CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/28/2022
1 SUBJECT:
Fairmont Park Play Structure Replacement Parts
RECOMMENDED ACTION:
Approve a Construction Services Agreement between the City of Pacifica and Miracle Recreation Equipment Company (dba Miracle Playsystems, Inc.) (Attachment "A") for the purchase and installation of replacement parts for the preschool age play structure and the school age play structure at Fairmont Park in the amount of $77,842.66; and approve budget authority in the amount of $85,626.66, which includes a 10% contingency.
STAFF CONTACT:
Michael Pham, Parks Maintenance Worker II
(650) 738-3760
[email protected]
Gino Assereto, Parks Superintendent
(650) 738-3761
[email protected]
Sam Bautista, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:
The City Council approved the FY 2021-2026 Capital Improvement Program (CIP) in June of 2021. The CIP included the Playground Equipment Improvement Project meant to improve outdated citywide parks playground equipment. The City manages and maintains nineteen (19) total parks throughout the City of Pacifica and over the last several years Public Works (PW) and Parks, Beaches and Recreation (PB&R) staff have been working on assessment of the City parks needs due to aging infrastructure. This included a consultant playground equipment assessment study that was presented and discussed at a Parks, Beaches and Recreation Commission study session in September of 2019. Based on the assessment study and discussions between PW and PB&R staff, a priority list was created. The assessment and inspection found that the preschool-age play structure and the school-age play structure at Fairmont Park need replacement parts due to normal wear and tear and deterioration of the decks and panels. The play structures can be used safely, however, staff recommends the replacement of these parts as these repairs are needed. Staff recommends executing a construction services agreement with Miracle Recreation Equipment Company (dba Miracle Playsystems) to order (4-6 month delivery; supply-chain delays) and install the parts. The cost of replacement parts/installation for each play structure is itemized in the following table:
Pacifica City Council 2
February 28, 2022
Fairmont Park TOTAL
Preschool Age Play
Structure
$23,875.63
School Age Play Structure $53,967.03
TOTAL $77,842.66
Procurement and pricing comply with the public purchasing process as Miracle Recreation Equipment Company (dba Miracle Playsystems) is a vendor of the State of California Multiple Award Schedule (CMAS Contract 4-17-78-0006B) and Sourcewell (Contract #010521-LTS), cooperative purchasing organizations dedicated to public sector procurement. CMAS and Sourcewell have completed the bidding process on products and services, which public agencies can utilize and receive competitive pricing. The City Manager recommends approval of the Construction Services Agreements with Miracle Recreation Equipment Company (dba Miracle Playsystems) for the purchase and installation of the play structure replacement equipment.
ALTERNATIVE ACTION:
Council may choose not to approve the construction agreements. However, this will result in delays in obtaining replacement parts and repairing play structures. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goal:
· Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as playground equipment. This construction project will replace deteriorating play equipment, improving the condition of the play structures for children using the facilities.
FISCAL IMPACT:
City staff recommends including a 10% contingency to the Project Costs for any unforeseen conditions during construction. The following is the source and use of funds for the project:
Total Project Source and Use of Funds
Construction Services Agreement $ 77,842.66
Contingency (10%) $ 7,784.00
Consultant Cost (with 10% Contingency) $ 85,626.66
Total Use of Funds $(85,626.66)
Total Source of Funds (Roy Davies Fund 27) $298,006.00
Estimated Project End Balance $212,379.34
The City Manager recommends approving a budget authority in the amount of $85,626.66. The use of the contingency will be reviewed and approved by City staff. The remaining funds would allow City staff to evaluate other parks and replace other play structures in the City.
ORIGINATED BY:
Engineering
Pacifica City Council 3
February 28, 2022
ATTACHMENT LIST:
Attachment "A" - Construction Services Agreement with Miracle Playsystems, Inc. (PDF)