TASK ORDER NO. 1
CITY OF PACIFICA AND
NCE
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct NCE to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and NCE (“CONSULTANT”) hereto dated October 21, 2021 (“MASTER AGREEMENT”) SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed One Hundred Forty-Seven Thousand and no/100 ($147,000.00) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed within 90 days or as extended in writing by the City Engineer.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 26th day of September 2022.
CITY OF PACIFICA
By: Date: _________________
Kevin Woodhouse, City Manager
Approved As To Form
By: Date: __________________
Michelle Marchetta Kenyon, City Attorney
CONSULTANT: NCE
By: Date: _______________________
J. Ryan Shafer, P.E., G.E. Principal
ATTACHMENT 1
ATTACHMENT “A”
SCOPE OF SERVICES
City of Pacifica
FY 23/24 Pavement Resurfacing Project
Scope of Work
Revised Date: September 13, 2022
Page | 1
PROJECT UNDERSTANDING AND
APPROACH
NCE has had the privilege of working with the City on
its 5-year work plan in 2020 and have completed the
FY 2020/21, FY 2021/22 and FY 2022/23 pavement
resurfacing project in early 2022. The 5-Year Plan was
developed based on City’s budget, the desire to have
resurfacing projects for each year, grouping and
aggregating by neighborhoods for efficiency of
design, construction (less mobilization), future
maintenance, and to be able to resurface more
streets with a limited pavement resurfacing annual
budget. The City indicated they wanted to utilize cape
seals or double slurry seal with base repairs in lieu of more costly conventional overlays as a stop gap interim measure until additional funding sources can be identified.
Cost-effective cape seal/rubber cape seal/double slurry seal will be considered and applied on residential and collector streets in generally fair to very poor condition and slurry seals will be applied on residential and collector streets in generally fair to good condition in an effort extend pavement life, address moderately cracked pavement, and improve ride quality. In addition, one collector street in generally poor to fair condition is identified for rehabilitation.
The City would like to complete the FY 2023/24 Pavement Resurfacing Project with total construction cost of $1.5 million, including $0.5 million for concrete improvements and $1.5 million for street resurfacing. The resurfacing street list is attached herein and includes the street sections, limits, and other pertinent street attributes. Please note that pavement design, plans, specifications & estimates on Heathcliff Drive (two sections), Inverness Drive, Manor Drive and Monterey Road were completed in FY 2022/23 pavement resurfacing project but not constructed due to City’s budget limitations. NCE will merge those sections into FY 2023/24 resurfacing project. We understand that the City would like to begin design to complete construction documents for bidding in early 2023 and begin construction in Summer 2023. Optional tasks of professional service supports and bicycle/pedestrian improvements on Esplanade Avenue and Palmetto Avenue are also included per City’s request.
Key Assumptions
In order to deliver the most cost-effective design strategy, we have made the following key assumptions:
City’s Responsibilities
NCE has assumed that the City will be able to provide the following to the extent available:
1. Provide information regarding utilities (i.e., water, sanitary sewer, electrical, and storm drain), boundary, right-of-way, and property limits, and existing construction as available.
2. Provide aerial maps for base-mapping information.
3. Provide project requirements, including design objectives, budget, constraints, and criteria.
4. Provide existing technical specifications as the basis for developing new technical specifications.
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FY 23/24 Pavement Resurfacing Project
Scope of Work
Revised Date: September 13, 2022
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5. Provide City Standard Provisions and Standard Design Criteria.
6. Provide electronic files of City’s cover sheet template, if preferred.
7. Provide Front End specifications.
8. Provide bike path and pedestrian master plan for reference.
Pavement Testing and Design
1. Pavement design will be based on Caltrans Standards with a combination of coring, pavement condition surveys, laboratory testing of subgrade, and observed field conditions depending on rehabilitation strategy.
2. Pavement coring will be performed with spacing criteria and bulk samples as follows:
a. Pavement cores will be obtained approximately every 1,500 feet and a minimum of two cores per rehabilitation street section. Pavement cores will also be obtained on cape seal streets with lower Pavement Condition Index (PCI). Pavement cores will not be obtained on other cape seal or slurry seal streets.
b. Bulk samples of subgrade for laboratory testing will be limited, and only obtained within areas of observed fatigue cracking and pumping, for which typically up to one bulk sample location has been allocated per street section identified for rehabilitation, as rehabilitation is expected with no reconstruction.
