Pacific Grove City Council
September 2, 2026

CITY COUNCIL

REGULAR MEETING AGENDA
Wednesday, September 2, 2026, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.

Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting.  Public comments received through this email address by noon on the day of the meeting will be posted with the corresponding agenda item.

Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body.  This is a warning that if a member of the public attending this meeting remotely or in-person violates the Brown Act by failing to comply with these requirements of the Brown Act, then the Mayor or Chair may request that speaker be muted.  If a member of the public attending this meeting in-person engages in disruptive behavior that disturbs the orderly conduct of the meeting, they may be removed from the meeting after a warning, pursuant to Council Policy 000-17.

PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.

PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.

THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.

THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.

JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
Please click here for directions to dial into the meeting audio.

AGENDA

CALL TO ORDER
PGCC 9-2-26

PLEDGE OF ALLEGIANCE: Mayor Smith

1. APPROVAL OF AGENDA

2. PRESENTATIONS
A. Mayor's Proclamation: Declaring September 2026 as Childhood Cancer Awareness Month PG 6 Reference: Nick Smith, Mayor
Recommended Action: Recieve the presentation.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Other

4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.

A. Written General Public Comment

CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all nonremoved items on the Consent Agenda.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business A. Minutes of the August 19, 2026 Regular and Special Meetings PG 8 Reference: Staphany Arriola, Management Analyst
Recommended Action: Approve the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
PGCC 9-2-26

6. RESOLUTIONS
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business A. League of California Cities (LoCC) Annual Conference Voting Delegate and Alternate(s) Reference: Staphany Arriola, Management Analyst (Confidential) PG 16 Recommended Action:

1. Designate and adopt by resolution the Mayor as voting delegate and Mayor Pro Tem as alternate to represent the City on policy matters at the League of California Cities (LoCC) Annual Conference on September 23-25, 2026 in Anaheim, California.

2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES
Items pulled from this section will be placed under 10. Public Hearings A. Ordinance Amending the City of Pacific Grove's Conflict of Interest Code PG 23 Reference: Sandra Kandell, City Clerk
Recommended Action: Hold second reading and adopt an ordinance to amend Pacific Grove Municipal Code (PGMC) Chapter 2.40 Conflict of Interest to account for the addition of positions listed as “designated employees”; determine that, for the purposes of the City of Pacific Grove’s (City) Conflict Code, the City is the “agency;” and approve the updated Conflict of Interest Code.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Ordinance Amending City Municipal Code Chapter 2.16 (Purchasing System and Procedures) Reference: Fred Marsh, Administrative Services Director PG 30 Recommended Action: Hold second reading and adopt an ordinance amending Municipal Code Chapter 2.16 (Purchasing System and Procedures).

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business A. Check Register, Purchase Order and Budget Status Reports - July 2026 / Q4 PG 44 Reference: Honorable Mayor and Members of the City Council Recommended Action:

1. Receive the Check Register, Purchase Order Report, and Budget Status Report.

2. Alternatively, discuss and take other action related to this item.

PGCC 9-2-26

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 11. Unfinished and Ongoing Business or 12. New Business A. City Support of League of California Cities’ Resolution at Annual Conference PG 72 Reference: Sandra Kandell, City Clerk
Recommended Action:

1. Support the resolution offered for consideration at the League of California Cities’ Annual Conference.

2. Direct the City of Pacific Grove (City) Delegate to vote in favor of the resolution during the Conference General Assembly.

3. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Approval of an Agreement with Milo VR PG 103
Reference: Brian Anderson, Commander and Casey J. Day, Chief of Police Recommended Action:

1. Staff recommends that the City Council authorize the City Manager to execute a purchase agreement with FAAC Incorporated for the procurement of the MILO Range Mobile Situational Awareness Training System (MSATS) and extended warranty for the Pacific Grove Police Department. The purchase shall not exceed $60,000.00, including associated items and applicable taxes.

2. Alternatively, discuss and take other action.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Contract Amendment #4 with Harris & Associates, Inc. for Professional Planning Services Reference: Jon Biggs, Community Development Director PG 111 Recommended Action: Approve a one year extension of the term of a Professional Services Agreement with Harris & Associates, Inc. for a total contract agreement amount not to exceed the present budget of $876,805 for Contract planning staffing services for Fiscal Year 26-27.

CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3)

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 12. New Business

REGULAR AGENDA
PGCC 9-2-26

11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.

12. UNFINISHED AND ONGOING BUSINESS
A. Affordable Housing Opportunities – Unpermitted ADU’s PG 128 Reference: Jon Biggs, Community Development Director
Recommended Action: Receive report and provide direction and feedback.

CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3)

13. NEW BUSINESS

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Participants requiring the agenda in a different format or a modification or accommodation to participate in the meeting should submit their request to the City by emailing Sandra Kandell at [email protected] 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

PGCC 9-2-26

Agenda No. 2 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Nick Smith, Mayor
MEETING DATE: September 2, 2026
SUBJECT: Mayor's Proclamation: Declaring September 2026 as Childhood Cancer Awareness Month CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Recieve the presentation.

Attachments
Proclamation
PGCC 9-2-26

PGCC 9-2-26

Agenda No. 5 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Staphany Arriola, Management Analyst (Confidential) MEETING DATE: September 2, 2026
SUBJECT: Minutes of the August 19, 2026 Regular and Special Meetings CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve the minutes.

Attachments
Draft Minutes 8-19-26
PGCC 9-2-26

1 DRAFT MEETING MINUTES

CITY COUNCIL

AMENDED SPECIAL STUDY SESSION MEETING
Wednesday, August 19, 2026, 5:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA YOU MAY VIEW THE MEETING LIVE VIA ZOOM AT:
https://www.cityofpacificgrove.org/Zoom_CC

CALL TO ORDER
Mayor Smith called the meeting to order at 5:00 p.m. Present in chamber Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Mourlam, and Rau. Absent: Councilmember Poduri.

APPROVAL OF THE AGENDA
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Rau, Council voted 6-0-1, Councilmember Poduri absent, to continue item 1B to a future meeting date.

SPECIAL STUDY SESSION AGENDA

1. UNFINISHED AND ONGOING BUSINESS
A. Affordable Housing Opportunities – Identify a Preferred Affordable Housing Location
Public comment received from Susan Goldbeck.

Action: Upon motion by Councilmember Rau and seconded by Mayor Pro Tem Amelio Council voted 6-0-1, Councilmember Poduri absent, to direct staff to explore opportunities to partner with privately owned lots listed on the Complied Sites Inventory; evaluate economic incentives that it can offer to help achieve the financial feasibility of an affordable housing project, such as fee waivers; engage in an analysis of parcels it owns that will identify the constraints or feasibility of an affordable housing project; solicit proposals for development of City-owned lands listed in the Complied Sites Inventory; and return to council with status at a future date.

CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3) B. Affordable Housing Opportunities – Unpermitted ADU’s During the Approval of the Agenda, this item was continued to a future date.

Reference: Jon Biggs, Community Development Director
Recommended Action: Receive report and provide direction and feedback.

CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3) DRAFT PGCC 9-2-26

2 DRAFT MEETING MINUTES

CITY COUNCIL
SPECIAL CLOSED SESSION MEETING Wednesday, August 19, 2026, 5:45 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA Join the Zoom Meeting to participate live at:
https://www.cityofpacificgrove.org/Zoom_Closed

CALL TO ORDER
Mayor Smith called the meeting to order at 5:45 p.m. Present in chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Mourlam, and Rau. Absent: Councilmember Poduri.

APPROVAL OF THE AGENDA
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Rau, Council voted 6-0-1, Councilmember Poduri absent, to approve the Special Meeting Agenda.

SPECIAL CLOSED SESSION MEETING

PUBLIC COMMENT ON SPECIAL CLOSED SESSION MEETING MATTERS No public comment received.

A. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Matthew Mogensen, City Manager, Leticia Livian, Human Resources Director, and Che Johnson, Esq. Liebert Cassidy Whitmore Employee Organization: Police Management Association (PMA) DRAFT PGCC 9-2-26

3 DRAFT MEETING MINUTES

CITY COUNCIL

REGULAR MEETING AGENDA
Wednesday, August 19, 2026, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC
Please click here for directions to dial into the meeting audio.

CALL TO ORDER
Mayor Smith called the meeting to order at 6:10 p.m. Present in chamber: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Mourlam, Poduri, and Rau.

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Amelio led the pledge of allegiance.

1. APPROVAL OF AGENDA
Action: Upon motion by Mayor Pro Tem Amelio and seconded by Councilmember Poduri, Council voted 7-0 to approve the Regular Meeting Agenda.

2. PRESENTATIONS

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Matthew Mogensen, City Manager, Leticia Livian, Human Resources Director, and Che Johnson, Esq. Liebert Cassidy Whitmore Employee Organization: Police Management Association (PMA) City Attorney Alex Lorca provided an update to Council, Council provided further direction, but no reportable action was taken.

B. Council and staff made general announcements.

4. GENERAL PUBLIC COMMENT
General public comment received from Peggy Gibbs, Josh Straden, Jonathan Gill, Garrett McCown, Mike Gibbs, and Christie Thomas.

A. Written General Public Comment
DRAFT PGCC 9-2-26

4 CONSENT AGENDA
Action: Upon motion by Councilmember Rau and seconded by Mayor Pro Tem Amelio, Council voted 7-0 to approve the Consent Agenda.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes the July 15, 2026, and August 5, 2026, Regular and Special Meetings Action: Approved the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
A. Amend City Council Policy 000-029 Regarding League of California Cities Voting Delegate and Alternate(s)
Action: Adopted Resolution No. 26-030 amending City Council Policy 000-29 revising the process for selecting the League of California Cities Voting Delegate and Alternate(s).

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES

8. REPORTS – INFORMATION ONLY
A. Monterey-Salinas Transmit Meeting Minutes for June 8, 2026 Action: Received the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. FY26 Q4 Quarterly Investment Report
Action: Received the report.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

9. REPORTS – REQUIRING ACTION
A. Comment Letter on NOAA Performance Evaluation of the California Coastal Management Program
Action: Authorized the submission of a letter from the City of Pacific Grove supporting the California Coastal Management Program (CCMP) as NOAA conducts its periodic evaluation of the program's performance under the Coastal Zone Management Act.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES A. Task Force on Diversity, Equity and Inclusion Minutes: May 11, 2026, and June 8, 2026 Action: Received the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
DRAFT PGCC 9-2-26

5 B. Library Board Regular Meeting Minutes: May 5, 2026 Action: Received the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
C. Historic Resources Committee Meeting Minutes: March 25, 2026 - June 24, 2026 Action: Received the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

REGULAR AGENDA

11. PUBLIC HEARINGS
A. City of Pacific Grove's Conflict of Interest Code
No public comment received.

Action: Upon motion by Councilmember Poduri and second by Mayor Pro Tem Amelio the Council voted 7-0 to introduce and hold a first reading of an ordinance to amend Pacific Grove Municipal Code (PGMC) Chapter 2.40 Conflict of Interest to account for the addition of positions listed as “designated employees”; determine that, for the purposes of the City of Pacific Grove’s (City) Conflict Code, the City is the “agency;” approve the updated Conflict of Interest Code, and direct that a summary of a proposed ordinance be published as approved by the City Attorney.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS
A. Chinese Pavilion Project
Public comment received from Charles C, Michael Epson, Yeomen B, Sally Moore, Inge Lorentzen Daumer and Carol Marquart.

Action: Upon motion by Mayor Pro Tem Amelio, and seconded by Councilmember Rau, Council voted 7-0 to receive the report and approve the pavilion design and conceptual plan.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
B. Employment Agreement of Retired Annuitant (Interim City Manager) No public comment received.

Action: Upon motion by Councilmember Rau and seconded by Mayor Pro Tem Amelio the Council voted 7-0 to approve Resolution No. 26-029 and employment agreement appointing Richard Lyons Rerig, Jr. as a Retired Annuitant to temporarily fill the City Manager vacancy.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378
DRAFT PGCC 9-2-26

6 C. Special Events Policy 900-1
Public comment received from Inge Lorentzen Daumer and Chris Thomas.

Action: Upon motion by Mayor Smith, and seconded by Councilmember Garfield, the Council voted to receive the report, return the item to the Recreation Board with Council’s notes, including issues and sub-issues, and provide Council with proposed amendments.

Motion carried 7-0 with the following roll-call vote:

YES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Mourlam, Poduri, and Rau.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

13. NEW BUSINESS
A. Overnight Parking of Trailers and Oversized Vehicles Ordinance No. 17-021 No public comment received.

Action: Upon motion by Mayor Smith and seconded by Councilmember Rau. Council voted to

1. Direct staff to work with the Traffic and Safety Commission and return with suggested ordinance changes to the City Council, with a focus on the areas outlined in the staff report, and

2. Direct City Personnel to provide resources such as 211, parking programs, social services programs or other resources for the unhoused.

Motion carried 7-0 with the following roll-call vote:

YES: Mayor Smith, Mayor Pro Tem Amelio, Councilmembers Garfield, McDonnell, Mourlam, Poduri and Rau.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
Council adjourned the regular meeting at 8:32 p.m.

DRAFT PGCC 9-2-26

7 Respectfully Submitted,
Staphany Arriola, Management Analyst
for Sandra Kandell, City Clerk
Approved by Mayor: _______________________________Date________________ Attest by City Manager: ____________________________Date________________ DRAFT PGCC 9-2-26

Agenda No. 6 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Staphany Arriola, Management Analyst (Confidential) MEETING DATE: September 2, 2026
SUBJECT: League of California Cities (LoCC) Annual Conference Voting Delegate and Alternate(s) CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Designate and adopt by resolution the Mayor as voting delegate and Mayor Pro Tem as alternate to represent the City on policy matters at the League of California Cities (LoCC) Annual Conference on September 23-25, 2026 in Anaheim, California.

2. Alternatively, discuss and take other action related to this item.

DISCUSSION
Council adopted by resolution City Council Policy 000-29 revising the annual process for selecting a voting delegate and up to two alternates to attend the League of California Cities Annual Conference, participate in the business meeting, and vote on behalf of the City.

The League of California Cities will hold its 2026 Annual Conference from September 23-25, 2026, in Anaheim, California.

During the conference business meeting, the authorized delegate from the City may represent the City’s interests to vote on and approve League policy. The delegate shall attend the conference to represent and vote on behalf of the City of Pacific Grove. If the selected voting delegate cannot attend, the designated alternate may exercise voting authority.

The League requires each city seeking to vote on matters to authorize by resolution its Mayor or other elected officials to formally represent the city, participate in the business meeting, and vote on behalf of the city.

Cal Cities membership considers and acts on resolutions that establish Cal Cities policy. Policy issues are determined annually by the League Board in late summer at which time staff will return to Council for direction to the voting delegate/alternate(s).

OPTIONS
Not applicable.

FINANCIAL IMPACT:

Funding for City Council conference attendance and travel is allocated within the adopted Fiscal Year 26-27 budget.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Voting delegate packet
Proposed Reso
PGCC 9-2-26

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
PGCC 9-2-26

alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly PGCC 9-2-26

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

PGCC 9-2-26

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

PGCC 9-2-26

RESOLUTION NO. 26-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC

GROVE APPOINTING A VOTING DELEGATE AND ALTERNATE TO

THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE

FINDINGS

1. The City of Pacific Grove is a full voting member of the League of California Cities (League).

2. The League takes positions on matters affecting cities throughout the state, including but not restricted to sponsoring legislation, taking joint positions on pending legislation, and placing voters’ initiatives on the ballot.

3. The Board of Directors of the League of California Cities places matters for the cities’ collective consideration on the agenda for the business meeting at the League’s annual conference.

4. The League requires each city seeking to vote on those matters to authorize by resolution its Mayor or other elected officials to formally represent the city, participate in the business meeting, and vote on behalf of the city.

5. This resolution is in accordance with, and does not conflict with, existing City laws and regulations and applicable Government Code provisions.

6. This action does not constitute a “Project” as that term is defined under the California Quality Act (CEQA), CEQA Guidelines Section 15378 as it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The City Council determines that each of the findings set forth above is true and correct, and by this reference incorporates those findings as an integral part of this Resolution.

2. The City of Pacific Grove hereby appoints Mayor Smith as voting delegate with Mayor Pro Tem Amelio as the alternate voting delegate to the League of California Cities annual conference in Anaheim, California.

3. The City of Pacific Grove City Clerk, or designee, is authorized to inform the League of the above appointments.

4. This resolution shall take effect immediately following passage and adoption. 1 PGCC 9-2-26

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 2 nd day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

NICK SMITH, Mayor
ATTEST:

DATED:____________________________

SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

ALEX J. LORCA, City Attorney
2 PGCC 9-2-26

Agenda No. 7 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk
MEETING DATE: September 2, 2026
SUBJECT: Ordinance Amending the City of Pacific Grove's Conflict of Interest Code CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Hold second reading and adopt an ordinance to amend Pacific Grove Municipal Code (PGMC) Chapter 2.40 Conflict of Interest to account for the addition of positions listed as “designated employees”; determine that, for the purposes of the City of Pacific Grove’s (City) Conflict Code, the City is the “agency;” and approve the updated Conflict of Interest Code.

DISCUSSION
No changes were made between the first and second readings of the ordinance. The City Clerk caused a summary of the ordinance to be published on August 27, 2026.

The Political Reform Act of 1974 (Act) requires, among other things, that local governments adopt and maintain a Conflict of Interest Code, Gov. Code §87300. Agencies must designate all positions that make or participate in the making of governmental decisions and assign specific disclosure categories to each position. The Fair Political Practices Commission (FPPC or Commission), created under the Act, assists state and local agencies in developing and enforcing conflict-of-interest codes.

On December 20, 2006, by Resolution No. 06-032, the City Council adopted a Conflict of Interest Code.

The Act requires every agency that has adopted a Conflict Code to review its Code on at least a biennial basis (to be conducted each even numbered year) to ensure the Code reflects the organization’s current staffing, and submit an amended Code, if necessary. Id.,§ 87306.5.

No amendments were made to the City’s Conflict of Interest Code in 2024. A recent review of the City’s Conflict of Interest Code has revealed positions not previously listed. The attached Ordinance reflects these additions.

OPTIONS
Provide alternative direction.

FINANCIAL IMPACT:

There is no fiscal impact for the review and amendments to the City's Conflict of Interest Code.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Proposed Ordinance
2026 Local Biennial Notice
PGCC 9-2-26

1 ORDINANCE NO. 26-XXX

AN ORDINANCE OF THE CITY OF PACIFIC GROVE
TO AMEND AND CODIFY THE CITY’S CONFLICT-OF-INTEREST CODE WHEREAS, the City Council of the City of Pacific Grove (City) desires that elected and appointed officials be prohibited from making, participating in the making, or attempting to use their official positions to influence a governmental decision in which they know or have reason to know they have a financial interest; and WHEREAS, the Political Reform Act (Act), set forth at Government Code section 81000 et seq, requires state and local government agencies to adopt and promulgate a Conflict of Interest Code (Conflict Code); and WHEREAS, on December 20, 2006, the City Council adopted a Conflict Code; and
WHEREAS, the Act directs every local agency that has adopted a Conflict Code to review its Code on at least a biennial basis (to be conducted each even numbered year) to ensure the Code reflects the organization’s current staffing, and submit an amended Code, if necessary; and
WHEREAS, no amendments were made to the City’s Conflict of Interest Code in 2024; and
WHEREAS, the Council last amended the Conflict Code on September 7, 2022, by Ordinance No. 22-13; and
WHEREAS, upon biennial review by the City Clerk and City Attorney’s office, it was determined that an amendment to the Conflict Code was required to reflect personnel changes that resulted in the creation of positions, and WHEREAS, this Ordinance will supersede Ordinance No. 22-13 and will codify the current conflict-of-interest requirements, providing means to further promote disclosure of conflicts and set forth disqualification procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are adopted as findings of the City Council as though set forth fully herein.

SECTION 2. The text set forth in existing Section 2.40.030 of the Pacific Grove Municipal Code, entitled “Disclosure Categories,” shall be changed by the deletion of all text shown in strikeout text (strikeout text) and the addition of all text shown in bold, italic, underscored text (bold, italic, underscored text), as follows:

2.40.030 Disclosure Categories
PGCC 9-2-26

2 Designated officials are assigned to specific categories of financial disclosure. (a) Designated Positions and Disclosure Categories.
(1) Category 1.
(A) Mayor;
(B) Councilmembers;
(C) City manager;
(D) City attorney;
(E) City clerk;
(F) City clerk/DEI coordinator;
(G) Assistant city attorney;
(H) Administrative services director
(I) Administrative services director / Assistant city manager; (J) Public works director;
(K) Public works director / Deputy city manager;
(L) Police chief;
(M) Library director;
(N) Community development director;
(O) Human resources director;
(P) Deputy City Manager
(QP) Members of the planning commission;
(RQ) Members of the architectural review board;
(SR) Members of the historic resources commission;
(TS) Members of the economic development commission;
PGCC 9-2-26

3 (UT) Consultant/new position.
(2) Category 2.
(A) Administrative services manager;
(B) Program manager;
(C) Program manager, senior;
(D) Police commander;
(E) Environmental programs manager;
(F) Public works superintendent;
(G) Planner, senior;
(H) Planner, principal
(IH) Police administrative services manager;
(JI) Police administrative services manager/Public information officer (KJ) Police records supervisor;
(LK) Human resources manager;
(ML) Management analyst;
(NM) Code compliance officer;
(ON)Senior librarian;
(PO) Construction project manager;
(Q) Civil engineer, principal
(R) Urban Forester
(SP) Members of the recreation board.
(b) Disclosure Categories.
(1) Category 1 must report all interests in real property investments, business positions and sources of income, including gifts, loans, and travel payments from PGCC 9-2-26

4 any source located in, doing business in, or planning to do business within the jurisdiction of the city; and
(2) Category 2 must report all investments, business positions and sources of income, including gifts, loans, and travel payments from any source located in, doing business in, or planning to do business within the jurisdiction of the city. (c) All other city employees and members of commissions, boards, committees or cityappointees to other local agency bodies with significant decision-making authority, even if not listed in subsection (a) of this section, are also subject to disclosure requirements as their interests, holdings or sources of income relate to any decision that official makes.

Each employee and member of commissions, boards, or committees must adhere to ethical principles at the time that a decision is made. [Ord. 20-020 § 2, 2020].

SECTION 3. Nos. 08-028, 13-010, 16-013, 18-011, 20-020, and all other actions in conflict with this Ordinance are hereby rescinded.

SECTION 4. If any provision, section, paragraph, sentence, clause, or phrase of this Ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs, sentences, clauses or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.

SECTION 5. This Ordinance shall become effective on the thirtieth day following passage and adoption hereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE THIS _____ day of __________, 2026, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
____________________________

NICK SMITH
Mayor
PGCC 9-2-26

6 ATTEST:

DATED:_________________________
_________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_________________________________
ALEX J. LORCA, City Attorney
PGCC 9-2-26

www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

2026 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):

An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body.

No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2026, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

PGCC 9-2-26

Agenda No. 7 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Fred Marsh, Administrative Services Director
MEETING DATE: September 2, 2026
SUBJECT: Ordinance Amending City Municipal Code Chapter 2.16 (Purchasing System and Procedures) CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Hold second reading and adopt an ordinance amending Municipal Code Chapter 2.16 (Purchasing System and Procedures).

DISCUSSION
No changes were made between the first and second readings of this ordinance. The City Clerk caused a summary of the ordinance to be published on August 20, 2026.

This item returns to the Council due to an inadvertent error in the original presentation. During the first reading before the Council on June 3, 2026, the ordinance itself was not provided; only the proposed amendments to the Municipal Code were presented. This item includes the ordinance in the proper format for Council consideration. No changes to the prior presentation or ordinance have been made.

As a charter city, the City of Pacific Grove maintains local autonomy over its municipal affairs and is exempt from the provisions of the California Public Contract Code, except where municipal ordinances or Council agreements dictate otherwise. The City of Pacific Grove operates a purchasing system designed to secure high quality goods and services at the lowest reasonable cost, maximize financial accountability, and maintain good internal controls. Staff has prepared a proposed ordinance amending Chapter 2.16, with the key revisions discussed below, with the goals of adjusting for inflation, enhancing efficiencies, and minimizing delays in processing.

1. Increase in Open Market Purchasing Threshold for Staff (PGMC 2.16.160(a)) This amendment adjusts the baseline authority for open market purchases performed by the Purchasing Agent (City Manager) or their designees from the prior maximum of $40,000 to $50,000. This adjustment reduces the volume of routine administrative items brought to the City Council, optimizing agenda space for major agenda items.

