CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/11/2022
1 SUBJECT:
City Council Goals and Priorities for FY2022-23
RECOMMENDED ACTION:
Adopt City Council Goals and Priorities for FY2022-23.
STAFF CONTACT:
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND/DISCUSSION:
Each year the City Council convenes in advance of the new fiscal year to review their list of value-driven goals and develop a set of priority projects/initiatives to be implemented in the upcoming fiscal year. The goal-setting session is intended to identify Council priorities in advance of developing the annual budget, in order to align the City’s financial resources with the projects and initiatives that will make up the workplan for the fiscal year. This year’s goal-setting session was held on Friday, March 25
th and Saturday, March 26th. The Friday session focused on City Council team building. The Saturday session focused on discussing goals and priorities for the upcoming fiscal year. Both sessions were facilitated by Stacey McLaughlin, president of Mountaintop Insight Consulting.
As described below, the on-going list of seven goals continues to represent a comprehensive range of values supported by the City Council. Additionally, the list of Council priorities constitutes a robust workplan for FY2022-23, with many multi-year priorities that are continuing from previous years.
City Council Goals
Attachment A shows edits to the seven City Council Goals recommended for adoption, encompassing a comprehensive range of values supported by the City Council. Important wording edits to reflect current priorities were agreed to by the Council in the definitions of six of the seven goals, as shown in the attachment. Attachment B shows the final version with edits accepted.
Priority Projects
This section of the report provides the list of priorities agreed to by the Council during the March 26th session. A major theme during this year’s goal-setting workshop was the significant workload the City has been pursuing despite its limited budget and staffing resources, with more than 50 major priorities between those directed by City Council plus other non-discretionary City priorities driven by regulatory or legal requirements, previous Council priorities, continuing Capital Improvement Program projects, and essential organizational improvements. With this robust workload in mind, the City Council agreed to add only one new priority to the workplan - Review of City Commission and Committee Charters. With 12 City Council Priorities continuing from the current fiscal year plus the one new priority, there will be 13 City Council Priorities for Pacifica City Council 2
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FY2022-23.
The following table lists the 13 City Council Priorities and provides an initial brief description of the scope of work anticipated for FY2022-23. Following Council adoption of priorities, and budget adoption in June, staff will develop more detailed workplans for each priority at the beginning of Fiscal Year 2022-23 to guide the City’s work program and report out progress.
Attachment C provides a condensed one-page listing of the recommended FY2022-23 Priorities, along with a preamble statement describing how this list of projects fulfills the Council’s value-driven broader goals. Also, a list (for reference only) of the many nondiscretionary priorities that are on-going, anticipated to be completed this year, and anticipated to continue into FY2022-23 is provided as Attachment D. The purpose of showing this list in Attachment D, as was discussed during the goal-setting workshop, is to convey the full actual workplan the organization is undertaking beyond the Council’s annual priorities and the day-today programs and services delivered by the City.
FY2022-23 Priorities (Priorities are numbered for ease of reference and not for relative priority)
1. Continue the Beach Boulevard Infrastructure Resiliency Project This major, multi-year infrastructure project is well underway. In June 2021, Phase 1 was completed with the City Council selecting the hybrid seawall with rock apron and beach nourishment alternative to move into Phase 2, the Design and Environmental Phase. Funding strategy development is on-going and will need to include a variety of funding sources including local, state, and federal funding.
Design, environmental review, and permitting is anticipated to begin in FY2022-23 once funding is secured.
2. Continue efforts related to a New Sharp Park Library & Renovated Sanchez Library Recently, the City applied for, in collaboration with San Mateo County Libraries, a new grant funding opportunity for library infrastructure improvements. The scope of work for FY2022-23 will depend on whether the City receives grant funding. However, regardless of grant funding, the scope of work will entail continuing to inform the community about the advantages of a New Sharp Park Library & Renovated Sanchez Library to gain support for a future bond measure to fund construction of the project.
3. Complete an update to the Climate Action Plan The City’s first Climate Action Plan (CAP) was adopted in 2014. This project would update the CAP using updated greenhouse gas emissions estimates and updated methodologies based on recent best practices. Staff is working with consultants DNV GL through a partnership with Regional Climate Action Planning Suite (RICAPS) on this update. The scope of work entails reviewing the latest Menu of Measures (a pre-set list of greenhouse gas (GHG) reduction measures most applicable to the San Mateo County region and is the recommended approach to estimating potential GHG emissions avoided from each measure) provided by RICAPS for consideration and to be incorporated as part of strategies and actions of the climate action plan update. The scope of work will also entail re-engaging with active community groups during this process, including the communitybased Climate Committee and Pacifica Rotary Club.
4. Complete the Vision 2025 & Beyond strategic financial planning process to articulate a long-term and financially sustainable vision for Pacifica The City Council approved purpose statement for this study is “to tell Pacifica’s story of the many priority infrastructure projects and enhanced programs and services envisioned for Pacifica’s mid to long-term future that are equitable and inclusive and will help all Pacificans thrive, and to articulate the City’s financial opportunities, challenges, and strategies to achieve this vision and resiliency.” The study includes several major components - Financial Forecasting, Public Engagement and Surveys, Analysis of Revenue Enhancement Strategies, and Analysis of Economic Development Strategies. All of these components are underway and continuing into FY2022-23.
