Pacific Grove City Council
June 17, 2026

CITY COUNCIL

SPECIAL CLOSED SESSION MEETING AGENDA
Wednesday, June 17, 2026, 5:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted. If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.

PACIFIC GROVE MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.

PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.

THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.

Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_Closed
Please click here for directions to dial into the meeting audio.

AGENDA

CALL TO ORDER

APPROVAL OF THE AGENDA

SPECIAL CLOSED SESSION MEETING

PUBLIC COMMENT ON SPECIAL CLOSED SESSION MEETING MATTERS Comments from the public will not receive Council action. Comments must deal with matters on the Special Closed Session Meeting agenda and will be limited to three minutes.

A. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Matthew Mogensen, City Manager, Fred Marsh, Administrative Services Director, Leticia Livian, Human Resources Director, and Che Johnson, Esq. Liebert Cassidy Whitmore Employee Organization: General Employees Association (GEA), Management Employees Association (MEA), Police Management Association (PMA), Unrepresented Management, Confidential Employees, and Unrepresented Department Heads
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ADJOURNMENT
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CITY COUNCIL

REGULAR MEETING AGENDA
Wednesday, June 17, 2026, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.

Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting. Public comments received through this email address by noon on the day of the meeting will be posted with the corresponding agenda item.

Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted. If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.

PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.

PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.

THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.

THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.

JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
Please click here for directions to dial into the meeting audio.

AGENDA

CALL TO ORDER
PLEDGE OF ALLEGIANCE: Councilmember Garfield
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1. APPROVAL OF AGENDA

2. PRESENTATIONS

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
B. Other

4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called.

Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.

A. Written General Public Comment

CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business A. Minutes the June 3, 2026 Special and Regular Meetingsn PAGE 9 Reference: Sandra Kandell, City Clerk
Recommended Action: Approve the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business PGCC 6-17-26

A. Resolution Calling November 3, 2026 Municipal Election for Mayor and Council Members Reference: Sandra Kandell, City Clerk
Recommended Action: PAGE 16
Adopt a resolution calling an election, requesting the County Elections Department conduct the election, requesting consolidation of the election with the November 3, 2026, General Municipal Election, and authorizing the City Manager to sign the Service Agreement for Provision of Election Services.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES
Items pulled from this section will be placed under 10. Public Hearings

8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business A. Boards, Commissions and Committees Quarterly Report PAGE 25 Reference: Sandra Kandell, City Clerk
Recommended Action: Receive the reports.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Monterey Salinas Transit Minutes for May 11, 2026 PAGE 31 Reference: Joe Amelio
Recommended Action: Receive the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Check Register, Purchase Order Report, and Financial Status Report PAGE 38 Reference: Honorable Mayor and Members of the City Council Recommended Action:

1. Receive the Check Register, Purchase Order Report, and Financial Status Report.

2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business A. Amendment to ClientFirst Consulting Group LLC Contract for Enterprise Resource Planning PGCC 6-17-26

A. Amendment to ClientFirst Consulting Group LLC Contract for Enterprise Resource Planning System Selection and Implementation PAGED 59
Reference: Fred Marsh, Administrative Services Director Recommended Action: Authorize the execution of a contract amendment with ClientFirst Consulting Group LLC, increasing the contract total by an additional $62,844.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Approval of an Agreement with ParkMobile, LLC for the Implementation of a Mobile Parking Payment System to Streamline the Management of the City's Existing 101 Parking Meters PAGE 149
Reference: Casey J. Day, Chief of Police
Recommended Action:

Approve an Agreement with ParkMobile, LLC for the Implementation of a Mobile Parking Payment System for the City's existing 101 Parking Meters located adjacent to the ATC property.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Liaison Appointment
Reference: Nick Smith Mayor PAGE 179
Recommended Action: Endorse liaison effective immediately.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 12. New Business

REGULAR AGENDA

11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.

A. AB 2561 Reporting: Vacancies, Recruitment, and Retention PAGE 180 Reference: Leticia Livian, Human Resources Director
Recommended Action: Staff recommends that the City Council receive the report for PGCC 6-17-26

Recommended Action: Staff recommends that the City Council receive the report for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts. The City's recognized employee organizations will be provided an opportunity to make a presentation on such subjects.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Ordinance Amending the Salary Classification Schedule - POA Reference: Leticia Livian, Human Resources Director
Recommended Action: PAGE 182
Introduce and hold a first reading of an ordinance to amend the salary classification schedule, and waive further reading; and approve the amendment; and

1. Direct that a summary of a proposed ordinance be published as approved by the City Attorney.

2. CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Ordinance to Adopt the Fiscal Year 2026-27 Update to the Operating and Capital Improvement Budget for Fiscal Years 25-26 and 26-27; Resolution authorizing continued operations under the current Fiscal Year 2025-26 Budget PAGE 186 Reference: Fred Marsh, Administrative Services Director Recommended Action:

Approve a resolution authorizing continued operations under the current Fiscal Year 2025-26 Budget

1. Introduce and hold the first reading of an ordinance to adopt the Fiscal Year 2026-27 Update to the Operating and Capital Improvement Budget for Fiscal Years 25-26 and 26-27.

2. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.

3. CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS

13. NEW BUSINESS
A. Memorandum of Understanding between the City of Pacific Grove and the Management Employees Association (MEA) PAGE 204
Reference: Leticia Livian, Human Resources Director
Recommended Action:

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Recommended Action:

Approve a resolution approving the Memorandum of Understanding between the City of Pacific Grove and the Management Employees Association to cover the period of July 1, 2026, through June 30, 2027.

1. 2. Take an alternative action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Compensation and Benefits Plan for Department Heads and Non-Represented Management and Confidential Group Employees PAGE 227
Reference: Leticia Livian, Human Resources Director
Recommended Action: Approve a resolution approving the amended compensation and benefits plan for Department Heads and for the Non-Represented Management and Confidential Group Employees.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Authorization for Staff to Explore the Feasibility of Expanding Paid Parking Reference: Matt Mogensen, City Manager PAGE 263
Recommended Action:

Authorize staff to explore the feasibility of expanding paid parking on Ocean View Boulevard and report back to the City Council for further consideration and direction.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

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Agenda No. 5 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: June 17, 2026
SUBJECT: Minutes the June 3, 2026 Special and Regular Meetings CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve the minutes.

Attachments
Draft Minutes 6-3-26
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1 DRAFT MEETING MINUTES

CITY COUNCIL

SPECIAL MEETING
Wednesday, June 3, 2026, 5:30 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA YOU MAY VIEW THE MEETING LIVE VIA ZOOM AT:
https://www.cityofpacificgrove.org/Zoom_CC

CALL TO ORDER
Mayor Smith called the meeting to order at 5:30 p.m. Present in chamber Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, and Rau. Absent: Councilmember Poduri.

APPROVAL OF AGENDA
Action: Upon motion by Councilmember Garfield and seconded by Mayor Pro Tem Amelio, Council voted 5-0-1, Councilmember Poduri absent, to approve the Special Meeting Agenda.

SPECIAL REGULAR AGENDA

1. UNFINISHED AND ONGOING BUSINESS
A. Consider the Draft City Council Policy Entitled Vacancy in Elective Office and Appointment.

Public comment received from Don Murphy.

Action: Upon motion by Councilmember Rau and seconded by Mayor Smith, Council to adopt Resolution No. 26-018 approving the City Council Policy entitled Vacancy in Elective Office and Appointment and provided direction to staff and the City Attorney to return to Council at a future date with an amendment to the policy adding language regarding Council ex parte communications once a candidate has applied for the vacancy.

Motion carried 5-0-1, with the following roll call vote:

AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, and Rau.

NOES: None.

ABSENT: Councilmember Poduri.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

ADJOURNMENT
Council adjourned the special meeting at 5:45 p.m.

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2 Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: ____________________________________________Date________________ Attest by City Manager: _________________________________________Date_________________ DRAFT PGCC 6-17-26

3 DRAFT MEETING MINUTES

CITY COUNCIL

REGULAR MEETING
Wednesday, June 3, 2026, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC

CALL TO ORDER
Mayor Smith called the meeting to order at 6:00 p.m. Present in chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri and Rau.

PLEDGE OF ALLEGIANCE
Councilmember Poduri led the pledge of allegiance.

1. APPROVAL OF AGENDA
Action: Upon motion by Councilmember Rau and seconded by Councilmember McDonnell, Council voted 6-0 to approve the Regular Meeting Agenda.

2. PRESENTATIONS
A. Service Award: Katie Clark, 5 Years
Action: Received the presentation.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Council and staff made general announcements.

4. GENERAL PUBLIC COMMENT
General public comment received from David Ericksen, Sandra Lehman, Richard Davis, Vince Tuminello, Nina Beety, Ephraim Ericksen, and Karl Lindstrom.

A. Written General Public Comment

CONSENT AGENDA
Action: Upon motion by Councilmember Poduri and seconded by Mayor Pro Tem Amelio, Council voted 6-0 to approve the Consent Agenda.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes the May 20, 2026 City Council Regular Meeting Action: Approved the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
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4 6. RESOLUTIONS
A. GreenWaste FY 26/27 Rate Increase
Action: Adopted Resolution No. 26-019 affirming the accuracy of GreenWaste Recovery rate increase, per the franchise agreement, of 2.19% for FY 26/27.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES
A. Second Reading of an Ordinance Amending the Salary Classification Schedule to add Information Technology Analyst Classification
Action: Held second reading and adopted Ordinance No. 26-011 to amend the salary classification schedule adding the Information Technology Classification.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

8. REPORTS – INFORMATION ONLY

9. REPORTS – REQUIRING ACTION
A. Monterey Regional Waste Management District MOU Regarding California Senate Bill 1383 Compliance
Action: Authorized a Memorandum of Understanding (MOU) between Monterey Regional Waste Management District and the City regarding assistance with California Senate Bill 1383 compliance.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES

REGULAR AGENDA

11. PUBLIC HEARINGS
A. Selection of Appointment to Fill City Council Vacancy and Administration of Oath of Office
The Mayor and Council declared no conversations were had with candidates once their applications were filed.

The Mayor and Council received 5 minute presentations from and asked questions to candidates Ben Bence, Chalet Booker, Tara Lewelling, Nicholas Mourlam, Kimberly Pye, and Chris Thomas.

Public comment was received from Stephanie Flanagan, Antonio Gallardo, Mike Gibbs, Navid Amarlou, Sharon Miller, Inge Lorentzen Daumer, and Ephraim Ericksen.

Action: Council took a break from 7:35 – 7:45 p.m.

Mayor Smith provided comments on what occurred thus far.

Mayor Smith requested each Councilmember state their top candidate.

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5 Councilmember Garfield stated Nicholas Mourlam was her top candidate.

Councilmember Rau stated Ben Bence was her top candidate.

Councilmember Poduri stated Nicholas Mourlam was his top candidate.

Mayor Smith stated Nick Mourlam was his top candidate.

Mayor Pro Tem Amelio stated Nicholas Mourlam was his top candidate.

Councilmember McDonnell stated Tara Lewelling was her top candidate.

Action: Candidate Nicholas Mourlam received the most nominations from Council.

Action: Upon motion by Mayor Smith and seconded by Mayor Pro Tem Amelio, the Council voted to appoint Nicholas Mourlam to the council until the elective position is filled at the General Election in November 2026.

Motion carried 6-0 with the following roll-call vote:

AYES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Poduri, and Rau.

NOES: None.

ABSENT: None.

Action: City Clerk Kandell administered the Oath and Councilmember Mourlam joined the Council on the dais for the remainder of the meeting.

Action: Council took a break from 8:00 – 8:15 p.m.

B. Artificial Intelligence (AI) Policy
Public comment received from David Ericksen.

Action: Upon motion by Mayor Pro Tem Amelio and seconded by Mayor Smith, Council voted 7-0, to adopt Resolution No. 26-020 approving the Artificial Intelligence Policy, Council Policy 200-7.

Action: Upon motion by Councilmember Rau and seconded by Councilmember McDonnell, Council voted 7-0, to add this policy to Council’s annual review moving forward, Mayor Smith requested a friendly amendment, accepted by the maker of the motion and the second, adding that the item should be reviewed no later than July 1, 2027.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Ordinance Amending City Municipal Code Chapter 2.16 (Purchasing System and Procedures)
Public comment received from Inge Lorentzen Daumer.

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6 Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Rau, Council voted 7-0 to introduce and hold the first reading of an Ordinance amending Municipal Code Chapter 2.16 (Purchasing System and Procedures) and direct that a summary of a proposed ordinance be published as approved by the City Attorney.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS

13. NEW BUSINESS

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
Council adjourned the regular meeting at 8:53 p.m.

Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: ____________________________________________Date________________ Attest by City Manager: _________________________________________Date_________________ DRAFT PGCC 6-17-26

Agenda No. 6 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk
MEETING DATE: June 17, 2026
SUBJECT: Resolution Calling November 3, 2026 Municipal Election for Mayor and Council Members
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Adopt a resolution calling an election, requesting the County Elections Department conduct the election, requesting consolidation of the election with the November 3, 2026, General Election, and authorizing the City Manager to sign the Service Agreement for Provision of Election Services.

1. 2. Alternatively, discuss and take other action related to this item.

DISCUSSION
In keeping with the City Charter and Code, the general municipal election will be held on November 3, 2026 for Mayor (two-year term) one at-large Council Member (two-year term) and three District Council Members representing District 1, District 3, and District 5 (four-year terms). Incumbents whose seats are up for election include Mayor Smith and Councilmember McDonnell. Mayor Pro Tem Amelio completes his term limit of 8 years and the appointments of Council members Garfield and Mourlam will expire upon certification of the election results and the seating of the new Council.

The regular nomination filing period opens on July 13, 2026 at 8 a.m. and closes on August 7, 2026 at 5 p.m. Additionally, Charter Article 12 provides the term of office for any Council member who files for the office of Mayor shall automatically expire on the Tuesday following the election, and the nomination filing period for that seat shall be extended to August 12, 2026. Nomination forms must be obtained from and filed with the City Clerk’s office during the nomination filing period by appointment only.

The attached resolution calls for consolidation of the election with the statewide election and authorizes a contract with the Monterey County Election Department for services. The resolution and service agreement must be submitted to Monterey County by August 7, 2026.

OPTIONS
Not applicable.

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FINANCIAL IMPACT:

Given the uncertainty in the market and projections from print and mailing vendors, the estimated cost for the November General Election is $6 to $10 per registered voter. As of May 21, 2026, there were 10,503 registered voters in the City of Pacific Grove.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Proposed Resolution
Service Agreement Between City & County
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1 RESOLUTION NO. 26-XXX

RESOLUTION CALLING AN ELECTION, REQUESTING THE COUNTY

ELECTIONS DEPARTMENT CONDUCT THE ELECTION, REQUESTING

CONSOLIDATION OF THE ELECTION WITH THE
NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION, AND AUTHORIZING

THE CITY MANAGER TO SIGN THE SERVICE AGREEMENT FOR

PROVISION OF ELECTION SERVICES
WHEREAS, in accord with Article 8 of the Charter of the City of Pacific Grove and the General Laws of the State of California, a General Municipal Election shall be held in the City of Pacific Grove for election of a Mayor for the full term of two years, one at-large Councilmember for the full term of two years, and three Councilmembers in Districts 1, 3 and 5, for the full terms of four years each. The General Election shall be held on Tuesday, November 3, 2026, from the hours of 7:00 a.m. until 8:00 p.m.; thereafter polls shall be closed.

WHEREAS, qualified electors at said Election shall be entitled to vote for nominees for the following offices: Office of Mayor (a two-year term), with one person to be elected; Office of at-large Councilmember (two-year term), with one person to be elected; and Office of District 1, 3, and 5 Councilmembers (four-year terms), with three persons to be elected.

Additionally, the term for any Councilmember who files for the office of Mayor shall automatically expire on the Tuesday following the election, and the nomination filing period for the unexpired term for that seat shall be extended to August 12, 2026. Qualified electors at said Election shall also be entitled to vote for any initiative(s) and/or measure(s) that may hereafter qualify for placing on the ballot.

WHEREAS, the Pacific Grove City Council requests the Monterey County Board of Supervisors consolidate the General Municipal Election with the General Statewide Election scheduled for Tuesday, November 3, 2026. The City Council requests consolidation of election precincts, polling places, and voting booths be the same as for the General Statewide Election, and to further that the form of a ballot used within the City of Pacific Grove specify duly qualified candidates for the offices and for any initiative(s) and/or measure(s) that may hereafter qualify for the ballot.

WHEREAS, the Pacific Grove City Council further requests the Monterey County Board of Supervisors order the County Registrar of Voters to prepare and mail sample ballots with candidates’ statement and any initiative(s) and/or measure(s) ballot that may hereafter qualify for placement on the ballot to the qualified electors of the City; obtain appropriate precinct locations and trained precinct workers; prepare and count the ballots on Election Night or thereafter; and certify the election results, in the manner provided by law.

WHEREAS, the City Clerk and County Registrar of Voters are authorized to print forms, publish notices and provide information as may be necessary or convenient to assure the orderly conduct of the election, and they shall do any and all other things necessary to facilitate the holding of the election in a manner consistent with law.

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2 WHEREAS, except as otherwise recited in this resolution, the election shall be held and conducted as provided by the general law for holding municipal elections.

WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city or district relating to the conduct of an election. The city or district shall reimburse the county in full for the services performed upon presentation of a bill to the city or district; and WHEREAS, pursuant to Elections Code Section 10002, The Registrar of Voters is authorized to bill the City, on a prorated basis, for costs associated with this General Municipal Election.

WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for that statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the board of supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot. Upon such request, the Board of Supervisors may order consolidation.

The resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and WHEREAS, a Notice of Election shall be published in an official newspaper of general circulation in the City in accordance with the Elections Code 12101.

WHEREAS, pursuant to Elections Code Section 13307, whenever an election called by a city has offices to be filled, it is required to fix and determine the number of words that a candidate may submit on the candidate’s statement to be either 200 or 400 words and to determine if the candidate will pay the cost of the statement. The City resolves that each candidate shall pay for the cost of his or her candidate’s statement; each statement shall not exceed 200 words.

WHEREAS, Elections Code Section 15651 requires the city or district to determine the means and manner in which a tie vote is to be resolved in the event that two or more persons receive an equal number of votes and the highest number of votes (“tie votes”) for an office to be voted upon. The City Clerk shall resolve any tie vote by coin toss.

WHEREAS, various districts, county, state and other political subdivision elections PGCC 6-17-26

3 may be or have been called to be held on a November 3, 2026;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FO THE CITY OF PACIFIC GROVE that the governing body of the City of Pacific Grove hereby orders an election be called and consolidated with any and all elections also called to be held on November 3, 2026 insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the Board of Supervisors of the County of Monterey to order such consolidation under Elections Code Section 10400, 10401, and 10403.

BE IT FURTHER RESOLVED that pursuant to Elections Code Section 10002 said governing body hereby requests the Board of Supervisors of the County of Monterey to permit the Monterey County Elections Department to provide any and all services necessary for conducting an election and agrees to pay for said services in full, and BE IT FURTHER RESOLVED that the Monterey County Elections Department conduct the election for the purpose of electing three (3) District Council Members (Districts 1, 3, and 5), one at-large Councilmember, and one (1) Mayor to this Governing Board on the November 3, 2026 ballot.

BE IT FURTHER RESOLVED that pursuant to Election Code Section 13307 the City of Pacific Grove has resolved that all costs of the Candidate’s statement be paid by the candidates and that no candidate may submit a statement over 200 words.

BE IT FURTHER RESOLVED that pursuant to Elections Code 15651, tie votes shall be determined by coin toss conducted by the City Clerk.

BE IT FURTHER RESOLVED that the City Manager is authorized to sign the Service Agreement for the Provision of Election Services between the City of Pacific Grove and County of Monterey Department of Elections.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 17t h day of June , 2026by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________
NICK SMITH, Mayor
PGCC 6-17-26

4 ATTEST:

DATED:
___________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
__________________________
ALEX J. LORCA, City Attorney
PGCC 6-17-26

SERVICE AGREEMENT FOR THE PROVISION OF ELECTION
SERVICES BETWEEN City of Pacific Grove AND

COUNTY OF MONTEREY DEPARTMENT OF ELECTIONS
November 3, 2026
This Agreement, entered into this _17th___ day of _June______ 2026, by and between City of Pacific Grove and County of Monterey Department of Elections (hereinafter referred to as the Department);
WHEREAS, it is necessary and desirable that the Department be retained for the purpose of conducting an election hereinafter described for the City of Pacific Grove (hereinafter referred to as the City);
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

SERVICES TO BE PERFORMED BY THE CITY:
1) No later than the 88th day prior to the election the City shall submit a resolution requesting the Department to conduct an election for the City on November 3, 2026 and requesting election related services of the Department. 2) The City shall publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on, and/or the Notice to File Arguments for or against any measure.
3) The City shall submit to the Department in writing the exact number of offices to be voted on and the names and ballot designations of the candidates for those offices, and/or the exact ballot wording to be voted by no later than the 88th day prior to the election, or by the 83rd day prior to the election if Elections Code§§ 10225, 10229, and 10407 are applicable.
4) The City shall prepare and deliver to the Department the Voter Guide information containing, as applicable, candidates' statements of qualifications, ballot measure, tax rate statements, impartial analysis, arguments for or against and rebuttals thereto. The last day for the submission of primary arguments (300 words) and Election Services Agreement
County of Monterey Department of Elections and
City of Pacific Grove
November 3, 2026

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CONSIDERATION:

In consideration of the performance of services and supplies provided by the Department, the City shall pay to the Department a sum equal to the actual cost of such services, expenses, and supplies related to the work performed on behalf of City. In the event that this Agreement is terminated prematurely, the City shall pay to the Department a sum equal to the actual cost of such services performed or supplies/expenses incurred as of the effective date of the termination.

The City shall make payment within 30 days of receipt of invoice from the Department.

CITY:

Signature: Date:

Print Name: Matthew Mogensen
Title: Pacific Grove City Manager
COUNTY:

Signature: ___________________ Date: ______ _
Print Name: Gina Martinez
Title: County of Monterey, Registrar of Voters
Election Services Agreement
County of Monterey Department of Elections and
City of Pacific Grove
November 3, 2026

PGCC 6-17-26

Agenda No. 8 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: June 17, 2026
SUBJECT: Boards, Commissions and Committees Quarterly Report CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive the reports.

Attachments
BCC Quarterly Reports
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BEAUTIFICATION AND NATURAL RESOURCES COMMISSION
CITY COUNCIL QUARTERLY REPORT:

Q1 Q2 Q3 Q4
Chair Name: Jennifer Gorman Date: June 1, 2026
Council Priority Area: Environmental Stewardship; Pacific Grove cares for and protects its natural resources.

Goal: Assess Wildlife Protection efforts in the City that can be achieved, within available under review and present feasible measures to the City Council for consideration
Objective: Promoting Safe & Responsible Wildlife Viewing – Community Partner Materials Progress this quarter:
(highlights, key learnings,
actions and outcomes,
potential issues, next steps)
In progress
3/17/26 – Received a presentation regarding how outreach & education are necessary to minimize wildlife disturbances, especially during critical times of reproduction. Some area businesses directly promote the viewing of wildlife, while other organizations can help inform and influence the behaviors of guests along the coast and coastal trail. As breeding occurs in spring, community partner letters with informational messaging regarding safe and responsible wildlife viewing (e.g. Monterey Audubon Society’s Help Protect Coastal Wildlife brochure), should be sent annually for greatest impact. A sample letter and local wildlife brochure were provided as examples.

Next steps: BNRC recommends the City disseminate spring safe & responsible wildlife viewing messaging to area partners via email and share on social media platforms for efficiency and cost effectiveness.

Council Priority Area: Environmental Stewardship; Pacific Grove cares for and protects its natural resources.

Goal: Protect and Preserve the Natural Resources of Pacific Grove Objective: Protect and Preserve the Coastline & Promote Geotourism Progress this quarter:
(highlights, key learnings,
actions and outcomes,
potential issues, next steps)
In progress
4/21/26 – Received a presentation from Rick Hanks regarding the California Coastal National Monument (CCNM) & Monterey Peninsula Gateway Initiative which is interested in partnering with the City of Pacific Grove to formalize a CCNM collaborative partnership (MOU) with the Bureau of Land Management (BLM) to assist with the preservation and stewardship of the Monterey Peninsula portion of the CCNM.

Background: The CCNM designation mandates the protection of historic and scientific objects, particularly the “geologic formations that provide unique PGCC 6-17-26

2 of 2
habitat for biota” (plants and animals) that inhabit the area of the CCNM and recognizes the CCNM’s “irreplaceable scientific values vital to protecting the fragile ecosystems of the California coastline.” The Secretary of the Interior manages the CCNM through the Bureau of Land Management (BLM). Gateway partners serve to link the CCNM and the coastline with local communities and local initiatives and follows the principles of geotourism – a “wholistic” term for tourism that sustains and enhances the geographical character of a place, including its environment, culture, aesthetics, heritage, and the well-being of its residents.

Next steps: Based on public input and general support for the overall concept, along with outstanding questions, a subcommittee was established to collaborate with community partners to explore a potential partnership. The subcommittee’s purpose is to identify specific, achievable mutual goals, review a revised draft Memorandum of Understanding (MOU), and provide an update at a future meeting.

PGCC 6-17-26

RECREATION BOARD
City Council Quarterly Report
Date: May 30, 2026 Quarter: 4
At the February 26, 2026 Recreation Board Meeting, the Recreation Board established it’s working goals for the year.

Primary Goal: Expanding recreational opportunities by creating new recreational facilities
Subgoal: Explore options for a dog park.

Progress:

A Subcommittee consisting of Alex White and Jay Tulley was created at the February Meeting. They have been working since then to assess community support, determine method of funding, and investigate potential locations. Several possible locations were suggested by the community including Arnett Park, Hayward Park, Rip Van Winkle Open Space, and Caledonia Park. At the May meeting, the Recreation Board voted 3-0 to eliminate Rip Van Winkle from consideration.

This exploration is ongoing.

Primary Goal: Improve communication with the City and the Community.

Subgoal: Assess current communication options
Progress:

We have been working on determining the best ways to receive comments from the public and to be transparent. We have decided to ask that written comments be submitted by 9 am the day before the meeting so that they can be reviewed by the Board members prior to the meeting and be included in the packet online. Board members reviewed were asked to review the Agenda Report on the April 1, 2026 City Council Special Study Session Meeting covering PG City communications.

This assessment is ongoing.

Subgoal: Needs Assessment
Progress:

The Recreation Board believes that an updated needs assessment is important to determine the community’s recreation priorities. A full scale Needs Assessment such as the one done in 2018 is very expensive and unlikely to be funded. The Needs Assessment Subcommittee is working on a scaled down version that would hopefully require minimal staff time and funds.

This process is ongoing.

PGCC 6-17-26

City of Pacific Grove
Task Force on Diversity,
Equity and Inclusion
Memo
To: Mayor and City Council
From: Kim Bui, Chair
cc: City Manager
Date: May 26, 2026
Re: Chair Quarterly Report
Thank you for the opportunity to provide a quarterly report from the Chair of the Task Force on Diversity, Equity and Inclusion to communicate notable topics or items from the community and Task Force. I apologize for the lateness of this report which covers January – May 2026. During the past five months the Task Force has:
- Welcomed new Task Force member Donna Fisher
- Elected a Chair, Vice Chair and Secretary for 2026-27 - Held a study session, with community input, to develop a 2026-27 Work Plan - Received community input and approved a recommendation to Council to adopt a Resolution prohibiting the use of City-owned facilities for civil immigration enforcement activities
- Heard a presentation from Police Chief Casey Day on 2026 Immigration Enforcement in Pacific Grove, which was well received by over 30 community members, in person, by phone and online
- Heard a presentation on the City’s long-range fiscal planning from the City Manager and Assistant City Manager and encouraged input from underrepresented communities - Continued subcommittee work on a Land and Ancestral Peoples Acknowledgement - Continued subcommittee work on outreach and metrics for underrepresented communities
The Task Force very much appreciates the leadership of the City Council and support of the City Clerk/DEI Coordinator, IT staff, City Manager and Council Liaison Poduri.

PGCC 6-17-26

Date: May 26, 2026
To: Honorable Mayor and City Council
From: Michael Gunby, Chairman, Traffic Safety Commission Subject: Traffic Safety Commission First Quarter Report In the first quarter of 2026 the Traffic Safety Commission took the following actions

1.) Three new members were welcomed Peter Berridge, Jason Collin and Annie Berlin.

2.) New 2026 officers were elected:
a. Michael Gunby, Chairman
b. Vacant, Vice Chairman
c. Tim David, Secretary
d. Tim David, TAMC Pedestrian and Bicycle Committee Representative e. Jason Collin, TAMC Pedestrian and Bicycle Committee Alternative Representative

3.) Created a report of existing conditions on the Monterey Bay Coastal Recreation Trail

4.) Created a report on the difference between E-Bikes and illegal E-Motorcycles

5.) Reviewed and discussed written complaints from 2025 and the first quarter of 2026 on the Traffic Safety Commission web page.

6.) Recommended City Council approval of the City-wide Speed Survey findings to lower speed limits on several city streets. Approved by City Council and implemented.

7.) Recommended City Council approval of installing stop signs on Lighthouse Ave. at Congress Ave. and Central Ave. Approved by City Council and to be implemented in June.

8.) Created a subcommittee to study and present findings on:

A. Ways to improve safety and situational awareness for users of the Monterey Bay Coastal Recreation Trail.

B. The safe use of E-Bikes and preventing the unlawful use of illegal E-Motorcycles on city streets and other public spaces.

PGCC 6-17-26

Agenda No. 8 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joe Amelio, Mayor Pro Tem
MEETING DATE: June 17, 2026
SUBJECT: Monterey Salinas Transit Minutes for May 11, 2026 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive the minutes.

Attachments
MST Minutes
PGCC 6-17-26

Agenda # 3-2
June 8, 2026 Meeting

MEETING OF THE MST BOARD OF DIRECTORS
Meeting Minutes
May 11, 2026
10:00 a.m. (Pacific)

JURISDICTION BOARDMEMBER
(Alternate)
JAN 2026FEB 2026MAR 2026APR 2026MAY 2026JUN 2026JUL 2026AUG 2026SEP 2026OCT 2026NOV 2026 DEC 2026 Carmel-by-the-Sea Bob Delves
(J. Baron)

P A A P P
Del Rey Oaks Kim Shirley
(J. Hallock)

P P P P P
Gonzales Lorraine Worthey
Vice Chair
(M. Orozco)

A P P P P
Greenfield Ariana Rodriguez
(R. White)

P P P P P
King City Mike LeBarre
(C. DeLeon)

P A A P A
Marina Liesbeth Visscher
(B. Delgado)

P P P P P(A)
Monterey Ed Smith
(J. Rasch)

P P R P P(A)
Pacific Grove Joe Amelio
(C. Poduri)

P P P P P
Sand City Mary Ann Carbone Chair
(K. Scudder)

A P P P P
Salinas Tony Barrera
(G. De La Rosa)

P P P P P
Seaside Dave Pacheco
(A. Garcia-Arrazola)

P P P P P
Soledad Fernando Cabrera
(E. Banuelos)

P R P P P
County of
Monterey
Luis Alejo
(W. Askew)

P P P P R
P=Present
A=Absent
R=Remote
P(A)= Present Alternate
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Counsel: Michael Laredo General Counsel, De Lay & Laredo Staff: Carl Sedoryk General Manager/CEO
Lisa Rheinheimer Deputy CEO
Kelly Halcon Chief Human Resources Officer
Norman Tuitavuki, Chief Operating Officer
Michelle Overmeyer Director of Planning and Innovation
Jeanette Alegar-Rocha Deputy Secretary/Clerk to the Board Andrea Williams Finance Manager
Beronica Carriedo C/S & Community Relations Supervisor
Christine Church Compliance Analyst
Cristy Sugabo Mobility Manager
Emma Patel Planning Manager
Ezequiel Rebollar Systems Engineer
Greg Burchell Operations Supervisor
Ikuyo Yoneda-Lopez Marketing & Communications Manager
Isamar Rodriguez Customer Service Representative
Jacob Newman Operations Specialist
Jack Perrin Assistant Planner
Kevin Allhouse Contract Services Manager
Jarred Augusta Risk and Safety Manager
Marzette Henderson Transportation Manager
Max Musto CivicSpark Fellow
Paul Lopez Facilities Manager
Ruben Gomez Mobility Coordinator
Scott Taylor IT Manager
Sonjé Dayries Civil Rights Officer
Steven Bruno Purchasing Agent
Susie Flores Grants Analyst
Ursulla Scardina Communications Specialist
Vince Dang Project Management Coordinator
Public: Ms. Yvonne Lattimor Member of the Public
Lorna Moffett Member of the Public
David Rodriguez Member of the Public
Javier Gomez County of Monterey
Jasmine Mejia-Cortes County of Monterey
Linda Gonzales County of Monterey
Francisco Waltersdorfer Stantec
Will Todd Stantec
Brian Cox Trans Dev
Olanrewaju "Ola" Adelekan Trans Dev
Steven Ramirez President, ATU Local 1225
PGCC 6-17-26

1. CALL TO ORDER
1-1. Roll Call.
1-2. Pledge of Allegiance
Chair Carbone called the meeting to order at 10:02 a.m. Roll call was taken and a quorum established. Director Barrera led the pledge of allegiance. 1-3. Highlights of the agenda. (Carl Sedoryk)
General Manager/CEO, Carl Sedoryk reviewed highlights of the Agenda.

2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA
Ms. Yvonne Lattimor commented that she had to pay for a taxi ride to the April 2026 MST Board meeting that was rescheduled from April 13th to April 6th and wants reimbursement for the cost. Kevin Allshouse, MST Contract Services Manager, was present to assist.

Lorna Moffett commented that MST should bring back Line 24 service to Carmel Plaza.

David Rodriguez commented on the matter of safety risk due to the discontinuation of the seven point belt for wheelchair passengers. He also commented that informing MST employees about their retirement benefits could incentivize employees to remain with MST. Mr. Rodriguez closed his comments with a request that wait times for customer service calls be addressed.

3. CONSENT AGENDA
These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately.
3-1. Financial Reports – March 2026 (Lori Lee)
a) Accept Report of March 2026 Cash Flow
b) Approve March 2026 Disbursements, and
c) Accept report of March 2026 Treasury Transactions
3-2. Approve Minutes of the MST Board Meeting April 6, 2026. (Jeanette Alegar-Rocha)
3-3. Receive Draft Minutes of the MST Board Operations Performance Committee Meeting on April 6, 2026. (Jeanette Alegar-Rocha) 3-4. Adopt Resolution 2026-17 Recognizing Greg Burchell, Operations Supervisor as Employee of the Month for May 2026. (Carl Sedoryk) PGCC 6-17-26

3-5. Reject Claim by the Claimant Jerry Johnson. (Jarred Augusta) 3-6. Receive Draft Minutes of the Mobility Advisory Committee Meeting on March 25, 2026. (Ruben Gomez)
3-7. Adopt Resolution 2026-18 Making Findings Pursuant to Senate Bill 707 Authorizing the Mobility Advisory Committee (MAC) to Pursue Remote Participation. (Norman Tuitavuki)
3-8. Adopt Free Fare Day on June 2, 2026, Statewide Direct Primary Election Day, to Ensure Equitable Access to Polling Locations per Request by Monterey County Elections Staff. (Carl Sedoryk)
End of Consent Agenda
There were no public comments on the Consent Agenda.

On a motion by Director Amelio and seconded by Director Worthy and carried by the following roll call vote, the Board approved all items on the consent agenda.

AYES: 12 Delves, Shirley, Worthy, Rodriguez, Rasch, Delgado, Amelio, Carbone, Barrera, Pacheco, Cabrera, Alejo
NOES: 0
ABSENT: 1 LeBarre
ABSTAIN: 0
RECUSE: 0

4. RECOGNITIONS AND SPECIAL PRESENTATIONS
4-1. May 2026 Employee the Month Greg Bruchell, Operations Supervisor – (Norman Tuitavuki)

5. PUBLIC HEARINGS
5-1. Vacant Positions at Monterey-Salinas Transit District. (Kelly Halcon) a) Receive an Update on the Status of Vacant Budgeted Positions at Monterey-Salinas Transit District and
b) Conduct a Public Hearing to Receive Union Comments on Open Positions within Their Bargaining Units.

Steve Ramirez, President of the ATU Local 1225 praised the collaborative working relationship between MST and the ATU.

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6. ACTION ITEMS
6-1. Receive Presentation on Planning and Design of the Proposed MST Operations and Maintenance Facility at 139 Sun Street, Salinas. (Lisa Rheinheimer)
There were no public comments.

Director Arianna Rodriguez left the meeting at 11:38 a.m.

7. REPORTS & INFORMATION ITEMS
The Board will receive and file these reports, which do not require action by the Board.

Director Lorraine Worthy left the meeting at 11:55 a.m. 7-1. General Manager/CEO Monthly Report – March 2026
7-2. Federal Legislative Advocacy Report
7-3. State Legislative Advocacy Report
7-4. Staff Trip Reports
7-5. Correspondence – None

8. BOARD REPORTS, COMMENTS, AND REFERRALS
8-1. Reports on Meetings Attended by Board Members at MST Expense. (AB 1234)
8-2. Board Member Comments and Announcements.
8-3. Board Member Referrals for Future Agendas.

9. ATTACHMENTS
None.

10. CLOSED SESSION
None.

11. ADJOURN
With no further business to discuss, Chair Carbone adjourned the regular Board meeting at 12:09 p.m. (Pacific).

12. ADHOC NOMINATING COMMITTEE
PGCC 6-17-26

12.1 The Adhoc Nominating Committee in-person meeting convened in MST conference room Suite 110. (Dave Pacheco, Kim Shirley, and Ed Smith) The Adhoc Nominating Committee convened following the adjournment of the regular Board meeting.

Prepared by: ___________________Reviewed by: __________________ Jeanette Alegar-Rocha Carl G. Sedoryk
Deputy Secretary/Clerk to the Board General Manager/CEO PGCC 6-17-26

Agenda No. 8 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: David Stiles, Senior Accountant
MEETING DATE: June 17, 2026
SUBJECT: Check Register, Purchase Order Report, and Financial Status Report CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Receive the Check Register, Purchase Order Report, and Financial Status Report.

2. Alternatively, discuss and take other action related to this item.

DISCUSSION
The Check Register is an account of monthly expenditures. It provides budgetary insight and promotes transparency. The Check Register is produced from the City's financial system. The report groups the checks by the respective City fund. A detailed listing of the checks issued for the month is also available. The Check Register for May 2026 is also available on the City's website.

The Purchase Order Report includes information on outstanding purchase orders that were issued. This report is intended to be consistent with the reporting requirements in Section 2.16.160 of the City's Purchasing Systems and Procedures. Purchase orders are required for purchases of supplies, services, materials, equipment, and contractual services over $5,000. The purchase Order Report is also available on the City's website.

The Administrative Services Department produces Monthly Financial Status reports, to assist in evaluating the City's fiscal condition. The report provides details on General Fund revenues, as well as a summary related to its other funds. The Quarterly Budget Status report, which is a more detailed version of this report, is available on the City's website.

OPTIONS
N/A - This is informational only.

FINANCIAL IMPACT:

There is no financial impact. This is informational only.

FOCUSED PRIORITY AREA: Not Applicable.

PGCC 6-17-26

Attachments
Check Register by Fund - May 2026
Check Register by Detail - May 2026
FY26 P11 Purchase Order Report
FY26 May Financial Status Report
PGCC 6-17-26

