CITY COUNCIL
SPECIAL MEETING AGENDA
Wednesday, August 20, 2025, 5:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted. If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.
PACIFIC GROVE MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.
PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.
THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.
Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_Closed
Please click here for directions to dial into the meeting audio.
AGENDA
CALL TO ORDER
APPROVAL OF THE AGENDA
SPECIAL MEETING
PUBLIC COMMENT ON SPECIAL MEETING MATTERS
Comments from the public will not receive Council action. Comments must deal with matters on the Special Meeting agenda and will be limited to three minutes.
A. Initiation of litigation pursuant to Government Code Section 54956.9 (d): (One potential case)
ADJOURNMENT
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CITY COUNCIL
REGULAR MEETING AGENDA
Wednesday, August 20, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.
Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting. Public comments received through this email address by noon on the day of the meeting will be posted with the corresponding agenda item.
Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted. If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.
PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.
PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.
THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.
THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
Please click here for directions to dial into the meeting audio.
AGENDA
CALL TO ORDER
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PLEDGE OF ALLEGIANCE: Mayor Pro Tem Amelio
1. APPROVAL OF AGENDA
2. PRESENTATIONS
A. In Remembrance of Steve Eugene Clatterbuck, Jamie Lee Tabscott, and James Vincent
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
B. Other
4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action.
Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
A. Written General Public Comment
CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business A. Minutes of the July 16, 2025 City Council Special and Regular Meetings Reference: Sandra Kandell, City Clerk PAGE 9
Recommended Action: Approve minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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6. RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
7. ORDINANCES
Items pulled from this section will be placed under 11. Public Hearings A. Second Reading of an Ordinance to Amend the Fiscal Year 25/26 Operating and Capital Improvement Budget PAGE 17
Reference: Fred Marsh, Administrative Services Director Recommended Action: Hold second reading and adopt an ordinance amending the operating and capital budget for the Fiscal Year 2025-26.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Second Reading of an Ordinance Amending the Classification Schedule for the City Manager Reference: Brian Pierik, City Attorney PAGE 28
Recommended Action: Hold second reading and adopt an ordinance amending the classification schedule to set a salary for the City Manager.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
A. Check Register and Core Fund Summary - July 2025 PAGE 32 Reference: Nicholas Cina, Finance Management Analyst
Recommended Action:
1. Receive the Check Register and Core Fund Summary.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Community Human Service Highlights: April through July 2025 PAGE 50 Reference: Lori McDonnell, Councilmember
Recommended Action: Receive minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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C. Monterey-Salinas Transit Minutes: June 9, 2025 and July 14, 2025 PAGE 58 Reference: Joe Amelio, Mayor Pro Tem
Recommended Action: Receive minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
A. Sinex and Congress Avenue Sidewalk Improvement Project (CIP25-15) – Award of Contract PAGE 71
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:
Award an agreement with Spektren Engineering, Inc.in an amount not to exceed $219,580 plus a 10% contingency for the Sinex and Congress Avenue Sidewalk Improvement Project
1. 2. Alternatively, discuss and take other action related to this item.
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities B. FY24/25 Crack & Slurry Seal (CIP25-02) PAGE 74
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:
Authorize an agreement with Graham Contractors for the FY24/25 Crack and Slurry Seal project in an amount not to exceed $338,568.00 plus a 5% contingency.
1. 2. Alternatively, discuss and take other action related to this item.
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities C. City Council Direction regarding a Traffic Safety Committee Recommendation to install Stop Signs at Congress (Lighthouse and Central Avenues) PAGE 77 Reference: Joe Amelio, Mayor Pro Tem
Recommended Action: Direct staff to consult with the Traffic Engineer to assess the installation of stop signs and intersection reconfiguration of Congress/Lighthouse/Central and return to the City Council with concept drawings, estimated costs and additional information for City Council consideration.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 13. New Business A. Architectural Review Board Meeting Minutes: April 9, 2024, August 13, 2024, September 10, 2024, October 8, 2024, February 11, 2025, March 11, 2025 PGCC 8-20-25
Reference: Anna Bornstein, Associate Planner PAGE 97
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Task Force on Diversity, Equity and Inclusion Meeting Minutes: May 12, 2025 and July 14, 2025 PAGE 119
Reference: Sandra Kandell, City Clerk/DEI Coordinator
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Library Board Regular Meeting Minutes: May 6, 2025 PAGE 124 Reference: Rachel Gaither, Library Director
Recommended Action: Receive the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
REGULAR AGENDA
11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.
A. AB 2561 Reporting: Vacancies, Recruitment, and Retention This item was continued from the July 17, 2025 meeting. PAGE 127
Reference: Leticia Livian, Human Resources Director
Recommended Action: Receive the report.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Combination Building Permit Fee Increases PAGE 129
Reference: Jon Biggs, Community Development Director
Recommended Action:
Adopt a Resolution approving an amendment to the City's FY 25-26 Master Fee Schedule to reflect changes to the City’s combination building permit fees and other changes as may be directed by Council.
1. 2. Alternatively, discuss and take a different action related to this item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines PGCC 8-20-25
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
12. UNFINISHED AND ONGOING BUSINESS
A. Amended Protocol – Recommendations to City Council by Boards, Committees, and Commissions PAGE 134
Reference: Joyce Halabi, Deputy City Manager
Recommended Action:
Approve amended protocol for recommendations to the City Council by Boards, Committees, and Commissions
1. 2. Alternatively, discuss and take other action.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
13. NEW BUSINESS
A. Referendum on Ordinance No. 25-007 Increasing the Compensation for Mayor and City Councilmembers PAGE 142
Reference: Sandra Kandell, City Clerk and Brian Pierik, City Attorney Recommended Action: 1. Motion to Adopt the Resolution Accepting the Certification of Sufficiency of the Referendum Against Ordinance No. 25-007 Increasing the Compensation of the Mayor and City Councilmembers (Attachment 1 to this Agenda Report); and
2. Select one of the following three Options:
Option No. 1: Motion to direct staff to return to the Council on September 3, 2025 with an ordinance repealing Ordinance No. 25-007
--or--
Option No. 2: Motion to direct staff to return to the Council at the meeting on September 3, 2025 with documents to call a municipal election on the question of the referendum and to decide at that meeting the following:
a) Selection of an election date to submit the Referendum to the voters which could include at the general municipal election consolidated with the County-run Statewide General Election (November 3, 2026), at a special election consolidated with a County-run Statewide Primary Election (June 2, 2026), or at a standalone special election on April 14, 2026 or on a Tuesday when permitted by the Elections Code and any County requirements (discussed further below) b) Whether one or more members of the City Council will be authorized to author an argument against the measure; and if rebuttal arguments will be permitted.
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--or--
Option No. 3: Motion to direct staff to return to the Council on September 3, 2025 with an ordinance repealing Ordinance No. 25-007 and to return to the Council at a future meeting for discussion of a possible ballot measure to be presented in 2026 for a public vote on an ordinance increasing the salary of the Mayor and City Councilmembers.
3. Other action related to this Agenda item.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Combining the Architectural Review Board and Historic Resources Committee Reference: Jon Biggs, Community Development Director PAGE 161 Recommended Action: Staff recommends that the City Council consider and provide guidance on whether it would like staff to proceed with drafting appropriate ordinances and policies that would combine the Architectural Review Board (ARB) and the Historic Resources Committee (HRC) and, following appropriate review, return with drafts of these documents for Council consideration.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Artificial Intelligence (AI) Framework and Policy PAGE 164 Reference: Chaps Poduri, Councilmember
Recommended Action: Motion to direct the City Manager to initiate the development of a comprehensive City-wide Artificial Intelligence (AI) Framework and Policy, for Council review and adoption.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
14. FULL PRESENTATIONS
15. CLOSED SESSION
ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.
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Agenda No. 5 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: August 20, 2025
SUBJECT: Minutes of the July 16, 2025 City Council Special and Regular Meetings CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Approve minutes.
Attachments
Draft Minutes 7-16-25
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1 DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
SPECIAL MEETING
Wednesday, July 16, 2025, 5:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_Closed
CALL TO ORDER
Mayor Smith called the meeting to order at 5:00 p.m. Present in Chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, Rau and Walkingstick.
APPROVAL OF THE AGENDA
Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Poduri, Council voted 7-0 to approve the Special Meeting Agenda.
SPECIAL MEETING
PUBLIC COMMENT ON SPECIAL MEETING MATTERS
Public comment received from Jane Haines and Inge Lorentzen Daumer.
A. Public Employment (Government Code § 54957)
Title: City Attorney Performance Evaluation
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2 DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
REGULAR MEETING
Wednesday, July 16, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_CC
CALL TO ORDER
Mayor Smith called the meeting to order at 6:09 p.m. Present in Chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, and Rau and Walkingstick.
PLEDGE OF ALLEGIANCE
Councilmember McDonnell led the pledge of allegiance.
1. APPROVAL OF AGENDA
Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Rau, Council voted 7-0 to approve the Regular Meeting Agenda as modified, continuing 11A to its August 20, 2025 meeting.
2. PRESENTATIONS
A. Certificate of Recognition: Walk Every Street Pacific Grove Action: Presented Certificates of Recognition
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
Public Employment (Government Code § 54957)
Title: City Attorney Performance Evaluation
City Attorney Brian Pierik reported no action was taken.
B. Council and staff made general announcements
4. GENERAL PUBLIC COMMENT
General public comment received from Peggy Gibbs, Susan Goldbeck, Carol Marquart, Vince Tuminello, Mike Gibbs, Jane Haines, Kim Akeman, Colleen Ingram, and Beth Walker.
A. Written General Public Comment
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3 CONSENT AGENDA
Action: Consent Agenda items 9B and 9E were pulled and considered immediately following the Consent Agenda.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Poduri, Council voted 7-0 to approve the Consent Agenda as modified.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes of the June 18, 2025 City Council Special and Regular Meetings Action: Approved the minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
6. RESOLUTIONS
7. ORDINANCES
A. Second reading of an Amendment to Cannabis Licensing Ordinance Action: Held second reading and adopted the amendment to the Cannabis Licensing Ordinance (Ordinance No. 25-012).
CEQA: Proposed Ordinance not subject to CEQA based on Guideline Sections:
15060(c)(3) and 15378; 15060(c)(2); 15061(b)(3); and 150308 B. Second Reading of an Ordinance Repealing and Replacing PGMC Chapter 18.32.080 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178 Action: Held second reading and adopted Ordinance No. 25-013 Repealing and Replacing PGMC Chapter 18.32.080 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178.
CEQA: Statutory Exemption, CEQA Guidelines Section 15268, Ministerial Projects
8. REPORTS – INFORMATION ONLY
A. Check Register and Core Fund Summary - June 2025
Action: Received the Check Register and Core Fund Summary.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
A. Sewer System Management Plan Revision #4
Action: Adopted the Sewer System Management Plan (SSMP) Revision #4 and authorized staff to certify the document in the California Integrated Water Quality System (CIWQS).
CEQA: Categorical Exemption, CEQA Guidelines Section 15308, Class 8, Actions by Regulatory Agencies for Protection of the Environment
B. Fiscal Year 2025/26 CIP Engineering Services This item was pulled and considered immediately following the Consent Agenda.
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action: Authorize an agreement with Neill Engineers Corp for FY25/26 DRAFT PGCC 8-20-25
4 Capital Improvement Plan engineering services in an amount not to exceed $546,718 plus a 10% contingency.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Sanitary Sewer Maintenance Services Agreement
Action: Authorized an agreement with The Don Chapin Company, Inc. DBA Green Line Liquid Waste Company for sanitary sewer services in an amount not to exceed $400,000 per fiscal year with options to extend the agreement for two (2) additional yearly increments, by mutual letter signed by the Mayor.
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
D. Response to Grand Jury Regarding City of Pacific Grove Mobile App for Public to Report Road Safety and Maintenance Issues
Action: Authorized the Mayor to send a letter to the Honorable Stephanie Hulsey (Judge of the Superior Court), Attention Sandra Ontiveros, advising that the City Council agrees with Grand Jury Report Finding 3 and Recommendation 3 has been implemented by the City, namely by activating its mobile app on the Apple Store.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
E. Land Use Acknowledgment This item was pulled and considered immediately following the Consent Agenda.
Reference: Chaps Poduri, Councilmember
Recommended Action: Direct the Task Force on Diversity Equity and Inclusion (DEI) to develop language for a Land and Ancestral Peoples Acknowledgment. Upon completion of their work, Council will review policy framework and specific acknowledgment language for formal consideration and adoption.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES *****
9.B. Fiscal Year 2025/26 CIP Engineering Services This item was pulled from the Consent Agenda.
Public comment received from Andrew Kubica and Vince Tuminello.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Poduri, Council voted 7-0 to authorize an agreement with Neill Engineers Corp for FY25/26 Capital Improvement Plan engineering services in an amount not to exceed $546,718 plus a 10% contingency.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
9.E. Land Use Acknowledgment This item was pulled from the Consent Agenda.
Public comment received from Carol Marquart, Vince Tuminello, Lisa Ciani, and DRAFT PGCC 8-20-25
5 Sharon Miller.
Action: Upon motion by Councilmember Rau and seconded by Mayor Pro Tem Amelio, Council voted 7-0 to direct the Task Force on Diversity Equity and Inclusion (DEI) to develop language for a Land and Ancestral Peoples Acknowledgment. Upon completion of their work, Council will review policy framework and specific acknowledgment language for formal consideration and adoption.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
REGULAR AGENDA
11. PUBLIC HEARINGS
A. AB 2561 Reporting: Vacancies, Recruitment, and Retention During the Approval of the Agenda, this item was continued to the Council’s August 20, 2025 meeting.
Reference: Leticia Livian, Human Resources Director
Recommended Action: Receive the report.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Ordinance to Amend the Fiscal Year 25/26 Operating and Capital Improvement Budget Public comment received from Andrew Kubica.
Action: Mayor Pro Tem Amelio requested the City Attorney read the title of the ordinance.
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember McDonnell, Council voted 7-0 to
2. Waive further reading of the ordinance;
3. Introduce and hold the first reading of an ordinance amending the operating and capital budget for the Fiscal Year 2025-26; and
4. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Consider First Amendment to Employment Agreement with City Manager Matthew Mogensen to Increase Salary and Deferred Compensation
No public comment received.
Action: Council considered the First Amendment to Employment Agreement with City Manager Matthew Mogensen to Increase Salary and Deferred Compensation Action: Upon motion by Councilmember Poduri and seconded by Mayor Pro Tem Amelio, Council voted 7-0 to adopt a Resolution Authorizing Mayor to execute a First Amendment to Employment Agreement with City Manager Matthew Mogensen (No. 25- 017).
Action: Mayor Smith requested the City Attorney read the title of the Ordinance.
Action: Upon motion by Mayor Smith and seconded by Mayor Pro Tem Amelio, the DRAFT PGCC 8-20-25
6 Council voted 7-0 to
4. Waive further reading of the ordinance and introduce and hold first reading of an Ordinance of the City Council of the City of Pacific Grove Amending the Classification Schedule to Set a Salary for the City Manager; and
5. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
D. Adoption of a Resolution approving Cannabis Regulatory Fees No public comment received from
Action: Upon motion by Councilmember Poduri and seconded by Councilmember Rau, the Council voted 7-0 to adopt Resolution No. 25-018 Establishing Commercial Cannabis Regulatory Fees.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
12. UNFINISHED AND ONGOING BUSINESS
A. Discuss and provide direction regarding the City/School subcommittee formed on February 14, 2024
No public comment received.
Action: Upon motion by Councilmember McDonnell and seconded by Mayor Pro Tem Amelio the Council voted 7-0 to
1. Dissolve effective December 31, 2025 the City/ PGUSD subcommittee which was established on February 14, 2024 and for the Mayor and Mayor Pro Tem to participate on this subcommittee as Council representatives through December 31, 2025, and
2. Direct the City Manager commencing January 1, 2026 to arrange for meetings to be attended by the Mayor, Chair of PGUSD School Board, City Manager, PGUSD Superintendent and respective staff as necessary to discuss topics of mutual interest and to report back to the City Council with periodic status updates.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
13. NEW BUSINESS
14. FULL PRESENTATIONS
A. The Pacific Grove Police Department 2024 Annual Report Action: Received the Pacific Grove Police Department 2024 Annual Report.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
15. CLOSED SESSION
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7 ADJOURNMENT
Council adjourned the regular meeting at 8:21 p.m.
Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: _______________________________Date________________ Attest by City Manager: ____________________________Date_________________ DRAFT PGCC 8-20-25
Agenda No. 7 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Fred Marsh, Administrative Services Director
MEETING DATE: August 20, 2025
SUBJECT: Second Reading of an Ordinance to Amend the Fiscal Year 25/26 Operating and Capital Improvement Budget
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Hold second reading and adopt an ordinance amending the operating and capital budget for the Fiscal Year 2025-26.
DISCUSSION
There were no substantive changes between the first and second readings of this ordinance. The City Clerk caused a summary of the ordinance to be published on July 24, 2025.
The City of Pacific Grove was recently notified by the City of Monterey that there was an outstanding bill owed in the amount of $113,101.66. This amount related to work done in Fiscal Year 2007-08 on a portion of a capital improvement project extending the Prescott Avenue sidewalk that Pacific Grove agreed to reimburse the City of Monterey for. Details on this item is included in an attachment to this report, including the prior approval by the City Council as part of Resolution 08-048.
This action is requesting a budget amendment for this amount so this amount can be paid to the City of Monterey after the second reading of this ordinance.
OPTIONS
Provide alternate direction.
FINANCIAL IMPACT:
Dependent on the direction provided by Council at tonight’s meeting.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Ordinance
Backup Documentation
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ORDINANCE NO. 25-xxx
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE AMENDING THE OPERATING AND CAPITAL PROJECTS BUDGET FOR FISCAL YEAR (FY) 2025-26 FACTS
1. The City Council approved the FY 2025-26 Budget on June 18, 2025.
2. It is customary to amend the budget to adjust revenues and expenditures to reflect updated information since the adoption of the FY 2025-26 Budget.
3. The City Manager is recommending amendments to the FY 2025-26 Budget to reflect an additional amount due to the City of Monterey for prior work performed on Prescott Avenue.
4. The Council has determined it is appropriate to amend the approved budget for FY 2025-26
5. Pursuant to Charter Article 156, an amendment of the budget must be approved by ordinance.
6. A summary of the ordinance, approved by the City Attorney, was published on ___________.
7. In the enactment of the ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 154, Section 15000, et seq.
8. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) Guidelines Section 15378 because it is an organizational or administrative activity that will not result in direct or indirect physical changes to the environment.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1: The foregoing facts are adopted as findings of the City Council as set forth within the body of this ordinance.
SECTION 2: The expenditure budget for the Capital Projects - General Fund is amended for this item in the amount of $113,102.
SECTION 3: In accord with Article 15 of the City Charter, this ordinance shall become effective upon adoption thereof.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of August, 2025, by the following vote:
AYES:
NOES:
ABSENT:
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APPROVED:
_______________________________
NICK SMITH, Mayor
ATTEST:
____________________________________
SANDRA KANDRELL, City Clerk
APPROVED AS TO FORM:
_____________________________________
BRIAN A. PIERIK, City Attorney
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Agenda No. 7 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Brian Pierik, City Attorney
MEETING DATE: August 20, 2025
SUBJECT: Second Reading of an Ordinance Amending the Classification Schedule for the City Manager
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Hold second reading and adopt an ordinance amending the classification schedule to set a salary for the City Manager.
DISCUSSION
There were no substantive changes between the first and second readings of the ordinance. The City Clerk caused a summary of the ordinance to be published on July 24, 2025.
On April 30, 2024, the City of Pacific Grove and Matthew Mogensen entered into an Employment Agreement (“Agreement”) pursuant to which Matthew Mogensen was appointed to the position of City Manager with an annual salary of $251,680.00 and deferred compensation with a City contribution of 2600 per year.
Attachment 1 is an Ordinance of the City Council of the City Of Pacific Grove Amending the Classification Schedule To Set A Salary For City Manager.
OPTIONS
Take other action.
FINANCIAL IMPACT:
The fiscal impact would be $14,789 for the salary increase and $1300 for the deferred compensation increase.
In addition, there are other fiscal impacts due to the salary increase which include the following increases: Management Incentive ($444); PERS ($1,121); Workers Compensation ($123); Medicare ($214); State Unemployment Tax Act ($5) which together equal $1,907.00.
The total fiscal impact would be $14,789 plus $1300 plus $1907 equaling $17,996.00. Sufficient funds have been allocated in the Fiscal Year 2025-26 Budget for this proposed change.
PGCC 8-20-25
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
1 Ordinance Amending Classification Schedule re CM Salary PGCC 8-20-25
1 ORDINANCE NO. 25-XXXX
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
AMENDING THE CLASSIFICATION SCHEDULE TO SET A SALARY FOR
THE CITY MANAGER
Findings
1. On April 17, 2024 the City Council approved the employment contract for City Manager Matthew Mogensen which included a change in the annual base salary from the City Manager classification listed on the City’s salary classification schedule in effect at that time. The salary for City Manager was set at $121.00 an hour ($251,680 annually) effective retroactively to May 6, 2024.
2. Amendments to the salary classification plan must be adopted by the City Council pursuant to Charter Article 25 and Pacific Grove Municipal Code (PGMC) Section
4.20.280.
3. On May 15, 2024, the City Council adopted Ordinance No. 24-008 which included an amendment to the Classification Schedule setting the salary of the City Manager at $121 an hour.
4. The Council desires to increase the salary of the City Manager from $121.00 an hour to $128.11 an hour.
5. On July 16, 2025, the City Council adopted a Resolution Authorizing the Mayor to execute a First Amendment to Employment Agreement with City Manager Matthew Mogensen which includes an increase in the salary of the City Manager to $128.11 an hour.
6. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment pursuant Section 15378.
Ordinance
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:
SECTION 1. The foregoing findings of the City Council are incorporated into this Ordinance as if set forth in full.
SECTION 2. The position classification plan approved and adopted by the City Council pursuant to Charter Article 15 and PGMC § 4.20.280 is hereby amended to increase the salary for City Manager from $121.00 an hour to $128.11 an hour effective retroactive to July 6, 2025 to coincide with the pay period.
SECTION 3. In accord with Article 15 of the City Charter, this ordinance shall become effective upon the second reading of the ordinance.
PGCC 8-20-25
2 PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this ____ day of ______, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
BILL PEAKE, Mayor
ATTEST:
DATED:
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
BRIAN PIERIK, City Attorney
PGCC 8-20-25
Agenda No. 8 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Nicholas Cina, Finance Management Analyst
MEETING DATE: August 20, 2025
SUBJECT: Check Register and Core Fund Summary - July 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the Check Register and Core Fund Summary.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
The check register is an account of monthly expenditures. It provides budgetary insight and promotes transparency. The check register is produced from the City’s financial system. The report groups the checks by the respective city fund. Attached is the check register report for July 2025. In addition, a detailed listing of the checks issued for the month is available on the City's website.
The Administrative Services Department produces Monthly Core Financial reports to assist in evaluating the City's fiscal condition. The attached report provides details on General Fund revenues as well as a summary related to its other funds.
Please note that this report is preliminary for Fiscal Year 2024-25 and that not all 4th quarter revenue and expenditures have been accrued for Fiscal Year 2024-25 at the time this report was generated. In addition, a number of year-end entries will need to be posted prior to the closing of the books, which will affect the balances shown on this report.
OPTIONS
N/A - This is informational only.
