4.a
Packet Pg. 111 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services)
4.a
Packet Pg. 112 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) TELEENG-01 MHERNANDEZ
CERTIFICATE OF LIABILITY INSURANCE
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY
X AES1217323 00 12/6/2021 12/6/2022
EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE X OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence) $ 50,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY X PRO- LOC JECT
OTHER:
PRODUCTS - COMP/OP AGG $ 2,000,000
EMPLOYEE BENEFI
$ 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
SCHEDULED
AUTOS
NON-OWNED AUTOS ONLY
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident) $
$
B X UMBRELLA LIAB
EXCESS LIAB
X OCCUR
CLAIMS-MADE 83439T216ALI 12/6/2021 12/6/2022
EACH OCCURRENCE $ 4,000,000
AGGREGATE $
DED RETENTION $ $ 4,000,000
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
PER
STATUTE OTH- ER
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A E.L. DISEASE - EAEMPLOYEE $ (Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ C
D
Errors & Omissions MKLV5PEO001849 10/7/2021 10/7/2022 Limit 1,000,000 Business Owners Poli 57SBADO1789 3/15/2022 3/15/2023 Limit 29,300 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Pacifica listed as additional insured.
CERTIFICATE HOLDER CANCELLATION
City of Pacifica
170 Santa Maria Avenue
Pacifica, CA 94044
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THEPOLICYPROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DATE (MM/DD/YYYY)
3/29/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Paul R. Nadler Insurance
1560 Laurel Street
Suite 200
San Carlos, CA 94070
CONTACT
NAME: PHONE (650) 508-8000
(A/C, No, Ext):
FAX (650) 508-8006
(A/C, No): E-MAIL [email protected] ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : AmTrust Financial Company 15954
INSURED
Telecommunications Engineering Associates
1160 Industrial Road #15
San Carlos, CA 94070
INSURER B : StarStone National Insurance Company 25496
INSURER C : EVANSTON INSURANCE COMPANY 35378
INSURER D : SENTINEL INSURANCE COMPANY 11000
INSURER E :
INSURER F :
4.a
Packet Pg. 113 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:
VE 01 84 12 13
Effective Date: 12/06/202
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATEDCONSTRUCTIONPROJECTS(S)
GENERAL AGGREGATE LIMIT – SUBJECT TO A
MAXIMUM AGGREGATE
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
SCHEDULE
Designated Construction Project(s): All construction projects for which you have agreed in writing in a contract, prior to an occurrence that causes "bodily injury", "property damage" or "personal and advertising injury", to provide project specific limits.
A. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I – Coverage A, and for all medical expenses caused by accidents under Section I – Coverage C, which can be attributed only to ongoing operations at a single designated construction project shown in the Schedule above:
1. A separate Designated Construction Project General Aggregate Limit applies to each designated construction project, and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations.
2. The Designated Construction Project General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, except damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard", and for medical expenses under Coverage C regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or bringing "suits".
3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Designated Construction Project General Aggregate Limit for that designated construction project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Designated Construction Project General Aggregate Limit for any other designated construction project shown in the Schedule above.
VE 01 8412 13 Page 1 of 2
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Packet Pg. 114 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services)
4. The limits shown in the Declarations for Each Occurrence, Damage To Premises Rented To You and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Designated Construction Project General Aggregate Limit.
5. All payments under this endorsement are subject to the Maximum Aggregate Limit of:
$ 5,000,000
The Maximum Aggregate Limit is the most we will pay under this endorsement regardless of the number of Designated Construction Project General Aggregate Limits. The Maximum Aggregate Limit is not available to pay for damages or expenses other than as set forth in the endorsement.
B. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I – Coverage A, and for all medical expenses caused by accidents under Section I – Coverage C, which cannot be attributed only to ongoing operations at a single designated construction project shown in the Schedule above:
1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products-completed Operations Aggregate Limit, whichever is applicable; and
2. Such payments shall not reduce any Designated Construction Project General Aggregate Limit.
C. When coverage for liability arising out of the "products-completed operations hazard" is provided, any payments for damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard" will reduce the Products-completed Operations Aggregate Limit, and not reduce the General Aggregate Limit nor the Designated Construction Project General Aggregate Limit.
D. If the applicable designated construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project.
E. The provisions of Section III – Limits Of Insurance not otherwise modified by this endorsement shall continue to apply as stipulated.
VE 01 8412 13 Page 2 of 2
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Packet Pg. 115 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:3
CG 20 10 12 19
Effective Date:12/06/202
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
Schedule
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
Any person or organization when you have agreed in
a written and executed contract, prior to an
“occurrence”, that such person or organization be
added as an additional insured on your policy.
All locations for which you have agreed in a
written and executed contract prior to an
“occurrence.”
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations
for the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury"
or "property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or
subcontractor engaged in performing
operations for a principal as a part of the
same project.
4.a
Packet Pg. 116 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 2 of 2 C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured is
the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
All other terms and conditions of this Policy remain unchanged.
4.a
Packet Pg. 117 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:3
CG 20 18 12 19
Effective Date: 12/06/202
CG 20 18 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – MORTGAGEE,
ASSIGNEE OR RECEIVER
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
Schedule
Name(s) Of Person(s) Or Organization(s) Designation Of Premises Any person or organization you have agreed in a
written and executed contract, prior to an
“occurrence”, that such person or organization be
added as an additional insured on your policy.
All premises for which you have agreed in a
written and executed contract prior to an
“occurrence.”
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended
to include as an additional insured the person(s)
or organization(s) shown in the Schedule, but
only with respect to their liability as mortgagee,
assignee or receiver and arising out of the
ownership, maintenance or use of the premises
by you and shown in the Schedule.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.
B. This insurance does not apply to structural
alterations, new construction and demolition
operations performed by or for that person or
organization.
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured is
the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
All other terms and conditions of this Policy remain unchanged.
4.a
Packet Pg. 118 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:3
CG 20 37 12 19
Effective Date: 12/06/20
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS– COMPLETEDOPERATIONS
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
Schedule
Name Of Additional Insured Person(s)
Or Organization(s)
Location And Description Of
Completed Operations
Any person or organization when you have agreed in
a written and executed contract, prior to an
“occurrence”, that such person or organization be
added as an additional insured on your policy.
All locations and completed operations for
which you have agreed in a written and
executed contract prior to an “occurrence.”
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part,
by "your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products-completed operations
hazard".
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most
we will pay on behalf of the additional insured is
the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
All other terms and conditions of this Policy remain unchanged.
4.a
Packet Pg. 119 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:3
CG 24 04 12 19
Effective Date: 12/06/202
CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
Schedule
Name Of Person(s) Or Organization(s):
Any person or organization you have agreed in a written and executed contract, prior to an “occurrence”, that you would provide such person or organization a waiver of transfer of rights of recovery against others to us on your policy.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph 8. Transfer
Of Rights Of Recovery Against Others To Us
of Section IV – Conditions:
We waive any right of recovery against the
person(s) or organization(s) shown in the
Schedule above because of payments we make
under this Coverage Part. Such waiver by us
applies only to the extent that the insured has
waived its right of recovery against such person(s)
or organization(s) prior to loss. This endorsement
applies only to the person(s) or organization(s)
shown in the Schedule above.
All other terms and conditions of this Policy remain unchanged.
4.a
Packet Pg. 120 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services) Policy Number:
Insured Name: Daryl D. Jones, Inc.
Number:4
VE 09 73 04 20
Effective Date: 12/06/202
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY –
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
Commercial General Liability Coverage Part
The following is added to the Other Insurance Condition and supersedes any provision to the contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other Commercial General Liability insurance available to an additional insured under your policy, but only if:
(1) The additional insured is a Named Insured under such other Commercial General Liability insurance; and
(2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other Commercial General Liability insurance available to the additional insured.
Coverage granted to an additional insured remains subject to all terms, conditions, limitations, and exclusions set forth in the endorsement form that conferred the additional insured status. In the event of conflict between this endorsement and an endorsement conferring additional insured status, then the endorsement conferring additional insured status shall govern the scope of coverage available to the additional insured.
All other terms and conditions of this Policy remain unchanged.
VE 09 73 04 20 Includes copyrighted material of Insurance Services Office, Inc. with its permission
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Packet Pg. 121 Attachment: Attachment A - Agreement with TEA (4995 : Agreement for Information Technology Equipment and Services)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Adoption of Resolution to Request to the Metropolitan Transportation Commission the Allocation of Fiscal Year 2022-23 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding for the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project RECOMMENDED ACTION:
Adopt the resolution next in order, “A Resolution by the City Council of the City of Pacifica to request to the Metropolitan Transportation Commission the allocation of Fiscal Year 2022-23 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding” for the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project; committing up to $37,240 of General funds for the required matching funds; and authorizing the City Manager to execute any document/s required for the grant.
STAFF CONTACT:
Ryan Marquez, P.E., Associate Civil Engineer
(650) 738-3769
[email protected]
Sam Bautista, P.E., Deputy Director/ City Engineer
(650) 738-3767
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:
Transportation Development Act (TDA) Article 3 funds are made available through the State and distributed by the Metropolitan Transportation Commission (MTC) to the San Mateo City/County Association of Governments (C/CAG) annually, on a formula basis. C/CAG acts as the program administrator for San Mateo County and issues the call for projects for eligible pedestrian and bicycle projects within the county. All the cities, the County of San Mateo and joint powers agencies operating in San Mateo County are eligible applicants.
In late 2021, C/CAG issued the Call for Projects for TDA Article 3 Pedestrian and Bicycle Program funding to fund pedestrian and bicycle related projects. Pacifica’s submitted grant application, which is being recommended for funding by the San Mateo County Bicycle Pedestrian Advisory Committee, is the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project. The project will install bicycle and pedestrian facility improvements along Palmetto & Esplanade Ave from Westline Drive to Paloma Avenue. The project is estimated to cost $372,240 with approximately a $37,240 match from City funds.
In order to make the funds available to the project, MTC requires that the City of Pacifica, as project sponsor, adopt a resolution of local support. The attached resolution is in the strict 5 Packet Pg. 122
Pacifica City Council 2
May 23, 2022
format provided by MTC. Upon adoption of the resolution, City staff will submit the resolution to C/CAG for MTC to allocate the funds. Upon receiving the allocation, staff will continue on design of the project with eventual construction.
It is therefore the City Manager’s recommendation to adopt the resolution in support for TDA funding for the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution next in order. However, not doing so will make the City ineligible to receive TDA Article 3 grant funds.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. Adopting the resolution will make the funds available to continue to implement the City’s Bicycle & Pedestrian Improvement Plan.
FISCAL IMPACT:
The fiscal impact of this item is committing approximately $37,000 in City funding as the required match for the project. This match has already been included in the Recommended FY 22-23 CIP budget.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
5 Packet Pg. 123
Pacifica City Council 3
May 23, 2022
RESOLUTION NO. ___-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA MAKING A REQUEST
TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 22-23 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3
PEDESTRIAN/BICYCLE PROJECT FUNDING
____________________________________________________________________ WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and
WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and
WHEREAS, MTC Resolution No. 4108, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and
WHEREAS, the City of Pacifica desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this Resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; NOW, THEREFORE BE IT RESOLVED, that the City of Pacifica declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code; and furthermore
BE IT RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Pacifica to carry out the project; and furthermore BE IT RESOLVED, that the City of Pacifica attests to the accuracy of and approves the statements in Attachment A to this Resolution; and furthermore BE IT RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of San Mateo County for submission to MTC as part of the countywide coordinated TDA Article 3 claim.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23rd day of May 2022, by the following vote:
5 Packet Pg. 124
Pacifica City Council 4
May 23, 2022
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Mary Bier, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 125
Pacifica City Council 5
May 23, 2022
Resolution No.
Attachment A
Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 22-23 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding Findings
1. That the CITY OF PACIFICA is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the CITY OF PACIFICA legally impeded from undertaking the project(s) described in “Attachment B” of this resolution.
2. That the CITY OF PACIFICA has committed adequate staffing resources to complete the project(s) described in Attachment B.
3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s).
4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.
5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).
6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s).
7. That the project(s) described in Attachment B are for capital construction and/or final design and engineering or quick build project; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic and/or Class IV separated bikeway; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the CITY OF PACIFICA within the prior five fiscal years.
8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.) or responds to an immediate community need, such as a quick-build project.
9. That any project described in Attachment B bicycle project meets the mandatory minimum safety design criteria published in the California Highway Design Manual or is in a National Association of City and Transportation Officials (NACTO) guidance or similar best practices document.
10. That the project(s) described in Attachment B will be completed in the allocated time (fiscal year of allocation plus two additional fiscal years).
11. That the CITY OF PACIFICA agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. 5 Packet Pg. 126
Pacifica City Council 6
May 23, 2022
RESOLUTION NO.
ATTACHMENT B
TDA ARTICLE 3 PROJECT APPLICATION FORM
Fiscal Year of this Claim: 22-23 Applicant: City of Pacifica Contact person: Sam Bautista, P.E., City Engineer
Mailing Address: 151 Milagra Drive
E-Mail Address: [email protected] Telephone: 650-738-3767 Secondary Contact (in event primary not available): Ryan Marquez E-Mail Address: [email protected] Telephone:650-738-3769 Project Title Palmetto & Esplanade Bicycle & Pedestrian Improvement Project (Short Description): Install various bicycle and pedestrian improvements along Palmetto & Esplanade Avenue per the application submitted.
Amount of claim: $ 335,160
Description of Overall Project:
Project Scope Proposed for Funding: (Project level environmental, preliminary planning, and ROW are ineligible uses of TDA funds.)
Project Budget and Schedule
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is anticipated).
Yes
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. No C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
Yes
D. Has the project been reviewed by the Bicycle and Pedestrian Advisory Committee? (If "NO," provide an explanation). Yes E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that include construction).
Not yet, but
will
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month Yes Project Phase TDA 3 Other Funds Total Cost Estimated Completion (month/year)
Bike/Ped Plan -
ENV -
PA&ED -
PS&E 25,000 25,000
ROW -
CON 310,160 37,240 347,400
Total Cost 335,160 37,240 372,400
The project looks to improve both pedestrian and bicyclist experiences along Pacifica’s northern coastal corridor of Palmetto & Esplanade Aves. Bicycle improvements include 1.4 miles of Class II bicycle lanes and 0.5 miles of Class IIIB bicycle boulevards. Pedestrian improvements will focus on two intersections incorporating quick build elements.
Design and construction.
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and year) September 2023
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
)
Yes
5 Packet Pg. 128
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Adoption of an Ordinance titled “An Ordinance of the City Council of the City of Pacifica Amending Chapter 6, “Sewer Charges” and Chapter 11, “Sewer Connection Charges” of Title 6, “Sanitation and Health” of the Pacifica Municipal Code Relating to Charges for Sewer Service and Connection Fees.”
RECOMMENDED ACTION:
Move to Adopt an Ordinance titled “An Ordinance of the City Council of the City of Pacifica Amending Chapter 6, “Sewer Charges” and Chapter 11, “Sewer Connection Charges” of Title 6, “Sanitation and Health” of the Pacifica Municipal Code Relating to Charges for Sewer Service and Connection Fees.”
STAFF CONTACT:
Lisa Petersen, Director of Public Works
(650) 738-3767
[email protected]
Maria Aguilar, Plant Manager
(650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
This ordinance was introduced at the regular meeting of the City Council held on May 9, 2022 and is now in order for adoption.
On the same date, City Council adopted a resolution titled “Resolution of the City Council of the City of Pacifica Approving the New Wastewater (Sewer) Service Charges and Wastewater (Sewer) Capacity Fees for Pacifica Municipal Wastewater”.
As stated earlier at that meeting, the City completes a wastewater rate study to determine the rate increases that are necessary to meet the Wastewater Division’s (Wastewater) operating costs, projected Capital Improvement Program (CIP) and expected yearly consumer price index increases. This study was completed by Bartle Wells and Associates (BWA) on January 2022.
Moreover, BWA also completed a Capacity Fee Study on February 2022 to update the City’s current wastewater capacity fees adopted in 1974 with the goals of developing fees that recover the full cost of wastewater system infrastructure assets and planned facilities expenditures that benefit new or expanded development to help ensure that growth pays its own way.
On February 15, 2022, the City Council held a publicly noticed special meeting to discuss the sewer rates and one-time developer sewer capacity fees. At this meeting, the Council adopted a resolution stating its intention to hold a public hearing and consider updating the City’s sewer service changes beginning in year FY 22/2023 for a five-year period to FY 2026/27. The Council also provided direction to staff for capacity fees related to Accessory Dwelling Units (ADU’s) and other low-income housing.
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Finally, staff followed all required public hearing notifications. The public hearing notification for the proposed sewer service charges was first sent to all the property owners on February 25, 2022 and was resent with updates when the public hearing meeting was changed from April 11, 2022 to May 9, 2022. Also, on April 20, 2022, the Notice of Public Hearing for the Proposed Adoption of Amendments to the Pacifica Municipal Codes on Sewer Charges and Sewer Connection Charges was advertised in the Pacifica Tribune and mailed to property owners who have active planning application for development projects.
ALTERNATIVE ACTION:
The Council may choose not to adopt the Ordinance titled “An Ordinance of the City Council of the City of Pacifica Amending Chapter 6, “Sewer Charges” and Chapter 11, “Sewer Connection Charges” of Title 6, “Sanitation and Health” of the Pacifica Municipal Code Relating to Charges for Sewer Service and Connection Fees” to revise and increase the City’s Sewer Charges and Revise the Sewer Connection Charges. This is not recommended as the wastewater utility needs funds for important repairs to the Collection System to address on-going I/I problems and maintenance at the aging Plant is necessary for the Plant to continue to function appropriately.
Additionally, the City needs to update their sewer connection/capacity fees, which have not been updated for many years.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adoption of the Ordinance titled “An Ordinance of the City Council of the City of Pacifica Amending Chapter 6, “Sewer Charges” and Chapter 11, “Sewer Connection Charges” of Title 6, “Sanitation and Health” of the Pacifica Municipal Code Relating to Charges for Sewer Service and Connection Fees.”
• Stewardship of City Infrastructure and Maintaining a Safe Community: This Adoption of the Ordinance titled “An Ordinance of the City Council of the City of Pacifica Amending Chapter 6, “Sewer Charges” and Chapter 11, “Sewer Connection Charges” of Title 6, “Sanitation and Health” of the Pacifica Municipal Code Relating to Charges for Sewer Service and Connection Fees” to revise and increase the City’s Sewer Charges and Revise the Sewer Connection Charges is the last step necessary to ensure sufficient funding to maintain operations and maintenance of sewer collection system, pump stations, and the Calera Creek Water Recycling Plant.
FISCAL IMPACT:
The fiscal impact for FY2022/23 will be a revenue generation of $18.2M or a 4% increase from the prior year for Sewer Funds 34 and 18. The 4% increase is based on the 3.5% rate payer increase plus an additional 0.5% increase to revenues that is projected to be paid through new development. The increased rates will provide the wastewater program with a total of $98.7 million over the five years to address capital replacement and increased costs. As noted, the City’s current single-family capacity fees are $3,825 per unit. Updated capacity fees will generate an additional $8,566 per new single-family connection. Based on 0.5% growth per year or 64 connections, the increased fee could generate an additional $548,224 per year.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
6 Packet Pg. 130
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ORDINANCE NO. (ID # 4991)
ORDINANCE NO. ____-C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA AMENDING CHAPTER 6, “SEWER CHARGES” AND CHAPTER 11, “SEWER CONNECTION CHARGES” OF TITLE 6, “SANITATION AND HEALTH”
OF THE PACIFICA MUNICIPAL CODE
RELATING TO CHARGES FOR SEWER SERVICE AND CONNECTION FEES RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, on May 8, 2017, the City adopted five years of rate increases from fiscal years 2017-18 through 2021-22; and
WHEREAS, the City desires to update its sewer service charges and connections fees and delete outdated sections of the Sewer Serve Charge Code and Sewer Connection Fees Code; and
WHEREAS, the City wishes to make these changes to streamline adoption of charges in the future; and
WHEREAS, Pacifica Municipal Code sections 6-6.404 and 6-6.406 currently provide the maximum and minimum annual sewer charges for FY 2017 through 2022 and Article 10 provides the manner in which rate increases may be established; and WHEREAS, staff is recommending that Pacifica Municipal Code sections 6-6.404 and 6-
6.406 be amended to allow the City Council to fix rates for sewer services by resolution and revised from time to time with the objective that the City sewer system be operated on a sound economic basis; and
WHEREAS, Pacifica Municipal Code sections 6-11.102, 6-11.103 and 6-11.104 currently provide the fees for sewer connection, for sewage facilities, for the main trunk interceptor and outfall sewers, and for eliminating inflow and infiltration; and WHEREAS, staff is recommending that Pacifica Municipal Code sections 6-11.102, 6-
11.103 and 6-11.104 be amended to consolidate the sewer connection fees, inflow and infiltration fees, trunk line fees, and sewer tap fees into one sewer capacity fee and to allow the City Council to fix rates for sewer connection fees by resolution and revised from time to time with the objective that the City sewer connection system be operated on a sound economic basis; and
NOW, THEREFORE, the City Council of the City of Pacifica does ordain as follows:
Section 1. Recitals. The City Council of the City of Pacifica does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.
Section 2. Amended. Sections 6-6.406, “Minimum rate”, of Article 4 and Article 10 within Chapter 6, “Sewer Charges” of Title 6 of the Pacifica Municipal Code are hereby amended by repealing Section 6-6.406 and Article 10 in their entirety. 6 Packet Pg. 131
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Section 6-11.103 “Sewer connection charges to provide funds for sewage facilities, main trunk, interception, outfall sewers, acquisitions, construction or reconstruction of sanitation or sewage facilities,” 6-11.104 “Inflow/Infiltration charges to provide funds for eliminating and equivalent volume of inflow and infiltration as the wastewater flow contributed to the collection system” of Article 1 “Sewer Connection Charges” and Article 3 “Sewer Tapping Charges” within Chapter 11 “Sewer Connection Charges” of Title 6 of the Pacifica Municipal Code are hereby amended by repealing sections 6-11.103 and 6-11.104 in their entirety.
Sections 6-6.403 “Liens” and 6-6.404 “Schedule” of Chapter 6, “Sewer charges” within Title 6 “Sanitation and Health” are amended to read as follows (strikethrough marking items as deleted, underlines marking additions):
Sec. 6-6.403. Liens.
The sewer charges set forth in this article shall be a lien upon the premises and shall be reimbursable to the owner of the premises by any nonowner tenant of other occupant thereof.
(§ 2.03, Ord. 423)
Sec. 6-6.404. Schedule of Charges for Service.
The City Council shall fix the rates to be charged for sewer service by the City, by resolution, and in so doing shall distinguish the different classes of service made available and fix rates appropriate to each class of service. Rates shall be fixed and revised from time to time with the objective that the City sewer system shall be operated on a sound economic basis.
Annual sewer charges shall be based upon water consumption that is in conformity with the rate measurement formulas set forth in this article and shall be charged at a maximum of:
Fourteen dollars and point 08834 cents ($14.08834) per one hundred (100) cubic feet of water consumption, effective July 1, 2017.
Fifteen dollars and point 21541 cents ($15.21541) per one hundred (100) cubic feet of water consumption, effective July 1, 2018.
Sixteen dollars and point 43264 cents ($16.43264) per one hundred (100) cubic feet of water consumption, effective July 1, 2019.
Seventeen dollars and point 58293 cents ($17.58293) per one hundred (100) cubic feet of water consumption, effective July 1, 2020.
Eighteen dollars and point 81373 cents ($18.81373) per one hundred (100) cubic feet of water consumption, effective July 1, 2021.
(§§ 2.04 through 2.59, Ord. 423, as amended by § 1, Ord. 17-C.S., eff. March 11, 1971, § 1, Ord. 113-C.S., eff. June 12, 1974, § 1, Ord. 150-C.S., eff. June 9, 1975, § 1, Ord. 206-C.S., eff. June 9, 1977, § 2, Ord. 223-C.S., eff. March 29, 1978, § 1, Ord. 235-C.S., eff. August 14, 1978, § 1, Ord. 264-C.S., eff. August 13, 1979, § 1, Ord. 305-C.S., eff.
September 9, 1981, § 1, Ord. 345-C.S., eff. September 8, 1982, § 1, Ord. 415-C.S., eff.
August 22, 1984, § 1, Ord. 449-85, eff. August 31, 1985, § 1, Ord. 465-86, eff. August 13, 1986, § 1, Ord. 486-C.S., eff. July 22, 1987, § 1, Ord. 507-C.S., eff. July 27, 1988, § 1, Ord. 531-C.S., eff. July 26, 1989, § 1, Ord. 555-C.S., eff. August 8, 1990, § 1, Ord. 573-C.S., eff. July 24, 1991, § 1, Urgency Ord. 593-C.S., eff. July 6, 1992, § 1, Ord. 606- C.S., eff. June 28, 1993, § 1, Ord. 616-C.S., eff. July 27, 1994, § 1, Ord. 629-C.S., eff.
July 26, 1995, § 1, Ord. 643-C.S., eff. August 7, 1996, § 1, Ord. 655-C.S., eff. August 13, 1997, § 1, Ord. 662-C.S., eff. July 22, 1998, § 1, Ord. 668-C.S., eff. July 28, 1999, § 1, 6 Packet Pg. 132
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Ord. 676A-C.S., eff. August 9, 2001, § 1, Ord. 691-C.S., eff. August 8, 2001, § 1, Ord. 702-C.S., eff. July 24, 2002, § 1, Ord. 710-C.S., eff. August 14, 2003, § 1, Ord. 717-C.S., eff. August 26, 2004, § 2, Ord. 719-C.S., eff. October 27, 2004, § 1, Ord. 726-C.S., eff.
July 27, 2005, § 1, Ord. 727-C.S., eff. July 27, 2005, § 1, Ord. 737-C.S., eff. July 26, 2006, § 1, Ord. 748-C.S., eff. July 5, 2007, § 1, Ord. 750-C.S., eff. July 5, 2007 and § 1, Ord. 759-C.S., eff. June 26, 2008; Ord. No. 764-C.S., § 1, eff. June 11, 2009, § 1, Ord. 772-C.S., eff. June 24, 2010, § 1, Ord. 783-C.S., eff. June 23, 2011, § 1, Ord. 790-C.S., eff. June 13, 2012; § 1, Ord. 794-C.S., eff. June 13, 2013, and § 1, Ord. 816-C.S., eff.
June 7, 2017)
Sections 6-11.102 “Sewer connection charges” and 6-11-105 “Sewer connection charges: time of payment for proposed structures” of Article 1 within Chapter 11, “Sewer Connection Charges” within Title 6 “Sanitation and Health” are amended to read as follows (strikethrough marking items as deleted, underlines marking additions):
Sec. 6-11.102. Sewer connection charges.
The City Council shall fix the fees to be charged for sewer connection by the City, by resolution. Fees shall be fixed and revised from time to time with the objective that the City sewer system shall be operated on a sound economic basis.
The following charges are hereby established for the connection of the plumbing of any building or structure to the sanitary sewer system of the City:
(a) Residential schedule in the original City limits:
(1) Six Hundred and no/100ths ($600.00) Dollars for each single-family, townhouse, and condominium dwelling unit; and
(2) Four Hundred Sixty and no/100ths ($460.00) Dollars for each multiple-family dwelling unit.
(b) Commercial schedule in the original City limits:
(1) Six Hundred and no/100ths ($600.00) Dollars per unit for commercial units not discharging industrial waste; and
(2) A charge based on the biochemical oxygen demand removal requirements, gallonage of flow, or a combination thereof, for commercial and industrial units discharging industrial waste;
(c) Areas annexed:
(1) For areas annexed between November 23, 1957 and December 31, 1960, subject to the City's then existing bonded indebtedness for sewer purposes:
(i) Eight Hundred Thirty and no/100ths ($830.00) Dollars for each single-family, townhouse, and condominium dwelling unit;
(ii) Six Hundred Thirty and no/100ths ($630.00) Dollars for each multiple dwelling unit; and
(iii) A charge as set forth in subsection (b) of this section for commercial and industrial units.
