenditure Overview .................. 12 Mission and Vision
Mission: To deliver quality professional public
services in the City and region
Vision: To thoughtfully grow as an inclusive
community, protecting its character
Core Values
Leadership: Uphold the highest work ethic
Inclusiveness: Cultivate an environment of trust
Integrity: Safeguard public trust
Collaboration: Promote transparent engagement
Stewardship: Protect our natural environment
Focused Priority Areas and Goals
Recreation: Robust and accessible activities
Infrastructure: Maintain community assets
Stewardship: Implement sustainable practices
Housing: Diversity affordable opportunities
City Council Fiscal Year 2024-25
Mayor: Nick Smith
Councilmembers: Joe Amelio, Mayor Pro Tempore
Cynthia Garfield
Lori McDonnell
Chaps Poduri
Tina Rau
Paul Walkingstick
The City of Pacific Grove
presents its interim financials
for Fiscal Year 2024-25.
This report presents the City’s
overall financial condition in
an easy to read format for all
users, focusing on major
revenues and expenses by
major fund type.
Summary of Annual Report
This report is an interim financial
update on the City’s various
funds, including its General,
Sewer, Local Water and
Cemetery funds, as presented in
more detail in the City’s adopted
budget for FY 2024-25.
Audit Opinion / Awards for Excellence
The City has received a “clean” unmodified audit
opinion for its prior audited financial reports, and
a Certificate of Achievement for Excellence in
Financial Reporting (COA) from the Government
Finance Officers Association (GFOA). In addition,
the City has received awards for excellence for its
operating budget from GFOA and the California
Society of Municipal Finance Officers. These
awards focus on providing quality documents
that are easy to understand by the public.
Social Media for the City
Website: cityofpacificgrove.org
Facebook: CityofPacificGrove
X/Twitter: @PacificGrove
Welcome Message
From the
City Manager
City of Pacific Grove
Interim Financials
Fiscal Year 2024-25
PGCC 5-21-25
Revenues by Fund - FY 2024-25 (Unaudited)
Through March 2025
75% of Budget Year Complete
Fund
Revised
Budget YTD
YTD %
of
Budget Prior YTD
Projected
Change for
Fiscal Year
Projected
Ending
Reserves *
Main Fund - Fund 01 $ 33,288,027 $ 21,927,628 66% 20,375,610 $ $ (1,863,688) $ 15,532,502 Other Funds Included 24,700 >100% 27,427 30,176 (1,493) 184,105 General Fund 33,312,727 21,957,804 66% 20,403,037 (1,865,181) 15,716,607 Capital Projects $ 917,500 $ 646,975 71% 679,466 $ (1,019,533) (659,337) Capital Funds 917,500 646,975 71% 679,466 (1,019,533) (659,337) Local Water Project 1,310,187 1,355,452 >100% 769,133 299,262 76,696 Cemetery 653,000 470,870 72% 444,776 (67,349) 1,018,896 Sewer 4,248,000 2,714,148 64% 1,522,218 (1,784,635) 6,809,583 Golf 762,000 760,976 100% 624,825 6,943 874,537
Sewer Lateral Loans 4,000 >100% 6,652 5,894 4,000 170,928 Enterprise Funds 6,977,187 5,308,098 76% 3,366,846 (1,541,779) 8,950,640 Employee Benefit 265,000 202,221 76% 262,701 (67,000) 92,520 Worker's Compensation 722,113 516,269 71% 567,351 (13,836) 584,944 Liability Insurance 752,000 572,572 76% 821,450 34,997 627,716 Internal Service Funds 1,739,113 1,291,062 74% 1,651,502 (45,839) 1,305,180 Library 22,000 >100% 34,691 45,168 22,000 587,637
Cemetery 113,000 >100% 115,665 123,519 113,000 2,258,254 Yount 8,000 >100% 29,570 23,292 781,371 -
Trust Funds 143,000 >100% 179,926 191,979 135,000 3,627,262 Library / Poetry 97,283 86,748 89% 88,669 (3,288) 256,963 Museum 4,000 12,429 >100% 12,175 (161,800) 183,023
Public Safety 800,225 531,960 66% 535,877 (22,152) 335,912 Housing 31,000 59,462 >100% 93,360 (266,718) 780,386
Streets 1,596,839 1,361,786 85% 992,480 (2,177,002) (583,097) Lighthouse 90,000 97,204 >100% 73,027 (109,450) 114,520 Community Development/CDBG 21,200 32,620 >100% 52,349 1,200 1,454,089 ARPA 15,000 29,269 >100% 37,957 (813,872) 81,297
Downtown/Hospitality Districts 695,650 426,141 61% 399,077 63,250 94,721 Cable Franchise / Other 97,650 113,082 >100% 430,682 (93,350) 216,726 Other Funds 3,448,847 2,750,701 80% 2,715,653 (3,583,182) 2,934,540 Totals All Funds 46,538,374 $ $ 32,146,619 69% 28,996,430 $ $ (7,920,514) $ 31,874,892 * Excludes Proposed Adjustments and Rollovers
Revenues Working Capital
66%
71%
76%
74%
0%
80%
69%
General Fund
Enterprise Funds
Trust Funds
Totals All Funds
Budgeted Revenues / YTD % of Budget - By Fund Type
PGCC 5-21-25
Fund
Main Fund - Fund 01
Other Funds Included
General Fund
Capital Projects
Capital Funds
Local Water Project
Cemetery
Sewer
Golf
Sewer Lateral Loans
Enterprise Funds
Employee Benefit
Worker's Compensation
Liability Insurance
Internal Service Funds
Library
Cemetery
Yount
Trust Funds
Library / Poetry
Museum
Public Safety
Housing
Streets
Lighthouse
Community Development/CDBG
ARPA
Downtown/Hospitality Districts
Cable Franchise / Other
Other Funds
Totals All Funds
Expenses by Fund - FY 2024-25 (Unaudited)
Through March 2025
75% of Budget Year Complete
Revised
Budget YTD
YTD %
of
Projected
Purchase
Orders
YTD %
with POs Prior YTD
$ 35,151,715 $ 24,404,543 69% 2,239,002 $ 76% 21,760,883 $ 26,193 55% 14,384 55% - 15,911
35,177,908 24,418,927 69% 2,239,002 76% 21,776,794
$ 1,937,033 $ 795,755 41% -$ 41% $ 185,584
1,937,033 795,755 41% 41% - 185,584
1,010,925 1,485,344 >100% 146,939 >100% 638,773
720,349 498,918 69% 9,631 71% 409,095
6,032,635 2,689,595 45% 2,197,046 81% 1,745,925
755,057 952,181 >100% - >100% 479,897
- 0% - - 0% -
8,518,966 5,626,038 66% 2,353,616 94% 3,273,690
332,000 279,554 84% 84% - 215,855
735,949 791,717 >100% - >100% 777,581
717,003 662,460 92% 92% - 832,950
1,784,952 1,733,731 97% - 97% 1,826,386
- 0% - - 0% -
- 0% - - 0% -
8,000 83% 6,637 83% - 5,658
8,000 83% 6,637 83% - 5,658
0%
100,571 39,659 39% 7,649 47% 67,489
165,800 58,809 35% 5,066 39% -
822,377 618,621 75% 26,737 78% 497,538
297,718 80,254 27% - 27% 99,864
3,773,841 1,194,366 32% 600,756 48% 1,278,364
199,450 85,690 43% - 43% 58,114
20,000 12,615 63% 39,000 >100% 5,027
828,872 812,068 98% 20,672 >100% 117,190
632,400 366,596 58% - 58% 329,730
191,000 145,686 76% 39,000 97% 333,622
7,032,029 3,414,364 49% 738,880 59% 2,786,938
$ 54,458,888 $ 35,995,452 66% 5,331,498 $ 76% 29,855,050 $ Expenses
69%
41%
66%
97%
83%
49%
66%
General Fund
Enterprise Funds
Trust Funds
Totals All Funds
Budgeted Expenses / YTD % of Budget By Fund Type
PGCC 5-21-25
General Fund Revenues - FY 2024-25 (Unaudited)
Through March 2025
75% of Budget Year Complete
Revenue Account
Revised
Budget
YTD
Revenues
YTD % of
Budget
Year End
Projection
Prior YTD
Revenues
Prior YTD
% of PY
Budget
Property Taxes 10,411,000 $ 5,911,606 $ 57% 10,672,000 5,614,820 55% Sales Taxes 6,094,000 3,667,469 60% 6,324,000 3,465,550 58% Business License/Cannabis Taxes 583,000 270,209 46% 391,000 482,681 69% Franchise Taxes 1,659,000 569,266 34% 1,115,000 835,727 51% Utility User Taxes 2,043,000 1,650,613 81% 2,511,000 1,362,969 64% Transient Occupancy Tax 6,922,000 4,657,218 67% 7,147,000 4,386,041 65% Litter Abatement 210,000 106,163 51% 214,000 100,634 50% Construction Permits 1,191,000 670,836 56% 817,000 962,270 82% Zoning Enforcement 283,250 154,307 54% 175,000 181,825 88% Plan Check Fees 705,000 456,875 65% 557,000 412,744 82% Parking Meters 373,000 261,541 70% 361,000 244,589 72%
Water Entitlements 575,187 1,462,066 >100% 1,500,000 370,659 64% Interest Earned 250,000 366,690 >100% 634,000 281,256 58% Investment Market Value Gain/Loss 269,311 - >100% 212,995 - 60% Indirect Cost Reimbursement 551,000 414,000 75% 552,000 303,000 75% Total Major Revenues 31,850,437 20,888,170 66% 32,970,000 19,217,760 61% Total General Fund Revenues 33,312,727 15,261,090 46% 34,433,000 15,424,403 46% 57%
60%
46%
34%
81%
67%
55%
58%
69%
51%
64%
65%
Property Taxes - $10.4 million
Sales Taxes - $6.1 million
Business License/Cannabis Taxes - $0.6 million
Franchise Taxes - $1.7 million
Utility User Taxes - $2.0 million
Transient Occupancy Tax - $6.9 million
Budgeted Tax Revenues / YTD % of Budget - Current YTD vs Prior YTD 24-25 23-24
PGCC 5-21-25
General Fund Expenses (including Transfer) by Department - FY 2024-25 (Unaudited) Through March 2025
75% of Budget Year Complete
Department
Revised
Budget
YTD
Expenditures
YTD % of
Budget
PY YTD %
of PY
Budget
Outstanding
Purchase
Orders
YTD %
with
POs
Year End
Projection
City Council / Non Dept 1,519,276 $ 1,097,722 $ 72% 56% 17,151 $ 73% 1,519,000 $ City Attorney 1,184,360 571,816 48% 63% 49% 1,184,000 3,439 City Manager 1,681,819 1,090,491 65% 51% 46,044 68% 1,650,000 Admin Services 2,801,693 1,939,803 69% 35% 128,986 74% 3,900,000 Community Development 3,283,158 2,144,621 65% 83% 847,671 91% 3,200,000 Police 10,098,665 7,278,745 72% 28% 145,054 74% 10,000,000 Fire 5,779,600 4,908,428 85% 21% 547,730 94% 5,770,000
Library 1,240,145 907,407 73% 28% 73% 1,200,000 2,796
Museum 384,300 286,955 75% 23% 85,575 97% 384,000
Recreation 1,683,839 1,134,507 67% 47% 67% 1,744,000 1,969 Public Works 5,494,860 3,044,048 55% 49% 412,587 63% 5,315,000 Total General Fund 35,151,715 $ $ 24,404,543 69% 39% 2,239,002 $ 76% 35,866,000 $ 72%
48%
65%
69%
65%
72%
85%
73%
75%
67%
55%
69%
75%
City Council / Non Dept
City Attorney
City Manager
Admin Services
Community Development
Police
Fire
Library
Museum
Recreation
Public Works
Total General Fund
Percent of Year Complete
Revised Budget / YTD % of Budget - By Department
PGCC 5-21-25
General Fund Expenditure Report - FY 2024-25 (Unaudited) Through March 2025
75% of Budget Year Complete
Expense Line Item
Revised
Budget YTD
YTD % of
Budget
Purchase
Orders
YTD % with
POs
Salaries 10,944,312 7,229,044 66% 0 66%
Contract/Professional Services 7,766,001 5,547,509 71% 2,051,728 98% Unfunded Pension Liability 4,212,163 3,510,136 83% 0 83% Fund Transfers Capital / Other 1,555,187 1,166,823 75% 0 75% Debt Service 1,462,562 1,459,421 100% 0 100%
Legal Services / Retainer 1,293,360 578,326 45% 3,439 45% Health Insurance 1,251,945 757,407 60% 0 60%
Retirement (PERS) 1,098,588 696,875 63% 0 63%
Internal Service Charges 1,090,000 817,500 75% 0 75%
Utilities 804,309 650,329 81% 14,651 83%
Repairs and Maintenance 671,050 274,509 41% 20,039 44%
Equipment and Related Leases 649,999 154,545 24% 35,623 29% Other Employee Benefits 587,666 438,235 75% 0 75%
Supplies 513,572 259,064 50% 16,941 54%
Other Operating Costs 455,850 261,901 57% 34,474 65%
Software Licenses and Support 337,451 309,559 92% 21,733 98% Subscriptions and Memberships 282,200 220,470 78% 40,375 92% Meetings / Travel / Training 175,500 72,891 42% 0 42%
Grand Total 35,151,715 24,404,543 69% 2,239,002 76%
66%
71%
83%
75%
100%
45%
60%
63%
75%
81%
41%
24%
75%
50%
57%
92%
78%
42%
69%
75%
Salaries
Contract/Professional…
Unfunded Pension Liability
Fund Transfers Capital / Other
Debt Service
Legal Services / Retainer
Health Insurance
Retirement (PERS)
Internal Service Charges
Utilities
Repairs and Maintenance
Equipment and Related…
Other Employee Benefits
Supplies
Other Operating Costs
Software Licenses and…
Subscriptions and…
Meetings / Travel / Training
Grand Total
Budget or Projected / YTD % of Budget - Major Expense
Categories
Percent of Year
PGCC 5-21-25
Expense Report by Object - Enterprise Funds - FY 2024-25 (Unaudited) Through March 2025
75% of Budget Year Complete
Fund / Expense Line Item CY BUDGET CY Expenses % CY Budget PY Budget PY Expenses % PY Budget 74 - Local Water Project 1,360,925 1,485,344 109% 1,159,949 763,773 66% Supplies And Services 25,000 1,467 6% 15,000 1,428 10%
Contract Services 419,476 371,275 89% 410,000 266,319 65% Fund Transfers 350,000 262,500 75% 187,500 125,000 67%
Indirect And ISF Charges 50,000 37,500 75% 31,000 23,000 74% Debt Service 206,449 206,448 100% 206,449 206,448 100%
Project Utilities 310,000 606,154 196% 310,000 141,578 46% Cemetery Services And Supplies 720,349 498,918 69% 704,746 409,095 58% Services And Supplies 114,650 49,932 44% 170,750 104,824 61% Salaries And Benefits 315,699 192,884 61% 224,996 120,291 53% Indirect Costs And Isf Charges 169,000 126,750 75% 120,000 88,000 73% Utilities 121,000 129,351 107% 189,000 95,980 51%
Sewer Debt Service / Asbs Grant 6,032,635 2,689,595 45% 6,262,165 1,745,925 28% Debt Service 89,689 88,689 99% 86,815 86,814 100%
Other Operating Costs 394,069 83,219 21% 394,069 152,909 39% Capital Improvements 3,248,637 904,429 28% 3,633,560 219,242 6% Employee Salaries 637,237 482,432 76% 578,069 416,178 72% Contract Services 374,725 239,128 64% 374,725 67,243 18% Employee Benefits 174,278 121,719 70% 166,362 119,820 72% Indirect Cost / ISF Charges 423,000 317,250 75% 376,000 279,500 74% Maintenance Services 450,000 272,176 60% 429,565 258,950 60% Unfunded Pension Liability 141,000 117,500 83% 123,000 92,250 75% Utilities 100,000 63,053 63% 100,000 53,020 53%
Golf Cip And Equipment 755,057 952,181 126% 705,098 479,897 68% Capital Projects And Equipment 108,000 78,818 73% 68,000 15,946 23% Services And Supplies 30,000 0 0% 30,000 21,929 73%
Debt Service 272,057 272,004 100% 272,098 265,773 98%
Utilities 20,000 16,035 80% 20,000 17,088 85%
Indirect Cost Allocation 20,000 15,000 75% 10,000 7,500 75% Utilities 305,000 570,324 187% 305,000 151,661 50%
8,868,966 5,626,038 63% 8,831,958 3,398,690 38%
109%
69%
45%
126%
66%
58%
28%
68%
Local Water Project - $1.0 million
Cemetery - $0.7 million
Sewer - $6.0 million
Golf - $0.8 million
CY Budget or Projected / YTD % of Budget - By Fund
YTD % of CY Budget
YTD % of PY Budget
PGCC 5-21-25
Internal Service Funds Expense Report - FY 2024-25 (Unaudited) Through March 2025
75% of Budget Year Complete
Fund / Expense Line Item CY BUDGET CY Expenses % CY Budget PY Budget PY Expenses % PY Budget 70 - Employee Benefit Fund 332,000 279,554 84% 330,000 215,855 65% Other Costs 89,000 70,390 79% 80,100 58,414 73%
Health Benf. Reimbrmst 57,000 34,312 60% 62,000 42,868 69% Health Insurance Cost 183,000 188,426 103% 185,000 111,722 60% Unemployment Claims 3,000 -13,573 -452% 2,900 2,851 98% 71 - Workers Compensation 735,949 791,717 108% 769,566 777,581 101% Services And Supplies 25,000 6,713 27% 24,500 8,929 36% Salary And Benefits 55,949 13,853 25% 20,066 14,522 72% Insurance Premiums 305,000 277,919 91% 275,000 287,582 105% Insurance Claims 350,000 493,233 141% 450,000 466,549 104% 72 - Liability Insurance 717,003 662,460 92% 830,500 832,950 100% Services And Supplies 39,200 10,820 28% 256,200 216,300 84% Salaries And Benefits 49,803 27,241 55% 34,300 25,989 76% Insurance Premiums 515,000 557,706 108% 470,000 468,430 100% Insurance Claims 113,000 66,693 59% 70,000 122,231 175% Grand Total 1,784,952 1,733,731 97% 1,930,066 1,826,387 95% Other Related Information for Insurance Funds:
Recommended Reserve Levels: 65% of outstanding liabilities for Insurance ISF Funds Self Insured Retention Amount: $150,000 per occurrence
New Claims for Quarter: ↓ 4 (7 compared to 11 in same quarter of prior fiscal year) Claims Outstanding: ↓ 6 (33 compared to 39 in same quarter of prior fiscal year) 84%
108%
92%
65%
101%
100%
Employee Benefits
Worker's Compensation
Liability Insurance
Budget / YTD % of Budget - By Fund CY YTD % of Budget
PY YTD % of Budget
91%
141%
108%
59%
105%
104%
100%
175%
Worker's Comp Premiums
Worker's Comp Claims
Liability Premiums
Liability Claims
Budget / YTD % of Budget - For Selected Object Categories CY YTD % of Budget
PY YTD % of Budget
PGCC 5-21-25
City of Pacific Grove, California
Fund Numbers and Descriptions
General and Capital Project Funds
General Fund - Accounts for funds not accounted for and reported in another fund, including the following subfunds:
General Fund (01) Asset Seizure (22) Operating Donations (31) Small Business Assistance (48) Civic Center (14) Stillwell Children’s Pool (24) Vehicle Replacement (32) Reiko Koo Estate Donation (93) Drug Awareness (21) Youth Center Donation (25) Storm Water (44) Capital Projects (63) - Accounts for capital projects funded fully or in part by discretionary General Fund revenues.
Enterprise Funds
Cemetery (75) - Accounts for revenue from El Carmelo Cemetery site sales and the Little Chapel lease.
Local Water Project (74) - Accounts for the reclamation plant’s operation, treatment, and sale of recycled water.
Sewer (76,78) - Accounts for the City's sewer operations and maintenance (76) and provides funds for sewer lateral loans (78).
Golf Course (77) - Accounts for the concessionaire leases for the golf course, property improvement costs, and debt service.
Internal Service Funds
Employee Benefit (70) - Accumulates contributions from departments to pay for a variety of employee benefit costs.
Workers' Compensation (71) – Accumulates contributions from departments to pay for premiums, claims and administrative costs.
Liability Insurance (72) – Accumulates contributions from departments for claims, legal costs, and insurance premiums.
Trust (Permanent) Funds
Library (85) - Retains donations and bequeaths for the benefit of Library materials and collections.
Cemetery (86) - Accounts for perpetual expenses; and preservation of burial sites, grounds, paths, roadways and structures.
Yount (90) - Supports beautification of the City and minor improvements to education or recreational facilities.
Other Funds
Library / Poetry (7,11,40) – Accounts for funds to support the promotion of poetry and library improvements and equipment.
Museum (8) – Accounts for donations designated for improvements to the City’s museum of natural history.
Public Safety (12,42-45) – Accounts for funds in support of fire and police safety programs, SRO and 911 services and equipment.
Housing (15,28,36) – Accounts for affordable housing activities for residents and seniors and supports loans for affordable housing.
Streets (17-20,47) – Accounts for Gas and RMRA taxes, Measure X, and other grant funds for street maintenance and improvements.
Lighthouse (27) – Supports the operation at the Point Pinos Lighthouse including staffing, supplies, maintenance and improvements.
Community Development/CDBG (5,34,55) – Accounts for Community Development Block Grants and other department activities.
ARPA (84) – Accounts for funds received and expenditures from the American Rescue Plan Act provided by the federal government.
Downtown/Hospitality Districts (9-10) – Funds support the Chamber of Commerce and Convention/Visitor’s Bureau operations.
Cable Franchise / Other (6, Other) – Funds programming on public access television (PEG) and other donations and grants, including:
ASBS Grant (79) Yount Income (41) Chautauqua Hall (26) Coastal Conservancy Grant (69) Strong Disbursements (46) Mcindoo Donation (92) Operating Grants (30) Carillon Fund (03)
PGCC 5-21-25
Information related to major revenues categories is provided within this section. All graphs are in millions.
Property Taxes
Property tax revenues are received in December and April, with a minor amount in June. Proposition 13 sets FY 75-76 assessed values as the base year, with a growth rate limited to 2% for future years. The County Assessor also reappraises each real property parcel when there are purchases, construction, or other statutorily defined changes in ownership. Proposition 13 limits the property tax to 1% of each property’s full value, plus additional percentages for voter approved indebtedness. The City receives approximately sixteen cents of every dollar of property tax. Variations can result from timing differences, changes in assessed valuations, new developments and property sales during the year.
Sales Tax
Voters approved Measure A, a new 0.50% transaction and use tax. This increased the combined sales tax rate to 9.25% in October 2022. The General Fund portion of the City sales tax is comprised of a 1% Bradley-Burns statutory sales tax rate; and Measure U, a 1% transaction and use tax that was approved by voters in 2008. Restaurants and Hotels are the largest providers of sales tax to the City, followed by businesses in the building and construction category and from the County/State sales tax pool. Variances can occur annually resulting from timing differences, changes in car sales and online purchases, the two largest categories of its use tax, and from variances in tourism in the area.
Transient Occupancy Tax (TOT)
TOT is a lodging tax received on a monthly basis that is collected on overnight rental accommodation stays of 30 consecutive days or less. In 2010, the City updated its municipal code and began collecting TOT on residential or short-term rental properties (STRS). In Fiscal Year 17/18, the City approved an ordinance to reduce the number of short-term rentals, effective April 30, 2019. A one-time lottery was also conducted that eliminated 51 STR licenses to meet the ordinance’s new density requirements. In November of 2018 voters approved Measure U, increasing the TOT rate to 12%. This increased tax was partially offset by Measure M, eliminating STRs outside of the Coastal and Commercial zones. Variances can be affected by timing differences and changes in room and hotel occupancy rates.
Other Taxes
The City imposes a utility users’ tax on residents and businesses that utilize water, gas, electricity, telephone, and cable services. This tax is assessed at a rate of 5% of the amount charged by the utility; and it is paid by the person consuming the service. The amount of revenues received is affected by timing differences and updates to the underlying rate structures or new development projects.
The City grants franchises to utilities to construct, maintain, lay infrastructure, or operate transportation on or over streets, alleys, lanes, or other public places within the City. New franchises or their renewal are levied a tax of at least 2% of gross annual receipts from franchises within the City.
The City charges a business license tax on entities doing business within the City. The tax rate is based upon gross receipts of the previous calendar year, with a minimum annual tax of $15 and a maximum of $3,000. The tax is payable on July 31st of each year along with a business improvement district assessment of 35% of the tax. The amounts can vary annually due to timing differences and periodic external audits and changes in business activity.
City of Pacific Grove
General Fund Revenue Overview
PGCC 5-21-25
Note that expenditures for most operating departments include amounts budgeted for personnel costs, including allocations for payment of the City’s unfunded pension liability, meeting and travel costs (except the City Attorney, Fire and Museum departments, operated on a contract basis), and internal service charges for support provided by other departments. In addition, most departments include allocations for utilities and contracted professional services. The departments’ budgets also include the following, with the overall variances for the departments being related to changes from year to year in costs incurred for these items and the items previously noted:
General Fund
City Council – Includes annual association memberships
City Attorney – Includes the legal retainer and contract legal services City Manager – Includes economic development and human resources programs and consultants Administrative Services – Includes contracted technology services, bank fees, leases for equipment and cloud based services, communication / phone services, software licenses, computer equipment / support and repairs Community Development – Includes contracted building, planning and dept legal professional services, bank fees, advertising for bidding, leases for equipment and cloud based services and software licenses Police – Includes dept legal services, communication / phone services, bank fees, safety and computer equipment / support, vehicle fuel and dept related debt service payments and fund transfers Fire – Includes contracted fire services, repairs, fire prevention services and dept related debt service / transfers Library – Includes new library books, leases for equipment and cloud based services and building repairs Museum – Includes the operation of the museum and building repairs Public Works – Includes maintenance of buildings, equipment, grounds and trees, street cleaning, maintenance of the fleet, leases for equipment and cloud based services, supplies and services and communication charges Recreation - Includes bank fees, advertising for recreation programs, building repair and operating supplies Enterprise / Internal Service Funds
Local Water Project – Funds equipment and its debt service payments. This fund may exceed budget by year end due to higher than expected utility costs
Cemetery – Includes its staffing and for operating supplies Sewer– Funds maintenance, equipment and vehicle repairs, equipment, supplies, capital and debt service Golf – Includes operations, improvements and for its debt service.
Employee Benefit – Includes contributions for various employee benefits Worker’s Compensation / Liability Insurance – Funds claims, administration and insurance premiums See additional details on capital expenditures for these funds in the City’s separate quarterly capital project report.
Other Funds
Several of the City’s funds will require mid-year adjustments due to the carryover of several capital projects from Fiscal Year 2023-24 to Fiscal Year 2024-25, as shown in detail on the City’s separate quarterly capital project report.
These include the following funds:
Museum (Fund 08) • Lighthouse (Fund 27)
Local Streets / Roads (Fund 17) • Road Maintenance RMRA (Fund 47) ARPA (Fund 84) • General Fund Capital Projects (Fund 63) RSTP / TAMC Transportation (Fund 20) • Sewer (Fund 76) City of Pacific Grove
Departmental Expenditure Overview / Variance Analysis
PGCC 5-21-25
Agenda No. 8 D
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Nicholas Cina, Finance Management Analyst
MEETING DATE: May 21, 2025
SUBJECT: Check Register April 2025
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the Check Register.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
The check register is an account of monthly expenditures. It provides budgetary insight and promotes transparency. The check register is produced from the City’s financial system. The report groups the checks by the respective city fund. Attached is the check register report for April 2025. In addition, a detailed listing of the checks issued for the month is available on the City's website.
OPTIONS
N/A - This is informational only.
FINANCIAL IMPACT:
There is no fiscal impact. This is informational only.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Check Register (By Fund) - April 2025
Check Register (Detailed) - April 2025
PGCC 5-21-25
Check Register Report - Summary by Fund - April 2025
Fund Transaction Amount
01 - General Fund Total $ 1,932,002.73
07 - Library Bldg & Equip Fund Total 1,800.00
11 - Library Book Fund Total 4,693.66
15 - Housing Fund Total 1,833.33
18 - Gas Tax Fund Total 16,102.02
24 - Stillwell Children'S Pool Total 271.46
27 - Lighthouse Maint.& Impv. Total 3,060.39
40 - Poetry Promotion Fund Total 1,826.08
43 - Slesf Fund Total 2,034.40
47 - Rmra Fund Total 49,702.20
70 - Emp Benefit Fund Total 17,769.27
71 - Workers Comp Fund Total 750.00
72 - Liability Ins Fund Total 666.67
74 - Local Water Project Total 65,477.57
75 - Cemetery Fund Total 8,403.18
76 - Sewer Fund Total 156,348.69
77 - Golf Fund Total 17,167.48
Grand Total $ 2,279,909.13
PGCC 5-21-25
Check Register Report - Detailed View - April 2025
Fund Check Date Name Description Amount
01 - General Fund 4/4/2025 Aflac Ded:5201 Aflac P/T $ 2,022.66 Calif Law Enforcmen Ded:3200 Ltd Pd 544.00
Calpers Health Ded:122 Health 59,085.04
City Of Pacific Gro Ded:3301 Aflac Med 1,520.72
Eft Ded:*Ft Federal Tx 64,250.37
Pacific Grove City Ded:7000 Assoc Dues 829.25
Mass Mutual (457 Pl Ded:4000 Def Comp 12,715.36
Mtry County Dept Of Ded:0023 Garnish 396.92
Pacific Grove Manag Ded:7203 Assoc Dues 45.00
City Of Pacific Gro Ded:1003 Work Comp 10,115.27
City Of Pacific Gro Ded:7510 Pers Reimb 39.23
City Of Pacific Gro Ded:2103 Dental Fam 3,424.87
City Of Pacific Gro Ded:0005 Suta 128.88
Pers Ded:0020 Pers Er M3 72,407.59
Police Officers Ass Ded:7205 Assoc Dues 765.61
Legal Shield Ded:6100 Legal Svc 31.75
State Disability Ta Ded:0026 Sdi 4,551.45
Standard Insurance Ded:3500 Life Ins 1,417.50
Transamerica Employ Ded:5202 Transameri 311.82
Union Bank Of Calif Ded:4005 Pars-457 711.07
Vision Service Plan Ded:2502 Visioneoee 692.00
4/11/2025 Us Bank L.Frati Fd Washer/D 13,820.39
Adeline Finley Rfnd Cancel Class 17.00
Alexandra Barber-Ve Rfnd Damage Deposit 206.00
Alhambra & Sierra S Rec Bottle Water 25.94
Amazon Capital Serv Pd Rifle Lights 1,290.47
Arcpoint Labs Of Mo Pre-Emp Screening 110.00
At&T Lh Internet 1267 112.35
At&T Calnet 3 Pd Data Lines 8120 1,116.91
Ca Building Standar Cbsc Fees Jan-Mar 437.85
Ca Dept Of Conserva Smip Fee Jan-Mar 20 1,038.90
Ca Dept Of Justice Cm Fingerprinting 141.00
California Animal W Cal Animal Welfare 150.00
Carahsoft Docusign Subscripti 6,610.50
Carly Adams Rfnd Request 168.75
Centralsquare Techn Finance Software Fy -
Cypress Coast Fence Gwp Fence Repair 1,840.00
Darryl Pang Pd Backgrounds 375.00
David Eckstaedt Rfnd Pool Fees 145.00
Coast Counties Glas Pg Museum Door 5,783.00
Diana Bronson Rfnd Damage Deposit 206.00
Dwan Elevator Co Rec Elevator Repair 3,117.50
Engineered Fire Sys Fd Plan Review Marc 202.50
Forest Hill Ace Har Street Supplies 601.86
Fuse Hvac & Applian Pd Fridge Repairs 99.00
Gachina Landscape M Fy25 Park Mowing Se 1,339.00
Gardaworld April Services 98.53
Grand Avenue Floori Community Center Cu 6,664.55
Granite Constructio Street Supplies 568.10
Granite Rock Compan Concrete Mix Street 3,337.15
Greg P. Beardsley Facade Program Fee 3,746.00
Grove Market Rec Program Supplie 6.39
Hayward Lumber Comp B&G Repairs Supplie 1,957.44
Heihachiro Takarabe Tai Chi Class Pmts 84.00
Hinderliter, De Lla Biz Taxes Jan-Mar 2 1,110.80
Jd Repairs Inc Fd Repairs Unit 641 4,485.61
Jennifer Staples Rfnd Program Fees 90.00
Kyle Robert Molina B&G Certifcation 200.94
Lexipol Llc Lefta Subscription 6,195.00
Liebert Cassidy Whi Poa Legal Services 1,935.00
Mike Harvey'S Concr Ada Ramp At 153 Pac 9,500.00
Mission Uniform Ser Linen & Uniform Cle 1,762.58
PGCC 5-21-25
Check Register Report - Detailed View - April 2025
Fund Check Date Name Description Amount
Monterey Bay Pest C Fy25 Pest Control S 175.00
Monterey County Wee Rec Wedding Ads $ 700.00
Monterey One Water B&G Sewer Treatment 6,684.40
Monterey Peninsula Emergency Stormwate 30,135.58
Andrea M. Moreland Pd Background Cop 2,750.60
Municipal Resource Org Assist / Analys 16,651.24
Odp Business Soluti Fin Office Supplies 584.49
P.G. Museum Of Natu Fy24 Museum Adminis 85,575.00
Pacific Gas & Elect Rec Elec 0956-9 6,126.37
Pacific Grove Hardw B&G Repair Supplies 1,746.18
Pape Machinery Exch St Repair Unit 13A 221.71
Paul Byrne Architec Chinese Pavilion Ar 2,000.00
Quadient Leasing Us Fy24/25 Mail Machin -
Rooter King Emergency Stormwate 23,716.00
Same Day Shred Cmo Shred Services 50.00
Sara Heindel Rfnd Requested 135.00
Sentry Alarm System Fy 24/25 Alarm Serv 1,969.84
Shutterbug Studios Cc / Staff Portrait 275.00
Signature Furniture Fd Furniture 4,241.08
Sir Speedy Admin Business Card 325.96
Speakwrite Pd Transcriptn Svcs 102.77
Lehr Pd Car Repair Freig 13.36
Summit Uniforms Pd Uniform Vests 1,312.50
Tamc Tamc Fees Jan-Mar ' 7,977.68
The Monterey County Memorial Bench Ads 397.74
Transunion Risk And Pd Tlo Fees March 150.00
United Way Monterey Cc Membership Fees 5,000.00
Valley Saw & Garden B&G Small Tools 419.39
Verizon Business Pd Cell Phones 1,003.84
Vestis Services, Ll Linen Services Fy 2 364.62
Watsonville Ford Mech Repair Unit 35 1,065.42
Brian Whitson Museum Cleaning Fy2 2,480.00
Wilson'S Plumbing & Golf Bathroom Repai 3,060.97
Centralsquare Techn Finance Software Fy 4,962.96
Quadient Leasing Us Fy24/25 Mail Machin 464.15
4/18/2025 Aflac Ded:5201 Aflac P/T 2,022.66
Calpers Health Ded:122 Health 59,032.45
City Of Pacific Gro Ded:3301 Aflac Med 1,520.72
Eft Ded:*Ft Federal Tx 67,474.28
Pacific Grove City Ded:7000 Assoc Dues 829.25
Mass Mutual (457 Pl Ded:4000 Def Comp 12,740.36
Mtry County Dept Of Ded:0023 Garnish 396.92
Pacific Grove Manag Ded:7203 Assoc Dues 45.00
City Of Pacific Gro Ded:1003 Work Comp 10,724.68
City Of Pacific Gro Ded:7510 Pers Reimb 39.23
City Of Pacific Gro Ded:2103 Dental Fam 3,424.87
City Of Pacific Gro Ded:0005 Suta 133.99
Pers Ded:0020 Pers Er M3 77,160.77
Police Officers Ass Ded:7205 Assoc Dues 765.61
State Disability Ta Ded:0026 Sdi 4,731.70
Transamerica Employ Ded:5202 Transameri 311.82
Union Bank Of Calif Ded:4005 Pars-457 790.06
Vision Service Plan Ded:2502 Visioneoee 692.00
4/22/2025 Cypress Coast Ford/ New Patrol Vehicle 64,927.28 4/25/2025 Pacific Gas & Elect Public Library 16,932.77
California American 711 Oceanview Irrg 20,073.91
California American 711 Oceanview Irrg 20,069.61
4Leaf Building Dept Servi 105,962.76
Afterthought Media Pd Meeting Photos 381.38
Alena Rachelle Wagr Pmt For Classes 1,050.00
Alert-All Corporati Fire Safety Supplie 152.95
Alhambra & Sierra S Fd Mar Bottle Water 163.16
PGCC 5-21-25
Check Register Report - Detailed View - April 2025
Fund Check Date Name Description Amount
Amazon Capital Serv Pd Chief Office Sup 978.43
American Lock & Key B&G Lock Repairs 328.31
American Supply Com Janitorial Supplies $ 7,994.01
Andrew Lipsig Reimb Office Suppli 5.98
At&T Rec Phone 0960 63.14
At&T Calnet 3 Admin Internet 3242 2,390.94
Baker & Taylor Comp Lib Office Supplies 137.00
Brandon Sturm Reimb Physical Fees -
Bryce Consulting In Contract Services 380.00
Burke, Williams & S City Attorney Servi 72,271.63
Ca Dept Of Justice Pd Doj Livescans 351.00
Caltronics Business Konica Copies Fy 24 1,002.31
Chicago Title Compa City Cncl Prof Svcs 618.00
Comcast Pw Internet 0194117 493.21
Demco Inc Lib Office Supplies 261.20
Department Of Human Cmo Training 150.00
Dianne Lyle Pmt For Classes 1,093.75
Doctors On Duty Med Dmv Physical 300.00
Edges Electrical Gr Street Seal Fence 208.75
Ewing Irrigation Pr Museum Irrigatn Sup 748.16
Coastal Fabrication B&G Repairs Unit 61 2,367.83
First Alarm Inc. Pd Alarm Service 149.04
At&T Mobility Pd Cell Phones 5185 1,915.24
Gachina Landscape M Gohper/Mole Svc Apr 641.00
Gardaworld March Excess Fees 40.23
Mark'S Barn Auto Bo Pd Repairs Unit 4 3,713.79
Gemma Peterson Pmt For Yoga Classe 806.40
Harris & Associates Contract Planning S 27,142.50
Hinderliter, De Lla Sales Tax, Biz Lic 2,700.00
Home Depot Credit S B&G Seal Fencing 1,255.56
Howard'S Upholstery B&G Repair Unit 50 157.50
Jd Repairs Inc Fd Repairs Unit 641 270.00
Jennifer Travis Rfnd Camp Fees 39.00
Kidwell'S Inc. Mem Bench Supplies 89.19
Language Line Servi Pd Language Svcs 7.52
Hometek Mem Bench Program 165.00
Main Street Signs Street Seal Signs 317.30
Mccleoa Pd Mccleoa Training 100.00
Milia Gray Lib Travel Training 115.78
Miranda Kanon Rfnd Cancel Class 37.50
Mission Linen Suppl Fd Linen Cleaning F 287.23
Monterey Bay Pest C Fy25 Pest Control S 805.00
Monterey Bay Treewo Arborist Services F 2,400.00
See Monterey Tot Mktg Fy25 Apr-J 40,375.00
Monterey County Ele Election Services 57,893.08
Monterey County Wee Rec Family Guide Ad 1,652.00
City Of Monterey Fy25 Fire Svcs May 276,239.00
Nathan Cohen Rfnd Cancel Class 37.50
Nolan Maynard Rnfd Canel Class 37.50
Odp Business Soluti Cdd Office Supplies 286.16
Oleguer Plana Ripol Rfnd Cancel Class 75.00
O'Reilly Auto Enter Pw Repair Supplies 618.66
Overhead Door Of Sa B&G Door Repairs 326.39
Pacific West Water Cdd Water Svcs 85.70
Pebble Beach Compan Forestry Supplies 2,500.00
Pure Water Pw Bottle Water Svc 99.00
Qwik Code Pd Code Literature 511.95
Regional Government Payroll Advisory Ma 1,398.25
Salinas Valley Pros Pd Uniforms Day 4,603.60
Same Day Shred Pd Shredding Svcs 60.00
Savage Training Gro Pd Training Baliter 904.00
Republic Elevator, Elevator Inspection 2,118.27
PGCC 5-21-25
Check Register Report - Detailed View - April 2025
Fund Check Date Name Description Amount
Sentry Alarm System Fy 24/25 Alarm Serv 150.00
Signworks Pd Signs Unit 6 1,056.56
Spca Of Monterey Co Animal Shelter 980.00
Speakwrite Pd Dictation Svcs $ 31.76
Sturdy Oil Company A/R Fuel 13,356.41
Tope'S Tree Service Contract Tree Servi 6,870.00
Tramaine Lamb Rfnd Permit Fees 533.60
Trucksis Enterprise Pd Bus Cards C.Day 54.60
Urban Sdk, Inc Annual Renewal - Ub 19,000.00
Verizon Business Pw Phones 1,514.12
Vestis Services, Ll Linen Services Fy 2 546.93
Watsonville Ford Pd Repairs Unit Pd 2,539.08
Wells Fargo Vendor Fy 24/25 Konica Lea 1,614.14
Wex Bank Pd Fuel Card 52.39
Swift Car Wash Pd Car Washes May 280.00
Wilson'S Plumbing & Golf Grill Repairs 5,197.66
Pers Apr 25 Ual 351,013.58
07 - Library Bldg & Equip Fund 4/25/2025 Crozier Studios Art Curation And In 1,800.00 11 - Library Book Fund 4/11/2025 Us Bank A.Canales Lib Books 2,890.93 4/25/2025 Amazon Capital Serv Lib Books & Materia 74.85 Baker & Taylor Comp Books And Materials 1,318.90
Cengage Learning/Ga Lib Books & Materia 31.46
Library Ideas, Llc Lib Books & Materia 3.50
Midwest Tape Lib Books & Materia 356.08
Overdrive, Inc. Lib Books & Materia 17.94
15 - Housing Fund 4/25/2025 Pers Apr 25 Ual 1,833.33
18 - Gas Tax Fund 4/11/2025 Caltrans Sgnls Oct-Dec 2024 856.28 4/25/2025 Pacific Gas & Elect Forest Av Sunset Av 114.62 California American St Fund 50% 352.43
California American St Fund 50% 535.80
Bear Electrical Sol Traffice Maintenanc 250.00
Main Street Signs Street Signs 651.96
Minuteman Press Parking Signs 943.19
Pacific Gas & Elect Pw Elec 4482-4 9,014.46
Sturdy Oil Company Gas Tax Fuel March 1,049.95
Pers Apr 25 Ual 2,333.33
24 - Stillwell Children'S Pool 4/25/2025 American Supply Com Pool Chlorine 271.46 27 - Lighthouse Maint.& Impv. 4/11/2025 At&T Calnet 3 Lighthse Phone 3247 31.65 Minuteman Press Lighthouse Brochure 335.13
Monterey One Water Lh Sewer Treatment 118.08
Pacific Grove Hardw Lh Repair Supplies 295.75
4/25/2025 Pacific Gas & Elect Asilomar Blvd Pg Lh 136.00 California American 90 Asilomar 112.12
California American 90 Asilomar 171.01
At&T Calnet 3 Lh Phone 3247 31.65
Escarraga'S Luxury Lh Cleaning 480.00
Life At Sea Lh Gift Shop Merch 940.00
Ziga Media Llc Lh Gift Shop Merch 409.00
40 - Poetry Promotion Fund 4/11/2025 Us Bank A.Canales Poet Prom 238.52 Monterey One Water Poetry Sewer Treatm 171.56
4/25/2025 Barbara Mossberg Lib Poetry Promotio 1,000.00 Carmel Pine Cone Lib Poetry Promotio 416.00
43 - Slesf Fund 4/25/2025 Enterprise Fm Trust Fy24/25 Leased Vehi 2,034.40 47 - Rmra Fund 4/11/2025 Monterey Peninsula Fy23/24 Street Reha 49,702.20 70 - Emp Benefit Fund 4/4/2025 Calpers Health Apr25 Ret & Changes 9,729.83 4/11/2025 Claremont Behaviora Eap Services April 648.15 4/18/2025 Standard Insurance Apr 2025 Coverage 7,020.48 4/25/2025 Pars Ars Pars Fees Feb 370.81
71 - Workers Comp Fund 4/25/2025 Lwp Claims Solution Claim # 189270003 - 72 - Liability Ins Fund 4/25/2025 Pers Apr 25 Ual 1,416.67 74 - Local Water Project 4/11/2025 Monterey One Water Lwp Sewer Treatment 19,805.28 Pacific Gas & Elect Lwp Elec 0792-1 4,237.62
PGCC 5-21-25
Check Register Report - Detailed View - April 2025
Fund Check Date Name Description Amount
4/25/2025 California American 1313 Ocean View Blv 1,400.25 California American 1313 Ocean View Blv 2,791.29
Perc Water Corporat Fy 24/25 Lwp O&M 37,243.13
75 - Cemetery Fund 4/11/2025 Hayward Lumber Comp Cem Repair Supplies 988.40 Mission Uniform Ser Linen & Uniform Cle $ 465.02
Odp Business Soluti Cem Office Supplies 63.71
Pacific Grove Hardw Cem Repair Supplies 206.45
Quadient Leasing Us Fy24/25 Mail Machin -
Quadient Leasing Us Fy24/25 Mail Machin 36.00
4/25/2025 Pacific Gas & Elect Cemetery 74.64
California American 1254 Delmontecem70% 378.43
California American 1254 Delmontecem70% 668.91
Asco Pacific Supply Cem Inventory 1,290.88
Ewing Irrigation Pr Cemetery Supplies 123.62
Home Depot Credit S Cemetery Canopy 139.84
Odp Business Soluti Cem Office Supplies 86.53
Office Replacement Cem Office Supplies 48.93
Sturdy Oil Company Cem Fuel March 81.82
Pers Apr 25 Ual 3,750.00
76 - Sewer Fund 4/11/2025 Csc Of Salinas Sewer Repair Unit 4 25.06 Mission Uniform Ser Linen & Uniform Cle 465.02
Monterey One Water Lift Station Mainte 69,543.88
Monterey Peninsula Fy23/24 Street Reha 35,593.75
Pacific Gas & Elect Pw Sewer Elec 5126- 1,246.05
Wallace Group Scsmp 1, 6, 9 Cip24 14,458.50
4/25/2025 Pacific Gas & Elect O V 9Th Pump #2 1,891.24
California American 100 Oceanvw Irrig 268.71
California American 1273 Crespi Pond 50 208.38
At&T Pw Sewer Phone 2931 126.28
California Marine S E9C Water Quality M 9,300.00
Don Chapin Co., Inc Sewer Line Maintena 2,770.00
O'Reilly Auto Enter Sewer Repair Suppli 455.01
Pj Trucking Academy Class B Training - 5,800.00
Pure Water Pw Bottle Water Svc 24.75
Sturdy Oil Company Sewer Fuel March 330.81
Toro Petroleum Corp Fd Diesel March 2,091.25
Pers Apr 25 Ual 11,750.00
77 - Golf Fund 4/25/2025 Pacific Gas & Elect 1313 Ocean View Blv 56.99 California American 77 Asilomar Golf Hs 2,182.37
California American 77 Asilomar Golf Hs 2,663.27
Pacific Grove Capit Jan-Mar 2025 Cpg 12,264.85
$ 2,279,909.13
PGCC 5-21-25
Agenda No. 8 E
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joe Amelio, Mayor Pro Tem
MEETING DATE: May 21, 2025
SUBJECT: Monterey-Salinas Transit Meeting Minutes for April 14, 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
MST Minutes 4-14-25
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Agenda No. 9 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jon Biggs, Interim Community Development Director MEETING DATE: May 21, 2025
SUBJECT: Contract Amendment Number 3 with Harris and Associates for Planning Services CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Approve a Professional Services Agreement amendment with Harris & Associates, Inc. for a total contract agreement amount not to exceed $876,805 (Addition of $152,100 to the $724,705 not to exceed amount of the current agreement) for contract planning staffing services for Fiscal Year 25-26.
DISCUSSION
In 2021, the City executed an agreement with Harris & Associates, Inc. (Harris) for contract planning services to backfill vacant planning positions within the Community Development Department (CDD).
The City Council approved a contract amendment in March of 2024 (Amendment #2), which raised the not to exceed amount of the agreement to $724,705. Due to ongoing workload within the Department and staff resource levels, additional budget funds to continue the contract planning consulting services throughout FY 25-26 are sought.
Harris has been providing exemplary in-person planning consulting service to the City by serving as a trusted urban planning expert. Harris provides project management for complex project entitlement applications, Coastal Development Permit (CDP) application review, (like the American Tin Cannery Hotel project) and process appeals. Harris is also managing the environmental impact report (EIR) for the City’s Housing Element Update.
The current agreement provides for up to four (4) days/32 hours per week; however, with the recent filling of the Associate Planner vacancy, the projected need for the senior planner is two (2) days/16 hours per week in addition to the one (1) hour per month for Project Management.
In an effort to continue planning services for project review and ensure adequate resources for the Housing Element Update EIR staff is seeking a budget amendment of $152,100 to extend the current agreement with Harris and Associates for planning consulting services, at 16 hours per week, through June 30, 2026, for an overall not to exceed amount of $876,805.
OPTIONS
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Take no action. This would result in the conclusion of the Harris contract services to the City at the end of FY 25 and would impact the ability of the Department to meet statutory project timelines and current service delivery levels. This would also impact the schedule for the Housing Element Update EIR.
1. Provide alternative direction, such as authorizing the contract amendment for a different length of time or dollar amount.
2. FINANCIAL IMPACT:
For FY 2025-26, an appropriation of $152,100 will be needed to fund the services provided under this agreement. If approved, these amounts will be incorporated into the proposed Fiscal Year 2025-26 Budget.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Attachment 1
PGCC 5-21-25
AMENDMENT #3
AGREEMENT FOR PROFESSIONAL SERVICES WITH HARRIS & ASSOCIATES WHEREAS, the City of Pacific Grove (“City”) and Harris & Associates, Inc. (“Contractor”) entered into a Professional Services Agreement (“Agreement”) dated July 1, 2022; and
WHEREAS, the City and contractor amended the Agreement (Amendment #2) dated March 27, 2024 to increase the Agreement amount to $724,705.00 and extend the Agreement to June 30, 2025; and
WHEREAS, the City and Contractor desire to amend certain terms of the Agreement.
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
1. SERVICES TO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.
2. PAYMENTS BY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $724,705.00.
3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2026, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement. All other terms of the Agreement remain the same.
Dated: _____________________ _________________________________ Kate Elliott, Director, Environmental Planning
+ Compliance
Dated: _____________________ _________________________________ Jon Biggs, Community Development Director
Dated: _____________________ _________________________________ Fred Marsh, Administrative Services Director
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Dated: _____________________ _________________________________ Brian Pierik, City Attorney
Dated: _____________________ _________________________________ Nick Smith, Mayor
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1 Approved by the Pacific Grove City Council on June 15, 2022. 2 of 10
EXHIBIT A
SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall assign an individual to provide contract planning consulting and project management services commensurate with the specialized skills and experience of a senior level planner, (“contract planning consultant”) as approved by the City Manager and/or Director of Community Development. The contract planning consultant will provide in-person (City Hall) and/or remote contract planning consulting services (as approved by the Director of Community Development) to supplement the City’s planning operations for complex projects requiring the contract planning consultant’s expertise. The contract planning consultant will provide high-level planning support services, on a project-by-project basis, up to two (2) days (16 hours) per week, as determined by the City Manager and/or Director of Community Development. Assigned work may include, but would not be limited to, the following:
• High-level project review
• Preparing agenda report/resolutions and ordinances related to assigned projects • Planning project management for complex or controversial development applications • Management of environmental determinations and reports • Public hearing support related to assigned projects
The city shall pay CONTRACTOR $195 per hour for existing senior planner staffing support services at a discounted rate, and $195 per hour for project management. Project management services are anticipated to require one (1) hour per month. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.
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ORIGINAL AGREEMENT
CITY OF PACIFIC GROVE AGREEMENT FOR PROFESSIONAL SERVICES (OVER $40,000)1
This Professional Services Agreement (“Agreement”) is made by and between the City of Pacific Grove, a political subdivision of the State of California (hereinafter “City”) and Harris & Associates, Inc., (hereinafter “CONTRACTOR”).
In consideration of the mutual covenants and conditions set forth in this Agreement, the parties agree as follows:
1. SERVICESTO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.
2. PAYMENTSBY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $ 135,000.00.1
3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2023, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement.
4. ADDITIONAL PROVISIONS/EXHIBITS. The following attached exhibits are incorporated herein by reference and constitute a part of this Agreement: Exhibit A: Scope of Services / Payment Provisions
5. PERFORMANCE STANDARDS.
5.01. CONTRACTOR warrants that CONTRACTOR and CONTRACTOR’s agents, employees, and subcontractors performing services under this Agreement are specially trained, experienced, competent, and appropriately licensed to perform the work and deliver the services required under this Agreement and are not employees of the City, or immediate family of an employee of the City.
5.02. CONTRACTOR, its agents, employees, and subcontractors shall perform all work in a safe and skillful manner and in compliance with all applicable laws and regulations. All work performed under this Agreement that is required by law to be performed or supervised by licensed personnel shall be performed in accordance with such licensing requirements.
5.03. CONTRACTOR shall furnish, at its own expense, all materials, equipment, and personnel necessary to carry out the terms of this Agreement, except as otherwise specified in this Agreement.
CONTRACTOR shall not use City premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.
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6. PAYMENT CONDITIONS.
6.01. CONTRACTOR shall submit to the Contract Administrator an invoice on a form acceptable to City. If not otherwise specified, the CONTRACTOR may submit such invoice monthly or at the completion of each phase of the project, as provided on page 6 of the proposal, but in any event, not later than 30 days after completion of services. The invoice shall set forth the amounts claimed by CONTRACTOR for the previous period, together with an itemized basis for the amounts claimed, and such other information pertinent to the invoice as the City may require. The Contract Administrator or his or her designee shall certify the invoice, either in the requested amount or in such other amount as the City approves in conformity with this Agreement, and shall promptly submit such invoice to the City AuditorController for payment. The City Auditor-Controller shall pay the amount certified within 30 days of receiving the certified invoice.
6.02. CONTRACTOR shall not receive reimbursement for travel.
6.03. All payments by the City will be made by Electronic Funds Transfer (EFT). CONTRACTOR will provide the City with its bank ABA number, account number and designation of the account to which such EFT shall be made. CONTRACTOR will be responsible for notifying the City when CONTRACTOR’s EFT information changes. Payments shall be for the invoiced amount, with no retention.
7. TERMINATION.
7.01. During the term of this Agreement, the City may terminate the Agreement, with or without cause, by giving written notice of termination to the CONTRACTOR at least thirty (30) days prior to the effective date of termination. Such notice shall set forth the effective date of termination. In the event of such termination, CONTRACTOR shall cease immediately all work in progress.
7.02. CONTRACTOR may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
7.03. If either CONTRACTOR or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either CONTRACTOR or City may terminate this Agreement immediately upon written notice.
7.04. Upon termination of this Agreement by either CONTRACTOR or City, all property belonging exclusively to City which is in CONTRACTOR’s possession shall be returned to City.
CONTRACTOR shall furnish to City a final invoice for work performed and expenses incurred by CONTRACTOR, prepared as set forth in Section 6 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 6 of this Agreement.
8. INDEMNIFICATION.
8.01. As respects all acts or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONTRACTOR shall indemnify, defend, and hold harmless the City, its officers, agents, and employees, from and against any and all claims, liabilities, and losses whatsoever PGCC 5-21-25
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(including damages to property and injuries to or death of persons, court costs, and reasonable attorneys’ fees) occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims, liabilities, and losses occurring or resulting to any person, firm, or corporation for damage, injury, or death to the extent caused by CONTRACTOR’s negligence, negligent acts, errors or omissions. ❑ Exemption/Modification (Justification attached; subject to approval).
9. INSURANCE.
9.01. Insurance Coverage Requirements: Without limiting CONTRACTOR’s duty to indemnify, CONTRACTOR shall maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:
Commercial general liability insurance, no less broad than Insurance Services Office (ISO) CG 00 01, including but not limited to premises and operations, including coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability, Broadform Property Damage, Independent Contractors, Products/Completed Operations, with minimum limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance. If CONTRACTOR maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by CONTRACTOR.
❑ Exemption/Modification (Justification attached; subject to approval).
Business automobile liability insurance, covering all motor vehicles, including owned, leased, non-owned, and hired vehicles, used in providing services under this Agreement, with a combined single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence. ❑ Exemption/Modification (Justification attached; subject to approval).
Workers’ Compensation Insurance, if CONTRACTOR employs others in the performance of this Agreement, in accordance with California Labor Code section 3700 and with Employer’s Liability limits not less than $1,000,000 each person, $1,000,000 each accident and $1,000,000 each disease. ❑ Exemption/Modification (Justification attached; subject to approval).
Professional liability insurance, if required for the professional services being provided, (e.g., those persons authorized by a license to engage in a business or profession regulated by the California Business and Professions Code), in the amount of not less than $1,000,000 per claim and $2,000,000 in the aggregate, to cover liability for malpractice or errors or omissions made in the course of rendering professional services. If professional liability insurance is written on a “claims-made” basis rather than an occurrence basis, the retroactive date shall be no later than the commencement of the work. Coverage applicable to the work performed under this Agreement shall be continued for three (3) years after completion of the work. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement. ❑ Exemption/Modification (Justification attached; subject to approval).
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9.02. Other Insurance Requirements. All insurance required by this Agreement shall be with a company acceptable to the City and issued and executed by an admitted insurer authorized to transact Insurance business in the State of California. Unless otherwise specified by this Agreement, all such insurance shall be written on an occurrence basis, or, if the policy is not written on an occurrence basis, such policy with the coverage required herein shall continue in effect for a period of three years following the date CONTRACTOR completes its performance of services under this Agreement.
CONTRACTOR shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, CONTRACTOR shall forthwith obtain and submit proof of substitute insurance. Should CONTRACTOR fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at CONTRACTOR’s sole cost and expense.
Commercial general liability and automobile liability policies shall provide an endorsement naming the City of Pacific Grove, its officers, agents, and employees as Additional Insureds with respect to liability arising out of the CONTRACTOR’S work, including ongoing and completed operations, and shall further provide that such insurance is primary insurance to any insurance or self-insurance maintained by the City and that the insurance of the Additional Insureds shall not be called upon to contribute to a loss covered by the CONTRACTOR’S insurance. The required endorsement form for Commercial General Liability Additional Insured is ISO Form CG 20 10 11-85 or CG 20 10 10 01 in tandem with CG 20 37 10 01 (2000). The required endorsement form for Automobile Additional Insured endorsement is ISO Form CA 20 48 02 99.