2. Establishment of Process for CPI Adjustments (PGMC 2.16.160(b)) To prevent the purchasing limits from becoming obsolete due to future inflation, the ordinance allows for the adjustment of this limit on July 1st of every five fiscal years using the Consumer Price Index (CPI) for All Urban Consumers in the San Francisco-Oakland-San Jose area, rounded to the nearest $5,000.

3. Other Administrative Changes
Modifying various sections to allow the City Manager to, either through procedures or on a case-by-case basis, delegate any of the powers and duties of the purchasing agent provided for by this Chapter to the Administrative Services Department or other employees. (PGMC 2.16.010) Clarifying that the procedure for determining bid amounts for determining the lowest responsible bidder shall not deduct the amount received by the City in sales tax for purchases involving the use of State or Federal grant funds, including pass through funds. (PGMC 2.16.100) Clarifying that the procedures for the disposal of City surplus supplies and equipment (PGMC 2.16.110) Applies to items with an individual cost of $5,000 or more Allows the City to donate such items to another governmental entity or charitable organization Does not allow for the purchase of these items directly by employees PGCC 9-2-26

4. Preserved Protections and Council Safeguards
Note that the expansion of the open market limits does not dilute public transparency or compromise fiscal oversight. The following statutory protections are in place:

1.  Monthly Check Register Reports: In compliance with PGMC 2.16.160(c), a complete check register report detailing every single transaction executed under open market authority must continue to be provided to the City Council on a monthly basis.

2.  Anti-Project Splitting Rules: Section 2.16.160(d) and Section 2.16.420 strictly prohibit dividing public works projects or general procurement undertakings into smaller component parts to intentionally evade formal bidding procedures or bypass council authority boundaries.

3.  Council Resolutions for Large Procurements: Any contract for services or public works projects exceeding the new adjusted limit ($50,000) requires a formal resolution or motion approved by the City Council. Furthermore, under PGMC 2.16.080, even if competitive bidding procedures are legally dispensed via a standard exception (e.g., sole source, emergency, or unique specialized skill), council approval by resolution is required for any purchase exceeding the Purchasing Agent's limit.

Procurement Tier Prior Version Proposed Change Required Process / Approval Authority Micro-Purchases / Exempt
Bids
Under $2,500 Under $7,500
(PGMC 2.16.080)
It is recommended, (not required) that staff obtain bids Open Market Purchases $7,500 to $40,000 $7,500 to $50,000 Requires minimum of 3 written quotes, unless an exemption is approved by the City Manager or Administrative Services Director. (PGMC

2.16.190, 2.16.080)
Formal Contract
Procurements
Over $40,000 Over $50,000
(PGMC 2.16.160 a)
Formal competitive bidding; newspaper publication 10 days prior; Council approval via resolution or motion

OPTIONS
Provide alternate direction to staff.

FINANCIAL IMPACT:

The adoption of this ordinance has no fiscal impact to the City. Long-term fiscal benefits include reduced administrative overhead, fewer legal advertising expenses for mid-tier contracts, and improved staff productivity.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Proposed Ordinance
Redlined Purchasing Policy Updates
PGCC 9-2-26

ORDINANCE NO. 26 - ___

AN ORDINANCE OF THE CITY OF PACIFIC GROVE AMENDING PACIFIC GROVE MUNICIPAL CODE CHAPTER 2.16 “PURCHASING SYSTEMS AND PROCEDURES” FINDINGS 1. Currently, PGMC Section 2.16.160 requires the City Council to approve any purchase of goods or services the cost of which exceeds $40,000. Purchases of less than that amount can be approved by the City’s Purchasing Agent (PGMC 2.16.160).

2. The current purchase limit has not been changed since 2021. According to the Bureau of Labor Statistics, approximately $50,000 is now required to purchase what could have been purchased for $40,000 in 2021, due to inflation.

3. In addition to edits to clean up Chapter 2.16, this amendment provides a mechanism to change the maximum purchase authority value every five years, based on changes in the consumer price index, to prevent the approved value from again becoming out of date.

4. In the enactment of this ordinance, the City followed the California Environmental Quality Act (CEQA) Guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq. Amendment of PGMC Chapter 2.16 does not constitute a “project” as that term is defined by CEQA.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:

SECTION 1. The foregoing findings are adopted by the City Council as though set forth in full.

SECTION 2. The text of the Pacific Grove Municipal Code set forth in existing Chapter 2 Administration and City Government shall be changed as shown in Attachment 1:

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 19th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

NICK SMITH, Mayor
ATTEST:

PGCC 9-2-26

4937-5101-7147, v. 1
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

ALEX LORCA, City Attorney
PGCC 9-2-26

Chapter 2.16

PURCHASING SYSTEM AND PROCEDURES
Sections:

2.16.010 Purchasing procedures by city manager.

The city manager is the city’s purchasing agent, who can also delegate any of these duties to the Administrative Services Department and other employees. TheyThe city manager and Administrative Services Department He or she shall establish the procedure and forms to carry out such duty in accordance with the charter and this chapter. The city manager may, either through procedures or on a case-by-case basis, delegate any of the powers and duties of the purchasing agent provided for by this Chapter to the Administrative Services Department or other employees. [Ord. 1405 N.S. § 2, 1984].

2.16.020 Applicability of chapter.

All purchases of and contracts for supplies, services, materials, equipment and public works by the city, or by an officer or employee thereof, shall be made only in accordance with and pursuant to the provisions of this chapter. [Ord. 1405 N.S. § 2, 1984].

2.16.030 Encumbrance of funds.

A purchase order for supplies, services, materials or equipment shall not be issued unless there exists an unencumbered appropriation in the fund against which the purchase is to be charged. [Ord. 1405 N.S. § 2, 1984].

2.16.040 Declaration of policy.

A centralized purchasing system for all departments is adopted in order:
(a) To secure supplies, services, materials and equipment at the lowest possible cost commensurate with quality needed;
(b) To exercise positive financial control over purchases; (c) To define authority for the purchasing function;
(d) To assureensure the quality of purchases. [Ord. 1405 N.S. § 2, 1984].

2.16.050 Estimates of requirements.

Departments shall file detailed annual budgeted estimates of their requirements for supplies, services, materials and equipment in such manner, at such times, and for such future periods as the Administrative Services dDepartment purchasing agent shall prescribe.”. [Ord. 1405 N.S. § 2, 1984].

2.16.060 Requisitions.

All departments shall submit to the purchasing agent or their designees’ requests for supplies, services, materials and equipment in such manner, at such times, and on such requisition forms as the Administrative Services Department purchasing agent shall prescribe. [Ord. 1405 N.S. § 2, 1984].

PGCC 9-2-26

2.16.070 Purchase orders.

All departments shall purchase supplies, services, materials and equipment only in such manner, at such times, and by such purchase order forms as the Administrative Services Department purchasing agent shall prescribe.

Purchase orders shall may be required for all expenditures. [Ord. 1405 N.S. § 2, 1984].

2.16.080 Bidding procedures – Dispensation when.

Purchases of supplies, services, materials and equipment shall be by quotation or bid procedures as set forth in this chapter. Such procedures may be dispensed with by the purchasing agent or Administrative Services Director, in theirhis or her sole discretion and judgment as to the best interest of the city, as follows:
(a) When an emergency requires that an order be placed immediately with the nearest available source of supply;
(b) When the amount involved is less than $72,5000;
(c) When the supply, service, material or equipment can be obtained from only one vendor or supplier; (d) When a service, such as that available from an attorney, accountant, architect or specialized consultant, involves a specialized knowledge or personal skill;
(e) When supplies or equipment, such as communication systems, traffic signals, and parking meters, have been uniformly adopted in the city or otherwise standardized; (f) When the supplies, equipment or materials are such that suitable technical or performance specifications are not available and the city is unable to develop descriptive specifications; (g) When the article can be purchased more economically through the central purchasing authority of another governmental agency;
(h) When specific used supplies, materials or equipment will best serve the city’s needs; or (i) When reasonably necessary for the preservation or protection of public peace, health, safety or welfare of persons or property.

Provided,Provided that even when procedures are dispensed with hereunder, council approval, by resolution, shall be required for purchases in excess of the maximum amount for which the purchasing agent is authorized, as specified in Article II of this chapter. [Ord. 14-005 § 2, 2014; Ord. 1405 N.S. § 2, 1984].

2.16.090 Competitive negotiation.

As an alternative to the procedures set out in Articles II and III of this chapter, in the case of obtaining consulting and other specialized personal services, those services may be obtained by competitive negotiations. When this process is utilized, the best offer judged against proposal evaluation shall be accepted.

Any offer exceeding the maximum amount for which the purchasing agent is authorized, as specified in Article II of this chapter, shall require council approval by resolution prior to acceptance. [Ord. 14-005 § 2, 2014; Ord. 1405 N.S. § 2, 1984].

PGCC 9-2-26

2.16.100 Lowest responsible bidder – Determining.

For the purpose of this chapter, in addition to price, the “lowest responsible bidder” will be determined after the following factors have been considered:
(a) The ability, capacity and skill of the bidder to perform the contract or provide the service required; (b) Whether the bidder has the facilities to perform the contract or provide the service promptly, or within the time specified, without delay or interference;
(c) The character, integrity, reputation, judgment, experience and efficiency of the bidder; (d) The bidder’s record or performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;
(f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;
(g) The quality, availability and adaptability of the supplies, equipment, materials or services to the particular use required;
(h) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;
(i) The number and scope of conditions attached to the bid.

In the event the lowest bidder is rejected, the purchasing agent or their designeescouncil, as the case may be, mayshall provide the lowest bidder with written explanation and/or findings regarding the rejection. (j) In the case of a bid received from a bidder, a portion of whose sales tax is paid to the city, the purchasing agent shall calculate the actual cost to the city of accepting such bid,. Said actual cost shall be the bid amount less sales tax revenue which would be received by the city were the city to accept such bid. Said actual cost shall be the price utilized by the city, in addition to the other factors set out in this section, in determining the lowest responsible bidder. This provision does not apply to any purchases involving the use of State or Federal grant funds, including pass through funds.
(k) Local Business Preference.
(1) Local bidders must bid with the same specification as required of nonlocal bidders. (2) Where competitive bidding is utilized for the purchase of supplies, equipment, materials or general services as specifically set forth in this section, the city shall grant preference to a local bidder who submits a quote or bid within five percent of the lowest responsible bidder and who is otherwise responsive and responsible to the invitation for bids.
(3) Where the lowest responsible bidder is not a local business, the purchasing officer shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder.

PGCC 9-2-26

(4) Upon notice being provided pursuant to this section, the local business shall have two full business days to provide written notice to the purchasing officer of its desire to match the lowest bid. (A) In the event the local business elects to match, the contract will be awarded to the local business. (B) In the event the local business provided the opportunity to match does not opt to match the lowest responsible bid, the award of the contract shall be given to the lowest responsible bidder. (5) In instances where a local business and a nonlocal business submit equivalent lowest responsible bids, the purchasing officer shall give preference to the local business. (6) All notices required under this section may be made orally, in writing or electronically. (7) The application of a local preference as set forth in this section shall only apply if factors such as quality, previous performance, and availability are equal among bidders. (8) Local preference shall not apply to any procurements of public work, purchases procured under federal or state requirements, cooperative purchases with other agencies, or where prohibited by other specific directive.
(9) No Exemption From Local Sales Tax. The application of a local preference as set forth in this section shall not exempt any eligible local business to which a contract is executed or awarded from having to pay all applicable federal, state or local sales or business license tax. (10) Local Business Defined. For purposes of this section, a “local business ” means a business enterprise including, but not limited to, a sole proprietor, partnership, or corporation which has the following:
(A) A valid business license issued from the city; and
(B) Has a place of business with a physical address located within the jurisdictional limits of the city at least six months prior to publication of the call for bids and has at least one full-time employee located at the city business address. [Ord. 21-030 § 2, 2021; Ord. 1828 N.S. § 1, 1992; Ord. 1405 N.S. § 2, 1984].

2.16.110 Surplus supplies and equipment.

All using departments shall submit to the Administrative Services Departmentpurchasing agent, at such time and in such form as the departmenthe or she shall prescribe, reports showing all supplies and equipment with an original individual cost over $5,000 which are no longer used , or which have become obsolete or worn out.

The purchasing agent or their designees shall have authority to sell all supplies and equipment which cannot be used by any department or which have become unsuitable for city use, or to exchange the same for, or trade in the same on, new supplies and equipment, donate to another governmental entity or charitable organization, or dispose of if no other option is available. Employees are not eligible to purchase or receive surplus property directly from the City. The purchasing agent or their designees shall strive utilize all appropriate means to realize maximum return possible on such sales, exchanges and trades. [Ord. 1405 N.S. § 2, 1984].

2.16.120 Inspection – Testing.

PGCC 9-2-26

The purchasing agent or their designees shall inspect supplies and equipment delivered and review contractual services performed, to determine their conformance with the specifications set forth in the order or contract.

The purchasing agent or their designees shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. [Ord. 1405 N.S. § 2, 1984].

2.16.130 Illegal contracts – Interest by city employee, officer. (a) No officer or employee of the city shall be or become directly interested in any contract work, or business, or in the sale of any article, the expense, price or consideration of which is payable from the city treasury, nor shall such officer or employee receive any gratuity or advantage from any contract or person furnishing labor or material for same.
(b) Any contract with the city in which any officer or employee is or becomes an interested party may be declared void by the council.
(c) The following shall be exempt from the provisions of this section:
(1) Members of city volunteer and reserve organizations who are not also full- or part-time employees of the city;
(2) Members of city boards, commissions and committees. (d) The provisions of this section shall not be construed so as to excuse compliance with state laws regulating conflicts of interest. [Ord. 1910 N.S. § 1, 1993; Ord. 1405 N.S. § 2, 1984].

2.16.140 Interference with bidding procedure by officer or employee.

No officer or employee of the city shall aid or assist a bidder in securing a contract to furnish labor, materials, supplies, equipment or services, at a higher price or rate than that proposed by any other bidder, or favor one bidder over another, or give or withhold information from any bidder not given or withheld from all other bidders, or willfully mislead any bidder in regard to the character of the materials or supplies called for, or knowingly accept materials, supplies or equipment of a quality inferior to that called for by the contract, or knowingly certify to a greater amount of labor performed or materials, supplies or equipment furnished, than has respectively been performed or received. [Ord. 1405 N.S. § 2, 1984].

2.16.150 Officer defined.

The term “officer” as used in PGMC 2.16.130 and 2.16.140 shall include the mayor, councilmembers, city clerk, city manager, city treasurer, city attorney, members of boards, commissions and committees, and assistants, if any, to the clerk, manager, treasurer and attorney. [Ord. 1405 N.S. § 2, 1984].

2.16.155 Exemption from Public Contract Code..
1 Except as provided in this code or pursuant to agreement approved by the city council, the city of Pacific Grove, as a charter city, is exempt from the provisions of the California Public Contract Code. [Ord. 02-26 § 1, 2002].

2.16.157 Optional purchasing procedures for special assessment districts.

PGCC 9-2-26

When authorized by resolution, the city manager may delegate, or thereafter revoke, purchasing authority under this chapter to an agent selected by the Council or advisory board for any district formed by the city and operating in accord with California Streets and Highways Code 36500. Expenditure of assessment revenues on behalf of the city shall be in accordance with the BID/HID program and budget approved by the city council, but such expenditures may be made without compliance with the city purchasing regulations required by this chapter. The city manager may authorize assessment revenues remitted to the city for that district to be deposited directly with the agent holding delegated purchasing authority pursuant to this section; provided that the city council has approved the budget and an agreement with the agent regarding program deliverables. The delegated agent may be requested to shall report to the city manager regarding the use of these fundseach receipt or expenditure made under this section. [Ord. 07-020 § 2, 2007].

Article II. Open Market Purchases

2.16.160 Authorized for purchases by the purchasing agent or their designees. (a) Purchases of supplies, services, materials, equipment and contractual services, including public works projects, having an estimated market value under $5035,0002 may be made by the purchasing agent in the open market, as hereinafter described in this article, without observing the formal contract procedures prescribed in Articles III and IV of this chapter.
(b) The purchase authority limit set forth in subsection (a) of this section shall be adjusted on July 1st of each fifth fiscal year, starting on July 1, 20250, by council resolution. The adjustment shall cause an increase or decrease to the purchase limit based upon the cumulative change in the Consumer Price Index (CPI) that occurred since the last adjustment, based upon the “CPI, All Urban Consumers, San Francisco-Oakland-San Jose area; base years 1982-1984 = 100,” as published by the U.S. Department of Labor, or any comparable replacement or successor index. For ease of administration, the purchase authority limit set for each following five-year period shall be adjusted by rounding to the nearest $5,000. (c) A check register written report of all purchases made under authority of this section shall be provided to council on a monthly quarterly basis.
(d) All purchases made under the authority of this section shall be accumulative per subject as per PGMC 2.16.420, Splitting projects. [Ord. 22-017 § 4, 2022; Ord. 21-019 § 2, 2021; Ord. 14-005 § 2, 2014; Ord. 1405 N.S. § 2, 1984].

2.16.170 Quotations – Notice of invitation.

Departments The purchasing agent shall invite quotations from prospective sellers, vendors, suppliers or contractors. [Ord. 1405 N.S. § 2, 1984].

2.16.180 Quotations – Submission in writing.

Written quotations shall be submitted to the purchasing officer who shall keep a record of all open market quotations and orders for a period of two years after receipt of such quotations. [Ord. 1405 N.S. § 2, 1984].

2.16.190 Quotations – Number required.

Open market purchases. shall be based, wherever reasonably possible, on at least three written quotations. [Ord. 1405 N.S. § 2, 1984].

PGCC 9-2-26

2.16.200 Quotations – Rejection.

The purchasing agent or their designee, atin their his or her sole discretion, may reject:
(a) Any quotation that fails to meet the quotation requirements in any respect; or (b) All quotations for any reason whatsoever and may invite new quotations. [Ord. 1405 N.S. § 2, 1984].

2.16.210 Award of purchase orders.

Purchase orders shall be awarded by the purchasing agent or their designees to the person submitting the lowest responsible quotation, except if two or more quotations are received for the same total amount or unit price, quality and service being equal, and further, if in the sole discretion of the purchasing officer the public interest will not permit the delay of inviting new quotations, then the purchasing agent or their designees may accept the one theyhe or she chooses or accept the lowest quotation made by negotiation with the persons submitting the tie quotations. [Ord. 1405 N.S. § 2, 1984].

Article III. Purchases in Amounts over the Purchasing Agent’s Authorization

2.16.220 Formal contract procedure.

Except as otherwise provided herein, purchases and contracts for supplies, services and equipment of estimated market value amounts greater than the maximum amount for which the purchasing agent is authorized, as specified in section 2.16.160Article II of this chapter, shall be by contract, approved by the council by resolution or motion, with the lowest responsible bidder pursuant to the procedure prescribed in this article except when such procedures may be dispensed with as defined in Article I of this chapter or as otherwise provided by law. Standard contracts may be used when approved by city attorney and council by resolution or motion. Contracts shall be provided to council prior to approval. Standard contracts may be incorporated by reference into an agenda report with specification of the parties, term, scope of work, price, and contingencies to extend the term and/or increase the price. (The procedures prescribed in Article IV of this chapter shall be observed in the case of all public works projects, as defined in Article IV of this chapter, involving expenditures greater than the maximum amount for which the purchasing agent is authorized, as specified in Article II of this chapter.) [Ord. 22-017 § 4, 2022; Ord. 14-005 § 2, 2014; Ord. 1405 N.S. § 2, 1984].

2.16.230 Notice inviting bids.

Notice inviting bids shall include a general description of the article(s) to be purchased,, shall state where bid formsblanks and specifications may be secured, and the time and place for opening bids. [Ord. 1405 N.S. § 2, 1984].

2.16.240 Published notice.

Notice inviting bids shall be published at least 10 days before the date of opening of the bids. Notice shall be published once in an official newspaper of the city. [Ord. 1405 N.S. § 2, 1984].

2.16.250 Bidders’ list.

The purchasing agent or designee shall also solicit sealed bids from all prospective suppliers known to the purchasing agent or designees as responsible vendors dealing in the product or service to be purchased. [Ord. 1405 N.S. § 2, 1984].

PGCC 9-2-26

2.16.260 Bidders’ security.

When deemed necessary, bidders’ security may be prescribed in the notice and solicitation for bids. Bidders shall be entitled to return of bid security; provided, that a successful bidder shall forfeit theirhis or her bid security upon refusal or failure to execute the contract within 15 calendar days after notice of award of contract has been mailed, unless the city is responsible for the delay. The council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the council awards the contract to the next lowest bidder, the amount of the lowest bidder’s security shall be applied by the city to the difference between the lowest responsible bid and the second lowest responsible bid; the surplus, if any, shall be returned to the lowest responsible bidder. [Ord. 1405 N.S. § 2, 1984].

2.16.270 Bid opening procedure.

Sealed bids shall be submitted to the purchasing agent and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the notice. A tabulation of all bids received shall be open for public inspection during regular hours for a period of not less than two years after the bid opening. [Ord. 1405 N.S. § 2, 1984].

2.16.280 Rejection of bids.

The council may reject any and all bids presented and may, in its discretion, readvertise for other bids. [Ord. 1405 N.S. § 2, 1984].

2.16.290 Open market purchase.

After rejecting bids, the council may determine and declare by a vote of at least five of its members that the supplies, services, materials or equipment may be purchased at a lower price in the open market, and after adoption of a resolution to that effect, it may direct the purchasing agent or their designees to soto purchase. [Ord. 1405 N.S. § 2, 1984].

2.16.300 Tie bids.

If two or more bids received are for the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of readvertising for bids, the council shall determine the successful bidder by drawing of lots. [Ord. 1405 N.S. § 2, 1984].

2.16.310 Performance bonds.

The city shall have authority to require a performance bond before entering a contract in such amount as it shall find reasonably necessary to protect the best interest of the city. If the city requires a performance bond, the form and amount of the bond shall be described in the notice of solicitation inviting bids. [Ord. 1405 N.S. § 2, 1984].

Article IV. Public Works Contracts

2.16.320 Written contract.

Every project involving an expenditure greater than the maximum amount for which the purchasing agent is authorized, as specified in Article II of this chapter, for the erection, improvement or repair of public buildings PGCC 9-2-26

and works, in all sewer and street work, and in furnishing materials or supplies for same shall be let by written contract, approved by the council by resolution, with the lowest responsible bidder in accordance with the procedures prescribed in this article. PGMC 2.16.080 notwithstanding, dispensation of bid procedures for projects described in this section shall be made only as allowed in this article. [Ord. 14-005 § 2, 2014; Ord. 1667 N.S. § 1, 1989; Ord. 1405 N.S. § 2, 1984].

2.16.330 Notice inviting bids.

Notices inviting bids shall be published once in an official newspaper of the city at least 10 days before the date of opening the bids. In addition to the published notice, the purchasing agent may solicit bids from prospective vendors and contractors by direct mail requests, by notice on official city bulletin boards, or by any other means advantageous to the city. Notices inviting bids shall include a general description of the contractual services to be purchased and shall state where bid blanks and written specifications may be secured, and shall designate the date, time and place for opening bids. [Ord. 1405 N.S. § 2, 1984].

2.16.340 Bidders’ security.

When deemed necessary, bidders’ security may be prescribed in the public notice inviting bids. Bidders shall be entitled to return of bid security; provided that a successful bidder shall forfeit his or her bid security upon his or her refusal or failure to execute the contract within 15 calendar days after the notice of award of contract has been mailed, unless the city is responsible for the delay. The council, on refusal or failure of the successful bidder to execute the contract, may award it to the next lowest responsible bidder. The amount of the lowest bidder’s security shall be applied by the city to the contract price differential between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. [Ord. 1405 N.S. § 2, 1984].

2.16.350 Bid opening procedure.

Sealed bids submitted to the city shall be identified as bids on the envelope, and shall be opened in public on the date, at the time and place stated in the public notices. [Ord. 1405 N.S. § 2, 1984].

2.16.360 Tabulation of bids.

All bids received shall be tabulated and after consultation with the appropriate department head shall be forwarded to the council with a recommendation as to the best and lowest bid. A tabulation of all bids received shall be available for public inspection for not less than two years after the bid opening. [Ord. 1405 N.S. § 2, 1984].

2.16.370 Tie bids.

If two or more bids received are for the same amount, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the council shall determine the successful bidder by drawing ofdrawing lots. [Ord. 1405 N.S. § 2, 1984].