(2) For areas annexed after December 31, 1960, subject to the City's then existing bonded indebtedness for sewer purposes:
(i) One Thousand Two Hundred Sixty and no/100ths ($1,260.00) Dollars for each single-family, townhouse, and condominium dwelling unit; (ii) Eight Hundred Eighty and no/100ths ($880.00) Dollars for each multiple dwelling unit; and
(iii) A charge as set forth in subsection (b) of this section for commercial and industrial units.
(d) A charge for schools based on the following formula:
Number of Students× School
Hours×5
(School Days) × 600.00*
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Number of persons
per average family
24 hours/day
7 (days of week)
* Residential unit charge
(e) A charge for the Commercial Recreation District (C-R), as set forth in Section 9-
4.1501 of Article 15 of Chapter 4 of Title 9 of this Code, for the connection of the plumbing of any building or structure to the sanitary sewer system of the City equivalent to one-half (½) the fees set forth, in subsections (a), (b), (c), and (d) of this section.
To provide for construction cost increases due to inflation, on July 1 of each year, beginning September 1, 1984, the fee shall be increased on the basis of the Construction Cost Index (CCI) in the San Francisco Bay Area, published in the issue of the Engineering News Record (ENR) by McGraw-Hill Publication Company. (§ 2, Ord. 5, as amended by § 1, Ord. 374, § 2, Ord. 128-C.S., eff. September 25, 1974, § 1, Ord. 188-C.S., eff. December 22, 1976, § 1, Ord. 265-C.S., eff. October 11, 1979, and § 2, Ord. 385-C.S., eff. February 8, 1984, as renumbered by § 2, Ord. 395-C.S., eff.
March 28, 1984; § 2, Ord. 853-C.S., eff. February 26, 2020) 6-11.105: Sewer connection charges: time of payment for proposed projects The sewer connection charges set forth in this article shall be payable at or before the time of application for such new or increased service. the time a building permit is issued by the City for the construction of a proposed building or structure.
Section 3. Compliance with CEQA. The City Council hereby finds that the action to adopt this Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA), under Section 15061(b)(3) of the CEQA Guidelines (14 Cal. Code Regs. 15000 et seq.) because it can be seen with certainty that there is no possibility that the adoption of this Ordinance may have a significant effect on the environment.
Section 4. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional.
Section 5. Publication. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in accordance with State law.
Section 6. Effective Date. This Ordinance shall go into effect thirty (30) days after the date of its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Pacifica, State of California this 23rd day of May 2022, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Mary Bier, Mayor
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ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 135
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* * * * *
(ID # 4991) at 5/23/2022 4:30 PM City Council Regular Meeting 6 Packet Pg. 136
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Adoption of an Ordinance to approve Text Amendment TA-121-22, initiated by the City of Pacifica, to extend the Growth Management Ordinance codified in Chapter 5 of Title 9 of the Pacifica Municipal Code, which has a current termination date of June 30, 2022. The Ordinance to be considered would affect property citywide in the A (Agricultural) zoning district and HPD (Hillside Preservation District) overlay zoning district. Recommended California Environmental Quality Act (CEQA) status: Exempt pursuant to CEQA Guidelines Section 15061(b)(3). The Planning Commission recommended approval of the Ordinance by a vote of 5-0 (with two absences) on April 18, 2022.
RECOMMENDED ACTION:
Move to adopt an Ordinance entitled “An Ordinance of the City Council of the City of Pacifica approving Text Amendment TA-121-22 to amend Chapter 5 of Title 9 of the Pacifica Municipal Code to extend certain provisions of the Growth Management Ordinance.” STAFF CONTACT:
Christian Murdock, AICP, Acting Planning Director
(650) 738-7341
[email protected]
BACKGROUND/DISCUSSION:
The Planning Commission conducted a public hearing on the proposed ordinance on April 18, 2022. At the public hearing, the Planning Commission voted 5-0 (with two absences) to recommend City Council approval of Text Amendment TA-121-22 (“Proposed Ordinance”) by adopting Resolution No. 2022-008. Subsequently, this Proposed Ordinance (Attachment A) was introduced at the regular meeting of the City Council on May 9, 2022 and is now in order for adoption.
The staff report from the May 9, 2022 City Council meeting provides additional background/discussion of the Proposed Ordinance and is included as Attachment B.
ALTERNATIVE ACTION:
The Council may choose not to adopt the Proposed Ordinance, which would result in the GMO expiring on June 30, 2022.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
“Environmental Sustainability” The Proposed Ordinance would contribute to preserving hillsides in a manner consistent with this City Council Goal. 7 Packet Pg. 137
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FISCAL IMPACT:
No direct fiscal impact.
ORIGINATED BY:
City Clerk
Planning Department
ATTACHMENT LIST:
Attachment A - Proposed Ordinance to Extend Growth Management Ordinance (DOCX) Attachment B - Staff Report 5-09-2022 (without attachments) (PDF) 7 Packet Pg. 138
1 OAK #4870-0592-5147 v1
ORDINANCE NO. [ 880-C.S.]
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING TEXT AMENDMENT TA-121-22 TO AMEND CHAPTER 5 OF TITLE 9
OF THE PACIFICA MUNICIPAL CODE TO EXTEND CERTAIN PROVISIONS OF THE GROWTH MANAGEMENT ORDINANCE.
WHEREAS, in 1993, the voters of the City of Pacifica adopted Ordinance No. 604-C.S. to add a new Chapter 5 of Title 9 of the Pacifica Municipal Code (“PMC”), the City of Pacifica Growth Management Ordinance (“GMO”), with an initial termination date of June 30, 1997; and WHEREAS, the City Council has extended the GMO several times since then in five-year increments, most recently with the enactment of Ordinance No. 817-C.S. extending the GMO until June 30, 2022; and
WHEREAS, the Planning Commission held a duly noticed public hearing on the proposed amendments contained in Text Amendment TA-121-22 on April 18, 2022, and adopted Resolution No. 2022-008 by a vote of 5-0 with two absences initiating and recommending City Council approval of the Text Amendment; and
WHEREAS, as provided in Section 9-5.11 of the PMC, the Planning Commission reviewed the GMO and determined that an extension of its termination date is appropriate and necessary to preserve the general health, safety, and welfare of the public in the City of Pacifica, and the City Council concurs with this determination of the Planning Commission; and WHEREAS, the Planning Commission found that amendment of the GMO to extend its provisions for five years is consistent with the General Plan and the Local Coastal Program because it would ensure protection of sensitive hillside resources and would prevent the premature conversion of agriculturally-zoned lands to other land uses, and the City Council concurs with this finding of the Planning Commission; and
WHEREAS, the City Council of the City of Pacifica held a duly noticed public hearing on the proposed ordinance on May 9, 2022, and introduced Ordinance No. 880-C.S. on the same date.
NOW, THEREFORE, the City Council of the City of Pacifica does hereby ordain as follows:
SECTION 1. CEQA Compliance. The City Council finds and declares that amendment of the GMO is exempt from the California Environmental Quality Act (CEQA) because of the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Because the GMO amendment would only modify the expiration date of existing provisions codified in the PMC to maintain the status quo, and because the GMO amendment would not result in any direct or indirect physical change in the environment, it can be seen with certainty that there is no possibility that amendment of the GMO will have a significant effect on the environment; therefore, the ordinance is not subject to CEQA.
SECTION 2. Amendment. Section 9-5.07 “Agricultural land” of Chapter 5 of Title 9 of the Pacifica Municipal Code is hereby amended in its entirety to read as follows:
“In order to maximize public participation in rezoning decisions concerning conversion of agriculturally zoned land to urban uses, to preserve the right of the local electorate to vote on
7.a
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significant zoning matters and to insure that development proposed for agricultural lands is appropriate to its unique character and importance, through June 30, 2027:
(a) All land within the City which is zoned or designated Agricultural District on the zoning maps of the City as set forth in Chapter 4 of Title 9 of the Pacifica Municipal Code on or after the effective date of the ordinance codified in this chapter may not be rezoned or redesignated, and the "B" district with which the Agricultural District is combined may not be changed, without a vote of the people.
(b) The uses to which land zoned or designated Agricultural District can be put and the structures which can be erected thereon are only the uses and structures permitted by the provisions of Chapter 4 of Title 9 of the Pacifica Municipal Code on the effective date of the ordinance codified in this chapter, unless otherwise approved by a vote of the people.”
SECTION 3. Amendment. Section 9-5.08 “Hillside protection” of Chapter 5 of Title 9 of the Pacifica Municipal Code is hereby amended in its entirety to read as follows:
“In order to maximize public participation in rezoning decisions concerning development of sensitive hillside lands, in order to preserve areas of open space where possible and to retain natural terrain by encouraging the concentration of dwellings and other structures on their sites, to help protect people and property from potentially hazardous conditions particular to hillsides, and to insure that development is compatible with the unique hillside resources of Pacifica, through June 30, 2027:
(a) All land within the City which is zoned or designated Hillside Preservation District on the zoning maps of the City as set forth in Chapter 4 of Title 9 of the Pacifica Municipal Code on or after the effective date of the ordinance codified in this chapter may not be rezoned out of the Hillside Preservation District without a vote of the people. (b) The standards governing the Hillside Preservation District shall be the standards specified in the provisions of Chapter 4 of Title 9 of the Pacifica Municipal Code on the effective date of the ordinance codified in this chapter, unless otherwise approved by a vote of the people.”
SECTION 4. Amendment. Section 9-5.11 “Termination” of Chapter 5 of Title 9 of the Pacifica Municipal Code is hereby amended in its entirety to read as follows:
“This chapter shall terminate on June 30, 2027. On or after June 30, 2025, this chapter shall be reviewed and revised, if determined to be necessary, to insure consistency with the City's General Plan, including its Housing Element, or with other laws.” SECTION 5. Severability. If any section, subsection, sentence, clause or phase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentence, clauses or phrases be declared unconstitutional.
SECTION 6. Publication. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in a newspaper of general circulation in accordance with State law.
SECTION 7. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law.
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* * * * *
PASSED AND ADOPTED this 23rd day of May , 2022 by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_____________________________
Mary Bier, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/9/2022
1 SUBJECT:
Introduction of an Ordinance to approve Text Amendment TA-121-22, initiated by the City of Pacifica, to extend the Growth Management Ordinance codified in Chapter 5 of Title 9 of the Pacifica Municipal Code, which has a current termination date of June 30, 2022. The Ordinance to be considered would affect property citywide in the A (Agricultural) zoning district and HPD (Hillside Preservation District) overlay zoning district. Recommended California Environmental Quality Act (CEQA) status: Exempt pursuant to CEQA Guidelines Section 15061(b)(3). The Planning Commission recommended approval of the Ordinance by a vote of 5-0 (with two absences) on April 18, 2022.
RECOMMENDED ACTION:
Move to introduce, waive the first reading, and read by title only, an Ordinance entitled “An Ordinance of the City Council of the City of Pacifica approving Text Amendment TA-121-22 to amend Chapter 5 of Title 9 of the Pacifica Municipal Code to extend certain provisions of the Growth Management Ordinance.”
STAFF CONTACT:
Christian Murdock, AICP, Acting Planning Director
(650) 738-7341
[email protected]
BACKGROUND/DISCUSSION:
1. Overview
The Planning Commission conducted a public hearing on the proposed ordinance on April 18, 2022. At the public hearing, the Planning Commission voted 5-0 (with two absences) to recommend City Council approval of Text Amendment TA-121-22 (“Proposed Ordinance”) by adopting Resolution No. 2022-008 (Attachment B). The Planning Commission agenda packet and minutes from April 18, 2022, are included as Attachment C and Attachment D, respectively. Public comments received after publication of the Planning Commission agenda packet but prior to this City Council public hearing are included as Attachment E. Public comments received after the Planning Commission public hearing but prior to publication of the City Council agenda packet are included as Attachment F.
In 1993, the voters of the City of Pacifica adopted Ordinance No. 604-C.S. to add a new Chapter 5 of Title 9 of the Pacifica Municipal Code (“PMC”). The ordinance is known as the City of Pacifica Growth Management Ordinance (GMO). The GMO contains three main components:
1. A requirement for voter approval of any a) rezoning out of the A (Agricultural) zoning district; b) change of the “B” Lot Size Overlay District associated with an A-zoned parcel; or, c) change to the uses or structures permitted on an A-zoned parcel.
2. A requirement for voter approval of any a) rezoning out of the HPD (Hillside Preservation District) overlay zoning district; or, b) change to the standards governing the HPD overlay zoning district in Chapter 4 of Title 9 of the PMC.
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3. A residential development allocation (RDA) process that a) establishes an annual allotment of 70 new residential units per year; b) exempts certain types of dwelling units from the requirement to obtain an RDA; and, c) imposes distribution and phasing criteria for the allocation of RDAs.
As enacted by the voters, the GMO had an initial termination date of June 30, 1997. The City Council has adopted several ordinances to extend the termination date of the GMO, most recently with the enactment of Ordinance No. 817-C.S. in 2017 to extend the GMO for five years until June 30, 2022.
The Proposed Ordinance the Planning Commission has recommended for approval by the City Council proposes extending the GMO for five years — to June 30, 2027 — and making clarifying changes so that the dates referenced in PMC Sections 9-5.07 [Agricultural land] and 9-5.08 [Hillside protection] also reflect the five-year extension. Staff proposes not making any clarifying changes to the RDA provisions specified in PMC Sec. 9-5.03 [Annual allotment], Sec. 9-5.04 [Exemptions], Sec. 9-5.05 [Allocation]; and Sec. 9-5.06 [Distribution and phasing], as these provisions are not currently enforceable under Senate Bill 330 (“SB 330”).
2. Description of Proposed Ordinance
The existing provisions of the GMO, codified in Chapter 5 of Title 9 of the PMC, are included as Attachment G with strikethrough and underline showing deletions and additions, respectively, contained in the Proposed Ordinance. As noted above, some provisions of the GMO related to the RDA process are not currently enforceable pursuant to state law. The City is currently unable to enforce these provisions due to changes in state law that took effect following the City’s last extension of the GMO in 2017. Specifically, under the Housing Crisis Act of 2019 (“HCA”), enacted via SB 330 in 2019, the City is prohibited from establishing or implementing any provision that “Limits the number of land use approvals or permits necessary for the approval and construction of housing that will be issued or allocated within all or a portion of the affected county or affected city…” or that “Acts as a cap on the number of housing units that can be approved or constructed either annually or for some other time period.” Government Code section 66300(b)(1)(D). For this reason, staff does not recommend making any clarifying changes to the RDA provisions at this time. This will enable the City to retain the RDA provisions for future implementation when permissible under state law, as the HCA contains a sunset date of January 1, 2034. However, until the HCA sunsets, the City will be unable to implement the RDA provisions.
Aside from the RDA provisions contained in the GMO, the Proposed Ordinance would extend the overall GMO for five years and make clarifying changes reflecting the ongoing enforceability of the voter approval requirements for changes to the A (Agricultural) and HPD (Hillside Preservation District) zoning districts by updating the dates referenced in these specific provisions (PMC Sections 9-5.07 [Agricultural land] and 9-5.08 [Hillside protection]. The new termination date established in the Proposed Ordinance would be June 30, 2027.
Overall Growth Management Ordinance Termination Date
The Proposed Ordinance would amend Section 9-5.11 of the PMC to extend the termination date of the GMO by five years to June 30, 2027.
A (Agricultural) and HPD (Hillside Preservation District) Voter Approval Requirements The Proposed Ordinance would amend Sections 9-5.07 and 9-5.08 of the PMC related to requirements for voter approval to modify A (Agricultural) and HPD (Hillside Preservation District) zoning classifications and standards, respectively, to clarify that these provisions would remain in effect through June 30, 2027.
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3. General Plan and Local Coastal Program Consistency
The Planning Commission found that the Proposed Ordinance, which would amend the GMO to extend it for five years, and make clarifying changes to PMC Section Sec. 9-5.07 [Agricultural land] and PMC Section 9-5.08 [Hillside protection] to reflect their continued enforceability, is consistent with the General Plan and the Local Coastal Program because it would ensure the electorate has a voice in decisions concerning the sensitive hillside resources and would prevent the conversion of agriculturally-zoned lands to other land uses, consistent with General Plan and Local Coastal Program policies including but not limited to the following:
A. General Plan, Open Space Element Policy No. 1: Retain open space which preserves natural resources, protects visual amenities, prevents inappropriate development, provides for the managed use of resources, and protects the public health and safety.
B. General Plan, Open Space Element Policy No. 3: Encourage development plans which protect or provide generous open space appropriately landscaped.
Balance open space, development and public safety, particularly in the hillside areas.
C. General Plan, Community Design Element Policy No. 3: Protect the City's irreplaceable scenic and visual amenities.
D. General Plan, Community Design Element No. 4: Establish development standards that would keep open the steep slopes and visually prominent ridgelines.
E. General Plan, Linda Mar Neighborhood Narrative (p. 47): A few parcels in agricultural land use remain in the area. Those which are economically viable should be encouraged to remain.
F. Local Coastal Land Use Plan (LCLUP) Policy No. 8: The use of private lands suitable for visitor-serving commercial recreational facilities designed to enhance public opportunities for coastal recreation shall have priority over private residential, general industrial, or general commercial development, but not over agriculture or coastal-dependent industry.
G. LCLUP Policy No. 19: The maximum amount of prime agricultural land shall be maintained in production to assure the protection of the areas' economy, and conflicts shall be minimized between agricultural and urban land uses through the following:
(a) By establishing stable boundaries separating urban and rural areas, including, where necessary, clearly defined buffer areas to minimize conflicts between agricultural and urban land uses.
(b) By limiting conversions of agricultural lands around the periphery of urban areas to the land where the viability of existing agricultural use is already severely limited by conflicts with urban uses and where the conversion of the lands would complete a logical and viable neighborhood and contribute to the establishment of a stable limit to urban development.
(c) By developing available lands not suited for agriculture prior to the conversion of agricultural lands.
(d) By assuring that public service and facility expansions and non-agricultural
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development do not impair agricultural viability, either through increased assessment costs or degraded air and water quality.
(e) By assuring that all divisions of prime agricultural lands and all development adjacent to prime agricultural lands shall not diminish the productivity of such prime agricultural lands.
H. LCLUP Policy No. 20: All other lands suitable for agricultural use shall not be converted to non-agricultural use unless:
(1) continued or renewed agricultural use is not feasible, or; (2) such conversion would preserve prime agricultural land or concentrate development consistent with Policy 23. Any such permitted conversion shall be compatible with continued agricultural use on surrounding lands.
I. LCLUP Policy No. 21: The long-term productivity of soils and timberlands shall be protected, and conversions of coastal commercial timberlands in units of commercial size to other uses of their division into units of noncommercial size· shall be limited to providing for necessary timber processing and related facilities.
4. City Council’s Role
The City Council in its capacity as the legislative body of the City and in the exercise of its police power under the California Constitution is required to approve legislative actions on behalf of the City. The City Council is not bound by specific findings when approving legislative items, and may consider all information relevant to the public health, safety, and welfare of persons within the City.
Prior to adopting any legislative item, the City Council must comply with the California Environmental Quality Act (CEQA). Compliance with CEQA requires the identification of potential significant impacts on the environment and identification of measures to mitigate any such effects. Discussion of CEQA compliance in relation to the Proposed Ordinance is contained in the following section of this report.
5. California Environmental Quality Act (CEQA) Status
Adoption of the Proposed Ordinance would be exempt from CEQA because of the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Because the Proposed Ordinance would only modify the expiration date of existing provisions codified in the PMC to maintain the status quo, and because the Proposed Ordinance would not result in any direct or indirect physical change in the environment, it can be seen with certainty that there is no possibility that Proposed Ordinance will have a significant effect on the environment; therefore, the Proposed Ordinance is not subject to CEQA.
ALTERNATIVE ACTION:
The Council may choose not to introduce and adopt the Proposed Ordinance, which would result in the GMO expiring on June 30, 2022.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
“Environmental Sustainability” The Proposed Ordinance would contribute to preserving hillsides in a manner consistent with this City Council Goal.
FISCAL IMPACT:
No direct fiscal impact.
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ORIGINATED BY:
Planning Department
ATTACHMENT LIST:
Attachment A - Proposed Ordinance to Extend Growth Management Ordinance (DOCX) Attachment B - Planning Commission Resolution No. 2022-008 (PDF) Attachment C - Planning Commission Staff Report (without attachments) - April 18, 2022(PDF) Attachment D - Planning Commission Meeting Minutes - April 18, 2022 (PDF) Attachment E - Public Comments Received After Planning Commission Agenda Publication (PDF)
Attachment F - Public Comment Received Prior to City Council Agenda Packet Publication (PDF)
Attachment G - Current Growth Management Ordinance with Redlines - PMC Title 9, Chapter 5 (PDF)
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
FY 22-23 General Fund Base Budget Report
RECOMMENDED ACTION:
Accept the report and provide feedback and direction on the proposed FY 2022-23 General Fund Base Budget, position recommendations, Master Fee Schedule, and the FY2022-27 Capital Improvement Plan.
STAFF CONTACT:
Kevin Woodhouse, City Manager
[email protected]
650-738-7409
Yulia Carter, Chief Financial Sustainability Officer
[email protected]
650-738-7301
BACKGROUND:
Each year, the City of Pacifica adopts an annual operating budget that reflects the planned activities for the next fiscal year based on the best information available at the time of adoption.
At mid-year, staff revisits the projections and reports to the Council any changes that are needed to reflect new information and keep the City on track.
The City Council adopted the FY 2021-22 Budget on June 28, 2021, which reflected the second year of the COVID-19 pandemic and included the projected pandemic-induced losses in revenue. On March 14, 2022, staff presented the FY2021-22 Midyear Budget analysis, which showed the budget was on track. During the mid-year budget review, the Council authorized additional adjustments to the FY 2021-22 Budget that included factoring-in salary savings and replenishing some General Fund reserves.
On April 11, 2022, staff presented the Narrative Budget report outlining the Budget planning process, methodology, timeline, and long-term financial forecast and provided the City Manager’s recommended budget strategies. The City's long-term financial forecast continues to project an ongoing structural deficit. Therefore, staff proposed using the modified zero-based budget methodology, a systematic financial management strategy commonly used by local governments to help achieve more cost-effective delivery of public services, which was discussed at length during the meeting.
This report presents the City's FY 2022-23 General Fund Base budget reflecting the current level of services and operations. The base budget is not an exact duplication of the prior year's adopted budget because of actions that the Council may have taken that modified the budget over the course of the year and, most notably, because of the FY 2022-23 budget assumptions used to develop the base budget further described below. 8 Packet Pg. 147
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The goal of a budget process is to develop the City's Budget by completing a full analysis of the City's revenue structure and current service level to identify necessary service increase and/or reduction options, which, when combined, will reach a balanced and sustainable budget.
Staff made a number of revenue and expenditure assumptions in developing the base budget for FY 2022-23. These assumptions were based on known projections and economic conditions and reflected the budget adjustments made by Council during the mid-year budget review. The resulting structural deficit or surplus at the base budget level is critical to discussing departmental or other program funding beyond the baseline to accomplish identified priorities for the upcoming year.
Departmental/program detail and new service-level budget requests will be presented in future budget agenda reports as indicated in the revised budget timeline table below.
PROPOSED 2022-23 GENERAL FUND BASE BUDGET
Tonight's report presents the Fiscal Year 2022-23 General Fund Base Revenue Budget of $46.3 million and Expense Budget of $45 million, leaving a surplus of around $1.9 million. However, this surplus includes a portion of the $4.6 million allocation of American Rescue Plan Act (ARPA) funding. Without ARPA funding, the Base Budget would project a $2.7 million deficit, primarily resulting from the projected losses of the VLF shortfall as further described below and the general increase in salaries and benefits, including the increase in the PERS unfunded liability. The General Fund Base Budget Revenues and Expenditures Summaries are provided in Attachments 1 and 2. The baseline revenues are built on information previously presented regarding the City's financial status. In coordination with other City departments, Finance developed the FY 2022-23 Base Budget assumptions to include all previously approved items by the City Council and factoring in inflationary conditions.
The General Fund is the City's primary operating fund and is used to account for most day-today activities. It receives unrestricted revenues, and the City's general administrative services, public safety, and community development-related activities such as planning, building, and engineering are budgeted in the General Fund. Revenue sources include but are not limited to property tax, sales tax, transient occupancy tax (TOT), business license registration, and current fees for services.
Total FY2022-23 Base Budget revenues conservatively increased by $3.2 million, or 7.4%, over 8 Packet Pg. 148
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the Mid-Year Revised FY2021-22 Budget. Total FY2022-23 Base Budget expenditures increased by $1.3 or 2.9% over the Mid-Year Revised FY2021-22 Budget level. As a reminder, the base budget reflects current levels of service and current projects and does not factor in yet the cost of enhanced services or new projects. Although this report introduces some positionrelated recommendations, this cost is not included in the Base budget and will be presented with all Proposed Budget recommendations at a later date. In the last two weeks, staff incorporated CIP projects in the Base Budget to demonstrate necessary capital transfers.
Should the Council make changes to the FY22-23 CIP Budget allocations, staff will make necessary adjustments before the next meeting.
Below are some key assumptions applied to the FY 2022-23 Base Budget.
FY 2022-23 Base Budget General Fund Revenues Assumptions Revenue estimates have been modified based on the most current information available from department feedback, external sources, and further analysis. The Revenues presented in this report include the American Rescue Plan of 2021 (ARPA) stimulus of $4,610,512. The City was awarded $9.2 million in ARPA funds paid in two tranches. The City received the first tranche of $4,610,511 in the current fiscal year. See the ARPA Funding section of this report below for a full discussion.
The following revenues are projected to reflect significant changes over FY 2021-22:
• Property Tax is the City's largest revenue source. Historically, Pacifica's property tax base has only very slowly expanded. For the FY2021-22 Budget, property taxes comprise approximately 34% of City General Fund revenues. Both secured and unsecured property taxes are levied based on the assessed real property valuation (the basis for property tax levy) as of January 1, 2022. The COVID19 pandemic, while it delayed home and property sales in the 2020 calendar year, did not impact the growth most Bay Area communities experienced due to the transfer of ownership element that has occurred in the current 2021-22 fiscal year. The property tax revenues are projected at $15.2 million or $0.9 million (6.4%) above the FY 2021-22 Revised Budget of $14.3 million based on the information provided by the County and HdL, the City's property tax consultant.
• Charges for Services is the second largest revenue category, including building, planning, other permits, recreation revenues and rentals, fines, and reimbursements.
Finance staff worked closely with PB&R and Planning departments to review and revise the recreation activities based on pre-COVID level and estimate building and planning revenues. The updated numbers include estimates for the cost-reimbursable level of development permit processing required in FY 2022-23. Due to the reimbursable nature of development permit processing, there will be a corresponding expense for these activities, with no net impact on the overall budget. Overall, this Category shows an increase of $639,269 or 11%.
• Intergovernmental is the third largest revenue category, which includes Federal, State, and County governments, including revenue from other governmental agencies, including the ARPA funding of $4.6 million. This Category shows a $1.1 million or 14% decline over the Revised Budget primarily due to miscellaneous grants that will not continue. Also, the annual cost reimbursement from CalOES for Fire wildfire services, included in the Revised Budget, is not budgeted for FY2022-23 due to the unpredictable nature of these services but will be recorded in the Category when received. 8 Packet Pg. 149
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• Vehicle License Fee (VLF) in Lieu is the fourth largest revenue category. Through the State, there has been insufficient ERAF to fund the VLF in Lieu allocation for the past three years, and there will be insufficient ERAF to fund this next year too. Staff has previously reported to the Council a projected loss (delay) of this major revenue stream ($2 million for FY 2021-22) currently owed to the City by the State. In the past, the State has backfilled the VLF shortfall, but the State's payment lags two years behind the shortfall year.
