CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/23/2022
1 SUBJECT:
Ad Hoc Committee Recommendations for Council Chambers Renovations RECOMMENDED ACTION:
Approve the following actions for the City Council Chamber Renovation Project:
A. Accept report from Ad Hoc Committee; and
B. Approve the following actions recommended by the Ad Hoc Committee; a. Approve a project budget of $170,000 from unallocated General Fund Balance. b. Authorize the City Manager to execute agreements with various contractors to perform project tasks within this amount.
STAFF CONTACT:
Sam Bautista, P.E., Dep. Director of Public Works
(650) 738-3771
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND/DISCUSSION:
On April 19, 2022, Ad Hoc Committee members, Mayor Mary Bier and Councilmember Sue Beckmeyer, met with City staff to discuss improvements to the Council Chambers. The Council Chamber Renovation Project is a maintenance project to update the interior of the Chambers, along with replacing the windows. The following is a list of tasks recommend by the Ad Hoc Committee to be addressed in the Council Chambers Renovation Project:
Painting (Estimated Cost: $50,000)
• Remove all wall hangings (whiteboards, pictures, plaques). • Relocate the bulletin board at the back of the Chamber to the downstairs. • All wood paneling, including the paneling in the corridor to Council closed session room, will be painted. Front of the dais will remain the same. • Remove wallpaper and texture walls, including Council closed session room. • Chamber ceiling to remain as is.
• Bathrooms to remain as is.
• Remove inoperable wall radiators.
• Paint colors to be warm/calming.
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• Doors and window trim to stay wood.
Carpet Tile (Estimated Cost: $35,000)
• Remove old carpet, dispose, and replace with low-maintenance carpet tiles with a color/pattern that will complement the new wall color.
• Replace baseboard to complement new carpet tiles.
• Carpet the Council and staff platforms.
Chairs (Estimated Cost: $20,000)
• Replace audience chairs with all-inclusive seating.
• Replace Council and staff chairs with ergonomic seats.
Windows (Estimated Cost: $45,000)
• Replace windows with easy to clean windows.
• The three windows behind dais will be converted to wall space to hang artwork. • Replace window blinds.
Other items (Estimated Cost: $20,000)
• Photograph and install current City Council member individual pictures or a group picture.
• Install a new large, smart monitor able to broadcast images from an individual laptop in Council closed session room.
• Improve cable management methods to organize hanging cables. • Improve staff area.
• Change ceiling tiles in entry area.
The Council Chambers Renovation Project is estimated to cost $170,000. It is recommended that City Council authorize the City Manager to execute the various construction agreements for the tasks listed above.
In addition to helping to guide the renovation tasks, the Ad Hoc Committee will also oversee the initial artwork display in the Chamber following the renovation, as well as research a streamlined process for future art displays.
ALTERNATIVE ACTION:
Council may choose not to renovate the Council Chambers; however, the Chamber needs maintenance. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goal:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as playground equipment. Renovation of this facility will help update the Council Chambers.
FISCAL IMPACT:
The following is the Source and Use of Funds table for the project:
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May 23, 2022
Total Project Source and Use of Funds
Total Source of Funds (Unallocated General Funds) $ 170,000 Use of Funds - Various Construction Agreements $(170,000) Estimated Project End Balance $ 0
The Ad Hoc Committee recommends authorizing the City Manager to sign agreements and approve a project budget authority for the various construction agreements in an amount not to exceed $170,000.00.
ORIGINATED BY:
Engineering
ATTACHMENT LIST: