Agenda — Pacifica City Council, April 10, 2023 (part 1 of 2)

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 April 10, 2023

SPECIAL AND REGULAR MEETING
April 10, 2023 (MONDAY)
www.cityofpacifica.org
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Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
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Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 April 10, 2023
5:15 PM - CLOSED SESSION
00a. Conference with Legal Counsel – Anticipated Litigation- Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One potential case) 00b. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Timothy Davis, Mark Wilson, Rachel Balchum of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmnt (PPMA) & Police Supervisors (PPSA); Wastewater Treatment Plant Teamsters Local 856
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Councilmember Beckmeyer
Closed Session Report

SPECIAL PRESENTATIONS
A. Legislative Update - Congresswoman Anna Eshoo

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for Dated 3/01/23 through 3/31/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of March 2023
City Council Regular Meeting 3 April 10, 2023

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Special and Regular Meeting held on March 27, 2023.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

5. Continuation of Proclamation of Local Emergency related to December 2022/January 2023 Winter Storm Events
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist related to the December 2022 / January 2023 Winter Storm Events.

6. Agreement to Purchase UV Disinfection Equipment for the Calera Creek Water Recycling Plant
PROPOSED ACTION: Adopt a Resolution to authorize the City Manager to execute a Purchase Agreement with Trojan Technologies in the amount of $1,136,603.75 in connection to the Ultraviolet Disinfection Replacement Project (P034); approve budget authority in the amount of $1,250,264.13 which includes 10% contingency in the amount of $113,660.38; authorize the City Manager to execute all documents related to the project equipment purchase.

7. Rescission of City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017 for the Vista Mar Development Project located on the east side of Monterey Road approximately 250 feet southeast of the Monterey Road and Hickey Boulevard intersection (APN 009-381-010).

PROPOSED ACTION: Move to adopt a Resolution to rescind, set aside and deem null and void City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017, which adopted the Initial Study/Mitigated Negative Declaration (“IS/MND”) and Mitigation Monitoring and Reporting Program (“MMRP”) and approved Site Development Permit PSD-714-02, Use Permit UP-904-02, Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization and Logging Operation Approval (File No. 2002-001) for a residential development on an approximately 53,000-SF (1.217 Acres) undeveloped lot on the east side of Monterey Road and Hickey Boulevard Intersection (APN 009-381-010) known as the “Vista Mar Project.”

8. Sharp Park Priority Development Area Pedestrian Improvement Project City/County Association of Governments Funding Agreement
PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving the Funding Agreement (“Agreement”) between the City Council Regular Meeting 4 April 10, 2023
City/County Association of Governments of San Mateo County a Joint Powers Agency whose members include the County of San Mateo and the twenty incorporated cities and towns within San Mateo County (C/CAG) and the City of Pacifica” and Authorize the City Manager to sign the Agreement

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum time of three minutes will be allowed for any speaker. Persons addressing the City Council shall adhere to time limits and not disrupt the conduct of the meeting, and not make threats against any person or the public order. The Mayor, or their designee, may remove or cause the removal of an individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95 with confirmation from the City Attorney that removal is appropriate.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS - NONE.

CONSIDERATION

9. Fiscal Year 2023-24 Budget Planning Process, Timeline, Long-Term Financial Forecast, Summary of Future Challenges.

PROPOSED ACTION: Accept the report and provide feedback and additional policy direction for preparation of the FY2023-24 Budget.

10. Appointment of Ad Hoc Subcommittee related to Commission/Committee Charter Review Process and Timeline for Review of Commission/Committee Charters PROPOSED ACTION:

1. Consider appointing a two-councilmember limited-term ad hoc subcommittee to develop survey questions for Commissions/Committees as part of their charter review process; and

2. Confirm the timeline for review of Commission/Committee charters, including whether or when to consider formation of any new Commissions/Committees.

City Council Regular Meeting 5 April 10, 2023

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Dianne Feinstein, #1 Post Street, Suite 2450, San Francisco CA 94104 (415) 393-0707 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Approval of Disbursements for Dated 3/01/23 through 3/31/23.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of March 2023 STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 3/01/23 through 3/31/23 are in the amount of $ 3,255,839.98 (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 22-23 - 3-1 to 3-31-23 (PDF)
1 Packet Pg. 6
Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 1

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64030 1432.74 03/03/23 OUTSTANDING SYSTEM 00009 AT&T
1 64031 128.20 03/03/23 OUTSTANDING SYSTEM 00092 AD BRAKES 1 64032 97.32 03/03/23 OUTSTANDING SYSTEM 05790 ADAM LIBERT 1 64033 585.66 03/03/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64034 330.00 03/03/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 64035 105.97 03/03/23 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 64036 510.00 03/03/23 OUTSTANDING SYSTEM 04365 ALTEC INC. 1 64037 1253.89 03/03/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64038 281.00 03/03/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 64039 4126.41 03/03/23 OUTSTANDING SYSTEM 04579 APPLIED LANDSCAPE MATERIALS INC 1 64040 407.63 03/03/23 OUTSTANDING SYSTEM 00009 AT&T
1 64041 660.00 03/03/23 OUTSTANDING SYSTEM 05789 AVENU INSIGHTS & ANALYTICS, LLC 1 64042 18729.25 03/03/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 64043 1385.18 03/03/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 64044 505.13 03/03/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64045 922.67 03/03/23 OUTSTANDING SYSTEM 02822 CITY AUTO SUPPLY 1 64046 1256.92 03/03/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64047 6506.00 03/03/23 OUTSTANDING SYSTEM 00567 COMMUNITY OVERCOMING RELATIONSHIP ABUSE 1 64048 3540.76 03/03/23 OUTSTANDING SYSTEM 04531 COOK, MICHAEL G. 1 64049 385.00 03/03/23 OUTSTANDING SYSTEM 00587 CPS HR CONSULTING 1 64050 62.50 03/03/23 OUTSTANDING SYSTEM 00001 CUNANAN, SUZANNE 1 64051 70.00 03/03/23 OUTSTANDING SYSTEM 00628 D C LOCK & SECURITY SERVICE 1 64052 64225.70 03/03/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 64053 38.95 03/03/23 OUTSTANDING SYSTEM 00635 DALY CITY TOOL MART 1 64054 500.00 03/03/23 OUTSTANDING SYSTEM 04046 DE VERA, ARTHUR 1 64055 119.88 03/03/23 OUTSTANDING SYSTEM 00001 EUGENIO, ANGELA Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 2

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64056 8043.75 03/03/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 64057 11530.08 03/03/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64058 62.50 03/03/23 OUTSTANDING SYSTEM 00001 FRY, HAYDEN 1 64059 100.00 03/03/23 OUTSTANDING SYSTEM 03823 GIBSON JR, EUGENE 1 64060 899.61 03/03/23 OUTSTANDING SYSTEM 00861 GOLDEN GATE TRUCK CENTER 1 64061 110.00 03/03/23 OUTSTANDING SYSTEM 00924 HILL SCOTT 1 64062 95.00 03/03/23 OUTSTANDING SYSTEM 05333 KASEYA US LLC 1 64063 24852.80 03/03/23 OUTSTANDING SYSTEM 05511 KAUFMAN TRAILERS OF NE, INC. 1 64064 391.99 03/03/23 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST 1 64065 1678.91 03/03/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 64066 325.00 03/03/23 OUTSTANDING SYSTEM 04724 MARK RESOLVE, INC. 1 64067 367.84 03/03/23 OUTSTANDING SYSTEM 00033 MATTHEW BENDER & CO., INC. 1 64068 125.00 03/03/23 OUTSTANDING SYSTEM 01165 MILLER & O'BRIEN

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64069 94729.23 03/03/23 OUTSTANDING SYSTEM 05450 MIRACLE PLAYSYSTEMS, INC. 1 64070 739.00 03/03/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 64071 289.00 03/03/23 OUTSTANDING SYSTEM 04007 NORLAB, INC. 1 64072 933.24 03/03/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 64073 716.56 03/03/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 64074 527.30 03/03/23 OUTSTANDING SYSTEM 01243 PACIFIC MANOR HARDWARE, INC. 1 64075 5461.00 03/03/23 OUTSTANDING SYSTEM 01249 PACIFICA CHAMBER OF COMMERCE 1 64076 13104.00 03/03/23 OUTSTANDING SYSTEM 01261 PACIFICA SCHOOL DISTRICT 1 64077 36769.12 03/03/23 OUTSTANDING SYSTEM 01329 PUMP REPAIR SERVICE CO., INC. 1 64078 3253.10 03/03/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY CONTROLLER 1 64079 16982.04 03/03/23 OUTSTANDING SYSTEM 05690 SCA OF CA, LLC 1 64080 579.28 03/03/23 OUTSTANDING SYSTEM 05465 SIGILLO SUPPLY, INC. 1 64081 25.00 03/03/23 OUTSTANDING SYSTEM 00001 SMITH, BRANDON Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 3

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64082 365.00 03/03/23 OUTSTANDING SYSTEM 00044 SWRCB
1 64083 1140.00 03/03/23 OUTSTANDING SYSTEM 01029 THE PERMANENTE MEDICAL GROUP INC. 1 64084 425.00 03/03/23 OUTSTANDING SYSTEM 03272 THIRD DEGREE COMMUNICATIONS, INC. 1 64085 23800.00 03/03/23 REISSUE SYSTEM 03/22/23 05742 THOMAS BURTON VIALL 1 64086 104.67 03/03/23 OUTSTANDING SYSTEM 00002 TRAYER, MICHELLE (PETTY CASH) 1 64087 739.26 03/03/23 OUTSTANDING SYSTEM 01636 TURBO DATA SYSTEMS, INC. 1 64088 9155.37 03/03/23 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 64089 3293.24 03/03/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64090 1542.21 03/03/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 64091 93.31 03/03/23 OUTSTANDING SYSTEM 04999 VISUAL EDGE, INC. 1 64092 646.01 03/03/23 OUTSTANDING SYSTEM 01707 WEST COAST CONTRACTORS SERVICES 1 64093 1037.97 03/03/23 OUTSTANDING SYSTEM 04999 XEROX FINANCIAL SERVICES 1 64094 390.50 03/03/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 64095 13805.17 03/03/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 64096 9652.72 03/03/23 OUTSTANDING SYSTEM 03741 BENEFIT COORDINATORS CORPORATION 1 64097 29.50 03/03/23 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 64098 192.00 03/03/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64099 242.76 03/03/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64100 702.00 03/03/23 OUTSTANDING SYSTEM 01757 CLEA
1 64101 50.00 03/03/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64102 562.66 03/03/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64103 100.00 03/03/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64104 110.00 03/03/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64105 778.37 03/03/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 64106 720.00 03/03/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 64107 180.00 03/03/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 4

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64108 420.00 03/03/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 64109 1464.87 03/03/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 64110 92.00 03/03/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS PAC 1 64111 819.00 03/03/23 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 1 64112 2734.50 03/03/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 64113 57969.00 03/03/23 OUTSTANDING SYSTEM 01771 TEAMSTERS LOCAL 856 1 64114 3635.67 03/03/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 64115 17.32 03/03/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 64116 298.00 03/10/23 OUTSTANDING SYSTEM 05740 ABBY M. MARGOLIS 1 64117 437.33 03/10/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64118 113091.08 03/10/23 OUTSTANDING SYSTEM 04584 AECOM TECHNICAL SERVICES INC 1 64119 273.84 03/10/23 OUTSTANDING SYSTEM 00122 AIRGAS USA, LLC 1 64120 132.75 03/10/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 64121 4484.38 03/10/23 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 64122 1893.03 03/10/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64123 4778.74 03/10/23 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 64124 466.48 03/10/23 OUTSTANDING SYSTEM 00009 AT&T MOBILITY 1 64125 400.00 03/10/23 OUTSTANDING SYSTEM 04561 AVINA, ANGEL 1 64126 300.00 03/10/23 OUTSTANDING SYSTEM 00265 BAY AREA AIR QUALITY MGMT DIST 1 64127 3650.00 03/10/23 OUTSTANDING SYSTEM 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN 1 64128 856.70 03/10/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 64129 1232.33 03/10/23 OUTSTANDING SYSTEM 05577 BENNETT & WILLIAMS VETERINARY CORPORATIO 1 64130 214.00 03/10/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 64131 16.19 03/10/23 OUTSTANDING SYSTEM 00454 CAL-STEAM INC.#2504 1 64132 4950.00 03/10/23 OUTSTANDING SYSTEM 05483 CALIFORNIA CONSULTING, INC. 1 64133 356.00 03/10/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 5

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64134 2019.90 03/10/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64135 423.00 03/10/23 OUTSTANDING SYSTEM 05296 CLAIRE BREES 1 64136 495.00 03/10/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 64137 79.58 03/10/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64138 1346.55 03/10/23 OUTSTANDING SYSTEM 04677 CORODATA RECORDS MANAGEMENT INC 1 64139 450.00 03/10/23 OUTSTANDING SYSTEM 00001 DA ROZA, JOHN PAUL 1 64140 4058.89 03/10/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 64141 700.00 03/10/23 OUTSTANDING SYSTEM 05062 DARRYL PANG 1 64142 4400.00 03/10/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 64143 60.93 03/10/23 OUTSTANDING SYSTEM 02614 DISH
1 64144 720.96 03/10/23 OUTSTANDING SYSTEM 02793 EAST PENN MANUFACTURING CO., INC 1 64145 677.49 03/10/23 OUTSTANDING SYSTEM 04716 EMD MILLIPORE CORPORATION 1 64146 658.43 03/10/23 OUTSTANDING SYSTEM 00745 ENVIRONMENTAL EXPRESS, INC. 1 64147 28.00 03/10/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 64148 6573.38 03/10/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64149 31853.91 03/10/23 OUTSTANDING SYSTEM 04376 FREEWAY TOYOTA OF HANFORD 1 64150 100.00 03/10/23 OUTSTANDING SYSTEM 05394 GAIL EDWARDS

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64151 66.00 03/10/23 OUTSTANDING SYSTEM 03804 GODSOE, LIZ 1 64152 3248.68 03/10/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 64153 750.00 03/10/23 OUTSTANDING SYSTEM 03947 GRANICUS, INC. 1 64154 1419.08 03/10/23 OUTSTANDING SYSTEM 00875 GRANITE ROCK COMPANY #26577 1 64155 2720.52 03/10/23 OUTSTANDING SYSTEM 04131 HDL SOFTWARE, LLC 1 64156 41894.02 03/10/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 64157 425.00 03/10/23 OUTSTANDING SYSTEM 00001 HIGGINS, JEFF 1 64158 687.91 03/10/23 OUTSTANDING SYSTEM 04850 HOME DEPOT USA, INC. 1 64159 309.17 03/10/23 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 6

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64160 214.00 03/10/23 OUTSTANDING SYSTEM 04494 ISIDRO, ALLEN 1 64161 2000.00 03/10/23 OUTSTANDING SYSTEM 05792 JENNIFER VALDEZ 1 64162 117.08 03/10/23 OUTSTANDING SYSTEM 04853 JWC ENVIRONMENTAL INC 1 64163 444.43 03/10/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 64164 220.33 03/10/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 64165 600.00 03/10/23 OUTSTANDING SYSTEM 05795 KING KONG PLUMBING 1 64166 195.04 03/10/23 OUTSTANDING SYSTEM 05788 LANDS' END BUSINESS OUTFITTERS 1 64167 203.59 03/10/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 64168 390.00 03/10/23 OUTSTANDING SYSTEM 01378 MUSCIO SECURITY 1 64169 398.00 03/10/23 OUTSTANDING SYSTEM 03801 NAPIER, NORA 1 64170 1190.47 03/10/23 OUTSTANDING SYSTEM 03981 NORTHERN SAFETY CO. INC 1 64171 407.90 03/10/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 64172 84.00 03/10/23 OUTSTANDING SYSTEM 03803 ORTEGA, SHIRLEY 1 64173 370.71 03/10/23 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 64174 130.00 03/10/23 OUTSTANDING SYSTEM 03802 PATINO, JOE 1 64175 533.83 03/10/23 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 64176 1200.00 03/10/23 OUTSTANDING SYSTEM 00001 PERHAM, SCOTT 1 64177 54.00 03/10/23 OUTSTANDING SYSTEM 02539 PITTSINGER, R JANE 1 64178 228.40 03/10/23 OUTSTANDING SYSTEM 01317 PREFERRED ALLIANCE, INC. 1 64179 3043.68 03/10/23 OUTSTANDING SYSTEM 01322 PROFORCE LAW ENFORCEMENT 1 64180 938.54 03/10/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64181 201.63 03/10/23 OUTSTANDING SYSTEM 03990 RICE LAKE WEIGHING SYSTEMS INC. 1 64182 78.08 03/10/23 OUTSTANDING SYSTEM 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 64183 15662.04 03/10/23 OUTSTANDING SYSTEM 05690 SCA OF CA, LLC 1 64184 103.39 03/10/23 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 64185 600.00 03/10/23 OUTSTANDING SYSTEM 02810 SEWER RAT Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 7

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64186 420.00 03/10/23 OUTSTANDING SYSTEM 05465 SIGILLO SUPPLY, INC. 1 64187 93.00 03/10/23 OUTSTANDING SYSTEM 05524 STEVEN MICHAEL EVANS JR 1 64188 24886.64 03/10/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC

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1.a
Packet Pg. 10
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64189 523.11 03/10/23 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 64190 18106.56 03/10/23 OUTSTANDING SYSTEM 01587 TELECOMMUNICATIONS ENGINEERING ASSOCIATE 1 64191 281.95 03/10/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 64192 800.00 03/10/23 OUTSTANDING SYSTEM 01657 U.S. POSTAL SERVICE 1 64193 642.40 03/10/23 OUTSTANDING SYSTEM 01656 UNITED SITE SERVICES OF CA, INC. 1 64194 2556.84 03/10/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64195 4685.73 03/10/23 OUTSTANDING SYSTEM 05796 USALCO, LLC 1 64196 15537.25 03/10/23 OUTSTANDING SYSTEM 04200 VERDANT PROJECT MANAGEMENT SERVICES LLC 1 64197 5168.72 03/10/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 64198 2206.96 03/10/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64199 1319.92 03/10/23 OUTSTANDING SYSTEM 01701 WECO INDUSTRIES 1 64200 2000.00 03/10/23 OUTSTANDING SYSTEM 05793 WILLIAM LEON 1 64201 5516.61 03/17/23 OUTSTANDING SYSTEM 00009 AT&T
1 64202 267.45 03/17/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64203 125.72 03/17/23 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 64204 695.56 03/17/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64205 194.00 03/17/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 64206 46.04 03/17/23 OUTSTANDING SYSTEM 00009 AT&T LONG DISTANCE 1 64207 7213.29 03/17/23 OUTSTANDING SYSTEM 05475 B.E.A.M. CONSTRUCTION ENTERPRISES, INC 1 64208 492.32 03/17/23 OUTSTANDING SYSTEM 00290 BAYSIDE PRINTED PRODUCTS 1 64209 284.05 03/17/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 64210 95.00 03/17/23 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 64211 616.35 03/17/23 OUTSTANDING SYSTEM 03862 BOTACH INC Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 8

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64212 95315.96 03/17/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 64213 950.00 03/17/23 OUTSTANDING SYSTEM 04927 CABCONNECT 1 64214 258.00 03/17/23 OUTSTANDING SYSTEM 00014 CALIFORNIA STATE OF 1 64215 134.00 03/17/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 64216 7061.00 03/17/23 OUTSTANDING SYSTEM 03814 CAPPSTONE, INC. 1 64217 6100.00 03/17/23 OUTSTANDING SYSTEM 05494 CARAHSOFT TECHNOLOGY CORPORATION 1 64218 2668.55 03/17/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 64219 1001.54 03/17/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64220 1567.50 03/17/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 64221 12130.00 03/17/23 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 64222 13841.46 03/17/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 64223 113309.49 03/17/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 64224 8521.07 03/17/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 64225 49670.84 03/17/23 OUTSTANDING SYSTEM 00653 DELL MARKETING L.P. 1 64226 3000.00 03/17/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 64227 13247.75 03/17/23 OUTSTANDING SYSTEM 02130 DRYCO CONSTRUCTION, INC. 1 64228 297.18 03/17/23 OUTSTANDING SYSTEM 02793 EAST PENN MANUFACTURING CO., INC 1 64229 13117.00 03/17/23 OUTSTANDING SYSTEM 04275 EKI ENVIRONMENT & WATER, INC 1 64230 5932.29 03/17/23 OUTSTANDING SYSTEM 03458 EOA INC 1 64231 77.00 03/17/23 OUTSTANDING SYSTEM 00758 EXPERIAN

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1.a
Packet Pg. 11
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64232 9930.95 03/17/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64233 328.13 03/17/23 OUTSTANDING SYSTEM 02213 GARRATT CALLAHAN 1 64234 114.56 03/17/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 64235 2000.00 03/17/23 OUTSTANDING SYSTEM 05799 HARRIET ASHLEY 1 64236 437.50 03/17/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 64237 1246.85 03/17/23 OUTSTANDING SYSTEM 04859 HOME DEPOT CREDIT SERVICES Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 9

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64238 346.31 03/17/23 OUTSTANDING SYSTEM 05667 IPS GROUP INC. 1 64239 95.00 03/17/23 OUTSTANDING SYSTEM 05333 KASEYA US LLC 1 64240 1647.50 03/17/23 OUTSTANDING SYSTEM 05772 KEARNS & WEST, INC. 1 64241 571.44 03/17/23 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST 1 64242 582.92 03/17/23 OUTSTANDING SYSTEM 01055 KONE INC 1 64243 43.00 03/17/23 OUTSTANDING SYSTEM 05800 LINDA L. POPIELAK 1 64244 1032.33 03/17/23 OUTSTANDING SYSTEM 01095 LINDA MAR HARDWARE 1 64245 50252.81 03/17/23 OUTSTANDING SYSTEM 05802 LYTT, LLC 1 64246 425.00 03/17/23 OUTSTANDING SYSTEM 00001 MCINTURF, GREG 1 64247 4910.94 03/17/23 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS 1 64248 10024.00 03/17/23 OUTSTANDING SYSTEM 04077 METROPOLITAN PLANNING GROUP 1 64249 2952.07 03/17/23 OUTSTANDING SYSTEM 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC. 1 64250 105.00 03/17/23 OUTSTANDING SYSTEM 01378 MUSCIO SECURITY 1 64251 1773.62 03/17/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 64252 25945.00 03/17/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 64253 2061.78 03/17/23 OUTSTANDING SYSTEM 05018 NICK BARBIERI TRUCKING, LLC 1 64254 5482.56 03/17/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 64255 171627.95 03/17/23 OUTSTANDING SYSTEM 05074 NORTHWEST DEMOLITIONS INC. 1 64256 605.41 03/17/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 64257 1498.85 03/17/23 OUTSTANDING SYSTEM 05797 PAG-DALY CITY LLC 1 64258 1102.01 03/17/23 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 64259 2200.00 03/17/23 OUTSTANDING SYSTEM 01300 PEPPER BROS BUILDING MAINTENANCE 1 64260 26414.06 03/17/23 OUTSTANDING SYSTEM 01309 POLYDYNE INC. 1 64261 292.16 03/17/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64262 316.95 03/17/23 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 64263 5288.62 03/17/23 OUTSTANDING SYSTEM 04026 RANEY PLANNING AND MANAGEMENT, INC Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 10

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64264 108.13 03/17/23 OUTSTANDING SYSTEM 00001 RILEY, TOMAS 1 64265 3773.99 03/17/23 OUTSTANDING SYSTEM 05805 ROCKAWAY ENTERPRISES LLC 1 64266 3709.60 03/17/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY CONTROLLER 1 64267 2151.10 03/17/23 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 64268 2115.00 03/17/23 OUTSTANDING SYSTEM 03720 SAN MATEO DAILY JOURNAL 1 64269 58.79 03/17/23 OUTSTANDING SYSTEM 01422 SAN MATEO ELECTRONIC SUPPLY 1 64270 15662.04 03/17/23 OUTSTANDING SYSTEM 05690 SCA OF CA, LLC

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1.a
Packet Pg. 12
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64271 2233.25 03/17/23 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 64272 49.93 03/17/23 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 64273 12.50 03/17/23 OUTSTANDING SYSTEM 00001 SMITH, BRANDON 1 64274 1856.50 03/17/23 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 64275 3586.02 03/17/23 OUTSTANDING SYSTEM 04299 THE GOODYEAR TIRE & RUBBER COMPANY 1 64276 100.81 03/17/23 OUTSTANDING SYSTEM 05804 THE PHOG CENTER 1 64277 7950.00 03/17/23 OUTSTANDING SYSTEM 04359 TORRES CLEANING SERVICES, INC 1 64278 182525.39 03/17/23 OUTSTANDING SYSTEM 05794 TOTAL FLOW INC 1 64279 1942.02 03/17/23 OUTSTANDING SYSTEM 01636 TURBO DATA SYSTEMS, INC. 1 64280 63543.44 03/17/23 OUTSTANDING SYSTEM 05696 TW ASSOCIATES, LLC 1 64281 504.20 03/17/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 64282 300.31 03/17/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 64283 21.13 03/17/23 OUTSTANDING SYSTEM 01652 UNITED PARCEL SERVICE 1 64284 3238.00 03/17/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 64285 1186.25 03/17/23 OUTSTANDING SYSTEM 02922 UNLIMITED TOOL REPAIR AND FABRICATION. 1 64286 262.18 03/17/23 OUTSTANDING SYSTEM 01812 US BANK EQUIPMENT FINANCE 1 64287 1938.52 03/17/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64288 219.03 03/17/23 OUTSTANDING SYSTEM 01667 USA BLUE BOOK 1 64289 1723.78 03/17/23 OUTSTANDING SYSTEM 03661 VIP SEALING Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 11

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64290 306.79 03/17/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64291 108.00 03/17/23 OUTSTANDING SYSTEM 05163 WEX HEALTH, INC. 1 64292 940.16 03/17/23 OUTSTANDING SYSTEM 01717 WHITE CAP CONST. SUPPLY 1 64293 1800.00 03/17/23 OUTSTANDING SYSTEM 01720 WILD THINGS, INC. 1 64294 2000.00 03/17/23 OUTSTANDING SYSTEM 05798 WILLIAM MEADOWS 1 64295 1800.00 03/17/23 OUTSTANDING SYSTEM 05801 XAVUS SOLUTIONS, LLC 1 64296 36931.55 03/21/23 OUTSTANDING SYSTEM 04608 TRI COUNTIES BANK 1 64297 242.76 03/17/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64298 192.00 03/17/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64299 50.00 03/17/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64300 562.66 03/17/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64301 100.00 03/17/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64302 110.00 03/17/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64303 246.00 03/17/23 OUTSTANDING SYSTEM 01767 NPFBA
1 64304 870.37 03/17/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 64305 439.00 03/17/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 64306 720.00 03/17/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 64307 180.00 03/17/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 64308 420.00 03/17/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 64309 1464.87 03/17/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 64310 2648.50 03/17/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 64311 1475.58 03/24/23 OUTSTANDING SYSTEM 00009 AT&T
1 64312 3088.00 03/24/23 OUTSTANDING SYSTEM 04479 55 BACKFLOW TESTING AND SERVICE 1 64313 661.09 03/24/23 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS

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1.a
Packet Pg. 13
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64314 48.56 03/24/23 OUTSTANDING SYSTEM 00092 AD BRAKES 1 64315 374.76 03/24/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 12

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64316 425.00 03/24/23 OUTSTANDING SYSTEM 04707 ALAMEDA COUNTY SHERIFFS OFFICE 1 64317 118.00 03/24/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 64318 51.74 03/24/23 OUTSTANDING SYSTEM 05514 ALICE GARIBALDI 1 64319 237.08 03/24/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64320 870.00 03/24/23 OUTSTANDING SYSTEM 04496 AUTO SOUND PERFORMANCE 1 64321 160.99 03/24/23 OUTSTANDING SYSTEM 00290 BAYSIDE PRINTED PRODUCTS 1 64322 10000.00 03/24/23 OUTSTANDING SYSTEM 05414 BEECHER ENGINEERING, INC. 1 64323 1783.00 03/24/23 OUTSTANDING SYSTEM 04880 BLADES GROUP, LLC 1 64324 1357.95 03/24/23 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 64325 241.31 03/24/23 OUTSTANDING SYSTEM 00001 BROOKS, ELIZABETH 1 64326 811.35 03/24/23 OUTSTANDING SYSTEM 00454 CAL-STEAM INC.#2504 1 64327 204.00 03/24/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 64328 82157.72 03/24/23 OUTSTANDING SYSTEM 02655 CAROLLO 1 64329 1015.73 03/24/23 OUTSTANDING SYSTEM 00471 CARPENTER RIGGING & SUPPLY 1 64330 2210.14 03/24/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64331 281.77 03/24/23 OUTSTANDING SYSTEM 02822 CITY AUTO SUPPLY 1 64332 260.00 03/24/23 OUTSTANDING SYSTEM 00364 CITY OF BRISBANE 1 64333 1810.00 03/24/23 OUTSTANDING SYSTEM 05058 CLIENTFIRST CONSULTING GROUP, LLC 1 64334 399.33 03/24/23 OUTSTANDING SYSTEM 03246 COAST COUNTIES PETERBILT & COAST COUNTIE 1 64335 303.44 03/24/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64336 3889.25 03/24/23 OUTSTANDING SYSTEM 00022 COUNTY OF SAN MATEO 1 64337 4175.25 03/24/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 64338 1500.00 03/24/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 64339 614.81 03/24/23 OUTSTANDING SYSTEM 00002 DIETERLE, DANA (PETTY CASH) 1 64340 1066.32 03/24/23 OUTSTANDING SYSTEM 00676 DISCOUNT SCHOOL SUPPLY 1 64341 449.42 03/24/23 OUTSTANDING SYSTEM 05683 ECE STEP Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 13

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64342 109.95 03/24/23 OUTSTANDING SYSTEM 00489 ENTERSECT 1 64343 137.00 03/24/23 OUTSTANDING SYSTEM 00001 ESRICK, CLINT 1 64344 1281.74 03/24/23 OUTSTANDING SYSTEM 03469 EVANTEC CORPORATION 1 64345 53.00 03/24/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 64346 15437.50 03/24/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 64347 7705.74 03/24/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64348 8990.00 03/24/23 OUTSTANDING SYSTEM 03930 FREYER & LAURETA, INC. 1 64349 31523.40 03/24/23 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 64350 2000.00 03/24/23 OUTSTANDING SYSTEM 05806 GLENN JONES 1 64351 1310.04 03/24/23 OUTSTANDING SYSTEM 00872 GRAINGER

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1.a
Packet Pg. 14
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64352 482.35 03/24/23 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 64353 1733.40 03/24/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 64354 137.00 03/24/23 OUTSTANDING SYSTEM 00001 HERNANDEZ, JORGE 1 64355 6150.00 03/24/23 OUTSTANDING SYSTEM 00927 HINDERLITER, DE LLAMAS & ASSOC 1 64356 1000.00 03/24/23 OUTSTANDING SYSTEM 03925 HIP HOUSING, INC. 1 64357 652.44 03/24/23 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES 1 64358 1065.12 03/24/23 OUTSTANDING SYSTEM 04999 IMAGE SOURCE 1 64359 345.00 03/24/23 OUTSTANDING SYSTEM 00978 INTERNATIONAL ASSOCIATION FOR PROPERTY 1 64360 360.94 03/24/23 OUTSTANDING SYSTEM 05667 IPS GROUP INC. 1 64361 625.17 03/24/23 OUTSTANDING SYSTEM 05809 JENNIFER SAAVEDRA 1 64362 65.50 03/24/23 OUTSTANDING SYSTEM 05532 JOAN ARTHUR 1 64363 11571.79 03/24/23 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 64364 179.59 03/24/23 OUTSTANDING SYSTEM 00001 LUJAN, MATTHEW 1 64365 2000.00 03/24/23 OUTSTANDING SYSTEM 05807 MICHELE LIMEBERGER 1 64366 519.11 03/24/23 OUTSTANDING SYSTEM 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC. 1 64367 105.00 03/24/23 OUTSTANDING SYSTEM 01378 MUSCIO SECURITY Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 14

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64368 739.01 03/24/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 64369 467.36 03/24/23 OUTSTANDING SYSTEM 00001 NG, EDWIN 1 64370 2000.00 03/24/23 OUTSTANDING SYSTEM 05808 NORMA SCRITZKY 1 64371 1497.16 03/24/23 OUTSTANDING SYSTEM 02486 O'REILLY AUTO PARTS 1 64372 795.70 03/24/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 64373 797.50 03/24/23 OUTSTANDING SYSTEM 05810 OLIVER PEREGRINO 1 64374 3391.81 03/24/23 OUTSTANDING SYSTEM 04208 PACIFIC COAST PETROLEUM INC 1 64375 198115.16 03/24/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 64376 1305.59 03/24/23 OUTSTANDING SYSTEM 01297 PARS
1 64377 285.13 03/24/23 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 64378 520.14 03/24/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64379 151.92 03/24/23 OUTSTANDING SYSTEM 01372 RITE-WAY ELECTRIC 1 64380 34.06 03/24/23 OUTSTANDING SYSTEM 01795 ROSS, LAURIE 1 64381 164.51 03/24/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY INFORMATION SERVICES 1 64382 4068.50 03/24/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY PUBLIC SAFETY COMMUNICA 1 64383 1865.30 03/24/23 OUTSTANDING SYSTEM 04211 SAN MATEO COUNTY RESOURCE CONSERVATION D 1 64384 1890.00 03/24/23 OUTSTANDING SYSTEM 05124 SCAPES, INC. 1 64385 1407.37 03/24/23 OUTSTANDING SYSTEM 01450 SEAVIEW TIRE & BRAKE CENTER 1 64386 116.12 03/24/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 64387 125.00 03/24/23 OUTSTANDING SYSTEM 00001 SMITH, WILLIAM 1 64388 704.70 03/24/23 OUTSTANDING SYSTEM 01503 SMITH-EMERY COMPANY 1 64389 159.39 03/24/23 OUTSTANDING SYSTEM 01546 STERICYCLE 1 64390 8814.93 03/24/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 64391 25.00 03/24/23 OUTSTANDING SYSTEM 02642 T-MOBILE USA, INC. 1 64392 1477.64 03/24/23 OUTSTANDING SYSTEM 01587 TELECOMMUNICATIONS ENGINEERING ASSOCIATE 1 64393 7105.00 03/24/23 OUTSTANDING SYSTEM 03785 THATCHER COMPANY INC Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 15

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1.a
Packet Pg. 15
Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23)

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64394 23800.00 03/24/23 OUTSTANDING SYSTEM 05742 THOMAS BURTON VIALL 1 64395 693.45 03/24/23 OUTSTANDING SYSTEM 05714 THOMAS J BETTENCOURT 1 64396 33100.50 03/24/23 OUTSTANDING SYSTEM 05692 TJC AND ASSOCIATES INC. 1 64397 35260.50 03/24/23 OUTSTANDING SYSTEM 02880 TOWNE FORD 1 64398 3788.54 03/24/23 OUTSTANDING SYSTEM 01077 TREE MANAGEMENT EXPERTS 1 64399 32.75 03/24/23 OUTSTANDING SYSTEM 02663 UNDERWOOD, EILEEN 1 64400 936.17 03/24/23 OUTSTANDING SYSTEM 01653 UNITED RENTALS (NORTH AMERICA) 1 64401 402.63 03/24/23 OUTSTANDING SYSTEM 01812 US BANK EQUIPMENT FINANCE 1 64402 3069.00 03/24/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64403 785.52 03/24/23 OUTSTANDING SYSTEM 01667 USA BLUE BOOK 1 64404 1439.53 03/24/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 64405 888.39 03/24/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64406 971.25 03/24/23 OUTSTANDING SYSTEM 00001 WACHTELBORN, DUANE 1 64407 310.96 03/24/23 OUTSTANDING SYSTEM 01699 WAUSAU TILE, INC. 1 64408 13875.25 03/24/23 OUTSTANDING SYSTEM 04832 WOODARD & CURRAN, INC. 1 64409 47.87 03/24/23 OUTSTANDING SYSTEM 00001 XIE, YANHONG 1 64410 5000.00 03/24/23 OUTSTANDING SYSTEM 05426 YIFTEE INC. 1 64411 554377.02 03/27/23 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO. 1 64412 96815.67 03/31/23 OUTSTANDING SYSTEM 04584 AECOM TECHNICAL SERVICES INC 1 64413 32.50 03/31/23 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 64414 504.31 03/31/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64415 237.15 03/31/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 64416 546.00 03/31/23 OUTSTANDING SYSTEM 00175 AMERICAN RED CROSS 1 64417 477.44 03/31/23 OUTSTANDING SYSTEM 00223 AT WORK UNIFORMS 1 64418 138.22 03/31/23 OUTSTANDING SYSTEM 00009 AT&T
1 64419 129.69 03/31/23 OUTSTANDING SYSTEM 00009 AT&T MOBILITY Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 16

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64420 3485.00 03/31/23 OUTSTANDING SYSTEM 01810 BARTEL ASSOCIATES, LLC 1 64421 2322.20 03/31/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 64422 57.25 03/31/23 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 64423 91.89 03/31/23 OUTSTANDING SYSTEM 00001 BROWN, HOWARD 1 64424 15435.91 03/31/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 64425 214.00 03/31/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 64426 70.00 03/31/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 64427 48.58 03/31/23 OUTSTANDING SYSTEM 00001 CASTRO, ANGEL 1 64428 2932.20 03/31/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 64429 566.26 03/31/23 OUTSTANDING SYSTEM 00510 CINTAS 1 64430 1001.54 03/31/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64431 56.99 03/31/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64432 11270.00 03/31/23 OUTSTANDING SYSTEM 05803 CONCERN EMPLOYEE ASSISTANCE PROGRAM 1 64433 319.00 03/31/23 OUTSTANDING SYSTEM 04518 CONTRA COSTA COUNTY SHERIFF'S OFFICE

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64434 1634.23 03/31/23 OUTSTANDING SYSTEM 04531 COOK, MICHAEL G. 1 64435 35705.51 03/31/23 OUTSTANDING SYSTEM 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 64436 25.00 03/31/23 OUTSTANDING SYSTEM 00001 CUNANAN, SUZANNE 1 64437 341.88 03/31/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 64438 2178.00 03/31/23 OUTSTANDING SYSTEM 02071 DAVID GRANT, INC 1 64439 121.86 03/31/23 OUTSTANDING SYSTEM 02614 DISH
1 64440 110.97 03/31/23 OUTSTANDING SYSTEM 00001 DOMINICI, JEFF 1 64441 1352.15 03/31/23 OUTSTANDING SYSTEM 04354 DOOLEY ENTERPRISES, INC. 1 64442 1300.00 03/31/23 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 64443 1500.00 03/31/23 OUTSTANDING SYSTEM 04277 EASTMAN INVESTIGATIVE SERVICES 1 64444 566.08 03/31/23 OUTSTANDING SYSTEM 02477 FASTENAL COMPANY 1 64445 49.00 03/31/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 17

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64446 20924.57 03/31/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 64447 5550.39 03/31/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64448 37.50 03/31/23 OUTSTANDING SYSTEM 00001 FRY, HAYDEN 1 64449 2000.00 03/31/23 OUTSTANDING SYSTEM 05816 GAIL BENJAMIN 1 64450 21279.81 03/31/23 OUTSTANDING SYSTEM 04369 GHD INC. 1 64451 83.75 03/31/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 64452 2511.57 03/31/23 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 64453 102.74 03/31/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 64454 197.15 03/31/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 64455 133.46 03/31/23 OUTSTANDING SYSTEM 00001 KENWAY, JENNIE 1 64456 934.93 03/31/23 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST 1 64457 2942.47 03/31/23 OUTSTANDING SYSTEM 01055 KONE INC 1 64458 72.57 03/31/23 OUTSTANDING SYSTEM 00001 LA, EMILY 1 64459 140.00 03/31/23 OUTSTANDING SYSTEM 00001 LAVEZZO, GIORGIO 1 64460 450.00 03/31/23 OUTSTANDING SYSTEM 05812 LAW ENFORCEMENT PSYCHOLOGICAL SERVICES I 1 64461 37.50 03/31/23 OUTSTANDING SYSTEM 00001 LECHLEITNER, RICHARD 1 64462 285.80 03/31/23 OUTSTANDING SYSTEM 00001 LECHLEITNER, RICHARD 1 64463 734.27 03/31/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 64464 1123.28 03/31/23 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS 1 64465 739.00 03/31/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 64466 3512.00 03/31/23 OUTSTANDING SYSTEM 03656 NORTH AMERICAN FENCE & RAILING 1 64467 1400.00 03/31/23 OUTSTANDING SYSTEM 05815 ONE SOURCE PLUMBING 1 64468 2995.08 03/31/23 OUTSTANDING SYSTEM 01232 ORKIN INC. 1 64469 118.00 03/31/23 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 64470 419.04 03/31/23 OUTSTANDING SYSTEM 01243 PACIFIC MANOR HARDWARE, INC. 1 64471 450.00 03/31/23 OUTSTANDING SYSTEM 00001 PANOFSKY, PETER Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY APR0323 7:47 Page: 18

CITY OF PACIFICA
FOR: 03/01/23 - 03/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23) 1 64472 1699.69 03/31/23 OUTSTANDING SYSTEM 02458 PARKSON CORPORATION 1 64473 360.35 03/31/23 OUTSTANDING SYSTEM 02731 PB LOADER CORPORATION 1 64474 4400.00 03/31/23 OUTSTANDING SYSTEM 01300 PEPPER BROS BUILDING MAINTENANCE 1 64475 800.00 03/31/23 OUTSTANDING SYSTEM 03160 PUBLIC PARKING ASSOCIATES, INC. 1 64476 1417.47 03/31/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64477 3200.56 03/31/23 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 64478 4007.10 03/31/23 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 64479 450.00 03/31/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY SHERIFF 1 64480 450.00 03/31/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY SHERIFF 1 64481 473.00 03/31/23 OUTSTANDING SYSTEM 02483 SANTA ROSA JUNIOR COLLEGE 1 64482 115.90 03/31/23 OUTSTANDING SYSTEM 00001 SLOANE, ANDREW 1 64483 1200.00 03/31/23 OUTSTANDING SYSTEM 01501 SMELLY MEL'S PLUMBING 1 64484 915.00 03/31/23 OUTSTANDING SYSTEM 01029 THE PERMANENTE MEDICAL GROUP INC. 1 64485 500.00 03/31/23 OUTSTANDING SYSTEM 05814 TONYA HOUGH 1 64486 3542.78 03/31/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 64487 198.00 03/31/23 OUTSTANDING SYSTEM 01661 UPS STORE #1906 1 64488 665.57 03/31/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64489 1037.97 03/31/23 OUTSTANDING SYSTEM 04999 XEROX FINANCIAL SERVICES BANK: 1 TOTAL # OF CHECKS: 459 FOR A TOTAL AMOUNT OF: $3255839.98 TOTAL # OF REISSUED CHECKS: 1 FOR A TOTAL AMOUNT OF: $23800.00 TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

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Attachment: Disbursements -FY 22-23 - 3-1 to 3-31-23 (5295 : Disbursements - Dated 3/01/23 through 3/31/23)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes of the City Council Special and Regular Meeting held on March 27, 2023.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes of the City Council Special and Regular Meeting held on March 27, 2023 (Attachment A).

FISCAL IMPACT:

None.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (PDF) 2 Packet Pg. 19

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 March 27, 2023

SPECIAL AND REGULAR MEETING
March 27, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on March 27, 2023 at 6:15 PM 6:15 PM - CLOSED SESSION
Mayor Bigstyck called the meeting to order at 6:15 p.m. and went into closed session. 00a. Conference with Real Property Negotiations (Government Code § 54956.8). Property:
1220 Linda Mar Boulevard, Pacifica California. Agency Negotiation: Kevin Woodhouse, City Manager and Michelle Kenyon, City Attorney. Negotiating Parties: North Coast County Water District. Under Negotiation: Price and terms of payment for Right of Entry Agreement. 7:00 PM OPEN SESSION
Call to Order
Mayor Bigstyck reconvened the regular meeting at 7:05 p.m.

Attendee Name Title Status Arrived
Tygarjas Bigstyck Mayor Present
Sue Vaterlaus Mayor pro Tem Present
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Christine Boles Councilmember Present
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Yulia Carter, Asst. City Manager; Lisa Petersen, PW Director; Christian Murdock, Planning Director; Chris Clements, Acting Police Chief; Bill Glasgo, Police Captain; Lucy Xie, Dep. Finance Director; Bob Palacio, PB&R Director; Jason Bustria, IT Analyst; Beth Phipps, Food/Senior Services Supervisor; Sarah Coffey, City Clerk, Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Bigstyck read the Land Acknowledgement.

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 2 March 27, 2023
Salute to the Flag led by Mayor pro Tem Vaterlaus
Closed Session Report
City Attorney Kenyon stated there was no reportable action.

SPECIAL PRESENTATIONS
A. Proclamation - Beth Phipps Retirement
Mayor Bigstyck read the proclamation honoring the retirement of Beth Phipps, Food/Senior Services Supervisor.

Food/Senior Services Supervisor Phipps shared her experience and appreciation in working for the city.

Councilmember Bier remembered their interactions and thanked her for all her services.

Mayor pro Tem Vaterlaus stated she will miss her bubbling personality, as she was always around and being happy. She thought all the people in the senior center will miss her as well.

She told her to enjoy her retirement.

Councilmember Beckmeyer stated she will miss her calm demeanor as no matter what is going on she stays calm and she thanked her for helping staff deal with the entire pandemic.

Councilmember Boles stated that she is sad that her tenure is coming as hers is ending, and she is struck by what she said about being shy and not wanting to talk to people as she is hearing that she is the opposite of that and makes sure everyone is taken care of. She encouraged her to enjoy her retirement and find volunteer work that is fun and not work.

Mayor Bigstyck stated that she was inspiring up to her last moment and has helped us to become a stronger community. He sees the expression on her face when reading the proclamation which showed how much she has adored her time here. He then opened public comments.

Cindy Abbott, Pacifica, reiterated what was in the proclamation, i.e., stability, leadership and professionalism, which she does with a positive attitude and fun, sharing a few specifics. She wished her the best and looked forward to seeing her at the Community Center as she was sure she wouldn’t stay away.

Mayor Bigstyck closed public comments and stated Council will take a picture with her.

CONSENT CALENDAR
Mayor Bigstyck asked if any Councilmember had an item to pull from consent. Seeing no one, he asked if any member of the public would like to speak on a consent item. Also seeing no one, he closed public comments.

Councilmember Boles noted a small correction to the minutes and asked a question regarding the road work being done with Monterey Road.

City Manager Woodhouse stated that the contract has contingencies depending on how the cost payout could be applied to additional concrete work, but without revising the scope of the

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 3 March 27, 2023
contract and bringing it back to Council, they can’t guarantee that the work will be done; they can look at it if it can fit into the contingency as they don’t know what other contingencies may arise during the project.

PW Director Petersen stated that their engineering team put an item in the contract for miscellaneous contract of improvements which is actually a revocable item; if they don’t use it they can pull it out but, if needed for additional work, it is there and they will take a look at what she mentioned and other things that come up and that can be used towards that work.

Councilmember Boles moved to approve the consent calendar with the modification to the minutes; seconded by Councilmember Beckmeyer.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Regular Meeting held on March 13, 2023.

2. Ratification of Proclamation of Local Emergency related to March 2023 Storm Events PROPOSED ACTION: Adopt a Resolution ratifying the Proclamation of Local Emergency related to March 2023 Storm Events by the City Manager acting as Director of Emergency Services issued on March 23, 2023.

3. Resolution approving the contract amendment with Regional Government Services for financial and system implementation consulting services.

PROPOSED ACTION: Move to approve a resolution authorizing the City Manager to extend the Consultant Services Agreement between the City of Pacifica and Regional Government Services (RGS) for Financial Services at the estimated additional cost of up to $179,590 to cover additional services related to implementation of the new Financial and Human Resources ERP system.

4. Resolution approving the contract amendment with Regional Government Services (RGS) for Economic Development consulting services.

PROPOSED ACTION: Approve a resolution authorizing the City Manager to extend the Consultant Services Agreement between the City of Pacifica and Regional Government Services for Economic Development services at the estimated additional cost of up to $65,000 to cover services through the next fiscal year.

5. FY 2023-24 Concrete Improvement Project
PROPOSED ACTION: Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with Mercoza in an amount not to exceed $203,279.50 and a Master Services Agreement and Task Order No. 1 with Wilsey Ham in an amount not to exceed $65,120.00; Authorize a budget authority in the amount of $308,659.50, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders and Task Orders not to exceed the contingency amount; and Authorize the Designated Personnel to Sign Contract Documents related to the FY 2023-24

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 4 March 27, 2023
Concrete Improvement Project.”

6. FY 2023-24 Pavement Resurfacing Project
PROPOSED ACTION: Adopt a Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with Pavement Coatings Co. in an amount not to exceed $1,568,829.20 and a Master Services Agreement and Task Order No. 1 with CSG Consultants, Inc. in an amount not to exceed $149,360.00; Authorize a budget authority in the amount of $1,975,917.00, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the Designated Personnel to Sign Contract Documents related to the FY 2023-24 Pavement Resurfacing Project.”

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Suzanne Moore, Pacifica, referred to Pacifica Housing for All being asked about their recommendations on displacement, and she shared information on the status of this issue and possible solutions.

Samuel Casillas, Pacifica, referred to the group Study Session on the 21st discussing the housing element and he shared his concerns on a few issues.

Margo Meiman, Pacifica, stated she is asking Council to make it easier for people to go solar in Pacifica by adopting a city program called Solar Apps Plus, and shared information on this issue.

Nancy Tierney, Pacifica, stated she is calling about the same item Ms. Meiman spoke about, and provided additional information on this issue.

COUNCIL COMMUNICATIONS
Mayor pro Tem Vaterlaus stated she went on a Civic Center tour and was amazed to see the progress they have made. She had a Fog Fest meeting and went to a building trades event with almost all elected officials. She felt the communication with other elected officials was important. She went on a beach tour with Mark Berman and Josh Becker and their staff and our staff so they can be informed on what is happening in Pacifica with cliffs and sea wall. She met with a San Mateo County chamber member regarding grants for people who kept employees during the pandemic which is important for our local businesses. She stated that they all went to the joint Council and Planning meeting on the housing element. She attended a California Public Utilities Commission meeting on low carbon future followed by a CalCities meeting after the housing element and what is next. She met with a group of constituents to talk about what is going on. She attended the Council of Cities in Brisbane and she is still on the COVID-19 Recovery Council. She is the only elected on the committee and they talked about adding other elected people on the committee as it has a lot to do with housing, childcare and other services such as food, shelter network and is an important committee. She thanked everyone involved in the wall and many trees down on Saturday. She stated that watching everyone coming together to get the job done was amazing and she thanked everyone involved.

Councilmember Boles attended the Pacific Beach Coalition meeting and shared information on their celebration for earth day on the 22nd (10:30 at Linda Mar Beach). She attended the

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 5 March 27, 2023
Emergency Preparedness meeting and Acting Police Chief Clements gave a great presentation on tsunamis and earthquakes and led a class for tsunami awareness week. She thanked Councilmember Bier telling her about the CivicWell group and the conference she attended in Monterey for four days. She stated it was a great organization that works with governments all over the state on issues of community design and housing, climate, water, electrification, etc.

She got to tour a flood plain restoration project at the Carmel River and shared information on the process and outreach that had been done with the Native American community. She stated that an exciting thing she learned about memberships with them and shared with the City Manager is that they have a fellows program for putting interns in city government and are trained in city planning and environmental science issues and for $31,000 they can get a college graduate for 11 months to work on our CAP, zoning code update, etc. She stated the application is due April 21 and she thought it might be something to consider. She and the Mayor met with the director of HIP Housing to learn from them on what they are looking forward to do affordable housing projects in Pacifica; she also shared details on their home share program. She attended the Peninsula Clean Energy meeting. She also judged some of the Oceana High School senior projects, which was fun. She attended the Lion’s Police and Fire awards and she gave a shout out to Shirly Gibbs for helping to support the Lions and congratulated Officer Natalie Walsh who won a service award. She had a couple of meetings with the Pacifica Climate Committee to talk about our climate action plan.

Councilmember Bier attended the City and County Association of Governments’ CCAG Bicycle and Pedestrian Advisory Committee and was there when they were reviewing and recommending approval to amend OBAG two program funds to reallocate $1 million for Pacifica’s Sharp Park Priority Development area pedestrian improvement project. She had a meeting with CAFE, the Center for Age Friendly Excellence, and the California Dept. of Aging has a grant application to help cities create their age-friendly action plans. She stated that, with this action plan, we will be able to organize ourselves, and she was happy that Bob Palacio is now the lead of PB&R as he has so much experience with age friendly cities. She attended the North Coast County Water meeting, and she was learning so much from that district. She stated they had a presentation from Sea Well, a sea well buoy technology and they want to put a buoy out in the ocean to desalinate the water that eventually can turn into drinking water.

They gave a drought update - we aren’t out of the drought yet but Pacifica definitely rocks with the survey conservation. She attended the Mayor’s Mental Health Initiative meeting. May is Mental Health Month. Their working group sent a memo out to all the mayors suggesting different activities for May, including youth mental health first aid training, be sensitive be brave training which is suicide prevention training, a proclamation, lighting up buildings, and sharing resources. the Mayor’s Mental Health Initiative is well underway. She thanked our mayor for agreeing to support the efforts and she looked forward to what they can do for that.

Mayor Bigstyck thanked her for her amazing leadership on the subject.

Councilmember Bier thanked him. She then mentioned the Pacific Youth Summit for the Pacifica Prevention Partnership with Jefferson Union High School District which was awesome with over 80 people there. She stated that the youth had a workshop and had a lot of podcasts and photo booth and she gave a quick shout out to PCT for being there and filming the youth.

She also shouted out to Robby Bancroft, their media consultant, who has been helping our youth every week. They met with Jefferson Union High School District about our future relationship and consistent communication and relationship building. The monthly HEART board meeting was cancelled and gave her an opportunity to rearrange her schedule as all the regional meetings are back in person. She stated that they had a Council of Cities meeting in Brisbane and played a team building game which was fun. She stated that there are so many

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 6 March 27, 2023
events coming us, such as the Manor Drive overcrossing rescheduled meeting on April 16, from 6-8 p.m. at Council Chambers, the PCT spring open house on April 15 from 1-5 p.m., and their dueling fundraisers for Pacifica Pride. She asked everyone to support Pride.

Councilmember Beckmeyer stated s she attended a lot of the same things other Councilmembers attended. She appreciated touring the Civic Center, the old P&P Planning and PB&R Building, and that they would be safe places for employees to work. With all the storms etc. over the past weeks, she felt solid in seeing those buildings are constructed. She stated that they are still on track for the fall. She stated that same day was the Resource Management and Climate Protection meeting, a county meeting; due to in-person scheduling, she participated as an observer and there was a quorum. She stated one thing she heard about and wanted to share was a longer view thinking about fuels. She stated it was interesting to learn how alternatives are emerging from fossil fuels and fossil-based fuels for everything. She then went to the rotary climate action team meeting and the North Coast County Water District meeting. She really appreciated our North Coast County Water District board members asking the questions that are going to be on the minds of people when they hear about something forward-thinking like this, such as how does it affect sea life. She stated it is not just about water, but thinking on a careful level of what the impact will be with these new technologies.

She had the opportunity to tour the coastal projects on Esplanade and down Beach Boulevard with our Congresspeople, Anna Eshoo and Kevin Mullin and their staff, and someone who was on our Planning Commission and is now with the Harbor District, George Domurat, as well as Ray Mueller. She stated it was a great opportunity for them to see what we’re doing in Pacifica in person. She stated that, in the Esplanade area, it was important for us to protect the shoreline because of the amount of naturally affordable housing in that neighborhood. She attended the monthly Coastal Cities Group Leadership meeting and the discussion was about the legislation coming up. She stated that the Pacifica Democrats meeting on the 18th featured Mark Berman and he was a fireball of information on all the bills he has put in and was able to field questions from all the citizens; she was impressed on how much he has done and will keep doing for us. She stated a couple of things that got her attention were with education, computer science, and media literacy, etc. She thought was about how very appropriate library funding is for both of those subjects. She had a chance to work with the Rotary Club at the Grace McCarthy overlook and a lot of our planted spaces are adopted by groups in Pacifica through the Beautification Advisory Committee. She stated that the idea is to find the right plants as it isn’t an irrigated site that will flourish but not be a sight barrier. She thought it was a good approach of taking a section at a time and they are about a quarter or third into it. She did her part for the storm drains as there is so much debris from the trees. They had the joint meeting with the Planning Commission about the housing element and the Pride with Councilmember Bier. She also attended a sea level rise working group meeting, an extension of the Coastal Cities group; the group is identifying local jurisdictions to work on defining a neighborhood approach to sea level rise adaptation planning.