Staff has just received information that the Department of Finance revised the trailer bill language in connection with the Proposed Budget in a way that will significantly harm counties and cities by permanently “capping” the ERAF funds that would be returned to them (after schools have been fully funded) and, instead, use these local revenues to pay the State’s in-lieu Vehicle License Fee (VLF) backfill obligations. The San Mateo County’s City Managers and Finance Directors have prepared strong opposition letters to the Returned ERAF trailer bill language as both VLF backfill and Returned ERAF are due to the local agencies. The new language, if adopted, would have a severe impact on City revenues, further contributing to the projected deficit and limiting the City’s ability to fund essential services, coastal erosion issues and other emergencies funded by the disaster accounting fund. As this report was about to be published, the City received the estimated FY2022-23 impact on the local agencies which included $216,730 reduction for Pacifica to account for diverting this portion of the Returned ERAF revenues to pay for the VLF backfill. The FY2022-23 Base Budget includes that adjustment to the Returned ERAF revenues and full funding of the FY2020-21 VLF backfill of $2 million included in General Fund.
• Sales Tax is the City's fifth-largest revenue category. Based on discussions with the City's sales tax advisor and sales tax projections prepared by HdL the local sales activities forecast slightly better performance than initially expected. This is due to an increase in the Restaurants and Hotel category of 5.5%, the Transportation segment increasing 4.6%, and the State / County pool allocation for online sales increasing
4.2%% over the FY 2021-22 projections. Total sales tax is estimated at $3.1 million, a
3.1% increase over the Revised FY2021-22 Budget.
• Other Revenue Categories are broken out this year, including Utility Users Tax (UUT) ($1.9 million), Transient Occupancy Tax ($2.1 million), Cannabis Operations tax ($825k), and Business License Tax ($517k) and other taxes ($1.7 million). The FY 2022-23 base budget was based on the historical averages, new development, and the prior year's returns. The hospitality industry was most affected by the pandemic and the shelter-inplace orders prohibiting leisure travel. HdL has provided updated estimates for the Transient Occupancy Tax to increase by about $400,000 or 24%. This is based on the assumption that the hospitality industry projects full recovery from the pandemic in FY2022-23. Plus, the progress work on bringing the short-term rental properties to tax compliance is also factored in and noting the reopening of the Fairfield Hotel under the new name with additional rooms.
• Operating Transfers In include the administrative expenses charged to the Waste Water Fund. The current year's charge of $862,388 is being increased by the CPI inflation factor of 4.24% resulting in a new administrative expense of $899,000 for FY 2022-23. The onetime catch-up payment included in the current year's Waste Water charge has been removed from the Base Budget resulting in a $120,998 decrease in this Category over the Revised Budget.
FY 2022-23 Base Budget General Fund Expenditures Assumptions 8 Packet Pg. 150
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Total General Fund Base Budget expenditures are projected at $45 million at the Base budget level, $1.3 million or 2.9% higher than the FY2021-22 Revised Budget. Operating Expenses are set consistent with the prior year's actuals and Mid-Year Revised budget adjustments and account for expected inflationary increases.
Attachment 2 demonstrates the General Fund expenditure estimates for FY 2022-23 at the Base Budget level. Below are the key base budget expenditures assumptions:
• Salary and Benefits projections include funding for 173 full-time equivalents (FTE) positions citywide. Funding for part-time positions is consistent with the prior year’s allocation. Overall, salaries and benefits increased by $1.2 million compared to the FY 2021-22 mid-year revised Budget primarily due to removing the $1 million in salary savings included in the mid-year budget. Compared to FY2021-22 Adopted Budget, salaries and benefits are increasing by only $200,000, reflecting year two of the new MOU agreements.
• Vacant positions are budgeted at the top step with the "employee plus one" cafeteria plan assumption for health benefits. Projections also include merit increases for staff members who may be eligible on their performance review dates. • Salaries and Benefits Projections have been funded at 100% and include the recent labor negotiation increases.
• FY 2022-23 PERS retirement rates are budgeted as provided by CalPERS for classic miscellaneous and safety members and Public Employees’ Pension Reform Act (PEPRA) rates for miscellaneous and safety employees without prior municipal experience or who have had a break in service.
• PERS Unfunded Actuarial Accrued Liability (UAAL) payment is budgeted at $5.1 million for Safety and Miscellaneous employees, an increase of approximately $500,000 or 11%.
• An additional contribution to the PARS trust is budgeted at $200,000, consistent with the Council funding strategy #5 approved in April. This FY 2022-23 allocation will provide additional contributions toward the Actuarial Determined Contribution (ADC) in addition to the pay-as-you-go payment strategy that has historically been budgeted in prior years.
This change would allow the City to take advantage of the higher discount rate that will substantially reduce the OPEB unfunded liability in the next actuarial valuation report, resulting in the corresponding reduction of the unfunded liabilities in the City's Annual Comprehensive Financial Report (ACFR).
• Most Professional Services contractual obligations were increased by 2% over the FY 2021-22 Revised Budget to account for regular CPI increases unless the further cost increase was noted and factored into the budget by operating departments. The updated numbers in this category shows a $933,799 or 12% increase primarily due to estimated cost-reimbursable level of development activities required in FY 2022-23 and anticipated increase in legal services. Due to the reimbursable nature of development permit processing, there will be corresponding revenues for these services, so this increase will have no net impact on the overall budget.
• Similarly, most of the Material, Supplies, and Maintenance category-budget line items were increased by 1% over the FY 2021-22 Mid-Year Revised Budget to account for regular inflationary increases. The 7.5% increase over the Revised Budget is primarily 8 Packet Pg. 151
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due to restoring certain reductions made in the budget amendment adopted on 9/27/2022 to fund new MOU provisions.
• Transfers Out Category accounts for a transfer to the Debt Service Fund to fund Pension Obligation Bonds payment and transfer to General Liability internal service fund to fund Self Insurance Retention (SIR) budget. Overall, this Category projects a net decrease of $2 million compared to the Revised Budget because of the onetime General Fund contribution of $3.75 million towards the Civic Center budgeted in the current year.
ARPA Funding
The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, a part of the American Rescue Plan Act (ARPA), delivers $350 billion to state, local, and Tribal governments across the country to support their response to and recovery from the COVID-19 public health emergency. The City was awarded $9.22 million and has already received half that amount in the current fiscal year. As the year unfolded, some of the guidelines and reporting requirements applied to ARPA changed to make it easier for small agencies like Pacifica. According to the Department of Treasury guidelines, the City is a Tier 5 local government, which is considered a Non-Entitlement Unit (NEU) of local government with a population of less than 250,000. As a NEU, the City has different reporting requirements than tier 1 to 4 agencies. Also, since Pacifica's award was less than $10 million, new streamlined reporting requirements were recently published by the Department of Treasury. The new rules allow NEUs to treat up to $10 million as all "revenue loss," which is one of their reporting categories. For Pacifica, that leaves significant discretion to the City on how best to use the $9.22 million to help Pacifica maintain essential services and recover economically from the pandemic, other than not using it to fund reserves or pre-fund pension liabilities. The City already began to identify certain limited-term positions and other onetime uses of the $9.22 million included in the FY 2021-22 budget.
Additional recommended limited-term positions are discussed further below, and more information on recommended ARPA uses will be presented at the next budget meeting. The Council-approved ARPA uses to date are summarized in Attachment 3 to this report, providing the remaining amount available for allocation.
Position Recommendations for FY2022-23 Budget
Recruitment and retention of public sector employees are currently experiencing a severe wave of challenges, the most difficult in decades. Private-sector competition, a wave of retirements, housing costs, and other cost of living factors in this region, pandemic impacts, and a shortage of qualified applicants have resulted in many failed recruitments for cities in the region, including Pacifica. This problem has been exacerbated for cities like Pacifica, with lower salaries and higher job workload demands due to lower staffing levels than other cities in the region. A 2019 staffing comparison study for the City showed that Pacifica's staffing levels are an average for all departments of 23% lower than comparably sized cities in the area.
While the City organization prides itself on continuing to provide excellent services to the community through its dedicated labor force, efficient use of resources, and innovative program and service-delivery design, over-stretched staffing resources are reaching a crisis point.
Minimal revenue growth year over year, increased expenditures related to just maintaining existing staffing and service levels, and the resulting structural budget deficit does not allow the City the option of adding permanent staff. In these circumstances, human resource and organizational decisions must focus on incentives to retain existing quality employees, reclassification and recruitment strategies, and stop-gap measures such as the use of onetime funding (such as American Rescue Plan Act funding) for the creation of limited-term (nonpermanent) positions. 8 Packet Pg. 152
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Such strategies are more important than ever for the upcoming FY2022-23 budget. Therefore, the City Manager recommends the following modest set of staffing recommendations designed to maintain existing services while containing ongoing salary expenditures as much as possible.
These recommendations are presented here for Council consideration. Following Council direction, the specific financial impacts will be incorporated into the FY2022-23 Proposed Budget for future Council consideration.
Position Reclassifications: It is appropriate to reclassify positions when the City's business needs on a permanent basis require out-of-class work. The following reclassifications are recommended:
• Public Works Associate Engineer to Project Manager: Coastal engineering expertise, grant procurement expertise, Capital Improvement Program development and management, and complex project management such as for the Beach Boulevard Infrastructure Resiliency Project warrant this reclassification from Associate Engineer to a Project Manager classification;
• Ranger to Lead Ranger: The Ranger classification, of which the City has three rangers, requires one position to lead the group and create development opportunities within the series. The Ranger team is critical to the City's responsibilities for the beach, parking lot, and coastal trail maintenance and enforcement efforts;
• Child Care Assistant Supervisor to Child Care Supervisor: Currently, the City's child care program has only one Supervisor position, which is focused on the administrative side of the program. Given the increasing complexity of child care, the program warrants an equivalent supervisor position focused on the operational side of the program; • Site Coordinator to Senior Child Care Coordinator: The Site Coordinator series warrants a higher-level classification that adds supportive administrative, project management, and leadership responsibilities to the series and creates development opportunities within the series and succession planning related to the Child Care Supervisor role; Limited-Term Positions and Other Personnel Changes: In some instances, it is warranted to use onetime funding for a limited period, such as one to two years, to hire a position for immediate business needs while not creating a permanent financial burden in light of a future projected structural deficit. Currently, due to pandemic impacts and challenges with maintaining existing service levels in numerous departments, onetime American Rescue Plan Act funding can be used to fund limited-term positions. Several were approved for this fiscal year, and the following additional limited-term positions are recommended for the next fiscal year:
• Police Department Records Clerk: The Records Division in the Police Department is responsible for processing all reports, citations, court paperwork, Department of Justice Reporting, crime statistic reporting, new racial identity data reporting in accordance with new state law, submission of cases to the District Attorney, and much more related to report handling, mail processing, phone calls, lobby traffic and more. This division used to have three positions but was reduced to two in 2011 due to budget cuts, yet the workload has increased dramatically in recent years. Comparable cities' Police Departments employ an average of 5 records clerks. With a recently announced retirement, the department will soon be down to one records clerk and risks falling out of compliance with records responsibilities. In addition to recruiting a permanent position to 8 Packet Pg. 153
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fill the upcoming retirement, the City Manager also recommends a 2-year limited-term and ARPA-funded records clerk to bring the interim staffing level back to three in the division;
• Continuation of Management Analyst for Economic Development and Environmental Sustainability: The City Council previously approved a 1-year limited-term position to support the City's economic development and environmental sustainability efforts. Since that position was not filled until January 2022 due to the pandemic, it is already included in the Base Budget for the full year in FY2022-23. Due to the continuing critical efforts in economic development and environmental sustainability, the City Manager recommends continuing funding this limited-term position for another year. • Senior Accountant: The City is currently undertaking the design and implementation of a new Enterprise Resource Planning system to modernize its financial and human resources systems. This is a major organization-wide undertaking and requires focused project management expertise to roll out over an 18-month to two-year period. The Finance Division, which is severely understaffed compared to comparably sized cities, does not have the capacity to manage this project. Therefore, the City Manager is recommending a 2-year limited-term and ARPA-funded Senior Accountant level position.
The remaining cost associated with implementation of the new system is included in the CIP Budget.
• Child Care Teachers. In addition to the recommendations above, the City Council had previously approved the addition of several child care teacher positions, the hiring for which was put on hold due to pandemic impacts on the child care program. The program will be looking to ramp back up this year and plans to hire these additional teachers, which are projected to be budget neutral due to increased child care revenues for being able to enroll more children.
• City Manager’s Office Reorganization. With the recent departure of the Assistant City Manager/Planning Director, the on-going vacancy of the Executive Assistant/Deputy City Clerk (currently back-filled with temporary assistance), and the increasing demands on the City Clerk and Records function in the City Manager’s Office, the City Manager has evaluated potential reorganization changes and will bring forth specific recommendations and budget impacts related to this reorganization in a future budget session for City Council consideration.
Recommended Capital Improvement Program
Over the past few weeks, Finance and Public Works staff finalized the FY2022-23 Capital Budget recommendations, and capital transfers are now included in this report to provide Council with a full picture of the City’s financial position and available resources after funding the required capital transfers. Once the Council provides feedback on new CIP projects and funding levels, the Finance staff will make any necessary adjustments to the FY 2022-23 CIP Budget. Due to the City’s limited capital funding sources and limited staff capacity to manage major capital projects, the CIP Program recommendations are limited to projects previously approved with dedicated funding sources, legally mandated projects, or those that pose an immediate threat to public health and safety.
We are pleased to report that staff was able to minimize the General Fund contribution towards the FY 2022-23 CIP Program to a $655,000 capital allocation, with the rest of the projects scheduled for the upcoming year funded from a variety of other capital funding sources as presented in Attachment 4 to this staff report.
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The FY 2022-23 Recommended Capital Program budget consists of $21.8 million and includes 58 projects. 17 of them are new at a total cost of $3.8 million, and 25 are related to wastewater services at a cost of $8.9 million.
The City of Pacifica Capital Improvement Program (CIP) is a planning tool used to prioritize capital project needs on a 5-year cycle. Building, improving, and maintaining the physical infrastructure of Pacifica - roads, trails, bridges, stormwater and sewer systems, public buildings, parks, playing fields, and more - requires a significant commitment of public resources and advance planning, involving project design, environmental review, and construction that can span multiple years. The 5-year CIP is the critical planning and budget document behind this infrastructure stewardship work.
The City of Pacifica has perennial funding challenges for its level of operational and capital improvement needs. These challenges make the advance planning and prioritization of capital projects ever more important, ensuring that the City’s limited resources are utilized to meet the highest public safety priorities. This FY2022-23 through FY2026-27 CIP continues this strategic prioritization.
The 5-year CIP is updated every year by identifying new projects, updating the status of existing projects, prioritizing all projects, and recommending adoption of the first year of projects for funding as part of the annual budget. The Engineering Division of the Department of Public Works develops the CIP in coordination with Finance, with input from the various City Departments, the City Manager, and ultimately the City Council. The identified projects in the CIP were selected to make the best use of the City’s limited resources.
The CIP show all projects regardless of funding status - fully funded, partially funded as well as those with funding still to be determined. Potential supplemental funding sources for these projects may come from donations, grants, local sales tax, or other sources. These projects include various infrastructure/building maintenance, storm drainage improvements, park and play field upgrades, and sewer facility improvements.
Council’s approval of the CIP does not constitute appropriation of funds to specific projects; a separate Council action is required for appropriation during annual Budget adoption.
The proposed 2022-2027 CIP Book (Attachment 1) is a planning document that enumerates recently completed, ongoing, and anticipated public capital improvements and facilities necessitated by new development in the City, Council priorities, and community needs. It indicates the approximate location, size, proposed project start and completion dates, estimated project funding source(s), and other miscellaneous information for all capital improvements and facilities to be financed with development fees, grants and other City funds. The CIP Book lists both projects recommended for funding next fiscal year as well as unfunded CIP projects for future years. Currently, the CIP Book includes an estimated total of $347.6M in projects.
Projects to be funded next year are included in the Proposed Capital Improvement Program Projects - Public Works spreadsheet (Attachment 2). The FY 2022-23 Recommended Capital Program budget consists of $22.39 million (in the new budget allocated) and includes sixty-eight (68) projects. Seventeen (17) of them are new/newly funded at a total cost of $3.8 million, and five (5) are related to wastewater services at a cost of $0.9 million. Once City Council discusses and provides direction on the final CIP program, staff will incorporate any adjustments in the Proposed FY 2022-23 Budget.
Discretionary and Non-Discretionary CIP Projects
The proposed CIP project list to be funded next fiscal year is comprised of 5 discretionary and 63 non-discretionary projects categorized as shown in Attachment 3, which also includes 8 Packet Pg. 155
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summary descriptions. Discretionary projects are projects which management has a choice in implementing for the upcoming fiscal year. Non-discretionary projects are projects that are necessary to move forward in the next fiscal year based on criteria, such as administrative need, assessing for future CIP, City Council priority, grant-funded or waiting for grant funding, in-progress, mandated, required for staffing, or required maintenance.
These non-discretionary project criteria are defined in the following paragraph. Administrative need projects are projects that are needed for the administration of the City. Assessing for future CIP projects provides information on needed near future and long-term CIP projects, allowing for infrastructure planning and grant funding opportunities. City Council priority projects are projects that have been identified by Council at the goal-setting session. Grantfunded/waiting for grant funding projects are either grant-funded and require City matching funds or are necessary projects but need grant funding identified. In-progress projects are projects that are completing a current phase and entering another phase, such as going from design and starting construction. Mandated projects are projects that must address regulatory issues, such as environmental or ADA. Required for staffing projects are projects that address necessary staffing needs and required maintenance projects must be completed to address infrastructure deficiencies issues.
Proposed New CIP Projects and Continuing Projects Needing Funding Below is a preliminary list of new projects proposed for FY 2022-23 totaling $3.8M are categorized as non-discretionary as noted below. Discretionary projects are highlighted in yellow below.
1. Community Center Roof Project - $325k - Before installation of the photovoltaic (solar power) occurs, the Community Center roof needs routine maintenance to align the life of the roof with the life of the system being installed. In addition to the cost of materials increasing, the City’s roof consultant specified a more resilient roof that would be more applicable and accommodate the additional weight loads of photovoltaic panels. (Required Maintenance Project)
2. ADA Transition Plan Update - $100k - This project would continue the update steps for the City's ADA Transition Plan, including an updated inventory of disabled accessibility compliance at City facilities and within the public right-of-way. Disabled accessibility improvement projects are currently undertaken, and will continue in the future, as separate CIP projects, such as the annual curb-ramp projects. (Mandated Project)
3. FY 2022-23 Pavement Resurfacing Project - $1.5m - The Project will rehabilitate the pavement along roads designated in the 5-year paving plan. This project will also include pavement grinding for base repair as well as installation of thermoplastic traffic striping, markings and pavement markers. (Required Maintenance Project)
4. Local Roadway Safety Plan - $80k - In order to be eligible for Highway Safety Improvement Program funding, Caltrans has mandated adopted local roadway safety plans. The plan provides a framework for identifying, analyzing, and prioritizing roadway safety improvements on local roads or highway crossings. (Grant Funded Project)
5. Storm Drain Master Plan Phase 2 Inspection - $100k - Inspection and preliminary analysis for priority projects identified in the Storm Drain Master plan. This project is to do inspections of the major storm drain trunk lines. (Mandated Project)
6. Community Center Improvements - $60k - Ongoing maintenance & improvements that are immediately needed include door replacements for security. Future needs include office remodel to accommodate staff, spalling of the exterior, flooring in the dining room, hallway area, new baseboard, carpet replacement and indoor/outdoor painting of the building. (Required for Staffing Needs Project)
7. City Facilities WiFi Upgrade - $100k - The City currently has limited and aging wireless access points at its facilities. An investment to add and replace wireless access points to all City facilities is needed. This upgrade will support today's modern workforce, allowing staff to securely work on their files seamlessly throughout City facilities. (Discretionary 8 Packet Pg. 156
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Project)
8. Enterprise Backup Solution -$50k - Due to the increasing threats of ransomware and other cyber threats, the City needs to upgrade its backup solution to incorporate more robust protection features such as immutable backups to prevent infection of backups.
This includes acquiring new storage hardware to support the software. (Administrative Need Project)
9. San Pedro Creek Bank Stabilization Project - $180k - Design and construct creek bank stabilization. The location is upstream from Adobe bridge on City property. Current stabilization is beginning to fail, therefore erosion stabilization work is needed. (Mandated Project)
10. Oddstad Park Building Maintenance - $200k - The Spindrift building has water intrusion coming in from gaps along the rear and front walls. The damage is flooding throughout the bottom floors, causing sheetrock and carpet damage. Work would mitigate current water intrusion areas, by installing a French drain along the face of the building, improve the existing drainage system, and install a water seal to prevent future water intrusion into the building. (Required Maintenance Project)
11. Fire Station 71 Building Maint - $150k - Fire Station 71 needs maintenance on the roof, furnace, water heater, duct replacement, and asbestos removal. This is a Required Maintenance Project recommended to be funded through a one-time reduction of the General Fund’s Facility Maintenance & Replacement Reserve, which will result in reducing this reserve category from $205,000 to $55,000 for the FY2022-23.
12. School Crosswalk Beacon Replacement Project - $40k - In 2014, in-ground roadway lights and flashing signs were installed at five schools. Those systems now have maintenance issues and failures. Standard signs have changed, and thus, replacing those with Rectangular Rapid Flashing Beacons is recommended for this project. One crosswalk will be replaced the first year and five the second year with an additional funding request in the second year. (Required Maintenance Project) Wastewater Enterprise Projects ($0.9M)
13. Linda Mar Pump Station Jockey Pump Upgrade (Breakout from LM PS Upgrade Project) - $50k - Add a new jockey or smaller pump to the pump station, improving wear and tear on bigger pumps and increasing efficiency and lowering power costs. The project includes one new dry pit submersible pump, suction and discharge piping, valves and appurtenances, and VFD. (Required Maintenance Project)
14. Linda Mar Pump Station - Bar Screen Rebuild (Breakout from LM PS Upgrade Project) - $150k - Rebuilt existing bar screen that is damaged. (Required Maintenance Project)
15. Rockaway Pump Station - Bar Screen Rebuild - $150k- Rebuild existing bar screen that is damaged. (Required Maintenance Project)
16. Sharp Park Pump Station Bar Screen Rebuild - $250k - Rebuild existing bar screen that is damaged. This is a larger bar screen than the Rockaway PS. (Required Maintenance Project)
17. Smoke Testing Linda Mar & Park Pacific Drainage Basins (Breakout from LM PS Upgrade Project) - $300k - Perform smoke testing for the entire Linda Mar & Park Pacifica drainage basins to confirm issues to identify Inflow and Infiltration sources. (Required Maintenance Project)
The following continuing Projects will require additional funding in FY 2022-23:
General Capital Projects ($2.0M)
1. Beach Boulevard Public Plaza Project - $50k - This project, previously approved by the Council, will replace the existing landscaping within the picnic area along the southern end of the Beach Boulevard Promenade with resilient improvements that will withstand the ocean environment, including plaza area animal play structures. To be 8 Packet Pg. 157
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flexible and compatible with design and construction of the Beach Boulevard Infrastructure Resiliency Project, only the animal sculpture/play structures will be installed for now. They can be moved and reinstalled later. Additional budget is needed to complete the installation of the concrete footings for the sculpture/play structures. (InProgress Project)
2. Urban Forest, Land, and Vegetation Management Plans - $75k - This project, Phase 2 of the Tree Study Program, will hire a consultant to assist in preparing Urban Forest, Land, and Vegetation Plans to address issues related to trees and open space.
Additional funding is needed to increase the current budget to prepare the Urban Forest Management Plan and conduct public engagement events for the project. (Council Priority Project)
3. Corporation Yard Vehicle Storage Project - $40k - Currently, there is not adequate space for vehicles at the corp yard, and there is no storage for vehicles. This project will reorganize the corp yard so that vehicles can be covered from the weather, which will lengthen their useful life. A temporary solution is currently being explored/installed; however, additional funding for 22-23 is needed to put in the desired overhang that will protect the vehicles from the weather and elements. (In-Progress Project)
4. Police Department Radio Infrastructure Improvement - $10k- Pursuant to the Department of Justice requirement, Police Department radio infrastructure equipment needs to be upgraded to the latest security protocols, which involves the replacement of radio infrastructure equipment. (Mandated Project)
5. Fire Station 72 Emergency Signal Restoration - $80k - The stoplight in front of Fire Station 72 (Linda Mar) is in disrepair. It works intermittently and is outdated. A repair or replacement is needed for public and fire safety. (Mandated Project)
6. Pier Handrail Repair Project - $200k - The project looks to repair all of the pier railings and a fallen forty-foot section completely rendered unusable on the Pacifica Municipal Pier damaged by high tides and large waves in early 2021. The project is a full replacement of all handrail panels. The allocation request for additional money is to make up the shortfall that was not able to be grant-funded. (Grant Funded Project)
7. Playground Equipment Improvement (formerly Parks & Recreation Projects) - $1.34m - Improvement to outdated citywide parks playground equipment. Equipment will be prioritized per audit. Encompasses Priority Parks Projects: FY 21-22 - Fairmont rec decks, playgrounds at Oddstad, Brighton, Imperial, Skyridge, and Mar Villa. FY 22-23 work - playgrounds at Edgemar, Saltaire, & Fairway Parks. Additional funding is to cover more park replacements. (In-Progress Project)
8. Parks, Beaches, and Trail Signage Improvements - $5k- Evaluate the Parks and Recreation Sign Inventory document in order to prioritize replacement and/or upgrade of signage at parks, beaches, and trails. Making upgrades to signage at City parks, beaches, and trails will improve the quality, messaging, and communication with facility users. Additional funding is to allow the project to include more signage. (Discretionary Project).
9. Financial / HR Software - $382k- Replace existing financial / human resources software with more efficient and current software. Project will provide City departments with efficient software to meet ongoing Federal, State and local accounting, financial and payroll reporting requirements.
The only new discretionary project is the City WiFi Upgrade. Although listed as discretionary, the project is important to the City as it would add and replace wireless access points improving the system. The continuing Trail Signage project is also discretionary but recommended to replace and upgrade signage at City parks, beaches and trails.
In summary, the CIP book is a 5-year guiding document which helps the City plan for future capital improvements. Staff has provided the Council with the recommended proposed project list for Fiscal Year 22-23 and recommends moving forward with funding for both ongoing and 8 Packet Pg. 158
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the new/newly funded CIP projects highlighted in this report due to their importance to the City.
MASTER FEE SCHEDULE & CHARGES
The proposed Master Fee Schedule for FY 2022-23 is provided as Attachment 5 to this report.
Some fees charged for City services are set at a flat dollar amount meeting the consistency benchmark with the neighboring agencies and the needs of the community (i.e., recreation class fees), while others are result of the comprehensive study and also depend on the amount of time spent on services (i.e., development review). In this latter case, the City uses an hourly rate that reflects the staff costs to provide the service. The Cost Allocation Plan and Fee Study developed in 2013 helped determine the appropriate hourly rate and have been used as a baseline in budgets since that time, adjusted annually by CPI.
For 2022-23, we are proposing to increase applicable hourly rates and fees by the change in the Consumer Price Index (CPI) of 5.2% or Construction Cost Index (TBD), if deemed appropriate by the department administering the fees or specified in the Municipal Code. Any proposed new fees are highlighted in yellow in the Master Fee Schedule attachment. The following summarized fee schedule amendments, other than routine annual adjustments:
• Public Works - Staff recommends establishing a $5,000 initial deposit for plan or map checking fees, as the cost of these services is approximately $5,000. The Wastewater fees have been revised to reflect the changes set forth in the recently Council-approved rates.
A study of the impact of utility cuts and construction vehicles to Pacifica’s pavements was presented to Council and discussed at the March 14, 2022 Council meeting. As discussed, Utility Pavement Cut and Construction Vehicle Impact Fees are recommended and are added to the Master Fee Schedule.