2.16.380 Acceptance or rejection of bids.

PGCC 9-2-26

The council, in its discretion, when it is in the best interests of the city to do so, may waive any informalities or minor irregularities in any bid process, and may reject any or all bids. [Ord. 1405 N.S. § 2, 1984].

2.16.390 Work by day labor.

If all bids are rejected or no bids are received the council may readvertise or may, by an affirmative vote of at least five of its members, declare and determine that in its opinion the work in question may be more economically or satisfactorily performed by day labor, by either city employees or others, and after adoption of a resolution to that effect, may proceed to have the same done in the manner stated. [Ord. 1405 N.S. § 2, 1984].

2.16.400 Emergencies – Contracts let without bids.

Public works contracts governed by this article may be let without advertising for bids if such work shall be deemed by the council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by resolution passed by an affirmative vote of at least five of its members and containing a declaration of the facts constituting such urgency. [Ord. 1405 N.S. § 2, 1984].

2.16.410 Performance bonds.

The council, before entering into a contract governed by this article, may require a performance bond or other adequate security guaranteeing performance, in an amount as it shall find reasonably necessary to protect the best interests of the city. Form of acceptable security shall be described in the notice inviting bids. [Ord. 1405 N.S. § 2, 1984].

2.16.420 Splitting projects.

No undertaking involving amounts in excess of the maximum amount for which the purchasing agent is authorized, as specified in Article II of this chapter, shall be split into parts for the purpose of avoiding the provisions and restrictions of this article. [Ord. 14-005 § 2, 2014; Ord. 1405 N.S. § 2, 1984].

Editor’s Note: As adopted by Ord. 02-26, this section was designated as PGMC 2.16.160. It was editorially amended to PGMC 2.16.155 due to the earlier codification of PGMC 2.16.160.
2 By operation of PGMC 2.16.160(b) the purchase authority limit referenced in this subsection (a) was adjusted to $40,000 for the period beginning July 1, 2020, and ending June 30, 2025.

PGCC 9-2-26

Agenda No. 8 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: David Stiles, Senior Accountant
MEETING DATE: September 2, 2026
SUBJECT: Check Register, Purchase Order and Budget Status Reports - July 2026 / Q4 CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Receive the Check Register, Purchase Order Report, and Budget Status Report.

2. Alternatively, discuss and take other action related to this item.

DISCUSSION
The Check Register is an account of monthly expenditures. It provides budgetary insight and promotes transparency. The Check Register is produced from the City's financial system. The report groups the checks by the respective City fund. A detailed listing of the checks issued for the month is also available. The Check Register for July 2026 is also available on the City's website, which includes the prepayment for the year of the City's annual amount due on its unfunded pension actuarial liability and pension obligation bonds.

The Purchase Order Report includes information on outstanding purchase orders that were issued. This report is intended to be consistent with the reporting requirements in Section 2.16.160 of the City's Purchasing Systems and Procedures. Purchase orders are required for purchases of supplies, services, materials, equipment, and contractual services over $5,000. The Purchase Order Report is also available on the City's website.

The Administrative Services Department produces Quarterly Budget Status reports, to assist in evaluating the City's fiscal condition. The report provides details on General Fund revenues, as well as a summary related to its other funds. The Budget Status Report for Quarter 4 of FY25-26 is also available on the City's website.

OPTIONS
N/A - This is informational only.

FINANCIAL IMPACT:

There is no financial impact. This is informational only.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Check Register by Fund - July 2026
Check Register by Detail - July 2026
FY27 P1 Purchase Order Report
FY26 Q4 Budget Status Report
PGCC 9-2-26