FINANCIAL IMPACT:
There is no fiscal impact. This is informational only.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Core Fund Summary and GF Revenue
PGCC 8-20-25
Core Fund Summary and GF Revenue
Check Register (By Detailed) - July 2025
Check Register (By Fund) - July 2025
PGCC 8-20-25
Revenues by Fund - FY 2024-25 (Unaudited)
Through June 2025 (Revised)
Fund Revised Budget YTD
YTD % of
Budget Prior YTD
Projected
Change for
Fiscal Year
Projected
Ending
Reserves *
Main Fund - Fund 01 $ 33,288,027 $ 33,311,095 100% 33,239,014 $ $ (4,483,352) $ 12,912,838 Other Funds Included 24,700 36,514 148% 36,459 (1,493) 184,105 General Fund 33,312,727 33,347,609 100% 33,275,473 (4,484,845) 13,096,943 Capital Projects $ 3,084,533 $ 3,030,673 98% $ 900,002 1,147,500 1,507,696 Capital Funds 3,084,533 3,030,673 98% 900,002 1,147,500 1,507,696 Local Water Project 1,310,187 1,711,309 131% 1,217,433 299,262 76,696 Cemetery 653,000 691,528 106% 764,656 (67,349) 1,018,896 Sewer 4,248,000 4,338,766 102% 4,189,214 (1,784,635) 6,809,583 Golf 762,000 949,883 125% 837,625 6,943 874,537
Sewer Lateral Loans 4,000 14,477 200% 8,200 4,000 170,928 Enterprise Funds 6,977,187 7,705,963 110% 7,017,128 (1,541,779) 8,950,640 Employee Benefit 265,000 275,254 104% 348,321 (67,000) 92,520 Worker's Compensation 722,113 868,129 120% 568,519 (13,836) 584,944 Liability Insurance 752,000 1,144,167 152% 1,143,440 34,997 627,716 Internal Service Funds 1,739,113 2,287,550 132% 2,060,280 (45,839) 1,305,180 Library 22,000 48,851 200% 43,196 22,000 587,637
Cemetery 113,000 209,448 185% 177,927 113,000 2,258,254 Yount 8,000 31,657 200% 16,675 - 781,371
Trust Funds 143,000 289,956 200% 237,798 135,000 3,627,262 Library / Poetry 97,283 137,533 141% 101,942 (3,288) 256,963 Museum 4,000 21,724 200% 16,939 (161,800) 183,023
Public Safety 800,225 859,808 107% 738,289 (22,152) 335,912 Housing 31,000 79,967 200% 104,863 (266,718) 780,386
Streets 1,596,839 1,780,630 112% 1,711,967 (2,177,002) (583,097) Lighthouse 90,000 138,526 154% 127,997 (109,450) 114,520 Community Development/CDBG 21,200 56,715 200% 64,582 1,200 1,454,089 ARPA 15,000 31,067 200% 49,418 (813,872) 81,297
Downtown/Hospitality Districts 695,650 609,383 88% 598,673 63,250 94,721 Cable Franchise / Other 97,650 182,376 187% 576,090 (48,350) 261,726 Other Funds 3,448,847 3,897,729 113% 4,090,760 (3,538,182) 2,979,540 Totals All Funds $ 48,705,407 $ 50,559,480 104% $ 47,581,441 $ (8,328,145) $ 31,467,261 * Excludes Proposed Adjustments and Rollovers
Revenues Working Capital
100%
98%
110%
132%
200%
113%
104%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Revenues / YTD % of Budget - By Fund Type
PGCC 8-20-25
Fund
Main Fund - Fund 01
Other Funds Included
General Fund
Capital Projects
Capital Funds
Local Water Project
Cemetery
Sewer
Golf
Sewer Lateral Loans
Enterprise Funds
Employee Benefit
Worker's Compensation
Liability Insurance
Internal Service Funds
Library
Cemetery
Yount
Trust Funds
Library / Poetry
Museum
Public Safety
Housing
Streets
Lighthouse
Community Development/CDBG
ARPA
Downtown/Hospitality Districts
Cable Franchise / Other
Other Funds
Totals All Funds
Expenses by Fund - FY 2024-25 (Unaudited)
Through June 2025 (Revised)
Revised Budget YTD
YTD % of
Projected
Purchase
Orders
YTD %
with POs Prior YTD
$ 37,771,379 $ 34,661,111 92% 894,370 $ 94% 30,366,615 $ 26,193 44,561 170% - 170% 45,118
37,797,572 34,705,672 92% 894,370 94% 30,411,733
$ 1,937,033 $ 879,513 45% $ - 45% $ 562,432
1,937,033 879,513 45% - 45% 562,432
1,010,925 1,788,280 177% 26,821 180% 1,121,475
720,349 719,158 100% - 100% 438,861
6,032,635 3,261,680 54% 295,199 59% 2,037,771
755,057 845,333 112% - 112% 468,764
- - 0% - 0% -
8,518,966 6,614,451 78% 322,020 81% 4,066,871
332,000 370,614 112% - 112% 282,458
735,949 1,255,742 171% - 171% 651,041
717,003 686,065 96% - 96% 464,021
1,784,952 2,312,421 130% - 130% 1,397,520
- - 0% - 0% -
- - 0% - 0% -
8,000 7,849 98% - 98% 8,000
8,000 7,849 98% - 98% 8,000
100,571 71,018 71% 8,200 79% 131,015
165,800 58,809 35% 5,066 39% -
822,377 671,476 82% 16,007 84% 735,491
297,718 96,931 33% - 33% 137,062
3,773,841 1,335,284 35% 439,828 47% 1,754,556
199,450 129,839 65% - 65% 99,058
20,000 22,491 112% 39,000 200% (34,974)
828,872 833,240 101% - 101% 228,414
632,400 583,117 92% - 92% 586,605
146,000 97,528 67% 39,000 94% 558,641
6,987,029 3,899,733 56% 547,101 64% 4,195,868
$ 57,033,552 $ 48,419,639 85% $ 1,763,491 88% $ 40,642,424 Expenses
92%
45%
78%
130%
98%
56%
85%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Expenses / YTD % of Budget By Fund Type
PGCC 8-20-25
General Fund Revenues - FY 2024-25 (Unaudited)
Through June 2025 (Revised)
Revenue Account Revised Budget YTD Revenues
YTD % of
Budget
Year End
Projection
Prior YTD
Revenues
Prior YTD %
of PY Budget
Property Taxes $ 10,411,000 $ 10,625,123 102% 10,626,000 10,135,764 100% Sales Taxes 6,094,000 4,730,138 78% 4,731,000 5,975,031 100% Business License/Cannabis Taxes 583,000 298,287 51% 299,000 697,772 100% Franchise Taxes 1,659,000 1,265,347 76% 1,266,000 1,635,968 100% Utility User Taxes 2,043,000 2,321,139 114% 2,244,000 2,118,068 100% Transient Occupancy Tax 6,922,000 6,937,463 100% 6,938,000 6,730,240 100% Litter Abatement 210,000 159,319 76% 160,000 202,763 100% Construction Permits 1,191,000 1,030,971 87% 1,031,000 1,171,235 100% Zoning Enforcement 283,250 215,517 76% 216,000 205,793 100% Plan Check Fees 705,000 559,406 79% 560,000 502,812 100% Parking Meters 373,000 358,365 96% 359,000 337,465 100% Water Entitlements 575,187 1,612,353 200% 1,500,000 579,659 100% Interest Earned 250,000 774,415 200% 775,000 485,944 100% Investment Market Value Gain/Loss - 287,610 200% - 352,385 100% Indirect Cost Reimbursement 551,000 552,000 100% 552,000 404,000 100% Total Major Revenues 31,850,437 31,727,453 100% 31,257,000 31,534,899 100% Total General Fund Revenues 33,312,727 15,261,090 46% 32,720,000 15,424,403 46% FY 2022-23 Tax Revenues Property Taxes Sales Taxes BL/Other Franchise Hotel Taxes Utility 9,330,981 5,614,305 549,856 1,570,875 6,635,688 2,097,934 102%
78%
51%
76%
114%
100%
100%
100%
100%
100%
100%
100%
Property Taxes - $10.4 million
Sales Taxes - $6.1 million
Business License/Cannabis Taxes - $0.6 million
Franchise Taxes - $1.7 million
Utility User Taxes - $2.0 million
Transient Occupancy Tax - $6.9 million
Budgeted Tax Revenues / YTD % of Budget - Current YTD vs Prior YTD 24-25 23-24
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
01 - General Fund 7/3/25 Alex Corning Rfnd Cancelled Clas $ 180.00 Ashley Moranda Rfnd Requested 339.00
Augusta Welty Rfnd Cancelled Clas 225.00
Bonnie Post Rfnd Requested 90.00
Breona Alexander Rfnd Requested 244.50
Elizabeth Markham Rfnd Cancelled Clas 180.00
Elizabeth Nicknam Rfnd Credit On Acct 315.00
Emily Castillo Rfnd Damage Deposit 206.00
Emily Klein Rfnd Damage Deposit 206.00
Emily Treppendahl Rfnd Requested 119.00
Frederick Bensch Rfnd Rate Adjustmt 10.00
Hannah Newell Rfnd Credit On Acct 35.00
Jeanne Kerr Rfnd Cancelled Clas 180.00
Jennifer Luetgens Rfnd Requested 103.00
Jessica Caird Rfnd Request 135.00
Jessica Morris Rfnd Cancelled Clas 180.00
Jinyan Tan Rfnd Requested 67.50
Kateryna Beschasna Rfnd Cancelled Clas 778.00
Kristyn Childres Rfnd Requested 25.50
Laurel Weingand Rfnd Cancel Class 75.00
Lauren Walsh Rfnd Cancelled Clas 360.00
Linda Bileci Rfnd Requested 84.75
Megan Mckenna Rfnd Cancelled Clas 75.00
Melissa Fernandez Rfnd Requested 181.50
Mollie Collyer Rfnd Requested 135.00
Natalia Fedorova Rfnd Cancelled Clas 180.00
Patricia Costello Rfnd Cancelled Clas 180.00
Rebecca Kennedy De Rfnd Requested 102.00
Sa Vanna Baker Leyv Rfnd Requested 135.00
Sara Davi Rfnd Cancel Class 100.00
Savannah Lunt Rfnd Cancelled Clas 180.00
Sierra Abukins Rfnd Cancel Class 226.00
Wendy Mcdonald Rfnd Requested 135.00
Yuanyuan Ding Rfnd Credit On Acct 115.00
Ana Ruelas Animal Control Trai 129.00
Brian Duenas-Morale Animal Control Trai 129.00
Wiley James Griffin Per Diem Traing Lun 56.00
Total Imaging Solut Lib Scan Services 935.00
4Leaf Building Dept Servi 75,729.02
Air Exchange, Inc Fd Equip/Eng Repair 322.17
Amazon Capital Serv Mech Stock Tools 37.32
B&G Bsktbl Net 39.28
Pd Camera Pio Proje 49.15
Pd Camera Pio Projc 70.46
Ee Supplies 123.09
Lib Office Supplies 26.21
American Lock & Key B&G Lock Services 458.41
At&T Admin Phone 2539 31.54
Rec Phone 0960 31.54
At&T Calnet 3 Library Internet 33 246.95
Ch Generatr Alarm 32.10
Baker & Taylor Comp Library Supplies 417.04
Better Choice Costu Fd Supplies Kids 255.24
Boot Barn Inc Street Boots 157.31
Centralsquare Techn Fin Software Servic 360.00
Comcast Pw Internet 019411 228.74
Rec Internet 021497 99.21
Pd Internet 0387836 151.24
Ch Internet 0085844 153.24
Pw Internet 0389527 106.24
City Hall Tv 003903 14.08
Coast Counties Glas Lib Glass Replacmt 2,442.00
Dawn Delfino Reimb Aflac Overpmt 407.30
Ewing Irrigation Pr Irrigation Supplies 367.38
Irrigation Supplies 76.89
Irrigation Supplies 47.19
Irrigation Supplies 19.09
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Irrigation Supplies $ 2,795.69
Foremost Promotions Pd Promo Natl Nt Ou 498.19
Pd Promo Natl Nt Ou (498.19)
Gachina Landscape M B&G Pest Control 641.00
Grand Avenue Floori Community Center Cu 6,664.55
Granite Rock Compan Street Mortar 107.50
Streets Stock 143.34
Green Fields Falcon Gull Abatement 8,424.00
Gull Abatement 9,360.00
Green Valley Landsc Perkins Park Landsc 6,947.00
Hana Gardens Seasid Street River Rocks 179.17
Hometek B&G Mem Bench 165.00
B&G Mem Bench 165.00
Ips Group, Inc Pd Meter Fees 1,416.60
Pd Meter Fees May 1,594.44
Pd Meter Fees April 1,619.27
Pd Meter Fees 821.37
Jd Repairs Inc Fd Repairs Unit 641 414.70
Kimberly Momberger Reimb Doj Fingerprn 25.00
Nancy Mcdowell Pw Office Supplies 7.42
Monterey Bay Econom Annual Membership 3,000.00
Monterey Bay Pest C Fy25 Pest Control S 135.00
Fy25 Pest Control S 175.00
Fy25 Pest Control S 490.00
Monterey Co. Busine Cities Membership 500.00
Monterey County Wee 2Nd Read Ord Salary 120.00
Mty Cty Now Appropr 120.00
2Nd Read 340 Repeal 120.00
Pub Notice 25-008 120.00
2Nd Read Ord Budget 120.00
Monterey Fire Extin Fire Extingsher Svc 579.35
Monterey Tire Servi Cdd Repair Unt Cdde 291.81
Natalie Desrochers Cdd Permit Refund 2,088.90
Odp Business Soluti Asd Office Supplies 400.43
Cdd Office Supplies 101.84
Cdd Office Supplies 10.48
Cdd Office Supplies 21.95
Asd Office Supplies 3.34
Page & Turnbull City Cncl Prof Svcs 4,972.50
Rachel Shaw Cm Employee Trainin 3,500.00
Primo Brands Fd Water Services 455.21
Russell Auria Pest Tree Feeding At Lov 5,650.00
Sturdy Oil Company Street Fuel May 1,656.30
B&G Fuel May 3,312.61
Pd Fuel May 5,690.31
Fuel Ar 6,465.13
Play-Well Teknologi Rec Contract Pmt 283.50
Toro Petroleum Corp Fd Diesel June 1,774.13
Vestis Services, Ll Linen Services Fy 2 182.31
Linen Services Fy 2 182.31
Wells Fargo Vendor Fy 24/25 Konica Lea 180.28
Fy 24/25 Konica Lea 195.01
Fy 24/25 Konica Lea 201.58
Fy 24/25 Konica Lea 212.52
Fy 24/25 Konica Lea 212.52
Fy 24/25 Konica Lea 213.73
Fy 24/25 Konica Lea 248.43
White Cap Supply Ho Street Supplies 1,852.80
Brian Whitson Museum Cleaning Fy2 2,100.00
7/9/25 Us Bank L Livian Estimate 3,091.77
M Khasimi Hardware 3,215.93
K Clark Subscrptn 12.00
M Mogensen Mty Herl 18.00
Pd Trvl 5084 Postag 29.19
S Arriola Lib Namep 30.30
S Arriola Cm Off Su 30.30
S Arriola Staff Trn 31.78
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
K Clark Rec Supplie $ 32.74
S Arriola Cmo Meeti 52.42
D Gho Dmv Fees 55.14
S Arriola Cdd Namep 57.39
S Arriola Postage C 62.80
S Hoffman Tlo 75.00
M Khasimi Gis Sftwa 120.00
F Marsh Cmta Mbrshi 125.00
M Khasimi Conf Lodg 133.38
S Arriola Cm Subcrp 165.50
D Delfino Training 170.91
D Gho Office Suppli 185.70
K Clark Prgm Suppli 186.28
Pd Trvl 5092 Sfty E 186.47
S Kandell Cc Dinner 189.43
S Kandell Clerks Mb 250.00
S Hoffman Pti Trng 279.00
S Hoffman Off Suppl 359.99
D Gho City Bbq 394.15
M Khasimi Repairs 399.30
Pd Trvl 5092 Off Su 409.68
M Khasimi Software 420.65
Pd Tvl 5084 Off Sup 426.06
Pd Trvl 5084 Traini 459.00
S Arriola Cc Travel 482.29
K Clark Prgm Grt25- 522.24
Pd Trvl 5092 Misc 547.31
D Gho Mbrship /Subs 564.00
D Gonzales Apa Mbrs 622.00
Pd Trvl 5092 Equip 623.36
S Arriola Mayor Con 675.00
M Khasimi Zoom Sftw 702.15
K Clark Staff Train 733.42
M Mogensen Conf 750.00
S Kandell Conf Trvl 1,287.92
D Gonzales Icc Matl 1,493.75
D Gho Golf Supplies 1,778.69
Mission Linen Suppl Fd Linen Cleaning F 412.90
Mission Uniform Ser Linen & Uniform Cle (83.90)
Linen & Uniform Cle (83.90)
Linen & Uniform Cle 189.99
Linen & Uniform Cle 361.32
Linen & Uniform Cle 657.07
Linen & Uniform Cle 657.07
Linen & Uniform Cle 657.08
Linen & Uniform Cle (83.91)
Odp Business Soluti Fin Office Supplies 15.91
Pacific Gas & Elect Golf Strt Elec 3438 41.91
Rec Electric 4030-4 512.27
Pw Admin 5508-4 1,742.76
Rec Electric 0956-9 3,762.64
Verizon Business It Phone June 58.31
Pw Phone June 733.44
Rec Phone June 37.33
Pw Data 62.07
Fd Phone June 63.78
Admin Data 68.81
Library Data 76.02
Pd Phone June 103.20
Cm Phone June 136.28
Cdd Phone June 158.68
Asd Phone June 170.88
Pd Data 371210040 501.52
7/11/25 Aflac Ded:5200 Aflac Prem 727.43
Ded:5201 Aflac P/T 1,440.37
Calif Law Enforcmen Ded:3200 Ltd Pd 608.00
Calpers Health Ded:116 Health 506.85
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Ded:128 Health Emp $ 556.45
Ded:121 Health 567.40
Ded:3053 Health Fam 1,446.77
Ded:2072 Health 1,109.00
Ded:129 Health 1,134.79
Ded:126 Health 1,475.23
Ded:111 Health 1,633.65
Ded:104 Health 2,027.40
Ded:112 Health 2,225.80
Ded:3051 Health Emp 2,225.80
Ded:2071 Health 2,925.00
Ded:103 Health 3,041.10
Ded:106 Health 3,690.25
Ded:108 Health 3,837.86
Ded:124 Health 4,425.69
Ded:123 Health 4,539.16
Ded:4304 Hlth Retro 169.44
Ded:105 Health 6,589.05
Ded:2073 Health Fam 8,331.00
Ded:122 Health 10,780.60
City Of Pacific Gro Ded:3301 Aflac Med 1,520.72
Eft Ded:*Fm Medicare 13,039.52
Ded:*Sca State Tax 17,691.43
Ded:*Ft Federal Tx 45,512.10
Pacific Grove City Ded:7000 Assoc Dues 909.50
Mass Mutual (457 Pl Ded:3999 Roth Ira 1,298.00
Ded:4000 Def Comp 11,214.52
Mtry County Dept Of Ded:0023 Garnish 396.92
Pacific Grove Manag Ded:7203 Assoc Dues 35.00
City Of Pacific Gro Ded:1006 Work Comp 63.78
Ded:1009 Work Comp 556.14
Ded:1005 Work Comp 1,493.57
Ded:1010 Work Comp 2,960.30
Ded:1003 Work Comp 6,360.96
City Of Pacific Gro Ded:7510 Pers Reimb 39.23
City Of Pacific Gro Ded:200 Dentaleoer 366.33
Ded:2103 Dental Fam 1,559.90
Ded:2102 Dental+1Ee 958.20
Ded:2101 Dentaleoee 1,010.56
City Of Pacific Gro Ded:0005 Suta 155.03
Pers Ded:2003 Pers Other 167.53
Ded:0004 Surv Ben 90.21
Ded:08 Pers Other 338.72
Ded:0022 Pers Sp Ms 343.92
Ded:0019 Pers Rt Sf (3.44)
Ded:0018 Pers Sp Sf 956.32
Ded:0009 Pers Other 622.66
Ded:0002 Pers 2,705.07
Ded:2001 Pers 2,072.67
Ded:2000 Pers Emply 3,581.12
Ded:07 Pers City 6,069.66
Ded:0006 Pers City 6,760.83
Ded:0017 Pers Rg Sf 8,629.69
Ded:01 Pers 9,270.21
Ded:0011 Pers Er Sf 9,749.82
Ded:0021 Pers Reg M 14,580.24
Ded:0020 Pers Er M3 15,328.60
Police Officers Ass Ded:7205 Assoc Dues 807.70
Ded:7204 Assoc Dues 8.00
Legal Shield Ded:6100 Legal Svc 31.75
State Disability Ta Ded:0026 Sdi 5,472.82
Standard Insurance Ded:3500 Life Ins 1,464.75
Transamerica Employ Ded:5202 Transameri 311.82
Union Bank Of Calif Ded:4005 Pars-457 4,118.18
Vision Service Plan Ded:300 Visioneoer 79.68
Ded:2503 Vision+1Ee 199.92
Ded:2502 Visioneoee 212.48
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Ded:2504 Vision Fam $ 228.48
7/18/25 Accent Clean & Swee Street Sweeping 18,810.00
Street Sweeping 18,810.00
Alena Rachelle Wagr Pmt For Dance Camp 787.50
Pmt Dance Classes 485.10
Amazon Capital Serv Library Supplies 222.17
Pd Pio Project Item 164.55
Library Supplies 14.50
Ee/ Wellness Suppli 34.94
Pw Office Supplies 52.73
Lib Supplies 83.96
Pd Office Supplies 104.18
American Supply Com Janitorial Supplies 7,805.81
At&T Lh Internet 1267 122.34
At&T Calnet 3 Lib Internet 3343 46.99
Admin Internet 3342 31.58
Admin Phone 3242 2,136.33
Baker & Taylor Comp Library Supplies 85.57
Bureau Veritas Tech 2025 Fcas - 10 Faci 18,440.25
Ca Building Standar Cbsc Fees Apr-Jun 488.70
Ca Dept Of Conserva Smip Fees Apr-June 1,284.87
Ca Dept Of Justice Pd Doj Livescans 355.00
Ddi Signs Pd Media Banner 2,675.00
Dianne Lyle Pmt Dance Classes 1,441.65
Pmt For Dance Class 98.00
Dwan Elevator Co Lift Repair - Libra 2,365.00
Lift Repair - Libra 8,298.62
Engineered Fire Sys Fd Plan Review June 337.50
Fields Outdoor Adve Pd Ammunition 9,200.00
At&T Mobility Pd Cell Phones 5185 1,786.32
Lib Phones 1990 218.51
Forest Hill Ace Har B&G Supplies 32.75
B&G Credit Supplies (34.94)
Gemma Peterson Pmt Yoga Classes 518.00
Hayward Lumber Comp Finance Charges 17.53
Fd Supplies 31.14
B&G Supplies 2,328.79
Heihachiro Takarabe Pmt Tai Chi Classes 112.00
Pmt For Tai Chi Cla 200.00
Imperial County Off Mrc Fy25 Q3 Jan-Mar 355.51
La Mia Cucina Facade Imp Prgrm 3,366.19
Johnson Electronics Pd Server Work 135.00
Pd Server Work 270.00
Language Line Servi Pd Language Service 97.63
Liebert Cassidy Whi Cmo Legal Services 450.00
Cmo Legal Services 225.00
Matthew Mogensen Cty Cncl Gala 190.00
Cty Cncl Speaker 65.00
Cty Cncl Gala 570.00
Monterey Bay Parent Aci Mar - May 2,964.00
Monterey Bay Treewo Arborist Services F 475.00
Arborist Services F 700.00
Arborist Services F 2,700.00
County Of Monterey Cjis Access 20,723.02
Cjis Access (20,723.02)
Monterey County Wee Ph Pg He Dei Report 264.00
Monterey Tire Servi Mech Rpr Unit Cdcev 291.81
Odp Business Soluti Cdd Office Supplies 158.00
Cdd Office Supplies 71.84
Cdd Office Supplies 59.44
Cdd Office Supplies 11.13
Cdd Office Supplies 95.10
Cdd Office Supplies 24.79
Cdd Office Supplies 28.50
Pacific Grove Golf Pmt Golf Camps 2,975.00
Page & Turnbull Cmo Professional Se 8,108.68
Paul Byrne Architec Chinese Pavilion Ar 1,515.47
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Phillip Anderson Training /Travel Cd $ 171.59
Potter'S Electronic B&G Elec Supplies 198.79
Primo Brands Pd Water Service 239.76
Rec Bottle Water Sv 285.17
Rincon Consultants, Housing Element 53,499.40
Dunnigan Psychologi Pd Eval Picaso 650.00
Monterey Peninsula Sru Membership Dues 5,000.00
Sru Membership Dues (5,000.00)
Varajic Consulting Pmt Camps June 7,150.50
Pmt For Camps June 2,835.00
Republic Elevator, Elevator Inspection 1,645.92
Sentry Alarm System Museum Alarm Instal 277.23
Speakwrite Pd Dictation Svcs 72.84
Lehr Patrol Vehicle Outf 24,163.91
Sturdy Oil Company Street Fuel June 743.48
A/R Fuel June 3,672.71
Pd Fuel June 3,156.64
Rec Fuel June 39.64
B&G Fuel June 1,486.97
Tamc Fees Apr - June 9,931.80
Ca Dept Of Taxes An Lh Sales Tax Apr-Ju 1,140.00
Tope'S Tree Service Contract Tree Servi 43,012.50
Toro Petroleum Corp Drums For Fuel 1,788.26
V & V Manufacturing Pd Employee Badges 467.08
Valley Saw & Garden B&G Small Tools 365.98
Vestis Services, Ll Linen Services Fy 2 182.31
Via Heart Project Pd Aed Batteries 384.75
Watsonville Ford B&G Repair Unit 52 286.75
Brian Whitson Museum Cleaning Fy2 2,100.00
City Hall Cleaning 380.00
City Hall Cleaning 380.00
Bethany Ghigliotto Rfnd Requested 75.00
Carly Adams Rfnd Requested 101.25
Chandra Weaver Rfnd Cancel Class 20.00
Claire Dunsford Rfnd Credit 115.00
Glynis Barrett Rfnd Cancel Class 20.00
Rfnd Credit 6.00
Rfnd Credit 48.00
Jane Thompson Rfnd Requested 81.75
Jennifer Weixler Rfnd Cancel Class 20.00
Jennifer Winter Rfnd Prgm Fees 100.00
Jessica Morris Rfnd Credits 40.00
Katie Nilsson Rfnd Requested 67.50
Mandi Ackerman Rfnd Requested 135.00
Mariah Dunning Rfnd Cancel Class 100.00
Maryn Ljubimow Rfnd Cancel Class 20.00
Matthew Logan Rfnd Credit 37.00
Rfnd Requested 307.50
Mollie Collyer Rfnd Prgm Fees 225.00
Rfnd Cancel Class 30.00
Rfnd Cancel Class 20.00
Nayomi Monge Corres Rfnd Cancel Class 20.00
Patricia Costello Rfnd Requested 153.75
Rebecca Taylor-Perr Rfnd Cancel Class 20.00
Sophie Gates Rfnd Requested 67.50
Vanessa Anaya Rfnd Requested 67.50
A To Z Databases Lib Subscription 690.00
Amazon Capital Serv Lib Office Supplies 87.41
Pd Media Equipment 93.69
Pd Safety Supplies 131.96
