Pacifica City Council
January 10, 2022

CONSULTANT SERVICES AGREEMENT
AMENDMENT #1
This AMENDMENT NUMBER 1 is entered into as of the 25th day of October, 2021, by and between the CITY OF PACIFICA, herein called the “City,” and 4LEAF, Inc. herein called the “Consultant.”

RECITALS
A. City desired to obtain Construction Inspection Services in connection with the Serra Drive Outfall Repair Project, and for that purpose entered into an agreement with Consultant dated August 9, 2021 (“Original Agreement”).

B. Consultant hereby warrants to the City that Consultant is skilled and able to provide such services described in this Amendment #1.

C. City desires to authorize Consultant to provide the additional services described in this Amendment #1.

AGREEMENT

1. Scope of Services. The services to be provided are as outlined in the proposed Amendment No.1 provided to City by Consultant, dated October 22, 2021, and attached hereto as Exhibit A “Scope of Amendment #1 and incorporated by reference (“Additional Work”). Consultant shall perform such Additional Work as requested by Citythrough its staff from time to time.

2. Time of Performance. The services of Consultant are to commence upon direction to proceed from City staff and shall be undertaken and completed as necessary for City to comply with the U.S. Fish and Wildlife Service requirements imposed upon City.

3. Compensation and Method of Payment.

A. Compensation. The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules set forth in the Original Agreement, and this Amendment #1. However, in no event shall the amount of Consultant’s compensation for the Additional Work exceed an additional Forty-Thousand and Fourteen dollars ($40,014.00). The total combined compensation for the Original Agreement and this Amendment #1 shall not exceed Ninety-Five Thousand Eight-Hundred and Forty-Nine dollars ($95,849.00). Payment by City under the Original Agreement, as amended, shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

8.b
Packet Pg. 129 Attachment: Attachment B - Amendment No. 1 - 4Leaf - Construction Inspection Services (4838 : Serra Drive Outfall Repair Project Notice of

8.b
Packet Pg. 130
Attachment: Attachment B - Amendment No. 1 - 4Leaf - Construction Inspection Services (4838 : Serra Drive Outfall Repair Project Notice of Consultant Services Agreement
4LEAF, Inc.

Amendment #1
OAK #4817-6120-9406 v3

EXHIBIT A
SCOPE OF AMENDMENT #1
See attached Scope of Amendment #1 dated October 22, 2021

8.b
Packet Pg. 131 Attachment: Attachment B - Amendment No. 1 - 4Leaf - Construction Inspection Services (4838 : Serra Drive Outfall Repair Project Notice of Engineering  Construction Management  Inspection  Plan Check 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013 City of Pacifica October 22, 2021
Lawrence Henriquez, P.E.
151 Milagra Drive
Pacifica, CA 94044
Submitted via E‐mail as Acrobat PDF Document to [email protected] RE: Proposal to Request Additional Budget for Task Order No. 2 to Provide Construction Inspection Services for the Serra Drive Outfall Repairs Project, City of Pacifica, CA.

Dear Mr. Henriquez,
4LEAF, Inc. (4LEAF) is providing our proposal to request additional budget to the existing Task Order No. 2 for providing Construction Inspection Services for the Serra Drive Outfall Repairs Project. The additional budget is required due to additional tasks listed below and the anticipated extension of the Project’s schedule through November 2021.
4LEAF is requesting a Budget Amendment in the amount of $40,014 (Forty Thousand and Fourteen Dollars) to perform the requested weekend biological surveys by our Construction Inspector, Chad Martin and continue weekday and weekend inspections through the project’s estimated completion in late November 2021.  4LEAF’s original estimate dated July 30, 2021, assumed 40 working days and did not have any budgeted hours or money for overtime, nighttime, weekend, or holiday work.

Biological Monitoring Support
The City of Pacifica requested that 4LEAF’s Construction Inspector, Chad Martin, perform biological surveys on weekends and Labor Day at the project site.  The weekend and Labor Day surveys were required by the U.S. Fish & Wildlife Service since several California Red Legged Frogs (CRLF) have been encountered on site and relocated off site by WRA’s Biologists.

Based on the discussions between the City and WRA, 4LEAF’s Inspector will visit the site on non‐ working days (e.g. Saturdays, Sundays, and Labor Day) to confirm the dewatering pumps are operating.  If any of the pumps have shut off and cannot be easily restarted by our Inspector, he will contact a representative with Sandstone to have them come to the site and fix the pump.  Our Inspector will do a “sweep” of the work area for any protected or sensitive species that are listed in the Fish & Wildlife Permit prior to any personnel from Sandstone entering the work area.  If any protected or sensitive species are identified, 4LEAF’s Inspector will contact WRA’s Biologist to relocate the species as allowed by the permit.

Based on the contractor’s baseline schedule, we have assumed the following level of effort and costs associated with our Inspector visiting the site during the upcoming five (5) weekends:
 Five (5) Saturdays and Sundays:   30 hrs (10 days at 3 hrs/day) at the overtime rate of $194.40/hr.
 One (1) Holiday (Labor Day):  3 hrs total at the overtime rate of $194.40/hr.  Contingency (for instances when Inspector must remain on site during pump repair):  8 hrs at the overtime rate of $194.40/hr.

8.b
Packet Pg. 132 Attachment: Attachment B - Amendment No. 1 - 4Leaf - Construction Inspection Services (4838 : Serra Drive Outfall Repair Project Notice of

Budget Amendment Request for the
City of Pacifica Serra Drive Outfall Repair Project
2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013  Mileage (round trip from Inspector’s home in Fremont to the site):  90 miles/day at 11 days at $0.56/mile = $554 for this item.

Extended Project Schedule
As you know, the project schedule has extended past the original construction schedule of 40 working days and the City of Pacifica is now estimating a project completion date of November 12, 2021. Based on anticipated project burn rates, we previously communicated to the City that we anticipated expending our budget by October 17, 2021.  Based on actual hours and mileage billed, we exceeded our budget by mid‐day on October 19, 2021, and we will need additional budget to complete the inspection tasks for the Project.

Based on the City’s request to the contractor to work additional hours and weekends as necessary to complete the project by or before November 12, 2021, we have assumed the following level of effort and costs associated for our Construction Inspector Chad Martin:
 140 hours between October 20th and November 12, 2021 at the regular time rate of $144/hr (assuming 8 hours per day).
 Work by the contractor on three (3) Saturdays (10/30, 11/6, 11/13):  24 hrs at the overtime rate of $194.40/hr.
 Work by the contractor on three (3) Sundays (10/31, 11/7, 11/14):  24 hours at the double time rate of $266.40/hr.
 Mileage (round trip from Inspector’s home in Fremont to the site):  90 miles/day at 6 days (for Saturday and Sunday work) at $0.56/mile.

Please note that additional budget may be necessary if the project’s duration extends past the end of November 2021.  4LEAF appreciates the opportunity to provide this proposal to the City.  If you have any questions, please do not hesitate to call me at (925) 462‐5959 or via e‐mail at [email protected].

Respectfully Submitted,
4LEAF, Inc.

Gene Barry, P.E.

Vice President

8.b
Packet Pg. 133 Attachment: Attachment B - Amendment No. 1 - 4Leaf - Construction Inspection Services (4838 : Serra Drive Outfall Repair Project Notice of

NOTICE OF COMPLETION

CITY OF PACIFICA

SERRA DRIVE OUTFALL REPAIR PROJECT
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Segundo S. Bautista, City Engineer of the City of Pacifica, California, that the contract awarded to Sandstone Environmental Engineering, Inc. on July 7, 2021, has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.

That said work and improvements were actually completed on the 23rd day of November 2021 and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 10th day of January 2022, and that the name of the surety on the contractor's bond for labor and materials on said project is Great Midwest Insurance Company.

That said work consisted of the construction of a reinforced concrete spillway, headwall, wingwall, grouted riprap, and 15-inch diameter storm drain outfall pipe.

Name and address of Owner: City of Pacifica
170 Santa Maria Avenue
Pacifica, California 94044
Segundo S. Bautista, P.E.

City Engineer

VERIFICATION
The undersigned states that he is the City Engineer of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true.

Segundo S. Bautista, P.E.

City Engineer
Executed at Pacifica, California, on________________ 2022.

ATTACHMENT "B" 8.c
Packet Pg. 134 Attachment: Attachment C - Serra Drive Outfall Repair Project Notice of Completion (4838 : Serra Drive Outfall Repair Project Notice of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/10/2022
1 SUBJECT:

Public Hearing to Receive Input from the Community Regarding the Redrawing of Election District Boundaries
RECOMMENDED ACTION:

Receive a report from Staff and City demographer, National Demographics Corporation (NDC), on the redistricting process and permissible criteria to be considered to redraw district boundaries; review existing boundary map 505b with 2020 census data and discuss the ability of re-adopting map 505b; and conduct a public hearing to receive public input on the composition of the districts.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND:

On December 17, 2018, the City Council of the City of Pacifica adopted Ordinance No. 839- C.S., establishing a district-based system for the election of members of the City Council by five districts, establishing the boundaries and identification number of each district and establishing the election order of each district. This ordinance added Chapter 9 “District Elections” to Title 2 of the Pacifica Municipal Code. By this action, the City of Pacifica changed from an at-large election system to a by district election system for the election of City Council members.

The City engaged National Demographics Corporation (NDC) to provide demographer services to assist in the process of transitioning from an at-large election system to a by district election system. In conducting the process, NDC utilized the population information from the 2010 U.S.

Census data to create the selected district map included in Ordinance No. 839.

The City held its first ever district election in November of 2020, with Districts 1 and 4, electing Councilmembers to the City Council. Districts 2, 3 and 5 will elect Councilmembers to the City Council in 2022.

Every ten years after the federal census is complete, district lines must be reviewed and, if necessary, adjusted to keep the boundaries as nearly equal in population as possible, allowing for certain variances due to geography, topography, communities of interest, etc., as required by federal and California law. This process of reviewing the census data and adjusting the district boundary lines is called redistricting.

In California, the process for redistricting is established by the Fair and Inclusive Redistricting for Municipalities and Political Subdivisions Act (“Act”). Under the Act, cities and counties must conduct certain outreach, maintain websites with publicly available information about draft maps and hold at least four public hearings on the issue.
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January 10, 2022
In 2020, the Legislature amended the Act to, among other things, adjust the deadline when the final district map must be adopted. Agencies with a Nov. 8, 2022 election (consolidated with the Statewide General Election) must adopt their maps no later than 205 days before the election, or April 17, 2022. Because the City of Pacifica will hold district-based elections for Councilmembers in District 2, 3 and 5, the City’s redistricting maps would need to be approved no later than April 17, 2022.

General Overview of Redistricting Process
The procedural requirements in the Act are different from the processes the City followed in 2018 to transition from general elections to by district elections under the California Voting Rights Act.

For redistricting, the Act requires that the City must hold at least four public hearings at which the public is invited to provide input regarding the composition of council districts before adopting a final map. These hearings must include:
(1) At least one public hearing before the City draws a draft map or maps of the proposed council boundaries.
(2) At least two public hearings after the City has drawn a draft map or maps of the proposed council boundaries.
(3) At least one public hearing or public workshop held on a Saturday, Sunday, or after 6 p.m. on a weekday at a public hearing building that is ADA accessible.

The Act provides that when drawing the maps, district boundaries for each council district must be substantially equal in population as determined by the most recent federal decennial census and the boundaries must comply with the United States Constitution, the California Constitution, and the federal Voting Rights Act of 1965. When adopting new district boundaries, the Act requires that certain criteria be used to establish the boundaries, in the following order of priority:
(1) To the extent practicable, council districts shall be geographically contiguous. Areas that meet only at the points of adjoining corners are not contiguous. Areas that are separated by water and not connected by a bridge, tunnel, or regular ferry service are not contiguous.
(2) To the extent practicable, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division. A “community of interest” is a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation. Communities of interest do not include relationships with political parties, incumbents, or political candidates.
(3) Council district boundaries should be easily identifiable and understandable by residents. To the extent practicable, council districts shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the city. (4) To the extent practicable, and where it does not conflict with the preceding criteria in this subdivision, council districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations.

In establishing a new map, the Council cannot adopt boundaries for the purpose of favoring or discriminating against a political party.
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During the redistricting process, the Act also requires that the City take certain steps to encourage residents, including those in underrepresented communities and non-English speaking communities, to participate in the redistricting process. Additionally, the City must establish a redistricting website and disseminate certain specified information.

DISCUSSION:

The purpose of this public hearing is to conduct Public Hearing #1 to inform the public about the redistricting process and permissible criteria to be considered to redraw district boundaries; review existing boundary map 505b with 2020 census data and discuss the ability of re-adopting map 505b; and conduct a public hearing to receive public input on what factors should be taken into consideration while creating district boundaries.

Map 505b
NDC has completed its analysis of the 2020 census data and map 505b and has determined that the map is population balanced as all of the Council districts only deviate by a total of 1.87%.

The analysis are attached for reference as Attachment 1. Additionally, the map would meet the criteria specified in Elections Code section 21601(c). Thus, the Council could consider the existing map 505b for re-adoption at the end of the redistricting process.

Communities of Interest
The public is requested to provide input regarding communities of interest and other local factors that should be considered while drafting district maps.

A community of interest under the relevant Elections Code for cities (Section 21601(c) / 21621(c)] is “a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation.” Possible features defining community of interest might include, but are not limited to:

A. School attendance areas;
B. Natural dividing lines such as major roads, hills, or highways; C. Areas around parks and other neighborhood landmarks; D. Common issues, neighborhood activities, or legislative/election concerns; and E. Shared demographic characteristics, such as:
(1) Similar levels of income, education, or linguistic isolation; (2) Languages spoken at home; and
(3) Single-family and multi-family housing unit areas.

Following the public hearing, draft district maps will be posted to the City website and available at City Hall.

The proposed process timeline to complete the map adoption process includes:
• Public Hearing #1 January 10, 2022 - review process and laws, review 2020 census data, receive input on composition of districts
• Public Hearing #2 February 14, 2022 - review draft maps • Public Hearing #3 February 28, 2022 - selection of final map and election sequencing and introduction of ordinance
• Public Hearing #4 March 14, 2022-Final adoption of ordinance This schedule may change, as necessary.
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The City has also developed a website dedicated to the redistricting process which can be found here: www.cityofpacifica.org/Redistricting
City staff has made the following efforts to inform people of the City’s redistricting process:

Public Hearing Notice for January 10, 2022 was published in the Pacifica Tribune on January 5, 2022 and posted at City Hall. Information on redistricting and public hearing dates will be distributed in the City of Pacifica’s “Connect With Pacifica” weekly e-newsletter throughout the process. Public comments and input regarding redistricting can be sent to the City via email to [email protected]; please indicate “Redistricting” in the subject line.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The process of evaluating City Council districts with respect to updated 2020 census data and consideration of redistricting is consistent with the following Council adopted Goals:
“A Connected Community” includes taking actions to restore trust in City government, expanding communication and building community.

FISCAL IMPACT:

The fiscal impact of engaging NDC as the consulting demographer ranges from $3,500 to a notto-exceed amount of $45,000 per the attached agreement, with the low-range cost being associated with concluding the redistricting process with a finding that the current districts are “still balanced.”
Additional costs for the redistricting process that are not reflected in the agreement not-toexceed cost include city attorney legal expenses, publication expenses related to notices of public hearings associated with the redistricting process, printing and publication expenses for additional informational community outreach and advertising, and translation costs for meetings or printed materials, if necessary. The primary expense related to redistricting would be the engagement of the demographer per the attached agreement. Expenses for redistricting would be budgeted under the general fund City Manager - Election Expenses fund

01.200210.52331.0000.000.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A - Existing District Map 505b (PDF)
Attachment B - NDC 2020 Census Data Analysis (PDF)
9 Packet Pg. 138
1 2
5 3
4 Park
Golden Gate
Natl Rec
Area
Edgemar Park
Golden Gate
Natl Rec
Area
Frontierland
Park
Oddstad Park
San Pedro
Valley Co
Park
1 1
35 Grand Ave
Linda Mar Blvd
Fassler Ave
Alviso Ct
Reina del Mar Ave
Oddstad Blvd
P
alm
etto
Av
e
Moris Point Rd
Brighton Rd
Pacifica 2018 Districting
National Demographics Corporation, December 16, 2018
Map 505b
Election Sequence:
2020: Districts 1 and 4
2022: Districts 2, 3 and 5
Map layers
505b
Landmark Area
River
Streets
Landmark Point
©2016 CALIPER

9.a
Packet Pg. 139 Attachment: Attachment A - Existing District Map 505b [Revision 1] (4852 : Redistricting Based on 2020 Census - Public Hearing 1) Category Field 1 2 3 4 5 Total
Total Population 7,742 7,710 7,657 7,763 7,802 38,674
Population Deviation 7 -25 -78 28 67 145
Pct. Deviation 0.09% -0.32% -1.01% 0.36% 0.87% 1.87%
Hispanic/Latino 21% 18% 17% 18% 21% 19%
NH White 22% 42% 59% 59% 61% 48%
NH Black 4% 3% 2% 1% 1% 2%
NH Asian/Pac.Isl. 49% 34% 19% 19% 14% 27%
NH Native Amer. 1% 1% 1% 1% 1% 1%
Total 6,085 5,778 5,875 6,208 5,825 29,770
Hisp 19% 19% 14% 17% 13% 17%
NH White 26% 47% 68% 65% 73% 56%
NH Black 7% 3% 3% 1% 1% 3%
Asian/Pac.Isl. 47% 29% 14% 15% 11% 23%
Native Amer. 0% 0% 1% 0% 0% 0%
Total 4,699 5,010 5,613 5,979 5,983 27,284
Latino est. 28% 19% 13% 14% 13% 17%
Spanish-Surnamed 26% 17% 12% 12% 12% 15%
Asian-Surnamed 13% 10% 5% 6% 4% 7%
Filipino-Surnamed 10% 4% 1% 2% 1% 3%
NH White est. 42% 64% 78% 78% 82% 71%
NH Black 10% 4% 3% 1% 1% 4%
Total 3,879 4,246 4,947 5,283 5,277 23,632
Latino est. 28% 18% 12% 14% 12% 16%
Spanish-Surnamed 25% 17% 11% 12% 12% 15%
Asian-Surnamed 13% 10% 5% 6% 4% 7%
Filipino-Surnamed 10% 4% 1% 2% 1% 3%
NH White est. 42% 64% 78% 78% 82% 71%
NH Black 10% 4% 3% 1% 1% 4%
Total 2,542 3,059 4,027 4,290 4,214 18,132
Latino est. 25% 16% 11% 13% 12% 14%
Spanish-Surnamed 23% 15% 11% 12% 11% 14%
Asian-Surnamed 10% 9% 4% 4% 3% 6%
Filipino-Surnamed 9% 3% 1% 2% 1% 3%
NH White est. 46% 68% 81% 80% 83% 74%
NH Black est. 11% 4% 3% 2% 1% 3%
age0-19 22% 20% 19% 23% 22% 21%
age20-60 57% 60% 56% 48% 50% 54%
age60plus 21% 20% 25% 29% 28% 24%
immigrants 32% 28% 15% 14% 12% 21%
naturalized 81% 74% 75% 85% 73% 78%
english 55% 62% 83% 83% 87% 74%
spanish 11% 12% 6% 6% 4% 8%
asian-lang 29% 21% 6% 8% 5% 14%
other lang 4% 4% 5% 3% 4% 4%
Language Fluency Speaks Eng. "Less than
Very Well" 16% 10% 4% 6% 3% 8%
hs-grad 43% 37% 37% 44% 42% 41%
bachelor 29% 33% 25% 26% 27% 28%
graduatedegree 12% 16% 27% 17% 16% 18%
Child in Household child-under18 36% 29% 26% 29% 31% 30% Pct of Pop. Age 16+ employed 71% 72% 71% 64% 67% 69%
income 0-25k 7% 9% 7% 10% 3% 7%
income 25-50k 9% 11% 11% 8% 9% 9%
income 50-75k 10% 11% 11% 12% 15% 12%
income 75-200k 52% 47% 47% 48% 54% 49%
income 200k-plus 22% 22% 25% 22% 19% 22%
single family 73% 69% 77% 87% 95% 80%
multi-family 27% 31% 23% 13% 5% 20%
rented 31% 41% 32% 25% 17% 29%
owned 69% 59% 68% 75% 83% 71%
Household Income
Education (among those
age 25+)
Immigration
Age
Language spoken at
home
City of Pacifica - Current Plan
2020 Census
Total Pop.

Citizen Voting Age Pop
Housing Stats
Voter Registration (Nov
2020)
Voter Turnout (Nov
2020)
Total population data from California's adjusted 2020 Census data. Citizen Voting Age Population, Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data. Turnout and Registration data from California Statewide Database ("Latino" figures calculated by NDC using Census Bureau's Latino undercount by surname estimate).

Voter Turnout (Nov
2018)

9.b
Packet Pg. 140 Attachment: Attachment B - NDC 2020 Census Data Analysis (4852 : Redistricting Based on 2020 Census - Public Hearing 1)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/10/2022
1 SUBJECT:

Surf Camp/School Permitting Policy Recommendations
RECOMMENDED ACTION:

Adopt the Surf Camp/School Permitting Policy Recommendations STAFF CONTACT:

Michael Perez, Director, Parks, Beaches and Recreation
(650) 738-7381
[email protected]
BACKGROUND:

Following recommendations by the Beach Subcommittee, on May 9, 2005, City Council approved implementation of a surf camp/school policy to be regulated by the Parks, Beaches and Recreation Department (direction for this is addressed in ordinance No. 692-C.S., Section 4-10.116). The policy set a limit of three surf camp/schools, two large (25-student limit) and one small (12 student limit) and allowed for local surf shops to continue the practice of teaching small groups (max of 5 students). The policy was amended in 2013 to allow one local surf shop to apply annually for a permit to increase the number of students that were currently allowed (for surf shops) from 5 to 12 at the small surf camp rate.

At the June 8, 2020 City Council meeting approximately 30 emails/letters and 13 speakers addressed concern over the surf camp permitting process. In particular, many wrote or stated that they were concerned about racial equity relating to beach access, and that the permitting process makes it difficult for non-profits, like Brown Girl Surf, City Surf Project, or others to apply for a surf camp permit.

In addition, several commenters shared personal anecdotes relating to the importance of equitable beach access, their experiences at the beach and surfing, as well as volunteering with non-profits that work with diverse communities. Many of the speakers advocated reforming the surf camp permitting process.

The 2021 price for an annual permit is $1,080 for small camps and $1,300 for large camps.

Currently there are four permitted surf camps, two large - Adventure Out and Surf Camp Pacifica, one small - University of Surfing and one local shop - Nor Cal Surf Shop. These camps have been permitted to operate for many years. When an inquiry is received, groups are added to a list and told they will be contacted should a spot open. Since the policy limits the number of permitted camps, and each year the camps have chosen to renew their permits, new camp operators, whether non-profits or not, have not been able to apply.

At the June 22, 2020 City Council Meeting, upon the City Manager’s recommendation, Council referred this work item to the Parks, Beachesand Recreation (PB&R) Commission to evaluate the Pacifica Surf Camp/School Policy to determine if/how the program could be amended to allow more surf camps to operate, or to revise the permit renewal process to support non-profits that work with diverse communities.
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On July 22, 2020, and August 5, 2020, the PB&R Commission held study sessions to discuss the existing surf camp policy, and equitable access relating to the beach and permit holders.

Input from the public was taken and a proposal from two non-profits for a Community Access Partner Permit (CAPP) program was received. On August 26, 2020, the PB&R Commission approved changes to the SurfCamp/School Policy to include two CAPP participants for a sixmonth pilot program (which was eventually extended to include 2021 as phase 1).

DISCUSSION
At the December 16, 2020, meeting, the PB&R Commission approved the creation of a task force to consider and make recommendations regarding the City of Pacifica Surf Camp/School Policy. Soon after a website was created to make information available on the Task Force purpose, members, meeting dates as well as any supportive documents which included past staff reports, meeting agendas, and submitted proposals.

The Surf Camp/School Policy Advisory Task Force met monthly from February through August 2021, skipping September and meeting in October to review the report. The first meeting established the purpose, outcome, and expectations while giving the group background on the policy. In subsequent meetings, several presentations and discussions covering the current surf policy and CAPP proposal were considered. A “Current Policy Snapshot” was regularly included in the task force packet and meeting topics were outlined in a “Meeting Roadmap” which was updated as needed along the way. The Task Force recommendations were presented to the PB&R Commission on November 17, 2021 where it was available for public input and was recommended for adoption by the Commission.

As mentioned earlier, in June of 2020, members of the public from across the greater bay area brought to the attention of the City of Pacifica a need to re-review and expand the current Surf Camp/School Policy. While current commercial surf camp/school providers have been providing high quality opportunities for the community, the public comments brought forward and highlighted an area of nonprofit programming that has been growing in recent years. With new awareness, the Parks, Beaches and Recreation Commission and the Surf Camp/School Task Force undertook a thorough review process to update the policies with a focus on equity and inclusion.

The recommended changes and additions to the surf camp/school policy (attached) include:
• Purpose statement for the program.
• Changes and additions to the overall application qualification review. • Changes and additions to the guidelines and rules to incorporate additional criteria for the CAPP program, minor changes to the existing guidelines. • Support for both nonprofits though a Community Access Partner Permit program, as well as support for Commercial Schools.
• Use of the concept of “load” - the number of participants a permittee bring on the beach, how often and when - for allocating CAPP permits and scheduling. • Creation of an application process, implementing an RFP system and engaging in ongoing program evaluation and review.

Though many municipalities in California have surf camp/school permitting programs, none specifically address the need to ensure a diverse mix of inclusive programs that will expand equity in surf camp/schools. With the implementation of the Task Force recommendations, Pacifica will be at the forefront of providing these opportunities. 10 Packet Pg. 142
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January 10, 2022
PB&R staff were contacted by the California Coastal Commission (CCC) staff In May of 2018 wanting to understand how the permit system fit within the larger context of Pacifica’s Local Coastal Program and the Coastal Act. PB&R staff provided details on the history and creation of the City’s surf camp/school program. Staff cited the following items:
• The authority pertaining to this activity, in order to protect public health, safety and welfare, is Ordinance no. 692-C-S, Pacifica Municipal Code Section 4-10.116, and the policies that have been adopted pursuant to it.
• The Pacifica State Beach Operating Agreement between the City of Pacifica and the California State Parks allows the City to control the use of Pacifica State Beach and to “adopt rules and regulations for the use and enjoyment” of the beach. • In Coastal Commission staff reports for City permits associated with the paid parking program, the Operating Agreement is discussed as follows: “the City is required to operate the State Beach for the purposes of the State Park System and may establish rules and regulations for the use and enjoyment thereof by the public.

The Coastal Commission staff reached out in July of 2020, acknowledging their understanding of our current permit program and stated strong support for the development of a formal permitting system which would align with public access, recreation and environmental justice policies in the City’s certified LCP, the Coastal Act, the Coastal Commission’s adopted Environmental Justice Policy, and the proposed draft LCLUP update, as submitted to the Coastal Commission for review and certification. The Coastal Commission stafff were included on the email list for Task Force and surf camp/school related meetings.

In August of 2021, the Coastal Commission staff contacted and met with City staff to discuss a permitting process and Coastal Development (CDP) permit requirements for the program.

At the last Task Force meeting in October, as well as the following PB&R Commission meeting, staff shared that the Coastal Commission will be requiring a permit for the program and that the Coastal Commission staff does not believe the City has the authority to regulate who operates the surf schools on Pacifica State Beach. Although the City disagrees with CCC staff’s assessment based on the above-mentioned authorities, City staff has been working with CCC staff and submitted a Coastal Development application to the Coastal Commission in December of 2021 for the Pacifica Surf Camp/School program recommendations.

NEXT STEPS
The Coastal Commission is expected to respond to the City’s application, which was submitted in December, within 30 days of receipt. Once the application is considered complete, their staff will submit the item for placement on an upcoming Coastal Commission agenda. City staff anticipate a two-to-three-month timeline for this.

The Task Force recommended a phased-in approach for permits to be established and announced by the PB&R Commission. The timeline will be adjusted as appropriate based on approval process and completion of each task. These dates are tentative.

The CAPP program RFP development, as well as the recruitment for the CAPP Application Review Body (CARB), should take two to three months and could be completed by April and May respectively. Application due date would be June 2022, leaving July and August for the review period. An announcement of permits would be scheduled for early fall 2022 and the program would begin at a date TBD in 2023.

A similar timeline for the commercial program would include an RFP due date and application 10 Packet Pg. 143
Pacifica City Council 4
January 10, 2022
review in the summer of 2022, with an announcement of permits in September for the program to begin in early 2023.

There will be additional administrative tasks and support activities related to the scheduling and implementation of the system, ongoing detailed review of the program with the PB&R Commission, as well as general administrative support for all the above related tasks and deadlines.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

This action helps to support youth services, which is a component of A Healthy and Compassionate Community. It also promotes An Engaged Community, taking actions to restore trust in city government, expanding communication and building community.

FISCAL IMPACT:

Although there is no direct fiscal impact from this program, it will impact staff resources. Initially, the increase in work required for this program will require focusing existing staff time and resources on its implementation and execution, which will require reprioritizing staff time from other projects and tasks.

Once the initial program is in place, the annual execution of permitting the surf camps should be absorbed by staff time in the normal course of their duties. However, the review of applicants, program evaluation and coordination with the PB&R Commission will require additional time throughout the year and especially when RFPs are due.

ORIGINATED BY:

Parks, Beaches & Recreation Department
ATTACHMENT LIST:

Surf Camp Recommendation Packet(PDF)
10 Packet Pg. 144
01/10/2022
City of Pacifica

SURF CAMP/SCHOOL POLICY ADVISORY TASK FORCE
Program Recommendations
1 10.a
Packet Pg. 145 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) 01/10/2022
Surf Camp/School Policy Update Overview(Summary)
In June 2020, members of the public from across the greater bay area brought to the attention of the City of Pacifica a need to re-review and expand the current Surf Camp/ School Policy. Surf camps/schools had historically been permitted by the City of Pacifica’s Parks, Beaches and Recreation Department based on recommendations from the Parks, Beaches, and Recreation Commission and approved by the City Council (Ordinance No. 692-C.S., Section 4-10.116). These recommendations were first developed with community input in 2004/2005 and updated with minor revisions in 2013. At the forefront of past discussions and recommendations were guidelines put into place to ensure surf camps/schools operate with high standards and focus on beach/ocean safety due to overcrowding at the increasingly popular Pacifica State Beach, Linda Mar.

While current commercial surf camp/school providers have been doing a good job of providing opportunities for the community, including hiring a diverse group of surf camp instructors and partnering with nonprofit organizations offering surfing instruction to underserved and marginalized individuals, the public comments brought forward an area of nonprofit programming that has been growing in recent years. These important programs serve the mission to increase access to surfing and the healing power of the ocean with a focus on equity that creates community and amplifies the voices of youth and surfers of color.

With new awareness brought to the attention of the Pacifica City Council during the 2020 summer of social justice activism and awakening, the Parks, Beaches and Recreation Commission undertook a thorough review process to update the policies with a focus on equity and inclusion. Discussions quickly moved from “should this be undertaken” to “how will change be implemented”. A thoughtful framework for initiating a Community Access Partner Permit (CAPP) was presented by representatives of Brown Girl Surf and City Surf Project. A vision for the future to have a single permitting methodology was also discussed and has potential for future implementation. This is groundbreaking work; though many municipalities in California have surf camp/school permitting programs, none specifically address the environmental justice need to ensure a diverse mix of inclusive nurturing programs that will expand equity in surf camp/schools.

Public comment has been a vital part of this process. Opportunities for input were provided at every meeting and as recommendations were being shaped additional public comment times were added to meeting agendas.

What follows is the staff report on the process, timeline, and the recommendations being made by the City of Pacifica Surf Camp/School Advisory Task Force in response to the public’s interest and with strong consensus by Task Force Members. 2 10.a
Packet Pg. 146 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022

CITY OF PACIFICA
Parks, Beaches & Recreation Department
540 Crespi Drive • Pacifica, California 94044-2506
www.cityofpacifica.org
MAYOR
Sue Beckmeyer

MAYOR PRO TEM
Mary Bier

COUNCIL
Mike O’Neill
Sue Vaterlaus
Tygarjas Bigstyck
Scenic Pacifica
Incorporated Nov. 22, 1957

CITY OF PACIFICA
Surf Camp/School Policy Advisory Task Force
Recommendations
2021
SUBJECT:

Surf Camp/School Policy Task Force Recommendations
ORIGINATED BY:

Surf Camp/School Policy Advisory Task Force – created by the Parks, Beaches, and Recreation Commission.

INTRODUCTION:

In December of 2020, the Parks, Beaches, and Recreation (PB&R) Commission created a task force to consider and make recommendations regarding the City of Pacifica Surf Camp/School Policy.

Task Force Purpose: To consider and make recommendations to the Parks, Beaches, and Recreation Commission regarding the City of Pacifica Surf Camp/School Policy. As adopted by the Parks, Beaches, and Commission (12/16/20) the Task Force was created to review:

Full Implementation of a Community Access Partner Permit (CAPP) program with an intention to provideequitable access for underrepresented groups. (piloted for end of 2020, with phase 1 approved through 2021).

Overall Surf Camp/School Policy includes but is not limited to:
• Camp/student limits with consideration of “load” or number of surf camp/school participants on thebeach in place of permitting a static number of camps. • Consider implementation of a calendar of times of use and schedules by the permittee to develop the number of permits to be issued. • Review hours of operations (weekday, weekend, summer/balance of year) and location

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Packet Pg. 147 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022
of camps.
• Safety and environmental considerations.
• Overall purpose/mission of the Surf Camp/School Policy.

Application Process
• Permit Approval
• Automatic approval of existing permittees or shift to RFP process • Timing of RFP – length of permit term; how far in advance open • Develop criteria and scoring rubric
• Application Requirements/Applicant Qualifications
Task Force Members
Cindy Abbott – Task Force Facilitator, PB&R Commission Chair Malcolm Carson – At-Large Member, Resident
Cliff Hodges – Traditional Surf Camp/School Operator/Owner Johnny Irwin (replaced Mira Manickam-Shirley) – Community Access Partner Surf Camp/School Executive Director
Kevin Kellogg – PB&R Commissioner
Cynthia Knowles – PB&R Commissioner
Stefan Mayo – Pedro Point Surf Club
Nia Rivers – At-Large Member, Resident
Kimberly Williams – San Mateo County Chapter Surfrider Foundation BACKGROUND:

In 2003, the City’s Public Works Department developed a Master Plan for Public Improvements at Pacifica State Beach. To address beach-related issues during the implementation of these improvements, a Beach Subcommittee was formed on April 15, 2004. The subcommittee’s work consisted of making recommendations and developing guidelines for the elimination of fires, beach hours of operations, ideas for the creation of a parking program, regulation of surf camps/schools, and recommendations for signage.

At the time, concerns were raised about beach usage, water safety, and congestion due to a lack of regulation relating to surf camps/schools. The subcommittee spent considerable time on the topic of surf camps/schools at Pacifica State Beach. After many public forums, the subcommittee put forth a recommendation to limit surf camps to a maximum number of three, to be regulated by the Parks Beaches and Recreation Department.

This direction is addressed in Ordinance No. 692-C.S., Section 4-10.116, "The Director may promulgate rules and regulations for the reservation, rental, and use of exclusive use facilities in all beaches, and parks. The Director may also impose reasonable time, place, and manner conditions in writing to ensure that public health, safety, and welfare are protected during the use of exclusive use facilities. It shall be unlawful for any person to violate such rules, regulations ,or conditions."

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Packet Pg. 148 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022
On April 25, 2005, the recommendations were on the agenda of the regularly scheduled City Council meeting. Council approved the implementation of a policy to support the Ordinance listed above and directed staff to come back to the following meeting with some changes and clarifications to the guidelines. At the May 9, 2005, regular City Council meeting, the council directed staff to proceed with the implementation of the Pacifica State Beach Surf Camp/School Policy Guidelines. The policy set a limit of three surf camp/schools, two large (25-student limit) and one small (12 student limit).

At their regular meeting on January 23, 2013, the PB&R Commission adopted changes to the Surf Camp/School Policy that included allowing one local surf shop to apply annually for a permit to increase the number of students that were currently allowed (for surf shops) from 5 to 12 at the small surf camp rate.

At the June 8, 2020, City Council meeting, approximately 30 emails/letters and 13 speakers addressed concern over the surf camp permitting process. In particular, many wrote or stated that they were concerned about racial equity relating to beach access and that the permitting process makes it difficult for non-profits, like Brown Girl Surf (BGS) and City Surf Project (CSP) to apply for a surf camp permit.

In addition, several commenters shared personal anecdotes relating to the importance of equitable beach access, their experiences at the beach and surfing, as well as volunteering with non-profits that work with diverse communities. Many of the speakers advocated reforming the surf camp permitting process.

Since that time, several meetings on this topic have been held, below is a brief summary of those meetings.
• June 22, 2020, City Council Meeting - Council referred this work item to the Parks, Beaches and Recreation (PB&R) Commission to evaluate the Pacifica Surf Camp/School Policy to determine if/how the program could be amended to allow more surf camps to operate, or to revise the permit renewal process to support non-profits that work with diverse communities. • On July 22, 2020, and August 5, 2020, the PB&R Commission Study Session discussions were based on the existing surf camp policy, equitable access relating to the beach and permit holders, input from the public, and a proposal from two non-profits for a Community Access Partner (CAPP) program.
• August 26, 2020 – PB&R Commission meeting – Commission approved changes to the Surf Camp/School Policy to include two CAPP participants for a six-month pilot program.