Fund Transaction Amount
01 - General Fund Total $ 1,902,095.00
07 - Library Bldg & Equip Fund Total 95.05
09 - Downtown Business Distric Total 2,245.44
10 - Hospitality Imprvmt Dist. Total 124,095.12
11 - Library Book Fund Total 106.74
18 - Gas Tax Fund Total 110,670.48
20 - Rstp-(Tamc) Total 54,427.50
24 - Stillwell Children'S Pool Total 553.00
27 - Lighthouse Maint.& Impv. Total 6,206.36
31 - Operating Donations Total 5,000.00
40 - Poetry Promotion Fund Total 300.00
45 - Abandoned Vehicle Program Total 9,091.91
63 - Capital Improv Proj Fund Total 337,999.00
70 - Emp Benefit Fund Total 33,318.74
71 - Workers Comp Fund Total 1,000.83
72 - Liability Ins Fund Total 890.00
74 - Local Water Project Total 42,199.31
75 - Cemetery Fund Total 9,957.12
76 - Sewer Fund Total 202,685.29
77 - Golf Fund Total 5,548.03
Grand Total $ 2,848,484.92
Check Register - Summary by Fund - May 2026
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
01 - GENERAL FUND 05/01/26 AFLAC DED:5200 AFLAC PREM $ 577.44 DED:5201 AFLAC P/T 1,427.03
CALIF LAW ENFORCMEN DED:3200 LTD PD 672.00
CALPERS HEALTH DED:109 HEALTH 668.15
DED:3081 HEALTH EMP 987.69
DED:116 HEALTH 560.29
DED:118 HEALTH 1,456.76
DED:104 HEALTH 2,241.16
DED:2071 HEALTH 2,657.50
DED:3051 HEALTH EMP 2,922.15
DED:137 TRIO 95076 1,166.58
DED:128 HEALTH EMP 1,168.86
DED:112 HEALTH 1,168.86
DED:131 HEALTH 1,301.95
DED:3053 HEALTH FAM 1,519.52
DED:106 HEALTH 1,670.14
DED:111 HEALTH 1,737.18
DED:2072 HEALTH 3,627.00
DED:108 HEALTH 4,342.36
DED:132 HEALTH 6,770.16
DED:2073 HEALTH FAM 7,567.50
DED:130 HEALTH 8,462.74
DED:105 HEALTH 8,740.56
DED:103 HEALTH 8,964.64
CITY OF PACIFIC GRO DED:3301 AFLAC MED 1,847.38
EFT DED:*FM MEDICARE 11,873.08
DED:*SCA STATE TAX 16,865.71
DED:*FT FEDERAL TX 43,411.62
PACIFIC GROVE CITY DED:7000 ASSOC DUES 708.50
MASS MUTUAL (457 PL DED:3999 ROTH IRA 3,398.00
DED:4000 DEF COMP 13,413.60
MASS MUTUAL GROUP W DED:5203 WHOLE LIFE 415.85
MTRY COUNTY DEPT OF DED:0023 GARNISH 439.99
PACIFIC GROVE MANAG DED:7203 ASSOC DUES 40.00
CITY OF PACIFIC GRO DED:1006 WORK COMP 65.75
DED:1009 WORK COMP 191.17
DED:1005 WORK COMP 1,509.59
DED:1010 WORK COMP 3,220.89
DED:1003 WORK COMP 6,380.73
DED:7510 PERS REIMB 56.58
DED:200 DENTALEOER 157.90
DED:2101 DENTALEOEE 1,357.94
DED:2102 DENTAL+1EE 830.44
DED:2103 DENTAL FAM 1,149.40
DED:0005 SUTA 143.10
PERS DED:08 PERS OTHER 359.81
DED:0009 PERS OTHER 513.35
DED:0018 PERS SP SF 515.09
DED:2001 PERS 2,255.06
DED:0002 PERS 2,518.46
DED:0021 PERS REG M 15,262.71
DED:0020 PERS ER M3 16,027.52
DED:0017 PERS RG SF 9,692.21
DED:0011 PERS ER SF 10,381.98
DED:07 PERS CITY 5,763.83
DED:0006 PERS CITY 6,159.61
DED:01 PERS 8,765.03
DED:2000 PERS EMPLY 3,885.91
DED:2003 PERS OTHER 175.81
DED:0022 PERS SP MS 282.85
DED:0025 PERS RT MS 59.15
DED:0004 SURV BEN 90.21
DED:0019 PERS RT SF (3.44)
DED:2001 PERS (2,255.06)
DED:0002 PERS (2,518.46)
DED:2000 PERS EMPLY (3,885.91)
DED:07 PERS CITY (5,763.83)
DED:0006 PERS CITY (6,159.61)
DED:01 PERS (8,765.03)
DED:0017 PERS RG SF (9,692.21)
DED:0011 PERS ER SF (10,381.98)
DED:0021 PERS REG M (15,262.71)
DED:0020 PERS ER M3 (16,027.52)
DED:0018 PERS SP SF (515.09)
DED:0009 PERS OTHER (513.35)
DED:08 PERS OTHER (359.81)
DED:0022 PERS SP MS (282.85)
DED:2003 PERS OTHER (175.81)
DED:0004 SURV BEN (90.21)
DED:0025 PERS RT MS (59.15)
DED:0019 PERS RT SF 3.44
POLICE OFFICERS ASS DED:7204 ASSOC DUES 8.00
DED:7205 ASSOC DUES 853.67
LEGAL SHIELD DED:6104 LEGAL SVC 29.30
STATE DISABILITY TA DED:0026 SDI 5,472.42
Check Register - Summary by Detail - May 2026
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
STANDARD INSURANCE DED:3500 LIFE INS $ 1,496.25
TRANSAMERICA EMPLOY DED:5202 TRANSAMERI 311.82
U.S. BENCOR/MIDAMER DED:4007 HRA 225.00
UNION BANK OF CALIF DED:4005 PARS-457 958.88
VISION SERVICE PLAN DED:2502 VISIONEOEE 285.52
DED:2503 VISION+1EE 185.64
DED:2504 VISION FAM 171.36
DED:300 VISIONEOER 33.20
MASS MUTUAL GROUP W PPE 3.28.26 APR COV 415.88
05/05/26 ALEXIS SHAMMAS RFND CANCEL CLASS 10.00
ALLISON LADIO RFND CANCEL CLASS 10.00
CHITPAN HAN RFND CANCEL CLASS 10.00
CORIE BEER RFND CANCEL CLASS 10.00
KERRIE SMITH RFND CANCEL CLASS 10.00
KEVIN BOOS RFND DAMAGE DEPOSIT 570.00
KIMBERLY REYES RFND CANCEL CLASS 20.00
LAUREN HAUSWIRTH RFND REQUESTED 28.00
MANDI ACKERMAN RFND REQUESTED 892.50
MARY CARDON RFND REQUESTED 173.25
MIGUEL LOPEZ RFND SOUND PERMIT F 97.00
ROGER MILLER RFND DAMAGE DEPOSIT 570.00
SAMANTHA DEEMS RFND CANCEL CLASS 10.00
SHELLEY PRATT RFND PROGRAM FEES 5.00
TASHA STEVENS RFND REQUESTED 76.50
PERS PERS PPE 4.25.26 81,633.66
05/08/26 AMAZON CAPITAL SERV LIB CREDIT SUPPLIES (0.99) LIB BOOKS & MATERIA 10.88
PD OFFICE SUPPLIES 15.95
LIB BOOKS & MATERIA 16.33
LIB BOOKS & MATERIA 22.22
LIB SUPPLIES 22.29
LIB BOOKS & MATERIA 22.82
LIB BOOKS & MATERIA 25.21
PW VOLUNTEER SUPPLY 25.66
REC OFFICE SUPPLIES 29.90
PD OFFICE SUPPLIES 38.16
LIB BOOKS & MATERIA 40.14
LIB BOOKS & MATERIA 44.44
PW OFFICE SUPPLIES 45.29
PD REPAIR SUPPLIES 74.56
LIB SUPPLIES 75.36
FIN OFFICE SUPPLIES 75.75
CMO EMPLOYEE EVENT 75.81
LIB SUPPLIES 85.58
STREET REPAIR EQUIP 90.08
LIB BOOKS & MATERIA 94.99
LIB BOOKS & MATERIA 131.74
PW OFFICE SUPPLIES 142.17
LIB SUPPLIES 151.61
LIB BOOKS & MATERIA 213.04
B&G FOUNTAIN FILTER 469.74
CALIFORNIA AMERICAN 304 16TH ST FIRE 103.78
582 LIGHTHSE IRRIG 123.42
139 GRAND AVE 124.60
165 FOREST AVE FIR 351.29
600 PINE 366.42
300 FOREST IRRIG 381.63
300 FOREST FIRE-50% 431.39
300 FOREST FIRE-50% 431.39
610 OCEANVW IRRIGPK 444.55
ST FUND 50% 530.76
300 FOREST AVE 531.96
196 OCEANVW IRRIG 531.96
100 OCEANVW IRRIG 531.96
711 OCEANVIEW IRRG 544.93
515 JUNIPERO 635.35
580 PINE 647.15
1025 MORSE-PLATT PK 679.47
1051 OCEANVIEW IRRG 872.48
863 OCEANVIEW IRRG 872.48
304 16TH ST BDOM-FR 893.16
550 CENTRAL 1,136.36
114 CALEDONIA PK 1,501.75
620 OCEANVIEW/BATH 1,563.08
930 SINEX 1,572.53
616 OCEANVW-SWIM PL 1,975.29
707 OCEANVIEW-NAIAD 2,068.41
230 17-MILE DRIVE 2,167.79
980 PIEDMONT BALL P 2,370.86
616 OCEANVIEW IRRG 2,643.45
150 FOREST-JEWELL P 4,447.69
391 OCEANVW-BERWICK 6,196.32
B & G 15% 159.23
611 CENTRAL AVE 174.85
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
SUNSET-CORPYARD18% $ 191.07
585 LAUREL 227.25
130 LIGHTHOUSE IRRI 227.25
2100 SUNSET DRIVE 84.85
840 LIGHTHSE PLANTE 84.85
850 LIGHTHSE PLANTE 84.85
882 LIGHTHSE PLANTE 84.85
106 7TH ST PARK 84.85
643 HYDRANTS HYDT 47.02
MECH 5% 53.08
165 FOREST-MUSEUM 65.01
CENTRAL 4 IN FIRE 65.01
600 PINE AVE FIRE 65.01
300 FOREST AVE 65.01
308 16TH ST. 84.85
748 LIGHTHSE IRRG 84.85
800 LIGHTHSE PLANTE 84.85
792 LIGHTHSE IRRIG 84.85
765 LIGHTHSE IRRIG 84.85
ROBERT HALF IT SUPPORT TEMP 14,547.49
ACCENT CLEAN & SWEE FY 25/26 STREET SWE 18,810.00
ALTERNATOR STARTER B&G REPAIR UNIT 58 766.06
BIG BRAND TIRE AND B&G REPAIR MOWER 315.30
ANGIE MAGALLANES RFND SOUND PERMT FE 97.00
ANTHONY PEREZ RFND DAMAGE DEPOSIT 570.00
AT&T LH INTERNET 3200212 112.35
AT&T CALNET 3 ADMIN INTERNET 3342 31.91
CH GENERATOR ALARM 32.07
BRIAN ANDERSON MTY CTY CHIEF LEOA 301.00
BRIAN DUENAS-MORALE TRAINING COURSE 506.00
BURKE, WILLIAMS & S CITY ATTY SERVICES 19,920.00
CA DEPT OF JUSTICE PD BACKGROUND CHKS 49.00
CALIFORNIA TOWING & B&G TOWING UNIT 51 262.50
CALTRONICS BUSINESS KONICA COPIES FY26 174.74
KONICA COPIES FY26 184.00
KONICA COPIES FY26 221.86
KONICA COPIES FY26 312.44
KONICA COPIES FY26 787.85
KONICA COPIES FY26 1,030.75
CAPPO ANNUAL MEMBERSHIP 290.00
CASEY DAY MTY CTY CHIEF LEOA 301.00
COLANTUONO, HIGHSMI PROF SERVICES MARCH 150.00
COMCAST PD INTERNET 0387836 151.24
PW INTERNET 0389527 106.24
PW INTERNET 0194117 228.86
CRAFT ELECTRIC COMP CH ELECTRIC REPAIRS 181.76
L.N. CURTIS & SONS EQUIPMENT NEW FIRE 93.85
EQUIPMENT NEW FIRE 111.44
EQUIPMENT NEW FIRE 152.90
EQUIPMENT NEW FIRE 205.39
EQUIPMENT NEW FIRE 420.61
DIANNE LYLE PMT FOR JAZZ CLASSE 210.00
FEDEX PD SHIPPING 68.37
GARRETT MCCOWN MILEAGE REIMBURSMT 63.16
MARK'S BARN AUTO BO PD REPAIR UNIT 1 1,216.81
GRANITEROCK COMPANY STREETS SUPPLIES 2,759.22
C.C.O.I. GATE & FEN B&G YARD FENCE REPA 430.50
GRIGGS NURSERY COMM CTR LANDSCAPE 799.83
HANSON BRIDGETT LLP CMO LEGAL SERVICES 100.00
HAYWARD LUMBER COMP B&G REPAIR SUPPLIES 113.78
FORESTRY SUPPLIES 100.21
FD REPAIR SUPPLIES 290.35
STREET MAINT SUPPLI 793.11
JING ZHOU RFND CANCEL CLASS 100.00
KATIE BAREFOOT RFND CANCEL CLASS 100.00
KERRIE SMITH RFND CANCEL CLASS 100.00
LIEBERT CASSIDY WHI LEGAL SERVICES JAN 194.00
LEGAL SERVICES JAN 339.50
LEGAL SERVICES JAN 485.00
LEGAL SERVICES JAN 970.00
MAIN STREET SIGNS B&G SEAL PUPPING SI 429.07
MICHAEL MCCLOUD RFND PERMIT FEES 266.00
MIDWEST LIBRARY SER LIB SUPPLIES 163.77
LIB BOOKS & MATERIA 1,620.55
LIB SUPPLIES 7.65
LIB BOOKS & MATERIA 87.17
MIDWEST TAPE LIB BOOKS & MATERIA 335.58
MISSION LINEN SUPPL FIRE DEPT LINEN UNI 314.62
MISSION UNIFORM SER LINEN / UNIFORM CLE 129.66
LINEN / UNIFORM CLE 255.34
LINEN / UNIFORM CLE 495.41
LINEN / UNIFORM CLE 495.41
LINEN / UNIFORM CLE 495.41
MONTEREY BAY PEST C RODENT CONTROL FOR 135.00
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
RODENT CONTROL FOR $ 575.00
MONTEREY COUNTY CLE DREDGING CRESPI PON 3,093.75
LOVERS PT PIER NOE 50.00
MONTEREY COUNTY WEE CDD 2ND READ AD 152.28
CITY OF MONTEREY FY26 FIRE SERVICES 286,394.00
NICHOLS CONSULTING PD MANDATE FEES 2,600.00
O'REILLY AUTO ENTER B&G VEHICLE REPAIRS 489.21
B&G EQUIP REPAIRS 334.61
STREE VEHICLE REPAI 22.92
PW REPAIR UNIT 26 9.09
OVERDRIVE, INC. LIB BOOKS & MATERIA 5.98
LIB BOOKS & MATERIA 2.99
PACIFIC GAS & ELECT GOLF ST ELEC 3438 1.71
REC ELECTRIC 4030 369.36
REC ELECTRIC 0956 4,445.88
PW ADMIN ELEC 5508 1,610.51
PACIFIC GROVE HARDW B&G REPAIR MAINT 755.04
STREETS SUPPLIES 405.34
PD REPAIR SUPPLIES 291.07
FD REPAIR SUPPLIES 158.30
REC REPAIR SUPPLIES 18.73
MUSEUM REPAIR SUPP 5.87
POOL REPAIR SUPPLIE 49.15
LIB REPAIR SUPPLIES 77.74
B&G DISCOUNTS (126.05)
PACIFIC WEST WATER ASD WATER SERVICE 42.85
CDD WATER SERVICE 42.85
PATRICIA NOFZIGER PMT FOR TAI CHI CLA 84.00
PETER LEITZINGER RFND REQUESTED 420.00
PURE WATER PW ADMIN WATER SVC 29.10
MECH WATER SVC 29.10
B&G WATER SVC 29.10
STREET WATER SVC 29.10
QUALITY MANUFACTURI MONOXIDE SPRAYER 4,598.97
QUINN RENTAL SERVIC B&G MOWER RENTAL 3,766.34
PRIMO BRANDS REC/COMM CTR WATER 197.93
RED HOUSE CAFE VOLUNTEER LUNCH 2,731.25
REGIONAL GOVERNMENT PAYROLL ADV SVC MAR 738.10
ROBERT ALLEN KIRVIN PD BACKGROUND CKS 1,410.00
ROBERT RUTLEDGE III TRAINING WEEK 1 701.60
TRAINING WEEK 2 701.60
SAFETY-KLEEN SYSTEM STREET USED OIL REC 214.66
MECH USED OIL RECYC 214.67
B&G USED OIL RECYCL 214.67
SAMANTHA DEEMS RFND REQUESTED 138.00
VARAJIC CONSULTING PMT STEAM/ROBO CLAS 2,352.00
SAVANNAH LUNT RFND CANCEL CLASS 100.00
SENTRY ALARM SYSTEM CITY-WIDE ALARM AND 1,323.55
CITY HALL FIRE PANE 7,000.00
SPCA OF MONTEREY CO RETRO COST INCREASE 720.00
STURDY OIL COMPANY PD FUEL APRIL 7,045.88
A/R FUEL APRIL 8,797.05
B&G FUEL APRIL 3,313.06
STREET FUEL APRIL 1,656.53
SUNNIE PICASO FTO SCHOOL 473.00
THE MONTEREY COUNTY BID PUBLICATN LP AD 188.19
MEM BENCH PUBLICTN 338.01
TRIPEPI SMITH & ASS CMO PROF SERVICES 1,126.25
TRUCKSIS ENTERPRISE PD BUSINESS CARDS 171.10
B&G YARD REPAIRS 437.83
ULINE LIB SUPPLIES 489.85
REC OFFICE SUPPLIES 280.29
VALLEY SAW & GARDEN STREET GRINDER 895.82
VIA HEART PROJECT B&G AED REPLACEMENT 3,083.36
WATSONVILLE FORD PD REPAIR UNIT 1 286.75
PD REPAIR UNIT 1 69.63
PD REPAIR UNIT 8 76.06
BRIAN WHITSON MONTHLY MUSEUM JANI 2,100.00
XIAOWEN LIN RFND REQUESTED 270.00
RFND CANCEL CLASS 100.00
YUN-HEE RHOADES-KO RFND CANCEL CLASS 100.00
05/01/26 EFT DED:*FM MEDICARE 1,000.14
DED:*SCA STATE TAX 2,276.17
DED:*FT FEDERAL TX 7,587.24
DED:*FM MEDICARE 327.88
DED:*SCA STATE TAX 844.60
DED:*FT FEDERAL TX 1,965.64
05/12/26 PACIFIC GAS & ELECT 101 CH -CEDD - 50% 29.79
PARKING LOT LIGHT 15.28
CORP YARD SUNSET DR 16.01
CITY COUNCIL - 3% 33.21
RECREATION - 3% 33.21
PIEDMONT & MORELAND 37.19
COR MELROSE 37.72
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
CEDD - 9.5% $ 105.18
FOREST CENTRL SPR 9.60
CALEDONIA PK LIGHTS 9.72
168 16TH ST 10.04
17 MI DR BALLPARK 10.49
17 MI DR BALLPARK 7.84
CORP YARD DM & 5TH 14.81
168 16TH ST 0.01
FOREST CENTRL SPR 0.02
CALEDONIA ST 0.07
17 MI DR BALLPARK 0.16
1307 FORST PINE SIG 70.77
17TH ST & LAUREL 75.01
FINANCE - 7% 77.50
CHAUTAUQUA HALL 77.59
300 16TH ST. 80.94
CITY COUNCIL - 3% 96.01
RECREATION - 3% 96.01
CHAUTAUQUA HALL 98.50
OCEANVIEW & 17TH 100.84
1307 FORST SINEX SI 60.66
117 COMMUNITY CTR 65.56
LOVERS POINT 4.54
117 RECREATION ROOM 4.54
BERWICK PARK 5.15
PLATT PK SPRNKLR 5.98
1307 FORST SINEX SI 19.93
GRAND AV & PK PL 20.58
162 16TH STREET 21.99
117 RECREATION ROOM 23.45
LOVERS POINT 23.74
1307 FORST PINE SIG 24.27
PHONE BOOTH-BERWICK 25.03
PLATT PK SPRNKLR 27.61
101 CH -FIN - 50% 29.79
620 OCEAN VIEW POOL 322.49
550 CENTRAL AVE 381.25
FOREST & CENTRAL DR 431.79
17 MILE DRIVE 471.67
POLICE DEPT - 43% 476.05
FOREST 40 FT E/O LH 559.10
17TH ST & LAUREL 601.87
FIRE DEPT - 24% 768.06
CONCESSION STAND 122.54
COR MELROSE 124.78
CITY MANAGER - 9.5% 105.18
300 FOREST AVE 149.72
17 MI DR BALLPARK 159.87
117 COMMUNITY CTR 173.86
FIRE DEPT 180.89
FOREST 40 FT E/O LH 182.86
FINANCE - 7% 224.02
PUBLIC LIBRARY 231.80
165 FOREST AVE 235.94
117 COMMUNITY CTR 248.29
FIRE DEPT - 24% 265.70
POLICE DEPT 280.37
CEDD - 9.5% 304.02
CITY MANAGER - 9.5% 304.02
BEACH BOAT STORAGE 317.94
580 PINE AVE - LOAN 1,046.81
FOREST & CENTRAL DR 1,362.38
POLICE DEPT - 43% 1,376.09
PUBLIC LIBRARY 1,387.09
US BANK M MOGENSEN MTG CR (1,795.00)
B ANDERSON FRUAD CR (132.89)
L LIVIAN POSTAGE 2.72
C DAY PRKG AT AWARD 8.00
J HALABI APPLE EDIT 9.99
R GAITHER MTY LIB M 10.00
A CANALES LIB SUBSC 13.00
M MOGENSEN HERALD 18.00
J MEDAWAR AI SUBSCR 20.00
L LIVIAN PANEL SNAC 22.00
A CANALES MTG SNACK 22.93
M KHASIMI CURATOR.I 25.00
D GHO PERMIT FEES 33.09
D GHO SUBSCRIPTIONS 35.21
F MARSH LOCC HANDBK 100.00
S HOFFMAN TLO SUBCR 100.00
S ARRIOLA EE PICNIC 125.17
S ARRIOLA INTERVIEW 139.61
F MARSH SUBCRIPTION 145.00
R GAITHER RESOURCE 175.58
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
S ARRIOLA RECRUITMT $ 195.00
S ARRIOLA CC MTG ME 230.80
K CLARK PRGRM SUPPL 282.83
D GHO VOLNTR/CLEAN 303.63
S HOFFMAN TRAINING 329.78
S KANDELL AIRFARE 360.80
F MARSH WEBINARS 440.00
L LIVIAN MTG EE EVE 468.51
S HOFFMAN RIFLE SLI 558.93
M KHASIMI ZOOM SFTW 702.15
S HOFFMAN EVIDENCE 765.05
J HALABI EE EVENT 901.31
D DELFINO CONF/EVEN 1,052.30
B ANDERSON COMM OUT 1,130.51
J HALABI IBM INVOIC 1,272.81
M KHASIMI REPAIR EQ 1,313.44
C DAY COMM OUTREACH 1,620.00
PD 5084 FIREARM TRN 1,888.73
PD 5092 FTO/FIREARM 2,289.30
D GHO PERMIT FEE 4,194.93
M KHASIMI SOFTWARE 48.86
L LIVIAN SUBSCRPTIO 49.34
S ARRIOLA CSUMB FAI 51.32
M KHASIMI AMAZON MB 73.86
S HOFFMAN UNIFORM 74.99
S ARRIOLA SUBSCRIPT 83.25
05/15/26 AFLAC DED:5200 AFLAC PREM 577.44
DED:5201 AFLAC P/T 1,427.03
CALPERS HEALTH DED:118 HEALTH 1,456.76
DED:116 HEALTH 560.29
DED:137 TRIO 95076 1,166.58
DED:128 HEALTH EMP 1,168.86
DED:112 HEALTH 1,168.86
DED:4304 HLTH RETRO 1,221.16
DED:131 HEALTH 1,301.95
DED:109 HEALTH 668.15
DED:3081 HEALTH EMP 987.69
DED:3053 HEALTH FAM 1,519.52
DED:106 HEALTH 1,670.14
DED:111 HEALTH 1,737.18
DED:2071 HEALTH 2,657.50
DED:3051 HEALTH EMP 2,922.15
DED:104 HEALTH 2,241.16
DED:2072 HEALTH 3,627.00
DED:108 HEALTH 4,342.36
DED:132 HEALTH 6,770.16
DED:2073 HEALTH FAM 7,567.50
DED:103 HEALTH 8,964.64
DED:130 HEALTH 8,462.74
DED:105 HEALTH 8,740.56
CITY OF PACIFIC GRO DED:3301 AFLAC MED 1,847.38
EFT DED:*FM MEDICARE 12,563.70
DED:*SCA STATE TAX 18,800.43
DED:*FT FEDERAL TX 48,067.70
PACIFIC GROVE CITY DED:7000 ASSOC DUES 708.50
MASS MUTUAL (457 PL DED:3999 ROTH IRA 3,398.00
DED:4000 DEF COMP 13,463.60
MASS MUTUAL GROUP W DED:5203 WHOLE LIFE 415.85
MTRY COUNTY DEPT OF DED:0023 GARNISH 439.99
PACIFIC GROVE MANAG DED:7203 ASSOC DUES 40.00
CITY OF PACIFIC GRO DED:1006 WORK COMP 62.49
DED:1009 WORK COMP 184.08
DED:1010 WORK COMP 3,563.44
DED:1005 WORK COMP 1,505.40
DED:1003 WORK COMP 6,894.14
DED:7510 PERS REIMB 56.58
DED:200 DENTALEOER 157.90
DED:2103 DENTAL FAM 1,149.40
DED:2101 DENTALEOEE 1,357.94
DED:2102 DENTAL+1EE 830.44
DED:0005 SUTA 148.89
PERS DED:0004 SURV BEN 90.21
DED:0018 PERS SP SF 502.36
DED:0009 PERS OTHER 509.31
DED:2003 PERS OTHER 175.81
DED:0022 PERS SP MS 270.68
DED:0019 PERS RT SF (3.44)
DED:08 PERS OTHER 359.81
DED:07 PERS CITY 5,763.83
DED:0006 PERS CITY 6,324.05
DED:2000 PERS EMPLY 3,885.91
DED:2001 PERS 2,255.06
DED:0002 PERS 2,603.44
DED:0021 PERS REG M 15,265.18
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
DED:0020 PERS ER M3 $ 15,956.81
DED:01 PERS 8,765.03
DED:0017 PERS RG SF 10,071.61
DED:0011 PERS ER SF 10,755.06
POLICE OFFICERS ASS DED:7205 ASSOC DUES 899.19
LEGAL SHIELD DED:6104 LEGAL SVC 29.30
STATE DISABILITY TA DED:0026 SDI 5,693.95
TRANSAMERICA EMPLOY DED:5202 TRANSAMERI 311.82
U.S. BENCOR/MIDAMER DED:4007 HRA 225.00
UNION BANK OF CALIF DED:4005 PARS-457 1,027.77
VISION SERVICE PLAN DED:2502 VISIONEOEE 285.52
DED:2504 VISION FAM 171.36
DED:2503 VISION+1EE 185.64
DED:300 VISIONEOER 33.20
PERS MAY 2026 UAL 395,585.00
05/22/26 AMAZON CAPITAL SERV PD OFFICE SUPP CRED (110.79) FD PRNTNG SUPP CRED (38.35)
PD OFF SUPPLY CREDI (36.93)
LIB SUPPLY CREDIT (33.90)
FD PRINTING CREDIT (6.53)
REC OFFICE SUPPLIES 15.03
LIB SUPPLIES 15.56
REC PROGRAM SUPPLIE 29.49
REC PROGRAM SUPPLIE 34.32
LIB BOOKS & MATERIA 37.13
PD OFFICE SUPPLIES 38.54
REC OFFICE SUPPLIES 41.50
PD OFFICE SUPPLIES 60.55
LIB SUPPLIES 64.49
LIB BOOKS & MATERIA 67.70
REC OFFICE SUPPLIES 73.27
LIB SUPPLIES 74.77
LIB SUPPLIES 129.57
REC PROGRAM SUPPLIE 170.44
CDD OFFICE SUPPLIES 186.25
PD OFFICE SUPPLIES 221.58
B&G SMALL TOOLS 260.83
PW PRINTER INK 312.39
FD OTHER SUPPLIES 387.00
LIB BOOKS & MATERIA 17.10
LIB SUPPLIES 17.45
LIB SUPPLIES 19.64
REC PROGRAM SUPPLIE 24.02
PD OFFICE SUPPLY 25.14
ALEXIS SHAMMAS RFND CANCEL CLASS 10.00
AMERICAN LOCK & KEY PD KEYS 457.85
AMERICAN SUPPLY COM MARCH JANITORAL SUP 6,126.95
APR JANITOR SUPPLIE 4,767.30
ANETTE GRANBERG RFND REQUESTED 138.00
ARCPOINT LABS OF MO CM PRE-SCREENING EM 165.00
AT&T REC PHONE 096 31.76
ADMIN PHONE 253 31.76
AT&T CALNET 3 LIB INTERNET 3343 250.91
PD DATA LINE 8120 1,057.31
ADMIN PHONE 3242 2,149.55
BPS TACTICAL, INC. PD VESTS 3,927.16
CACEO ACADEMY - S GIORGIA 650.00
CA DEPT OF JUSTICE PD BACKGROUND CKS 373.00
CM BACKGROUND CKS 192.00
CM BACKGROUND CKS 79.00
CALNON PAINTING GOLF CLUB PAINTING 14,750.00
CALTRONICS BUSINESS KONICA COPIES FY26 165.12
KONICA COPIES FY26 204.72
KONICA COPIES FY26 252.61
KONICA COPIES FY26 751.40
KONICA COPIES FY26 953.23
CAPSTONE LIB BOOKS & MATERIA 964.99
CENGAGE LEARNING LIB BOOKS & MATERIA 29.72
LIB BOOKS & MATERIA 261.33
CENTRALSQUARE TECHN FINANCE SOFTWARE JU 5,211.10
CHITPAN HAN RFND CANCEL CLASS 10.00
COMCAST REC INTERNET 021497 102.49
CH INTERNET 0085844 153.24
CH TV 0039031 14.13
ENGINEERED FIRE SYS FD PLAN REVIEW APRI 1,350.00
EVA SINOTTE RFND CANCEL CLASS 69.00
EWING IRRIGATION PR REPAIRS JEWELL PARK 170.30
FEDEX PD SHIPPING 79.53
PD SHIPPING 73.63
FENTON & KELLER LEGAL SERVICES 32,860.00
AT&T MOBILITY LIB PHONES 1990 224.97
PD CELL PHONES 5185 1,771.75
FLEXTG LLC REC KONICA COPIER L 65.86
HOWARD R BURNHAM CARNEGIE FUND PROGR 500.00
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
GACHINA LANDSCAPE M PARK MOWING SERVICE $ 1,387.00
GARDAWORLD MAY SERVICE FEES 106.32
APRIL EXCESS FEES 83.73
HOME DEPOT CREDIT S FD REPAIRS / MAINT 1,526.66
HOMETEK MEM BENCHES 165.00
INGRAM LIBRARY SERV LIB BOOKS & MATERIA 6,117.14
JD REPAIRS INC FD REPAIR UNIT 2601 205.86
JIONG YANG RFND CANCEL CLASS 10.00
JULIE PETERSON RFND REQUESTED 270.00
KIMBERLY REYES RFND CANCEL CLASS 20.00
KRAEMER ENGINEERING RETENTION PAYABLE (6,677.62)
LANGUAGE LINE SERVI PD LANGUAGE SERVICE 3.63
LIBRARY IDEAS, LLC LIB BOOKS & MATERIA 0.50
LIB BOOKS & MATERIA 2.50
LIB BOOKS & MATERIA 5.50
LISA HEADLEY RFND REQUESTED 28.50
MONTEREY PEACE OFFI RANGE USE APRIL 630.00
MIDWEST LIBRARY SER LIB BOOKS & MATERIA 37.81
LIB SUPPLIES 42.44
LIB SUPPLIES 10.49
LIB BOOKS & MATERIA 225.72
LIB BOOKS & MATERIA 117.19
LIB SUPPLIES 5.74
MIDWEST TAPE LIB BOOKS & MATERIA 173.67
LIB BOOKS & MATERIA 93.93
MONTEREY BAY PEST C RODENT CONTROL FOR 135.00
RODENT CONTROL FOR 175.00
MONTEREY COUNTY WEE FIN BID FY26-27 279.18
FIN HID FY26-27 279.18
FIN MSTR FEE SCHEDU 152.28
QUADIENT FINANCE US FIN OFFICE SUPPLIES 221.51
ASD POSTAGE 2,000.00
NICHOLAS SMITH UBER REIMBURSEMENTS 179.91
ODP BUSINESS SOLUTI FIN OFFICE SUPPLIES 108.21
FIN OFFICE SUPPLIES 44.78
FIN OFFICE SUPPLIES 16.54
FIN OFFICE SUPPLIES 18.78
OVERDRIVE, INC. LIB BOOKS & MATERIA 5.98
LIB BOOKS & MATERIA 2.99
PURE WATER PW WATER SERVICE 25.80
MECH WATER SERVICE 25.80
B&G WATER SERVICE 25.80
STREET WATER SERVIC 25.80
PRIMO BRANDS PD WATER SERVICE 202.84
FD WATER SVC APRIL 242.86
ROBERT HALF IT SUPPORT TEMP 10,395.00
SALINAS VALLEY PROS PD UNIFORMS 3,325.30
SENTRY ALARM SYSTEM LIB FIRE ALARM SYST 14,500.00
KAREN SHEPPARD RFND OVERCHARGE 4.00
SPCA OF MONTEREY CO PD ANIMAL SVCS APRI 780.00
STATE CONTROLLER'S PD OFFSETS PROGRAM 49.91
STITCH WITCH PD UNIFORM POLO 207.10
TAYLOR PIKE RFND CANCEL CLASS 20.00
TOPE'S TREE SERVICE CONTRACT TREE SERVI 45,601.64
TORO PETROLEUM CORP FD DIESEL APRIL 2,535.23
TRACNET CORPORATION TRACNET HARDWARE/SO 9,500.00
TRUCKSIS ENTERPRISE B&G FLAGS 481.79
VALLEY SAW & GARDEN B&G SMALL TOOLS 188.35
VERIZON BUSINESS PD DATA 371210040 538.04
PW DATA APRIL 62.07
IT DATA APRIL 70.81
LIB DATA APRIL 76.02
VESTIS SERVICES, LL PD LINENS 759.60
WATSONVILLE CHRYSLE PD REPAIR UNIT 4 36.96
WATSONVILLE FORD PD REPAIRS UNIT 1 560.32
PD REPAIR CREDIT (286.75)
WHITE CAP SUPPLY HO STREET SUPPLIES 493.25
SWIFT CAR WASH PD CAR WASHES JUNE 320.00
WILSON'S PLUMBING & CITY HALL PLUMBING 351.00
GOLF CH PLUMBING 150.00
B&G GOLF WOMEN BTHR 3,969.49
BURKE, WILLIAMS & S CITY ATTY SERVICES 29,056.48
MONTEREY COUNTY WEE 2ND READ SPEED ZONE 152.28
SCHOLASTIC INC. CMO SHRED SVCS 55.00
CMO SHRED SVCS (55.00)
05/29/26 AFLAC DED:5200 AFLAC PREM 577.44
DED:5201 AFLAC P/T 1,427.03
CALPERS HEALTH DED:4304 HLTH RETRO 1,843.81
CITY OF PACIFIC GRO DED:3301 AFLAC MED 1,847.38
EFT DED:*SCA STATE TAX 18,832.65
DED:*FT FEDERAL TX 46,939.74
DED:*FM MEDICARE 12,441.48
MASS MUTUAL (457 PL DED:4000 DEF COMP 13,163.60
DED:3999 ROTH IRA 3,198.00
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
MASS MUTUAL GROUP W DED:5203 WHOLE LIFE $ 415.85
MTRY COUNTY DEPT OF DED:0023 GARNISH 439.99
CITY OF PACIFIC GRO DED:1006 WORK COMP 62.49
DED:1009 WORK COMP 173.52
DED:1010 WORK COMP 3,322.07
DED:1003 WORK COMP 6,892.33
DED:1005 WORK COMP 1,507.04
DED:7510 PERS REIMB 56.58
DED:0005 SUTA 146.62
PERS DED:08 PERS OTHER 359.81
DED:0022 PERS SP MS 271.40
DED:0018 PERS SP SF 458.05
DED:0009 PERS OTHER 510.43
DED:2003 PERS OTHER 175.81
DED:0004 SURV BEN 90.21
DED:2001 PERS 2,255.06
DED:0002 PERS 2,892.33
DED:0006 PERS CITY 6,913.26
DED:01 PERS 8,765.03
DED:0017 PERS RG SF 9,965.98
DED:0011 PERS ER SF 10,602.46
DED:2000 PERS EMPLY 3,885.91
DED:0021 PERS REG M 15,509.75
DED:0020 PERS ER M3 16,208.76
DED:07 PERS CITY 5,763.83
DED:0019 PERS RT SF (3.44)
LEGAL SHIELD DED:6104 LEGAL SVC 29.30
STATE DISABILITY TA DED:0026 SDI 5,606.31
TRANSAMERICA EMPLOY DED:5202 TRANSAMERI 311.82
U.S. BENCOR/MIDAMER DED:4007 HRA 225.00
UNION BANK OF CALIF DED:4005 PARS-457 734.22
05/28/26 FIELD OF DREAMS DES REC PROGRAM SUPPLIE 3,338.68 07 - LIBRARY BLDG & EQUIP FUND 05/12/26 US BANK A CANALES LOCAL HIS 95.05 09 - DOWNTOWN BUSINESS DISTRIC 05/08/26 PACIFIC GROVE CHAMB BID NOV 25 - APR 26 (2,245.44) BID NOV 25 - APR 26 2,245.44
BID NOV 25 - APR 20 2,245.44
10 - HOSPITALITY IMPRVMT DIST. SEE MONTEREY MCTID JAN-MAR 2026 80,724.26 PACIFIC GROVE CHAMB HID JAN - MARCH 202 (43,370.86)
HID JAN - MARCH 202 43,370.86
HID JAN-MAR 2026 43,370.86
11 - LIBRARY BOOK FUND 05/12/26 US BANK A CANALES BOOK/MATL 106.74 18 - GAS TAX FUND 05/08/26 CALIFORNIA AMERICAN CEM 4% 42.46 4LEAF FY 25/26 ON-CALL TR 74,534.50
CALTRANS JAN-MAR SIGNAL MAIN 978.16
MAIN STREET SIGNS SPEED LIMIT SIGNS 3,365.38
PACIFIC PRODUCTS & STREET SIGN SUPPLIE 7,897.03
STURDY OIL COMPANY GAS TAX FUEL APRIL 1,656.53
05/12/26 PACIFIC GAS & ELECT FOREST AVE SUNSET A 49.03
FOREST AV SUNSET AV 51.52
FOREST AVE SUNSET A 17.52
19TH & SUNSET DR. 15.00
FOREST AV SUNSET AV 13.80
05/15/26 PERS MAY 2026 UAL 2,373.42
05/22/26 BEAR ELECTRICAL SOL TRAFFIC SIGNAL MAIN 6,342.01 TRAFFIC SIGNAL MAIN 250.00
DAVE'S REPAIR SERVI ANNUAL TANK MONITOR 2,765.13
EDGES ELECTRICAL GR STREET LIGHTS 222.28
PACIFIC GAS & ELECT PW ELECTRIC 4482 9,032.60
PENINSULA READY MIX CURB /GUTTER REPAIR 1,064.11
20 - RSTP-(TAMC) GHD INC. CEDAR, SUNSET, CONG 54,427.50 24 - STILLWELL CHILDREN'S POOL 05/08/26 AMAZON CAPITAL SERV POOL MAINT SUPPLIES 362.72 POOL SUPPLIES 50.02
05/22/26 POOL SIGNS 26.47
831 POOL & SPA SERV POOL MAINTENANCE 113.79
27 - LIGHTHOUSE MAINT.& IMPV. 05/08/26 CALIFORNIA AMERICAN 90 ASILOMAR 146.69 ESCARRAGA'S LUXURY LH CLEANING APRIL 504.00
NATURE SPIRIT LH MERCHANDISE 1,767.00
PACIFIC GROVE HARDW LH REPAIR SUPPLIES 161.10
STEPHANIE T. EDENHO LH GIFTSHOP MERCH 129.40
ZIGA MEDIA LLC LH MERCHANDISE 205.00
05/12/26 PACIFIC GAS & ELECT ASILOMAR BLVD PG LH 116.77 ASILOMAR BLVD PG LH 34.05
US BANK D GHO LH NAMETAGS 47.64
05/22/26 AMAZON CAPITAL SERV LH BUTTERFLY NET 16.38
A JUSTICE DESIGN LH DOCENT SHIRTS 338.77
ALL STAR PAINTING & POINT PINOS LIGHTHO 2,000.00
HAPPY WOMAN JEWELRY LH MERCHANDISE 144.00
MINUTEMAN PRESS LH EDUCATIONAL INFO 275.56
RAUL M. GARCIA LH CLOCK REPAIRS 320.00
31 - OPERATING DONATIONS 05/08/26 OJLA CHINESE PAVILION PA 5,000.00 40 - POETRY PROMOTION FUND CHRISTOPHER M RENDO POETRY PROMOTION 100.00 05/22/26 ALICE TAO POETRY PROMOTION 100.00
ROBERT NIELSEN POETRY PROGRAMS 100.00
45 - ABANDONED VEHICLE PROGRAM 05/08/26 NORTHERN CALIFORNIA EMERGENCY VEHICLE I 9,091.91 PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
63 - CAPITAL IMPROV PROJ FUND JMS CEMENT CONTRACT STORM DRAIN REPAIR $ 22,562.50 05/22/26 KRAEMER ENGINEERING 19TH STREET REHAB ( 133,552.50 NXP ENGINEERING PRESCOTT LN SIDEWAL 181,884.00
70 - EMP BENEFIT FUND 05/01/26 CALPERS HEALTH MAY26 RET & CHANGES 9,934.77 STANDARD INSURANCE MAY 2026 LIFE PREMI (4,581.85)
MAY 2026 LIFE PREMI 4,581.85
MAY 2026 LIFE PREMI 3,085.60
APR 2026 DENTAL 7,356.20
05/05/26 EMPLOYMENT DEVELOPM EDD UI Q1 2026 1,457.00
05/08/26 CLAREMONT BEHAVIORA EAP MAY SERVICES 752.45
05/22/26 PARS PARS FEES MARCH 438.92
05/29/26 STANDARD INSURANCE JUN 2026 LIFE PREMI 2,947.32 MAY 2026 DENTAL 7,346.48
71 - WORKERS COMP FUND 05/15/26 PERS MAY 2026 UAL 1,000.83 72 - LIABILITY INS FUND MAY 2026 UAL 890.00
74 - LOCAL WATER PROJECT 05/08/26 CALIFORNIA AMERICAN 1313 OCEAN VIEW BLV 28,233.54 CALIFORNIA MARINE S QUATERLY LWP MONITO 6,871.20
PACIFIC GAS & ELECT LWP ELECTRIC 0792 7,094.57
75 - CEMETERY FUND AMAZON CAPITAL SERV CEM CANOPY 152.94 CALIFORNIA AMERICAN SEWER 8% 84.92
1254 DELMONTECEM70% 628.90
HAYWARD LUMBER COMP CEM REPAIR SUPPLIES 48.90
MISSION UNIFORM SER LINEN / UNIFORM CLE 495.41
O'REILLY AUTO ENTER CEM REPAIR UNIT 71D 92.85
PACIFIC GROVE HARDW CEM REPAIR SUPPLIES 119.21
STURDY OIL COMPANY CEM FUEL APRIL 884.87
WATSONVILLE FORD CEM REPAIR UNIT 72 266.99
05/12/26 PACIFIC GAS & ELECT CREST & RIPPLE 10.56
CEMETERY - 1% 11.07
CEMETERY - 1% 32.00
CEMETERY 43.77
05/15/26 PERS MAY 2026 UAL 4,105.92
05/22/26 AMAZON CAPITAL SERV CEM PARTS 23.76
LLORIN-VELASQUEZ CO FY 25/26 CEMETERY M 2,700.00
TURF STAR INC. CEM REPAIRS UNIT 71 255.05
76 - SEWER FUND 05/08/26 CALIFORNIA AMERICAN 263 GROVE ACRES 292.11 1273 CRESPI POND 50 121.34
100 OCEANVW IRRIG 84.85
CALIFORNIA MARINE S QUATERLY E9C WATER 9,583.20
MONTEREY BAY AIR RE ANNUAL RENEWAL FEES 5,624.00
MISSION UNIFORM SER LINEN / UNIFORM CLE 495.40
MONTEREY ONE WATER LIFT STN MAINT 25 Q 38,225.23
O'REILLY AUTO ENTER SEWER VEHICLE REPAI 274.48
PACIFIC GAS & ELECT PW SEWER ELEC 5126 1,106.97
PW SEWER ELEC 4175 6.27
PACIFIC GROVE HARDW SEWER SUPPLIES 43.67
PURE WATER SEWER WATER SVC 29.10
SAFE2CORE INC UNDERGRND SURVEY 2,695.00
STURDY OIL COMPANY SEWER FUEL APRIL 1,928.44
WALLACE GROUP SCSMP 1, 6, 9 CIP24 1,986.25
05/12/26 PACIFIC GAS & ELECT 360 OCEAN VIEW BLVD 321.64 EARDLEY PUMP #1 195.60
PUMP 17TH & OCNVW 216.30
471 OCEAN VIEW BL. 223.57
PUMP SUNSET ARENA 149.01
O V 9TH PUMP #2 1,008.92
PUMP SUNSET ARENA 481.02
1996 SUNSET DR. 14.58
PUMP RUSSELL SVC CT 8.89
PUMP SUNSET ARENA 7.84
OCEANVIEW BLVD & 8T 4.91
17TH & OCNVW 67.00
1996 SUNSET DR. 69.56
471 OCEAN VIEW BL. 69.79
EARDLEY PUMP #1 56.05
PUMP RUSSELL SVC CT 51.12
PUMP STATION 24.70
520 OCEAN VIEW BLVD 23.33
520 OCEAN VIEW BLVD 4.36
05/15/26 PERS MAY 2026 UAL 12,774.67
05/22/26 AT&T PW SEWER PHONE 139 31.76
PW SEWER PHONE 126 31.76
PW SEWER PHONE 057 31.76
PW SEWER PHONE 293 31.76
ICONIX WATERWORKS U SEWER SUPPLIES 1,253.92
SEWER SUPPLIES 2,344.72
PACIFIC SEWER MAINT ANNUAL ROOT CONTROL 120,664.64
PURE WATER SEWER WATER SERVICE 25.80
77 - GOLF FUND 05/08/26 CALIFORNIA AMERICAN 1273 CRESPI POND 50 121.34 77 ASILOMAR GOLF HS 1,421.89
1254 DELMONTEGOLF30 269.53
77 ASILOMAR FIRE SV 103.78
05/12/26 PACIFIC GAS & ELECT 1313 OCEAN VIEW BLV 29.81
1313 OCEAN VIEW BLV 101.68
PGCC 6-17-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - May 2026
05/22/26 PACIFIC GROVE GOLF APRIL FOOD / BEVS 3,500.00
Grand Total
$ 2,848,484.92
PGCC 6-17-26