The Utility Pavement Cut Fee is paid based on the pavement area affected, the functional class of the street, and age group. An example of the fee for a homeowner requiring a sewer lateral replacement and needing a Sewer Lateral Compliance Certificate is $640 based on a typical 4’x4’ cut for this work. Homeowners not requiring a Sewer Lateral Compliance Certificate would be charged a minimal fee of $500. A developer would receive partial or full credit for this fee for completing frontage roadway paving associated with their project. The Utility Pavement Cut Fee will not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
Construction Vehicle Impact Fees are imposed due to damage to the pavement caused by heavy construction vehicles during construction. The recommendation includes a per square foot price for residential, multi-family, and commercial developments of $1.19/square foot of new structure. This would translate to a one-time fee of $2,142 for a new 1800 sf single-family home or $952 for a new 800 sf multi-family unit. The Construction Vehicle Impact Fees shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required. The Council has also directed staff to evaluate policies to incentivize affordable housing production by reducing fees during the Housing Element development and implementation.
Projected Fund Balance Structure
The FY 2021-22 Operating and Capital Budget was adopted as a balanced budget, meaning that the City's operating expenditures did not exceed general revenues. 8 Packet Pg. 159
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At the last City Council budget session meeting, staff reported the long-term financial outlook that showed that the ongoing services to the community will remain in balance during the upcoming fiscal year but will face a projected long-term structural deficit starting with FY 2023-
24. This is in part due to the availability of ARPA funds that offset losses of City revenues during the COVID pandemic. Since these onetime funds will be spent by the end of 2024, the ongoing structural deficit is projected in the future years.
To demonstrate the structural nature of the financial challenges, staff completed the FY 2022-23 Base Budget at the current level of services with and without factoring in the ARPA funds. As shown in the table below, the operating surplus of $1.9 million is projected when the full ARPA revenues are taken into account. However, when the ARPA revenues are backed out, the Base Budget shows a structural deficit increase to $2.7 million.
The structural deficit exists when the ongoing operating expenditures consistently exceed the ongoing operating revenues. This means that the general revenues could no longer support operating expenditures without new revenue sources or applying additional budget strategies or cuts to balance the budget moving forward (after onetime ARPA funds run out).
Major components of this deficit are due to the severe impact of the COVID-19 pandemic on the City's revenue base, as well as the anticipated loss (delay) of the Vehicle License Fee (VLF) revenues as described earlier and the increased cost of the unfunded pension liability.
Again, the numbers presented in this report only reflect the current Base Budget level of services and proposed CIP funding. It does not consider the implementation of budget strategies and recommendations that staff will be bringing forward at future meetings for more in-depth discussion and the Council's direction on how to reach a balanced and sustainable budget at a desirable level of services.
Budget Deficit - Hypothetical Deficit Balancing Scenario 8 Packet Pg. 160
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The $2.7 million deficit without ARPA funds is being presented for illustrative purposes only, just to demonstrate the magnitude of the financial challenge of continuing operations at the current service level that is being kept afloat by the use of ARPA funds in the upcoming year but will be more apparent in the future years. Since, by statute, the City will have to adopt a balanced budget, the services would likely have to be reduced or reimagined in order to balance the budget in the future years unless the City's revenue base is increased.
The table below provides a hypothetical distribution of the $2.7 million deficit between departments based on the current share of the General Fund Budget. To balance the $2.7 million deficit, each department would be required to submit program requests for structural and programmatic service-level cuts to their budget of approximately 6% to balance the budget if the City's revenue base remains the same.
The table is just meant to provide perspective. An across-the-board cut does not take into consideration the City Council or community priorities but can serve as a useful tool to begin the discussion.
The City of Pacifica is a full-service City. The Personnel Cost is the City’s largest expense, representing approximately 66% of the General Fund Budget. As a reference point we are presenting a total payroll cost of a few sample positions throughout the organization.
Public Safety and Public Works positions do not include specialty pay, as it may vary based on experience, certifications and tenure It is important to note that the reduction targets above only show the required economic value that would need to be identified. Although all departments will be required to submit program changes that meet these target cuts, the Council may prioritize some programs and departments over others based on the nature of services and overall impact on the community. 8 Packet Pg. 161
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Across the board cuts are not a best-practice; rather, the City Manager likely would recommend a strategic approach with careful consideration of each program and service reduction in light of the value and benefit that it brings to the community and the long-term implications on the City's ability to provide high-quality municipal services.
Vision 2025 & Beyond - Exploring Revenue Options
At the February 14, 2022 meeting, the City Council received an update from staff on the Vision 2025 & Beyond fiscal sustainability program. This update included a presentation and discussion of potential revenue options the City could consider to cover the $2 to $3 Million per year structural budget deficit that is projected to begin in the 2023-24 fiscal year. (This projection assumes that the upcoming 2022-23 operating budget will be balanced in part by using the second tranche of ARPA funds and the State's repayment of VLF In Lieu funds in the coming fiscal year as discussed above).
The Council directed staff to explore the possibility of placing a Revenue Measure on the November 2022 ballot, which would be one of three revenue options - Local Sales Tax (.50 cent per dollar) estimated to raise $2.6 Million per year, Utility User Tax (reduce the rate from 6.5% to 5% and broaden the base to include telecommunications and water) estimated to raise $2 Million per year, or Transient Occupancy Tax (an increase from 12% to 15%) estimated to raise $350,000 per year. The City Manager has retained Lew Edwards Group and FM3 Research to poll Pacifica voters to obtain data on these three potential revenue options. Information about polling results is being presented in a separate agenda item tonight.
OTHER FUNDS
The Base Budget revenue and expenditure for all other funds have also been updated. This includes all of the Special Revenue, Debt Service, Enterprise, and Internal Service Funds. The full budget discussion will include "All Funds," which we typically divide into the General Fund (the majority in terms of dollars and completely discretionary) and Other Funds (largely designated for specific purposes) as well as the Capital Budget (significant projects expected to begin or continue in 2022-23). The Base Budget numbers do not include the CIP budget allocations that will be added for the next meeting as mentioned above.
Staff used the same basic assumptions for all other funds to factor in 2% cost of living increase for the contract and professional services categories and 1.5% for materials and supply.
Enterprise Funds consist of Sewer/Wastewater and Beach Parking funds. Enterprise funds are used for services that are financed and operated as a private business enterprise. The FY 2022- 23 total enterprise funds base budget is $27.1, which is 30% of the City's overall budget. Sewer funds are used to account for sewage collection, treatment, major replacements, and maintenance and protection improvements to the sewer system. Sewer charges of $18.6 million are based on a 3.5% rate increase in FY 2022-23. The sewer operating expenditures include the same inflationary base budget assumptions. The Salaries and Benefit costs of approximately $5.4 million are based on 14 FTE allocated to the Sewer Fund and include all current MOU provisions. Beach Parking Fund is used to account for parking services to residents and visitors. The revenues are projected at $18.6 million, which is in-line with the FY 2021-22 Revised Budget
Special Revenue and Capital Funds are used to account for specific revenue sources or financial resources for which expenditures are restricted by law or administrative action to 8 Packet Pg. 162
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specific purposes. This Category includes Gas Tax and Streets Funds, General Capital, Drainage, Housing in-lieu, Parking in-Lieu, Park in-Lieu, PB&R Special Revenue and Roy Davies Trust, Disaster Accounting, and other funds. The FY 2022-23 revenues for this category is $18.7 million and includes revised estimates for the Returned ERAF revenues of $3.2 million projected in the Disaster Accounting Fund per the most recent information from the County. This is a decrease of $216,730 that is assumed to be diverted to pay VLF backfill per the DOF amended budget language. Also included in this category an increase in Gas Tax revenues of $0.2 million and another $0.2 million in Street Maintenance Fund to account for the new Impact Fees as presented in the Master Fee Schedule section, assuming the Council’s adoption of the Master Fee Schedule. The FY 2022-23 expenditures of $18.6 million for this Category represent around 19% of the City's total budget and include the recommended FY 2022-23 CIP Budget allocation.
Internal Service Funds serve the needs of the City and are used to account for Citywide services on a cost-reimbursement basis. These funds accommodate the motor pool, employee benefits, and risk management needs of the City and are supported by the funds that receive benefits, including the General Fund. The FY 2022-23 Budget for this Category is around $3 million, which is 3% of the City's Budget.
Debt Service Fund is used to account for long-term debt obligations. The FY 2022-23 budget for the debt service category is based on the updated debt service schedule. The changes include a change in accounting for the General Fund repayment for the Wastewater Enterprise loan payment of $0.4 million that is now being recorded as part of the annual debt service and not year-end adjustment as it was done in the past.
NEXT STEPS
At the next budget meeting on June 13, 2022, staff will be presenting all program options and recommendations for the FY 2022-23 Budget. All departments are currently working on their budget recommendation for service changes that will be submitted to the City Manager in order of department priorities. The City Manager is in the process of meeting with each department to review and discuss their budget requests and will ultimately formulate a plan for the balanced FY 2022-23 Budget. FY 2022-23 Budget recommendations will be based on many factors, including the Council's strategic vision and service-level impact on the overall City operations and services provided to the community.
FISCAL IMPACT:
There is no action associated with this item; this is an informational presentation only with Council comments being sought to help guide preparation of the Proposed Budget for future Council consideration. As reflected in the budget calendar above, staff will be bringing forward specific strategies to balance the FY 2022-23 Budget at the future meeting on June 13, 2022.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
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Attachment 1 - General Fund Baseline Budget Revenues Summary (PDF) Attachment 2 - General Fund Baseline Budget Expenditures Summary (PDF) Attachment 3 – Updated ARPA Allocation (PDF)
Attachment 4- 22-23 Capital Budget Draft (PDF)
Attachment 5 - Proposed FY22-23 Master Fee Schedule (PDF) 8 Packet Pg. 164
Attachment 1
Description FY 2020-21
Actual
FY 2021-22
Adopted Budget
(amended as
9/27/2021)
FY 2021-22
Mid-Yr.
Revised
Budget
FY 2022-23
Proposed Base
Budget
%
FY 2022-
23 Budget
$ Change
Base over
Revised
% Change
Base over
Revised
Taxes $ 27,255,209 $ 26,501,531 $ 27,519,081 $ 31,249,900 71% $ 3,730,819 104.5% Property Tax $ 15,131,117 $ 14,273,769 $ 14,273,769 15,181,300 34% $ 907,531 6.4% Vehicle License Fees $ 2,643,981 $ 2,658,130 $ 3,688,130 5,922,400 13% $ 2,234,270 60.6% Business License Tax $ 444,171 $ 492,750 $ 492,750 516,600 1% $ 23,850 4.8% Cannabis Tax $ 775,261 $ 910,295 $ 795,595 825,000 2% $ 29,405 3.7% Sales Tax $ 2,848,681 $ 2,860,153 $ 3,017,753 3,111,200 7% $ 93,447 3.1% Transient Occupancy Tax $ 1,531,550 $ 1,750,423 $ 1,695,073 2,100,000 5% $ 404,927 23.9% Utility Users Tax $ 2,146,229 $ 1,868,218 $ 1,868,218 1,905,600 4% $ 37,382 2.0% Other Taxes $ 1,734,220 $ 1,687,793 $ 1,687,793 1,687,800 4% $ 7 - Intergovernmental $ 2,633,423 $ 6,128,312 $ 7,558,612 6,494,212 15% $ (1,064,400) -14% Other Revenue $ 737,600 $ 88,000 $ 88,000 88,000 0% $ - - Charges for Services $ 5,086,642 $ 5,967,323 $ 5,776,651 6,415,920 14% $ 639,269 11% Sub-total $ 35,712,875 $ 38,685,166 $ 40,942,344 $ 44,248,032 100% $ 3,305,688 8% Transfers In $ 733,007 $ 2,150,898 $ 2,150,898 2,029,900 $ (120,998) -5.6% Total $ 36,445,882 $ 40,836,064 $ 43,093,242 $ 46,277,932 $ 3,184,690 7.4% City of Pacifica
General Fund Revenue Detail
FY2022-23 Proposed Base Budget
8.a
Packet Pg. 165 Attachment: Attachment 1 - General Fund Baseline Budget Revenues Summary (5001 : FY 22-23 General Attachment 2
Expenditure By Category FY 2020-21
Actual
FY 2021-22
Adopted Budget
(amended as
9/27/2021)
%
FY 2021-
22 Budget
FY 2021-22
Mid-Yr.
Revised
Budget
FY 2022-23
Proposed Base
Budget
%
FY 2022-
23 Budget
$ Change
Base over
Revised
% Change
Base over
Revised
Salaries & Benefits $ 25,098,441 $ 28,138,921 66% 28,705,984 29,907,828 66% 1,201,844 4.2% Contract Services $ 5,636,922 $ 7,043,746 17% 7,828,046 8,761,845 19% 933,799 11.9% Material/Supplies/Maintenance $ 3,264,977 $ 3,134,698 7% 3,248,698 3,492,831 8% 244,133 7.5% Salary Savings $ - $ - 0% (1,000,000) - 0% 1,000,000 -100.0% Sub-Total 34,000,341 38,317,365 90% 38,782,728 42,162,504 94% 3,379,776 8.7% Transfers/Allocations Out $ 802,000 $ 1,219,481 3% 1,970,878 2,212,081 5% 241,203 12.2% Transfers Out - Capital $ 1,059,270 $ 3,000,000 7% 3,000,000 655,000 1% (2,345,000) -78.2% Total 35,861,611 42,536,846 100% 43,753,606 45,029,585 100% 1,275,979 2.9% Expenditure By Deparment FY 2020-21
Actual
FY 2021-22
Adopted Budget
(amended as
9/27/2021)
%
FY 2021-
22 Budget
FY 2021-22
Mid-Yr.
Revised
Budget
FY 2022-23
Proposed Base
Budget
%
FY 2022-
23 Budget
$ Change
Base over
Revised
% Change
Base over
Revised
General Government $ 5,024,509 $ 6,038,551 14% 5,469,351 6,067,426 13% 598,075 10.9% Police Department $ 10,114,604 $ 10,610,560 25% 10,792,423 11,386,097 25% 593,674 5.5% Fire Department $ 6,983,578 $ 7,101,477 17% 7,541,377 7,895,941 18% 354,564 4.7% Planning & Building $ 2,409,539 $ 3,832,577 9% 4,045,777 5,147,666 11% 1,101,889 27.2% Public Works $ 4,313,018 $ 4,682,068 11% 4,825,068 5,082,272 11% 257,204 5.3% Parks, Beaches & Recreation $ 4,384,857 $ 4,862,045 11% 5,068,645 5,326,302 12% 257,657 5.1% Non-Departmental $ 2,631,507 $ 5,409,568 13% 6,010,965 4,123,881 9% (1,887,084) -31.4% Total $ 35,861,611 $ 42,536,846 100% $ 43,753,606 $ 45,029,585 100% $ 1,275,979 2.9% General Fund Expenditures
City of Pacifica
FY2022-23 Proposed Base Budget
8.b
Packet Pg. 166 Attachment: Attachment 2 - General Fund Baseline Budget Expenditures Summary (5001 : FY 22-23 Attachment 3
Fund FY 2021-
22 Uses
FY 2022-
23 Uses Total
ARPA Award $4,610,511 $4,610,512 $9,221,023
Rev. Losses
Provide government services to the extent of a reduction in the recipient’s general revenue, as calculated according to ARPA regulations.** General $2,535,594 $2,639,553 $6,941,873 Economic initiatives focused on business assistance/retention and strategic economic recovery planning, including City contribution to existing small business grant programs. General $150,000 $150,000 Tourism Marketing Program (1st year of 2-year allocation) General $50,000 $75,000 $125,000 Community Conversations Regarding Homelessness General
Assistance to unhoused individuals such as dumping station or contribution to safe parking program for vehicularly housed individuals . General $150,000 $150,000 City Facility COVID Prevention - Sanitation & PPE General $120,000 $120,000 Two-Year Limited Term Planner (assist with housing and business application/policy update backlog)* General $168,660 $172,000 $340,660
Hero's Fund General $40,000 $40,000
ARPA Administration and infrastructure enhancements to support report access, business licensing, payments, and other contemporary systems. General $50,000 $50,000 Two-year limited term City Clerk & HR Assistance* General $106,009 $108,000 $214,009 Two-Year Limited Term Public Works Project Manager* General $145,976 $148,000 $293,976 City Facility Ventilation System Improvement/Replacement* Gen. Capital $155,000 $155,000 City Facility Ventilation System Improvement/Replacement* Gen. Capital $225,000 $225,000 ARPA One-time 1% Premium Pay per new MOU agreements General Fund $113,242 $119,783 $233,025 ARPA One-time 1% Premium Pay per new MOU agreements WW Fund $24,794 $26,685 $51,480 Full-time Community Services Officer position in the Police Department for unhoused liaison services and Oversized Vehicle Ordinance enforcement. Gen. Fund $131,000 $131,000 General Fund Exp $1,093,887 $753,783 $1,847,670
General Capital Fund Exp $380,000 $0 $380,000
Wastewater Fund Exp $24,794 $26,685 $51,480
$576,236 $1,190,490 $0
*Limited-term positions are factored in the proposed budget assuming 25% vacancy rate. ** The total ARPA funding award is $9,221,023. The Department of Treasury guidelines initally limited the the Revenue Loss category to the statutory calculation. Now, 100% of the funding qualifies under the Lost Revenue category. The second row reflects the Lost Revenue category per the original Treasury guidlines. The remaining ARPA funding available for allocation is located on the last row.
ARPA Allocation
Expenditures
Total Available
City of Pacifica
Updated ARPA Allocation
5/23/2022
8.c
Packet Pg. 167 Attachment: Attachment 3 – Updated ARPA Allocation (5001 : FY 22-23 General Fund Base Budget Report) Attachment 4
City of PacificaProposed Capital Projects 2022-23
Project Project Number FY 2022‐23 Allocation FY 21‐22 Rollover Funds Total Available Funding Source(s) Notes Fund Reserves Fund 1 ‐ GF Fund 9 ‐ Street Construct. Fund 14 ‐ Manor Drive Fund 16 ‐ NPDES Fund 19 ‐ Drainage Fund 22‐ Capital Improvemen t Fund 26 ‐ Park In‐ Lieu Fund 27‐ Roy Davies Fund 34 ‐ WWTP Fund 38 ‐ Disaster Acct. ARPA Funding Measure A Grants, Revenues, and Insurance Reimb 2212 Beach Boulevard Project $ 25 $ 25 310‐330 Esplanade Infrastructure Preservation S011 330 $ $ 330 Grant $ 330 400 Esplanade Infrastructure Preservation S015 251 $ $ 251 Grant $ 251 ADA Transition Plan Update 0326 100 $ $ 100 GF Cash Bal 100 $ Adobe Bridge Rip Rap Repair $ 100 $ 100 GF Cash Bal Annual Pavement Striping & Marking Refresh Project 0332 75 $ $ 75 Streets 75 $ Beach Boulevard Infrastructure Resiliency Project 0292 1,700 $ $ 1,700 Projected Grant $ 700 1,000 $ Beach Boulevard Public Plaza Project 0304 50 $ 30 $ $ 80 GF Cash Bal $ 30 20 $ Calera Creek and Wetlands Maintenance $ 75 $ 75 WW Enterprise CCWRP Admin Building Elevator Assessment $ 40 $ 40 WW Enterprise CCWRP Arc Flash Hazard Analysis $ 65 $ 65 WW Enterprise CCWRP Blower Replacement P024 50 $ 30 $ $ 80 WW Enterprise $ 50CCWRP Centrifuges P006 75 $ $ 75 WW Enterprise $ 75CCWRP Electrical Condition Assessment and Improvements P037 100 $ 50 $ $ 150 WW Enterprise $ 100 CCWRP Environmental Compliance Project P038 20 $ $ 20 WW Enterprise $ 20 CCWRP Headworks Feasibility and Improvements P040 100 $ 50 $ $ 150 WW Enterprise $ 100 CCWRP Laboratory Room Improvement $ 25
CCWRP Photovoltaic System Improvement Project $ 133 $ 133 WW Enterprise CCWRP Process Optimization Projects P036 150 $ $ 150 WW Enterprise $ 150 CCWRP Pump Replacement P004 50 $ $ 50 WW Enterprise $ 50 CCWRP R&R Project P033 70 $ $ 70 WW Enterprise $ 70CCWRP R&R Project ‐ Drain Pump Station Piping Replacement P042 140 $ $ 140 WW Enterprise $ 140 CCWRP R&R Project ‐ Grit System Upgrade (Formerly Grit Classifier Upgrade) P041 150 $ $ 150 WW Enterprise $ 150 CCWRP R&R Project ‐ Plant Effluent Pipe Line Spot Repair P043 100 $ $ 100 WW Enterprise $ 100 CCWRP R&R Project ‐ Sand Filter Upgrade P044 39 $ 170 $ $ 209 WW Enterprise $ 39 CCWRP SCADA and PLC Upgrade P008 573 $ $ 573 WW Enterprise $ 573 CCWRP Security & Gate System $ 70 $ 70 WW Enterprise City Facilities WiFi Upgrade 0328 100 $ $ 30 GF Cash Bal 100 $ Civic Center Evaluation & Remediation $ 11,849 $ 11,849 Multiple Collection System Projects (Formerly Collection System Project FY 2020‐23) C005 100 $ $ 100 WW Enterprise $ 100 Community Center HVAC Upgrade $ 155 $ 155 ARPA Community Center Improvements 0333 60 $ $ 250 GF Cash Bal 60 $ Community Center Roof Project 0322 325 $ $ 325 GF Cash Bal 325 $ Corp Yard Vehicle Storage Project 0337 40 $ 50 $ $ 40 GF Cash Bal 40 $ Digesters ‐ ATAD Modification Phase 3 P002 150 $ 175 $ $ 325 WW Enterprise $ 150Enterprise Backup Solution 0335 50 $ $ 50 GF Cash Bal 50 $ Esplanade & Palmetto Bicycle Lane Project 0321 372 $ $ 372 GF Cash Bal & Grant 37 $ $ 335 Fairmont/Fairmont West Site Improvements 0325 130 $ $ 130 Roy Davies $ 130 Financial / HR Software 0306 382 $ $ 382 GF Cash Bal 382 $ Fire Station 71 Building Maint 0324 150 $ $ 150 GF Cash Bal 150 $ Fire Station 71 Carpet and Flooring 0334 60 $ $ 60 GF Cash Bal 60 $ Fire Station 72 Emergency Signal Restoration 0330 80 $ $ 80 GF Cash Bal 80 $ FY 2022‐23 Pavement Resurfacing Project 0318 1,500 $ $ 1,500 SB 1, Measure W & A 251 $ $ 1,249 Lateral Grant Assistance C032 200 $ $ 200 WW Enterprise $ 200 Linda Mar Pump Station ‐ Bar Screen Rebuild (Breakout from LM PS Upgrade Project) C040 150 $ $ 150 WW Enterprise $ 150 Linda Mar Pump Station Jockey Pump Upgrade (Breakout from LM PS Upgrade Project) C042 50 $ $ 50 WW Enterprise $ 50Linda Mar Pump Station Upgrade C004B (Formerly Linda Mar Pump Station Upgrade FY 2016‐ 19) C004 590 $ $ 590 WW Enterprise $ 590 Local Roadway Safety Plan 0329 80 $ $ 80 Streets, Grant 40 $ $ 40 Long‐Term Trash Load Reduction 52516 40 $ $ 40 NPDES & Grant 40 $ Manor Drive O/P Improvements 0029 3,000 $ $ 3,000 Manor Drive & Grant 300 $ $ 2,700 Needs Assessment for City Facilities (Formerly Citywide Asset Management) 120 $ $ 150 GF Cash Bal New Pacifica Library 0229 34 $ $ 34 Measure A $ 34 New ProjectsAdditional Funding Requested on ExistingPreviously Approved Projects
8.d
Packet Pg. 168
Attachment: Attachment 4- 22-23 Capital Budget Draft (5001 : FY 22-23 General Fund Base Budget Report) Oddstad Park Building Maintenance 0323 200 $ $ 200 GF Cash Bal 200 $ Parks, Beaches and Trail Signage Improvements 0262 5 $ 5 $ $ 10 Roy Davies $ 5 Pier Handrail Repair Project 0310 960 $ $ 960 Diaster Acct Fund & Grant $ 760 200 $ Playground Equipment Improvement (formerly Parks & Recreation Projects) 0319 1,340 $ $ 1,340 Roy Davies & Park In Lieu $ 1,040 300 $ Police Department Radio Infrastructure Improvement 0338 10 $ 175 $ $ 175 GF Cash Bal 10 $ Rockaway PS ‐ Bar Screen Rebuild C041 150 $ $ 150 WW Enterprise $ 150 San Pedro Creek & Pacifica State Beach TMDL, BMP, Monitoring Plan P028 42 $ $ 42 WW Enterprise $ 42 San Pedro Creek and Pacifica State Beach Total Maximum Daily Load (TMDL), Monitoring Plan and Best Management Plan 867145 29 $ $ 29 NPDES & Grant 19 $ $ 10 San Pedro Creek Bank Stabilization Project (Design Phase) 0320 18 $ 0 $ 180 GF Cash Bal 180 $ School Crosswalk Beacon Replacement Project 0336 40 $ $ 40 GF Cash Bal 40 $ Sharp Park Pump Station Bar Screen Rebuild C039 250 $ $ 250 WW Enterprise $ 250 Sharp Park Pump Station Facility Improvements Project C008 1,500 $ 200 $ $ 1,700 WW Enterprise $ 1,500 Smoke Testing Linda Mar & Park Pacific Drainage Basins (Breakout from LM PS Upgrade Project) C038 300 $ $ 300 WW Enterprise $ 300 Storm Drain Master Plan Phase 2 Inspection 0327 100 $ $ 100 Drainage $ 100 Storm Drainage Master Plan Update $ 100 $ 100 Drainage The Sharp Park Priority Development Area (PDA) Access Resurfacing Project 0298 1,000 $ $ 1,000 Steets & Projected Grant $ 800 200 $ Ultraviolet Disinfection System Upgrade P014 3,882 $ $ 3,882 WW Enterprise $ 3,882 Urban Forest, Land, and Vegetation Management Plans 0331 75 $ $ 75 GF Cash Bal 75 $ Total $ 13,692 21,829 $ 35,586 $ 1,234 $ 655 $ 366 $ 59 $ 100 $ 320 $ 1,205 $ 8,981 $ 1,200 $ ‐ $ 200 $ 7,209 $
8.d
Packet Pg. 169
Attachment: Attachment 4- 22-23 Capital Budget Draft (5001 : FY 22-23 General Fund Base Budget Report) Fee Description
Proposed
2022-2023
Adopted
2021-2022
CITY CLERK
City Council Agenda Packets
Photocopies (per page) $0.25 $0.25
Storage Media Fee (CDs, thumb drives, etc.) $16.00 $15.00 Photocopies Per page Fee Per page Fee
8 1/2" x 11"; $0.25/black; $1.00/color " " " "
8 1/2" x 14"; $0.50/black; $1.50/color " " " "
11" x 17"; $1/black; $2/color " " " "
24" x 36" or larger; $3/sq ft - black; $4/sq ft - color Per Square Foot Fee Per Square Foot Fee Appeals to the City Council $550.00 $523.00
Short-Term Rental - Appeal Notice of Violation, Suspension or Revocation to Hearing Officer $550.00 $523.00
City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 170 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FINANCE
Fireworks Permit
Part 1 (Per Booth due March 31) $800.00 $800.00
Part 2
8% of gross receipts due
September 1, 2022
8% of gross receipts due
September 1, 2021
Business License
See the Finance Department for
fee calculation
See the Finance Department
for fee calculation
Sidewalk Vendor Permit Fee $107.00 $102
Online Payment Convenience Fee $3.00 $3.00
Annual Cannabis Operation Registration Fee (PMC
Sec. 3-18.05(c)) $500 $500
Photocopies (per page) $0.25 $0.25
Storage Media Fee (CDs, thumb drives, etc.) $16.00 $15.00 City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 171 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FINANCE
On Website Free Free
Non-Sufficient Funds Charge $25.00 $25.00
Short Term Rental Application Fee $158.00 $152.00
8.e
Packet Pg. 172 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FIRE
Operational Permits
Annual Fire Code Permits (Each) $259.00 $246.00
Permitted activities less than 90-days. Hourly charge. Temporary Permit Required. Per Hour - 1 hour minimum $183.00 $174.00
Plan Review New Construction and/or Tenant Improvements Base rate- all occupancies. New Construction, major changes, additions, or as-builts Initial fee includes first hour, hourly charge thereafter. $305.00 $290.00 Plan Check Re-Submittals, minor changes, additions, or as-builts for approved plans ; initial fee includes first hour; hourly charge thereafter. $183.00 $174.00 Misc. items w/o sq. footage- e.g. Install hazardous material, storage tank, HVAC smoke detection, partition wall, etc. hourly charge. $183.00 $174.00
Additional Plan review beyond the first hour.; per hour $183.00 $174.00 Subdivision map review; per hour fee. $195.00 $185.00
Construction Permits
Underground
Alteration/repair of existing underground pipe system. Includes hydro/flush, rough and final each - Flat Rate "Plan review fee may be required check with Fire Marshal" $447.00 $425.00 Commercial underground pipe system installations. Includes hydro/flush, rough and final each - Flat Rate $631.00 $600.00
Fire Suppression Systems
Fire Sprinklers and standpipes
New commercial & residential sprinkler installations. Includes hyrdro/flush, rough and final inspections. $.15 per square foot - Minimum $550.00 $523.00 City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 173 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FIRE
New manufactured home sprinkler systems. Includes hyrdro/flush, rough and final inspections each - Flat Rate $587.00 $558.00
Standpipe system installation, includes hydro/flush, rough and hydro, flow test, and final inspections each - Flat Rate $769.00 $731.00
Tenant improvements. 9 or less sprinkler heads Unlimited head change-outs each - Flat Rate $174.00 $165.00 Tenant Improvements- installation/alteration of 10 or more heads. (Head change-outs are not included in count). $.15 per square foot - Minimum $317.00 $301.00 Plan Review and Field Inspection/ Acceptance $660.00 $627.00 Other Fire Protection Systems, New & Upgraded installations (Hood and Duct, FM 200, Fixed Extinguisher, Pre-engineered) each - Flat Rate $906.00 $861.00 Fire Alarms $0.00
Existing Fire Alarm Panel Upgrades. includes rough and final inspections. $.15 per square foot - Minimum $317.00 $301.00
Installation of additional devices on existing system, includes rough and final inspections - Minimum $497.00 $472.00
New installations. , includes rough and final inspections. $.15 per square foot - Minimum $587.00 $558.00 New installations-- Other Fire Protection Systems, includes rough and final inspections. $.15 per square foot - Minimum $550.00 $523.00
Fire alarms- repair or exchange devices and radio transmitters - Per Device $174.00 $165.00 Requested Services $0.00
All Other Reports. Cost per report. $47.00 $45.00
Digital Photographs- CD, plus 1 for CD cost $83.00 $79.00 Digital Photographs- Print. Plus $1.40 per photo cost. $89.00 $85.00 Fire Code Variance Application - per request and none-refundable. $755.00 $718.00 Fire incident reports (per report charge) $47.00 $45.00 Non-Subpoenaed Fire Investigation Reports (per report) $47.00 $45.00
8.e
Packet Pg. 174 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FIRE
Pre-Inspection I Consultation for daycare facilities, construction projects, etc. Initial $154.00 $146.00 Pre-Inspection of care facilities with 25 or fewer occupants. (Flat Fee) $154.00 $146.00 Pre-Inspection of care facilities with 26 or more occupants. (Flat Fee) $290.00 $276.00 Processed Photographs, plus cost of developing $93.00 $88.00 Site Inspections
Additional inspections beyond the first, Inspection for which no fee is indicated. $174.00 $165.00 Installation of hazardous materials storage tank $229.00 $218.00 Removal of hazardous material storage tank. Per tank charge. Temporary permit required. $174.00 $165.00 Replacement of hazardous material storage tank piping, dispensers. Per tank charge. If piping work is done as part of tank installation, there is no charge. $229.00 $218.00 Inspection Outside Normal Business Hours (Per hour, OT rate) O.T. Rate O.T. Rate Penalties
Unpermitted construction work Fee plus 2 times fee
False Alarms- 1st Response $0.00 $0.00
False Alarms- 2nd Response $365.00 $347.00
False Alarms- 3rd Response $465.00 $442.00
False Alarms- 4th+ Response $665.00 $632.00
Annual Fire Safety Inspection & Re-inspections
A 1 -4 Assembly Occupancies $203.00 $193.00
B Business Office Occupancies $117.00 $111.00
E Educational Occupancies $203.00 $193.00
F Factory Occupancies $203.00 $193.00
H Hazard Occupancies $203.00 $193.00
I Institutional (Nursing Homes) Occupancies $203.00 $193.00 M Mercantile Occupancies $153.00 $145.00
M Mercantile Occupancies (Motor Fuel Sales) $168.00 $160.00 R-1 Occupancies Hotels $203.00 $193.00
R-2 Residential 3 to 20 units $104.00 $99.00
R-2 Residential 21 - 40 Units $124.00 $118.00
8.e
Packet Pg. 175 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
FIRE
R-2 Residential41- 70 Units $153.00 $145.00
R-2 Residential 71- 90 Units $184.00 $175.00
R-2 Residential 91 - 120 Units $240.00 $228.00
R-2 Residential Over 120 units $302.00 $287.00
R-3 Residential Care less than 24 hours $168.00 $160.00 R-3.1 Licensed Residential Care 24 hour 6 or less $203.00 $193.00 R-4 Residential care 6 or more $203.00 $193.00
S Storage Facilities $168.00 $160.00
U Utility Structures $168.00 $160.00
8.e
Packet Pg. 176 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Special Classes
General recreation class fees will be adjusted as required to insure that program revenues fund 100% of total program costs. The non-resident fee is $5.00 more than the resident fee. All registration transactions have a $7.00 administrative fee.