Commissioners also agreed to put this on their work plan, along with scheduling additional study sessions and meetings on the topic.
• October 14, 2020 – PB&R Commission study session was held for reviewing the City’s current surf camp/school requirements, guidelines, and rules to compare and contrast the requirements with other agencies and review the CAPP proposal (a second proposal was submitted by Brown Girls Surf/City Surf Project). Staff gave a presentation covering applicant qualification review, current guidelines, and rules, introduced and read the Santa Monica purpose statement, explained the percentages on the Comparison to Other Agencies

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Packet Pg. 149 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022
chart, and explained the projected surf camp timeline and total participant counts as broken down by season. The CAPP proposal was also summarized.
• December 16, 2020 - the Parks, Beaches, and Recreation (PB&R) Commission created a task force to consider and make recommendations regarding the City of Pacifica Surf Camp/School Policy. Soon a website was created to make available information on the Task Force purpose, members, meeting dates as well as any supportive documents which included past staff reports, meeting agendas, and submitted proposals.

PROCESS:

The Task Force met monthly from February through August 2021, skipping September and meeting in October to review the report. The first meeting established the purpose and outcome expectations while giving the group background of the policy. In subsequent meetings, several presentations and discussions covering the current surf policy and CAPP proposal were considered. A “Current Policy Snapshot” was regularly included in the task force packet and meeting topics were outlined in a “Meeting Roadmap” which was updated as needed along the way (attached).

During the July and August meetings, the Task Force was presented with a “Recommendations Review Matrix” created to help work through the process of agreeing on final recommendations.

The results of this process are in the Recommendations section of this document. Meetings were originally scheduled to go through July; however, the Task Force voted to hold two additional meetings to finish their work.

ATTACHMENTS:
• Surf Camp/School Advisory Task Force Policy Recommendation Chart • Surf Camp/School Advisory Task Force Purpose and Current Policy Snapshot • Surf Camp/School Advisory Task Force Meeting Roadmap
RECOMMENDATIONS:
• CAPP Program (Creation/Implementation) Recommendations • Overall Policy Recommendations
• Purpose Statement
• Application process – (CAPP, commercial)
• Qualifications, guidelines, rules (incorporate CAPP guidelines submitted and minor changes to the existing guidelines).

Purpose Statement – The Task Force recommends the adoption of the following as a purpose statement for the Surf Camp/School Policy:
• This policy and regulations shall ensure that the beach and the surf remain a shared public resource, that the natural beauty of the beach is preserved, that the beach remains

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Packet Pg. 150 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022
available for both active and passive recreation and respite, that opportunities to use the beach or surf for all camps/schools, commercial and non-profit, are fairly allocated, that opportunities for surfing lessons are available for all segments of the community, including persons of all ages and economic groups, and that instructional opportunities are diverse, promoting access and equity.

Overall Application Qualification Review – (including CAPP additional criteria) The Task Force recommends the adoption of the updated Qualifications for both non-profit and commercial permittees (attached).

Guidelines and Rules - The Task Force recommends the adoption of the updated Guidelines and Rules (attached).

Surf Camp Types – the Task Force agreed 7-1 in favor of stating that “Permits for nonprofits through a Community Access Program and Commercial Camps/Schools are both supported at Pacifica State Beach.”
The Number of Surf Camp Participants/Maximum – Permit Sizes and Mix. • There was a consensus of Task Force members in agreeance that the maximum number of surf camp participants at one time should be 98.
• There was a unanimous recommendation that the ratio of students to instructors remain 5:1
Load (allocating permits based on maximum allowable program/camp participants on beach/surf versus a static number of permits) – load is the number of participants a permittee brings on the beach, how often, and when. Each permittee creates a particular “load” of participants that varies across time. The following was recommended by the Task Force:
• The concept of load be used for the CAPP permits only; no change to the current traditional/commercial camps.
• The PB&R Department should determine the number of permits based on usage, qualifications, and load.
• This policy and regulations shall ensure that the beach and the surf remain a shared public resource, that the natural beauty of the beach is preserved, that the beach remains available for both active and passive recreation and respite, that opportunities to use the beach or surf for all camps/schools, commercial and non-profit, are fairly allocated, that opportunities for surfing lessons are available for all segments of the community, including persons of all ages and economic groups, and that instructional opportunities are diverse, promoting access and equity.
• A calendaring system that maintains flexibility, doesn’t overbook, and is somewhat of a reservation system should be used and the logistics of the implementation will be up to department staff.

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Packet Pg. 151 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) City of Pacifica
Surf Camp/School Policy Recommendations
Surf Camp/School Policy Advisory Task Force
01/10/2022
Application Process and Evaluation – the Task Force agreed that an RFP for both CAPP and Commercial programs would be appropriate, the lengths for each should be different. • Recommend implementing a Request for Proposal (RFP) system. • CAPP program every 3 years
a. Regardless of the number of years the permitting system was set up for, there could be a system where every 1 or 2 years, there would be the ability to review new applicants to add new permits.
b. A way to accept new applications.
• Commercial permits every 5 years
Timeline for Process – recommend a phased-in approach for permits be established and announced by the PB&R Commission
• CAPP Timeline – Jan 2022 Announcement of RFP, April 2022 Applications due, July 2022 Announcement of Permits, June 2023 Program Commences • Commercial Timeline – end of 2021/Jan 2022 Announcement of RFP, June 2022 Applications Due, Jan 2023 Program Commences
Reviewing Body -
• Community Application Review Board (CARB) for CAPP
• PB&R Commission to review commercial applicants
HISTORY AND NEXT STEPS:

UPDATES & NEXT STEPS:

This report was presented to the Parks, Beaches, and Recreation Commission on November 17, 2021, where it was available for public input and was recommended for adoption by the Commission. It will then be presented to the City Council on January 10, 2022. • CAPP Program – full implementation (rolled into existing policy) – submit guidelines with suggested changes
a. Application specifics
b. Qualifications
• Scheduling
a. See Load
• Application Process
a. Developing a plan for the implementation, workload, and oversite requirements. • Review Process
a. An ongoing detailed review of the whole program at set time intervals.

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Packet Pg. 152 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) Item # Surf Camp/School Advisory Task Force Program Recommendations Recommendation Status
Vote YES/No *
Contents
Purpose Statement
Overall Applicant Qualification Review
Permit Sizes and Mix
Load (Allocating permits based on maximum allowable program/camp participants on the beach/surf
versus a static number of permits)
Application Process and Evaluation

PURPOSE STATEMENT
1 This policy and regulations shall ensure that the beach and the surf remain a shared public resource, that the natural beauty of the beach is preserved, that the beach remains available for both active and passive recreation and respite, that opportunities to use the beach or surf for all camps/schools, commercial and non‐profit, are fairly allocated, that opportunities for surfing lessons are available for all segments of the community, including persons of all ages and economic groups, and that instructional opportunities are diverse, promoting access and equity.

New
Recommendation
Overall Applicant Qualification Review
2 Task Force approves the recommendation for the Qualifications for both nonprofit and commercial
permittees. CAPP Additional Criteria(See below Exhibit A) Modified
Recommendation 8/0
Guidelines and Rules
3 Task Force approves the recommendation for the Guidelines and Rules. (See below Exhibit A)
Modified
Recommendation 8/0
4 Recommendation to add to policy:  No camps during major summer holidays to include:

Memorial Day, 4th of July, Labor Day.

New
Recommendation 8/0
Surf Camp Types
5 Permits for  nonprofits through a Community Access Program and Commercial Camps/Schools
are  both supported at Pacifica State Beach.

New
Recommendation 8/0
Number of Surf Camp Participants/Maximum
Permit Sizes and Mix
6 The maximum number of surf camp participants at one time should be 98. Agreed 8/0 7 The ratio of students to instructors should be 5:1. Agreed 8/0 8 The nonprofit small camp size is a 15 person camp (vs 12 for commercial) New Recommendation 6/1
Load (Allocating permits based on maximum allowable program/camp participants on the beach/surf versus a static
number of permits)
9 "Load" permit process will be used versus a set # of permits for CAPP schools only New Recommendation 7/1
10 The PB&R Department will determine the number of permits based on usage, qualifications, and load.

New
Recommendation 7/1
11 Blocks of time will be used versus entire days for CAPP schools only. New Recommendation 8/0
12 A calendaring system will be established  for permittees to schedule their blocks of time/days.

New
Recommendation 8/0
13 The PB&R Department will determine the order of selection for the calendaring system.

New
Recommendation Agreed
Application Process and Evaluation
14 The RFP (Request for Proposal) process will be used for CAPP permits. New Recommendation 8/0
15 The RFP process will be used for Commercial permits. New Recommendation 7/0
16 A phased-in approach will be developed to expand CAPP in 2022 and move to RFP for commercial camps
in a future year.

New
Recommendation
See timeline in
Recommendatio
ns
17 The length of time for a permit for CAPP is 3 years and Commercial is 5 years. New Recommendation 7/0
18 A CARB (CAPP Application Review Body) program will be used for CAPP applicants. New Recommendation 6/0
19 The PB&R Commission will serve as the Application Review Body for commercial schools.

New
Recommendation 6/0
*The Task Force used a “level of agreement” process with recommendations on a scale from 0‐5.

A vote of 0,1,2 being a "no" and a vote of 3,4,5 indicating "yes." 0 = No way / 1 = Hold on / 2 = Convince me / 3 = ok / 4 = Good / 5 = Love it 10 10.a
Packet Pg. 153 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) Surf Camp/School Advisory Task Force Purpose andCurrent Policy Snapshot Task Force Purpose: To consider and make recommendations to the Parks, Beaches and Recreation Commission regarding the City of Pacifica Surf Camp/School Policy. As adopted by the Parks, Beaches, andRecreation Commission (12/16/20) the Task Force will review:
• Full Implementation of a Community Access Partner Permit (CAPP) program with an intention to provideequitable access for underrepresented groups. (currently being piloted – approved through 2021).
• Overall Surf Camp/School Policy including but not limited to:
• Camp/student limits with consideration of “load” or number of surf camp/school participants on the beach in place of permitting a static number of camps. • Consider implementation of a calendar of times of use and schedules by permittee to develop the number of permits to be issued.
• Review hours of operations (weekday, weekend, summer/balance of year) and location of camps.
• Safety and environmental considerations.
• Overall purpose/mission of the Surf Camp/School Policy. • Application Process
• Permit Approval
Automatic approval of existing permittees or shift to RFP process • Timing of RFP – length of permit term; how far in advance open • Develop criteria and scoring rubric
• Application Requirements/Applicant Qualifications
Policy Rules Current CAPP Pilot/Phase I Surf
Camp
Students
Number of Camps/School Permits 2 large with a limit of 25 students (1:5 ratio)
50 1 small with a limit of 12
students (1:5 ratio)
12 Local Surf Shop Permit 1 Local Surf Shop with a limit of 12 (1:5 ratio)
12 Local Surf shops who hold a Pacifica
Business License but not apermit
May also continue teaching
individual and small group
lessons with a maximum of 5
students to maintain 1/5 ratio
Total Students pre CAPP 74
CAPP Pilot/Phase I 2 small with a limit of 12
students (1:5 ratio)
24 Total Students with CAPP Phase I 98
Camp Hours Weekdays – 8am-Sunset
unrestricted
Same
Weekends – 8am – 12 noon
Unrestricted
Same
12 Noon -Sunset – 10/camp max Same
Area of Operations Between north restrooms and
San Pedro Creek
Same
9 10.a
Packet Pg. 154 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) Surf Camp/School Policy Advisory Task Force
Meeting Roadmap
• #1 – February 16, 2021
Task Force Introductions. Overview of Purpose and Outcome Expectations. Organization and Protocols. Background of Policy and survey of other municipal programs. • #2 – March 16, 2021
Current Surf Camp/School Rules Matrix. Schedule and usage of beach by operators CommunityAccess Partner Permit (CAPP) program criteria and framework. • #3 – April 20, 2021
CAPP Program Framework Scenarios.
• #4 – May 18, 2021
Overall Policy Purpose Statement. Current Policy Overview with focus on current permit limits on camps/numbers of students per camp and potential shift to student “load.” • #5 - June 15, 2021
Recap Progress. Review and discuss potential recommendations. • #6 July 20, 2021
Recommendations and Report.
11 10.a
Packet Pg. 155 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) Surf Camp/School Advisory Task Force Application Qualifications, Guidelines, and Rules

