CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
1/24/2022
1 SUBJECT:
FY 2021-22 Street Asphalt Base Repair Project
RECOMMENDED ACTION:
Approve the following actions for FY 2021-22 Street Asphalt Base Repair Project:
A. Authorize the City Manager to Award and Execute a Construction Services Agreement with G. Bortolotto & Co., Inc., in an Amount Not to Exceed $ $151,208.90, including Contingencies and Change Orders; and
B. Authorize Staff to Execute Future Change Orders in an Amount Not to Exceed TwentyFive Percent (25%) of the Contract Award Amount.
STAFF CONTACT:
Raymund Donguines, P.E., Senior Civil Engineer
(650) 738-3768
[email protected]
Sam Bautista, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
On December 13, 2021, the City Council approved the addition of the Arterial/Collector Street Asphalt Base Repair Project to the 5-year Capital Improvement Program. This is a yearly project that will focus on repairing asphalt failures on arterial and collector streets.
Arterial and collector streets are high traffic roadways that require continuous monitoring to address failed pavement areas that can impact traffic flow and safety on these important connector roads. The Arterial/Collector Street Asphalt Base Repair Projects will repair areas of failed asphalt on selected arterial and collector streets throughout the City as needed to both prevent streets identified in the City’s 5-Year Street Maintenance Program from falling into more expensive repair categories and to address arterial and collector streets currently not included in the City’s 5-year street maintenance program. The project will utilize unused balance from recently completed resurfacing/concrete projects associated with the City’s 5-Year Street Maintenance Program for funding. This year’s FY 2021-22 Base Repair Project (Project) will target failed pavement areas on Oceana Boulevard and Sharp Park Road to address safety issues and prevent these streets from falling into more expensive repair categories prior to the preventative slurry seal scheduled in the City’s 5-year plan.
The Project was advertised on December 29, 2021 and January 5, 2022, in accordance with the Pacifica City Council 2
January 24, 2022
formal bid process. Nineteen (19) companies requested plans and specifications and seven (7) submittied bids. On January 13, 2022, the bid opening was held via Zoom by the City Clerk and the result is as follows:
Company Base Bid Add Alternate
G. Bortolotto & Co., Inc. $107,234.60 $43,974.30
DRYCO $126,504.00 $46,532.00
O'Grady Paving Inc. $129.615.40 $53,608.00
Always Paving, Inc. $129,961.00 $54,858.00
Interstate Grading and Paving, Inc. $147,284.20 $60,532.30 Ronan Construction, Inc. $155,162.00 $56,305.00
QA Constructors $187,253.88 $56,716.78
The apparent low bidder is G. Bortolotto & Co., Inc. with a base bid amount of $107,234.60 and add alternate bid amount of $43,974.00. All required documentation was submitted with their bid. G. Bortolotto & Co., Inc., has performed on several other City paving projects in the past and their work has been satisfactory. As there are enough funds from the unused balance of the FY 2020-21 & FY 2021-22 Concrete and Curb Ramps Improvement Project and FY 2020-21 & FY 2021-22 Pavement Resurfacing Project, the City Manager recommends the award of contract for both the base bid and add alternate bid to the apparent low bidder, G. Bortolotto & Co., Inc. In addition, a 25% contingency is recommended as it is typical for failed asphalt areas to grow in size, especially following rain events, from design to construction of the work. This will allow enough funding to repair any increases in pavement failure areas that are identified during construction.
ALTERNATIVE ACTION:
Council may choose not to approve the construction agreement. However, this will result in project delays and increased deterioration of the existing pavement. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve existing City streets and roads.
FISCAL IMPACT:
Funds for this project are from the unused fund balance related to the City’s recently completed resurfacing/concrete projects associated with the 5-Year Street Maintenance Program. The following is the source and use of funds for the project:
Total Project Source and Use of Funds
FY 2020-21 & FY 2021-22 Concrete and Curb
Ramps Improvement Project unused balance
$ 166,357.87
FY 2020-21 & FY 2021-22 Pavement Resurfacing
Project unused balance
$ 192,609.63
Pacifica City Council 3
January 24, 2022
Total Source of Funds $ 358,967.50
Construction Cost $ 151,208.90
Contingency, 25% $ 37,800.00
Total Use of Funds $ 189,008.90
Project End Balance $ 169,958.60
Any remaining funds will go back to Street Construction Fund 9.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
FY 2021-22 Base Repair Construction Agreement with G. Bortolotto & Co Inc (PDF)