OAK #4818-2196-0582 v1
MASTER AGREEMENT FOR CONSULTANT SERVICES
This Master Agreement for Consultant Services (the "Agreement") is made and entered into this 29th day of March 2022, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and AECOM Technical Services, Inc. [a corporation] (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, CITY requires Project Study Report-Project Development Support (PSR-PDS) and Project Approval and Environmental Document (PA&ED) in connection with Manor Drive Overcrossing Improvement Project
WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.
NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:
ARTICLE 1 - SCOPE OF SERVICES
1.1. Scope of Services. CONSULTANT agrees to furnish services pursuant to a Task Order in the form set forth in Exhibit A, Task Order, which is attached hereto and incorporated herein (the "Services").
1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state, and local laws, ordinances, rules, regulations, and orders.
1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.
1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.
CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.
ATTACHMENT "A"
1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.
1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.
1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.
1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.
ARTICLE 2 - COMPENSATION
2.1. Compensation. Compensation for the Services shall be in accordance with the rate and schedules specified in a Task Order. However, in no event shall the amount the CITY pays to CONTRACTOR for Services performed under any Task Order exceed the total maximum compensation amount of Two Million Seven Hundred Ninety-Seven Thousand Eight Hundred and Ninety-Two Dollars ($2,797,892.00) (“Cost Ceiling”).
2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.
2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.
2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment under a Task Order until the Services provided under that Task Order are complete and CITY has received all Documents. CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.
ARTICLE 3 - TIME OF PERFORMANCE
3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until June 30, 2025 (the "Term").
Notwithstanding the foregoing, this Agreement may be extended for successive one-year term(s) upon mutual, written approval by the City Manager or his/her designee and CONSULTANT. Work authorized by a Task Order shall be performed in accordance with the schedule set forth in the Task Order.
3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.
3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.
3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.
ARTICLE 4 - DESIGNATED CONTACTS
4.1. CITY Contact. CITY designates Sam Bautista, P.E. QSD/QSP its Deputy Director of Public Works as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY 's representative, CITY will notify CONSULTANT of the change in writing.
4.2. CONSULTANT Contact. CONSULTANT designates Mark Aikawa, Vice President & Department Manager as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.
ARTICLE 5 - INDEMNIFICATION AND INSURANCE
5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims") that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.
If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.
The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.
5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.
5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants, and other agency shall procure, provide, and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.
A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.
B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate, and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.
C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.
D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.
E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section
5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail.
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement).
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees, and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees, and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees, and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.
Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.
ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:
If to CITY: City Manager
540 Crespi Dr
Pacifica, CA 94404
Phone: (650) 738-7409 Facsimile: (650) 359-6038
Email: [email protected]
If to CONSULTANT: Mark Aikawa, Vice President & Department Manager AECOM
4 North Second Street Suite 675
San Jose, CA 95113
Phone (408) 297-9585 Facsimile: (408) 297-6962
MISCELLANEOUS
6.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.
CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.
CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.
CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.
Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.
6.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.
6.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.
6.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section
7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.
6.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
6.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.
6.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in San Mateo County, California.
6.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.
6.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to
EXHIBIT A
TASK ORDER
EXAMPLE OF
TASK ORDER NO. ________
CITY OF PACIFICA
AND
__________________________
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct _______________ to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and _______________ (“CONSULTANT”) hereto dated ________________ (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed ____________________ ($____________) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by _________________ or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this _______ day of _____, _______.
[Signatures on Next Page]
CITY OF PACIFICA
By: Date
___________, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
_______________________________
By: Date
By: Date
ATTACHMENT “A”
SCOPE OF SERVICES
ATTACHMENT “B”
COMPENSATION
ATTACHMENT “A”
SCOPE OF SERVICES
1 HIGHWAY 1 / MANOR DRIVE OVERCROSSING
IMPROVEMENT PROJECT
PROJECT STUDY REPORT-PROJECT DEVELOPMENT SUPPORT (PSR-PDS) AND
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
DRAFT SCOPE OF WORK
Prepared for
CITY OF PACIFICA
Prepared by
2 DETAILED SCOPE OF SERVICES
Introduction
The Highway 1/Manor Drive Overcrossing Improvement Project (PROJECT) will alleviate peak hour traffic congestion and improve vehicular as well as bicycle and pedestrian safety. The project will widen the overcrossing structure, flare the curb returns, and install traffic signals at the intersections. The wider pavement will allow for increased lane widths to accommodate larger vehicles, while the flared curb returns will ensure the safe right-turn movement of buses and large trailer trucks, which currently encroach into the opposing lane when turning. New traffic signals will replace the all-way stop control at the intersections and better facilitate traffic flow. The project will also improve existing pedestrian and bicycle facilities by providing Complete Streets elements such widened sidewalks with better-defined crosswalks, new Americans with Disabilities Act (ADA)-compliant curb ramps, traffic signals with pedestrian signal heads, and Class II or IV bikeways.
A Preliminary Planning Study (PPS) to evaluate the feasibility of alternatives identified for the Highway 1/Manor Drive Overcrossing Improvement Project was prepared in 2019.
The objective of this scope of work is to prepare and obtain approval of the following for the PROJECT via the following milestones: (i) a Project Initiation Document (PID), which is assumed to be a Project Study Report-Project Development Support (PSR-PDS), and (ii) a Project Approval and Environmental Document (PA&ED), which is assumed to be a Project Report (PR) with a California Environmental Quality Act (CEQA) Environmental Impact Report and a National Environmental Policy Act (NEPA) Routine Environmental Assessment (EIR/EA).
AECOM Technical Services, Inc. (AECOM) will perform services and deliver work products in accordance with the latest CALTRANS regulations, policies, procedures, manuals and standards, and in compliance with Federal Highway Administration (FHWA) requirements.
Deliverables will be provided in the following software formats: text documents will be in Microsoft Word, drawings will be in MicroStation, and estimates and tables will be in Excel.
To achieve the scope of work objectives, AECOM will perform the following tasks:
TASK 1: Project Management
TASK 2: Develop Project Study Report/Project Development Support TASK 3: Engineering Studies/Project Report
TASK 4: Environmental Technical Studies
TASK 5: Environmental Document
TASK 1: Project Management
1.1 Contract Administration
1.1.1 Project Management. AECOM will maintain close communication with the CITY ’s Project Manager through means such as telephone, email, and meetings. Close coordination from AECOM with CALTRANS and other project stakeholders will also be critical throughout the project; Such coordination will occur with approval first from the City Project Manager. The AECOM will develop and implement an internal Project Execution Plan that outlines the scope, resources, quality reviews, contact information, and other information that lays the groundwork for completing the project. Monthly progress reports, correspondence, and meeting records will be provided to the City periodically. To 3 disseminate up-to-date information to the project team, AECOM will prepare technical logs for items such as requests for information, utility status, and deliverable status.
1.1.2 Invoices/Progress Reports. AECOM will provide monthly progress reports supporting expenditures reported in the corresponding invoices. The AECOM will implement Earned Value Tracking for purposes of closely tracking agency costs vs. budget on the project. Continuous scope monitoring by the AECOM Project Manager will occur to maintain progress on the contracted scope of work. Any potential out of scope items will be identified and reported to the City Project Manager via emails and progress reports for the purpose of managing to avoid out of scope work or appropriate plan in advance for the need to execute any out of scope work.
1.1.3 Scheduling. AECOM will develop a detailed CPM task-level project schedule that will be maintained and used to track and coordinate progress. This CPM schedule will be based on the following general milestone durations as is assumed to be 33 months in duration. • PID Phase – PSR-PDS: March 2022 – December 2022
• PA&ED Phase – Project Report: December 2022 – December 2024 (The environmental studies could begin prior to PSR Approval)
1.1.4 Project Filing and Quality Control. AECOM will develop a Quality Management Plan (QMP) that will be used to track document reviews and demonstrate that quality reviews and corrective actions are being performed for all deliverables. The QMP will apply to all subcontractors as well as the AECOM tasks.
1.1.5 Risk Management Plan. AECOM will prepare and maintain a risk register that identifies potential risks to the project schedule. This process is valued by CALTRANS, and enhances team coordination and discussion of critical path items.
1.2 Meetings/Coordination
1.2.1 Kick-off Meeting and PDT Meetings: AECOM will coordinate, participate and document these meetings.
• Kickoff meeting. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs, and project deliverables will be discussed at this meeting. • Project Development Team (PDT) meetings with CITY , CALTRANS, and all stakeholders will address, assign and resolve project issues. AECOM will prepare the agendas for distribution 1 week before the meetings are held, and distribute meeting minutes within 7 working days after each meeting. (18 PDT meetings are assumed.)
1.2.2 Technical, Agency, and Design Coordination Meetings. AECOM will coordinate, participate and document technical meetings. These meetings will include CALTRANS technical staff as needed.
There will also be regular internal team meetings to ensure each project delivery team member stays informed of issues and changes as they surface. (10 technical meetings are assumed.)
1.2.3 Subconsultant Coordination. The AECOM will coordinate with all subconsultants and maintain close coordination to provide timely information and progress related to the development of the project and ensure tasks are completed to the required quality and schedule.