Fund Transaction Amount
01 - General Fund Total $ 8,212,051.55
17 - Local Streets And Roads Total 526,235.65
18 - Gas Tax Fund Total 43,164.53
22 - Asset Seizure Fund Total 2,880.00
24 - Stillwell Children'S Pool Total 1,055.51
27 - Lighthouse Maint.& Impv. Total 3,360.56
31 - Operating Donations Total 1,840.00
40 - Poetry Promotion Fund Total 17,938.34
42 - Pub Safety Aug Fund Total 152,285.00
43 - Slesf Fund Total 36,000.00
47 - Rmra Fund Total 202,532.35
63 - Capital Improv Proj Fund Total 4,056.25
70 - Emp Benefit Fund Total 22,698.71
71 - Workers Comp Fund Total 383,545.00
72 - Liability Ins Fund Total 646,411.00
74 - Local Water Project Total 38,002.82
75 - Cemetery Fund Total 57,171.92
76 - Sewer Fund Total 540,801.89
77 - Golf Fund Total 26,224.86
Grand Total $ 10,918,255.94
Check Register - Summary by Fund - July 2026
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
01 - GENERAL FUND 07/02/26 MISSION LINEN SUPPL FIRE DEPT LINEN UNI $ 407.38 MISSION UNIFORM SER LINEN / UNIFORM CLE 197.31
LINEN / UNIFORM CLE 397.29
LINEN / UNIFORM CLE 658.41
LINEN / UNIFORM CLE 658.41
LINEN / UNIFORM CLE 658.41
PACIFIC GAS & ELECT GOLF STREET ELEC 34 42.29
07/07/26 HOME DEPOT CREDIT S PD REPAIR SUPPLIES 988.89
B&G REPAIR SUPPLIES 162.72
PACIFIC GROVE HARDW STREETS SUPPLIES 189.29
REC REPAIR SUPPLIES 218.04
B&G REPAIR SUPPLIES 1,201.04
STREET VEHICLE REPA 30.32
CDD OFFICE SUPPLIES 38.07
MECH REPAIR SUPPLIE 61.14
REC POOL SUPPLIES 72.48
LIB REPAIR SUPPLIES 88.86
PD REPAIR SUPPLIES 118.46
B&G DISCOUNT CREDIT (141.93)
07/10/26 AFLAC DED:5200 AFLAC PREM 577.44
DED:5201 AFLAC P/T 1,415.93
CALIF LAW ENFORCMEN DED:3200 LTD PD 650.00
CALPERS HEALTH DED:109 HEALTH 668.15
DED:116 HEALTH 560.29
DED:3081 HEALTH EMP 987.69
DED:137 TRIO 95076 1,166.58
DED:128 HEALTH EMP 1,168.86
DED:112 HEALTH 1,168.86
DED:3053 HEALTH FAM 1,519.52
DED:106 HEALTH 1,670.14
DED:111 HEALTH 1,737.18
DED:131 HEALTH 1,301.95
DED:2071 HEALTH 2,126.00
DED:104 HEALTH 2,241.16
DED:3051 KAISEREO 2,922.15
DED:108 HEALTH 4,342.36
DED:132 HEALTH 5,077.62
DED:2072 HEALTH 3,627.00
DED:2073 HEALTH FAM 7,567.50
DED:130 HEALTH 7,811.76
DED:105 HEALTH 10,197.32
DED:103 HEALTH 8,964.64
CITY OF PACIFIC GRO DED:3301 AFLAC MED 1,821.23
EFT DED:*FM MEDICARE 12,989.72
DED:*SCA STATE TAX 18,194.01
DED:*FT FEDERAL TX 46,553.09
PACIFIC GROVE CITY DED:7000 ASSOC DUES 735.75
MASS MUTUAL (457 PL DED:3999 ROTH IRA 3,268.00
DED:4000 DEF COMP 13,643.60
MASS MUTUAL GROUP W DED:5203 WHOLE LIFE 406.21
MTRY COUNTY DEPT OF DED:0023 GARNISH 439.99
PACIFIC GROVE MANAG DED:7203 ASSOC DUES 40.00
CITY OF PACIFIC GRO DED:1006 WORK COMP 63.14
DED:1009 WORK COMP 543.94
DED:1003 WORK COMP 6,692.68
DED:1010 WORK COMP 3,376.83
DED:1005 WORK COMP 1,479.82
DED:7510 PERS REIMB 56.58
DED:2103 DENTAL FAM 1,230.04
DED:2101 DENTALEOEE 1,419.60
DED:2102 DENTAL+1EE 888.68
DED:200 DENTALEOER 135.20
DED:0005 SUTA 159.63
PERS DED:0004 SURV BEN 87.42
DED:0022 PERS SP MS 322.78
DED:08 PERS OTHER 359.81
DED:2003 PERS OTHER 175.81
DED:0018 PERS SP SF 879.13
DED:0009 PERS OTHER 646.10
DED:2001 PERS 2,255.06
DED:0002 PERS 2,928.88
DED:07 PERS CITY 5,748.63
DED:0006 PERS CITY 7,275.07
DED:2000 PERS EMPLY 3,892.86
DED:01 PERS 8,765.03
DED:0017 PERS RG SF 8,830.58
DED:0021 PERS REG M 14,936.49
DED:0020 PERS ER M3 15,642.54
DED:0011 PERS ER SF 9,812.24
DED:0025 PERS RT MS 28.16
DED:0019 PERS RT SF (10.32)
POLICE OFFICERS ASS DED:7204 ASSOC DUES 8.00
DED:7205 ASSOC DUES 809.86
LEGAL SHIELD DED:6104 LEGAL SVC 29.30
STATE DISABILITY TA DED:0026 SDI 6,104.34
Check Register - Summary by Detail - July 2026
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
STANDARD INSURANCE DED:3500 LIFE INS $ 1,449.00
TRANSAMERICA EMPLOY DED:5202 TRANSAMERI 311.82
U.S. BENCOR/MIDAMER DED:4007 HRA 225.00
UNION BANK OF CALIF DED:4005 PARS-457 4,207.79
VISION SERVICE PLAN DED:2502 VISIONEOEE 278.88
DED:2503 VISION+1EE 185.64
DED:2504 VISION FAM 171.36
DED:300 VISIONEOER 26.56
07/09/26 US BANK F MARSH MISAC MEMBR 130.00
M KHASIMI MISAC HOT 177.78
M KHASIMI EQUIP REP 209.31
D GHO PAINT STREETS 221.76
S ARRIOLA CC DINNER 238.90
S HOFFMAN OFF SUPPL 239.88
D GHO EMPLYEE APPRC 258.56
J HALABI AI SUBSCRP 9.99
A CANALES SUBSCRPTN 13.00
M MOGENSEN MTY HERL 18.00
J MEDAWAR AI SUBSCR 20.00
M KHASIMI SOCIAL ME 25.00
S ARRIOLA CC NAMEPL 31.68
L LIVIAN CHATGPT SU 50.00
D DELFINO PIPE DWN 56.16
S ARRIOLA CMO SUBSC 83.25
S HOFFMAN TLO SUBSC 107.80
PD 5084 DEPT STICKE 108.67
S HOFFMAN HOLSTERS 118.74
A CANALES BOOKS/MAT 120.32
S ARRIOLA CDD SUBSC 295.00
S KANDELL CMCA MEMB 300.00
K CLARK PRGRM SUPPL 304.89
D GHO TRAINING 385.00
A CANALES OFF SUPPL 393.54
F MARSH CONF / MTG 400.00
J HALABI CAPIO MEMB 425.00
B ANDERSON UNIFORM 437.89
K CLARK OFF SUPPLIE 492.00
K CLARK GRT PRGM SP 494.83
D GHO SUBSCRIPTIONS 564.00
M KHASIMI ZOOM SFTW 673.95
M KHASIMI SOFTWARE 780.68
PD 5092 HNDGUN SCHO 806.65
PD 5084 TRAINING RI 835.80
B ANDERSON INDEED 1,000.00
M KHASIMI PC REPLAC 1,199.60
S ARRIOLA CHAMBER/L 1,450.00
K CLARK STAFF TRNG 2,067.90
GEOGRAPHIC TECHNOLO GIS SUPPORT SERVICE 1,806.00
07/15/26 PERS PPE 7.4.26 0.98
07/17/26 AMAZON CAPITAL SERV LIB BOOKS & MATERIA 5.67
FIN OFFICE SUPPLIES 8.72
FIN OFFICE SUPPLIES 9.81
LIB SUPPLIES 12.66
LIB BOOKS & MATERIA 13.92
LIB BOOKS & MATERIA 15.28
LIB BOOKS & MATERIA 18.02
LIB BOOKS & MATERIA 18.03
LIB SUPPLIES 18.70
LIB BOOKS & MATERIA 20.94
LIB BOOKS & MATERIA 21.03
LIB SUPPLIES 21.72
FIN OFFICE SUPPLIES 28.39
LIB BOOKS & MATERIA 37.22
LIB BOOKS & MATERIA 44.58
LIB BOOKS & MATERIA 67.19
LIB SUPPLIES 75.18
LIB BOOKS & MATERIA 120.34
LIB BOOKS & MATERIA 125.96
LIB BOOKS & MATERIA 133.72
LIB BOOKS & MATERIA 163.59
LIB SUPPLIES 435.36
PACIFIC GAS & ELECT CALEDONIA ST 0.03
FOREST CENTRL SPR 0.08
17 MI DR BALLPARK 0.26
117 RECREATION ROOM 3.53
LOVERS POINT 4.68
BERWICK PARK 5.02
PLATT PK SPRNKLR 5.78
162 16TH STREET 6.69
17 MI DR BALLPARK 7.84
CALEDONIA PK LIGHTS 9.95
FOREST CENTRL SPR 10.08
168 16TH ST 10.35
17 MI DR BALLPARK 11.14
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
CORP YARD DM & 5TH $ 12.99
PARKING LOT LIGHT 14.29
CORP YARD SUNSET DR 17.15
117 RECREATION ROOM 19.41
1307 FORST SINEX SI 20.05
GRAND AV & PK PL 20.83
LOVERS POINT 24.22
1307 FORST PINE SIG 24.27
PHONE BOOTH-BERWICK 25.03
PLATT PK SPRNKLR 27.04
CHAUTAUQUA HALL 27.81
300 16TH ST. 35.25
101 CH -FIN - 50% 38.70
101 CH -CEDD - 50% 38.70
COR MELROSE 47.08
CHAUTAUQUA HALL 50.79
PIEDMONT & MORELAND 53.00
CITY COUNCIL - 3% 59.17
RECREATION - 3% 59.17
1307 FORST SINEX SI 60.94
117 COMMUNITY CTR 87.27
17TH ST & LAUREL 105.91
PUBLIC LIBRARY 106.16
300 FOREST AVE 111.39
117 COMMUNITY CTR 117.97
OCEANVIEW & 17TH 122.57
CITY COUNCIL - 3% 129.53
RECREATION - 3% 129.53
FINANCE - 7% 138.05
COR MELROSE 138.81
CONCESSION STAND 155.62
165 FOREST AVE 161.54
FIRE DEPT 168.33
FOREST 40 FT E/O LH 182.72
CEDD - 9.5% 187.35
CITY MANAGER - 9.5% 187.35
17 MI DR BALLPARK 188.66
POLICE DEPT 223.41
FINANCE - 7% 302.23
117 COMMUNITY CTR 345.30
BEACH BOAT STORAGE 350.81
FOREST & CENTRAL DR 534.09
FOREST 40 FT E/O LH 553.54
550 CENTRAL AVE 605.23
17TH ST & LAUREL 626.48
POLICE DEPT - 43% 848.02
FIRE DEPT - 24% 1,036.23
580 PINE AVE - LOAN 1,046.81
FOREST & CENTRAL DR 1,443.20
620 OCEAN VIEW POOL 1,503.88
PUBLIC LIBRARY 1,647.78
POLICE DEPT - 43% 1,856.58
CEDD - 9.5% 410.17
CITY MANAGER - 9.5% 410.17
17 MILE DRIVE 440.55
FIRE DEPT - 24% 473.31
1307 FORST PINE SIG 70.77
4LEAF FY 25/26 BUILDING S 3,121.93
ACCENT CLEAN & SWEE FY 25/26 STREET SWE 18,810.00
FY 25/26 STREET SWE 18,810.00
ADA CHEN RFND CREDIT ON ACCT 42.00
ALEX CONNELL RFND REQUESTED 144.00
AMERICAN SUPPLY COM JANITORIAL SUPPLIES 5,859.99
AMIE MILLER RFND REQUESTED 315.00
ARCPOINT LABS OF MO PRE-EMPL SCREENING 110.00
AT&T LH INTERNET 3200212 122.34
AT&T CALNET 3 ADMIN INTERNET 3342 32.14
LIB INTERNET 3343 502.80
PD DATA LINES 8120 1,057.31
ADMIN PHONE 3242 2,161.27
BETTER CHOICE COSTU FD PUBLIC ED HATS 506.17
CA BUILDING STANDAR CBSC FEE APR-JUN 20 522.00
CA DEPT OF CONSERVA SMIP FEES APR-JUN 2 1,688.43
CA DEPT OF JUSTICE PD SCREENING SVCS 286.00
CARMEN ELIZA ABAD RFND FOR SCHOLARSHI 42.00
COLANTUONO, HIGHSMI LEGAL SERVICES 410.00
COMCAST CH INTERNET 0085844 153.24
L.N. CURTIS & SONS EQUIPMENT NEW FIRE 1,539.88
COAST COUNTIES GLAS LIB SUPPLIES 656.00
DELL MARKETING LP VLA SOFTWARE LICENS 24,750.41
DEMCO INC LIB SUPPLIES 102.09
DENISE DUFFY & ASSO MND CRESPI POND 864.00
DISASTER KLEENUP SP PD BIOHAZARD CLEANU 2,202.50
DWAN ELEVATOR CO YOUTH CENTER ELEVAO 4,099.00
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
ELEVATOR INSPECTION $ 6,922.75
ENGINEERED FIRE SYS FD PLAN REVIEW JUNE 1,012.50
ESTHER ENEA RFND REQUESTED 69.00
EWING IRRIGATION PR IRRIGATION SUPPLIES 114.88
IRRIGATION SUPPLIES 196.70
IRRIGATION SUPPLIES 160.93
AT&T MOBILITY LIB PHONES 1990 225.13
PD CELL PHONES 5185 1,779.40
FLEXTG LLC REC KONICA COPIER 180.71
GACHINA LANDSCAPE M PARK MOWING SERVICE 1,426.00
PARK MOWING SERVICE (1,426.00)
GEOGRAPHIC TECHNOLO GIS SUPPORT SERVICE 42.00
GINA KEATING RFND REQUESTED 156.00
GRANITE CONSTRUCTIO STREET SUPPLIES 601.40
HARRIS & ASSOCIATES CONTRACT PLANNING S 8,287.50
HAYWARD LUMBER COMP STREETS SUPPLIES 444.58
B&G REPAIR SUPPLIES 2,051.55
INGRAM LIBRARY SERV LIB BOOKS & MATERIA 630.94
JUSTIN COOPER RFND CANCEL RESERVT 156.00
KERRIE SMITH RFND REQUESTED 187.50
KIMBALL MIDWEST MECH STOCK 552.17
KRAEMER ENGINEERING JULY 15TH RETAINER (36,438.40)
LAI THREADS LLC EE RECOGNITION GIFT 2,552.55
LAURA PENA RFND REQUESTED 86.25
LIBRARY IDEAS, LLC LIB BOOKS & MATERIA 1.50
LIB BOOKS & MATERIA 3.50
LIEBERT CASSIDY WHI LEGAL SERVICES JAN 194.00
LEGAL SERVICES JAN 242.50
LEGAL SERVICES JAN 408.50
LEGAL SERVICES JAN 970.00
LEGAL SERVICES JAN 1,018.50
LEGAL SERVICES JAN 1,212.50
MALISA PETERSON RFND REQUESTED 86.25
MARTIN GONZALEZ DMV CLASS B LIC FEE 59.00
MONTEREY PEACE OFFI PD MCPOA RANGE 315.00
MIDWEST LIBRARY SER LIB BOOKS & MATERIA 12.66
MIDWEST TAPE LIB BOOKS & MATERIA 38.23
MONTEREY BAY PEST C RODENT CONTROL FOR 135.00
RODENT CONTROL FOR 175.00
RODENT CONTROL FOR 200.00
RODENT CONTROL FOR 490.00
MONTEREY COUNTY HEA PD SART MAY 2026 2,052.00
MONTEREY COUNTY WEE CDD PH 687 MERMAID 355.32
CDD PH 220 WILLOW 124.56
CDD 2ND READ BUDGET 126.90
ODP BUSINESS SOLUTI CDD OFFICE SUPPLIES 152.03
CDD OFFICE SUPPLIES 104.39
CDD OFFICE SUPPLIES 109.38
O'REILLY AUTO ENTER MECH SUPPLIES 122.44
B&G VEHICLE REPAIRS 160.51
STREET VEHICLE REPR 291.65
PW VEHICLE REPAIRS 10.34
PD VEHICLE REPAIRS 87.29
OVERDRIVE, INC. LIB BOOKS & MATERIA 14.95
LIB BOOKS & MATERIA 8.97
LIB BOOKS & MATERIA 2.99
LIB BOOKS & MATERIA 2.99
PACIFIC GAS & ELECT REC ELECTRIC 0956 4,313.36
PURE WATER PW WATER SERVICE 29.10
MECH WATER SERVICE 29.10
B&G WATER SERVICE 29.10
STREET WATER SERVIC 29.10
QUADIENT LEASING US CC MAIL MACHINE LEA 25.01
CDD MAIL MACHINE LE 200.06
FIN MAIL MACHINE LE 130.04
CM MAIL MACHINE LEA 10.00
REC MAIL MACHINE LE 15.00
PW MAIL MACHINE LEA 60.02
PD MAIL MACHINE LEA 60.02
PRIMO BRANDS FD WATER SVC JUNE 312.99
RINCON CONSULTANTS, RINCON - HOUSING EL 5,169.00
RINCON CONTRACT MAY 3,170.50
ROBB HILL ALA CONF TRAVEL 2,457.54
ROBERT HALF IT SUPPORT TEMP 12,150.00
SAFETY-KLEEN SYSTEM USED OIL COLLECTION 351.78
SENTRY ALARM SYSTEM CITY HALL DOOR ACCE 1,171.50
CH FIRE ALARM REPAI 2,832.00
CITY HALL FIRE PANE 18,338.16
SHUTTERBUG STUDIOS COUNCILMBR PORTRAIT 170.00
SPCA OF MONTEREY CO PD ANIMAL SERVICES 2,530.00
TOPE'S TREE SERVICE CONTRACT TREE SERVI 6,920.00
VESTIS SERVICES, LL PD LINEN SERVICES 795.38
WATSONVILLE FORD PD REPAIRS UNIT 2 166.73
BRIAN WHITSON MONTHLY MUSEUM JANI 2,100.00
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
WILSON'S PLUMBING & CLUB HSE FAN VENT $ 1,894.17
CLUB HSE EXHAUST FA 3,174.00
A TO Z DATABASES LIB SUBSCRIPTION 690.00
AMAZON CAPITAL SERV PW OFFICE SUPPLIES 104.24
B&G EXIT SIGNS 20.88
AMBAG FY27 MEMBER DUES 4,568.80
BOUND TREE MEDICAL, PD ICE PACKS 64.70
PD ICE PACKS 38.70
CENTRALSQUARE TECHN PD MAINT CONTRACT 3,600.00
FIN SOFTWARE AUG 5,211.10
CHICAGO TITLE COMPA FEE WATER PERMIT 33 128.00
CIVICPLUS, LLC SOCIAL MEDIA ARCHIV 4,848.13
CMRTA DAVID STILES REG FE 40.00
COMPUTERSHARE CORPO PERS POB PMT FY27 1,545,861.82
CUMMINS-ALLISON COR FIN COIN SORT WARRN 730.01
DEBTBOOK DEBTBOOK SUBSCRIPTI 12,285.00
DISABILITY ACCESS C DACTRAK SUBSCRIPTIO 2,000.00
GACHINA LANDSCAPE M LANDSCAPE JULY 1,426.00
GARDAWORLD JULY SERVICE FEES 107.88
GISELLE ACEVEDO PD BOOT REIMBURSEMT 250.00
JENNIFER FUGITT TRAINING MILEAGE RE 64.09
KJ WOODS CONSTRUCTI JULY RETENTION (13,057.50)
MONTEREY COUNTY WEE CM NOTICE ELECTIONS 152.28
CITY OF MONTEREY FIRE SERVICES FY27 305,459.00
MPRSRU SRU CONTRIBUTION FY 5,000.00
QUADIENT FINANCE US CPG POSTAGE JULY 1,000.00
PACIFIC WEST WATER FIN WATER SERVICE 42.85
CMO WATER SERVICE 42.85
CDD WATER SERVICE 42.85
PROQUEST LLC CONTRACT SERVICES 1,750.08
RACE FORWARD GARE MEMBERSHIPS 1,000.00
SHI INTERNATIONAL C VEAAM PLATFORM SOFT 4,743.20
TOTAL IMAGING SOLUT CONTRACT SERVICES 935.00
WATSONVILLE FORD PD REPAIR UNIT PDA 293.69
STREET REPAIR UNIT 207.53
PD REPAIR UNIT 6 241.72
WELLS FARGO VENDOR FY27 KONICA LEASE T 169.21
FY27 KONICA LEASE T 195.01
FY27 KONICA LEASE T 216.78
FY27 KONICA LEASE T 216.80
FY27 KONICA LEASE T 216.80
FY27 KONICA LEASE T 216.80
FY27 KONICA LEASE T 232.67
CALIFA GROUP FY27 CONTRACT SERVI 7,050.00
A & S METALS RV DISPOSAL 1,300.00
AMERICAN RED CROSS REC STAFF TRAINING 42.00
REC STAFF TRAINING 626.00
07/22/26 SALINAS VALLEY TIRE BACKHOE TIRE REPAIR 307.59 PRIMO BRANDS PD WATER SERVICES 500.68
07/24/26 AFLAC DED:5200 AFLAC PREM 577.44
DED:5201 AFLAC P/T 1,346.21
CALPERS HEALTH DED:162 MEAHLTHE+2 1,513.51
DED:167 MEAHLTHE+2 1,519.53
DED:180 MEA HEALTH 560.30
DED:106 HEALTH EO 835.07
DED:150 MEAHLTH EO 835.07
DED:3081 HLTH E+1 987.69
DED:104 HEALTH E+1 1,120.58
DED:156 MEAHLTHE+1 1,120.59
DED:137 TRIO E+1 1,166.58
DED:128 HEALTH EMP 1,168.86
DED:112 KAISER E+1 1,168.86
DED:165 MEAKAISREO 1,168.86
DED:176 MEAHLTHE+1 1,301.96
DED:109 ANTHEM EO 668.15
DED:132 BLUSHLDE+2 1,692.54
DED:172 MEAHLTHE+2 1,737.18
DED:3051 KAISER EO 1,753.29
DED:4304 HLTH RETRO 2,110.65
DED:2071 HEALTH EO 2,126.00
DED:155 MEAHLTH EO 2,319.00
DED:177 MEAHLTHE+2 3,385.08
DED:2072 HEALTH E+1 3,627.00
DED:130 BLUSHLD EO 3,905.88
DED:175 MEAHLTH EO 3,905.88
DED:108 HEALTH E+2 4,342.36
DED:105 HEALTH E+2 4,370.28
DED:157 MEAHLTHE+2 5,827.04
DED:2073 HEALTH E+2 6,054.00
DED:103 HEALTH EO 6,723.48
CITY OF PACIFIC GRO DED:3301 AFLAC MED 1,821.23
EFT DED:*FM MEDICARE 13,330.98
DED:*SCA STATE TAX 18,301.17
DED:*FT FEDERAL TX 47,067.75
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
PACIFIC GROVE CITY DED:7000 ASSOC DUES $ 735.75
MASS MUTUAL (457 PL DED:4000 DEF COMP 13,443.60
DED:3999 ROTH IRA 3,268.00
MASS MUTUAL GROUP W DED:5203 WHOLE LIFE 406.21
MTRY COUNTY DEPT OF DED:0023 GARNISH 439.99
PACIFIC GROVE MANAG DED:7203 ASSOC DUES 45.00
CITY OF PACIFIC GRO DED:1009 WORK COMP 590.75
DED:1006 WORK COMP 63.14
DED:1005 WORK COMP 1,535.57
DED:1010 WORK COMP 3,337.29
DED:1003 WORK COMP 6,540.31
DED:7510 PERS REIMB 56.58
DED:200 DENTALEOER 135.20
DED:208 MEADENTEO 135.20
DED:206 MEADENTE+1 205.08
DED:207 MEADENTE+2 615.02
DED:2102 DENTAL+1EE 683.60
DED:2103 DENTAL FAM 702.88
DED:205 MEADENTAL 439.40
DED:2101 DENTALEOEE 845.00
DED:0005 SUTA 162.47
PERS DED:2003 PERS OTHER 175.81
DED:0019 PERS RT SF (3.44)
DED:0025 PERS RT MS 13.36
DED:0009 PERS OTHER 494.86
DED:0018 PERS SP SF 508.48
DED:0004 SURV BEN 88.35
DED:0022 PERS SP MS 254.93
DED:08 PERS OTHER 359.81
DED:07 PERS CITY 5,748.63
DED:0006 PERS CITY 7,146.10
DED:01 PERS 8,765.03
DED:0017 PERS RG SF 9,067.11
DED:0011 PERS ER SF 9,683.56
DED:0021 PERS REG M 15,409.06
DED:0020 PERS ER M3 16,041.51
DED:2000 PERS EMPLY 3,892.86
DED:0002 PERS 3,016.74
DED:2001 PERS 2,255.06
POLICE OFFICERS ASS DED:7205 ASSOC DUES 844.25
LEGAL SHIELD DED:6104 LEGAL SVC 29.30
STATE DISABILITY TA DED:0026 SDI 6,211.30
TRANSAMERICA EMPLOY DED:5202 TRANSAMERI 311.82
U.S. BENCOR/MIDAMER DED:4007 HRA 225.00
UNION BANK OF CALIF DED:4005 PARS-457 4,697.05
VISION SERVICE PLAN DED:2502 VISIONEOEE 278.88
DED:2503 VISION+1EE 185.64
DED:2504 VISION FAM 185.64
DED:300 VISIONEOER 26.56
07/23/26 CA DEPT OF TAX AND 2026 Q2 LH SALES TA 1,155.00 07/24/26 PERS ANNUAL FY27 UAL 4,978,276.00
07/29/26 VISION SERVICE PLAN AUG 2026 VISION 0.74
07/31/26 AMAZON CAPITAL SERV PD OFFICE SUPP CRED (36.93) LIB BOOKS & MATERIA (1.28)
REC PROGRAM SUPPLIE 21.49
REC PROGRAM SUPPLIE 21.84
LIB BOOKS & MATERIA 22.29
PW OFFICE SUPPLIES 38.45
REC PROGRAM SUPPLIE 40.41
REC PROGRAM SUPPLIE 47.16
REC OFFICE SUPPLIES 60.08
REC PROGRAM SUPPLIE 113.14
REC OFFICE SUPPLIES 162.21
LIB BOOKS & MATERIA 203.88
REC PROGRAM SUPPLIE 209.62
REC PROGRAM SUPPLIE 632.38
CALIFORNIA AMERICAN 643 HYDRANTS HYDT 46.16
MECH 5% 46.93
165 FOREST-MUSEUM 63.90
CENTRAL 4 IN FIRE 63.90
600 PINE AVE FIRE 63.90
300 FOREST AVE 63.90
2100 SUNSET DRIVE 75.18
840 LIGHTHSE PLANTE 75.18
850 LIGHTHSE PLANTE 75.18
882 LIGHTHSE PLANTE 75.18
106 7TH ST PARK 75.18
308 16TH ST. 75.18
748 LIGHTHSE IRRG 75.18
800 LIGHTHSE PLANTE 75.18
792 LIGHTHSE IRRIG 75.18
765 LIGHTHSE IRRIG 75.18
B & G 15% 140.78
582 LIGHTHSE IRRIG 146.67
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
SUNSET-CORPYARD18% $ 168.94
585 LAUREL 200.66
1025 MORSE-PLATT PK 1,535.79
620 OCEANVIEW/BATH 1,638.09
930 SINEX 1,940.89
114 CALEDONIA PK 2,105.01
616 OCEANVW-SWIM PL 2,457.65
980 PIEDMONT BALL P 3,145.36
230 17-MILE DRIVE 3,604.02
616 OCEANVIEW IRRG 3,736.99
707 OCEANVIEW-NAIAD 4,997.94
150 FOREST-JEWELL P 5,162.20
391 OCEANVW-BERWICK 8,305.35
196 OCEANVW IRRIG 469.12
ST FUND 50% 469.27
100 OCEANVW IRRIG 482.07
711 OCEANVIEW IRRG 505.52
580 PINE 590.09
515 JUNIPERO 720.17
1051 OCEANVIEW IRRG 769.16
863 OCEANVIEW IRRG 769.16
304 16TH ST BDOM-FR 814.53
550 CENTRAL 1,008.68
165 FOREST AVE FIR 339.78
300 FOREST FIRE-50% 349.49
300 FOREST FIRE-50% 349.50
130 LIGHTHOUSE IRRI 200.66
611 CENTRAL AVE 231.18
139 GRAND AVE 278.80
610 OCEANVW IRRIGPK 283.27
300 FOREST AVE 469.12
600 PINE 400.26
304 16TH ST FIRE 101.92
300 FOREST IRRIG 114.71
ALLI MAYORGA RFND CANCEL CLASS 11.50
AMANDA PRUFER RNFD CANCEL CLASS 11.50
AMBER SMITH RFND REQUESTED 103.50
ANGIE MAGALLANES RFND DAMAGE DEPOSIT 570.00
AUTUMN WOOCK RFND REQUESTED 76.50
BRITTANY RAMETTA RFND CANCEL CLASS 12.75
DAVID FOSSUM RFND CANCEL RESERVT 61.50
DESTINY RODRIGUEZ RFND DAMAGE DEPOSIT 570.00
ERIC MEYER RFND REQUESTED 315.00
GLYNIS BARRETT RFND REQUESTED 195.00
HEATHER LUND RFND CREDIT ON ACCT 82.00
JESSICA GLENN RFND CANCEL CLASS 11.50
KATHERINE STEPHENS RFND CANCEL CLASS 12.75
KATIE MARSH RFND CANCEL CLASS 23.00
KATIE ZERBE RFND CANCEL CLASS 23.00
NATALIE DESROCHERS RFND CANCEL CLASS 11.50
NATASHA BULLER RFND CANCEL CLASS 11.50
REBECCA POZZI RFND REQUESTED 69.00
RUTH NWORAH RFND CANCEL CLASS 12.75
WENDY MCDONALD RFND REQUESTED 157.50
ALENA RACHELLE WAGR PMT FOR DANCE CLASS 385.00
AMAZON CAPITAL SERV REC PROGRAM SUPPLIE (24.02)
LIB BOOKS & MATERIA 106.75
PD OFFICE SUPPLIES 10.90
LIB BOOKS & MATERIA 27.84
REC OFFICE SUPPLIES 56.25
BOUND TREE MEDICAL, FD MEDICAL SUPPLIES 388.70
CA DEPT OF JUSTICE CMO BACKGRND SVCS 273.00
CALTRONICS BUSINESS KONICA COPIES FY26 122.98
KONICA COPIES FY26 183.34
KONICA COPIES FY26 228.08
KONICA COPIES FY26 287.57
KONICA COPIES FY26 447.06
KONICA COPIES FY26 695.79
FOSTER & FOSTER, IN GASB 75 ACTUARIAL V 15,500.00
GARDAWORLD JUNE EXCESS SVC FEE 51.58
GROVE MARKET REC PROGRAM SUPPLIE 68.78
REC PROGRAM SUPPLIE 6.22
IPS GROUP, INC PD METER FEES 1,598.30
SECURE SOLUTIONS PD BACKGRND CHECKS 1,590.00
PD BACKGRND CHECKS 2,795.84
LANGUAGE LINE SERVI PD LANGUAGE SERVICE 8.33
MONTEREY COUNTY HEA PD SART JUNE 2026 2,052.00
COUNTY OF MONTEREY CJIS ACCESS FY26 Q4 17,915.15
NATIONAL STOCK SIGN STREET ROAD SIGNS 106.80
ODP BUSINESS SOLUTI FIN OFFICE SUPPLIES 6.12
PACIFIC GROVE GOLF PMT FOR JUNE CAMPS 4,012.00
PATRICIA NOFZIGER PMT FOR TAI CHI CLA 42.00
REGIONAL GOVERNMENT PAYROLL ADVISORY JU 496.10
VARAJIC CONSULTING PMT FOR JUNE CLASSE 9,814.00
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
VERIZON BUSINESS PD PORT ACCESS $ 118.08
WATSONVILLE CHRYSLE PD REPAIRS CREDIT (82.31)
PD REPAIR UNIT 7 705.34
WT COX INFORMATION LIB BOOKS & MATERIA 3,249.67
AT&T REC PHONE 096 31.76
ADMIN PHONE 253 31.76
BYWATER SOLUTIONS, KOHA SUPPORT AND HO 8,411.00
CA DEPT OF INDUSTRI LIBRARY INSPECTION 125.00
COMCAST REC INTERNET 021497 102.49
PW INTERNET 0389527 106.24
PD INTERNET 0387836 151.24
CH TV 0039031 14.15
PW INTERNET 0194117 228.88
DANIEL M DEIS SAFETY BOOT REIMBRS 228.38
DWAN ELEVATOR CO CITY HALL ELEVATOR 14,138.11
EWING IRRIGATION PR IRRIGATION 454.01
FIRST ALARM INC. PD ALARM TEST 149.04
GOVERNMENT FINANCE S GEORGE TRAINING 75.00
GINA PERRONE RFND PROGRAM FEES 112.00
GRANITE CONSTRUCTIO STREET SUPPLIES 591.41
HOME DEPOT CREDIT S B&G BREAKROOM 157.32
LATE FEE 29.00
HOMETEK MEM BENCH ENGRAVING 165.00
MEM BENCH ENGRAVING 165.00
MEM BENCH ENGRAVING 165.00
MEM BENCH ENGRAVING 165.00
INTERSTATE TRAFFIC STREET STENCIL GUAR 613.71
IPS GROUP, INC PD BATTERY PACKS 1,396.63
KIMBALL MIDWEST B&G REPAIR SUPPLIES 80.63
B&G VEHICLE REPAIRS 96.48
MECH SUPPLIES 350.04
MAIN STREET SIGNS STREET SIGNS 295.60
MARK43, INC. RMS SUBSCRIPTION RE 41,404.00
MONTEREY BAY AIR RE CAPITA ASSMT MEMBER 9,681.10
MONTEREY BAY PEST C B&G RODENT CONTROL 575.00
B&G RODENT CONTROL 200.00
B&G RODENT CONTROL 490.00
B&G RODENT CONTROL 175.00
B&G RODENT CONTROL 180.00
CITY OF MONTEREY PD CLETS SERVICES 2,500.00
FIRE SVCS FY27 AUGU 305,459.00
NATHAN CORDOBA WEEK 1 ACT TRAINING 506.00
WEEK 2 ACT TRAINING 506.00
ODP BUSINESS SOLUTI PD OFFICE SUPPLIES 345.97
PD OFFICE SUPPLIES 160.68
FIN OFFICE SUPPPLIE 76.53
PACIFIC GAS & ELECT REC ELECTRIC 4030 591.59
PACIFIC GROVE GOLF PMT FOR JULY CAMPS 4,012.00
PACIFIC LIBRARY PAR FY27 MEMBERSHIP 8,641.00
LYNN PEAVEY COMPANY PD SUPPLIES 34.96
PETERSON TRUCKS INC STREET REPAIR UNIT 27.44
PRIMO BRANDS REC WATER SVC JULY 78.00
REVIZE, LLC WEBSITE HOSTING 1,800.00
RYDIN DECAL RES PARKING PERMITS 444.94
VARAJIC CONSULTING PMT FOR JULY CAMPS 11,564.00
SENTRY ALARM SYSTEM INSPECTIONS 150.00
TAMC CMP REG TRANS PLANN 4,813.00
THE SHERWIN WILLIAM PAINT FOR STREETS 4,937.01
PAINT FOR STREETS 243.12
TORO PETROLEUM CORP FD DIESEL JULY 2,255.59
VERIZON BUSINESS PW PHONES JULY 625.72
PD DATA JULY3712100 540.29
ADMIN PHONES JULY 181.96
CDD PHONES JULY 129.21
CMO PHONES JULY 140.89
PD PHONES JULY 99.96
REC PHONES JULY 37.36
IT PHONES JULY 50.69
PW DATA JULY 62.07
FD PHONES JULY 62.62
IT ADMIN DATA JULY 70.81
LIB DATA JULY 76.02
WATSONVILLE FORD B&G REPAIR UNIT 54 244.27
PD REPAIR UNIT 6 21.07
WATT'S VALLEY GLASS LIB GLASS REPLACEMT 975.00
SWIFT CAR WASH PD CAR WASH AUG 320.00
WILSON'S PLUMBING & PD HEAT PUMP 2,350.59
SIGNWORKS PD REPAIRS UNIT 135.94
STURDY OIL COMPANY STREET FUEL JUNE 953.87
B&G FUEL JUNE 1,907.72
A/R FUEL JUNE 3,334.23
PD FUEL JUNE 3,516.16
MONTEREY BAY PEST C LIB RODENT CONTROL 135.00
LIB RODENT CONTROL 175.00
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
TOM'S SITE SERVICES PORTABLE TOILETS $ 3,807.70
MISSION LINEN SUPPL FD LINENS JULY 293.62
MISSION UNIFORM SER COMM CTR LINEN JULY 131.54
REC LINEN SVC JULY 264.86
MECH LINEN JULY 522.48
B&G LINEN JULY 522.48
STREET LINEN JULY 522.49
ALEXANDER BERNABE BOOT REIMBURSEMENT 250.00
17 - LOCAL STREETS AND ROADS 07/17/26 KRAEMER ENGINEERING 19TH STREET REHAB ( 526,235.65 18 - GAS TAX FUND PACIFIC GAS & ELECT FOREST AVE SUNSET A 54.36 FOREST AV SUNSET AV 51.44
FOREST AVE SUNSET A 19.77
19TH & SUNSET DR. 15.00
FOREST AV SUNSET AV 13.67
07/24/26 PERS ANNUAL FY27 UAL 31,009.00
07/31/26 CALIFORNIA AMERICAN CEM 4% 37.54
4LEAF FY 25/26 ON-CALL TR 717.00
FY 25/26 ON-CALL TR 956.00
BEAR ELECTRICAL SOL TRAFFIC SIGNAL MAIN 250.00
PACIFIC GAS & ELECT PW ELECTRIC 4482 9,086.88
STURDY OIL COMPANY GAS TAX FUEL JUNE 953.87
22 - ASSET SEIZURE FUND DAVID LANCE PETERSO RETURN EVIDENCE HOL 2,880.00 24 - STILLWELL CHILDREN'S POOL 07/17/26 AMERICAN SUPPLY COM POOL SUPPLIES 882.43 PENINSULA POOL SERV LVR PT POOL SERVICE 95.34
07/31/26 AMAZON CAPITAL SERV POOL SUPPLIES 77.74
27 - LIGHTHOUSE MAINT.& IMPV. 07/07/26 PACIFIC GROVE HARDW LH REPAIR SUPPLIES 151.76 07/09/26 US BANK D GHO GIFTSHOP MIRR 128.33
07/17/26 PACIFIC GAS & ELECT ASILOMAR BLVD PG LH 145.19 ASILOMAR BLVD PG LH 49.61
KAY BONNELL LH MERCHANDISE 210.00
LH SHIPPING 18.50
07/31/26 AMAZON CAPITAL SERV LIGHTHOUSE SUPPLIES 60.49
CALIFORNIA AMERICAN 90 ASILOMAR 301.04
AT&T CALNET 3 LH PHONE 3247 32.14
ESCARRAGA'S LUXURY LH CLEANING JULY 504.00
LIFE AT SEA LH MERCHANDISE 937.50
UNITED STATES LIGHT LH SHIPPING 22.00
LH MERCHANDISE 800.00
31 - OPERATING DONATIONS 07/17/26 OJLA CHINESE PAVILION CI 1,840.00 40 - POETRY PROMOTION FUND 07/07/26 HOME DEPOT CREDIT S POETRY REPAIR SUPPL 369.22 PACIFIC GROVE HARDW POET PRCH SUPPLIES 125.05
07/17/26 GRAND AVENUE FLOORI POET PERCH HOUSE 1,644.07
VALI MARIE FRANCIS POETRY PROGRAM 250.00
07/31/26 SURFACES PAINTING & POET'S PERCH PAINTI 6,000.00 POET'S PERCH PAINTI 9,550.00
42 - PUB SAFETY AUG FUND 07/17/26 MONTEREY COUNTY EME FY27 DISPATCH & NGE 152,285.00 43 - SLESF FUND FLOCK GROUP, INC. FLOCK CAMERAS FY27 36,000.00 47 - RMRA FUND KRAEMER ENGINEERING 19TH STREET REHAB ( 202,532.35 63 - CAPITAL IMPROV PROJ FUND CLIENTFIRST TECHNOL ADVISORY FOR ERP SY 2,868.75 JMS CEMENT CONTRACT CARMEL & SINEX CIP 1,187.50
70 - EMP BENEFIT FUND PARS PARS FEES MAY 434.26
CLAREMONT BEHAVIORA EAP JULY SERVICES 752.45
07/29/26 CALPERS HEALTH AUG26 RET & CHANGES 11,154.20
STANDARD INSURANCE AUG 2026 LIFE PREMI 2,953.64
JUL 2026 DENTAL 7,404.16
71 - WORKERS COMP FUND 07/17/26 CALIFORNIA JPIA FY27 WORK COMP PRGM 370,813.00 07/24/26 PERS ANNUAL FY27 UAL 12,732.00
72 - LIABILITY INS FUND 07/17/26 ALLIANT INSURANCE S FY27 ACIP CRIME REN 2,157.00 CALIFORNIA JPIA FY27 LIABILITY PROG 461,981.00
07/24/26 PERS ANNUAL FY27 UAL 11,166.00
07/31/26 CALIFORNIA JPIA FY27 PROP INSUR PRG 171,107.00 74 - LOCAL WATER PROJECT 07/02/26 PACIFIC GAS & ELECT LWP ELECTRIC 0972 13,744.06 07/31/26 CALIFORNIA AMERICAN 1313 OCEAN VIEW BLV 24,258.76 75 - CEMETERY FUND 07/02/26 MISSION UNIFORM SER LINEN / UNIFORM CLE 658.41 07/07/26 PACIFIC GROVE HARDW CEM REPAIR SUPPLIES 509.75 07/17/26 PACIFIC GAS & ELECT CEMETERY - 1% 19.72
CEMETERY 36.33
CEMETERY - 1% 43.18
CREST & RIPPLE 9.01
EWING IRRIGATION PR CEM IRRIGATN SUPPLY 189.51
HAYWARD LUMBER COMP CEM REPAIR SUPPLIES 97.80
SITE INDUSTRIES, LL FY27 SOFTWARE LIC 1,800.00
07/24/26 PERS ANNUAL FY27 UAL 52,799.00
07/31/26 CALIFORNIA AMERICAN SEWER 8% 75.08
1254 DELMONTECEM70% 387.91
STURDY OIL COMPANY CEM FUEL JUNE 23.73
MISSION UNIFORM SER CEM LINEN JULY 522.49
76 - SEWER FUND 07/02/26 LINEN / UNIFORM CLE 658.41
PACIFIC GAS & ELECT PW SEWER ELEC 4175 51.55
07/07/26 PACIFIC GROVE HARDW SEWER SUPPLIES 10.91
07/09/26 US BANK D GHO TOOL REPAIRS 272.61
07/17/26 PACIFIC GAS & ELECT 1996 SUNSET DR. 73.82
PUMP SUNSET ARENA 515.00
OCEANVIEW BLVD & 8T 8.64
PGCC 9-2-26