Mayor Bigstyck stated his thoughts were constantly with Ukraine. He stated that, on getting to regional meetings around the Bay Area and was carving his time out in very strategic ways as he usually works an 8-5 job, he was not able to carve the time to get a walk in the Civic Center and he looked forward to doing that in the near future. He had a LAFCO meeting in Redwood City. The interesting subject they discussed was involving the Broadmoor police protection district as there are only three police protection districts in all of California and Broadmoor is the only one who employs their own peace officers. He stated it is a topic of discussion among LAFCO because there are various best practices that the councilmembers are accustomed to serving on around multiple boards, none of which to date have been practiced by the Broadmoor police protection district (Brown Act compliance and agenda and transparent

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes) City Council Regular Meeting 7 March 27, 2023
financials, etc.). The bottom line was that district is under notice and the board will be reviewing what their updated strategy will be at the next LAFCO meeting and they will be making sure they update the meeting after that. They discussed budget at LAFCO. He stated that at the end they looked at the legislation going through Sacramento that affects our Commission and referred to the bills discussing regional zoom calls, such as SB411 and SB537, which he thought, in the long run, will get incorporated into one bill that will address it and everyone will sign on to it and they will see how it does. He attended the OSPAC meeting later that night.

There was a good discussion between staff, Planning Director Murdock and the Committee, in terms of how developments happen and what it means in terms of potential further acting with OSPAC, in addition to some charter discussion. There was a good discussion around taking the OSPAC workday that was so successful a month ago and figuring out what to do to stabilize it and make it a regular mainstay for the Committee. He stated that they weren’t able to do it this month because of the storms and they are figuring out what they need to do to stabilize that. He stated that Councilmember Becker spoke on the coastal tour with Congress leaders, Anna Eshoo and Kevin Mullin. He thought it was great to host Kevin Mullin now that he is part of a different district, as well as Ray Mueller and George Domurat. He stated that it was good to see Ryan Marquez here with our tour group, giving his insight, and he thanked him for making a guest appearance. He stated that it was helpful to have our electeds see specifically what we’re talking about when we make requests. He referred to Councilmember Beckmeyer referring to Mark Berman at the City Democrats meeting; it was good to have him there and get more personal time with him. He referred to Councilmember Bier speaking on the Pacifica Youth Summit which was awesome and he thanked her for inviting him to that. She also referred to the high school district meeting they had to figure out better communication and that was very good. He referred to Councilmember Boles talking about the meeting they had with the director of HIP Housing and he thanked her for inviting him to that which he thought was very helpful.

He also had a meeting with Anne-Marie Despain regarding the Library JPA and orienting him as he has served at the alternate and has been to many meetings at this point and it was good to have that time with her and learning some of the nuances of the history. He stated that they met at the Sharp Park Library and recognized the resources that we want to have more robust in order to create a community space with all those tools that will bring our community together.

He had a meeting with the Coastal Commission Chair Brownsey which was a nice introduction that will lead to more discussion with her later about specifics as various issues will come up in front of the Coastal Commission. He felt it was a pleasure to begin a relationship with her. He has a placeholder for follow-up meetings with Commissioner Mike Wilson and Commissioner Paloma Aguirre. He is trying to cultivate those relationships to make sure that, going forward, he has a clear understanding of what the relationships are, not just between our two staffs but from electeds; when having these discussions in a public venue, he has a better sense of who they are talking about and how they are speaking of them and hope to make those bonds grow stronger as we are intertwined being in the coastal zone. He watched the Planning Commission meeting on the Oddstad Workforce Housing and referred to the study session they had on the housing element. He stated the other big meeting he had to report on was the Peninsula Clean Energy meeting which was a robust meeting for PCE. He stated that they were back in person:

It was a big board with a representative from every jurisdiction and two representatives from the county, approximately 22 members. He stated that there were concerns raised about the Governor’s budget, specifically regarding our procurement authority. PCE spends a lot of time finding clean energy projects that inform our portfolio of knowing specifically where our clean energy is coming from and ultimately is building toward our goal of a 24/7 clean energy capacity; this means that during those hours when solar is not available, they are not drawing off the grid for unclean power but supplementing it with hydroelectric, wind, or geothermal power so that all hours of the day we are powered in a clean way. He stated that we want to make sure the Governor honors what we are trying to accomplish in bringing down those greenhouse

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gases. He stated that there was a big discussion about banks, money, and diversifying our financial portfolio. We were founded using conservative means to manage our money and we moved quickly to diversify and make things smoother. He stated that they talked about the zero percent loan program and extending it. They are making sure that people who want to electrify know that money is not an obstacle and they are making it a robust policy that they work with anyone who wants to electrify; that is a part of our equity component, rather than our diversity and equity inclusion stance. He stated that it led to a discussion about building electrification strategy which pertains largely to existing buildings. At the end of the day, they are trying to eliminate grid tendency which is largely is something that is scaring people away from converting to electric, especially with the storms that have been bombarding us lately. He was grateful to Director Donna Colson who is a councilmember from Burlingame as she brought up a robust discussion around all the power outages we have been having in conjunction with our desire that everything go electric. He stated that they will hear a robust discussion about why we are going to be able to do this in such a fashion that people don’t have to worry about a storm putting their electricity out as they figure out how to electrify everybody. He stated there was a call by the Bay Area Air Quality Management District recently necessitating that at point of sales only water heaters that are heat pump and only electric waters are going to be allowed to be sold going forward by 2027 and electric furnaces by 2029. He stated that is the point of sales the city is going to have to update in permitting to address these realities put into effect by the Air Quality Management District. He stated that on Friday it was lovely to spend with fellow Councilmembers and councilmembers from all over the region playing a fun game and doing regional team building. He thanked Public Works through all of these storms. He imagines they are exhausted by now and they have another storm on the way. He stated more is coming the next day, and he stated that not just Public Works but Fire, Police, even PB&R. He thanked them all, as it has been an extraordinary three months and we aren’t out of the woods yet. He thanked them for allowing him so much time to speak.

STAFF COMMUNICATIONS
City Manager Woodhouse stated he will make his comments brief and then turn it over to PB&R Director Palacio for a great show and tell as part of staff communications. He mentioned the storm alert for the next day and that staff is prepared again to handle what comes our way.

Regarding the earlier storm, it ripped the security gates off the pier; they had a quick response and replaced the front gates to the pier and, while doing so, they were also able to install the temporary safety fencing for the portion of the railing on the L part of the pier that had been knocked off in a storm a couple of years ago and is now repaired. The L portion is now opened up to the public and the fishing people are very happy about that. He stated that the upcoming manor overcrossing community meeting was mentioned and it was rescheduled and will be happening on April 18 at 6 p.m. in the Council Chambers, barring any new storm that might interfere with holding that meeting as it did last time. He turned it over to Director Palacio for some fun but serious show and tell.

PB&R Director Palacio was grateful to have the opportunity to give them a quick update on the Pacifica Beach’s life buoy and life ring installation project. He was joined by Eric Jones, Executive Director of Sea Valor. Sea Valor is a non-profit and its primary mission is to use sailing and other ocean-related activities to help people who have been through emotional and physical trauma and have wounds., i.e., military veterans, police, firefighters, healthcare workers, families affected by suicide, and youth who experienced those type of traumas. He stated that Sea Valor works hard to make local beaches as safe as they can possibly be. As a result, Sea Valor is purchasing 15 of the units for them in Pacifica, at a price of $1,500 each.

They have been working diligently with the Coastal Commission and they will have 20 locations

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from the southern end of Linda Mar down to the Esplanade where they will be installing this.

They have six of them now and will be placed along the promenade because those are cityowned and we can install as we wish. He wanted to allow Mr. Jones to say a few words and give them the background of the project and what his organization does in more detail and their experiences in Half Moon Bay with this project.

Sea Valor Executive Director Jones thanked them and stated he was honored to be here. He mentioned helping recovering all the bodies on 9/11 and he is no stranger to trauma and tragedy. He has known too many people who have killed themselves. In 2019, he sold his house and used the proceeds to start Sea Valor; he needed to find a way to turn his personal tragedies into something positive which is figuring out a way to help veterans, cops, first responders, etc. He stated that on this day, they have taken 5,500 people sailing, i.e., retired Coast Guard, military, police officers, first responders, etc. In 2021, when a 12-year-old boy got stuck out at sea in Half Moon Bay, his family reached out, as the Coast Guard ended their search but they wanted to find his body. He talked about how this keeps happening, but people don’t understand the dangers of the beaches. He then mentioned why they have come up with these life buoys and many people who have suffered a loss of a loved one and are in full support of sponsoring this program. He thought Pacifica has a unique opportunity to be at the forefront of this, mentioning some other coastal cities having an interest of this project. He was happy to answer any questions and appreciated being asked to be here.

Mayor Bigstyck appreciated his being here and the city was honored to have him. He thought his story was extraordinary. He is always honored to welcome another hero into our community to try and help us to more robustly make this a safe place where people’s lives can thrive. He acknowledged that Sea Valor Executive Director Jones was not just helping us, but for everyone up and down the coast. He thanked Sea Valor Executive Director Jones for this important work.

He imagined for anyone seeing what he has seen, it would be easy to give in to the despair that it must evoke and instead of going in that direction, Sea Valor Executive Director Jones asked what he can do to make sure that this means something. Mayor Bigstyck stated that we can now participate in the meaning he has found out of tragedy.

Councilmember Bier stated that she knows what it means to turn tragedy into something helpful as her family has experienced that; she is honored to work and honor the life of her nephew who died tragically. She understands what he is doing and can’t thank him enough for that extraordinary gift he is giving to Pacifica and she thanked him so much.

Councilmember Beckmeyer stated that during her four years on Council, they have had tragedies during that time; trying to respond to a parent who came to speak to Council about her son who drowned at Rockaway left her with a hole, and she didn’t know what she could say.

She stated that they did some action on posting better signs and will continue to do that, but she believes this will take it to the next level and they were grateful to him. She thought the PB&R Commission was helpful in bringing this forward and supporting this effort. She stated that Pacifica is a beach community and anything they can do to keep the citizens and visitors safer is a wonderful gift.

Mayor pro Tem Vaterlaus thought what he is doing is amazing and she can’t thank him enough.

Councilmember Boles stated that she can’t imagine the death of a child as a parent which is the most tragic thing. She stated that the family that lost their 12-year-old is able to channel that into helping another person, as Sea Valor Executive Director Jones has, is a beautiful tribute to the memory and can make a big difference in someone else’s life. She thanked him for that.

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Mayor Bigstyck thanked him not only for bringing the tools to save a life but for inspiring them.

PB&R Director Palacio thanked them and introduced the show and tell. He stated that they had one of the units and they want them to be able to look at that in that moment of terror and the proximity of access, how quickly they can get to it, and how quickly they can get it open, and understand what to do with it are important. He stated that, in addition to the units, they will put together signage and have GPS on them; they will make sure that NorCal Fire and the police department have those GPS labeled, and they will know when someone calls in that they will be able to know exactly where the buoy and ring were being used and can respond quicker. He explained on how it can be used.

Sea Valor Executive Director Jones then showed them the unit and how to open it and use it, and then took a group picture.

Mayor Bigstyck called a recess and then reconvened the meeting.

PUBLIC HEARINGS - NONE.

CONSIDERATION

7. Accept Final Report, List of Opportunities & Timing of the Pacifica Economic Opportunities Study.

PROPOSED ACTION: Receive and accept the Final Report and List of Opportunities & Timing of the Pacifica Economic Opportunities Study.

City Manager Woodhouse began the staff report. He then turned it over to Asst. City Manager Carter and RGS Consultant Brian Moura.

Consultant Moura completed the staff report.

Councilmember Boles asked to confirm the detailed report, Attachment 1, matched in the slideshow and agenda packet. Consultant Moura confirmed that was the final project.

Councilmember Boles noted that the staff report said the sea level rise was in all five districts, but she thought it was missing from a page. She stated that the big question she has is that the focus and recommendations are mostly mixed use residential and hospitality, and she questioned whether some larger commercial spaces might be good for the city as well. She understood, in terms of the tax revenue, that wasn’t as high a ranking and she was thinking about long term sustainability and making sure they aren’t putting all our eggs in one basket for the hospitality as they saw with COVID-19 that things dropped. She asked, if they found a biotech company that wanted to open and office here, whether they would say no based on reviewing the report; what she sees missing in Pacifica with the housing element was the jobs/housing imbalance, as we are mostly sending higher level jobs out of the city. She thought it would be good to have more jobs and other income so businesses would fill our restaurants during the week and have conferences in our hotels. She wanted to hear why that doesn’t seem to be a recommendation in the report.

Consultant Moura stated he could comment on that, as well as the Kosmont consultants. He stated that one of the things they did when they went out to RFP for this project was to refer to

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the Beach Boulevard site as an opportunity site rather than a hotel site. He stated it was on purpose as one of the things they wanted, whichever firm was hired by the city to explore, was the question she was raising, i.e., if they put the Beach Boulevard site and market it to the industry, what would be the response, such as a hotel use or high tech use as they have seen on the 101 corridor in San Mateo County. He stated that, in the study, it was their conclusion that, given the location of that site near the beach and the nearby uses, they believed the most likely use of the site and most likely response to marketing of Beach Boulevard was probably a hotel. He thought it was fair to say that, until they get to the stage of marketing it, they won’t know. He stated that a good example was Daly City where they marketed a piece of property they believed was a hotel site, and they ended up with a mix where some proposals were for hotels and some were for the sort of development she mentioned. He thought it was the opinion of the Kosmont team that it is most likely that what they get back from marketing Beach Boulevard is a hotel proposal, but until they market it, they don’t know.

Consultant Ken Hira from Kosmont stated that, in their evaluation of all asset classes, they have to take from their market research and apply what they think are the higher and better use for the city, and they are trying to identify areas where there can be tax revenues that can be generated as a function of the need and desire for sustainability. He appreciated the notion of a jobs/housing balance as it is very important, but in their findings, the concern they had is with the office market in general. He stated that it is one of the asset classes that is probably with the least strength. He stated that San Francisco has probably faced one of the greatest declines in office demand of late, which started happening before the pandemic and was on its way, but the pandemic catalyzed the lack of demand with the function of hybrid working and telecommuting and technology. He stated that they will have a lot of office vacancy and a major impact on those markets in those cities from a tax revenue perspective as they will feel the pinch when it comes to the property tax revenue that will not be generated from a fully occupied office product. He stated that, in the specific area of life sciences, the question of should you turn down a bio tech or life sciences company that might express an interest in this city, he didn’t think it was an automatic conclusion to turn something down. That demand and desire in a long-term lease with a tenant or tenants in that office space or life science space needs to exist in order for there to be any viability for a project on any one of the sites with Pacifica. He stated that, as they look at Beach Boulevard or the quarry site, they think the highest and best use is the hospitality use because they believe there is demand for that in the city’s marketplace and they can leverage the coastline and community to end up with a more upscale hotel which the city doesn’t have much of today. He stated that was part of the direction they headed in terms of their analysis and response, and the revenues from even a modest size hotel, such as 50-70 rooms, can generate a significant amount of tax revenue, which they believe can help the city’s general fund.

Councilmember Boles thanked him, adding that she appreciated him saying that we don’t necessarily turn someone down. She was thinking of the quarry, the back of the bowl area more than Beach Boulevard, where the ocean views are great for a better hotel spot.

Mayor Bigstyck opened public comments.

Samuel Casillas, Pacifica, stated that the focus and goal of the study should be as stated, and they can have development strategies for a long term fiscally sustainable vision for Pacifica and to get there, he thought the first thing they need is to establish metrics, and he shared his thoughts on the city’s needs to be sustainable and how they get there.

Mayor Bigstyck closed public comments. He wanted to address some of the commenter’s

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questions, such as the metrics, and he wondered if this was a place where they might have talked about sporting events bringing in additional spending. He asked if they can talk about to the $1 million spending number.

Consultant Tom Jirovsky from Kosmont, introduced by Consultant Hira, stated that the $1 million estimate came from an estimated average household income for new residents in these development projects in the neighborhood of $125,000 per year. They estimated the local retail spending potential to be approximately 15-20% of that total or basically $20,000 per household times 50 units which gives them the $1 million number.

Mayor Bigstyck stated there were two other questions, one on metrics, and whether this would be a good document to include sports events as attracting more dollars to our community.

Consultant Hira thought sporting events is a good idea. If they didn’t cover it, it wasn’t because they didn’t think it could make sense as an attraction for families and a draw for people from outside the city to come in and participate and spend money as well as residents participating in different sporting events.

Consultant Jirovsky added that it wasn’t brought up in any of the public meetings, virtual meetings, or web survey; they understand that sporting events are a significant economic driver for a lot of communities. They weren’t aware of that potential, but they would encourage it.

Mayor Bigstyck asked for an answer to the question of metrics.

Consultant Moura stated, in terms of metrics, in the report is shows where the customers come from in the different business districts and shows the make-up, and one thing that struck him in the analysis in the report is that, in Rockaway Beach’s business district, 54% of the customers live more than ten miles away from Pacifica, and in some of the other business districts, the vast majority of the people were from Pacifica or next door communities, and it suggested to him that, going forward, their economic development strategy is best served in recognizing that 3 of the 5 business districts are clearly what he would call resident-serving, but in Rockaway Beach and Pedro Point districts, the lion’s share of those customers are actually visitors, and that requires a different economic development strategy because of who is patronizing their businesses today and in the future. He referred to sales tax as another interesting metrics. He stated that they talked about it, not just in this project, but also when they were talking about Measure Y last year, with one of the most interesting things in looking at that data, in this community with so much sales tax leakage, as people are shopping outside of Pacifica, and the half cent transaction tax which goes into effect next month generates as much money as their 1% sales tax which is very unusual in his experience when working in other cities around the Bay Area. He stated that tells them that they have significant leakage and significant shopping outside the community, and it you take into account the metrics they showed them in the Measure Y project and some of the data in this project, clearly one of the advantages of looking at this project and the five business areas individually rather than collectively, he thought there was some real power in that and, in the second community workshop in person, at the table where he sat, they had a couple of people in the community commenting that they thought it was wise that the city was looking at five different zones as opposed to trying have to one overarching strategy.

Consultant Hira stated, if Council is satisfied with respect to metrics, the report has a significant number of different metrics.

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Mayor Bigstyck thanked them, adding that he was grateful that our community decided that Measure Y was something we should go for to capture that leakage. He heard a comment about an ordinance to potentially block further fast food restaurants coming, in which he thought it was an interesting idea work exploring but he didn’t know if this was the venue to do that. He asked staff, if they were to include something about sports in the report, would it have to come back to Council.

Consultant Moura didn’t think so. They could probably add it to the opportunities list, and they might talk about exploring it as a short-term item, as opposed to something longer term.

Mayor Bigstyck thought that sounded good. He opened it up to Councilmembers.

Councilmember Boles referred to the packet and stated that the transit occupancy taxes are very low for a beach city, and she wondered if it was because they don’t have enough hotels or are they not charging enough transit occupancy taxes. She knows Council considered that as an additional income last year.

Consultant Moura stated that there were two parts to that. He stated that it was true that Pacifica has a 12% transient occupancy tax today, and a number of cities around this county and the Bayi Area have increased them to 14% - they have gone as high as 15% in Half Moon Bay and 15.5% in Palo Alto. If the city was interested in increasing the rate of the hotel transient occupancy tax, that is something that will have to go to the voters in even numbered years, with the next opportunity for that discussion in November 2024.

Consultant Hira stated that it wouldn’t seem unreasonable for consideration to potentially increase that and maybe they could go to 13%. He thought Daly City did that not too long ago, and it doesn’t have to go up to 14% in one swoop, so it is a thought or consideration for the future. He thought part of the matter with hotels is that the level of the class of hotels (upper to middle class) is probably a function of the amount of revenue that gets generated, as there is not really any upscale hotels in the city. The average daily rate is going to be defined, to a degree, by the quality of the hotels. To the extent the city can improve that or increase that quality level, that is a way to generate some additional revenue with higher average daily rates.

Councilmember Boles understood that the Pacifica Beach Hotel was originally a higher end hotel. She thought a lot of our hotels are in need of refurbishing and maybe that will help but it is a big investment for them. She stated that, in Asst. City Manager Carter’s report, 47% of our transit occupancy taxes are from short-term rentals and she found it interesting that those 161 units are driving almost as much as all of our hotels. She appreciated the report for the Sea Bowl site where they are recommending keeping the bowling alley. That was something they were discussing at the housing element meeting, and she knows there is a lot of community desire to keep it. She stated that the community wants as there aren’t a lot of gathering spaces and family spaces inside for entertainment. She asked if they can talk a little bit more about that as they thought bowling alleys were going out, but there is a different model coming back in that is drawing more of a crowd.

Consultant Hira stated that he can speak about it at a high level, as when they talk about the benefits of experiential businesses and entertainment, the bowling alley is an example of that.

It is a place where people can go, it’s entertaining, and he understands that bowling alley has been in business for about 60 years and it is more of those types of experiential uses that they would encourage. He stated that, if a businessowner chooses to close the bowling alley, that isn’t something they can do a lot about. They do encourage those types of uses, including

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restaurants and other experiential uses.

Councilmember Boles stated that we have so few places like that, and someone told her that he lived in Moss Beach and come up here just for the bowling alley as a kid as there was nothing there. She stated that there is such pressure to put new housing everywhere and as much as you can, but we need a good quality of life for the people who are here with things to do. She appreciated indicating the value of that in the report.

Mayor Bigstyck stated that they used to have a movie theater where the Walgreens is currently, and he was fond of it in his youth.

Councilmember Beckmeyer would like to see the addition of the sports issue. Among them, they can give references in terms of people to talk to in town. One thing she thinks is a challenge for us is that we don’t have a big complex, but she thinks getting a good handle on what the fields we have generate in terms of tournaments, such as girls’ softball, and beginning to map some of that. She thought it was important to do that, and she doesn’t know about tracking the surf events as a number of them happen annually, and there are people in town who can tell you and put you in touch of people with that information.

Councilmember Bier stated that there was also the swim meets and golf course. She referred to the bowling alley and she thought every person in Pacifica wants to save the bowling alley, but as they do not own it she thinks there is nothing she can do about it.

Mayor pro Tem Vaterlaus asked about the value of the Palmetto Avenue site, lot No. 1, and City Manager Woodhouse confirmed that the assessed evaluation was $75,000.

Councilmember Boles referred to the bowling alley regarding Mr. Casillas’ question, she asked if they know what the tax revenue is from that versus what they would get from housing units., i.e., what are they losing by losing these important commercial spaces.

Consultant Moura stated that they could look at that particular site in terms of property tax and sales tax that are currently coming off if it. He thought, regarding the previous question, that gives them some insight on what property tax on that site might be if it has been in the same ownership for 60 years, it is probably being taxed at a very low rate.

Councilmember Boles stated that it has just been sold.

Consultant Moura stated that, if it has been sold, it will get revalued at a much higher level and, if the site was redeveloped, whether commercial or housing, all of those structures would come in at a new rate; it could be a significantly higher amount of revenue to the city regardless of whether it was commercial or residential on that site because the current ownership has been so longstanding.

Councilmember Boles understood that it is for property taxes, but she homed in on the income that it generates for the city.

Consultant Moura stated that they have to look at it in terms of what it is bringing today in terms of sales tax and look at what the potential uses are. He thought, going back to the study, part of the interesting thing on the table that the Kosmont team developed where they showed hotel uses were the biggest revenue generator because of the hotel tax which you don’t get on other land uses. That explains why, in very general terms, cities as a group tend to be very interested

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in additional hotel uses and rooms if the demand is there. He stated that, in this report, it suggests that there is a demand for more hotel product in this particular area. He thought another thing to mention is that his experience is that hotel uses tend to be the least traffic generating uses compared to something like office or residential or commercial which tend to generate more.

Consultant Jirovsky stated he would agree with the tax revenue, and as to traffic, they are unable to advise as they are not traffic engineers.

Mayor pro Tem Vaterlaus reconfirmed that they do not own the bowling alley and cannot compel the owner to stay in business regardless.

City Manager Woodhouse mentioned that, before a motion is made, he would like to home in more on the general focus about what adding a sports related marketing opportunity action would be from both the Councilmembers and Kosmont team.

Councilmember Boles stated that she has said a couple of times regarding programs, outdoor spaces, fresh air, shopping experiences and unique food offerings, and she thought they could make a lot more money on restaurants with ocean views. She stated that San Francisco has very few, and Sam’s Chowder House is always packed. She stated that the Caltrans park and ride site is a high opportunity site that should be built up as high as they can and have those amenities at the top of the roof because they have wonderful views from that high, with bars, restaurants, music, etc., that are good social places. One of their examples was Rodeo 39 Village Center; the only piece of land we have that is big enough for something like this is the quarry and what strikes her is that it is mostly a parking lot when she looks at it. She understands the mixed residential and commercial aspects of the example.

Councilmember Bier wanted to quickly add that they did collect data about the restaurants with ocean views and she was at the table when they had that discussion at the community center.

Councilmember Boles stated it would be interesting to see some data because our current plan, like the Sharp Park Specific Plan, has all the commercial on the ground floor; it was more difficult to plan because you need an elevator if you’re putting communities on the higher level.

She thought these were important things to keep in mind as they are reviewing projects coming up and encouraging uses that will bring in more people and more money as high-end restaurants was also next to hotels as one of the highest drivers. She stated we have those resources, but even Manor shopping center and in Sharp Park and Rockaway and in Linda Mar and even the sea bowl site for that matter if they got it high enough above the freeway.

Consultant Moura stated that he would let the Kosmont team comment, but he would suggest that, as they develop the opportunity list, they could add exploring higher end beach-oriented restaurants to the list.

Consultant Hira thought that was a fine idea and he thought there was a comment about what can be compatible is restaurants that may be part and parcel of higher value and higher quality hotels. That tends to be a very compatible use, and if the right project comes along, it could be something they all state as a priority on certain sites.

Consultant Jirovsky stated that the hotel product they recommended is not meant to be exclusively just hospitality in the context of rooms, but a restaurant/bar type of a facility with the ocean view. He stated that any of the hotel sites they suggested, they would highly recommend

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a restaurant as part of that on an upper level.

Consultant Moura was going to make another comment that, when you market Beach Boulevard and potentially look at other sites for hotels down the road, there are a couple of things they could express interest in and say that part of the city or Council’s vision is to see something that sends a signal for the development community. One is, having been involved in the hotel development when he was working in San Carlos, they couldn’t get a hotel on the site near 101 unless they got them a restaurant; his sense is, as the Kosmont consultants were talking about, when you market Beach Boulevard and you potentially talk about other hotel sites, the hoteliers, either in their own development or partnering with someone else, will probably want some sort of restaurant amenity. He also knows that last year Council was providing a tour, led by former Councilmember O’Neill, of sites that could be used for a conference center and conference uses; again, if Council has an interest in that kind of amenity, they should build that into their marketing for Beach Boulevard and their expression of interest of other hotel developments in the future that they would encourage, not only restaurants as part of that but perhaps also conference facilities, if that is the sense of the Council.

Councilmember Boles thought that was a good idea, as well as for the quarry what other people opine. She stated that to tie into that, she has heard from several people who now work mostly out of their home, is having a space where they can have a meeting and bring their clients, as you can’t do that in your home, and the hotels can serve that as part of the conference center.

Councilmember Bier wanted to put some ideas out about the sports addition. She stated that we have surf contests, and they could work with the hotels and offer deals for people to come in and have their swim meets and their surfing contests. She didn’t know exactly what they were looking for when they were talking about the wording for that.

Mayor Bigstyck thought City Manager will assist them in that conversation toward the end.

Councilmember Beckmeyer appreciated in the report that there are next steps listed for each of the different things that are brought forward, but she would like to know where these next steps would fit, specifically to the Beach Boulevard site and what their timeline is.

Consultant Moura stated that one of the things they were suggesting in this report is that originally they talked about clearing the Beach Boulevard site as a short-term item and marketing it medium-term. He stated that, as they talked to the Kosmont team, their suggestion was that they felt that both of those things should be done short-term; he thought the discussion with them was basically that the city has already marketed this once and they already went through the SLA process and there seems to be consensus that they are willing to look at a hotel on the site, and rather than stretching out the process, why not do them together. He stated that, in the report, they talk about the notion of moving ahead with Beach Boulevard initially doing the clearance process which would involve having the property appraised, establishing fair market value, and doing the 90-150 day noticing period to see if housing and/or other public agencies would come forward and be interested in either leasing or buying the site at the appraised value they established and, if not, then flipping that into a marketing plan but doing it all in one seamless process. He thought, as part of that, picking up on some of the discussion they have heard from Council at this time, it may also be the case, depending on their thoughts, that they may want to keep it open than saying it is a hotel site; that was one thing they talked about when working with the city’s staff - they could go out and say the city is thinking about this as a hotel site or hotel site with a conference and nice restaurant or be a little more open-ended with it. He stated it could go either way. He referred to Councilmember

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Beckmeyer’s question and thought the reason they were talking about changing the timing on Beach Boulevard is reacting to the Kosmont recommendation of why they don’t do all of the short-term and then from start to finish they can do the whole thing. He thought there was a lot of logic to that as opposed to the original approach of clearing the site and waiting to start marketing.