Bound Tree Medical, Fd Medical Supplies 427.96
Bps Tactical, Inc. Pd Ballastic Vests 3,660.29
Bywater Solutions, Koha Hosting And Su 8,411.00
Califa Group Ebsco Database Pack 9,321.50
Computershare Corpo Pers Pob Pmt Fy26 1,501,028.90
Cpca Cpca Dues Fy26 (508.00)
Cpca Dues Fy26 508.00
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Cummins-Allison Cor Jetsort Coin Svc Fy $ 674.40
Debtbook Debtbook Subscripti 11,700.00
Ewing Irrigation Pr B&G Irrigation Supp 475.09
B&G Irrigation Supp 23.50
Ferguson Enterprise B&G City Hall Repai 289.47
Gardaworld July Service Fees 98.53
Hometek B&G Mem Bench 165.00
Jeff Smallwood Rfnd Prgm Fees 109.00
Katie Clark Reimb Traing Suppli 52.37
Library Ideas, Llc Lib Books & Materia 4,244.00
City Of Monterey Fy26 Fire Svcs July 286,394.00
P.G. Museum Of Natu Fy26 Museum Admin Q 94,000.00
Pacific Library Par Plp Consortium Memb 8,641.00
Pacific West Water Fin Water System 42.85
Cdd Water System 42.85
Pure Water Pw Bottle Water 23.70
Mech Bottle Water 23.70
B&G Bottle Water 23.70
Street Bottle Water 23.70
Quadient Leasing Us Pd Mail Lease 19.00
Lib Mail Lease 50.00
Cty Cncl Mail Lease 35.00
Cmo Mail Lease 30.00
Pw Mail Lease 30.00
Cdd Mail Lease 40.15
Rec Mail Lease 200.00
Fin Mail Lease 60.00
Sandra Kandell Mileage Reimbursemt 35.00
Sentry Alarm System Pg Museum Alarm 336.93
Tamc Cmp Reg Trans Plann 4,835.00
Tom'S Site Services Delivery & Maintena 5,178.10
Trucksis Enterprise Pd Bus Cards Shum 54.60
Vestis Services, Ll Pd Linen Svcs 182.31
Via Heart Project Pd Aed Unit 8 Sro 384.75
Swift Car Wash Pd Car Washes Aug 300.00
Cpca Cpca Dues Fy25/26 508.00
County Of Monterey Cjis Access 20,723.02
Monterey Peninsula Sru Membership Dues 5,000.00
7/25/25 Governmentjobs.Com, Neogov Software Sub 6,236.00 Pacific Gas & Elect Caledonia Pk Lights 0.07
Forest Centrl Spr 0.11
17 Mi Dr Ballpark 0.22
Lovers Point 5.45
Berwick Park 7.16
117 Recreation Room 7.59
Platt Pk Sprnklr 8.42
17 Mi Dr Ballpark 8.65
Caledonia Pk Lights 10.98
Forest Centrl Spr 11.07
168 16Th St 11.38
17 Mi Dr Ballpark 11.85
Corp Yard Dm & 5Th 16.16
Parking Lot Light 16.26
Public Library 333.99
Corp Yard Sunset Dr 17.95
Cor Melrose 19.31
Lovers Point 23.12
101 Ch-Fin - 50% 44.05
101 Ch-Cdd - 50% 44.06
Cor Melrose 49.27
300 16Th St. 62.05
Concession Stand 68.68
1307 Forst Pine Sig 68.85
162 16Th Street 84.39
City Council - 3% 95.10
Recreation - 3% 95.10
Chautauqua Hall 104.87
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Oceanview & 17Th $ 115.78
City Council - 3% 122.18
Recreation - 3% 122.18
17 Mi Dr Ballpark 156.45
117 Community Ctr 172.73
300 Forest Ave 240.71
Fire Dept 242.69
Beach Boat Storage 246.45
Forest 40 Ft E/O Lh 268.56
Finance - 7% 285.10
17 Mile Drive 293.30
Cedd - 9.5% 301.14
City Manager - 9.5% 301.14
17Th St & Laurel 179.67
Chautauqua Hall 180.70
Finance - 7% 221.88
117 Community Ctr 379.64
Cedd - 9.5% 386.92
City Manager - 9.5% 386.92
Police Dept 457.34
165 Forest Ave 340.11
Forest 40 Ft E/O Lh 585.11
117 Community Ctr 587.26
17Th St & Laurel 760.74
Fire Dept - 24% 760.77
Forest & Central Dr 806.65
550 Central Ave 832.12
Fire Dept - 24% 977.47
580 Pine Ave - Loan 1,046.81
Police Dept - 43% 1,363.05
Forest & Central Dr 1,423.57
Public Library 1,669.82
Police Dept - 43% 1,751.31
620 Ocean View Pool 2,154.78
1307 Forst Sinex Si 25.15
117 Recreation Room 26.23
Phone Booth-Berwick 26.35
1307 Forst Pine Sig 27.47
Piedmont & Moreland 28.68
Platt Pk Sprnklr 28.82
Grand Av & Pk Pl 24.53
1307 Forst Sinex Si 64.26
Aflac Ded:5200 Aflac Prem 727.43
Ded:5201 Aflac P/T 1,418.11
Calpers Health Ded:3053 Health Fam 1,446.77
Ded:126 Health 1,475.23
Ded:111 Health 1,633.65
Ded:2071 Health 1,950.00
Ded:104 Health 2,027.40
Ded:2072 Health 1,109.00
Ded:129 Health 1,134.79
Ded:112 Health 2,225.80
Ded:3051 Health Emp 2,225.80
Ded:124 Health 4,425.69
Ded:103 Health 3,547.95
Ded:106 Health 3,690.25
Ded:108 Health 3,837.86
Ded:123 Health 4,539.16
Ded:105 Health 6,589.05
Ded:4304 Hlth Retro 169.44
Ded:128 Health Emp 556.45
Ded:116 Health 506.85
Ded:2073 Health Fam 8,331.00
Ded:122 Health 11,348.00
City Of Pacific Gro Ded:3301 Aflac Med 1,520.72
Eft Ded:*Fm Medicare 13,890.28
Ded:*Sca State Tax 19,454.39
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Ded:*Ft Federal Tx $ 51,682.97
Pacific Grove City Ded:7000 Assoc Dues 936.25
Mass Mutual (457 Pl Ded:3999 Roth Ira 1,298.00
Ded:4000 Def Comp 11,364.52
Mtry County Dept Of Ded:0023 Garnish 463.07
Pacific Grove Manag Ded:7203 Assoc Dues 55.00
City Of Pacific Gro Ded:1006 Work Comp 68.73
Ded:1005 Work Comp 1,540.28
Ded:1003 Work Comp 5,835.56
Ded:1010 Work Comp 3,166.03
Ded:1009 Work Comp 569.09
City Of Pacific Gro Ded:7510 Pers Reimb 39.23
City Of Pacific Gro Ded:200 Dentaleoer 334.75
Ded:2103 Dental Fam 1,559.90
Ded:2102 Dental+1Ee 958.20
Ded:2101 Dentaleoee 1,010.56
City Of Pacific Gro Ded:0005 Suta 155.62
Pers Ded:0004 Surv Ben 89.28
Ded:08 Pers Other 348.22
Ded:2002 Pers Retro 398.27
Ded:0022 Pers Sp Ms 293.93
Ded:2003 Pers Other 185.91
Ded:0009 Pers Other 507.78
Ded:0018 Pers Sp Sf 543.45
Ded:0019 Pers Rt Sf (3.44)
Ded:0002 Pers 2,786.22
Ded:2001 Pers 2,193.46
Ded:2000 Pers Emply 4,440.25
Ded:07 Pers City 6,260.55
Ded:0006 Pers City 6,692.29
Ded:0017 Pers Rg Sf 7,221.88
Ded:0011 Pers Er Sf 7,897.38
Ded:01 Pers 9,562.99
Ded:0021 Pers Reg M 15,307.38
Ded:0020 Pers Er M3 16,024.07
Police Officers Ass Ded:7205 Assoc Dues 740.80
State Disability Ta Ded:0026 Sdi 5,491.18
Transamerica Employ Ded:5202 Transameri 311.82
Union Bank Of Calif Ded:4005 Pars-457 4,199.87
Vision Service Plan Ded:2503 Vision+1Ee 199.92
Ded:2502 Visioneoee 212.48
Ded:2504 Vision Fam 228.48
Ded:300 Visioneoer 73.04
7/29/25 Alfred Saxe Rfnd Damage Deposit 187.00
Claire Rodas Reimb Lifeguard Cla 314.15
Daisy Moore Rfnd Requested 75.00
Danielle Owens Rfnd Damage Deposit 206.00
Deirdre Newell Rfnd Requested 67.50
Dennis Tarmina Rfnd Damage Deposit 206.00
Heather Conner Rfnd Credit 96.00
Jason Szpyt Rfnd Transfer Req 153.75
Kathleen Cabanayan Rfnd Damage Deposit 206.00
Kiersten Jones Reimb Lifegrd Class 314.15
Laura Ottmar Rfnd Program Fees 410.00
Lucinda Carrington Reimb Lifegrd Class 314.15
Maryn Ljubimow Rfnd Program Fees 100.00
Rfnd Program Fees 30.00
Naomi Flores Rfnd Damage Deposit 206.00
Glynis Barrett Rfnd Requested 94.50
Katie Clark Reimburse Clothes 30.04
Lisa Davis Rfnd Requested 78.75
Susan Corpus Rfnd Program Fees 168.00
7/25/25 Pers Jul 2025 Ual 395,585.00
04 - Hyperbaric Chamber 7/3/25 Arthur J. Gallagher Hyperchamber Insur (8,320.66) Hyperchamber Insur 8,320.66
Swagelok Northern C Hyper Chamb Valve 836.17
Arthur J. Gallagher Hyperchamber Insur 8,320.66
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
11 - Library Book Fund Amazon Capital Serv Lib Books & Materia $ 796.33 Lib Books & Materia 42.58
Lib Books & Materia 29.31
Lib Books & Materia 29.49
Lib Books & Materia 29.61
Lib Books & Materia 18.59
Baker & Taylor Comp Books And Materials 3,722.45
Cengage Learning/Ga Lib Books & Materia 24.46
Library Ideas, Llc Lib Books & Materia 4.50
Midwest Tape Lib Books & Materia 47.47
7/9/25 Us Bank A Canales Lib Grt19 229.29
A Canales Lib Books 2,059.45
7/18/25 Amazon Capital Serv Lib Credit Books Ma (29.38) Baker & Taylor Comp Books And Materials 868.74
Midwest Tape Lib Books & Materia 49.15
Lib Books & Materia 185.68
Overdrive, Inc. Lib Books & Materia 11.96
Lib Books & Materia 3,803.12
12 - Fire Emerg Equip Fund 7/3/25 American Medical Re Chest Compression S 17,491.41 15 - Housing Fund 7/18/25 Benchmark Environme Housing Loan Prgm 1,328.00 Housing Loan Prgm (1,328.00)
Benchmark Environme Housing Loan Prgrm 1,328.00
17 - Local Streets And Roads 7/3/25 Signworks David St Rehab 420.86 18 - Gas Tax Fund 4Leaf Fy24/25 On-Call Tra 2,552.00
Sturdy Oil Company Gax Tax Fuel May 1,656.30
7/18/25 Sturdy Oil Company Gas Tax Fuel June 743.48
Disability Access C Dactrak Subscriptio 2,000.00
Pacific Gas & Elect Pw Electric 4482-4 9,079.27
7/25/25 Pacific Gas & Elect Forest Av Sunset Av 24.05
19Th & Sunset Dr. 16.56
Forest Ave Sunset A 54.62
Forest Ave Sunset A 24.74
Forest Av Sunset Av 63.12
Pers Jul 2025 Ual 2,373.42
20 - Rstp-(Tamc) 7/3/25 Ghd Inc. Cedar, Sunset, Cong 4,045.25 7/18/25 Ghd Inc. Cedar, Sunset, Cong 1,782.25
24 - Stillwell Children'S Pool 7/3/25 Amazon Capital Serv Pool Heater Parts 228.14 Pool Supplies 28.23
7/18/25 American Supply Com Pool Supplies 438.42
Forest Hill Ace Har Pool Supplies 92.80
27 - Lighthouse Maint.& Impv. 7/3/25 At&T Calnet 3 Lh Phone 3247 31.58 Escarraga'S Luxury Pt Pinos Office Cle 480.00
Stephanie T. Edenho Gift Shop Merch 84.11
7/9/25 Us Bank D Gho Lh Merch 1,638.00
7/18/25 Forest Hill Ace Har Lighthouse Supplies 10.44
7/25/25 Pacific Gas & Elect Asilomar Blvd Pg Lh 80.53
Asilomar Blvd Pg Lh 173.30
34 - Cdbg Grant Fund 7/8/25 Old Republic Title 1223 Shafter Avenue 194,000.00 40 - Poetry Promotion Fund 7/3/25 Jana Heller Poetry Promotion 200.00 Janine Groth Poetry Promotion 497.26
Revival Ice Cream Lib Special Event (4,126.20)
Lib Special Event 4,126.20
Patrice Vecchione Poetry Promotion 100.00
7/9/25 Us Bank R Gaither Event Dep 1,031.55
7/18/25 Salvatore Salemo Poetry Promotion 100.00
Vali Marie Francis Poetry Promotion 220.00
42 - Pub Safety Aug Fund Monterey County Eme Dispatch Services & 147,149.00 43 - Slesf Fund Flock Group, Inc. Flock Cameras 36,000.00 63 - Capital Improv Proj Fund 7/3/25 Courtteck Resurfaci Tennis Court Resurf 13,500.00 70 - Emp Benefit Fund 7/18/25 Pars Ars Pars May Fees 373.63 Claremont Behaviora Eap July Services 648.15
7/22/25 Pers Fy24/25 1959 Surviv 6,641.00
7/8/25 Calpers Health Jul25 Ret & Changes 12,439.59
71 - Workers Comp Fund 7/3/25 California Jpia Fy26 Work Comp Ins 285,241.00 7/18/25 Parma Fy25/26 Membership 150.00
Fy25/26 Membership (150.00)
Parma Fy25/26 Membrship W 150.00
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
7/25/25 Pers Jul 2025 Ual $ 1,000.83
72 - Liability Ins Fund 7/3/25 California Jpia Fy26 Liab Insur Prg 413,000.00 Fy26 Prop Insur Prg 160,548.00
Computershare Corpo Pers Pob Fy25 2,500.00
Pers Pob Fy25 (2,500.00)
Computershare Corpo Pers Pob Fy25 2,500.00
7/18/25 Alliant Insurance S Acip Fy26 Renewal 2,072.00
Parma Fy25/26 Membership (150.00)
Fy25/26 Membership 150.00
Parma Fy25/26 Membrship R 150.00
7/25/25 Pers Jul 2025 Ual 890.00
74 - Local Water Project 7/3/25 Perc Water Corporat Fy 24/25 Lwp O&M 38,220.40 7/9/25 Pacific Gas & Elect Lwp Electric 0792-1 15,770.77 75 - Cemetery Fund 7/3/25 Site Industries, Ll Annual Cem Licensin 3,500.00 Site Industries, Ll Gis Mapping Cemeter 6,500.00
Odp Business Soluti Cem Office Supplies 24.02
Sturdy Oil Company Cem Fuel May 275.66
7/9/25 Mission Uniform Ser Linen & Uniform Cle 657.08
Linen & Uniform Cle (83.91)
Odp Business Soluti Cem Office Supplies 61.71
7/18/25 Csc Of Salinas Cem Repairs Unit 68 88.97
Hayward Lumber Comp Cem Supplies 118.43
Sturdy Oil Company Cem Fuel June 63.16
Quadient Leasing Us Cem Mail Lease 36.00
7/25/25 Pacific Gas & Elect Cemetery - 1% 31.70
Cemetery - 1% 40.73
Cemetery 54.24
Crest & Ripple 20.61
Pers Jul 2025 Ual 4,105.92
76 - Sewer Fund 7/3/25 At&T Pw Sewer Phone 2931 31.54
Pw Sewer Phone 0576 31.54
Pw Sewer Phone 1261 31.54
Pw Sewer Phone 1395 31.54
Monterey One Water Sewer Pipe Control 777.21
Sturdy Oil Company Sewer Fuel May 772.38
The Monterey County Sewer Bid Ad 146.83
Wallace Group Sewer Ssmp Update 1,063.75
7/9/25 Mission Uniform Ser Linen & Uniform Cle 657.08
Linen & Uniform Cle (83.90)
Pacific Gas & Elect Pw Sewer Elec 4175- 54.79
Pw Sewer Elec 5126- 1,804.95
7/18/25 A & R Plumbing Inc. Emergency Sewer Wor 17,400.00 Kyle Robert Molina Pd Safety Boots 250.00
Monterey One Water Lift Station Mainte 41,250.62
Monterey Peninsula Emergency Sewer Rep 17,701.00
Safety-Kleen System Sewer Oil Collectio 325.65
Sturdy Oil Company Sewer Fuel June 435.66
Brandon Sturm Pw Safety Boots 174.75
Monterey County Env Inv 1230250 Inspect 41.00
Inv 1230251 Inspect 697.00
Pure Water Sewer Bottle Water 23.70
7/25/25 Pacific Gas & Elect 1996 Sunset Dr. 25.06
Pump Station 29.26
520 Ocean View Blvd 26.45
Pump Russell Svc Ct 17.99
471 Ocean View Bl. 335.11
Pump Sunset Arena 8.92
Oceanview Blvd & 8T 9.16
520 Ocean View Blvd 7.41
O V 9Th Pump #2 1,114.81
471 Ocean View Bl. 159.55
17Th & Ocnvw 135.54
Eardley Pump #1 87.52
Pump Sunset Arena 475.78
360 Ocean View Blvd 538.76
Pump Sunset Arena 222.07
Eardley Pump #1 203.10
PGCC 8-20-25
Check Register Report - Summary by Detailed View - July 2025 Fund Check Date Name Description Amount
Pump 17Th & Ocnvw $ 323.03
1996 Sunset Dr. 78.55
Pump Russell Svc Ct 64.44
Pers Jul 2025 Ual 12,774.67
77 - Golf Fund 7/18/25 Umpqua Bank Golf Cip Interest 28,673.62 Golf Cip Principal 107,374.83
7/25/25 Pacific Gas & Elect 1313 Ocean View Blv 46.22
1313 Ocean View Blv 106.09
Grand Total $ 5,089,569.39
PGCC 8-20-25
Check Register Report - Summary by Fund - July 2025
Fund Amount
01 - General Fund Total $ 3,437,154.81
04 - Hyperbaric Chamber Total 9,156.83
11 - Library Book Fund Total 11,922.80
12 - Fire Emerg Equip Fund Total 17,491.41
15 - Housing Fund Total 1,328.00
17 - Local Streets And Roads Total 420.86
18 - Gas Tax Fund Total 18,587.56
20 - Rstp-(Tamc) Total 5,827.50
24 - Stillwell Children'S Pool Total 787.59
27 - Lighthouse Maint.& Impv. Total 2,497.96
34 - Cdbg Grant Fund Total 194,000.00
40 - Poetry Promotion Fund Total 2,148.81
42 - Pub Safety Aug Fund Total 147,149.00
43 - Slesf Fund Total 36,000.00
63 - Capital Improv Proj Fund Total 13,500.00
70 - Emp Benefit Fund Total 20,102.37
71 - Workers Comp Fund Total 286,391.83
72 - Liability Ins Fund Total 579,160.00
74 - Local Water Project Total 53,991.17
75 - Cemetery Fund Total 15,494.32
76 - Sewer Fund Total 100,255.81
77 - Golf Fund Total 136,200.76
Grand Total $ 5,089,569.39
PGCC 8-20-25
Agenda No. 8 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lori McDonnell, Councilmember
MEETING DATE: August 20, 2025
SUBJECT: Community Human Service Highlights: April through July 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive highlights.
Attachments
CHS Highlights April - July 2025
PGCC 8-20-25
HIGHLIGHTS OF
REGULAR BOARD MEETING
April 17, 2025
1. MaryAnn Carbone, Board Chair, called the meeting to order at 11:10 a.m. at City Hall in Sand City.
2. The Board approved adding an emergency item for just cause to allow Board Member Alex Miller to attend the meeting via phone.
3. The Board Approved routine consent items, including minutes of the March 20, 2025 Board meeting and disbursements for the period of March 1-31, 2025 in the amount of $1,250,364.07.
4. From the CEO report:
• Total donations for March 2025 were $13,276.
• Significant donations were as follows:
▪ $5,000 Montage Health (event sponsorship)
▪ $1,000 Monterey Peninsula Volunteer Services (event sponsorship) ▪ $2,000 Pinnacle Bank (event sponsorship)
▪ 27 monetary donations (including 9 recurring “Friends and Neighbors” donations) • Grant applications were submitted to:
▪ Dogs of Carmel Charity Benefactor, proceeds to support Shuman HeartHouse ▪ City of Carmel-by-the-Sea Discretionary Grant, $3,000 for Shuman HeartHouse ▪ HHAP Round 5, $450,000 for Shelter Operations at Shuman HeartHouse ▪ HHAP Round 5, $300,000 for Shelter Operations at Safe Place Youth Shelter ▪ HHAP Round 5, $449,992 for Shelter Operations at Casa de Noche Buena ▪ Kaiser Permanente, $25,000 for Housing Stability Service at Casa de Noche Buena. • Grant Received:
▪ Salinas Valley Health Foundation, $5,000 for General Support of Mental Health and Substance Use Services
▪ Montage Health, $5,000 for event sponsorship of Solving Homelessness • Negotiations for our two largest contracts, Behavioral Health drug and alcohol and mental health services, are under way and going smoothly. The County has expressed the desire to achieve are mutually beneficial agreement with amounts and rates that more than cover our costs, leaving small net profits if we reach our target goals. The discussions have been polite and transparent, and we are hopeful for positive outcomes. • The Agency reserved a table for the Monterey Peninsula Chamber of Commerce Annual Awards Dinner to honor our board chair Mary Ann Carbone who was awarded Elected Official of the Year. The Mayor’s reception was marked by the loudest cheers and most applause of the evening, which was most fitting given her long career in local politics and her amazing record of achievements. Congratulations, Mary Ann. • Human Resources Director A. Miller’s last day of employment with CHS was this month.
We are recruiting; in the meantime, R. Angulo is once again performing our HR functions in addition to her Executive Assistant functions.
• The preliminary Agency budget was prepared this month by CFO T. Allen, with input from the COO S. Stone, Senior Program Officer M. Sullivan and the CEO. A budget study session was held at 10 a.m. on 4/17. The budget will be adopted on 5/15 at the regular board meeting. • Off Main Clinic is creating an admissions office next door in the Outpatient Treatment suite to accommodate new patients more comfortably during the often-difficult admissions process PGCC 8-20-25
and planned growth of the patient census. That space is currently not utilized in the morning when admissions occur. Outpatient groups will still be offered in the afternoon. • We received the Adolescent Outpatient Treatment license for our Monterey Outpatient Treatment Center this month. CHOMP Recovery Center already has a few patients to refer to us. We plan to open our doors to youth starting Monday, May 5. • The CEO, Communications Manager G. James, Sr. Program Officer M. Sullivan and the CEO are developing an advertising and outreach plan and collateral materials to market our SUD services with a focus on the new adolescent program and medication-assisted treatment services. The goal is to reach more people and increase the level of services provided. • The CFO T. Louis and the CEO attended the Monterey Museum of Art’s Patron dinner as guests of our IT services provider Rayne Tech. It was a great opportunity to strengthen that relationship and meet a few prospective new supporters of CHS. • After a thorough RFP process, CFO T. Louis, Finance Chair A. Yee Steck and the CEO met with the Audit Committee to interview 3 auditing firms for a new 3-year engagement.
5. From the COO report:
• The Senior Program Officer position for Mental Health Services remains vacant due to challenges in finding qualified candidates. Despite this, all programs are running smoothly, with particularly high productivity in FSC’s largest program, the Outpatient Mental Health Program. Additionally, kudos to the OPMH team at FSC Salinas for successfully completing the Monterey County Behavioral Health site visit and having their corrective action plan approved.
• We currently have several key construction projects underway: Genesis House Bathroom Improvement Project – Genesis House continues to operate at full capacity during construction. The project is approximately 90% complete. Safe Passage Facility Improvements Project – Safe Passage is also fully operational during construction. This project is approximately 40% complete. FSC Seaside Mainline Plumbing Project – We have finalized the contract with JD Underground and are currently in the permitting and planning stages. We are aiming for project completion by the end of April. • The SHARE Center is performing well and is fully staffed, with a current census of 85, putting capacity at 91%. This is a significant success. To track this more efficiently, the COO developed a bed-count tracking log that calculates current capacity by dividing the number of available beds (minus unavailable family beds) by the census. This provides an up-to-date snapshot of our capacity in real time. The log has been invaluable, as it allows us to clearly communicate our capacity to stakeholders—without needing to explain the nuances of vacant versus unavailable beds. Given its user-friendly design, we’ve also rolled out this log at both Casa de Noche Buena and Shuman HeartHouse.