FPP0016 Purchase Order Details
PO Dates Between May 1, 2026 and May 31, 2026
Report Generated on Jun 3, 2026 5:57:21 PM Page 1
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance
CITY

MANAGER

NATIONAL

DEMOGRAPHICS
INC
26000153 CONSULTING

CITY COUNCIL
37,500.00 0.00 0.00 37,500.00
Total for PO 26000153 37,500.00 0.00 0.00 37,500.00
Total for NATIONAL DEMOGRAPHICS INC 37,500.00 0.00 0.00 37,500.00 Total for CITY MANAGER 37,500.00 0.00 0.00 37,500.00
POLICE

DEPARTMENT

NORTHERN

CALIFORNIA'S

EMERGENCY
26000146 EMERGENCY

VEHICLE

INSTALLATION
9,091.91 0.00 0.00 9,091.91

EMERGENCY

VEHICLE

INSTALLATION
116072 6186 0.00 0.00 9,091.91 (9,091.91)
Total for PO 26000146 9,091.91 0.00 9,091.91 0.00
Total for NORTHERN CALIFORNIA'S EMERGENCY 9,091.91 0.00 9,091.91 0.00

TRACNET

CORPORATION
26000147 TRACNET

HARDWARE/

SOFTWARE
9,500.00 0.00 0.00 9,500.00

TRACNET

HARDWARE/

SOFTWARE
116223 10170 0.00 0.00 9,500.00 (9,500.00)
Total for PO 26000147 9,500.00 0.00 9,500.00 0.00
Total for TRACNET CORPORATION 9,500.00 0.00 9,500.00 0.00 Total for POLICE DEPARTMENT 18,591.91 0.00 18,591.91 0.00 PUBLIC
WORKS

DEPARTMENT

ALL STAR

PAINTING &
MAINT
26000142 POINT PINOS

LIGHTHOUSE

PAINTING

PROJECT
13,550.00 0.00 0.00 13,550.00

POINT PINOS

LIGHTHOUSE

PAINTING

PROJECT
116148 4364 0.00 0.00 2,000.00 (2,000.00)
Total for PO 26000142 13,550.00 0.00 2,000.00 11,550.00 Total for ALL STAR PAINTING & MAINT 13,550.00 0.00 2,000.00 11,550.00 BEAR

ELECTRICAL

SOLUTIONS
26000152 TRAFFIC

SIGNAL MAINT
6,342.01 0.00 0.00 6,342.01

TRAFFIC

SIGNAL MAINT
116155 11047 0.00 0.00 6,342.01 (6,342.01)
Total for PO 26000152 6,342.01 0.00 6,342.01 0.00
Total for BEAR ELECTRICAL SOLUTIONS 6,342.01 0.00 6,342.01 0.00

CALIFORNIA
MARINE

SANCTUARY
FND
26000143 QUATERLY LWP

MONITORING
2025
6,871.00 0.20 0.00 6,871.20

QUATERLY LWP

MONITORING
2025
116028 1327-2026 0.00 0.00 6,871.20 (6,871.20)
Total for PO 26000143 6,871.00 0.20 6,871.20 0.00
26000144 QUATERLY E9C
WATER

MONITORING
2025
9,583.20 0.00 0.00 9,583.20
QUATERLY E9C
WATER

MONITORING
2025
116028 1204 0.00 0.00 9,583.20 (9,583.20)
Total for PO 26000144 9,583.20 0.00 9,583.20 0.00
Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 6-17-26

FPP0016 Purchase Order Details
PO Dates Between May 1, 2026 and May 31, 2026
Report Generated on Jun 3, 2026 5:57:21 PM Page 2
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance
PUBLIC
WORKS

DEPARTMENT
Total for CALIFORNIA MARINE SANCTUARY FND 16,454.20 0.20 16,454.40 0.00 CALNON

PAINTING
26000151 GOLF CLUB

PAINTING
14,750.00 0.00 0.00 14,750.00

GOLF CLUB

PAINTING
116159 CALN050826 0.00 0.00 14,750.00 (14,750.00)
Total for PO 26000151 14,750.00 0.00 14,750.00 0.00
Total for CALNON PAINTING 14,750.00 0.00 14,750.00 0.00

KRAEMER

ENGINEERING
INC
26000150 19TH STREET
REHAB
($1,030,963 +
15%)
1,030,963.00 0.00 0.00 1,030,963.00
19TH STREET
REHAB
($1,030,963 +
15%)
116188 001
JOB26-002

0.00 0.00 133,552.50 (133,552.50)
Total for PO 26000150 1,030,963.00 0.00 133,552.50 897,410.50 Total for KRAEMER ENGINEERING INC 1,030,963.00 0.00 133,552.50 897,410.50 NXP

ENGINEERING
26000149 PRESCOTT LN

SIDEWALK

IMPROVEMENTS
181,884.00 0.00 0.00 181,884.00

PRESCOTT LN

SIDEWALK

IMPROVEMENTS
116201 134044 0.00 0.00 181,884.00 (181,884.00)
Total for PO 26000149 181,884.00 0.00 181,884.00 0.00
Total for NXP ENGINEERING 181,884.00 0.00 181,884.00 0.00

PACIFIC SEWER

MAINTENANCE
CORP
26000148 ANNUAL ROOT

CONTROL
($105,370 + 15%)
105,370.00 15,805.50 0.00 121,175.50

ANNUAL ROOT

CONTROL
($105,370 + 15%)
116206 1965 0.00 0.00 120,664.64 (120,664.64)
Total for PO 26000148 105,370.00 15,805.50 120,664.64 510.86 Total for PACIFIC SEWER MAINTENANCE CORP 105,370.00 15,805.50 120,664.64 510.86

SENTRY ALARM
SYSTEMS INC.
26000145 LIB FIRE ALARM
SYSTEM

INSTALL
29,330.57 0.00 0.00 29,330.57

LIB FIRE ALARM
SYSTEM

INSTALL
116215 2315432 0.00 0.00 14,500.00 (14,500.00)
Total for PO 26000145 29,330.57 0.00 14,500.00 14,830.57 Total for SENTRY ALARM SYSTEMS INC. 29,330.57 0.00 14,500.00 14,830.57 Total for PUBLIC WORKS DEPARTMENT 1,398,643.78 15,805.70 490,147.55 924,301.93 Overall Total 1,454,735.69 15,805.70 508,739.46 961,801.93 Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 6-17-26

Revenues by Fund - FY 2025-26 (Unaudited)
Through May 2026
92% of Budget Year Complete
Fund
Revised
Budget YTD
YTD % of
Budget Prior YTD
Projected
Change for
Fiscal Year
Projected
Ending
Reserves *
Main Fund - Fund 01 33,460,651 $ 29,586,012 $ 88% 31,077,921 $ (1,576,147) $ 15,609,656 $ Other Funds Included 1,027,610 174,765 17% 36,514 (110,640) 60,419 General Fund 34,488,261 29,760,777 86% 31,114,435 (1,686,787) 15,670,075 Capital Projects 506,682 745,440 147% 651,140 (959,003) 1,305,115 Capital Funds 506,682 745,440 147% 651,140 (959,003) 1,305,115 Local Water Project 1,288,746 995,203 77% 1,156,413 263,641 482,582 Cemetery 580,902 542,088 93% 592,048 (267,207) 766,398
Sewer 4,099,809 3,556,097 87% 3,588,735 (3,535,874) 6,521,660 Golf 956,538 918,826 96% 900,427 (41,144) 917,793
Sewer Lateral Loans 3,908 6,951 178% 14,477 (26,092) 155,482 Enterprise Funds 6,929,903 6,019,165 87% 6,252,100 (3,606,676) 8,843,915 Employee Benefit 316,299 255,063 81% 226,750 3,599 65,661 Worker's Compensation 925,299 984,192 106% 586,101 8,351 772,664 Liability Insurance 753,944 603,449 80% 585,530 (128,223) 773,000 Internal Service Funds 1,995,542 1,842,704 92% 1,398,381 (116,273) 1,611,326 Library 23,141 114% 48,851 26,492 13,141 610,620
Cemetery 121,734 108,985 90% 200,738 121,734 2,411,891
Yount 8,000 0% - 33,673 807,008 -
Trust Funds 152,875 135,477 89% 283,262 134,875 3,829,519 Library / Poetry 101,677 144,231 142% 130,695 (723) 317,397 Museum 8,073 7,396 92% 21,724 (32,927) 265,456
Public Safety 732,890 589,882 80% 598,666 (133,319) 445,245 Housing 48,956 56,146 115% 79,967 (363,927) 299,633
Streets 1,935,351 1,481,962 77% 1,533,819 (2,405,918) 531,169 Lighthouse 126,917 111,949 88% 125,503 (60,966) 163,206 Community Development/CDBG 41,957 43,314 103% 56,478 (370,444) 348,797 ARPA - - 0% 31,067 - -
Downtown/Hospitality Districts 561,700 487,929 87% 512,732 - 58,804 Cable Franchise / Other 62,750 204,494 200% 178,865 (150,441) 168,488 Other Funds 3,620,271 3,127,303 86% 3,269,516 (3,518,665) 2,598,194 Totals All Funds 47,693,534 $ $ 41,630,866 87% 42,968,834 $ $ (9,752,529) $ 33,858,144 * Excludes Proposed Adjustments and Rollovers
Revenues Working Capital
Analysis: P11 revenues are slightly lower than budget, primarily due to TOT, Sales, and Franchise tax receipts. An accrual will be made at year-end for CY revenues. 86%
147%
87%
92%
89%
86%
87%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Revenues / YTD % of Budget - By Fund Type
PGCC 6-17-26

Fund
Main Fund - Fund 01
Other Funds Included
General Fund
Capital Projects
Capital Funds
Local Water Project
Cemetery
Sewer
Golf
Sewer Lateral Loans
Enterprise Funds
Employee Benefit
Worker's Compensation
Liability Insurance
Internal Service Funds
Library
Cemetery
Yount
Trust Funds
Library / Poetry
Museum
Public Safety
Housing
Streets
Lighthouse
Community Development/CDBG
ARPA
Downtown/Hospitality Districts
Cable Franchise / Other
Other Funds
Totals All Funds
Expenses by Fund - FY 2025-26 (Unaudited)
Through May 2026
92% of Budget Year Complete
Revised
Budget YTD
YTD % of
Projected
Purchase
Orders
YTD %
with POs Prior YTD
$ 28,445,713 35,036,798 $ 81% 3,045,438 $ 90% 28,722,105 $ 121,335 1,138,250 11% 186,708 27% 16,005
28,567,048 36,175,048 79% 3,232,146 88% 28,738,110
1,322,816 1,465,685 90% - 90% 795,328
1,465,685 1,322,816 90% - 90% 795,328
1,025,105 962,276 94% 86,407 102% 1,562,987
848,109 654,875 77% 2,700 78% 567,416
7,635,683 2,321,227 30% 1,988,197 56% 2,979,129
997,682 895,137 90% 10,500 91% 652,557
30,000 14% 4,261 - 14% -
10,536,579 4,837,776 46% 2,087,804 66% 5,762,089
312,700 301,006 96% 96% - 353,288
916,948 800,867 87% 87% 1,091,285 -
882,167 716,820 81% 5,446 82% 678,389
2,111,815 1,818,693 86% 5,446 86% 2,122,962
10,000 0% - - 0% -
- 0% - - 0% -
8,000 75% 6,000 75% - 7,849
18,000 6,000 33% 33% - 7,849
102,400 63,456 62% - 62% 54,969
41,000 40,749 99% - 99% 58,809
866,209 755,411 87% 3,313 88% 642,332
412,883 94,705 23% - 23% 85,806
4,341,269 1,353,952 31% 1,228,122 59% 1,287,551
187,883 102,369 54% 11,550 61% 115,286
412,401 24,206 6% 39,000 15% 21,395
- - 0% - 0% 832,740
561,700 522,964 93% - 93% 489,596
213,191 143,746 67% 55,394 93% 97,528
7,138,936 3,101,558 43% 1,337,379 62% 3,686,012
$ 57,446,063 $ 39,653,891 69% 6,662,775 $ 81% 41,112,350 $ Expenses
Analysis: P11 expenses are significantly lower than budget. Individually significant items are as follows: Other Funds: $900k budget for Chautauqua Hall and Chinese Pavilion, with no expenditures YTD. Sewer/Streets/RMRA/Capital Projects: $4.3M CIP combined budget rollover with minimal expenditures YTD.
79%
90%
46%
86%
33%
43%
69%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Expenses / YTD % of Budget By Fund Type
PGCC 6-17-26

General Fund Revenues - FY 2025-26 (Unaudited)
Through May 2026
92% of Budget Year Complete
Revenue Account
Revised
Budget
YTD
Revenues
YTD % of
Budget
Prior YTD
Revenues
Prior YTD %
of PY Actual
Property Taxes 11,222,700 $ 11,035,191 $ 98% 10,437,179 $ 98% Sales Taxes 6,353,575 5,213,915 82% 5,031,839 74%
Business License/Cannabis Taxes 1,214,530 1,008,535 83% 724,697 54% Franchise Taxes 1,650,400 1,298,176 79% 1,298,304 82%
Utility User Taxes 2,183,500 1,817,851 83% 2,067,890 85% Transient Occupancy Tax 7,739,984 5,520,320 71% 6,233,824 83% Litter Abatement 210,000 168,090 80% 159,319 75%
Construction Permits 932,200 1,039,552 112% 868,657 84% Zoning Enforcement 206,000 421,162 200% 202,710 94%
Plan Check Fees 606,700 570,869 94% 521,190 93%
Parking Meters 351,200 289,528 82% 326,598 90%
Water Entitlements 287,600 123,886 43% 1,578,956 98%
Interest Earned 843,002 2,101,187 200% 1,224,646 100%
Investment Market Value Gain/Loss - 155,098 200% 324,907 100% Indirect Cost Reimbursement 2,049,600 1,518,000 74% 1,314,000 75% Total Major Revenues 35,850,991 32,281,360 90% 32,314,716 86% Total General Fund [Main] Revenues 33,460,651 $ 29,586,012 $ 88% 31,077,921 $ 83% FY 2023-24 Tax Revenues Property Taxes Sales Taxes BL/Other Franchise Hotel Taxes Utility 5,975,031 10,135,764 697,772 1,635,968 6,730,240 2,118,068 Analysis: P11 revenues are slightly below budget primarily due to:

1. Low TOT receipts YTD, however an accrual will be made at year-end to record CY revenue owed to the City,

2. Low Sales Tax receipts YTD, however an accrual will be made at year-end to record CY revenue owed to the City,

3. Low FranchiseTax receipts YTD, however an accrual will be made at year-end to record CY revenue owed to the City. 98%
82%
83%
79%
83%
71%
98%
74%
54%
82%
85%
83%
Property Taxes - $11.2 million
Sales Taxes - $6.4 million
Business License/Cannabis Taxes - $1.2 million
Franchise Taxes - $1.7 million
Utility User Taxes - $2.2 million
Transient Occupancy Tax - $7.7 million
Budgeted Tax Revenues / YTD % of Budget - Current YTD vs Prior YTD 25-26 24-25
PGCC 6-17-26

General Fund Expenses (including Transfer) by Department - FY 2025-26 (Unaudited) Through May 2026
92% of Budget Year Complete
Department
Revised
Budget
YTD
Expenditures
YTD % of
Budget
PY YTD %
of PY
Budget
Outstanding
Purchase
Orders
YTD %
with
POs PY Actuals
City Council $ 276,365 $ 154,657 56% 128% $ 56% 205,646 - $ Non Departmental 7,034,619 6,494,509 92% 0% 92% 1,098,047 - City Attorney 637,997 915,000 70% 67% 368,387 110% 1,098,047 City Manager 1,651,679 1,383,794 84% 89% 49,390 87% 1,508,300 Admin Services 2,699,548 1,961,001 73% 88% 118,562 77% 3,622,272 Community Development 2,439,321 1,841,905 76% 99% 802,833 108% 2,608,724 Police 7,981,343 6,311,017 79% 98% 79% 8,800,353 4,391
Fire 4,078,497 3,521,563 86% 99% 1,480,279 123% 5,351,322 Library 1,201,910 979,438 81% 97% 82% 1,137,084 8,145
Museum 424,493 414,577 98% 108% 98% 348,118 -
Recreation 1,802,832 1,244,399 69% 114% 69% 1,209,986 3,487 Public Works 4,531,191 3,500,857 77% 86% 209,969 82% 4,476,763 al General Fund [Main] 35,036,798 $ $ 28,445,713 81% 91% 3,045,442 $ 90% 31,464,662 $ Analysis: P11 expenses are slightly lower than budgeted due to Police, Public Works, Admin, Recreation, and Community Development operating under budget.
56%
92%
70%
84%
73%
76%
79%
86%
81%
98%
69%
77%
81%
92%
City Council
Non Departmental
City Attorney
City Manager
Admin Services
Community Development
Police
Fire
Library
Museum
Recreation
Public Works
Total General Fund [Main]
Percent of Year Complete
Revised Budget / YTD % of Budget - By Department
PGCC 6-17-26

General Fund Expenditure Report - FY 2025-26 (Unaudited) Through May 2026
92% of Budget Year Complete
Expense Line Item
Revised
Budget YTD
YTD % of
Budget
Purchase
Orders
YTD % with
POs
Salaries 11,628,459 9,093,216 78% - 78%
Contract/Professional Services 6,661,694 5,862,457 88% 2,572,391 127% Unfunded Pension Liability 4,747,019 4,351,435 92% - 92% Debt Service 1,512,562 1,512,544 100% - 100%
Health Insurance 1,368,833 1,053,498 77% - 77%
Internal Service Charges 1,364,000 1,023,000 75% - 75%
Retirement (PERS) 1,150,254 930,113 81% - 81%
Fund Transfers Capital / Other 1,117,600 876,701 78% - 78% Legal Services / Retainer 966,000 708,382 73% 360,248 111% Utilities 900,968 778,116 86% - 86%
Repairs and Maintenance 682,892 265,798 39% 35,599 44%
Other Employee Benefits 634,618 544,807 86% - 86%
Equipment and Related Leases 519,780 164,322 32% 59,000 43% Supplies 461,800 342,087 74% 7,057 76%
Other Operating Costs 456,050 416,958 91% 6,562 93%
Software Licenses and Support 397,569 211,178 53% 4,586 54% Subscriptions and Memberships 285,200 205,017 72% - 72% Meetings / Travel / Training 181,500 106,084 58% - 58%
Grand Total 35,036,798 28,445,713 81% 3,045,442 90%
Analysis: P10 expenditures are below budget primarily due to savings in Salaries, Repairs, and Equipment.

Debt Service represents a $1.5M PERS P.O.B. payment made at the beginning of the year. 78%
88%
92%
100%
77%
75%
81%
78%
73%
86%
39%
86%
32%
74%
91%
53%
72%
58%
81%
92%
Salaries
Unfunded Pension Liability
Health Insurance
Retirement (PERS)
Legal Services / Retainer
Repairs and Maintenance
Equipment and Related Leases
Other Operating Costs
Subscriptions and Memberships
Grand Total
Budget or Projected / YTD % of Budget - Major Expense Categories Percent of Year Complete
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Agenda No. 9 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Fred Marsh, Administrative Services Director
MEETING DATE: June 17, 2026
SUBJECT: Amendment to ClientFirst Consulting Group LLC Contract for Enterprise Resource Planning System Selection and Implementation
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize the execution of a contract amendment with ClientFirst Consulting Group LLC, increasing the contract total by an additional $62,844.

DISCUSSION
Since 2001, the City of Pacific Grove has utilized a Central Square Enterprise Resource Planning (ERP) system. The City’s current version of Central Square, Finance Plus 5.2 provides the City with financial, human resources, and payroll functions.

Central Square has stated Finance Plus 5.2 will only be on a supported platform through the first half of 2029. For this reason, the City must replace Finance Plus 5.2 before the product is no longer on a supported platform – a process that will take the City a few years to complete.

Given the importance of an ERP system to City operations, City staff elected to release a Request for Qualification (RFQ) to solicit vendors to support the City in the identification, review, and eventual selection of a new ERP system. The work between the vendor and the City will be carried out through three primary phases:

Phase I: Preparation of a RFP for new ERP System
Phase II: ERP Selection Process
Phase III: ERP Contract Review & Implementation Plan
Following the release of the RFQ, the City received a total of 23 responses and initiated a thorough review process, which was carried out in three stages by the Administrative Services Review Committee:

Stage I: Proposal review
Stage II: Interviews of top three candidates
Stage III: Reference check of lead candidate
PGCC 6-17-26

Through this process, ClientFirst emerged as the top vendor of choice to work with for the City.

ClientFirst has worked with numerous public sector agencies in California to plan, procure, implement, and assist with administering the implementation of ERP Systems. ClientFirst’s project team has worked together for many years, presenting an experienced and cohesive team to bring to the project.

Multiple references spoke highly of this ClientFirst team and all stated they would gladly work with this team again.

Under the Administrative Services Director signing authority, an initial contract was entered into with ClientFirst for Phase 1 of the project at a cost of $14,940. This amendment would increase the contract amount to $64,820 plus up to a 20% contingency of $12,964.

OPTIONS
Authorize the execution of an amendment with ClientFirst Consulting Group LLC, increasing the contract total by an additional $62,844

1. 2. Provide alternative direction to staff
FINANCIAL IMPACT:

City Council authorized a combined amount of $500,000 in the 25-26 and 26-27 Adopted Capital Budget for the replacement of the City’s ERP System. The amendment is for Phase II and III of the project in an amount not to exceed $49,880 plus a 20% contingency.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
ClientFirst Amendment
ClientFirst Contract
ClientFirst Proposal
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AMENDMENT #_1 TO PROFESSIONAL SERVICES AGREEMENT
ClientFirst Consulting Group LLC
This Amendment # 1 to Professional Services Agreement (“Amendment 1”), dated this 17th day of June, 2026 (“Effective Date”) amends that certain Professional Services Agreement (“Agreement”), dated May 12, 2026, by and between the City of Pacific Grove (“City”), a municipal corporation, and ClientFirst Consulting Group LLC (“CONSULTANT”), a California limited liability company.

WHEREAS, on March 12, 2026, the City circulated a request for proposals (“RFP”) soliciting proposals for consulting and advisory services for the implementation of enterprise resource planning (“Project”); and
WHEREAS, on April 10, 2026, CONSULTANT responded to the RFP by providing the City with a Proposal Response (“Proposal”), a true and correct copy of which is attached to this Amendment 1 as Exhibit A-1; and
WHEREAS, the City and CONSULTANT entered into the Agreement on May 12, 2026, under which the CONSULTANT would perform Phase I of the Project; and

WHEREAS, the City and CONSULTANT desire to amend certain terms of the Agreement to engage CONSULTANT for the remainder of the Project;
NOW, THEREFORE, in exchange for the mutual promises in this Amendment 1, the sufficiency of which the parties deem adequate, the parties agree as follows:

1. Exhibit A-1 to this Amendment 1 shall be appended to and incorporated into the Agreement as though fully set forth herein.

2. Section 1 of the Agreement, entitled “TERM,” is amended in its entirety to read as follows:

The term of this Agreement is from June 22, 2026, to May 31, 2027, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONSULTANT and City and with City signing last, and CONSULTANT may not commence work before City signs this Agreement.

3. Section 2 of the Agreement, entitled “SCOPE OF WORK,” is amended in its entirety to read as follows:

CONSULTANT shall perform the tasks and services (“Services”) described and set forth in Exhibit A-1, attached to Amendment 1 to this Agreement and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A-1. To the extent that Exhibit A-1 is a proposal from CONSULTANT, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of any inconsistency between the terms and conditions of this Agreement, excepting Exhibit A-1, and the terms PGCC 6-17-26

4915-4843-0768, v. 4
of Exhibit A-1, such inconsistency shall be resolved by giving preference to the terms of this Agreement, excepting Exhibit A-1.

4. Section 5 of the Agreement, entitled “PAYMENT,” subsection (a) is amended in its entirety to read as follows:

The City agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the Payment Schedule as set forth in Exhibit A-1, attached to Amendment 1 to this Agreement and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed $64,820.00 plus up to a 20% contingency of $12,964.00 for the total term of the Agreement unless additional payment is approved as provided in section 24 of this Agreement.

5. Except as modified by this Amendment 1, the Agreement remains in full force and effect.

6. Upon the Effective Date, this Amendment 1 and the Agreement shall together become the Agreement.

7. Each individual executing this Amendment 1 represents that he or she is duly authorized to sign and deliver this Amendment 1 on behalf of the party indicated and that this Amendment 1 is binding on such party in accordance with its terms.