Councilmember Boles referred to the SamTrans park and ride and opportunity that was listed as a retail pad viable or possible airstream trailer hotel that required minimal investment. They just saw their housing element and this was one of their key housing sites. In her opinion, it was a high value site that would have ocean views, and an airstream trailer hotel doesn’t seem like the right fit for that property.

Consultant Jirovsky stated that the reason they have the comment about the low investment there is because of the ownership by Caltrans. They were operating under the assumption that they were unlikely to sell that site and they would want to hang on to it for long term; if they would only be willing to lease it, it was a much more difficult financial deal to structure for a highend hotel restaurant. He stated that was the logic, but they don’t know for sure; they wouldn’t discourage the city from approaching Caltrans and seeing if they can dispose of the site and they could attract a high-end hotel or high end restaurant use for that western side.

Consultant Moura stated, in response to Councilmember Boles’ comments, if there is specific direction from Council or specific things they would like to see, he was clearly hearing that she was thinking something beyond the current idea as something she would like to see, and they would like to hear that at this time and amend this list. He stated the point of the study and the list is to surface potential ideas but, if they have different ideas or would like to see them expand what is being pursued, he thinks that is definitely worth doing.

Councilmember Boles stated that she wasn’t opposed to the airstream in this scenario where they still own it we can lease part of it. If we could buy it, she thought it would be nice to do a much bigger project as much as we can.

Mayor Bigstyck stated that this strikes him as an opportunity for housing and commercial on ground level and housing on the top level. It strikes him as the more appropriate balance.

Councilmember Beckmeyer was intrigued by the notion of flipping the retail to the top for exactly the reason of capitalizing on the views. She was all for a mix, but she thinks looking at the nontraditional flip for a coastal area is worth looking into.

Mayor Bigstyck thought a restaurant at the top of that property would be amazing.

Mayor pro Tem Vaterlaus noted they could have a building like Beach Chalet where they were.

Consultant Jirovsky stated that they could do it like the Lighthouse Restaurant in Rockaway where the restaurant is up above and the parking on the ground level and build over it.

Councilmember Boles had one last question about the quarry site. She saw two different numbers in terms of the acreage and they were just looking at the flat part of the site but one place she saw 20 acres and another 39 and she wanted to clarify that. She stated that they have a reclamation plan coming and some of the flat areas are going to be wetland mitigation, but she was wondering about the quarry bowl that they haven’t talked about. She thought some previous proposals had buildings there and she knows that doesn’t necessarily fly with the

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current reclamation plan and the soil being brought in, but she doesn’t want to take it off the table, as that is their biggest opportunity site in the quarry.

Consultant Hira thought the larger acreage was the gross site and they stayed focused on the flat portion of it because of a greater feasibility for developability and they got guidance from Planning on what part of the site could be most suitable for development. He stated that the 20 acres is the developable portion as far as they can tell.

Consultant Moura stated that some other comments he would offer is that, on talking about the site, they were aware the city was talking about a specific plan process for the site, which is one reason they put it off in terms of a long-term timeline rather than short- or medium-term as they thought they would have to wait through the specific plan process and see how that goes. He stated that there was also discussion with the Kosmont team on the notion that, because of the site, they could have different uses similar to comments by Council on other sites, such as it is big enough to be a bungalow hotel concept and housing and/or commercial; it is a big enough site that, ongoing through the specific plan process and discussions with property owners, they shouldn’t be wed to it being just one use but possibly two or three.

Mayor Bigstyck asked if there are any more comments but, if not, is there a motion.

City Manager Woodhouse stated that, prior to making a motion, he wanted to be more specific regarding the expectations regarding attracting sporting events. He stated that Pacifica doesn’t have a lot of sports fields and most are the school district, but the marketing of tournaments to come to Pacifica could be incorporated into the timing list, opportunity No. 2, which says promote events in districts, such as Sam’s Castle, Sanchez Adobe, Sanchez Art Center, that could incorporate sporting events or economic development strategy that relates to drawing people to town because of the fields that exist or the beach. He was trying to figure out how to make a recommendation in there but get the words sporting events in there, while realizing that building a huge sporting complex like Roseville is building is not in Pacifica’s future realistically.

Mayor Bigstyck checked with Councilmember Bier if that satisfied her initial question, and Councilmember Bier noted there is so much more than just sporting events so she thinks it needs its own number.

Mayor pro Tem Vaterlaus stated that there are other things like the swimming tournaments, Soccer tournaments, beach, and hiking that already bring money in.

Mayor Bigstyck understood the suggestion to be to add a number specifically about sports.

Consultant Moura agreed, stating it could be No. 35.

Mayor Bigstyck thought they had consensus. He asked for a motion.

Mayor Bigstyck moved to receive and accept the final report and list of opportunities and timing of the Pacifica Economic Opportunity Study; seconded by Mayor pro Tem Vaterlaus.

Mayor Bigstyck thanked all the consultants and staff for all the work they put into this report.

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RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Mayor
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

8. Pacifica Police Department's First Annual RIPA Report PROPOSED ACTION: Receive the Pacifica Police Department's first annual Racial and Identity Profiling Act (RIPA) Report.

Acting Police Chief Clements stated he was joined with Police Captain Bill Glasgo, and they presented the staff report.

Mayor Bigstyck was curious as to why the perceived gender pie chart appeared binary.

Acting Police Chief Clements stated that there are a number of sections that the officers are reporting, such as male or female, transgender male, transgender female, gender nonconforming,g or LGBTQ. For 8,800 contacts when they calculated how many of those instances officers observed were not male or female, those numbers were well below 1% and didn’t appear on their pie chart, but he thought there was another way to display that data. He stated that individuals perceived as trans male were .07% of contacts, perceived as trans female were .09% of contacts, and perceived as nonbinary were .05% of contacts, which didn’t display on the pie chart.

Mayor Bigstyck asked if the actual numbers of these perceived individuals were on one of the other two lists.

Acting Police Chief Clements stated that it did not show up on the report, but they can add that information in a different manner to display it in future reports.

Councilmember Bier understands the only data they can collect is perceived. She asked about the type of training they receive, such as the sexual orientation/gender identity training that is offered through the Pride centers.

Acting Police Chief Clements stated that, during the post basic academy, their officers are required as a state mandate to complete a course on culture diversity that does include interacting with people of different gender identities, individuals of LGBTQ community, etc.

Councilmember Bier referred to the amount of stops versus action taken. She felt it was important to have this data so when they talk to the community about our law enforcement, they have numbers to back it up.

Police Captain Glasgo thanked her. He stated that, when looking at almost 9,000 contacts, zero resulted in citizen’s complaints to their department and he think that goes to show the hard work and professionalism of the officers that they have working on the streets every day.

Mayor Bigstyck opened public comments and, seeing no one, closed public comments.

Councilmember Boles thanked them for all their work with new software, new training, and new procedures to record. She asked if anything surprised them for their department as they got the data and looked at it.

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Acting Police Chief Clements wasn’t surprised by anything and he thought it was helpful for them when they have these conversations. As mentioned by Councilmember Bier, they have the data on their website; it is posted quarterly and they invite anyone to take a look at the transparency portal.

Councilmember Bier stated that it is good to see them both.

Mayor Bigstyck agreed to that, and he appreciated that they didn’t direct the extra work but he thought it was appreciated and thanked them for doing it. He stated that on the pie chart on perceived disability it was hard to break out the percentages. He appreciated the amount of work that went in it to begin with.

Mayor pro Tem Vaterlaus agreed with Councilmember Bier that this is important for the community to see all these numbers because of perception, and it is not there.

Councilmember Bier moved to accept the report; seconded by Councilmember Beckmeyer.

Mayor Bigstyck thanked them and he stated he was honored to be in the presence of people who are holding true to the spirit of service in our community.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

9. Process and timeline for review of Commission and Committee Charters PROPOSED ACTION: Discuss and provide direction to the City Manager about the process and timeline for review of Commission and Committee Charters.

City Manager Woodhouse presented the staff report.

Mayor Bigstyck reminded Council that they are not discussing questions of specific charter alterations but rather figuring out the process on how they are going to have more meetings.

Councilmember Boles asked if all the Commissions and Committees asked to have their charter reviewed. She stated that she knows OSPAC has and the LAC has and she got some preliminary feedback from Emergency Preparedness and they would like to review something on theirs also. She asked if they have to look at all of them, or is that something they would take back to their committees when they meet with them moving forward.

City Manager Woodhouse stated that, as far as he knows, at this point in time, not all of the Commissions and Committees have asked for this review; this was more directed by Council, with the exception of OSPAC.

Councilmember Boles referred to the Pacifica Climate Committee and staff and the idea of adding another commission related to climate and sustainability. She stated that they have their cap that they will be talking about at a later meeting, but she stated that is like a work plan and then there is reporting and other projects that could continue. She knows they don’t have a lot of sustainability-focused staff and that is something the community could help with as well.

City Manager Woodhouse reiterated the question regarding whether Council wants to consider

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adding a new Commission or Committee. Mayor Bigstyck noted it for council deliberation.

Mayor Bigstyck opened public comments.

Gail Benton Shoemaker, Pacifica, stated she is serving on the PB&R Commission and she expressed her thoughts and suggestions on the role of commissions and committees to be a collaborative process.

JoAnne Arnos, Pacifica, stated she is the co-chair of Open Space and Parkland Committee and authorized to speak for that committee, then shared their thoughts and goals for more collaboration with Council.

Patricia Kremer, Pacifica, commented on her previous encouragement in the past for public participation to design city policies and shared her thoughts on this goal.

Clifford Lawrence, Pacifica, asked that Council begin this prospect with a review and shared his thoughts and suggestions on strengthening the roles of committees.

Jay Crawford, Pacifica, stated he is the Vice Chair on the Emergency Commission, and stated some members would like to take another look at their mission, and especially if they are meeting Council’s needs. He shared his thoughts on a suggested process change.

Pete Shoemaker, Pacifica, stated that lack of staff time is upsetting our democracy, and he shared his thoughts on having a liaison between the commissions, Council and staff.

Mayor Bigstyck closed public comments and suggested making a motion to extend the meeting.

Councilmember Bier moved to extend the meeting to 11:45 p.m.; seconded by Councilmember Boles.

EXTEND MEETING TO 11:45 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Councilmember Bier stated that, being on a committee and commission and listening to OSPAC as a liaison over the last couple of years, she thought it was apparent that they take a look at the charters of the committees/commissions, and would like to add the Youth Advisory Board to the list. She wants to know what their commissioners think; she has a list of questions she would like to have them answer and ran through the questions, i.e., what process would allow for the most opportunity for Council to learn from them, how can they have more opportunities to actively participate and innovate, what is working and isn’t working, do current commissioners feel fulfilled and their work is meaningful, how can they assist on educating and outreach to our community, etc. She has a lot of questions and she wants to hear from current commissioners about their experience, such as is their time valuable, well-spent and contributing to what they are all trying to do. She understood it will take a lot of time and wondered if an ad hoc committee might be a good idea to gather information from them. She thinks they need to have study sessions with the commissions and is important to go little by little as they know how much work staff has now; she was happy to spread it out over up to two years depending on

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how far they get, as she wants it to be thorough and effective. She is happy to hear what they think and she is excited to take a new look at this. She sees the excitement in the Economic Development Committee members as they are innovative with work groups and motivated. She stated she hasn’t felt that energy in quite a while in the commissions/committees besides OSPAC. She would like to see what they can do together.

Mayor Bigstyck stated what he took from what she said is that it might be an interesting concept to explore one at a time and his initial question for staff based on that is whether it would be more or less difficult if they did one at a time. He appreciated that there might be a time constraint with Library Advisory Committee. He thought the reason they are talking about this is because of OSPAC and they might want to start there. He asked if a one at a time approach would be less staff labor-intensive or elongate staff needs in a way that wouldn’t be helpful.

City Manager Woodhouse stated that, unless he is missing some aspect of it, he would think doing them one at a time would be less staff-intensive because you might theoretically have a committee or commission in different departments that have different staff liaisons, but all the analysis and information flows through the City Manager’s department and all Council agenda time so doing one at a time is probably less staff-intensive.

Mayor Bigstyck stated what he heard a lot of from the community was that the two at a time approach is likely more appropriate so maybe one at a time might be a way to make sure there is as little stress as possible.

City Manager Woodhouse stated that those processes, such as revising the Commission/Committee handbook or other related processes that relate to all commissions and committees, should be done at the end as it might be difficult to intermix that.

Mayor pro Tem Vaterlaus could see holding study sessions an hour before their meetings for each individual group. She would like to see what they have to say first and bring it back to Council, then have a study session, and finally go to staff to analyze.

Councilmember Bier thought it was some kind of survey first and then a study session with the Committee or Commission.

Councilmember Boles liked having the study sessions here so they can have a dialogue instead of two separate conversations and they can follow up and clarify.

Councilmember Bier thought a lot of this is focused on a process and updating the handbook, etc., but she will stress again that she wants to know how the commissioners are feeling.

Mayor Bigstyck thought it sounds like she has some great ideas in terms of what those questions might be, and starting by putting those lists of questions in our staff liaison’s hands to distribute and bring back sounds like a great way to begin.

Councilmember Bier thought, in her mind, that was an ad hoc for them to sit down and create a survey and bring it back if it was okay with the rest of Council. She would like to be involved in creating those questions for the survey.

Mayor Bigstyck thought the idea was a good one. He will turn the question to staff, as he was sensitive to staff time and whether that makes life substantially more difficult for them or is it another piece in the process that might clarify the process further.

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City Manager Woodhouse confirmed the question related to the ad hoc committee process.

Mayor Bigstyck responded affirmatively.

City Manager Woodhouse asked the City Attorney whether Council at this meeting can identify the scope of work for an ad hoc and appoint that now or will they need to bring that back.

City Attorney Kenyon stated they would need to bring it back.

City Manager Woodhouse understood that they will need to bring back an item for Council to identify an ad hoc committee and work with them on the survey question. He referred to the process related to surveying committees and commissions, stating there is a significant difference between receiving individual input from commission and committee members versus a commission/committee body decision, which is something they would agendize, publicly discuss, and then give direction on what the desire is, or survey response of those questions from the entire commission/committee.

Councilmember Bier asked if they can do both individual and body.

City Attorney Kenyon thought it was important to remember that, if they are getting information from a commission, it needs to be from a majority of the commission, but if they just want public comment which they would receive from individuals, as they can’t represent the body, that is how you would get input individually.

Councilmember Bier confirmed that clarifies it.

Councilmember Boles thought, from the questions posed, those were more individual answers.

Councilmember Bier thought it could also be a discussion, like do you feel fulfilled, and they could gather answers to that kind of question as a body.

City Attorney Kenyon stated that, to that comment, they can get individual comments during the joint study session from individual commission members at that time, and then they would know what to do with it as opposed to an individual comment versus that’s the consensus of the commission. She reiterated that is the way to get individual comments as well as a consensus of the body itself during the joint study session.

Mayor Bigstyck also thought, if they send the surveys out in advance, when any given body holds their meeting to discuss it as an agendized item for their meetings, they can discuss their conclusions with one another to reach group consensus before it comes back to Council as a joint study session.

Councilmember Bier asked about next steps.

Councilmember Beckmeyer thought it sounds like they want to ask for an agenda item if they want to do it ad hoc and that would need to be on the next agenda to make the survey. To that end, she would ask that they incorporate something about skill sets. She thought that, specifically in the Beautification Advisory Committee, and also the EDC, there have been requests for certain things, such as they want to have small business people, or someone with landscape architect or landscape design expertise, or someone with expertise in native and

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drought tolerant plants. She stated that they need to address that somewhere.

Councilmember Bier appreciated that and mentioned attendance as part of it.

City Manager Woodhouse added to Councilmember Beckmeyer’s comments that, by the word representation, that is what staff was talking about, knowing that some of those specific skill sets had risen with some of the committees and commissions.

Mayor Bigstyck stated that, on this topic, he would like to see if there are challenges consistently encountered and the area of responsibility was a big question in general.

Councilmember Bier agreed.

Councilmember Beckmeyer added further clarification in the case of the Library Advisory Committee. They had designated seats for representation by different groups in town, but they had a hard time meeting the meeting nights and then they didn’t have that representation. They had challenges over time with consistent representation from the Chamber of Commerce for EDC. She stated that the idea that they want to have representation from these groups for a specific connection to these groups maybe could be accomplished in a different way than having the group provide a person; when the group provides a person, sometimes they don’t come. She stated it also creates challenges in terms of the issue of attendance as, if they say if our person doesn’t come they don’t come, but we need them for quorum, for a robust discussion, and decision0making, and that’s where she loses structure as some of the committees might need a once over.

Councilmember Bier asked if staff have enough feedback.

City Manager Woodhouse stated that he was hearing clearly interest in appointment of an ad hoc committee to work in developing questions that will be posed to the committees and commissions, but what he is not clear on is whether those questions will be agendized for each commission and committee for public meeting discussion or individual survey. He also heard interest for each commission and committee doing a joint study session. If the ad hoc committee develops a list of questions, those could be distributed to the commissions and committees in advance of the joint study session and talked about at the joint study session; it is a joint study session with Council as the first meeting step.

Mayor pro Tem Vaterlaus reiterated the distribution of the questions first.

City Manager Woodhouse stated that would be the equivalent of a staff report for the joint study session, saying here are the questions Council is interested in discussing with them then.

Mayor Bigstyck stated his idea is that, once they have that list of questions for them, the staff liaison in advance of their meeting would distribute to them that list of questions so each individual member is thinking on it. They would then go to their respective meeting and as a group would discuss those questions; by the time they come to the joint study session with Council, they would already have an idea as a group what the general answer to those questions are and they can start from there.

Councilmember Boles thought that would make the meeting more efficient.

City Manager Woodhouse stated that it sounds like ad hoc committee develops questions for

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commissions and committees, they agendize that commission or committee meeting, staff report says they have the questions they want them to discuss and vote on and what your position is in preparation for the next step of the joint study session, the information from that commission/committee meeting comes back to staff analysis, prepare the joint study session staff report and here’s what OSPAC said about these questions, they have a joint study session, conversation, and direction from Council.

Councilmember Bier and Mayor Bigstyck agreed.

Mayor pro Tem Vaterlaus thought there could be different questions for different committees and the ad hoc committee would have to develop questions for each individual committee.

City Manager Woodhouse agreed that the ad hoc committee could develop a uniform set of questions that go to each of them and maybe specific questions for each committee or commission. When they get to a point of Council decision and/or vote, he wants to be sure they have consensus or at least three on the process to be followed.

City Attorney Kenyon stated that there are two discussion topics for Council at this point. One is whether there is consensus among Council that they would like staff to bring back at the next meeting an agenda item to create an ad hoc for purposes of assisting with the survey. Two is whether they can recall what the City Manager relayed in terms of what he understood a consensus was in terms of the process, then they would need to get consensus from Council that is the process that the majority of Council wants to pursue.

City Manager Woodhouse wanted to summarize again what he heard: 1) Appointment of ad hoc committee works with staff to develop a set of uniform questions for all committees and commissions and some specialized questions sprinkled in there. 2) Those questions get agendized for the committee or commission to discuss at their public meeting and get direction from the entire body in response to those questions. Staff liaison takes that decision from the committee/commission, incorporates it into a joint study session staff report, and the second step is that there is a joint study session with that committee or commission with Council to discuss and receive direction from Council.

Councilmember Beckmeyer stated that, when she heard Councilmember Bier’s questions, it made her think that, if she were sitting on the committee, I am answering that for myself, and the idea of having a group discussion where there is a group consensus about the answers does not lead her to think everyone is going to feel the exact same; when they ask the question, do you feel fulfilled, she finds it hard to imagine, when they have varying levels of some people who have been on the committee for 18 years and some for their first meeting. What she is looking for is some kind of way for people to give an individual response, whether to the chair, staff member, and if there is anything they would like to add to that group discussion.

Councilmember Bier heard that they will be able to individually answer those questions during the study session.

There was then consensus from Council.

City Manager Woodhouse then wanted to touch on some of the work items that are administrative aspects of the commission/committee advisory system.

Mayor Bigstyck heard him say that it would likely be a better idea to work on this list after they

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have gone through each committee and commission and establish what the charter is, such as update the handbook. He stated that, unless he sees one on the list that he thinks it would be better to tackle sooner, he would be happy to leave the discussion for this list until after all the committees and commissions have been addressed.

City Manager Woodhouse stated that is what he would recommend: After the charters are refocused by Council, they work on the administrative aspects of the whole advisory system, clean them up, which is a goal of a couple of years from now.

Councilmember Beckmeyer asked about the decision regarding virtual meetings.

City Manager Woodhouse thought that may be the exception. He would say that, if there is an external trigger like state law changes that does allow that, they will want get the sense of each commission and committee of doing hybrid, virtual, or in person meetings.

Councilmember Beckmeyer clarified with the City Attorney that they have committees and commissions. Commissions have adjudicatory responsibilities, i.e., can vote on something and make a decision that is appealable to Council. Committees don’t do that and are advisory to Council and an extension of Council; thus, they need to be Brown Act meetings.

City Attorney Kenyon stated, if the committee or commission is appointed by Council, regardless of their charter, they are a Brown Act body. They need to follow all of the procedures for quorum, agenda posting, etc.

Councilmember Beckmeyer confirmed they must meet in person.

City Attorney Kenyon responded affirmatively.

City Manager Woodhouse added that all decisions are callable by Council regardless of the commission or committee on what they are deciding.

City Attorney Kenyon stated that the charter of most committees provides that they are advisory and result in a recommendation, not an action. That is different than PB&R and Planning Commissions. That is generally among the state how cities distinguish between commissions and committees. Committees can be created without amending the code and are generally advisory, and commissions are embedded in the code, have a charter, and generally can take final action without Council input.

Councilmember Boles referred to the virtual meetings, stating it sounds like they are going to have to meet in person, but the way they are doing it now is that, if one of them is ill, they can call in and that might be an option if there were Zoom capabilities for the meeting. She added that as a commentor mentioned, there has been a lot more public engagement during COVID19 where the Zoom option was available but that would be wonderful to offer to the communities if they can have a hybrid meeting.

Councilmember Bier added that there is the issue about PCTV filming as they can’t film every single committee/commission meeting due to capacity.

City Manager Woodhouse stated that she is correct. He stated that one of the drivers about the hybrid meetings is that it is limited to City Council and Planning Commission.

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Councilmember Boles focused on the aspect of providing the opportunity to watch and listen.

City Attorney Kenyon referred to the comment that if someone is sick and they can call in. She reminded the Council to understand there are very small exceptions and there must be just cause for the sickness. The general consensus is that, with regard to remote participation, the city should be viewing it as going back to teleconferencing that was allowed prior to the Zoom era and the pandemic.

Councilmember Boles thought that may be a rare exception that someone is sick.

Mayor Bigstyck thought that was a good reason to contact your local state senator or assemblymember and encourage them to support SB411 or SB537.

Councilmember Bier asked, when thinking about the timeline and about which committee and commissions they will look at first, whether they should comment on that now or how should they talk about that.

City Manager Woodhouse stated that it was Council’s prerogative on when or what, but it would be great to have a sense of phasing at this time so they can have a work plan and Council meetings to plan out the remainder of the fiscal year.

City Attorney Kenyon thought it was in the interest of time that they can also bring that back when they bring back the discussion on the ad hoc.

Councilmember Bier thought that was a good idea.

Mayor Bigstyck asked if staff have the direction they need.

City Manager Woodhouse thought that the direction is to bring back the phasing discussion when they bring back the ad hoc committee appointment.

Mayor Bigstyck agreed, adding that when they have that ad hoc discussion, he would specifically like to ask questions about the Youth Advisory Board.

City Manager Woodhouse stated that there is mention of it in the staff report, and that would be the creation of a new commission/committee as the YAB is currently not a Council-appointed body; the PB&R Department appoints them. He thought that would definitely invoke the question about what need or advisory capacity does Council need from such an advisory body.

He stated that Director Palacio can get into it more next time as he has a lot of experience about what YAB members want to do versus what Council may want them to do and how that affects recruitment or interest in being on one.

Councilmember Boles asked about the idea of the climate and sustainability committee.

Mayor Bigstyck asked if it would be beneficial to discuss the potential for formations of new committees and commissions such as the Youth Advisory or CAP in entirety at the next meeting or should they take it up on a case-by-case basis when they address a given issue.

City Manager Woodhouse thought discussion about a Climate Advisory Committee probably is better in the context of the CAP update process in discussing that. For YAB, that is also essentially a separate conversation than addressing charters of existing ones.

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Mayor Bigstyck stated, if they have ideas, bring them next time and discuss them at that point and where the right placement will be as they go along. He wanted to allow for the general conversation to happen and make sure they are agendizing it the right way so they can talk freely.

RESULT: NO VOTE REQUIRED

10. Midyear Budget Review and Adoption of Resolution to Adjust the Fiscal Year 2022-23 Budget.

PROPOSED ACTION: Adopt a resolution authorizing the midyear FY 2022-23 Operating and Capital Budget adjustments.

Asst. City Manager Carter presented the staff report.

Mayor Bigstyck suggested they extend the meeting to 12:30 a.m. with a motion.

Mayor pro Tem Vaterlaus suggested 12:15 a.m.

Mayor Bigstyck accepted the alternative motion; seconded by Councilmember Boles.

EXTEND MEETING TO 12:15 AM
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Mayor
SECONDER: Christine Boles, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Asst. City Manager Carter completed the staff report. She stated that Dep. Finance Director Lucy Xie was present to answer any questions.

Councilmember Boles referred to the contract services and stated there was an additional $0.6 million for city attorney services but said the increase was partially due to a large one-time unbudgeted settlement agreement. She thought that was $550,000 and she didn’t think they were adding much more than what was already approved before.

Asst. City Manager Carter responded affirmatively.

Councilmember Boles referred to the grant writing and stated that they started that off as a trial basis that they were paying a certain amount a month. She asked if the $60,000 was a continuation of that or part of a different agreement.

City Manager Woodhouse stated that was to continue the contract with California Consulting.

Councilmember Boles asked if that was about $5000 a month.

City Manager Woodhouse stated that is what he recalls.

Asst. City Manager Carter confirmed that it is $5000 and the reason they see this item is so they can add it to the base budget; the contract itself will have to return to Council for approval.

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Councilmember Boles asked if the $650,000 for Measure Y would also come back to Council.

Asst. City Manager Carter stated that it will for the actual allocation of the funds so Public Works will take it from here. Now, by acting on this mid-year adjustment they allocate a year market response for street construction.

Councilmember Boles understood that she is not approving that money now.

Asst. City Manager Carter stated they are approving the transfer from General Fund to the Street Construction Fund and allocating the funds for the streets. The specific streets will be defined later.

Councilmember Boles stated she has a hesitation about that as the project isn’t defined. They are going through the budget process and there might be other needs, such as the Planning Department needs, and it would be nice to review everything together before, as she knows they have money for streets in the budget every year. She would rather see the whole picture before making that call.

Asst. City Manager Carter stated to keep in mind that the item before them today is related to the fiscal year 2022-2023 budget and that is what they asking them to approve. If they want to allocate funds to a street project, they decide during the development of the new budget that they have other needs or priorities as defined by strategic planning then they can make the adjustments accordingly for the new fund budget. She stated that they are only talking about the current fiscal year.

City Manager Woodhouse stated, if Council doesn’t have majority support to apply that money towards additional street paving projects, his recommendation would be that they defer that and it is discussed during budget development. He stated that, each year since he has been here, they have worked to apply more funding to street projects and is a key message they made during Measure Y in maintaining our streets. If there is a sense that the majority of the Council is not interested in doing that and wants to apply it to some other project or wants to discuss it in the context of the entire budget, he would suggest they defer that decision until budget development. He stated that the reason why it’s being recommended now is for Public Works can get a jump start on scoping and bidding out the streets project.

Councilmember Boles thought the $600,000 is only a small portion of the street budget.