Task 1: Deliverables
• Detailed CPM design schedule (monthly)
• Meeting agendas, minutes, action items list
4 • Project Execution Plan
• QA/QC Plan
• Risk Management Plan
• Invoices and Progress Reports
• Relevant Correspondence
TASK 2: Develop Project Study Report/Project Development Support. AECOM will prepare PID documents in accordance with CALTRANS latest Project Development Procedures Manual (PDPM). AECOM will produce a streamlined PSR-PDS to document the need for the project, summarize key points from the Preliminary Environmental Analysis Report (PEAR), and summarize the scope, cost and overall impacts to enable an informed decision by the project stakeholders to proceed toward project approval. The approved PSR-PDS will allow the project to move into the PA&ED phase in the future. The PID activities include the following:
• Detailed CPM design schedule (monthly)/meetings Agendas/Minutes • QA/QC Plan/Risk Management Plan
• Invoices and Progress Reports
• Data Collection and Review of Existing Data and Reports • Site Visits and Field Reviews to Verify Project Features • Develop Purpose and Need
• Corridor and System Coordination
• Develop Design Alternatives
• Preliminary Geometrics
• Non-Standard Design Features
• Design Checklists (DIB 77 and DIB 78 if required)
• Intersection Control Evaluation (ICE), if required
• Traffic Engineering Performance Assessment (TEPA)
• Preliminary Environmental Analysis Report (PEAR) with Initial Site Assessment (ISA) • Storm Water Data Report (PID Level)
• Preliminary Right-Of-Way and Utility Requirements
• PID Level Cost Estimate
• Draft and Final PSR-PDS including Supporting Documentation • Provide Community Updates
2.0 Project Management. AECOM will maintain close communication with the CITY ’s Project Manager through means such as telephone, email, and meetings. Close coordination from AECOM with CALTRANS and other project stakeholders will also be critical throughout the project; Such coordination will occur with approval first from the City Project Manager. The AECOM will develop and implement an internal Project Execution Plan that outlines the scope, resources, quality reviews, contact information, and other information that lays the groundwork for completing the project. Monthly progress reports, 5 correspondence, and meeting records will be provided to the City periodically. To disseminate up-to-date information to the project team, AECOM will prepare technical logs for items such as requests for information, utility status, and deliverable status.
2.0.1 Invoices/Progress Reports. AECOM will provide monthly progress reports supporting expenditures reported in the corresponding invoices. The AECOM will implement Earned Value Tracking for purposes of closely tracking agency costs vs. budget on the project. Continuous scope monitoring by the AECOM Project Manager will occur to maintain progress on the contracted scope of work. Any potential out of scope items will be identified and reported to the City Project Manager via emails and progress reports for the purpose of managing to avoid out of scope work or appropriate plan in advance for the need to execute any out of scope work.
2.0.2 Technical Meetings/Coordination: AECOM will coordinate, participate and document these meetings.
o Kickoff meeting. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs, and project deliverables will be discussed at this meeting.
o Project Development Team (PDT) meetings with City , Caltrans, and all stakeholders will address, assign and resolve project issues. AECOM will prepare the agendas for distribution 1 week before the meetings are held, and distribute meeting minutes within 7 working days after each meeting. (8 PDT meetings are assumed.).
o AECOM will coordinate, participate and document technical meetings. These meetings will include CALTRANS technical staff as needed. There will also be regular internal team meetings to ensure each project delivery team member stays informed of issues and changes as they surface. (5 technical meetings are assumed.)
2.0.3 Scheduling. AECOM will develop a detailed CPM task-level project schedule that will be maintained and used to track and coordinate progress. This CPM schedule will be based on the following general milestone durations as is assumed to be 10 months in duration for the PSR-PDS phase.
o PID Phase – PSR-PDS: March 2022 – December 2022
2.1 Data Collection. AECOM will collect and review available data and reports from CALTRANS and CITY.
2.1.1 Existing Aerial Mapping. AECOM has obtained LIDAR-based rough aerial mapping.
This mapping is adequate for preliminary engineering work while the base mapping is prepared.
2.1.2 Other Data Collection AECOM will collect and review available data from City and Caltrans.
2.1.3 Utility Investigations. AECOM will coordinate with utility companies to determine the locations of utilities within the project corridors. In addition to locating surface-evident facilities, a formal contact will be made with the utility owners through issuance of a “Utility A” letter for confirmation of utilities in the project corridor. Several utilities, both low-risk and high-risk facilities, are within the project area. These utilities will be plotted and potential conflicts with proposed improvements will be identified. Design modifications will be made to avoid utility conflicts, whenever possible. If required, the AECOM will prepare a Longitudinal Encroachment Policy Variance Request (EPVR) memo for utilities proposed to remain within State right-of-way.
2.1.4 Project Site Reviews. AECOM will conduct field site reviews. 6 2.2 Develop Purpose & Need. AECOM will refine the current Purpose and Need/Project Description for review and approval by CITY and CALTRANS. The Purpose and Need will reflect the community meetings to date and incorporate input from the PDT and other stakeholders.
2.2.1 Develop Purpose & Need Statement
2.3 Alternatives.
2.3.1 No Build. This Alternative assumes a No Build Alternative.
2.3.2 Build Alternative. AECOM will develop one (1) conceptual alternative with two (2) options for bridge widening or replacement and two (2) options for the northbound on-ramp at Milagra Drive that address the purpose and need for the project. A no-build option will also be evaluated.
The complete definition of the project alternative will be determined in consultation with Caltrans and the City.
The build alternative will be evaluated considering traffic, environmental, right-of-way, utilities, stage construction and cost.
The build alternative will consist of the most cost-effective solutions that optimize use of existing right-of-way to improve the overcrossing, and reduce traffic congestion by providing improved traffic operations, access, and safety at the two intersections with Manor Drive Overcrossing. The alternative will evaluate bicycle and pedestrian facilities within the project area. Concept drawings are provided at the end of this document.
2.4 ID Additional Data Requirements. AECOM will identify additional data required for the development of the PSR-PDS and the PA&ED.
2.4.1 Life Cycle Cost Analysis. AECOM will prepare a pavement Life Cycle Cost Analysis (LCCA) for proposed mainline work, with the results summarized in a report. LCCA will be performed per procedures and guidelines from the latest CALTRANS Pavement Policy Bulletin.
2.4.2 Constructability Reviews. AECOM will perform a constructability review of the proposed build alternative.
2.5 Initial Engineering
2.5.1 Preliminary Environmental Analysis Report (PEAR). AECOM will prepare the PEAR, building off of the 2019 Mini-Preliminary Environmental Analysis Report. The PEAR is the projectspecific scoping document designed to identify potential environmental issues, constraints, assumptions, and risks that will need to be considered in the later phases of project development; the anticipated level of environmental document; and the estimated resources and schedule needed to complete the environmental document. The PEAR will include summaries of any special environmental concerns in the project area, the existing environmental conditions for each resource area, the anticipated environmental technical reports, and the permits and approvals needed. In addition, the PEAR will include estimated resources by Caltrans Work Breakdown Structure (WBS) code, a cost estimate for environmental commitments, and a schedule for PA&ED deliverables.
The CALTRANS Project Development Procedure Manual requires an Initial Site Assessment (ISA) to be included in the PEAR document. The ISA will evaluate existing information regarding hazardous materials and wastes in the study area. Field reconnaissance, a records search of site databases to document known contaminated sites, a historical land use research to identify former land uses at or adjacent to the study area associated with hazardous material use, and a review of previous environmental investigations at and near the study area will be conducted to support the development of a CALTRANS-compliant ISA report. The ISA prepared for the PID phase will serve 7 for PA&ED without further modification, unless there are substantial changes to the project footprint between the two phases.
2.5.2 Design Standards Risk Assessment. Based on the build alternative, AECOM will coordinate three workshops with CALTRANS to evaluate the design, design exceptions and other requirements. Based on the outcome of these workshops, AECOM will develop a Risk Assessment of the Design Standards.
2.5.3 PSR-PDS Cost Estimate AECOM will develop a planning-level cost estimates to provide costs for construction, utility relocation, environmental documentation, design, and construction administration for the locally preferred alternative. Costs will be based on data from similar projects and only major cost items will be quantified.
2.5.4 Traffic Engineering Performance Assessment (TEPA). AECOM will prepare the Transportation Engineering Performance Assessment (TEPA) for the PSR-PDS Phase of the project. The TEPA will be prepared using readily available transportation data., including:
• Traffic volume data from recently completed feasibility study by AECOM • Traffic volume data from CALTRANS census counts database • CALTRANS TASAS collision database (last five complete years of data) AECOM will utilize the analysis to identify existing vehicular and multimodal deficiencies, in addition to potential benefits of proposed build alternative, to inform the purpose and need of the project.
The TEPA will also identify the proposed traffic analysis scope of work for the PA&ED phase; AECOM will coordinate with CALTRANS on the final Traffic Operation Analysis Report (TOAR) scope of work for the PA&ED phase.
2.5.5 Stormwater Evaluation. AECOM will evaluate stormwater impacts and requirements and summarize the results in a storm water data report.
2.5.6 Right-of-Way, Utility Impacts. AECOM will evaluate utility impacts and ROW involvement and quantify these impacts. Measures to minimize impacts will be implemented.