• Last month, Evangelina Ochoa, Senior Program Officer of Homeless Services, and the COO developed a new Progress Report to assess engagement and progress at the SHARE Center.
The report has been successfully rolled out. Given the unique nature of a low-barrier navigation center and shelter at the SHARE Center, parameters like length of stay and progress can be subjective. This new report streamlines the process, enhances objectivity, and helps staff stay aligned with the targeted goals of supporting guests in securing housing and achieving greater self-sufficiency. To further boost engagement and positive outcomes, we have also introduced this report at Casa de Noche Buena and Shuman HeartHouse. This will be a significant benefit across all our short-term shelters, as it provides a standardized guideline for 30-day progress checks, eliminating the need for separate procedures for progress reports.
• Lastly, the COO has had multiple meetings with Meals on Wheels, and is in the process of developing an agreement for them to provide food services to programs like Genesis House, PGCC 8-20-25
Casa de Noche Buena, and Shuman HeartHouse when kitchen operations are interrupted.
Currently, when there is a planned or unplanned staff absence or kitchen closure, food services are handled on a case-by-case basis, often involving ordering outside food or using non-kitchen staff as needed. Having a contract with Meals on Wheels will not only be more cost-effective but will also ensure more nutritious and delicious meals when needed.
6. The Finance Committee meeting was held prior to the board meeting. The financial dashboard showed that cash went up and correspondingly accounts receivable went down. The Balance Sheet did not show anything unusual. The committee also reviewed action items for Selection of Auditor and Acceptance of 990 Tax Return and CA Tax Return that were on the agenda for approval.
7. The Board approved auditor Chavan and Associates, LLP, as recommended by the Audit Committee.
8. The Board accepted the 990 Tax Return, as presented by the Audit Committee.
9. The Board Member Alex Miller thanked the Board for allowing him to join the meeting.
10. Board Chair MaryAnn Carbone appointed board members Lori McDonnell & Anita Crawley to an Ad-Hoc Nominating Committee to bring a slate of officers for FY 2025-26 to the May board meeting for approval.
11. Board Chair MaryAnn Carbone also reminded the board that the CHS Board Meeting & Retreat will be held on Thursday, May 15th from 10 a.m. to 3 p.m. at Shoreline Church.
12. Board Chair MaryAnn Carbone adjourned the meeting at 12:14p.m.
The next regular board meeting & board retreat is scheduled for Thursday, May 15th from 10:00 a.m. to 3:00 p.m. at the Shoreline Church, Monterey CA.
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HIGHLIGHTS OF
REGULAR BOARD MEETING & BOARD RETREAT
May 15, 2025
1. MaryAnn Carbone, Board Chair, called the meeting to order at 10:13 a.m. at Shoreline Church.
2. The Board Approved routine consent items, including minutes of the April 17, 2025 Board meeting and disbursements for the period of April 1-30, 2025 in the amount of $1,466,692.
3. From the CEO report:
• Twenty-seven monetary donations totaled $15,540 for the month of April. • Grant applications submitted:
o Carmel Valley Women’s Club, $1,000
o Central Coast Alliance for Health, $50,000
• Grants received:
o Monterey Peninsula Foundation, $60,000
• Development Team produced the 2024 IMPACT REPORT which will be distributed to donors, JPA members and other supporters this month.
• Donor direct mail package highlighting substance use services will mail in May. • Negotiations for the SHARE Center contract are complete. The indirect cost allowance increased from 10% to 15%, and the total amount of the contract covers our operating expenses. Contract total is just under $3M.
• Behavioral Health contracts for drug and alcohol services and mental health services are expected to be completed in June without issue.
• “Solving Homelessness: A Community Conversation” commemorating the 4th anniversary of Casa de Noche Buena drew about 150 people to MIIS’s Irvine Auditorium to hear sociologist and author Kevin F. Adler speak about the broken systems that contribute to homelessness and the role each of us can play in ending homelessness. The event netted approximately $5,000 and raised our profile among donors and in the community. Additional donations of approximately $,3000 were made to the Casa de Noche Buena Special Purpose Fund at Community Foundation. • The CEO attended the Association of Fundraising Professionals annual conference in Seattle. • The television segment for PBS’s “Empowered with Meg Ryan” was filmed this month featuring CHS to discuss challenges and trends in mental health, substance use, and homelessness in Monterey County.
• The CEO attended a ribbon-cutting ceremony at the Salinas MST transit station for the Health Department’s kickoff of Narcan and fentanyl kiosks stationed county-wide to prevent opioid overdose fatalities. JPA members interested in locating a kiosk in their jurisdiction may contact:
Shiba Sumeshwar,
Monterey County Health Department
1270 Natividad Rd, Salinas, CA 93906
Desk: 831-755-4018 / Cell: 831-975-6208
4. From the COO report:
• The Senior Program Officer position for Mental Health Services remains vacant due to ongoing challenges in identifying qualified candidates. All programs are operating smoothly. • Key construction projects underway include:
PGCC 8-20-25
o Genesis House Bathroom Improvement Project –The project is now 100% complete and was completed $62k under budget.
o Safe Passage Facility Improvements Project – Safe Passage is fully operational, outside of 1 bathroom being unusable during construction. This project is approximately 80% complete.
o FSC Seaside Mainline Plumbing Project – This project is 95% complete, and we are finalizing payments and documentation.
• The SHARE center is operating smoothly with current capacity of 91%. • We received a generous donation of a 2023 Tesla Model Y. The vehicle will be used by the Administration Office to support work-related travel for essential business. • The admissions office expansion at Off Main Clinic is now complete. The new space significantly improves the quality of care at OMC, particularly for clients experiencing withdrawal symptoms at the time of admission.
• The COO has been working closely with SUHSD to enhance Wellness Center initiatives and prepare for the upcoming renewal of the Substance Use Prevention Program contracts with them and other districts.
5. The Finance Committee meeting was held prior to the board meeting. The financial dashboard looks very positive year to date.
6. The Board approved the Declaration of “Indefinite Compensation” Resolution which allows the Board to approve retroactive salary increases at a later date.
7. The Board approved the slate of officers for FY 2025-26: Mary Ann Carbone, Chair; Jeremy Hallock, Vice Chair; Annette Yee Steck, Finance Committee Chair.
8. The Board approved the Operating Budget for FY 2025-26, as recommended by the Finance Committee, in the amount of $17.6M.
9. The Board approved personnel policy revisions, job description revisions and a new job description, as recommended by the Personnel Committee.
10. Board Chair MaryAnn Carbone also reminded the board that the CHS Annual Luncheon will be held on Thursday, July 17th at The Marriott Hotel in Monterey. Board members are encouraged to bring others to the luncheon.
11. After a break for lunch, the meeting resumed with the Board Retreat.
12. Management Team’s SWOT analysis was reviewed, and Board gave input.
13. Progress on FY 2024-25 Strategic Plan goals was reviewed, and Board gave input.
14. A draft Strategic Plan for FY 2025-26 and 2026-27 was reviewed. There was Board discussion and input was given.
15. A final Strategic Plan will be brought to the Board for approval in June or July.
The next regular board meeting is scheduled for Thursday, June 26th from 11:00 a.m. to 1:00 p.m. at the Sand City City Hall, Sand City, CA.
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HIGHLIGHTS OF
REGULAR BOARD MEETING & BOARD RETREAT
June 26, 2025
1. MaryAnn Carbone, Board Chair, called the meeting to order at 11:05 a.m. at Sand City, City Hall.
2. The Board Approved routine consent items, including minutes of the May 15, 2025 Board meeting and disbursements for the period of May 1-31, 2025 in the amount of $1,489,653.03.
3. From the CEO report for May:
• Total donations: $15,811
• Grant applications submitted:
o Central Coast Alliance for Health Medi Cal Capacity Grant Program – $50,000 for Parent Ed Program Support
• Grants received:
o Monterey Peninsula Foundation – $60,000 in support of services for homeless youth in Monterey County
o Kaiser Permanent – $25,000 for CDNB shelter and housing services for homeless women and families
o Carmel Valley Women’s Club – $1,000 for emergency services at CDNB and SHH o City of Carmel-by-the-Sea City Council Discretionary Grant – $1,500 for program support at SHH
4. The Finance Committee meeting was held prior to the board meeting. The financial dashboard looks positive year-to-date with a projected year-end balance of $430K. Nothing unusual was noted on the Income Statement & Balance Sheet.
5. The Executive Committee met on June 19, 2025 to consider appointments to Transition Committee.
6. The Board approved the elimination of a Drug Resource Specialist position and layoff of the incumbent due to non-renewal of the Gonzales Substance Use Prevention Program contract effective June 30, 2025.
7. The Board approved appointments to an ad hoc Transition Committee that will manage the recruitment, selection and onboarding process for a successor CEO due to the planned retirement of Robin McCrae. Committee members are Mary Ann Carbone, Jeremy Hallock, Annette Yee Steck, Anita Crawley, Gloria De La Rosa and Jennifer McNary. Robin McCrae and Rosie Angulo will provide staff support to the Transition Committee. The Board will receive Transition Committee reports at monthly board meetings. A copy of the Success Plan will be sent to all Board members.
The Transition Committee
8. Board Chair MaryAnn Carbone reminded the board that the CHS Annual Luncheon will be held on Thursday, July 17th at The Marriott Hotel in Monterey.
The next regular board meeting is scheduled for Thursday, July 17th from 10:15 a.m. to 11:15 a.m. at the Marriott Hotel in Monterey, CA. The Finance Committee will meet at 9:15 prior to board meeting at the same location.
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COMMUNITY HUMAN SERVICES
HIGHLIGHTS OF REGULAR BOARD MEETING
JULY 17, 2025
1. Board Chair Mary Ann Carbone called the meeting to order at 10:17 a.m. at the Monterey Marriott.
2. The Board approved routine consent items, including the minutes of the June 26, 2025 Board meeting and disbursements for the month of June in the amount of $1,366,619.13.
3. From the CEO’s report:
a. The CEO and staff have given several tours of the SHARE Center to elected officials including members of the Board of Supervisors, councilmembers and staff from the City of Salinas, and Senator Laird. Congresswomen Zoe Lofgren will tour the facility in August.
b. The SHARE Center served 156 individuals in the first six months of operations under CHS’s management. Of the 74 who exited the program, 46% were placed in permanent housing, and 20% were placed in temporary housing. c. CHS All Staff met on June 27th at the National Steinbeck Center for an all-day training on Trauma Informed Care. Staff created an agency statement of commitment to provide TIC.
d. CHS hired a new Donor Relations Manager. Lidia Wilding starts July 14th. We hope to hire a new Development Director soon.
e. We have received two donor pledges for gifts totaling $52,500. f. Rough cuts of “Empowered with Meg Ryan” programming was made available for viewing at our upcoming luncheon and will be edited before airing nationally.
4. The Finance Committee Chair Annette Yee Steck reported from an earlier meeting. Year-todate financials show net income of $136,401. No irregularities were identified on the balance sheet. The Committee also discussed items K.1. and K.2. on the board agenda.
5. Transition Committee Chair Mary Ann Carbone reported from an earlier meeting. The committee would like to hire an executive search firm to assist with recruiting a new CEO.
An RFP process was discussed. The committee report and recruitment timeline will be sent to Board Members.
6. Action: The Board authorized the Transition Committee to engage an executive search firm for the recruitment and selection of a successor CEO at a cost not to exceed $100,000.
7. Action: The Board approved a budget modification of $660,000 and authorized payment of Medicare taxes, employer and employee portions, for 2022, 2023, 2024 and half of 2025.
8. Action: The Board approved 1 FTE Counselor I or II position at Off Main Clinic.
9. Board Chair Mary Ann Carbone invited everyone to the West End event on 8/23-24.
10. The meeting was adjourned at 11:10 a.m. The Annual Luncheon followed upstairs in the Ferrante Room.
PGCC 8-20-25
Agenda No. 8 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joe Amelio, Mayor Pro Tem
MEETING DATE: August 20, 2025
SUBJECT: Monterey-Salinas Transit Minutes: June 9, 2025 and July 14, 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive minutes.
Attachments
MST Minutes June 2025
MST Minutes July 2025
PGCC 8-20-25
Agenda # 3-2
July 14, 2025 Meeting
MEETING OF THE MST BOARD OF DIRECTORS
Meeting Minutes
June 9, 2025
10:00 a.m. (Pacific)
Present: Mary Ann Carbone, Chair City of Sand City
Lorraine Worthy, Vice Chair City of Gonzales
Kim Shirley City of Del Rey Oaks
Ariana Rodriguez City of Greenfield
Mike LeBarre City of King
Liesbeth Visscher City of Marina
Ed Smith City of Monterey
Joe Amelio City of Pacific Grove
Tony Barrera City of Salinas
Dave Pacheco City of Seaside
Fernando Cabrera City of Soledad
Luis Alejo County of Monterey
Absent: Bob Delves City of Carmel-by-the-Sea
Counsel: Michael D. Laredo General Counsel, De Lay & Laredo Staff: Carl Sedoryk General Manager/CEO
Lisa Rheinheimer Deputy CEO
Kelly Halcon Chief Human Resources Officer
Michael Kohlman Chief Information Officer
Norman Tuitavuki Chief Operating Officer
Michelle Overmeyer Director of Planning and Innovation
Jeanette Alegar-Rocha Deputy Secretary/Clerk to the Board Andrea Williams Finance Manager
Beronica Carriedo C/S and Community Relations Supervisor Charles Kirk Coach Operator
Cristy Sugabo Mobility Manager
Christine Church Compliance Officer
Danitza Lopez Human Resources Assistant
David Bielsker Transit Scheduler
Elena Grigorichina Operations Specialist
Emma Patel Planning Manager
Ezequiel Rebollar IT System Engineer
PGCC 8-20-25
Hector Suarez Payroll Specialist
Ikuyo Yoneda-Lopez Marketing and Communications Manager Jacob Huggins IT Specialist
Jacqueline Munoz Customer Service Representative
Jarred Augusta Risk and Safety Manager
Jose Sanchez Barajas Assistant Planner
Karleen Russell Accounting Technician
Luiza Hatlestad Mobility Specialist
Marc Friddle Trainer
Marzette Henderson Transportation Manager
Melissa Valadez Human Resources Supervisor
Natalie Flores Associate Planner
Paul Lopez Facilities Manager
Scott Taylor Information Technology Manager
Sherman Upshaw Facilities Technician
Sonjé Dayries Civil Rights Officer
Steven Bruno Purchasing Agent
Susie Flores Grants Analyst
Ursulla Scardina Communications Specialist
Vince Dang Project Management Coordinator
Public: Jasmine Mejia-Cortes Monterey County Board of Supervisors Michelle Adams City of Sand City
Chris Duymich TAMC
Ariadne Sambrano TAMC
1. CALL TO ORDER
1-1. Roll Call.
1-2. Pledge of Allegiance
Chair Carbone called the meeting to order at 10:05 a.m. Roll call was taken and a quorum established. Director Barrera led the pledge of allegiance. 1-3. Highlights of the agenda. (Carl Sedoryk)
General Manager/CEO, Carl Sedoryk reviewed highlights of the Agenda.
Luis Alejo arrived at 10:08 a.m.
2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA
There were no public comments.
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3. CONSENT AGENDA
These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately.
3-1. Financial Reports – April 2025 (Lori Lee)
a) Accept Report of April 2025 Cash Flow
b) Approve April 2025 Disbursements
c) Accept Report of April 2025 Treasury Transactions
3-2. Approve Minutes of the MST Board Meeting May 12, 2025. (Jeanette Alegar-Rocha)
3-3. Receive Draft Minutes of the MST Board Administrative Performance Committee Meeting on May 12, 2025. (Jeanette Alegar-Rocha) 3-4. Adopt Resolution 2025-23 Recognizing Charles Kirk, Coach Operator as Employee of the Month for June 2025. (Marzette Henderson) 3-5. Adopt Resolution 2025-24 Recognizing Carl Sedoryk 25-year Anniversary. (Lisa Rheinheimer)
3-6. Authorize the General Manager/CEO, or Designated Staff to Purchase Nine (9) Starcraft Fixed-Route Cutaway Buses from Model 1 (formerly Creative Bus Sales) in an Amount Not to Exceed $1,483,776. (Norman Tuitavuki)
End of Consent Agenda
There were no public comments on the Consent Agenda.
Director Smith commented on item# 3-2 minutes of May 12, 2025, that he voted on May agenda items 1-4 because he left the meeting starting at agenda item 5.
On a motion by Director Amelio and seconded by Director Pacheco, the Board approved items 3-1 through 3-6 on the Consent Agenda with Director LeBarre noted as absent and Director Smith’s comment noted.
4. RECOGNITIONS AND SPECIAL PRESENTATIONS
4-1. June 2025 Employee of the Month Charles Kirk, Coach Operator. (Kelly Halcon)
There were no public comments.
The MST Board recognized Charles Kirk as the June 2025 Employee of the Month for his outstanding contribution to MST and to the entire community.
PGCC 8-20-25
4-2. 25-Year Anniversary – Carl Sedoryk, General Manager/CEO – (Mary Ann Carbone)
There were no public comments.
The MST Board recognized and congratulated Carl Sedoryk on reaching the remarkable milestone of 25 years of service and for his unwavering dedication, visionary leadership and enduring contributions to MST’s vision of connecting communities, creating opportunity, and being kind to our planet.
Under his leadership, MST has grown into a nationally respected transit agency, committed to innovation, sustainability, and safety.
5. PUBLIC HEARINGS
5-1. FY 2026-FY 2027 Operating and Capital Budget (Lisa Rheinheimer) a) Receive Presentation on the FY 2026-FY 2027 Operating and Capital Budget,
b) Conduct Public Hearing to Hear Comments on the FY 2026-FY 2027 Operating and Capital Budget,
c) Adopt FY 2026-FY 2027 Operating and Capital Budget,
d) Approve Resolution 2025-25 Authorizing the Filing of Federal Grant Applications, and
e) Authorize Staff to Apply to the Transportation Agency for Monterey County for Transportation Development Act Local Transportation Funds and State Transit Assistance for FY 2026.
There were no public comments.
On a motion by Director Alejo and seconded by Director Amelio, the Board approved item 5-1 with Director LeBarre noted as absent.
6. ACTION ITEMS
6-1. Authorize the General Manager/CEO or Their Designee to Execute a Lease Agreement for Property Located at 271 Rianda Street with Joseph V. Rossi and Diane H. Rossi, as Trustees of the Joseph V. Rossi Family Trust in an Amount not to Exceed $17,000 per Month for the Initial Five 5-Year Term with an Annual 2% Increase, Two (2) Five (5)-Year Options, Annual Property Taxes, and a Right of First Offer to Purchase the Property. (Lisa Rheinheimer)
There were no public comments.
On a motion by Director Barrera and seconded by Director Pacheco, the Board approved item 6-1 with Director LeBarre noted as absent.
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6-2. Adopt MST’s Employee Handbook Policy 1.7 Non-Contravention of Laws. (Kelly Halcon) (Page)
There were no public comments.
On a motion by Director Alejo and seconded by Director Pacheco, the Board approved item 6-2 with Director LeBarre noted as absent.
7. REPORTS & INFORMATION ITEMS
The Board will receive and file these reports, which do not require action by the Board. 7-1. General Manager/CEO Monthly Report – April 2025
a. MST Employee Safety BBQ Dates – June 11 in Monterey, June 18 in Salinas, and June 25 in King City
7-2. Federal Legislative Advocacy Report – (Page )
7-3. State Legislative Advocacy Update
7-4. Staff Trip Reports
7-5. Correspondence
8. BOARD REPORTS, COMMENTS, AND REFERRALS
8-1. Reports on Meetings Attended by Board Members at MST Expense. (AB 1234)
8-2. Board Member Comments and Announcements.
Director Barerra announced that his alternate, Gloria De La Rosa will attend the July 14, 2025 Board meeting in his absence.
8-3. Board Member Referrals for Future Agendas.
Directors Cabrera, Rodriguez, and Worthy requested a ridership report on results of South County circulator service from January 2025 to present.
9. ATTACHMENTS
9-1. The Monthly Report for April 2025 can be viewed online:
http://mst.org/about-mst/board-of-directors/board-meetings/ PGCC 8-20-25
10. CLOSED SESSION
Comments from the public will not receive Board action. Comments must deal with matters on the Closed Session agenda and will be limited to three minutes.
There were no public comments.
10-1. Conference with Monterey-Salinas Transit and ATU Labor Contract – Gov.
Code § 54957.6. (Michael Laredo, Kelly Halcon) (No Enclosure) Michael Laredo reported that the Board gave general direction on closed session item 10-1 with no reportable action taken.
10-2. Conference with Real Property Negotiators – Gov. Code § 54956.8 APN#s: 003-051-086, 003-051-087, and 003-051-072 in Salinas, CA MST Negotiators: Carl Sedoryk, General Manager/CEO
Under Negotiation: Price and Terms
Michael Laredo reported that the Board provided staff direction on closed session item 10-2 to submit a letter of interest to the property owner.
Director Alejo left the meeting at 12:18 p.m.
11. ADJOURN
With no further business to discuss, Chair Carbone adjourned the meeting at 12:24 p.m. (Pacific).
Prepared by: ___________________Reviewed by: __________________ Jeanette Alegar-Rocha Carl G. Sedoryk
Deputy Secretary/Clerk to the Board General Manager/CEO PGCC 8-20-25
Agenda # 3-2
August 11, 2025 Meeting
MEETING OF THE MST BOARD OF DIRECTORS
Meeting Minutes
July 14, 2025
10:00 a.m. (Pacific)
Present: Mary Ann Carbone, Chair City of Sand City
Lorraine Worthy, Vice Chair City of Gonzales
Bob Delves City of Carmel-by-the-Sea
Kim Shirley City of Del Rey Oaks
Ariana Rodriguez City of Greenfield
Mike LeBarre City of King
Liesbeth Visscher City of Marina
Ed Smith City of Monterey
Joe Amelio City of Pacific Grove
Gloria De La Rosa, Alternate City of Salinas
Dave Pacheco City of Seaside
Absent: Fernando Cabrera City of Soledad
Luis Alejo County of Monterey
Counsel: Michael D. Laredo General Counsel, De Lay & Laredo Staff: Carl Sedoryk General Manager/CEO
Lisa Rheinheimer Deputy CEO
Kelly Halcon Chief Human Resources Officer
Michael Kohlman Chief Information Officer
Norman Tuitavuki Chief Operating Officer
Michelle Overmeyer Director of Planning and Innovation
Jeanette Alegar-Rocha Deputy Secretary/Clerk to the Board Andrea Williams Finance Manager
Cristy Sugabo Mobility Manager
Christine Church Compliance Officer
Daniel Rodriguez Customer Service Representative
Danitza Lopez Human Resources Assistant
Elena Grigorichina Operations Specialist
Ezequiel Rebollar IT System Engineer
Hector Suarez Payroll Specialist
Ikuyo Yoneda-Lopez Marketing and Communications Manager PGCC 8-20-25
Jacob Huggins IT Specialist
Jarred Augusta Risk and Safety Manager
Jason Anderson Drug and Alcohol Coordinator
Jose Sanchez Barajas Assistant Planner
Kevin Allshouse Contract Transportation Coordinator
Leticia Trevino Coach Operator
Luiza Hatlestad Mobility Specialist
Marzette Henderson Transportation Manager
Paul Lopez Facilities Manager
Scott Taylor Information Technology Manager
Sonjé Dayries Civil Rights Officer
Steven Bruno Purchasing Agent
Susie Flores Grants Analyst
Ursulla Scardina Communications Specialist
Vince Dang Project Management Coordinator
Public: Don Gilchrest Thomas Walters and Associates
Matt Robinson Shaw Yoder Antwih Schmelzer & Lange
Michael Pimental Shaw Yoder Antwih Schmelzer & Lange
Jerry Benson 3rd Wind Leadership, LLC
Michelle Adams City of Sand City
Chris Duymich TAMC
1. CALL TO ORDER
1-1. Roll Call.
1-2. Pledge of Allegiance
Chair Carbone called the meeting to order at 9:04 a.m. Roll call was taken and a quorum established. Director Amelio led the pledge of allegiance. 1-3. Highlights of the agenda. (Carl Sedoryk)
General Manager/CEO, Carl Sedoryk reviewed highlights of the Agenda.
2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA
There were no public comments.
2-1. Strategic Planning, Workshop Part 1 of 2 (Timed Agenda 9:00-10:00) a. FY2022-FY2025 Strategic Plan Results. (Carl Sedoryk) PGCC 8-20-25
b. Better Bus Network Update Presentation (through May 31, 2025). (Michelle Overmeyer)
c. Review of MST Board and Executive Team Survey Results. (Lisa Rheinheimer)
d. Facilitated Discussion on Past and Current Strategies. (Jerry Benson) The MST Board conducted the first part of the Strategic Planning Workshop by receiving 1) FY2022-FY2025 Strategic Plan Results, 2) a presentation on the Better Bus Network Update, and 3) MST Board and Executive Team survey results. The Board provided feedback on the facilitated discussion of past and current strategies.
3. CONSENT AGENDA
These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately.
3-1. Financial Reports – May 2025 (Lori Lee) (Page 7)
a) Accept Report of May 2025 Cash Flow
b) Approve May 2025 Disbursements
c) Accept report of May 2025 Treasury Transactions
3-2. Approve Minutes of the MST Board Meeting June 9, 2025. (Jeanette Alegar-Rocha) (Page 19)
3-3. Receive Draft Minutes of the MST Board Operations Performance Committee Meeting on June 9, 2025 (Jeanette Alegar-Rocha) (Page 25) 3-4. Receive Draft Minutes of the Mobility Advisory Committee Meeting on May 28, 2025. (Ruben Gomez) (Page 29)
3-5. Adopt Resolution 2026-01 Recognizing Daniel Rodriguez, Customer Service Representative as Employee of the Month for July 2025. (Beronica Carriedo) (Page 33)
3-6. Authorize the General Manager/CEO or Their Designee to Execute an Amendment with Kimley-Horn for Design Services During SURF! Project Construction in an Amount not to Exceed $270,000. (Lisa Rheinheimer) (Page 35)
3-7. Receive an Update on Implementation of the South County Circulators. (Michelle Overmeyer) (Page 37)
3-8. Authorize the General Manager/CEO or Their Designee to Purchase Thirty-Two (32) Vontas TransitMaster V8 Integrated Vehicle Logic Units in an Amount not to Exceed $343,200. (Norman Tuitavuki) (Page 63) PGCC 8-20-25
3-9. Reappoint Leticia Garcia to the Mobility Advisory Committee for a New 3- Year Term. (Cristy Sugabo) (Page 65)
End of Consent Agenda
There were no public comments on the Consent Agenda.
Director Visscher requested a correction to item 3-2 Minutes of the June 9, 2025 meeting to reflect that she was present. Director De La Rosa, Alternate for City of Salinas commented that she will abstain from approving the minutes.
Director Worthy pulled item 3-7 for more information.
On a motion by Director Amelio and seconded by Director Smith, the Board approved items 3-1 through 3-9 on the Consent Agenda with Director Visscher’s amendment to item 3-2 and Director De La Rosa’s abstention with Directors Alejo and Cabrera noted as absent.
4. RECOGNITIONS AND SPECIAL PRESENTATIONS
4-1. Federal Legislative Advocacy Report – (Page 69)
The Committee received an update on the Federal Legislative Program from Federal legislative advocate Don Gilchrest of Thomas Walters & Associates. 4-2. State Legislative Advocacy Update – (Page 73)
The Committee received an update from State legislative advocates Matt Robinson and Michael Pimentel of Shaw, Yoder, Antwih, Schmelzer & Lange. 4-3. July 2025 Employee of the Month – Daniel Rodriguez, Customer Service Representative (Ikuyo Yoneda-Lopez)
The MST Board recognized Daniel Rodriguez as the July 2025 Employee of the Month for his outstanding contribution to MST and to the entire community. 4-4. 25-Year Service Anniversary for Leticia Trevino, Coach Operator. (Marzette Henderson)
The MST Board recognized Leticia Trevino for her 25 years of service for her outstanding contribution to MST and to the entire community.
5. PUBLIC HEARINGS
None.
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6. ACTION ITEMS
6-1. Receive Presentation on SURF! Project Groundbreaking Ceremony. (Carl Sedoryk)
There were no public comments.
7. REPORTS & INFORMATION ITEMS
The Board will receive and file these reports, which do not require action by the Board. 7-1. General Manager/CEO Monthly Report – May 2025 (Page 77) 7-2. Staff Trip Reports – (Pages 79-91)
7-3. Correspondence – None
8. BOARD REPORTS, COMMENTS, AND REFERRALS
8-1. Reports on Meetings Attended by Board Members at MST Expense. (AB 1234) (Page 93)
8-2. Board Member Comments and Announcements.
a) APTA TRANSform Conference, Boston, MA, September 14-17, 2025.
Early Registration Deadline, August 1, 2025.
8-3. Board Member Referrals for Future Agendas.
9. ATTACHMENTS
9-1. The Monthly Report for May 2025 can be viewed online:
http://mst.org/about-mst/board-of-directors/board-meetings/
10. CLOSED SESSION
Comments from the public will not receive Board action. Comments must deal with matters on the Closed Session agenda and will be limited to three minutes.
There were no public comments.
10-1. Conference with Monterey-Salinas Transit and ATU Labor Contract – Gov.
Code § 54957.6. (Michael Laredo, Kelly Halcon) (No Enclosure) Michael Laredo reported that the Board was provided an update and gave general direction on closed session item 10-1 with no reportable action. 10-2. Conference with Real Property Negotiators – Gov. Code § 54956.8 PGCC 8-20-25
APN#s: 003-051-086, 003-051-087, and 003-051-072 in Salinas, CA MST Negotiators: Carl Sedoryk, General Manager/CEO
Under Negotiation: Price and Terms
Michael Laredo reported that Alternate De La Rosa recused herself for any appearance of bias or conflict. There was a general discussion regarding interest in the property but with no reportable action.
11. ADJOURN
With no further business to discuss, Chair Carbone adjourned the meeting at 11:47 a.m. (Pacific).
Prepared by: ___________________Reviewed by: __________________ Jeanette Alegar-Rocha Carl G. Sedoryk
Deputy Secretary/Clerk to the Board General Manager/CEO PGCC 8-20-25
Agenda No. 9 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Gho, Public Works Director/Deputy City Manager MEETING DATE: August 20, 2025
SUBJECT: Sinex and Congress Avenue Sidewalk Improvement Project (CIP25-15) – Award of Contract
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
RECOMMENDATION
Award an agreement with Spektren Engineering, Inc.in an amount not to exceed $219,580 plus a 10% contingency for the Sinex and Congress Avenue Sidewalk Improvement Project
1. 2. Alternatively, discuss and take other action related to this item.
DISCUSSION
As part of the FY24/25 Capital Improvement Plan (CIP), the City Council approved the Sinex Avenue infill Sidewalk Project with an initial budget of $175,000 funded by the General Fund.
This project aims to infill sidewalks and improve pedestrian safety along Sinex Avenue, between Congress Avenue and Forest Avenue. Sinex Avenue is a major Collector Street, heavily trafficked and providing access to the local schools, residences, Asilomar State Park and commercial areas. In addition to Sinex Avenue, the project will also include the construction of sidewalks on Congress from Sinex Avenue to Junipero to fill in gaps. The completion of Sidewalk infill on Sinex Avenue and Congress Avenue will provide continuous sidewalks on the North side of Sinex and the East side of Congress from Forest Avenue (PG Middle School) through our downtown Lighthouse Corridor.
On July 3, 2025, the City issued a call for bids for the installation of sidewalks along Sinex and Congress Avenue. The bidding period closed on July 31, 2025, and 9 bids were received:
Contractor Bid Amount
Spektren Engineering, Inc $219,580
NPX Engineering $280,440
Golz Construction $331,736.70
FBD Vanguard Construction, Inc $336,473
Monterey Peninsula Engineering $345,460
Kraemer Engineering $367,764
Precision Grade, Inc. $403,264
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Coastal Paving & Excavating $448,120
BNO Builders $456,970
Spektren Engineering, Inc has qualified as the lowest responsible bidder.
SCOPE OF WORK
The scope of work includes:
Installation of 3,770 SF of sidewalk
Installation of 220 LF of curb and gutter
Installation and/or reconstruction of 3-driveway approach Construction of 4 curb ramps
AGREEMENT
If approved, the City’s standard construction agreement template will be harnessed. This agreement has been approved by the California Joint Powers Authority (CJPIA) and the City Attorney’s Office.
CONSTRUCTION TIMING & UPDATES
If the contract is awarded, the agreement will be executed, and construction will begin promptly.
Regular updates will be shared in the City Manager’s Report.
OPTIONS
1. Authorize the agreement
2. Do not approve the agreement.
FINANCIAL IMPACT:
The Sidewalk Project on Sinex & Sunset (CIP25-15) was approved in the FY25/26 CIP with a budget of $175,000 derived from the General Fund (Fund 63). To date, $22,888 has been expended on engineering. There is a $98,276 delta needed to fully fund the entire project.
The City’s approved CIP includes $1.3 million of project funding, which has been earmarked for the FY 24/25 Street Rehabilitation Project. The City is still in the engineering phase for the Street Rehab project and minimal funding has been harnessed to date. The Sidewalk Project funding delta ($98,276) could be addressed by transferring a portion of the $200,000 General Fund (Fund 63) allocation earmarked for the Street Rehab project.
The purpose and intent of the general funding allocations for both projects are similar, and can be transferred from the Street Rehab project to the Sinex and Congress Avenue Sidewalk Improvement Project, internally. After the transfer, the City would still have $1.2 million that can be harnessed towards street rehab, including a portion of that General Fund allocation.
Performing this transfer to fully fund the Sidewalk Project is prudent because:
This project is a timely pedestrian safety enhancement that would create a safe route to school and a continuous sidewalk from the middle school to the downtown corridor.
1. This transfer allows the City to promptly utilize the CIP General Fund allocations for streets/roads to fulfill MOE requirements, as these expenditures qualify as MOE-eligible expenses. Each year, we prioritize drawing from the General Fund streets/road allocations before accessing other funding sources to ensure full compliance with annual MOE regulations.
2. There is still sufficient funding in the Street Rehabilitation Project to address needed road segments in the City. This transfer will not impact the viability or benefit of the Street Rehab
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Project.
FOCUSED PRIORITY AREA: Infrastructure
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Agenda No. 9 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Gho, Public Works Director/Deputy City Manager MEETING DATE: August 20, 2025
SUBJECT: FY24/25 Crack & Slurry Seal (CIP25-02)
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
RECOMMENDATION
Authorize an agreement with Graham Contractors for the FY24/25 Crack and Slurry Seal project in an amount not to exceed $338,568.00 plus a 5% contingency.
1. 2. Alternatively, discuss and take other action related to this item.
DISCUSSION
In 2019, the City completed a Pavement Management Program (PMP) assessing all 66.7 centerline miles that comprise the City’s road network. The PMP is used as a vital tool to help maintain and rehabilitate the pavement network.
The pavement network is managed by harnessing several pavement treatments. Pavement treatments range from full road reconstructions and overlays to maintenance treatments like crack and slurry seals; each has an appropriate application. Crack and slurry seal treatments are a vital aspect of the City’s pavement maintenance activities. These treatments are utilized to prevent rapid pavement deterioration and potholes due to inclement weather.
The PMP was used to identify approximately 560,000 square feet of street surface to be crack and slurry sealed at various locations as part of the approved FY24/25 Capital Improvement Plan (CIP) project, the FY24/25 Crack and Slurry Seal (CIP25-02).
A call for bids was issued on July 3, 2025. The bid period closed on July 30, 2025. Three (3) bids were received.
CONTRACTOR BID AMOUNT
Graham Contractors, Inc. $338,568.00
Pavement Coatings $354,447.35
VSS International $364,000.00
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Graham Contractors. Inc. has qualified as the lowest responsible bidder.
The scope of work for this project includes crack sealing, removal of existing road striping and markings, and application of slurry seal and thermoplastic road markings and striping. The project will address 39 road segments at various locations in the City; See the Financial Impact section below for additional details.
AGREEMENT
If awarded, the City will use the standard construction contract approved by the City’s insurer, California Joint Powers Insurance Authority (CJPIA).
NEXT STEPS
Once a contract is executed, the City will work with the contractor to develop a construction schedule.
OPTIONS
Do not authorize the agreement. Failure to authorize the contract will hinder the City's ability to meet Maintenance of Effort (MOE) requirements in order to be eligible for continued Measure X and Senate Bill 1 funding.
1. 2. Provide alternative direction.
FINANCIAL IMPACT:
As part of the FY24/25 CIP, the Crack and Slurry Seal project (CIP25-02) was approved with a $400,000 budget, with $200,000 being derived from the General Fund and $200,000 from Measure X.
FOCUSED PRIORITY AREA: Infrastructure
Attachments
Slurry Seal Map
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8492 NE 01-25 12:03:38 PM
Pacific
LHDROUSE
♡
36 35
31 32
34 18
THOUS
39 LH
ASILOMAR
e
LEGEND
DESIGN FOR CRACK SEAL AND SLURRY SEAL
(CRA FOR ALDER ST. AND DENNETT ST.)
20 PACIFICGROVE. CA
C-INC 1889
Monterey Bay
CITY OF PACIFIC GROVE
FY 2024/2025 CRACK SEAL
& SLURRY
10 46 19)
38) 24
22 29
25 23
8 15) 26
27 6
9 ebble each
30 GITY
C ity
SEAL PROJECT
DESCRIPTION OF WORK
APPLY CRACK SEAL, REMOVE EXISTING STRIPING & MARKINGS, MARRINGS,
PLACE TYPE II SLURRY SEA SEL, LAYOUT AND APPLY NEW TRAFFIC STRIPING & MARKINGS IN THERMOPLASTIC.
DENNETT AV 17 MIL X AVE
17,00
7,700
4,400
PREPARED BY
00 NEILL ENGINEERS CORP.
LOCATION МАР
CARMEL CALIFORNIA
7/02/25
NO SCALE
SHEET 1 OF
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Agenda No. 9 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joe Amelio, Councilmember
MEETING DATE: August 20, 2025
SUBJECT: City Council Direction regarding a Traffic Safety Committee Recommendation to install Stop Signs at Congress (Lighthouse and Central Avenues) CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Direct staff to consult with the Traffic Engineer to assess the installation of stop signs and intersection reconfiguration of Congress/Lighthouse/Central and return to the City Council with concept drawings, estimated costs and additional information for City Council consideration.
DISCUSSION
Refer to attached Traffic Safety Commission (TSC) report on 5-28-2025. The attached TSC report recommends installing stop signs and pavement markings on westbound and eastbound Lighthouse Avenue at the intersection of Congress Avenue and Central Avenue.
NOTES: I observed on 7/28 and 7/29 that traffic flowed and traffic coming off Congress to Lighthouse seemed to flow fairly well and car stopping for pedestrians crossing all intersections pics from intersections and talked with business owner and pedestrian.
OPTIONS
1. Take no action.
2. Direct staff to take an alternative action
Consider directing staff to investigate the need, feasibility and costs for the potential installation of a lighted pedestrian crosswalk similar to David Avenue near Lucky's where a button is pressed to cross the intersection.
3. FINANCIAL IMPACT:
There is no fiscal impact for the writing of this agenda report. It is estimated it will cost approximately $5,000 for the Traffic Engineer's work and staff time as a result of the recommended action.
GOAL ALIGNMENT: Not Applicable.
Attachments
TSC Recommendation
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TSC Recommendation
Photos
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Agenda No. 10 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Anna Bornstein, Associate Planner
MEETING DATE: August 20, 2025
SUBJECT: Architectural Review Board Meeting Minutes: April 9, 2024, August 13, 2024, September 10, 2024, October 8, 2024, February 11, 2025, March 11, 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
ARB Minutes 04.09.2024
ARB Minutes 08.13.2024
ARB Minutes 09.10.2024
ARB Minutes 10.08.2024
ARB Minutes 02.11.2025
ARB Minutes 03.11.2025
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ARCHITECTURAL REVIEW BOARD
MINUTES
Tuesday, April 9, 2024, 3:00 P.M.
Council Chamber -- City Hall -- 300 Forest Avenue, Pacific Grove, CA AGENDA
1. CALL TO ORDER & ROLL CALL
Chair Bornstein called the meeting to order at 3:00 p.m. Associate Planner, Laurel O’Halloran, conducted roll call with the following Board members present in the Chamber: Christi Sutphen, Anna Bornstein, Scott Brooks, David Huff, and one absent.
2. APPROVAL OF THE AGENDA
Action: Upon motion by Secretary Brooks, and seconded by Member Huff, the Board voted to approve the agenda with Item 8.C. pulled.
Motion carried 4-0-1 (absent), by the following roll call vote:
AYES: Anna Bornstein, Scott Brooks, Christi Sutphen, David Huff NOES: None
ABSENT: Sarah Boyle
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) Laurel O’Halloran, staff liaison announced she is leaving her position at the city.
4. COUNCIL LIAISON ANNOUNCEMENTS
Council member Luke Colletti provided an update on city council matters.
5. GENERAL PUBLIC COMMENT
None.
A. Written General Public Comment
CONSENT AGENDA
6. REPORTS FOR INFORMATION ONLY
7. REPORTS REQUIRING ACTION
A. Draft March 12, 2024, Minutes.
Reference: Laurel O'Halloran, Associate Planner
Recommended Action: Approve the Draft March 12, 2024, Minutes as submitted.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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Action: Upon motion by Secretary Brooks, seconded by Member Huff, the Board voted to approve the Consent Agenda.
Motion carried 4-0-1 (absent), by the following roll call vote:
AYES: Anna Bornstein, Scott Brooks, Christi Sutphen, David Huff NOES: None
ABSENT: Sarah Boyle
REGULAR AGENDA
8. PUBLIC HEARINGS
A. Architectural Permit and Tree Permit with Development 23-0226 for 519 Forest Avenue (APN 006- 487-007)
Zoning District/General Plan Designation: R-4/HDR 29.0 DU/ac Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Staff recommends the Architectural Review Board approve AP/TPD 23- 0226 subject to the findings, conditions of approval, and CEQA Guidelines §15301(e), Class 1, Categorical Exemption for Existing Facilities.
Reference: Laurel O'Halloran, Associate Planner
Laurel O’Halloran, project Planner, introduced the project.
Steven Krebbs, Designer, spoke to the project.
The Chair opened the floor to public comment:
None received.
The Chair closed public comment.
The Board engaged in discussion regarding the project.
Member Sutphen made a motion, seconded by Member Huff, to approve the project as submitted subject to the findings, conditions of approval, and a Class 1 CEQA exemption.
Motion carried 4-0-1 (absent), by the following roll call vote:
AYES: Scott Brooks, Anna Bornstein, Christi Sutphen, David Huff NOES: None
ABSENT: Sarah Boyle
B. Architectural Permit (AP) 23-0043 for 1126 Austin Avenue (APN 007-601-045).
Zoning District/General Plan Designation: R-1/ Medium Density Residential (9.7 du/ac) Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit (AP) 23-0043 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section PGCC 8-20-25
15301, Existing Facilities).
Reference: Garrett McCown, Associate Planner
Aaron Campbell, Senior Planner, introduced the project on behalf of Garret McCown.
Angie Phares, Designer, spoke to the project.
The Chair opened the floor to public comment:
None received.
The Chair closed public comment.
The Board engaged in discussion regarding the project.
Secretary Brooks made a motion, seconded by Member Sutphen, to approve the project as submitted subject to the findings, conditions of approval, and a Class 1 CEQA exemption.
Motion carried 4-0-1 (absent), by the following roll call vote:
AYES: Christi Sutphen, Scott Brooks, Anna Bornstein, David Huff NOES: None
ABSENT: Sarah Boyle
C. Architectural Permit (AP) 23-0346 for 206 Lobos Ave (APN 006-315-003-000) Zoning District/General Plan Designation: R-4
Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Staff recommends the Architectural Review Board approve Architectural Permit (AP) 23-0346, subject to the findings, conditions of approval, and CEQA Guidelines §15301, Class 1, Categorical Exemption for Existing Facilities.
Reference: Aaron Campbell, Senior Planner
ITEM 8.C. WAS PULLED FROM THE AGENDA
9. CONTINUED AND ONGOING BUSINESS
None.
10. NEW BUSINESS
None.
11. PRESENTATIONS
A. Community Goals and Work Plan Review for FY 24-25
Zoning District/General Plan Designation: NA
Coastal Zone: N/A
Historic Resources Inventory: N/A
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CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Receive presentation of Community Goals and Work Plan Review for FY 24-25.
Reference: Robert Perault, Interim City Manager
The board received a presentation from Mr. Perault on Community Goals and the Work Plan for FY 24-25.
12. NEXT MEETING - May 14, 2024
13. ADJOURNMENT: 3:58PM
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ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
REGULAR MEETING AGENDA
Tuesday, August 13, 2024, 3:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA
1. CALL TO ORDER & ROLL CALL
Chair Bornstein called the meeting to order at 3:00pm. Present in the chamber: Chair Bornstein, Secretary Brooks, and Member Huff.
Vice Chair Boyle and Member Sutphen were absent.
2. APPROVAL OF THE AGENDA
ACTION: Community Development Director Vaughn requested to continue Item 8A to the September 10, 2024, ARB meeting.
ACTION: Upon motion by Secretary Brooks and seconded by Member Huff, the board voted to approve the agenda, as amended, continuing Item 8A to the September 10, 2024, ARB meeting.
Motion carried 3-0-2, by the following roll call vote:
AYES: Chair Bornstein, Secretary Brooks, and Member Huff NOES: None
ABSENT: Vice Chair Boyle, Member Sutphen
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) Community Development Director Vaughn made staff announcements.
4. COUNCIL LIAISON ANNOUNCEMENTS
Council Member Coletti announced his attendance in place of ARB Liaison, Council Member Beck.
5. GENERAL PUBLIC COMMENT
General Public Comment was received by Lisa Ciani, Tony Ciani, Inge Lorentzen Daumer.
A. Written General Public Comment
NONE
CONSENT AGENDA
6. REPORTS FOR INFORMATION ONLY
NONE
7. REPORTS REQUIRING ACTION
A. Minutes of the May 14, 2024, Architectural Review Board Regular Meeting.
Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the minutes of the May 14, 2024, Architectural Review PGCC 8-20-25
Board Regular Meeting.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Minutes of the June 11, 2024, Architectural Review Board Regular Meeting Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the minutes of the June 11, 2024, Architectural Review Board Regular Meeting.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Minutes of the July 9, 2024, Architectural Review Board Regular Meeting Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the minutes of the July 9, 2024, Architectural Review Board Regular Meeting
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
ACTION: Chair Bornstein acknowledged that the minutes from the July 9, 2024, ARB Regular Meeting were corrected.
ACTION: Upon a motion by Chair Bornstein and seconded by Member Huff, the board voted to approve the consent agenda to include the corrected July 9, 2024, ARB Regular Meeting minutes.
Motion carried 3-0-2, by the following roll call vote:
AYES: Chair Bornstein, Secretary Brooks, and Member Huff NOES: None
ABSENT: Vice Chair Boyle, Member Sutphen
REGULAR AGENDA
8. PUBLIC HEARINGS
A. After-The-Fact Downtown Sign Permit (DSP) 24-0099 for 542 Lighthouse Avenue (APN: 006-173-003-000). – Item Continued to the September 10, 2024 ARB meeting.
Zoning District/General Plan Designation: C-1-T/Downtown Commercial Coastal Zone: No
Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
Recommended Action: Consider After-The-Fact Downtown Sign Permit (DSP 24-0099) and whether a finding of unique design of the building, site or use warrants special consideration for increased signage allowance, subject to the conditions of approval, and Section 15301, Class 1, Existing Facilities, Categorical Exemption.
Reference: Karen Vaughn, Community Development Director
9. CONTINUED AND ONGOING BUSINESS
NONE
10. NEW BUSINESS
NONE
11. PRESENTATIONS
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12. NEXT MEETING – September 10, 2024
13. ADJOURNMENT – 3:12 p.m.
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ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
REGULAR MEETING AGENDA
Tuesday, September 10, 2024, 3:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA AGENDA
1. CALL TO ORDER & ROLL CALL
Chair Bornstein called the meeting to order at 3:00pm. Present in the chamber: Chair Bornstein, Secretary Brooks, Member Huff and Member Sutphen.
Vice Chair Boyle was absent.
2. APPROVAL OF THE AGENDA
ACTION: Upon a motion by Member Huff, seconded by Secretary Brooks, the Board voted to approve the agenda.
Motion carried 4-0-1, by the following roll call vote:
AYES: Chair Bornstein, Secretary Brooks, Member Huff and Member Sutphen NOES: None
ABSENT: Member Boyle
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) NONE
4. COUNCIL LIAISON ANNOUNCEMENTS
Council Liaison was absent.
5. GENERAL PUBLIC COMMENT
NONE
A. Written General Public Comment
NONE
CONSENT AGENDA
6. REPORTS FOR INFORMATION ONLY
NONE
7. REPORTS REQUIRING ACTION
NONE
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REGULAR AGENDA
8. PUBLIC HEARINGS
A. After-The-Fact Downtown Sign Permit (DSP) 24-0099 for 542 Lighthouse Avenue (APN: 006-173-003-000). Continued from August 13, 2024, ARB meeting.
Zoning District/General Plan Designation: C-1-T/Downtown Commercial Coastal Zone: No
Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
Recommended Action: Consider After-The-Fact Downtown Sign Permit (DSP 24-0099) and whether a finding of unique design of the building, site or use warrants special consideration for increased signage allowance, subject to the conditions of approval, and Section 15301, Class 1, Existing Facilities, Categorical Exemption.
Reference: Karen Vaughn, Community Development Director Aaron Campbell, Senior Planner, provided the staff presentation.
Applicant, Peter Ruiz, was allowed 10 minutes to present.
Public Comments were received from Lisa Ciani, Inge Lorentzen Daumer.
Action: Upon motion by Member Huff, and seconded by Secretary Brooks, the Board voted to find that the unique design of the building warrants special consideration.