City Manager Woodhouse stated it is extra money that can be more flexibly used for a streets project. They have a street maintenance program funded by different allocated measures, and this money could be used to do some streets that are not part of that specific annual maintenance.

Councilmember Boles stated she is a little hesitant because there might be other needs and to make this decision outside of the whole budget is her concern.

Mayor Bigstyck stated he was going to make a big pitch for a different way to use the funds and he would like to explore that for a couple of moments. He thought it sounded like, even if Council winds up being in agreement with what his suggestion on the other side of public comment winds up being, the answer is ultimately going to be defer deciding on that chunk of cash flow to the budget development. He was conceptually in alignment with her even though he has specific ideas on how he would like to see it done, but he hasn’t discussed that with any

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councilmembers.

Councilmember Beckmeyer reminded everyone that their pavement condition index is the lowest in the Bay Area and she asked that they keep in mind that it was a major bullet point on Measure Y.

PW Director Petersen stated, during the five-year street maintenance plan, they specifically left off some areas such as Pedro Point, Rockaway Beach, Vallemar and a lot of East Sharp Park area. The thought was to try and take some of these funds and put it into some of the collector streets in those areas to try and address some streets within those areas as they were left off of the five-year plan. She stated that ultimately that was where their scoping thoughts were going, but it will be up to Council on how they would like to spend those funds, and if they want to spend those towards pavements.

Councilmember Boles stated that those particular areas she mentioned are all areas that need more substantial work, like rebuilding the roads, which $650,000 isn’t necessarily going to go a long way towards that.

PW Director Petersen stated that they are looking at the collector streets within those areas and trying to look at the main streets and they think some of those are not complete reconstructs.

What they are thinking about in those areas are the residential streets, which many of them are complete reconstructs, but they believe there are collector streets, which are the major routes into those neighborhoods, that they could do some work on.

Mayor Bigstyck stated that his question leading into public comment was can they choose to reallocate that elsewhere if Council so chose and the answer he heard was yes. He is keeping Councilmember Beckmeyer’s words in mind and on the other side of public comment he will make a pitch. He stated that, going into public comment, he had a very good conversation with Chris Redfield, who he thought might be here at this meeting. He has been having a lot of discussions around the Anza/Arguello neighborhood lately and knowing that someone who had previously lived there would likely be here and he discussed with him prior. He asked if he might relate some of their conversation during public comment and, specifically, he was asking after his experience in dealing with SSOs in that neighborhood. He is still doing research to see what our data suggests, but having had that discussion, he thought it was helpful for him in what he is going to suggest to Council at this meeting.

Chris Redfield, Pacifica, stated that he lived at 515 Arguello for a little over a decade and had no experiences of flooding of any kind, but they were experiencing long time droughts in that area. He shared some details of his time in that area when they flooded and expressed his thoughts on allocating that money.

Mayor Bigstyck closed public comments. He ran on the premise on improving our pavement condition, and every day that he drives up Alicante on his way home, he experiences what that money could accomplish for the street. He stated that his fellow councilmembers are living on streets that are non-existent and it isn’t lost on him that the money they said would go to streets and largely should. In this particular instance, a very distinct impression was made as he visited the aftermath of the New Year’s Eve overflow, coupled with the fact that he has watched the child of one of his longtime customers grow up since she was born. He will admit that this is a biased plea but there are more children there than the one he personally watched grow up.

What he keeps hearing is shovel-ready projects are the ones that get the grant funding and he understands there is a $6 million storm drain infrastructure project that could substantially solve

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it; if they have the opportunity to get the study on that going sooner than later, he wants them to not have to deal with that and it seems like it’s a triage situation in that neighborhood as a matter of health and safety. He is asking if they can earmark that extra $650,000 for that purpose. He realized the point is well-taken if there is a more robust discussion.

Councilmember Boles agreed that a high priority in sewage overflows are safety issues. She stated that her only concern about this and the road is that they don’t have staff analysis, don’t have a project, and don’t know what the design fees are. If it’s $2 million, they would have to come up with another $1.5 million. She feels both of those are a high priority for our city. She feels that she doesn’t have enough information to approve $650,000 for that project not knowing what that project is now.

Mayor pro Tem Vaterlaus thought they can pass the presentation, leaving the $650,000 out.

Asst. City Manager Carter suggested that if they are not comfortable transferring Measure Y funds from the General Fund so they will leave the Measure Y funds in the General Fund.

They would revisit this capital during budget discussion. In the motion, if they capture “with the exception of the transfer of Measure Y funds,” that will give her enough direction to make a change in the resolution.

Mayor Bigstyck stated they have heard from three and do the others want to speak on this or any other aspect of the major budget. If not, he stated they can have a motion.

City Manager Woodhouse asked if he was asking for a motion specific about the $650,000 or for the recommendations. He stated that they may need to change and note some changes in the resolutions if that $650,000 funding isn’t going to be allocated to the streets fund.

City Attorney Kenyon suggested a consensus of the Council, not a formal motion yet, that there is a majority of the Council that would like to defer on making a decision on the $650,000. If there is a consensus, they can start working on what needs to be changed in the resolution while they are making the resolution and they can fill in if that is where Council is going.

Mayor Bigstyck called for and got a consensus.

Councilmember Bier agreed but asked what happens once they defer this money.

City Manager Woodhouse stated that they have a lot of infrastructure needs, and during budget development this year, they will be talking about storm and streets, wastewater, enterprise fund, etc. He stated that all Council is doing regarding this $650,000 is saying let’s talk about that in our budget development instead of earmarking it now and they can’t take the next steps related to special streets paving projects at this point in time and they have to wait to do that depending on the budget discussions. He thought one simple idea is that the $650,000 could be transferred to our capital projects fund and not the streets fund; Council would be saying that the first quarter Measure Y money would go to a capital project to be determined in the future.

Asst. City Manager Carter stated she is working on the resolution now so the table in the resolution will still. The overall number still stays the same and it might be easier. She stated that they can adjust the numbers based on not moving the Measure Y funds and it will stay in the General Fund.

City Attorney Kenyon asked if they can talk specifically about what needs to be changed in the

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chart. They need to put into the record exactly what they are recommending the Council would be amending in this current resolution before them.

Asst. City Manager Carter, Dep. Finance Director Xie, and City Attorney Kenyon discussed the changes to the resolution: Line 1 for appropriation adjustments would decrease by $650,000; Line 9 for the street construction funds would delete the $650,000; lastly, the totals would be adjusted to reflect no transfer of Measure Y funds.

City Attorney Kenyon stated that the motion would be to adopt the resolution as amended by staff.

Mayor Bigstyck moved to adopt a resolution authorizing the midyear FY 2022-23 Operating and Capital Budget adjustments as amended by staff; seconded by Councilmember Boles.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Mayor
SECONDER: Christine Boles, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

ADJOURN
Mayor Bigstyck adjourned the meeting at 12:11 a.m.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor

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Attachment: Attachment A: Minutes of 03-27-2023 Special and Regular Meeting (5323 : Approval of Minutes)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Lisa Petersen P.E., Director of Public Works
650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a seven-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. Construction is scheduled to restart in February of 2021 due to project delays.
• A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City by the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with March 13, 2023, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.

ORIGINATED BY:

Public Works
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ATTACHMENT LIST:

Attachment 1 - Proclamation for Beach Boulevard Local Emergency (PDF) 3 Packet Pg. 54
"ATTACHMENT 1"

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Attachment: Attachment 1 - Proclamation for Beach Boulevard Local Emergency (5319 : Continuation of Proclamation of Local Emergency of "ATTACHMENT 1"

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Attachment: Attachment 1 - Proclamation for Beach Boulevard Local Emergency (5319 : Continuation of Proclamation of Local Emergency of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Nelson Schlater, P.E., Engineering Manager - Wastewater Public Works (650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 4 Packet Pg. 57
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff has contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. In addition, the pump station has been cleared of any fire damaged debris and the damaged pumps/engines have been removed. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020 City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020 and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a non-standard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. Staff has also completed selection of the Construction Management firm which was from the established On-Call Construction Management list. Staff is in the process of discussing permitting requirements for the overall project with the California Coastal Commission.

Staff completed the field portion of a topographic survey to support a PG&E application to reestablish natural gas service at the Anza Pump Station to supply the natural gas to run the prepurchased natural gas engines to drive the pumps. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter. The City has also engaged a gas pipeline contractor for a quotation on installing the gas service line from the gas main to the gas meter. In addition, the City has submitted the Caltrans Encroachment Permit application required for gas service line construction on Highway 1 and has obtained a separate emergency Coastal Development Permit request with the California Coastal Commission for installation of the new gas line and a redundant pump/engine that was approved.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City has been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for 4 Packet Pg. 58
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the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim. Staff issued a public request to prequalify bidders for the Anza Pump Station project in December 2021. Ultimately, two contractors were deemed qualified to bid on the project. Both contactors submitted bids for the project in February of 2022. The contractors specialize in pump stations.

As of May 1, 2022, the Anza Pump Station Repair Project’s General Contractor, DW Nicholson (DWN), has begun the work and is focusing on providing project equipment submittals and requests for information (RFIs). DWN is currently onsite and working. City consultant team members Schaaf and Wheeler (engineer of record providing construction support) and Ghirardelli and Associates (third-party construction manager) are working closely with City staff to process paperwork, respond to questions along with other issues as they arise, and manage the construction work. Active construction continues at the Anza Pump Station. Except for the roof hatches, the roof installation is complete. The Project continues to finalize electrical equipment submittals and continues coordination with the engine supplier. Two new gas engines were delivered to the site mid-December 2022 and are installed. The third new gas engine delivery is anticipated late April 2023. The most recent project schedule estimates that the Pump Station will be tested and ready for manual operation in June 2023. Supply chain issues with the electric controls and electric control panel will delay the Pump Station from being tested and ready for automatic operation until October 2023. In addition, the project to construct a new 2-inch gas service line for the new gas engines was awarded to Casey Construction.

Installation of the new 2-inch gas service line in the parking lot east of the Anza Pump Station was completed in October 2022. Installation of the new 2-inch gas service line from the parking lot into the Caltrans Right of Way near the existing PG&E gas main was completed end of November 2022. PG&E required additional utility location verification prior to moving forward with the new gas service line tie in to the existing gas main, located in US 1. The City has furnished PG&E this information. PG&E has scheduled the gas service line tie in for April 12th, 2023. The last step in this process will consist of PG&E installing their gas meter and regulator at the Anza Pump Station in late April or early May 2023.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with March 13, 2023, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports
FISCAL IMPACT:

There is no fiscal impact to continue this local emergency. 4 Packet Pg. 59
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ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5315 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5315 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5315 : Continuance

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5315 : Continuance

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency related to December 2022/January 2023 Winter Storm Events
RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist related to the December 2022 / January 2023 Winter Storm Events.

STAFF CONTACT:

Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND / DISCUSSION:

On January 4, 2023, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency" ("Proclamation"). The City Council first ratified this proclamation by adopting Resolution No. 01-2023 (Attachment A) at its regular meeting of January 9, 2023, and approved its continuation at the regular meeting of February 13, 2023.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to ratify the declaration of a local emergency on January 9, 2023, and approved its continuation at the regular meeting of February 13, 2023.

San Mateo County Board of Supervisors declared a state of emergency on Tuesday, January 3, and activated the County's Emergency Operations Center (EOC) to coordinate resources and communication with local, regional, and state agencies. San Mateo County Department of Emergency Management also coordinated a response to post the Preliminary Damage Assessment (PDA) to the State. Per the FEMA and CalOES rules, PDAs must be submitted to the State 72 hours after identifying an extraordinary emergency. The Public Works department submitted the PDA forms to the County that will be included in the countywide composite damage estimate to the State. The Public Works department also submitted the local State of Emergency Proclamation to the State.

The storm event that occurred on December 31, 2022, resulted in dangerous conditions and public safety concerns and caused damages all around the Bay Area. Like many other Bay Area Cities, Pacifica received 4.6" rain in 24 hours, which resulted in severe flooding, road closures, fallen trees, and sanitary sewer overflow events. A subsequent storm event occurred on January 4, 2022 brought significant rains with high wind, high tides and flood watch warnings. These severe storm events caused major damage throughout Pacifica, including extensive street flooding, flooding of creeks, downed electrical wires, downed trees, road 5 Packet Pg. 65
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closures, mud slides, bank erosion, City infrastructure and private residence damage, and created the largest flow in history to the City’s Wastewater Treatment Plant.

Public Works, Fire, Police Department, North County Fire Authority (NCFA) and other essential services staff worked diligently throughout these severe storm events and increased staffing to provide emergency protective measures such as providing traffic control for blocked roadways and other safety control, placing and maintaining barricades, providing sand bags (30,000 bags, 120 yds sand), placing and operating emergency pumps, and responding to the hundreds of emergency calls for service that were received during storms. NCFA received 107 calls for service, the Police Department received 195 calls for service, and Public Works logged 250 requests for service coming from various communications.

Public Works staff is continuing with storm cleanup from these severe storm events and anticipates the cleanup work to continue over the coming weeks. Damaged infrastructure is being assessed and repair options determined. Repairs may take 6 months or longer, depending on assessment of the damage.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica related to December 2022 / January 2023 Winter Storm Events.

FISCAL IMPACT:

To be determined. The Proclamation of Local Emergency is a prerequisite for requesting state or federal assistance. The City will seek to recover expenses related to preparation, repair, and recovery from this storm event.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (PDF)
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Attachment: ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (5324 :

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Attachment: ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (5324 :

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Attachment: ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (5324 :

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Attachment: ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (5324 :

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Attachment: ATTACHMENT A: Resolution 01-2023 Ratifying Proclamation of Local Emergency Related to DEC JAN Winter Storm Events (5324 :

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Agreement to Purchase UV Disinfection Equipment for the Calera Creek Water Recycling Plant RECOMMENDED ACTION:

Adopt a Resolution to authorize the City Manager to execute a Purchase Agreement with Trojan Technologies in the amount of $1,136,603.75 in connection to the Ultraviolet Disinfection Replacement Project (P034); approve budget authority in the amount of $1,250,264.13 which includes 10% contingency in the amount of $113,660.38; authorize the City Manager to execute all documents related to the project equipment purchase.

STAFF CONTACT:

Nelson Schlater, P.E., Engineering Manager - Wastewater (650) 738-3767
[email protected]
Maria Aguilar, P.E., Deputy Director of Public Works - Wastewater (650) 738-4660
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

Ultraviolet Disinfection Equipment for the Ultraviolet Disinfection Replacement Project (Project) is included in the City’s approved FY 2022-2027 Capital Improvement Program (CIP) and the City’s approved FY 2022-23 budget.

The Calera Creek Water Recycling Plant (CCWRP) was brought online in the Year 2000. At that time, CCWRP was a State-of-the-Art treatment facility, employing ultraviolet (UV) disinfection utilizing the Trojan UV4000 UV treatment system. Although less energy efficient than today’s UV technology, the existing UV treatment system has performed well for the City, with City Maintenance staff receiving reliable support from the vendor. Like other industries that require mechanical/electrical equipment, the municipal wastewater industry is constantly innovating and replacing aging technology with new offerings. Now, this is the case for the City’s existing UV treatment system whose model will no longer be supported. Although the City has purchased spare components to maintain operation for the next several years, the time has come for replacement.

The City commissioned a UV Feasibility Study, completed in March 2022, to identify replacement alternatives and establish an opinion of probable project cost. On April 4, 2022, the City advertised a Request for Proposal (RFP) to solicit proposals from engineering design teams (Consultants) to design and develop construction bid documents for replacement of the existing UV treatment system. As required by state Public Contracts Code, the RFP utilized a 6 Packet Pg. 72
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qualifications-based selection (QBS) approach to ensure the City selected the most qualified Consultant for this complex and critical Project. This process resulted in selecting Carollo Engineers (Carollo), a national leader in UV treatment systems, who is currently progressing with Project design. The Project’s first milestone was achieved in December 2022: completion of the Preliminary Design Report (PDR). The PDR developed the basis of design for mechanical, electrical, and structural components; confirmed viable UV replacement technologies and preliminary layout concepts; and specified all key design, operations, and maintenance criteria for UV system replacement. One of the Project’s goals is to achieve a fully functioning replacement UV system as soon as is feasible. Two constraints weigh heavyily on achieving this goal. First, Project construction needs to take place when plant flows are the lowest, namely late spring to late fall. Second, issues of supply chain and long-lead time items are significantly impacting procurement of advanced treatment technology like UV equipment. Therefore, City staff and Carollo examined procurement alternatives to address these issues and decided to pre-purchase the UV equipment. Purchasing the UV equipment now addresses long lead time issues and will result in ready-to-install equipment arriving at the CCWRP in May 2024. The General Contractor will have already been selected by then and be onsite to begin the installation during the low flow dry season.

Unlike certain equipment procurement whose selection is dictated by capital cost, UV equipment has significant operations and maintenance costs with power cost being a major contributor. Over a thirty-year lifetime, typical capital cost may only be slightly greater than operations and maintenance cost (adjusted for discount and inflation rates). Furthermore, UV equipment has significant effort associated with maintenance and cleaning of the UV lamps.

Given that different vendors have different numbers of lamps and designs for removing and cleaning lamps, this criterion was included in the evaluation. Therefore, three criteria were developed for bid evaluation: capital cost; operations and maintenance cost and lamp maintenance and cleaning. These criteria have the following maximum values whose total maximum point value equals 100: 40 points: capital cost; 40 points: operations and maintenance cost; and 20 points: lamp maintenance and cleaning. Note that operations and maintenance cost include lamp and ballast replacement cost; lamp wiper and sleeve replacement cost; UV sensor calibration and replacement; labor costs; and power costs.

On February 17, 2023, the City advertised for procurement of UV Disinfection Equipment Replacement to solicit bids for furnishing UV Disinfection equipment. Bids were opened March 15, 2023, with results summarized in the table below. Due to space and access conditions associated with retrofitting the existing below grade UV system, only two vendors had offerings that would meet the procurement specifications: Trojan Technologies and Xylem/Wedeco. The tables below summarize the bid evaluation. The first table summarizes the capital cost, and operations and maintenance cost.

Cost Criteria Trojan Technologies Xylem/Wedeco
Capital $1,136,603.75 $1,123,271
Operations & Maintenance Cost1(30 years) $809,000 $1,116,000 Notes:

1. Revised numbers per Carollo’s evaluation. Revision did not change the rank ordering for this criterion.

Referring to the table above, for capital cost, the Trojan Technologies offering is approximately $13,000 (1%) greater than the Xylem/Wedeco offering. For operations and maintenance cost, the Trojan Technologies offering is approximately $300,000 (27%) less than the Xylem/Wedeco offering. Summing capital cost and operations and maintenance cost equates to the 30-year Life Cycle Cost (LCC). LCC favors the Trojan Technologies offering by approximately $290,000 (26%) less than the Xylem/Wedeco offering. The second table below shows the three evaluation 6 Packet Pg. 73
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criteria used to rank the bidders: capital cost, operations and maintenance cost, and lamp maintenance and cleaning.

Evaluation Criteria Trojan Technologies Xylem/Wedeco
Capital Cost 40 ($1,136,603.75) 40 ($1,123,271.00)
Operations & Maintenance Cost (30 years) 40 ($809,000.00) 25 ($1,116,000.00) Lamp Maintenance & Cleaning 20 16
Total Score 100 81
Based on the above scoring, City staff recommends procuring the Trojan Technologies offering, which is the TrojanSignaTM 2 Row UV System. This system is sized to facilitate retrofits like what needs to be done at the CCWRP. In addition, the City has a long history of working with Trojan Technologies dating back to the commissioning of the CCWRP in the year 2000.

The following table summarizes the schedule anticipated for the Ultraviolet Disinfection (UV) Equipment Procurement:

Description Date
Council Approval of Procurement Agreement April 10, 2023 Executed Agreement/Notice to Proceed Late April 2023
Favorably Reviewed Shop Drawings Mid July 2023
UV Equipment Delivered to CCWRP Mid May 2024
The above proposed schedule will allow Project Construction to commence in Spring 2024.

Approval of the recommendation will allow the Project to move forward and support meeting the 2024 construction timeframe and support bringing the CCWRP into the next generation of energy efficient UV technology to disinfect wastewater for discharge to Calera Creek. Therefore, the City Manager recommends the Council approve the Agreement to Purchase Ultraviolet Disinfection Equipment for the Calera Creek Water Recycling Plant (Attachment 1) between the City of Pacifica and Trojan Technologies in the amount of $1,136,603.75 and approve the budget authority in the amount of $1,250,264.13 which includes 10% contingency in the amount of $113,660.38 in connection to the Ultraviolet Disinfection (UV) Replacement Project (P034).

ALTERNATIVE ACTION:

Council may choose not to approve the Purchase Agreement for Ultraviolet Disinfection Equipment for the Calera Creek Water Recycling Plant; however, this will result in project delays, possible increase of construction costs, and increased possibility of equipment failure whose replacement parts may not readily be available. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the Purchase Agreement for Ultraviolet Disinfection Equipment for the Calera Creek Water Recycling Plant is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: This design project will develop bid documents whose construction will replace technology that will 6 Packet Pg. 74
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no longer be supported by the vendor; increase Calera Creek Water Recycling Plant energy efficiency; maintain the CCWRP National Pollutant Discharge Elimination System (NPDES) Permit, supply recycled water to North Coast County Water District; and deliver highly treated wastewater to help preserve the Calera Creek wetland.

FISCAL IMPACT:

The cost of the Purchase Agreement is $1,136,603.75. City staff recommends including a 10% contingency to the Purchase Agreement for any additional work due to the complexity of the Project. The Source and Use of Funds spreadsheet is shown below.

Total Use of Funds
Purchase Agreement - Ultraviolet $ 1,136,603.75
Disinfection Equipment
Contingency (10%) $ 113,660.38
Total Cost $ 1,250,264.13
Total Project Source
Enterprise Fund (Fund 34) Account No. $1,250,264.13

34.900000.52800.P034.000
Total Source of Funds $1,250,264.13
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2022-23 budget for this project. The total cost of $1,250,264.13 is within the Ultraviolet Disinfection Replacement Project budget component of $1,600,000 allocated for UV Equipment.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (PDF) 6 Packet Pg. 75
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RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING AN

AGREEMENT TO PURCHASE ULTRAVIOLET (UV) DISINFECTION EQUIPMENT FOR THE

CALERA CREEK WATER RECYCLING PLANT RELATED TO THE UV DISINFECTION

REPLACEMENT PROJECT
WHEREAS, the City Council adopted the Capital Improvement Program 2022-2027 at the June 27, 2022 Council Meeting which included the Ultraviolet Disinfection Replacement Project (Project); and
WHEREAS, during the FY 2022-23 budget approval process, the City Council approved sufficient funding on Ultraviolet (UV) Disinfection Equipment for the Project; and WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica advertised a Request for Proposals (RFP) to Purchase UV Disinfection Equipment for the Calera Creek Water Recycling Plant related to the Project in February of 2023; and
WHEREAS, consistent with the State Public Contracts Code, the RFP utilized a qualifications-based selection (QBS) approach to ensure the City selected the most qualified vendor to furnish UV Disinfection Equipment for this complex and critical Project; and WHEREAS, the highest ranking vendor was Trojan Technologies; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to execute an Agreement with Trojan Technologies in the amount of $1,136,603.75 for Ultraviolet Disinfection Equipment in connection to the Ultraviolet Disinfection Replacement Project and approve budget authority in the amount of $1,250,264.13 which includes 10% contingency in the amount of $113,660.38; and authorize the City Manager to execute all documents related to the project equipment purchase. 6 Packet Pg. 76
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• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of April, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 77
Agreement Between Buyer and Seller - Procurement
00_52_64-1 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) DOCUMENT 00_52_64
AGREEMENT BETWEEN BUYER AND SELLER – PROCUREMENT

TABLE OF CONTENTS
Page
ARTICLE 1 - PROCUREMENT CONTRACT ............................................................................... 2

1.01 GOODS AND SPECIAL SERVICES ............................................................................ 2

1.02 THE PROJECT ............................................................................................................. 2

1.03 ENGINEER ................................................................................................................... 2

1.04 POINT OF DESTINATION ........................................................................................... 3 ARTICLE 2 - PROCUREMENT CONTRACT TIMES ................................................................... 3

2.01 TIME OF THE ESSENCE ............................................................................................. 3

2.02 SCHEDULE OF PROCUREMENT CONTRACT TIMES .............................................. 3

2.03 SHOP DRAWINGS AND SAMPLES ............................................................................ 4

2.04 LIQUIDATED DAMAGES ............................................................................................. 4 ARTICLE 3 - PROCUREMENT CONTRACT PRICE ................................................................... 4

3.01 PROCUREMENT CONTRACT PRICE AND TOTAL PRICE—BASED ON ATTACHED BID ........................................................................................................................ 4 ARTICLE 4 - PAYMENT PROCEDURES .................................................................................... 5

4.01 SUBMITTAL AND PROCESSING OF APPLICATIONS FOR PAYMENT .................... 5

4.02 PROGRESS PAYMENTS; FINAL PAYMENT .............................................................. 5

4.03 INTEREST .................................................................................................................... 6 ARTICLE 5 - ASSIGNMENT OF PROCUREMENT CONTRACT ................................................ 6

5.01 ASSIGNMENT OF CONTRACT ................................................................................... 6 ARTICLE 6 - PROCUREMENT CONTRACT DOCUMENTS ....................................................... 9

6.01 LIST OF PROCUREMENT CONTRACT DOCUMENTS .............................................. 9 ARTICLE 7 - SELLER’S REPRESENTATIONS AND CERTIFICATIONS ................................ 10

7.01 SELLER’S REPRESENTATIONS .............................................................................. 10

7.02 SELLER’S CERTIFICATIONS .................................................................................... 10 ARTICLE 8 - CONFIDENTIALITY .............................................................................................. 11

8.01 CONFIDENTIAL INFORMATION ............................................................................... 11

8.02 DISCLOSURE OF CONFIDENTIAL INFORMATION ................................................. 11

8.03 WAIVER OF IMMUNITY ............................................................................................. 12 ARTICLE 9 - MUTUAL WAIVER ................................................................................................ 12

9.01 MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES ............................................. 12

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-2 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) This Procurement Agreement is by and between City of Pacifica (“Buyer”) and ______________________ (“Seller”).

Terms used in this Procurement Agreement have the meanings stated in Document 00_72_01 General Conditions - Procurement and Document 00_73_01 - Supplementary Conditions - Procurement.

Buyer and Seller hereby agree as follows:

ARTICLE 1 - PROCUREMENT CONTRACT

1.01 Goods and Special Services
A. Seller shall furnish the Goods and Special Services as specified or indicated in the Procurement Contract Documents. The Goods and Special Services are generally described as follows:

Permanent replacement Ultraviolet (UV) disinfection equipment temporary bypass UV disinfection system and associated operational equipment. Services include but are not limited to shop drawing submittals, testing, installation support, startup-up, and training related to all provided equipment.
 Provide Design Assistance (Shop drawings, design workshops, and design support, as specified in the Technical Specifications).  Furnish UV Disinfection System and gates, as specified in the Technical Specifications.
 Furnish Spare parts and special tools, as specified in the Technical Specifications.
 Furnish Freight, as specified in the Technical Specifications.  Provide Supervision of installation, testing, training, commissioning, warranty, and follow-up support services.

1.02 The Project
A. The Project, of which the Goods and Special Services are a part, is generally described as follows: The replacement of the Calera Creek Water Recycling Plant’s (Plant) permanent UV disinfection system. The replacement includes continuous UV disinfection for NPDES discharge during construction and the modification of the Plant’s single UV channel to two channels.

1.03 Engineer
A. Buyer has retained Carollo Engineers ("Engineer"), to prepare Procurement Contract Documents and act as Buyer's representative. Engineer assumes all duties and responsibilities and has the rights and authority assigned to Engineer in the Procurement Contract Documents in connection with Seller’s furnishing of Goods and Special Services.

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-3 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final)

1.04 Point of Destination
A. The Point of Destination is designated as:
700 Coast Highway
Pacifica, CA 94044
ARTICLE 2 - PROCUREMENT CONTRACT TIMES

2.01 Time of the Essence
A. All time limits for Milestones, including the submittal of Shop Drawings and Samples, the delivery of Goods, and the furnishing of Special Services as stated in the Procurement Contract Documents, are of the essence of the Procurement Contract.