Senior Discount: 10% at age 60.
Please contact 738-7381
for more information
Please contact 738-7381 for
more information
Recreational Facilities Rental other than the Pacifica Community Center The following rental charges shall apply for the use of recreational buildings or portions thereof. Rates are per hour and shall not be prorated for part of an hour.
If additional City personnel are needed to assist with rental, the additional amount will be actual cost of salary, plus administrative charges.
Community Picnic Areas
Frontierland Park – Small Group Picnic Area $75.00 $75.00 Frontierland Park – Large Group Picnic Area $250.00 $225.00 Fairmont/Oddstad Park $100.00 $100.00
4th of July - info/craft booth $50.00 $50.00
4th of July - food booth $65.00 $65.00
Aquatic Classes
Evening - 8 lessons/30 min. per lesson:
Semi-Private $130.00 $130.00
Private $200.00 $200.00
City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 177 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Little Bobbers and Tiny Tots $72.00 $72.00
Preschool Levels I, II, III $80.00 $80.00
Learn to Swim Levels I - III $80.00 $80.00
Learn to Swim Levels IV - VI $80.00 $80.00
Daytime - (summer only):
Semi-Private $82.00 $82.00
Private $125.00 $125.00
Little Bobbers and Tiny Tots $45.00 $45.00
Preschool Levels I, II, III $50.00 $50.00
Learn to Swim Levels I - VI $50.00 $50.00
Oceana Pool Rental
Swim meets $175.00/hour $175.00/hour
PSL swim team (home team) $125.00 $125.00
Pool Party Program $175.00/hour $175.00/hour
Recreation Swim, Water Aerobics, Lap Swim
Youth (17 and younger) $5.00 $5.00
Adults (18 to 59) $6.00 $6.00
Senior Citizens (60 & over) $5.00 $5.00
All Access Pass: Adults
$72/mo, $206/qrt., or
$792/yr.
$72/mo, $206/qrt., or
$792/yr.
All Access Pass: Seniors 60+
$65/mo, $185/qtr., or
$713/yr.
$65/mo, $185/qtr., or
$713/yr.
Swim Pass (20 swims) - Adults $99.00 $99.00
8.e
Packet Pg. 178 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Swim Pass (20 swims) - Children/Senior Citizens $85.00 $85.00 Swim Pass (10 swims) - Adults $54.00 $54.00
Swim Pass (10 swims) - Children/Senior Citizens $45.00 $45.00 Water Polo Drop In $6.00 $6.00
Recreation Playground Program
Membership Fee: September thru June $275.00 $275.00
Membership Fee: July/August $275.00 $275.00
J-Teen Center/Afterschool Program
Membership Fee: September-May $350.00 $300.00
NEW -Membership Fee: January-May $250.00 $225.00
LITE (Leadership in Training Education) $75.00 $75.00
LITE Fieldtrip fees for additional weeks 25.00/week 25.00/week Special Interest Classes
For special interest classes where no fee has been charged because instructor volunteers his/her time, a $5.00 per student fee will be assessed to cover program administration costs.
Please contact 738-7381
for more information
Please contact 738-7381 for
more information
Senior Programs
Annual membership (includes monthly newsletter and additional costs for special events) $25.00 $25.00
Child Care Services
8.e
Packet Pg. 179 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Child care registration fees:
Wait list fee $25.00
One-time, non-refundable fee per child at the time of entry into full cost program. $75/child $75/child Annual registration per child for summer program slot. $25.00/yr per child $25.00/yr per child Annual registration, non-refundable fee per child at the time of entry into program (state preschool). $10/yr per child $10/yr per child
Late Payment per month for payment after 10th operating day. $25.00 $25.00 Late Pick-up: for pick-up after 6:01 p.m. or other designated closing time. $2.00 per minute $2.00 per minute Preschool Monthly Rates -- Per Child:
Flat rate. (includes field trips.) 7a.m. -6 p.m. $980/mo $970/mo Preschool ½ day (Ocean Shore School) $435/mo $425/mo
State Preschool ½ day (Fairmont Park & Sunset Ridge School) $650/mo $640/mo Kindergarten/School‐age School Year (September‐June) Monthly Rates Per Child Annex Program: Before school and includes additional time during breaks and June after school ends. $285/mo $285/mo
Annex Program: Before and/or after school-School age. Includes school breaks and last two weeks in June. $575/mo $565/mo
State Sponsored Child Care Program: Before and/or after school, School-age.
Includes school breaks and last two weeks in June. $655/mo $655/mo
8.e
Packet Pg. 180 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Daily rate: drop in - school year; non-school days, 24-hours notice for space availability; additional charge for field trips and special events; both Kindergarten and School age.
Kindergarten/School-age Summer Rates (July-August) Monthly Rates Per Child Annex Summer Program: Flat rate per month for families who are currently enrolled in the year-round program, includes field trips. $585/mo $585/mo Annex Summer Program: 4 week Summer School / Thinkbridge 1/2 day program.
Non-operational in FY 2021-
22 Non-operational in FY 2021-
22 State Sponsored Child Care Summer Program: Flat rate per month for families includes field trips. $800/mo $800/mo
Drop-in: per blocks of 10 days: 24 hour advance notice for space available or each day used; field trips & special events are extra.
Non-operational in FY 2021-
22 Non-operational in FY 2021-
22 Field trip charge per child, per event, drop-ins. $15.00 $15.00 Beach Parking
Annual Beach Parking Pass $72.00 $72.00
Daily Parking
0 - 4 hours $ 7.00 $ 7.00
5 - 8 hours $ 9.00 $ 9.00
Pacifica Beach Resource Parking Pass (annual) $ 25.00 $ 25.00 *eligibility - income is 80% or less of the median income level (of where they reside in California) determined by the Pacifica Resource Center
8.e
Packet Pg. 181 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Beach Use (not including surf events): Contest/beach event - (small beach events with 50 or fewer participants and spectators). Fees based on city staff time required for general review, administrative duties and approval. $200/day/event $175/day/event Surf Events/Skatepark Events - (security/cleaning deposit required) Whole skatepark contest
$350/day plus cleaning
deposit of $251
$300/day plus cleaning
deposit of $251
Half day skatepark
$200/day plus cleaning
deposit of $125
$150/day plus cleaning
deposit of $125
Surf event for local surf clubs, local businesses and non-profit groups. $350 per day $325 per day Out of town and commercial groups per surf contest/event with. Maximum participants are 150. An event with vendors, demonstrations, major sponsors, expo-like environment, fees based on city staff time required for general review, administrative duties and approval, as well as impact on public works department and police department.
$650 per day (Additional
fees MAY be determined
based on impact on the
area and staff FOR ALL
EVENTS.)
$650 per day (Additional
fees MAY be determined
based on impact on the area
and staff FOR ALL EVENTS.)
Surf Camps
Small Camp (maximum 12 students) & Large Camp (maximum 25 students) for a facility use permit per year, covers all camps in a calendar year. Camp operators must have a Pacifica business license, insurance and adhere to Parks, Beaches and Recreation surf camp requirements. Rates change each January.
Small Camp $1,120.00 $1,100.00
Large Camp $1,340.00 $1,320.00
8.e
Packet Pg. 182 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Community Access Partner Permit/Non-profit (15 students) $93 for 1 month *pending Coastal Commission approval $280 for 3 months
$560 for 6 months
$840 for 9 months
Film/Photo Shoots
Student/amateur rate/non-profit; Students must show current student ID and nonprofits must submit non-profit status letter. $100 per day $100 per day Commercial filming (less than 3 support vehicles) $600 per day $600 per day Major commercial filming. (Additional fees may be determined based on vehicles/additional staff time/impact on area.) $900 per day $900 per day Weddings/Ceremonies on Beaches, Pier or in Parks
99 or fewer participants $250 per day $250 per day
100 or more participants (maximum 150) $350 per day $350 per day Recreation Trail Use $150.00 per day/event $150.00 per day/event Community Center Rentals - Weekdays (per hour)
Pacifica Community Center Rental
All rates are hourly. Warming Kitchen ($100.00 flat fee with rental of Auditorium) and additional rooms may be added for an additional fee. Weekend rates begin Friday after 1:30pm through Sunday.
Please contact 738-7381
for more information
Please contact 738-7381 for
more information
Resident - Weekdays
Auditorium $60.00 $60.00
Dance Studio $45.00 $45.00
Card Room $40.00 $40.00
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Packet Pg. 183 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Portola Room $40.00 $40.00
Craft Room $35.00 $35.00
Ceramics Room $20.00 $20.00
Game Room $20.00 $20.00
Art Gallery $20.00 $20.00
Meeting Room $20.00 $20.00
Non-Resident - Weekdays
Auditorium $100.00 $100.00
Dance Studio $60.00 $60.00
Card Room $45.00 $45.00
Portola Room $45.00 $45.00
Craft Room $40.00 $40.00
Ceramics Room $25.00 $25.00
Game Room $25.00 $25.00
Art Gallery $25.00 $25.00
Meeting Room $25.00 $25.00
Non-Profit - Weekdays
Auditorium $35.00 $35.00
Dance Studio $25.00 $25.00
Card Room $20.00 $20.00
Portola Room $20.00 $20.00
Craft Room $15.00 $15.00
Ceramics Room 15.00 15.00
Game Room $15.00 $15.00
Art Gallery $15.00 $15.00
Meeting Room $15.00 $15.00
8.e
Packet Pg. 184 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Commercial - Weekdays - provided no items are sold
Auditorium $125.00 $125.00
Dance Studio $85.00 $85.00
Card Room $50.00 $50.00
Portola Room $50.00 $50.00
Craft Room $45.00 $45.00
Ceramics Room $30.00 $30.00
Game Room $30.00 $30.00
Art Gallery $30.00 $30.00
Meeting Room $30.00 $30.00
Community Center Rentals - Weekends (per hour)
Resident - Weekends
Entire Building $210.00 $210.00
Auditorium $100.00 $100.00
Dance Studio $80.00 $80.00
Card Room $75.00 $75.00
Portola Room $75.00 $75.00
Craft Room $65.00 $65.00
Ceramics Room $50.00 $50.00
Game Room $50.00 $50.00
Art Gallery $50.00 $50.00
Meeting Room $50.00 $50.00
Non-Resident - Weekends
Entire Building $265.00 $265.00
8.e
Packet Pg. 185 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Auditorium $150.00 $150.00
Dance Studio $110.00 $110.00
Card Room $80.00 $80.00
Portola Room $80.00 $80.00
Craft Room $70.00 $70.00
Ceramics Room $55.00 $55.00
Game Room $55.00 $55.00
Art Gallery $55.00 $55.00
Meeting Room $55.00 $55.00
Non-Profit
Entire Building $195.00 $195.00
Auditorium $75.00 $75.00
Dance Studio $60.00 $60.00
Card Room $55.00 $55.00
Portola Room $55.00 $55.00
Craft Room $45.00 $45.00
Ceramics Room $45.00 $45.00
Game Room $45.00 $45.00
Art Gallery $45.00 $45.00
Meeting Room $45.00 $45.00
Commercial - Weekends - provided no items are sold
Entire Building $275.00 $275.00
Auditorium $170.00 $170.00
Dance Studio $120.00 $120.00
Card Room $80.00 $80.00
Portola Room $80.00 $80.00
8.e
Packet Pg. 186 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PARKS, BEACHES & RECREATION
Craft Room $75.00 $75.00
Ceramics Room $55.00 $55.00
Game Room $55.00 $55.00
Art Gallery $55.00 $55.00
Meeting Room $55.00 $55.00
Philanthropic/City-Sponsor
Philanthropic, non-profit events that financially benefit the City by a minimum of $10,000. Rental charges for the event shall be waived for the usage of the Community Center. Organization will be responsible for any additional cost pertaining to janitorial or garbage. Building attendant will be provided. Organization will be responsible for obtaining and paying for any insurance or permits required for event. Event must be presented to the PB&R Director (or designee) and approved by City Manager (or designee).
8.e
Packet Pg. 187 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
False Alarms
First Response No Charge No Charge
Second through fifth responses $153.00 $145.00
Six or more responses $238.00 $226.00
False Alarms without permit
First Response No Charge No Charge
Second through fifth responses $238.00 $226.00
Six or more responses $238.00 $226.00
Photograph (digital)
Disc of photos $37.00 $35.00
Audio/Video Request
Audio/Video Request $96.00 $91.00
Audio/Video Request with Redaction Required (per hour) $180.00 $171.00 Arcade Permit
Annual Renewal Fee $61.00 $58.00
Application Fee $36.00 $34.00
Block Party Permits $62.00 $59.00
Masseur/Masseuse
New -Non State Certified (Non-Practicioner) $404.00 $384.00 Non-State Certified Live Scan (Plus DOJ & FBI Fee) $32.00 $30.00 New - State Certified (Owner-Practicioner) $62.00 $59.00 Renewal $31.00 $29.00
Amendment to City Registration Certificate $31.00 $29.00 City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 188 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
Administrative Fee for Firearms (Per Penal Code 12021.3Jl) For release to owner $410.00 $390.00
Taxi Cab Operation
Permit / Background Investigation $157.00 $149.00
Taxi Cab Permit Live Scan (Plus DOJ & FBI Fee) $32.00 $30.00 Vehicle Inspection $121.00 $115.00
General
Case Reports (Per Public Records Act) No Charge No Charge Good conduct letter for Visa (record review) $65.00 $62.00 Bingo Permit: New $36.00 $34.00
Bingo Permit: Annual Renewal Fee $36.00 $34.00
Second Hand Dealers $158.00 $150.00
Tow Service Contract $240.00 $228.00
Tow Driver Live Scan (Plus DOJ & FBI Fee) $32.00 $30.00 Alarm Permit $101.00 $96.00
Alarm Permit Renewal $53.00 $50.00
Subpoena Deuces Tecum for Records (1563(b)(6) CA Evidence Code $16.00 $15.00 Fortune Telling $70.00 $67.00
Private Property abatement $268.00 $255.00
Vehicle Release Administrative Costs (all but victims) $162.00 $154.00 Franchise Tow Fee $50.00 $50.00
General Research (per hour) $95.00 $90.00
Storage of Property (Per Civil Code 2080.1(b) 1.00/Per Day 1.00/Per Day Tobacco Retailer License $92.00 $87.00
Ink Roll Fingerprinting $30.00 $30.00
Live Scan Fingerprinting $30.00 $30.00
San Mateo County Booking Fee Based on Current County Fee Based on Current County Fee DUI with Incident Cost of hours and car Cost of hours and car
8.e
Packet Pg. 189 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
Tape Transaction Cost of Outside Service Cost of Outside Service Cost of Outside Service Dance Permit $60.00 $57.00
Repossession Fee (Per G.C. 26751) $15.00 $15.00
Temporary Recreational Vehicle Loading/Unloading Permit $15.00 $15.00 Municipal Code Violations
4-10.118(a)(5) Parked in Unmarked Parking $43.00 $43.00 4-10.304(a) Parking w/o Valid Permit $43.00 $43.00
4-10.304(a) Parking w/o Valid Permit (Pacifica State Beach) $50.00 $50.00 4-7.1101(a) Parked in Posted No Parking Zone $43.00 $43.00 4-7.1102(a) Making Repairs on Roadway $43.00 $43.00
4-7.1104(b) Parking Where Prohibited $43.00 $43.00
4-7.1106(b) No Parking on Narrow Street-Where Posted $43.00 $43.00 4-7.1108(b) Parking in Violation of Temporary No parking Sign $43.00 $43.00 4-7.1109(a) Parked the Wrong Way on One-Way Street $43.00 $43.00 4-7.1109(b) Parked the Wrong Way on Divided Highway $43.00 $43.00 4-7.1110(b) Improper Angle-Marked Angle Parking (Not within Marks) $43.00 $43.00 4-7.1111 Failed to Curb Wheel – 3% Grade $43.00 $43.00
4-7.1112 Trailer Parked over 12 Hours $78.00 $78.00
4-7.1113(a) Selling from Vehicle without Permit $43.00 $43.00 4-7.1114(b) Occupied Motorhome on Public Property $53.00 $53.00 4-7.1201 Parked in Excess of Posted Limit $43.00 $43.00 4-7.1203(2) Restricted parking (Council Chambers) $43.00 $43.00 4-7.1204(c) Unlawful Parking of Oversized Vehicle $78.00 $78.00 4-7.1302(b) Red Curb $43.00 $43.00
4-7.1306(d) No Stopping/Standing/Parking in Bus Zone $43.00 $43.00 4-7.1403 Operate vehicle on Fassler/Sharp Park Rd. with Weight over 14,000 GVWR $43.00 $43.00
4-7.1404 Parking Commercial Vehicle in Commercial Area (0200-0600) 10,000 GVWR $78.00 $78.00
5-1.13 Abandon Vehicle $203.00 $203.00
8.e
Packet Pg. 190 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
5-2.03(a) Vehicle Parked over 72 Hours $43.00 $43.00
5-13.03 Operate Vehicle - Private Property without written Permission $53.00 $53.00 5-18.03 Operate/Park/Stand Vehicle Off Road (Beach Area) $53.00 $53.00 9-4.2808(a) Parking on Residential Property (other than driveway) $43.00 $43.00 9-4.2809(a) Parking Commercial in Residential Area Anytime (10,000 GVWR) $78.00 $78.00 9-4.2809(b) No Parking in Vacant Lot $43.00 $43.00
9-4.2809(e) Parking on Commercial Property. Not in Conjunction with Business $78.00 $78.00 9-4.2801(a) Repairing Vehicle on Vacant Lot $43.00 $43.00 Administrative Violations
4.3.202(a) Sale, Use, or Discharge of dangerous Fireworks $1,000.00 $1,000.00 4-3.202(b) Possession of 25 pounds or less of dangerous fireworks* $1,000.00 $1,000.00 4-3.203(a) Discharge of "safe and sane" fireworks during prohibited hours $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(b) Discharge of "safe and sane" fireworks at prohibited location $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(c) Prohibited discharge of "safe and sane" by minors (under 18 years of age) $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4.3204(a) Sale of "safe and sane" fireworks without a valid permit $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(b) Sale of "safe and sane" fireworks outside of approved stand $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(c) Sales of "safe and safe" fireworks duirng prohibited hours $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
8.e
Packet Pg. 191 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
4-3.204(d) Sales of "safe and sane" fireworks to minors $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.209 (a) Adult responsible for minor strictly liable for dangerous fireworks violation $1,000.00 $1,000.00
4-3.209(a) Adult responsible for minor strictly liable for "safe and sane" fireworks violation $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.209(b) Social Host strictly liable for dangerous fireworks violation $1,000.00 $1,000.00 *In addition to the fine, the citee shall be assessed and shall be liable for the payment of the actual costs associated with the collection, transportation, and disposal of any seized fireworks.
5-28.04(b) Social Host-allow minor to be in possession, consume or served alcohol, alcoholic beverage, cannabis, or controlled substance at any gathering.** $1,000.00 $1,000.00 5-28.05 Allow a loud or unruly gathering after a first response warning has been issued** $500.00 $500.00
Second Offense** $750.00 $750.00
8.e
Packet Pg. 192 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
POLICE
Third Offense** $1,000.00 $1,000.00
Cannabis Public Safety License Fee - Phase 1 (Plus Background Fee) $425.00 $425.00 Cannabis Public Safety License Fee - Phase 2 $750.00 $750.00 Cannabis Operation - Employee Background : Live Scan (Plus DOJ & FBI Fee) $30.00 $30.00 Cannabis Operation- Owner/Operator Background: Live Scan (Plus DOJ & FBI Fee) and Consultant
Background Fee (Payable to City Consultant) $330.00 $330.00 Cannabis Public Safety License Fee - Yearly License Renewal $23,577.00 $22,412.00
8.e
Packet Pg. 193 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Planning Division
Planning / Engineering Hourly Rate $238.00 $226.00
All development applications shall require a deposit
based on estimated number of staff hours to process
an application (including materials, postage, etc.). The deposit will be expended during application processing
according to the adopted hourly rate, billed at each
quarter hour. Additional funds may be requested if
necessary. Remaining deposit will be returned at
project completion.
Deposit based on estimated number of staff
hours.
Deposit based on estimated
number of staff hours.
City Attorney's Review of Projects and Permits - If
necessary, an additional deposit amount will be
required for City Attorney review of projects.
Deposit based on estimated number of
attorney hours. Hourly cost of Contract
Attorney
Deposit based on estimated
number of attorney hours. Hourly
cost of Contract Attorney
Study Sessions - payment of deposit and staff hourly
rate as stipulated above.
Payment of deposit and staff hourly rate as
stipulated above
Payment of deposit and staff
hourly rate as stipulated above
Request for extension of Development Application
permits $713.00 $678.00
City of Pacifica
2022-2023 Fees & Charges Master Schedule
8.e
Packet Pg. 194 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING Applicant shall pay CEQA document filling fees adopted by the San Mateo County Clerk and California
Department of Fish and Wildlife. These fees are pass
through to other agencies and amounts are not
controlled by the City of Pacifica. See Planning Division staff for current fee schedules or visit
https://www.wildlife.ca.gov/Conservation/CEQA/Fees
Fees as adopted by State of California and
San Mateo County Clerk.
Fees as adopted by State of
California and San Mateo County
Clerk.
Specialized Planning Services inc. Environmental
Document Preparation with Supporting Technical
Studies
Applicant shall pay full consultant cost. Full Contract amount Full Contract amount General Planning Fees
General Research Fee $238.00/hr, plus actual material cost $226.00/hr, plus actual material
cost
Business License request for zoning consistency (halfhourly rate) $119.00 (per half hour of work)
New fee required if License is denied and
resubmitted
$113.00 (per half hour of work)
New fee required if License is
denied and resubmitted
Home Occupation Permits $119.00 $113.00
Other Administrative Permits; hourly rate plus actual
material cost. $238.00/hr $226.00/hr
General Plan maintenance fee See Building Division section of schedule See Building Division section of
schedule
Review of Building Permit (hourly rate) $238.00/hr $226.00/hr Zoning verification letter $119.00 $113.00
8.e
Packet Pg. 195 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Biennial Wireless Communications Facility Certification (PMC 9-4.2608(a)(7) $238.00/hr $226.00/hr
Banner /Temporary Signage Requests (private
property) $119.00 $113.00
Requests for Public Necessity and Convenience
Determinations for ABC License $238.00 $226.00
Special Events on Private Property $238.00 $226.00
Pumpkin /X-Mas Tree Lots $714.00, plus $500 refundable deposit $679.00, plus $500 refundable
deposit
Requests for Address Assignment/Change $238.00 $226.00
Growth Management Allocations pursuant to PMC
Title 9, Chapter 5 $238.00 $226.00
Mobile Home Fair Return Adjustment Requests
Deposits and payment of actual costs based
on estimated number of staff hours,
Hearing Officer costs, and City Attorney
costs.