8. This Amendment 1 may be executed in counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the Effective Date.

CITY OF PACIFIC GROVE VENDOR
By: By:

Department Director David Krout, Partner
ClientFirst Consulting Group, LLC

Date: Date:

By: ___________________________ By: ____________________________ City Manager or Mayor City Administrative Services Department Date: ___________________________ Date: ___________________________ PGCC 6-17-26

4915-4843-0768, v. 4
Approved As To Form:

City Attorney
_______________________________
Date
Attachments: Exhibit A Scope of Services / Payment Schedule

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Advisory Services for Enterprise Resource
Planning System Selection and Implementation
PART 2
Step
Advisory Services for Enterprise Resource Planning System Selection and Implementation
Total
Billable
Hours
David/
Jamie
Janet/
Alicia
Project Coordination and Management
6 Project Coordination and Management - Work with the City Project Manager to finalize the project work plan and timelines and arrange communications, logistics, and support.

Schedule various meetings with personnel from each functional area to review and discuss existing and future information system needs. Provide ongoing project coordination and status updates.
16 16
Phase II: ERP Selection Process
Task Two: Evaluation and Selection of Vendor
7 Vendor Proposal Evaluations - Analyze and evaluate proposal responses. Provide an initial Summary Vendor Comparison Worksheet and Vendor Executive Summary Analysis Memorandum.
36 12 24
8 Vendor Analysis Workshop to Determine Vendor Finalists (Shortlist) - Conduct an analysis results workshop that includes the review of the Vendor Comparison Worksheet and Vendor Executive Summary Analysis. We will clarify any open items with short-listed vendors before issuing invitations for demonstrations.
4 4
9 Develop Demonstration Documents, Agenda, and Coordination - Develop demonstration documents, including preparing an agenda and demonstration scripts or guides for vendor demonstrations. These will be sent to vendor finalists for their advance preparation. Also, prepare Vendor Demonstration Evaluation Forms for use by all participating City staff during demonstration sessions. We will also prepare a form to be used by Project Team members to conduct finalist reference checks and/or calls and prepare a Site-Visit Form for City personnel to use during site visit(s).
10 2 8
10 Facilitate Vendor Demonstrations - Assist the City in scheduling demonstration dates and facilitate initial vendor demonstrations to ensure pertinent requirements are addressed.

City personnel will evaluate vendor demonstrations using Demonstration Evaluation Forms. These forms use a rating system to assist with the comparison of vendors. Hours estimate based on three vendors at three days each. Additional vendor demonstration assistance will require a change order and will be billed on a pre-approved time-andmaterials basis. 84 12 72
11 Post Demonstration/Site-Visit/Reference Check Due Diligence and Follow-Up - Assist with additional finalist vendor(s) follow-up issues and due diligence. This may include additional demonstrations, Q&A facilitation, reference checking, site-visit assistance, etc.

Additional required and/or requested hours will be billed on a pre-approved time-andmaterials basis. Travel will be billed as incurred, if necessary. 20 16 4
12 Facilitate Final Vendor Selection - Conduct a meeting with the City's Project Team to facilitate discussion and finalize the vendor selection. The Vendor Demonstration Evaluations, in combination with additional due diligence analysis, will be used to facilitate the selection of a finalist. This includes preparation of a written recommendation for presentation at a City Council meeting reflecting core project team support for purchase of the finalist ERP system. We will attend the Council meeting to support the recommendation to purchase the system. Travel will be filled as incurred, if necessary. 6 4 2
Phase III: ERP Contract Review & Implementation Plan
Task Three: Contract Negotiations
13 Implementation Plan (SOW) Review - Work with the City and the selected vendor to review and finalize Statement of Work, Implementation Schedule/Plan, Project Management Office, resource requirements, and timelines. Additional required and/or requested hours will be billed on a pre-approved time-and-materials basis. 8 8
14 Contract Review and Negotiation Assistance - Assist with contract review and negotiation assistance (in a non-legal capacity). Assumes contract review and negotiations with a single primary vendor. Additional required and/or requested hours will be billed on a preapproved time-and-materials basis. 18 18
1 of 2
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Advisory Services for Enterprise Resource
Planning System Selection and Implementation
PART 2
Step
Advisory Services for Enterprise Resource Planning System Selection and Implementation
Total
Billable
Hours
David/
Jamie
Janet/
Alicia
Task Four: Develop and Action Plan to Implement ERP Solution 15 Action Plan Memorandum - Based on the selected vendor's statement of work (SOW), prepare a written draft plan to implement the ERP solution, with recommended path to achieve the future state of an ERP system, including:
30 24 6
Prioritization of system requirements, including any third-party integrations and data conversions
Project cost estimates
Estimated project plan/timelines
Estimated staff resource time commitment requirements
Phase IV: ERP Implementation (Optional)
Task Five: Implementation
16 Implementation Project Management Oversight Assistance - Based on selected vendor, we will augment the City's Project Manager by monitoring and overseeing the project process, as well as provide subject matter expertise and advisory services.

TBD
Hours 232 116 116
Rate $225 $205
Average Hourly Rate $215
Fees $49,880
Travel and Related Expenses As Incurred
Total Project Costs $49,880
2 of 2
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Proposal Response to RFQ for
Advisory Services for
Enterprise Resource
Planning System Selection
and Implementation
April 10, 2026
Client Locations
Coast-to-Coast
Practice Locations
California
Illinois
North Carolina
Texas
800.806.3080
www.clientfirstcg.com
PGCC 6-17-26

OPTIMAL TECHNOLOGY GUIDANCE
2 | 37
April 10, 2026
City of Pacific Grove
Attn: City Clerk
300 Forest Avenue
Pacific Grove, CA 93950
RE: Proposal Response to RFQ for Advisory Services for Enterprise Resource Planning System Selection and Implementation
ClientFirst appreciates the opportunity to present the City of Pacific Grove with our proposal to evaluate and assist in selecting a suite of financial/accounting, human resources, and utility billing software applications. Our consultants have decades of experience providing ERP system assessments, process reviews, selection services, and implementation project management oversight to municipalities throughout the United States. Key qualifications include:

Local Government ONLY Focus ClientFirst Technology Consulting specializes in helping local government agencies evaluate the ERP solutions that best fit their agency's specific business process requirements, foster buy-in and consensus across the organization, and provide the best value proposition.

True Independence ClientFirst is completely independent and unbiased in its analysis and recommendations. We do NOT resell software or employ third-party implementers, trainers, or programmers for software solutions.

Expertise and Experience ClientFirst has worked with hundreds of cities and counties across the country. The proposed project team has a track record of successful local government software assessments, evaluations, and implementations throughout the United States.

Our clients say we excel in these areas:

Following best practices
Customizing the business process
review and new system feature/function
requirements for each specific agency
Building consensus throughout the
organization
Educating staff and transferring
knowledge
Effectively supporting change
management and buy-in at all levels
Improving implementation readiness
and reducing risk
Helping gain management and support
of elected officials through education
and business-case development
For any questions, feel free to contact me at 951.739.7989 or via email at [email protected] for additional information. We look forward to the opportunity of serving the City of Pacific Grove as one of our many satisfied clients.

Sincerely,
David W. Krout, CPA (inactive)
Partner
Management Consulting Practice Leader
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ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING
OPTIMAL TECHNOLOGY GUIDANCE 3 | 37
Table of Contents
MANAGEMENT AND TEAM MEMBERS .............................................. 5 Team Member Roles .............................................................................................. 5 Key Personnel ........................................................................................................ 5 SCOPE OF WORK ........................................................................ 11 Project Coordination and Management ................................................................ 12 Phase I: Preparation of RFP for New ERP System .............................................. 12 Phase II: ERP Selection Process ......................................................................... 13 Phase III: ERP Contract Review & Implementation Plan ...................................... 14 Phase IV Implementation Project Management Services (Optional) ................. 15 ORGANIZATION QUALIFICATIONS ................................................. 18 Government Technology ...................................................................................... 18 Local Presence and Practice Locations ................................................................ 18 Business Management Approach ......................................................................... 18 Practical Recommendations ................................................................................. 18 True Independence ............................................................................................... 19 National Recognition ............................................................................................. 19 Industry Recognition ............................................................................................. 19 Diversified Experience .......................................................................................... 20 Integrated Technology Solutions Groups .............................................................. 20 Integrated Technology Services ........................................................................... 21 Areas of Expertise ................................................................................................ 22 ....................................................................... 23 Technical Certifications ......................................................................................... 24 PROPOSED SCHEDULE ................................................................ 25 Work Plan ............................................................................................................. 25 Estimated Project Timeline ................................................................................... 28 REFERENCES .............................................................................. 29 PGCC 6-17-26

ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING
OPTIMAL TECHNOLOGY GUIDANCE 4 | 37
COST ......................................................................................... 31 Fees Summary ..................................................................................................... 31 Summary Rates .................................................................................................... 32 Project Start .......................................................................................................... 32 Scope Changes and Management ....................................................................... 32 Payment Terms .................................................................................................... 32 Additional Services/Purchases by Other Seeking Public Agencies ...................... 32 CASE STUDIES ........................................................................... 33

CITY OF RANCHO MIRAGE PUBLISHED DIGITAL
TRANSFORMATION ARTICLE ................................................... 37 PGCC 6-17-26

ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING
OPTIMAL TECHNOLOGY GUIDANCE 5 | 37
Management and Team Members
The personnel selected for this engagement are experts in their respective disciplines, chosen to meet the specific needs of this project, and work as an integrated team to provide end-to-end consulting and support services. Detailed profiles for each Project Team member are found in this section.

Project Director David Krout
The Project Director oversees the ClientFirst project activities and the quality assurance of the deliverables. This person also helps direct the ClientFirst project team consultants assigned to the project.

Project Manager Jamie Shell
The Project Manager oversees the day-to-day ClientFirst project activities and management of the deliverables. This person also directs the ClientFirst project team's consultants assigned to the project and serves as the primary day-to-day contact for the client.

Application Consultants Janet Federico, Alicia Burns
ClientFirst assigns two or more Application Consultants to every project for continuity and backup. These consultants perform business analysis and the necessary tasks to deliver the defined project scope of work.

All assigned personnel have sufficient availability to complete this project on time and within budget.

David Krout Partner, Enterprise Applications Consulting Project Role: Quality Assurance Director, Business Process Analyst, and Solutions Architecture
David Krout, CPA (inactive), has been continually working with local governments nationwide on application improvement and selection projects for over 27 years. David has worked with over 150 agencies and has conducted thousands of business process reviews for all city and county departments, interviewing users across various departments. David developed the Firm's tools and approach for identifying opportunities, enhancing processes, and integrating these improvements into existing or new software and technology solutions.

Jamie Shell Director, Enterprise Applications Consulting Project Role: Project Manager, Lead Business Process Analyst Jamie Shell (former municipal Finance Director) has over 27 years of public-sector experience, including 10 years in local government finance. He has successfully managed and implemented projects for over 60 public-sector agencies throughout the United States. He will serve as the Selection Project Manager and Business Process Analyst.

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ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING
OPTIMAL TECHNOLOGY GUIDANCE 6 | 37
Janet Federico Applications Consultant
Project Role: Business Process Analyst, Finance Subject-Matter Expert Janet Federico has over 25 years of IT experience and more than 14 years of experience implementing software for government agencies. She has experience in developing functional and technical requirements, conducting gap analyses, performing system analyses, designing specifications, testing units and systems, implementing plans, executing projects, capturing lessons learned, and documenting systems. Janet's ERP-specific experience includes over 25 projects.

Alicia Burns Applications Consultant
Project Role: Business Process Analyst, Human Capital Management SubjectMatter Expert Alicia Burns has over 16 years of experience implementing ERP systems for private and public sectors. Her education and experience in implementation have enabled her to develop expertise in implementation planning, business process analysis and consulting, system analysis and design, user acceptance testing planning and assistance, end-user training planning, go-live planning, and technical and functional specifications. Alicia is an expert in extensive subject matter, including Payroll, Human Resources, and Time and Attendance.

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ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
7 | 37
(Inactive)
Partner Enterprise Applications Consulting Practice Leader David Krout has 27 years of experience assisting local governments with a broad scope of information technology needs. He specializes in working with organizations to identify their strategic, organizational, application, and functional requirements, and to determine which systems and/or specific applications are a proper fit for both the agency and the vendor.

David's unique and diversified background in business management, accounting, and management consulting has enabled him to collaborate with C-level executives and department staff from a practical, businessmanagement perspective, maximizing their technology utilization.

Having also worked for a leading local government enterprise software provider, David brings a unique understanding of consulting, client representation, and vendor relationships to the collaboration between the agency and software vendors.

Highlights
Served on the National Committee for Information Technology for the Institute of Management Accountants
Former President, Institute of Management Accountants, Inland Empire Chapter
Former Government IT Consulting Manager for RSM McGladrey, the nation's fifth-largest CPA and consulting firm
Featured speaker for the California Society of Municipal Finance Officers (CSMFO), Municipal Information Systems Association of California (MISAC), and Texas Association of Government Information Technology Managers
Project lead with over 150 public-sector agencies throughout the United States
Agency Experience
City of Albany
City of Batavia
City of Bloomington
City of Brentwood
City of Brisbane
City of Burbank
City of Burlington
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cedar Hill
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Dana Point
City of Dublin
City of Emporia
City of Farmers Branch
City of Foster City
City of Gastonia
City of Healdsburg
City of Hemet
City of High Point
City of Highland Park
City of Hutto
City of Indio
City of La Habra
City of La Puente
City of Laguna Niguel
City of Lake Forest
City of Larkspur
City of Lomita
City of Manassas Park
City of Menlo Park
City of Mission Viejo
City of Mountain View
City of Murrieta
City of Newark
City of Novato
City of Pacifica
City of Palm Desert
City of Palmdale
City of Pelham
City of Petaluma
City of Piedmont
City of Rancho Mirage
City of Redlands
City of Rialto
City of Riviera Beach
City of Rosemead
City of St. Helena
City of Salisbury
City of San Bernardino
City of San Gabriel
City of San Jacinto
City of San Leandro
City of Sandpoint
City of Shawnee
City of Sierra Madre
City of Simi Valley
City of South Gate
City of Tracy
City of Tustin
City of West Covina
City of West Des Moines
City of West Sacramento
City of Whittier
City of Wilton Manors
City of Windsor
County of Buncombe
County of Butte
County of Denton
County of Douglas
County of Lassen
County of Mendocino
County of Orange
County of Plumas
County of Riverside
County of San Bernardino Town of Danville Town of Groton Town of Hillsborough Town of Truckee Town of Windsor Town of Woodside Village of Northfield Village of Oswego
Village of Park Forest
Village of River Forest
Coachella Valley MVCD
East Bay Regional Park District El Toro Water District Four Rivers Sanitation Authority Jurupa Community Services District Los Angeles Community Development Authority
Las Virgenes Municipal Water District Mesa Water District Midpeninsula Regional Open Space District
Ramona Municipal Water District Rincon del Diablo Water District Riverside County Sheriff's Office
San Bernardino Municipal Water Walnut Valley Water District West County Wastewater District Western Municipal Water District Castaic Lake Water Agency Castro Valley Sanitary District Cucamonga Valley Water District Gastonia Water & Power Glendale Water and Power

CREDENTIALS, DEGREES,

AND AFFILIATIONS
Certified Public Accountant
(CPA) (Inactive)
Bachelor of Science in
Business Administration
and Accounting CSU
San Bernardino

SPECIALTIES
Business Process Reviews
Applications Requirements
Definition
Enterprise Applications
Architecture
Current System Needs
Analysis and
Improvement
New Software Selection
Assistance
Technology Master
Planning
Project Management and
Oversight
Conversion Assistance and
Planning
Contract Reviews and
Negotiations
It has been absolutely key to this
project that ClientFirst, especially
Dave, knows the governmental
environment, its limitations and its
opportunities.

Director of Administrative
Services
CA Municipality
(Inactive)
PGCC 6-17-26

ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
8 | 37

CREDENTIALS, DEGREES,

AND AFFILIATIONS
Project Management
Professional (PMP)
Bachelor of Science in
Business Administration
and Accounting Missouri
Western State University

SPECIALTIES
Certified Prosci Change
Management Practitioner
Business Process
Reviews
Applications
Requirements Definition
Enterprise Applications
Architecture
Current System Needs
Analysis and Improvement
New Software Selection
Assistance
Technology Master
Planning
Project Management and
Oversight
Conversion Assistance
and Planning
Contract Reviews and
Negotiations
Director, Enterprise Applications Consulting
Jamie Shell has over 27 years of public sector experience, including ten years working in local government finance (Finance Director) and over 15 years assisting local governments with various information technology needs. He specializes in working with organizations to identify their strategic, organizational, application, and functional requirements, and to determine which systems and/or specific applications are a proper fit for both the agency and the vendor.

Jamie's background in local government finance, project management, and software implementation has enabled him to collaborate closely with C-level executives, agency/department heads, and staff to optimize their technology utilization.

Having worked in government and as an enterprise software provider, Jamie brings a unique understanding of the perspectives of both the agency and software vendors.

Highlights
Former municipal Finance Director
Served as President of the Eastern Kansas Government Finance Officers Association (2005)
Former manager of Client Services with one of the largest government ERP vendors
Former manager of Professional Services with another major government ERP vendor
Successfully managed onsite and remote projects for over 50 publicsector agencies throughout the United States Agency Experience
City of Alpharetta
City of Atlanta
City of Barrie
City of Batavia
City of Battle Ground
City of Bentonville
City of Branson
City of Carlsbad
City of Cathedral City
City of Cedar Hill
City of Chattanooga
City of Clovis
City of Coronado
City of Dubuque
City of East Point
City of Edmonton
City of Elgin
City of Elmhurst
City of Emporia
City of Evanston
City of Farmers Branch
City of Flagstaff
City of Fort Collins
City of Gallup
City of Glendora
City of Grand Rapids
City of Henderson
City of High Point
City of Hoover
City of Hutto
City of Indianapolis/ Marion
County
City of Kansas City
City of Medford
City of Memphis
City of Mesa
City of Miami
City of Minden
City of Naperville
City of New Port Richey
City of Newark
City of Norco
City of Novato
City of Oviedo
City of Pacifica
City of Palm Desert
City of Pearland
City of Petaluma
City of Piedmont
City of Pismo Beach
City of Port Angeles
City of Poulsbo
City of Prescott
City of Richmond
City of Salinas
City of San Bernardino
City of Simi Valley
City of St. Petersburg
City of South Gate
City of Stockton
City of Tracy
City of Tulare
City of Tyler
City of Vacaville
City of West Covina
City of West Hollywood
City of West Lafayette
City of West Sacramento
City of Wilmington
City of Wilton Manors
City of Woodside
County of Clermont
County of Cook
County of Denton
County of Douglas
County of Kauai
County of Lassen
County of Mendocino
County of Nassau
County of New Castle
County of Plumas
County of Ramsey
County of San Juan
County of San Mateo
Town of Cary Town of New Canaan Town of Isle of Palms Town of Prescott Valley Town of Vail Town of Windsor Village of Lincolnwood State of New Jersey State of New Mexico California State Auditor's Office California State Controller's Office California Office of
Emergency Services
Ewing Marion Kauffman Foundation Province of Nova Scotia State of Hawaii Campaign
Spending Commission State of Massachusetts Comptroller's Office State of Maine Treasurer's Office State of Michigan
Administrative Office of Courts State of Rhode Island Treasurer's Office State of Virginia Dept of Rail &
Public Transportation
Ewing Marion Kauffman Foundation Castaic Lake Water Agency Coachella Valley MVCD
Coachella Valley Water District
Commodities Futures Trading Commission Cucamonga Valley Water District East Bay Regional Park District Four Rivers Sanitation Authority
Los Angeles Community
Development Authority
Las Virgenes Water District
Riverside County Sheriff's
Department TrueNorth Educational Cooperative
West County Wastewater District Jurupa CSD
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Management Consultant
Janet Federico has over 12 years of experience with software implementations for local government agencies, as well as 14 years of IT project management experience across the government sector. Her in-depth experience with software configuration, business analysis, and user needs assessment enables her to oversee the successful implementation of both standard and customized software projects.

Skilled in all facets of the project life cycle for application software, she has experience developing functional and technical requirements, conducting gap analysis, performing system analysis, designing and specifying, conducting unit and system testing, implementing, planning execution, documenting lessons learned, and documenting systems.

Janet also has over six years of experience working with organizations to identify their strategic, organizational, application, and functional requirements, and to determine which systems and/or specific applications are a proper fit for the agency and vendor.

Additionally, having worked for a leading local government enterprise software provider, Janet brings a strong understanding of software implementation, consulting, process knowledge, and functional expertise, along with an understanding of customer needs and concerns throughout and post-implementation.

Highlights
Multi-phased agency-wide software implementations
Extensive knowledge of business and technical processes about enterprise applications
Agency Experience
City of Bartlesville
City of Batavia
City of Bentonville
City of Carlsbad
City of Cathedral City
City of Cedar Hill
City of Clovis
City of Coronado
City of Corvallis
City of Decatur
City of Emporia
City of Farmers
Branch
City of Fort Smith
City of Glendora
City of High Point
City of Highland Park
City of Hutchinson
City of Hutto
City of Menlo Park
City of Mountain View
City of Newark
City of Norco
City of Pacifica
City of Patterson
City of Piedmont
City of Salinas
City of San Bernardino
City of Simi Valley
City of South Gate
City of Tracy
City of Tulare
City of Tulsa
City of West
Sacramento
City of Whittier
City of Wichita
City of Wilton Manors
City of Windsor
City of Wisconsin
Springs
City of Wood Dale
Town of Whittier
Town of Windsor
Town of Woodside
Village of Hinsdale
Village of Orland Park
County of Champaign
County of Collin
County of Denton
County of Douglas
County of Lassen
County of Mendocino
County of Minnehaha
County of St. Joseph
Coachella Valley
Mosquito Vector
Control District
East Bay Regional
Park District
El Toro Water
District
Jurupa
Community
School District
Los Angeles
County
Development
Authority
Las Virgenes
Water District
County of Lassen
County of
Mendocino
Riverside Co
Sheriff's Dept
State of Texas
(DFPS)

CREDENTIALS, DEGREES,

AND AFFILIATIONS
Master of Business
Administration Ellis College
Bachelor of Science in Applied
Management Kaplan University

SPECIALTIES
Project Management
Conversion, Interface Planning,
and Implementation Support
Understanding of public sector
departmental operations and
application systems
Workflow analysis and mapping
Business Process Redesign
System Configuration and
Training
Test and Go Live Plan Creation
I just wanted to say that I thought the
training sessions were very
informative and clear, and I learned a
lot from it. I appreciate your time
spent to train us. Thank you so much!
Account Clerk
CA Municipality
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Management Consultant
Alicia Burns has over 16 years of experience implementing ERP systems for private and public sectors. Her education and experience in implementation have enabled her to develop expertise in implementation planning, business process analysis and consulting, system analysis and design, user acceptance testing planning and assistance, end-user training planning, go-live planning, and technical and functional specifications.

Alicia's implementation career began as a payroll functional lead on the client side of an ERP implementation for a company with 6,000 employees spread across multiple states. She transitioned from fulltime software implementations for a major private enterprise distributor to supporting the public sector thereafter.

As she is skilled in Agile project management methodologies, Alicia values client involvement and open communication about projects. She can navigate through the twists that a software implementation can bring.

Alicia's tenure at a major government enterprise software provider enables her to assess business needs, track project flow, and assist clients in developing best-practice solutions.

Alicia is committed to delivering high-quality work that meets or exceeds client expectations.

Highlights
Multi-phased ERP application implementations
In-depth knowledge of various payroll/HR platforms
Well-versed in Agile project management methodologies
Agency Experience
City of Alameda
City of Burlingame
City of Carlsbad
City of Cathedral City
City of Coronado
City of Diamond Bar
City of Dublin
City of Emporia
City of Farmers Branch
City of Fontana
City of Fountain Valley
City of Gilroy
City of Great Falls
City of Hanford
City of High Point
City of Independence
City of Lancaster
City of Lemoore
City of Long Beach
City of Long Beach Harbor
City of Nampa
City of Oxnard
City of Petaluma
City of Piedmont
City of Plumas
City of Port Hueneme
City of Redlands
City of Richland
City of Richmond
City of Rohnert Park
City of San Bernardino
City of Simi Valley
City of South Gate
City of Tulare
City of Yorba Linda
Town of Windsor
Village of Park Forest
County of Denton
County of Douglas
County of Lassen
County of Mendocino
County of Plumas
East Side Union High School District
Muskogee Creek Nation
Muskogee Creek Nation Tribal Health
Maricopa Association of Governments
San Diego Association of Governments
Desert Water Agency
Helix Water District
Las Virgenes Water District
Santa Margarita Water
District
San Bernardino
Municipal Water
District
Golden Gate Bridge,
Highway, and
Transportation District

CREDENTIALS, DEGREES,

AND AFFILIATIONS
Bachelor of Science Information
Technology Management Cal
State East Bay
Bachelor of Science Business
Operations and Resource
Management Cal State East
Bay
Project Management
Professional (PMP) PMI
Certified Scrum Professional
Product Owner (CPOSP) Six
Sigma
Certified Scrum Master

SPECIALTIES
Project Management
Business Process Review
Implementation planning
Go-live planning
Best Practice
Creative Solutions
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Scope of Work
Implementing modern enterprise application systems is essential to any Digital Transformation Strategy. Application system improvements begin with business process analysis to streamline and eliminate manual, paper-intensive processes, leverage mobility, enhance data analytics and reporting, and implement citizen interaction technologies wherever possible.

Our collaborative approach to software enables us to tailor each step to fit our clients' unique needs and specifications. We view this as a partnership with the City to improve the enterprise application environment.

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Project Management
We will work with the City Project Manager to finalize the project work plan and timelines and arrange communications, logistics, and support. We also provide ongoing project coordination and status updates.

Project Kick-Off and Project Team Development
We conduct a formal Kick-Off Meeting and then work with the Project Manager from the organization to finalize the Project Charter, Communications Plan, and the Project Team (Project Management Office, or PMO). PMO is a best practice as defined by the Project Management Institute.

Preliminary Vendor Research
We will prepare a list of pre-screened information system vendors, along with their contact information. Our objective will be to identify vendors specializing in government agencies that have applications for future system needs already in production.

Review and Evaluate Request for Proposals (RFP) Documents We will review, evaluate, and finalize the City's initial draft Request for Proposals (RFP) documents. Ideally, these documents allow a thorough comparison of all qualified vendors and include:

Application Software: Processing and Reporting Requirements Average Processing Volumes
Conversion Requirements
Interface Requirements
Other Application Considerations
Systems Software
Operating System
Languages
Productivity Tools
Database
Other Systems Software
Hardware
Platform Architecture Preferences
Service and Support Requirements
Other Technical Requirements
Documentation
Technical and User Training
Other Required Proposal Elements
Vendor Instructions
Pre-Formatted Total-Cost-of-Ownership Forms:

Acquisition Costs
Maintenance Costs
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Other Relevant Cost Considerations
Vendor-Related Information:

Number, Type, and Size of Users
Financial Condition
Support SLAs
Implementation Approach
Other Vendor Considerations
Issue RFP and Facilitate Vendor Response Activities
We assist in communicating with vendors, in accordance with the appropriate procurement requirements, during the preparation of their proposals. Written questions and answers are utilized to answer questions and respond to information requests.

Vendor Proposal Evaluations
We obtain any additional information necessary to analyze and evaluate proposal responses.

This ensures that vendors can provide the desired services. We will provide a Summary Vendor Proposal Analysis. We also work with key City stakeholders to review the software vendors' noncompliant feature/function responses and the negative impact they will have on actual business operations. Prioritizing the vendor's weaknesses at this level differentiates the vendor's ability to be a close fit for the agency's desired process improvements.

Analysis Results Workshop
ClientFirst conducts a workshop that includes an analysis of vendor responses with key stakeholders. The analysis will include vendor side-by-side comparisons of functionality, customer base, references, technology, and pricing. We will also clarify any outstanding items with the shortlisted vendors before issuing invitations for demonstrations.

Develop Demonstration Documents
We prepare agendas with guides ("scripts") for vendor demonstrations and send them to the vendor for their preparation. We will assist the City in preparing additional examples and scripts, as needed.

Reference and Site-Visit Forms Preparation
We prepare forms for Project Team members to conduct finalist reference checks for City personnel to use during site visit(s).

Facilitate Onsite Vendor Demonstrations
The software demonstrations should ensure that all key and pertinent requirements defined by the organization are addressed.