2.02 Schedule of Procurement Contract Times
A. The following schedule sets forth the Procurement Contract Times:

Milestone Date or
Days Notes
Submit Shop Drawings 5/31/2023
Deliver acceptable Temporary
UV Disinfection Equipment to
Point of Destination
3/11/2024 Delivery may be made in the
15-day period before delivery
date. Delivery includes all
equipment required for
operation of the temporary UV
disinfection system.

Deliver acceptable Permanent
UV Disinfection Equipment to
Point of Destination
5/17/2024 Delivery may be made in the
30-day period before delivery
date. Delivery includes all
equipment required for
completion of the permanent
UV disinfection system.

Removal of the Temporary UV
Disinfection Equipment from
Site
No later
than:
11/11/2024
Projected Equipment
Installation
July –
September
2024
Seller to provide installation
and startup services assigned
contractor during installation as
indicated in this contract. Projected Startup and
Substantial Completion
October
2024

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-4 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final)

2.03 Shop Drawings and Samples
A. Submittal of Shop Drawings and Samples: Seller shall submit all Shop Drawings and Samples required by the Procurement Contract Documents to Engineer for its review and approval.

B. Engineer’s Review: It is the intent of the parties that Engineer will conduct its review of Shop Drawings and Samples and issue its approval, or a denial accompanied by substantive comments regarding information needed to gain approval, within 21 days after Seller's submittal of such Shop Drawings and Samples, or within such longer period that is needed because of the quantity and quality of such submittals.

Resubmittals will be limited whenever possible.

2.04 Liquidated Damages
A. Buyer and Seller recognize that time is of the essence, and that Buyer will suffer financial and other losses if the Goods are not delivered to the Point of Destination and ready for receipt of delivery by Buyer within the time specified in this Document, plus any extensions thereof allowed in accordance with this Procurement Contract.

B. The parties also recognize that the timely performance of services by others involved in the Project is materially dependent upon Seller’s specific compliance with the delivery requirements.

C. Further, the parties recognize the time, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the loss (whether direct, consequential, or otherwise) suffered by Buyer if complete, acceptable Goods are not delivered on time.

D. Accordingly, instead of requiring any such proof, Buyer and Seller agree that as liquidated damages for delay (but not as a penalty) Seller shall pay Buyer according to the table below for each day that expires after the time specified in this Document for delivery of acceptable Goods and/or Services.

Item Liquidated Damages, per day
Initial receipt by Engineer of Shop Drawings $ 500
Completion of delivery of Goods to the Point
of Delivery
$ 5,000
ARTICLE 3 - PROCUREMENT CONTRACT PRICE

3.01 Procurement Contract Price and Total Price—Based on Attached Bid A. The Procurement Contract Price is comprised of the Lump Sum amounts set forth in the attached Bid Form, Bid Schedule “A”.

B. For furnishing the Goods and Special Services in accordance with the Procurement Contract Documents, Buyer shall pay Seller the prices stated in Seller’s Bid,

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-5 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) attached hereto as an exhibit, subject to final adjustments for Unit Price Goods and Special Services and Buyer’s Contingency Allowance.

ARTICLE 4 - PAYMENT PROCEDURES

4.01 Submittal and Processing of Applications for Payment A. Seller shall submit Applications for Payment in accordance with Article 13 of Document 00_72_01 - General Conditions - Procurement and the following paragraphs. Engineer and Buyer will process such Applications for Payment in accordance with said Article 13.

4.02 Progress Payments; Final Payment
A. Seller may submit an Application for Payment requesting the stated percentage of the referenced line item from Bid Schedule “A” upon attainment of each of the following Task’s completion:

Task Lump Sum Progress
Payment
Owner’s Acceptance of Approved UV Disinfection Shop
Drawings
100 percent
(Bid Item A-1)
Proof of Release for Fabrication for Entire UV
Disinfection Equipment System
10 percent
(Bid Item A-2)
Successful Factory Acceptance Testing for Entire UV
Disinfection Equipment System with Approved Testing
Submittal.
15 percent
(Bid Item A-2)
Delivery of Entire UV Disinfection Equipment System to
Point of Destination in accordance with the
Procurement Contract Documents
50 percent
(Bid Item A-2 and A-3);
100 percent
(Bid Item A-4)
Supervision of installation, testing, training,
commissioning, warranty, and follow-up support
services for Entire UV Disinfection Equipment System
100 percent
(Bid Item A-5)
Deliver Final O&M Manuals for all equipment provided
and All Spare Parts and Special Tools for Entire UV
Disinfection Equipment System
50 percent
(Bid Item A-3)
Substantial Completion for Entire UV Disinfection
Equipment System
10 percent
(Bid Item A-2)
Owner’s Acceptance of Approved Temporary UV
Disinfection Shop Drawings and Delivery Plan
10 percent
(Bid Item A-6)
Delivery of the Temporary UV Equipment System to
Point of Destination and Start-up Commissioning
40 percent
(Bid Item A-6)
Successful Operation of Temporary UV Equipment
System for three months following Start-up.
25 percent
(Bid Item A-6)

6.a
Packet Pg. 82
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-6 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) Task Lump Sum Progress
Payment
Decommissioning and Removal of Temporary UV
Equipment System from Point of Destination
25 percent
(Bid Item A-6)
Final Payment: Correction of non-conformities,
provision of final Operations and Maintenance manuals,
submittal of warranties and other final documentation
required by the Procurement Contract Documents
Remaining Balances of
all Bid Items
B. For Unit Price Goods and Special Services, if any, or for payments owed to Seller as a result of authorizations by Buyer under the Buyer’s Contingency Allowance (if any), Seller shall submit a separate Application for Payment, no more frequently than monthly, that states (1) the actual quantities of such Unit Price Goods and Special Services that have been furnished, and the applicable unit prices; and (2) the services or items performed or furnished under the Buyer’s Contingency Allowance, and the amounts owed. If practical, and at Seller’s option, Seller may apply for such unit price and Buyer’s Contingency Allowance payments in a separate section of an Application for Payment submitted for lump sum items.

C. Buyer shall pay Seller the amount owed under an Application for Payment within 30 days after Engineer’s presentation to Buyer of the Application for Payment and Engineer’s recommendation.

4.03 Interest
A. All amounts not paid when due will bear interest as the rate of 5 percent per annum.

ARTICLE 5 - ASSIGNMENT OF PROCUREMENT CONTRACT

5.01 Assignment of Contract
A. Buyer has the right to assign this Procurement Contract for furnishing Goods and Special Services, but only to a person or entity with sufficient and apparent ability to satisfy all of Buyer's obligations under this Procurement Contract, and Seller hereby consents to such assignment. Forms documenting the assignment of the Procurement Contract, and consent of Seller’s surety to the assignment, have been executed by Buyer, Seller, and Seller's surety, and are attached as exhibits to this Procurement Agreement.

B. If so, assigned the following provisions apply:

1. The Procurement Contract is initially executed in the name of the entity identified in this Document as Buyer and will be assigned by such Buyer (as assignor) to a construction contractor (Contractor/Assignee) designated by such Buyer. The assignment will occur on the effective date of the construction contract between such Buyer (Project Owner) and the Contractor/Assignee, which is expected to occur on or about January 22, 2024. Commencing on the date of acceptance of assignment by the Contractor/Assignee, all references in the Procurement Contract to “Buyer” shall mean the designated Contractor/Assignee.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-7 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final)

2. The assignment of this Procurement Contract relieves the assignor from all further obligations and liabilities under this Procurement Contract. After assignment, Seller shall become a subcontractor or supplier to the Contractor/Assignee and, except as noted in this Document, all rights, duties, and obligations of Buyer under the Procurement Contract become the rights, duties, and obligations of the Contractor/Assignee.

3. After assignment:
a. The Procurement Drawings and Procurement Specifications, and any modifying Addenda will become “Contract Documents” under the construction contract.
b. If the Procurement Drawings or Procurement Specifications, as “Contract Documents” under the construction contract, are duly modified under such construction contract, then Seller and Contractor/Assignee shall enter into a corresponding Change Order under the applicable provisions of this Procurement Contract.
c. The Procurement Drawings and Procurement Specifications may not be modified by Seller or Contractor/Assignee, singly or in tandem, except as such Procurement Drawings or Procurement Specifications, as “Contract Documents” under the construction contract, have been duly modified under such construction contract.
d. All performance warranties, guarantees, and indemnifications required by the Procurement Contract will continue to run for the benefit of assignor (Project Owner) and, in addition, for the benefit of the Contractor/Assignee. However, if assignor (Project Owner) and Contractor/Assignee make the same warranty or guarantee claim, then Seller shall only be liable once for such claim. Other than its remedies under such warranties, guarantees, and indemnifications, assignor will not retain direct rights under this Procurement Contract, but will have rights and remedies as a party to the construction contract, whose scope of work will encompass the Procurement Drawings, Procurement Specifications, and modifying Addenda; provided, however, that any limitations on Seller’s liability in this Procurement Contract will continue to bind the original Buyer (assignor) after assignment.
e. The Contractor/Assignee shall have all the rights of the Buyer under the Performance Bond and Payment Bond.
f. Seller shall submit all Applications for Payment directly to Contractor/Assignee:
1) Contractor/Assignee shall review each Application for Payment promptly, determine the amount that Contractor/Assignee approves for payment, and then include the amount approved in the next application for payment submitted to Project Owner (or Engineer) under the construction contract.
2) Contractor/Assignee shall pay Seller within 15 days of receipt of payment from the Project Owner under the construction contract. 3) After assignment Engineer will review, approve, or deny the content of Applications for Payment under the Procurement Contract only to the extent that Contractor/Assignee, as construction contractor, has incorporated such content into payment applications that Engineer reviews under the construction contract.
g. The Contractor/Assignee shall have all the rights of the Buyer under any pending Claim by Buyer.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-8 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) h. All Claims and supporting documentation will be submitted directly by the claimant party (either Buyer or Contractor/Assignee or Seller), to the other party, without submittal to Engineer:
1) The other party will render a response in writing within 30 days of receipt of the last submittal of claimant.
2) If the other party does not render a written response to a Claim within 30 days after receipt of the last submittal of the claimant, the other party shall be deemed to have approved the Claim in its entirety. 3) The other party’s written response to a Claim, or the approval of the Claim in its entirety as a function of failure to respond within 30 days, will be final and binding upon Buyer and Seller 30 days after it is issued, unless within such 30 days of issuance either Buyer or Seller appeals the result by initiating the mediation of the Claim in accordance with the dispute resolution procedures.
4) Any Claim by Seller that Contractor/Assignee may choose to submit, present, or forward to Project Owner must be submitted to Buyer within sufficient time for Contractor/Assignee to preserve its rights under the construction contract, notwithstanding any procedures or time limits in this Procurement Contract.
i. Seller’s recovery of additional cost, time, or both cost and time for any Claim attributable to the Project Owner will be limited to the proportionate recovery by Contractor/Assignee against Project Owner for such Claim. Seller will cooperate and assist Contractor/Assignee in pursuing any Claim by Contractor/Assignee against Project Owner on behalf of Seller, including the timely preparation and delivery of supporting documentation. j. If the pursuit of any claim by Contractor/Assignee against Project Owner on Seller’s behalf requires the expenditure by Contractor/Assignee of legal or consulting fees, or results in litigation, arbitration, or any dispute resolution procedures, Seller agrees to pay for a proportionate share of attorneys’ fees, consultant fees, and litigation, arbitration, and other resolution costs incurred by Contractor/Assignee in pursuing the claim on behalf of Seller, based upon the amount claimed by Seller as compared to the total value of the claim pursued by the Contractor/Assignee.
k. All rights, duties, and obligations of Engineer to Contractor/Assignee and Seller under this Procurement Contract will cease.
l. Subject to the foregoing provisions, all references in the Procurement Contract to submitting items to Engineer, or to Engineer having tasks or obligations, will be read after such an assignment as requiring submittal to Contractor/Assignee, or as Contractor/Assignee having such tasks or obligations (which Contractor/Assignee may delegate when appropriate). m. If the Procurement Contract includes a Buyer’s Contingency Allowance, upon assignment such allowance will be automatically reduced to the amount previously authorized by Buyer (Project Owner) and cease to be operational.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-9 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) C. No other assignment by a party hereto of any rights under or interests in the Procurement Contract will be binding on another party hereto without the written consent of the party sought to be bound. Specifically, but without limitation, Procurement Contract payments or other money that may become due, and Procurement Contract payments or other money that are due, may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by Laws and Regulations). Unless specifically stated to the contrary in any written consent to such an assignment, such an assignment will not release or discharge the assignor from any duty or responsibility under the Procurement Contract Documents.

ARTICLE 6 - PROCUREMENT CONTRACT DOCUMENTS

6.01 List of Procurement Contract Documents
A. The Procurement Contract Documents consist of the following:

1. This Procurement Agreement.

2. Document 00_72_01 - General Conditions - Procurement.

3. Document 00_73_01 - Supplementary Conditions - Procurement.

4. Procurement Specifications.

5. Procurement Drawings (not attached but incorporated by reference).

6. Addenda Numbers _____ to _____..

7. Bonds:
a. Performance bond (together with power of attorney).
b. Payment bond (together with power of attorney).

8. Exhibits to this Procurement Agreement (enumerated as follows):
a. Seller’s Bid, solely as to the prices set forth.
b. Exhibit A, Assignment of Contract, Consent to Assignment, and Acceptance of Assignment.
c. Exhibit B, Surety’s Consent to Assignment.
d. Documentation submitted by Seller __________________________; and e. Other Exhibits:____________________________________________.

9. The following which may be delivered or issued on or after the Effective Date of the Procurement Contract and are not attached hereto:
a. Change Orders;
b. Change Directives; and
c. Field Orders.

B. The documents listed under List of Procurement Contract Documents are attached to this Procurement Agreement (except as expressly noted otherwise above).

C. There are no Procurement Contract Documents other than those listed above.

D. The Procurement Contract Documents may only be amended or supplemented as provided in Paragraph 11.01 of Document 00_72_01 - General Conditions - Procurement.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-10 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) ARTICLE 7 - SELLER’S REPRESENTATIONS AND CERTIFICATIONS

7.01 Seller’s Representations
A. In order to induce Buyer to enter into this Procurement Agreement, Seller makes the following representations:

1. Seller has examined and carefully studied the Procurement Contract Documents.

2. If required by the Instructions to Bidders to visit the Point of Destination and the site where the Goods are to be installed or Special Services will be provided, or if, in Seller’s judgment, any observable local or site conditions may affect the delivery, cost, progress, or furnishing of the Goods and Special Services, then Seller has visited the Point of Destination and site where the Goods are to be installed or Special Services will be provided (as applicable) and become familiar with and is satisfied as to the observable local and site conditions that may affect delivery, cost, progress, and furnishing of the Goods and Special Services.

3. Seller is familiar with and is satisfied as to all Laws and Regulations that may affect the cost, progress, and performance of Seller's obligations under the Procurement Contract.

4. Seller has carefully studied, considered, and correlated the information known to Seller with respect to the effect of such information on the cost, progress, and performance of Seller's obligations under the Procurement Contract.

5. Seller has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Seller has discovered in the Procurement Contract Documents, and the written resolution (if any) thereof by Engineer is acceptable to Seller.

6. The Procurement Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance of Seller's obligations under the Procurement Contract.

7. Seller’s entry into this Procurement Contract constitutes an incontrovertible representation by Seller that without exception all prices in the Procurement Agreement are premised upon furnishing the Goods and Special Services as required by the Procurement Contract Documents.

7.02 Seller’s Certifications
A. Seller certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Procurement Contract. For the purposes of this Document:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Procurement Contract execution;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Procurement Contract to the detriment of Buyer, (b) to establish bid or contract prices at artificial noncompetitive levels, or (c) to deprive Buyer of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Buyer, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-11 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final)

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Procurement Contract.

ARTICLE 8 - CONFIDENTIALITY

8.01 Confidential Information
A. Confidential information is information in documents submitted by Seller that Seller clearly and prominently labels in writing to be a trade secret, proprietary, or confidential. Such documents, if any, will be maintained in a manner that endeavors to avoid disclosing confidential information to third parties, to the extent allowed by Laws and Regulations.

B. Seller shall clearly and prominently mark confidential information with the word “CONFIDENTIAL” on each page or sheet or on the cover of bound documents. Place “CONFIDENTIAL” stamps or watermarks so that they do not obscure any of the required information on the document, either in the original or in a way that would obscure any of the required information in a photocopy of the document.

8.02 Disclosure of Confidential Information
A. If Buyer is requested to disclose confidential information, or becomes legally compelled (by oral questions, interrogatories, requests for information or documents, subpoena, civil or criminal investigative demand, public information requests, or other requests under Laws and Regulations) to disclose confidential information, or is required by a regulatory body, governing agency, or controlling authority to disclose confidential information, or make any other disclosure that is prohibited or otherwise constrained by the Procurement Contract, Buyer will provide Seller with prompt notice so Seller may seek an appropriate protective order or other remedy.

Seller will be solely responsible for submitting to the regulatory body, governing agency, or controlling authority any arguments, briefs, memoranda, motions, authorities, or other information in opposition to disclosure.

B. Buyer’s obligations with respect to confidential information are nullified by the following exceptions:

1. Confidential information becomes a part of the public domain through publication or otherwise, through no fault of the Buyer;

2. Buyer can demonstrate through suitable documentation that the confidential information was already in the Buyer’s possession, and not previously marked as confidential, or was otherwise publicly available prior to the Effective Date of the Procurement Contract;

3. The confidential information is subsequently and independently disclosed to the Buyer by a third party who has a lawful right to disclose such information;

4. Buyer has a good faith belief that disclosure is required or justified; or

5. Buyer is required to disclose the confidential information by court order or by applicable Laws and Regulations.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-12 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final)

8.03 Waiver of Immunity
A. Notwithstanding any other provision of the Procurement Contract, it is stipulated and agreed that by accepting confidential information, Buyer has not and does not waive its legal immunity (if any) from suit or liability.

ARTICLE 9 - MUTUAL WAIVER

9.01 Mutual Waiver of Consequential Damages
A. Buyer and Seller waive against each other, and against the other’s officers, directors, members, partners, employees, agents, consultants, and subcontractors, any and all claims for or entitlement to incidental, indirect, or consequential damages arising out of, resulting from, or related to the Procurement Contract. If Buyer (Project Owner) assigns this Procurement Contract to a construction contractor (Contractor/Assignee), then the terms of this Paragraph will be binding upon the Contractor/Assignee with respect to Seller and assignor. The terms of this mutual waiver do not apply to or limit any claim by either Buyer or Seller against the other based on any of the following: (a) contribution or indemnification, (b) liquidated damages, (c) costs, losses, or damages attributable to personal or bodily injury, sickness, disease, or death, or to injury to or destruction of the tangible property of others, (d) intentional or reckless wrongful conduct, or (e) rights conferred by any bond provided by Seller under this Procurement Contract.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Agreement Between Buyer and Seller - Procurement
00_52_64-13 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_52_64 (Final) IN WITNESS WHEREOF, Buyer and Seller have signed this Procurement Agreement.

Counterparts have been delivered to Buyer and Seller.

The Effective Date of the Procurement Contract is _____________________.

Buyer Seller

(typed or printed name of organization) (typed or printed name of organization) By: By:
(individual’s signature) (individual’s signature)
Date: Date:
(date signed) (date signed)
Name: Name:
(typed or printed) (typed or printed)
Title: Title:
(typed or printed) (typed or printed)
(If Seller is a corporation, a partnership, or a joint
venture, attach evidence of authority to sign.)
Attest: Attest:
(individual’s signature) (individual’s signature)
Title: Title:
(typed or printed) (typed or printed)
Address for giving notices: Address for giving notices:

City of Pacifica
Attn: Kevin Woodhouse, City Manager
540 Crespi Dr, Pacifica CA 94044
Designated Representative: Designated Representative:

Name: Name:
(typed or printed) (typed or printed)
Title: Title:
(typed or printed) (typed or printed)
Address: Address:

Phone: Phone:

Email: Email:
(If Buyer is a corporation, attach evidence of
authority to sign. If Buyer is a public body, attach
evidence of authority to sign and resolution or other
documents authorizing execution of this
Agreement.)

END OF DOCUMENT

6.a
Packet Pg. 90
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

Warranty Bond
00_61_12-1 Project #P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_12 (Final) DOCUMENT 00_61_12

WARRANTY BOND
Seller Surety
Name: Name:

Address (principal place of business): Address (principal place of business):
[Address of Seller’s principal place of
business]
[Insert address of Surety’s principal place
of business]
Buyer Procurement Contract
Name: City of Pacifica Description (name and location):

Address (principal place of business): UV Disinfection Replacement Equipment – Project P034
700 Coast Highway, Pacifica, CA 94044 540 Crespi Drive
Pacifica, CA 94044 Contract Price:

Effective Date of Contract:

Contract’s Date of
Substantial Completion:

Bond
Bond Amount: Bond Period: Commencing 364 days after
Substantial Completion of the Work under the
Construction Contract, and continuing until 2
years after such Substantial Completion.

Date of Bond:

Modifications to this Bond form:
☐ None ☐ See Paragraph 9
Surety and Seller, intending to be legally bound hereby, subject to the terms set forth in this Document, do each cause this Warranty Bond to be duly executed by an authorized officer, agent, or representative.

Seller as Principal Surety

(Full formal name of Seller) (Full formal name of Surety) (corporate seal) By: By:
(Signature) (Signature) (Attach Power of Attorney)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

Attest: Attest:
(Signature) (Signature)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

Notes: (1) Provide supplemental execution by any additional parties, such as joint venturers. (2) Any singular reference to Seller, Surety, Buyer, or other party is considered plural where applicable.

6.a
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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Warranty Bond
00_61_12-2 Project #P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_12 (Final)

1. The Seller and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Buyer for the performance of the Construction Contract’s Correction Period Obligations. The Construction Contract is incorporated in this Document by reference.

2. If the Seller performs the Correction Period Obligations, the Surety and the Seller shall have no obligation under this Warranty Bond.

3. If Buyer gives written notice to Seller and Surety during the Bond Period of Seller’s obligation under the Correction Period Obligations, and Seller does not fulfill such obligation, then Surety shall be responsible for fulfillment of such Correction Period Obligations. Surety shall either fulfill the Correction Period Obligations itself, through its agents or contractors, or, in the alternative, Surety may waive the right to fulfill the Correction Period Obligations itself, and reimburse the Buyer for all resulting costs incurred by Buyer in performing Seller’s Correction Period Obligations, including but not limited to correction, removal, replacement, and repair costs.

4. The Surety’s liability is limited to the amount of this Warranty Bond. Renewal or continuation of the Warranty Bond will not modify such amount, unless expressly agreed to by Surety in writing.

5. The Surety shall have no liability under this Warranty Bond for obligations of the Seller that are unrelated to the Construction Contract. No right of action will accrue on this Warranty Bond to any person or entity other than the Buyer or its heirs, executors, administrators, successors, and assigns.

6. Any proceeding, legal or equitable, under this Warranty Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located and must be instituted within 2 years after the Surety refuses or fails to perform its obligations under this Warranty Bond.

7. Written notice to the Surety, the Buyer, or the Seller must be mailed or delivered to the address shown in this Warranty Bond.

8. Definitions:

8.1. Construction Contract—The agreement between the Buyer and Seller identified on the cover page of this Warranty Bond, including all Contract Documents and changes made to the agreement and the Contract Documents.

8.2. Contract Documents—All the documents that comprise the agreement between the Buyer and Seller.

8.3. Correction Period Obligations—The duties, responsibilities, commitments, and obligations of the Seller with respect to correction or replacement of defective Work, as set forth in the Construction Contract’s Correction Period clause, Document 00_72_01 - General Conditions - Procurement, Paragraph 15.08, as duly modified.

8.4. Substantial Completion—As defined in the Construction Contract.

8.5. Work—As defined in the Construction Contract.

9. Modifications to this Bond are as follows: None.

END OF DOCUMENT

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Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Performance Bond - Procurement
00_61_14-1 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_14 (Final) DOCUMENT 00_61_14

PERFORMANCE BOND - PROCUREMENT
Seller Surety
Name: Name:

Address (principal place of business): Address (principal place of business):

Buyer Procurement Contract
Name: City of Pacifica Description (name and location):

Mailing address (principal place of business): UV Disinfection Replacement Equipment – Project P034
700 Coast Highway, Pacifica, CA 94044 540 Crespi Drive
Pacifica, CA 94044 Procurement
Contract Price:

Effective Date of
Procurement Contract:

Bond
Bond Amount:

Date of Bond:
(Date of Bond cannot be earlier than Effective Date of
Procurement Contract)
Modifications to this Bond form:
☐ None ☐ See modifications in this Document
Surety and Seller, intending to be legally bound hereby, subject to the terms set forth in this Performance Bond, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative.

Seller as Principal Surety

(Full formal name of Seller) (Full formal name of Surety) (corporate seal) By: By:
(Signature) (Signature)(Attach Power of Attorney)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

Attest: Attest:
(Signature) (Signature)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

6.a
Packet Pg. 94
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Performance Bond - Procurement
00_61_14-2 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_14 (Final)

1. The Seller and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Buyer for the performance of the Procurement Contract, which is incorporated herein by reference.

2. If the Seller performs the Procurement Contract, the Surety and the Seller shall have no obligation under this Bond, except when applicable to participate in a conference as provided in this Document.

3. If there is no Buyer Default under the Procurement Contract, the Surety’s obligation under this Bond will arise after:

3.1. The Buyer first provides notice to the Seller and the Surety that the Buyer is considering declaring a Seller Default. Such notice may indicate whether the Buyer is requesting a conference among the Buyer, Seller, and Surety to discuss the Seller’s performance. If the Buyer does not request a conference, the Surety may, within 5 business days after receipt of the Buyer’s notice, request such a conference. If the Surety timely requests a conference, the Buyer shall attend. Unless the Buyer agrees otherwise, any conference requested under this provision will be held within 10 business days of the Surety’s receipt of the Buyer’s notice. If the Buyer, the Seller, and the Surety agree, the Seller shall be allowed a reasonable time to perform the Procurement Contract, but such an agreement does not waive the Buyer’s right, if any, subsequently to declare a Seller Default;

3.2. The Buyer declares a Seller Default, terminates the Procurement Contract, and notifies the Surety; and

3.3. The Buyer has agreed to pay the Balance of the Procurement Contract Price in accordance with the terms of the Procurement Contract to the Surety or to a seller selected to perform the Procurement Contract.

4. Failure on the part of the Buyer to comply with the notice requirement in Document does not constitute a failure to comply with a condition precedent to the Surety’s obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice.

5. When the Buyer has satisfied the conditions specified in this Document, the Surety shall promptly and at the Surety’s expense take one of the following actions:

5.1. Arrange for the Seller, with the consent of the Buyer, to perform and complete the Procurement Contract;

5.2. Undertake to perform and complete the Procurement Contract itself, through its agents or independent contractors;

5.3. Obtain bids or negotiated proposals from qualified sellers acceptable to the Buyer for a contract for performance and completion of the Procurement Contract, arrange for a contract to be prepared for execution by the Buyer and a seller selected with the Buyer’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Procurement Contract, and pay to the Buyer the amount of damages as specified in this Document in excess of the Balance of the Procurement Contract Price incurred by the Buyer as a result of the Seller Default; or

6.a
Packet Pg. 95
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Performance Bond - Procurement
00_61_14-3 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_14 (Final)

5.4. Waive its right to perform and complete, arrange for completion, or obtain a new seller, and with reasonable promptness under the circumstances:

5.4.1 After investigation, determine the amount for which Surety may be liable to the Buyer and, as soon as practicable after the amount is determined, make payment to the Buyer; or

5.4.2 Deny liability in whole or in part and notify the Buyer, citing the reasons for denial.

6. If the Surety does not proceed as specified in this Document with reasonable promptness, the Surety shall be deemed to be in default on this Bond 7 days after receipt of an additional written notice from the Buyer to the Surety demanding that the Surety perform its obligations under this Bond, and the Buyer shall be entitled to enforce any remedy available to the Buyer. If the Surety proceeds as specified in this Document and the Buyer refuses the payment, or the Surety has denied liability, in whole or in part, without further notice, the Buyer shall be entitled to enforce any remedy available to the Buyer.

7. If the Surety elects to act, then the responsibilities of the Surety to the Buyer will not be greater than those of the Seller under the Procurement Contract, and the responsibilities of the Buyer to the Surety will not be greater than those of the Buyer under the Procurement Contract. Subject to the commitment by the Buyer to pay the Balance of the Procurement Contract Price, the Surety is obligated, without duplication for:

7.1. the responsibilities of the Seller for correction of defective or non-conforming Goods and Special Services, and completion of the Procurement Contract;

7.2. additional legal, design professional, and delay costs resulting from the Seller’s Default, and resulting from the actions or failure to act of the Surety; and

7.3. liquidated damages, or if no liquidated damages are specified in the Procurement Contract, actual damages caused by delayed performance or non-performance of the Seller.

8. If the Surety elects to act, the Surety’s liability is limited to the amount of this Bond.

9. The Surety shall not be liable to the Buyer or others for obligations of the Seller that are unrelated to the Procurement Contract, and the Balance of the Procurement Contract Price will not be reduced or set off on account of any such unrelated obligations. No right of action will accrue on this Bond to any person or entity other than the Buyer or its heirs, executors, administrators, successors, and assigns.

10. The Surety hereby waives notice of any change, including changes of time, to the Procurement Contract or to related subcontracts, purchase orders, and other obligations.

11. Any proceeding, legal or equitable, under this Bond must be instituted in any court of competent jurisdiction where the Point of Destination is located and must be instituted within 2 years after a declaration of Seller Default, or within 2 years after the Seller ceased working, or within 2 years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are void or prohibited by law, the minimum periods of limitations available to sureties as a defense in the jurisdiction of the suit will be applicable.

12. Notice to the Surety, the Buyer, or the Seller must be mailed or delivered to the address shown on the page on which their signature appears.

6.a
Packet Pg. 96
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Performance Bond - Procurement
00_61_14-4 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_14 (Final)

13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Point of Destination, any provision in this Bond conflicting with said statutory or legal requirement will be deemed deleted from this Bond and provisions conforming to such statutory or other legal requirement will be deemed incorporated herein.

When so furnished, the intent is that this Bond will be construed as a statutory bond and not as a common law bond.

14. Definitions:

14.1. Balance of the Procurement Contract Price—The total amount payable by the Buyer to the Seller under the Procurement Contract after all proper adjustments have been made including allowance for the Seller for any amounts received or to be received by the Buyer in settlement of insurance or other claims for damages to which the Seller is entitled, reduced by all valid and proper payments made to or on behalf of the Seller under the Procurement Contract.

14.2. Buyer Default—Failure of the Buyer, which has not been remedied or waived, to pay the Seller as required under the Procurement Contract or to perform and complete or comply with the other material terms of the Procurement Contract.

14.3. Goods and Special Services—The full scope of materials, equipment, other items, and services to be furnished by Seller, as defined in the Procurement Contract.

14.4. Point of Destination—The location where delivery of the Goods shall be made, as stated in the Procurement Contract.

14.5. Procurement Contract—The contractual agreement between the Buyer and Seller identified on the cover page, including all Procurement Contract Documents and changes made to the Procurement Contract.

14.6. Seller Default—Failure of the Seller, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Procurement Contract.

14.7. Procurement Contract Documents—All the documents that comprise the contractual agreement between the Buyer and Seller.

15. Modifications to this Bond are as follows: None.

END OF DOCUMENT

6.a
Packet Pg. 97
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment This document is a MODIFIED version of EJCDC® P-615, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

Payment Bond - Procurement
00_61_73-1 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_73 (Final) DOCUMENT 00_61_73

PAYMENT BOND - PROCUREMENT
Seller Surety
Name: Name:

Address (principal place of business): Address (principal place of business):

Buyer Procurement Contract
Name: City of Pacifica Description (name and location):

Effective Date of
Procurement Contract:

Bond
Bond Amount:

Date of Bond:
(Date of Bond cannot be earlier than Effective Date of
Procurement Contract)
Modifications to this Bond form:
☐ None ☐ See modifications as specified in this
Document
Surety and Seller, intending to be legally bound hereby, subject to the terms set forth in this Payment Bond, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative.

Seller as Principal Surety

(Full formal name of Seller) (Full formal name of Surety) (corporate seal) By: By:
(Signature) (Signature)(Attach Power of Attorney)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

Attest: Attest:
(Signature) (Signature)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:

6.a
Packet Pg. 98
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Payment Bond - Procurement
00_61_73-2 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_73 (Final)

1. The Seller and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to the Buyer to pay for labor, materials, and equipment furnished for use in the performance of the Procurement Contract, which is incorporated herein by reference, subject to the following terms.

2. If the Seller promptly makes payment of all sums due to Claimants, and defends, indemnifies, and holds harmless the Buyer from claims, demands, liens, or suits by any person or entity seeking payment for labor, materials, or equipment furnished for use in the performance of the Procurement Contract, then the Surety and the Seller shall have no obligation under this Bond.

3. If there is no Buyer Default under the Procurement Contract, the Surety’s obligation to the Buyer under this Bond will arise after the Buyer has promptly notified the Seller and the Surety of claims, demands, liens, or suits against the Buyer or the Buyer’s property by any person or entity seeking payment for labor, materials, or equipment furnished for use in the performance of the Procurement Contract, and tendered defense of such claims, demands, liens, or suits to the Seller and the Surety.

4. When the Buyer has satisfied the conditions of notification, the Surety shall promptly and at the Surety’s expense defend, indemnify, and hold harmless the Buyer against a duly tendered claim, demand, lien, or suit.

5. The Surety’s obligations to a Claimant under this Bond will arise after the following:

5.1. Claimants who do not have a direct contract with the Seller

5.1.1 have furnished a written notice of non-payment to the Seller, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were, or equipment was, furnished or supplied or for whom the labor was done or performed, within 90 days after having last performed labor or last furnished materials or equipment included in the Claim; and

5.1.2 have sent a Claim to the Surety.

5.2. Claimants who are employed by or have a direct contract with the Seller have sent a Claim to the Surety.

6. If a notice of non-payment is given by the Buyer to the Seller, that is sufficient to satisfy a Claimant’s obligation to furnish a written notice of non-payment.

7. When a Claimant has satisfied the specified conditions, the Surety shall promptly and at the Surety’s expense take the following actions:

7.1. Send an answer to the Claimant, with a copy to the Buyer, within 60 days after receipt of the Claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed; and

7.2. Pay or arrange for payment of any undisputed amounts.

7.3. The Surety’s failure to discharge its obligations will not be deemed to constitute a waiver of defenses the Surety or Seller may have or acquire as to a Claim, except as to undisputed amounts for which the Surety and Claimant have reached agreement. If, however, the Surety fails to discharge its obligations, the Surety shall indemnify the Claimant for the reasonable attorney’s fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant.

6.a
Packet Pg. 99
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Payment Bond - Procurement
00_61_73-3 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_73 (Final)

8. The Surety’s total obligation will not exceed the amount of this Bond, plus the amount of reasonable attorney’s fees, and the amount of this Bond will be credited for any payments made in good faith by the Surety.

9. Amounts owed by the Buyer to the Seller under the Procurement Contract will be used for the performance of the Procurement Contract and to satisfy claims, if any, under any procurement performance bond. By the Seller furnishing and the Buyer accepting this Bond, they agree that all funds earned by the Seller in the performance of the Procurement Contract are dedicated to satisfying obligations of the Seller and Surety under this Bond, subject to the Buyer’s priority to use the funds for the completion of the Goods and Special Services.

10. The Surety shall not be liable to the Buyer, Claimants, or others for obligations of the Seller that are unrelated to the Procurement Contract. The Buyer shall not be liable for the payment of any costs or expenses of any Claimant under this Bond and shall have under this Bond no obligation to make payments to or give notice on behalf of Claimants, or otherwise have any obligations to Claimants under this Bond.

11. The Surety hereby waives notice of any change, including changes of time, to the Procurement Contract or to related subcontracts, purchase orders, and other obligations.

12. No suit or action will be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the state in which the Point of Destination is located or after the expiration of 1 year from the date (1) on which the Claimant sent a Claim to the Surety pursuant or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Procurement Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit will be applicable.

13. Notice and Claims to the Surety, the Buyer, or the Seller must be mailed or delivered to the address shown on the page on which their signature appears. Actual receipt of notice or Claims, however accomplished, will be sufficient compliance as of the date received.

14. When this Bond has been furnished to comply with a statutory or other legal requirement where the Point of Destination is located, any provision in this Bond conflicting with said statutory or legal requirement will be deemed deleted from this Bond and provisions conforming to such statutory or other legal requirement will be deemed incorporated herein.

When so furnished, the intent is that this Bond will be construed as a statutory bond and not as a common law bond.

15. Upon requests by any person or entity appearing to be a potential beneficiary of this Bond, the Seller and Buyer shall promptly furnish a copy of this Bond or shall permit a copy to be made.

16. Definitions

16.1. Buyer Default—Failure of the Buyer, which has not been remedied or waived, to pay the Seller as required under the Procurement Contract or to perform and complete or comply with the other material terms of the Procurement Contract.

16.2. Claim—A written statement by the Claimant including at a minimum:

16.2.1 The name of the Claimant;

16.2.2 The name of the person for whom the labor was done, or materials or equipment furnished;

6.a
Packet Pg. 100 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Payment Bond - Procurement
00_61_73-4 Project# P034 February 2023
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/UV Pre-Purchase/00_61_73 (Final)

16.2.3 A copy of the agreement or purchase order pursuant to which labor, materials, or equipment was furnished for use in the performance of the Procurement Contract;

16.2.4 A brief description of the labor, materials, or equipment furnished;

16.2.5 The date on which the Claimant last performed labor or last furnished materials or equipment for use in the performance of the Procurement Contract;

16.2.6 The total amount earned by the Claimant for labor, materials, or equipment furnished as of the date of the Claim;

16.2.7 The total amount of previous payments received by the Claimant; and

16.2.8 The total amount due and unpaid to the Claimant for labor, materials, or equipment furnished as of the date of the Claim.

16.3. Claimant—An individual or entity having a direct contract with the Seller or with a subcontractor of the Seller to furnish labor, materials, or equipment for use in the performance of the Procurement Contract. The term Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic’s lien or similar statute against the real property upon which the Point of Destination is located or where the Goods and Special Services are to be installed or furnished. The intent of this Bond is to include without limitation in the terms of “labor, materials, or equipment” that part of the water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Procurement Contract, architectural and engineering services required for performance of the work of the Seller and the Seller’s subcontractors, and all other items for which a mechanic’s lien may be asserted in the jurisdiction where the labor, materials, or equipment were furnished.

16.4. Goods and Special Services—The full scope of materials, equipment, other items, and services to be furnished by Seller, as defined in the Procurement Contract.

16.5. Point of Destination—The location where delivery of the Goods shall be made, as stated in the Procurement Contract.

16.6. Procurement Contract—The contractual agreement between the Buyer and Seller identified on the cover page, including all Procurement Contract Documents and all changes made to the Procurement Contract.

16.7. Procurement Contract Documents—All the documents that comprise the contractual agreement between the Buyer and Seller.

17. Modifications to this Bond are as follows: None.

END OF DOCUMENT

6.a
Packet Pg. 101 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

TROJAN TECHNOLOGIES
BID

6.a
Packet Pg. 102 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

CITY OF PACIFICA

ULTRAVIOLET DISINFECTION REPLACEMENT PROJECT
PROJECT NO. P034

SUBMITTED BY TROJAN TECHNOLOGIES AND

THE COOMBS HOPKINS COMPANY

6.a
Packet Pg. 103 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment March 15, 2023
City of Pacifica
700 Coast Highway
Pacifica, CA 94044
RE: CITY OF PACIFICA UV REPLACEMENT PROJECT
To Whom it may Concern;
During our 45-year history, Trojan has led the world’s innovations in UV: from the introduction of the first large-scale medium-pressure lamp UV system to the commercialization of electronic ballasts and automated cleaning systems. This leadership is evidenced by the development of a high-efficiency UV reactor for the world’s largest UV installation: the Catskill-Delaware Water Treatment Plant in New York City, New York, USA. In 2013 Trojan TrojanUVSignaTM System received the WEF Innovation Technology Award which has led the trend in the industry toward inclined systems using the same SOLO 1000W lamp and ballast as proposed for the City of Pacifica UV Disinfection Replacement Project.

The Signa design proposed for Pacifica is based on the TrojanUVSignaTM 2 Row System. The TrojanUVSignaTM 2 Row is the latest variation of the SIGNA system.

The UV system design has two (2) channels, with three (3) banks (2 duty, 1 redundant) of ten (10) lamps per channel. The system can accommodate both the discharge requirements and reuse requirements consisting of 2.5 MGD, 56% UVT, 102 mJ/cm2 MS2 (NWRI 2012) and 20 MGD, 56% UVT, 14 mJ/cm2 T1 (IUVA) Respectively. The total lamp count is 60 which is far less than any other manufacturer can offer.

We would like to take this opportunity to outline the key features that differentiate the proposed TrojanUVSigna™ System. The TrojanUVSigna™ offers the following advantages over other UV systems:
• Reactor and Lamp Orientation – the lamp orientation of the TrojanUVSigna™ is a unique staggered, inclined array. This orientation was selected because it combines the best benefits of both horizontal and vertical lamp UV systems. o Like a horizontal system, it offers high disinfection performance, hydraulic benefits and is effective over a wide range of water quality. Like a vertical system, it offers maintenance benefits (e.g. easy lamp replacement).
o The inclined arrangement overcomes the drawbacks of vertical system such as stress on quartz sleeves and debris collecting on the lamp arc length.
o The inclined lamp position has additional benefits (over vertical systems) in that modules are more stable, less prone to vibration and are easier to raise from the channel. o The lamp pattern was developed specifically to maximize the reactor performance with the high powered Solo Lamp™.
• The Solo Lamp™ that is used in the TrojanUVSigna™ is the most powerful high efficiency low pressure high output lamp in the world. This results in the LOWEST lamp count resulting in fewer lamps to maintain and replace. • The Solo Lamp™ has been independently validated according to NWRI protocol to show a 14% degradation over its guaranteed lifetime of 15,000 hours.
• A fully automatic chemical/mechanical cleaning system (ActiCleanTM) is provided for the quartz sleeves. This fully automated sleeve cleaning system optimizes power consumption and eliminates operator involvement for system

6.a
Packet Pg. 104 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment cleaning. This will significantly reduce the plant’s operating and maintenance costs (both labor and materials) as UV systems that do not include chemical/mechanical cleaning require a chemical dip tank or manual hand cleaning. • The TrojanUVSigna™ system is uniquely modular as we can provide banks sized from 8 to 24 lamps in 2 lamp increments.

This flexibility resultsin cost savings and the minimum number of lamps, sleeves, drivers, etc. to maintain. • The Solo Lamp™ is powered by a Lamp Driver located in a separate electrical panel which can be located beside the channel or up to 100’ away in a separate building. The lamp driver warranty matches the best in the industry with a 10 year warranty. Note that the ballast panels are unique compared to that of other UV systems in that one panel can power multiple banks in the same channel yet have electrical isolation between the banks. The value is when servicing a single bank, other banks powered from the same panel can remain ON. • An integral module lifting device for each module/bank means there is no need for expensive overhead cranes. For channel cleaning the modules can simply be translated to their out of channel position to allow for channel access. The banks can also be completely removed from the channels off to the side which results in a channel completely free from obstructions.
• Unique in the industry is the bank submergence rating. Trojan has designed the in channel UV banks to be rated to a 6P standard and to tolerate temporary flood conditions of up to 24 hours.

The design and support of the proposed TrojanUVSigna™ system is provided by Trojan Technologies, a world leader in UV based disinfection technologies. Purchasing a UV system from Trojan Technologies offers the following advantages:
• The largest installed base of municipal systems in the world, including one hundred twelve (112) municipal wastewater/reuse systems operating in California alone. • A simple disinfection performance guarantee is provided, at no extra cost, and is valid for the life of the System. This is significantly better than the three (3) year performance guarantee required in the specification. • Trojan offers a toll-free number with qualified Technicians available 24-hours / 7 days a week for emergency support. • Trojan UV Installations are supported by a network of over 60 factory trained certified technicians in North America including a local Trojan certified technician located in San Jose California. • Service and Support for the system in excess of 25 years after the system has been commissioned. • Experience from over 25 installationsthat have replaced the UV4000 system with the UVSigna We would like to thank the City of Pacifica and Carollo Engineers for the invitation to submit our proposal for this project. If you have any questions please do not hesitate to contact me at (519) 619-7352 or through our local representative, Brad Leidecker with Coombs-Hopkins Company at (925) 947-6733.

Best regards,
Jordan Fournier
Regional Manager
Trojan Technologies

6.a
Packet Pg. 105 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Table of Contents
TrojanUVSigna™ CITY OF PACIFICA, CA
Order of Proposal
The contents of the proposal are in the order shown below. Please refer to the associated enclosures for the content.

DOCUMENT 00_41_63
• BID FORM – PROCUREMENT
o BID SCHEDULE “A”: EQUIPMENT COSTS
o BID SCHEDULE “B”: OPERATION AND MAINTENANCE EXPENSE
DOCUMENT 00_41_63 ARTICLE 4 - ATTACHMENTS TO THIS BID
• Bid Security
• Evidence of ability to conduct business in the State of California • Evidence of authority to sign
• DOCUMENT 00_45_14.15
o Additional 20 Project List
• Equipment Cut Sheets
o Permanent UV System
o Temporary UV System
DOCUMENT 00_21_14 ARTICLE 12 - BASIS OF BID; COMPARISON OF BIDS • 12.03 Maintenance and Cleaning
o ActiClean Gel Refill Instructions
o Reference List

APPENDIX
• Scope of Supply

6.a
Packet Pg. 106 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_41_63
TrojanUVSigna™ CITY OF PACIFICA, CA

BID FORM - PROCUREMENT
Bid Schedule “A” and Bid Schedule “B”

6.a
Packet Pg. 107 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 110 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 115 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_41_63
TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 4
Attachments to the Bid

6.a
Packet Pg. 116 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_41_63
TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 4
Bid Security

6.a
Packet Pg. 117 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 118
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Packet Pg. 119
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6.a
Packet Pg. 120
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Purchase DOCUMENT 00_41_63
TrojanUVSigna™ CITY OF PACIFICA, CA
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6.a
Packet Pg. 121 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

TROJAN TECHNOLOGIES GROUP ULC

6.a
Packet Pg. 122 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_41_63
TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 4
Evidence of Authority to Sign

6.a
Packet Pg. 123 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

CERTIFICATE
Execution of Routine Documentation
The undersigned, being the Secretary of Trojan Technologies Group Unlimited Liability Corporation (the "Corporation") hereby certifies that Kevin Spehr, VP Global Sales of the Corporation and as such is authorized to execute on this date the Bid Form prepared by the Corporation and submitted to the City of Pacifica California respecting the proposed purchase thereby of ultraviolet disinfection equipment to be supplied by the Corporation for the City of Pacifica UV Replacement Project, in accordance with the applicable Trojan Technologies Group ULC policies in force as of the date hereof.

DATED the 14th day of March, 2023

Lee Cassey
Corporate Secretary
Trojan Technologies Group ULC

6.a
Packet Pg. 124 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_45_14.15
TrojanUVSigna™ CITY OF PACIFICA, CA
DOCUMENT 00_45_14.15
UV Disinfection Qualifications Form

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Helen McMillan, [email protected]
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519-457-3400
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Matt Thompson
805-227-7200 x7716
55% UVT, 100mJ/cm2 Dose, 3.66 MGD
3200 Sulphur Springs Road
Paso Robles, CA 93446

6.a
Packet Pg. 126 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Jackson, CA 95642
55% UVT, 100mJ/cm2 dose, 4 MGD
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Central Kitsap, WA
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12350 Brownsville Hwy. NE
Poulsbo, WA 98370
Kitsap County, WA
Floyd Bayless
360-337-5631
55% UVT, 25mJ MS2 Dose, 31.1 MGD

6.a
Packet Pg. 127 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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6.a
Packet Pg. 128 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment 00_45_14.15 ‐ 3.02 ‐ 20 Signa 2 Row Installs
Project Name State Flow (MGD) Lamps UVT System Type Start Year Reuse (Y/N) 1 Beaumont CA 13.2 108 65 2 Row 2021 Y2 San Diego SBWRP CA 15 192 62 2 Row 2019 Y 3 Paso Robles CA 3.66 96 55 2 Row 2017 Y
4 Jackson CA 4 80 55 2 Row 2018 Y5 East Valley ‐ Sterling Natural Resource Center CA 19.4 192 65 2 Row 2020 Y 6 Snowmass CO 4.3 24 65 2 Row 2019 N7 Plum Creek Replacement CO 24.6 108 65 2 Row 2019 N8 Durango CO 9.8 48 65 2 Row 2018 N9 Evans WWTP CO 5.86 40 65 2 Row 2017 N 10 La Junta CO 4.13 16 65 2 Row 2018 N
11 Troutdale WWTP 4000 replacement OR 9.6 32 55 2 Row 2019 N 12 Ten Mile Creek TX 65 240 65 2 Row 2020 N
13 Silver Creek WRF UT 4 32 65 2 Row 2018 N
14 Springville WRF UT 6.6 32 65 2 Row 2018 N
15 Salem City UT 4.4 48 65 2 Row 2019 Y
16 Puyallup WA 28.02 80 62 2 Row 2020 N
17 LOTT Olympia Replacement WA 75 180 63 2 Row 2019 N
18 Central Kitsap 4000 Replacement WA 31.1 84 55 2 Row 2018 N 19 Pullman Wastewater Treatment Plant WA 15 60 62.2 2 Row 2019 N 20 Madison Metro WI 100 180 65 2 Row 2020 N
#Confidential ‐ Company Proprietary

6.a
Packet Pg. 129
Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV DOCUMENT 00_4
5_63
TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 4
Equipment Cut Sheets

6.a
Packet Pg. 130 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment 1966
1185
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SHIPPING WIDTH
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2750
BB
AA
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REMOVABLE FLOW

CONDITIONER LOCATIONS OUTLET
CLASS 150
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DOWN POSITION
ABCD
6 5
4 3
2 1
ABCD
6 5
4 3
2 1
87 8
7 EF
EF
- 2017-07-05
DH
RELEASE LOG #

CREATED ON

DRAWN BY
SolidWorks MAINTAINED DATA

CHANGES SHALL BE INCORPORATED

ELECTRONICALLY
3020 GORE RD, LONDON, ONTARIO, CANADA, N5V-4T7

THIRD ANGLE PROJECTION
SCALE 1:16 SHEET 1 OF 2 SIZE D
- - -

DESCRIPTION
DWG NO. REV
YYYY-MM-DD REV SHT ZONE REVISION DESCRIPTION LOG NO. REV BY CHK BY - DRAWING RELEASED MASS: 7544 Kgs

APPD BY DATE
CURRENT STATUS: Work In Progress (Proto)
- - -
UNLESS OTHERWISE SPECIFIED:

REMOVE ALL BURRS, ALL CORNERS R.25mm OR
BREAK EDGE. CRITICAL CHARACTERISTIC

1.0 #
0 PL DEC
1 PL DEC
2 PL DEC
ANGLE
1 0.25

0.5 DO NOT SCALE DRAWING

INTERPRET DIMENSIONS AND TOLERANCES
PER ASME Y14.5M-2009

DIMENSIONS ARE IN MILLIMETERS
TOLERANCES APPLY AS SHOWN BELOW:

A TROJAN TECHNOLOGIES BUSINESS

6.a
Packet Pg. 131 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Purchase Agreement) ABCD
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4 3
2 1
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4 3
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7 EF
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- 2017-07-05
DH
RELEASE LOG #

CREATED ON

DRAWN BY
SolidWorks MAINTAINED DATA

CHANGES SHALL BE INCORPORATED

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3020 GORE RD, LONDON, ONTARIO, CANADA, N5V-4T7

THIRD ANGLE PROJECTION
SCALE 1:16 SHEET 2 OF 2 SIZE D
SHALLOW CHANNEL ASSEMBLY 16L

DESCRIPTION
DWG NO. REV
YYYY-MM-DD REV SHT ZONE REVISION DESCRIPTION LOG NO. REV BY CHK BY - DRAWING RELEASED MASS: 7544 Kgs

APPD BY DATE
CURRENT STATUS: Work In Progress (Proto)
- - -
UNLESS OTHERWISE SPECIFIED:

REMOVE ALL BURRS, ALL CORNERS R.25mm OR
BREAK EDGE. CRITICAL CHARACTERISTIC

1.0 #
0 PL DEC
1 PL DEC
2 PL DEC
ANGLE
1 0.25

0.5 DO NOT SCALE DRAWING

INTERPRET DIMENSIONS AND TOLERANCES
PER ASME Y14.5M-2009

DIMENSIONS ARE IN MILLIMETERS
TOLERANCES APPLY AS SHOWN BELOW:

A TROJAN TECHNOLOGIES BUSINESS

6.a
Packet Pg. 132 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Purchase Agreement)

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Packet Pg. 133 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 134 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 135 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 136 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

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Packet Pg. 137 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment DOCUMENT 00_21_14
TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 12
Basis of Bid; Comparison of Bids

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TrojanUVSigna™ CITY OF PACIFICA, CA
ARTICLE 12

12.03 Maintenance and Cleaning

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Packet Pg. 139 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA

12.03 Maintenance and Cleaning
A. Bidder shall include detailed maintenance and cleaning instructions and schedule for the UV equipment proposed. At minimum including:

Ease of maintenance
The Trojan UVSignaTM has the following features which result in ease of maintenance:
• Least number of lamps when compared to all other LPHO vendors. • Automatic Raising Mechanism (ARM) Can be stopped at different heights to provide the best access to different components for different operators • ARM is integrated into the controls and activated by a simple toggle switch • Easily replace lamps, cleaning solution without raising the bank out of the channel • Easily replace lamp drivers without affecting operation of adjacent banks • Perform reference sensor checks, and/or replace a sensor without the need to raise a bank or remove lamps and sleeves.
• UV intensity sensor is cleaned the same way as the lamps (vs. a “brush” used on other UVM’s system).
• Only reference sensors require yearly calibration.
• UV bank can easily slide out of channel and be removed allowing for easy and full channel access.
• ARM lowers the bank back into the channel without complication and is not affected by any debris on the channel floor.

Safety
The features outlined below result in a system that is safe to operate and maintain:
• Safety switch that ensures an operator cannot raise a bank with UV lamps energized. • Ground fault protection is integral to ballast.
• Lamp plug contains safety interlock so an energized lamp cannot be removed from the bank
• PDC has multiple doors with safety interlock(s) to allow an operator safe access to replace a lamp driver without affecting the other banks.

Ease of Operation
Trojan’s ActiCleanTM chemical and mechanical cleaning system is able to handle challenging effluents due to several unique features:
• Submerged pieces are cylindrical (no screws, hard edges to catch debris) • Wipers are parked out of the effluent when not in use • Automatic chemical/cleaning with additional debris scraper to push off any debris, algae, latex etc. so the cleaning system can do its job and not get hung up on debris

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Packet Pg. 140 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA
Warranties
Trojan components will meet and, in most cases, exceed minimum requirements specified on this project.

Below is a chart comparing Trojan’s warranties and the specified warranties.

Item Specified
Warranty
Trojan Warranty
System 2 years 2 years
Lamp 15,000 hours 15,000 hours
Ballast (Driver) 5 years 10 years
Quartz Sleeve 5 years 10 years
UV Sensor 3 years 10 years
Performance 3 years Lifetime

1. Lamp-bank cleaning descriptions, the estimated labor hours per lampbank cleaning, and the recommended lamp-bank cleaning frequency based on the conditions described in the technical specifications.

TROJAN RESPONSE:

The UVSIGNA Lamp-Bank cleaning is not a common requirement due to Trojan’s ActiClean Cleaning System (ACS). On the following page we have included a typical maintenance schedule for the UVSigna. It is recommended that banks be cleaned as needed which is site dependent. Most sites will visually inspect a bank monthly and if needed clean the bank. The process to clean a UV bank is as follows:
• Lift the UV Bank out of the channel using the automatic removal mechanism. • Remove large debris as required.
• Use hose and water to remove smaller debris, algae etc. • When cleaning is complete, lower the bank back into the channel and bring it into service.

It is expected that the entire process will take no longer than 5 minutes per bank and based on the technical specifications the site should plan to clean the lamp-banks every 6 months.

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TrojanUVSigna™ CITY OF PACIFICA, CA
Trojan’s ACS will ensure the lamp sleeves and sensor sleeves always remain clean so that disinfection performance is never compromised.

This Automatic chemical and mechanical cleaning system use a robust wiper system to clean the UV lamp sleeves while they remain submerged and operating in the channel.

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Packet Pg. 142 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA

ACTICLEAN CLEANING SYSTEM (ACS) AND HYDRAULIC SYSTEMS CENTER (HSC) The ActiClean system utilizes wiper seals for mechanical cleaning. Wiper seals are housed in a collar that contains a chemical cleaning solution. The dual chem/mech cleaning system operates automatically, while lamps are submerged and operating, removing fouling and maintaining the design quartz sleeve transmittance.