3. Pavement cores on Glasgow Drive, Glencourt Way and Lorry Lane were performed in FY 2022/23 design project. NCE will utilize coring information for design on those sections in FY 2023/24 resurfacing project.
4. Base repairs will be measured in length and width to estimate base repair bid quantities for all street sections. It is the intent that base repair quantities will be for bidding quantity purposes only and that actual locations will be re-marked by NCE with the City’s inspectors prior to construction as an optional task. In addition, a field calibration meeting will be setup to identify the best approach to address fatigue cracking, rutting, more severe longitudinal/transverse and block cracking, and poor ride quality. It might include:
a. Base repair depth (agree on depth and discuss experience of City staff with likely thickness of existing pavement, agree on 3-inch, 4-inch, or 6-inch base repairs). b. Skin patches, spot repair or thin mill and fill (Type III microsurfacing spot repair) to address more severe areas of block and longitudinal, transverse cracking, and/or bad pavement seams. c. Microsurfacing leveling course to address ride quality and localized distortions/irregularities. d. HMA leveling course to address ride quality and localized distortions/irregularities.
5. A no-fee encroachment permit will be pulled with the City for all pavement testing if required.
Topographic Surveying, Base Maps, and Right-of-Way
1. To provide a cost-effective design, NCE’s scope assumes rehabilitation and preventive maintenance plan sheets will be placed onto City and/or County base/aerial base maps. Preventive maintenance (surface seals) and rehabilitation street sections will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets. Plan sheets will include curb and gutter replacement, and base repair schedules only, but will not show individual locations on design plans.
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Scope of Work
Revised Date: September 13, 2022
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Base repair and curb repairs will be marked in the field on the pavement in white paint and numbered and verified prior to construction.
2. A critical assumption is that all street resurfacing and improvement work will be within City right-of-way, as this has impacts to the level of effort required to completion of design.
3. Design sheet information will be based on field inventories and approximate field measurements to verify items, such as utility covers, cross-slope, street widths and lengths, medians, repair candidates for curb and gutter.
4. Again, to provide cost-effective design, our scope does not include any topographic surveys with the assumption that the project will not include significant drainage improvements, complex changes in street geometry or intersection improvements, or full pavement section reconstruction. Should we determine that aerial base maps are not sufficient and topographic information is required for developing drainage improvements and/or for more complex pavement geometries and/or streets that may need to be reconstructed, we can provide topographic survey work at an additional cost.
Utility Coordination and Location
1. Assumes no significant roadway reconstruction requiring lowering or relocation of utilities.
2. NCE will prepare and distribute utility notification letters to collect facility maps and as-builts, confirm utility planned work, and notify utilities of the City’s utility cut moratorium on improved streets.
3. The subject street sections are expected to be candidates for rehabilitation and preventive maintenance, utility location is currently not included in our scope of work. If significant roadway reconstruction is required, we will discuss with the City utility location options (e.g., GPR) and can provide for additional scope and fee, and striping.
4. Utility covers will be field located approximately and inventoried for the purposes of placing onto plan sheets and developing bid quantities for adjustment of utility covers.
Traffic Striping
1. Traffic striping is assumed to match existing striping.
2. No significant traffic striping changes or design requiring traffic studies or assessment of traffic impacts is planned or included as a part of this scope, except for Manor Drive and Inverness Drive.
3. Striping for Manor Drive and Inverness Drive will be shown on plan only for the intersections where improvements are identified, such as cross walk type change or other traffic engineering improvement items that are identified in field data collection with the City.
4. NCE can provide an additional scope and fee for improvements requiring traffic studies or changes in lane configuration or geometry that require a traffic engineer design.
5. No striping plans will be developed for other rehabilitation or resurfacing street sections.
6. Bike and pedestrian improvement plan on Esplanade Avenue and Palmetto Avenue is separated from annual resurfacing project. More details are included in optional Task 5 below.
Traffic Control Plans
1. Traffic control plans are not included in scope of work. We have assumed as is typical to have contractor prepare traffic control plans in accordance with project technical specifications and requirements and submit to the City traffic engineering group for review.