Fund Check Date Name DESCRIPTION Amount
Check Register - Summary by Detail - July 2026
520 OCEAN VIEW BLVD $ 5.20
471 OCEAN VIEW BL. 49.50
PUMP RUSSELL SVC CT 57.41
PUMP SUNSET ARENA 35.91
PUMP STATION 33.72
1996 SUNSET DR. 17.48
520 OCEAN VIEW BLVD 24.87
471 OCEAN VIEW BL. 13.96
PUMP RUSSELL SVC CT 11.56
PUMP SUNSET ARENA 176.36
EARDLEY PUMP #1 61.56
17TH & OCNVW 64.68
O V 9TH PUMP #2 1,049.04
360 OCEAN VIEW BLVD 369.82
EARDLEY PUMP #1 193.74
PUMP 17TH & OCNVW 218.09
ANTHONY RAMIREZ BACKFLOW TRNG MILEA 311.75
DOCTORS ON DUTY MED DMV PHYSICAL 135528 150.00
DON CHAPIN CO., INC SEWER LINE MAINTENA 2,750.72
SEWER LINE MAINTENA 2,998.24
SEWER LINE MAINTENA 4,387.04
SEWER LINE MAINTENA 5,176.64
KIMBALL MIDWEST SEWER REPAIR UNIT 4 87.72
MONTEREY ONE WATER FOG /STORMWATER INS 18,610.74
LIFT STATION MAINTE 62,584.71
PACIFIC GAS & ELECT PW SEWER ELEC 5126 1,252.32
PURE WATER SEWER WATER SERVICE 29.10
CHRIS WILSON PLUMBI SEWER PUMP REPAIRS 1,678.90
ANTHONY RAMIREZ REIMB SAFETY BOOTS 202.09
KJ WOODS CONSTRUCTI 17 MILE DRIVE SEWER 261,150.00
MISSION LINEN SUPPL SEWER UNFORMS 81.00
07/24/26 PERS ANNUAL FY27 UAL 161,564.00
07/31/26 CALIFORNIA AMERICAN 100 OCEANVW IRRIG 75.18
1273 CRESPI POND 50 115.43
263 GROVE ACRES 455.85
DON CHAPIN CO., INC SEWER LINE MAINTENA 4,163.04
WALLACE GROUP EMERGNCY TRAINING 4,147.65
AT&T PW SEWER PHONE 293 31.76
PW SEWER PHONE 126 31.76
PW SEWER PHONE 057 31.76
PW SEWER PHONE 139 31.76
UNDERGROUND SERVICE 2026 MEMBERSHIP 3,640.00
STURDY OIL COMPANY SEWER FUEL JUNE 566.40
MISSION UNIFORM SER SEWER LINEN JULY 522.49
77 - GOLF FUND 07/17/26 PACIFIC GAS & ELECT 1313 OCEAN VIEW BLV 112.33 1313 OCEAN VIEW BLV 36.25
PACIFIC GROVE GOLF JUNE FOOD / BEV FEE 3,500.00
07/31/26 CALIFORNIA AMERICAN 1273 CRESPI POND 50 115.42 77 ASILOMAR FIRE SV 101.45
77 ASILOMAR GOLF HS 1,560.37
1254 DELMONTEGOLF30 387.91
PACIFIC GROVE CAPIT APR - JUNE 2026 20,411.13
Grand Total $ 10,918,255.94
PGCC 9-2-26

FPP0016 Purchase Order Details
PO Dates Between Jul 1, 2026 and Jul 31, 2026
Report Generated on Aug 5, 2026 2:09:42 PM Page 1
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance

CITY HALL ACCESS MEDIA

PRODUCTIONS
27000015 AMP RENEWAL
FY27 CONTRACT
26,000.00 0.00 0.00 26,000.00
Total for PO 27000015 26,000.00 0.00 0.00 26,000.00
Total for ACCESS MEDIA PRODUCTIONS 26,000.00 0.00 0.00 26,000.00

CLIENTFIRST

TECHNOLOGY

CONSULTING
27000003 ADVISORY ERP
SYSTEM
71,008.75 0.00 0.00 71,008.75
Total for PO 27000003 71,008.75 0.00 0.00 71,008.75
Total for CLIENTFIRST TECHNOLOGY CONSULTING 71,008.75 0.00 0.00 71,008.75 DEBTBOOK 27000010 DEBTBOOK

SUBSCRIPTION
5/2026 - 5/2027
12,285.00 0.00 0.00 12,285.00

DEBTBOOK

SUBSCRIPTION
5/2026 - 5/2027
116730 DB2009922 0.00 0.00 12,285.00 (12,285.00)
Total for PO 27000010 12,285.00 0.00 12,285.00 0.00
Total for DEBTBOOK 12,285.00 0.00 12,285.00 0.00
FLEXTG LLC 27000028 KONICA

MAINTENANCE
FY27
20,000.00 0.00 0.00 20,000.00
Total for PO 27000028 20,000.00 0.00 0.00 20,000.00
Total for FLEXTG LLC 20,000.00 0.00 0.00 20,000.00

GEOGRAPHIC

TECHNOLOGIES
GROUP INC.
27000017 GIS SUPPORT

SERVICES
6,495.00 0.00 0.00 6,495.00
Total for PO 27000017 6,495.00 0.00 0.00 6,495.00
Total for GEOGRAPHIC TECHNOLOGIES GROUP INC. 6,495.00 0.00 0.00 6,495.00 P.G. MUSEUM

OF NATURAL

HISTORY
27000031 FY27 MUSEUM

ADMIN FEES
389,000.00 0.00 0.00 389,000.00
Total for PO 27000031 389,000.00 0.00 0.00 389,000.00
Total for P.G. MUSEUM OF NATURAL HISTORY 389,000.00 0.00 0.00 389,000.00

PROPS &

MEASURES
27000002 MANAGEMENT

SERVICES
93,380.00 0.00 0.00 93,380.00
Total for PO 27000002 93,380.00 0.00 0.00 93,380.00
Total for PROPS & MEASURES 93,380.00 0.00 0.00 93,380.00

REGIONAL

GOVERNMENT

SERVICES
27000001 PAYROLL

ADVISORY

SERVICES
17,230.30 0.00 0.00 17,230.30
Total for PO 27000001 17,230.30 0.00 0.00 17,230.30
Total for REGIONAL GOVERNMENT SERVICES 17,230.30 0.00 0.00 17,230.30 ROBERT HALF 27000016 IT SUPPORT TEMP 45,817.90 0.00 0.00 45,817.90 Total for PO 27000016 45,817.90 0.00 0.00 45,817.90
Total for ROBERT HALF 45,817.90 0.00 0.00 45,817.90

SENTRY ALARM
SYSTEMS INC.
27000006 MONITORING

MONTHLY
12,780.00 0.00 0.00 12,780.00
Total for PO 27000006 12,780.00 0.00 0.00 12,780.00
Total for SENTRY ALARM SYSTEMS INC. 12,780.00 0.00 0.00 12,780.00

WELLS FARGO
VENDOR

FINANCE SERV
27000011 FY27 KONICA

LEASE THRU
MARCH
17,570.12 0.00 0.00 17,570.12
FY27 KONICA

LEASE THRU
MARCH
116751 5039082295 0.00 0.00 1,464.07 (1,464.07)
Total for PO 27000011 17,570.12 0.00 1,464.07 16,106.05 Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 9-2-26

FPP0016 Purchase Order Details
PO Dates Between Jul 1, 2026 and Jul 31, 2026
Report Generated on Aug 5, 2026 2:09:42 PM Page 2
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance

CITY HALL WELLS FARGO
VENDOR

FINANCE SERV
27000025 KONICA LEASE
FY27
17,575.00 0.00 0.00 17,575.00
Total for PO 27000025 17,575.00 0.00 0.00 17,575.00
Total for WELLS FARGO VENDOR FINANCE SERV 35,145.12 0.00 1,464.07 33,681.05 Total for CITY HALL 729,142.07 0.00 13,749.07 715,393.00 CITY

MANAGER

BOB MURRAY &

ASSOCIATES
27000027 EXEC

RECRUITMENT

CITY MGR
38,500.00 0.00 0.00 38,500.00
Total for PO 27000027 38,500.00 0.00 0.00 38,500.00
Total for BOB MURRAY & ASSOCIATES 38,500.00 0.00 0.00 38,500.00 Total for CITY MANAGER 38,500.00 0.00 0.00 38,500.00

COMMUNITY

DEVELOPMENT

DEPARTMENT
4LEAF 27000005 BUILDING

SERVICES
975,000.00 0.00 0.00 975,000.00
Total for PO 27000005 975,000.00 0.00 0.00 975,000.00
Total for 4LEAF 975,000.00 0.00 0.00 975,000.00
RINCON

CONSULTANTS,
INC
27000004 1398 PICO BAL
FWD MAY 2026-
MAY 2027
17,642.50 0.00 0.00 17,642.50
Total for PO 27000004 17,642.50 0.00 0.00 17,642.50
Total for RINCON CONSULTANTS, INC 17,642.50 0.00 0.00 17,642.50 Total for COMMUNITY DEVELOPMENT DEPARTMENT 992,642.50 0.00 0.00 992,642.50 FIRE

DEPARTMENT

CITY OF

MONTEREY
27000007 FIRE SERVICES
FY27
3,665,508.00 0.00 0.00 3,665,508.00

FIRE SERVICES
FY27
116741 113112 0.00 0.00 305,459.00 (305,459.00)

FIRE SERVICES
FY27
116858 113372 0.00 0.00 305,459.00 (305,459.00)
Total for PO 27000007 3,665,508.00 0.00 610,918.00 3,054,590.00 Total for CITY OF MONTEREY 3,665,508.00 0.00 610,918.00 3,054,590.00 Total for FIRE DEPARTMENT 3,665,508.00 0.00 610,918.00 3,054,590.00

PACIFIC
GROVE

LIBRARY

BYWATER

SOLUTIONS,
LLC
27000022 KOHA SUPPORT

AND HOSTING
8,411.00 0.00 0.00 8,411.00
Total for PO 27000022 8,411.00 0.00 0.00 8,411.00
27000034 KOHA SUPPORT

AND HOSTING
8,411.00 0.00 0.00 8,411.00

KOHA SUPPORT

AND HOSTING
116836 INV-10081 0.00 0.00 8,411.00 (8,411.00)
Total for PO 27000034 8,411.00 0.00 8,411.00 0.00
Total for BYWATER SOLUTIONS, LLC 16,822.00 0.00 8,411.00 8,411.00 CALIFA GROUP 27000014 FY27 CONTRACT

SERVICES
7,050.00 0.00 0.00 7,050.00
FY27 CONTRACT

SERVICES
116752 9319 0.00 0.00 7,050.00 (7,050.00)
Total for PO 27000014 7,050.00 0.00 7,050.00 0.00
Total for CALIFA GROUP 7,050.00 0.00 7,050.00 0.00
Total for PACIFIC GROVE LIBRARY 23,872.00 0.00 15,461.00 8,411.00 POLICE

DEPARTMENT

COUNTY OF

MONTEREY -

SHERIFF
26000172 CJIS ACCESS
FY26 Q4
17,915.15 0.00 0.00 17,915.15

CJIS ACCESS
FY26 Q4
116822 3340 0.00 0.00 17,915.15 (17,915.15)
Total for PO 26000172 17,915.15 0.00 17,915.15 0.00
Total for COUNTY OF MONTEREY - SHERIFF 17,915.15 0.00 17,915.15 0.00 Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 9-2-26

FPP0016 Purchase Order Details
PO Dates Between Jul 1, 2026 and Jul 31, 2026
Report Generated on Aug 5, 2026 2:09:42 PM Page 3
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance
POLICE

DEPARTMENT

FLOCK GROUP,
INC.
27000008 FLOCK CAMERAS
FY27
36,000.00 0.00 0.00 36,000.00

FLOCK CAMERAS
FY27
116732 INV-97180 0.00 0.00 36,000.00 (36,000.00)
Total for PO 27000008 36,000.00 0.00 36,000.00 0.00
Total for FLOCK GROUP, INC. 36,000.00 0.00 36,000.00 0.00 MARK43, INC. 27000033 RMS

SUBSCRIPTION

RENEWAL
41,404.00 0.00 0.00 41,404.00
RMS

SUBSCRIPTION

RENEWAL
116855 INV1888 0.00 0.00 41,404.00 (41,404.00)
Total for PO 27000033 41,404.00 0.00 41,404.00 0.00
Total for MARK43, INC. 41,404.00 0.00 41,404.00 0.00

MONTEREY
COUNTY

EMERGENCY
COMM
27000012 FY27 DISPATCH &

NGEN SERVICES
553,479.00 0.00 0.00 553,479.00
FY27 DISPATCH &

NGEN SERVICES
116738 MONT071026 0.00 0.00 152,285.00 (152,285.00)
Total for PO 27000012 553,479.00 0.00 152,285.00 401,194.00 Total for MONTEREY COUNTY EMERGENCY COMM 553,479.00 0.00 152,285.00 401,194.00 MPRSRU 27000013 SRU

CONTRIBUTION
FY27
5,000.00 0.00 0.00 5,000.00
SRU

CONTRIBUTION
FY27
116742 59 0.00 0.00 5,000.00 (5,000.00)
Total for PO 27000013 5,000.00 0.00 5,000.00 0.00
Total for MPRSRU 5,000.00 0.00 5,000.00 0.00
Total for POLICE DEPARTMENT 653,798.15 0.00 252,604.15 401,194.00 PUBLIC
WORKS

DEPARTMENT

ACCENT CLEAN
& SWEEP, INC
27000024 FY 26/27 STREET

SWEEPING
225,720.00 0.00 0.00 225,720.00
Total for PO 27000024 225,720.00 0.00 0.00 225,720.00
Total for ACCENT CLEAN & SWEEP, INC 225,720.00 0.00 0.00 225,720.00 DWAN

ELEVATOR CO
27000021 ELEVATOR

INSPECTION,

MAINTENANCE
27,691.00 0.00 0.00 27,691.00
Total for PO 27000021 27,691.00 0.00 0.00 27,691.00
27000029 CITY HALL

ELEVATOR
REPAIR
28,276.22 0.00 0.00 28,276.22

CITY HALL

ELEVATOR
REPAIR
116841 40040 0.00 0.00 14,138.11 (14,138.11)
Total for PO 27000029 28,276.22 0.00 14,138.11 14,138.11 Total for DWAN ELEVATOR CO 55,967.22 0.00 14,138.11 41,829.11

GACHINA

LANDSCAPE

MANAGEMENT
27000019 PARK MOWING

SERVICES
20,644.00 0.00 0.00 20,644.00
Total for PO 27000019 20,644.00 0.00 0.00 20,644.00
Total for GACHINA LANDSCAPE MANAGEMENT 20,644.00 0.00 0.00 20,644.00

KJ WOODS

CONSTRUCTION
INC
27000009 17 MILE DRIVE
SEWER

INFRASTRUCTURE
REHAB
6,738,000.00 0.00 0.00 6,738,000.00
17 MILE DRIVE
SEWER
116737 26-43901 0.00 0.00 261,150.00 (261,150.00)
Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 9-2-26

FPP0016 Purchase Order Details
PO Dates Between Jul 1, 2026 and Jul 31, 2026
Report Generated on Aug 5, 2026 2:09:42 PM Page 4
Approval
Group
Vendor PO Nbr PO Line Item Check
#
Invoice Orig
Encumbrance
Changes Payments PO Balance
PUBLIC
WORKS

DEPARTMENT

KJ WOODS

CONSTRUCTION
INC
27000009 INFRASTRUCTURE
REHAB
Total for PO 27000009 6,738,000.00 0.00 261,150.00 6,476,850.00 Total for KJ WOODS CONSTRUCTION INC 6,738,000.00 0.00 261,150.00 6,476,850.00 LLORINVELASQUEZ

CORPORATION
27000023 CEMETERY

HEADSTONE

TRIMMING
32,400.00 0.00 0.00 32,400.00
Total for PO 27000023 32,400.00 0.00 0.00 32,400.00
Total for LLORIN-VELASQUEZ CORPORATION 32,400.00 0.00 0.00 32,400.00

SURFACES

PAINTING &

DECORATING,
INC
27000030 POET'S PERCH

PAINTING
15,550.00 0.00 0.00 15,550.00

POET'S PERCH

PAINTING
116871 10578 0.00 0.00 9,550.00 (9,550.00)

POET'S PERCH

PAINTING
116871 10579 0.00 0.00 6,000.00 (6,000.00)
Total for PO 27000030 15,550.00 0.00 15,550.00 0.00
Total for SURFACES PAINTING & DECORATING, INC 15,550.00 0.00 15,550.00 0.00

TOPE'S TREE

SERVICE
27000020 CONTRACT TREE

SERVICES
250,000.00 0.00 0.00 250,000.00
Total for PO 27000020 250,000.00 0.00 0.00 250,000.00
Total for TOPE'S TREE SERVICE 250,000.00 0.00 0.00 250,000.00

URBAN SDK,
INC
27000035 ANNUAL

RENEWAL -

SPEED COUNT

SOFTWARE
10,000.00 0.00 0.00 10,000.00
Total for PO 27000035 10,000.00 0.00 0.00 10,000.00
Total for URBAN SDK, INC 10,000.00 0.00 0.00 10,000.00
Total for PUBLIC WORKS DEPARTMENT 7,348,281.22 0.00 290,838.11 7,057,443.11 Overall Total 13,451,743.94 0.00 1,183,570.33 12,268,173.61 Server Name: plus-cog11.aspgov.com User Name: DAVID STILES PGCC 9-2-26

City of Pacific Grove
California Interim Budget Status Report
For the Fiscal Year Ended June 30, 2026
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
www.cityofpacificgrove.org
PGCC 9-2-26

Matthew Mogensen
City Manager
Table of Contents
Revenues by Fund ................................................. 3 Expenses by Fund ................................................. 4 General Fund Revenue and Expense Reports ....... 5
Enterprise Expense Funds Reports ........................ 8 Internal Service Expense Reports .......................... 9 Fund Numbers and Descriptions ......................... 10 General Fund Revenue Overview ........................ 11 Departmental Expenditure Overview .................. 12 Mission and Vision
 Mission: To deliver quality professional public
services in the City and region
 Vision: To thoughtfully grow as an inclusive
community, protecting its character
Core Values
 Leadership: Uphold the highest work ethic
 Inclusiveness: Cultivate an environment of trust
 Integrity: Safeguard public trust
 Collaboration: Promote transparent engagement
 Stewardship: Protect our natural environment
Focused Priority Areas and Goals
 Recreation: Robust and accessible activities
 Infrastructure: Maintain community assets
 Stewardship: Implement sustainable practices
 Housing: Diversity affordable opportunities
City Council Fiscal Year 2025-26
Mayor: Nick Smith
Councilmembers: Joe Amelio, Mayor Pro Tempore
Cynthia Garfield
Lori McDonnell
Chaps Poduri
Tina Rau
(Vacant)

The City of Pacific Grove
presents its interim financials
for Fiscal Year 2025-26.

This report presents the City’s
overall financial condition in
an easy to read format for all
users, focusing on major
revenues and expenses by
major fund type.

Summary of Annual Report
This report is an interim financial
update on the City’s various
funds, including its General,
Sewer, Local Water and
Cemetery funds, as presented in
more detail in the City’s adopted
budget for FY 2025-26.

Audit Opinion / Awards for Excellence
The City has received a “clean” unmodified audit
opinion for its prior audited financial reports, and
a Certificate of Achievement for Excellence in
Financial Reporting (COA) from the Government
Finance Officers Association (GFOA). In addition,
the City has received awards for excellence for its
operating budget from GFOA and the California
Society of Municipal Finance Officers. These
awards focus on providing quality documents
that are easy to understand by the public.

Social Media for the City
Website: cityofpacificgrove.org
Facebook: CityofPacificGrove
X/Twitter: @PacificGrove
Welcome Message
From the
City Manager
City of Pacific Grove
Interim Financials
Fiscal Year 2025-26
PGCC 9-2-26

Revenues by Fund - FY 2025-26 (Unaudited)
Through June 2026
100% of Budget Year Complete
Fund
Revised
Budget YTD
YTD % of
Budget Prior YTD
Projected
Change for
Fiscal Year
Projected
Ending
Reserves *
Main Fund - Fund 01 33,460,651 $ 33,814,487 $ 101% 35,315,324 $ (1,576,147) $ 15,576,820 $ Other Funds Included 1,027,610 176,776 17% 30,690 (110,640) 60,419 General Fund 34,488,261 33,991,263 99% 35,346,014 (1,686,787) 15,637,239 Capital Projects 506,682 884,750 175% 3,046,788 (959,003) 1,305,115 Capital Funds 506,682 884,750 175% 3,046,788 (959,003) 1,305,115 Local Water Project 1,288,746 1,408,356 109% 1,964,680 263,641 482,582 Cemetery 580,902 648,002 112% 659,053 (267,207) 766,398 Sewer 4,099,809 3,642,397 89% 4,446,603 (3,535,874) 6,521,660 Golf 956,538 983,882 103% 952,516 (41,144) 917,793
Sewer Lateral Loans 3,908 11,627 200% 9,546 (26,092) 155,482 Enterprise Funds 6,929,903 6,694,264 97% 8,032,398 (3,606,676) 8,843,915 Employee Benefit 316,299 309,159 98% 272,531 3,599 65,661 Worker's Compensation 925,299 1,152,610 125% 1,276,770 8,351 772,664 Liability Insurance 753,944 800,961 106% 1,142,405 (128,223) 773,000 Internal Service Funds 1,995,542 2,262,730 113% 2,691,706 (116,273) 1,611,326 Library 23,141 135% 31,843 31,323 13,141 610,620
Cemetery 121,734 136,272 112% 144,903 121,734 2,411,891 Yount 8,000 0% - 33,485 807,008 -
Trust Funds 152,875 167,595 110% 210,231 134,875 3,829,519 Library / Poetry 101,677 147,345 145% 128,887 (723) 317,397 Museum 8,073 9,448 117% 12,369 (32,927) 265,456
Public Safety 732,890 715,231 98% 1,288,644 (133,319) 445,245 Housing 48,956 60,559 124% 61,093 (363,927) 299,633
Streets 1,935,351 1,824,885 94% 2,170,443 (2,405,918) 531,169 Lighthouse 126,917 125,469 99% 131,915 (60,966) 163,206 Community Development/CDBG 41,957 46,329 110% 33,581 (370,444) 348,797 ARPA - - 0% 833,241 - -
Downtown/Hospitality Districts 561,700 668,998 119% 611,836 - 58,804 Cable Franchise / Other 62,750 203,408 200% 183,736 (150,441) 168,488 Other Funds 3,620,271 3,801,672 105% 5,455,745 (3,518,665) 2,598,194 Totals All Funds 47,693,534 $ $ 47,802,274 100% 54,782,882 $ $ (9,752,529) $ 33,825,308 * Excludes Proposed Adjustments and Rollovers
Revenues Working Capital
Analysis: Q4 revenues are aligned with budget.
99%
175%
97%
113%
110%
105%
100%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Revenues / YTD % of Budget - By Fund Type
PGCC 9-2-26

Fund
Main Fund - Fund 01
Other Funds Included
General Fund
Capital Projects
Capital Funds
Local Water Project
Cemetery
Sewer
Golf
Sewer Lateral Loans
Enterprise Funds
Employee Benefit
Worker's Compensation
Liability Insurance
Internal Service Funds
Library
Cemetery
Yount
Trust Funds
Library / Poetry
Museum
Public Safety
Housing
Streets
Lighthouse
Community Development/CDBG
ARPA
Downtown/Hospitality Districts
Cable Franchise / Other
Other Funds
Totals All Funds
Expenses by Fund - FY 2025-26 (Unaudited)
Through June 2026
100% of Budget Year Complete
Revised
Budget YTD
YTD % of
Projected
Purchase
Orders
YTD %
with POs Prior YTD
$ 32,241,927 35,036,798 $ 92% 2,366,463 $ 99% 35,180,677 $ 141,302 1,138,250 12% 176,886 28% 45,230
32,383,229 36,175,048 90% 2,543,349 97% 35,225,907
1,462,279 1,465,685 100% - 100% 1,019,291
1,462,279 1,465,685 100% - 100% 1,019,291
1,118,962 1,025,105 109% 2,587 109% 1,483,581
815,836 848,109 96% - 96% 816,577
2,773,065 7,635,683 36% 1,782,816 60% 3,059,860
954,465 997,682 96% 10,500 97% 805,391
4,261 30,000 14% - 14% -
10,536,579 5,666,588 54% 1,795,903 71% 6,165,409
312,700 355,349 114% 114% 369,989 -
916,948 1,019,235 111% 111% 1,756,300 -
882,167 766,382 87% 87% 1,178,929 -
2,111,815 2,140,966 101% 101% 3,305,218 -
10,000 0% - - 0% -
- 0% - - 0% -
8,000 0% - 0% - 7,849
18,000 - 0% 0% - 7,849
102,400 65,909 64% - 64% 71,018
41,000 40,749 99% - 99% 58,809
866,209 755,411 87% 3,313 88% 1,068,144
412,883 108,135 26% - 26% 99,673
4,341,269 2,192,393 51% 450,802 61% 1,376,215
187,883 125,879 67% - 67% 131,714
412,401 24,206 6% 39,000 15% 22,491
- - 0% - 0% 906,457
561,700 522,964 93% - 93% 584,502
213,191 156,746 74% 42,394 93% 123,539
7,138,936 3,992,392 56% 535,509 63% 4,442,562
$ 57,446,063 $ 45,645,454 79% 4,874,761 $ 88% 50,166,236 $ Expenses
Analysis: Q4 expenses are significantly lower than budget. Individually significant items are as follows: Other Funds: $900k budget for Chautauqua Hall and Chinese Pavilion, with no expenditures YTD. Sewer/Streets/RMRA/Capital Projects: $4.3M CIP combined budget rollover with minimal expenditures YTD.
90%
100%
54%
101%
0%
56%
79%
General Fund
Capital Funds
Enterprise Funds
Internal Service Funds
Trust Funds
Other Funds
Totals All Funds
Budgeted Expenses / YTD % of Budget By Fund Type
PGCC 9-2-26

