CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
9/26/2022
1 SUBJECT:
Task Order No. 1 between the City of Pacifica and NCE for Design and Engineering Services related to the FY 2023-24 Pavement Resurfacing Project.
RECOMMENDED ACTION:
Approve Task Order No. 1 between the City of Pacifica and NCE for Design and Engineering Services in the amount of $147,000.00 in connection to the FY 2023-24 Pavement Resurfacing Project (Attachment 1); approve budget authority in the amount of $161,700.00 from the Street Construction Fund (Fund 9); and authorize the City Manager to execute all documents related with the project.
STAFF CONTACT:
Raymund Donguines, P.E., Senior Civil Engineer
(650) 738-3768
[email protected]
Sam Bautista, P.E., Deputy Director of Public Works
(650) 738-3771
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica is responsible for maintaining over 90 centerline miles of street pavement.
In order to complete this street maintenance, the City identifies a budget every year for annual street maintenance projects as part of the Capital Improvement Program (CIP). It is important for the City to complete the annual street maintenance projects each year to prevent Citystreets from falling into more expensive repair categories. One year missed in completing the City’s annual street maintenance projects can escalate the decline of the City’s overall Pavement Condition Index (PCI) and increase the ongoing cost of maintenance.
On the October 12, 2020 City Council meeting, staff discussed the updated 5-year Street Maintenance Program and the City’s 2019 Budget Options Report. At this meeting, the City Council accepted the updated 5-year Street Maintenance Program with identified streets for rehabilitations. As noted in the October 12, 2020 Council report, the goal of the updated fiveyear Street Maintenance program is to prevent streets from falling into more expensive repair categories. The City’s approved program does this by using slurry seal treatments to keep good streets in the good condition category (which is the least expensive way to maintain streets) and using a stop gap cape seal treatment on suitable residential and collector streets in the poorer condition categories. The cape seal, along with localized pavement repairs, will provide significant protection to the street surface of these poorer condition category streets for a period of seven to ten years preventing further deterioration of the street surface. This will Pacifica City Council 2
September 26, 2022
allow time for the City to identify other pavement funding sources for street rehabilitation. In addition to slurry seal and cape seal treatments, the program will continue to assign overlay and reconstruction treatments to arterial and some collector streets based on the extent of pavement deterioration and traffic volumes.
Staff worked with a pavement consultant, NCE, to develop the five-year Street Maintenance Program (Attachment 2) for the City’s streets and the several resurfacing projects since the program was developed. NCE is on the City’s on-call consultant list for civil engineering and currently has a Master Consulting Agreement executed with the City (Attachment 3). Due to the condition of the City’s pavement, it is necessary to choose a consultant who is knowledgeable in specialized pavement design and rehabilitation for stop gap pavement treatments. NCE has been working in the Bay Area since 1990 and is highly regarded for their expertise in pavement design and rehabilitation in the area and for their work with the pavement research branch of the Federal Highways Administration. Staff requested NCE to provide a proposal for engineering services for the design of the FY 2023-24 Pavement Resurfacing Project and prepare the construction documents for the project under Task Order No. 1. Attachment 4 is a map of the streets being resurfaced for FY 2023-24. The project will resurface streets generally in the northern part of Pacifica. A portion of Manor Drive and Monterey Road will receive a 2-inch asphalt overlay. Sections of Conchita Rd., Cragmont Ct., Del Mar Ave., Fremont Ave., Glascow Dr., Glencourt Way, Hacienda Ct. Heathcliff Dr., Hibbert Ct., Inverness Dr., Johnson Ave., Lorry Ln., Manor Dr., Milagra Dr., Miller Ave., Monterey Rd., Nelson Ave., Norfolk Dr., Perry Ave., and Vista Mar Ave. will receive a cape seal; sections of Arroyo Dr., Avalon Dr., Edgemar Ave., Lewis Ln., Manor Dr., and Nelson Ave. will receive a receive a slurry seal. Staff reviewed their proposal, and the City Manager recommends approval of Task Order No. 1.
ALTERNATIVE ACTION:
Council may choose not to authorize design of the FY 2023-24 Pavement Resurfacing Project.
However, this will result in continued deterioration of the City’s pavement network. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of these actions is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to sea level rise. Approval of these actions will improve the condition of the City street network.
FISCAL IMPACT:
Task Order No. 1. will provide the engineering services to complete the project. The cost of the Task Order is $147,000.00. City staff recommends including a 10% contingency to the Task Order for any additional work, such as additional field work. The use of the contingency will be reviewed and approved by City staff. The proposed project budget is as follows:
Project Budget
Task Order No. 1 - Engineering Services $ 147,000.00
Contingency (10%) $ 14,700.00
Total Project Cost $ 161,700.00
Pacifica City Council 3
September 26, 2022
The City’s funding for streets since FY18/19 includes ongoing SB1 and Measure W (began in FY 19/20) funding with yearly allocations of approximately $860K and $544K, respectively.
Additionally, rollover Measure A money in the Street Construction Fund (Fund 9) of approximately $350K/year is available for the 2020 adopted 5-year street maintenance program.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment 1 - Task Order No. 1 between the City of Pacifica and NCE for Design and Engineering Services (PDF)
Attachment 2 - City of Pacifica Five-year Street Maintenance Program (PDF) Attachment 3 - Master Agreement for Consultant Services between the City of Pacifica and
NCE (PDF)
Attachment 4 - FY 2023-24 Pavement Resurfacing Project - Map an List of Streets (PDF)