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FY 23/24 Pavement Resurfacing Project
Scope of Work
Revised Date: September 13, 2022
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Curb Ramps
1. It is assumed that all non-compliant curb ramps will be replaced or retrofitted (e.g., detectable warning surface embedded in concrete) in accordance with Caltrans standards, which we have estimated to be approximately 35 locations. Curb ramps will be replaced or retrofitted based on guidance from the Department of Justice/Department of Transportation Joint Technical Assistance on the Title II of the ADA Requirements to Provide Curb Ramps when Streets, Roads, or Highways are altered through Resurfacing dated July 8, 2013. For the purposes of developing this scope of work, we have assumed that surface seal streets that will receive slurry seal or double slurry seal applications will not require assessment and/or replacement of curb ramps. Further clarification on curb ramp replacement included in this scope of work is as follows:
a. Replaced/retrofitted/added curb ramps are assumed to be readily constructed with only minor grade adjustments.
b. Utility relocations (e.g. utility poles, utility boxes, and drainage inlets, for example) required to construct curb ramps are not included in this
scope of work.
c. All ramp construction shall be within City ROW.
d. For curb ramps within hills or steepened grades,
curb ramp design shall only extend up to 15 feet
in the uphill direction, beyond which is
considering chasing the grade.
2. Curb ramps will be field verified to determine the appropriate standard case ramp and NCE will develop a curb ramp detail for those that will require a custom curb ramp. Curb ramp details will not be to survey accuracy and not contain elevations, and therefore some adjustments may be required during construction.
3. Curb ramp improvements on Manor Drive were completed by the City in previous projects. Assume no curb ramps will need to be upgraded on Manor Drive in this project.
Drainage
1. The project will, to the extent possible, and within the context of proposed rehabilitation and preventive maintenance, address visible drainage issues or settled curb. However, it should be noted that no topographic survey data will be obtained and therefore drainage improvements will not include detailed flow line surveys.
2. No major drainage improvements are assumed for this project requiring significant stormwater drain and pipe alteration and/or reconstruction.
Curb and Gutter and Sidewalk
1. Curb and gutter sections will only be replaced to the extent that it affects pavement treatment (e.g., tree root uplift or settlement) or to improve drainage.
2. Sidewalk replacement is not included in this scope of work, but can be added if required for additional scope and fee.
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Scope of Work
Revised Date: September 13, 2022
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Encroachment Permit
1. NCE will apply for no-fee City encroachment permits for all field work, including pavement coring work, if required.
Deliverable Package
1. NCE will prepare two separated Plans, Specifications & Estimates (PS&E) deliverable packages on concrete repairs and pavement resurfacing, including the striping improvements in the resurfacing package.
The purpose of our services will be to provide pavement and civil engineering design in support of the planned project by the City. To accomplish the stated purpose, we propose the following scope of services.
Project Scope
Task 1 – Project Management & Meetings
1A) Project Kick-off Meeting/Progress Meetings:
NCE’s Project Manager will arrange a Kick-Off Meeting with the City to initiate work on the project. The objectives of the Kick-Off Meeting will be:
Review of the Scope of Work
Establish Lines of Communication
Confirm Deadlines
Establish Project Schedule and Milestones
Define Design and Operation Criteria
Whether a simple preventive maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination amongst, the various stakeholders from the start to ensure the delivery a high quality project within budget and on schedule.
In addition to City staff (Engineering, Maintenance, etc.), NCE will research and coordinate, as-needed, with other agencies such as PG&E, AT&T, North Coast County Water District, Sewer and Stormwater, Schools, etc., to identify any potential conflicts, requirements, or design issues early to help minimize delays (and costs) later in the design process or during construction. At the Kick-Off Meeting, key deliverables for each Task and the Project Schedule would be reviewed and adjusted accordingly to meet City needs.
NCE is very sensitive to construction costs, particularly the volatile price of materials, which have affected the scope of many similar projects. In order to keep the City aware of overall project costs, NCE will begin developing Preliminary Engineering Cost Estimates as soon as we have developed our engineering design recommendations to closely monitor any potential funding issues, which may develop. During the course of the project, NCE will be seeking to develop the most appropriate and cost-effective pavement surface seal alternatives as we completed in FY 2020/21 to FY 2022/23 pavement resurfacing program to stay within the planned project budget and schedule.
Throughout the project, NCE staff will be available to attend regularly scheduled progress meetings with the City (maximum of 2), to maintain good communications for this project to offer up efficiency and reduce the number of design review and coordination meetings. Therefore, we have assumed up to two (2) meetings for FY 2023/24 resurfacing project. The purpose of the progress meetings will be to identify and resolve any design or funding City of Pacifica
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Scope of Work
Revised Date: September 13, 2022
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issues that may surface in a timely manner, present design alternatives and recommendations to City staff, and continue coordination with project stakeholders as necessary.