General Fund Revenues - FY 2025-26 (Unaudited)
Through June 2026
100% of Budget Year Complete
Revenue Account
Revised
Budget
YTD
Revenues
YTD % of
Budget
Prior YTD
Revenues
Prior YTD %
of PY Actual
Property Taxes $ 11,222,700 $ 11,200,395 100% 10,647,700 $ 100% Sales Taxes 5,945,600 5,956,245 100% 6,360,487 94%
Business License/Cannabis Taxes 416,000 575,773 138% 508,790 38% Franchise Taxes 1,603,400 1,268,127 79% 1,547,278 97%
Utility User Taxes 2,183,500 2,076,981 95% 2,435,825 100% Transient Occupancy Tax 7,213,700 6,946,697 96% 6,937,463 92% Litter Abatement 210,000 168,090 80% 212,050 100%
Construction Permits 932,200 1,230,670 132% 1,030,971 100% Zoning Enforcement 206,000 434,006 200% 215,517 100%
Plan Check Fees 606,700 620,687 102% 559,406 100%
Parking Meters 351,200 345,058 98% 361,489 100%
Water Entitlements 287,600 117,172 41% 1,612,353 100%
Interest Earned 350,000 611,520 175% 1,224,646 100%
Investment Market Value Gain/Loss - 2,593 200% 324,907 100% Indirect Cost Reimbursement 578,600 552,000 95% 552,000 32% Total Major Revenues 32,107,200 32,106,014 100% 34,530,882 92% Total General Fund [Main] Revenues $ 33,460,651 $ 33,814,487 101% 35,315,324 $ 94% FY 2023-24 Tax Revenues Property Taxes Sales Taxes BL/Other Franchise Hotel Taxes Utility 5,975,031 10,135,764 697,772 1,635,968 6,730,240 2,118,068 Analysis: Q4 revenues are slightly below budget primarily due to:

1. Low TOT receipts YTD, however an accrual will be made at year-end to record CY revenue owed to the City,

2. Low FranchiseTax receipts YTD, however an accrual will be made at year-end to record CY revenue owed to the City. 100%
100%
138%
79%
95%
96%
100%
94%
38%
97%
100%
92%
Property Taxes - $11.2 million
Sales Taxes - $5.9 million
Business License/Cannabis Taxes - $0.4 million
Franchise Taxes - $1.6 million
Utility User Taxes - $2.2 million
Transient Occupancy Tax - $7.2 million
Budgeted Tax Revenues / YTD % of Budget - Current YTD vs Prior YTD 25-26 24-25
PGCC 9-2-26

General Fund Expenses (including Transfer) by Department - FY 2025-26 (Unaudited) Through June 2026
100% of Budget Year Complete
Department
Revised
Budget
YTD
Expenditures
YTD % of
Budget
PY YTD %
of PY
Budget
Outstanding
Purchase
Orders
YTD %
with
POs PY Actuals
City Council $ 276,365 $ 194,916 71% 149% $ 73% 205,646 5,957 $ Non Departmental 7,034,619 7,019,418 100% 0% 100% 1,098,047 - City Attorney 744,409 915,000 81% 79% 307,195 115% 1,098,047 City Manager 1,651,679 1,543,737 93% 100% 35,325 96% 1,508,300 Admin Services 2,699,548 2,277,477 84% 174% 99,849 88% 3,622,272 Community Development 2,439,321 2,182,830 89% 115% 600,464 114% 2,608,724 Police 7,981,343 7,217,754 90% 107% 41,607 91% 8,800,353 Fire 4,078,497 3,923,131 96% 110% 1,185,777 125% 5,351,322 Library 1,201,910 1,119,079 93% 108% 93% 1,137,084 1,443 Museum 424,493 419,630 99% 110% 99% 348,118 -
Recreation 1,802,832 1,558,181 86% 139% 86% 1,209,986 195 Public Works 4,531,191 4,041,367 89% 103% 88,652 91% 4,476,763 al General Fund [Main] 35,036,798 $ $ 32,241,928 92% 112% 2,366,463 $ 99% 31,464,662 $ Analysis: Q4 expenses are slightly lower than budgeted due to Police, Public Works, Admin, Recreation, and Community Development operating under budget.
71%
100%
81%
93%
84%
89%
90%
96%
93%
99%
86%
89%
92%
100%
City Council
Non Departmental
City Attorney
City Manager
Admin Services
Community Development
Police
Fire
Library
Museum
Recreation
Public Works
Total General Fund [Main]
Percent of Year Complete
Revised Budget / YTD % of Budget - By Department
PGCC 9-2-26

General Fund Expenditure Report - FY 2025-26 (Unaudited) Through June 2026
100% of Budget Year Complete
Expense Line Item
Revised
Budget YTD
YTD % of
Budget
Purchase
Orders
YTD % with
POs
Salaries 11,628,459 10,313,745 89% - 89%
Contract/Professional Services 6,661,694 6,681,637 100% 1,981,646 130% Unfunded Pension Liability 4,747,019 4,747,020 100% - 100% Debt Service 1,512,562 1,512,562 100% - 100%
Health Insurance 1,368,833 1,142,438 83% - 83%
Internal Service Charges 1,364,000 1,364,000 100% - 100% Retirement (PERS) 1,150,254 1,010,046 88% - 88%
Fund Transfers Capital / Other 1,117,600 1,084,201 97% - 97% Legal Services / Retainer 966,000 786,579 81% 327,874 115% Utilities 900,968 938,605 104% - 104%
Repairs and Maintenance 682,892 359,114 53% 9,346 54%
Other Employee Benefits 634,618 591,789 93% - 93%
Equipment and Related Leases 519,780 186,288 36% 19,888 40% Supplies 461,800 404,444 88% 6,495 89%
Other Operating Costs 456,050 501,872 110% 5,928 111%
Software Licenses and Support 397,569 237,850 60% 9,330 62% Subscriptions and Memberships 285,200 242,419 85% 5,957 87% Meetings / Travel / Training 181,500 137,277 76% - 76%
Grand Total 35,036,798 32,241,886 92% 2,366,463 99%
Analysis: Q4 expenditures are below budget primarily due to savings in Salaries, Repairs, Equipment, and Health Insurance.
89%
100%
100%
100%
83%
100%
88%
97%
81%
104%
53%
93%
36%
88%
110%
60%
85%
76%
92%
100%
Salaries
Contract/Professional Services
Unfunded Pension Liability
Debt Service
Health Insurance
Internal Service Charges
Retirement (PERS)
Fund Transfers Capital / Other
Legal Services / Retainer
Utilities
Repairs and Maintenance
Other Employee Benefits
Equipment and Related Leases
Supplies
Other Operating Costs
Software Licenses and Support
Subscriptions and Memberships
Meetings / Travel / Training
Grand Total
Budget or Projected / YTD % of Budget - Major Expense Categories Percent of Year Complete
PGCC 9-2-26

Expense Report by Object - Enterprise Funds - FY 2025-26 (Unaudited) Through June 2026
100% of Budget Year Complete
Fund / Expense Line Item CY BUDGET CY Expenses % CY Budget PY Budget PY Expenses % PY Budget Local Water Project 1,121,548 1,025,105 109% 1,360,925 1,362,585 100% Supplies And Services - 25,000 0% 25,000 1,467 6%
Contract Services 521,776 425,656 123% 419,476 524,772 125% Fund Transfers - - 0% 350,000 - 0%
Indirect And ISF Charges 41,000 41,000 100% 50,000 50,000 100% Debt Service 205,764 206,449 100% 206,449 205,771 100%
Project Utilities 353,008 327,000 108% 310,000 579,563 187% Bad Debt Expense - - 0% - 1,013 0%
Cemetery Fund 815,836 848,109 96% 737,871 801,981 109%
Services And Supplies 88,700 64,623 73% 149,695 77,605 52% Salaries And Benefits 350,409 335,880 96% 298,177 362,583 122% Indirect Costs And Isf Charges 169,000 169,000 100% 169,000 169,000 100% Utilities 240,000 246,333 103% 121,000 192,792 159%
Sewer Fund 7,635,683 4,555,881 60% 6,032,635 2,786,204 46% Debt Service 87,814 87,214 99% 89,689 88,102 98%
Other Operating Costs 356,769 68,821 19% 394,069 (863,741) -219% Capital Improvements 4,584,414 1,930,358 42% 3,248,637 999,590 31% Employee Salaries 789,214 622,900 79% 637,237 614,827 96% Contract Services 407,000 476,812 117% 374,725 507,525 135% Employee Benefits 211,176 156,838 74% 174,278 321,905 185% Indirect Cost / ISF Charges 430,000 430,000 100% 423,000 423,000 100% Maintenance Services 516,000 521,263 101% 450,000 474,305 105% Unfunded Pension Liability 153,296 153,296 100% 141,000 141,000 100% Utilities 100,000 108,379 108% 100,000 79,691 80%
Golf Fund 997,682 964,964 97% 755,057 926,892 123%
Capital Projects And Equipment 128,000 98,565 77% 108,000 173,356 161% Services And Supplies 22,000 45,674 208% 30,000 0% -
Debt Service 272,097 268,030 99% 272,057 268,235 99%
Utilities 23,019 13,442 58% 20,000 24,568 123%
Indirect Cost Allocation 20,000 20,000 100% 20,000 20,000 100% Utilities 457,566 445,001 97% 305,000 419,972 138%
Bad Debt Expense 75,000 74,253 99% - 20,761 0%
Grand Total 10,506,579 7,458,230 71% 8,886,488 5,877,662 66% Analysis: Q4 Enterprise Fund Expenses are slightly lower than budget primarily due to:

1. Sewer - Capital Improvements: CY expenses lower than budget due to $2.1M budget rollover from PY.

Note: CY Expenses include encumbrances
109%
96%
60%
97%
100%
109%
46%
123%
Local Water Project - $1.0 million
Cemetery - $0.8 million
Sewer - $7.6 million
Golf - $1.0 million
CY Budget or Projected / YTD % of Budget - By Fund
YTD % of CY Budget
YTD % of PY Budget
PGCC 9-2-26

Internal Service Funds Expense Report - FY 2025-26 (Unaudited) Through June 2026
100% of Budget Year Complete
Fund / Expense Line Item CY BUDGET CY Expenses % CY Budget PY Budget PY Expenses % PY Budget Employee Benefit Fund 355,349 312,700 114% 332,000 369,989 111% Other Costs 141,840 95,500 149% 89,000 100,641 113%
Health Benf. Reimbrmst 58,476 5,200 1125% 57,000 41,234 72% Health Insurance Cost 141,236 209,000 68% 183,000 228,692 125% Unemployment Claims 13,797 3,000 460% 3,000 (577) -19%
Workers Compensation 1,019,235 916,948 111% 735,949 1,756,300 239% Services And Supplies 150 25,000 1% 25,000 6,713 27%
Salary And Benefits 79,780 72,948 109% 55,949 (57,627) -103% Insurance Premiums 314,693 319,000 99% 305,000 277,919 91% Insurance Claims 624,491 500,000 125% 350,000 1,529,136 437% Compensation Overtime 121 - 0% - 160 0%
Liability Insurance 766,382 882,167 87% 717,003 1,021,217 142% Services And Supplies 10,679 40,200 27% 39,200 441,641 1127% Salaries And Benefits 37,834 64,967 58% 49,803 (50,825) -102% Insurance Premiums 592,065 677,000 87% 515,000 557,706 108% Insurance Claims 125,804 100,000 126% 113,000 72,695 64% Grand Total 2,111,815 2,140,966 101% 1,784,952 3,147,505 176% Other Related Information for Insurance Funds:

Recommended Reserve Levels: 75% of outstanding liabilities for Insurance ISF Funds Self Insured Retention Amount: $150,000 per occurrence (WC) / $200,000 per occurrence (GL) New Claims for Quarter: ↑ 4 (11 compared to 7 in same quarter of prior fiscal year) Claims Outstanding: ↑ 8 (43 compared to 35 in same quarter of prior fiscal year) Analysis: Q4 Internal Service Fund Expenses are slightly higher than budget primarily due to:

Workers Compensation - Due to higher than anticipated insurance premiums.

Note: PY Liability negative due to OPEB and Pension adjustments 114%
111%
0%
111%
239%
0%
Employee Benefits
Worker's Compensation
Liability Insurance
Budget / YTD % of Budget - By Fund CY YTD % of Budget
PY YTD % of Budget
99%
125%
58%
87%
91%
437%
-102%
108%
Worker's Comp Premiums
Worker's Comp Claims
Liability Premiums
Liability Claims
Budget / YTD % of Budget - For Selected Object Categories CY YTD % of Budget
PY YTD % of Budget
PGCC 9-2-26

City of Pacific Grove, California
Fund Numbers and Descriptions
General and Capital Project Funds
General Fund - Accounts for funds not accounted for and reported in another fund, including the following subfunds:
• General Fund (01) • Asset Seizure (22) • Operating Donations (31) • Small Business Assistance (48) • Civic Center (14) • Stillwell Children’s Pool (24) • Vehicle Replacement (32) • Reiko Koo Estate Donation (93) • Drug Awareness (21) • Youth Center Donation (25) • Storm Water (44) Capital Projects (63) - Accounts for capital projects funded fully or in part by discretionary General Fund revenues.

Enterprise Funds
Cemetery (75) - Accounts for revenue from El Carmelo Cemetery site sales and the Little Chapel lease.

Local Water Project (74) - Accounts for the reclamation plant’s operation, treatment, and sale of recycled water.

Sewer (76,78) - Accounts for the City's sewer operations and maintenance (76) and provides funds for sewer lateral loans (78).

Golf Course (77) - Accounts for the concessionaire leases for the golf course, property improvement costs, and debt service.

Internal Service Funds:

Employee Benefit (70) - Accumulates contributions from departments to pay for a variety of employee benefit costs.

Workers' Compensation (71) – Accumulates contributions from departments to pay for premiums, claims and administrative costs.

Liability Insurance (72) – Accumulates contributions from departments for claims, legal costs, and insurance premiums.

Trust (Permanent) Funds
Library (85) - Retains donations and bequeaths for the benefit of Library materials and collections.

Cemetery (86) - Accounts for perpetual expenses; and preservation of burial sites, grounds, paths, roadways and structures.

Yount (90) - Supports beautification of the City and minor improvements to education or recreational facilities.

Other Funds
Library / Poetry (7,11,40) – Accounts for funds to support the promotion of poetry and library improvements and equipment.

Museum (8) – Accounts for donations designated for improvements to the City’s museum of natural history.

Public Safety (12,42-45) – Accounts for funds in support of fire and police safety programs, SRO and 911 services and equipment.

Housing (15,28,36) – Accounts for affordable housing activities for residents and seniors and supports loans for affordable housing.

Streets (17-20,47) – Accounts for Gas and RMRA taxes, Measure X, and other grant funds for street maintenance and improvements.

Lighthouse (27) – Supports the operation at the Point Pinos Lighthouse including staffing, supplies, maintenance and improvements.

Community Development/CDBG (5,34,55) – Accounts for Community Development Block Grants and other department activities.

ARPA (84) – Accounts for funds received and expenditures from the American Rescue Plan Act provided by the federal government.

Downtown/Hospitality Districts (9-10) – Funds support the Chamber of Commerce and Convention/Visitor’s Bureau operations.

Cable Franchise / Other (6, Other) – Funds programming on public access television (PEG) and other donations and grants, including:
• ASBS Grant (79) • Yount Income (41) • Chautauqua Hall (26) • Coastal Conservancy Grant (69) • Strong Disbursements (46) • Mcindoo Donation (92) • Operating Grants (30) • Carillon Fund (03)
PGCC 9-2-26

Information related to major revenues categories is provided within this section. All graphs are in millions.

Property Taxes
Property tax revenues are received in December and April, with a minor amount in June. Proposition 13 sets FY 75-76 assessed values as the base year, with a growth rate limited to 2% for future years. The County Assessor also reappraises each real property parcel when there are purchases, construction, or other statutorily defined changes in ownership. Proposition 13 limits the property tax to 1% of each property’s full value, plus additional percentages for voter approved indebtedness. The City receives approximately sixteen cents of every dollar of property tax. Variations can result from timing differences, changes in assessed valuations, new developments and property sales during the year.

Sales Tax
Voters approved Measure A, a new 0.50% transaction and use tax. This increased the combined sales tax rate to 9.25% in October 2022. The General Fund portion of the City sales tax is comprised of a 1% Bradley-Burns statutory sales tax rate; and Measure U, a 1% transaction and use tax that was approved by voters in 2008. Restaurants and Hotels are the largest providers of sales tax to the City, followed by businesses in the building and construction category and from the County/State sales tax pool. Variances can occur annually resulting from timing differences, changes in car sales and online purchases, the two largest categories of its use tax, and from variances in tourism in the area.

Transient Occupancy Tax (TOT)
TOT is a lodging tax received on a monthly basis that is collected on overnight rental accommodation stays of 30 consecutive days or less. In 2010, the City updated its municipal code and began collecting TOT on residential or short-term rental properties (STRS). In Fiscal Year 17/18, the City approved an ordinance to reduce the number of short-term rentals, effective April 30, 2019. A one-time lottery was also conducted that eliminated 51 STR licenses to meet the ordinance’s new density requirements. In November of 2018 voters approved Measure U, increasing the TOT rate to 12%. This increased tax was partially offset by Measure M, eliminating STRs outside of the Coastal and Commercial zones. Variances can be affected by timing differences and changes in room and hotel occupancy rates.

Other Taxes
The City imposes a utility users’ tax on residents and businesses that utilize water, gas, electricity, telephone, and cable services. This tax is assessed at a rate of 5% of the amount charged by the utility; and it is paid by the person consuming the service.

The amount of revenues received is affected by timing differences and updates to the underlying rate structures or new development projects.

The City grants franchises to utilities to construct, maintain, lay infrastructure, or operate transportation on or over streets, alleys, lanes, or other public places within the City. New franchises or their renewal are levied a tax of at least 2% if gross annual receipts from franchises within the City.

The City charges a business license tax on entities doing business within the City. The tax rate is based upon gross receipts of the previous calendar year, with a minimum annual tax of $15 and a maximum of $3,000. The tax is payable on July 31st of each year along with a business improvement district assessment of 35% of the tax. The amounts can vary annually due to timing differences and periodic external audits and changes in business activity.

City of Pacific Grove
General Fund Revenue Overview
$8.2
$8.6
$9.3
$10.0
$11.0
2021
2022
2023
2024
2025
$5.0
$5.6
$6.7
$7.1
$6.4
2021
2022
2023
2024
2025
$4.0
$6.8
$7.1
$7.4
$7.0
2021
2022
2023
2024
2025
$3.8
$4.0
$4.3
$4.6
$5.0
2021
2022
2023
2024
2025
PGCC 9-2-26

Note that expenditures for most operating departments include amounts budgeted for personnel costs, including allocations for payment of the City’s unfunded pension liability, meeting and travel costs (except the City Attorney, Fire and Museum departments, operated on a contract basis), and internal service charges for support provided by other departments. In addition, most departments include allocations for utilities and contracted professional services. Note that variances for departments frequently can occur due to vacancies, timing differences in the payment for items, unexpected repairs and delays in projects, and higher than anticipated increases in costs for products and services. The departments’ budgets also include the following expense categories, General Fund
City Council – Includes annual association memberships
City Attorney – Includes the legal retainer and contract legal services City Manager – Includes economic development and human resources programs and consultants Administrative Services – Includes contracted technology services, bank fees, leases for equipment and cloud based services, communication / phone services, software licenses, computer equipment / support and repairs Community Development – Includes contracted building, planning and dept legal professional services, bank fees, advertising for bidding, leases for equipment and cloud based services and software licenses Police – Includes dept legal services, communication / phone services, bank fees, safety and computer equipment / support, vehicle fuel and dept related debt service payments and fund transfers Fire – Includes contracted fire services, repairs, fire prevention services and dept related debt service / transfers Library – Includes new library books, leases for equipment and cloud based services and building repairs Museum – Includes the operation of the museum and building repairs Public Works – Includes maintenance of buildings, equipment, grounds and trees, street cleaning, maintenance of the fleet, leases for equipment and cloud based services, supplies and services and communication charges Recreation - Includes bank fees, advertising for recreation programs, building repair and operating supplies Enterprise / Internal Service Funds
Local Water Project – Funds equipment and its debt service payments. This fund may exceed budget by year end due to higher than expected utility costs
Cemetery – Includes its staffing and for operating supplies Sewer– Funds maintenance, equipment and vehicle repairs, equipment, supplies, capital and debt service Golf – Includes operations, improvements and for its debt service.

Employee Benefit – Includes contributions for various employee benefits Worker’s Compensation / Liability Insurance – Funds claims, administration and insurance premiums See additional details on capital expenditures for these funds in the City’s separate quarterly capital project report.

Other Funds
Several of the City’s funds will require mid-year adjustments due to the carryover of several capital projects from Fiscal Year 2024-25 to Fiscal Year 2025-26. These include the following funds:
• Museum (Fund 08) • Lighthouse (Fund 27)
• Local Streets / Roads (Fund 17) • Road Maintenance RMRA (Fund 47) • ARPA (Fund 84) • General Fund Capital Projects (Fund 63) • RSTP / TAMC Transportation (Fund 20) • Sewer (Fund 76) City of Pacific Grove
Departmental Expenditure Overview / Variance Analysis
PGCC 9-2-26

Agenda No. 9 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk
MEETING DATE: September 2, 2026
SUBJECT: City Support of League of California Cities’ Resolution at Annual Conference CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Support the resolution offered for consideration at the League of California Cities’ Annual Conference.

2. Direct the City of Pacific Grove (City) Delegate to vote in favor of the resolution during the Conference General Assembly.

3. Alternatively, discuss and take other action related to this item.

DISCUSSION
The Annual Conference of the League of California Cities will be held on September 23-26, 2026. On tonight's Consent Agenda, Mayor Smith was approved to serve as Voting Delegate with Mayor Pro Tem Amelio selected as the alternate. The General Assembly will convene on Friday, September 25, 2026, at 8:30 a.m., to consider the resolution that has been brought forward:

Resolution 1 – A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER HOUSING AND LAND USE DECISIONS.

The Annual Conference Resolution Packet containing details regarding the resolution is included here for reference as an attachment to this agenda report.

Should the City Council provide no direction regarding the resolution, the City delegate will vote as recommended by the League. The League’s position will be determined through a policy committee review and vote at the conference, which will take place prior to the convening of the General Assembly. The delegate will also have the ability to vote in an alternative manner, based upon their own good judgment, if overriding information to the contrary is presented between the time of the City Council’s direction, and the convening of the General Assembly.

OPTIONS
Provide alternate direction.

FINANCIAL IMPACT:

There is no fiscal impact to support this resolution.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
2026 Cal Cities Reso Packet
PGCC 9-2-26

2025-2026

CAL CITIES OFFICERS
President
Gabe Quinto
Mayor
El Cerrito
First Vice President
Teresa Acosta
Council Member
Carlsbad
Second Vice President
David Cohen
Council Member
San Jose
Immediate Past President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 10, 2026
TO: Cal Cities Members

RE: Cal Cities 2026 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the July 25 deadline.

The attached packet contains the proposed resolution, background information, supporting letters from cities and city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process and the next steps for the resolution.

We encourage each city council to consider the resolution and determine a position so your voting delegate can represent your city’s position on the resolution.

Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Tuesday, Sept. 1, 2026. The voting delegate packet contains more information.

The 2026 General Assembly will be held Friday, Sept. 25, at 8:30 a.m. in the Anaheim Convention Center during the Annual Conference and Expo.

For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.

PGCC 9-2-26

2026
Resolution
Packet
PGCC 9-2-26

2026 Resolution Packet
Information on 2026 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, Cal Cities President Gabe Quinto has referred the submitted resolution to the Housing, Community, and Economic Development Committee. The committee will meet on Thursday, Sept. 17, at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.

A list of recommendations the policy committee may make during its meeting is on page two of this packet.

Consideration by Resolutions Committee (during conference) On Thursday, Sept. 24, at 1:00 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.