The organization's personnel will evaluate the vendor demonstrations using Demonstration Evaluation Forms. These forms use a rating system to facilitate vendor comparison and to help identify each vendor's specific strengths and weaknesses from the agency's staff perspective.

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Post-Demonstration Reference Checks, Site Visits, and Due Diligence/Follow-Up We assist with vendor finalist due diligence, including managing post-demonstration follow-up as needed. Follow-up issues may include, but are not limited to:

Memoranda regarding follow-up requirements
Vendor communications
Conversion and potential modification issues
Facilitation of additional demonstrations
Reviewing hardware requirements
Participation in reference interviews
Facilitate Final Vendor Selection
ClientFirst conducts a meeting with the City's Project Team to facilitate discussion and finalize the vendor selection. The Vendor Demonstration Evaluations, combined with additional analysis and potential risk assessments, will be used to select finalists.

Present a written document reflecting core project team support for the finalist ERP system at a City Council meeting, recommending purchase of the system.

Implementation Plan (SOW) Review
We work with the agency and vendor to review the Statement of Work (SOW), which includes the implementation plan, project management team, resource requirements, vendor versus agency staff responsibilities, and timelines.

Contract Review and Negotiation Assistance
ClientFirst assists with contract review and negotiation assistance (in a non-legal capacity). We assume contract review and negotiations with a single primary vendor. Additional required and/or requested hours will be billed on a pre-approved, time-and-materials basis.

Action Plan Memorandum
Based on the information gathered during the evaluation process and the selected vendor's SOW, we prepare a memo outlining implementation requirements. The report will include:

Prioritized system requirements
Integration needs
Data conversion requirements
Project cost estimates
Estimated project plan/timelines
Estimated staff resource time commitment
requirements
This assessment and planning report will detail
the City's resources needed to implement the
solution, considering the workload demands of
an ERP implementation.

ClientFirst approached projects with a
good strategy and delivered realworld insights and suggestions for solutions.

Assistant IT Director
Software Selection
When ClientFirst sees a unique
response based on previous
experiences. ClientFirst is open to
listen and find creative solutions.

IS Director
Software Selection
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Implementation Plan and Approach
The City requires assistance with implementation planning and project management. At a high level, the following steps will be required for each task: design, design documentation, setup, configuration, conversion, data testing, training, go-live, and post-go-live support. Additionally, integration between the ERP system and other City systems, as well as reporting requirements, will also be required.

The City's functional or module leads serve as co-coordinators for the implementation led by the City's Project Manager. The selected vendor will provide a project manager to coordinate all vendor tasks. The vendor project manager will primarily interface with the City Project Manager.

ClientFirst will provide project initiation and planning.

Below, we show typical implementation planning and organization of a project of this magnitude.

Implementation Organization Methodology
Project Management Office Defined
The Project Management Office (PMO), as defined by the Project Management Institute (PMI), is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. Project management is accomplished through the appropriate application and integration of 42 project-related processes comprising the five process groups of (1) initiating, (2) planning, (3) executing, (4) monitoring and controlling, and (5) closing.

PMO typically includes:

1. Identifying and documenting project requirements

2. Addressing the needs, concerns, and expectations of the stakeholders

3. Balancing competing project constraints, including scope, quality, schedule, budget, resources, and risk
To be successful, tasks must be done in the proper order. Skipping steps, re-sequencing, or a lack of focus all reduce the chances of success. Creativity may be permitted within the general structure, but only under specific circumstances.

Organization Structure
Every project is unique, and the method must be tailored to the specific situation, including the people, time, budget, scope, and other relevant constraints.

1. An enterprise implementation is not a technology project. It is an investment in an "organizational transformation and process improvement" project.

2. Technology can enable and accelerate transformation, but it cannot cause one.

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Project Initiation
The components of Project Initiation are outlined below.

Project Organization
Stakeholder Identification
Develop Project Charter
The Project Charter is a clear, shared understanding and authorization for the project to be completed. It includes:

A statement of business needs and objectives
An agreement on the deliverables
An overview of the plan to accomplish the project on time and within budget Clear accountability for realizing the benefits
Relevant metrics
An effective benefits realization process
Project Kick-Off Meeting
PMO PMO Role Defined
Project Planning
Confirm project scope, deliverables, work plan, resources, and budget Plan for:

Project Governance
Quality Assurance
Risk Mitigation
Project Communication and Information Management
Project Reporting
Project Document
Project Team
Organizational Change Management
Post Implementation Support Project Monitoring, Controlling, and Reporting Scope Management
Work Plan/Production Monitoring and Management
Budget Monitoring
Quality Assurance Management
Application Design and Configuration
Infrastructure Deployment
Training and Knowledge Transfer
Data Conversion
Reports, Queries, Forms, and Analytics
Interfaces and Integrations
Modifications and Enhancements
Testing and Systems Validation
Documentation Production
Deliverables Assurance
Additional Project Monitoring, Controlling, and Reporting Responsibilities Risk Management and Mitigation
Project Communication and Information Management
Status Reporting
Status Meetings
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Information Repository and Sharing
Project Team Management
Change and Issue Management
Post-Implementation Support Readiness
Organizational Change Management
Project Completion and Assessment
Post-Implementation Assessment
Support, Growth, and Maintenance Planning
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Organization Qualifications
Our consultants have assisted local governments with innovative technology solutions with ClientFirst for 22 years, bringing many more years of experience in this field. Our risk-averse technology planning and the quality of service we provide our clients have resulted in numerous long-term business relationships. We are confident that no other consulting firm focusing on local governments offers the wide range of IT services that we do.

Focusing on local governments means we understand the unique needs, processes, protocols, and political nuances of the industry. This understanding and experience ensure that our strategies and recommendations are practical. Our management team's career experience includes over 3,500 projects for more than 500 local government agencies.

We have a local presence with extensive experience in California. ClientFirst is a national firm with practices located in California, Illinois, Texas, and North Carolina.

Corona, CA Schaumburg, IL San Antonio, TX Charlotte, NC Not all government executives are aware of the latest technological issues and opportunities.

Therefore, our approach and deliverables provide a business-management perspective that enables laypeople to understand the technology issues, strategies, and potential solutions required to make more informed business decisions.

We believe in using technology to meet the agency's business objectives; we do not apply technology just for technology's sake. We are serious in our quest to provide clients with practical solutions that meet their requirements. Sometimes, the proper solution includes cutting-edge technology. However, a costeffective and practical solution using proven technology is often the most beneficial.

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ClientFirst believes in practicing true independence. We do not resell products or maintain relationships that would result in add-on profit margins or referral fees. Our focus is on putting the client first by finding optimal solutions (i.e., the greatest value at the lowest competitive cost) to meet their needs.

Many of the industry's leading vendors recognize our consultants nationally for their work. They appreciate the fairness and objectivity we demonstrate when dealing with their organizations.

CIO Review
ClientFirst has been featured in CIO Review as one of the "20 Most Promising Government Technology Solution Providers".

National Speakers
ClientFirst personnel have conducted educational sessions at national and local conferences, including CSMFO, MISAC, GFOA, and more.

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We have extensive experience with a wide variety of organizations and technology and processing environments. In addition, we have significant market knowledge of software and hardware providers and are well-informed about vendor and industry developments.

Whatever the agency's technology needs are, we offer a unique combination of experts in their respective disciplines who can guide technology decisions, planning, implementation, and management. These experts are chosen to meet the specific needs of each project and work as an integrated team to provide end-to-end consulting and support services.

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Applications Consulting
Business Process Review
Business Case Analysis
Assessment and Recommendations
Process Analysis and Improvement
Software Selection
Feature / Function Requirements
Implementation Risk Assessment
Change Management
RFP Development
Vendor Analysis and Evaluation
Demonstration Facilitation
Contract Review and Negotiation
Implementation Project Management
Ad Hoc Report-Writing Assistance
IT Infrastructure
Networking and Servers
Assessment, Design, and Installation
Replication and Redundancy Strategies
Virtualization
Cloud Computing
Wireless
Data Center Design
Disaster Recovery
Risk Assessment and Business Impact Analysis
Disaster Recovery Planning
Hot-Site and Recovery Services Evaluation
Storage Area Networking
Backup Strategies and Design
Cybersecurity
Assessment and Planning
Applications and Hardware Security
Cybersecurity Review
Security Policy and Control Development
Intrusion Testing
Workshops and Training
Compliance: NIST, NCCoE, PCI, CJIS,

NEA/FERC
Structured Cabling System Design
Assessment and Certification
CADD Design and Layout
RFP / Vendor Selection
Project Management
Documentation
Fiber-Optic Network Design
Management Consulting
Technology Strategic/Master Planning
IT Assessment
IT Staffing Assessment
Process Improvement
Procurement Assistance
Contract Negotiation
Project Management
IT Governance Seminars
ECMS
Needs Assessment
Business Process Review
System Selection
Planning
Implementation Oversight
GIS
Assessment and Planning
Design
Data Management
Development
Mapping
Community Development
Public Portals
System Administration
Gap Analysis
Software Selection
Implementation Project Management
IT Staffing/Augmentation
IT Staffing Needs Assessment and Operational
Reviews
Interim IT Management
Supplemental IT Management Staffing
Telecommunications Consulting
VoIP Readiness Review
Systems Evaluation, Design, Specifications, and
RFP Development
Bill Audits (Cost Analysis and Negotiation)
Telecom Expense Management (TEM)
Credit / Refund Requests
Strategic Planning
Project Management
Carrier Services Cost Analysis
Operational and Workflow Reviews
System Selection and Contract Negotiations
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The consultants assigned to this engagement have direct experience in a broad range of products and services.

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We understand that the experience of the individual consultants is a significant factor in hiring a firm to conduct the project on your behalf. Our consultants have extensive public-sector experience in their respective careers, including projects with the following agencies:

California
City of Albany
City of Azusa
City of Benicia
City of Big Bear Lake
City of Brentwood
City of Brisbane
City of Burbank
City of Calabasas
City of Camarillo
City of Carlsbad
City of Cathedral City
City of Cerritos
City of Chico
City of Chino
City of Clovis
City of Colton
City of Corona
City of Coronado
City of Covina
City of Dana Point
City of Downey
City of Dublin
City of Emeryville
City of Escondido
City of Fairfield
City of Foster City
City of Fountain Valley
City of Glendale
City of Glendora
City of Healdsburg
City of Hemet
City of La Habra
City of La Mesa
City of La Puente
City of Laguna Niguel
City of Larkspur
City of Lathrop
City of Lomita
City of Loomis
City of Marina
City of Menlo Park
City of Mission Viejo
City of Montclair
City of Moreno Valley
City of Mountain View
City of Murrieta
City of Newark
City of Norco
City of Novato
City of Pacific Grove
City of Pacifica
City of Palm Desert
City of Palmdale
City of Patterson
City of Petaluma
City of Piedmont
City of Pinole
City of Pismo Beach
City of Port Hueneme
City of Rancho Cucamonga
City of Rancho Mirage
City of Redlands
City of Rialto
City of Rohnert Park
City of Rosemead
City of Sacramento
City of Salinas
City of San Bernardino
City of San Clemente
City of San Gabriel
City of San Jacinto
City of San Leandro
City of San Pablo
City of San Rafael
City of Seal Beach
City of Sierra Madre
City of Simi Valley
City of South Gate
City of South Pasadena
City of South San Francisco
City of St. Helena
City of Sunnyvale
City of Temecula
City of Tracy
City of Tulare
City of Tustin
City of Upland
City of Vacaville
City of West Covina
City of West Sacramento
City of Whittier
City of Woodland
Town of Danville
Town of Hillsborough
Town of San Anselmo
Town of Truckee
Town of Windsor
Town of Woodside
Town of Yucca Valley
County of Butte
County of Lassen
County of Mariposa
County of Mendocino
County of Plumas
County of Riverside
County of San Bernardino
County of Tuolumne
County of Yolo
Riverside County Sheriff
Central County Fire
Hemet Library
Los Angeles County
Development Authority
Moraga-Orinda Fire District
Transportation Agency of
Monterey County
CA-NV American Water
Works Association
Castaic Lake Water Agency
Castro Valley Sanitary District
Coachella Valley Mosquito
Vector Control District
Cucamonga Valley Water
District
East Bay Regional Park
District
El Toro Water District
Fresno Irrigation District
Glendale Water and Power
Hayward Area Recreation
and Park District
Jurupa Community Services
District
Las Virgenes Water District
Livermore Area Recreation
and Park District
Mesa Water District
Midpeninsula Regional Open
Space District
Newhall County Water District
Novato Sanitary District
Palmdale Water District
Ramona Municipal Water
District
Rincon del Diablo Municipal
Water District
Rosamond Community
Services District
San Bernardino Municipal
Water
San Mateo Consolidated Fire
District
Southern California Coastal
Water Research
Sweetwater Authority
Tahoe City Public Utility
Union Sanitary District
Walnut Valley Water District
West County Wastewater
District
Western Municipal Water
District
Colton Joint Unified School
District
Fontana Unified School
District
Irvine Unified School District
Lake Elsinore Unified School
District
Menifee Unified School
District
Mountain View School District
Ohlone Community College
Palm Springs School District
Romoland School District
San Jose Community College
San Marino Unified School
District
University of California
Berkeley
University of California San
Francisco
Alabama
City of Pelham
Arizona
City of Prescott
County of Maricopa
Connecticut
City of Bristol
City of New Haven
Groton Police and
Communications Dispatch
Town of Groton
Florida
City of Cape Coral
City of Deerfield Beach
City of Dunedin
City of Fort Lauderdale
City of Pompano Beach
City of Port St. Lucie
City of Riviera Beach
City of Wilton Manors
Idaho
City of Sandpoint
Illinois
City of Bloomington
City of Champaign
City of Countryside
City of Crystal Lake
City of Highland Park
City of Joliet
City of Lake Forest
City of Moline
City of Morton Grove
City of Naperville
City of Oakbrook Terrace
City of Orland Park
City of Prospect Heights
City of Rock Island
City of Rockford
City of St. Charles
City of Waukegan
City of Wood Dale
Village of Arlington Heights
Village of Barrington Hills
Village of Bloomingdale
Village of Cary
Village of Glencoe
Village of Homewood
Village of Itasca
Village of Kenilworth
Village of Lake Barrington
Village of Libertyville
Village of Lincolnwood
Village of Lisle
Village of Matteson
Village of Morton Grove
Village of Norridge
Village of Northbrook
Village of Northfield
Village of Oak Brook
Village of Oak Park
Village of Orland Park
Village of Oswego
Village of Palos Park
Village of Park Forest
Village of River Forest
Village of Riverside
Village of South Barrington
Village of Westmont
Village of Wheeling
Town of Normal
County of Du Page
County of Peoria
County of Sangamon
County of Winnebago
Iowa
City of Ankeny
City of Bettendorf
City of Burlington
City of Cedar Rapids
City of Des Moines
City of New Hampton
City of West Des Moines
Collier County Board of
Commissioners
County of Johnson
County of Linn
Burlington Community School
District
Cedar Rapids Community
School District
Davenport School District
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District
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District
Mason City School District
North Scott School District
Des Moines Area Community
College
Cedar Falls Utilities
Kansas
City of Emporia
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Michigan
University of Michigan
Lake Superior State
University
Minnesota
County of Anoka
Nevada
County of Douglas
County of Nye
Town of Pahrump
New York
City of Batavia
Village of Ossining
North Carolina
City of Burlington
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Arc of Stanley County
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County of Orange
St. Augustine College
Wake Forest University
Eastern Band of Cherokee
Indians
Salisbury Rowan Utilities
Ohio
County of Cuyahoga
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South Dakota
Rapid City Area Schools
Texas
City of Cedar Hill
City of Dallas
City of Farmers Branch
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City of Pflugerville
City of Sherman
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County of Denton
Corpus Christi Fire
Highland Park Police and Fire
International Bank of
Commerce
Jacobs Project Management
Company
River Oaks Country Club
State Bank of Texas
University of Texas Health
Science Center
Westwood Country Club
Utah
Washington County School
District
Virginia
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Wisconsin
City of Appleton
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County of Waukesha
HIDTA Milwaukee
Madison School District
Shorewood School District
Whitnall School District
West Allis School District
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ERP System Selection & Implementation

CLIENTFIRST TECHNOLOGY CONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
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ClientFirst consultants collectively hold an extensive portfolio of certifications, demonstrating their commitment to ongoing professional development and ensuring our clients have access to the latest information in the field.

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Proposed Schedule
The following work plan outlines the project steps, the hours to be devoted by the project team, and an estimated timeline. The timeline starts on the Kick-Off Meeting date. Step Advisory Services for Enterprise Resource Planning System Selection and Implementation
Total
Billable
Hours
David/
Jamie
Janet/
Alicia
Project Coordination and Management 1
Project Coordination and Management - Work with the City Project Manager to finalize the project work plan and timelines and arrange communications, logistics, and support. Schedule various meetings with personnel from each functional area to review and discuss existing and future information system needs. Provide ongoing project coordination and status updates.
50 40 10
Act as a liaison between the executive stakeholder team, project team, vendor(s), and City staff.

Develop and manage a comprehensive project plan detailing project stages, milestones, and resources.

Manage the Change Management Process under the oversight of the City Project Manager.

Develop consultant communications and plan, and provide monthly executive/project status reports, including decisions, issues, and action items.
2 Project Initiation, Kick-Off, and Project Team Development - Work with the City Project Manager to develop and finalize the Project Team's composition and document the required roles and responsibilities. This will include the following steps:
6 4 2
Project Team organization includes establishing a PMO office, in line with the Project Management Institute's best practices.

Assist in educating Project Team members and stakeholders on defined roles and responsibilities. This will be facilitated by completing forms for use in workshops, including background concepts, instructions, and finalization.

Conduct a formal Kick-Off Meeting to officially start the project and provide an overview of the project to Project Team members, City stakeholders, and other engagement participants.

Phase I: Preparation of RFP for New ERP System
Task One: Request for Proposal (RFP) Development
3 Preliminary Vendor Communication/Research - In the preliminary vendor communication/ research, we will prepare a list of pre-screened information system vendors and their contact information based on the City-developed functional and system requirements. Our objective will be to identify vendors specializing in government agencies whose applications for future needs are already in use in the industry.
6 6
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Total
Billable
Hours
David/
Jamie
Janet/
Alicia
4 Review and Evaluate Request for Proposals (RFP) Documents - We will review and evaluate the draft Request for Proposal (RFP) documents.

Assumes a single RFP and process for all software modules. The City is responsible for finalizing and distributing the RFP. Additional RFPs will require a change order.
18 12 6
Assumes the City will provide system feature function, integration, and data conversion requirements, and a fully-drafted RFP. Phase II: ERP Selection Process Task Two: Evaluation and Selection of Vendor
5 RFP Issuance and Facilitate Vendor Response Activities - Assist the City in issuing the RFP, and facilitate pre-proposal vendor response activities, including:
4 4
Assist with vendor questions and answers during established proposal response timelines. Included Included Included
If necessary, assist with required RFP addenda. Included Included Included 6 Vendor Proposal Evaluations - Analyze and evaluate proposal responses.

Provide an initial Summary Vendor Comparison Worksheet and Vendor Executive Summary Analysis Memorandum.
36 12 24
7 Vendor Analysis Workshop to Determine Vendor Finalists (Shortlist) - Conduct an analysis results workshop that includes the review of the Vendor Comparison Worksheet and Vendor Executive Summary Analysis.

We will clarify any open items with shortlisted vendors before issuing invitations for demonstrations.
4 4 8
Develop Demonstration Documents, Agenda, and Coordination - Develop demonstration documents, including preparing an agenda and demonstration scripts or guides for vendor demonstrations. These will be sent to vendor finalists for their preparation. Also, prepare Vendor Demonstration Evaluation Forms for use by all participating City staff during demonstration sessions. We will also prepare a form for Project Team members to conduct finalist reference checks and/or calls, and a Site-Visit Form for City personnel to use during site visit(s).
10 2 8
9 Facilitate Vendor Demonstrations - Assist the City in scheduling demonstration dates and facilitate initial vendor demonstrations to ensure pertinent requirements are addressed. City personnel will evaluate vendor demonstrations using Demonstration Evaluation Forms. These forms use a rating system to help compare vendors. Hours estimate based on three vendors, each for three days. Additional vendor demonstration assistance will require a change order and will be billed on a pre-approved time-andmaterials basis. 84 12 72
10 Post-Demonstration/Site-Visit/Reference-Check Due Diligence and Follow-Up - Assist with additional follow-up and due diligence for finalist vendor(s). This may include additional demonstrations, Q&A facilitation, reference checking, site-visit assistance, etc. Additional required and/or requested hours will be billed on a pre-approved time-and-materials basis. Travel will be billed as incurred, if necessary. 20 16 4
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Total
Billable
Hours
David/
Jamie
Janet/
Alicia
11 Facilitate Final Vendor Selection - Conduct a meeting with the City's Project Team to facilitate discussion and finalize the vendor selection. The Vendor Demonstration Evaluations, in combination with additional due diligence analysis, will be used to facilitate the selection of a finalist. This includes preparing a written recommendation for presentation at a City Council meeting, reflecting the core project team's support for the purchase of the finalist ERP system. We will attend the Council meeting to support the recommendation to purchase the system. Travel will be filled as incurred, if necessary.
6 4 2
Phase III: ERP Contract Review & Implementation Plan Task Three: Contract Negotiations 12 Implementation Plan (SOW) Review - Work with the City and the selected vendor to review and finalize Statement of Work, Implementation Schedule/Plan, Project Management Office, resource requirements, and timelines. Additional required and/or requested hours will be billed on a preapproved time-and-materials basis. 8 8 13
Contract Review and Negotiation Assistance - Assist with contract review and negotiation assistance (in a non-legal capacity). Assumes contract review and negotiations with a single primary vendor. Additional required and/or requested hours will be billed on a pre-approved time-andmaterials basis. 18 18 Task Four: Develop an Action Plan to Implement ERP Solution 14 Action Plan Memorandum - Based on the selected vendor's statement of work (SOW), prepare a written draft plan to implement the ERP solution, with a recommended path to achieve the future state of an ERP system, including:
30 24 6
Prioritization of system requirements, including any third-party integrations and data conversions
Project cost estimates
Estimated project plan/timelines
Estimated staff resource time commitment requirements
Phase IV: ERP Implementation (Optional)
Task Five: Implementation
15 Implementation Project Management Oversight Assistance - Based on the selected vendor, we will augment the City's Project Manager by monitoring and overseeing the project process, providing subject-matter expertise, and providing advisory services.

TBD
Hours 300 166 134
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The proposed project schedule reflects a structured, phased approach aligned with the City of understanding of the scope, we anticipate an overall project duration of approximately 30 weeks, beginning upon notice to proceed.

This schedule is designed to support completion of Phase I (RFP Development) by June 1, 2026, Phase II (ERP Selection) by October 1, 2026, and Phase III (Contract Review and Implementation Planning) by November 15, 2026. We will work collaboratively with City staff to refine and adjust the schedule as needed to accommodate City priorities and maintain project momentum.

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References
We believe our clients are our best salespeople. The references listed here are examples of clients with similar needs. Each of these clients has retained our services on multiple occasions.

We pride ourselves on client satisfaction and strive to build long-term partnerships.

Town of Windsor
9291 Old Redwood Highway, Windsor, CA 95492
Julé Taylor, Senior Management Analyst 707.838.5365
[email protected]
Nick Walker, Administrative Services Director 707.838 5003 [email protected]
Proposed Personnel Involvement and Project Outcome: Each of the referenced projects was supported by key members of our team, including David Krout (Project Director), Janet Federico (Management Consultant), Alicia Burns (Management Consultant), and Jamie Shell (Project Manager), all of whom were involved in various aspects of project delivery. Each project was completed, meeting the client's objectives and delivering the intended outcomes.

Modules: General Ledger, Bank Reconciliations, Budgeting, Project & Grant Accounting, Requisitions and Purchasing, Accounts Payable, Expense Reimbursement, Accounts Receivable, Cashiering, Fixed Assets, Financial Reporting, Applicant Tracking, Human Resources, Risk Management, Time and Attendance, Payroll, Utility Billing
City of Coronado
1825 Strand Way, Coronado, CA 92118
James Krueger, former Director of Administrative Services (now CIO at City of Pocatello) 208.234.6218
[email protected]
John Kim, Director of Administrative Services 619.522.7300 [email protected]
Proposed Personnel Involvement and Project Outcome: Each of the referenced projects was supported by key members of our team, including David Krout (Project Director), Janet Federico (Management Consultant), Alicia Burns (Management Consultant), and Jamie Shell (Project Manager), all of whom were involved in various aspects of project delivery. Each project was completed, meeting the client's objectives and delivering the intended outcomes.

Modules: General Ledger, Bank Reconciliations, Budgeting, Project & Grant Accounting, Requisitions and Purchasing, Accounts Payable, Expense Reimbursement, Accounts Receivable, Cashiering, Fixed Assets, Financial Reporting, Applicant Tracking, Human Resources, Risk Management, Time and Attendance, Payroll, Utility Billing
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City of Carlsbad
1635 Faraday Ave., Carlsbad, CA 92008
Maria Callandar, IT Director 760.602.2454
[email protected]
Doug Kappel, Enterprise Applications Manager 760.602.2791 [email protected]
Proposed Personnel Involvement and Project Outcome: Each of the referenced projects was supported by key members of our team, including David Krout (Project Director), Janet Federico (Management Consultant), Alicia Burns (Management Consultant), and Jamie Shell (Project Manager), all of whom were involved in various aspects of project delivery. Each project was completed, meeting the client's objectives and delivering the intended outcomes.

Modules: General Ledger, Bank Reconciliations, Budgeting, Project & Grant Accounting, Requisitions and Purchasing, Accounts Payable, Expense Reimbursement, Accounts Receivable, Cashiering, Fixed Assets, Financial Reporting, Applicant Tracking, Human Resources, Risk Management, Time and Attendance, Payroll, Utility Billing
City of San Bernardino
Rolland Kornblau, Director of Technology 909.384.5947 x3017 [email protected]
Proposed Personnel Involvement and Project Outcome: Each of the referenced projects was supported by key members of our team, including David Krout (Project Director), Janet Federico (Management Consultant), Alicia Burns (Management Consultant), and Jamie Shell (Project Manager), all of whom were involved in various aspects of project delivery. Each project was completed, meeting the client's objectives and delivering the intended outcomes.

Modules: General Ledger, Bank Reconciliations, Budgeting, Project & Grant Accounting, Requisitions and Purchasing, Accounts Payable, Expense Reimbursement, Accounts Receivable, Cashiering, Fixed Assets, Financial Reporting, Applicant Tracking, Human Resources, Risk Management, Time and Attendance, Payroll, Utility Billing
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Cost
Our professional fees are based on the scope and approach outlined in this proposal, plus expenses. Our standard billing rates for these types of services reflect the levels and skill sets of the consultant(s) assigned to specific aspects of the project.

Phases I - III
Advisory Services for Enterprise
Resource Planning System Selection
and Implementation
Total
Billable
Hours
David/
Jamie
Janet/
Alicia
Hours 300 166 134
Rate $ 225 $ 205
Average Hourly Rate $ 216 Fees $ 64,820 Travel and Related Expenses As Incurred Total Project Costs $ 64,820 Phase IV (OPTIONAL) Estimated fees for Implementation Project Management Oversight Assistance will be based on the final scope and timeline defined in the selected vendor's Statement of Work (SOW), as agreed upon by the City, and on the level of assistance required by the City. Project Management fees are billed only on a time-and-materials basis.

ERP Implementation Project Management Estimate
Cost Category Comments Budgetary
Estimates
Project Initiation/
Coordination
Implementation of resource planning.

Defined steps and task deliverables are completed at the beginning of each implementation phase.

TBD
Recurring Project
Oversight
Recurring project management oversight. TBD
Additional "AsNeeded Activities"
Optional - These items depend on the City's needs and will only be delivered with the City's prior confirmation and approval.

Business Process and Workflow Workshops
System Configuration
Data Conversion
Testing
Integrations
Modifications/Enhancements
Reporting
Project Quality Control and Acceptance Testing
Go-Live Readiness Review and Cutover Planning
Go-Live and Issue Resolution
Project Closeout
Post-Implementation Review
TBD
To be delivered
only upon the
City's request
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Our professional fees are based on actual time spent to complete the project at our standard rates, plus expenses. Our standard billing rates for these services are shown in the table below and reflect the consultant(s) assigned to the project and their skill sets.