Deliverables: Kick-off/Progress Meeting Agendas and Minutes 1B) Utility Coordination:
NCE will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule. One of the first and earliest items that NCE will complete is sending notification letters to applicable utility providers with a preliminary project schedule for street rehabilitation and surface seal projects for each year of projects. This will allow for the earlier notification to allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area.
NCE will also carefully document all utility coordination notifications, conversations, and meetings with utility contacts and information in a matrix format with dates of contacts and mailing detailed in this matrix. Follow-up calls will be made for each of the above notifications to confirm receipt. NCE will also keep the City informed of any project delays related to utilities.
Deliverables: Utility notification letters
Task 2 – Pavement Design
The scope of work we would perform under this task consists of the following:
2A) Pavement and Curb & Gutter Condition Survey:
NCE will perform a pavement condition survey of each street section based on distresses.
The surveys will generally cover the travel and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement surface treatments.
This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Our scope of work and condition surveys do not address issues including but not limited to traffic, safety and road hazards, geometric issues, or shortterm maintenance that should be performed (i.e. pothole that should be repaired).
A visual assessment of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Our scope will limit repair recommendations to only those sections of curb and gutter that are damaged to the extent that they will affect pavement surface seals or cause ponding water or tripping hazard (i.e., tree root damage extending into pavement). If damaged curb and gutter areas are more extensive than anticipated, it may require additional time to complete, and we will notify the City if more time is required to complete these surveys.
Prior to looking at curb and gutter, NCE will meet with the City and establish condition criteria for assessment and replacement. Based on the criteria established with the City, NCE will then determine what level of curb and gutter replacement will be pursued for design plans and documents.
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Scope of Work
Revised Date: September 13, 2022
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2B) Pavement Coring:
NCE will collect pavement section core samples (4” – 8” diameter cores) on streets identified under key assumptions at locations determined by NCE. All coring locations will be marked with white paint for utility location by Underground Service Alert (USA). Our current fee estimate assumes up to 20 core locations that we estimate will take two (2) day to complete. For each core sample, NCE will measure and record the thickness and material type of each layer encountered in the pavement section, including the presence of any pavement reinforcing fabric.
Bulk samples of subgrade will be obtained at two (2) location on Manor Drive (from Lockhaven Road to Skyline Boulevard) and Monterey Road (from Hickey Boulevard to 600 ft south of Hickey Boulevard) in accordance with stated key assumptions. We will collect bulk samples of subgrade materials at the core locations for laboratory testing such as R-value, moisture content and Atterberg Limits (plasticity index) determinations. Our current fees assume only two bulk samples will be obtained for testing. The thickness of aggregate base (AB) will be measured at the bulk sample location.
The core holes will penetrate through the pavement section, and will then be backfilled with the excavated materials and capped with AC cold patch on asphalt streets. NCE will then compile the coring and laboratory data and append it to its pavement design memorandum. Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the City prior to starting the coring and provide traffic control in accordance with the same standards discussed in pavement deflection testing. 2C) Pavement Design Recommendations:
Using the data obtained in Tasks 2A and 2B, NCE will perform pavement analysis and design services, and develop pavement rehabilitation and preventive maintenance recommendations for each street section. NCE will perform its analysis in accordance with the Caltrans Highway Design Manual. NCE will develop pavement structural section recommendations expressed in the form of a Traffic Index (TI) that will be provided by the City. NCE will develop recommendations including, but not limited to, the following:
Conventional Hot Mix Asphalt (HMA)
Rubberized Hot Mix Asphalt (RHMA)
Warm Mix Asphalt (WMA)
Locations and treatments of failed pavement sections (base repairs) Full-width milling and wedge grinding requirements
Surface seal treatments including but not limited to slurry seals, double slurry seal, microsurfacing, and conventional cape seals.
NCE will then summarize its recommendations in a pavement design tables to the City that, at a minimum, will include street inventory, pavement structure thickness, base repair percentage, recommended treatments, and lab testing results.
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Revised Date: September 13, 2022
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NCE will submit the draft pavement design tables to the City for initial review. Upon receipt of any comments from the City, NCE will then prepare its final pavement design tables and submit to the City.
Task 2 Deliverables: Draft & Final Pavement Design Tables.
Task 3 – Plans, Specifications & Estimates
The work that will be performed during developing design PS&E are outlined in the subsequent Tasks. 3A) Design Data Gathering:
NCE will review relevant available data and records from the City as listed in the previous section, public and private utility providers, and other sources that may be appropriate to support the preparation of project contract documents. These may include, but are not limited to, the City drainage structure inventory maps, aerial photographs of the City; as-built street improvement and infrastructure plans, striping, signage, and markings, asbuilt plans from utility providers, including any preliminary plans for future work that may conflict with this project.