2.5.7 Assess Local and Regional Planning Frameworks. AECOM shall assess local and regional planning frameworks.
2.6 Cost Estimates.
2.6.1 Prepare Cost Estimates. AECOM will prepare planning-level cost estimates for the PSR/PDS.
2.7 PSR – PDS
2.7.1 Prepare Draft PSR – PDS. AECOM will prepare the Draft PSR-PDS for review and comments by CITY and CALTRANS.
2.7.2 Prepare Final PSR – PDS. AECOM will review and address comments received from the circulation of the Draft PSR-PDS. AECOM will develop the Final PSR-PDS for signature.
2.8 Provide Community Updates
Details regarding meeting materials, notices, and staffing are provided in the Assumptions section at the end of this scope (under Public and Stakeholder Outreach).
8 2.8.1 Community Update Meetings. AECOM will support the CITY in noticing (via mailers and advertisements), preparing for, hosting, and documenting the results of up to two in-person community update meetings during the PSR-PDS phase. AECOM will provide graphics and PowerPoint presentations for the CITY’s use and will provide project personnel to help staff and facilitate the meeting and discuss the project with attendees.
2.8.2 City Council Meetings. AECOM will support the CITY in preparing for and participating in up to two City Council meetings during the PSR-PDS phase. Supporting materials are assumed to be generally the same as those developed for the community update meetings.
2.8.3 Stakeholder Meetings. AECOM will support the CITY in preparing for, participating in, and documenting the results of up to five stakeholder meetings during the PID phase with local business and community groups and/or individuals.
Task 2: Deliverables
• Purpose and Need Statement
• Alternative Analysis
• Life Cycle Cost Analysis
• Constructability Reviews
• Preliminary Engineering Drawings
• Preliminary Environmental Analysis Report (PEAR)
• Design Standards Risk Assessment
• Structures PSR-PDS Cost Estimate
• Traffic Engineering Performance Assessment (TEPA)
• Stormwater Evaluation and Storm Water data Report (SWDR) • Right-of-Way, Utility and Railroad Impacts
• Cost Estimate
• Build Alternative
• Schedule/Risk
• Schedule
• Risk Management Plan
• Draft PSR - PDS
• Final PSR – PDS
• Noticing and Information Materials for Community Updates TASK 3: Engineering Studies
3.1 Traffic Studies. The scope of work is based on the approved Draft Scope of Work presented in the Final TEPA for the project. One Alternative will be evaluated Additionally, the following scope of work assumes that the opening year of the project is Year 2025 and the design year is Year 2045.
3.1.1 Data Collection. AECOM will contact CITY, County and Caltrans to obtain the most current mainline and intersection data within the project study area. If the data is more than two (2) years old, AECOM will collect new data through a third-party vendor. The existing intersection 2- hour periods data collection would be (AM 7:00-9:00; PM 4:00-6:00). The data will cover vehicles, bicyclists, and pedestrians (as appropriate). Lane configurations posted speed limits, and queues on 9 the key facilities will be observed. Existing and proposed pedestrian/bicycle facilities and transit service will be noted. Freeway mainline traffic volumes and speed data will be obtained from the Caltrans Census or PeMS database. The mainline data would cover AM 6:00-10:00; PM 3:00-7:00.
Three years of collision history will be requested from Caltrans. The VTA-C/CAG model data will be used to establish current freeway, ramp and intersection volumes; validate the traffic forecasting model; and calibrate the traffic operations tools.
3.1.2 Existing Conditions Processing. AECOM will compile the intersection and mainline data to evaluate the collected data for existing conditions.
3.1.3 Existing Conditions Analysis.
Based on the compiled data, AECOM will prepare the existing conditions technical analysis including building and executing AM and PM peak period VISSIM micro-simulation models for the project area, as well as building and executing morning and afternoon commute peak hour Synchro intersection models for ramp termini intersections at up to 20 intersections. The VISSIM models will be calibrated and validated to existing traffic conditions within CALTRANS-accepted tolerances for traffic operations models. Existing pedestrian, bicycle, and transit facilities will be qualitatively assessed; these modes will also be incorporated, as appropriate, into the operations models. In addition, recent mainline, ramp and local street collision data will be reviewed and summarized in the report.
A draft Existing Conditions Report will be prepared that summarizes the data collection procedures and results, the field observations, the LOS, speed, density, and queuing characteristics resulting from the VISSIM analysis, as well as the validation statistics of the calibrated model. System-wide measures of effectiveness such as vehicle hours of delay, volume served, and vehicle miles of travel will also be established. The draft existing conditions report will be submitted for CITY and CALTRANS review; based on one round of agency comments the report will be finalized. Comments and responses will be documented in a comment resolution matrix and any unresolved comments after the first round of review will be incorporated into the draft TOAR. The Existing Conditions report will be focused on the mainline analysis performed using the VISSIM model. Ramp terminal intersection analysis will be provided in a separate technical memorandum and include intersection levels of service and delay.
A separate technical memorandum is provided to streamline approval of the Existing Conditions Report addressing the freeway mainline operations.
3.1.4 Prepare Traffic Forecasts.
Scope: AECOM will complete the following work under this task.
1. Check Validation of Base Year Model in the Study Area. AECOM will perform a supplemental model recalibration and sub-area validation using the existing data collected for this project to ensure confidence in the model’s results within the study area. Validation checks and model refinements will be made for the base year AM and PM peak periods. The sub-area validation will comply with CALTRANS standards.
2. Prepare Design Year Model Inputs. Available model road network will be reviewed to ensure that it accurately reflects the expected road system in the design year and the model land use will be confirmed with the C/CAG and CITY. Any changes to network or land use will be coordinated with C/CAG staff and Caltrans before proceeding.
3. Develop Design Year Traffic Forecasts. AECOM will run the CITY model to establish traffic demand estimates for the design year. AECOM will calculate the growth in link volumes projected by the model between the base year and the design year, and add that growth to the existing volumes to determine design year volumes for the AM and PM peak periods and balance the volumes as appropriate. The resulting volumes will represent the No 10 Build alternative. The model will then be modified to reflect the project and rerun to establish Build alternative forecasts. The overall traffic demand in the study area under the Build alternative is anticipated to be consistent across the build alternative.
4. Develop Opening Year Traffic Forecasts. AECOM will work with the Project Team to define the opening year for analysis purposes and then develop opening year traffic volume forecasts for the AM and PM peak periods by applying linear interpolation between the existing volumes and the design year forecasts.
AECOM will prepare two technical memorandums documenting the traffic forecast process. The first, the Existing Conditions Model Validation Technical Memorandum, will document the existing travel demand model, its calibration to existing traffic levels, and any model changes necessary to reach validation targets set by CALTRANS. The second, the Design and Opening Year Forecasts, will document the land use and network assumptions from the forecasting model and the resulting design and opening year forecasts. The draft memoranda will be submitted to CITY and CALTRANS for review and comment. Comments from the reviewers may result in the need to modify some of the model inputs or assumptions, and prior to making any changes AECOM will check to confirm whether those modifications would make a substantive change in the forecasts or necessitate structural changes to the forecast model. Once comments and necessary changes have been identified AECOM will re-run the models and finalize the memoranda. Comments and responses will be documented in a comment resolution matrix.
3.1.5 Future Traffic Operations Analysis. For both the construction year and design year, AECOM will develop the VISSIM and Synchro models to reflect the expected future conditions, including the forecasted future traffic volumes and the capital improvements anticipated to occur.
The VISSIM models will be used to evaluate the LOS, average delay, queuing, speed, and density characteristics during the AM and PM peak periods under the No Build and Build alternative. In addition, system-wide measures of effectiveness established for existing conditions will be derived from the models. The Synchro models will be used to evaluate the ramp termini intersection LOS and vehicle delay. A qualitative assessment of transit facilities will be performed to determine if the proposed build alternative would hinder or eliminate existing or proposed transit service or cause a substantial delay in transit service.
3.1.6 Traffic Operations Report. AECOM will prepare documentation of the existing conditions analysis, traffic forecasts, and the highway operations analysis for the No Build and up to two (2) scenarios into a consolidated Draft TOAR for the project. Upon one round of agency review, the final TOAR will be prepared and submitted to CALTRANS for formal acceptance. A comment resolution matrix will be used to document each round of review and associated responses. AECOM will prepare documentation of the existing conditions analysis, traffic forecasts, and the ramp terminal operations analysis for the No Build and one (1) Build Alternative into a consolidated technical memorandum that will be include as an appendix to the TOAR. Upon one round of agency review, the final memorandum will be prepared and submitted to CALTRANS for formal acceptance.
A comment resolution matrix will be used to document each round of review and associated responses.
3.2 Preliminary Engineering
3.2.1 Data Collection & Site Reconnaissance. AECOM already has volumes of existing data for the project area through previous studies of the project and work on adjacent projects. AECOM will coordinate with CITY , CALTRANS, and other affected agencies to identify and collect additional data such as as-built plans, details of planned development projects affecting the project area, related technical reports, right-of-way and easement records, existing utility information, and data developed 11 for completed projects and studies within the project corridor. AECOM will prepare a detailed Data Collection Log to memorialize metadata on the collection.
3.2.2 Project Implementation Plan. Early coordination and discussions with CALTRANS are imperative to reach consensus on the appropriate level of documentation that will be needed to complete the PA&ED. This includes reaching a clear understanding and agreement on the following:
• Limits of the project and study area
• Traffic study limits and assumptions
• Environmental document type
• Environmental technical studies
• Review cycles and durations
After reaching a common understanding with CALTRANS, AECOM will document the project’s scope and will link it to a CPM schedule that accounts for all activities and reviews needed to deliver PA&ED.
A narrative summarizing the agreements with CALTRANS along with the scope of work and CPM schedule will be submitted to CITY for review. All comments will be addressed, and a final document distributed to the PDT.
3.2.3 Base Mapping. AECOM will develop Base Mapping for the project. Surveying, mapping, and right-of-way engineering within the State right-of-way will be conducted per the instructions outlined in the CALTRANS Survey Manual and the CALTRANS Right of Way Engineering Manual.
This work will include employment of the “ABC” process for submittal and review by the CALTRANS Office of Photogrammetry.
3.2.4 Develop Build Alternative. AECOM will further refine the build alternative geometrics developed during the PSR PDS.
3.2.5 Nonstandard Geometric Features. AECOM will check the geometrics of the existing facility and proposed alternative for non-standard features. Geometric refinements will be investigated to assess if any non-standard features can be eliminated. A list of mandatory and advisory design exceptions will be identified and coordinated with the CALTRANS HQ geometrician and District 4 staff. Once preliminary concurrence on the project geometrics is reached, Fact Sheets will be drafted and submitted to the CALTRANS HQ geometrician, District 4 staff, and FHWA for review and comment.
3.2.6 Preliminary Engineering Drawings. AECOM will expand and develop the ultimate build alternative and provide layout and striping sheets, typical sections, profile and superelevation diagrams, right-of-way lines and requirements, express lane sign plans, retaining wall layouts, existing and proposed utility relocation plans, stage construction plans. AECOM will provide the preliminary plans in sufficient detail to be considered 30% plans set quality.
3.2.7 Preliminary Cost Estimate. AECOM will develop planning-level cost estimates in the CALTRANS 11-page format.
3.3 Project Approval. AECOM will prepare supporting technical studies and work products identified in Section 3.
3.3.1 Right of Way (R/W) Requirements and R/W Data Sheet. Some R/W acquisitions are anticipated as part of this project. AECOM will evaluate preliminary R/W requirements and prepare preliminary R/W maps to identify parcels that could be impacted. The approximate dimensions and 12 areas of parcels and/or easements to be acquired will be calculated. A qualified R/W professional will prepare the R/W Cost Estimate and the R/W Data Sheet to be included in the Project Report.
The R/W Data Sheet will document any temporary and permanent R/W needs that are anticipated.
3.3.2 Preliminary Geotechnical and Structure Preliminary Geotechnical Reports (SPGR).
AECOM will conduct site visits and review available data including geotechnical data developed for the Project. Possible geotechnical/geologic impacts and mitigation measures will be discussed on a broad basis including but not limited to slope stability, geology, seismic impacts and risk, erosion, groundwater conditions, etc. for proposed bridge widening and replacement option, retaining wall, soundwalls, cuts and embankments. Generally, the geotechnical issues relevant to the project will be presented in a qualitative manner with no specific design recommendations. Potential mitigation measures will also be provided in a discussion format. All of this will be incorporated into a Preliminary Geotechnical Report.
AECOM will prepare Structure Preliminary Geotechnical Reports (SPGR) for each bridge and walls, in accordance with CALTRANS standards, to support the APS submittals. Typical fieldwork will consist of a brief site visit only. The SPGR will provide an overview of the existing foundations, site geology, seismicity, and, if possible, recommendations regarding suitable and unsuitable foundation types. If appropriate, the SPGR will also discuss the anticipated field and laboratory work required to support the future Preliminary Foundation Reports and the future Foundation Reports.
AECOM’s other efforts include providing support and information to design for the Life-Cycle Cost Analysis (LCCA) and other input on the alternative regarding excavations, fill slopes, retaining wall decisions, and possible mitigation measures for settlement and liquefaction issues that can be expected.
3.3.3 Life Cycle Cost Analysis (LCCA). AECOM will further develop and refine pavement Life Cycle Cost Analysis (LCCA) from PSR-PDS phase for proposed mainline work, with the results summarized in a report. LCCA will be performed per procedures and guidelines from the latest CALTRANS Pavement Policy Bulletin and Real Cost 2.5.3CA software.
3.3.4 Draft Agreements. AECOM will assist CITY in developing all agreements necessary for the project. It is anticipated that a Draft Cooperative Agreement with CALTRANS will be needed for the project design phase and will need to be included in the Project Report. AECOM will be available to assist with developing other agreements as needed.
3.3.5 Storm Water Data Report. The project would create and/or replace 1 acre or more of impervious area. AECOM will develop permanent stormwater treatment Best Management Practices (BMPs). The Storm Water Data Report will include design features and calculations for BMPs for permanent stormwater treatment and construction-related impacts. The planning watershed risk assessment level for this project would most likely be risk level 2 or 3.
3.3.6 Preliminary Hydromodification Assessment. The Alameda County Clean Water Program identifies the project area as susceptible to hydromodification; therefore, the project will be required to comply with hydromodification management requirements. AECOM will propose and coordinate design features and calculations of the hydromodification management measures with the CALTRANS Stormwater Coordinator.
3.3.7 Drainage Report. Where feasible, drainage improvements would avoid Environmentally Sensitive Areas (ESAs) to the extent practicable to minimize impacts. However, this goal may be challenging due to the proximity of the existing creeks and wetlands to drainage outfalls. AECOM prepared preliminary design would direct runoff to stormwater treatment facilities that promote 13 infiltration, retention, and flow control before discharging to these existing ESAs. Additional hydromodification management structural measures would also be considered to address the increases in runoff due to the additional impervious surface area.
3.3.8 Conceptual Stage Construction / Transportation Management Plan (TMP) Data Sheet. AECOM will prepare conceptual plans outlining the stage construction and traffic-handling requirements for the refined alternative. AECOM will assist CALTRANS to prepare a TMP Data Sheet for inclusion in the Project Report.
3.3.9 Structure Advance Planning Studies. (bridge + wall) AECOM will prepare Advance Planning Studies (APS) for the Manor Drive Overcrossing and special design retaining wall. The following two options will be included:
• Manor Drive Overcrossing (Widen) Option – Approximately 75’ widen on each side of existing 62’ wide Overcrossing. Two-span, with a total length of 123’-9”. Use of precast concrete girders is assumed.
• Manor Drive Overcrossing (Replace) Option – Approximately 212’ wide Overcrossing.
Two-span, with a total length of 123’-9”. Use of precast concrete girders and stage construction is assumed.
• Removal and Reconstruction of a Special Designed Retaining Wall – Approximate length is 450’ and variable height
The bridge APSs will be prepared in CALTRANS format using CALTRANS Office of Special Funded Project (OSFP) Information and Procedures Guide 3-2 and CALTRANS Memos to Designers (MTD) 1-8. The APSs will include plans, APS Checklist, Design Memo, ABC Questionnaire, Risk Register, and Itemized Planning Level Cost Estimate.
Quantitative seismic analysis will not be performed for the widening option; however, a qualitative analysis will be performed on the existing bridges to determine feasibility of widening. Items related to bridge maintenance (from latest Caltrans BIRIS report) will be included. The bridge replacement option will assume the use of stage construction.
3.3.10 Aesthetic Guidelines. AECOM will prepare a technical memorandum that provides agreed upon guidance for the future development of the landscape and aesthetics elements of the project.
3.3.11 Finalize Fact Sheets. AECOM will address comments on Fact Sheets from task 3.2.5 and submit final Fact Sheets for CALTRANS/FHWA approval prior to submittal of the Draft Project Report. Traffic and accident analysis, physical constraints, cost, access control, and environmental impacts will be critical factors in justifying the design.
3.3.12 Plan sheets for the Ultimate Build Alternative. AECOM will finalize plan sheets for the Build Alternative refining the plans prepared in Task 3.2.6.
3.3.13 Preliminary Cost Estimate. AECOM will further refine and update the planning-level cost estimate from task 3.2.7.
3.3.14 Value Engineering. The AECOM will assist CITY in conducting a value engineering analysis (if needed) in support of the PA&ED phase and in complying with the requirements of the CALTRANS Project Development Procedures Manual requirements. 14 3.3.15 Draft Project Report (DPR). The AECOM will prepare and submit the Draft Project Report for review and comment. The Project Report will conform to the guidelines provided in Appendix K of the CALTRANS Project Development Procedures Manual and will:
• Provide an introduction to the project, recommendations, and background and considerations
• Identify the purpose and need for the project and conformity to state/regional/local planning
• Identify alternatives reviewed, recommend the preferred alternative, and summarize rejected alternatives
• Establish project programming and funding
• Document project reviews and participation
3.3.16 Final Project Report (PR). After resolution of the review comments, a final version with appendices will be submitted for approval in conjunction with the Final Environmental Document.