APPLICANT QUALIFICATIONLICANT QUALIFICATION REVIEW
• Pacifica business license (there is no business license fee for non-profit) • Facility Use (permit) form via PB&R
• Price list of camp fees and program structure/basic curriculum and schedule .The curriculum should also include discussion of organizations safety and stewardship policy, appropriate to the length of the session
• Copy of Certificate of Insurance for $3 million-dollar ($3,000,000) liability insurance for current year naming the City of Pacifica as additionally insured/certificate holder • Proof of Workers’Compensation policy of one hundred thousand dollars ($100,000) if you have employees
• Safety plan and business plan submitted with the application • Proof of current CPR certification on file for each employee – lifeguarding certification by at least one staff on duty is highly desirable (should this be required?) • Applicants must submit their schedule of classes/usage • The organization delivers services consistent with the purpose and resource values of the park facilities granted
• The organization has developed interpretive, educational and/or recreational programming to outdoor spaces with demonstrated results • All applicants will be required to attest to the following:
o Must have proper equipment in good condition
o Must have trained staff to effectively execute their class objectives o All staff must be proficient in surfing and proficient at being good educators Guidelines and Rules
• Two surf schools/surf camps with a limit of 25 students per class • One surf school/surf camp with a limit of 12 students per class • Two Community Access Partnership Program (CAPP)* camps with a limit of (12) students per class added as part of a pilot program extended through 2021. • The ratio of five (5) students per instructor (minimum requirement) • All instructors under the age of 18 must be supervised if working with minors • Students surfing outside the impact zone (beyond the breakwaters) and/or independently, must wear leashes
• Instructors to be identified by a colored jersey with “Surf Instructor” on back (preferably red)
• Students to also wear a different colored jersey for identification and wetsuits for protection
12 10.a
Packet Pg. 156 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations) • Individual surfing by instructors should be for demonstration and instructional purposes only
• Camp hours on weekends: 8 AM to 12 Noon; 10 or fewer students per camp between 12 Noon and sunset (weekends)
• Area of operations is restricted to the area between the north restrooms and the San Pedro Creek
• Camps/lessons will need to be canceled if water is too crowded, conditions unsafe, or if only one wave break is surf-able
• Local Surf Shops who hold a Pacifica Business License, carry Liability and Workers Compensation Insurance, may continue the practice of employees teaching individual and small group lessons with a maximum of 5 students in keeping with the ratio of five (5) students per Instructor (minimum safety requirement) o One local surf shop may apply annually for a permit to increase the number of students (up to 12) at the small surf camp rate
Day passes may be issued for other groups/events at the Director's discretion and in keeping with preserving the safety and minimizing the density of use.

CAPP ADDITIONAL CRITERIAED –
• The organization is exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code; (is a 501(c) (3) themselves or is a fiscally sponsored project of a 501(c)(3))
• The organization specializes in serving people from low income or underrepresented groups who face obstacles, such as but not limited to, transportation, cost, and disenfranchisement, to general public access and/or surfing at the beach; will offer their services for free or significantly subsidized, to advance access for those groups to this public space.
• The organization has instructors with specific training to the programming and cultural competencies to address the needs of participants served. 13 10.a
Packet Pg. 157 Attachment: Surf Camp Recommendation Packet (4851 : Surf Camp/School Permitting Policy Recommendations)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/10/2022
1 SUBJECT:

Appointment of Councilmember Ad Hoc Subcommittee to Develop and Recommend Updates to the City Council Rules and Code of Ethics
RECOMMENDED ACTION:

Appoint a two Councilmember Ad Hoc Subcommittee to work with the City Manager and City Attorney to recommend updates to the City Council Rules and Code of Ethics for future consideration by the full City Council.

STAFF CONTACT:

Kevin Woodhouse, City Manager
650-738-7409
BACKGROUND/DISCUSSION:

As part of the City’s ongoing goal for continuous improvement in its policies and procedures for its conduct of business, it is a best practice to periodically review and consider updates to important policies and procedures. Dating back to Fiscal Year 2019-20, the City Council had identified this practice as a City Council Priority, which stated “Miscellaneous administrative policy updates: Continue to prioritize and update Council and administrative policies.” Numerous various policies and procedures have been gradually updated, such as the Streetlight Banners Policy, the Flag Policy, the Lands Acknowledgment Statement Policy, and the City Five Year Capital Improvement Program Policy, to name a few. However, the impact of the COVID-19 pandemic beginning in March 2020 has slowed progress somewhat on this continuous improvement goal.

The City Council Rules and Code of Ethics (Attachment A) is an important policy that has not been reviewed and updated since 2014. As summarized in its Introduction, this policy is important to establishing the standards for the roles, responsibilities and expectations of the governing board and staff in the operation of the organization, promoting communication, understanding, and trust in these roles, responsibilities and expectations, and helping to make City Council meetings as productive as possible.

The City Council Rules and Code of Ethics covers a broad range of topics, including:
• Operation of City Council Meetings
• Order of the Agenda
• Council Communications
• Councilmember and Public Decorum
• City Council Relationship with City Staff
The City Manager recommends work to begin on reviewing and updating the provisions of this policy, and for the City Council to consider appointment of a two Councilmember Ad Hoc Subcommittee to assist the City Manager and City Attorney with this review and update process. Recommended updates developed by the Ad Hoc Subcommittee would be brought to 11 Packet Pg. 158
Pacifica City Council 2
January 10, 2022
the full City Council for discussion and consideration before June 30, 2022, the end of the fiscal year.

ALTERNATIVE ACTION:

The City Council could decide to not undertake this update work at this time.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Reviewing and updating the City Council Rules and Code of Ethics supports achievement of all of the Council Goals.

FISCAL IMPACT:

There is no fiscal impact associated with this recommendation ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment A: City Council Rules and Code of Ethics, September 2014 (PDF) 11 Packet Pg. 159

CITY COUNCIL RULES

AND CODE OF ETHICS
Revised September 2014

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Packet Pg. 160 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 1 WHEREAS, it is important to the successful operation of any public organization that standards be established to define the roles, responsibilities and expectations of the governing board and staff in the operation of the organization; and WHEREAS, the establishment of standards by the City Council will promote communication, understanding and trust among members of the City Council and staff concerning their roles, responsibilities and expectations for the operation of the City; and WHEREAS, the establishment and periodic review of these City Council rules will assist all City Councilmembers to better understand their role and responsibilities and will help to make City Council meetings as productive as possible.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that the following City Council Rules and Code of Ethics are adopted and that all City Councilmembers will comply therewith.

CITY COUNCIL RULES OF OPERATION
Section 1. GENERAL RULES:

The rules will be equally applicable to regular and special meetings of the City Council. Any act that the Mayor is authorized to perform may be performed by the Mayor pro Tem in the Mayor’s absence.

Section 2. OPERATION OF CITY COUNCIL MEETINGS

1. Regular City Council meetings will be held on the second and fourth Mondays of each month. The meetings will begin at 7:00 p.m. Meetings will conclude by 11:00 P.M unless a majority of Councilmembers present vote to extend the time of the meeting. The Council, beginning at 9:00 p.m. and thereafter if the majority requests it, will determine which issues will be completed at that meeting and which items will be continued to the next regular or special Council meeting. The meeting may proceed past 11:00 p.m. only if a majority of the Councilmembers in attendance vote to extend the meeting to a time certain because it is necessary or in the public interest to do so. All City Councilmembers will use their best efforts to see that the agenda proceeds as promptly and efficiently as possible so that all scheduled items can be heard in the time allotted. The Mayor may call a recess every two hours. Additionally recesses may be called as needed.

2. In order to insure that all members of the public have an opportunity to speak and that the Council is able to complete the public’s business, there will be a threeminute limitation on comments by the public unless otherwise approved by a majority of the Council. In order to effectively enforce this rule, the Mayor will monitor the time for each speaker and inform the Council when the three-minute limitation has been reached.

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Packet Pg. 161 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 2 The Mayor will strictly enforce the three-minute time limit. Persons representing organizations or groups of persons may be granted additional time upon consent of a majority of the Council. Individual speakers may not use the three minute allocation of other persons. Individual speakers may not speak twice on the same item.

3. Oral Communications.

A. There will be an opportunity for Oral Communications on each regular City Council agenda following Council Communications.

B. Any person wishing to address the Council shall be recognized by the Mayor during Oral Communications, provided, however, that during the Oral Communications portion of the agenda, only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Oral Communications.

C. The Mayor will state at the beginning of each meeting the Council’s policy regarding three-minute limitation on comments by the public. The Mayor will announce when the three minutes have expired.

D. Management of Oral Communications cards: The cards will be taken in the order received by the Mayor.

E. Citizens who anticipate concerns exceeding three minutes are encouraged to submit comments in writing in advance to the City Clerk for prior distribution to the Council. Whenever possible, the material should be submitted by noon on the Wednesday before the next Monday City Council meeting.

F. Concerns should be limited to items within the subject matter jurisdiction of the City Council only. Submission of comments in writing is encouraged in lieu of lengthy oral presentations.

G. If there are a number of people requesting to speak on a particular subject under Oral Communications, the Mayor may request that the speakers assist the Council in having the Council meeting proceed efficiently. To that end, the Mayor may request that a spokesperson be designated to represent an organization or group and may request that other speakers in the group limit their comments to indicating their agreement with the spokesperson. A show of hands may also be requested.

H. No action can be taken on items raised under Oral
Communications. Upon conclusion of Oral Communications, City Councilmembers may briefly respond to statements or questions made. The City Manager may summarize the issues and questions raised. In addition, in response to questions posed by the public, Councilmembers may ask a question for clarification, refer the matter to staff, to a City board or commission, or to other resources for factual information, or request staff to

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Packet Pg. 162 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 3 report back to the Council at a subsequent meeting. The City Council may also direct staff to place the matter on a future agenda.

I. Councilmembers should not get into a discussion or debate with a member of the public during Oral Communications. Upon conclusion of the public input portion of Oral Communications, the Mayor will provide Councilmembers’ with the opportunity to respond to comments or statements made by a member of the public if a Councilmember wishes to do so.

4. Regular Agenda Items
A. Time limits for individuals. Persons wishing to address the Council are requested to give their name for the record and, unless further time is granted by the City Council, their remarks shall not exceed three minutes. In the case of a hearing required by law, applicants or their agents and appellants should generally be given ten minutes for their opening presentation and three minutes for rebuttal before the hearing is closed. In a hearing required by law, upon advice of the City Attorney, the City Council may grant sufficient additional time to allow an adequate presentation by the applicant or appellant.

B. Spokesperson for a group of persons. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor to request that a spokesperson be chosen by the group to address the Council.

C. Addressing the Council after the time for public input has closed.

Following the time for public input and once the matter is returned to the Council for deliberation, no person shall address the Council without first securing the permission of the majority of the Council to do so, subject to approval of the City Attorney with respect to any hearing required by law. During Council deliberation, Councilmembers may ask questions of speakers to clarify points made during the public input portion of the hearing.

5. Special Presentations.

Ceremonial items such as commendations, proclamations and special presentations will be handled after consideration of Consent Calendar items.

6. Public Decorum.

A. Councilmembers will address the public and staff in a courteous manner.

B. It is the policy of the Council that all members of the public have the right to address the Council and that right includes the right to make remarks that members of the City Council may find critical, unpleasant or even offensive. However, it is also important that a proper standard of behavior be maintained during meetings and

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Packet Pg. 163 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 4 that the City Council is able to complete the public’s business in a timely manner.

Therefore, the public should respect the order, procedures and decorum of City Council meetings. Persons addressing the City Council shall adhere to time limits, should not make slanderous or obscene remarks, shall not disrupt the conduct of the meeting, and shall not make threats against any person or the public order. The Mayor shall enforce this rule of decorum by ordering the speakers to maintain decorum and may take steps necessary to restore order to the meeting including but not limited to, recessing the meeting or terminating the speaker’s right to hold the floor.

Section 3. Order of the Agenda
Matters will be heard in the order printed on the City Council agenda. However, with majority Council approval, the City Council may hear agenda items out of their prescribed order on the printed agenda, if a large number of the public are present to speak on that specific agenda item, or if the City Council otherwise determines that it is in the public interest to change the order of the agenda.

Section 4. Consent Calendar
Items may be placed upon the Consent Calendar by the City Manager whenever, in his or her judgment, such items are expected to be routinely approved without requiring substantial discussion or debate. The Consent Calendar shall be voted upon as one item. Any Councilmember may ask brief questions to clarify an issue prior to voting on the Consent Calendar and there may be brief Council discussion of an item. If further discussion or debate is desired, any Councilmember may request that an individual item be removed from the Consent Calendar in which case the item shall be considered on the regular agenda immediately after the Consent Calendar unless otherwise determined by the Council. Any Councilmember may request that such member’s vote be recorded as other than yes on any individual item without having to remove the same from the Consent Calendar.