The gathered information will be compiled and included in the base map used for design. It shall be noted that available record data (e.g., utilities, right-of-way) used to prepare the base map for streets undergoing rehabilitation will only be shown in their approximate location and that the depth of utilities will not be indicated. Based on our review we will identify any data gaps or missing information and provide this information to the City for review and discussion.
3B) 60% PS&E:
NCE will prepare the 60% PS&E for the planned street rehabilitation and surface seal street sections. The 60% plans for subject street sections will incorporate schematic design elements, localized base repairs (digouts) quantities, striping quantities, striping viewports of the intersections on Manor Drive and Inverness Drive if any striping improvements are identified, curb and gutter repair schedules, and limits of work. On subject street sections to offer the most cost-effective approach, plans will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets with exceptions noted under key assumptions. Plan sheets will include curb and gutter replacement and base repair schedules only, but will not show individual locations on design plans. Base repair and curb repairs will be marked in the field on the pavement in white paint and numbered, and verified prior to construction. Separated striping viewports of the intersections will be developed on Manor Drive and Inverness Drive with crosswalk type change, missing traffic signage or other traffic engineering improvement items to meet current MUTCD standard are identified in field data collection and discussed with the City. Additionally, a table summarizing major work items (e.g. surface seal area, base repair area, etc.) and their estimated quantities will be developed and included on the respective plan sheets. We find that this information is particularly useful to contractors when assembling construction bids and schedules, thus resulting in more competitive bids, and to the City for verifying pay quantities during construction.
NCE understands that the City will provide the “Front End” documents and Special Provisions. The technical specifications will be prepared in MS Word format and will follow the City’s formatting conventions. The technical specifications and details will reference the City’s standard provisions and Caltrans 2018 Standards (including subsequent updates). NCE will, however, recommend deviating from Caltrans standards where, from our experience, such changes will improve the likelihood of achieving a successful construction project without compromising the integrity of the design. NCE recognizes the value of incorporating Caltrans Standard Specifications in projects such as these, both because these specifications have been developed by an agency that designs and City of Pacifica
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builds a vast amount of highway work, and because most contractors performing public works construction in Northern California are familiar with them. Caltrans, however, has the resources to administer projects quite differently than most local agencies, so NCE advocates modifying the Caltrans Standard Specifications to better fit the abilities, needs, and budgets of municipal agencies.
NCE also believes that an efficient yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value out of every dollar spent on construction. Projects designed by NCE therefore, contain technical specifications that attempt to optimize the balance between using rigid, but time-tested, specifications and meeting local agency needs, with the ultimate goal of obtaining the very best value for its clients.
The Engineer’s Cost Estimate will be prepared in MS Excel format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects throughout California, we are confident in our ability to estimate the construction cost of the City’s project. This initial estimate will then be updated and refined as the design effort progresses.
It is assumed that the City will require a 5 to 10-day review/comment period once the 60% PS&E package is submitted.
Deliverables: One reproducible copy of 60% plans, technical specifications, and engineer’s estimate. 3C) 90% PS&E:
The 60% PS&E will be revised to incorporate comments received from the City. NCE will meet with the City to review these comments, from which the 90% PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The 90% PS&E will include additional design information and details typically expected at this stage of completion. The 90% PS&E will then be packaged and submitted similar to the 60% PS&E unless directed otherwise.
The technical specifications will be further refined and at this stage of the design. We will review and comment on the City’s Front End documents (bid and contract forms, General Provisions, Special Provisions, etc.), which the City will prepare and provide. The Engineer’s Cost Estimate will also be updated to reflect the revised quantities of work depicted on the plans.
It is assumed that the City will require a 5-day review/comment period once the 90% PS&E package is submitted.
Deliverables: One reproducible copy of 90% plans, technical specifications, and engineer’s estimate. 3D) Final (100%) PS&E:
The 90% PS&E will be revised to incorporate comments received from the City. NCE will again meet with the City to review these comments, from which the final (100%) PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The final (100%) PS&E will include all notes and details necessary for construction. One reproducible copy of the final (100%) PS&E will then be packaged and submitted similar to the 90% PS&E unless directed otherwise. It is assumed that the City will require a 5-day review/comment period once the final (100%) PS&E package is submitted.
Upon receipt of the City’s final review comments, the project documents will be finalized for bidding purposes.
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Scope of Work
Revised Date: September 13, 2022
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A final quantity calculation will be tabulated, and this will be entered into the final Engineer’s Cost Estimate for the project. All final documents will be reviewed, stamped and signed by NCE’s registered civil engineer, and the final PS&E will be delivered to the City in both hard copy and electronic formats.
Deliverables: One wet-signed and one electronic file of the final plans, technical specifications, and engineer’s estimate. The electronic files for the final construction plans, specifications, and engineer’s estimate will be in AutoCAD, Microsoft Word, and Microsoft Excel, respectively.
Task 4 – As Needed Professional Services (Optional)
NCE will assist the City with as needed professional services that may include surveying additional curb ramps if needed, marking base repairs with the contractor during construction, advising the City during construction regarding pavement treatments, and other items that may come up during the course of design and construction.
Task 5 – Bicycle and Pedestrian Improvement (Optional)
NCE will provide transportation engineering design services to address bicycle and pedestrian improvements along Esplanade Avenue and Palmetto Avenue. Project scope includes installing 1.4 centerline miles of Class II bike lanes and 0.5 centerline miles of Class III bike routes with additional features to operate as a “bicycle boulevard” along Pacifica’s northern coastal corridor of Esplanade Avenue and Palmetto Avenue. Pedestrian improvements will focus on two intersections at Esplanade Avenue/Manor Dr and Highway 1 On-Ramp at Palmetto Avenue. This optional task includes additional meetings to discuss design details with the City, reviewing existing traffic data or other documents, conducting site visits to document existing lane configuration, street parking, bicycle facilities, pedestrian crossing locations, or other roadway features that may affected by the project improvements, and complete striping sheets with all recommended improvements. Assume no pavement treatment (surface seal or rehabilitation) will be involved in this project. Based on project descriptions and review, NCE will develop up to 12 striping plan sheets that consist of proposed signing and striping improvements. Plan sheets, specifications, and cost estimates will be incorporated with street resurfacing project and submitted for City to review with 60% PS&E, 90% PS&E and Final (100%) PS&E package described in Task 3.
SCHEDULE
NCE will provide a detailed design schedule to achieve delivery of construction documents for bidding in early 2023 once we have a notice to proceed and agreement on the revised scope of work. We will discuss further the level of effort and time to complete construction documents given the significant number of curb ramps that may require replacement and/or retrofit.
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FEE ESTIMATE
NCE will provide the defined scope of work for a not to exceed fee of $130,600 and $191,500 with optional Task 4 ($16,400) and 5 ($44,500) in accordance with the attached schedule of charges. Further cost detail is provided in the attached fee estimate.
FY 2023/24 PAVEMENT RESURFACING PROJECT STREET LIST
City of Pacifica
FY23/24 Pavement Resurfacing Project Street List
Year Street ID
Section
ID
Street Name From To Ln FC Length
(ft)
Width
(ft)
Area
(sf)
2018
PCI
Field Treatment
Unit
Cost
(S/sy)
Project Cost