Task 3: Deliverables
• Base Mapping
• List of Design exceptions
• Preliminary Engineering Drawings
• Mandatory and Advisory Fact Sheets
• Storm Water Data Report (SWDR)
• Preliminary Hydromodification Assessment Report
• Drainage Report
• Aesthetic Guidelines Memo
• Right of Way Mapping and Data Sheet
• Preliminary Geotechnical and Structure Preliminary Geotechnical Reports (SPGR) • Advance Planning Studies
• Pavement Evaluation Report / LCCA
• Preliminary Cost Estimate
• Preliminary Stage Construction plans and Transportation Management Plan Data Sheet • Draft Agreements
• Traffic Methodology and Assumptions
• Existing Conditions Analysis
• Travel Demand Forecasting Model Validation Procedure and Results • Traffic Forecasts
• Initial Project Alternative Screening Analysis
• TOAR
• Local Street Intersection Analysis Memorandum
• Supporting documents for Value Analysis if needed
• Draft PR & Final PR
TASK 4: Environmental Technical Studies
AECOM will clear the maximum environmental studies project footprint defined in the PID phase.
Unless otherwise stated below, two submittals of each deliverable (draft and final) are assumed to obtain CALTRANS approval.
15 4.1 Environmental Scoping. AECOM will conduct field reviews to confirm the environmental scope described in the PEAR. Field reconnaissance will be conducted for selected studies, such as cultural resources, visual, and community impacts, to review current conditions.
AECOM will support the City in preparing for, hosting, and documenting one public information meeting during this timeframe, which is described further in Task 5.3.
This project is within the Coastal Zone. AECOM will coordinate and attend one meeting with the City (Department of Public Works and Local Coastal Program) and Caltrans in discussing the strategy, timing, and responsibilities for the local coastal permit. The actual permitting process is assumed to take place during PS&E. AECOM will provide a memo documenting the steps, process, timing, and responsibilities that the team agrees upon during the meeting.
4.2 Project Need and Purpose / Project Description. AECOM will update and refine the Purpose and Need/Project Description developed for the PID for review and approval by CITY and CALTRANS. The Purpose and Need will incorporate input from the PDT and other stakeholders.
4.3 Community Impact Assessment.
AECOM will prepare a Community Impact Assessment (CIA) memo or, at most, a “mid-level report” in accordance with the November 7, 2016, CALTRANS template. A “full” CIA is neither warranted nor assumed.
The CIA will document land use, Coastal Zone characteristics, project area connections to parkland and recreational facilities including trails, potential growth inducement, and neighborhood impacts from changes in traffic circulation. Based on recent review trends, three submittals (draft, revised draft, and final) are assumed to obtain CALTRANS approval.
4.4 Air Quality Study.
AECOM will prepare an Air Quality Report to analyze emissions associated with the project. The report will include quantitative analyses of operational and construction-related emissions, mobile source air toxics, and operational and construction greenhouse gas emissions. The report will also provide data needed for the CEQA energy analysis.
AECOM will work with CITY to perform consultation with the Metropolitan Transportation Commission’s (MTC’s) Bay Area Air Quality Conformity Task Force. AECOM will complete the MTC’s PM2.5 Assessment Form and participate in interagency consultation. The project is not anticipated to be a Project of Air Quality Concern for fine particulate matter (PM2.5) as defined in Title 40 Code of Federal Regulations Part 93, and therefore quantitative analysis of PM2.5 through dispersion modeling is not warranted.
4.5 Noise Study.
AECOM will prepare a Noise Study Report to describe project-related noise level changes to sensitive receptors that are within 500 feet of the project alignment. Short or long-term noise measurements at up to twelve (12) locations are included. Where the predicted future noise levels from the project approach or exceed the noise criteria, noise abatement will be investigated. The noise abatement findings will be documented in a Noise Abatement Decision Report, which will be an appendix of the Noise Study Report.
Based on recent review trends, three submittals of each report (draft, revised draft, and final) are assumed to obtain CALTRANS approval.
4.6 Visual Impact Assessment. The 2019 Mini-PEAR stated that the CALTRANS Visual Impact Assessment Checklist indicated that a Visual Impact Assessment (VIA) Memo is appropriate for the project.
Since then, the Checklist score has been refined to reflect potential public controversy about the proposed Milagra Drive ramp option, and an Abbreviated VIA is proposed to describe how the project elements will change the existing viewshed. An Abbreviated VIA is not required to include visual simulations; however, simulations can be provided as an optional task. Up to two meetings with CALTRANS are assumed as part of 16 this scope. Based on recent review trends, three submittals (draft, revised draft, and final) are assumed to obtain CALTRANS approval.
4.7 Hazardous Materials/ISA. The ISA prepared as part of the PID phase will serve for PA&ED without further modification unless there are substantial changes to the project footprint between the two phases. AECOM will review land use changes, if any, and consult regulatory agency databases to confirm that no additional hazardous materials have been recorded after the PID-phase ISA was approved. It is assumed that soil and groundwater testing for project area contamination and development of detailed recommendations for materials handling and disposal will take place during the PS&E phase and therefore is not included in this scope.
4.8 Cultural Resource Studies.
AECOM will prepare an Area of Potential Effects (APE) map, an Archaeological Survey Report (ASR), and a Historic Properties Survey Report (HPSR). The ASR will include Native American consultation in accordance with CALTRANS and California Assembly Bill 52 standards, as well as a geoarchaeological evaluation of the project corridor’s potential to contain sensitive buried resources. The HPSR will summarize cultural resources in the project area, Native American consultation, built environment resources, and potential effects from the project. No historic properties in the project area appear to meet the criteria for listing in the National Register of Historic Places or the California Register of Historical Resources either individually or as a contributor to an existing historic district, or to be historical resources for the purposes of CEQA; therefore, it is assumed that built environment resources can be documented in the HPSR and a separate Historic Resources Evaluation Report is not required. Three submittals (draft, final, and subsequent responses to State Historic Preservation Office [SHPO] comments version) of each document are assumed to obtain CALTRANS and SHPO approval.
The project is not anticipated to affect an archaeological site or built environment resource that is on or eligible for the National Register of Historic Places and warrants preservation in place. Therefore, Section 4(f) evaluations for cultural resources are assumed to be unnecessary and are not included in this scope.
4.9 Extended Phase 1 Proposal and Report. Depending on the geoarchaeological sensitivity of the project area and the maximum depths of disturbance, Caltrans may require subsurface testing for buried cultural resources. The locations and parameters of testing would be determined in coordination with Caltrans and documented in an Extended Phase 1 Proposal.
AECOM will coordinate and perform the testing, including obtaining a drilling encroachment permit from CALTRANS, contracting with a drilling or backhoe operator, and arranging for highway safety measures such as a crash attenuator truck. It is assumed that the City will arrange for and obtain any needed City or other permits.
AECOM will document the results of the testing in an Extended Phase 1 Study. It is assumed that no cultural materials will be found, and Caltrans will approve a Finding of No Adverse Effect as part of the HPSR. The need for additional reporting such as an Environmentally Sensitive Area Action Plan is not anticipated and is outside of this scope.
This scope assumes one field visit with CALTRANS Cultural staff prior to submittal of the XP1 Proposal, and two days of mechanical subsurface testing.
4.10 Biological Resources. As described in the 2019 Mini-Preliminary Environmental Analysis Report, the project area is urbanized and lacks habitat for special-status species. AECOM will conduct a wildlife habitat assessment of the project area, delineate any waters of the U.S. or State (including culverted waters), and perform a tree inventory of the project footprint. A Natural Environment Study-Minimal Impacts (NESMI) is anticipated to be the appropriate level of documentation for potential impacts to biological resources 17 from the project and appropriate avoidance and minimization measures. The need for additional documentation to support consultation under Section 7 of the Endangered Species Act is not anticipated or included.
4.11 Paleontology Review. AECOM will prepare a combined Paleontological Identification and Evaluation Report to summarize the results of an archival database search for the project area, a field reconnaissance of surficial geologic deposits, and measures to be implemented during construction to avoid or minimize impacts to paleontology resources. The need for a Paleontological Mitigation Plan requires further evaluation based on the review activities listed above and can be prepared as an optional scope item if needed.
4.12 Location Hydraulic Study. The entire project area is in Federal Emergency Management Agency (FEMA) Zone X, an area of minimal flood hazard. A Location Hydraulic Study will be prepared to identify the significance of the project impacts to the floodplains and make general recommendations on possible mitigation measures.
4.13 Water Quality. AECOM will prepare a Water Quality Assessment Report to evaluate potential temporary and permanent effects on surface and groundwater quality, identify receiving waterbodies that have beneficial uses or are included on the Clean Water Act 303(d) List and 305(b) Report of Water Quality Limited Segments, and include local and regional requirements for stormwater pollution prevention. The report will evaluate the water quality impacts and will recommend possible best management practices (BMP) or project features to address water quality issues.
Task 4: Deliverables
• Coastal Zone Process Memo
• Purpose and Need/Project Description
• Community Impact Assessment
• Air Quality Study
• Noise Study Report & Noise Abatement Decision Report
• Visual Impact Assessment
• Cultural Resource Studies (APE map, ASR, HRER)
• Extended Phase 1 Proposal and Report
• Natural Environment Study-Minimal Impacts
• Paleontological Identification/Evaluation Report
• Location Hydraulic Study & Water Quality Assessment Report
5.0 Environmental Document
It is assumed that Caltrans will serve as the CEQA and NEPA lead agency. During preparation and completion of the environmental technical studies, and based on feedback from the PSR-PDS phase and scoping period, CONSULTANT staff will confer with CITY and Caltrans staff on the appropriate level of CEQA and NEPA document. For purposes of developing this scope, CONSULTANT proposes to prepare a CEQA Environmental Impact Report (EIR) and a NEPA Routine Environmental Assessment (EA), which would be combined into a single document (hereafter EIR/EA). If concerns about the project are not extensive and significant environmental impacts are not anticipated, then a CEQA Initial Study can be prepared leading to approval of a Negative Declaration or Mitigated Negative Declaration. This decision can be more accurately determined once studies are underway and public outreach has been initiated. For purposes of this scope, an EIR/EA is assumed.