Motion failed 2-2-1, by the following tie vote:
AYES: Secretary Brooks, Member Huff
NOES: Chair Bornstein, Member Sutphen
ABSENT: Member Boyle
B. Architectural and Administrative Use Permit AP/AUP 24-0309 for 850 Bayview Avenue (APN: 006-132-012).
Zoning District/General Plan Designation: R-1/ Medium Density Residential (7.3 du/ac) Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
Recommended Action: Approve Architectural Permit and Administrative Use Permit 23-0309 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Garrett McCown, Associate Planner
Garrett McCown, Associate Planner, provided the staff presentation.
Applicant, Nicole Bulich, was allowed 10 minutes to present.
Public Comments were received from Lisa Ciani.
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Motion carried 4-0-1, by the following vote:
AYES: Chair Bornstein, Secretary Brooks, Member Huff, Member Sutphen NOES: None
ABSENT: Vice Chair Boyle
C. Architectural Permit (AP) 24-0115, 2831 Forest Hill Boulevard, Pacific Grove (APN 007-642-006)
Zoning District/General Plan Designation: R-1 / Medium Density Residential 7.0 du/ac Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
Recommended Action: Approve Architectural Permit 24-0115 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Joseph Sidor, Contract Planner
Joseph Sidor, Senior Contract Planner, provided the staff presentation.
Applicant Shakim Kouchakali was allowed 10 minutes to present.
Public comments were received from Annette Kearney and Inge Lorentzen Daumer.
Action: Member Sutphen made a motion to continue Architectural Permit 24-0115 to the October 8th, 2024, regular meeting requesting updated floor plans and elevations to truly reflect the proposed front balcony.
Action: Member Huff offered a friendly amendment to consider “good neighborly privacy” and include a redesign of the south window of the proposed addition.
Action: Member Sutphen accepted the friendly amendment, and the motion was seconded by Member Huff. The Board voted to continue Architectural Permit 24-0115 to the October 8th, 2024, regular meeting requesting updated floor plans and elevations to truly reflect the proposed front balcony and redesign the south window of the proposed addition for “good neighborly privacy.”
Motion carried 4-0-1, by the following vote:
AYES: Chair Bornstein, Secretary Brooks, Member Huff, Member Sutphen NOES: None
ABSENT: Vice Chair Boyle
D. Architectural Permit (AP) 23-0295, 1327 Lawton Avenue, Pacific Grove (APN 007-561-044)
Zoning District/General Plan Designation: R-1 / Medium Density Residential 9.7 du/ac Coastal Zone: No
Historic Resources Inventory: No
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NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.
CEQA: Categorical Exemption, CEQA Guidelines Section 15303, Class 3, Construction or Conversion of Small Structures
Recommended Action: Approve Architectural Permit 23-0295 subject to the recommended findings, conditions of approval, and Class 3 Categorical Exemption (CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures).
Reference: Joseph Sidor, Contract Planner
Joseph Sidor, Senior Contract Planner, provided the staff presentation.
Applicant Aaron Tollefson was allowed 10 minutes to present, Owner declined to comment.
No Public comments were received.
Action: Upon motion by Member Huff and seconded by Member Sutphen the Board voted to approve Architectural Permit 23-0295 subject to the recommended findings, conditions of approval, and Class 3 Categorical Exemption (CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures).
Motion carried 4-0-1, by the following vote:
AYES: Chair Bornstein, Secretary Brooks, Member Huff, Member Sutphen NOES: None
ABSENT: Vice Chair Boyle
9. CONTINUED AND ONGOING BUSINESS
NONE
10. NEW BUSINESS
NONE
11. PRESENTATIONS
NONE
12. NEXT MEETING - October 8, 2024
13. ADJOURNMENT: 4:32pm
PGCC 8-20-25
ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
REGULAR MEETING AGENDA
Tuesday, October 8, 2024, 3:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Appearing Telephonically Pursuant to Government Code
54953: Board Member Huff
1901 Avenue of the Stars, Suite
575 Los Angeles, CA 90067
1. CALL TO ORDER & ROLL CALL
Chair Bornstein called the meeting to order at 3:00pm. Present in the chamber: Chair Bornstein, Vice Chair Boyle, Secretary Brooks, Member Sutphen.
Action: Upon a motion by Chair Bornstein and seconded by Secretary Brooks the Board made a motion to approve the remote attendance of Member Huff.
Motion carried 4-0-1, by the following roll call vote:
AYES: Chair Bornstein, Vice Chair Boyle, Secretary Brooks, and Member Sutphen NOES: None
ABSENT: Huff (telephonic)
Member Huff confirmed that he was appearing telephonically pursuant to Government Code 54953, that the location of telephonic appearance was posted, the agenda was posted on site, and no one over the age of 18 was present with member Huff in the room.
2. APPROVAL OF THE AGENDA
ACTION: Upon a motion by Member Sutphen, seconded by Secretary Brooks, the Board voted to approve the agenda.
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Bornstein, Vice Chair Boyle, Secretary Brooks, Member Huff, Member Sutphen
NOES: None
ABSENT: None
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) None
4. COUNCIL LIAISON ANNOUNCEMENTS
Mayor Peak provided council liaison announcements.
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5. GENERAL PUBLIC COMMENT
None
A. Written General Public Comment
None
CONSENT AGENDA
6. REPORTS FOR INFORMATION ONLY
None
7. REPORTS REQUIRING ACTION
A. Minutes of the August 13, 2024, Architectural Review Board Regular Meeting Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the Draft Minutes of the August 13, 2024, regular meeting of the Architectural Review Board.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Minutes of the September 10, 2024, Architectural Review Board Regular Meeting Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the draft minutes of the September 10, 2024, regular meeting of the Architectural Review Board.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
ACTION: Upon a motion by Vice Chair Boyle, seconded by Secretary Brooks, the Board voted to approve the consent agenda.
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Bornstein, Vice Chair Boyle, Secretary Brooks, Member Huff, Member Sutphen
NOES: None
ABSENT: None
REGULAR AGENDA
8. PUBLIC HEARINGS
A. Architectural Permit (AP) 24-0115, 2831 Forest Hill Boulevard, Pacific Grove (APN 007-642-006); Continued from September 10, 2024
Zoning District/General Plan Designation: R-1 / Medium Density Residential 7.0 du/ac Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit 24-0115 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
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Reference: Joseph Sidor, Contract Planner
The staff presentation was provided by Senior Contract Planner, Joe Sidor.
No presentation was provided by the applicant.
No public comment.
ACTION: Upon a motion by Vice Chair Boyle, seconded by member Sutphen, the Board voted to approve Architectural Permit 24-0115 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Bornstein, Vice Chair Boyle, Secretary Brooks, Member Huff, Member Sutphen
NOES: None
ABSENT: None
9. CONTINUED AND ONGOING BUSINESS
None
10. NEW BUSINESS
None
11. PRESENTATIONS
None
12. NEXT MEETING - November 12, 2024
13. ADJOURNMENT – Meeting adjourned at 3:17 p.m.
PGCC 8-20-25
ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
Tuesday, February 11, 2025, 3:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA
1. CALL TO ORDER & ROLL CALL
Member Bornstein called the meeting to order at 3:00 pm with the following members present in the chamber: Members Bornstein, Brooks, Boyle, Bryne, and Huff.
2. ELECTION OF OFFICERS
Zoning District/General Plan Designation: N/A
Coastal Zone: N/A
Historic Resources Inventory: N/A
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Hold an election of Chair and Vice Chair, and appointment of Secretary, in accordance with the City's Boards, Committees, and Commissions Handbook dated March 20, 2024.
Reference: Joseph Sidor, Contract Planner
Action: Member Huff nominated Member Brooks for Chair of the Architectural Review Board. A roll call vote was taken and Member Brooks was elected Chair of the Architectural Review Board by the following 4-0-1 vote:
AYES: Members Huff, Bornstein, Byrne, and Boyle
NOES: NONE
ABSTENTION: Member Brooks
Action: Member Boyle nominated Member Byrne for Vice Chair of the Architectural Review Board. A roll call vote was taken, and Member Byrne was elected Vice Chair of the Architectural Review Board by the following 5-0-0 vote:
AYES: Chair Brooks, Members Boyle Huff, Bornstein, and Byrne NOES: NONE
ABSTENTION: NONE
Action: Chair Brooks nominated Member Huff for Secretary of the Architectural Review Board. A roll call vote was taken, and Member Huff was elected Secretary of the Architectural Review Board by the following 5-0-0 vote:
AYES: Chair Brooks, Vice Chair Byrne. Members Boyle, Huff, and Bornstein NOES: NONE
ABSTENTION: NONE
3. APPROVAL OF THE AGENDA
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ACTION: Upon a motion by Secretary Huff, seconded by Vice Chair Byrne, the Board voted to approve the agenda.
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Members Bornstein, and Boyle NOES: None
ABSENT: None
4. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) Anna Bornstein announced ex-parte communication with the property owner of 1150 Seaview Avenue, which consisted of simple introductions and no discussion of the project.
Senior Planner, Aaron Campbell, provided staff announcements.
5. COUNCIL LIAISON ANNOUNCEMENTS
Council member, Tina Rau, provided Council Liaison announcements.
6. GENERAL PUBLIC COMMENT
Action: Receive Written Public Comments
Action: General public comment was received from Inge Lorentzen Daumer.
CONSENT AGENDA
7. REPORTS FOR INFORMATION ONLY
8. REPORTS REQUIRING ACTION
A. Minutes of the October 8, 2024, Architectural Review Board Regular Meeting Reference: Aaron Campbell, Senior Planner
Recommended Action: Approve the minutes of the October 8, 2024, Architectural Review Board regular meeting.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 ACTION: Member Boyle provided a correction to the October 8, 2024 minutes stating that although she attended the meeting, she was not listed as being present.
ACTION: Upon a motion by Member Bornstein, seconded by Secretary Huff, the Board voted to approve the consent agenda as corrected.
Motion carried 5-0-1, by the following roll call vote:
AYES: Chair Brooks, Secretary Huff, Member Bornstein, Member Boyle NOES: None
ABSTENTION: Vice Chair Byrne – was not present at the October 8, 2024, Architectural Review Board Regular Meeting
REGULAR AGENDA
9. PUBLIC HEARINGS
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A. Architectural Permit and Administrative Use Permit (AP/AUP) 24-0228 for 1150 Seaview Avenue (APN:
006-713-016-000)
Zoning District/General Plan Designation: R-1/ Medium Density Residential (7.0 du/ac) Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit and Administrative Use Permit 24-0228 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Garrett McCown, Associate Planner
During Board and Saff announcements Anna Bornstein announced ex-parte communication with the property owner of 1150 Seaview Avenue, which consisted of simple introductions and no discussion of the project.
The staff report was presented by Associate Planner, Garrett McCown.
The applicant presentation was provided by the owner, Ryan Bitter.
Public comments were provided by Inge Lorentzen Daumer.
ACTION: Upon a motion by Secretary Huff, seconded by Member Boyle, the Board voted to approve Architectural Permit and Administrative Use Permit 24-0228 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Members Bornstein, and Boyle NOES: None
ABSENT: None
B. Architectural Permit 24-0208, 1239 Surf Avenue, Pacific Grove (APN 006-013-021) Zoning District/General Plan Designation: R-1-H / Medium Density Residential 7.3 du/ac Coastal Zone:
No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit 24-0208 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Joseph Sidor, Contract Planner
The staff report was presented by Contract Senior Planner, Joe Sidor.
The applicant presentation was provided by the owner, Stew Tabak and project architect, James Smith.
Public comments were provided by Anthony Ciani.
ACTION: Vice Chair Byrne requested that the applicant consider extending the windows to the upper level of the RV garage door.
ACTION: Upon a motion by Vice Chair Byrne and seconded by Member Boyle, the Board voted to approve Architectural Permit and Administrative Use Permit 24-0228 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Motion carried 5-0-0, by the following roll call vote:
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AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Members Bornstein, and Boyle NOES: None
ABSENT: None
C. Community Goal Recommendations
Zoning District/General Plan Designation: N/A
Coastal Zone: N/A
Historic Resources Inventory: N/A
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 Recommended Action: Discuss proposed goals for recommendation to the City Council within the guidance and parameters provided and approve up to 3 goals to recommend for City Council consideration for inclusion in the 2025-2027 Community Goals and Workplan.
Reference: Matt Mogensen, City Manager
The staff report was presented by City Manager, Matt Mogensen.
Public Comments were provided by Don Murphy, Lisa Ciani, Inge Lorentzen Daumer, and Tony Ciani.
Action: Secretary Huff made a motion to recommend the following three goals/priorities to City Council: 1. Implementation of design guidelines for the commercial district, 2. Community pathways of travel (i.e., intersection safety for pedestrians, especially near schools), 3. Protection of wildlife habitat through landscaping guidelines.
Vice Chair Byrne made offered a friendly amendment to remove the third goal concerning landscaping.
Secretary Huff did not accept the friendly amendment. Secretary Huffs motion, not receiving a second did not move forward.
Action: On a motion made by Vice Chair Byrne and Seconded Member Boyle the Board voted to recommend the following two goals/priorities to City Council: 1. Implementation of design guidelines for the commercial district, 2. Community pathways of travel (i.e., intersection safety for pedestrians, especially near schools).
Motion carried 5-0-0, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Members Bornstein, and Boyle NOES: None
ABSENT: None
10. CONTINUED AND ONGOING BUSINESS - NONE
11. NEW BUSINESS - NONE
12. PRESENTATIONS – NONE
13. NEXT MEETING - March 11, 2025
14. ADJOURNMENT – Meeting adjourned at 4:24 p.m.
PGCC 8-20-25
ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
Tuesday, March 11, 2025, 3:00 P.M.
Council Chamber- City Hall - 300 Forest Avenue, Pacific Grove, CA
1. CALL TO ORDER & ROLL CALL
Chair Brooks called the meeting to order at 3:00 pm with the following members present in the chamber: Chair Brooks, Vice Chair Byrne, Members Boyle and Huff.
2. APPROVAL OF THE AGENDA
ACTION: Upon a motion by Vice Chair Byrne and seconded by Member Boyle, the Board voted to approve the agenda.
Motion carried 4-0-0-1, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Member Boyle NOES: None
ABSENT: None
VACANCY: One
3. BOARD AND STAFF ANNOUNCEMENTS (City-Related Items Only) Staff announcements were made by Senior Planner, Campbell.
4. COUNCIL LIAISON ANNOUNCEMENTS
Council Liaison announcements were made by Council Member, Tina Rau.
5. GENERAL PUBLIC COMMENT
Action: Receive Written Public Comments
Action: No oral comments were given.
CONSENT AGENDA
6. REPORTS FOR INFORMATION ONLY
NONE
7. REPORTS REQUIRING ACTION
NONE
REGULAR AGENDA
8. PUBLIC HEARINGS
A. Sign Permit (SP) 24-0266 for 215 Grove Acre Avenue (APN 006-361-009) Zoning District/General Plan Designation: R-3-M Visitor Accommodation/Medium Density Residential 17.4 du/AC
Coastal Zone: No
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Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15311, Class 11, Accessory Structures Recommended Action: To approve Sign Permit 24-0266 subject to recommended findings, conditions of approval, and Class 11 Categorical Exemption (CEQA Guidelines Section 15311, Accessory Structures).
Reference: Garrett McCown, Associate Planner
The staff report was presented by Associate Planner, Garrett McCown.
The applicant presentation was provided by applicant, Nate Buchaklian.
Public comment was provided by Jeffery Harris.
ACTION: Upon a motion by Vice Chair Byrne and seconded by Secretary Huff, the Board voted to approve Sign Permit 24-0266 subject to recommended findings, conditions of approval, and Class 11 Categorical Exemption (CEQA Guidelines Section 15311, Accessory Structures).
Motion carried 4-0-0-1, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Member Boyle NOES: None
ABSENT: None
VACANCY: One
B. Architectural Permit (AP) 25-0007, 1076 Ripple Avenue, Pacific Grove (APN 006-052-009) Zoning District/General Plan Designation: R-1 / Medium Density Residential 7.3 du/ac Coastal Zone: No
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit (AP) 25-0007 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Joseph Sidor, Contract Planner
Vice Chair Jeanne Byrne recused herself stating that her architectural firm was representing the owner of the property.
The staff report was presented by Contract Senior Planner, Joe Sidor.
The applicant presentation was provided by the project architect, Paul Simpson.
No public comments were made.
ACTION: Upon a motion by Member Boyle and seconded by Secretary Huff, the Board voted to approve Architectural Permit (AP) 25-0007 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Motion carried 3-0-1-1, by the following roll call vote:
AYES: Chair Brooks, Secretary Huff, Member Boyle
NOES: None
RECUSAL: Vice Chair Byrne
VACANCY: ONE
C. Architectural Permit (AP) 25-0004 for 370 Central Avenue (APN 006-218-007-000) Zoning District/General Plan Designation: R-3-PGR
Coastal Zone: Yes
Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve Architectural Permit 25-0004 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Reference: Aaron Campbell, Senior Planner
The staff report was presented by Senior Planner, Aaron Campbell.
The applicant presentation was provided by the project architect, Bill Mefford.
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No public comments were made.
ACTION: Upon a motion by Vice Chair Byrne and seconded by Secretary Huff, the Board voted to approve Architectural Permit 25-0004 subject to the recommended findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
Motion carried 4-0-0-1, by the following roll call vote:
AYES: Chair Brooks, Vice Chair Byrne, Secretary Huff, Member Boyle NOES: None
ABSENT: None
VACANCY: One
9. CONTINUED AND ONGOING BUSINESS
NONE
10. NEW BUSINESS
NONE
11. PRESENTATIONS
NONE
12. NEXT MEETING - April 8, 2025
13. ADJOURNMENT – 3:30 p.m.
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Agenda No. 10 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: August 20, 2025
SUBJECT: Task Force on Diversity, Equity and Inclusion Meeting Minutes: May 12, 2025 and July 14, 2025
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
DEI Minutes 5-12-25
DEI Minutes 7-14-25
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1 MEETING MINUTES
CITY OF PACIFIC GROVE
TASK FORCE ON DIVERSITY, EQUITY, AND INCLUSION
REGULAR MEETING
Monday, May 12, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_DEI
1. CALL TO ORDER / ROLL CALL
Chair Bui called the meeting to order at 6:00 p.m. Management Analyst Arriola conducted roll call with the following Task Force members present in person: Chair Bui, Secretary Pye, Members Doneux and Rubin. Absent: Vice-Chair Fryberger.
2. APPROVAL OF AGENDA
Action: Upon motion by Chair Bui and seconded by Member Doneux, the Task Force voted 4-0-1, Vice-Chair Fryberger absent, to approve the agenda.
3. PRESENTATIONS
No presentations scheduled.
4. TASK FORCE AND STAFF ANNOUNCEMENTS (City-Related Items Only) Member Doneux gave an announcement re upcoming May holidays on the cultural calendar.
5. COUNCIL LIAISON ANNOUNCEMENTS
City Council Member Poduri gave announcement regarding approval of project submitted to City Council.
6. GENERAL PUBLIC COMMENT
General public comment received from Michael Ipson and Beth Walker.
7. CONSENT AGENDA
Action: Upon motion by Member Rubin and seconded by Member Doneux, the Task Force voted 4-0-1, Vice-Chair Fryberger absent, to approve the Consent Agenda.
A. Minutes of the Task Force on Diversity, Equity and Inclusion on March 10, 2025 Regular Meeting and April 14, 2025 Study Session
Action: Approved minutes.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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2 8. REGULAR AGENDA
A. Education and Resources Webpage Subcommittee Report
No public comment received.
Action: Received the Webpage Subcommittee report.
9. NEXT REGULAR MEETING: June 9, 2025 at 6:00 PM
10. ADJOURNMENT
The regular meeting was adjourned at 6:32 p.m.
Respectfully submitted,
Kimberly Pye
Secretary
Approved by Chair:__________________________________________Date____________________ PGCC 8-20-25
MEETING MINUTES
CITY OF PACIFIC GROVE
TASK FORCE ON DIVERSITY, EQUITY, AND INCLUSION
REGULAR MEETING
Monday, July 14, 2025, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_DEI
1. CALL TO ORDER / ROLL CALL
Chair Bui called the meeting to order at 6:00 p.m. City Clerk/DEI Coordinator Kandell conducted roll call with the following Task Force members present in person: Chair Bui, Vice-Chair Fryberger, Secretary Pye, Members Doneux and Rubin.
2. APPROVAL OF AGENDA
Action: Upon motion by Chair Bui and seconded by Member Doneux, the Task Force voted unanimously (5-0-0) to approve the agenda.
3. PRESENTATIONS
4. TASK FORCE AND STAFF ANNOUNCEMENTS (City-Related Items Only) Member Doneux makes announcement of items on cultural calendar for July and August.
No Staff Announcements.
5. COUNCIL LIAISON ANNOUNCEMENTS: No Council Liaison Announcements.
6. GENERAL PUBLIC COMMENT
No general public comment received.
7. CONSENT AGENDA
8. REGULAR AGENDA
A. Outreach Subcommittee Report
No public comment received.
Action: The Task Force received the Outreach Subcommittee Report from Member Doneux.
B. Submittal of Additional Events to the Cultural Calendar No public comment received.
Action: Upon motion by Vice-Chair Fryberger and seconded by Secretary Pye, the Task Force voted unanimously (5-0-0) to approve the additional events outlined below to the PGCC 8-20-25
Cultural Calendar.
April:
National Maintenance Workers Day
Child Abuse Prevention Month
Stress Management Monte (VA Million Veterans Program)
October:
Filipino American History Month
November:
Ruby Bridges Day (Pacific Grove)
C. Education and Resources Webpage report from Chair Bui and Secretary Pye.
Public comment received from Inge Lorentzen Daumer and Sharon Miller Recommended: Upon motion by Member Doneux and seconded by Vice-Chair Fryberger, the Task Force voted unanimously (5-0-0) to:
Affirm the previous Education and Resources Webpage work Approve the Education and Resources Webpage Subcommittee recommendations Submit the Education and Resources Webpage recommendations to the City Council through the Task Force liaison
9. NEXT MEETING: August 11, 2025 at 6:00 PM
10. ADJOURNMENT
The regular meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Kimberly Pye
Secretary
Approved by Chair:__________________________________________Date____________________ PGCC 8-20-25
Agenda No. 10 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Rachel Gaither, Library Director
MEETING DATE: August 20, 2025
SUBJECT: Library Board Regular Meeting Minutes: May 6, 2025 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the minutes.
Attachments
LAB Minutes May 2025
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LIBRARY BOARD
REGULAR MEETING
Tuesday, May 6, 2025, 4:00 p.m.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA LIVE VIA ZOOM AT: https://www.cityofpacificgrove.org/Zoom_LB
CALL TO ORDER/ROLL CALL
The meeting was called to order at 4 p.m. by Chair Olver who conducted roll call with the following LAB Members present in person: Lucy Moore, Tom Oldham, Tama Olver, Alycia Usher Perez, Meganne Yeoman. Absent: None.
1. APPROVAL OF AGENDA
Action: Upon motion by Member Oldham and Seconded by Vice-Chair Moore, the Board voted unanimously, 5/0/0, to approve the Agenda.
2. COMMISSION AND STAFF ANNOUNCEMENTS (City-Related Items Only) The Board received board announcements from Chair Perez and staff announcements from Library Director, Rachel Gaither. Chair Perez introduced new board member Meganne Yeoman. Secretary Olver agreed to attend the May 7 City Council meeting to convey the board’s support for Library projects in the annual CIP budget proposal.
3. COUNCIL LIAISON ANNOUNCEMENTS
The Board received announcements from Council Liaison Lori, McDonnell.
4. GENERAL PUBLIC COMMENT/WRITTEN PUBLIC COMMENT
Public comment received by Bruce Doneux.
5. APPROVAL OF THE MINUTES
March 5, 2025, Library Board Regular Meeting Minutes
Action: Upon motion by Member Oldham and seconded by Secretary Olver, the Board voted unanimously, 5/0/0, to approve the minutes.
REGULAR AGENDA
6. UNFINISHED AND ONGOING BUSINESS
A. Work Plan for the Board
Public comment not received.
Action: Monitor the plan at each meeting and update as needed.
B. Recommendation for Funding to Complete the ADA Transition Plan Public comment not received.
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Action: As the funding was approved, this item is closed. Monitoring completion of the plan will be tracked in the board’s workplan.
7. NEW BUSINESS
A. Board Support for the Library Budget
Public comment not received.
Action: Track results of budget discussions at the City Council, specifically at the May 21, 2025 meeting.
B. Regular Meeting Schedule
Public comment not received.
Action: Action: To accommodate the July 4 holiday week, move the meeting to July 8 pending availability of City Council Chambers and staff.
Next Meeting – July 8, 2025, at 4pm [Subsequently rescheduled to July 29 to accommodate the July 4 holiday and facility availability.]
ADJOURNMENT – The meeting was adjourned at 4:34 p.m.
Respectfully submitted,
Tama Olver
Secretary
Approved by Chair: __________________________________ Date: ____________________ Tama Olver (Jul 30, 2025 11:27:08 PDT)
Alycia Usher Perez (Jul 30, 2025 11:44:41 PDT) 30JUL25
PGCC 8-20-25
Agenda No. 11 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Leticia Livian, Human Resources Director
MEETING DATE: August 20, 2025
SUBJECT: AB 2561 Reporting: Vacancies, Recruitment, and Retention This item was continued from the July 17, 2025 meeting.