2023/24 MANOR 1550G MANOR DRIVE LOCKHAVEN RD SKYLINE BLVD 3 A 771 38 29,298 36 MILL & THICK OL W/ BASE REPAIR $ 50.50 $ 164,394 2023/24 MONTER 1620B MONTEREY ROAD HICKEY BLVD 600 FT S/O HICKEY BLVD (COP) 2 A 600 37 22,200 0 MILL & THICK OL W/ BASE REPAIR $ 50.50 $ 124,567 2023/24 CONCHI 1160 CONCHITA COURT EDGEMAR AVE CUL DE SAC 2 R 195 29 5,655 6 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 7,226 2023/24 CRAGMO 1235A CRAGMONT CT. MANOR DR DEAD END 2 R 613 31 19,003 6 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 24,282 2023/24 DELMAR 1240A DEL MAR AVENUE AVALON DR MANOR DR 2 R 737 25 18,425 33 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 23,543 2023/24 DELMAR 1240B DEL MAR AVENUE MANOR DR NELSON AVE 2 R 700 25 17,500 61 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 22,361 2023/24 FREMON 1360C FREMONT AVENUE AVALON DR MANOR DR 2 R 721 25 18,025 15 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 23,032 2023/24 FREMON 1360D FREMONT AVENUE MANOR DR NELSON AVE 2 R 676 25 16,900 50 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 21,594 2023/24 GLASGO 1410 GLASGOW DRIVE GLENCOURT WAY HEATHCLIFF DR 2 R 891 29 25,839 0 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 33,017 2023/24 GLENCO 1400 GLENCOURT WAY INVERNESS DR SKYLINE BLVD 2 R 991 29 28,739 30 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 36,722 2023/24 HACIEN 1240 HACIENDA COURT MILLER AVE DEAD END 2 R 112 29 3,248 21 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 4,150 2023/24 HEATHC 1440B HEATHCLIFF DRIVE INVERNESS DR KAVANAUGH WAY 2 R 1,167 29 33,843 3 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 43,244 2023/24 HEATHC 1440A HEATHECLIFF DRIVE MANOR DR INVERNESS DR 2 R 2,393 29 69,397 28 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 88,674 2023/24 HIBBER 1445A HIBBERT NELSON AVE CUL DE SAC 2 R 634 25 15,850 0 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 20,253 2023/24 INVERN 1500A INVERNESS DRIVE MANOR DR HEATHCLIFF DR 2 C 2,303 29 66,787 60 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 85,339 2023/24 JOHNSO 1510A JOHNSON AVENUE AVALON DR MANOR DR 2 R 728 25 18,200 56 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 23,256 2023/24 JOHNSO 1510B JOHNSON AVENUE MANOR DR NELSON AVE 2 R 679 25 16,975 17 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 21,690 2023/24 LORRY 1540 LORRY LANE HEATHCLIFF DR CUL DE SAC 2 R 794 30 23,820 4 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 30,437 2023/24 MANOR 1550F MANOR DRIVE MONTEREY RD LOCKHAVEN RD 2 A 1,406 30 42,180 57 CAPE SEAL W/ BASE REPAIR $ 14.50 $ 67,957 2023/24 MILAGR 1590A MILAGRA DRIVE OCEANA BLVD EDGEMAR AVE 2 R 276 35 9,660 41 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 12,343 2023/24 MILAGR 1590B MILAGRA DRIVE EDGEMAR AVE EDGEMAR AVE 2 R 1,742 30 52,260 50 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 66,777 2023/24 MILAGR 1590C MILAGRA DRIVE EDGEMAR AVE CUL DE SAC 2 R 494 30 14,820 8 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 18,937 2023/24 MILLER 1600A MILLER AVE MILAGRA DR AVALON DR 2 R 724 30 21,720 38 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 27,753 2023/24 MILLER 1600B MILLER AVE AVALON DR MANOR DR 2 R 992 29 28,768 13 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 36,759 2023/24 MONTER 1620C MONTEREY ROAD 600' S/O HICKEY BLVD (COP) MANOR DR 2 A 1,623 37 60,051 58 CAPE SEAL W/ BASE REPAIR $ 14.50 $ 96,749 2023/24 NELSON 1630A NELSON AVENUE WEST END PERRY AVE 2 R 787 25 19,675 45 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 25,140 2023/24 NORFOL 1640B NORFOLK DRIVE 100 FT N/O NELSON
AVE.