The general liability policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.
CONTRACTOR shall provide to City an endorsement that the insurer waives the right of subrogation against the City, its officers, officials, employees, agents and volunteers.
Prior to the execution of this Agreement by the City, CONTRACTOR shall file certificates of insurance with the City’s contract administrator and City’s Contracts/Purchasing Division, showing that the CONTRACTOR has in effect the insurance required by this Agreement. The CONTRACTOR shall file a new or amended certificate of insurance within five calendar days after any change is made in any insurance policy which would alter the information on the certificate then on file. Acceptance or approval of insurance shall in no way modify or change the indemnification clause in this Agreement, which shall continue in full force and effect.
CONTRACTOR shall at all times during the term of this Agreement maintain in force the insurance coverage required under this Agreement and shall send, without demand by City, annual certificates to City’s Contract Administrator and City’s Contracts/Purchasing Division. If the certificate is not received by the expiration date, City shall notify CONTRACTOR and CONTRACTOR shall have five calendar days to send in the certificate, evidencing no lapse in coverage during the interim. Failure by CONTRACTOR to maintain such insurance is a default of this Agreement which entitles City, at its sole discretion, to terminate this Agreement immediately.
10. RECORDS AND CONFIDENTIALITY.
10.01. Confidentiality. CONTRACTOR and its officers, employees, agents, and subcontractors shall comply with any and all federal, state, and local laws which provide for the confidentiality of records PGCC 5-21-25
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and other information. CONTRACTOR shall not disclose any confidential records or other confidential information received from the City or prepared in connection with the performance of this Agreement, unless City specifically permits CONTRACTOR to disclose such records or information.
CONTRACTOR shall promptly transmit to City any and all requests for disclosure of any such confidential records or information. CONTRACTOR shall not use any confidential information gained by CONTRACTOR in the performance of this Agreement except for the sole purpose of carrying out CONTRACTOR’s obligations under this Agreement.
10.02. City Records. When this Agreement expires or terminates, CONTRACTOR shall return to City any City records which CONTRACTOR used or received from City to perform services under this Agreement.
10.03. Maintenance of Records. CONTRACTOR shall prepare, maintain, and preserve all reports and records that may be required by federal, state, and City rules and regulations related to services performed under this Agreement. CONTRACTOR shall maintain such records for a period of at least three years after receipt of final payment under this Agreement. If any litigation, claim, negotiation, audit exception, or other action relating to this Agreement is pending at the end of the three-year period, then CONTRACTOR shall retain said records until such action is resolved.
10.04. Access to and Audit of Records. The City shall have the right to examine, monitor and audit all records, documents, conditions, and activities of the CONTRACTOR and its subcontractors related to services provided under this Agreement. Pursuant to Government Code section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, the parties to this Agreement may be subject, at the request of the City or as part of any audit of the City, to the examination and audit of the State Auditor pertaining to matters connected with the performance of this Agreement for a period of three years after final payment under the Agreement.
10.05. Royalties and Inventions. City shall have a royalty-free, exclusive and irrevocable license to reproduce, publish, and use, and authorize others to do so, all original computer programs, writings, sound recordings, pictorial reproductions, drawings, and other works of similar nature produced in the course of or under this Agreement. CONTRACTOR shall not publish any such material without the prior written approval of City.
11. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR, and its subcontractors, shall not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age (over 40), or sexual orientation, either in CONTRACTOR’s employment practices or in the furnishing of services to recipients. CONTRACTOR shall ensure that the evaluation and treatment of its employees and applicants for employment and all persons receiving and requesting services are free of such discrimination.
CONTRACTOR and any subcontractor shall, in the performance of this Agreement, fully comply with all federal, state, and local laws and regulations which prohibit discrimination. The provision of services primarily or exclusively to such target population as may be designated in this Agreement shall not be deemed to be prohibited discrimination.
12. COMPLIANCE WITH TERMS OF STATE OR FEDERAL GRANT. If this Agreement has been or will be funded with monies received by the City pursuant to a contract with the state or federal government in PGCC 5-21-25
1 Approved by the Pacific Grove City Council on June 15, 2022. 8 of 10
which the City is the grantee, CONTRACTOR will comply with all the provisions of said contract, to the extent applicable to CONTRACTOR as a subgrantee under said contract, and said provisions shall be deemed a part of this Agreement, as though fully set forth herein. Upon request, City will deliver a copy of said contract to CONTRACTOR, at no cost to CONTRACTOR.
13. INDEPENDENT CONTRACTOR. In the performance of work, duties, and obligations under this Agreement, CONTRACTOR is at all times acting and performing as an independent contractor and not as an employee of the City. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and CONTRACTOR shall not become entitled by virtue of this Agreement to receive from City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits.
CONTRACTOR shall be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of CONTRACTOR’s performance of this Agreement.
In connection therewith, CONTRACTOR shall defend, indemnify, and hold City harmless from any and all liability which City may incur because of CONTRACTOR’s failure to pay such taxes.
14. NOTICES. Notices required under this Agreement shall be delivered personally or by first-class, postage pre-paid mail to the City’s and CONTRACTOR’S contract administrators at the addresses listed below:
FOR CITY: FOR CONTRACTOR:
John Kuehl, Interim Director
Community Development Department
Kate Elliott, Director Cc:
David Mack, Joseph Sidor
Name and Title Name and Title
Phone Phone
15. MISCELLANEOUS PROVISIONS.
15.01. Conflict of Interest. CONTRACTOR represents that it presently has no interest and agrees not to acquire any interest during the term of this Agreement which would directly or indirectly conflict in any manner or to any degree with the full and complete performance of the professional services required to be rendered under this Agreement.
15.02. Amendment. This Agreement may be amended or modified only by an instrument in writing signed by the City and the CONTRACTOR.
City of Pacific Grove 300
Forest Avenue
Harris & Associates, Inc. 450
Lincoln Avenue, Suite 103
Pacific Grove, CA 93950 Salinas, CA 93940
Address Address
(831) 648-3127 (831) 789-8670
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15.03. Waiver. Any waiver of any terms and conditions of this Agreement must be in writing and signed by the City and the CONTRACTOR. A waiver of any of the terms and conditions of this Agreement shall not be construed as a waiver of any other terms or conditions in this Agreement.
15.04. Contractor. The term “CONTRACTOR” as used in this Agreement includes CONTRACTOR’s officers, agents, and employees acting on CONTRACTOR’s behalf in the performance of this Agreement.
15.05. Disputes. CONTRACTOR shall continue to perform under this Agreement during any dispute. Contractor and the CITY hereby agree to make good faith efforts to resolve disputes as quickly as possible. In the event any dispute arising from or related to this Agreement results in litigation or arbitration, the prevailing party shall be entitled to recover all reasonable costs incurred, including court costs, attorney fees, expenses for expert witnesses (whether or not called to testify), expenses for accountants or appraisers (whether or not called to testify), and other related expenses. Recovery of these expenses shall be as additional costs awarded to the prevailing party, and shall not require initiation of a separate legal proceeding.
15.06. Assignment and Subcontracting. The CONTRACTOR shall not assign, sell, or otherwise transfer its interest or obligations in this Agreement without the prior written consent of the City. None of the services covered by this Agreement shall be subcontracted without the prior written approval of the City. Notwithstanding any such subcontract, CONTRACTOR shall continue to be liable for the performance of all requirements of this Agreement.
15.07. Successors and Assigns. This Agreement and the rights, privileges, duties, and obligations of the City and CONTRACTOR under this Agreement, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns, and heirs.
15.08. Compliance with Applicable Law. The parties shall comply with all applicable federal, state, and local laws and regulations in performing this Agreement.
15.09. Headings. The headings are for convenience only and shall not be used to interpret the terms of this Agreement.
15.. Time is of the Essence. Time is of the essence in each and all of the provisions of this Agreement.
15.. Governing Law. This Agreement shall be governed by and interpreted under the laws of the State of California.
15.. Non-exclusive Agreement. This Agreement is non-exclusive and both City and PGCC 5-21-25
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CONTRACTOR expressly reserve the right to contract with other entities for the same or similar services.
15.. Construction of Agreement. The City and CONTRACTOR agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendment to this Agreement.
15.. Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. By executing this Agreement, the City and CONTRACTOR also consent and agree that any electronic signature, as defined by Civil Code § 1633.2(h), affixed thereon shall have the full force and effect as a wet or manual signature.
15.. Authority. Any individual executing this Agreement on behalf of the City or the CONTRACTOR represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.
15.. Integration. This Agreement, including the exhibits any documents incorporated by reference, represent the entire Agreement between the City and the CONTRACTOR with respect to the subject matter of this Agreement and shall supersede all prior negotiations, representations, or agreements, either written or oral, between the City and the CONTRACTOR as of the effective date of this Agreement, which is the date that the City signs the Agreement.
15.. Interpretation of Conflicting Provisions. In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control.
15.. Severability. If any of the provisions contained in the Contract are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. Limitations of liability and indemnities shall survive termination of the Contract for any cause. If a part of this Contract is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Contract is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.
This space is left blank, intentionally.
IN WITNESS WHEREOF, City and CONTRACTOR have executed this Agreement as of the day and year written below.
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City Agreement Number: ______________________________.
2 Approval by Finance necessary only if financial questions or issues raised in Council approval of agreement. 3 Approval by Risk Management is necessary only if changes are made in paragraph 8 or 9.
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*INSTRUCTIONS: If CONTRACTOR is a corporation, including limited liability and non-profit corporations, the full legal name of the corporation shall be set forth above together with the signatures of two specified officers. If CONTRACTOR is a partnership, the name of the partnership shall be set forth above together with the signature of a partner who has authority to execute this Agreement on behalf of the partnership. If CONTRACTOR is contracting in an individual capacity, the individual shall set forth the name of the business, if any, and shall personally sign the Agreement.
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d 06/20/22
14Update
EXHIBIT A SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall provide contract planning services provided by a senior planner, as approved by the City Manager and/or Director of Community Development. The planner will provide in-person (City Hall) and/or remote contract planning services (as approved by the Director of Community Development) to support City planning staff. The planner will provide planning support up to three (3) days (24 hours) per week, as determined by the City Manager and/or Director of Community Development. Duties may include, but would not be limited to, the following:
• Customer service/counter support
• Phone calls and email correspondence
• Ministerial and discretionary project review
• Staff report/resolution and ordinance preparation
• Current planning support including large, controversial development applications • Public hearing support
City shall pay CONTRACTOR $165 per hour for Senior Planner staffing support services, and $190 per hour for Project Manager contract management. Project management services are anticipated to require one (1) hour per month. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.
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DocuSign Envelope ID: D98A4E4E-1494-4EF7-8E73-AF0C83DA5D5A AMENDMENT #1
AGREEMENT FOR PROFESSIONAL SERVICES WITH HARRIS & ASSOCIATES WHEREAS, the City of Pacific Grove (“City”) and Harris & Associates, Inc. (“Contractor”) entered into a Professional Services Agreement (“Agreement”) dated July 1, 2022; and WHEREAS, the City and Contractor desire to amend certain terms of the Agreement; NOW, THEREFORE, the parties agree as follows: A. The Agreement is amended as follows:
1. SERVICES TO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.
2. PAYMENTS BY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $343,145.00.
3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2024, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement.
B. All other terms of the Agreement remain the same.
Dated: ____________________ 5/4/2023 ________________________________ Kate Elliott, Director, Environmental Planning +
Compliance
Dated: _____________________ 5/5/2023 ________________________________ Anastacia Wyatt, Community Development Director
5/8/2023 _________________________________
Dated: _____________________ Tori Hannah, Administrative Services Director Dated: ____________________ 5/12/2023 ________________________________ PGCC 5-21-25
Gregory Rubens, City Attorney
Dated: _____________________ 5/12/2023 _________________________________ Bill Peake, Mayor
DocuSign Envelope ID: D98A4E4E-1494-4EF7-8E73-AF0C83DA5D5A
EXHIBIT A
SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall provide contract planning services provided by a senior planner, as approved by the City Manager and/or Director of Community Development. The planner will provide in-person (City Hall) and/or remote contract planning services (as approved by the Director of Community Development) to support City planning staff. The planner will provide senior planning support up to four (4) days (32 hours) per week, as determined by the City Manager and/or Director of Community Development. Duties may include, but would not be limited to, the following:
• Customer service/counter support
• Phone calls and email correspondence
• Ministerial and discretionary project review
• Staff report/resolution and ordinance preparation
• Current planning support including large, controversial development applications • Public hearing support
City shall pay CONTRACTOR $170 per hour for existing senior planner at a discounted rate, and $200 per hour for Project Manager contract management. Project management services are anticipated to require one (1) hour per month. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.
PGCC 5-21-25
Agenda No. 9 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Matthew Mogensen, City Manager
MEETING DATE: May 21, 2025
SUBJECT: Final Draft 2025-2027 Community Goals and Workplan CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
It is recommended the Council approve/modify the Final Draft 2025-2027 Community Goals and Workplan.
DISCUSSION
The development of the FY 25-26/26/27 Community Goals and Workplan began with a special meeting on February 26th. At the meeting, the Council received a status report on the 23-2025 Community Goals and Workplan, and reviewed the current challenges and opportunities facing the City. At the March 5, 2025, City Council meeting the Council received the Mid-year Financial Report that detailed the expenditures and revenues at the halfway point of the current fiscal year. The Council also received a summary of the input provided by the City's Board, Commission, Committees, and Task Force for consideration in the development of the Council's goals. At successive City Council meetings, the Council finalized the four Focus Areas, provided value policy statements and approved supporting goals.
Staff has now finalized the Supporting Tasks portion of the workplan for use in the budget preparation for the next two fiscal years. The supporting tasks that are provided were primarily derived using the existing workplan, comments and suggestions provided by the City Council in this process, and input from the Boards, Commissions and Committees. Following establishment of the draft document, staff vetted each Supporting Task to ensure it is realistic, a lead is identified to accomplish the Task and that it has a scheduled end date or deliverable.
Attachment 1 to this report is a summary of the 2025-2027 Focus Areas with Value Statements and Proposed Supporting Tasks. Attachment 2 contains the 2026/2027 Community Goals and Workplan Matrix with the lead staff assigned and target completion dates.
Staff is requesting the Council approve, or provide direction, to modify the Final Draft 2025-2027 Community Goals and Workplan.
OPTIONS
The Council could modify this list as presented.
PGCC 5-21-25
FINANCIAL IMPACT:
There is no direct impact associated with continuing the development of the Workplan. However, completion of this process will guide the development of the Budget over the next two years.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
2025-2027 Focus Areas with Value Statements and Proposed Supporting Tasks 2025-27 Community Goals & Work Plan
PGCC 5-21-25
Draft April 29, 2025
2025-2027 Focus Areas with Value Statements and Proposed Supporting Tasks Financial Sustainability
Policy Value Statement: Pacific Grove manages the City’s financial resources to ensure the longterm delivery of municipal services Goal 1: Identify a program to reduce unfunded liabilities Develop a plan to reduce our long-term pension obligations Secure funding to repay the debt service for the water reclamation facility Develop options for a long-term storm drain infrastructure funding plan.
Goal 2: Review and revise reserve policies to meet equipment and facility needs Update the City Council Financial and Budgetary Policies to revise the City’s reserve fund policies and present to the City Council
Create Capital Replacement Funds to plan for regular maintenance and replacement of vehicles, facilities, equipment, infrastructure and park amenities, and present to the City Council
Goal 3: Identify and reduce expenditures and enhance revenues Review low/no cost recovery programs for effectiveness and recommend improvements
Identify potential new revenue sources and present to the City Council Implement risk management assessments findings and recommendations to reduce workers compensation and liability claim exposures Infrastructure
Policy Value Statement: Pacific Grove prioritizes the provision of facility, human, and technology infrastructure that enhances the quality of life for residents and businesses Goal 1: Complete a five-year capital improvement program to address the completion of priority public facility projects (sidewalks, streets, water, wastewater, and parks) Develop and present a 5-year CIP plan to the City Council Develop a new asset management database
Present updates to City Council Policy 700-4 regarding sidewalk repairs and installation, to include a plan for City property and a sidewalk repair process for private property owners
Goal 2: Invest in technology and workforce systems
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Draft April 29, 2025
Develop RFP and select vendor for new Enterprise Resource System Develop a business continuity plan for IT infrastructure and electronic databases Develop a plan to develop and retain key staff members Goal 3: Address critical physical infrastructure needs
Develop a safe route to school plan and present to the City Council Create a downtown streetscape improvement plan
Release a sewer master plan RFP
Environmental Stewardship
Policy Value Statement: Pacific Grove cares for and protects its natural resources and amenities Goal 1: Complete Climate Action and Adaptation Efforts
Present a Climate Action and Adaptation Plan to the City Council for approval Provide fire safety inspection services for residents living near George Washington Park and in High Fire Severity Zones
Complete a George Washington Park Master Plan
Goal 2: Protect and Preserve the Natural Resources of Pacific Grove Complete the comprehensive update to Title 12 of the municipal code; revisions to focus on replanting compliance and tree appeal process; to be presented to the City Council for approval
Assess Wildlife Protection efforts within the City that can be achieved, within available resources and present feasible measures to the City Council for consideration
Community Development
Policy Value Statement: Pacific Grove strategically implements programs to promote housing and economic opportunities
Goal 1: Explore options for an affordable housing project and partner opportunities Present findings and staff recommendations to City Council for direction regarding unpermitted ADUs
Identify a preferred affordable housing project location Goal 2: Review all Permit processes to eliminate barriers to housing and economic development
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Draft April 29, 2025
Evaluate the City’s current and future water allocations and facilitate a City Council discussion on the prioritization of water credits Review business license process and implement efficiency measures Evaluate timelines and permit processes for commercial and residential permits and implement efficiency measures where feasible
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Draft April 29, 2025
Policy Value Statements and Goals by Focus Area ADDITIONAL Milestone Tasks Initiate and complete an updated sewer rate study and present to the City Council
Facilitate a Prop 218 rate setting process
Evaluate existing services/programs to identify efficiencies and cost savings Provide cost and revenue analysis for the City Council’s review when new or expanded programs and services are proposed
Evaluate potential new revenue sources and present to the City Council Amend threshold from $2,500 to $40,000 for a CIP project, with projects under new threshold considered maintenance
Develop an information technology master plan and present to the City Council Present the City Council a report on technological solutions with recommended prioritization that increase efficiency, reduce costs and improve service delivery Develop a safe route to school plan with funding options and present to the City Council
Create a downtown streetscape improvement plan and present to the City Council
Complete a sewer master plan update and present to the City Council Evaluate LCP Amendments needed to protect the coastline and wildlife and recommend a scope of work and present to the City Council for direction Evaluate the City’s current and future water allocations and facilitate a City Council discussion on the prioritization of water credits Conduct outreach to the business community to identify barriers to economic development and provide a report to the City Council regarding the findings Review business license process and implement efficiency measures Evaluate timelines and permit processes for commercial and residential permits and implement efficiency measures where feasible
Evaluate the City’s BCC review process and recommend improvements to enhance efficiency, effectiveness and lower costs for housing and business development, to the City Council
PGCC 5-21-25
2025/2026 Community Goals and Workplan Matrix
PRIORITY AREA: 1. Fiscal Sustainability
POLICY VALUE STATEMENT: Pacific Grove manages the City’s financial resources to ensure the long-term delivery of municipal services Goal Supporting Task
Lead Division/
Support
FY 2025/26 FY 2026/27
Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30
Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30 Complete Notes
1.1 Identify a program to reduce
unfunded liabilities
Develop a plan to reduce our long-term pension obligations AS x Secure funding to repay the debt service for the water reclamation facility PW, AS x Develop options to fund long-term storm drain infrastructure needs PW, AS x
1.2 Review and revise reserve policies to
meet equipment and facility needs
Update the City Council Financial and Budgetary Policies to revise the City’s reserve fund policies and present to the City Council AS x
Create Capital Replacement Funds to plan for regular maintenance and replacement of vehicles, facilities, equipment, infrastructure and park amenities, and present to the City Council AS, PW, CM x
1.3 Identify and reduce expenditures and
enhance revenues
Review low/no cost recovery programs for effectiveness and recommend improvements All Depts x Identify potential new revenue sources and present to the City Council AS & CM lead x Implement risk management assessments findings and recommendations to reduce workers compensation and liability claim exposures AS & CM x
PRIORITY AREA: 2. Infrastructure
POLICY VALUE STATEMENT: Pacific Grove prioritizes the provision of facility, human, and technology infrastructure that enhances the quality of life for residents and businesses Goal Supporting Task
Lead Division/
Support
FY 2025/26 Quarter of Completion FY 2026/27 Quarter of Completion Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30
Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30 Complete Notes
2.1 Complete a five-year capital
improvement program to address the
completion of priority public facility
projects (sidewalks, streets, water,
wastewater, parks)
AS, PW x
Develop a new asset management database AS, PW x
Present updates to City Council Policy 700-4 regarding sidewalk repairs and installation, to include a plan for City property and a sidewalk repair process for private property owners PW, CD x
2.2 Invest in technology and workforce
systems
Develop RFP and select vendor for new Enterprise Resource System AS x Develop a business continuity plan for IT infrastructure and electronic databases AS x Develop a plan to develop and retain key staff members CM x
2.3 Address critical physical
infrastructure needs
Develop a safe route to school plan and present to the City Council PW x Create a downtown streetscape improvement plan PW, CD, CM x Release a sewer master plan RFP PW x
PRIORITY AREA: 3. Environmental Stewardship
POLICY VALUE STATEMENT: Pacific Grove cares for and protects its natural resources and amenities Goal Supporting Task
Lead Division/
Support
FY 2025/26 Quarter of Completion FY 2026/27 Quarter of Completion Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30
Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30 Complete Notes
3.1 Complete Climate Action and
Adaptation Efforts
Present a Climate Action and Adaptation Plan to the City Council for approval PW x Provide fire safety inspection services for residents living near George Washington Park and in High Fire Severity Zones Fire x
Complete a George Washington Park Master Plan PW, CD x
3.2 Protect and Preserve the Natural
Resources of Pacific Grove
Complete the comprehensive update to Title 12 of the municipal code; revisions to focus on replanting compliance and tree appeal process; to be presented to the City Council for approval PW x
Assess Wildlife Protection efforts in the City that can be achieved, within available resources and present feasible measures to the City Council for consideration PD, PW x PRIORITY AREA: 4. Community Development
POLICY VALUE STATEMENT: Pacific Grove strategically implements programs to promote housing and economic opportunities Goal Supporting Task
Lead Division/
Support
FY 2025/26 Quarter of Completion FY 2026/27 Quarter of Completion Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30
Q1
9/30
Q2
12/31
Q3
3/30
Q4
6/30 Complete Notes
4.1 Explore options for an affordable
housing project and partner opportunities
Present findings and staff recommendations to City Council for direction regarding unpermitted ADUs CD x
Identify a preferred affordable housing project location CD x
4.2 Review all Permit processes to
eliminate barriers to housing and
economic development
Evaluate the City’s current and future water allocations and facilitate a City Council discussion on the prioritization of water credits CD, CM x
Review business license process and implement efficiency measures CD, CM x Evaluate timelines and permit processes for commercial and residential permits and implement efficiency measures where feasible CD, PW, PD x A.S. = Administrative Services P.D. = Police Department C.D = Community Development FIRE = Fire
C.M. = City Manager LIB. = Library
P.W. = Public Works REC = Recreation
PGCC 5-21-25
Agenda No. 10 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: May 21, 2025
SUBJECT: Task Force on Diversity, Equity and Inclusion Meeting Minutes: 3/10/25 and 4/14/25
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
DEI Minutes 3-10-25
DEI Minutes 4-14-25
PGCC 5-21-25
1 MEETING MINUTES
CITY OF PACIFIC GROVE
TASK FORCE ON DIVERSITY, EQUITY, AND INCLUSION
REGULAR MEETING
Monday, March 10, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_DEI
1. CALL TO ORDER / ROLL CALL
Vice-Chair Fryberger called the meeting to order at 6:00 p.m. City Clerk/DEI Coordinator Kandell conducted roll call with the following Task Force members present in person: ViceChair Fryberger, Secretary Pye, Members Doneux and Rubin. Absent: Chair Bui.