Summary Rates
Time-and-Materials Special or Ad Hoc Projects
Consultant Level Hourly Rate
Partner/Director $225
Management Consultant $205
We can begin the initial activities for this project, including project coordination and scheduling, within 1-2 weeks of finalizing the agreement for this proposal.

Alternative scope changes and fee adjustments are possible and are dependent on specific project needs, staff resources, and capabilities. Minor changes to the scope and methodology outlined above will not affect our fees.

If the nature or scope of our work changes significantly during the project, we will discuss the matter and its effect on our fees and obtain written approval before proceeding.

We invoice monthly as work proceeds. ClientFirst will provide a detailed accounting of all consulting time and expenses on the invoice. Payments are due within 30 days of receipt, payable by check or ACH.

ClientFirst acknowledges that other public agencies may seek to "piggyback" on the same terms and conditions of a resulting similar service and/or purchase being offered in this contract or proposal. ClientFirst reserves the option to agree or disagree to allow contract piggybacks on a case-by-case basis. ClientFirst agrees to extend the same pricing, terms, and conditions as stated in this contract or proposal to every political entity, special district, and related non-profit.

It is understood that other entities shall make purchases in their own names, make payments, and be directly liable to ClientFirst. The agency shall in no way be involved or responsible for ClientFirst for other entities' purchases.

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Case Studies
The following case studies feature California agencies that ClientFirst has worked with to transform their digital technology environments. These case studies began with Technology Master Planning. The cities' technology governance and commitment at all levels, including city councils, have since resulted in significant digital transformation that has improved internal business department processes, management decision-making, transparency, citizen services, and citizen engagement. Additionally, a sample Information Technology Plan, recently completed for another California municipality, is also available for separate download.

City of Rancho Mirage
Project Background
ClientFirst started with a citywide Technology Master Plan. We also jointly presented these transformation efforts at the California Society of Municipal Finance Officers (CSMFO) annual conference. Additionally, please see the attached published article on the City's digital transformation efforts: City of Rancho Mirage Published Digital Transformation Article. The following projects have included:

Enterprise Software Needs Assessment
ERP Selection and Contract Negotiations
EDMS Needs Assessment Services
Technology Master Planning
IT Organization Improvement Assistance
Audio Visual System Design, RFP, and Implementation Oversight Contract Management Process Review and Improvements
Disaster Recovery Planning Services
Cybersecurity Assessment and Risk Mitigation
Electronic Mail Implementation Consulting Services
IT Management Mentoring and Advisory Services
Wireless Network Design Amphitheater, Library, Park Spaces Network Improvement Vendor Procurement
Work Order/Asset Management Preliminary Assessment
Description of Services Performed and Outcomes
ClientFirst developed a Technology Master Plan to address the City's desire to integrate and automate business applications securely. This project involved working with the ongoing City Council subcommittee. ClientFirst presented the Plan to Council, and Council approved funding it. ClientFirst collaborated with City staff to upgrade the technology infrastructure, enhance resident connectivity, and improve applications through integration. The Master Plan also included a comprehensive analysis of IT human resources to ensure the City had the necessary resources to maintain existing technology, implement new technology projects, and maintain the environment established as part of the Technology Master Plan implementation. A significant piece of the future IT organizational structure included increased business analyst talent to help implement and support critical enterprise applications.

ClientFirst assisted with selecting the ERP system, which was completed on time and within budget. Departmental assistance was also provided for selecting a new Contract Administration system.

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Technical assistance was provided to develop a Disaster Recovery Plan. ClientFirst collaborated with Departments to develop a prioritized recovery plan that met the City's needs.

City of Piedmont
Project Background
ClientFirst began with a citywide Technology Master Plan and has continued to support the City in transforming its operations and infrastructure through digital transformation. Projects have included:

ERP software selection and business process improvement analysis ERP software implementation project management
Land Management Assessment & Improvement Plan
Ongoing Land Management process improvements and systems maintenance Public Safety Scheduling and Time and Attendance Selection and Implementation Project Management
Technology Plan development and successful funding
Technology Plan management, annual plan updates, and Council updates on the status of the plan
Fiber optic systems upgrades
Ongoing Technology Governance Committee participation as their senior IT advisor CAD/RMS vendor strategy and roadmap upgrade
Wide area network improvements
Initial IoT wireless network deployment
Cloud computing strategy analysis
Public Safety Verizon Private Cloud analysis, implementation, and resiliency Cybersecurity Incident Response
Telecommunications System Design and Procurement Management Website constituent survey, redesign, and social media rollout Coordination of 5G cellular tower, including Council briefings Cybersecurity improvement and roadmap, and Cybersecurity Council briefings Hyperconverged system selection and project oversight
Description of Services Performed and Outcomes
Digital transformation has been a key strategy of the City of Piedmont's Council. This initiative was launched by selecting ClientFirst to develop a Technology Strategic Plan in collaboration with a Citizen Advisory Committee. Unsurprisingly, as a Bay Area community, the Citizen Advisory Committee has strong technologists, including the first US employee of Skype (now an "angel investor"). ClientFirst collaborated with the Citizen Advisory Committee to develop and prioritize the Plan and then jointly presented the Plan and budget to the Council. ClientFirst continues to oversee the plan's implementation as the City's technology advisor, presenting ongoing updates to the Council.

ClientFirst is also the City's primary technology consultant, assisting with the implementation of recommended initiatives, including best practices, departmental applications, smart technologies, civic engagement, IT infrastructure, day-to-day IT staffing and operations, cybersecurity, and communications.

Before the plan, the City's overall systems were largely siloed, legacy, and end-of-life. Some previously implemented systems were deployed in a way that offered little opportunity to PGCC 6-17-26

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leverage the improved technology. Automation was limited, and resident services were mostly manual, with limited use of technology to automate business processes. Overuse of shadow systems and manual processes was still the norm.

Mendocino County
Project Background
ClientFirst started with a County-wide Technology Master Plan and Roadmap to digitally transform the County and its operations. The following projects have included:

ERP Business Process Review and Improvements
Tax Billing and Assessment Implementation Project Management Justice Software Implementation Management
Software vendor contract negotiations multiple systems
Procurement Business Process Review and Improvements
Budgeting Process Improvements
Cannabis Permit and Licensing Process Improvements Efficiency Study Technology Plan development and funding
Technology Plan management and semi-annual plan updates in conjunction with mid-year and annual Board of Supervisors budget workshops
Initial risk mitigation projects to increase the resiliency of critical systems Emergency Operations Center redesign and refresh of EOC technology and equipment (Phase 1 & 2)
Public Safety Cabling and Fiber Optic Improvements
Public Safety and Radio Data Center Space Planning
Detailed public safety County-wide radio assessment, cost analysis, and successful funding request
Fiber Optic Systems Upgrades
Point Arena Radio & Microwave Project Management (Improved Public Safety Radio Resiliency)
County-Wide Radio and Broadband Upgrade Project Management Property Tax System Assessment and Project Restart
Property Tax System Implementation Oversight
Cannabis Permits & License Business Process Review and Improvements Cannabis E-Permitting
Cybersecurity Roadmap and Board Presentation
Network Upgrade RFP & Project Management Assistance
IT Strategic Advisory Services
IT staffing and staff roadmap to support digital transformation and the Board's goal of increased efficiency
Description of Services Performed and Outcomes
ClientFirst was initially engaged to develop a multi-year Technology Master Plan and Roadmap.

The initial five-year plan is budgeted at over $20 million. The initial assessment also uncovered several high-risk areas. County management placed the project on hold but immediately allocated $605K to mitigate many high-risk items. ClientFirst provided oversight and project management services to implement these risk mitigation measures. The Board has appropriated $1 million for Phase 1 projects and has subsequently allocated over $1 million PGCC 6-17-26

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every six months for additional project work. ClientFirst provides oversight for approximately twenty-five Technology Master Plan projects. ClientFirst also manages the Master Plan budget and project portfolio, with project additions and subtractions based on Board and Executive Office priorities.

In addition to managing the Technology Master Plan, ClientFirst provides detailed project management and vendor selection assistance for various projects. Implementation assistance is provided to augment staff for critical or high-profile projects, such as E-Permitting (now implemented for approximately 65% of permit types), Cannabis business process improvements, public safety and emergency operations projects, preparations for, and replacement of, a fragile end-of-life tax system, and others.

Also, ClientFirst and Mendocino County jointly presented at the California Society of Municipal Finance Officers (CSMFO) on process improvements resulting from these digital transforming projects.

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City of Rancho Mirage Published
Digital Transformation Article
ClientFirst has assisted the City of Rancho Mirage with various Technology Projects, starting with a citywide Technology Master Plan and Roadmap to transform the City and its operations digitally. The City published the following article to showcase these digital transformation improvements. ClientFirst also jointly presented these transformation efforts at the annual conference of the California Society of Municipal Finance Officers (CSMFO).

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Agenda No. 9 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Casey J. Day, Chief of Police
MEETING DATE: June 17, 2026
SUBJECT: Approval of an Agreement with ParkMobile, LLC for the Implementation of a Mobile Parking Payment System to Streamline the Management of the City's Existing 101 Parking Meters
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve an Agreement with ParkMobile, LLC for the Implementation of a Mobile Parking Payment System for the City's existing 101 Parking Meters located adjacent to the ATC property.

1. 2. Alternatively, discuss and take other action related to this item.

DISCUSSION
Pacific Grove welcomes a significant number of visitors throughout the year. Convenient and accessible parking infrastructure is essential to a positive experience for residents, visitors, and local businesses.

Current Parking Operations:

The City operates approximately 101 parking meters on Ocean View Blvd., in the vicinity of the American Tin Cannery, adjacent to the City’s jurisdictional border with Monterey. These 101 parking meters, for which a coastal development permit (CDP) has been issued, allow for coin or credit card payment. They also require manual coin collection and processing, as well as ongoing maintenance and periodic replacement of credit card readers due to damage or wear.

Community Service Officers (CSOs) collect coins from these meters about once every two weeks.

Collection requires manually accessing each meter, removing the internal coin canister, and securing contents for transport. The process typically takes one to two hours to complete.

Once collected, the coin canisters are delivered to the City’s Administrative Services Department (ASD) for processing. ASD then extracts and counts the coins, then documents the revenue.

Subsequently, the coins are secured and transported by an armored security service for deposit.

While this system has historically served the City’s parking management needs, it relies on multiple manual processes, coordination between departments, and ongoing cash handling and equipment maintenance.

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Updating the City’s Parking Management approach, utilizing modern technology like ParkMobile, has the potential to increase operational efficiency and to generate additional parking revenue.

About ParkMobile:

ParkMobile is one of the most widely used mobile parking payment platforms in North America, allowing users to pay through a mobile app, web browser, QR code, or phone call. The platform is used by more than 600 municipalities, 25 airports, and 150 universities. Monterey currently uses ParkMobile in the Cannery Row/New Monterey area adjacent to Pacific Grove. Approximately 7 million users in California and 73 million across North America have used the payment platform.

To use the payment system, users enter a parking zone number, license plate number, and parking duration directly into a phone application or a nearby kiosk.Users using the app then get a real time countdown on their phone for when the parking session will expire. They can extend their parking session directly from their phone without returning to their car as well.

The payment platform is not only more convenient for users, it is more efficient for enforcement staff.

Using an application CSOs can readily identify vehicles with expired parking sessions. Key features include:

Mobile, web-based, and phone payment options
Remote session extensions
License plate–based parking sessions
Real-time enforcement verification
Parking analytics and reporting tools
Because ParkMobile is already widely used in cities such as Monterey, San Francisco, Sacramento, Santa Cruz, and Capitola, many visitors may already be familiar with the platform, helping to improve convenience and reduce confusion. Importantly, the platform is intended to expand payment options rather than eliminate existing ones.

Utilizing ParkMobile has the potential to:

Improve Visitor Experience. Mobile payment options provide a more convenient parking experience for visitors, many of whom no longer carry coins for traditional parking meters.

Improve Parking Compliance and Revenue. Additional payment options make it easier for visitors to pay for parking, improving compliance and reducing lost revenue from drivers unable to use coin-operated meters.

Reduce Cash Handling. Mobile payments reduce reliance on coin collection and lessen the operational burden of collecting, counting, and transporting cash.

Reduce Equipment Maintenance. Expanding mobile payment options decreases reliance on physical parking meter hardware, reducing battery replacement and ongoing maintenance needs.

Improve Enforcement Efficiency. Parking enforcement staff can quickly verify active parking sessions through handheld devices linked to license plate information.

Redeploy CSO Resources. Reduced reliance on coin collection will allow CSOs to redirect their time toward other public safety functions, including coastal patrol presence, visitor assistance and parking enforcement.

Understand Parking Trends through Analytics and Data. ParkMobile provides detailed analytics regarding parking demand, peak usage periods, and zone utilization, allowing City staff to evaluate parking policies and make informed adjustments when necessary.

ParkMobile Implementation & Integration (Staff Recommendation #1) If approved, ParkMobile will be implemented at the existing, CDP approved, 101 parking meters adjacent to the American Tin Cannery. This area experiences significant seasonal visitor traffic due to PGCC 6-17-26

its proximity to coastal attractions, the aquarium, and recreational areas. The benefits to both visitors and staff make this location well suited for integration of ParkMobile.

Implementing ParkMobile would also create greater continuity in parking operations within this high-tourism area, as the City of Monterey already uses ParkMobile immediately adjacent to the City’s border. In addition, the convenience of mobile payment options may help increase parking compliance, session duration, and overall parking revenue.

Integration of ParkMobile at these parking meters would include placing ParkMobile stickers on the front of each parking meter that informs parkers that they can pay to park in the existing metered location through the ParkMobile app. The sticker will include a QR code and a parking zone indicator which identifies the utilized parking space which must also be identified when using the app.

During the initial implementation:

Existing coin-operated meters will remain operational and continue to accept coin payment for those without smartphones until a central kiosk can be installed.

ParkMobile signage and zone identifiers will be installed.

A timeline and plans to install the central pay point kiosk will be established.

Parking enforcement tools will be configured for real-time payment verification.

Public outreach and education will be conducted to inform residents and visitors of the new system.

Maintaining coin acceptance during the transition period will ensure parking remains accessible to all users while the public becomes familiar with the new payment option. Currently, coin payments represent only about 7-8% of total parking transactions. Due to low demand for coin usage, and the significant staff time required to process these transactions, coin payment options will be phased out upon installation of a payment kiosk, which will provide a cash/coin payment option.

The proposed implementation of the ParkMobile system represents an opportunity for the City of Pacific Grove to modernize its parking payment infrastructure while improving convenience for residents and visitors.

As a nationally recognized platform used in thousands of municipalities, ParkMobile provides a proven and widely familiar solution that aligns well with the needs of a tourism-oriented coastal community.

By reducing reliance on coin-based systems, improving operational efficiency, and expanding payment accessibility, the City can enhance both the visitor experience and the effectiveness of its parking management program.

Procurement:

The City of Pacific Grove is an existing client partner with OMNIA Partners, a nationally recognized cooperative purchasing organization. ParkMobile services are available through the OMNIA cooperative purchasing contract, allowing the City to proceed with implementation in compliance with public procurement standards. This action is consistent with the City’s Municipal Code, 2.16.080, Bidding procedures – dispensation when (g), which allows the City to dispense bidding procedures when the article can be purchased more economically through the central purchasing authority of another governmental agency.

Agreement:

If approved, the City will enter into an agreement with ParkMobile based on the City’s standard agreement template, which has been reviewed and approved by the City’s insurer, the California Joint Powers Insurance Authority (CJPIA), and City legal counsel. The final agreement includes negotiated modifications and redlined terms mutually agreed upon by the City and ParkMobile, and reviewed and PGCC 6-17-26

modifications and redlined terms mutually agreed upon by the City and ParkMobile, and reviewed and approved by the City Attorney.

OPTIONS

1. Direct Staff to return with additional information.

2. Do not authorize the agreement with ParkMobile.

FINANCIAL IMPACT:

ParkMobile operates on a transaction-based model. ParkMobile users initiating a parking session pay a small convenience fee (customer service fee) associated with each transaction. The standard ParkMobile customer service fee is $0.45 per session. Because the City is an OMNIA Partners client, the City qualifies for a reduced customer transaction fee of $0.40 per session; this fee is passed on to the customer utilizing the service.

Additionally, ParkMobile will serve as the Merchant of Record (MOR) and collect a processing fee equal to 3% of each parking transaction plus $0.20 per transaction. Because the fee includes a percentage component, the total fee will vary by transaction amount.

Using ParkMobile as the MOR provides several benefits, including:

Acceptance of multiple payment methods, including Visa, Mastercard, Amex, Discover, Apple Pay, and Google Pay
Simplified monthly reporting and revenue deposits
Reduced PCI compliance requirements for the City
Chargeback and refund protection, with ParkMobile absorbing associated costs Full payment of expected parking revenue without deductions for chargebacks or refunds A breakdown of an example transaction for a user initiating 2 hours of paid parking using the payment platform is provided below:
$4.50- 2 Hours of $2.25 Hourly Parking Fee
$0.40 -ParkMobile Customer Transaction Fee (Convenience Fee) - not this fee is not charged if the kiosk is utilized versus the payment platform application $4.90- Total Charge to Customer
When ParkMobile remits payment to the City, they retain the MOR fee, in continuing with the same example, the City would receive net revenue of $4.15 (net of the direct charges to the customer and the MOR fee). There is no upfront software procurement cost associated with implementing ParkMobile.

ParkMobile also covers the initial cost and shipping of the ParkMobile signage at no charge.

To ensure accessibility for individuals who do not utilize smartphone-based payments, the implementation plan includes a future installation of a central pay point kiosk that will allow users to pay for parking through alternative payment methods.

FOCUSED PRIORITY AREA: Financial Sustainability
Attachments
Vendor Services Agreement
PGCC 6-17-26

CITY OF PACIFIC GROVE

VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT (“Agreement”) is made and effective as of the last signature date herein, by and between the City of Pacific Grove, a municipal corporation (“City” or “Client”), and ParkMobile, LLC (“VENDOR” or “ParkMobile”).

City wishes to retain the services of an experienced and qualified VENDOR to provide services as outlined in Exhibit A (“Services”). VENDOR represents and warrants that it is qualified to perform those Services. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
Unless terminated in accordance with Section 8 below, the AGREEMENT will continue in full force and effect from the Effective Date for three (3) years., The term of this AGREEMENT shall extend annually for an additional one (1) year period unless either party provides written notice of non-renewal at least sixty (60) days before the end of the then-current term.

2. SCOPE OF SERVICES
VENDOR will provide the Services listed in the Scope of Services attached hereto as Exhibit A. VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner.

3. PERFORMANCE
a. VENDOR shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. VENDOR shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of VENDOR hereunder in meeting its obligations under this Agreement.
b. VENDOR shall obtain a valid City Business License and shall maintain said Business License for the term of this Agreement and any extensions. c. VENDOR shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by VENDOR or in any way affect the performance of its Services pursuant to this Agreement. VENDOR shall at all times observe and comply with all such laws and regulations. City, and its officers, employees, and agents shall not be liable at law or in equity occasioned by failure of VENDOR to comply with this Section.

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d. VENDOR agrees that in the performance of this Agreement or any sub-agreement hereunder, neither VENDOR nor any person acting on VENDOR’s behalf shall refuse to employ or refuse to continue in any employment any person or discriminate on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sexual preference, sex, gender identity, gender expression, military or veteran status or age. Harassment in the workplace is not permitted in any form. VENDOR further agrees to comply with all laws with respect to employment when performing this Agreement.
e. VENDOR shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
f. VENDOR declares and warrants that no undue influence or pressure is used against or in concert with any officer, employee or agent of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial agreement or financial inducement. No officer, employee, or agent of City will receive compensation, directly or indirectly, from VENDOR, or from any officer, employee or agent of VENDOR, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.

4. CITY MANAGEMENT
The City Manager, or designee, shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by VENDOR, but not including the authority to enlarge the Scope of Work or change the compensation due to VENDOR. The City Manager shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Scope of Work or change VENDOR’s compensation, subject to Section 6 hereof.

5. PAYMENT
a. For Services rendered pursuant to this AGREEMENT, VENDOR shall be paid in accordance with the Payment Schedule attached hereto as Exhibit B. b. The City Manager’s contract authority is limited to $39,999.99, which includes all costs. Contracts, including any contract amendments that exceed the total threshold, require City Council approval. Any contracts, including contract amendments that exceed the total threshold, which do not have City Council approval, shall be void.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE PGCC 6-17-26

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a. City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon VENDOR at least thirty (30) days prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this Agreement, unless the notice provides otherwise. If City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, City shall pay to VENDOR the actual value of the Services performed up to the time of termination.,.

7. DEFAULT OF VENDOR/FORCE MAJEURE
a. VENDOR’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that VENDOR is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating VENDOR for any Services performed after the date of default and can terminate this Agreement immediately by written notice to the VENDOR. If such failure by the VENDOR to make progress in the performance of Services hereunder arises out of causes beyond the VENDOR’s control, and without fault or negligence of the VENDOR, it shall not be considered a default.
b. If the City Manager or designee determines VENDOR is in default in the performance of any of the terms or conditions of this Agreement, they shall cause to be served upon VENDOR a written notice of the default. The VENDOR shall have thirty (30) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event VENDOR fails to cure its default within such period of time or fails to present City with a written plan for the cure of the default, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
a. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. VENDOR shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services.

All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identi-fied and readily accessible. VENDOR shall provide free access to the representatives of City or its designees at reasonable times following notice to such books and records that apply specifically to the Scope of Services ,shall permit City to make copies and transcripts there from as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. If there is a substantial billing deviation adverse to City, then the cost of an audit shall be borne by VENDOR. Such records, together with supporting PGCC 6-17-26

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documents, shall be maintained at City Hall for a minimum period of five (5) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this Agreement, the City shall be entitled to a copy of all data collected by VENDOR in performance of this Agreement excluding ParkMobile User Data (as defined in Exhibit A).

9. RECORD AUDIT
In accordance with Government Code, Section 8546.7, for expenditures of greater than $10,000, records of both City and VENDOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

10. INDEMNIFICATION
VENDOR shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, employees, agents, and volunteers (collectively, City) from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with VENDOR’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and VENDOR, or should City otherwise find VENDOR’s legal counsel unacceptable, then VENDOR shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The VENDOR shall promptly pay any final judgment rendered against the City (and its officers, employees, agents and volunteers) with respect to claims determined by a trier of fact to have been the result of the VENDOR’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

VENDOR obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by City. However, without affecting the rights of City under any provision of this agreement, VENDOR shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of VENDOR will be for that entire portion or percentage of liability not attributable to the active negligence of City.

No City officer, employee or agent shall be personally liable to VENDOR, in the event of any default or breach by City or for any amount that may become due to VENDOR.

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11. INSURANCE
Without limiting VENDOR’s indemnification of City, and prior to commencement of work, VENDOR shall obtain, provide, and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described in Exhibit C and in a form that is satisfactory to City.

12. INDEPENDENT CONTRACTOR
a. VENDOR is and shall at all times remain as to City a wholly independent contractor.

The personnel performing the services under this Agreement on behalf of VENDOR shall at all times be under VENDOR’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of VENDOR or any of VENDOR’s officers, employees, or agents, except as set forth in this Agreement. VENDOR shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. VENDOR shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to VENDOR in connection with the performance of this Agreement. Except for the fees paid to VENDOR as provided in the Agreement, City shall not pay salaries, wages, or other compensation to VENDOR for performing services hereunder for City. City shall not be liable for compensation or indemnification to VENDOR for injury or sickness arising out of performing services hereunder.
c. Any and all employees or sub-contractors of VENDOR under this Agreement, while engaged in the performance of any work or services required by VENDOR under this Agreement, shall be considered employees or sub-contractors of VENDOR only and not of City. Any and all claims that may arise under the Workers’ Compensation Act on behalf of said employees or sub-contractors, while so engaged and all claims made by a third party as a consequence of any negligent act or omission on the part of the VENDOR’s employees or sub-contractors, while so engaged in any of the work or services provided for or rendered herein shall not be City’s obligation.

13. SUBCONTRACTORS
Before Vendor retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:
a. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to City.
b. Present to the City the form of subcontract that will be used with the subcontractor for City’s approval, which approval will not be unreasonably withheld. Such subcontract AGREEMENT must include an indemnity agreement that is generally in accord with PGCC 6-17-26

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the indemnity obligations contained in Section 11 of this Agreement and must specifically name the City as an indemnified party; and c. Secure from the subcontractor evidence of insurance coverage that meets with this Agreement including naming the City as an additional insured as required by this Agreement, unless such requirement is waived in writing by the City.

14. NO BENEFIT TO ARISE TO CITY OFFICERS AND EMPLOYEES
No City officer, employee of City, or their designees or agents, and no public officer who exercises authority over or responsibilities with respect to the Services provided under the Agreement during their tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement.

15. CONFLICT OF INTEREST
VENDOR shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement, and shall comply with the City’s conflict of interest code.

If City determines VENDOR comes within the definition of Contractor under the Political Reform Act (Government Code §87100 et seq.), VENDOR shall complete and file and shall require any other person performing Services under this Agreement to complete and file a “Statement of Economic Interest” with City disclosing VENDOR’s and/or such other person’s financial interests.

16. NO WAIVER OF BREACH/TIME
The waiver by City of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent breach of the same or any other term or promise contained in this Agreement. Time is of the essence in carrying out the duties hereunder.

17. CONFIDENTIAL INFORMATION/RELEASE OF INFORMATION
a. All information gained by VENDOR in performance of this Agreement shall be considered confidential and shall not be released by VENDOR without City’s prior written authorization. VENDOR, its officers, employees, agents, or sub-contractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided VENDOR gives City notice of such court order or subpoena.

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b. VENDOR shall promptly notify City should VENDOR, its officers, employees, agents, or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the Services performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent VENDOR and/or be present at any deposition, hearing, or similar proceeding.

VENDOR agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by VENDOR. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

18. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: Chief of Police
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
To Vendor: ParkMobile, LLC
1075 Peachtree St. NE
Suite 3100
Atlanta, GA 30309
(With a copy to ParkMobile’s Legal Department at
the above address and to [email protected].)
Notice is effective on the date of personal service, or five (5) days following deposit in a United States mailbox, or date of postmark. The parties may agree to notice by email.

19. THIRD PARTY BENEFICIARIES
Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.

20. ASSIGNMENT
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VENDOR shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City. Subject to the foregoing, all terms of the Agreement will be binding upon, enforceable by and inure to the benefit of the parties and their successors and assigns.

21. GOVERNING LAW
City and VENDOR understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in Monterey County, or the federal district court with jurisdiction over the City. VENDOR agrees not to commence or prosecute any dispute arising out of or in connection with this Agreement other than in the aforementioned courts and irrevocably consents to the exclusive personal jurisdiction and venue of the aforementioned courts.

22. DISPUTE RESOLUTION; ATTORNEY’S FEES
VENDOR shall continue to perform under this Agreement during any dispute. VENDOR and City hereby agree to make good faith efforts to resolve disputes as quickly as possible.

In the event any dispute arising from or related to this Agreement results in litigation or arbitration, the prevailing party shall be entitled to recover all reasonable costs incurred, including court costs, attorney fees, expenses for expert witnesses (whether or not called to testify), expenses for accountants or appraisers (whether or not called to testify), and other related expenses. Recovery of these expenses shall be as additional costs awarded to the prevailing party, and shall not require initiation of a separate legal proceeding.

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of VENDOR warrants and represents that they have the authority to execute this Agreement on behalf of the VENDOR and the authority to bind VENDOR to the performance of its obligations hereunder.

24. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to their obligations described in this Agreement. In the event of any inconsistencies between this Agreement and its exhibit, this Agreement shall control. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

25. AMENDMENT
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a. Any modification or amendment to this Agreement must be in writing. b. Neither City nor VENDOR shall be deemed to have waived any obligation of the other, or to have agreed to any modification to this Agreement unless it is in writing, and signed by the party giving the waiver.

26. INTERPRETATION OF CONFLICTING PROVISIONS
In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control

27. SEVERABILITY
If any term of this Agreement is held invalid by a court of competent jurisdiction or arbitrator the remainder of this Agreement shall remain in effect.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF PACIFIC GROVE VENDOR
By:

Risk Manager
Date:

By: By:

Department Director Vendor
Date: Date:

By: ___________________________ By: ____________________________ City Manager or Mayor City Administrative Services Department Date: ___________________________ Date: ___________________________ PGCC 6-17-26

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Approved As To Form:

City Attorney
_______________________________
Date
Attachments: Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
PGCC 6-17-26

ev. 2/16 Page 1 of 14 Vendor Agreements for
Reoccurring Services
Exhibit A
Scope of Work/Services
SCHEDULE 1:

CLIENT GENERAL TERMS & CONDITIONS

1. SERVICES

1.1 General. During the term, ParkMobile will provide the Services to Client in accordance with the terms and conditions of this Agreement.

1.2 Launch Date. The parties will mutually agree upon the launch date for the Services.

1.3 ParkMobile Application. On and after the launch date, Client’s Parking Locations, along with associated Parking Information, will be made available to the general public through the ParkMobile Application.

1.4 Parking Management Services. Subject to the license granted in Section 2, Client will be provided access to the Platform to manage Client’s Parking Locations and associated Parking Information.

1.5 Parking Locations. The parties agree that ParkMobile does not own, operate, manage, or maintain any Parking Location. Client agrees that ParkMobile is not responsible for the condition or operation of any Parking Location, including, but not limited to, the operation of third-party hardware and/or software-based solutions used by Client at the Parking Location or for the delivery and/or fulfillment of parking or other services at the Parking Location.

1.6 Publicity of Services. Each party will use commercially reasonable efforts to market the Services throughout the Term. All brochures and promotional material to be distributed by Client will be in a form mutually agreed upon by the parties, which will not be unreasonably withheld or delayed.

1.7 Exclusivity. Reserved.

1.8 PCI DSS. ParkMobile has obtained, and will continue to maintain throughout the term, Payment Card Industry – Data Security Standard (PCI DSS) certification.

1.9 Online Client General Terms & Conditions. The parties agree that this Agreement supersedes the Client General Terms and Conditions that is publicly available at https://parkmobile.io/client-terms with respect to the Services provided under this Agreement, and are therefore the Client General Terms and Conditions are not applicable to Client.

2. ACCESS & USE OF PLATFORM

2.1 Provision of Access. Subject to and conditioned on Client's and its Authorized Users' compliance with the terms and conditions of this Agreement, all applicable PGCC 6-17-26

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laws and regulations, and Client’s payment of fees, ParkMobile grants Client a nonexclusive, non-transferable right to access and use the Platform during the Term.

Such use is limited to Client’s internal use. ParkMobile will provide Client the Access Credentials within a reasonable time following the Effective Date.

2.2 Documentation License. ParkMobile hereby grants to Client a non-exclusive, nonsublicensable, non-transferable license to use the Documentation during the Term solely for Client's internal business purposes in connection with its use of the Services.

2.3 Use Restrictions. Client will not, directly or indirectly, and will not permit any third party to, access or use the Platform except as expressly permitted by this Agreement. For purposes of clarity and without limiting the generality of the foregoing, Client shall not, except as this Agreement expressly permits: (a) copy, modify, or create derivative works of the Platform or Documentation, in whole or in part; (b) rent, lease, copy, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available the Platform or Documentation to any person or entity; (c) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Platform, in whole or in part; (d) bypass or breach any security device or protection used by the Platform or access or use the Platform other than by an Authorized User through the use of his or her own then valid Access Credentials; (e) remove any proprietary notices from the Platform or Documentation; (f) use the Platform or Documentation in any manner or for any purpose that infringes, misappropriates, or otherwise violates any IP Right or other right of any person, or that violates any applicable law; (g) upload invalid data, malware, or other software agents through the Platform; or (h) use the Platform for any purpose beyond the scope of the access granted in this Agreement.

2.4 Reservation of Rights. Nothing in this Agreement grants any right, title, or interest in or to (including any license under) any IP Rights in or relating to, the Services, whether expressly, by implication, estoppel, or otherwise. All right, title, and interest in and to the Services are and will remain with ParkMobile.

2.5 Changes. ParkMobile reserves the right, in its sole discretion, to make any changes to the Services that it deems necessary or useful to: (a) maintain or enhance: (i) the quality or delivery of ParkMobile's services to its customers; (ii) the competitive strength of or market for ParkMobile's services; or (iii) the Services' cost efficiency or performance; or (b) to comply with applicable law.

2.6 Suspension or Termination of Services. Notwithstanding anything to the contrary in this Agreement, ParkMobile may suspend, terminate, or otherwise cancel Client’s, any Authorized User’s, or any other person’s access to or use of all or any part of PGCC 6-17-26

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the Services, without incurring any resulting obligation or liability, if: (a) ParkMobile receives a judicial or other governmental demand or order, subpoena, or law enforcement request that expressly or by reasonable implication requires ParkMobile to do so; or (b) ParkMobile believes, in its good faith and reasonable discretion, that (i) Client or any Authorized User has failed to comply with any material term of this Agreement, or accessed or used the Services beyond the scope of the rights granted or for a purpose not authorized under this Agreement; (ii) Client or any Authorized User is, has been, or is likely to be using the Services for fraudulent, misleading, or unlawful activities; (iii) there is a threat or attack on any of the Services; (iv) Client’s or any Authorized User’s use of the Services disrupts or poses a security risk to ParkMobile or to any other client, end user, vendor or partner of ParkMobile; or (v) this Agreement expires or is terminated.

This Section does not limit any of ParkMobile's other rights or remedies, whether at law, in equity, or under this Agreement.

3. CLIENT RESPONSIBILITIES

3.1 Use of Platform Account. Client is responsible and liable for all uses of the Platform resulting from access provided by Client, directly or indirectly, whether such access or use is permitted by or in violation of this Agreement. Client must notify ParkMobile immediately of any breach of security or unauthorized use of Client’s account.

3.2. Parking Information. Client is responsible for setting all rates, zones, and other required information regarding its Parking Locations offered through the ParkMobile Application and for keeping such information up to date within the Platform.

3.3. Effect of Client Failure or Delay. ParkMobile is not responsible or liable for any delay or failure of performance caused in whole or in part by Client's delay in performing, or failure to perform, any of its obligations under this Agreement.

4. SERVICE AND SUPPORT

4.1. Scheduled Maintenance. ParkMobile will use commercially reasonable efforts to schedule downtime for routine maintenance of the Services between the hours of 12:00 a.m. and 4:00 a.m., Eastern Time; however, ParkMobile may modify this window from time-to-time by providing Client with advance notice. If ParkMobile anticipates that it will need to perform maintenance activities that are likely to be disruptive to the use of the Services outside of the scheduled maintenance window, ParkMobile will use commercially reasonable efforts to give Client at least 24 hours prior notice. Notwithstanding the foregoing, ParkMobile reserves the right to perform any required emergency maintenance work outside of the scheduled PGCC 6-17-26

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maintenance window. To the extent practicable, ParkMobile will use commercially reasonable efforts to notify Client before commencing any emergency maintenance outside of the scheduled maintenance window and will use commercially reasonable efforts to limit or avoid impact to use of the Services.

4.2 Client Support. ParkMobile will use commercially reasonable efforts to assist Client with any technical support that Client may reasonably require in using the Services.

ParkMobile will provide technical support for rate and configuration changes to Client Monday – Friday (excluding holidays) between the hours of 8:00 a.m. and 6:00 p.m. (ET). For issues relating to On-Demand Parking Services, Client may submit a support request via email to [email protected]. For issues relating to Reservation Parking Services, Client may submit a support request via email to [email protected]. ParkMobile will provide Client with emergency technical support 24 hours a day, seven days a week, 365 days a year. In the event of an emergency involving technical and/or system availability issues, Client may contact the on-call engineer via email to [email protected].

4.3 End-User Support. ParkMobile will provide customer support for ParkMobile Users 24 hours a day, seven days a week, 365 days a year. There are multiple methods that ParkMobile Users can access customer support, such as: ParkMobile’s online ticketing system, in-app chat feature, and toll-free phone number.

5. INTELLECTUAL PROPERTY OWNERSHIP

6.1 Client Data. Client Data remains the sole and exclusive property of Client. Client grants ParkMobile a perpetual, irrevocable, royalty-free license to use Client Data in connection with the Services.

6.2 Client Brand Features. Client grants to ParkMobile a nonexclusive, nonsublicensable, nontransferable, royalty free license during the term to display Client’s Brand Features in connection with providing and/or marketing the Services.

ParkMobile will not make any use of Client’s Brand Features in a manner that dilutes, tarnishes or blurs the value of such Brand Features.

6.3 ParkMobile IP. Client acknowledges that, as between Client and ParkMobile, ParkMobile owns all right, title, and interest, including all IP Rights, in and to the Services, including but not limited to the ParkMobile Application and the Platform.

6.4 ParkMobile Brand Features. ParkMobile grants to Client a nonexclusive, nonsublicensable, nontransferable, royalty free license during the term to display ParkMobile’s Brand Features in connection with the Services, subject to ParkMobile’s Brand Guidelines available at
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make any use of ParkMobile’s Brand Features in a manner that dilutes, tarnishes or blurs the value of such Brand Features.

6.5. ParkMobile User Data. ParkMobile User Data remains the sole and exclusive property of ParkMobile. Client will not, directly or indirectly: (i) sell or resell ParkMobile User Data in any capacity or form; (ii) create any derivative work using ParkMobile User Data; or (iii) use ParkMobile User Data for purposes other than those specifically allowed in this Agreement. Notwithstanding the foregoing, the parties acknowledge and agree that ParkMobile will not sublicense or provide any PCI Data to Client.

6.6 Resultant Data. Resultant Data remains the sole and exclusive property of ParkMobile. ParkMobile grants Client a revocable, royalty-free, non-exclusive, nonassignable, non-transferable license to applicable Resultant Data for the duration of the term only for Client’s internal use in connection with the Services.

6.7 Reservation of Rights. ParkMobile reserves all rights not expressly granted to Client in this Agreement. Except for the limited rights and licenses expressly granted under this Agreement, nothing in this Agreement grants, by implication, waiver, estoppel, or otherwise, to Client or any third party any IP Rights or other right, title, or interest in or to the ParkMobile Application and/or the Platform.

6.8 Patent, Trademark, and Copyright Indemnity. ParkMobile shall, hold Client, its officers, employees, and agents harmless from any and all liability, of any nature or kind on account of use of any copyrighted or non-copyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this Agreement. ParkMobile shall indemnify and hold harmless Client from and against (a) any and all claims, suits, actions, proceedings, or allegations brought against Client by a third party asserting that any ParkMobile intellectual property or deliverables provided under this Agreement are invalid or infringe any third party’s rights; and (b) any and all losses, liabilities, damages, or expenses to the extent caused by any inaccuracy or breach of ParkMobile's representations regarding ownership or rights in such intellectual property.

7. FEES AND PAYMENT

7.1. Fees. Client shall pay ParkMobile the fees set forth in the Agreement that incorporates these Client General Terms & Conditions ("Fees") in accordance with this Section 7.

7.2 Payment Terms. The parties designate ParkMobile as the merchant of record. On or before the 15th day of each month, ParkMobile will disburse to Client all parking fees ParkMobile received during the preceding month from ParkMobile Users on behalf of Client as a direct result of this Agreement, less any amounts owed to ParkMobile.

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7.3. Taxes. All fees and other amounts payable by Client under this Agreement are exclusive of taxes and similar assessments. Without limiting the foregoing, Client is responsible for all sales, use, and excise taxes, and any other similar taxes, duties, and charges of any kind imposed by any federal, state, or local governmental or regulatory authority on any amounts payable by Client hereunder, other than any taxes imposed on ParkMobile’s income.

7.4. Fee Increases. ParkMobile may increase fees upon sixty (60) days’ written notice to Client. Notice may be via email.

7.5. Limited Payment Agent. Client appoints ParkMobile as its agent for the limited purpose of receiving, holding, and settling payments made by ParkMobile Users to Client in connection with the Services. Client acknowledges and agrees that receipt of payment from ParkMobile Users in connection with the Services by ParkMobile shall be deemed the same as receipt by Client itself.

6. REPRESENTATIONS AND WARRANTIES

8.1. Mutual. Each party represents, warrants and covenants to the other party that: (a) it is duly organized, validly existing, and in good standing as a corporation or other legal entity under the laws of the jurisdiction of its incorporation or other organization; (b) it has the full right, power, and authority to enter into and perform its obligations and grant the rights, licenses, consents, and authorizations it grants or is required to grant under this Agreement; (c) the representative that is executing this Agreement has been duly authorized by all necessary corporate or organizational action of such party; and (d) when executed and delivered by both parties, this Agreement will constitute the legal, valid, and binding obligation of such party, enforceable against such party in accordance with its terms.

8.2 ParkMobile. ParkMobile represents, warrants, and covenants to Client that ParkMobile will perform the Services using personnel of required skill, experience, and qualifications and in a professional and workmanlike manner in accordance with generally recognized industry standards for similar services and will devote adequate resources to meet its obligations under this Agreement.

8.3 Disclaimers. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN SECTION 8.1 AND SECTION 8.2, ALL SERVICES ARE PROVIDED “AS IS.” PARKMOBILE

SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY,

FITNESS FOR A PARTICULAR PURPOSE, TITLE, , AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. WITHOUT LIMITING

THE FOREGOING, PARKMOBILE DOES NOT WARRANT THAT THE SERVICES OR

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SERVICE FAILURES, OR OTHER PROBLEMS INHERENT IN USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS.

7. LIMITATION OF REMEDIES AND DAMAGES

10.1 Exclusion of Damages. EXCEPT AS OTHERWISE PROVIDED IN SECTION 10.3, IN NO

EVENT WILL PARKMOBILE OR ANY OF ITS LICENSORS, SERVICE PROVIDERS, OR

SUPPLIERS BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS

SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING

BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, FOR ANY: (A) LOSS OF PRODUCTION, USE, BUSINESS, REVENUE, OR PROFIT OR DIMINUTION IN VALUE; (B) IMPAIRMENT, INABILITY TO USE OR LOSS, INTERRUPTION, OR DELAY OF THE SERVICES; (C) LOSS, DAMAGE, CORRUPTION, OR RECOVERY OF DATA, OR BREACH OF DATA OR SYSTEM SECURITY; (D) COST OF REPLACEMENT GOODS OR SERVICES; (E) LOSS OF GOODWILL OR REPUTATION; OR (F) CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY,

SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH

PERSONS WERE ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR

SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE, AND

NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE.

10.2 Cap on Monetary Liability. EXCEPT AS OTHERWISE PROVIDED IN SECTION 10.3, IN

NO EVENT WILL THE COLLECTIVE AGGREGATE LIABILITY OF PARKMOBILE ARISING

OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING UNDER OR

RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT

LIABILITY, OR ANY OTHER LEGAL OR EQUITABLE THEORY, EXCEED ONE TIMES THE TOTAL AMOUNTS PAID TO PARKMOBILE UNDER THIS AGREEMENT IN THE 12 MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. THE

FOREGOING LIMITATIONS APPLY EVEN IF ANY REMEDY FAILS OF ITS ESSENTIAL PURPOSE.

10.3 Exceptions. The exclusions and limitations in Section 10.1 and Section 10.2 do not apply to ParkMobile's obligations under Section 9 or liability for ParkMobile's gross negligence or willful misconduct.

8. ADDITIONAL TERMS

11.1 Omnia. ParkMobile is an awarded vendor with Omnia ("Omnia") to provide integrated parking management systems to public agencies at established rates as set forth in Omnia Contract No. 158974 (“Omnia Contract”). Client’s procurement code authorizes the use of other contracts, including the Omnia Contract, as an acceptable method of procurement of competitively bid prices. Except as PGCC 6-17-26

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supplemented by the terms of this Agreement, all terms and provisions of the Omnia Contract remain unchanged and in full force and effect.

9. DEFINITIONS
"Access Credentials" means any user name, identification number, password, license or security key, security token, PIN, or other security code, method, technology, or device, used alone or in combination, to verify an individual's identity and authorization to access and use the Platform. "Authorized User" means Client's employee, consultant, contractor, and agent who is authorized by Client to access and use the Platform under the rights granted to Client pursuant to this Agreement.
"Brand Features" means a party’s trade names, trademarks, service marks, logos, domain names, and other distinctive brand features.
"Client Data" means any data specific to Client’s operation that is provided by Client to ParkMobile to be used in the provision of Services that is not available to ParkMobile publicly or by other means.
"Confidential Information" means information that one party (or an affiliate) discloses to the other party under this Agreement, and that is marked as confidential or would normally be considered confidential information under the circumstances. It does not include information that is independently developed by the recipient, is rightfully given to the recipient by a third party without confidentiality obligations or becomes public through no fault of the recipient. "Documentation" means any manuals, instructions, or other documents or materials that ParkMobile provides or makes available to Client in any form or medium and which describe the functionality, components, features, or requirements of the Services.
"IP Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world.
"Parking Information" means parking zones, parking rates, parking restrictions, selected payment methods, and other information necessary for the provision of the Services for a specific Parking Location.

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"Parking Location" means the location or locations of Client’s on-street parking, off-street parking, reservation parking, parking lots, parking decks, permitted parking, and other facilities where ParkMobile Users may park. "ParkMobile Application" means any and all mobile and/or web applications, services, or interfaces developed, hosted, or managed by, on behalf of, or in partnership with ParkMobile and that are made available to the general public and that facilitates the payment of parking transactions.
"ParkMobile User" means an end user that uses the ParkMobile Application. "ParkMobile User Data" means information, data, and other content, in any form or media, that is submitted, posted, or otherwise transmitted by or on behalf of a ParkMobile User, directly or indirectly, through the ParkMobile Application. "PCI Data" means, as applicable, payment card number, cardholder name, expiration date, card verification code or value, service code, and/or securityrelated information used to authenticate cardholders and/or authorize payment card transactions
"Personal Data" means (i) any information about an identified or identifiable individual; or (ii) information that is not specifically about an identifiable individual but, when combined with other information, may identify an individual. Personal Data includes names, email addresses, postal addresses, telephone numbers, government identification numbers, financial account numbers, payment card information, license plate information, online identifiers (including IP addresses and cookie identifiers), network and hardware identifiers, geolocation information, and any information that constitutes “personal data” or “personal information” within the meaning of any relevant and applicable data privacy or protection laws. "Platform" means access-controlled mobile and/or web applications, services or interfaces developed, hosted, or managed by, on behalf of, or in partnership with ParkMobile that are made available to Client to administer, configure, manage and/or monitor parking sessions, parking rates, and/or parking restrictions associated with Client’s Parking Locations.
"Resultant Data" means data and information related to Client’s, Authorized Users' and/or ParkMobile Users' use of the Services that is used by ParkMobile in an aggregate and anonymized manner, including to compile statistical and performance information related to the provision and operation of the Services. "Services" means the ParkMobile Application, the Platform, and all other services provided by ParkMobile under this Agreement.

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Exhibit B
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Payment Schedule

USER FEES
On Demand User Fee $0.40 per transaction
The parties designate ParkMobile as the merchant of record. Client agrees to pay ParkMobile $0.20 + 3% of the total transaction amount per transaction for this service, which shall be in addition to the User Fee (above). On or before the 15th day of each month, ParkMobile will disburse to Client all parking fees ParkMobile received during the preceding month from ParkMobile Users on behalf of Client as a direct result of this Agreement, less any amounts owed to ParkMobile.

Exhibit C
Insurance Specifications
General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual PGCC 6-17-26

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liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the VENDOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Umbrella or excess liability insurance. [Optional depending on limits required] VENDOR shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

VENDOR shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

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Other provisions or requirements
Proof of insurance. VENDOR shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. VENDOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by VENDOR, his agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by VENDOR or City will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, City may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, employees and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

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Enforcement of contract provisions (non estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of the City to inform VENDOR of noncompliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the VENDOR maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. VENDOR agrees to ensure that its sub-consultants, sub-contractors, and any other party involved with the project who is brought onto or involved in the project by VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in the project will be submitted to City for review.

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VENDOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the VENDOR, the City and VENDOR may renegotiate VENDOR’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.

Timely notice of claims. VENDOR shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

Cyber Technology Errors and Omissions. VENDOR shall procure and maintain insurance with limits in an amount not less than $1,000,000 per occurrence/loss, $2,000,000 general aggregate, which shall include the following coverage:
• Liability arising from the unauthorized release of information for which an entity has the legal obligation to keep private, such as personally identifiable information (PII) and protected health information (PHI).
• Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks. • Liability arising from the failure of technology products (software and hardware) required under the contract for VENDOR to properly perform the intended services. • Claims alleging the failure of computer security that result in the transmission of malicious code, deletion, destruction or alteration of data, or the denial of service. • Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. • Liability arising from the rendering, or failure to render, professional services. • Defense costs in regulatory proceedings (state and federal) involving a violation of privacy laws or intellectual property rights.
• Crisis management and other expert services.

If coverage is maintained on a claims-made basis, the VENDOR shall maintain such coverage for an additional three (3) years following termination of the contract.

Cyber liability insurance. VENDOR shall procure and maintain Cyber Security and Privacy Liability insurance in an amount of no less than $1,000,000 per occurrence/loss which shall include the following coverage:

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• Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. • Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
• Liability arising from the failure of technology products (software) required under the contract for VENDOR to properly perform the services intended. • Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. • Liability arising from the failure to render professional services If coverage is maintained on a claims-made basis, VENDOR shall maintain such coverage for an additional period of three (3) years following termination of the contract.

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Agenda No. 9 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Nick Smith, Mayor
MEETING DATE: June 17, 2026
SUBJECT: Liaison Appointment
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Endorse liaison effective immediately.

DISCUSSION
Council liaisons are designated for each of our city boards, committees, commissions, and task force.

The liaison role is described in the Boards, Committees and Commissions Handbook. Council is asked to endorse the following liaison which become effective immediately.

1. Planning Commission – Nicholas Mourlam

OPTIONS
N/A
FINANCIAL IMPACT:

There is no fiscal impact.

FOCUSED PRIORITY AREA: Not Applicable.

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Agenda No. 11 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Leticia Livian, Human Resources Director
MEETING DATE: June 17, 2026
SUBJECT: AB 2561 Reporting: Vacancies, Recruitment, and Retention CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Staff recommends that the City Council receive the report for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts.

The City's recognized employee organizations will be provided an opportunity to make a presentation on such subjects.

DISCUSSION
AB 2561 requires public agencies, including the City, to hold at least one (1) public hearing per year to discuss vacancies, recruitment and retention efforts. This communication along with the public presentation discusses the City's legal obligations under the new law, which took effect January 1, 2025.

This presentation is for informational purposes only regarding the status of the City's vacancies, recruitment, and retention efforts.

AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies conduct a public hearing to present the status of vacancies, recruitment, and retention efforts during a public hearing before the agency's governing body and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.

In compliance with the new legal obligations, the City is required to do the following:

Public Hearing – Report on Vacancies: For the calendar year 2025, the City's annual average percentage of vacancies (i.e., regular, full-time equivalent) was 12%.

Employee Organization Participation: Allow the recognized employee organization for each bargaining unit at the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. Human Resources notified the three (3) represented bargaining units at the City of the opportunity to present: General Employee Association (GEA), Management Employee Association (MEA) and Police Officer Association (POA).

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Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide additional information during the public hearing, including the following: (1) the total number of vacancies within the bargaining unit; (2) the number of applicants; (3) the average number of days to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit.

For the calendar year 2025, within the City's bargaining units with recognized employee organizations, all were under the 20% vacancy rate, which is summarized below:

Bargaining Group 2025 Annual Average
General Employee Association (GEA) 9.68%
Police Officer Association (POA) 17.92%
Management Employee Association (MEA) 12.67%
For the calendar year 2025, within the City's non-represented employee groups were all under the 20% vacancy rate, which is summarized below:

Non-represented Groups 2025 Annual Average
Non-Represented Management & Confidential Groups 10.93% Department Head Group 11.46%

OPTIONS
N/A - For informational purposes only.

FINANCIAL IMPACT:

There is no direct fiscal impact associated with conducting the public hearing.

FOCUSED PRIORITY AREA: Not Applicable.

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Agenda No. 11 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Leticia Livian, Human Resources Director
MEETING DATE: June 17, 2026
SUBJECT: Ordinance Amending the Salary Classification Schedule - POA CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Introduce and hold a first reading of an ordinance to amend the salary classification schedule, and waive further reading; and approve the amendment; and

1. 2. Direct that a summary of a proposed ordinance be published as approved by the City Attorney.

DISCUSSION
Pursuant to Article 25 of the City Charter and Pacific Grove Municipal Code (PGMC) Section 4.20.280, the City Council must approve and adopt any amendments to the City’s Salary Schedule.

In 2024, the City Council approved a Memorandum of Understanding (MOU) between the City of Pacific Grove and the Police Officers’ Association (POA). The MOU established compensation adjustments, including a 3% cost of living adjustment (COLA) for each of the following fiscal years:

Fiscal Year 2024–2025
Fiscal Year 2025–2026
Fiscal Year 2026–2027
The COLAs for Fiscal Years 2024–2025 and 2025–2026 have already been implemented through prior amendments to the Salary Schedule.

The proposed amendment to the Salary Schedule implements the final 3% COLA for Fiscal Year 2026–2027, as previously approved by the City Council through the POA MOU.

This action does not represent a new compensation change, but rather fulfills the City’s contractual obligation under the existing MOU. Approval of this amendment ensures that compensation for POA-represented classifications remains consistent with the terms negotiated and approved by the City Council.

Failure to adopt the updated Salary Schedule would result in inconsistency with the approved MOU and delay implementation of the agreed-upon compensation adjustments.

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previously approved by the City Council as part of the POA MOU. Adoption of this amendment ensures compliance with the City’s contractual obligations and maintains alignment between the Salary Schedule and negotiated agreements.

Below are the new hourly rates with the 3% COLA.

Classification Step 1A Step 2B Step 3C Step 4D Step 5E Step 6F Step 7G Police Officer 50.63 53.16 55.81 58.60 61.54 64.62 67.84 Police Sergeant 58.50 61.42 64.49 67.72 71.10 74.66 78.39 The requested change to the salary schedule is for Police Officer and Police Sergeant only. All other classifications in the salary schedule remain the same. To view the entire salary schedule, please refer to the City’s website.

OPTIONS
Provide alternative direction to staff
Decline to adopt the amendment (not recommended, as it would conflict with the approved MOU) FINANCIAL IMPACT:

The fiscal impact of the 3% COLA for Fiscal Year 2026–2027 has already been accounted for in the City’s long-term financial planning and will be incorporated into the Fiscal Year 2026–2027 budget.

The exact cost will depend on staffing levels and step placement but is consistent with projections included at the time the MOU was approved. The 3rd year COLA for POA is estimated to be approximately $92,000.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Proposed Ordinance
PGCC 6-17-26

ORDINANCE NO. 26-XXX

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE

AMENDING THE CLASSIFICATION SCHEDULE FOR POA CLASSIFICATIONS Findings

1. In 2024, the City Council approved a Memorandum of Understanding (MOU) with the Police Officer’s Association (POA). The MOU includes a 3% cost of living adjustment (COLA) for fiscal years: FY 24/25, FY 25/26, and FY 26/27; and

2. The COLAs for FY 2024–2025 and FY 2025–2026 have previously been implemented; and

3. The City Council now desires to implement the final three percent (3%) COLA for FY 2026–2027 as required by the adopted MOU; and

4. Modifications to the salary classification plan must be amended to revise hourly rates; and

5. Amendment to the classification plan must be adopted by the City Council pursuant to Charter Article 25 and Pacific Grove Municipal Code (PGMC) Section 4.20.280; and

6. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment pursuant Section 15378.

ORDINANCE

NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing findings of the City Council are incorporated into this Ordinance as if set forth in full.

SECTION 2. The position classification plan approved and adopted by the City Council pursuant to Charter Article 15 and PGMC § 4.20.280 is amended for POA classifications of Police Officer and Police Sergeant with the following salary schedule:

Hourly Rates
PGCC 6-17-26