CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
1/9/2023
1 SUBJECT:
Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project - Amendment 1 - Fehr & Peers
RECOMMENDED ACTION:
Adopt a Resolution Authorizing Amendment 1 to Task Order 1 (Attachment 1) between the City of Pacifica and Fehr & Peers for design services for the Esplanade Ave. and Palmetto Ave.
Bicycle & Pedestrian Improvement Project in the amount of $17,500 bringing the total task order to $57,000; and authorize the City Manager to execute said amendment.
STAFF CONTACT:
Ryan Marquez, P.E.- Project Manager
(650) 738-3769
[email protected]
Lisa Petersen, P.E.-Director of Public Works
(650) 730-4948
[email protected]
BACKGROUND/DISCUSSION:
The Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project looks to install or update almost two miles of bicycle facilities and improve two key intersections along Palmetto and Esplanade Ave. from Westline Drive to Paloma Avenue per the 2020 Bicycle & Pedestrian Master Plan. The project was submitted and selected for Transportation Development Act Article 3 grant funding in July 2022 and was programmed in the 2022-23 Capital Improvement Program. Staff further applied and was successful in additional funding to also perform pavement resurfacing (slurry/cape seal with asphalt repairs) along the route through San Mateo County Transportation Authority Cycle 6 Bike-Ped Grant.
Due to this additional road resurfacing work, additional scope is needed to be undertaken for the design of the project. Staff has been working with Fehr & Peers under an on-call Transportation and Traffic Engineering agreement (Attachment 2). After discussion with Fehr & Peers, they are proposing to utilize a subconsultant (NCE) for the resurfacing design, who the City has successfully worked with on many resurfacing projects and has expertise in this area and in the City. The additional design scope is estimated at $17,500 per Amendment 1 (Attachment 1).
Due to the cumulative agreement amount now exceeding the $50,000 limit in the current Fehr & Peers Master Services Agreement with the City, Council approval of this amendment is required.
The design timeline is not expected to be severely impacted by this change. At this time, design is expected to be finished by April 2023 and construction in Summer/Fall 2023.
This additional work is not expected to increase the City’s match and therefore does not require Pacifica City Council 2
January 09, 2023
any further budget at this time. It is therefore the City Manager’s recommendation to Adopt a Resolution Authorizing Amendment 1 to Task Order 1 (Attachment 1) between the City of Pacifica and Fehr & Peers for design services for the Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project in the amount of $17,500 bringing the total task order to $57,000; and authorize the City Manager to execute said amendment.
ALTERNATIVE ACTION:
Alternative action could include changing the scope of the amendment, however that may have schedule and fiscal impacts and is therefore not recommended by staff.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
· Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as City hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. Adopting the resolution will allow design of this bicycle and pedestrian improvement project to continue with additional road resurfacing added.
FISCAL IMPACT:
The fiscal impact of this resolution is $17,500 that will be paid for by grant funding. The project budget is broken down below:
Total Project Source and Use of Funds
TDA Article 3 $335,160
SMCTA Cycle 6 $568,504
City Funds $ 37,240
Total Source of Funds $940,904
Fehr & Peers Design Task Order 1 $39,500
Fehr & Peers Design Amendment 1 $17,500
Total Use of Funds $57,000
Remaining Balance for Construction,
Construction Management & Contingency
$889,904
ORIGINATED BY:
Engineering
Beautification Task Force
ATTACHMENT LIST:
Attachment 1 - Amendment to Task Order 1 with Fehr & Peers (PDF) Attachment 2 - Master Agreement with Fehr and Peers (PDF) Pacifica City Council 3
January 09, 2023
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO THE TASK ORDER WITH FEHR & PEERS FOR PROFESSIONAL ENGINEERING SERVICES
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Fehr & Peers for consulting services under the City Council’s purchasing authority in October 2022; and WHEREAS, the level of effort required to complete the design for the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project exceeded the original scope used to establish the original agreement amount for the design work; and WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve a first amendment to the City’s agreement with Fehr & Peers for consulting services on January 9, 2023.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to amend the task order with Fehr & Peers for the purpose of increasing the cost ceiling to an amount not to exceed $57,000. * * * * *
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 9th day of January 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
______________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney