CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/11/2022
1 SUBJECT:
Reclassify a Vacant Financial Services Manager position to a Deputy Finance Director in the Administrative Services Department and Establish the Job Classification and Salary Schedule for the Position.
RECOMMENDED ACTION:
Adopt a resolution to reclassify the vacant Financial Services Manager position to a Deputy Finance Director classification within the Administrative Services Department and adopt the Deputy Finance Director job classification and salary schedule.
STAFF CONTACT:
Irene Camarena, HR Manager
650-738-7303
[email protected]
Yulia Carter, Chief Financial Sustainability Officer
650-738-7402
[email protected]
BACKGROUND/DISCUSSION:
The current Financial Services Manager position serves a critical role for all departments within the City with responsibilities over day-to-day financial operations, general ledger, payroll, accounts payable and receivable, budget, and mandated financial reporting. The Financial Services Manager position became vacant in December 2021 due to retirement.
The City has conducted two unsuccessful recruitments with no viable candidates to fill this role.
There is an apparent shortage and high demand pressures in the Bay Area for experienced Accounting professionals. Many municipal agencies are currently experiencing similar recruitment challenges. Several Bay Area Cities ran similar recruitments at the same time with a more competitive salary and benefits packages. Unfortunately, positions in the financial services category are one of the toughest to fill in the Bay Area.
As part of the Midyear Budget review, the City Manager recommended upgrading this position to a Deputy Finance Director position to better match the City's needs. It will strengthen the Finance Department and provide a higher level of expertise and additional support to the Chief Financial Sustainability Officer. The new classification title is consistent with the organizational structure in other departments citywide and will fall under the unrepresented management and confidential employees' group. Staff believes that the new classification would allow the City to stay competitive and attract a top talent-qualified pool of candidates. The Council has already approved this recommendation as a matter of position control as part of the midyear budget review on March 14, 2022, with the understanding that staff would bring forward a job Pacifica City Council 2
April 11, 2022
description and salary schedule for Council's adoption at a subsequent meeting.
Article 4, Section 2-4.401 - Establishment of the Municipal Code establishes the procedures for the City Manager, as Personnel Officer, to create and revise a position classification plan. Any new or revised classification is officially established upon adoption by the City Council. If the Council approves the new job classification and salary schedule, the City will proceed with the recruitment.
FISCAL IMPACT:
Salary ranges for all City positions are established by City policy, which is set at an average salary of ten (10) previously negotiated and agreed upon comparison agencies. Based on the analysis of the comparison agencies, the salary range for the Deputy Finance Director classification averages $11,176 - 14,065 per month. However, in order to bring this position within 5% of the existing Deputy Director series, staff applied an internal alignment adjustment of 2% to the ranges above and also adjusted the bottom step to reduce the spread of the range.
The new Deputy Finance Director's monthly salary range would be set at $11,980 - $14,346.
The maximum fiscal impact of this reclassification is about $22,700 (based on the top step comparison). However, the actual fiscal impact will be dependent on the future employee's placement salary step with the organization. Based on the City's current practices, most appointments are made at the mid-range salary scale, so the actual annual cost is likely to be lower in the first few years of the position being filled.
Financial Services Manager Deputy Finance Director
Current Scale Proposed Scale
$10,323 - $12,735 $11,980 - $14,346
ORIGINATED BY:
Human Resources
Administrative Services
Finance Department
ATTACHMENT LIST:
Attachment A: RESOLUTION - Reclassify Financial Services Manager to Deputy Finance Director (DOC)
Attachment B: Deputy Finance Director Job Description (PDF)