Deposits and payment of actual
costs based on estimated number
of staff hours, Hearing Officer
costs, and City Attorney costs.
General
Planning Agenda Packets, Planning Related Documents,
and oversized plan sets Actual Cost of Reproduction Actual Cost of Reproduction Code Books or Other Technical Manuals Publisher's Cost + 10% Handling Fee Publisher's Cost + 10% Handling
Fee
Building Division
8.e
Packet Pg. 196 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Building Permit Fee (Based on Dollar Valuation)**
$1.00 to $500 $67.00 $64.00
$501 to $2,000
$67.00 for first $500 plus $4.00 for each
additional $100 or fraction thereof.
$64.00 for first $500 plus $4.00 for
each additional $100 or fraction
thereof.
$2,001 to $25,000
$135.00 for first $2,000 plus $19.00 for
each additional $1,000 or fraction thereof.
$128.00 for first $2,000 plus
$19.00 for each additional $1,000
or fraction thereof.
$25,001 to $50,000
$591.00 for first $25,000 plus $17.00 for
each additional $1,000 or fraction thereof.
$562.00 for first $25,000 plus
$17.00 for each additional $1,000
or fraction thereof.
$50,001 to $100,000
$1,054.00 for first $50,000 plus $9.00 for
each additional $1,000 or fraction thereof.
$1,002.00 for first $50,000 plus
$9.00 for each additional $1,000
or fraction thereof.
$100,001 to $500,000
$1,109.00 for first $100,000 plus $8.00 for
each additional $1,000 or fraction thereof.
$1,504.00 for first $100,000 plus
$8.00 for each additional $1,000
or fraction thereof.
$500,001 to $1,000,00
$5,095.00 for first $500,000 plus $6.00 for
each additional $1,000 or fraction thereof.
$4,843.00 for first $500,000 plus
$6.00 for each additional $1,000
or fraction thereof.
8.e
Packet Pg. 197 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
$1,000,000 and above
$8,303.00 for first $1,000,000 plus $5.00 for
each additional $1,000 or fraction thereof.
$7,893.00 for first $1,000,000 plus
$5.00 for each additional $1,000
or fraction thereof.
** Building Valuation Data is published by the ICC.
Construction cost valuation is adjusted by the Building Cost Index (BCI) in the San Francisco Bay Area,
published in the Engineering News Record (ENR) by
McGraw-Hill Publishing Company.
Plan Check and Other Building Permit and Inspection
Fees
Plan Check fee 65% of Permit Fee 65% of Permit Fee
Building Standards Administrative Fee
$1– 25,000 valuation = $1 fee
$25,001 – 50,000 valuation = $2 fee
$50,001 – 75,000 valuation = $3 fee
$75,001 – 100,000 valuation = $4 fee
Every $25,000 or fraction thereof above $100,000 Add
$1
Fees shall be calculated at a rate of $4 per
$100,000 of permit valuation, but not less
than one dollar, with appropriate fractions
thereof, as shown to the left.
Fees shall be calculated at a rate
of $4 per $100,000 of permit
valuation, but not less than one
dollar, with appropriate fractions
thereof, as shown to the left.
Education Fee $2 per permit $2 per permit
General Plan Maintenance 0.05% of construction value 0.05% of construction value Archive Fee
$15 plus one dollar per plan page for sheets
larger than 11x17
$15 plus one dollar per plan page
for sheets larger than 11x17
8.e
Packet Pg. 198 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Certified Assess Specialist Consultation Fee
Actual Consultant Cost + 10% Administrative
Fee
Actual Consultant Cost + 10%
Administrative Fee
Hourly plan check fee - Planning, Engineering,
Wastewater, etc. $238.00 $226.00
Swimming Pools and Spas
Building Permit fee based on contract
valuation. All other applicable fees apply
Building Permit fee based on
contract valuation. All other
applicable fees apply
Inspections outside normal business hours
For contracted positions, fee is actual
consultant cost. For in-house City employee
positions, fee is time and a half, two hour
minimum
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
Grading Permits Actual Time and Materials Actual Time and Materials Changes to existing permits
Hourly plan review fees based on rates for
all Departments required to review revised
permit. Additional Building Permit fees may
apply if valuation is affected by
modification.
Hourly plan review fees based on
rates for all Departments required
to review revised permit.
Additional Building Permit fees
may apply if valuation is affected
by modification.
8.e
Packet Pg. 199 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Inspection Fee. Hourly rate with a minimum 30
minutes.
For contracted positions, fee is actual
consultant cost. For in-house City employee
positions, fee is time and a half, two hour
minimum $136.00
Building without Permit Double Building Permit Fee Double Building Permit Fee See Engineering for other encroachment, plan check,
drainage fee, and other applicable fees
Solar Photovoltaic System
Residential
$220 flat fee, plus $15 per kilowatt (kw)
above 15 kw. State required SMIP and
Building Standards Fee based on valuation
will be applied.
$220 flat fee, plus $15 per kilowatt
(kw) above 15 kw. State required
SMIP and Building Standards Fee
based on valuation will be applied.
Commercial
$387 flat fee up to 50 kw, plus $7 per kw
between 51-250 kw and plus $5 per kw
above 250kw. State required SMIP and
Building Standards Fee based on valuation
will be applied.
$387 flat fee up to 50 kw, plus $7
per kw between 51-250 kw and
plus $5 per kw above 250kw.
State required SMIP and Building
Standards Fee based on valuation
will be applied.
8.e
Packet Pg. 200 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Strong-Motion Instrumentation Program (SMIP) Fees
pursuant to California Codes, Public Resources Code
Section 2700-2709.1
SMIP (All other structures) 0.00028 times valuation 0.00028 times valuation SMIP (Residential up to three stories) 0.00013 times valuation 0.00013 times valuation Electrical Permit Fees
Private Swimming Pools $79.00 $75.00
Nonresidential Appliances; cost for each $7.00 $7.00
Temporary Power Service; cost for each $40.00 $38.00
(N) Residential Bldg.; cost per square foot $0.12 $0.11 Electrical Services (<=200 AMP); cost for each $50.00 $48.00 Electrical Services (<200 to 1000 AMP); cost for each $102.00 $97.00 Electrical Services (<1000 AMP); cost for each $205.00 $195.00 Residential Appliances; cost for each $7.00 $7.00
(N) Multi-Family Bldg.; cost per square foot $0.11 $0.10 Signs, Outline Lighting and Marquees; cost for each $28.00 $27.00 Misc. Apparatus, Conduits and Conductors; cost for
each $31.00 $29.00
Light Fixtures (First 20 fixtures); cost for each $1.00 $1.00 Light Fixtures (Additional fixtures); cost for each $1.00 $1.00 Power Apparatus (Up to and including 1) $7.00 $7.00
Power Apparatus (Over 1 and not over 10) $20.00 $19.00
Power Apparatus (Over 10 and not over 50) $41.00 $39.00 Power Apparatus (Over 50 and not over 100) $82.00 $78.00 Power Apparatus (Over 100) $123.00 $117.00
8.e
Packet Pg. 201 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Receptacles, Switch & Light Outlets (First 20 fixtures); cost for each $1.00 $1.00
Receptacles, Switch & Light Outlets (Additional
fixtures) $1.00 $1.00
Electrical Permit Issuance; cost for each $41.00 $39.00 Electrical Permit Issuance (Special Cases) $15.00 $14.00 Mechanical Permit Fees
Furnace (<=100k BTU) $27.00 $26.00
Furnace (>100k to 500k BTU) $35.00 $33.00
Appliance Vents $14.00 $13.00
Boilers, Compressors, and Absorption Systems (<=3hp
or 100k BTU) $25.00 $24.00
Boilers, Compressors, and Absorption Systems
(<=15hp or 500k BTU) $48.00 $46.00
Boilers, Compressors, and Absorption Systems
(<=30hp or 1000k BTU) $66.00 $63.00
Boilers, Compressors, and Absorption Systems
(<=50hp or 1750k BTU) $96.00 $91.00
Boilers, Compressors, and Absorption Systems
(>=50hp or 17500k BTU) $96.00 $91.00
Hood $20.00 $19.00
Air Handlers (<=10k CFM) $20.00 $19.00
Air Handlers (>10k CFM) $33.00 $31.00
Evaporative Cooler $20.00 $19.00
Vent Fan (Single Duct) $14.00 $13.00
Vent System $20.00 $19.00
8.e
Packet Pg. 202 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Incinerators (Residential) $20.00 $19.00
Incinerators (Comm) $20.00 $19.00
Miscellaneous Mechanical $20.00 $19.00
Mechanical Permit Issuance $41.00 $39.00
Mechanical Permit Issuance (Special Cases) $15.00 $14.00 Plumbing Permit Fees
Fixtures & Vents; $14.00 $13.00
Fixtures & Vents (Repair/Alteration) $14.00 $13.00
Cesspool $18.00 $17.00
Sewage Disposal System $70.00 $67.00
Grease Interceptors $12.00 $11.00
Rainwater systems $18.00 $17.00
Water Piping $18.00 $17.00
Water heater $18.00 $17.00
Public Spa $107.00 $102.00
Gas Piping $9.00 $9.00
Public Pool $162.00 $154.00
Private Pool $107.00 $102.00
Private Spa $107.00 $102.00
Sewer $27.00 $26.00
Backflow $18.00 $17.00
Backflow device over 2" $18.00 $17.00
Miscellaneous Plumbing $18.00 $17.00
Plumbing Permit Issuance; cost for issuing each permit. $41.00 $39.00
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Packet Pg. 203 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Plumbing Permit Issuance (Special Cases). For issuing
each supplemental permit for which the original permit
has not expired, been cancelled or finalized. $15.00 $14.00 New Construction Development Impact Fees
(calculated by Public Works, Engineering Division)
In-Lieu Park Dedication Fee (PMC 10-1.803 and 8-
19.02)
Contact Engineering Division for fee calculation
Oceana/Manor/Palmetto Mitigation Fee (PMC8-
18.04)
Contact Engineering Division for fee calculation
See Engineering Section for other encroachment, plan
check, drainage fee, and other applicable fees
Capital Improvement Fee
As required by Pacifica Municipal Code Title
7, Chapter 4.
As required by Pacifica Municipal
Code Title 7, Chapter 4.
Sewer Connection, Inspection, and Plan Check Fees
See Wastewater Treatment Plant Section of
Master Fee Schedule
See Wastewater Treatment Plant
Section of Master Fee Schedule
Code Enforcement
Administrative Citations (PMC1-6.06)
First Violation $100.00 $100.00
Second Violation $200.00 $200.00
Third Violation $500.00 $500.00
Misdemeanor Citation $1,000.00 $1,000.00
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Packet Pg. 204 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2022-2023
Adopted
2021-2022
PLANNING
Late Fees - Failure to pay a civil fine within 10 calendar days of citation issuance, or within 10 calendar days
following decision on an appeal to uphold the citation
when a hardship waiver has been granted for the
appeal hearing shall result in the following late charge. 50% of fine, plus full fine amount 50% of fine, plus full fine amount Public Nuisance Abatement Assessment
Actual abatement cost - 100% to property
owner plus 10% administrative fee
Actual abatement cost - 100% to
property owner plus 10%
administrative fee
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Packet Pg. 205 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2021-2022
Adopted
2020-2021
PUBLIC WORKS
Encroachment permits and inspection; hourly charge rate basis $238.00 $226.00 Sidewalk repair and street openings by private contractor; hourly charge rate basis $238.00 $226.00 Penalties
Unpermitted construction work Double Engineering Permit Cost Double Engineering Permit Cost Publication vending machine permit $515.00 $490.00
City Maps 24" x 36'
Printed: 24" x 36" or larger; $3/sq ft - black; $4/sq ft - color Per Square Foot Fee Per Square Foot Fee Electronic Copy on CD $15/CD $15/CD
Electronic Copy on USB Portable Thumb Drive $51/4MB Drive $51/4MB Drive Photocopies Per page Fee Per page Fee
8 1/2" x 11"; $0.25/black; $1.00/color " " " "
8 1/2" x 14"; $0.50/black; $1.50/color " " " "
11" x 17"; $1/black; $2/color " " " "
24" x 36" or larger; $3/sq ft - black; $4/sq ft - color Per Square Foot Fee Per Square Foot Fee Engineering Standard Drawing
Picked up Per page fee Per page fee
Mailed (Regular mail -Series 100) Per page fee + Mailing Per page fee + Mailing Mailed (Regular mail -Series 200) Per page fee + Mailing Per page fee + Mailing Mailed (Regular mail -Series 300) Per page fee + Mailing Per page fee + Mailing Street Excavation Handbook $38.00 $36.00
General
Heritage Tree Permit (removal, destruction, or substantially trim); hourly rate $238.00 $226.00 Heritage Tree Permit Appeal Fee $426.00 $405.00
City of Pacifica
2021-2022 Fees & Charges Master Schedule
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Packet Pg. 206 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2021-2022
Adopted
2020-2021
PUBLIC WORKS
General Engineering Development Application Reviews; hourly charge $238.00 $226.00
Residential and non-residential public improvement plan checking and inspection; hourly charge $238.00 $226.00
Final Subdivision Map Checking. Staff may require an initial deposit equivalent to 10 hours minimum. All costs for contract or consultant services including legal shall be charged separately to the applicant as additional cost and may require additional deposit. 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit. $5,000 initial deposit; charged at the rate of
$238/hour and for Contract or consultant
services
$2,226 initial deposit; charged at
the rate of $226/hour
Certificate of Compliance, notices of violation, property mergers, parcel map waivers, minor boundary line adjustments, reversions to acreage, and parcel map checking; hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration
$5,000 initial deposit; charged at the rate of
$238/hour and for Contract or consultant
services
$2,226 initial deposit; charged at
the rate of $226/hour
Street/curb openings by utilities; hourly charge $238.00 $226.00 Subdivision Improvement Plan check and construction inspection, hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost.
Total $5,000 initial deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration
$5,000 initial deposit; charged at the rate of
$238/hour and for Contract or consultant
services
$2,226 initial deposit; charged at
the rate of $226/hour
Subdivision Improvement Plan check and construction inspection, hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum. All costs for contract or consultant services shall be charged separately to the applicant as additional cost and may require additional deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration
$2,226 initial deposit; charged at the rate of
$238/hour
$2,226 initial deposit; charged at
the rate of $226/hour
Applicant shall pay full consultant services cost plus 10% of contract amount for administration Contract amount plus 10% admin fee
Contract amount plus 10% admin
fee
Barricade Rentals for Block Party (8 Barricades Minimum) $2/Barricade +$50 deposit $2/Barricade +$50 deposit Surface Mining and Reclamation Annual Inspection Fee; hourly charge $238.00 $226.00 Surface Mining Violation (found during inspection)
Paint Driveway Curb Tips $238.00 $226.00
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Packet Pg. 207 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2021-2022
Adopted
2020-2021
PUBLIC WORKS
Pollution Prevention Inspection Fee, Hourly charge, Per Municipal Code Sec. 6-12.301 $238.00 $226.00
New Construction Development Impact Fees
Highway 1 Improvement Fee (PMC 8-15.04)
Contact Engineering Division for fee calculation
In-Lieu Park Dedication Fee (PMC 10-1.803 and 8-19.02)
Contact Engineering Division for fee calculation
Oceana/Manor/Palmetto Mitigation Fee (PMC8-18.04)
Contact Engineering Division for fee calculation
Capital Improvement Fee
Contact Building Department for fee calculation
Subdivision Drainage Fee (PMC 7-4.101)
Contact Engineering Division for fee calculation
Rockaway Beach Specific Plan Parking In‐Lieu Fee (PMC 3‐13.02(d)(6), Updated by Resolution 22‐2020)
Per Parking Space. (Fee adjusted each year based on CCI.) Sharp Park Specific Plan Parking In‐Lieu Fee (Established by Resolution 25‐2020) Per Parking Space. (Fee adjusted each year based on CCI.) <10 years
≥10 years
<10 years
≥10 years
Residential
$1.50
$1.00
Arterials/Collectors
$2.50
$1.50
Utility Pavement Cut Fee
Functional Class Age Group
Cut Area (Percent Section Area)
<10% of Section Area
$41,347.00
$41,347.00
As required by Pacifica Municipal Code
PMC 10-1.803 and 8-19.02
As required by Pacifica Municipal Code
PMC8-18.04
As required by Pacifica Municipal Code
Title 7, Chapter 4.
As required by Pacifica Municipal Code
PMC 7-4.101
As required by Pacifica Municipal Code
PMC 8-15.04
As required by Pacifica Municipal Code PMC 8-15.04
$43,497.00
As required by Pacifica Municipal Code PMC 10-1.803
and 8-19.02, and updated by Ordinance 878-C.S.,
adopted May 9, 2022.
As required by Pacifica Municipal Code PMC8-18.04
As required by Pacifica Municipal Code Title 7, Chapter
4. As required by Pacifica Municipal Code PMC 7-4.101
$43,497.00
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Packet Pg. 208 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Proposed
2021-2022
Adopted
2020-2021
PUBLIC WORKS
Residential Unit / Multi-Family Fee
Per Square Foot $1.19 / sq. ft.
Accessory Dwelling Units (ADU): Construction Vehicle Impact Fees shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
Accessory Dwelling Units (ADU): Utility Pavment Cut Fee shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
Partial or Full Credit Utility Cut Fees for Developments with Pavement Improvements: A credit my be applied against the Utility Cut Fees for completing frontage roadway paving.
Reduced Utility Cut Fees Related to Sewer Lateral Repairs Not Requiring a Lateral Compliance Certificate: A minimal fee of $500 will be charged for pavement cuts fees related to fixing a sewer lateral not requiring a Sewer Lateral Compliance Certificate.
Construction Vehicle Impact Fee
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Packet Pg. 209 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Adopted
2021-2022
WASTEWATER TREATMENT PLANT
DEVELOPMENT CONNECTION FEES
(Account No. 34.900000.46751.0000.000)
Connection Fees (Sec. 6-11.102)
Water Meter Size Cost
1" $12,391
1 1/2" $24,782
2" $39,651
3" $74,346
4" $123,910
6" $247,820
8" $369,512
Water Meter Size Cost
1" $12,391 x Commercial Strength Factor
1 1/2" $24,782 x Commercial Strength Factor
2" $39,651 x Commercial Strength Factor
3" $74,346 x Commercial Strength Factor
4" $123,910 x Commercial Strength Factor
6" $247,820 x Commercial Strength Factor
8" $369,512 x Commercial Strength Factor
Cost Per DFU $652
Cost Per ADU Total DFU x $652.16
Inflow/Infiltration Fees (Sec. 6-11.104) SECTION 6-11.104 REPEALED ON MAY 23, 2022 Cost will be based on the Total Drainage Fixture Unit "DFU" as defined in the latest Uniform Plumbing Code Table 702.1
Multiply by Cost Per DFU Accessory Dwelling Unit "ADU"
(Estimated: Number of Fixture Units/12 x $1,463)Fee
shall be increased based on CCI as of July 1st as
required by Pacifica Municipal Code PMC 6-11.102
Commercial Units
City of Pacifica
2022-2023 Fees & Charges Master Schedule
Proposed
2022-2023
SECTION 6-11.102 AMENDED ON MAY 23, 2022
Residential Units (Single, Town, Condo)
and Multi-Family Dwellings
(Estimated: Number of Units x $1,452) Fee shall be
increased based on CCI as of July 1st as required by
Pacifica Municipal Code PMC 6-11.102
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Packet Pg. 210 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Adopted
2021-2022
WASTEWATER TREATMENT PLANT
Proposed
2022-2023
Residential Units: (Single, Town, Condo,
Multi-Family)
[Estimated: (Number of Units x $801) or (Number of
Acres x $1706) - Whichever is Higher] Fee shall be
increased based on CCI as of July 1st as required by
Pacifica Municipal Code PMC 6-11.104
Commercial Units:
[Estimated:(Number of Fixture Units/12 x $801) or
(Number of Acres x $1706) - Whichever is Higher]Fee
shall be increased based on CCI as of July 1st as
required by Pacifica Municipal Code PMC 6-11.104
Trunk Line Fees (Sec. 6-11.103)
Residential Units: (Single, Town, Condo,
Multi-Family)
[Estimated: (Number of Units x $1098) or (Number of
Acres x $2193) - Whichever is Higher]Fee shall be
increased based on CCI as of July 1st as required by
Pacifica Municipal Code PMC 6-11.103
SECTION 6-11.103 REPEALED ON MAY 23, 2022
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Packet Pg. 211 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Adopted
2021-2022
WASTEWATER TREATMENT PLANT
Proposed
2022-2023
Commercial Units:
[Estimated: (Number of Fixture Units/12 x $1098) or
(Number of Acres x $2193) - Whichever is Higher]Fee
shall be increased based on CCI as of July 1st as
required by Pacifica Municipal Code PMC 6-11.103
Sewer Tap Fee (Sec. 6-11.301)
(Estimated: Number of Taps x $474) Fee shall be
increased based on CCI as of July 1st as required by
Pacifica Municipal Code PMC 6-11.301
Inspection and Plan Review Fee
Estimated: Number of Hours x $227 Fee shall be
increased based on CCI as of July 1st.
SEWER SERVICE CHARGES
(Account No. 18.940000.46755.0000.000)
Annual Sewer Service Charges
(Sec. 6-6.401 to 6-6.407)
Residential Units: (Single, Town, Condo,
Multi-Family)
Actual Annual Water Consumption (March 2020-
February 2021) x 90% x 18.81373. Minimum of $903.06
Commercial Units:
Actual Annual Water Consumption (March 2020-
February 2021) x 18.81373 x strength factor.
Commercial Strength Factors:
(Estimated: Number of Taps x $474) Fee shall be increased based on CCI as of July 1st as required by Pacifica Municipal Code PMC 6-11.301 Estimated: Number of Hours x $227 Fee shall be increased based on CCI as of July 1st.
Actual Annual Water Consumption (March 2021-February 2022) x 90% x $19.47221. Minimum of $934.67
Actual Annual Water Consumption (March 2021-February 2022) x Commercial Strength Factor x $19.47221
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Packet Pg. 212 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base Fee Description
Adopted
2021-2022
WASTEWATER TREATMENT PLANT
Proposed
2022-2023
Car Washes = 0.90 Cleaners = 1.20 Laundromats = 0.75
Restaurants with functioning grease traps = 1.60
Restaurants without functioning grease traps = 1.80
Gymnasiums = 0.90
Any other Business = 1.0 or Calculated Value whichever is higher FORMULA:
Commercial Strength Factor = 44% + (28% x (BOD + TSS)/175) *BOD = Biochemical Oxygen Demand
**TSS = Total Suspended Solids
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Packet Pg. 213 Attachment: Attachment 5 - Proposed FY22-23 Master Fee Schedule (5001 : FY 22-23 General Fund Base
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Vision 2025 & Beyond – Potential Local Revenue Options, Public Opinion Research Findings, and Council Direction on Next Steps on Potential Ballot Measures Related to Transactions and Use Tax, Utility Users Tax, and Transient Occupancy Tax RECOMMENDED ACTION:
Receive and discuss public opinion research findings on potential local revenue options available to the City, community priorities and perspectives, and provide direction to the City Manager about which potential revenue measure needed to maintain the current level of City services, if any, should advance to the next phase of City Council consideration, including the development of a draft ordinance and related documents to place such a measure on the November 2022 General Election Ballot and return to City Council to consider such actions at an upcoming City Council meeting in June 2022
STAFF CONTACT:
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
Yulia Carter, Chief Financial Sustainability Officer
(650) 501-6004
[email protected]
BACKGROUND:
At the December 13, 2021, City Council meeting, staff presented an update to the City Council on the Vision 2025 & Beyond Strategic Financial Sustainability Study. This study, which was identified by the City Council as a priority beginning in Fiscal Year 2019-20, has the following Purpose Statement as refined by the City Council on October 12, 2020:
The Purpose of the Pacifica Vision 2025 & Beyond project is to tell Pacifica’s story of the many priority infrastructure projects, and enhanced programs and services envisioned for Pacifica’s mid to long-term future that are equitable and inclusive and will help all Pacificans thrive, and to articulate the City’s financial opportunities, challenges, and strategies to achieve this vision and resiliency.
As presented in December 2021, the study includes these five components:
1. Financial Forecasting and Revenue Enhancement Strategies
2. Economic Opportunities Study
3. Pacifica Marketing Study & Marketing Plan
4. Public Engagement and Surveys
5. Public Information Final Report
9 Packet Pg. 214
Pacifica City Council 2
May 23, 2022
Progress is underway on the numerous components of this study. Regarding Financial Forecasting and Revenue Enhancement Strategies, on February 14, 2022 the City Council held a meeting in which they discussed the City’s 10 Year Financial Forecast.
This forecast shows that the City’s Operating Budget, which covers essential ongoing services to the community (including Police, Fire, Public Works and Parks, Recreation and Beaches), is projected to have a significant structural deficit of more than $2 million beginning in the 2023-24 fiscal year, which begins on July 1, 2023, just one year from now. The most recent budget estimates place that deficit at approximately $2.7 million.
In addition, the current 2021-22 fiscal year and the upcoming 2022-23 fiscal year are balanced with revenues exceeding expenditures only because one-time federal American Rescue Plan Act (ARPA) funds are available.
During the February 14, 2022 meeting, the Council directed the City Manager to retain outside expertise to conduct independent public opinion research. This research would explore community views, priorities and perspectives on three potential revenue measures to maintain the current level of City services that could be placed on the November 2022 General Election ballot - a new half cent Local Sales Tax (Transactions and Use Tax) that would generate $2.6 Million per year, a Utility User Tax (reduce the existing rate from 6.5% to 5% on gas and electrical utilities and broaden the applicability of the tax to include telecommunications and water utilities) estimated to raise $2 Million per year, or a Transient Occupancy Tax (a proposed increase from 12% to 15%), also known as a “hotel tax” paid by lodging guests estimated to raise $350,000 per year.
Public Opinion Research Key Findings
The City Manager retained Lew Edwards Group and FM3 Research to research the priorities and perspectives of Pacifica residents and gauge potential interest in three potential local revenue options. The analysis has been completed and the results will be presented at tonight’s City Council Meeting. As will be seen in the more detailed presentation to be provided by FM3 Research at the meeting, some of the basic survey results can be summarized as follows:
1. A UUT modernization measure is not viable at this point in time and would likely require extensive community outreach and education-and perhaps a re-conception of its scope;
2. However, there appears to be consistent, majority support for a general-purpose ballot measure and, as of this snapshot in time, a TOT measure on its own appears viable, and a Sales Tax (Transactions and Use Tax) measure is also potentially viable, though with less of a cushion for success than the TOT;
3. The highest priority spending areas for any new revenue generated by a potential ballot measure relate to emergency response and fire protection, maintaining storm drains to prevent flooding, keeping pollution off beaches, attracting and retaining businesses, and maintaining the City’s vital services.
Understanding the Magnitude of Pacifica’s Structural Deficit Projection Attachment A shows again the 10-year Financial Forecast presented to Council during Budget Session #1 on April 11, 2022 (note that the FY 2022-23 estimates have been refined during budget development since April 11, now estimated at an approximately $2.7 million deficit).
Once one-time American Rescue Plan Act funding runs out, the City faces a structural deficit increasing from approximately $2+ Million for FY 2023-24 to $3 Million for FY 2029-30. This 9 Packet Pg. 215
Pacifica City Council 3
May 23, 2022
forecast reflects current levels of service and operations.
If potential revenue measures are not adopted to close the upcoming gap in revenues compared to projected expenses, the City Manager will be tasked to submit recommendations for additional budget cuts that will significantly reduce the City’s organizational capacity and, as a result, a reduction in service levels and operations. For illustrative purposes, and as presented in more detail in the Budget Session #2 report, which is also being presented to the City Council tonight, the impact of a $2.7 Million deficit spread equally across all City Departments would be as follows:
Personnel cost is the largest City expense. The following list shows the average salary and benefits costs for various classifications:
• Firefigher: $154,300
• Police Officer: $145,400
• Maintenance Worker: $134,700
• Management Analyst II: $159,200
An analysis of the above deficit distribution based on the above average salary and benefit levels reveals that the following number of positions, and associated service levels, would need to be reduced to close the deficit (for illustrative purposes only, as actual expenditure reductions and personnel cuts are unlikely to be made evenly across-the-board depending on Council policy guidance).
• General Gov’t: 2 positions
• Police: 5 positions
• Fire: 3 positions
• Planning/Building: 2 positions
• Public Works: 2 positions
• Parks, Beaches, Recreation: 2 positions
These levels of personnel reductions would severely hamper the City’s ability to provide the current level of programs and services delivered to the Pacifica community. As noted in tonight’s separate Budget Session #2 report, a 2019 staffing comparison study for the City showed that Pacifica’s staffing levels are an average for all departments of 23% lower than comparably sized cities in the area.
9 Packet Pg. 216
Pacifica City Council 4
May 23, 2022
City Manager’s Recommendation
As articulated in previous Vision 2025 & Beyond Financial Sustainability study presentations to the City Council, a financially sustainable vision for the organization and Pacifica’s future can be achieved through a combination of continued expenditure containment, increased economic development activities, and a voter-approved tax measure. The above summarized public opinion research findings, and the more detailed information to be presented tonight by FM# Research show that, at this time, both a ½ cent Transactions and Use Tax increase and an increase in the Transient Occupancy Tax from 12% to 15% are feasible to varying degrees.
However, the TOT increase is estimated to increase revenues by only $350,000 per year, while the Transactions and Use Tax would increase annual revenues by $2.6 Million. Based on the opinion research and the City’s projected deficit, the City Manager recommends the City Council’s consideration of pursuing the ½ cent Transactions and Use Tax for the November 2022 ballot. An additional reason to pursue this revenue measure option at this time is that, in San Mateo County, Countywide measures have already taken up 1.5% of the available 2% cap allowed for sales tax. Therefore, if the remaining 0.5% were not secured by a Pacifica local transactions and use tax in 2022 and there was another countywide tax passed in the future, this capacity would no longer be available to Pacifica in the future.
Next Steps
Depending on City Council direction about which potential revenue measure to pursue to maintain the current level of City services, if any, staff would develop a draft ordinance and related documents to place such a measure on the November 2022 General Election Ballot and return to City Council to consider such actions at an upcoming City Council meeting in June 2022.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item advances the Vision 2025 & Beyond program and furthers the City Council’s Strategic Goals and the City’s efforts towards Fiscal Sustainability.
FISCAL IMPACT:
As staff works to further develop any potential revenue measure for the November 2022 ballot, any additional expenditures for public information, community engagement, research, and ballot measure preparation will be assessed to determine if there is a need for additional funding.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment A: 10-Year Financial Forecast, April 11, 2022 (PDF) 9 Packet Pg. 217
REVENUE
2021-2022
Revised
Budget
2022-2023
Prelim. Base
Budget
2023-2024
Projected
2024-2025
Projected
2025-2026
Projected
2026-2027
Projected
2027-2028
Projected
2028-2029
Projected
2029-2030
Projected
2030-2031
Projected
2031-2032
Projected
Property Tax $ 14,273,769 $ 15,065,100 $ 15,667,700 $ 16,294,400 $ 16,946,200 $ 17,624,000 $ 18,329,000 $ 19,062,200 $ 19,824,700 $ 20,617,700 $ 21,442,400 Vehicle License Fees 3,688,130 5,097,400 5,301,300 5,513,400 5,733,900 5,963,300 6,201,800 6,449,900 6,707,900 6,976,200 7,255,200 Sales Tax 3,017,753 3,108,300 3,201,500 3,297,500 3,396,400 3,498,300 3,603,200 3,711,300 3,822,600 3,937,300 4,055,400 Transient Occupancy Tax 1,695,073 1,712,000 1,754,800 1,798,700 1,843,700 1,889,800 1,937,000 1,985,400 2,035,000 2,085,900 2,138,000 Utility Users Tax 1,868,218 1,905,600 1,953,200 2,002,000 2,052,100 2,103,400 2,156,000 2,209,900 2,265,100 2,321,700 2,379,700 Other Taxes 2,976,138 3,029,400 3,105,100 3,182,700 3,262,300 3,343,900 3,427,500 3,513,200 3,601,000 3,691,000 3,783,300 Department/Program Revenues 8,546,745 7,176,200 7,319,700 7,466,100 7,615,400 7,767,700 7,923,100 8,081,600 8,243,200 8,408,100 8,576,300 Transfer In-Other 2,150,898 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 2,150,900 Excess ERAF 88,000 88,000 88,000 88,000 88,000 88,000 88,000 88,000 88,000 88,000 88,000 Grants 178,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 ARPA 4,610,518 4,610,505 - - - - - - - - -
Total Annual Revenue $ 43,093,242 $ 44,043,405 $ 40,642,200 $ 41,893,700 $ 43,188,900 $ 44,529,300 $ 45,916,500 $ 47,352,400 $ 48,838,400 $ 50,376,800 $ 51,969,200
EXPENDITURES
2021-2022
Mid-Year
Revised
Budget
2022-2023
Preliminary
Base Budget
2023-2024
Projected
2024-2025
Projected
2025-2026
Projected
2026-2027
Projected
2027-2028
Projected
2028-2029
Projected
2029-2030
Projected
2030-2031
Projected
2031-2032
Projected
Salaries And Benefits $ 26,825,795 $ 28,242,000 $ 29,177,189 $ 30,248,132 $ 31,376,328 $ 32,565,718 $ 33,820,542 $ 35,145,368 $ 36,545,111 $ 38,025,066 $ 39,590,936 Material/Supplies/Maintenance 3,248,698 3,418,100 3,459,326 3,502,568 3,546,350 3,590,679 3,635,563 3,681,007 3,727,020 3,773,608 3,820,778 Contract Services 7,828,046 7,617,500 7,796,438 7,991,348 8,191,132 8,395,910 8,605,808 8,820,953 9,041,477 9,267,514 9,499,202 Debt Service 1,959,943 2,072,081 2,158,906 2,195,487 2,260,592 2,471,425 2,529,025 2,554,121 2,398,126 1,379,640 1,370,527 Op. Transfers Out 139,727 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 140,000 Total Annual Operating Expenditures $ 40,002,209 $ 41,489,681 $ 42,731,859 $ 44,077,536 $ 45,514,402 $ 47,163,732 $ 48,730,938 $ 50,341,450 $ 51,851,734 $ 52,585,828 $ 54,421,443 Capital Transfers $ 3,000,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total General Fund Expenditures $ 43,002,209 $ 41,489,681 $ 42,731,859 $ 44,077,536 $ 45,514,402 $ 47,163,732 $ 48,730,938 $ 50,341,450 $ 51,851,734 $ 52,585,828 $ 54,421,443 GF Structural Surplus/Deficit 91,033 2,553,724 (2,089,659) (2,183,836) (2,325,502) (2,634,432) (2,814,438) (2,989,050) (3,013,334) (2,209,028) (2,452,243) Pct. of GF Revenues 0.21% 5.80% -5.14% -5.21% -5.38% -5.92% -6.13% -6.31% -6.17% -4.39% -4.72% Projected Ending Fund Balance $ 16,592,406 $ 19,146,130 $ 17,056,471 $ 14,872,636 $ 12,547,133 $ 9,912,701 $ 7,098,263 $ 4,109,213 $ 1,095,879 $ (1,113,149) $ (3,565,392) Non-Spendable and Assigned $ 9,158,516 $ 9,142,568 $ 9,266,786 $ 9,401,354 $ 9,545,040 $ 9,709,973 $ 9,866,694 $ 10,027,745 $ 10,178,773 $ 10,252,183 $ 10,435,744 Unassigned Fund Balance $ 7,433,890 $ 10,003,562 $ 7,789,685 $ 5,471,282 $ 3,002,093 $ 202,728 $ (2,768,431) $ (5,918,532) $ (9,082,894) $(11,365,332) $(14,001,136) Unassigned balance as % of Op. Exp. 18.6% 24.1% 18.2% 12.4% 6.6% 0.4% -5.7% -11.8% -17.5% -21.6% -25.7% Total Available Reserves (Unassigned +
10% Policy Designation) 11,734,111 14,152,530 12,062,871 9,879,036 7,553,533 4,919,101 2,104,663 (884,387) (3,897,721) (6,106,749) (8,558,992) Available balance as % of Op. Exp 29.3% 34.1% 28.2% 22.4% 16.6% 10.4% 4.3% -1.8% -7.5% -11.6% -15.7% City of Pacifica
Long Term Financial Forecast Table and Assumptions
General Fund
Attachment 1
9.a
Packet Pg. 218 Attachment: Attachment A: 10-Year Financial Forecast, April 11, 2022 (5000 : Vision 2025 - Potential
LONG TERM FINANCIAL FORECAST ASSUMPTIONS
The long-term financial model features a set of assumptions for both revenues and expenditures based on conservative projections. The scenario presented represents conservative levels of revenue based on information available now. These projections are preliminary, staff will further refine the figures included in this report as part of the FY 2022-23 Base Budget presentation on May 9, 2022.
Revenue Assumptions
1. Property Tax assumes a 6% annual increase, per assumptions used by HdL, the City's 3rd party tax consultant. This is in line with the past years’ collections and consistent with the anticipated increases in the assessed market value of recently sold properties.
2. Vehicle License Fees (VLF) is tied to property tax growth and so also assumes a conservative 4% annual increase. The FY2022-23 Base Budget includes a backfill of $1.2 million currently owed by the State. However, there are still legislative uncertainties around allocation of VLF and potential threat to Excess ERAF revenues.
3. Sales Tax assumes a 3% increase for FY2022-23 based on recent projections by HdL projections (City’s Sales Tax advisor) and a 3% in the following years considering local economic recovery from the pandemic and continuing growth in online sales.
4. Transient Occupancy Tax assumes a modest 1% increase for the next fiscal year and a 2% increase after that, assuming a gradual return to pre-pandemic travel.
5. Utility Users Taxes (UUT) also assumes a modest 2% increase for the next fiscal year and thereafter, based in increase in utility rates and demand.
6. Other Taxes include Business License, cannabis operations tax. Cannabis Tax showed slight decline at mid-year due to slower than expected business activity. The preliminary forecast includes a moderate 3.5% or $30,000 increase over the midyear estimates.
7. Departmental or Program revenues include building, planning and other permits, recreation revenues, and rentals. This category is projected to increase by 2% based on the current service activity level that is anticipated to continue.
8. No changes were assumed for the General Fund portion of ERAF, which will continue funding the Disaster Fund as per previously approved Council policy, leaving only $88K in General Fund to provide local non-profit grants. Also, nor new ongoing Grants were anticipated as part of the Base..
9. The Operating Transfer In/Out category also remains the same. However, this figure is likely to change once the new Cost Allocation Plan is complete.
Expenditures Assumptions
1. Salaries and Benefits (S&B) projections include the same base level full-time equivalent count citywide and assume an ongoing 2% annual increase in the employee compensation in the future years, consistent with the current Memoranda Of Understanding (MOU) terms and provisions. Other S&B assumptions include the following:
a. FY 2022-23 includes an additional increase due to implementing the second year of the new MOU agreements.
9.a
Packet Pg. 219 Attachment: Attachment A: 10-Year Financial Forecast, April 11, 2022 (5000 : Vision 2025 - Potential Ballot Measures - Use Tax, UUT, TOT) b. FY 2022-23 assumptions restore the amended FY 2021-22 Budget cuts (including $279K cost-savings resulting from the budgeted delay in filling vacancies) that were done to make the FY2021-22 impacts of new MOU provisions cost-neutral after the original adoption of the budget. c. The Projections also include an anticipated increase in the City’s contribution towards the unfunded liabilities of $0.6M for FY2022-23 and $0.4M in FY2023-24 as per CALPERS Actuarial Reports.
d. The FY2023-24 projections remove all Limited-Term positions, including those funded by ARPA.
e. The FY2023-24 Projections eliminate the one-time 1% Bonus pay funded by ARPA that part of the new labor agreements that went into effect in FY2021-22.
2. Materials, Supplies, and Maintenance Category assumes a very modest 1.25% increase that partially accounts for inflation.
a. FY 2022-23 assumptions restore the amended FY 2021-22 Budget reductions, including $136K operational cost-savings measures implemented by departments this year to make the FY2021-22 impacts of new MOU provisions cost-neutral.
b. FY 2022-23 Projections include reductions related to one-time COVID prevention and sanitation uses of $120K funded by ARPA
3. Contractual Services Category assumes a 2.5% annual increase applied to most City contracts to account for regular CPI increases and inflation. a. FY 2022-23 assumptions restore the amended FY 2021-22 Budget reductions, including $173K in departments’ operational cost-savings measures to make the FY2021-22 impacts of new MOU provisions cost-neutral.
b. FY 2022-23 Projections are reduced by $460K related to Economic recovery, homelessness, and other one-time uses funded by ARPA
4. Debt Service Expense Category is projected in accordance with the City’s updated debt service schedule and includes the new Civic Center debt financing.
5. Operating Transfers Category remains the same for the future years. However, staff will be changing the accounting allocation as part of the Base Budget development for the internal funds to accurately account for the insurance premiums in the General Liability and Worker Compensation funds. This will likely increase the General Fund transfers out to these funds.
6. Capital Transfers Category. The Financial Outlook does not assume any ongoing General Fund contribution towards the Capital Improvement Program (CIP). However, some General Fund contribution for CIP is likely to be required every year based on the Council’s strategic priorities and discretion.
9.a
Packet Pg. 220 Attachment: Attachment A: 10-Year Financial Forecast, April 11, 2022 (5000 : Vision 2025 - Potential Ballot Measures - Use Tax, UUT, TOT)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Resolution of Intention to Continue the Business Improvement District Program and Levy the Annual Assessments for the Fiscal Year 2022-2023
RECOMMENDED ACTION:
Adopt the resolution entitled "A Resolution of the City Council of the City of Pacifica Confirming the Annual Report of the Advisory Board of the Pacifica Hotels and Business Improvement District (BID) and Declaring the City Council's Intention to Continue the BID Program and Levy the Annual Assessments for the Fiscal Year 2022-2023 at the Same Rate as Levied in the Fiscal Year 2021-2022 Without Change" and set the date of June 13, 2022, for the Public Hearing on the annual levy of assessments on hotels within the BID.
STAFF CONTACT:
Yulia Carter,
Chief Financial Sustainability Officer
(650) 738-7402
[email protected]
BACKGROUND/DISCUSSION:
Pursuant to California Streets and Highways Code sections 36500 et. seq., the City Council of the City of Pacifica adopted Ordinance No. 714-C.S creating the Pacifica Hotel Business Improvement District and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City. The Pacifica BID was established under the authority of the Parking and Business Improvement Area Law of 1989, which does not require identifying a “managing agency.” Many Bay Area Cities with BIDs established under the same law manage their BID operations internally. However, the City Council has previously appointed Chamber of Commerce as the BID Managing Agency. Currently the Advisory Committee consists of, but not limited to, one representative from each of the hotels, the managing director of the Pacifica Chamber of Commerce and Visitor Center, and one representative from the Chamber of Commerce Board of Directors.
The attached Pacifica Hotel Business Improvement District (BID) report was filed with the City Clerk on May 13, 2022 detailing proposed assessments and expenditures budget, as required by the California Streets and Highways Code Section 36533. The report was prepared by the Chamber of Commerce acting as the Managing Agency for the hotels in the BID and on behalf of the Pacifica Hotel BID Advisory Committee (Attachment 1).
The report describes the uses for BID assessments in 2022 and includes a projected report of resources and uses for the upcoming FY 2022-23 should the Council chose to continue levying the assessment. There are no proposed changes in the boundaries of the Pacifica Hotel Business Improvement District this year.
The outlined activities for FY2022-2023 include the same type of activities as in the previous 10 Packet Pg. 221
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year, including:
1. Marketing plan and proposed budget for FY2022-23, including advertising, website, promotional campaigns, PR, and additional marketing plan as detailed in section F of the attached report;
2. VisitPacifica.com website and Public Relations initiatives to promote Pacifica as destination, including updating pictures and updates, and monthly blog features, and content management (photo library, blog materials, and destination stories);
3. Public Relations and Marketing, including working with editors and local Anchor magazine, partnership and media visits with SFTravel and San Mateo CVB, social media posts.
The proposed assessment is intended to be continued at $1.00 per room per day occupancy and is estimated to generate $70,000 in revenues for the BID activities in FY2022-23 plus an estimated rollover funds of $977.30 from the current year.
It is proposed in the report that the Pacifica Chamber of Commerce will continue to serve as the Managing Agency for the BID at the proposed annual administrative fee of $35,000 or 50% of the projected FY2022-23 BID assessment to pay a part time administrator, maintaining a visitor center, and supporting marketing efforts such as the Visitor Guide and Business Directory as reported on page 5 and further spelled out in the Exibit C of the attached report.
Before levying the assessment for the 2021-2022 fiscal year, the statute requires the City Council to adopt a resolution:
1. Review and accept the annual report filed by the BID;
2. Declaring its intent to levy the annual assessment and the rate at which theassessment will be levied; and
3. Setting the time and place for a public hearing to receive any protests.
Staff reviewed the proposed Marketing Plan for FY 2022-23 listed in the following sections of the report:
E) PR/Marketing/Website Overview 2022-2023
F) Additional Marketing Plan of Actions 2022-2023
G) Marketing Action Plan Projected Budget for 2022-2023 (*Appendix) After reviewing the report, City staff has identified a number of questions related to the proposed marketing plan. This year the City Council adopted a Marketing Plan to attract visitors to Pacifica and benefit local hotels and City staff has made efforts to collaborate with the BID on strategies such as a “work-cation” promotion that would directly benefit the hotels, investing in the hospitality industry and promoting Pacifica as an overnight destination. In staff’s assessment of the BID’s marketing plan, there appears to be a lot of duplication of efforts. As of this report release, City staff has not achieved a collaborative approach with the BID administrative team, but City staff hopes to arrange a meeting with the BID administrative team and hotel representatives to reduce duplication and achieve collaboration. Examples of duplicative efforts from the BID report include 1) the suggestion of a new “staycation” program for FY 2022-23 (pg. 7), which appears to be redundant with the City program approved by Council, and 2) investment in a Shop Local campaign and creating a separate page on the “Visit Pacifica” website at the estimated cost to BID between $10,500 and $14,500 (pg.6) when the City has already launched this program under the name of ShopPacifica that is currently being promoted and paid for by the City. In addition, City staff also needs to clarify a legal question about whether there can be an allocation of funds to be approved by BID members payable for services performed by the BID members themselves.
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It is the City’s intent to build a greater collaboration and coordination of efforts with the BID to identify key performance measures and better align the BID and City resources, unify marketing efforts toward the same goals to promote Pacifica as a destination, assist hotels with improving their occupancy rates throughout the year, and improve the hospitality industry and local economy in general.
Therefore, the City Manager recommends that the Council adopt the resolution of intent to continue the assessment, set the public hearing date for June 13, 2022, and direct staff to work with the BID members by conducting a meeting with the BID members and City Council liaisons to the Economic Development Committee to clarify the proposed Marketing Plan and Budget allocation to identify common goals and reach collaboration before the public hearing date.
Written and oral protests to the levy of the annual assessment may be made at the public hearing in the form and manner prescribed in Sections 36625 and 36626 of the California Streets and Highway Code up until the close of the public hearing.
ALTERNATIVE ACTION:
1. The City Council may elect not to renew the Pacifica Hotel BID for FY2022-23, and redirect marketing efforts and goals of promoting Pacifica's hotels and the City of Pacifica as a tourist and visitor-serving destination to the City;
2. The City Council could decide to delay adoption of the resolution until a later date once further collaborative discussions have occurred with the BID.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
"Fiscal Sustainability" includes investing in economic development to increase revenues, funding a reserve/emergency fund, and being well prepared for grant opportunities.
FISCAL IMPACT:
There is no significant fiscal impact associated with this action, except for the City administrative cost of processing BID pass-through payments that are collected by the City.
The City collects no fee for administering the BID.
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ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment 1 - BID Annual Report Final 2022-2023 (PDF)
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA CONFIRMING THE
ANNUAL REPORT OF THE ADVISORY BOARD OF THE PACIFICA HOTEL BUSINESS
IMPROVEMENT DISTRICT (BID) AND DECLARING THE CITY COUNCIL'S INTENTION TO
CONTINUE THE BID PROGRAM AND LEVY THE ANNUAL ASSESSMENTS FOR THE FISCAL YEAR 2022-2023 AT THE SAME RATE WITHOUT CHANGE AS LEVIED IN THE FISCAL YEAR 2021-2022
WHEREAS, pursuant to California Streets and Highways Code sections 36500 et. seq., the City Council of the City of Pacifica adopted Ordinance No. 714-C.S. in 2004, creating the Pacifica Hotel Business Improvement District and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City; and WHEREAS, the Pacifica Hotel Business Improvement District ("BID") has been operating and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City continuously since 2004, including the fiscal year 2021-2022; and WHEREAS, pursuant to Streets and Highways Code section 36533, the Pacifica Hotel Business Improvement District Advisory Committee has prepared and filed with the City Clerk an annual report regarding the District's operations that proposes to continue the program and assessments for fiscal year 2022-2023 at the same amount as levied for the fiscal year 2021- 2022; and
WHEREAS, the City Council desires to adopt this Resolution to acknowledge the Advisory Committee's report and declare its intent to continue the BID program and assessments as levied in the fiscal year 2021-2022 at $1.00 per room per day of occupancy on the hotels in the City without change for fiscal year 2022-2023.
WHEREAS, the City Council desires for the BID’s and City’s Marketing Plans to align and supplement each other to avoid confusion and mixed messaging and ensure collaboration in achieving the same goals of promoting Pacifica as overnight destination, assisting hotels with improving occupancy rates throughout the year, and improving the hospitality industry and local economy in general.
RESOLVED by the City Council of the City of Pacifica, California, that:
1. Declaration of Intent to Levy Annual Assessment. The City Council hereby declares its intent to continue the BID program and levy and collect the assessment of $1.00 per room per day of occupancy on the hotels in the City of Pacifica without change for the fiscal year 2022-2023.
2. Public Hearing. The City Council hereby sets Monday, June 13, 2022, as the date for the public hearing on the annual levy of assessments on hotels within the BID.
The public hearing will be held at 7:00 p.m. or as soon thereafter as practicable.
Public Comments may be submitted by email to: [email protected] and clearly indicate the submitter’s full name, meeting date and Agenda Item number.
Refer to the meeting agenda to be published within 72 hours in advance of the 10 Packet Pg. 225
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meeting date to confirm meeting format and public participation details.
3. Protest Procedures. Written and oral protests to the levy of the annual assessments may be made at the public hearing in the form and manner prescribed in Sections 36624 and 36625 of the California Streets and Highways Code.
4. Notice of Hearing. The City Clerk is directed to provide notice of the public hearing on the proposed annual levy of assessments within the BID in the manner prescribed by California Streets and Highways Code section 36534 and by mailing copies of said notice and this Resolution to each business subject to the assessment.
5. Effective Date and Certification. The City Clerk is directed to certify the adoption of this Resolution. The Resolution shall take effect immediately upon its adoption by the City Council.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23d day of May 2022, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________
Mary Bier, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 226
May 13, 2022
Kevin Woodhouse
City Manager
City of Pacifica
170 Santa Maria Avenue
Pacifica, CA 94044
RE: Pacifica Hotel Business Improvement Annual Report
Dear Kevin:
In accordance with the section 36533 of the California Streets and Highway Code, I am attaching our annual report to meet code requirements.
Attached, you will also find an explanation of Exhibits A-C addressing 2021-2022 results:
A) Report of Resources and Uses, July 1, 2021-2022
B) Profit and Loss, July 1, 2021 - April 30, 2022
C) Pacifica Chamber of Commerce Use of Funds as Managing Agency Marketing Plan for Recovery
You will find an explanation of Exhibits D-G adressing 2022-2023 plans D) Report of Resources and Uses - PROJECTED, July 1, 20222-June 30, 2023 E) PR/Marketing/Website Overview 2022-2023
F) Additional Marketing Plan of Actions 2022-2023
G) Marketing Action Plan Projected Budget for 2022-2023 (*Appendix)
There are no proposed changes in the boundaries of the Pacifica Hotel Business Improvement District. The Pacifica Hotel Business Improvement District will continue to be managed by the Pacifica Chamber of Commerce. As anticipated in the previous annual report for 2021-2022, there are no fund surplus. The BID is currently unable to financially retain the services of our previous marketing consultant, Hook, Line & Thinker. It is still our goal to maximize the hotel’s investment in promoting Pacifica, the hotels and tourism. Our main focus now will be to move away from obsolete marketing tools, initiating a more modern approach by increasing digital/online presence and limiting traditional publication(ex. hard-copies). The Chamber will continue to provide visitor support, continue information posters and collateral material located at the Rockway Beach Kiosk and Visitors Center (located in the Chamber office). Please contact either Archie Judan or Lynn Gallo, President, if you have any questions.
Sincerely,
_______________________,May 13, 2023
Archie Judan, Director/BID Rep
Pacifica Chamber of Commerce
Cc: Yulia Carter Chief Financial Sustainability Officer
10.a
Packet Pg. 227 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit A
PACIFICA HOTEL BUSINESS IMPROVEMENT DISTRICT
REPORT OF RESOURCES AND USES
JULY 1, 2021 – JUNE 30, 2022
Resources:
Uses:
(See attached Profit/Loss Statement for breakdown)
Note 1: Previous Fund Balance represents the previous year’s actual balance carried forward, resources in excess of uses.
Note 2: Managing Agency, Pacifica Chamber of Commerce, elected to forego 2 lowest months of distribution for a total of $1,223.05 until adequate funds are available.
BID ASSESSMENTS $35,469.10
PREVIOUS FUND BALANCE (Note 1) $10,819.00
TOTAL RESOURCES $46,288.10
Managing Agency – Chamber of Commerce (Note 2) $16,510.00 Public Relations – Hook, Line & Thinker $23,625.50
Advertising – Other (Travel Writers) $281.00
Marketing Plan 2021-2022 $4,894.30
Total Expenses $45,310.80
Resources in Excess of Uses (Fund Balance) (Note 2) $977.30
10.a
Packet Pg. 228 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit B
Pacifica Hotel Business Improvement District
PROFIT & LOSS
July 1, 2021 – April 30, 2022
4/30/21
Cash Basis
Income
BID Income
Self-Assessment Funds from City $35,469.10.
Previous Fund Balance. $10,819.00
Total BID Income $46,288.10
Expenses
Public Relations $23,625.50
Advertising $281.00
Marketing Plan 201-2022. $4,894.30
Total Expense $28,800.80
Chamber of Commerce
Managing Agency $16,510.00
Total Expenses $16,510.00
Net Income
Balance Sheet
As of April 30 ,2020
ASSETS
Tri Counties Bank Balance 4/30/22 $977.30
Balance April 30, 2020 $977.30
10.a
Packet Pg. 229 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit C
PACIFICA CHAMBER OF COMMERCE
Managing Agency Use of Funds
2021-2022
RECEIVED FROM BID $16,510.00
These funds supported a portion of the following promotional activities:
Staffing Visitor Center (handling calls and welcoming visitors to the center) • Published the Visitor Guide and Business Directory, 16,000 mailed to Pacifica businesses and residences, focusing on our hotels with 1,000 copies to the hotels directly for visitors. • Sponsored a virtual Tree Lighting jointly with the City of Pacifica focusing on local families.
• Included a tear out page in the Directory for Beach Bites Bingo, to continue to promote to visitors and locals’ participation in our businesses through the bingo card and the gift certificate from a local business.