18 Environmental topics not covered by the technical reports listed above will be addressed in the EIR/EA, including Geology and Soils, Greenhouse Gas Emissions, Utilities and Service Systems, Sea Level Rise, and Wildfire.
While the project is in MTC’s Transportation Improvement Program (TIP; ID# SM-170004), no FHWA funding is listed. Caltrans will not approve a NEPA document unless FHWA funding is programmed in the TIP. The timing of NEPA will be confirmed in coordination with the City and Caltrans. As noted above, for purposes of this scope, AECOM assumes preparation and public circulation of a single combined CEQA and NEPA document. If FHWA funding is not programmed by the time of CEQA document circulation, AECOM will coordinate with the CITY and CALTRANS to develop an alternative schedule for NEPA clearance.
5.1 First Administrative Draft EIR/EA. AECOM will prepare a first administrative draft for review and comment by CITY and CALTRANS, along with the Caltrans External Readiness Form and Environmental Document Review Checklist.
5.2 Second Administrative Draft EIR/EA. AECOM will prepare a second administrative draft for review and comment by CITY and CALTRANS and work closely with CALTRANS staff to incorporate any final changes to obtain approval of the EIR/EA for public circulation.
5.3 Public Outreach.
Details regarding meeting materials, notices, and staffing are provided in the Assumptions section at the end of this scope (under Public and Stakeholder Outreach).
5.3.1 Public Outreach Plan. AECOM will prepare a Public Outreach Plan, which will describe the approach to public outreach during PA&ED. It will list the key stakeholders, describe the proposed public meetings, and document any statutory requirements for project meetings and outreach. The plan will describe noticing methods and serve as the PDT’s ‘roadmap’ for project outreach during PA&ED.
5.3.2 Scoping. After initiation of technical studies, AECOM will coordinate with the CITY and Caltrans to develop and circulate a Notice of Preparation (NOP) packet with project summary attachment for State Clearinghouse filing, including two rounds of Caltrans review. The NOP circulation will begin a 30-day public scoping period for the Draft EIR/EA, during which AECOM will support the City in noticing (via mailers and advertisements), preparing for, hosting, and documenting the results of one in-person public information meeting. The meeting will provide an opportunity for the community to provide input on the scope of the EIR/EA and the potential environmental effects to be addressed in the EIR/EA. AECOM will provide graphics and a PowerPoint presentation for the CITY’s use and will provide project personnel to help staff the meeting and discuss the project with attendees.
5.3.3 Public Circulation. AECOM will also support the CITY in noticing (via mailers and advertisements), preparing for, hosting, and documenting the results of one in-person public information meeting during the 45-day review period of the Draft EIR/EA. AECOM will provide graphics and a PowerPoint presentation for the CITY’s use and will provide project personnel to help staff the meeting and discuss the project with attendees.
5.3.4 City Council Meetings. AECOM will support the CITY in preparing for and participating in up to two City Council meetings during the PSR-PDS phase. Supporting materials are assumed to be generally the same as those developed for the community update meetings. 19 5.3.5 Stakeholder Meetings. AECOM will support the CITY in preparing for, participating in, and documenting the results of up to five stakeholder meetings during the PA&ED phase with local business and community groups and/or individuals.
5.4 Circulate Draft EIR/EA. The AECOM will coordinate reproduction and distribution of the EIR/EA and submittal of the Notice of Completion and document to the State Clearinghouse. PDF copies will be prepared for upload to the appropriate websites. In accordance with Caltrans and Americans with Disabilities Act (ADA) Section 508 requirements, AECOM will prepare a portable document format/universal accessibility (PDF/UA) compliant EIR/EA that passes the PDF Accessibility Checker 3 (PAC3) for posting to the Caltrans website. ADA/508 compliance will be limited to the public draft and public final EIR-EA.
5.5 Respond to Public Review Comments. The AECOM will draft responses to substantive public comments and incorporate any associated updates in the text. It is assumed that all comments will be addressed through revisions to the EIR/EA and that no technical studies will require changes.
5.6 First Administrative Final EIR/EA. AECOM will update the EIR/EA to include the FONSI and other CALTRANS-required content and revisions for a final EIR/EA (hereafter FEIR/FONSI), including CEQA Findings and (if necessary) Statement of Overriding Considerations.
The first administrative FEIR/FONSI will be provided to CITY and CALTRANS for review and in tandem with the Project Report. AECOM will also submit an updated Caltrans External Readiness Form and Environmental Document Review Checklist.
5.7 Second Administrative FEIR/FONSI. AECOM will prepare a second administrative final for review and comment by CITY and CALTRANS and work closely with CALTRANS staff to incorporate any final changes to obtain final approval of the second administrative FEIR/FONSI.
5.8 ‘Final’ FEIR/FONSI. AECOM will coordinate reproduction and distribution of the ‘final’ FEIR/FONSI. PDF copies will be prepared for upload to the appropriate websites. AECOM will also prepare the Notice of Completion, CEQA Notice of Determination, and NEPA FONSI Notice of Availability of the FONSI for State Clearinghouse filing. In accordance with Caltrans and ADA Section 508 requirements, AECOM will prepare a PDF/UA compliant FEIR/FONSI that passes the PAC3 checker for posting to the Caltrans website.
Task 5: Deliverables
• Public Outreach Plan
• 1st Administrative Draft EIR/EA
• 2nd Administrative Draft EIR/EA
• Public outreach notifications and materials
• Draft EIR/EA for public circulation
• Responses to public review comments
• 1st Administrative FEIR/FONSI
• 2nd Administrative FEIR/FONSI
• ‘Final’ FEIR/FONSI
20 ASSUMPTIONS AND EXCLUSIONS:
The estimate of labor hours and time scheduled to perform the work is limited by the following assumptions and as may be noted elsewhere.
Study Alternatives
▪ One conceptual build alternative anticipated with two (2) options for widening or replacing the bridge, and with two (2) options for widening the on ramp at Milagra Drive. ▪ No introduction of new study alternatives after environmental technical studies are complete.
Project Limits
▪ The project limits will be based on the limits shown on the PPS.
Right of entry
▪ Encroachment permit applications to perform design activities within Caltrans and CITY right of way will be prepared by AECOM for CITY’s signature.
Mapping
▪ Aerial topographic mapping within the project limits described above will be prepared by AECOM.
Topographic mapping outside of approved project limits is not included. ▪ Mapping will be in English units and provided in MicroStation format.
Survey
▪ The mapping that were prepared during the PPS will be used.
Value Analysis Studies
▪ Value Analysis is an independent Study and will be undertaken by CITY. ▪ AECOM will provide support only for this effort, as described in the scope above.
PSR-PDS and Project Report Process
▪ Caltrans and CITY will execute a Cooperative Agreement for the PSR/PDS and PA&ED. ▪ Freeway Agreement are not needed at this time.
Environmental Studies
▪ Task 4.9 Extended Phase I Proposal and Report - The required testing may be greater than the estimate included.
Environmental Document Process
▪ An EIR/EA document is assumed in compliance with CEQA and NEPA requirements. ▪ Caltrans will be the lead agency for CEQA and Caltrans will be the delegated lead agency for NEPA. ▪ Up to 10 printed copies each of the Draft and Final EIR/EAs can be provided. ▪ Environmental permit applications are not included in this scope of services. ▪ The City will provide payments for the California Department of Fish and Wildlife CEQA document filing fee for the Final EIR/EA and the County for filing the Draft and Final EIR/EAs.
Public and Stakeholder Outreach
PID phase:
▪ Up to two in-person community update meetings, assumed to take place more than a month apart, including:
▪ One PowerPoint presentation for each meeting.
21 ▪ Up to eight printed graphic display boards for each meeting. ▪ Up to five AECOM staff and one professional facilitator per meeting. ▪ Noticing is assumed to consist of the following:
▪ Developing, obtaining approval for, printing, and distribution of announcement postcards (approximately 6 by 8 inch) via U.S. Postal Service Every Door Direct Mail to approximately 3,000 addresses in and surrounding the project area. A single set of postcards will be issued for each meeting.
Additional or different size mailers can be provided as optional scope. ▪ Developing, obtaining approval for, and submitting print newspaper advertisements in the Pacifica Tribune and San Mateo Daily Journal. One advertisement will be placed in each paper for one day prior to each community meeting. Additional print and/or digital ad placements can be provided as optional scope.
▪ Content developed for mail notifications, advertisements, and meetings will be shared with the City and the Caltrans Public Information Office (as appropriate) for use in developing additional announcements and notifications, including but not limited to press releases, Twitter and Facebook postings, and Patch and NextDoor postings.
▪ Materials used for City Council meetings and stakeholder meetings are assumed to be generally the same as those developed for community update meetings. Up to three AECOM staff are assumed to participate in each meeting.
▪ Additional support with public outreach, including language translation services, project website, and/or additional meetings, can be provided as an optional task. It is assumed that court reporter services are not necessary and that all in-person public meetings can be held at City facilities that do not charge fees.
