CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
8/8/2022
1 SUBJECT:
Award of Construction Services Agreement for the Beach Boulevard Public Plaza Project RECOMMENDED ACTION:
Approve the following actions for the Beach Boulevard Public Plaza Project:
A. Authorize the City Manager to Award and Execute a Construction Services Agreement with Cazadoro Construction, Inc. (Attachment A) in an amount not to exceed $86,400.00 which includes contingencies in an amount not to exceed $14,400.00 or twenty percent (20%) of the Construction Contract amount; and a Materials Testing Services Task Order (Attachment B) in an amount not to exceed $12,694.65 which includes a contingency in an amount not to exceed $1,604.20 or fifteen percent (15%) of the proposed fee;
B. Authorize staff to Execute Future Change Orders not to exceed the listed contingency amounts.
STAFF CONTACT:
Lawrence Henriquez, P.E., Associate Civil Engineer
(650) 738-3772
[email protected]
Sam Bautista, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The Beach Boulevard Plaza Project, which is located between Beach Boulevard and Sharp Park Beach, is one of the identified projects in the City’s Capital Improvement Program (CIP).
On August 24, 2020, the City Council approved the concept plan for the Beach Boulevard Public Plaza Project comprised of art sculpture installations and which postponed construction for the remaining concrete elements that would be coordinated with the future Beach Boulevard Infrastructure Resiliency Project.
The Project was advertised on June 9, 2022, through June 30, 2022, in accordance with the formal bid process. Eleven (11) companies requested plans and specifications and three (3) companies submitted bids. On June 30, 2022, the bid opening was held via Zoom by the City Clerk and the results are as follows:
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August 08, 2022
Company Base Bid
Cazadoro Construction, Inc. $ 72,000.00
Plazo Construction $ 82,000.00
Golden Bay Construction, Inc. $ 124,703.00
The apparent low bidder is Cazadoro Construction, Inc. with a base bid amount of $72,000.00.
All required documentation was submitted with their bid. As there are sufficient project funds approved as part of the FY 2022-2023 budget, the City Manager recommends the award of contract to the apparent low bidder, Cazadoro Construction, Inc. In addition, a 20% contingency is recommended to allow enough funding to handle any additional improvements that are identified during construction. Staff also solicited three companies for materials testing services and recommends Smith Emery San Francisco at a cost of $10,694.65.
Materials Testing Companies
BSK Associates $19,224.00
Smith Emery San Francisco $10,694.65
Mott Macdonald No proposal received
The material testing services will be comprised of concrete compression testing and native soil compaction tests. Both activities are required to ensure that the installed concrete will meet the compression strength specifications and that the native soil will meet the compaction requirements to support the concrete foundation loads.
ALTERNATIVE ACTION:
Council may choose not to approve the construction contract. However, this will result in project delays and possible increase in construction cost. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
· Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. The Beach Boulevard Public Plaza Project will beautify the existing terrain by installing art sculptures along the promenade.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
Fund 22 - General Capital Improvement (FY 2020-2021) $100,000.00 Fund 22 - General Capital Rollover Funds (FY 2021-2022) $30,000.00 Fund 26 - Park-in-Lieu Fund $20,000.00
Fund 27 - PB&R Roy Davies Trust Fund $30,000.00
Total Source of Funds $180,000.00
Construction Cost with 20% Contingency ($86,400.00)
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Art Sculpture Purchase (7 pcs) ($56,943.35)
Materials Testing Services with 15% Contingency ($12,298.85) Total Use of Funds ($155,642.20)
Estimated Project End Balance $24,357.80
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment A - Cazadoro Construction Services Agreement (PDF) Attachment B - Beach Blvd Public Plaza Task Order with Smith Emery San Francisco (PDF)