• Planning with Fairfield Inn & Suites on the opening ceremony.
The Chamber treasurer manages City of Pacifica assessment funds and monitors and distributes funds approved by the BID.
The Chamber website required an upgrade due to an outdated operating system which was completed in 2022. It cross references to Visit Pacifica to increase traffic.
The Chamber Board continues to closely monitor and focus on reducing expenses. Examples of some of the changes:
• The Chamber operates with one part time staff administrator. • Individual projects are supported with outside resources to reduce labor expenses. • The office is managed by a volunteer Board member answers calls, mail, emails, completes reports and manages income and outgoing funds. • To reduce the Chamber operating costs the office space was subdivided into two offices and the street facing office was rented.
10.a
Packet Pg. 230 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit D
PACIFICA HOTEL BUSINESS IMPROVEMENT DISTRICT
REPORT OF RESOURCES AND USES - PROJECTED
JULY 1, 2022 – JUNE 30, 2023
Resources:
Uses:
Note 1: Reduction in hotel occupancy continues due to COVID 19 surge in infections. The voucher system helped to supplement income in 2021. Current funding opportunities are unknown.
Note 2: Amounts for May & June 2022 are projected since assessment checks have not been received, actual amounts may differ.
Note 3: Funds used by Managing Agency, Pacifica Chamber of Commerce, to pay part time administrator, maintaining visitor center, and supporting marketing efforts such as the Visitor Guide and Business Directory (hotels highlighted).
BID ASSESSMENTS (Note 1) $70,000.00
PREVIOUS FUND BALANCE (Note 2) $977.30
TOTAL RESOURCES $70,977.30
Managing Agency – Chamber of Commerce (Note 3) $35,000.00 Public Relations – Hook, Line & Thinker $3,000.00
Advertising – Other $15,000.00
Marketing Plan 2022-2023 $17,977.30
Total Expenses $70,977.30
Resources in Excess of Uses (Fund Balance) 0
10.a
Packet Pg. 231 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit E
Pacifica Chamber of Commerce
PR/Marketing/Website Overview for 2022-2023
1. BID administrative team will ensure to follow a strategic plan that compliments the Chamber’s and City’s initiatives to promote Pacifica as a travel destination.
2. Website (step 1) - General maintenance (ex. blogs and “Shop Local” page) a. Cost = $10,500 - $14,500
3. Website (step 2) - maintain organic content to position Pacifica atop of Google search results(ex. SEO, digital directories and listings)
a. Cost = $500/month
4. Retain website consultant for Step 2: Carol Camacho (website manager)
5. Continuing blog with substantive content (photos, things to do, hotel updates, shop local, features) in order to keep things fresh and interesting. a. Cost = varies based on specific project needs.
6. Social Marketing/paid campaign
a. Cost = varies based on specific project needs.
7. Continue to work with influencers, travel writers and multi-media individuals/organizations to continue to promote Pacifica as a travel destination. a. Cost = varies based on specific project needs.
8. Publications: VIA Magazine(regional) & Pacifica Anchor(local) a. Cost = $1,400 - $7,210
9. Visit Pacifica (robust) digital campaign with SF Media Company (*SF Bucketlisters)
a. Cost = $2,500 - 10,000
10. Request BID membership participation with SF Travel to attract local tourism
a. Cost = varies based on specific project needs.
11. Re-establish quarterly press releases that link back to website a. Cost = varies based on specific project needs.
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Packet Pg. 232 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit F
Pacifica Chamber of Commerce
Additional Marketing Plan of Actions for 2022-2023
Our priority is to maintain the VisitPacifica.com website and pursue multiple avenues to increase hotel room occupancy by targeting specific, demographically concentrated populations that would benefit from local “staycation” options. We will place our efforts on targeting specific demographics of travelers looking for a place to temporary stay for remote work, “quarantine” (Covid related), retreats(wellness) and attend local events (ex. Fog Fest and Tree Lighting Festival).
1. Public Relations (PR)
-Hosting media
-Monthly press releases
-Wellness media/influencer FAM
-Traveler Podcast
-Best of Investing Radio Promo
-Host individual influencers
2. Social Media
-Feature blog posts (for continued SEO and content creation) -Advertising on all platforms (*Instagram, Facebook, Twitter, etc.) -Hotel News/re-branding/promotions/etc.
-Campaigns (ex. Scavenger Hunt and Beach Bites Bingo)
-Upgrade the media pages with new photos and updated media placement links
3. Advertising
-VIA Magazine
-California Tourism
-SF Media Company (*SF Bucketlisters)
-Facebook Ads
-Instagram(sponsors)
4. Website
-Continue to update all pages with new information and content -Monthly blog post features: Feature story of Pacifica (monthly) -Update hotel information
-Refresh photos
-Add page(s) as needed
-Develop an interactive and engaging campaign with social channels to drive traffic to the website and bookings for hotels.
-Review quarterly analytics to compare ROI from previous campaigns
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Packet Pg. 233 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Exhibit G
Pacifica Chamber of Commerce
Marketing Action Plan Projected Budget for 2022-2023
Recommended Action Person Responsible Budget Timeframe
1. Website Bid rep/Web Consultant $10,500-14,500 Ongoing
2. Influencers: SF
Bucketlisters (ex., SF
Media Co. and Do The
Bay)
BID rep $2,500-10,000 Pending BID approval
3. VIA Magazine BID rep $1,400-7,210 Pending BID approval
4. Social Media/Blog
site/Google reviews
Upkeep
BID rep/Website Consultant $12,000-17,500 Monthly
5. Other BID rep/Website Consultant TBD Ongoing
Total $26,400-49,210 2022-2023
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Packet Pg. 234 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) 16 • Pacifica Visitor Guide & Business Directory www.pacificachamber.com • 17 Accommodations
Americas Best Value
Inn Pacifica
Americas Best Value Inn Pacifica is a
comfortable, value-oriented motel just
two blocks from the famous Pacifica
Pier and the Palmetto Avenue District.
The property offers complimentary
Continental breakfast, wireless Internet, cable TV and all the other niceties of home. Some of the oceanside rooms
also feature full kitchenettes. Laundry
facilities are available on premise. This
hotel is pet friendly.
www.visitpacifica.com
(650) 359-9494
www.redlion.com
2160 Francisco Boulevard
Anchor Inn at Pedro Point
This newly constructed, four-unit
property features studio accommodations that are nestled in the hillside of Pedro Point. Extended stays are
available. The Inn is walking distance
to Linda Mar Beach, dining, surf shop,
beer taproom, coffee shop and grocery
store as well as convenient access to
coastal hillside hiking trails and walks
on the beach.
(650) 355-3333
www.anchorinnhotels.com
500 San Pedro Avenue
Fairfield Inn & Suites
San Francisco/Pacifica
This smoke-free, oceanfront hotel
is steps away from Rockaway Beach.
Guest rooms feature 40” flat panel
TVs with premium satellite channels,
individual climate control with air
conditioning, free Internet access, all
the comforts of home and studio suites
that offer fireplace, ocean views, sofa
bed and/or Jacuzzi. Additionally, the
hotel offers complimentary hot breakfast buffet and guest laundry facilities. (650) 355-5000
www.hiexpresspacifica.com
519 Nick Gust Way
Inn at Rockaway
Experience Pacifica’s top boutique
hotel located just steps away from the
scenic Rockaway Beach and the Pacific
Coast Highway. Our newly renovated
rooms are designed with guest comfort
in mind. Experience plush bedding,
modern amenities, and well-appointed
guest rooms during your stay in the
San Francisco Bay Area.
(650) 359-7700
www.innatrockaway.com
200 Rockaway Beach Avenue
Pacifica Beach Hotel
This luxurious, Victorian-style 52-
room hotel overlooks Pacifica State
Beach, (better known as Linda Mar
Beach) from its hillside perch. Most
guest rooms feature Jacuzzi tubs and
balconies overlooking the ocean while
the hotel offers an indoor swimming
pool, complimentary Internet, cable TV,
free parking and the highly acclaimed
Puerto 27 Peruvian Kitchen & Pisco Bar.
(650) 355-9999
Restaurant: (650) 733-7343
www.PacificaBeachHotel.com
525 Crespi Drive
Pacifica Lighthouse Hotel,
Trademark Collection by Wyndham
Nestled along Rockaway Beach,
overlooking the Pacific Ocean, the
Lighthouse Hotel offers 97 spacious
rooms and suites, an outdoor swimming pool, Jacuzzi, fitness center, meeting rooms and business center.
In addition to ocean views and beach
access, the hotel features newly
upgraded guest rooms, an abundance
of amenities and 4,500 square feet of
event space.
(650) 355-6300 or (800) 832-4777
105 Rockaway Beach Avenue
www.pacificalighthouse.com
Sea Breeze Motel at
Rockaway Beach
A nostalgic nod to Pacifica’s history
can be found at Rockaway Beach’s Sea
Breeze Motel. Just 50 feet from the
beach, each of the property’s 20 rooms
face the Pacific Ocean and the property is conveniently next door to Nick’s Restaurant, which has been serving
locals and visitors for over 90 years.
(650) 359-3903
Restaurant: (650) 359-3900
100 Rockaway Beach Avenue
www.seabreezemotel.net
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Packet Pg. 235 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Recommended Marketing Action Rank in Priority/Person Responsible Budget Suggested Timeframe Website #1 --- PRIORITY
- Update hotel information Molly no cost TBD
- Source and refresh photos Carol no cost As needed
- Add sections as needed Carol/Molly TBD TBD
- Quarterly Analytics Report Carol no cost On-going
- Post new content as available Molly/Carol tbd On-going - Review, maintain and update as needed Carol/Molly tbd On-going - Post links to media section as published Molly/Carol tbd On-going - Monthly updates to website Molly/Carol $105/month On-going Blogsite Reintroduction #2
- Update editorial calendar of feature stories Molly no cost On-going - Collect photos Molly/Carol no cost On-going
- Publish at least one post per month Molly no cost Monthly Strategic Plan for Social Marketing #3
- Engage Bucketlisters for campaign Archie/Molly $2500-10,000 Tbd - Blog Posts and links to published stories Molly no cost On-going - Budget tbd…suggestions on attachment Carol $5-5000 ASAP - On-going posts to all platforms Carol Hourly fee On-going Media Relations #3
- Create calendar of monthly press releases Molly/Archie/Carol/BID no cost Monthly - Host individual media on assignmentMolly tbd for accommodations On-going - National Public Radio Molly $250 + two room nights Done - iHeart Radio (Michael Garfield) Molly $1,200 Tbd
- Best of Investing Radio Promos Molly trade for accommodations Tbd - Engage influencers to review PacificaMolly tbd On-going - Proposed budget for hosting media Molly
Five media at $350-700/per Molly $1750-3500
Pacifica BID 2021-2022 Marketing Proposal
Updated 7/6/21 A.
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Packet Pg. 236 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Recommended Marketing Action Rank in Priority/Person Responsible Budget Suggested Timeframe Advertising #5
- San Francisco Media Company Molly $5,100 Fall
- VIA Magazine Molly
1/6 page Bay Area Co-Op Ad …suggest that we do all three of $1,200 Fall or Winter Issue(s) Travel Guide Ad these options together for greater $3,000 Fall or Winter Issue(s) e-Newsletter impact and penetration $3,000 Fall or Winter Issue(s) Scavenger Hunt #6
- See attachment - cost for services Carol $1,500
- Cost for cash prize Molly/Carol $100
Pacifica BID 2021+-2022 Marketing Proposal
Updated 7/6/21 A.
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Packet Pg. 237 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Notes
Included in retainer
Included in retainer
Included in retainer
Included in Carol's monthly
No fee for Molly
No fee for Molly
No fee for Molly
No fee for Molly
Included in retainer
Included in retainer
Included in retainer
There are three options to choose from
Incoporate content when available
Promote cool place during hot
weather for drive traffic
Molly to source feature ideas
Host hotels to receive reimbursement
Done/Published
Molly to arrange interviews
Host hotels to receive reimbursement
expenses for influencers tbd
Host hotels to receive reimbursement
Pacifica BID 2021-2022 Marketing Proposal
Updated 7/6/21 A.
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Packet Pg. 238 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Notes
Six week campaign/600,000 impressions
circulation = 500,000
circulation = 3.3 million
circulation = 1.2 million
Pacifica BID 2021-2022 Marketing Proposal
Updated 7/6/21 A.
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Packet Pg. 239 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Recommended Marketing Action Rank in Priority/Person Responsible Budget Deadline Website
- Review and update all content Molly/Carol no cost March - Update hotel information Molly/Hotels no cost April/May - Source and refresh photos Carol April
- Test all links Carol no cost April
- Add sections as needed Carol/Molly $35/hour April/May/On-going - Analytics Report Carol $35/hour Monthly
- Post new content as available Molly tbd On-going
- Review, maintain and update as needed Molly tbd On-going - Post links to media section as published Molly tbd On-going - Monthly updates to website Molly/Carol (hourly fee) $105/month On-going Blogsite
- Create list of 2022 feature stories Molly no cost Monthly - Collect photos Carol $35/hour approx 2 hours
- Publish at least one post per month Molly no cost Monthly Social Marketing
- Create editorial calendar Carol/Molly $35/hour Monthly - Get news and promos from hotels Molly no cost Monthly - Craft content about hotel(s)/post Molly/Carol $35/hour Monthly - Blog Posts and links to published stories Molly no cost On-going - Digital Advertising Carol $100/month On-going
Media Relations/Influencers
- Create calendar of monthly press releases Molly no cost Monthly - Host individual media/influencers on assignment Molly tbd for accommodations + meals On-going - National Public Radio Molly $250 + two room nights May - iHeart Radio Molly flights/meals/accommodations June
- Best of Investing Radio Promos Molly trade for accommodations May-December - SFTravel + Visit CA Media Guests Molly tbd for accommodations On-going Pacifica BID 2022-2023 Marketing Proposal
Updated 3/14/22 B.
10.a
Packet Pg. 240 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue (Stuart + Olivia) $225/night + $100 gift card per day $500 + $300 Recommended Marketing Action Rank in Priority/Person Responsible Budget Deadline Advertising
- Visit California Molly tbd Dependent on budget
- SFTravel Molly tbd Dependent on budget
- VIA/AAA Molly tbd Dependent on budget
- Sunset Magazine Molly tbd Dependent on budget
- Pacifica Anchor Magazine Molly tbd Dependent on budget - Pacifica Anchor Magazine Molly/Carol
Ideas for Consideration
- Cannibus Tourism
- Fishing + Crabbing
- Pets/Animals/Surf Competition
- Family Travel for Summer Break
- Destination Dining + Libations
- Unmask and Unwind in Pacifica
- Chill Out this Summer - Pacifica, Calaveras County, Morro Bay - FOG FEST
- Dog Surfing Contest
Target Markets
San Francisco/Bay Area
Sacramento
Stockton/Central Valley
San Jose/South Bay/Peninsula
East Bay
Marin County
Pacifica BID 2022-2023 Marketing Proposal
Updated 3/14/22 B.
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Packet Pg. 241 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Notes
Included in retainer
Included in retainer
Included in retainer
Anywhere from $35/hour
$35-70/hour
Included in retainer
Included in retainer
Included in retainer
Included in retainer
Included in retainer
collect photos, link,s formatting, testing
Included in retainer
$35/hour for Carol - no cost from Molly
Included in retainer
$35/hour for Carol - no cost from Molly
Incoporate content when available
Host hotels to receive reimbursement
Pacifica BID 202
1-2022 Marketing Proposal
Updated 3/14/22 B.
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Packet Pg. 242 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue Social Media Advertising
For: VisitPacifica.com - Summer 2021
Start Recommendations & Sample
1 of 2
● Facebook owns Instagram.
● Creating an ad campaign in FB can automatically be picked up by Instagram ● 80% of Internet users utilize Facebook
● 93% of Marketers utilize Facebook
Budget: YOU determine what you want to spend. $5? $500? $5000? FB will get you as many results with your determined amount.
Review Your Results Before You Purchase: FB allows you to plug in all your variables; location, goal objective, audience age range, location target/radius reach and audience interests. Then determines how large your audience reach will be and how many clicks you to expect per day before you purchase.
Recommendations:
Analytics from the website can assist in fine tuning the target audience. To begin, at least 2 to 3 ads should run together w/same the same target audience but w/different ad creations to see what captures the eye of the audience better. Then use the best in results to run a bigger ad campaign with a larger budget.
● Goal: To drive more traffic to VisitPacifica.com and, to grab those wanting to escape the summer heat. (see location target below)
● Number of Ads: At least two to compare audience captured results ● Location Target: 25 mile radius from Stockton, CA
● Ad Run Days: 7 days minimum in order to accumulate information to analyze ● Daily Budget: $5 per day for 7 days (5x$7 = $35 x 2 ads = $70 Total) ● Estimated Results: 370 to 1,100k reached and 24-70 clicks per day See Sample Next Page...
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Packet Pg. 243 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Social Media Advertising
2 of 2
Sample Radius of Audience to Capture
Radius can be adjusted larger or smaller and moved to another location desired Ad Preview to Review Before Purchasing:
Ad copy should be simple & to the
point with:
-clean, eye capturing image/video
-who
-what
-why
-where
With a call to action:
-Visit Pacifica a pretty cool place
-Learn More
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Packet Pg. 244 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Targeted Social Media Influencers
10.a
Packet Pg. 245 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Media Contact: Molly Blaisdell – Hook, Line & Thinker
(925) 300-7252/[email protected]
Visiting Journalist – Pacifica Accommodation Request Form 2022 To consider your request, we ask that you completely address the items below and return to us via email.
Once received with supporting documents, we’ll review the request and notify you of our decision.
Request must be received by PR Consultant Molly Blaisdell at least 21 days prior to intended travel dates.
Molly Blaisdell: [email protected] or (925) 300-7252 Name: Jeanne Cooper
Address: 59-218 Hokulele Dr., Kamuela, HI 96743
Phone Number/Email Address: 808/348-4012, [email protected] Travel Dates: April 21-22 (overnight on April 21)
Today’s Date: April 11, 2022
Request (Accommodations/Dining/Activities):
--- Please go to www.VisitPacifica.com for inspiration --- Lodging: Pacifica Lighthouse or Fairfield Inn (Rockaway Beach locale preferred), or Pacifica Beach Hotel (if remodeled room available)
Dinner: Puerto 27 or Moonraker or Humble Sea Brewing Co or Grape in the Fog (will have friend with car) Breakfast: Breakers or something within walk of lodging (will not have car) Letter of Assignment:
(attach copy)
Name(s) of Media Outlet(s): Marin Magazine (and Chicago website, Better.net); material may be recycled for use in a Pacifica post in LocalGetaways.com newsletter (~50K subscribers) Profile/Demographics of Media Outlets: Marin Magainze & LocalGetaways reach a Nothern California/Bay Area, professional/upscale demographic
Visiting Journalist Form for Pacifica Chamber of Commerce Page 1 of 2
10.a
Packet Pg. 246 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID) Size of Feature/Expected Coverage of Pacifica: Pacifica is expected to be about one-third of approximately 1,000-word story
How Will Hosts Be Featured: Pacifica lodging (hotel), dining (two restaurants) and at least two activities (in this case hiking+something beach/ocean-oriented) will be focus of the Pacifica component of story; a second lodging option of a different price level/appeal will be mentioned but not featured. (Hotels, Restaurants, Activity Vendors)
Publicity Value: Ad rates are not shared with freelance writers, but according to this website, it has 43,000 circulation and rates for a full page B&W ad were estimated to be $5850. Its travel content also appears on marinmagazine.com and the Chicago-based parent company’s website, Better.net (Specify Ad Rates/Circulation Figures)
Visiting Journalist Form for Pacifica Chamber of Commerce Page 2 of 2
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Packet Pg. 247 Attachment: Attachment 1 - BID Annual Report Final 2022-2023 (5002 : Resolution of Intent to continue BID)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Ad Hoc Committee Recommendations for Council Chambers Renovations RECOMMENDED ACTION:
Approve the following actions for the City Council Chamber Renovation Project:
A. Accept report from Ad Hoc Committee; and
B. Approve the following actions recommended by the Ad Hoc Committee; a. Approve a project budget of $170,000 from unallocated General Fund Balance. b. Authorize the City Manager to execute agreements with various contractors to perform project tasks within this amount.
STAFF CONTACT:
Sam Bautista, P.E., Dep. Director of Public Works
(650) 738-3771
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND/DISCUSSION:
On April 19, 2022, Ad Hoc Committee members, Mayor Mary Bier and Councilmember Sue Beckmeyer, met with City staff to discuss improvements to the Council Chambers. The Council Chamber Renovation Project is a maintenance project to update the interior of the Chambers, along with replacing the windows. The following is a list of tasks recommend by the Ad Hoc Committee to be addressed in the Council Chambers Renovation Project:
Painting (Estimated Cost: $50,000)
• Remove all wall hangings (whiteboards, pictures, plaques). • Relocate the bulletin board at the back of the Chamber to the downstairs. • All wood paneling, including the paneling in the corridor to Council closed session room, will be painted. Front of the dais will remain the same. • Remove wallpaper and texture walls, including Council closed session room. • Chamber ceiling to remain as is.
• Bathrooms to remain as is.
• Remove inoperable wall radiators.
• Paint colors to be warm/calming.
11 Packet Pg. 248
Pacifica City Council 2
May 23, 2022
• Doors and window trim to stay wood.
Carpet Tile (Estimated Cost: $35,000)
• Remove old carpet, dispose, and replace with low-maintenance carpet tiles with a color/pattern that will complement the new wall color.
• Replace baseboard to complement new carpet tiles.
• Carpet the Council and staff platforms.
Chairs (Estimated Cost: $20,000)
• Replace audience chairs with all-inclusive seating.
• Replace Council and staff chairs with ergonomic seats.
Windows (Estimated Cost: $45,000)
• Replace windows with easy to clean windows.
• The three windows behind dais will be converted to wall space to hang artwork. • Replace window blinds.
Other items (Estimated Cost: $20,000)
• Photograph and install current City Council member individual pictures or a group picture.
• Install a new large, smart monitor able to broadcast images from an individual laptop in Council closed session room.
• Improve cable management methods to organize hanging cables. • Improve staff area.
• Change ceiling tiles in entry area.
The Council Chambers Renovation Project is estimated to cost $170,000. It is recommended that City Council authorize the City Manager to execute the various construction agreements for the tasks listed above.
In addition to helping to guide the renovation tasks, the Ad Hoc Committee will also oversee the initial artwork display in the Chamber following the renovation, as well as research a streamlined process for future art displays.
ALTERNATIVE ACTION:
Council may choose not to renovate the Council Chambers; however, the Chamber needs maintenance. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goal:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as playground equipment. Renovation of this facility will help update the Council Chambers.
FISCAL IMPACT:
The following is the Source and Use of Funds table for the project:
11 Packet Pg. 249
Pacifica City Council 3
May 23, 2022
Total Project Source and Use of Funds
Total Source of Funds (Unallocated General Funds) $ 170,000 Use of Funds - Various Construction Agreements $(170,000) Estimated Project End Balance $ 0
The Ad Hoc Committee recommends authorizing the City Manager to sign agreements and approve a project budget authority for the various construction agreements in an amount not to exceed $170,000.00.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
11 Packet Pg. 250
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Appointments to the Parks, Beaches & Recreation Commission; Beautification Advisory Committee; and Open Space & Parkland Advisory Committee RECOMMENDED ACTION:
1) Move to appoint applicant(s) to the Parks, Beaches & Recreation Commission: for one partial term to expire May 2024 and two full terms to expire May 2026; 2) Move to appoint one (1) applicant to the Beautification Advisory Committee for a full term to expire March 2026;
3) Move to appoint applicant(s) to the Open Space & Parkland Advisory Committee for two full terms to expire May 2026.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
The City has recruited applicants for the Parks, Beaches & Recreation Commission; Beautification Advisory Committee; and Open Space & Parkland Advisory Committee to fill vacancies due to:
1) three (3) positions on the Parks, Beaches & Recreation Commission for a vacancy to fill one partial term to expire May 2024 and two full 4-year terms to expire May 2026; 2) one (1) position on the Beautification Advisory Committee to fill one full 4-year term to expire March 2026;
3) two (2) positions on the Open Space & Parkland Advisory Committee for two full 4- year terms to expire May 2026.
The previous recruitment for expiring terms on the Beautification Advisory Committee left one position for a full 4-year term to expire March 2026 unfilled. The incumbent with the expiring term continues to serve until a selection for the expiring term has been made.
Recruitment notices for the expiring terms and/or vacancies on the Parks, Beaches & Recreation Commission, the Beautification Advisory Committee and the Open Space & Parkland Advisory Committee were posted at City Hall and on the City’s website on April 12, 2022 and published in the Pacifica Tribune on April 13, 2022, April 30, 2022 and May 4, 2022.
The application deadline was extended from April 29, 2022 to May 6, 2022. These opportunities were also published on the City website; in the City’s “Connect With Pacifica” weekly e12 Packet Pg. 251
Pacifica City Council 2
May 23, 2022
newsletter; and on NextDoor and the City’s Facebook social media accounts.
The City received three (3) timely applications for the Parks, Beaches & Recreation Commission; one (1) timely application for the Beautification Advisory Committee; and two (2) timely applications for the Open Space & Parkland Advisory Committee. One applicant who had indicated interest in Parks, Beaches & Recreation Commission subsequently withdrew their application, leaving two (2) applicants for consideration at this time for Parks, Beaches & Recreation Commission. The list of applicants under consideration for each committee and commission are attached.
Interviews were conducted by the City Council at a Special City Council Meeting on May 17, 2022.
Because the number of positions exceeds the number of applicants, it is anticipated that there will be vacancies left following the selections made at tonight’s meeting. The City will re-open recruitment for any unfilled positions at the next opportunity for Committee / Commission recruitments during the regular recruitment period for the October 2022 expiring terms.
Selection Process
Lists of all applicants under consideration for each committee / commission are attached as Attachment A - Parks, Beaches & Recreation Commission applicants, Attachment B - Beautification Advisory Committee applicants, and Attachment C - Open Space & Parkland Advisory Committee applicants.
Council may choose to deliberate as to the candidates that they would support to nominate for appointments to each of the open Committee or Commission seats. Council should then make a formal motion to appoint named applicants to each committee / commission. Each formal motion should specify which named individual(s) are nominated for appointment to full terms and which named individual(s) are nominated for appointment to a partial term of specified duration, if there are multiple positions to be filled for differing terms.
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: List of Applicants - Parks, Beaches & Recreation Commission (PDF) Attachment B: List of Applicants - Beautification Advisory Committee (PDF) Attachment C: List of Applicants - Open Space & Parkland Advisory Committee (PDF) 12 Packet Pg. 252
CITY COUNCIL REGULAR MEETING
MAY 23, 2022
APPOINTMENT TO
PARKS, BEACHES & RECREATION COMMISSION
NEED 3:
• 2 full terms to expire May 2026
• 1 partial term to expire May 2024
Applicant Please
Cindy Abbott
Hernan Muirragui
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Packet Pg. 253 Attachment: Attachment A: List of Applicants - Parks, Beaches & Recreation Commission (4997 : Appointments to City Committees /
CITY COUNCIL REGULAR MEETING
MAY 23, 2022
APPOINTMENT TO
BEAUTIFICATION ADVISORY COMMITTEE
NEED 1:
• 1 full term to expire March 2026
Applicant Please
Hernan Muirragui
12.b
Packet Pg. 254 Attachment: Attachment B: List of Applicants - Beautification Advisory Committee (4997 : Appointments to City Committees / Commissions:
CITY COUNCIL REGULAR MEETING
MAY 23, 2022
APPOINTMENT TO
OPEN SPACE & PARKLAND ADVISORY COMMITTEE
NEED 2:
• 2 full terms to expire May 2026
Applicant Please
Hernan Muirragui
Arlene Patton
12.c
Packet Pg. 255 Attachment: Attachment C: List of Applicants - Open Space & Parkland Advisory Committee (4997 : Appointments to City Committees /