2. APPROVAL OF AGENDA
Action: Upon motion by Vice-Chair Fryberger and seconded by Member Doneux, the Task Force voted 4-0-1, Chair Bui absent, to approve the agenda.
3. PRESENTATIONS
No presentations scheduled.
4. TASK FORCE AND STAFF ANNOUNCEMENTS (City-Related Items Only) Member Doneux gave an announcement regarding upcoming holidays.
5. COUNCIL LIAISON ANNOUNCEMENTS
No Council Liaison announcement.
6. GENERAL PUBLIC COMMENT
General public comment received from Carol Marquart, Colleen Ingram, Inge Lorentzen Daumer, and Sharon Miller.
A. Written General Public Comment.
7. CONSENT AGENDA
Action: Upon motion by Member Rubin and seconded by Member Doneux, the Task Force voted4-0-1, Chair Bui absent, to approve the Consent Agenda.
A. Minutes of the February 10, 2025 Task Force on Diversity, Equity and Inclusion Regular Meeting
Action: Approved minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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2 8. REGULAR AGENDA
A. Appointment of Work Plan Subcommittees
No public comment received.
Action: Upon motion by Secretary Pye and seconded by Member Doneux, the Task Force voted 4-0-1, Chair Bui absent, to appoint Diversity, Equity, and Inclusion (DEI) Work Plan Subcommittees.
B. Further Discussion Regarding City Council Goals
No public comment received.
Action: The Task Force discussed and had no further proposed goals for recommendation to the City Council.
C. Approval and Submission of the Cultural Calendar
Public comment received from Carol Marquart, Collen Ingram, Inge Lorentzen Daumer, and Sharon Miller.
Action: Upon motion by Member Rubin and seconded by Secretary Pye, the Task Force voted 4-0-1, Chair Bui absent, to approve the Cultural Calendar, including definition, purpose, and Value Statement, and make a formal submission to the City Council through the Task Force on Diversity, Equity and Inclusion Council Liaison.
9. NEXT MEETING: April 14, 2025 at 6:00 p.m.
10. ADJOURNMENT
The regular meeting was adjourned at 6:48 p.m.
Respectfully submitted,
Kimberly Pye
Secretary
Approved by Chair:__________________________________________Date_____________________ PGCC 5-21-25
1 MEETING MINUTES
CITY OF PACIFIC GROVE
TASK FORCE ON DIVERSITY, EQUITY, AND INCLUSION
SPECIAL STUDY SESSION
Monday, April 14, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_DEI
1. CALL TO ORDER / ROLL CALL
Chair Bui called the meeting to order at 6:00 p.m. Management Analyst Arriola conducted roll call with the following Task Force members present in person: Chair Bui, Secretary Pye, Members Doneux and Rubin. Absent: Vice-Chair Fryberger.
2. APPROVAL OF AGENDA
Action: Upon motion by Chair Bui and seconded by Member Doneux, the Task Force voted 4-0-1, Vice-Chair Fryberger absent, to approve the agenda.
3. TASK FORCE AND STAFF ANNOUNCEMENTS (City-Related Items Only)
4. COUNCIL LIAISON ANNOUNCEMENTS
5. SPECIAL STUDY SESSION AGENDA
A. Education and Resources Webpage
Public comment received from Sue Pams.
Action: The Task Force received the presentation.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
6. NEXT REGULAR MEETING: May 12, 2025 at 6:00 PM
7. ADJOURNMENT
The special study session was adjourned at 7:05 p.m.
Respectfully submitted,
Kimberly Pye
Secretary
Approved by Chair:__________________________________________Date____________________ PGCC 5-21-25
Agenda No. 10 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Rachel Gaither, Library Director
MEETING DATE: May 21, 2025
SUBJECT: Library Board Regular Meeting Minutes: March 4, 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
LAB Minutes May 2025
PGCC 5-21-25
LIBRARY BOARD
REGULAR MEETING
Tuesday, March 4, 2025, 4:00 p.m.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA LIVE VIA ZOOM AT: https://www.cityofpacificgrove.org/Zoom_LB
CALL TO ORDER/ROLL CALL
The meeting was called to order at 4 p.m. by Chair Olver who conducted roll call with the following LAB Members present in person: Chair Olver, Vice Chair Perez, Member Moore, and Member Oldham.
Absent: None.
1. ELECTION OF BOARD OFFICERS
Action: By way of nomination, Alycia Perez elected chair for the Library Advisory Board.
Motion Carried 4-0-0:
AYES: Chair Olver, Vice Chair Perez, Member Moore, Member Oldham NOES: None
ABSENT: None
Action: By way of nomination, Lucy Moore elected vice chair for the Library Advisory Board.
Motion Carried 4-0-0:
AYES: Chair Olver, Vice Chair Perez, Member Moore, Member Oldham NOES: None
ABSENT: None
Action: By way of nomination, Tama Olver elected secretary for the Library Advisory Board.
Motion Carried 4-0-0:
AYES: Chair Olver, Vice Chair Perez, Member Moore, Member Oldham NOES: None
ABSENT: None
2. APPROVAL OF AGENDA
Action: Upon motion by Secretary Olver and Seconded by Vice Chair Moore the Board voted unanimously, 4-0-0, to approve the Agenda.
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) The Board received staff announcements from Library Director Gaither.
A. Poetry Programming Report
Action: The Board received a report prepared by Director Gaither on the Poetry Program.
4. COUNCIL LIAISON ANNOUNCEMENTS
The Board received staff announcements from Council Liaison McDonnell.
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5. GENERAL PUBLIC COMMENT/WRITTEN PUBLIC COMMENT
Public comment not received.
APPROVAL OF THE MINUTES
January 7, 2025 Library Board Regular Meeting Minutes
Action: Upon motion by Member Oldham and seconded by Secretary Olver, the Board voted unanimously, 4-0-0, to approve the minutes.
REGULAR AGENDA
6. UNFINISHED AND ONGOING BUSINESS
A. Work Plan for the Board
Public comment not received.
Action: Secretary Olver will update the document to reflect discussion. She and Member Oldham will take ongoing responsibility for the document’s maintenance. Upon motion by Secretary Olver and seconded by Vice Chair Moore, the Board voted unanimously, 4-0-0, to draft a recommendation to approve spending to complete the ADA Transition Plan.
7. NEW BUSINESS
A. City Council Goals Discussion and Recommendations
Public comment not received.
Action: Upon motion by Member Oldham and seconded by Vice Chair Moore, the Board voted unanimously, 4-0-0, to endorse the goals developed in discussion and forward them goals to Council Liaison McDonnell.
B. Future Agendas
Public comment not received.
Action: Discussed proposals for future agenda items.
Proposals include: Monitoring of the Workplan, Review of the Budget, Recommendation for funding to Complete the ADA Transition Plan, Results of the Patron Survey, Schedule for the July, 2025 Meeting.
NEXT MEETING – May 6, 2025, at 4pm.
ADJOURNMENT – The meeting was adjourned at 5:26 p.m.
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Agenda No. 10 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Director Public Works
MEETING DATE: May 21, 2025
SUBJECT: Museum Board Minutes - 5/14/24, 8/13/24, 11/12/24 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
May 14, 2024 Minutes
August 13, 2024 Minutes
November 12, 2024 Minutes
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1 MEETING MINUTES
CITY OF PACIFIC GROVE
MUSEUM BOARD
REGULAR MEETING
Tuesday, May 14, 2024 at 5:00 p.m.
PACIFIC GROVE MEETINGS ARE CONDUCTED IN PERSON AT CITY
HALL COUNCIL CHAMBERS AND VIRTUALLY
1. CALL TO ORDER
Present: Chair David Messman and Board Members Calvin Tom, Dana Allen-Greil, Christine Bertko and Donna Foote; Museum Executive Director Rachel Miller; Deputy Director of Public Works Joyce Halabi, Volunteer Program Coordinator Amy Colony and Council Liaison Joe Amelio.
2. APPROVAL OF AGENDA
Pursuant to motion made by Ms. Foote and seconded by Ms. Bertko, the agenda was approved with no changes.
3. COMMISSION AND STAFF ANNOUNCEMENTS/COMMENTS
Ms. Halabi reported that the Capital Improvement Program would be presented to the City Council the following day and included museum recommendations relating to carpeting and roof repairs.
4. CITY COUNCIL LIAISON ANNOUNCEMENTS
Councilmember Amelio first introduced the new city manager, Matt Mogenson, and Mr.
Mogenson addressed the board. Councilmember Amelia then provided an update on various matters that recently had been approved by, or where soon to be considered by, the City Council.
5. GENERAL PUBLIC COMMENT
No public comments and no written comments were received.
6. APPROVAL OF MINUTES
Pursuant to motion made by Ms. Allen-Greil and seconded by Ms. Foote, the Museum Board minutes for February 14, 2024 were unanimously approved.
7. REGULAR AGENDA
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2 A. Executive Director’s Monthly Report (report received) Ms. Miller, the Museum’s new Executive Director, introduced herself to the Board and provided the quarterly Executive Director’s Report. Her report included discussions of attendance, special events, field trips, the newsletter and developments regarding the collection.
She also reported on staff additions. Mr. Tom stated that the operating agreement should be reviewed for possible changes to align with the current strategic plan. Ms. Miller also responded to questions about her early impressions of the museum as she begins her new role. She indicated that she has been especially impressed by the museum’s community outreach efforts and by the success of the newsletter. She mentioned business memberships as an opportunity that she would like to pursue. Pursuant to questions from Ms. Allen-Greil, there was a discussion of progress on the garden renovation project.
B. Museum Annual Metrics Report (report received)
Ms. Miller provided the annual Museum metrics report. Ms. Miller pointed out that the report covers a 10-month period for the current fiscal year though April 30. Ms. Miller described attendance and other metrics. She discussed awards received by the museum. She discussed special exhibits presented by the museum during the fiscal year.
C. Public Works Deputy Director’s Update on the Pt. Pinos Lighthouse (report received) Deputy Director of Public Works Halabi reported on the Point Pinot Lighthouse. She reported to the Board that the Lighthouse had recently had success expanding hours on a Monday holiday and hoped to continue this practice in the future. She said that Lighthouse operations have increased to five days a week, which is back to the pre-pandemic number of operational days per week. She reported that an additional cashier had been hired for the Lighthouse and that additional docents have been recruited and trained. She noted that revenue amounts have now been added to her written report. Pursuant to Board member questions, there was a discussion of how Lighthouse admission fees are set. Admission numbers and opportunities for growth were also discussed.
8. NEXT MEETING
Tuesday, August 13, 2024, at 5:00 pm
9. ADJOURNMENT
Pursuant to motion made by Ms. Allen-Greil and seconded by Ms. Foote, the meeting adjourned at 6:03 pm.
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1 MUSEUM BOARD MINUTES
REGULAR MEETING
Tuesday, August 13, 2024 at 5:00 p.m.
THIS MEETING WAS HELD IN PERSON AND VIRTUALLY (HYBRID).
1. CALL TO ORDER
Chair David Messman called the meeting to order at 5:00 pm. Present in Chamber: Chair David Messman, Vice-Chair Dana Allen-Greil (joined at 5:03 pm) and Board Members Donna Foote and Calvin Tom; Executive Director Rachel Miller, Director of Collections and Exhibits Chris Green and Exhibits Coordinator Maya Sosa; Deputy Director of Public Works Joyce Halabi, Volunteer Program Coordinator Amy Colony and Council Liaison Joe Amelio.
2. APPROVAL OF AGENDA
Action: Chair Messman began the meeting by noting that Christine Bertko has resigned from the Board and, for the time being, the Board will consist of four members. Next, upon motion by Board Member Foote and seconded by Board Member Tom; Board members voted 3-0 to approve agenda. Board Member Allen-Greil was not present for the vote.
3. COMMISSION AND STAFF ANNOUNCEMENTS/COMMENTS
Deputy Director of Public Works Joyce Halabi provided an update on the current Museum mezzanine railing improvements.
4. CITY COUNCIL LIAISON ANNOUNCEMENTS
Council Member Amelio provided an update on various matters that were on the August 7 th City
Council Agenda. He also provided a heads-up on a new protocol that facilitates recommendations to the City Council from a Boards, Committees and Commissions.
5. GENERAL PUBLIC COMMENT
No public comments and no written comments.
6. APPROVAL OF MINUTES
A. Minutes of the May 14, 2024, Regular Meeting
Action: Upon motion by Board Member Foote and seconded by Board Member Tom, Board members voted 4-0 to approve the minutes.
7. REGULAR AGENDA
A. City Board Secretary Election
Action: Upon motion by Board Member Foote and seconded by Board Member Allen-Greil, Board members voted 4-0 to approve the election of Board Member Tom as Secretary.
B. PG Museum Executive Director’s Monthly Report (report received) PGCC 5-21-25
2 Executive Director Miller reported on the Q4 FY23-24 highlights. Collections and Exhibits have a new IPMP (Integrated Pest Management Plan) and has developed a NAGPRA (Native American Graves Protection Act) work plan. Major project updates include the current mezzanine railing install plus the design of the Native Plant Garden renovation. The Wonder on Wheels mobile museum testing phase begins in September.
C. Point Pinos Lighthouse Update (report received)
Deputy Director of Public Works Halabi reported the FY23/24 Lighthouse metrics on visitations, revenue, and volunteers.
D. PG Museum Audited Financials (report received)
Executive Director Miller explained the major changes to the balance sheet due to spending on capital projects and exhibits plus the transfer of assets from Morgan Stanley to the Community Foundation of Monterey County.
E. PG Museum Business Plan (report received)
Executive Director Miller gave an overview of the FY24/25 Business Plan. The goals and objectives have not changed from the prior fiscal year. Key initiatives for FY24/25 are as follows:
1) Enhance Fund Development and Museum Membership; 2) Be An Employer of Choice for Museum Professionals; 3) Increase Community Engagement + Diverse Audiences; 4) Build + Deliver Exhibits; and 5) Launch 2024-2029 Strategic Plan & Prepare for Re-accreditation.
F. PG Museum Exhibits Plan (report received)
Director Green provided the Museum’s Exhibits Plan in three buckets: 1) priority initiatives for next fiscal year; 2) intermediate-term priorities out 1-3 years; and 3) long term visions and goals out 5 to 10 years.
8. NEXT MEETING
Tuesday, November 12, 2024, at 5:00 pm
9. ADJOURNMENT
Action: Upon motion by Board Member Foote and seconded by Board Member Tom, Board members voted 4-0 to adjourn the meeting at 5:58 pm.
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MEETING MINUTES
CITY OF PACIFIC GROVE
MUSEUM BOARD
REGULAR MEETING
TUESDAY, NOVEMBER 12, 2024, 6:00 P.M.
COUNCIL CHAMBER — CITY HALL — 300 FOREST AVENUE, PACIFIC GROVE, CA
1. CALL TO ORDER
Chair David Messman called the meeting to order at 5:01 pm. Present in Chamber: Chair David Messman, Vice-Chair Dana Allen-Greil and Board Members Donna Foote and Calvin Tom; Museum Executive Director Rachel Miller and Collections and Research Manager Nate King; Deputy Public Works Director Joyce Halabi, Volunteer Program Coordinator Amy Colony, Council Liaison Joe Amelio and Mayor Bill Peake.
2. APPROVAL OF AGENDA
Action: Upon motion by Board Member Foote and seconded by Board Member Allen-Greil; Board members voted 4-0 to approve the agenda.
3. COMMISSION AND STAFF ANNOUNCEMENTS/COMMENTS
Deputy Director of Public Works Joyce Halabi provided that there was no update to the Sam Farr Monterey County Weekly article on Point Pinos Lighthouse Reservation and its inclusion into the National Register of Historic Places.
4. CITY COUNCIL LIAISON ANNOUNCEMENTS
Council Member Amelio provided an update on various council matters plus an update on Veteran’s Day activities at Point Pinos Lighthouse.
5. GENERAL PUBLIC COMMENT
No public comments and no written comments.
6. APPROVAL OF MINUTES
A. Minutes of the August 13, 2024 Regular Meeting
Action: Upon motion by Board Member Foote and seconded by Vice-Chair Allen-Greil, Board members voted 4-0 to approve the minutes.
7. REGULAR AGENDA
A. PG Museum Executive Director’s Monthly Report (report received) Executive Director Miller reported on the Q1 FY24-25 highlights. The foundation received two $250,000 unrestricted gifts. One of the gifts was from the Shelby Foundation and the other was anonymous. The museum has completed all of the NAGPRA (Native American Graves 1 PGCC 5-21-25
Protection Act) notice of inventory letters for their object entity list. Chris Green (Director of Exhibits and Collections) and Hannah Quinnell left the museum in early September. Their workload has been absorbed by existing staff. Executive Director Miller will now lead the reaccreditation efforts. Lisa Max, former interim executive director, joined the museum parttime as a deputy director. She will oversee human resources and facilities management. The Wonder on Wheels (WOW) mobile museum launched on September 15.
B. Point Pinos Lighthouse Update (report received)
Deputy Director of Public Works Halabi updated the Board on Q1/24-25 attendance statistics.
Responding to board questions, Deputy Director Halabi noted that the number of docents trained to handle Title 1 student tours (i.e., from schools that qualify for Title 1 federal funding based on having a high percentage of students from low income families) was supply constrained.
C. PG Museum Collections Care Report (report received)
Collections and Research Manager Nate King provided the yearly statistics for collections. The online database is now close to the 10,000, a major milestone. A CAP assessment (Collective Assessment for Preservation) was completed for the collections and the building in advance of the upcoming museum reaccreditation efforts.
D. PG Museum 2024-2029 Strategic Plan (report received) Executive Director Miller presented the five goals in the strategic plan. She explained how they mapped to the previous seven strategic goals that were a part of the Operating Agreement between the City and the Foundation.
E. PG Museum Business Facility Management Plan (report received) Deputy Director Halabi discussed the three projects that are either underway or funded for FY24/25: 1) Museum roof repair of storage garage; 2) Museum carpet replacement; and 3) Museum basement/collections area moisture control (back-up generator).
F. 2025 Museum Board Planning Calendar
Action: Board member Tom corrected two report titles:
1) From Museum Board Chair Annual Report 2020 to Museum Board Chair Annual Report 2024
2) From PG Museum Audited Financials 2019-2020 to PG Museum Audited Financials 2023-2024
and made a motion to approve and was seconded by Board Member Foote, Board members voted 4-0 to approve the Planning Calendar. The updated planning calendar is attached to the minutes.
The topic of annual site tours was brought up and it was agreed between the Board and the City that site tours for incoming and existing board members were encouraged and to be handled on a as needed basis.
8. NEXT MEETING
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Tuesday, February 11, 2025, at 5:00 pm
9. ADJOURNMENT
Action: Upon motion by Vice Chair Allen-Greil and seconded by Board Member Foote, Board members voted 4-0 to adjourn the meeting at 5:51 pm.
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Agenda No. 11 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joseph Sidor, Contract Planner
MEETING DATE: May 21, 2025
SUBJECT: Local Coastal Program Amendment - Coastal Hazards CEQA: Statutory Exemption, CEQA Guidelines Section 15265, Adoption of Coastal Plans and Programs
RECOMMENDATION
Acknowledging receipt of the California Coastal Commission resolution approving the City of Pacific Grove Local Coastal Program Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards Update).
1. Discuss the proposed City Council resolution amending the text, policies, and figures of the Land Use Plan (LUP), including the addition of a definition for Critical Public Infrastructure (LUP Section 1.10), updating the data and information sources (LUP Section 2.1.1), updating LUP Figure 3 (LUP Section 2.1.2), and amending Policy HAZ-12 (LUP Section 2.1.4) and provide direction to the City Manager regarding changes, if any, to the proposed resolution.
2. Discuss the proposed ordinance amending the Implementation Plan (IP) of the Pacific Grove Municipal Code (PGMC Title 23, Chapter 90), including revising the text of IP section
23.90.140(b) and provide direction to the City Manager regarding changes, if any, to the proposed ordinance.
3. Motion finding that adoption of the proposed resolution and ordinance is statutorily exempt from CEQA pursuant to CEQA Guidelines section 15265.
4. Request the City Attorney read the title of the proposed ordinance amending Municipal Code Section 23.90.140(b) to allow for completion of an initial assessment by City Staff.
5. 6. Motion to waive further reading of the ordinance.
Introduce and hold the first reading of the proposed ordinance amending Municipal Code Section 23.90.140(b) to allow for completion of an initial assessment by City Staff.
7. 8. Direct a summary of a proposed ordinance be published as approved by the City Attorney.
DISCUSSION
City Council Action on November 6, 2024
On November 6, 2024, the City Council considered a Resolution of Intent (attached) to adopt the proposed Local Coastal Program (LCP) amendments to the text, policies, and figures of the Land Use Plan (LUP) and the text of the Implementation Plan (IP), and by motion on a 7-0 vote adopted the Resolution of Intent. After the City Council's action, City Staff forwarded the proposed amendments to the California Coastal Commission for certification. On October 10, 2024, prior to the City Council action, the Planning Commission initiated and recommended approval of the LCP amendments by a vote of 6-0-1 (6 yes, 0 no, and 1 absent).
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vote of 6-0-1 (6 yes, 0 no, and 1 absent).
California Coastal Commission Action on April 11, 2025
On April 11, 2025, the Coastal Commission considered certification of the proposed LCP amendments (Commission Resolution attached). The Coastal Commission unanimously approved and certified the amendments without modification (City of Pacific Grove LCP Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards)).
Per State regulations, in order for the LCP amendments to take effect, the City Council must acknowledge receipt of the Coastal Commission certification of the amendments, formally adopt the certified amendments, and transmit the amendments to the CCC for confirmation. The City Council is considering final adoption of a resolution amending the LUP and introduction of an ordinance amending the IP, as certified by the Costal Commission. At the time of the second reading of the proposed Ordinance, staff will return to the City Council with a proposed Resolution to adopt the LCP amendments.
Background
In 2022, the City applied for and received a $100,000.00 grant from the Coastal Commission to update its coastal hazard mapping. This effort is intended to support a technical update or refinement of the City's LCP coastal hazard overlay data, which is based on modeling data from 2008. The grant funding was used to hire Integral Consulting to perform modeling and analysis of the City's coastline to provide more accurate data consistent with current state guidance on sea level rise. Integral Consulting completed the technical analysis and presented an overview of the modeling methodology and key coastal hazard analysis results to the Planning Commission on August 8, 2024.
City Staff, in collaboration with Coastal Commission Staff, then prepared minor technical refinements to the text, policies, and figures of the LUP and IP. City Staff coordinated extensively with the Coastal Commission Staff to ensure that the final LCP amendments would be acceptable to the Coastal Commission and result in timely certification without any modifications. As intended and defined by the grant agreement, these minor technical updates to the coastal hazards section of the LCP implement the updated technical analysis and tools used to determine coastal hazard vulnerability.
The draft amendments (attached) consist primarily of the following:
1) The addition of a definition for Critical Public Infrastructure (LUP Section 1.10). This definition will assist City Staff in determining what constitutes Critical Public Infrastructure, which will be evaluated at a higher standard than development on private property. Coastal Commission staff provided guidance on the types of infrastructure to include in the definition. 2) Updates to the data and information sources (LUP Section 2.1.1). The addition or deletion of sources used to prepare the analysis of coastal hazards. 3) Update to LUP Figure 3 (LUP Section 2.1.2). LUP Figure 3 has been updated to reflect the new technical analysis and data. It's also important to remember that LUP Figure 3 is a static "snapshot" and that City staff will use GIS data to complete an initial assessment of future projects.
4) Text revisions to Policy HAZ-12 (LUP Section 2.1.4). LUP Policy HAZ-12 would be amended to include a paragraph regarding critical public infrastructure and to differentiate between the level of review required for private and public development. Within the GIS data, an additional safety setback distance has been added to the calendar year 2100 erosion hazard zone to PGCC 5-21-25
approximate a more severe sea level rise scenario for critical public infrastructure.
LUP Policies HAZ-1 through HAZ-11 and HAZ-13 through HAZ-16 remain valid as written. No changes to these policies are necessary to implement the updated coastal hazards technical analysis.
Per the Resolution of Intent adopted on November 6, 2024, the City Council directed staff to request the Coastal Commission staff review a change to the first sentence of Policy HAZ - 6 from "The City will prepare a Shoreline Management Plan (SMP)..." to "The City has prepared a Shoreline Management Plan (SMP)..." City Staff forwarded and discussed this request with Coastal Commission Staff; however, Coastal Commission Staff chose not to recommend modification of the LCP amendment to include this change. 5) Text revisions to the IP (PGMC Section 23.90.140(b)). This revision shifts the responsibility for completion of an initial assessment to City Staff.
The updated coastal hazards mapping will assist City Staff when determining which properties within the Coastal Zone are susceptible to coastal hazards and need to submit a Coastal Hazards Report at the time of the proposed development application, and which properties are unlikely to be impacted and may be exempted from this requirement. Put another way, this more detailed analysis will provide staff with the tools to correctly determine when additional study may be required. Hence, the associated LCP amendment is a limited technical refinement of the policies and implementing regulations that will be used by City Staff.
Since this effort is intended as a limited technical update to better inform applicants and City Staff, Coastal Commission Staff advised City Staff to tie the LCP amendments specifically to the technical analysis. Therefore, the proposed amendment is a technical refinement to the LCP and does not include substantive policy changes. Additionally, the proposed LCP amendments are limited by a very defined scope that was formulated by the Coastal Commission Staff and included as part of the grant agreement and timeline (see Timeline below).
The adoption of these technical amendments by the Coastal Commission in April of this year cemented the purpose of the grant the city received and is the final step by the Coastal Commission, save for receipt of the amendments for confirmation, in this process. Any modifications to the proposed ordinance or resolution will require review by Coastal Commission Staff and may result in the reconsideration of these by the Coastal Commission at one of their public meetings.
Timeline
April 20, 2022 – City Council directed staff to apply for grant funding.
November 9, 2022 – Coastal Commission grant agreement signed and funding awarded to the City.
February 3, 2023 – City approves contract with Integral Consulting to perform technical analysis and mapping.
January 29, 2024 – Coastal Commission approved a grant amendment to extend the grant deadline to March 30, 2025.
June 4, 2024 – Draft technical analysis provided to City and Coastal Commission for review.
July 29, 2024 - Coastal Commission approved a grant amendment to update the budget.
August 8, 2024 – Draft technical analysis presented to the Planning Commission for public review and comment.
August 19, 2024 – Final technical analysis and mapping completed.
October 10, 2024 – Public hearing at the Planning Commission for proposed LCP amendments.
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November 6, 2024 – Public hearing at the City Council for proposed LCP amendments.
December 18, 2024 - City Staff submits LCP amendment packet to Coastal Commission.
April 11, 2025 - Coastal Commission certifies proposed LCP Amendments.
May 21, 2025 - LCP amendments considered by the City Council for final adoption (First Ordinance Reading).
June 4, 2025 - LCP amendments adopted by the City Council (Second Ordinance Reading).
Noticing
City staff completed the required noticing pursuant to Pacific Grove Municipal Code Sections 23.86.040 and 23.90.070. On May 8, 2025, a Notice of Public Hearing was published in the Monterey County Weekly and posted at City Hall. In this case, no permanent structural development is proposed; therefore, story poles and netting are not warranted or required.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
In reviewing this action, the City has followed the CEQA statute adopted by the State of California as published in the California Public Resources Code, Division 13, §21000, et seq., and the California Code of Regulations, Title 14, §15000, et seq. (i.e., CEQA Guidelines). Pursuant to CEQA Guidelines Section 15265 (Adoption of Coastal Plans and Programs), an amendment to a Local Coastal Program is statutorily exempt. Per Section 15265, CEQA does not apply to activities and approvals pursuant to the California Coastal Act by any local government necessary for the preparation and adoption of a local coastal program. This section shifts the burden of CEQA compliance from the local agency to the Coastal Commission. Pursuant to Public Resources Code Sections 21080.5 and 21080.9, and CEQA Guidelines Section 15251(f), the Coastal Commission is identified as a certified regulatory program which meets the requirements of Public Resources Code involving the preparation, approval, and certification of local coastal programs. As such, the Coastal Commission report prepared for the LCP Amendment qualifies as a functional equivalent environmental review document with regard to CEQA.
The analysis in the report (Coastal Hazards Modeling Technical Methods and Results) prepared for the LCP Amendment provided the Coastal Commission with the technical background information they required to analyze the proposed LCP Amendment. Therefore, the City is not required to take further CEQA action on the proposed LCP Amendment.
OPTIONS
Acknowledged receipt of the California Coastal Commission resolution approving the City of Pacific Grove Local Coastal Program Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards); discuss the proposed City Council resolution and ordinance and provide direction to the City Manager regarding changes, if any; find that adoption of the proposed resolution and ordinance is statutorily exempt from CEQA pursuant to CEQA Guidelines section 15265; request the City Attorney read the title of the proposed ordinance; move to waive further reading of the ordinance; introduce and hold the first reading of the proposed ordinance; and direct a summary of a proposed ordinance be published as approved by the City Attorney.
1. 2. Take other action related to this item.
FINANCIAL IMPACT:
There is no financial impact resulting from this action.
FOCUSED PRIORITY AREA: Infrastructure
Attachments
City Council Resolution of Intent 24-043, November 6, 2024 PGCC 5-21-25
Coastal Commission Resolution April 11, 2025
Proposed Resolution and Ordinance
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RESOLUTION 25 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE, PURSUANT TO PACIFIC GROVE MUNICIPAL CODE CHAPTER 23.84, TO AMEND
THE LOCAL COASTAL PROGRAM, INCLUDING THE TEXT, POLICIES, AND FIGURES OF THE LAND USE PLAN (LUP SECTIONS 1.10, 2.1.1, 2.1.2, AND 2.1.4)
AND TEXT OF THE IMPLEMENTATION PLAN (PACIFIC GROVE MUNICIPAL CODE, CHAPTER 23.90 (SECTION 23.90.140(b))
RECITALS
1. Section 65300 et seq. of the California Government Code requires each city to adopt a comprehensive, long-term General Plan for the physical development of each city.
2. On October 5, 1994, the City Council of the City of Pacific Grove ("City” or “City Council") adopted a city-wide General Plan ("General Plan") pursuant to California Planning, Zoning and Development law.
3. Section 30500 of the Public Resources Code requires each County and City to prepare a Local Coastal Program (“LCP”) for that portion of the coastal zone within its jurisdiction.
4. On January 15, 2020, the City adopted the LCP, comprised of a Land Use Plan (“LUP”) and Implementation Plan (“IP”), pursuant to the California Coastal Act and consistent with Section 30512 of the Public Resources Code. This separate mandate replaces policy guidance for most policy topics found in the General Plan and is applied in the Coastal Zone. The primary policy topics of noise and housing (to include other minor specific policies) are not addressed under the LCP - Coastal Act mandate although they are still applicable in the Coastal Zone under the jurisdiction of the General Plan – Planning Zoning and Development law mandate.
5. On March 11, 2020, the California Coastal Commission (“Coastal Commission”) acknowledged certification of the City’s LCP.
6. Section 30514 of the Public Resources Code provides for amendments to adopted LCP’s in accordance with certain procedures. Proposed amendments are to be submitted to and processed by the Coastal Commission in accordance with applicable procedures. The City may make no more than three submittals of proposed amendments per calendar year; however, each submittal may contain multiple amendments. In 2024, the City submitted one LCP amendment to the Coastal Commission.
7. Pursuant to Public Resources Code Sections 30000 et seq., and Title 23 of the Pacific Grove Municipal Code (“PGMC”), the City may amend the adopted LCP provided the City follows certain procedures, including that the City of Pacific Grove Planning Commission (“Planning Commission”) hold a noticed public hearing and make a written recommendation to the City Council on the proposed amendment of the LCP, and that the City Council hold a public hearing to determine whether to adopt a resolution of intent to approve, and if affirmative, submit the proposed amendment to the Coastal Commission for certification. The Coastal Commission may certify the amendments or may suggest modifications. The amendments become final and effective only after the Council acknowledges certification, including any suggested modifications, and formally adopts PGCC 5-21-25
the amendments and the Executive Director of the Coastal Commission confirms, without objection by the Coastal Commission, that the City’s action conforms to the Coastal Commission’s certification order.
8. Pursuant to Government Code Sections 65350 et seq., the City may amend the adopted General Plan provided the City follows certain procedures, including that the Planning Commission hold a noticed public hearing and make a written recommendation to the City Council on the proposed amendment of the General Plan. In this case, the proposed LCP amendment is consistent with the General Plan and no amendment to the General Plan is needed.
9. All policies of the General Plan and the Land Use Plan have been reviewed by the Community Development Department staff to ensure that the proposed amendments maintain the compatibility and internal consistency of the General Plan and the Land Use Plan.
10. Pursuant to Pacific Grove Municipal Code (PGMC) Sections 23.84.060, Findings, and
23.84.070, Amendments to the Local Coastal Program, in considering the proposed LCP Amendment, the City Council makes the applicable findings as described below.
11. In reviewing this action, the City has followed the CEQA statute adopted by the State of California as published in the California Public Resources Code, Division 13, §21000, et seq., and the California Code of Regulations, Title 14, §15000, et seq. (i.e., CEQA Guidelines). Pursuant to CEQA Guidelines Section 15265 (Adoption of Coastal Plans and Programs), an amendment to a Local Coastal Program is statutorily exempt. Per Section 15265, CEQA does not apply to activities and approvals pursuant to the California Coastal Act by any local government necessary for the preparation and adoption of a local coastal program. This section shifts the burden of CEQA compliance from the local agency to the Coastal Commission. Pursuant to Public Resources Code Sections 21080.5 and 21080.9, and CEQA Guidelines Section 15251(f), the Coastal Commission is identified as a certified regulatory program which meets the requirements of Public Resources Code involving the preparation, approval, and certification of local coastal programs. As such, the Coastal Commission report prepared for the LCP Amendment qualifies as a functional equivalent environmental review document with regard to CEQA. The analysis in the report (Coastal Hazards Modeling Technical Methods and Results) prepared for the LCP Amendment provided the Coastal Commission with the technical background information they required to analyze the proposed LCP Amendment. Therefore, the City is not required to take further CEQA action on the proposed LCP Amendment.
12. The City of Pacific Grove Land Use Plan sections proposed to be amended, in a version showing the changes with strikethrough and underline and in a “clean” version, is attached hereto and incorporated herein by reference. The proposed ordinance amending the Implementation Plan is also attached hereto and incorporated herein by reference.
13. This is a minor technical update to the coastal hazard sections of the Local Coastal Program and is intended to implement the updated technical analysis and tools used to determine coastal hazard vulnerability. These amendments to the Land Use Plan (LUP) and Implementation Plan (IP) do the following:
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a. Add a definition for Critical Public Infrastructure. b. Update the data and information sources.
c. Update LUP Figure 3.
d. Revise the text of LUP Policy HAZ-12.
e. Revise the text of IP Section 23.90.140(b).
14. On October 10, 2024, the Planning Commission held a duly noticed public hearing to consider initiating amendments to the City’s LCP, as required by PGMC Section
23.84.020, and making a recommendation to the City Council regarding approving amendments to the LCP, including amending the text, policies, and figures of the LUP (LUP Sections 1.10, 2.1.1, 2.1.2, and 2.1.4) and text of the IP (PGMC Section
23.90.140(b)). On September 26, 2024, at least 10 days before the first public hearing date, notice of the hearing before the Planning Commission was published in the Monterey County Weekly. The Planning Commission, by a vote of 6-0-1 (6 yes, 0 no, and 1 absent), initiated the LCP amendments and recommended approval (Planning Commission Resolution Nos. 2024-004 and 2024-005). The Planning Commission resolutions were transmitted to the City Council as part of the November 6, 2024, agenda report.
15. On November 6, 2024, the City Council held a duly noticed public hearing to consider a resolution of intent to adopt the proposed amendments to the text, policies, and figures of the LUP and the text of the IP. On October 24, 2024, at least 10 days before the first public hearing date, notice of the hearing before the City Council was published in the Monterey County Weekly and posted at City Hall. The City Council, by a vote of 7-0 (7 yes and 0 no), adopted the resolution of intent.
16. Section 30514 of the Public Resources Code allows the County to amend the certified LCP in accordance with certain procedures. Proposed amendments are to be submitted to and processed by the Coastal Commission in accordance with applicable procedures.
The LCP Amendments were submitted to the Coastal Commission on December 18, 2024, together with materials sufficient for a thorough and complete review.
17. On April 11, 2025, the Coastal Commission considered certification of the proposed LCP amendments. The Coastal Commission unanimously approved and certified the amendments to the Land Use Plan and Implementation Plan (City of Pacific Grove LCP Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards)) as submitted by the City (i.e., with no modifications).
18. Per State regulations, in order for the LCP amendments to take effect, the City Council must acknowledge receipt of the Coastal Commission certification of the amendments, formally adopt the certified amendments, and transmit the amendments to the CCC for confirmation.
19. On May 21, 2025, the City Council held a duly noticed public hearing to consider a first reading of the resolution and ordinance to adopt the proposed amendments to the text, policies, and figures of the LUP and the text of the IP. On May 8, 2025, at least 10 days before the first public hearing date, notice of the hearing before the City Council was published in the Monterey County Weekly and posted at City Hall.
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20. On June 4, 2025, the City Council held a second reading of the resolution and ordinance to adopt the proposed amendments to the text, policies, and figures of the LUP and the text of the IP.
21. These amendments are intended to be carried out in a manner fully in conformity with the California Coastal Act (Public Resources Code Sections 30512, 30513, and 30519).
FINDINGS
Pursuant to Pacific Grove Municipal Code (PGMC) Sections 23.84.060, Findings, and
23.84.070, Amendments to the Local Coastal Program, in considering the proposed LCP Amendment, the City Council considered the Planning Commission, City Council, and Coastal Commission resolutions, agenda report, written and oral testimony, and administrative record as a whole and, on that basis, finds that:
General Plan or Local Coastal Program Amendments
1. The proposed amendment is internally consistent with all other provisions of the local coastal program;
2. The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the city; and
3. The site is physically suitable (including access, provision of utilities, compatibility with adjoining land uses, and absence of physical constraints) for the requested and anticipated land uses.
Zoning Ordinance Amendments
1. The proposed amendment is consistent with the general plan and the certified local coastal program; and
2. The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the city; and
3. The proposed amendment is internally consistent with applicable provisions of the Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pacific Grove, hereby:
1. Determines that each of the Recitals and Findings set forth above is true and correct, and by this reference incorporates those Recitals and Findings as an integral part of this Resolution.
2. Acknowledges receipt of the California Coastal Commission resolution approving and certifying City of Pacific Grove Local Coastal Program Amendment Number LCP-3- PGR-24-0065-1 (Coastal Hazards).
3. Adopts a resolution to adopt the amended sections of the Land Use Plan, attached hereto and incorporated by reference.
4. Adopts a resolution to adopt an ordinance, attached hereto and incorporated by reference, to amend the Implementation Plan.
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5. Certifies that the amendments are intended to be carried out in a manner fully in conformance with the Coastal Act.
6. Directs staff to transmit the amendments to the California Coastal Commission for confirmation by the Coastal Commission at their next regular meeting and incorporation into the City’s Local Coastal Program.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE on this 4TH day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________________
NICK SMITH, Mayor
ATTEST:
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN PIERIK, City Attorney
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City of Pacific Grove
Draft Local Coastal Program (LCP) Amendment
Coastal Hazards Technical Refinements
Land Use Plan (LUP):
1.10 TERMINOLOGY USED IN THE LAND USE PLAN
Critical Public Infrastructure: Processes, systems, facilities, technologies, networks, assets, and services essential to the health, safety, security, or economic well-being of the City. Examples include, yet are not limited to, the following: potable water treatment facilities and distribution networks, wastewater treatment facilities, wastewater collection (i.e., sewer main lines) networks, stormwater infrastructure, public roads, other public utilities (e.g., gas, electrical, and internet/telephone), and public sidewalks/trails associated with public roads. Examples of non-critical public infrastructure would include, yet are not limited to, the following: public sidewalks/trails not associated with public roads and public parks.
2.1 COASTAL HAZARDS (HAZ)
2.1.1 Background – Coastal Hazards and Sea Level Rise
Large winter waves and bluff erosion have long been hazardous to the built environment, as well as to natural systems and resource management in the Coastal Zone. Now, added to those historical challenges are changes brought by global climate change and the effects of sea level rise. Global climate change is amplifying other threats to ocean and coastal ecosystems, including erosion, pollution, and habitat loss.
This Land Use Plan contains policies to respond to and address these hazards in the City’s planning and permitting process.
Among the most significant natural hazards along the Pacific Grove coastline are large winter storms and waves, and ongoing bluff and shoreline erosion. Impacts associated with storms, waves and erosion have fallen disproportionately on the built environment and natural systems at the ocean-land interface. In addition, the Hopkins Marine Station has long been listed as being particularly vulnerable to tsunamis.
The City’s 2015 Climate Change and Vulnerability Analysis outlines many of these challenges but indicates that tsunamis have a relatively lower potential for damage to life and property due to the configuration of Monterey Bay and orientation of the Pacific Grove Coastline.
The geologic foundation of the entire Monterey Peninsula is a granitic rock called granodiorite overlain by marine terrace deposits. The marine terrace deposits are typically between 2 and 12 feet thick and capped by topsoil. The marine terrace deposits general consist of uncemented, friable, thinly laminate to thickly bedded silty very fine to coarse grained sand with pebbles and cobbles. The upper six inches to four feet of the marine terrace deposits are dark brown and clay rich due to topsoil. The base is generally marked in spots by a cobble and pebble rich deposit where the terrace deposits rest on top of the wave-cut platform. The contact between the granodiorite rock and marine terrace deposits typically has a seaward gradient. The terrace deposits exposed in the upper bluff are extremely erodible and unstable. When ocean wave run up impacts the terrace deposits, they erode, particularly near the base. That process undermines the terrace deposits and the upper terrace deposits slump downward onto the bedrock platform.
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The granodiorite rock is sturdy in earthquakes, resists waves, and generally breaks up into sand and gravel rather than mud so the water is clear. The upper portion of the granite is highly weathered and portions are prone to erosion. At depth the granite is less weathered and is very erosion resistant. Pacific Grove’s Coastal Zone also includes areas of sand dune on the Asilomar coast, and marine terrace deposits along both the bay and ocean shores. There are rock bluffs consisting of bedrock that is slowly eroding and decomposing, which separates the exposed rocky shore and beaches from the coastal terrace and dune landforms immediately inland. There are also rock outcrops and promontories, boulders, offshore sea stacks, and a string of islets off of point Pinos, all of which contribute to an extraordinarily scenic coastline. The granodiorite erodes very slowly, replenishing the sand supply which is not fed by the littoral drift that disperses into other beaches on the southern shore of Monterey Bay.
The Asilomar Dunes complex is a distinct geologic formation that extends from Point Pinos to Cypress Point in Pebble Beach. In Pacific Grove, the Asilomar Dunes encompass the area between Asilomar Avenue and the shoreline. The dune landforms are composed almost entirely of pure quartz sand, which accounts for the beautiful white sand beaches whose well-rounded frosted quartz grains indicate they were at one time in a dune field in the open air, away from the water.
The exposed granite rock mass at the Pacific Grove shoreline is generally erosion-resistant, except for localized erosion where wave action at faults can break the rock. This fracturing is minimal both on the City’s northeast shoreline along Monterey Bay, due to its orientation away from the predominantly northwest direction of the waves; and on the Asilomar coastline along the open ocean, due to the many off-shore reefs that dissipate the wave energy. The most rapid erosion along the shoreline has occurred in the natural coastal terrace deposits and midden, and various areas of rock and soil fill. A combination of ground squirrel and other animal activities; wave and tidal action; stormwater runoff and heavy pedestrian use has resulted in localized shoreline erosion sometimes affecting trails, bluffs, parking lots, and even the road. The City has historically sought to remedy this problem through a sea wall and rip rap revetment construction program and other shoreline armoring. As a result, the natural and scenic character of the Bay shoreline within the City has been altered to some extent by shoreline armoring that has been installed between Point Pinos and the Monterey Bay Aquarium at the City’s eastern boundary.
While bluff erosion along the Pacific Grove shoreline has generally been a localized problem, the winter storms of 1982-83 resulted in extensive damage. Rip rap revetments were washed out, storm drains were damaged, and parking areas were destroyed by the strong waves from these storms. Except for Hopkins Marine Station, a portion of the Monterey Bay Aquarium, two single family residences, and sewer pumping stations, the immediate shoreline area is used predominately for open space recreational purposes.
Damage from strong storm surges at Hopkins Marine Monterey Herald pictures of storm surges crashing Station. Photo Credit - Gary Griggs, Ph.D., over Ocean View Boulevard, Pacific Grove CA. Photo presentation: Sea-Level Rise, Shifting Shorelines and Credit- Monterey Herald, 2001.
El Niño 11/11/15
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The natural coastal hazards and sea level rise policies in the Land Use Plan recognize the potential risks and hazards associated with development along Pacific Grove’s coast, including the probable impact of climate change and associated sea level rise. Land Use Plan policies both govern potential development in this area and address potential impacts. The best available science at the time of Coastal Development Permit review, including data and information recommended for use by the California Adaptation Planning Guide and the California Coastal Commission’s Sea Level Rise Policy Guidance must be used to help determine sea levels and potential hazards until such time as new data and information is available. This data may include:
Cal-Adapt interactive website designed to provide data and information produced by the State's scientific and research community that provides a view of how climate change might affect California at the local level;
The Ocean Protection Council’s 2024 Science and Policy Update on Sea Level Guidance: State of California Sea Level Guidance;
The National Research Council’s 2012 Report: Sea Level Rise for the Coasts of California, Oregon and Washington: Past Present and Future; and
California Geologic Survey’s California Tsunami Hazard Area Maps for Monterey County; Local data as available, which in the case of Pacific Grove currently includes the data set from the Monterey County Multi-Jurisdictional Hazard Mitigation Plan – Final Draft 2014 and the City of Pacific Grove Climate Change Vulnerability Assessment, completed in January 2015; National Data Buoy Center (Scripps Institution of Oceanography Station 46249 – Cabrillo Point, and NDBC Station 46042 – Monterey Bay); and
Monterey Tide Gauge (NOAA Station 9413450).
All the above listed reports project that climate change will intensify a variety of coastal hazards, as a result of sea level rise.
A Climate Change and Vulnerability Analysis Report, as well as a Background Report, both dated January 12, 2015 were prepared in support of the Local Coastal Program. Potential climate changes that may affect Pacific Grove’s Coastal Zone include increases in temperature, shifts in precipitation, higher sea level, more severe storms, and ocean acidification. Although a secondary impact of climate change, Pacific Grove’s Coastal Zone is also at increased risk of exposure to wildfire. Specific changes are difficult to predict, and considerable complexities arise when calculating potential risks.
The City’s Climate Change and Vulnerability Analysis found that Pacific Grove’s development pattern, particularly the City’s coastal park and trail system, in conjunction with setting development back from the coast, well-position the City’s residential and commercial areas to help withstand effects of sea level rise and tsunami inundation. Additionally, the City’s location on granitic bluffs also limits erosion susceptibility. Nevertheless, the City may be susceptible to potential impacts, as all areas along California’s coast are subject to some level of inherent hazards risk. The climate change and vulnerability assessment modeling showed potential flooding along the City’s coastline, including the City’s coastal park system and developed residential areas. Additionally, modeling utilized in the City’s Climate Change and Vulnerability Analysis showed erosion potential, again primarily along the City’s north shore, which, in the long run, would affect the City’s coastal parks and trails along with areas developed with residential, commercial and institutional uses. Figure 3, Coastal Hazards and Areas of Potential Sea Level Rise, shows the areas of potential hazards related to projected sea level rise as identified in the Coastal Hazards Modeling Technical Methods and Results Climate Change and Vulnerability Analysis report prepared in 20152024.
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The best available and most recent scientific information with respect to the effects of long-range sea level rise, including the coastal hazards analysis identified in the Background Report and Climate Change and Vulnerability Analysis, must be considered in the preparation of findings and recommendations for all geologic, geotechnical, hydrologic, and engineering investigations. Furthermore, the City will continue to consider the findings of future scientific studies that increase and refine the body of knowledge regarding potential sea level rise and coastal hazards in Pacific Grove and along the Monterey Bay, and possible responses to it. Additionally, the City may utilize the variety of academic institutions and nongovernmental organizations in the region with expertise in climate change such as the University of California Santa Cruz, California State University Monterey Bay, Naval Postgraduate School, Middlebury Institute for International Studies at Monterey, Stanford-Hopkins Marine Station, Stanford-Center for Ocean Solutions, the Nature Conservancy, and the Monterey Bay Aquarium, to assist the City with data collection and research regarding the potential impacts of climate change and possible adaptation responses. Also, data from the Monterey Tide Gauge (NOAA Station 9413450) which was installed in 1973 can be utilized to report local sea levels and track sea level rise.
2.1.2 Coastal Act Policies – Coastal Hazards and Sea Level Rise Various parts of the Coastal Act support policies in Local Coastal Program Land Use Plan that address climate change, sea level rise, and coastal hazards. Additionally, the California Coastal Commission Sea Level Rise Policy Guidance provides information for local municipalities updating Local Coastal Programs. The guidance document recognizes that the Coastal Act supports:
1. Use of best available science to guide decisions;
2. Minimization of coastal hazards through planning and development standards;
3. Maximization of protection of public access, recreation, public views and other coastal resources; and
4. Maximization of agency coordination and public participation.
Coastal Act policies relating to shoreline processes and natural hazards require that shoreline protection structures, such as seawalls, only be permitted where they serve coastal-dependent uses or protect existing structures or beaches in danger from erosion. The Coastal Act also requires that shoreline protection structures be designed to eliminate or mitigate adverse impacts on local shoreline sand supply (Public Resources Code §30235). Further, other coastal policies require that any development, such as shoreline protective devices, among other things, be sited and designed to:
1. Prevent degrading impacts to Environmentally Sensitive Habitat Areas (Public Resources Code §30240);
2. Mitigate adverse impacts to archeological resources (Public Resources Code §30244);
3. Protect ocean views, minimize the alteration of natural land forms, and be visually compatible with and subordinate to the surrounding character of the area (Public Resources Code §30251); and
4. Provide, and not interfere with, maximum public recreational access to and along the shoreline (Public Resources Code §§30210, 30211 and 30212).
Finally, Coastal Act policies require that all new development minimize risks to life and property in hazard areas (Public Resources Code §30253(a)) and not create, nor contribute to, erosion, instability, destruction of a site, or require protective devices that substantially alter natural bluff and cliff forms (Public Resources Code §30253(b)).
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Figure 3: Coastal Hazards and Areas of Potential Sea Level Rise Coastal Hazards - Sea Level Rise with Potential Coastal Wave, Erosion, and Tsunami Hazards
2.1.3 General Plan and Other Policies – Coastal Hazards and Sea Level Rise The Pacific Grove General Plan commits ocean front lands to open space and recreational uses. The combination of public ownership and existing City policies and ordinances severely limit physical structures on the immediate shoreline area. The effect of the policies and public ownership along the shoreline is to help reduce the risks to life and property from storm and tsunami hazards and bluff erosion.
However, certain policy areas, such as the effect of the construction of shoreline protective devices, among others, are not specifically covered by the Pacific Grove General Plan and are addressed in this Land Use Plan, the Implementation Plan, and the future Shoreline Management Plan. The Pacific Grove shoreline is an irreplaceable resource and its preservation as a natural living shoreline is a matter of great public importance. Therefore, the intent of the Local Coastal Program is to ensure that shoreline protective devices and other shoreline altering development are only utilized in limited situations and only when all coastal resource impacts are appropriately and proportionately mitigated, consistent with this Section.
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2.1.4 Land Use Plan Policies – Coastal Hazards and Sea Level Rise The following Land Use Plan policies on shoreline hazards supplement existing City policies and regulations by providing for:
New development and redevelopment that is sited and designed to be safe from potential coastal hazards and in a manner that may not require future shoreline protective devices; Specific attention to the possible effects of shoreline protective device construction; Implementation of City policy calling for detailed park planning along the shoreline in order to maximize public access, find methods to minimize bluff erosion, and reduce other potential impacts on coastal resources; and
Expanded policies addressing protection from storm wave and tsunami hazards and the impacts associated with sea level rise while protecting coastal resources.
Tsunami Hazard Zone Sign. Photo Credit: www.NOAA.gov
HAZ-1. The City will continue to gather information on the effects of sea level rise and other coastal hazards on Pacific Grove’s shoreline, including identifying vulnerable areas, structures, facilities, and resources, specifically areas with priority uses such as public access and recreation resources, Environmentally Sensitive Habitat Areas, and existing and planned sites for public infrastructure. Updates to the LCP, including through any vulnerability assessment, shall use the best available science, including the best available scientific estimates of expected sea level rise and potential resultant impacts. The information gathered should address multiple time frame horizons (e.g. 2025, 2050, and 2100) and sea level rise scenarios, as appropriate and feasible.
HAZ-2. Based on the information gathered over time per Policy HAZ-1, the City will conduct an evaluation at least every 10 years (and in response to significant storm events resulting in erosion) as to whether additional policies and other actions for inclusion in the LCP are necessary in order to better address the impacts of sea level rise and other coastal hazards, particularly those related to erosion.
As applicable, such periodic evaluations may result in LCP changes to hazard policies designed to:
a) require relocation of existing or planned development, including development already protected by shoreline protective devices, to safer locations or higher elevations and restoring shoreline areas to natural conditions if feasible, including working with entities that plan or operate infrastructure;
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b) modify allowable land uses in hazardous areas, and modify siting and design standards for development, to avoid and minimize risks and better protect coastal resources; c) better protect wetlands and Environmentally Sensitive Habitat Areas; d) update standards for determining erosion rates;
e) ensure long term protection of the function and connectivity of existing public recreational access facilities and resources; and
f) require modifications to existing shoreline protective devices to ensure that such devices are meeting then-current standards and are functioning in a way that has the least impact on coastal resources as possible, including evaluation of possible removal and shoreline restoration.
HAZ-3. The City will monitor sea level rise and request changes to the Coastal Zone boundary, as appropriate and feasible. The City will minimize the need for construction of new shoreline protective devices through management and, where necessary, restoration of the coastal park lands, including control of pedestrian use, parking, and ground squirrel and other rodent, vermin, or animal activities.
HAZ-4. The City will maintain a warning system and procedures for protection of life and property in coastal areas that are subject to storm and tsunami hazard, including informing visitors to the shoreline of the potential danger of large waves, and will coordinate closely with the Monterey County Office of Emergency Services on the implementation and future amendment of the Monterey County Multi-jurisdictional Hazard Mitigation Plan. New development subject to tsunami hazards shall prepare a tsunami preparedness plan that describes evacuation procedures and other protocols for addressing a potential tsunami event.
HAZ-5. The City will endeavor to coordinate planning and management of the coastal park lands with adjacent jurisdictions and other public agencies such as the City of Monterey, Monterey County, State Water Resources Control Board, National Oceanic and Atmospheric Association (Monterey Bay Sanctuary), Bureau of Land Management (California Coastal National Monument), the California Department of Parks and Recreation, the California Department of Fish and Wildlife, the United States Coast Guard, and the California State Lands Commission, which has decision-making authority on policies that affect land below the mean high tide line.
The City should also coordinate planning and management of the coastal park lands on its downcoast borders with the Pebble Beach Company and other large private landowners, where feasible.
HAZ-6. The City will prepare a Shoreline Management Plan (SMP), consistent with the parameters set forth in HAZ-2, to evaluate potential actions to guide the management of public parklands along the shoreline while considering the effects of sea level rise, best protecting coastal resources, as well as circulation and utility infrastructure. The SMP, when approved by the Coastal Commission, will function as a tool to help maximize public access and protect coastal resources along the City’s shoreline.
HAZ-7. The City will strive to minimize erosion of the shoreline by directing people to use public access pathways and stairways. The City will coordinate public recreation and access points with the Bureau of Land Management to ensure that public access use is designed to mitigate adverse impacts to the California Coastal National Monument and its geological, biological, cultural, and visual resources.
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HAZ-8. Development shall minimize risks to life and property in areas of high geologic, flood, and fire hazard. Development shall also assure stability and structural integrity, shall not create nor contribute significantly to erosion, geologic instability, or destruction of the site, and shall not substantially alter natural landforms. Public infrastructure, public recreational access facilities, and coastal-dependent development shall be developed in a manner consistent with Policy HAZ-10, and may qualify for shoreline protective devices only if in imminent danger from erosion consistent with HAZ-15 and HAZ-16. All other development shall be developed in a manner consistent with Policy HAZ-9.
HAZ-9. Development shall be sited and designed to avoid impacts from coastal hazards, including but not limited to, erosion, episodic and long-term shoreline retreat, flooding, inundation, storm waves, high seas, tidal scour, and tsunamis, including in relation to sea level rise, over the life of the development. As a condition of approval for all coastal development that at some point during its lifetime may be subject to coastal hazards, the Applicant shall record a deed restriction against the properties involved in the application acknowledging that the development site may be subject to coastal hazards.
HAZ-10. New public recreational access facilities (e.g. public parks, trails, and paths), public infrastructure (e.g. public roads, sidewalks, and public utilities), and coastal-dependent development (any development or use that requires a site on, or adjacent to, the sea to be able to function such as Hopkins Marine Station) shall be sited and designed in such a way as to limit potential impacts to coastal resources over their lifetime. See also Policy HAZ-15.
As appropriate, such development may be allowed within shoreline areas only if it meets all of the following criteria:
1. The development shall to the maximum extent feasible be sited and designed to be removable without significant damage to shoreline and/or bluff areas.
2. The development shall only be allowed when it will not cause, expand, or accelerate instability of a bluff.
HAZ-11. In order to minimize potential damage to life and property from coastal hazards, development and the use of land below the 20-foot elevation (as measured from mean high tide) shall be limited to coastal dependent and coastal related development, open space, low intensity public recreational access facilities and uses, public infrastructure, allowable shoreline armoring and coastal access facilities, and, at Lovers Point, Hopkins Marine Station, and Monterey Bay Aquarium, coastal dependent development. Other legally established existing development and uses below the 20-foot elevation may remain, but shall be relocated above the 20-foot elevation (or simply removed) should it become threatened by coastal hazards or should they redevelop.
Costs for relocation shall be borne by the property owner. Regardless, no new major critical public infrastructure (e.g., new water/wastewater treatment facilities) shall be allowed seaward of Ocean View Boulevard or Sunset Drive. To the maximum extent feasible, existing major critical public infrastructure shall be relocated outside of this area.
HAZ-12. Development proposed in potential hazard areas, including but not limited to those that are mapped as hazardous in Figure 3, shall be evaluated for potential coastal hazards at the site using intermediate-high scenario sea level rise projections, based on all readily available information and the most current and recently adopted best available science (e.g., State of California Sea Level Rise Guidance). If the initial evaluation determines that the proposed PGCC 5-21-25
development may be subject to coastal hazards over its lifetime, a site-specific hazards report prepared by a qualified geologist/engineer is required, the purpose of which is to ensure that such development can be built in a manner consistent with applicable LCP coastal hazards policies. Proposed development on properties that are determined not to be subject to coastal hazards over its lifetime would not be subject to additional site-specific hazards analysis.
With respect to critical public infrastructure specifically, such development shall be evaluated for potential coastal hazards using high scenario sea level rise projections, based on readily available information and the most current and recently adopted available science (e.g., State of California Sea Level Rise Guidance). If the initial evaluation determines that the proposed critical public infrastructure development may be subject to coastal hazards over its lifetime, a site specific hazards report prepared by a qualified geologist/engineer is required, the purpose of which is to ensure that such development can be built in a manner consistent with applicable LCP coastal hazards policies and will be safe from extreme sea level rise projections either through its design or through the development of an adaptation plan to be implemented in the future.
HAZ-13. Repair and maintenance of existing legally established shoreline protective devices (including restacking dislodged rock rip-rap in revetments within the approved revetment profile and texturing/contouring a vertical seawall per the approved surface treatment, but not including replacement, augmentation, addition or expansion) shall only be allowed if the shoreline protective device is required to protect public infrastructure, public recreational access facilities, and coastal-dependent development in critical danger from erosion (i.e., when a sitespecific analysis determines the development would be unsafe to use or occupy within two years). If it is not so required, then the shoreline protective device shall be removed and the affected area restored. Any such allowable repair and maintenance projects shall include measures to address and mitigate for any coastal resource impacts the device is having, including with respect to public views and public recreational access.
HAZ-14. New shoreline protective device development (including replacement, augmentation, addition and expansion associated with an existing device) shall only be allowed where required to protect public recreational facilities (e.g., public parks trails, and paths), public infrastructure (e.g., public roads, sidewalks, and public utilities), and coastal dependent development (e.g., certain Hopkins Marine Station development) in imminent danger from erosion. Such devices shall only be utilized if no other feasible, less environmentally damaging alternative is available, such as relocation, beach nourishment, non-structural drainage and native landscape improvements, or other similar non-structural options. Such non-structural options shall be used and prioritized wherever possible to protect coastal resources, including coastal habitats, public recreational uses, and public access to the coast.
Where such non-structural options are not feasible in whole or in part, soft structural alternatives (e.g., sand bags, vegetation, etc.) shall be used and prioritized wherever possible before more significant shoreline protective devices (including, but not limited to, seawalls, revetments, breakwaters, groins, bluff retention devices, and piers/caisson foundation systems).
Shoreline protective devices shall not be constructed to protect non coastal-dependent development, other than public recreational facilities and public infrastructure that do not otherwise constitute coastal-dependent development, or where other measures can adequately mitigate erosion hazards. All construction associated with shoreline protective devices and repair or maintenance or augmentation of existing protection devices shall be designed to eliminate or mitigate adverse impacts to the California Coastal National Monument and its geological, biological, cultural and visual resources.
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HAZ-15. New shoreline protective devices shall be sited and designed to avoid coastal resource impacts to the maximum extent feasible, including through eliminating or mitigating all adverse impacts on local shoreline sand supply (including sand and beach area that are lost through the shoreline protective device’s physical encroachment on a beach, fixing of the back beach, and prevention of new beach formation in areas where the bluff/shoreline would have otherwise naturally eroded, and the loss of sand-generating bluff/shoreline materials that would have entered the sand supply system absent the device); protecting and enhancing public recreational access; protecting and enhancing public views; minimizing alteration of, and be visually subordinate to, the natural character of the shoreline; avoiding impacts to archeological resources; and protecting other coastal resources as much as possible.
Shoreline protective devices shall be required to mitigate impacts to shoreline sand supply, public access and recreation, and any other relevant coastal resource impacts in 20-year increments, starting with the building permit completion certification date. Permittees shall apply for a coastal permit amendment prior to expiration of each 20-year mitigation period, proposing mitigation for coastal resource impacts associated with retention of the shoreline protective device beyond the preceding 20-year mitigation period, and such application shall include consideration of alternative feasible mitigation measures in which the permittee can modify the shoreline protective device to lessen its impacts on coastal resources, including potential removal.
HAZ-16. When development is proposed, property owners with any structures that are associated with and/or protected by existing shoreline protective devices shall be required to provide an assessment of the continued efficacy of such devices, including an evaluation of whether the devices can be removed or modified (and affected areas restored to natural conditions) in light of the development proposed (e.g., if the development is being relocated inland) to better protect coastal resources, in terms of public recreational access resources, while still providing necessary coastal hazard protection. If the assessment indicates that they can be so removed or modified, including if the assessment indicates that there is greater coastal resource benefit to removal or modification of the shoreline protective device, then the removal or modification shall be required as a condition of any approval for the development. In all cases, shoreline protective devices shall only be authorized until the time when the qualifying development that is protected by such a device is no longer present and/or no longer requires armoring.
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ORDINANCE NO. 25 - ___
AN ORDINANCE OF THE CITY OF PACIFIC GROVE AMENDING THE TEXT OF SECTION 23.90.140 OF THE PACIFIC GROVE MUNICIPAL CODE (PART OF THE IMPLEMENTATION PLAN OF THE CITY’S LOCAL COASTAL PROGRAM)
RECITALS
WHEREAS, Section 30500 of the Public Resources Code requires each County and City to prepare a Local Coastal Program (“LCP”) for that portion of the coastal zone within its jurisdiction; and
WHEREAS, on January 15, 2020, the City of Pacific Grove (“City”) adopted an LCP (City Council Resolution No. 20-001), comprised of a Land Use Plan (“LUP”) and Implementation Plan (“IP”), pursuant to the California Coastal Act and consistent with Section 30512 of the Public Resources Code; and
WHEREAS, on March 11, 2020, the California Coastal Commission (“Coastal Commission”) acknowledged certification of the City’s LCP; and
WHEREAS, the LCP is final, adopted and certified and took effect on the certification date of March 11, 2020; and
WHEREAS, the City determined it appropriate to codify the IP as Chapter 23.90 of the Pacific Grove Municipal Code (PGMC), and did so via the adoption of Council Ordinance No. 20-023; and WHEREAS, Section 30514 of the Public Resources Code and the PGMC Chapter 23.84 provide for amendments to adopted LCP’s; and
WHEREAS, on October 10, 2024, the Planning Commission of the City of Pacific Grove (“Planning Commission”) considered, at a duly noticed public hearing, the initiation of an LCP amendment, as required by PGMC Section 23.84.020, to amend the text, policies, and figures of the LUP (LUP Sections 1.10, 2.1.1, 2.1.2, and 2.1.4) and text of the IP (PGMC Section 23.90.140(b)), and the Planning Commission voted to recommend the City Council adopt the proposed LCP amendment (Planning Commission Resolution Nos. 2024-004 and 2024-005); and WHEREAS, on November 6, 2024, the City Council of the City of Pacific Grove (“City Council”) considered, at a duly noticed public hearing, the proposed LCP amendment to amend the text, policies, and figures of the LUP (LUP Sections 1.10, 2.1.1, 2.1.2, and 2.1.4) and text of the IP (PGMC Section 23.90.140(b)); and
WHEREAS, notice of the public hearing before the City Council was published in the Monterey County Weekly and posted at City Hall on October 24, 2024; and WHEREAS, on April 11, 2025, the Coastal Commission considered certification of the proposed LCP amendments. The Coastal Commission unanimously approved and certified the amendments to the Land Use Plan and Implementation Plan (City of Pacific Grove LCP Amendment Number LCP-3-PGR-24-0065-1 (Coastal Hazards)) as submitted by the City (i.e., with no modifications); and
WHEREAS, on May 21, 2025, the City Council held a duly noticed public hearing to consider a first reading of the resolution and ordinance to adopt the proposed amendments to the text, policies, and figures of the LUP and the text of the IP; and PGCC 5-21-25
WHEREAS, notice of the public hearing before the City Council was published in the Monterey County Weekly and posted at City Hall on May 8, 2025; and WHEREAS, on June 4, 2025, the City Council held a second reading of the resolution and ordinance to adopt the proposed amendments to the text, policies, and figures of the LUP and the text of the IP; and
WHEREAS, the City Clerk caused a summary of the ordinance to be published in the Monterey County Weekly on May 29, 2025; and
WHEREAS, in considering the proposed LCP Amendment, the City Council considered the Planning Commission, City Council, and Coastal Commission resolutions, agenda reports, written and oral testimony, and administrative record as a whole; and WHEREAS, pursuant to CEQA Guidelines Section 15265 (Adoption of Coastal Plans and Programs), an amendment to a Local Coastal Program is statutorily exempt; and WHEREAS, this amendment is intended to be carried out in a manner fully in conformity with the California Coastal Act (Public Resources Code Sections 30512, 30513, and 30519).
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. The foregoing recitals are adopted as findings of the City Council as though set forth fully herein.
SECTION 2. The City Council makes the following findings pursuant to PGMC 23.84.060:
1) The proposed amendment is consistent with the general plan and the certified local coastal program;
2) The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the city; and
3) The proposed amendment is internally consistent with other applicable provisions of the Zoning Ordinance.
SECTION 3. The Pacific Grove Municipal Code is amended as follows:
Chapter 23.90
Local Coastal Program Implementation Plan
Section 23.90.140 Coastal Hazards
(a) In order to protect life, property, and coastal resources from coastal hazards, and to maintain consistency with the LCP’s land use plan (LUP), development shall conform to all applicable land use plan coastal hazards policies and the following requirements:
(b) Applications for All Development Potentially Subject to Coastal Hazards. (1) Initial Coastal Hazards Assessment. City staff The applicant shall conduct submit an initial site assessment screening to determine whether the site may be subject to coastal hazards over its lifetime (generally over at least the next 75 years). The initial site assessment shall be based on readily available information and the most current and recently adopted available science (e.g., State of California Sea Level Rise Guidance).
The screening shall include a review of CDPs issued or applied for at the subject site and immediate vicinity, technical reports, resource maps, aerial photographs, site PGCC 5-21-25
inspection, current coastal hazard GIS layers, and the LCP’s coastal hazard map in LUP Figure 3. Maps can be used as a resource for identification of coastal hazard areas; however, absence of mapping cannot alone be considered absence of hazard, and local site conditions must be examined at the time of coastal permit application using the best available science.
(2) Coastal Hazards Report. Where the initial site assessment reveals that the proposed development is located on or seaward of Ocean View Boulevard or Sunset Drive, mapped within LUP Figure 3, and/or otherwise may be subject to coastal hazards over the next 75 years, a site-specific coastal hazards report (report) shall be prepared. The report shall at a minimum provide for:
….
SECTION 4. The City Manager is directed to execute all documents and to perform all other necessary City acts to implement effect this Ordinance.
SECTION 5. Severability. If any provision, section, paragraph, sentence, clause or phrase of this ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs, sentences, clauses or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.
SECTION 6. In accord with Article 15 of the City Charter, this ordinance shall become effective on the thirtieth (30th) day following passage and adoption hereof and following certification by the California Coastal Commission.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE on this 4th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
NICK SMITH, Mayor
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ATTEST:
_________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_________________________________
BRIAN PIERIK, City Attorney
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Agenda No. 11 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lori Frati, Finance Manager
MEETING DATE: May 21, 2025
SUBJECT: Hospitality Improvement District (HID) program for Fiscal Year 2025-26 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Hold a public hearing to determine majority protests to the annual assessment were not received, adopt the resolution to approve the annual report, levy the annual assessment, approve the recommended Fiscal Year 2025-26 program, appoint the HID Advisory Board for Fiscal Year 2025-26, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the HID budget.
DISCUSSION
In November 2007, the City established the Hospitality Improvement District (HID), appointed an advisory board, and established an assessment for the District.
On October 29, 2018, City Council adopted Resolution No. 18-039, granting the City of Monterey to include the City Pacific Grove in the Monterey County Tourism Improvement District (MCTID).
On November 28, 2018, Council adopted Resolution No. 18-047, amending the Hospitality Improvement District assessment, effective January 1, 2019. This amendment allowed Pacific Grove to equally bifurcate the original assessment. Under this new structure, the HID assessment of $2.00 per night for full-service lodging establishments at $1.00 per room night for all others, will be transferred to the Pacific Grove Chamber of Commerce. Resolution 12-014 defines full service lodging accommodations as “…generally mid-price, upscale or luxury hotels with a restaurant, lounge facilities and meeting space as well as minimum service levels, often including bell service and room service.
These hotels report food and beverage revenue”. Pacific Grove currently has no full-service hotels or bed and breakfast establishments. HID assessment revenues are exclusively used for the support and benefit of the hospitality economy of Pacific Grove.
The separate MCTID assessment was approved for levy on February 1, 2023, and is subject to a five-year term.
At its May 7, 2025, meeting, the City Council approved a resolution of intent to levy the HID assessment for FY 2025-26 and set a public hearing for May 21, 2025 to consider the levy. California Streets and Highways Code Section 36525 provides that the District shall not be formed if written PGCC 5-21-25
protests are received from the owners of businesses in the proposed area that will pay 50 percent or more of the assessments proposed to be levied. Staff advertised the public hearing pursuant to relevant State and Municipal Code sections. Staff has received no protest petitions as of this writing.
Pursuant to State law and City Council Resolution 07-044, which formed the HID, an Annual Report is required that reports on District revenues and expenditures, proposes a budget for Fiscal Year (FY) 2025-26, and requests the levy of an assessment for FY 2025-26.
The Pacific Grove Chamber of Commerce annual report (Attachment 1) reports on District revenues and expenditures for FY 2024-25, proposes a budget for FY 2025-26, lists the number of lodging establishments in the HID and requests the levy of an assessment for FY 2025-26. No changes to HID boundaries are recommended for FY 2025-26.
City Council Resolution 07-044 (Attachment 2) outlines the requirements for levying the annual assessment for the District. The terms of the Resolution have been met as indicated by the specific points of compliance set forth below:
Process for Advisory Board Appointment: Per the Resolution, the Chamber of Commerce facilitated a noticing of all properties in the HID and a meeting of the HID Advisory Board to fill Advisory Board seats that will expire on June 30, 2025. Results of the election from the Chamber of Commerce are included in the report, with the following recommended Advisory Board for next year:
Fady Hannah (Lighthouse Lodge and Cottages), term expires June 30, 2026 Michael Grech (Monterey Peninsula Inn), term expires June 30, 2026 Robert Boerner (Pacific Gardens Inn), term expires June 30, 2027 Vacant
As stated in the ordinance that created the HID, “a conference facility”, in reference to Asilomar Conference Grounds, will have one representative on the board at all times. Alex Marin, of Asilomar, will be the board member on the HID representing the conference facility.
Contract with Chamber of Commerce for Services (Attachment 3): The City will contract with the Chamber of Commerce to administer the HID program in compliance with the plan approved by the City Council. Any unspent revenues will be retained by the Chamber for performance of the FY 2025-26 contract.
Chamber of Commerce Financial Reporting: The FY 2024-25 HID report from the Chamber includes HID expenditure activity for current fiscal year to date.
All Board Advisory members are current on their license.
Proposed FY 2025-26 HID Program. The City of Pacific Grove estimates a total of $239,000 will be distributed to the HID in FY 2025-26.
The HID Advisory Board recommends allocating HID assessment revenues for the following projected FY 2025-26 expenditures:
Proposed HID Expenditure Budget FY 2025-26
Total Administration $2,000
Total Marketing Opportunities $92,000
Total Community Projects $5,000
Total Operations Events/Promotions $5,000
Total Visitor Center $128,000
Total Advertising $7,000
Total $239,000
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