Costs associated with court reporting services and facility fees are not included.
PA&ED phase:
▪ One in-person public information/scoping meeting,:
▪ One PowerPoint presentation (assumed the same for both meetings). ▪ Up to eight printed graphic display boards.
▪ Up to five AECOM staff and one professional facilitator per meeting. ▪ One in-person Draft EIR/EA public meeting, including:
▪ One PowerPoint presentation (assumed the same for both meetings). ▪ Up to 12 printed graphic display boards.
▪ Up to five AECOM staff and one professional facilitator per meeting. ▪ Noticing for public meetings is assumed to consist of the following:
▪ Developing, obtaining approval for, printing, and distribution of announcement postcards (approximately 6 by 8 inch) via U.S. Postal Service Every Door Direct Mail to approximately 3,000 addresses in and surrounding the project area. A single set of postcards will be issued for the scoping period, and a single set of postcards will be issued for the Draft EIR/EA circulation period. Additional or different size mailers can be provided as optional scope. ▪ Developing, obtaining approval for, and submitting print newspaper advertisements in the Pacifica Tribune and San Mateo Daily Journal. One advertisement will be placed for one day for the scoping period, and one advertisement will be placed for one day for the Draft EIR/EA circulation period.
Additional print and/or digital ad placements can be provided as optional scope. ▪ Content developed for mail notifications, advertisements, and meetings will be shared with the City and the Caltrans Public Information Office (as appropriate) for use in developing additional announcements and notifications, including but not limited to press releases, Twitter and Facebook postings, and Patch and NextDoor postings.
▪ Materials used for stakeholder meetings are assumed to be generally the same as those developed for community update meetings. Up to three AECOM staff are assumed to participate in each meeting. ▪ Additional support with public outreach, including language translation services, project website, and/or additional meetings, can be provided as an optional task. It is assumed that court reporter services are not 22 necessary and that all in-person public meetings can be held at City facilities that do not charge fees.
Costs associated with court reporting services and facility fees are not included.
Right of Way
▪ State Right-of-Way Maps will be available from Caltrans. ▪ Right-of-Way delineation will be based on as-built information. No field verification is proposed at this stage of design.
▪ Right of way hard copy and appraisal maps; temporary construction easements; and legal descriptions are not included in the scope of services.
▪ Title reports will not be included.
Units
▪ All project deliverables will be prepared in English units.
Drainage/Hydrology
▪ AECOM will not perform scour analysis for any watercourses in the project area. ▪ Detailed floodplain analysis other than the specified in the scope of work, is not included.
Utilities
▪ Utility relocations are for the study alternative only ▪ Utility agreements will not be prepared
▪ Fees may be required by Utility Companies.
Geotechnical
▪ No subsurface exploration or laboratory testing will be performed.
Pavement
▪ Existing pavement does not require any analysis or testing.
Landscaping
▪ Study of one landscape concepts are included
▪ Irrigation design/planning are not included.
Reviews and submittals
▪ AECOM will submit technical reports once in draft and once in final form, the intent being one review and one revision per document, unless otherwise specified.
Project Management
▪ Project management activities are provided for a 24-month period starting from Notice To Proceed. ▪ Meeting Minutes includes up to one round of edits.
Encroachment Permit and Permit Fees
▪ Encroachment Permit and Permit Fees are not included in this scope.
Materials and information provided by others
▪ Relevant data from previous/ongoing studies in the project area ▪ Utility record drawings
▪ As-built construction plans
▪ Right-of-way record maps
▪ Survey controls
23 ▪ Log of Test Borings, Foundation Reports, Foundation Reviews, and field records of pile driving logs for the construction of existing structures.
ATTACHMENT “B”
COMPENSATION
HIGHWAY 1 / MANOR DRIVE OVERCROSSING IMPROVEMENT PROJECT General Scope
Estimated Cost
Task 1 Task 2 Task 3 Task 4 Task 5 TOTAL
Project
Management Develop PSR/PDS Project Report
Environmental
Studies
Environmental
Document
LABOR
AECOM (Civil) $248,206 $331,348 $641,187 $0 $39,294 $1,260,034 AECOM (Environmental) $135,164 $85,188 $34,531 $209,353 $224,373 $688,610 AECOM (Geotech) $0 $27,520 $93,710 $0 $0 $121,230
AECOM (Structures) $14,433 $48,966 $167,600 $0 $0 $230,999 AECOM (Traffic) $0 $10,340 $0 $0 $0 $10,340
SUBCONSULTANTS
Noise Sub $0 $0 $0 $70,500 $0 $70,500
Water Quality Sub $0 $14,000 $44,800 $22,400 $0 $81,200 Air Quality Sub $0 $0 $0 $38,475 $0 $38,475
Haz Mat Sub $0 $32,200 $0 $0 $0 $32,200
Traffic Sub $0 $34,000 $137,700 $0 $0 $171,700
Meeting Facilitator $0 $3,600 $0 $0 $5,400 $9,000
Environmental Drilling $0 $0 $0 $17,000 $0 $17,000
Sub Markup $0 $4,190 $9,125 $7,419 $270 $21,004
DIRECT COSTS
Printing $0 $8,400 $400 $0 $14,000 $22,800
Postage, Travel, Misc. $1,500 $8,400 $200 $900 $9,300 $20,300 Record Search $0 $0 $0 $2,500 $0 $2,500
TOTAL $399,303 $608,152 $1,129,253 $368,547 $292,637 $2,797,892 3/1/2022
HIGHWAY 1 / MANOR DRIVE OVERCROSSING
IMPROVEMENT PROJECT
SUBCONSULTANTS SUBCONTRACTORS ODCs
ID CODE DELIVERABLE
Project ManagerLead EngineerSr. Project EngineerProject EngineerStaff EngineerCADAdminGeotechnicalManagerGeotechnical Sr.EngineerGeotechnicalEngineerStructures ManagerBridge EngineerStructural StaffEngineerStructure CADStructure QA/QCSr. Traffic EngineerTraffic EngineerEnvironmentalManagerSr. Env ProfessionalEnv ProfessionalResearch TechAECOM LABORTOTALNoise SubWater Quality SubAir Quality SubHaz Mat SubTraffic SubMeeting FacilitatorEnvironmentalDrillingTotalPrintingPostage, Travel,Misc.Record SearchTotal Cost Project Management
1.1 Contract Admininstration
1.1.1 Project Management 60 120 20 4 60 40 304 304 500 $72,342
1.1.2 Invoices/Progress Reports 24 24 160 12 40 260 260 $36,793
1.1.3 Scheduling 24 80 40 4 40 24 212 212 $48,878
1.1.4 Project Filing and Quality Control 24 60 84 84 $15,025
1.1.5 Risk Management Plan 20 20 100 16 24 180 180 $43,321
1.2 Meetings/Coordination
1.2.1 Kick-off Meeting and PDT Meetings 40 40 20 20 4 80 80 284 284 1,000 $64,711
1.2.2 Technical Meetings 48 40 20 20 40 32 40 240 240 $61,471
1.2.3 Subconsultant Coordination 40 40 20 20 50 60 40 270 270 $56,763 Task 1 Subtotal 256 140 360 144 0 0 210 0 0 0 40 0 0 0 0 0 0 12 324 348 0 1,834 0 0 0 0 0 0 0 1,834 0 1,500 0 $399,303 Develop PSR/PDS
2.0 PSR Project Management
2.0.1 PSR Project Administration 40 40 40 120 $24,881
2.0.2 PSR Technical meetings 40 2 10 10 62 $15,930
2.1 Data Collection
2.1.1 Existing Aerial Mapping 20 20 20 $4,955
2.1.2 Other Data Collection 20 50 70 70 $17,826
2.1.3 Utility Investigations 20 100 30 150 150 $36,271
2.1.4 Project Site Reviews 20 40 30 16 16 122 122 $31,360
2.2 Develop Purpose & Need
2.2.1 Develop Purpose and Need Statement 4 12 32 48 48 $8,897
2.3 Define Alternatives
2.3.1 No Build 4 4 4 $991
2.3.2 Alternative 1 20 20 80 40 30 80 20 4 12 24 330 330 $68,203
2.4 ID Add'l Data Requirements
2.4.1 Life Cycle Cost Analysis 10 20 40 70 70 $17,853
2.4.2 Constructability Reviews 5 20 40 30 95 95 $24,248