All items on the Consent Calendar will have staff reports sufficient to adequately inform the public of the nature of the items on the Consent Calendar of which reports shall be posted and available in the Council Chambers.

Section 5. Council Communications
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

City Councilmembers should generally adhere to a three-minute time limit for Council Communications unless additional time is granted by a majority of the City Council.

Section 6. Regular Agenda Items

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Packet Pg. 164 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 5 l. Council Considerations
Routine items for Council consideration which are not likely to require extensive discussion shall be agendized before Public Hearings. The remainder of items for Council consideration shall be heard after Public Hearings.

2. City Council Decorum.

A. Respect for each individual Councilmember’s interpersonal style will be a standard of operation. Courtesy and respect for individual points of view will be a standard of operation. All City Councilmembers will respect each other’s right to disagree. All City Councilmembers will expect a high degree of decorum and courtesy during City Council meetings both among Councilmembers and towards the public and staff.

B. The Mayor will use his or her discretion to enforce these rules.

Councilmembers and staff will be polite, even under tense situations, and will refrain from impolite or disrespectful remarks and body language at public meetings either towards a City Councilmember, staff or the public.

C. Councilmembers should not get into a hostile or adversarial debate with a member of the public or staff at a Council meeting, since these types of debates seldom resolve concerns and many times inflame feelings. If a speaker from the public personally attacks or “pushes the buttons” of the Council, the Mayor may ask the staff for input; if appropriate; although the Mayor may ask staff for input, the Council will not engage in debate with the speaker. If a speaker from the public makes such inflammatory or erroneous statements, after the conclusion of public input, the Mayor will then provide the Council with the opportunity to correct such statements if any City Councilmember wishes.

D. Councilmembers will strive to keep open minds on all issues prior to a vote. Individual Councilmembers will maintain as near neutral a position as possible to assure the openness that is required to carry out the Council’s community responsibility.

E. There will be no “grandstanding” on any issue. “Grandstanding” refers to the misuse of the grandstand, or Council dais. It is the use of an individual Council seat on the Council dais in a disrespectful and inappropriate manner to state a point of view in a negative manner. Negative manner includes: personally attacking another Councilmember, staff or member of the public, walking off the Council dais or leaving any meeting in anger or disgust; emphasizing a political point of view solely for the purpose of playing to the audience unrelated to the issue before the Council; using the dais for a strictly personal purpose; addressing the media for political purposes rather than addressing the Council as a body, or purposely misstating the facts of an issue for political purposes.

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Packet Pg. 165 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 6 F. The City Council respects that the decision of the City Council is made by the majority and not by any individual City Councilmember. Members who are in the minority on an issue will respect the authority of the majority. Members who are in the majority will respect the right of the minority to express their disagreement with the majority decision. Once the agenda item has been voted upon, the City Council minority after making his/her position known for the record, must respect the decision of the majority.

Section 7. Deliberation and Voting.

1. Order of Deliberation. The Mayor will call upon individual Councilmembers and give them the floor in the order the deliberation lights are turned on. In the event the Mayor cannot determine the order of the lights the Mayor will grant the floor from the left side of the dais to the right. The Mayor pro Tem will monitor the lights and assist the Mayor in setting the order of deliberation and making sure the speaker cards are in proper order.

2. It is not necessary for all Councilmembers to speak or give their viewpoints on every issue or item on the agenda, especially if their concerns have already been addressed by other Councilmembers. On critical or significant issues, all members of Council will undoubtedly want to indicate individual opinions on the issue but City Councilmembers should avoid repetition and should strive to move the deliberation along promptly.

3. When an agenda item is called, the Mayor will call for a staff report.

After the staff report, the City Councilmembers may ask staff brief questions to clarify facts, but should not engage in discussion or debate of the issue prior to public input.

4. At the conclusion of public input and during City Council debate, the Mayor may request preliminary straw votes if it will assist the City Council in framing motions.

5. The Council shall debate and discuss issues audibly into the microphone and avoid “off-mike” and individual conversations during public input and debate.

6. The Mayor may move, second and debate from the chair, subject only to these rules. The Mayor shall not be deprived of any of the rights and privileges of a Councilmember. The Mayor customarily will take the floor after other Councilmembers who wish to speak have spoken.

7. Division of a motion. If a motion contains two or more divisible parts, each of which is capable of standing as a complete motion, the Mayor may, and upon request of a member shall, divide the same.

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Packet Pg. 166 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 7 8. Withdrawal of motion. A motion may not be withdrawn by the maker without the consent of the Councilmember seconding it.

9. Correction of vote. Councilmembers may correct an erroneously cast or recorded vote before the next item on the agenda is called.

10. Voting. On the passage of every motion, the vote shall be taken by voice or electronic voting device and entered in full upon the record.

11. Silence constitutes affirmative vote. Councilmembers who are silent during a voice vote shall have their vote recorded as an affirmative vote, except when individual Councilmembers have stated in advance they will not be voting.

12. Abstention from vote. An abstention for reasons of legal disqualification to vote shall not be counted for any purpose. Non-legal abstentions for personal reasons (such as friendship or appearance) shall be stated with the reason for the abstention and shall not count for any purpose other than a quorum.

13. Not participating. A Councilmember who has disqualified himself or herself pursuant to the Political Reform Act of 1974 because of any financial interest shall disclose the nature of the conflict and may not participate in the discussion or the vote.

14. Tie votes. Tie votes generally mean that no action has been taken on a matter. In the case of an appeal, a tie vote generally signifies that the underlying action stands. Tie votes may be reconsidered on a motion by any member of the Council before the next item on the agenda. In the event of a tie vote, any member of the Council may make a motion to continue the matter to another date. Any continuance shall suspend the running of any time in which action of the City Council is required by law. Nothing herein shall be construed to prevent any Councilmember from agendizing a matter which resulted in a tie vote for a subsequent meeting.

15. Motion to reconsider.

A. A motion to reconsider any action taken by the Council may be made only during the meeting when the action was taken. A motion to reconsider requires a second, is debatable and is not amendable. Such motion must be made by a Councilmember who was on the prevailing side, but may be seconded by any Councilmember. A motion to reconsider may be made at any time during the meeting and shall have precedence over all other motions. The purpose of reconsideration is to bring back the matter for review. If a motion to reconsider fails, it may not itself be reconsidered. Reconsideration may not be moved more than once on the same motion.

B. Nothing herein shall be construed to prevent any Councilmember from making a motion to reconsider such action at a subsequent meeting of the Council where the matter has been agendized for that purpose. Such motion to reconsider may

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Packet Pg. 167 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 8 not be made where the City Attorney advises that it is not permissible under the particular circumstances.

16. Appeal from the decision of Mayor. The Mayor shall decide all questions of debate and voting procedure, subject to appeal by a Councilmember to the whole Council. When in doubt, the Mayor may submit the question to the Council, in which case a majority vote shall prevail. Any procedural decision or ruling of the Mayor may be appealed by request of any member. The Mayor shall call for a roll call or electronic voting device vote to determine if the Mayor’s ruling shall be upheld. If said vote passes or results in a tie vote, the Mayor’s ruling shall stand. If said vote fails, the decision or ruling of the Mayor is reversed.

17. Getting the floor. Every Councilmember desiring to speak shall push the debate button and, upon recognition by the Mayor, every Councilmember shall be confined to the question under debate, avoiding disrespectful remarks or body language.

18. Interruptions. Except for being called to order, a Councilmember once recognized, shall not be interrupted when speaking, except as otherwise provided for in these rules. A Councilmember called to order while speaking shall cease speaking until the question or order is determined, and if in order, said Councilmember shall be permitted to proceed.

19. There shall be no voting by secret ballot.

Section 8. Motions.

1. The Mayor shall ensure that all motions are clearly stated before allowing debate to begin and also immediately before a vote is taken. The Mayor may request a City Councilmember to restate a motion for clarification, may restate the motion or direct staff to restate the motion.

2. Motions defined. The following motions may be made by the City Council.
a. The main motion. A main motion is a motion on the issue before the Council. It needs a second, is amendable and is debatable. b. Fix the time to which to adjourn the meeting to another date. A motion to fix the time to which to adjourn requires a second, is amendable and is debatable only at the time to which the meeting is adjourned. The purpose is to set a time for continuation of the meeting to another date.
c. Motion to adjourn the present meeting. This motion requires a second and is not debatable. A motion to adjourn shall be in order at any time, except as follows: (1) when repeated without intervening business or discussion; (2) when made as an interruption of a member while speaking; (3) when the question has been called; and (4) while a vote is being taken.

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Packet Pg. 168 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 9 d. Motion to take a recess. A motion to take a recess requires a second, is amendable but is not debatable. The purpose is to interrupt the meeting for a brief recess.
e. Motion to raise a question of personal privilege. The right of a Councilmember to address the council on a question of personal privilege shall be limited to cases in which the Councilmember’s integrity, character or motives are directly questioned by another Councilmember during debate. The maker of the motion may interrupt another speaker if the Mayor recognizes the “privilege”. The motion does not require a second, is not amendable and is not debatable. f. Motion to call for the order of the agenda. A motion to call for the order of the agenda does not require a second, is not amendable and is not debatable. The purpose is to require adherence to the order of the agenda. g. Motion to lay on the table. The purpose is to interrupt discussion of the item at hand for more urgent business or to end consideration of an item without action. A motion to lay on the table requires a second, is not amendable and is not debatable. It shall preclude all amendments or debate of the subject under consideration.

If the motion prevails, and the subject is tabled, the matter may be taken from the table at any time prior to the end of the meeting. Any councilmember can agendize the subject of a tabled matter for a later city council meeting.
h. Motion to call the question. The purpose of this motion is to close debate on the pending motion. A motion to call the question requires a second, is not debatable and is not amendable. It applies to all previous motions on the subject unless otherwise specified by the maker of the motion. If the motion fails, debate is reopened; if the motion passes, then the City Council votes on the pending motion. A motion to call the question requires a majority vote of those Councilmembers present and voting. i. Motion to continue to a certain time. A motion to continue to a certain time is amendable and is debatable as to propriety of postponement and time set.

Purpose is to continue the matter to another specified time. j. Motion to refer to a City agency, body, committee, board, commission or officer. A motion to refer requires a second, is amendable, and is debatable only as to the propriety of referring. Purpose of the motion is to send subject to another city agency, body, committee, board, commission or officer for further study and report back to council, at which time subject is fully debated. k. Motion to amend or substitute. A motion to amend a motion or to substitute one motion for another requires a second, is amendable, and is debatable only if the motion to which it applies is debatable. A motion to amend an amendment is also in order. An amendment can modify a motion but should not raise an entirely different or independent question. An amendment must be relevant to the main motion.

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Packet Pg. 169 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 10 Amendments take precedence over the main motion. Amendments to amendments are voted first, then the amendment. If approved, the main motion is amended. l. Motion to take from the table. Subject to any applicable agenda posting requirement, a motion to take from the table may be made at any time prior to the end of the next meeting at which the item was tabled. The purpose is to consider business previously laid aside in favor of more urgent business. A motion to take from the table requires a second, is not debatable and is not amendable.

Section 9. Closed Sessions:

1. Purpose. It is the policy of the City Council to conduct its business in public to the greatest extent possible. However, the City Council recognizes that, in certain limited circumstances, public discussion jeopardizes the public interest, compromises the City’s position, and could cost the taxpayers of Pacifica a significant amount of money. Therefore, these rules provide for strict confidentiality of City Council discussion in certain circumstances allowed by law.

2. Rule of Confidentiality. The City Council recognizes that breaches in confidentiality can severely prejudice the City’s position in litigation, labor relations and real estate negotiations. Further, breaches of confidentiality can create a climate of distrust among Councilmembers and can harm the Council’s ability to communicate openly in closed sessions, thereby impairing the Council’s ability to perform its official duties.

The City Council further recognizes that confidentiality of discussions and documents are at the core of a closed session. Confidentiality is essential if the closed session is to serve its purpose. Therefore, the City Council will adhere to a strict policy of confidentiality of closed sessions.

3. Breach of Rule of Confidentiality.

No person who attends a closed session may disclose any statements, discussions, documents or votes made in a closed session except where specifically authorized by these rules. Any authorized disclosure will be in strict compliance with these rules and the Ralph M. Brown Act. Violation of this rule shall be considered a breach of this rule of confidentiality.

4. Where required by the Brown Act, the City Council agenda will contain a brief general description of the items to be discussed at the closed session. City Councilmembers will keep all written materials and verbal information provided to them in closed session in complete confidence to ensure that the City’s position is not compromised. No mention of information in these materials will be made to anyone other than Councilmembers, the City Attorney or City Manager, except where authorized by a majority of the City Council.

