CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
1/9/2023
1 SUBJECT:
2023 City Council Liaison and Committee Assignments
RECOMMENDED ACTION:
Review the list of City Council Liaison and Committee Assignments, make any modifications for the calendar year 2023, and approve the final list.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Each year the City Council determines which of its members will represent the City in relation to a variety of regional agencies, Joint Powers Authorities, boards, committees, commissions and community organizations. In some cases, the assigned Council member is a voting member of the body; in others, they serve as a liaison between the designated group and the City. In all cases, the Council member acts on behalf of the full Council and represents a majority viewpoint on matters that directly affect the City of Pacifica. Council members serving as representatives to these groups report back on activities during regularly scheduled Council meetings.
The assignments are typically reviewed and updated in January of each year to reflect changes associated with Council reorganization conducted in the previous December. Attachment A shows the 2022 City Council Liaison and Committee Assignments for Council to review, discuss and modify for the calendar year 2023. The list includes a column to indicate the Council liaison’s role on the specified body / committee, indicating whether the role is as a voting member, a liaison to observe and/or provide information in an advisory capacity from the City, or as a Council liaison to a City Committee or Commission. Attachment B includes additional meeting information, descriptions of each committee and weblinks for additional information on each body where applicable for outside agencies.
Please note that some committees have alternates while others do not. The ultimate decision on all assignments (except those made by C/CAG or other legislative bodies / agencies as noted) is at the Council's discretion. In some instances, there are two Council representatives appointed as liaisons to a City committee or commission; in those cases, an alternate may not be appointed to remain in compliance with California’s Ralph M. Brown Act. The Council may choose to appoint one primary representative as the liaison and one alternate to a City committee or commission where the decision is at the Council’s discretion.
Attachment A also includes, for informational purposes, Ad Hoc City Council Subcommittee assignments for those that are currently active. At times, the Council may form and appoint two members (less than a quorum of members) to ad hoc City Council subcommittees to meet, as needed, charged with accomplishing a specific task in a limited and definite period of time on an Pacifica City Council 2
January 09, 2023
informal and temporary basis without a regularly scheduled meeting date/time. For example, the 2023 Pride Planning Ad Hoc Subcommittee was discussed at the December 12, 2022 regular City Council meeting, at which Councilmembers Bier and Beckmeyer were appointed to meet and work with Coast Pride in planning the 2023 Pacifica Pride celebration in June of 2023.
The need for the ad hoc subcommittee will be concluded in the summer of 2023 after the Pride event has taken place and the ad hoc members have had a chance to debrief following the event. Such Ad Hoc Subcommittees are exempt from the provisions of California’s Ralph M.
Brown Act.
At this time, the City Council may discuss and consider additional liaison assignments to include in the list for 2023. For example, Mayor Bigstyck proposed to discuss designating a City Council representative to attend and observe regular meetings of the North Coast County Water District (NCCWD) Board of Directors for informational purposes. The North Coast County Water District Board Meetings are scheduled for the third Wednesday of each month at 7:00 P.M. This assignment would carry no official role on the NCCWD Board, no voting and no advisory capacity.
Council is asked to discuss and determine the liaison assignments for 2023.
FISCAL IMPACT:
None.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: 2022 Council Liaison Assignments (PDF)
Attachment B: Committee Descriptions (PDF)