CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/27/2022
1 SUBJECT:
FY 2021-22 Street Asphalt Base Repair Project
RECOMMENDED ACTION:
Approve Change Order #2 for the FY 2021-22 Street Asphalt Base Repair Project STAFF CONTACT:
Raymund Donguines, P.E., Senior Civil Engineer
(650) 738-3768
[email protected]
Sam Bautista, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The FY 2021-22 Base Repair Project targeted failed pavement areas on Oceana Boulevard and Sharp Park Road to address safety issues and prevent these streets from falling into more expensive repair categories prior to the preventative slurry seal scheduled in the City’s 5-year plan.
On January 24, 2022, City Council approved the Construction Services Agreement with G.
Bortolotto & Co., Inc. for the FY 2021-22 Base Repair Project (Attachment 1). Council also approved future Change Orders in an Amount Not to Exceed Twenty-Five Percent (25%).
However, during construction, City staff identified additional safety related areas near the work along Francisco Boulevard that needed immediate asphalt base repairs. This is a critical area leading up to and at the Highway 1 On-Ramp with heavy traffic. The additional cost is above the approved twenty-five percent (25%) change order budget. Since the contractor was already mobilized, the City had received a good price from the contractor per square foot for base repair work and additional funding was available in the budget, the most cost-effective action was to address these safety issues while the contractor was on the site. Stopping the project and remobilizing the contractor would have cost the City additional money because the contractor would have had to make a special trip back and the contractor could have requested a higher price for the work. The City Manager recommends approval of Change Order #2 between the City of Pacifica and G. Bortolotto & Co., Inc. for additional asphalt base repairs (Attachment 2) in the amount of $27,936.70.
ALTERNATIVE ACTION:
Council may choose not to approve Change Order #2. However, this work was required to Pacifica City Council 2
June 27, 2022
address street safety issues and not completing this work could have resulted in vehicular accidents and increased liability to the City. Additionally, completing this construction later would have significantly increased the cost of the needed work. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Change Order is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This project improved the existing City streets and roads by addressing the failed areas of asphalt.
FISCAL IMPACT:
Funds for this Change Order are from the unused fund balance related to the City’s recently completed resurfacing/concrete projects associated with the 5-Year Street Maintenance Program. There are sufficient funds to cover Change Order #2. The following is the source and use of funds for the project:
Total Project Source and Use of Funds
FY 2020-21 & FY 2021-22 Concrete and Curb
Ramps Improvement Project unused balance
$166,357.87
FY 2020-21 & FY 2021-22 Pavement
Resurfacing Project unused balance
$192,609.63
Total Source of Funds $358,967.50
Construction Cost $151,208.90
Change Order #1 $37,408.65
Change Order #2 $27,936.70
Total Use of Funds $216,554.25
Project End Balance $142,413.25
Any remaining funds will go back to Street Construction Fund 9.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment 1- Construction Services Agreement with G. Bortolotto & Co., Inc. for the FY 2021- 22 Base Repair Project (PDF)
Attachment 2-Change Order #2 between the City of Pacifica and G. Bortolotto & Co., Inc. (PDF)