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Packet Pg. 170 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 11 5. Permissible Topics. All closed sessions will be held in strict compliance with the Brown Act. Upon the advice of the City Attorney, closed sessions may be held to discuss:

A. personnel matters;
B. employer-employee relations;
C. litigation;
D. real estate negotiations;
E. other matters only where specifically allowed by the Brown Act.

6. Scheduling Closed Sessions. Subject to the advice of the City Attorney, a closed session may be called by the Mayor, by a majority of the City Council, by the City Attorney or by the City Manager.

7. Persons Permitted to Attend. The City Council, City Manager and City Attorney, or their designees, may attend closed sessions unless it is necessary to excuse them for conflict of interest. Only such additional staff or attorneys shall attend as are necessary. The department head whose department is most directly affected by the topic of the closed session may also attend.

8. Rules of Decorum.

A. The same high standard of respect and decorum as applied to regular meetings shall apply to closed sessions. There shall be courtesy, respect and tolerance for all viewpoints and for the right of Councilmembers to disagree.

Councilmembers shall strive to make each other feel comfortable that it is safe to express their points of view. All Councilmembers have the right to insist upon strict adherence to this rule.

B. Councilmembers may make whatever written notes they deem helpful and appropriate. All such documents are subject to these rules of confidentiality and shall be kept strictly confidential.

C. Prior to a vote, the Mayor shall insure that the motion is clearly stated and clearly understood by all Councilmembers.

D. The Mayor shall keep the debate moving forward so that debate and a vote can occur in the time allotted for the closed session. The Mayor will determine the order of debate in a fair manner.

9. Operating Procedures.

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Packet Pg. 171 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 12 A. Call to order. The Mayor will call the closed session to order promptly at its scheduled time.

B. Statement of Permissible Topics for Closed Session. The City Attorney or his/her designee will set the legal parameters of the closed session. The City Attorney will state the topic or topics which can be legally discussed at the closed session. No other topic will be discussed. The City Attorney will advise the Council whether discussion falls within legally permissible topics.

C. Focus. The Mayor, the City Attorney, the City Manager or their designee will keep discussion focused on the permissible topics.

D. Visual Aids. The use of handouts and visual aids such as charts is encouraged to focus debate and promote understanding of the topic. All such materials are strictly confidential.

E. If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations, whether it be related to property acquisition or disposal, a proposed or pending claim or litigation, or employee negotiations, all contact with the other party will be through the designated City person(s) representing the City in the handling of the matter. A Councilmember will not under any circumstances have any contact or discussion with the other party or its representative concerning the matter which was discussed in the closed session and will not communicate any discussions conducted in closed session to such party.

10. Public Disclosure by the City Council as a Body after a City Council Action Becomes Final.

A. The Brown Act requires that, as a body, the City Council make certain public disclosure of closed session decisions when those actions have become final. Accordingly, the City Council as a body shall publicly report the action taken in closed session and the vote or abstention of every Councilmember present at a publicly noticed meeting as required by the Brown Act.

B. The report may be oral or written. The report will state only the action taken and the vote. Unless authorized by the majority of the City Council, the report will not state the debate or discussion that occurred, nor disclose statements made individual statements made by individual Councilmembers during the discussion. Except for the action taken and the vote, all closed session discussions will remain confidential except as otherwise determined by a majority of the City Council.

C. Taping. Except where required by the Brown Act, closed session shall not be tape recorded.

11. Penalties.

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Packet Pg. 172 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 13 In addition to any penalties applicable under the Brown Act, violation of these confidentiality rules may be punishable by resolution of the Council censoring the person or persons responsible for the disclosure.

Section 10. City Council Relationship with City Staff.

1. City staff acknowledge that the Councilmembers are the City’s policy makers and the City Council acknowledges that staff administers the Council’s policies.

The Council is the overall policy body and holds the City Manager responsible for the administration of the City departments. The overall internal administration by the City Manager is necessary in order to assure efficient and economic operations of the various departments pursuant to the Council’s direction. The practices of each department are subject to review and approval by the City Manager.

2. The Council will direct staff only through the City Manager. If a written report or research from staff is requested, Council should go through the City Manager.

3. Staff shall inform all Councilmembers when written informational material has been requested by a Councilmember. Copies are not necessary unless requested by a Councilmember. City Councilmembers should contact the City Manager or staff as early as possible if they desire to have any additional written material prior to a City Council meeting. If Councilmembers have questions, need clarification, or need additional material, Councilmembers will advise staff as early as possible before a City Council meeting so that staff can meet their needs.

4. Council will not attempt to coerce or direct staff in the performance of their duties.

5. Staff reports should be provided to the City Council as early as possible before a meeting but no later than Friday before the next City Council meeting. Staff reports will give professional input on the issue, including areas of potential controversy and concern, will try to present all sides of an issue, and will recommend areas for discussion and decision by the City Council.

6. Once a decision is made by Council, it will be fully supported, accepted and implemented by staff.

7. Any concerns by a Councilmember over the performance of a City employee should be discussed privately with the City Manager. City Councilmembers should not engage in personal attacks on staff in public.

Section 11. Administrative Matters.

1. The City Council will agendize and prioritize those significant items to be scheduled as future Council agenda items or study session topics. Study sessions and

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Packet Pg. 173 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 14 closed sessions will be scheduled before City Council meetings as needed. Whenever feasible, the City Council will receive seven (7) days’ notice of the scheduling of a study session or closed session.

2. Attendance at Meetings.

City Councilmembers acknowledge that attendance at lawful meetings of the City Council is part of their official duties. Councilmembers shall attend all such meetings unless unable to do so.

3. An individual Councilmember may agendize an item for a City Council meeting by contacting the City Manager. All agenda items requiring a detailed staff report may be placed on the Agenda only if the request is made to the City Manager seven (7) days before the next City Council meeting. A City Councilmember request to agendize an item for reconsideration of a prior City Council decision shall require the majority approval of the City Council.

4. If a member of the City Council represents the City before another governmental agency, or organization, the Councilmember will first indicate the majority position of the Council. The Councilmember must fairly and objectively represent the majority City Council position even if his/her personal opinion differs. When appearing in a personal capacity, a Councilmember may express his/her personal opinions and comments only if the Councilmember clarifies that these statements do not represent the position of the City Council. Councilmembers shall notify the Mayor of planned attendance at meetings where possible City issues could be discussed. This is required even though the Councilmember is attending as a private citizen, not representing the City. This policy is necessary to avoid the inadvertent attendance of a majority of the Council in violation of the Brown Act, or to allow the proper notice of such meeting to comply with the Act.

5. Any written correspondence or other materials received by the City Manager for the City Council will be stamped with the date of receipt by the City Clerk and distributed to the City Council. Incoming requests to City Council as a whole generally are responded to by the Mayor or Councilmember. If Councilmembers get a letter addressed to them individually and they feel the letter is of general interest to the Council, a Councilmember should ask the City Manager to distribute it to other Councilmembers. Councilmembers may ask the Mayor or City Manager to respond to such a letter.

6. The Mayor will be the ceremonial spokesperson on behalf of the Council in all matters except if directed to a specific individual.

7. The Mayor will represent the Council’s position/policy even if his or her personal opinion is different or if the issue did not have a unanimous vote.

11.a
Packet Pg. 174 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update 15 8. The Council will rely on the Mayor to act in a manner that is courteous and welcoming to the public at all times, even under pressure or during controversial issues.

9. If the Mayor is not available to represent the Council at a community event or meeting, the Mayor Pro Tem or another Councilmember will be available as back-up or to help lighten the Mayor’s schedule.

10. Any Councilmember who is unable to attend a committee meeting must notify the alternate to that committee prior to the meeting.

11. These rules may be amended by a majority vote of the City Council.

11.a
Packet Pg. 175 Attachment: Attachment A: City Council Rules and Code of Ethics, September 2014 (4853 : Councilmember Ad Hoc Subcommittee to Update

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/10/2022
1 SUBJECT:
2022 City Council Liaison and Committee Assignments
RECOMMENDED ACTION:

Review the list of City Council Liaison and Committee Assignments, make any modifications for the calendar year 2022, and approve the final list.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Each year the Council reviews the Liaison and Committee assignments at the first meeting in January.

Attachment A shows the 2021 City Council Liaison and Committee Assignments for Council to review, discuss and modify for the calendar year 2022. Attachment B includes additional meeting information and descriptions of each committee.

Please note that some committees have alternates while others do not. The ultimate decision on all assignments (except those made by C/CAG or other legislative bodies / agencies as noted) is at the Council's discretion.

FISCAL IMPACT:

None.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: 2021 City Council Liaison and Committee Assignments (PDF) Attachment B: Committee Meeting Information and Descriptions (PDF) 12 Packet Pg. 176
Council
Representative(s)
Council
Alternate

BECKMEYER BIGSTYCK

O'NEILL VATERLAUS

BECKMEYER BIER
VATERLAUS BECKMEYER 2nd Thursday, 6:30 pm SMC Transit District

VATERLAUS O'NEILL

BECKMEYER &

O'NEILL BIGSTYCK

BIGSTYCK O'NEILL

VATERLAUS BIER

VATERLAUS O'NEILL

VATERLAUS

BIER VATERLAUS

BIER & O'NEILL

BECKMEYER &

BIGSTYCK

BIGSTYCK & O'NEILL

BIER BECKMEYER

O'NEILL VATERLAUS
BIER BIGSTYCK 2nd Tuesday 6:00 p.m. Pacifica Library

BIGSTYCK BIER

BIER BECKMEYER

BIER BIGSTYCK

O'NEILL VATERLAUS

BECKMEYER

O'NEILL BIGSTYCK

O'NEILL NONE
BIER

O'NEILL

VATERLAUS

BECKMEYER

VATERLAUS

VATERLAUS

VATERLAUS
Meets Quarterly
(2021 mtg dates: Wed. 1/20 at 6:30pm; Wed. 5/19 at
6:30pm; Wed. 9/15 at 6:30pm)
SMC Library JPA 1st Mon. in Feb., May, June, Sept., Nov.; 8:15am - Library Administration, 125 Lessingia Court, San Mateo
*C/CAG Congestion Management Monthly (Monday) 3pm
*LCC Coastal Cities Group (CCG) Leadership
Committee (2021 assignment) As announced
*C/CAG Legislative Committee 2nd Thursday of the month
*C/CAG Bicycle and Pedestrian Advisory Committee 4th Thurs. Alternate Months (Jan,Mar,May,Jul,Sept,Oct) 7pm
*Representative selected by listed Agency not City Council *Council of Cities (Chair) Monthly (Friday), host city rotates SMC: San Mateo County
Abbreviations:

ABAG: Association of Bay Area Governments
C/CAG: City and County Association of Governments
JPA: Joint Powers Authority
LCC: League of California Cities
Fog Fest Committee Liaison As announced
Housing Endowment and Regional Trust (HEART) -
Member Agency Committee (MAC)
1-2 Times a year for budget review; representative
selected by City Selection Committee
Housing Our People Effectively (HOPE) - Inter
Agency Council (IAC) Qtrly 10a.m. - 400 Harbor Blvd. Bldg. B, Belmont Open Space Parkland Advisory Committee 3rd Wednesday 6 p.m. Pacifica Police Station / EOC Pacifica Community Television 3rd Thurs 7:30pm Council Chambers Economic Development Committee 2nd Tues., 6pm at various locations Emergency Preparedness & Safety Comm. 3rd Wednesday 6:30pm Pacifica Police Station Emergency Services Council SMC 3 times yearly; Jan., May, Sept. 5:30 p.m.

Joint School Dist./Water Dist./City Articulation
Committee As announced - typically Thurs. 5pm (quarterly) Library Advisory Committee 2nd Wednesday 6:30 p.m. Pacifica Library North County Fire Authority JPA As announced (annually in May) Airport Community Roundtable 1st Wednesday 7:30pm, Millbrae Chetcuti Center Beautification Advisory Comm. 1st Wednesday 6:30pm
Parks, Beaches & Rec Conf. Rm
Colma Creek Flood Control Citizens Advisory
Committee
2nd Tuesday of the Month (Quarterly) 3pm - 5pm
South San Francisco Corp Yard Conf. Room
C/CAG Representative
AGENCY Meeting information
2021 City Council Liaison and Committee Assignments
ABAG General Assembly Delegate late May / early June annual meetings; 9am- 3pm Pacific Beach Coalition
*City Selection Committee (Chair) As announced (Friday w/ Council of Cities mtg), host city rotates
*San Mateo County COVID Recovery Council
Pacifica Resource Center, Palmetto Ave.