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5. Continue Esplanade Avenue Bluff Erosion Infrastructure Protection Projects The multiyear Esplanade Avenue Bluff Erosion Infrastructure Protection Projects consist of two separate projects: 310-330 Esplanade Avenue and 400 Esplanade Avenue. Both projects aim to protect the street and infrastructure within it from severe bluff erosion. In FY2022-23, planning, design, and environmental work will continue, including acquiring property rights, geotechnical investigations, environmental phase studies, permitting and design of the structures.
6. Begin Part 2 of the City Tree Program Evaluation Tree maintenance and removals are a complex topic. Part 1 of this work, anticipated for completion late FY2021-22, entails updating the Heritage Tree Ordinance (HTO). The scope of work for FY2022-23, Part 2, will build upon Part 1 to start a tree inventory, establish a sustainable Urban Forest/Open Space Management Plan (species selection, planting, maintenance, staffing needs), provide urban forest cost/benefit analysis, and implement a software program to assist with tree management. Significant public engagement is critical to both Parts.
7. Complete the Civic Center facility health and safety rehabilitation and renovation project In response to air quality issues and building deficiencies of the City Hall and the Planning/PB&R Building, in 2020 the the City Council approved a project to rehabilitate and renovate the Civic Center facilities. Conceptual Design was completed in 2021 and a funding strategy approved. Design, bidding, award of a construction contract and beginning of construction is anticipated by June 2022. The scope of work for FY2022-23 entails near completion of construction.
8. Prepare a Quarry Site Specific Plan The Quarry owner desires to develop the property in a manner that is mutually acceptable to him, the City, and the Pacifica community. Preparing a Quarry Site Specific Plan entails a City-led, owner-funded specific plan process to create a plan for the Quarry site to replace limited planning policies in the existing Rockaway Beach Specific Plan. The new specific plan would include a detailed land use and implementation plan for the Quarry site. The scope of work for the specific plan would include robust community engagement and the City Council would retain land use authority, subject to certification by the Coastal Commission. The Quarry Site Specific Plan is a separate project from the ongoing Quarry Reclamation Plan.
9. Complete an update to the Wireless Communication Facilities Ordinance The Wireless Communication Facilities Ordinance would modernize the City's current regulations to reflect the evolution of the wireless industry and the types of facilities most commonly constructed with today's technology. It would also update current regulations to reflect recent changes in state and federal law that affect local control. Specific objectives for the ordinance amendments would be determined when the project is initiated. Preliminary Council discussions included a desire that the ordinance reflect and incentivize the community’s design values for such facilities while complying with state and federal regulations.
10. Prepare an update to the Housing Element of the General Plan This project would update the Housing Element of the General Plan in accordance with state law. Key objectives of the Housing Element update include the identification of areas suitable for construction of housing for all income levels to satisfy the City’s Regional Housing Needs Allocation (RHNA), as well as to identify constraints to the production of affordable housing and strategies to eliminate those barriers. The Housing Element update process will include a community outreach process conducted in part with countywide partners in the 21 Elements housing consortium. The ABAG region’s RHNA Cycle 6 Housing Element updates will cover the period from January 2023 through January 2031. The adoption deadline for the Housing Element updates under Cycle 6 is January 15, 2023. Adoption of the Housing Element will conclude with public hearings at the Planning Commission and the City Council, and certification by the California Department of Housing and Community Development.
11. Design and implement a Council conversation with the Community about homelessness Homelessness continues to be a difficult problem to address, made even more difficult by the pandemic and the rising cost of housing. The City continues to support, and work with, the Pacifica Resource Center on efforts to bring services to unhoused persons in Pacifica.
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Understanding that homelessness is a problem that is not going to be solved soon, the City Council is interested in designing and implementing a community conversation forum about homelessness.
12. Continue to evaluate and implement Economic Development Initiatives focused on Business Assistance Actions and policies that could benefit local businesses and stimulate the local economy are essential to overcoming the economic impacts of the pandemic. The first phase of this priority during FY2021-22 focused on developing new ordinances to support the continuation of outdoor business activities, such as outdoor dining. The scope of work for FY2022-23 will entail review of ways to streamline special event permitting procedures, as well as identify other potential business assistance initiatives for further study. This effort also entails the continuing business assistance work of the Economic Development Committee.
13. Review City Commission and Committee Charters City Commissions and Committees serve as advisory bodies to the City Council, with members appointed by the City Council. From time to time, the charters which establish the purpose of these advisory bodies should be reviewed and updated to ensure the bodies are fulfilling the purpose that aligns with the Council’s goals and priorities. The most recent charter update was for the Economic Development Committee in 2019. The Open Space and Parkland Advisory Committee has requested Council review of their charter. And other Committees/Commissions may be interested in such reviews as well. The scope of work for this priority will entail reviewing each body’s charter and updating as appropriate. The specific process and timing of such reviews will be determined at the beginning of FY2022-23 and will depend on when staff resources in the supporting departments are available to conduct the review and update work in relation to other Council and non-discretionary priorities.
FISCAL IMPACT:
Adoption of the FY2022-23 Goals and Priorities, while not having a fiscal impact in and of itself, implies that the Council is interested in evaluating how to fund these projects during consideration of the FY2022-23 budget. The City Manager will present more detail and recommendations about costs associated with these Priority Projects during upcoming budget hearings.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment A – City Council Goals 2022-23, edits shown (PDF) Attachment B – City Council Goals 2022-23, clean version (PDF) Attachment C – City Council Priorities 2022-23 (PDF)
Attachment D – Other Non-discretionary City Priorities (PDF)