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Staff recommends that the City Council receives the report for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts.
The City's recognized employee organizations will be provided an opportunity to make a presentation on such subjects.
DISCUSSION
AB 2561 requires public agencies, including the City, to hold at least one (1) public hearing per year to discuss vacancies, recruitment and retention efforts. This communication along with the public presentation discusses the City's legal obligations under the new law, which took effect January 1, 2025. This presentation is for informational purposes only regarding the status of the City’s vacancies, recruitment and retention efforts.
AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies conduct a public hearing to present the status of vacancies, recruitment, and retention efforts during a public hearing before the agency’s governing body and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.
In compliance with the new legal obligations, the City is required to do the following:
Public Hearing – Report on Vacancies: For the calendar year 2024, the City’s annual average percentage of vacancies (i.e., regular, full-time equivalent) is 8%.
Employee Organization Participation: Allow the recognized employee organization for each bargaining unit at the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. Human Resources notified the three (3) represented bargaining units at the City of the opportunity to present.
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Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide additional information during the public hearing, including the following: (1) the total number of vacancies within the bargaining unit; (2) the number of applicants; (3) the average number of days to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit.
For the calendar year 2024, within the City’s bargaining units with recognized employee organizations, they were all under the 20% vacancy rate, which is summarized below:
Bargaining Group 2024 Annual Average
General Employee Association (GEA) 8%
Police Officer Association (POA) 12%
Management Employee Association (
MEA) 5%
For the calendar year 2024, within the City’s non-represented employee groups, they were all under the 20% vacancy rate, which is summarized below:
Non-represented Groups 2024 Annual Average
Non-Represented Management &
Confidential Groups 4%
Department Head Group 10%
OPTIONS
N/A - For informational purposes only.
FINANCIAL IMPACT:
There is no direct fiscal impact associated with conducting the public hearing.
FOCUSED PRIORITY AREA: Not Applicable.
PGCC 8-20-25
Agenda No. 11 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jon Biggs, Community Development Director
MEETING DATE: August 20, 2025
SUBJECT: Combination Building Permit Fee Increases
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Adopt a Resolution approving an amendment to the City's FY 25-26 Master Fee Schedule to reflect changes to the City’s combination building permit fees and other changes as may be directed by Council.
1. 2. Alternatively, discuss and take a different action related to this item.
DISCUSSION
In September of 2024, new fees for City services were adopted by Council. These fees were supported by a report on the cost of services conducted by Matrix Consulting Group. Chapter 6.02 of the Pacific Grove Municipal Code (PGMC) requires the schedule of fees to be reviewed annually. In May of this year, the City’s fee schedule was amended to reflect a 2.4% increase in the Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose area for the period ending December 31, 2024.
Following the adoption of the amended fee schedule in May, staff discovered that the method to arrive at the fee for a combination permits for projects with values greater than $1,000,000 did not result in fees that adequately cover the costs incurred by the City to conduct building permit inspections. To prevent a situation where revenues do not meet expenditures for the Building Division, staff is recommending that Council adopt the attached resolution (attachment 2) that reflects the approval of amended fees for combination building permits (attachment 1) that are an element of the adopted 25/26 fee schedule. This is in line with Council’s direction to recover 100% of the costs associated with providing services to the public (with certain specific exceptions).
The corrected fee column in attachment 1 of this agenda report contains three columns that reflect the current fee (column 1), proposed fee (column 2), and the fee from 23/24 fee schedule (column 3). The proposed fees reflect that needed to achieve cost recovery for building permit inspections and account for the CPI and some other adjustments to achieve a consistency in the fee increases over the past two years.
Notice of the public hearing for this Council meeting was published in accordance with PGMC Chapter
6.02 and relevant California Government Code sections.
PGCC 8-20-25
OPTIONS
1. Approve the amendments to the 25/26 fee schedule.
2. Provide alternate direction.
FINANCIAL IMPACT:
The recommended fee changes correspond to the costs associated with providing building permit inspection services for FY 2025-26.
FOCUSED PRIORITY AREA: Community Development
Attachments
Attachment 1 Proposed Combinatin Building Permit Fee Increases Attachment 2 Resolution Approving Combination Building Permit Fee Increases PGCC 8-20-25
COMMUNITY DEVELOPMENT Fiscal Year 25-26 Fees
CONSTRUCTION INSPECTION: Based on Project Valuation)
Combination Permit Fees: (Building or Building + M + E + P) Per Current Fee
Schedule * Proposed Fee Per Fee Schedule 23-24
Value $0 to $500.99 $196 $196
Value of $501.00 to $2,000.00 (first $500) $196 $196
Each additional $100.00 or fraction thereof $16 $16 $ 12 Value of $2,001.00 to $25,000.00 (first $2,000) $434 $436 Each additional $1,000.00 or fraction thereof) $59 $59 $ 49 Value of $25,001.00 to $50,000.00 (first $25,000) $1,789 $1,793 Each additional $1,000.00 or fraction thereof) $40 $40 $ 35 Value of $50,001.00 to $100,000.00 (first $50,000) $2,796 $2,793 Each additional $1,000.00 or fraction thereof) $30 $30 $ 21 Value of $100,001.00 to $500,000.00 (first $100,000) $4,300 $4,293 Each additional $1,000.00 or fraction thereof) $25 $25 $ 17 Value of $500,001.00 to $1,000,000.00 (first $500,000) $13,993 $14,293 Each additional $1,000.00 or fraction thereof) $22 $22 $ 16 Value of $1,000,001.00 - 5,000,000.00 (first $1,000,000) $24,539 $25,293 Each additional $1,000.00 or fraction thereof) $2.00 $12 $ 9 Value of $5,000,001.00 - 10,000,000.00 (first $5,000,000) $30,916 $73,293 Each additional $1,000.00 or fraction thereof) $1.00 $12 $ 9 Value of $10,000,001.00 + (first $10,000,000) $36,037 $133,293 Each additional $1,000.00 or fraction thereof) $0.50 $12 $ 9 *Rounded to Zero for Display Purposes
PGCC 8-20-25
RESOLUTION NO. 25-xxx
ESTABLISHING FEES AND CHARGES FOR
COMBINATION BUILDING PERMITS
FINDINGS
1. Pacific Grove Municipal Code (PGMC) Chapter 6.02 provides for the establishment of fees and charges for service, and;
2. The City of Pacific Grove held a public hearing on August 20, 2025 regarding changes to the Master Fee Schedule, and;
3. Notice of a Public Hearing to be held on August 20, 2025 was published in accordance with PGMC Chapter 6.02 and relevant California Government Code sections, and;
4. On May 21, 2025, the City Council adopted the Master Fee Schedule for FY 2025-26, and:
5. Following adoption of the Master Fee Schedule for FY 2025-26, staff found that the fees for combination building permits were inaccurate, and:
6. The City Council desires to amend the adopted Master Fee Schedule for FY 2025-26 by adopting new fees for combination building permits, and;
7. The Action proposed by this Resolution does not constitute a “Project” as that term is defined under California Environmental Quality Act (CEQA), CEQA Guideline section 15378.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:
1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.
2. After receiving a report describing the need to amend the combination building permit fees contained in the City of Pacific Grove FY 2025-26 Master Fee Schedule, and having held a public hearing on the changes, the City Council hereby authorizes the changes including any changes as directed by Council.
PGCC 8-20-25
3. Per Government Code 66017, approved changes that relate to community development services shall be effective 60 days following final action by the City Council on the resolution.
4. The Community Development Department is requested to reproduce, display, and distribute copies of their fee schedules as deemed appropriate. The Master Fee Schedule shall also be posted on the City’s website and available at the Library.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
____________________________________
NICK SMITH, Mayor
ATTEST:
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
________________________________
BRIAN A. PIERIK, City Attorney
PGCC 8-20-25
Agenda No. 12 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy City Manager
MEETING DATE: August 20, 2025
SUBJECT: Amended Protocol – Recommendations to City Council by Boards, Committees, and Commissions
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Approve amended protocol for recommendations to the City Council by Boards, Committees, and Commissions
1. 2. Alternatively, discuss and take other action.
DISCUSSION
BACKGROUND
On August 7, 2024, the City Council approved Resolution 24-035 which amended Council Policy 000-5, Committee Classification; Board, Commission, and Committee Appointments and Procedures.
The amendment added the following section (7), allowing Council to establish a process for BCC initiated recommendations:
“7. Recommendations to City Council from Boards, Committees and Commissions. The protocol for the submission of recommendations to the City by Boards, Committees and Commissions shall be as set forth by action of the City Council except for recommendations by the Boards, Committees and Commissions requested by City staff.” In addition to amending Council Policy 000-5, the Council approved a high-level protocol which was adopted as proposed in the August 7, 2024 Agenda Report. The protocol in effect today is as follows:
1. Committee approves recommendation via an agenda item and vote.
Chairperson documents recommendation via a Committee Recommendation in the BCC Recommendation Form.
2. Chairperson and Council Liaison discuss next steps which may include discussion with City Manager and/or City Attorney.
3. PROTOCOL APPLICABILITY
The existing process (outlined above), and proposed amended process (attached), provides a pathway for recommendations initiated by the BCCs to be submitted to the Council.
This process does not apply to reactionary items in the purview of the BCC (ex: BNRC’s Tree Permit PGCC 8-20-25
This process does not apply to reactionary items in the purview of the BCC (ex: BNRC’s Tree Permit Appeals), items brought forward by staff in alignment with the Council’s approved Goals and Workplan, Capital Improvement Plan, or items originated by City Council or staff to support operations, projects, programs, services or initiatives.
BUILDING A STRONGER FRAMEWORK
Since the protocol was established last year, almost a dozen recommendation forms have been submitted by the BCCs.
Over the past year of implementation, the City Manager’s Office and Mayor have identified several ways to strengthen the process, enhance operational efficiency, and ensure close alignment with Council’s approved Priority Areas.
The proposed amended protocol is included as Attachment 1. At a high level, the largest changes to the framework include:
Limiting the number of annual BCC recommendations (2 per BCC/year) A limit ensures the BCCs prioritize initiatives submitted for Council consideration.
If each BCC were to submit two annual recommendations, the limit would ensure Council reviews a manageable, realistic list.
Establishing an annual cumulative review of submissions Conducting an annual review of all BCC submissions allows Council to more effectively evaluate and prioritize them. This approach enables a holistic assessment of workload and fiscal impacts, along with other considerations, when reviewing all submission together.
It also creates a predictable cadence for the BCCs and establishes a clear feedback loop/next step.
Creating a timeline where the annual review of BCC recommendations aligns with the quarterly goals review, biannual goal setting process, and mid-year budget process.
Establishing this timeline allows Council to weigh the BCCs recommendations against current workload, council priorities and goals and the progress made on these items and against other budgetary considerations.
This also allows a timely implementation mechanism (ex: adding new goals if others are completed or making mid-year budget adjustments if opting to proceed with an initiative with budget needs).
Establishing clear guidelines, submission limits, and a defined timeline will streamline the process, improve efficiency, and enable more comprehensive evaluation within existing workload and discal constraints.
BCC CHAIR FEEDBACK
A meeting was held on Monday, August 4, 2025, with the Boards, Committee and Commission Chairs to discuss the proposed changes and obtain feedback. The meeting allowed questions and opportunities for discussion. Ultimately, no substantive changes were requested to the protocol.
Subsequently, an email was also sent to the BCC chairs that were unable to make the meeting. The email requested feedback for incorporation into this discussion. Two comments were received. They are attached for reference.
OPTIONS
PGCC 8-20-25
1. Approve the Amended Protocol
2. Do not approve the Amended Protocol. Continue with the existing process.
FINANCIAL IMPACT:
There is no fiscal impact associated with this item.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
• Amended Protocol for Recommendations to the City Council by Boards, Committees, and Commissions
Chair Comments Received via Email
PGCC 8-20-25
PROTOCOL FOR BCC ORIGINATED RECOMMENDATIONS TO THE CITY COUNCIL This protocol outlines the process for recommendations initiated by the Boards, Committees, or Commissions (BCCs) to the City Council.
This protocol is intended to provide a pathway for BCCs to submit recommendations to the Council for consideration that are not on the adopted Goals and Workplan, Capital Improvement Plan, or originated by City Council or Staff to support operations, projects, programs, services, or initiatives.
Submission Guidelines
Before submitting a recommendation, the Chair should review the guidelines and ensure compliance with the required criteria, including scope and deadlines.
1. Scope: Recommendations must fall within BCC’s authorized responsibilities, as defined in the Charter, Pacific Grove Municipal Code, and the BCC Handbook.
2. Limit: Each BCC may submit up to two (2) recommendations per calendar year.
3. Alignment: Recommendations must support, and advance the Councils adopted goals and workplan.
4. Deadline: All recommendations must be submitted by December 31 annually.
BCC Recommendation Form Submission Process
This section outlines the formal BCC Recommendation Form submission process, as approved by City Council on August 20, 2025.
1. Formal BCC Approval. The BCC formally approves a recommendation via an agenda item and recorded vote.
2. Submission to Council Liaison. The Chairperson completes the BCC Recommendation Form and submits it to their assigned Council liaison.
3. Aggregation of Submissions. The Council Liaisons submit the BCC Recommendation Forms to the Mayor and City Manager. The forms are collected throughout the year until the annual December 31st deadline.
Annual Review Process & Timeline*
*The timeline is subject to change based on agenda availability and other considerations. • December 31: BCC Recommendation Form submission deadline. • January–February: Staff provides preliminary input (e.g., estimated staff hours, potential costs, general feasibility).
• February–March: Recommendations are brought forward to City Council for consideration. Reviewing them in a batch allows the City Council to assess cumulative impacts, costs, and resource needs.
• March: Approved recommendations may be incorporated into the mid-year workplan, if appropriate.
PGCC 8-20-25
Outlook
Re: Follow Up: BCC Chairs Meeting 8/4
From Jay Tulley <[email protected]>
Date Wed 8/13/2025 12:57 PM
To Joyce Halabi <[email protected]>
[NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Joyce,
Thanks for sending this. I was out of town for the meeting- I'm sorry to have missed it.
My main question is when we need to use the BBC Recommendation Form.
A recent example that the Rec Board is discussing is an updated version of the Needs Assessment survey that you created back in 2018. We want to do another one, likely very similar to the one done in 2018 but we know that this will require effort by city staff.
The decision will be based on cost and staff hours- or alternatively the cost for a contractor to do it. But to get the cost estimate for council to base their decision on, we'll need to get staff to think through the scope.
I would think that the appropriate use of the BCC Recommendation Form would be to decide on the survey, but only after staff comes up with a rough cost / labor estimate.
Do we need a preliminary BCC Recommendation Form just to do that first step? I would hope not, especially if we are limited to just 2 per year.
If we don't need the recommendation form, how do we ask staff to start the work? We had requested no more than 20 hours of work to help get the survey started but it was unclear if that request would require a BCC Recommendation Form.
Thanks,
Jay
On Wed, Aug 6, 2025 at 5:08 PM Joyce Halabi <[email protected]> wrote:
Good Afternoon Boards, Committee, and Commission Chairs, As a recap to our meeting on Monday, 8/4, I am sending the draft amended protocol for BCC Recommendations to Council (see attached). I am also including some background and context below for those who were unable to attend the meeting. Please submit any comments to me no later than Monday, 8/11 by 5pm.
----------------------------------------------
Why A Change?
Now that we've had a year of implementing the existing BCC Recommendation Form and process, we've identified areas of opportunity to refine the procedures for greater efficiency for all parties involved, and better alignment with City Council approved focused areas/goals.
A Few Key Takeaways
The attached document outlines the full process in detail, but a few takeaways include:
This process only applies to initiatives initiated by the BCC; it does not apply to reactionary items or actions brought forward by staff (ex: BNRC Tree Appeals, Permit 8/13/25, 4:12 PM Mail - Joyce Halabi - Outlook
https://outlook.office365.com/mail/id/AAQkADE4ZGZjZmQxLWIxM2MtNDU2Ni1hMjQ2LWRmMDRlMTRhNGU2ZAAQAKOVLTMypHlOqSKYxfAZUrk%… 1/2 PGCC 8-20-25
Reviews by ARB or PC, Code Changes Initiated By Staff or directed by Council Goals, items referred to the BCCs by Council)
The protocol establishes basic submission guidelines, including:
ensuring the scope aligns with the respective BCC authorized responsibilities limit of submissions per calendar
alignment with Council's adopted goals and workplan, and annual submission deadline
The protocol also establishes an annual review process/timeline which aligns with the City Council goal review/setting process and the mid-year budget cycle. This ensures that accommodations can be made to budget or workplan if recommended by the Council.
Next Steps
This will be brought before the Council for consideration; tentatively scheduled for the 8/20 meeting.
Following approval of any changes, I will work with your respective staff Liaisons to present changes to the BCCs so everyone's aware of the process.
Please feel free to give me a call or send me an email if you have any questions about the attached.
Joyce Halabi
Deputy City Manager
City of Pacific Grove
(831)648-3107
300 Forest Avenue, Pacific Grove, CA 93950
8/13/25, 4:12 PM Mail - Joyce Halabi - Outlook
https://outlook.office365.com/mail/id/AAQkADE4ZGZjZmQxLWIxM2MtNDU2Ni1hMjQ2LWRmMDRlMTRhNGU2ZAAQAKOVLTMypHlOqSKYxfAZUrk%… 2/2 PGCC 8-20-25
Outlook
RE: Follow Up: BCC Chairs Meeting 8/4
From Andrew Kubica <[email protected]>
Date Mon 8/11/2025 6:32 PM
To Joyce Halabi <[email protected]>; [email protected] <[email protected]>; [email protected] <[email protected]>; jay.tulley <[email protected]>; [email protected] <[email protected]>; [email protected] <[email protected]>; Kim Bui <[email protected]>; [email protected] <[email protected]>; [email protected] <[email protected]>
Cc Nick Smith <[email protected]>; Matthew Mogensen <[email protected]> [NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Ms. Halabi,
It was my understanding that the BCC form was created by the previous Mayor and Council to facilitate communication of critical items from the Commissions to the Council in a timely manner. This communication will allow the Mayor and Council to address items that would better serve the city to be addressed “in real time” rather than in future budgeting cycle.
I have read the “BCC recommendations to Council form’ serval times. Limiting the commissions to two (2) a year and potentially waiting until an aggregation on December 31st defeats the intent and purpose of the form which was a vehicle for clear communication to our city council representatives.
Again, the form was intended to be for special/critical items that could not wait until the next budget cycle. I strongly urge reconsideration of this change to the original proposal which was to streamline and better communicate commission efforts for critical issues to the council.
Sincerely,
Andrew Kubica
From: Joyce Halabi <[email protected]>
Sent: Wednesday, August 6, 2025 5:08 PM
To: [email protected]; [email protected]; andrewkubica <[email protected]>; jay.tulley <[email protected]>; [email protected]; [email protected]; Kim Bui <[email protected]>; [email protected]; [email protected] Cc: Nick Smith <[email protected]>; Matthew Mogensen <[email protected]> Subject: Follow Up: BCC Chairs Meeting 8/4
Good Afternoon Boards, Committee, and Commission Chairs, As a recap to our meeting on Monday, 8/4, I am sending the draft amended protocol for BCC Recommendations to Council (see attached). I am also including some background and context below for those who were unable to attend the meeting. Please submit any comments to me no later than Monday, 8/11 by 5pm.
----------------------------------------------
Why A Change?
8/13/25, 4:12 PM Mail - Joyce Halabi - Outlook
https://outlook.office365.com/mail/id/AAQkADE4ZGZjZmQxLWIxM2MtNDU2Ni1hMjQ2LWRmMDRlMTRhNGU2ZAAQAKOVLTMypHlOqSKYxfAZUrk%… 1/2 PGCC 8-20-25
Now that we've had a year of implementing the existing BCC Recommendation Form and process, we've identified areas of opportunity to refine the procedures for greater efficiency for all parties involved, and better alignment with City Council approved focused areas/goals.
A Few Key Takeaways
The attached document outlines the full process in detail, but a few takeaways include:
This process only applies to initiatives initiated by the BCC; it does not apply to reactionary items or actions brought forward by staff (ex: BNRC Tree Appeals, Permit Reviews by ARB or PC, Code Changes Initiated By Staff or directed by Council Goals, items referred to the BCCs by Council)
The protocol establishes basic submission guidelines, including:
ensuring the scope aligns with the respective BCC authorized responsibilities limit of submissions per calendar
alignment with Council's adopted goals and workplan, and annual submission deadline
The protocol also establishes an annual review process/timeline which aligns with the City Council goal review/setting process and the mid-year budget cycle. This ensures that accommodations can be made to budget or workplan if recommended by the Council.
Next Steps
This will be brought before the Council for consideration; tentatively scheduled for the 8/20 meeting.
Following approval of any changes, I will work with your respective staff Liaisons to present changes to the BCCs so everyone's aware of the process.
Please feel free to give me a call or send me an email if you have any questions about the attached.
Joyce Halabi
Deputy City Manager
City of Pacific Grove
(831)648-3107
300 Forest Avenue, Pacific Grove, CA 93950
8/13/25, 4:12 PM Mail - Joyce Halabi - Outlook
https://outlook.office365.com/mail/id/AAQkADE4ZGZjZmQxLWIxM2MtNDU2Ni1hMjQ2LWRmMDRlMTRhNGU2ZAAQAKOVLTMypHlOqSKYxfAZUrk%… 2/2 PGCC 8-20-25
Agenda No. 13 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk and Brian Pierik, City Attorney MEETING DATE: August 20, 2025
SUBJECT: Referendum on Ordinance No. 25-007 Increasing the Compensation for Mayor and City Councilmembers
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Motion to Adopt the Resolution Accepting the Certification of Sufficiency of the Referendum Against Ordinance No. 25-007 Increasing the Compensation of the Mayor and City Councilmembers (Attachment 1 to this Agenda Report); and
2. Select one of the following three Options:
Option No. 1: Motion to direct staff to return to the Council on September 3, 2025 with an ordinance repealing Ordinance No. 25-007
--or--
Option No. 2: Motion to direct staff to return to the Council at the meeting on September 3, 2025 with documents to call a municipal election on the question of the referendum and to decide at that meeting the following:
a) Selection of an election date to submit the Referendum to the voters which could include at the general municipal election consolidated with the County-run Statewide General Election (November 3, 2026), at a special election consolidated with a County-run Statewide Primary Election (June 2, 2026), or at a standalone special election on April 14, 2026 or on a Tuesday when permitted by the Elections Code and any County requirements (discussed further below)
b) Whether one or more members of the City Council will be authorized to author an argument against the measure; and if rebuttal arguments will be permitted. --or--
Option No. 3: Motion to direct staff to return to the Council on September 3, 2025 with an ordinance repealing Ordinance No. 25-007 and to return to the Council at a future meeting for discussion of a possible ballot measure to be presented in 2026 for a public vote on an ordinance PGCC 8-20-25
increasing the salary of the Mayor and City Councilmembers.
3. Other action related to this Agenda item.
DISCUSSION
On May 7, 2025, the Council considered and discussed a potential ordinance increasing the compensation of the Mayor and City Councilmembers and providing medical benefits as available to City Management Employees. The issue of providing medical benefits was tabled to a future date. The City Council requested the City Attorney read the title of the proposed ordinance, eliminating the sections referring to medical benefits, waived further reading of the ordinance, introduced and held first reading of an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmembers, and directed that publication of the ordinance be satisfied by publication of a summary approved by the City Attorney.
On May 21, 2025, the Council held second reading and adopted an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmembers.
Absent the Referendum, Ordinance No. 25-007 would have become effective 30 days after adoption - Friday, June 20, 2025. City Charter Section 16 states, “The right of initiative and referendum is hereby preserved to the citizens of the City to be exercised in accordance with the procedures prescribed by the Constitution and General Laws of this State.” In order for a Referendum to appear on the ballot, a petition must be submitted within 30 days of Proponent's receipt of the City Attorney's approved Summary of Referendum and be signed by Pacific Grove voters equaling 10% or more of the voter registration last officially reported to the Secretary of State. On February 10, 2025, the County report of City voter registration to the State was 10,601. Ten percent of 10,601 is 1060.
On May 23, 2025, Proponent presented the City Clerk's Office with a Request for Approved Summary of Referendum Against Ordinance 25-007 (Attachment 1 to this Agenda Report) and on June 5, 2025, the City Attorney transmitted an approved Summary of Referendum to the Proponent (Attachment 2 to this Agenda Report) commencing the period to circulate petitions on June 5, 2025 and concluding on June 7, 2025.
On July 1, 2025, Proponent submitted the Referendum petition in sections. The petition format was reviewed for adherence to state law (e.g. required heading, copy of the ordinance, proper components for voter entries, declaration of circulator) and was found to comply. A prima facie count was conducted by the City Clerk's office and it was established that there were 1773 signatures received.
The prima facie review found that two of the sections did not conform as one was circulated prior to the approved summary date provided to Proponent (June 5, 2025), and one was deemed incomplete by the circulator as it was undated. The Monterey County Elections are making further determinations as to the City Clerk's findings. At the point the Referendum was accepted, Ordinance 25-007 was suspended pursuant to Elections Code 9237.
On July 2, 2025, the Referendum petition was delivered to the Monterey County Elections Department and Registrar of Voters for review of the petition signatures. The City’s instructions to the County requested examination of signatures and certification be accomplished by full check pursuant to Elections Code Section 9114.
The following is a summary of the signatures received, reviewed, qualified, and determined to be found not sufficient.
PGCC 8-20-25
Signatures submitted to City (prima
facie count): 1773
Signatures required to qualify: 1060
Signatures filed with the County (per
County count): 1839
Signatures verified: 1299
Signatures - valid: 1178
Signatures - found not sufficient: 121
Based on the County’s determination that valid signatures of more than 10% of the City’s voter registration were present on the Referendum, on August 6, 2025 the Monterey County Registrar of Voters' Certificate of Signature Verification was issued, received by the City Clerk, and forwarded to the proponent and the City Council (Attached to the Resolution).
In accordance with Elections Code Section 9114, certification of the qualified Referendum petition is before the City Council tonight. In addition, there are three Options for the City Council to discuss which are set forth in the Recommendations section of this Agenda Report.
POTENTIAL BALLOT MEASURE SEPARATE FROM REFERENDUM PROCESS If the City Council repeals the ordinance, then the City Council has the option (see Option No. 3 in Recommendations) to repeal Ordinance No. 25-007 and submit for a public vote an ordinance increasing the salary of the Mayor and City Councilmembers as a regular ballot measure pursuant to Elections Code 9200 et seq.
HOLD AN ELECTION
If the City Council decides to submit the Referendum to the voters, direction will need to be given at the Council meeting on September 3, 2025 on the following points:
1. Whether to submit the Referendum to the voters at the next general municipal election consolidated with the County-run Statewide General Election (November 3, 2026), at a special election consolidated with a County-run Statewide Primary Election (June 2, 2026), or at a standalone special election on April 14, 2026 or on a Tuesday when permitted by the Elections Code and any County requirements and
2. Whether one or more Councilmembers will be authorized to author an argument in opposition to the measure, and whether rebuttal arguments will be permitted.
Next General Municipal Election (Consolidated)
The City may submit the Referendum at “the next regular municipal election occurring not less than 88 days after the order of the legislative body …” pursuant to Elections Code Sections 1410 and 9241. Per Article 8 of the City Charter, the next general municipal election is November 3, 2026. The County is also conducting a Statewide General Election on the same date. This means that if the City Council decides to submit the Referendum at the next general municipal election, then it can be consolidated with the Statewide General Election. The County’s estimate to add a measure to its ballot is $74,207-106,010. The estimate is based on the number of registered voters and permanent vote-by-mail PGCC 8-20-25
voters (10,601 x $7-10) and is subject to modification if there are changes in the number of registered voters and other jurisdictions sharing the costs.
Special Election (Consolidated)
The City may also submit the Referendum at “a special election called for the purpose, not less than 88 days after the order of the legislative body ..” per Elections Code Section 9241. The County is conducting a Statewide Primary Election on Tuesday, June 2, 2026. This means that, if the City Council decides to submit the Referendum at a special election, it has the option submitting the Referendum on June 2, 2026, and, further, consolidating that special election with the Statewide Primary Election held by the County on the same date. Per the County, the costs for this is about the same as submitting the Referendum at the next general municipal election.
Special Election (Standalone)
Pursuant to Elections Code Section 1410, a special election could be called for this purpose not less than 88 days after the date of the order of election. EC 9241 further states that the special election be held “not less than 88 days after the order of the legislative body.” There are currently two potential sets of dates to hold a standalone special election:
1. Elections Code 1000(c) provides an election date of April 14, 2026.
2. Elections Code Section 1002 states that all elections must be held on one of the established elections dates under Elections Code Section 1000 except as provided by Elections Code Section 1003. Elections Code Section 1003(e) allows elections concerning referendum petitions to be held on a date other than what is provided in Elections Code Section 1000. As such, the City Council may submit the Referendum to the voters on a date other than the dates provided above, provided that the requirements of Elections Code Section 1100 are met: “No election shall be held on any day other than a Tuesday, nor shall any election be held on the day before, the day of, or the day after, a state holiday.” This special election would be a standalone election, which means that it is not consolidated with any election that is being run by the County. This would require requesting election services from the County and require the County to agree to provide election services on the date selected. Further, a proposed special election date should be based on the time necessary to notice the argument deadlines, allow for the argument review period, and have materials compiled and transmitted to voters in the timeframe specified in state law. The estimated cost for a standalone special election is $169,616-254,424. The estimate is based on the number of current registered voters and permanent vote-by-mail voters (10,601 x $16-24).
Summary of Election Date Options
Based upon the forgoing, the election on the referendum could be held on the following dates:
1. November 2026 (consolidated with Statewide General election – General Municipal Election)
2. June 2026 (consolidated with Statewide Primary Election – Special Municipal Election)
3. April 14, 2026 (Standalone Election – Special Municipal Election)
4. Any Tuesday meeting requirements of the Elections Code and the County of Monterey as stated above (Standalone Election – Special Municipal Election) Voter Turnout
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A factor of possible consideration in making the election date determination is voter participation.
Turnout in the past few years of City elections has varied as indicated below.
June 2022 Primary Election – 48.98%
November 2022 General Election – 69.63%
June 2024 Primary Election – 52.43%
November 2024 General Election – 89.39%
Ballot Arguments
Pursuant to Elections Code Section 9287, the priority for the argument in favor of the measure goes to, “The individual…or associations, who are bona fide sponsors or proponents of the measure.” The City Council has priority to submit the argument against the measure. It may choose not to have an argument, or authorize one or more councilmembers to author an argument, but if the City Council determines to not submit any arguments against then others may submit one.
The final determination of which Member(s) will author an argument can be made at the September 3, 2025 Council Meeting. If a majority of the City Council is authorized to author an argument, the argument must be finalized at a noticed public meeting. If one or two Council Members are authorized to author the argument, they will be free to proceed without City Council action on the argument. The deadline for arguments for an election called will be determined by the Monterey County Elections Office pursuant to Elections Code Section 9286 and any other County requirements.
OPTIONS
Provide alternate direction.
FINANCIAL IMPACT:
There is no cost to receive and file this report. Future fiscal impacts will be based on the City Council’s decision regarding repeal of Ordinance No. 3047 and/or calling for an election.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
1 Referendum
2 Approved Summary
3 Proposed Resolution
4 ROV Certification
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4904-3591-7131 v1
Direct No.: 805.437.4407
[email protected]
Los Angeles – Inland Empire – Marin County – Oakland – Orange County – Palm Desert – San Diego – San Francisco – Silicon Valley – Ventura County 2310 East Ponderosa Drive - Suite 25
Camarillo, California 93010-4747
voice 805.987.3468 - fax 805.482.9834
www.bwslaw.com
June 5, 2025
VIA EMAIL TRANSMISSION
[email protected]
Luke Coletti
Re: Request for Approved Summary of Referendum Against Ord. No. 25-007 Dear Mr. Coletti:
I am the City Attorney for the City of Pacific Grove. The City received your Request for Approved Summary of Referendum Against Ord. No. 25-007 dated May 23, 2025 and your proposed summary has been transmitted to me.
The law provides the City Attorney with ten (10) business days to provide you and the City Clerk with an approved referendum summary. By this letter, I am transmitting the attached approved Summary of Referendum to you.
Sincerely,
BURKE, WILLIAMS & SORENSEN
Brian A. Pierik
City Attorney, City of Pacific Grove
BAP:dvdw
Enclosure: Summary of Referendum
cc: City Clerk Sandra Kandell
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Summary Of Referendum
This is a referendum against Ordinance No. 25-007 passed by the Pacific Grove City Council on May 21, 2025 entitled: “Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmember”, hereafter referred to as “Ordinance 25- 007.” The full text of Ordinance 25-007 is set forth at the end of this Summary.
Ordinance 25-007 increases the compensation of the Mayor from $700 a month to $1610 a month and increases the compensation of each Councilmember from $420 a month to $966 a month. The increased compensation under Ordinance 25-007 is based upon California Government Code Section 36516 which allows for a compensation increase in an amount up to 5 percent for each calendar year from the operative date of the last adjustment of the compensation in effect when the ordinance is enacted. The operative date of the last adjustment of compensation for the Mayor and City Councilmembers in Pacific Grove was December 1, 1998 and the period through December 1, 2024 is 26 years multiplied by 5 percent equals 130 percent.
The Ordinance also repeals City Ordinance No. 1872 which allowed the Mayor and Councilmembers to decline all of their compensation, but may not decline the compensation in part or accept in part. Ordinance 25-007 allows the Mayor and/or individual Councilmembers to waive any or all of their compensation.
This petition requests that the City Council either repeal Ordinance 25-007 or submit Ordinance 25-007 to the voters. Signing this petition supports this request.
A link to the City’s website containing the text of Ordinance No. 25-007, which is the subject of this referendum, is provided below:
https://files.cityofpacificgrove.org/Document_Center/Resolutions%20&%20Ordinances/Ordinan ces/2025/25-007%20Council%20Salary%20Increase%20Ord.pdf Full Text of Ordinance No. 25-007
ORDINANCE NO. 25-007
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
INCREASING THE COMPENSATION OF THE MAYOR AND CITY
COUNCILMEMBERS
FINDINGS
WHEREAS, Article 11 of the Charter of the City of Pacific Grove provides that the Mayor may receive compensation as provided by ordinance, but in no case shall the compensation exceed that amount which is permitted by State Law for General Law cities of comparable size to Pacific Grove; and
WHEREAS, Article 12 of the Charter of the City of Pacific Grove provides Councilmembers may receive compensation as provided by ordinance, but in no case shall the PGCC 8-20-25
compensation exceed that amount which is permitted by the State Law for General Law cities of comparable size to Pacific Grove.
WHEREAS, by Ordinance No. 1682 N.S., passed and adopted by council on July 19, 1989, compensation for Pacific Grove Councilmembers was set at $300.00/month and compensation for the Pacific Grove Mayor was set at $500.00; and WHEREAS, the most recent increase in salaries for the Mayor and City Councilmembers was by Ordinance No. 98-24 adopted on August 19, 1998 (effective December 1, 1998), 26 years ago as of December 1,2024, which increased the compensation of the Mayor from $500 a month to $700 a month and increased the compensation of City Councilmembers from $300 a month to $420 a month; and
WHEREAS, on June 29, 2023, Senate Bill No. 329 was adopted by the California State Legislature and approved by the Governor pertaining to the compensation of City Councilmembers and became effective on January 1, 2024; and WHEREAS, the findings in SB 329 regarding the permitted compensation increases for the Councilmembers included the following:
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation. (b)Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
WHEREAS, the changes made by SB 329 to Government Code Section 36516 included the following permitted compensation increases for City Councilmembers:
1. For cities with a population of 35,000 or less, the compensation permitted increased from $300 dollars to $950 dollars.
2. In the alternative, the compensation of City Councilmember could be increased by the greater amount of:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the compensation in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.
WHEREAS, the California Consumer Price Index increased from December 1998 to December 2024 by 107.9 percent; and
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WHEREAS, the cost of living in the City of Pacific Grove is 19% higher than the California state average, due in large part to the cost of housing; and WHEREAS, Government Code Section 36516(f) states: “A city council member may waive any or all of the compensation permitted by this section.”; and WHEREAS, City Ordinance No. 1872 was adopted on December 16, 1992 which allowed for the mayor and council members to decline all of their compensation, but may not decline the compensation in part or accept in part; and WHEREAS, Government Code Section 36516.5 provides for general law cities that an increase in compensation shall be become effective whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office which would be in December 2026; and
WHEREAS, the California Attorney General has determined in 57 Ops. Cal. Atty. Gen 11 that where a city charter provides that members of the city council shall receive salary in such amount as the city council may approve by ordinance that the increase may become effective at a time different from that provided in Government Code Section 36516.5; and WHEREAS, there are no provisions in the Government Code which specify the amount of the additional compensation which may be received by an elected mayor, but since the Pacific Grove Mayor also serves as a member of the City Council, the percentage for compensation increases specified in Government Code Section 36516 as described above can be applied for the Mayor’s compensation; and
WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for City Councilmembers from the current $420 a month to $966 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $420 is $21 multiplied by 26 years is a $546 increase. $420 plus $546 equals $966; and WHEREAS, applying the 5% per year formula of Government Code Section 36516, there would be a compensation increase for the Mayor from the current $700 a month to $1610 a month using 5% annual increase for the 26 year period from December 1998 (the last compensation increase) through December 2024 which is 26 years. 5% of $700 is $35 multiplied by 26 years is a $910 increase. $700 plus $910 equals $1610; and WHEREAS, this City Council desires to increase City Councilmember compensation for the reasons stated in the Findings by the Legislature for adoption of SB 329 as recited above by the allowable five percent per calendar year, and, further, to increase the Mayor's compensation by using the same formula.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The foregoing Findings are hereby incorporated by reference in full.
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SECTION 2. Effective Date. This Ordinance shall become effective 30 days after the second reading of this Ordinance (“Effective Date”).
SECTION 3. Repeal of Ordinance No. 1872 N.S. Ordinance No. 1872 N.S. is hereby repealed in its entirety.
SECTION 4 Compensation of Councilmembers and Mayor. As of the Effective Date of this Ordinance, the compensation for City Councilmembers and the Mayor shall be as follows:
Council Members ..........................................$966 per month Mayor .............................................................$1610 per month SECTION 5. Waiver of Compensation. The Mayor and/or individual Councilmembers may waive any or all of the compensation permitted by this Ordinance.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 21st day of May, by the following vote:
AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, Poduri and Rau NOES: Councilmembers McDonnell and Walkingstick
ABSENT: None
APPROVED:
_____/s/____________________
NICK SMITH, Mayor
ATTEST:
DATED: 5/22/2025
/s/
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
/s/
BRIAN A. PIERIK, City Attorney
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1 RESOLUTION NO. 25-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
DECLARING THE CERTIFICATION OF SUFFICIENCY OF THE REFERENDUM AGAINST ORDINANCE 25-007 INCREASING THE COMPENSATION OF THE
MAYOR AND CITY COUNCILMEMBERS
1. On May 7, 2025, the Council considered and discussed a potential ordinance increasing the compensation of the Mayor and City Councilmembers and providing medical benefits as available to City Management Employees. The issue of medical benefits was tabled and the Council introduced and held first reading of an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmembers.
2. On May 21, 2025, the Council held second reading and adopted an Ordinance of the City Council of the City of Pacific Grove Increasing the Compensation of the Mayor and City Councilmembers.
3. Absent the Referendum, Ordinance No. 25-007 would have become effective 30 days after adoption (Friday, June 20, 2025).
4. City Charter Section 16 states, “The right of initiative and referendum is hereby preserved to the citizens of the City to be exercised in accordance with the procedures prescribed by the Constitution and General Laws of this State.”
5. For a Referendum to appear on a ballot, a petition must be submitted within 30 days of Proponent's receipt of the City Attorney's approved Summary of Referendum and be signed by Pacific Grove voters equaling 10% or more of the voter registration last officially reported to the Secretary of State. On February 10, 2025, the County report of City voter registration to the State was 10,601. Ten percent of 10,601 is 1060.
6. On May 23, 2025, Mr. Coletti presented the City Clerk's Office with a Request for Approved Summary of Referendum Against Ordinance 25-007.
7. On June 5, 2025, City Attorney transmitted an approved Summary of Referendum to the Proponent; commencing the period to circulate petitions on June 5, 2025 and concluding on June 7, 2025.
8. On July 1, 2025, Mr. Coletti submitted the petition. A prima facie count was conducted by the City Clerk's office and it was established that there were 1773 signatures received. At the point the Referendum was accepted, Ordinance 25-007 was suspended pursuant to Elections Code 9237.
9. On July 2, 2025, the Referendum petition was delivered to the Monterey County Elections Department and Registrar of Voters for review of the petition signatures.
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2 certification be accomplished by full check pursuant to Elections Code Section 9114.
10. On August 6, 2025, the Monterey County Registrar of Voters provided the City with its Certificate of Signature Verification resolving that the number of valid signatures on said petition exceeds 10% of the registered voters in the City of Pacific Grove.
11. This action does not constitute a “Project” under California Environmental Quality Act (CEQA) Guidelines Section 15378.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council determines that each Finding set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.
SECTION 2. The City Clerk hereby is authorized and directed to enter upon the records of this Council a Certificate of Signature Verification, attached hereto as Exhibit A.
SECTION 4. This resolution shall take effect immediately following passage and adoption.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
____________________________
NICK SMITH, Mayor
ATTEST:
DATED:______________________________
_____________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
______________________________
BRIAN PIERIK, City Attorney
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Agenda No. 13 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jon Biggs, Community Development Director
MEETING DATE: August 20, 2025
SUBJECT: Combining the Architectural Review Board and Historic Resources Committee CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Staff recommends that the City Council consider and provide guidance on whether it would like staff to proceed with drafting appropriate ordinances and policies that would combine the Architectural Review Board (ARB) and the Historic Resources Committee (HRC) and, following appropriate review, return with drafts of these documents for Council consideration.
DISCUSSION
This agenda item is to obtain Council’s feedback and guidance on consolidating the Pacific Grove Architectural Review Board (ARB) and the Historic Resources Committee (HRC) into one Commission with the goal of maintaining architectural review standards and historic preservation efforts across the City. In short, does Council believe it better to have one unified body consider the architectural/design and historic qualities of a project or are two bodies reviewing these elements separately preferable?
Combining the Pacific Grove Architectural Review Board (ARB) and the Historic Resources Commission (HRC) could offer permitting and administrative efficiencies, provided it's done carefully to preserve the architectural and historic quality of structures in the City. Both bodies review design proposals and assess aesthetic or historical appropriateness within the City’s various zone districts. The principal focus of each of these bodies is:
§ ARB typically focuses on architectural design and the aesthetics of new structures and additions or alterations to existing structures.
§ HRC focuses on preservation of historical character and compliance with historical guidelines.
Establishment of a single Architectural and Historic Resource Commission (AHRC) having a blend of members with backgrounds in building, design, and historic preservation (e.g., architects, landscape architects, builders with expertise in the restoration of historic structures and preservationists or historians) could result in a unified architectural and historic review process that results in efficiencies and a consistent and cohesive evaluation of projects. It would be consistent because rather than having two separate bodies interpret and apply design guidelines and standards, there would be one body that does this. It would also be PGCC 8-20-25
design guidelines and standards, there would be one body that does this. It would also be consistent because one body would review all the land use entitlements a project may require, and the review would not be spread between two bodies. The goal of combing the ARB and HRC for a streamlined, transparent process supporting faster decision-making and improved consistency.
Consolidating the ARB and HRC also consolidates staff support functions, reduces administrative overhead, and better allocates department resources that allows for:
One set of agendas and meeting minutes;
One staff liaison;
Unified training and onboarding for members of the Commission and future staff.
Another consideration are the on-going efforts by the State to put in place regulations that limit a City’s ability to exercise discretion with respect to housing projects, notably multi-family and accessory dwelling units (ADU’s). Given the effort at the State level to have City’s adopt objective design guidelines, the need to have a standalone body, like the ARB, is becoming limited because the ability of Cities to exercise discretion in the review of a housing project has been and, most likely, will continue to be taken away.
Summary of Potential Efficiencies
AREA EFFICIENCY GAINED
Governance Fewer meetings, clearer accountability,
less discretionary meetings for a project
Staffing Consolidated support, lower resource
requirements
Application Processing Unified process reduces applicant confusion and supports consistency in
decision making
Policy Harmonized design/preservation standards
Public Communication Easier navigation of city processes while protecting architectural and historic
preservation goals
Staff suggests, should Council provide direction to combine the ARB and HRC, that there be seven members appointed to the newly formed commission so that there is less a chance that meetings would need to be canceled because of a lack of a quorum. Staff also suggests that the Heritage Society be allowed to appoint one of its members to serve with the other six on this Commission so that the Commission will have a member with preservation skills to evaluate projects for properties on the City’s Historic Inventory.
To facilitate combining these two bodies into one city commission, changes to the City’s land use documents will need to be drafted that provide the appropriate regulations and policies that will guide the Commission’s duties and responsibilities. It would also be beneficial if the ARB and HRC guidelines were unified into a single set of design and preservation policies to guide applicants, staff, and reviewers. If Council’s direction is to move forward with combining these two bodies, staff will need to draft these regulations and take them through the appropriate review process before returning to Council with an ordinance and other policy documents for its consideration.
Staff has met collectively with the Chairs of the ARB and HRC and let them know it would be agendizing the combining of these two bodies for Council consideration. During the discussion, each of the Chairs noted that having separate Commissions with citizens having PGCC 8-20-25
special interests or skills in historic preservation and architectural design helped efforts to preserve and protect the historic and architectural qualities of the community; however, each understood the need for developing a more cohesive review process that was less burdensome on resources and noted it has been a challenge to get enough citizens to volunteer to serve on the ARB and HRC. With that noted, they indicated they supported evaluating combining the ARB and HRC so long as it would not impede efforts at improving, preserving, and protecting the historic and architectural qualities of the City.
OPTIONS
1. Direct Staff to prepare the appropriate documents to facilitate combining the ARB and HRC.
2. Decline initiation of efforts to combine the ARB and HRC.
3. Provide an alternate direction.
FINANCIAL IMPACT:
There are no significant financial impacts associated with the City Council's consideration of this agenda item.
FOCUSED PRIORITY AREA: Community Development
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Agenda No. 13 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Chaps Poduri, Councilmember
MEETING DATE: August 20, 2025
SUBJECT: Artificial Intelligence (AI) Framework and Policy CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Motion to direct the City Manager to initiate the development of a comprehensive City-wide Artificial Intelligence (AI) Framework and Policy, for Council review and adoption.
DISCUSSION
Background
The rapid advancement and increasing integration of Artificial Intelligence (AI) technologies present both significant opportunities and potential challenges for municipal operations and public services.
Many cities are already leveraging AI to enhance efficiency, improve service delivery, and support data-driven decision-making.
Examples of AI in action include:
Traffic Management: Cities have used AI to optimize traffic signal timing, reducing congestion and vehicle emissions.
311 Services & Citizen Engagement: AI-powered chatbots and virtual assistants are being deployed to provide instant responses to resident inquiries, streamlining service requests and improving accessibility.
Waste Management: AI-driven sensors and route optimization software are used in cities to make waste collection more efficient, reducing fuel consumption and operational costs.
Infrastructure Monitoring: AI is used to analyze sensor data from roads, bridges and other infrastructure to predict maintenance needs, allowing cities to perform proactive repairs.
Document Processing & Permitting: AI can automate the review and processing of applications, permits, and other administrative documents, speeding up city services for residents and businesses.
The responsible deployment of AI requires careful consideration of ethical implications, data privacy, bias elimination, transparency, and accountability. Without a clear guiding framework, our city risks inconsistent application of AI technologies, potential public mistrust, and unforeseen negative consequences. This agenda item seeks Council's direction to formally begin the process of creating a tailored AI framework and policy for Pacific Grove, ensuring that our adoption of AI is principled, beneficial, and aligned with community values.
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Key Areas:
The framework should be designed to govern the responsible exploration, procurement, development, deployment, and oversight of AI technologies within all City operations and services. Staff should pay particular attention to the following key areas in constructing the framework and the associated policy:
1. Core Ethical Principles:
Fairness and Equity: Establish clear principles to prevent AI systems from perpetuating or exacerbating biases, ensuring equitable outcomes for all residents regardless of background.
Transparency: Define requirements for disclosing when and how AI is being used, and ensure that AI-assisted decisions can be understood and explained to the public.
Accountability and Human Oversight: Mandate clear human responsibility for AI systems and establish mechanisms for human review and override of AI-generated decisions, especially in areas impacting individuals' rights.
Privacy and Data Stewardship: Outline stringent safeguards for the collection, use, storage, and protection of personal and sensitive data utilized by AI systems, adhering to all applicable privacy laws.
Security and Reliability: Ensure AI systems are robust, secure from cyber threats, and consistently deliver accurate and reliable results to maintain public trust.
2. Governance and Oversight:
AI Inventory/Registry: Develop a process for creating and maintaining a public, accessible inventory of all AI systems used by City departments, detailing their purpose, data sources, and any associated risks or safeguards.
Procurement Guidelines: Establish specific criteria and contractual requirements for the acquisition of AI solutions from vendors, ensuring alignment with the City's ethical principles and requiring vendor transparency regarding data, bias mitigation, and performance.
Internal Review / Advisory Structure: Internal group(s) responsible for reviewing new AI initiatives, assessing risks, and providing ongoing guidance on AI use.
3. Employee Training:
Outline a plan for providing City staff with necessary training on AI literacy, ethical considerations, and responsible use of AI tools (including generative AI), ensuring employees understand both the benefits and potential pitfalls.
4. Guidelines and Potential Prohibitions:
Develop guidelines for appropriate AI applications within different departmental contexts, recognizing varying levels of risk.
Specifically, staff should research and recommend any types of AI uses that should be strictly regulated, subject to enhanced scrutiny, or explicitly prohibited due to high risks to civil liberties or potential for discrimination.
Timeline:
Suggested timeline is 6 months for a preliminary draft for initial Council review.
OPTIONS
Do not authorize City Manager to initiate development of framework and/or policy: This would lead to insecure use of technology and erosion of public trust in addition to City being subject to legal risks.
FINANCIAL IMPACT:
There is no fiscal impact.
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There is no fiscal impact.
GOAL ALIGNMENT: Not Applicable.
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