2.5 Initial Engineering
2.5.1 Preliminary Environmental Analysis Report (PEAR) 4 32 60 80 176 230 406 $60,900
2.5.2 Design Standards Risk Assessment 0 0 $0
2.5.3 Structures PSR-PDS Cost Estimate 24 32 56 56 $17,019
2.5.4 Traffic Engineering Performance Assessment (TEPA) 10 10 60 80 200 280 $51,237
2.5.5 Stormwater Evaluation 0 100 100 $14,700
2.5.6 Right-of-Way and Utility Impacts 20 20 40 40 $10,502
2.5.7 Assess Local and Regional Planning Frameworks 10 20 30 30 $7,728
2.6 Cost Estimates
2.6.1 Alternative 1 20 50 40 30 140 140 $30,213
2.7 PSR - PDS
2.7.1 Prepare Draft PSR - PDS 30 10 24 20 20 20 24 32 4 16 32 232 232 $53,726
2.7.2 Prepare Final PSR - PDS 30 10 24 20 20 20 8 8 4 8 16 168 168 $37,290
2.8 Provide Community Updates
2.8.1 Community Update Meetings 12 12 8 12 8 16 24 32 32 156 12 168 8,400 7,800 $49,902
2.8.2 City Council Meetings 4 4 4 12 12 300 $3,574
2.8.3 Stakeholder Meetings 24 24 24 72 72 300 $19,947
Task 2 Subtotal 285 152 540 190 100 132 48 20 90 0 72 88 0 0 0 0 60 64 104 196 112 2,253 0 100 0 230 200 12 0 2,613 8,400 8,400 0 $608,152
AECOM LABOR
HIGHWAY 1 / MANOR DRIVE OVERCROSSING
IMPROVEMENT PROJECT
SUBCONSULTANTS SUBCONTRACTORS ODCs
ID CODE DELIVERABLE
Project ManagerLead EngineerSr. Project EngineerProject EngineerStaff EngineerCADAdminGeotechnicalManagerGeotechnical Sr.EngineerGeotechnicalEngineerStructures ManagerBridge EngineerStructural StaffEngineerStructure CADStructure QA/QCSr. Traffic EngineerTraffic EngineerEnvironmentalManagerSr. Env ProfessionalEnv ProfessionalResearch TechAECOM LABORTOTALNoise SubWater Quality SubAir Quality SubHaz Mat SubTraffic SubMeeting FacilitatorEnvironmentalDrillingTotalPrintingPostage, Travel,Misc.Record SearchTotal Cost
AECOM LABOR
Project Report
3.1 Traffic Studies
3.1.1 Data Collection 5 10 15 100 115 $21,687
3.1.2 Existing Conditions Processing 15 15 40 55 $10,856
3.1.3 Existing Conditions Analysis 0 100 100 $17,850
3.1.4 Prepare Traffic Forecasts 6 12 18 150 168 $30,071
3.1.5 Future Traffic Operations Analysis 5 6 12 23 160 183 $33,216
3.1.6 Preparation of Traffic Operations Analysis Report 5 10 15 200 215 $39,537
3.2 Preliminary Engineering
3.2.1 Data Collection & Site Reconnaissance 5 15 15 35 35 $8,105
3.2.2 Project Implementation Plan 20 20 40 40 $8,994
3.2.3 Base Mapping 200 50 250 250 $57,356
3.2.4 Develop Alternatives 10 20 40 80 100 250 250 $49,952
3.2.5 Nonstandard Geometric Features 10 20 50 80 160 160 $36,810
3.2.6 Preliminary Engineering Drawings 20 40 150 100 310 310 $61,261
3.2.7 Preliminary Cost Estimate 10 40 30 80 80 $18,741
3.3 Project Approval
3.3.01 Right of Way (R/W) Reqs Mapping and R/W Data Sheet 20 40 40 100 100 $23,427
3.3.02 Preliminary Geotechnical and Structure Preliminary Geotechnical Reports 10 20 80 80 190 190 $44,405
3.3.03 Life Cycle Cost Analysis (LCCA) 20 80 80 180 180 $41,631
3.3.04 Draft Agreements 8 8 16 32 24 88 88 $18,182
3.3.05 Storm Water Data Report 10 10 10 2 2 4 8 46 110 156 $26,844
3.3.06 Preliminary Hydromodification Assessment 10 10 2 4 8 34 100 134 $21,933
3.3.07 Drainage Report 10 10 2 4 8 34 110 144 $24,103
3.3.08 Conceptual Stage Construction / TMP Data Sheet 5 5 40 20 70 70 $16,695
3.3.09 Structure Advance Planning Studies (2 bridges + walls) 120 240 100 120 16 596 596 $140,004
3.3.10 Aesthetic Guidelines 30 10 20 60 60 $16,264
3.3.11 Finalize Facts Sheets 10 20 80 80 190 190 $44,242
3.3.12 Plan sheets for the Ultimate Build Alternative 10 20 60 80 170 170 $39,287
3.3.13 Preliminary Cost Estimate 20 50 40 10 120 120 $29,512
3.3.14 Value Engineering 40 100 50 190 190 $45,749
3.3.15 Draft Project Report (PR) 100 20 120 50 30 20 20 4 24 40 428 30 458 200 200 $106,867
3.3.16 Final Project Report 120 20 120 30 20 20 4 8 24 366 30 396 200 $95,676 Task 3 Subtotal 413 153 1,126 787 24 250 60 80 160 160 182 260 100 120 16 0 0 14 56 112 0 4,073 0 320 0 0 810 0 0 5,203 400 200 0 $1,129,253 Environmental Studies
4.01 Environmental Scoping 5 24 48 32 109 109 200 $18,349
4.02 Project Need and Purpose / Project Description 5 16 32 40 93 93 $14,660
4.03 Community Impact Assessment 5 24 50 80 159 159 $23,885
4.04 Air Quality Study 5 8 16 29 285 314 $46,140
4.05 Noise Study 5 24 40 69 470 539 $87,327
4.06 Visual Impact Assessment 5 24 60 80 169 169 300 $25,720
4.07 Hazardous Materials/ISA 4 8 16 28 28 $4,007
4.08 Cultural Resource Studies 5 32 60 80 177 177 2,000 $29,359
4.09 Extended Phase I Proposal and Report 10 32 60 80 182 170 352 $46,555
4.10 Biological Resources 5 24 60 90 179 179 400 $26,951
4.11 Paleontology Review 5 12 40 60 117 117 500 $17,680
4.12 Location Hydraulic Floodplain Report 4 8 12 80 92 $13,957
4.13 Water Quality 4 8 12 80 92 $13,957
Task 4 Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 55 232 490 558 1,335 470 160 285 0 0 0 170 2,420 0 900 2,500 $368,547 Environmental Document
5.1 First Administrative Draft IS/EA 10 60 120 80 270 270 $44,700
5.2 Second Administrative Draft IS/EA 5 24 80 60 169 169 $26,228
5.3 Public Outreach Meetings
5.3.1 Public Outreach Plan 4 8 16 32 60 2 $9,721
5.3.2 Scoping 8 8 12 8 12 12 12 32 32 136 8 4,800 4,200 $37,048
5.3.3 Public Circulation 8 8 12 8 12 12 12 32 32 136 8 5,200 4,200 $37,448
5.3.4 City Council Meetings 8 8 8 24 $6,549
5.3.5 Stakeholder Meetings 24 24 24 72 300 $19,947
5.4 Circulate Draft IS/EA 5 16 60 80 161 161 2,000 300 $25,781
5.5 Respond to Public Review Comments 15 40 80 100 235 235 $37,322
5.6 First Administrative Final IS/EA 5 24 40 60 129 129 $20,088
5.7 Second Administrative Final IS/EA 5 12 24 32 73 73 $11,557
5.8 Final IS/EA 5 8 40 40 93 93 2,000 300 $16,249
Task 5 Subtotal 48 48 24 16 0 24 0 0 0 0 0 0 0 0 0 0 0 110 216 524 548 1,558 0 0 0 0 0 18 0 1,130 14,000 9,300 0 $292,637 Total Project Hours 1,002 493 2,050 1,137 124 406 318 100 250 160 294 348 100 120 16 0 60 255 932 1,670 1,218 11,053 470 580 285 230 1,010 30 170 13,200 22,800 20,300 2,500 $2,797,892 TOTAL HOURS BY PERCENT 9.1% 4.5% 18.5% 10.3% 1.1% 3.7% 2.9% 0.9% 2.3% 1.4% 2.7% 3.1% 0.9% 1.1% 0.1% 0.0% 0.5% 2.3% 8.4% 15.1% 11.0% 100.0% AECOM/URS 2022 RATE SCHEDULE
Name/Position/Title Hourly Rate Range by Position**
Principal Professional/Project Director $296 - $429
Senior Project Manager $236 - $374
Project Manager $213 - $305
Lead Project Professional/Engineer $223 - $412
Senior Project Professional/Engineer $170 - $247
Sr. Designer/Lab, Field, or CADD Supervisor $149 - $196 Sr. Technician* $131 - $196
Sr. CADD Technician/Sr. Illustrator/Designer* $131 - $191 Project Professional/Engineer $131 - $224
Project Administrator/Controller $121 - $191
Staff Professional/Engineer $109 - $138
Junior Professional/Engineer $65 - $112
Word Processor/Project Assistant/Editor* $73 - $153
Technician* $65 - $165
CADD Technician/Illustrator* $73 - $135
Clerk/Administrator/Intern* $38 - $122
** Bill rates are computed as actual pay rate at time of service plus current FAR multiplier plus 10% fee (raw labor + 130.70% for FY 2020 plus 10% fee = 253.77%) ** Salaries are adjusted each October 1, but individual merit or promotional increases may occur at any time.
Reimbursable Items to be Billed
Subcontracted Services Cost plus 5%
In-house printing (per page) Color $1.00, B/W $.10, no markup Vehicles $90/day, $45/½ day, no markup
Personal vehicles (mileage) Current IRS rate, no markup Other miscellaneous Expenses At cost
The services under this Agreement will be compensated in accordance with the following consultant rate schedule and adjusted annually * Overtime premium charged at cost where required by law for non-exempt employees