Pacifica School Volunteers Meets Quarterly - Linda Mar Education Center Peninsula Clean Energy JPA 4th Thurs 6:30 pm SMC Office of Education, 101 Twin Dolphin Drive, Redwood City, CA 94065
Pacifica Resource Center
*Local Agency Formation Commission (LAFCO) 3rd Wednesday odd # months, Redwood City Peninsula Congestion Relief Alliance (Commute.org) As Announced - quarterly 8am SMC JPA Advanced Life Support

12.a
Packet Pg. 177 Attachment: Attachment A: 2021 City Council Liaison and Committee Assignments (4835 : 2022 City Council Liaison and Committee Assignments) Objectives
ABAG is a voluntary membership and advisory organization with limited statutory authority. An elected official from each of the nine counties and 101 member cities and towns serves as a delegate to its General Assembly, which determines policy annually, adopts the annual budget and work program, and reviews the policy actions of ABAG's Executive Board. ABAG convenes its General Assembly once every year in April. Conference attendees include Bay Area elected officials, civic and business leaders, and researchers from leading academic institutions to identify and address land use planning, sustainability, and other policy issues that impact the entire region.which encourages local businesses to adopt sustainable methods to conserve resources.

A committee of elected officials that addresses community noise impacts from aircraft operations at San Francisco International Airport (SFO.)
City of Pacifica Committee
Engages public and civic groups to assist with city-owned sites in need of 'beautification', solicits sponsors for "Adopt a Median Strip" projects and implements annual 'Mayor's Beautification Awards Program' 2nd Thursday, 6:30 pm
SMC Transit District
City/County Association of Governments of San Mateo County works on issues that affect the quality of life in general; transportation, air quality, stormwater runoff, airport/land use compatibility planning, hazardous waste, climate planning, energy and water resource strategies, and solid waste and recycling.

The Colma Creek Flood Control Zone was created in 1964 to construct flood control facilities in Colma Creek to alleviate flooding in the City of South San Francisco. The nine members appointed by the Board of Supervisors, after nomination by the city councils of the Flood Control Zone, are required to be property owners within the zone (one each must be from the cities of South San Francisco, Daly City, San Bruno, Colma and Pacifica).

City of Pacifica Committee
The EDC seeks to support the development of current local businesses and their interface with the City of Pacifica, improve aging business districts, and bring new businesses to Pacifica.

City of Pacifica Commission
The Emergency Preparedness & Safety Commission recommends and advises the city council on programs and activities related to emergency preparedness as well as sits as the appellate body for appeals relating to abandoned/ inoperable vehicles, vehicles parked 72 hours or more and appeals of staff decisions relating to traffic safety issues.

The Emergency Services Councils collective goal is to provide coordinated plans for the protection of persons and property based on the five phases of emergency management, prevention, protection, response, recovery and mitigation; and support existing regional Public Information and Notification systems to include SMC Alert and TENS, as well as other Situational Awareness Tools; and, to continue to support the regional hazardous materials emergency response program.

Assists with the coordination of the Fog Fest Organizing Group (FFOG) in the months preceding the late September street fair on Palmetto.

HEART is a Joint Powers Authority of all cities in the County that holds a housing trust fund to finance the construction and rehabilitation of homes affordable to our middle– and low–income workforce, as well as our seniors and other fixed-income residents.

Agencies such as HIP Housing, Health and Human Services Agency meet and share information about community efforts to prevent and end homelessness, workforce housing projects, shared informaon about upcoming events and shared ideas to address common challenges investigating and planning strategic opportunities for shared services and evaluating ways in which we can find efficiencies and cost savings among each agency.

The HOPE Interagency Council meets regularly to share information about community efforts to prevent and end homelessness.

Meeting to collaborate on information / issues that impact the City , Pacifica School District, Jefferson Union High School District and North Coast County Water Distict City of Pacifica Committee
Serves an advisory capacity to City staff on the New Pacifica Library project This Authority serves Brisbane, Daly City and Pacifica providing cost-effective and efficient delivery of emergency and non-emergency services to the member and contract communities with potential for cooperative agreements with other agencies.

City of Pacifica Committee
The primary objectives of the committee are to make recommendations to the City Council on 1) the policy and procedures of the National Park Service as they relate to areas of the GGNRA within the City of Pacifica and adjacent communities, 2) issues surrounding the transfer of ownership of Cattle Hill and the Pedro Point Headlands to the NPS, 3) access and operation of the San Mateo County Parks in the City of Pacifica including San Pedro Valley County Park and the Devil's Slide Trail County Park, and 4) ways in which these areas can contribute to the economy of the City.

Pacific Coast TV’s mission is to ensure access to electronic media by promoting effective community uses media.

An informed and interconnected community is a healthy community. PCTV televises and provides video recordings of Pacifica City Council, Planning Commission and other City meetings upon request. 2nd Tuesday 6:00 pm
Pacifica Library
The Pacifica Beach Coalition is dedicated to preserving the ocean, coastal habitat and wildlife, and ending litter, through advocacy, education, community building, and citizen action.

PRC's mission is to support the economic security of Pacifica families and individuals by providing a safety net of food, housing assistance, and other critical services, including coaching, advocacy, information, and referral.

Pacifica School Volunteers (PSV) is a registered 501(c) educational non-profit organization devoted to recruiting, training, and placing adult and high-school volunteers in Pacifica’s public schools in order to help with literacy, math and a host of other subject areas to support and nurture a love of learning in Pacifica’s public schools Provision of electricity generation from renewable resources such as solar and wind for the County of San Mateo and its 20 incorporated cities
Pacifica Beach Coalition
Peninsula Clean Energy JPA
4th Thursday 6:30 pm SMC Office of
Education, 101 Twin Dolphin Drive,
Redwood City
Pacifica Resource Center Pacifica Resource Center
Palmetto Ave.

Pacifica School Volunteers Meets Quarterly -
Linda Mar Education Center
2021 City Council Liaison and Committee Descriptions and Meeting Information Fog Fest Committee Liaison As announced
*Housing Endowment and Regional Trust
(HEART) - Member Agency Committee
(MAC)
1-2 Times a year for budget review
Housing Our People Effectively (HOPE) -
Inter Agency Council (IAC)
Quarterly 9am - 400 Harbor Blvd.

Bldg. #3, Belmont
Economic Development Committee 2nd Tuesday, 6pm at various locations Emergency Preparedness & Safety
Commission
3rd Wednesday 6:30 pm
Pacifica Police Station
Emergency Services Council San Mateo
County
3 times yearly; Jan., May, Sept.
5:30 pm
Airport Community Roundtable 1st Wednesday 7:30 pm
various locations
Beautification Advisory Committee 1st Wednesday 6:30pm
PB&R Conf. Rm.

Colma Creek Flood Control
2nd Tuesday of the Month (Quarterly)
3:00 PM - 5:00 PM
City of South San Francisco Corporation
Yard Conference Room
(2022 Mtg Dates: March 8, June 14,
Sept. 13, Dec. 13)
C/CAG Representative
AGENCY Meeting information
ABAG General Assembly Delegate April, November meetings; 9am - 3pm Open Space Parkland Advisory
Committee
3rd Wednesday 6 pm
Pacifica Police Station / EOC
Pacifica Community Television 3rd Thursday 7:30 pm
Council Chambers
Joint School District / Water District / City
Articulation Committee As announced
Library Advisory Committee 2nd Wednesday 6:30 pm
Pacifica Library Branches
North County Fire Authority JPA As announced

12.b
Packet Pg. 178 Attachment: Attachment B: Committee Meeting Information and Descriptions (4835 : 2022 City Council Liaison and Committee Assignments) AGENCY Meeting information Objectives
Commute.org (formally the Peninsula Traffic Congestion Relief Alliance) is a public joint powers agency that manages transportation demand in San Mateo County, California, United States. It operates a shuttle bus network that supplements SamTrans's fixed-route and shuttle system. The agency is funded and maintained by various local governments and private businesses within the county.

JPA is made up of Cities of Brisbane, Burlingame, Daly City, Foster City, Millbrae, Pacifica, Redwood City, San Bruno, San Carlos, San Mateo, South San Francisco, Belmont Fire Protection District, Coastside Fire Protection District, Colma Fire Protection District, County of San Mateo, Menlo Park Fire Protection District, and Woodside Fire Protection District to provide advanced life support services with American Medical Response West (AMR), paramedic services and pre-hospital medical services
Operation of library services for each member agency, including physical and digital collections, free internet access, access to public computers, hosting of cultural events, outreach services, bookmobile, and special programs. (Each member agency maintains its own library facilities.) The San Mateo County Transportation Authority was formed in 1988 with the passage of the voter-approved halfcent sales tax for countywide transportation projects and programs, known as Measure A. The TA’s role is to administer the proceeds from Measure A to fund a broad spectrum of transportation-related projects and programs.

The TA is an independent agency and is governed by an appointed board of seven directors, who are elected officials, representing the county, cities and the San Mateo County Transit District.

San Mateo Local Agency Formation Commission (LAFCo) is an independent commission with jurisdiction over the boundaries of the 20 cities, 22 independent special districts, and many of the 33 active county-governed special districts serving San Mateo County. State-mandated, independent agency with countywide jurisdiction over changes in organization and boundaries of cities and special districts including annexations, detachments, incorporations and formations.

The Bicycle and Pedestrian Advisory Committee (BPAC) provides advice and recommendations to the C/CAG Board of Directors on matters relating to bicycle and pedestrian improvement projects. The BPAC advises the C/CAG Board on priority projects for funding through the Transportation Development Act Article 3 grant program and the One Bay Area Grant program.

The Congestion Management and Environmental Quality Committee (CMEQ) provides advice and recommendations to the C/CAG Board of Directors on all matters relating to traffic congestion management, travel demand management, coordination of land use and transportation planning, mobile source air quality programs, energy resources and conservation, and other environmental issues facing the local jurisdictions in San Mateo County. Composed of 9 elected seats, plus one seat each from the following: business community; environmental community; agencies with transportation interests; SamTrans; Caltrain; Metropolitan Transportation Commission; and one general public member.

The Legislative Committee provides advice and recommendations to the full C/CAG Board on all matters dealing with State legislation, ballot measures, and positions to take on specific bills. During the active legislative year (January through August) the Committee monitors bills of potential interest to C/CAG member agencies and selects those to be tracked. The Committee then recommends positions on bills for consideration by the full C/CAG Board and acts as the liaison with C/CAG’s legislative advocating firm.

The San Mateo Countywide Water Coordination Committee promotes cross-jurisdiction communication, provides leadership, and develops partnerships between efforts related to stormwater, flood control, and sea level rise planning. The committee’s functions relative to stormwater, flood control, and sea level rise planning include:
provide a forum for information sharing, conduct joint outreach, education and stakeholder engagement efforts; advocate for federal, state, regional, and private funds; assist San Mateo County jurisdictions to develop planning policies and guidelines.

Meeting / Dinner including Councilmembers from cities within San Mateo County The CCG Leadership Committee consists of one elected official and their respective city manager, or their staff designee, from each of the six regions within the coastal zone. The CCG was created by the Cal Cities Board of Directors in November 2006 as a forum for cities within the coastal zone to discuss coastal issues and build a relationship with the California Coastal Commission. To assist the Chair with fulfilling the goals of coastal cities, the Board created a leadership committee structure consisting of representatives from all over the state. Leadership Committee members, and their staff designees, help facilitate the operations of the CCG, play a key role in its activities, including building relationships with Coastal Commissioners and staff. *C/CAG Congestion Management Meets on last Monday of each month 3:00 PM - 5:00 PM
*SMC Transportation Authority 1st Thursday of the month 1st Monday in Feb., May, June, Sept.,
Nov.
*C/CAG San Mateo County Water
Coordination Committee
3rd Friday of the month
7:30 AM - 9:00 AM
San Mateo City Hall
*Representative selected by listed
Agency not City Council
*C/CAG Bicycle & Pedestrian Advisory
Committee
4th Thursday of the month 7:00 PM
San Mateo City Hall
*C/CAG Legislative Committee
2nd Thursday of the month
5:30 PM
San Mateo County Transit District, San
Carlos
*Local Agency Formation Commission
(LAFCO)
3rd Wednesday, odd # months,
Redwood City
Peninsula Congestion Relief Alliance
(Commute.Org) As Announced
SMC JPA Advanced Life Support Meets Quarterly
SMC Library JPA
*Council of Cities (Chair/Vice Chair) Meets one Friday per month host city rotates
*LCC Coastal Cities Group (CCG)
Leadership Committee As announced
SMC: San Mateo County
Abbreviations:

ABAG: Association of Bay Area
Governments
C/CAG: City and County Association of
Governments
JPA: Joint Powers Authority
LCC: League of California Cities

12.b
Packet Pg. 179 Attachment: Attachment B: Committee Meeting Information and Descriptions (4835 : 2022 City Council Liaison and Committee Assignments)