LEWIS LANE 2 R 1,098 29 31,842 30 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 40,687 2023/24 PERRY 1720A PERRY AVE AVALON DR MANOR DR 2 R 820 25 20,500 3 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 26,194 2023/24 PERRY 1720B PERRY AVE MANOR DR NELSON AVE 2 R 606 25 15,150 4 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 19,358 2023/24 VISTAM 1850A VISTA MAR AVE AVALON DR MANOR DR 2 R 948 29 27,492 23 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 35,129 2023/24 VISTAM 1850B VISTA MAR AVE MANOR DR NELSON AVE 2 R 444 25 11,100 44 CAPE SEAL W/ BASE REPAIR $ 11.50 $ 14,183 2023/24 ARROYO 1010 ARROYO DRIVE EDGEMAR AVE CUL DE SAC 2 R 1,157 25 28,925 83 SLURRY SEAL $ 3.75 $ 12,052 2023/24 AVALON 1020A AVALON DRIVE OCEANA BLVD PERRY AVE 2 R 1,188 30 35,640 65 SLURRY SEAL $ 5.00 $ 19,800 2023/24 AVALON 1020B AVALON DRIVE PERRY AVE MILLER AVE 2 R 562 30 16,860 82 SLURRY SEAL $ 3.75 $ 7,025 2023/24 EDGEMA 1300A EDGEMAR AVENUE MANOR DR AVALON DR 2 R 744 25 18,600 67 SLURRY SEAL $ 5.00 $ 10,333 2023/24 EDGEMA 1300B EDGEMAR AVENUE AVALON DR MILAGRA DR 2 R 420 25 10,500 49 SLURRY SEAL $ 5.00 $ 5,833 2023/24 EDGEMA 1300C EDGEMAR AVENUE MILAGRA DR CONCHITA CT 2 R 1,878 29 54,462 64 SLURRY SEAL $ 5.00 $ 30,257 2023/24 EDGEMA 1300D EDGEMAR AVENUE CONCHITA CT MILAGRA DR 2 R 582 29 16,878 55 SLURRY SEAL $ 5.00 $ 9,377 2023/24 LEWIS 1520 LEWIS LANE MANOR DR CUL DE SAC 2 R 1,289 32 41,248 79 SLURRY SEAL $ 3.75 $ 17,187 1 August 2022
City of Pacifica
FY23/24 Pavement Resurfacing Project Street List
Year Street ID
Section
ID
Street Name From To Ln FC Length
(ft)
Width
(ft)
Area
(sf)
2018
PCI
Field Treatment
Unit
Cost
(S/sy)
Project Cost
2023/24 MANOR 1550C MANOR DRIVE EDGEMAR DR PERRY AVE 2 A 928 30 27,840 92 SLURRY SEAL $ 5.00 $ 15,467 2023/24 MANOR 1550D MANOR DRIVE PERRY AVE CRAGMONT CT 2 A 1,276 30 38,280 71 SLURRY SEAL $ 5.00 $ 21,267 2023/24 MANOR 1550E MANOR DRIVE CRAGMONT CT MONTEREY RD 2 A 1,762 30 52,860 84 SLURRY SEAL $ 5.00 $ 29,367 2023/24 NELSON 1630B NELSON AVENUE PERRY AVE NORFOLK DR 2 R 1,303 25 32,575 86 SLURRY SEAL $ 5.00 $ 18,097 2 August 2022
ATTACHMENT “B”
COMPENSATION
FEE ESTIMATE
Task Description Principal
Project
Manager
Project
Engineer
Staff
Engineer
Field
Technician Clerical
Labor
Expenses Coring
Traffic
Control
Laboratory
Testing
Traffic
Engineering
Support
Reimbursable
Expenses Total Cost
Rate $265 $205 $160 $140 $100 $90
1. Project Management & Meetings
1A. Project Kick-off and Progress Meetings 6 16 8 $ 6,150 $ 100 $ 6,300 1B. Utility Coordination 2 4 20 2 $ 4,030 $ 100 $ 4,100 Sub-Total 6 18 12 20 0 2 $ 10,180 $ - $ - $ - $ - $ 200 $ 10,400
2. Pavement Rehabilitation Design
2A. Pavement and C & G Condition Survey 2 8 56 $ 9,530 $ 300 $ 9,800 2B. Pavement Coring 2 4 10 12 2 $ 3,830 $ 9,000 $ 4,180 $ 1,760 $ 200 $ 19,000 2C. Pavement Design Recommendations 8 4 32 8 $ 9,180 $ 9,200 Sub-Total 8 8 44 74 12 2 $ 22,540 $ 9,000 $ 4,180 $ 1,760 $ - $ 500 $ 38,000
3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering and Utility Coordination 20 80 2 $ 14,580 $ 800 $ 15,400 3B. 60% PS&E 16 12 48 110 2 $ 29,960 $ 100 $ 30,100
3C. 90% PS&E 8 6 48 76 2 $ 21,850 $ 100 $ 22,000
3D. Final (100%) PS&E 8 4 22 56 2 $ 14,480 $ 200 $ 14,700 Sub-Total 32 22 138 322 0 8 $ 80,870 $ - $ - $ - $ - $ 1,200 $ 82,200 Total 46 48 194 416 12 12 $ 113,590 $ 9,000 $ 4,180 $ 1,760 $ - $ 1,900 $ 130,600
4. As Needed Professional Services (Optional) 16 16 40 16 $ 16,160 $ 200 $ 16,400
5. Bicycle and Pedestrian Improvement (Optional) 2 4 12 16 $ 5,510 $ 38,830 $ 200 $ 44,500 Total With Optional Task 62 64 234 432 12 12 $ 129,750 $ 9,000 $ 4,180 $ 1,760 $ - $ 2,100 $ 60,900 City of Pacifica
FY 23/24 Pavement Resurfacing Project
Revised Fee Estimate
September 9, 2022
Labor Hours