The Resolutions Committee consist of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.

A list of recommendations the Resolutions Committee may make during its meeting is on page two of this packet.

Consideration by the General Assembly (during conference) The General Assembly will convene on Friday, Sept. 25, at 8:30 a.m. to consider any resolutions the Resolutions Committee has forwarded. To vote during the General Assembly, voting delegates must have checked in at the voting delegate booth.

Conference attendees will receive materials for the General Assembly on the evening of Thursday, Sept. 24. For more information on voting and discussion procedures during the General Assembly, see page three of this packet.

Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 PGCC 9-2-26

2026 Resolution Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The table below shows what recommendations these bodies may make on the resolution.

Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 2 PGCC 9-2-26

2026 Resolution Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:

Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.

For General Resolutions:

Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:

Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. If an item is set aside, it will be opened for discussion, followed by a vote.

Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.

Voting Procedures:

Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome, a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
3 PGCC 9-2-26

2026 Resolution Packet
2026 Resolution

1. Resolution No. 1 submitted by City of Murrieta
• Letters of concurrence submitted by:
i. City of Banning;
ii. City of Calimesa;
iii. City of Canyon Lake;
iv. City of Moreno Valley;
v. City of Norco;
vi. City of Torrance;
vii. Crystal Ruiz, Mayor, City of San Jacinto;
viii. Jessica Alexander, Mayor, City of Temecula
• Referred to Housing, Community, and Economic Development Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
4 PGCC 9-2-26

2026 Resolution Packet
Resolution No. 1
Submitted by City of Murietta
5 PGCC 9-2-26

2026 Resolution Packet

1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES

CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL

AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER

HOUSING AND LAND USE DECISIONS
Source: City of Murrieta
Concurrence of five or more cities/city officials
Cities/city officials: City of Banning; City of Calimesa; City of Canyon Lake; City of Moreno Valley; City of Norco; City of Torrance; Crystal Ruiz, Mayor, City of San Jacinto; Jessica Alexander, Mayor, City of Temecula
Referred to: Housing, Community, and Economic Development Policy Committee WHEREAS, California cities have historically been responsible for adopting general plans and zoning regulations, reviewing housing development proposals, and providing or coordinating the streets, water, wastewater, public safety, parks, transportation, and other infrastructure and services necessary to support responsible, environmentally sound, and well-planned residential growth; and
WHEREAS, the League of California Cities is dedicated to protecting and expanding local control for municipalities across the state to ensure their orderly growth and development; and
WHEREAS, the League of California Cities recognizes that local zoning is a primary function of cities and an essential component of home rule, and that a city’s general plan should guide its land use planning and strategic decision-making free from pre-emption by the state; and
WHEREAS, increasingly prescriptive statewide housing mandates and development approval requirements can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for differences that exist in each unique jurisdiction in infrastructure capacity, water availability, wildfire and evacuation risks, environmental constraints, fiscal impacts, public service needs, and community priorities; and
WHEREAS, California’s housing goals can be more effectively advanced through state funding, streamlined environmental requirements, and voluntary partnerships that support housing production while preserving the authority of locally elected officials to determine how and where housing is best planned and approved; NOW, THEREFORE, BE IT RESOLVED, by the General Assembly of the League of California Cities, assembled during the Annual Conference in Anaheim, California, on September 25, 2026, that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballotbased strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and
6 PGCC 9-2-26

2026 Resolution Packet
BE IT FURTHER RESOLVED, that any constitutional amendment or alternative strategy should preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental protections, while protecting cities from state actions that compel, through funding conditions or state law, the approval of housing developments that are inconsistent with locally adopted requirements; override local zoning or density standards; or invalidate locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and BE IT FURTHER RESOLVED, that the League of California Cities consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters including but limited to: conducting appropriate legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for; the November 2030 General Election, or within another reasonable time frame as determined by the working group.
7 PGCC 9-2-26

2026 Resolution Packet
Resolution No. 1: Background
Information
8 PGCC 9-2-26

2026 Resolution Packet
Background Information for Resolution
Source: City of Murrieta
Background:

California cities are responsible for planning residential growth, adopting general plans and zoning regulations, reviewing development proposals, and providing or coordinating the infrastructure and public services necessary to support new housing. Since 2010, the State has enacted more than 500 housing-related laws that have increasingly shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that may override local plans and zoning. Although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.

At the same time, the State has continued to prioritize increased development capacity without adequately accounting for the infrastructure, public services, economic realities, and safety measures necessary to support housing growth.

State mandates often fail to reflect local conditions, including roadway and utility capacity, water availability, wildfire exposure, environmental limitations, fiscal impacts, and the availability of essential services. Cities are consequently required to accommodate additional housing while receiving no funding or assistance to address the resulting infrastructure and service demands.

Local elected officials are directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.

The proposed resolution directs the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing 9 PGCC 9-2-26

2026 Resolution Packet
objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.

As the primary statewide organization representing California cities, the League is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. League leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide the credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.
10 PGCC 9-2-26

2026 Resolution Packet
Resolution No. 1: Letters of
Concurrence
11 PGCC 9-2-26

12 PGCC 9-2-26

13 PGCC 9-2-26

July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and

25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Canyon Lake, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Arron Brown
City Manager
City of Canyon Lake
14 PGCC 9-2-26

July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches to address increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Moreno Valley, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Brian Mohan
City Manager
City of Moreno Valley

15 PGCC 9-2-26

July 22, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of the Norco, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Kevin Bash
City Council Member
(951) 768-8981
16 PGCC 9-2-26

17 PGCC 9-2-26

18 PGCC 9-2-26

19 PGCC 9-2-26

20 PGCC 9-2-26

July 23, 2026
Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for the City of Murrieta's Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto:

I am writing in my individual capacity as Mayor of the City of Temecula to express my strong support for the City of Murrieta's proposed resolution for consideration by the General Assembly of the League of California Cities at the 2026 Annual Conference.

The proposed resolution presents an important opportunity to thoughtfully evaluate the appropriate balance between California's statewide housing objectives and the constitutional principle of local governance. Establishing a statewide working group to examine a potential constitutional amendment, legislative reforms, or other policy initiatives will provide a meaningful forum to assess how local authority over housing and land use decisions can be strengthened while continuing to address the State's housing challenges.

Cities are uniquely positioned to understand the needs, opportunities, and constraints of their communities. Local elected officials are accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development goals, environmental stewardship, and long-term vision. Equally important, local governments bear the primary responsibility for protecting public safety. Decisions regarding housing density, transportation, emergency access, wildfire preparedness, evacuation routes, police and fire service capacity, water availability, and critical infrastructure are inherently local matters that require the knowledge and judgment of those who serve their communities every day.

While the State has an important role in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will produce stronger, safer, and more sustainable communities. The proposed working group offers an opportunity to evaluate policies that achieve these shared objectives while restoring an appropriate balance between state direction and local authority.
21 PGCC 9-2-26

Mr. Gabe Quinto, President
League of California Cities
July 23, 2026

Although this letter reflects my personal position and is not an official action or policy of the City of Temecula or the Temecula City Council, I respectfully endorse the City of Murrieta's submission of this resolution and encourage its favorable consideration by the League of California Cities General Assembly.

Thank you for your leadership and your thoughtful consideration of this important issue.

Respectfully,
Jessica Alexander
Mayor, City of Temecula
Signing in her individual capacity
and not on behalf of the City of Temecula
or the Temecula City Council.
22 PGCC 9-2-26

2026 Resolution Packet
Resolution No. 1: Staff Analysis
23 PGCC 9-2-26

League of California Cities Staff Analysis on Resolution No. 1 Staff: Brady Guertin, Legislative Advocate
Committee: Housing, Community, and Economic Development Summary:

Resolution No.1 states that the League of California Cities (Cal Cities) will:

1. Support the development and advancement of a state constitutional amendment or legislative, policy, or ballot-based strategy that restores and strengthens local authority over housing and land use matters, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications.

Pursuant to the resolution, the strategy should preserve the state’s authority to set broad, statewide housing goals and enforce civil rights, fair housing, building safety, and environmental standards while protecting local control by preventing the state from compelling the approval of developments that conflict with local requirements, override local zoning or density standards, or overturn local land use decisions where a city has planned for and maintained sufficient capacity to meet its housing obligations.

2. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters.

The resolution states: “conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.” Background:

As provided in the background information, the city of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions, including legislation that requires ministerial or by-right approvals for housing projects, limits the application of local development standards, and strengthens state enforcement mechanisms against local governments.

Additionally, the city of Murrieta, in its background information, maintains that these legislative efforts have not resulted in sufficient housing production to address California's housing shortage and have not adequately accounted for 24 PGCC 9-2-26

local infrastructure, public service needs, public safety, market, and fiscal considerations.

The resolution states that California’s housing goals are better advanced through state funding, streamlined environmental requirements, and voluntary partnerships, while preserving local authority over how and where housing is best planned and approved.

Consideration of the resolution may be informed by a brief examination of how the California Constitution allocates authority between the state and cities with respect to land use decisions.

The constitution grants cities the power to adopt local laws to protect the public’s health, safety, and welfare. This grant is called the “police power,” which is the basis for local land use regulation. The constitution grants charter cities the additional power to adopt local laws affecting “municipal affairs.” This power, commonly referred to as “home rule,” is based on the principle that a city, rather than the state, is in the best position to identify and satisfy the needs of the local community.

The constitution’s broad grant of police power contains a significant limitation.

Local law adopted under the police power is not valid if it “conflicts” with state law. A local law “conflicts” with state law when it regulates the same “field” in which the Legislature has stated its intent to occupy. In that case, state law is said to “preempt” the local law and it cannot be enforced.

An ordinance adopted by a charter city under the municipal affairs power cannot be enforced if it affects a “matter of statewide concern.” The subjects that have been identified as “matters of statewide concern” have changed over the years due to economic, social, and political circumstances.

Since the 1960s, the state has enacted numerous laws that limit or preempt aspects of local land use and zoning authority. These laws include the Fair Employment and Housing Act, Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, accessory dwelling unit laws, California Environmental Quality Act, and others. In recent years, the state has enacted several laws that Cal Cities was the leading opposition force against, as many of the proposals pre-empted local land use authority, limited public review, and constrained local flexibility. In support of its housing and land use legislation, the Legislature has cited a statewide housing crisis and the need for increased housing production at all income levels while asserting that a uniform approach to local land use decision-making is required. 25 PGCC 9-2-26

Discussion:

The resolution does not prescribe a specific policy mechanism. The eight letters in support recommend creating a working group or committee to evaluate potential approaches, including legislative proposals, constitutional amendments, or ballot initiatives to strengthen local authority over housing and land use matters.

A discussion of a strategy to restore and strengthen local authority over housing and land use matters will need to consider the California Constitution’s framework for both preemption of police power enactments and municipal affairs, discussed above. It will also need to determine whether changes to the California Constitution will be proposed, and whether they constitute an amendment or a revision, which require different processes.

A constitutional revision is a multistep process blending legislative consensus, voter support, and on occasion, a constitutional convention. It requires significant public engagement.

A constitutional amendment would require a ballot initiative, which includes gathering enough valid signatures to qualify for the ballot, building large coalitions to support election efforts, and campaigning to voters to support the initiative. This process can involve significant costs. In the last major election for ballot initiatives in 2024, proponents spent $8-$18 million to qualify for the ballot and spent nearly $700 million for the full election cycle, averaging out to about $100 million per ballot initiative.

Cal Cities has been engaged in ballot advocacy for over 20 years. In the early 2000s, Cal Cities developed a ballot advocacy infrastructure that included forming an issue political action committee, fundraising, establishing a network of regional managers, and building a coalition with other organizations to ultimately advocate on a ballot measure. Ballot advocacy requires the approval of the Board of Directors with a supermajority vote.

In the Legislature, Cal Cities plays an active and influential role to ensure that local flexibility and autonomy in the land use and housing space is maintained by engaging on dozens of bills every legislative session to ensure that cities' voices are heard at the state Capitol. Below, you will find Cal Cities “Existing Policy” on local control, housing, and land use policies.

Fiscal Impact
The resolution itself would not have a significant direct fiscal impact. However, depending on what actions follow, the fiscal costs could be significant. 26 PGCC 9-2-26

Existing Cal Cities Policy
Vision
To be recognized and respected as the leading advocate for the common interests of California's cities.

Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.

We Believe
• Local self-governance is the cornerstone of democracy. • Our strength lies in the unity of our diverse communities of interest. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility.
• The spirit of honest public service is what builds communities. • Open decision-making that is of the highest ethical standards honors the public trust.
• Cities are vital to the strength of the California economy. • The vitality of cities is dependent upon their fiscal stability and local autonomy.
• The active participation of all city officials increases the League's effectiveness.
• Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.

Zoning
Cal Cities believes local zoning is a primary function of cities and is an essential component of home rule. The process of adoption, implementation and enforcement of zoning ordinances should be open and fair to the public and enhance the responsiveness of local decision-makers. State policy should leave local siting and use decisions to the city and not interfere with local prerogative beyond providing a constitutionally valid procedure for adopting local regulations. State agency siting of facilities, including campuses and office buildings, should be subject to local notice and hearing requirements in order to meet concerns of the local community. Cal Cities opposes legislation that seeks to limit local authority over parking requirements.

Housing Element
Housing issues should be addressed in the general plan as other planning issues are. The housing element should be prepared for the benefit of local 27 PGCC 9-2-26

governments and should have equal status with the other elements of the general plan.

Encourage Full Community Participation
Foster an open and inclusive community dialogue and promote alliances and partnerships to meet community needs.

Well-Planned New Growth
Recognize and preserve open space, watersheds, environmental habitats, and agricultural lands, while accommodating new growth in compact forms, in a manner that:
• De-emphasizes automobile dependency;
• Integrates the new growth into existing communities;
• Creates a diversity of affordable housing near employment centers; • Provides job opportunities for people of all ages and income levels.

Support:

The following letters of concurrence were received:

City of Banning
City of Calimesa
City of Canyon Lake
City of Moreno Valley
City of Norco
City of Torrance
Crystal Ruiz, Mayor, City of San Jacinto
Jessica Alexander, Mayor, City of Temecula
28 PGCC 9-2-26

Agenda No. 9 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Brian Anderson, Commander and Casey J. Day, Chief of Police MEETING DATE: September 2, 2026
SUBJECT: Approval of an Agreement with Milo VR.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Staff recommends that the City Council authorize the City Manager to execute a purchase agreement with FAAC Incorporated for the procurement of the MILO Range Mobile Situational Awareness Training System (MSATS) and extended warranty for the Pacific Grove Police Department. The purchase shall not exceed $60,000.00, including associated items and applicable taxes.

2. Alternatively, discuss and take other action.

DISCUSSION
BACKGROUND:

The Pacific Grove Police Department is committed to providing officers with advanced, reality-based training to prepare for the split-second, high-risk decisions required in law enforcement. Officers are frequently tasked with responding to complex, dynamic situations that involve use-of-force, de-escalation, and crisis intervention. Traditional training methods, while foundational, cannot replicate the realistic complexity and unpredictability of modern policing. The MILO Range Mobile Situational Awareness Training System (MSATS) allows officers to engage in scenario-based training that is measurable, repeatable, and documentable, enhancing both officer performance and organizational accountability.

DISCUSSION:

The MILO system records each officer’s performance during scenarios, capturing tactical communication, movements, decision-making, and adherence to policy. Instructors provide real-time, data-driven feedback, allowing officers to correct errors safely and reinforce best practices. This creates documented evidence of training and proficiency, which is critical in mitigating liability and defending against claims of inadequate training. Investing in this system is a cost-effective alternative to the potential financial and reputational impact of lawsuits, representing a tangible return on investment in risk management and reduced liability.

Officers experience over 950 interactive, multi-branching scenarios covering car stops, domestic violence calls, mental health crises, low-light operations, and less-lethal force applications. The system provides objective performance metrics, after-action review, and scenario branching, allowing officers to see the outcome of their decisions. Real-time feedback ensures training is actionable, measurable, and repeatable, improving skill retention, officer confidence, and judgment. The MILO platform supports POST-mandated training requirements for use-of-force, de-escalation, and crisis intervention, ensuring compliance with state law and professional standards.

PGPD will be the only agency on the Monterey Peninsula with this system, allowing us to host joint training exercises with neighboring agencies. This strengthens inter-agency collaboration, standardizes training practices regionally, and positions Pacific Grove as a leader in law enforcement innovation. Potential exists for service-sharing or fee-based training opportunities in the future. Agencies with MILO systems have successfully offered training to citizens academy participants, elected officials, and members of the community and press and media, helping stakeholders understand the decision-making challenges officers face. Providing similar opportunities in Pacific Grove would enhance public trust, accountability, and transparency, while demonstrating the Department’s commitment to professional, informed policing.

PGCC 9-2-26

The MILO system is expandable with new scenarios, updates, and peripherals, ensuring the investment grows with the Department’s training needs. Realistic scenario-based training allows officers to practice high-stakes decision-making in a safe environment, reducing stress and supporting wellness initiatives.

Procurement / Sole Source Justification:

Pursuant to PGMC § 2.16.080(c) and (d), this purchase qualifies for dispensation of competitive bidding: Exclusive Vendor:

FAAC Incorporated is the sole manufacturer and distributor of the MILO Range MSATS. No other vendor provides this fully integrated, proprietary system. The MILO system combines hardware, software, peripheral training devices, and scenario content that cannot be replicated. The total cost, including optional items and taxes, is $59,541.39, exceeding current authorized spending limits for the Police Chief and City Manager; therefore, Council approval is required.

CONCLUSION:

The acquisition of the MILO Range MSATS represents a strategic investment in officer preparedness, public safety, and risk mitigation. By providing advanced, measurable, scenario-based training, the Department can reduce liability exposure, improve decision-making under stress, and document compliance with training mandates. PGPD’s possession of this system will enhance regional partnerships, community engagement, transparency, and officer wellness, while ensuring that the Department maintains scalable, state-of-the-art training capabilities. Council approval is requested to authorize sole-source procurement, enabling PGPD to deploy this industry-leading training platform immediately.

OPTIONS

1. Authorize the agreement.

2. Direct Staff to return with additional information.

3. Do not authorize the agreement.

FINANCIAL IMPACT:

The fiscal impact and/or funding for the MILO Range MSATS will come from the Pacific Grove Police Department’s existing SLESF (Supplemental Law Enforcement Services Fund - budget Fund 43), with no additional appropriation required from the General Fund or additional Police Department funds.

FOCUSED PRIORITY AREA: Financial Sustainability
Attachments
Description
Terms
Quote
PGCC 9-2-26

PGCC 9-2-26

PGCC 9-2-26

PGCC 9-2-26

PGCC 9-2-26

PGCC 9-2-26

PGCC 9-2-26

Agenda No. 9 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jon Biggs, Community Development Director
MEETING DATE: September 2, 2026
SUBJECT: Contract Amendment #4 with Harris & Associates, Inc. for Professional Planning Services CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3)

RECOMMENDATION
Approve a one year extension of the term of a Professional Services Agreement with Harris & Associates, Inc. for a total contract agreement amount not to exceed the present budget of $876,805 for Contract planning staffing services for Fiscal Year 26-27.

DISCUSSION
In 2021, the City executed an agreement with Harris & Associates, Inc. (Harris) for contract planning services to backfill vacant planning positions within the Community Development Department (CDD). The City Council approved a contract amendment in March of 2024 (Amendment #2) and another amendment in May of 2025 (Amendment #3) which raised the not to exceed amount of the agreement to the present $876,805 and extended the term of the agreement to June 30, 2026.

Due to ongoing workload within the Department and staff resource levels, an extension of the term of the agreement for one year (To June 30, 2027) to continue the contract planning consulting services throughout FY 26-27 is sought.

Harris has been providing exemplary in-person planning consulting service to the City by serving as a trusted urban planning expert. A senior planner with Harris & Associates, Inc. currently provides on-going project management for several complex projects and Coastal Development Permit (CDP) application review.

The projected need for the senior planner is two (2) days/16 hours per week in addition to the one (1) hour per month for Project Management. No additional funds for the extension of this agreement are being sought.

OPTIONS

1. Take no action. This would result in the conclusion of the Harris & Associates, Inc. contract services to the City and would impact the ability of the Department to meet statutory project timelines and current service delivery levels.

2. Provide alternative direction, such as authorizing the contract amendment for a different length of time.

FINANCIAL IMPACT:

This item has been accounted for in the current Community Development Department Budget for Fiscal Year 2026-27.

FOCUSED PRIORITY AREA:Community Development
Attachments
Harris & Associates, Inc. Contract Amendment #4.

PGCC 9-2-26

AMENDMENT #4
AGREEMENT FOR PROFESSIONAL SERVICES WITH HARRIS & ASSOCIATES Inc.

WHEREAS, the City of Pacific Grove (“City”) and Harris & Associates, Inc. (“Contractor”) entered into a Professional Services Agreement (“Agreement”) dated July 1, 2022; and
WHEREAS, the City and contractor amended the Agreement (Amendment #3) dated July 11, 2025 to increase the Agreement amount to $876,805.00 and extend the Agreement to June 30, 2026; and
WHEREAS, the City and Contractor desire to amend certain terms of the Agreement.

NOW, THEREFORE, the parties agree to amend the Agreement as follows:

1. SERVICES TO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.

2. PAYMENTS BY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $876,805.00.

3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2027, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement. All other terms of the Agreement remain the same.

Dated: _____________________ _________________________________ Kate Elliott, Director, Environmental Planning
+ Compliance
Dated: _____________________ _________________________________ Jon Biggs, Community Development Director

Dated: _____________________ _________________________________ Fred Marsh, Administrative Services Director
PGCC 9-2-26

Dated: _____________________ _________________________________ Alex J. Lorca, City Attorney

Dated: _____________________ _________________________________ Nick Smith, Mayor
PGCC 9-2-26

2 of 10

EXHIBIT A

SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall assign an individual to provide contract planning consulting and project management services commensurate with the specialized skills and experience of a senior level planner, (“contract planning consultant”) as approved by the City Manager and/or Director of Community Development. The contract planning consultant will provide remote contract planning consulting services (as approved by the Director of Community Development) to supplement the City’s planning operations for complex projects requiring the contract planning consultant’s expertise.

The contract planning consultant will provide professional planning support services, on a project by-project basis, up to two (2) days (16 hours) per week, as determined by the City Manager and/or Director of Community Development. Assigned work may include, but would not be limited to, the following:
• Professional project review
• Preparing agenda report/resolutions and ordinances related to assigned projects • Planning project management for complex or controversial development applications • Management of environmental determinations and reports • Public hearing support related to assigned projects
City shall pay CONTRACTOR $205 per hour for remote senior planner staffing support services at a discounted rate, and $205 per hour for project manager contract management. Project management services are anticipated to require one (1) hour per month in addition to the 16 hours per week. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.

PGCC 9-2-26

3 of 10
1 Approved by the Pacific Grove City Council on June 15, 2022.

ORIGINAL AGREEMENT

CITY OF PACIFIC GROVE AGREEMENT FOR PROFESSIONAL SERVICES (OVER $40,000)1
This Professional Services Agreement (“Agreement”) is made by and between the City of Pacific Grove, a political subdivision of the State of California (hereinafter “City”) and Harris & Associates, Inc., (hereinafter “CONTRACTOR”).

In consideration of the mutual covenants and conditions set forth in this Agreement, the parties agree as follows:

1. SERVICES TO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.

2. PAYMENTS BY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $ 135,000.00.1

3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2023, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement.

4. ADDITIONAL PROVISIONS/EXHIBITS. The following attached exhibits are incorporated herein by reference and constitute a part of this Agreement: Exhibit A: Scope of Services / Payment Provisions

5. PERFORMANCE STANDARDS.

5.01. CONTRACTOR warrants that CONTRACTOR and CONTRACTOR’s agents, employees, and subcontractors performing services under this Agreement are specially trained, experienced, competent, and appropriately licensed to perform the work and deliver the services required under this Agreement and are not employees of the City, or immediate family of an employee of the City.

5.02. CONTRACTOR, its agents, employees, and subcontractors shall perform all work in a safe and skillful manner and in compliance with all applicable laws and regulations. All work performed under this Agreement that is required by law to be performed or supervised by licensed personnel shall be performed in accordance with such licensing requirements.

5.03. CONTRACTOR shall furnish, at its own expense, all materials, equipment, and personnel necessary to carry out the terms of this Agreement, except as otherwise specified in this Agreement.

CONTRACTOR shall not use City premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.

PGCC 9-2-26

4 of 10

6. PAYMENT CONDITIONS.

6.01. CONTRACTOR shall submit to the Contract Administrator an invoice on a form acceptable to City. If not otherwise specified, the CONTRACTOR may submit such invoice monthly or at the completion of each phase of the project, as provided on page 6 of the proposal, but in any event, not later than 30 days after completion of services. The invoice shall set forth the amounts claimed by CONTRACTOR for the previous period, together with an itemized basis for the amounts claimed, and such other information pertinent to the invoice as the City may require. The Contract Administrator or his or her designee shall certify the invoice, either in the requested amount or in such other amount as the City approves in conformity with this Agreement, and shall promptly submit such invoice to the City AuditorController for payment. The City Auditor-Controller shall pay the amount certified within 30 days of receiving the certified invoice.

6.02. CONTRACTOR shall not receive reimbursement for travel.

6.03. All payments by the City will be made by Electronic Funds Transfer (EFT). CONTRACTOR will provide the City with its bank ABA number, account number and designation of the account to which such EFT shall be made. CONTRACTOR will be responsible for notifying the City when CONTRACTOR’s EFT information changes. Payments shall be for the invoiced amount, with no retention.

7. TERMINATION.

7.01. During the term of this Agreement, the City may terminate the Agreement, with or without cause, by giving written notice of termination to the CONTRACTOR at least thirty (30) days prior to the effective date of termination. Such notice shall set forth the effective date of termination. In the event of such termination, CONTRACTOR shall cease immediately all work in progress.

7.02. CONTRACTOR may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.

7.03. If either CONTRACTOR or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either CONTRACTOR or City may terminate this Agreement immediately upon written notice.

7.04. Upon termination of this Agreement by either CONTRACTOR or City, all property belonging exclusively to City which is in CONTRACTOR’s possession shall be returned to City.

CONTRACTOR shall furnish to City a final invoice for work performed and expenses incurred by CONTRACTOR, prepared as set forth in Section 6 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 6 of this Agreement.

8. INDEMNIFICATION.

8.01. As respects all acts or omissions which do not arise directly out of the performance of professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONTRACTOR shall indemnify, defend, and hold harmless the City, its officers, agents, and employees, from and against any and all claims, liabilities, and losses whatsoever (including damages to property and injuries to or death of persons, court costs, and reasonable attorneys’ PGCC 9-2-26

5 of 10
1 Approved by the Pacific Grove City Council on June 15, 2022. fees) occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims, liabilities, and losses occurring or resulting to any person, firm, or corporation for damage, injury, or death to the extent caused by CONTRACTOR’s negligence, negligent acts, errors or omissions. ❑ Exemption/Modification (Justification attached; subject to approval).

9. INSURANCE.

9.01. Insurance Coverage Requirements: Without limiting CONTRACTOR’s duty to indemnify, CONTRACTOR shall maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

Commercial general liability insurance, no less broad than Insurance Services Office (ISO) CG 00 01, including but not limited to premises and operations, including coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability, Broadform Property Damage, Independent Contractors, Products/Completed Operations, with minimum limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance. If CONTRACTOR maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by CONTRACTOR.
❑ Exemption/Modification (Justification attached; subject to approval).

Business automobile liability insurance, covering all motor vehicles, including owned, leased, non-owned, and hired vehicles, used in providing services under this Agreement, with a combined single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence. ❑ Exemption/Modification (Justification attached; subject to approval).

Workers’ Compensation Insurance, if CONTRACTOR employs others in the performance of this Agreement, in accordance with California Labor Code section 3700 and with Employer’s Liability limits not less than $1,000,000 each person, $1,000,000 each accident and $1,000,000 each disease. ❑ Exemption/Modification (Justification attached; subject to approval).

Professional liability insurance, if required for the professional services being provided, (e.g., those persons authorized by a license to engage in a business or profession regulated by the California Business and Professions Code), in the amount of not less than $1,000,000 per claim and $2,000,000 in the aggregate, to cover liability for malpractice or errors or omissions made in the course of rendering professional services. If professional liability insurance is written on a “claims-made” basis rather than an occurrence basis, the retroactive date shall be no later than the commencement of the work. Coverage applicable to the work performed under this Agreement shall be continued for three (3) years after completion of the work. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement. ❑ Exemption/Modification (Justification attached; subject to approval).

PGCC 9-2-26

6 of 10

9.02. Other Insurance Requirements. All insurance required by this Agreement shall be with a company acceptable to the City and issued and executed by an admitted insurer authorized to transact Insurance business in the State of California. Unless otherwise specified by this Agreement, all such insurance shall be written on an occurrence basis, or, if the policy is not written on an occurrence basis, such policy with the coverage required herein shall continue in effect for a period of three years following the date CONTRACTOR completes its performance of services under this Agreement.

CONTRACTOR shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, CONTRACTOR shall forthwith obtain and submit proof of substitute insurance. Should CONTRACTOR fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at CONTRACTOR’s sole cost and expense.

Commercial general liability and automobile liability policies shall provide an endorsement naming the City of Pacific Grove, its officers, agents, and employees as Additional Insureds with respect to liability arising out of the CONTRACTOR’S work, including ongoing and completed operations, and shall further provide that such insurance is primary insurance to any insurance or self-insurance maintained by the City and that the insurance of the Additional Insureds shall not be called upon to contribute to a loss covered by the CONTRACTOR’S insurance. The required endorsement form for Commercial General Liability Additional Insured is ISO Form CG 20 10 11-85 or CG 20 10 10 01 in tandem with CG 20 37 10 01 (2000). The required endorsement form for Automobile Additional Insured endorsement is ISO Form CA 20 48 02 99.

The general liability policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

CONTRACTOR shall provide to City an endorsement that the insurer waives the right of subrogation against the City, its officers, officials, employees, agents and volunteers.

Prior to the execution of this Agreement by the City, CONTRACTOR shall file certificates of insurance with the City’s contract administrator and City’s Contracts/Purchasing Division, showing that the CONTRACTOR has in effect the insurance required by this Agreement. The CONTRACTOR shall file a new or amended certificate of insurance within five calendar days after any change is made in any insurance policy which would alter the information on the certificate then on file. Acceptance or approval of insurance shall in no way modify or change the indemnification clause in this Agreement, which shall continue in full force and effect.

CONTRACTOR shall at all times during the term of this Agreement maintain in force the insurance coverage required under this Agreement and shall send, without demand by City, annual certificates to City’s Contract Administrator and City’s Contracts/Purchasing Division. If the certificate is not received by the expiration date, City shall notify CONTRACTOR and CONTRACTOR shall have five calendar days to send in the certificate, evidencing no lapse in coverage during the interim. Failure by CONTRACTOR to maintain such insurance is a default of this Agreement which entitles City, at its sole discretion, to terminate this Agreement immediately.

10. RECORDS AND CONFIDENTIALITY.

10.01. Confidentiality. CONTRACTOR and its officers, employees, agents, and subcontractors shall comply with any and all federal, state, and local laws which provide for the confidentiality of records and other information. CONTRACTOR shall not disclose any confidential records or other confidential PGCC 9-2-26

7 of 10
1 Approved by the Pacific Grove City Council on June 15, 2022. information received from the City or prepared in connection with the performance of this Agreement, unless City specifically permits CONTRACTOR to disclose such records or information.

CONTRACTOR shall promptly transmit to City any and all requests for disclosure of any such confidential records or information. CONTRACTOR shall not use any confidential information gained by CONTRACTOR in the performance of this Agreement except for the sole purpose of carrying out CONTRACTOR’s obligations under this Agreement.

10.02. City Records. When this Agreement expires or terminates, CONTRACTOR shall return to City any City records which CONTRACTOR used or received from City to perform services under this Agreement.

10.03. Maintenance of Records. CONTRACTOR shall prepare, maintain, and preserve all reports and records that may be required by federal, state, and City rules and regulations related to services performed under this Agreement. CONTRACTOR shall maintain such records for a period of at least three years after receipt of final payment under this Agreement. If any litigation, claim, negotiation, audit exception, or other action relating to this Agreement is pending at the end of the three-year period, then CONTRACTOR shall retain said records until such action is resolved.

10.04. Access to and Audit of Records. The City shall have the right to examine, monitor and audit all records, documents, conditions, and activities of the CONTRACTOR and its subcontractors related to services provided under this Agreement. Pursuant to Government Code section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, the parties to this Agreement may be subject, at the request of the City or as part of any audit of the City, to the examination and audit of the State Auditor pertaining to matters connected with the performance of this Agreement for a period of three years after final payment under the Agreement.

10.05. Royalties and Inventions. City shall have a royalty-free, exclusive and irrevocable license to reproduce, publish, and use, and authorize others to do so, all original computer programs, writings, sound recordings, pictorial reproductions, drawings, and other works of similar nature produced in the course of or under this Agreement. CONTRACTOR shall not publish any such material without the prior written approval of City.

11. NON-DISCRIMINATION. During the performance of this Agreement, CONTRACTOR, and its subcontractors, shall not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age (over 40), or sexual orientation, either in CONTRACTOR’s employment practices or in the furnishing of services to recipients. CONTRACTOR shall ensure that the evaluation and treatment of its employees and applicants for employment and all persons receiving and requesting services are free of such discrimination.

CONTRACTOR and any subcontractor shall, in the performance of this Agreement, fully comply with all federal, state, and local laws and regulations which prohibit discrimination. The provision of services primarily or exclusively to such target population as may be designated in this Agreement shall not be deemed to be prohibited discrimination.

12. COMPLIANCE WITH TERMS OF STATE OR FEDERAL GRANT. If this Agreement has been or will be funded with monies received by the City pursuant to a contract with the state or federal government in PGCC 9-2-26

8 of 10
which the City is the grantee, CONTRACTOR will comply with all the provisions of said contract, to the extent applicable to CONTRACTOR as a subgrantee under said contract, and said provisions shall be deemed a part of this Agreement, as though fully set forth herein. Upon request, City will deliver a copy of said contract to CONTRACTOR, at no cost to CONTRACTOR.

13. INDEPENDENT CONTRACTOR. In the performance of work, duties, and obligations under this Agreement, CONTRACTOR is at all times acting and performing as an independent contractor and not as an employee of the City. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and CONTRACTOR shall not become entitled by virtue of this Agreement to receive from City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits.

CONTRACTOR shall be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of CONTRACTOR’s performance of this Agreement.

In connection therewith, CONTRACTOR shall defend, indemnify, and hold City harmless from any and all liability which City may incur because of CONTRACTOR’s failure to pay such taxes.

14. NOTICES. Notices required under this Agreement shall be delivered personally or by first-class, postage pre-paid mail to the City’s and CONTRACTOR’S contract administrators at the addresses listed below:

FOR CITY: FOR CONTRACTOR:

John Kuehl, Interim Director
Community Development Department
Kate Elliott, Director Cc:

David Mack, Joseph Sidor
Name and Title Name and Title
Phone Phone

15. MISCELLANEOUS PROVISIONS.

15.01. Conflict of Interest. CONTRACTOR represents that it presently has no interest and agrees not to acquire any interest during the term of this Agreement which would directly or indirectly conflict in any manner or to any degree with the full and complete performance of the professional services required to be rendered under this Agreement.

15.02. Amendment. This Agreement may be amended or modified only by an instrument in writing signed by the City and the CONTRACTOR.

City of Pacific Grove 300
Forest Avenue
Harris & Associates, Inc. 450
Lincoln Avenue, Suite 103
Pacific Grove, CA 93950 Salinas, CA 93940
Address Address
(831) 648-3127 (831) 789-8670
PGCC 9-2-26

9 of 10
1 Approved by the Pacific Grove City Council on June 15, 2022.

15.03. Waiver. Any waiver of any terms and conditions of this Agreement must be in writing and signed by the City and the CONTRACTOR. A waiver of any of the terms and conditions of this Agreement shall not be construed as a waiver of any other terms or conditions in this Agreement.

15.04. Contractor. The term “CONTRACTOR” as used in this Agreement includes CONTRACTOR’s officers, agents, and employees acting on CONTRACTOR’s behalf in the performance of this Agreement.

15.05. Disputes. CONTRACTOR shall continue to perform under this Agreement during any dispute. Contractor and the CITY hereby agree to make good faith efforts to resolve disputes as quickly as possible. In the event any dispute arising from or related to this Agreement results in litigation or arbitration, the prevailing party shall be entitled to recover all reasonable costs incurred, including court costs, attorney fees, expenses for expert witnesses (whether or not called to testify), expenses for accountants or appraisers (whether or not called to testify), and other related expenses. Recovery of these expenses shall be as additional costs awarded to the prevailing party, and shall not require initiation of a separate legal proceeding.

15.06. Assignment and Subcontracting. The CONTRACTOR shall not assign, sell, or otherwise transfer its interest or obligations in this Agreement without the prior written consent of the City. None of the services covered by this Agreement shall be subcontracted without the prior written approval of the City. Notwithstanding any such subcontract, CONTRACTOR shall continue to be liable for the performance of all requirements of this Agreement.

15.07. Successors and Assigns. This Agreement and the rights, privileges, duties, and obligations of the City and CONTRACTOR under this Agreement, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns, and heirs.

15.08. Compliance with Applicable Law. The parties shall comply with all applicable federal, state, and local laws and regulations in performing this Agreement.

15.09. Headings. The headings are for convenience only and shall not be used to interpret the terms of this Agreement.

15.10. Time is of the Essence. Time is of the essence in each and all of the provisions of this Agreement.

15.11. Governing Law. This Agreement shall be governed by and interpreted under the laws of the State of California.

15.12. Non-exclusive Agreement. This Agreement is non-exclusive and both City and PGCC 9-2-26

10 of 10
CONTRACTOR expressly reserve the right to contract with other entities for the same or similar services.

15.13. Construction of Agreement. The City and CONTRACTOR agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendment to this Agreement.

15.14. Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. By executing this Agreement, the City and CONTRACTOR also consent and agree that any electronic signature, as defined by Civil Code § 1633.2(h), affixed thereon shall have the full force and effect as a wet or manual signature.

15.15. Authority. Any individual executing this Agreement on behalf of the City or the CONTRACTOR represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.

15.16. Integration. This Agreement, including the exhibits any documents incorporated by reference, represent the entire Agreement between the City and the CONTRACTOR with respect to the subject matter of this Agreement and shall supersede all prior negotiations, representations, or agreements, either written or oral, between the City and the CONTRACTOR as of the effective date of this Agreement, which is the date that the City signs the Agreement.

15.17. Interpretation of Conflicting Provisions. In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control.

15.18. Severability. If any of the provisions contained in the Contract are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. Limitations of liability and indemnities shall survive termination of the Contract for any cause. If a part of this Contract is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Contract is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.

This space is left blank, intentionally.

IN WITNESS WHEREOF, City and CONTRACTOR have executed this Agreement as of the day and year written below.

PGCC 9-2-26

11 of 10
1 Approved by the Pacific Grove City Council on June 15, 2022.

City Agreement Number: ______________________________.
2 Approval by Finance necessary only if financial questions or issues raised in Council approval of agreement. 3 Approval by Risk Management is necessary only if changes are made in paragraph 8 or 9.

PGCC 9-2-26

12 of 10
*INSTRUCTIONS: If CONTRACTOR is a corporation, including limited liability and non-profit corporations, the full legal name of the corporation shall be set forth above together with the signatures of two specified officers. If CONTRACTOR is a partnership, the name of the partnership shall be set forth above together with the signature of a partner who has authority to execute this Agreement on behalf of the partnership. If CONTRACTOR is contracting in an individual capacity, the individual shall set forth the name of the business, if any, and shall personally sign the Agreement.

PGCC 9-2-26

13 Updated 06/20/22

EXHIBIT A SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall provide contract planning services provided by a senior planner, as approved by the City Manager and/or Director of Community Development. The planner will provide in-person (City Hall) and/or remote contract planning services (as approved by the Director of Community Development) to support City planning staff. The planner will provide planning support up to three (3) days (24 hours) per week, as determined by the City Manager and/or Director of Community Development. Duties may include, but would not be limited to, the following:
• Customer service/counter support
• Phone calls and email correspondence
• Ministerial and discretionary project review
• Staff report/resolution and ordinance preparation
• Current planning support including large, controversial development applications • Public hearing support
City shall pay CONTRACTOR $165 per hour for Senior Planner staffing support services, and $190 per hour for Project Manager contract management. Project management services are anticipated to require one (1) hour per month. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.

PGCC 9-2-26

of 10
DocuSign Envelope ID: D98A4E4E-1494-4EF7-8E73-AF0C83DA5D5A AMENDMENT #1

AGREEMENT FOR PROFESSIONAL SERVICES WITH HARRIS & ASSOCIATES WHEREAS, the City of Pacific Grove (“City”) and Harris & Associates, Inc. (“Contractor”) entered into a Professional Services Agreement (“Agreement”) dated July 1, 2022; and WHEREAS, the City and Contractor desire to amend certain terms of the Agreement; NOW, THEREFORE, the parties agree as follows: A. The Agreement is amended as follows:

1. SERVICES TO BE PROVIDED. The City hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to perform, the services described in Exhibit A in conformity with the terms of this Agreement. The services are generally described as follows: Provide contract planning services.

2. PAYMENTS BY CITY. City shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by City to CONTRACTOR under this Agreement shall not exceed the sum of $343,145.00.

3. TERM OF AGREEMENT. The term of this Agreement is from July 1, 2022, to June 30, 2024, unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and City and with City signing last, and CONTRACTOR may not commence work before City signs this Agreement.

B. All other terms of the Agreement remain the same.

Dated: ____________________ 5/4/2023 ________________________________ Kate Elliott, Director, Environmental Planning +
Compliance
Dated: _____________________ 5/5/2023 ________________________________ Anastacia Wyatt, Community Development Director
5/8/2023 _________________________________
Dated: _____________________ Tori Hannah, Administrative Services Director PGCC 9-2-26

Dated: ____________________ 5/12/2023 ________________________________ Gregory Rubens, City Attorney
Dated: _____________________ 5/12/2023 _________________________________ Bill Peake, Mayor
DocuSign Envelope ID: D98A4E4E-1494-4EF7-8E73-AF0C83DA5D5A

EXHIBIT A

SCOPE OF SERVICES / PAYMENT PROVISIONS
CONTRACTOR shall provide contract planning services provided by a senior planner, as approved by the City Manager and/or Director of Community Development. The planner will provide in-person (City Hall) and/or remote contract planning services (as approved by the Director of Community Development) to support City planning staff. The planner will provide senior planning support up to four (4) days (32 hours) per week, as determined by the City Manager and/or Director of Community Development. Duties may include, but would not be limited to, the following:
• Customer service/counter support
• Phone calls and email correspondence
• Ministerial and discretionary project review
• Staff report/resolution and ordinance preparation
• Current planning support including large, controversial development applications • Public hearing support
City shall pay CONTRACTOR $170 per hour for existing senior planner at a discounted rate, and $200 per hour for Project Manager contract management. Project management services are anticipated to require one (1) hour per month. Payment shall be made by City after submittal of an invoice from CONTRACTOR itemizing the costs incurred by City.

PGCC 9-2-26

Agenda No. 12 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Jon Biggs, Community Development Director
MEETING DATE: September 2, 2026
SUBJECT: Affordable Housing Opportunities – Unpermitted ADU’s CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3)

RECOMMENDATION
Receive report and provide direction and feedback.

DISCUSSION

BACKGROUND
Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) are options for adding housing in Pacific Grove. Since 2016, State ADU Laws have continued to evolve to further lower barriers to the development of this type of housing. The State of California Department of Housing and Community Development (HCD) notes that ADU’s provide the following benefits:
• ADUs are an affordable type of home to construct in California because they do not require paying for land, major new infrastructure, structured parking, or elevators.
• ADUs can provide a source of income for homeowners.
• ADUs are often built with cost-effective wood frame construction, which is significantly less costly than homes in new multifamily infill buildings.
• ADUs allow extended families to be near one another while maintaining privacy. • ADUs can provide as much living space as many newly built apartments and condominiums, and they’re suited well for individuals, couples, small families, friends, young people, and older adults. • ADUs give homeowners the flexibility to share independent living areas with family members and others, allowing older adults to age in place.

ADUs are, by definition, created in areas that are already developed but where land may be underutilized. As a result, ADU construction is a key infill development strategy. They also count towards the City’s Regional Housing Needs Allocation (RHNA) that are identified in the Certified Housing Element (HE), 6th Cycle (2023-2031 Planning Period). The RHNA assigned to Pacific Grove is 1,125 units spread among extremely low, very low, low, moderate, and above moderate-income households. Of the 1,125 units in the RHNA, 272 are estimated to be ADU’s, so they do contribute to the City’s housing inventory.

The City’s current zoning regulations provide the site development standards for ADU’s. These standards are found at Chapter

23.80, Accessory Dwelling Units, of Title 23, Zoning (Note – Staff is in the process of updating these standards to bring them into compliance with recent State ADU regulations).

One of the adopted City Council Goals is to have staff develop a recommendation on how to address unpermitted ADU’s (aka – illegal dwelling units).

DISCUSSION
The laws governing the development of ADU’s have changed dramatically over the past decade. ADU’s can no longer be subject to discretionary review so long as they comply with State laws and the site development standards adopted by the City.

This has made it easier to obtain the planning and construction permit to build an ADU. Unfortunately, a number of unpermitted dwelling units remain in Pacific Grove, and the owners of those units have not come forward to have those units legalized or recognized as an ADU.

PGCC 9-2-26

The City has offered amnesty programs that provide for the recognition of unpermitted units in the past. This program allowed the owner of a property with one of these units to register the unit and have it recognized in return for making the unit an affordable unit. A study conducted in 2002 estimated there were 350 - 400 unpermitted units in the City. During the period for the amnesty program, four property owners successfully registered their units and seven other property owners applied but did not meet the qualifications of the program and needed to abate their unpermitted units (Staff notes this is a similar experience it has had in other agencies).

Given that the prior program did not achieve a better compliance effort, staff is hesitant to recommend a similar program to the City Council. However, staff does believe that the changes to the ADU regulations result in more opportunities for the owner of an un-permitted unit to legalize their unit as an ADU. To this end, staff suggests that wider noticing and community outreach efforts of the current and future ADU program be undertaken in an effort to generate more interest in ADU’s and how the process can help an owner obtain recognition/approval for their unpermitted unit. To that end, staff will be participating in an ADU Summit in September, along with other Monterey County jurisdictions, to provide information to the public on the options and opportunities that ADU’s present. Monitoring the applications for ADU’s that come in after this summit may help guide future direction on whether a broader outreach effort is the appropriate path to recognizing unpermitted units.

OPTIONS
Provide direction.

Refer to staff address questions or requests for additional information.

FINANCIAL IMPACT:

Undetermined.

FOCUSED PRIORITY AREA:Community Development
Attachments
PPT
PGCC 9-2-26

City Council
Study Session
Unpermitted Accessory Dwelling Units
(ADU’s)
September 2, 2026 City Council Meeting 1
Jon Biggs - [email protected]
PGCC 9-2-26

Unpermitted ADU’s

ADOPTED CITY COUNCIL GOALS
 Priority Area 4: Community Development
 Policy Value Statement: Pacific Grove strategically
implements programs to promote housing and economic
opportunities.
 Goal 4.1 Explore options for an affordable housing project and partner opportunities
 Supporting Task – Present findings and recommendation to City Council for direction regarding unpermitted ADU’s
September 2, 2026 City Council Meeting
2 PGCC 9-2-26

ADU’s
• Affordable to construct in California because they do not require paying for land, major new infrastructure, structured parking, or elevators. • Provide a source of income for homeowners.
• Built with cost-effective wood frame construction, less costly multi-family buildings. • Allow extended families to be near one another.
• Provide as much living space as many newly built apartments and condominiums, Well suited for individuals, couples, small families, friends, young people, and older adults.
• Homeowners have flexibility to share independent living areas - allowing older adults to age in place.

September 2, 2026 City Council Meeting
3 PGCC 9-2-26

September 2, 2026 City Council Meeting
4 PGCC 9-2-26

Unpermitted ADU’s
 City study conducted in 2002 estimated
350 - 400 un-permitted units in the City.
 Four property owners successfully
registered their units - seven others
applied but did not meet the
qualifications and had to abate their unpermitted units.

September 2, 2026 City Council Meeting
5 PGCC 9-2-26

Unpermitted ADU’s
 Update City’s ADU regulations
 ADU Workshop
 Community Outreach
September 2, 2026 City Council Meeting
6 PGCC 9-2-26

Discussion
September 2, 2026 City Council Meeting
7 PGCC 9-2-26