All lamp sleeves within the bank are cleaned simultaneously. The frequency of cleaning is adjustable at the Operator Interface on the SCC. The ACS is hydraulically actuated by the HSC, located adjacent the UV channel. The HSC contains the pump, valves, and reservoir for the ACS.

Operators can refill the cleaning solution from the top of the UV bank. This task is completed while banks are in their operating position in the channel.

The wiper fill system also acts as a wiper indicator to provide a visual indication that the wiping system is functioning. The instructions for filling the ActiClean Gel is shown on the following pages. Note that for Pacifica an entire bank of Wipers is filled at one time as all the wiper canisters are daisy chained together. The link below also provides access to a video showing the ActiClean solution being refilled. Note that since that video we have improved the filling process by providing a drill pump rather than a manual pump.

Refilling ActiClean Gel (two-row): https://vimeo.com/448987560/5f4f3fccef Visual Indicator
and Fill Port

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Packet Pg. 143 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Original Instructions
Sheet 1 of 16

INSTRUCTION

1. OVERVIEW
This procedure outlines the steps required to fill wiper canisters with ActiClean™ Gel using a:
• Pump Kit (Section 6.) OR
• Pump Kit, with Pumphead, Bracket (Section 7.)

2. SAFETY PRECAUTIONS
Read the safety precautions in this section before doing maintenance, service or repair. Obey the instructions in the safety precautions. Failure to follow the instructions in the safety precautions can result in serious injury or death.

PRODUCT LINE: TROJANUVSIGNA™ (Type 2 Row) DOCUMENT
NUMBER: DC340601-008
TOPIC: INSTRUCTION, ACTICLEAN GEL PUMP
OPERATION EDITION/REVISION: 01-05
DANGER
Arc Flash and Shock Hazard - Live Electrical Circuit Present. Hazardous Voltage. • Failure to follow these instructions will result in electrical shock, injury or death from electrocution. • Equipment should be accessed by competent personnel only. • Devices inside this equipment contain stored energy.
• NEVER work inside this equipment until at least 5 (five) minutes after disconnecting main power to allow stored energy to dissipate.
• Lockout tag out all sources of power before performing any inspection, repair, or maintenance.

There may be more than one source of power!
DANGER
Fall Hazard.
• Failure to follow these instructions will result in injuries due to fall. • Always use appropriate fall resistant procedures and equipment while working near an uncovered channel, when a fall hazard is present, in compliance with local regulations.

CAUTION
Slip and Fall Hazard.
• Failure to follow these instructions may result in injuries from slip and fall. • ALWAYS ensure safe footing.
• ALWAYS clean up spills promptly.
• ALWAYS comply with site-specific safety protocols and procedures.

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Original Instructions
Notes: 1) Dispose of contaminated parts/components as per country requirements. 2) Refer to the Safety Data Sheets for accidental exposure to supplied materials.

3. PREREQUISITES
• Retract (Home) the Wiper. Refer to the Operation and Maintenance Manual.

Note: The wiper plate may require to be extended slightly to allow wand fitting to connect properly. • Lockout Tag Out the HSC. Refer to the Operation and Maintenance Manual. • Thoroughly shake the ActiClean Gel before use.
• Ensure battery packs installed in the drill are fully charged.

CAUTION
Pinch Hazard.
• Failure to follow these instructions may result in injury due to moving parts. • ALWAYS keep hands clear of this area.

CAUTION
UV Light Hazard.
• Failure to follow these instructions may result in serious burns to unprotected eyes and skin. • ALWAYS use UV protective gear, including gloves, clothing, and face shield when UV light is present.
• NEVER look directly at illuminated UV lamp, even with protective gear. • NEVER illuminate UV lamp if personnel may be directly exposed to UV light.

NOTICE
Personal Protective Equipment Required.
• ALWAYS use appropriate eye, hand, and foot protection. • ALWAYS wear UV-C safety glasses when around equipment or a UV-C faceshield with safety glasses or safety goggles when inspecting open running equipment. • ALWAYS follow plant safety procedures and protocols.
• ALWAYS take necessary precautions when working around, operating, or working on this equipment, if contamination of components is expected within this application due to effluent biological or chemical contaminants.

NOTICE
Only competent personnel should undertake operation, repairs, maintenance, or servicing of equipment described in this manual. Maintain the continuity of the lockout tag out between shifts. If you do not understand the information or procedure explanations in this manual, STOP.

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Packet Pg. 145 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 3 of 16
Original Instructions

4. TOOLS
* A cordless drill with a rotational speed of up to 1500 rpm is recommended. Pump head maximum flow rate is equivalent to 3.2 lpm.

5. MATERIALS
• ActiClean Gel (supplied in Kit 907909-B20L-2R only)
• Clean Water

6. PROCEDURE - Pump Kit
Note: Go to Section 7. for Procedure - Pump Kit with Pumphead, Bracket.

6.1 ActiClean Gel Fill and Vent Procedure
Pump Kit Part Number Drill Provided Drill Needed Battery and Charger Provided
Pump Kit, 120V 60Hz 907909-D120V-2R Yes Yes Yes
Pump Kit 907909-NBC-2R Yes Yes No
Pump Kit, with Pumphead, Bracket 907909-BPERI-2R No* Yes No Pump Kit, with Pumphead, Bracket,
with 20L ActiClean Gel 907909-B20L-2R No* Yes No
Note: Wand extension pieces are available in the ActiClean Pump Kit if required.

Note: Slide and hold the tube retaining button upwards on either side of drill/pump head.

UV
1 A
B
2 A
B
C

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Packet Pg. 146 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 4 of 16
Original Instructions
Note: Provide enough slack for the fill tubing to insert into the ActiClean Gel container.

Note: To maximize flow volume, set Drill speed to "2" as shown. Note: Set the drill rotation in the direction of the flow. 3 A
B
4 A
B
5 A
B
2 1
6 A

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Packet Pg. 147 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 5 of 16
Original Instructions
Notes: 1) The UV Bank can have one or two wiper plates depending on project configuration. Each wiper plate has four (4) fill / vent ports.
a) Represents an 8 -12 Lamps per Bank arrangement
b) Represents a 14 -24 Lamps per Bank arrangement
2) Fill wand is to be connected to a fill port and the vent wand is to be connected to a corresponding vent port.
(e.g. to ).
7A
B
Ac
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i
C
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e
a
n
G
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l
Ac
t
i
C
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a
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G
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Ac
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C
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a
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G
e
l
8 a
b
Ac
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C
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e
a
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G
e
l
O
v
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rfl
o
w

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Packet Pg. 148 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 6 of 16
Original Instructions
Note: Connect the fill wand and vent wand to corresponding fill and vent fittings. Refer to Step 8.

Note: Watch the tubing for signs of bulging. This indicates that there is a blockage. 9AB
C
Ac
t
i
C
l
e
a
n
G
e
l
x2
x2
Ov
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rf
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10 11

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Packet Pg. 149 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 7 of 16
Original Instructions

12. To remove a blockage in the fill tubing:
a. Stop engaging the drill/pump.
b. Switch drill/pump flow direction (reverse).
c. Pump in reverse until tube bulge disappears.
d. Remove fitting from fill port of wiper system.
e. Switch flow direction again (forward).
f. Engage drill/pump and observe if ActiClean begins to flow out of the fitting. g. If the tubing is clogged, you should visually be able to see where and take necessary steps to unclog.
h. If ActiClean is visibly seen flowing out of the fitting, then the blockage will presumably be in the wiper system. Refer to Flush the Wiping System in the Operation and Maintenance Manual.

Note: Once the ActiClean Gel flows clearly into the overflow container, disengage the drill (Step 14).

ActiClean Gel
13 Overflow
Overflow
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Packet Pg. 150 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 8 of 16
Original Instructions

16. Repeat Step 9 to Step 15 for the remaining fill and vent connections.

6.2 Flush the Tubing Assembly
Note: Disconnect the fill wand and vent wand from fittings.

Note: Remove and place the Anti-Floating Countersink Head into a container of clean water.

Note: Flush out the Tube Assembly of any ActiClean Gel with clean water by engaging the drill/pump.
15 A
B
ActiClean Gel
x2
x2
Overflow
1 A
B
ActiClean Gel
ActiClean Gel
H 02
2 H 02
Overflow

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Packet Pg. 151 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 9 of 16
Original Instructions

7. PROCEDURE - Pump Kit with Pumphead, Bracket

7.1 ActiClean Gel Fill and Vent Procedure
Note: Wand extension pieces are available in the ActiClean Pump Kit if required.

Note: Install the pumphead with bracket to the ActiClean Pail.

UV
1 A
B
2 A
C
B
x3
ActiClean

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Packet Pg. 152 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 10 of 16
Original Instructions
Note: Slide and hold the tube retaining button upwards on either side of pumphead.

Note: Provide enough slack for the fill tubing to insert into the ActiClean Gel container (Anti-Floating Countersink Head should bottom out).
3 A
B
C
x2
4 A
B
5 A
B
6 A
B
ActiClean

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Packet Pg. 153 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 11 of 16
Original Instructions
Note: Install the drill adapter to the drill chuck. Note: Attach drill to the pumphead as shown.

Note: To maximize flow volume, set Drill speed to "2" as shown. Note: Set the drill rotation in the direction of the flow. 7 A
B
8 A
B
9 A
B 1
2 10
A
B
ActiClean

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Packet Pg. 154 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 12 of 16
Original Instructions
Notes: 1) The UV Bank can have one or two wiper plates depending on project configuration. Each wiper plate has four (4) fill / vent ports.
a) Represents an 8 -12 Lamps per Bank arrangement
b) Represents a 14 -24 Lamps per Bank arrangement
2) Fill wand is to be connected to a fill port and the vent wand is to be connected to a corresponding vent port.
(e.g. to ).

Note: Connect the fill wand and vent wand to corresponding fill and vent fittings. Refer to Step 11.
11 a
b
Overflow
ActiClean
Overflow
12 A
B
x2
Overflow

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Packet Pg. 155 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 13 of 16
Original Instructions

15. To remove a blockage in the fill tubing:
a. Stop engaging the drill/pump.
b. Switch drill/pump flow direction (reverse).
c. Pump in reverse until tube bulge disappears.
d. Remove fitting from fill port of wiper system.
e. Switch flow direction again (forward).
f. Engage drill/pump and observe if ActiClean begins to flow out of the fitting. g. If the tubing is clogged, you should visually be able to see where and take necessary steps to unclog.
h. If ActiClean is visibly seen flowing out of the fitting, then the blockage will presumably be in the wiper system. Refer to Flush the Wiping System in the Operation and Maintenance Manual.

Note: Watch the tubing for signs of bulging. This indicates that there is a blockage.
13 14

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Packet Pg. 156 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Sheet 14 of 16
Original Instructions

19. Repeat Step 12 to Step 18 for the remaining fill and vent connections.

Note: Once the ActiClean Gel flows clearly into the overflow container, disengage the drill (Step 17).

Note: Disconnect the fill wand and vent wand from fittings.

Overflow
16 Overflow
17 Overflow
18 A
B
x2
x2

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Original Instructions

7.2 Flush the Tubing Assembly

8. REPLACEMENT PARTS
Note: Remove and place the Anti-Floating Countersink Head into a container of clean water.

Note: Flush out the Tube Assembly of any ActiClean Gel with clean water by engaging the drill/pump.

Description
Kit
Part Number
907909-D120V-2R
907909-NBC-2R
907909-BPERI-2R
907909-B20L-2R
Pump Kit, 120V 60Hz  907937 - 0NA
Pump Kit, No Battery, No Charger  907937 - NBC
Pumphead, 253YX Easy Load   907924
Bracket, ActiClean Gel 20L  907926
Tube, #35 Peristaltic Silicone per 2.5m per 2.5m per 2.5m per 2.5m 907931 Shaft, ActiClean Pump  907927
ActiClean Gel 20L  900346
Countersink Head, Anti-floating  907979
1 A
B
H 02
ActiClean
2 Overflow
H20

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Original Instructions

9. ASSISTANCE
If you require technical assistance, please contact your local representative. If you require additional assistance, please contact the Technical Assistance Center (TAC) using the contact information below:

At the time of publishing, the information within this document is current. Due to continuous improvements, we may have future changes and recommendations which will be sent via product bulletins.

Coupling, Assembly, Wiper Fill 16”     337916-003
Hose Barb, 3/8” x 1/4” NPT  907852
Extension Kit
Coupler, 1/4 NPT Straight, Female     338168
Pipe Nipple, PVC 1/4x6" DG     907773-04068005
Description
Kit
Part Number
907909-D120V-2R
907909-NBC-2R
907909-BPERI-2R
907909-B20L-2R
North America: 1-866-388-0488
All other areas: 1-519-457-2318
E-mail: [email protected]

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Packet Pg. 159 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA

2. Proposed equipment installation shop drawings identifying any obstructions near or on the bottom of the channel with a description of how to remove or address these obstructions during channel cleaning.

TROJAN RESPONSE:

The UVSIGNA Lamp-Bank includes a bank frame that is bolted to the channel walls and rests on the channel floor. The bottom of the frame is grouted to ensure a smooth transition with the channel floor which eliminates any obstructions on the floor. Refer to the following rendering:

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Packet Pg. 160 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA
Since the transition is smoothed at a 3:1 slope the bottom of the channel floor can simply be washed out and any debris flushed downstream.

Although it is not necessary, or a typical operation and maintenance task, a UV Bank can be completely removed from the channel leaving the channel completely clear of UV equipment.

Steps to Remove and Install a UV Bank
A detailed procedure in also provided in the O&M manual. Remove hydraulic hoses carefully and tie off to HSC above the HSC pump tank assembly. Remove all lamp, UV intensity sensor and misc. control cables from each the bank and tie off. An appropriately sized crane (supplied by others) will be required for complete bank removal. The bank weighs ~410 lbs. Use a sling sufficient to support this weight to slide the bank frame from the channels supports as shown on the 3 steps below. Use additional precautions, as needed. Obey all site-specific safety protocols.

Complete Removal of the UV Bank
• Move the Wiper to its 1/2 way position through the HSC or operator interface. • Lift the UV Bank Up as described in the previous steps. • Lockout Tag Out - HSC and PDC for the associated UV Bank.

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Packet Pg. 161 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 12
TrojanUVSigna™ CITY OF PACIFICA, CA
• Depressurize the Hydraulic Control System (HSC). Remove hydraulic hoses 1 through 4 as shown in Figure 4.
• Remove sleeves from the bank.
• Remove Lamp Sleeves.
• Remove UVI Sensor Housing.
• Remove Lift Hydraulic Cylinder

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Packet Pg. 162 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 1
2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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TrojanUVSigna™ CITY OF PACIFICA, CA

12.03 Maintenance and Cleaning
B. The Bidder may include references for owners with installations similar to the proposed equipment for the Owner and/or Engineer to contact during the evaluation.

TROJAN RESPONSE:

Please refer to the list below for similar installations that can be contacted. We have included two references where the UVSigna replaced the UV4000 which is the same design being considered for Pacifica.

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TrojanUVSigna™ CITY OF PACIFICA, CA
References
The following letters and quotes were obtained directly from current TROJANUVSigna™ customers. These are provided to highlight the positive track record of the UVSignaTM. Trojan regularly asks for feedback on how the Trojan system is performing and how Trojan as a company responds to customer’s needs after the system is installed.

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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Packet Pg. 172 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Section 01_21_14, Article 1
2 TrojanUVSigna™ CITY OF PACIFICA, CA

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2 TrojanUVSigna™ CITY OF PACIFICA, CA

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Packet Pg. 174 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment Trojan UVSIGNA References
TROJANUV SIGNA References
Project Name State/Prov Country Flow Lamps UVT Delivery Contact Name Number Email Comments Paso Robles CA US 3.7 96 55 11/17/2017 Matt Thompson 805‐227‐7200 x7716 [email protected] Chlorine Conversion / Title 22 Reuse Jackson CA US 4 80 55 5/24/2018 Joel Lindsey 209.602.9889 [email protected] Chlorine Conversion / Title 22 Reuse Avon Lake OH US 15 64 65 12/28/2016 Steve Baytos 440‐933‐3185 [email protected] UV Competitor Replacement Paragould AR US 6 24 65 12/21/2015 Lisa Ellington 870‐239‐7700 [email protected] Conversion from ChlorineCentral Kitsap WA US 31.1 84 55 8/7/2018 Floyd Bayless 360‐337‐5631 [email protected] UV4000 Replacement Abbotsford BC CAN 33.5 120 55 7/25/2018 Ron Bernier 604‐ 864‐5662 [email protected] Conversion from Chlorine Troutdale OR US 9.6 32 65 6/26/2019 Erika Aspenson 770‐359‐7105 [email protected] UV4000 Replacement Silver Creek UT US 4 32 65 2/15/2018 Cody Snyder 435‐731‐0649 Springville UT US 6.6 32 65 9/13/2018 Juan Garrido 801‐420‐1272 [email protected] Compeitor replacement #Confidential ‐ Company Proprietary

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APPENDIX
TrojanUVSigna™ CITY OF PACIFICA, CA APPENDIX

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Packet Pg. 176 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

APPENDIX
TrojanUVSigna™ CITY OF PACIFICA, CA

SCOPE OF SUPPLY

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Packet Pg. 177 Attachment: Attachment_1_Purchase Agreement_Trojan_UV Disinfection Equipment (5320 : UV Replacement Project – UV Equipment

SCOPE OF SUPPLY FOR PACIFICA REPLACEMENT WASTEWATER TREATMENT PLANT ULTRAVIOLET DISINFECTION EQUIPMENT – TROJANUVSignaTM
Confidential - Company Proprietary
Prepared for: City of Pacifica, CA
Specification Section: 46 66 85
Addendum: Addendum 1
Submitted by: Trojan Technologies
Trojan Quote: 238940
Design Criteria: Design UV Transmission: 56% minimum
Average UV Transmission: 62 % minimum
Total Suspended Solids: 5 mg/l (Maximum, grab sample)
Reuse Title 22
Maximum Daily Flow: 2.5 MGD
Average Daily Flow: 1.0 MGD
Permit limits:
a. Total Coliform: 2.2 Most Probable Number (MPN)/100 milliliters (mL), based on a 7-day median. b. Total Coliform: 23 MPN/100 mL, more than once in any 30-day period. c. Total Coliform: 240 MPN/100 mL, maximum at any time. d. 5-log10 poliovirus reduction.

Minimum Reuse MS2 RED: > 102 mJ/cm2
Discharge NPDES
Peak Wet Weather Flow: 20 MGD
Average Daily Flow: 4.0 MGD
Permit limits:
a. E. coli: 100 colony forming units (CFU)/100 mL, based on a six-week rolling geometric mean calculated weekly.
b. E. coli: 320 CFU/100 mL, less than 10 percent of all samples collected in a calendar month shall exceed this limit.

Minimum ReuseT1 RED: > 14 mJ/cm2

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary
We are pleased to submit the following scope of equipment based on the above criteria.

The purchaser is responsible for reading all information contained in this Supply Contract. Trojan will not be held accountable for the supply of equipment not specifically detailed in this document. Detailed installation instructions are provided with the shop drawings and are available earlier upon request.

Changes to this Scope of Supply that affect selling price will be handled through a change order.

Please refer inquiries to Trojan Manufacturer’s Representative:

Representative: Brad Leidecker
The Coombs-Hopkins Company
Phone: 9259476733
Email: [email protected]
This proposal has been respectfully submitted by,
Trojan Technologies
Jordan Fournier
Regional Sales Manager

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary

GENERAL CONFIGURATION
The TrojanUVSigna equipment described in this Scope of Supply consists of 2 channels with 2 duty and 1 redundant UV banks in each channel.

Unless otherwise indicated in this proposal all anchor bolts, conduit, conductors, local disconnects and transformers (if required) are the responsibility of the Installation Contractor and are not included in Trojan’s Scope of Supply. Specific cable types listed below are for reference only. Selecting cables that are appropriate for the installation environmental conditions and in compliance with local code is the responsibility of the Installation Contractor.

Site to provide approved (engineered) anchor points for personnel to use as part of their fall restraint system around open channels. The anchor points must be positioned so that the preferred retractable lifeline of 8 ft (2.4 m) is of sufficient length to access the work at the channel. Refer to local safety regulation.

UV BANKS
Trojan’s Responsibility:

Each bank supplied will consist of TrojanUV Solo LampsTM, quartz sleeves, supporting structures, ActiClean™ chemical/mechanical cleaning system and an automatic bank lifting mechanism. UV lamps are powered from an individual electric feed from a lamp driver located in a Power Distribution Center (PDC).

Model and Make: TrojanUVSignaTM
Quantity: Three (3) UV Banks / Channel
Each bank will be supplied with 10 UV lamps and quartz sleeves, one (1) UV intensity sensor, one (1) ActiClean chemical-mechanical wiping system and one (1) automatic bank lifting mechanism
Rating: Type 6P / IP68 (lamp sleeve assemblies)
Approximate Weight: 10 Lamp - 410 lbs (186kg)
Installation Contractor’s Responsibility:

The Installation Contractor shall install, align, secure, and seal (grout) each UV bank and lifting system in the channel per the instructions provided. The Installation Contractor shall provide solid grating downstream of the UV bank to block out UV light. Please refer to the supplied Trojan-supplied drawings for details.

SYSTEM CONTROL CENTER
Trojan’s Responsibility:

A System Control Center (SCC) shall be supplied to monitor and control the UV disinfection System. Trojan will provide a PLC I/O and soft address map to aid the Installation Contractor with integration of the UV PLC and SCADA system. Note: if Trojan is required to provide a managed switch in the SCC, the Plant's IT department or System Integrator will be responsible for configuring the switch to meet the Plant's security and traffic routing requirements. The UV SCC shall consist of the following:

Quantity Supplied: One (1) SCC will be supplied
Location: PLC Floor
Controller Type: Control Logix
Operator Interface: SCC HMI AB PaneView Plus 7 - 15" (Indoor Rated) Material / Rating: 304 Stainless Steel (Type 4X, IP 66) SCADA: Ethernet/IP
Surge Protection: TVSS

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for mounting the SCC as indicated on the drawings. Unless otherwise indicated, the Installation Contractor to be responsible for the supply, installation and connection of the following at the SCC:

1. One (1) 110-240V, 50/60 Hz, 1 Phase, 2 Wire + GND, 1.8kVA (maximum)

2. One (1) bond link to plant ground, in accordance with applicable codes and standards

3. One (1) Modbus communication link, Belden 3106A (or equivalent), to PDCs (daisy chained)

4. One (1) Modbus communication link, Belden 3106A (or equivalent), to HSCs (daisy chained)

5. One (1) Cat 5e Ethernet communication link to SCADA

6. One (1) 4-20 mA analog shielded twisted pair from plant flow meter

7. One (1) 4-20 mA analog shielded twisted pair from online UV Transmittance monitor

8. One (1) discrete, 2 conductor signal from level sensor control box for high water level signal

9. Control signal conductors (as required by actuator) for control of inlet gate

10. One (1) discrete, 2 conductors, 20 gauge minimum, open command to each weir gate

11. One (1) discrete, 2 conductors, 20 gauge minimum, close command to each weir gate

12. One (1) discrete, 2 conductors, 20 gauge minimum, remote mode indication from each weir gate

13. One (1) 4-20 mA analog shielded twisted pair, 20 gauge minimum, gate position indication from each weir gate

14. One (1) 24V DC, 2 conductors + GND, power to the Level Sensor Monitor

15. One (1) 4-20 mA analog shielded twisted pair from the Level Sensor Monitor

POWER DISTRIBUTION CENTERS
Trojan’s Responsibility:

The Power Distribution Center (PDC) distributes power to the UV lamps and shall consist of the following:

Quantity Supplied: Four (4) PDCs will be supplied
Method of Cooling: Forced Air (Climate Controlled Room Required) Material / Rating: 304 Stainless Steel
Approximate Weight: 1000lb
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for setting in place and bolting the PDC in location. The Installation Contractor to be responsible for the supply, installation and connection of the following at each PDC:

1. One (1) 480 / 277V, 50/60 Hz, 3 phase, 4 wire + GND, 20.0 kVA power feed with local disconnect to each of PDC

2. One (1) bond link to plant ground, in accordance with applicable codes and standards (to underside of panel)

3. One (1) bond link from each UV bank to the corresponding PDC in accordance with the applicable drawings, specifications, codes, and standards

4. One (1) bank-in-place sensor cable (by Trojan) from each UV bank to corresponding PDC

5. One (1) UV intensity sensor cable (by Trojan) from each UV bank to corresponding PDC

6. One (1) Modbus communication link, Belden 3106A (or equivalent), from the SCC

7. One (1) discrete, 2 conductor, cable from level sensor control box for low water level signal

8. Installation and termination of lamp cables from the UV banks to each PDC. (Qty: 10 per UV Bank – supplied by Trojan)

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary

HYDRAULIC SYSTEM CENTER
Trojan’s Responsibility:

The Hydraulic System Center (HSC) houses the ancillary equipment required to operate the quartz sleeve cleaning system and automatic bank lifting mechanism.

Quantity Supplied: Two (2) HSCs will be supplied
Materials / Rating: 304 Stainless Steel (Type 4X, IP 66) Hydraulic Fluid: Mineral Oil
Approximate Weight: 500lbs (228 kg)
Installation Contractor’s Responsibility:

The Installation Contractor shall be responsible for setting in place and bolting the HSC’s as shown on the Trojan drawings. The HSC’s must be located within 50 ft (15 m) of the furthest PDC. The Installation Contractor shall be responsible for the supply, connection and installation of the following at each HSC:

1. One (1) 480V, 3 phase, 3 wire + ground, 60Hz, 2.5 kVA power feed with local disconnect

2. One (1) bond link to plant ground, in accordance with applicable codes and standards

3. One (1) Modbus communication link, Belden 3106A (or equivalent), from the SCC

4. Cut and crimp hydraulic hoses (coordination with Parker Store) (hoses and connections supplied by Trojan)

5. Connection of the hydraulic hoses, total of four (4) per UV bank

INLET ISOLATION GATES
Trojan’s Responsibility
Upstream slide gates are required to isolate the channels depending on flow rates and requirements for maintenance.

Quantity Supplied: Two (2) gates to be supplied
Description: Slide Gate
Manufacturer: RW Gate Company - Model RW750-S Slide Gate Actuator: AUMA SAR-10.1 Electric Actuator
Size: 52” wide x 82” tall
Material of Construction: 304 stainless steel frame and yoke Approximate Weight: TBD
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for setting in place, grouting and sealing the slide gates as per the submittal drawings and the installation of the following connections to each isolation gate:

1. One (1) 480V, 50/60 Hz, 3 phase, 3 wire + GND, 15 AMP power feed with local disconnect.

2. One (1) discrete, 2 conductors, 20 gauge minimum, open command from the SCC

3. One (1) discrete, 2 conductors, 20 gauge minimum, close command from the SCC

4. One (1) discrete, 2 conductors, 20 gauge minimum, remote mode indication to the SCC

WATER LEVEL CONTROLLER (MWG)
Modulating Weir Gates (MWGs) shall be self-contained and shall be designed and manufactured by an experienced and reputable manufacturer, based on the AWWA C561 Standard for Fabricated Stainless Steel Slide Gates and AWWA C542 Standard for Electric Motor Actuators for Valves and Slide Gates in effect as of the date of this specification.

MWGs shall be designed for the following performance criteria:

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary
• MWG actuation speeds shall be between 10” (255 mm) and 14” (356 mm) per minute • MWG maximum design rate of change of flow shall be limited to 25% of the Peak Design Flow/Channel per minute, or alternatively, flow shall be ramped up (zero to peak) or down (peak to zero) in no less than 4 minutes
• MWG actuators shall employ AWWA compliant, S4-50% duty class motors with a rated minimum 900 starts per hour capability
• MWG actuators shall employ AWWA compliant, Class B, solid-state Thyristor based switchgear capable of at least 5,000,000 modulating steps before overhaul; electromechanical type actuators and controls are not permitted
It is the responsibility of the Plant designers to ensure the stated performance criteria are acceptable for the plant process or to modify the design accordingly.

Trojan’s Responsibility
Level control devices are required to maintain and control the effluent level in the channel, regardless of flow rate.

Quantity Supplied: Two (2) Motorized Weir Gates
Description: RW Gate Company - Model RW750-S
Actuator: AUMA SAR-10.1 Electric Actuator
Material of Construction: 304 SST
Dims 36.5” wide x 66” tall
Mounting Anchors: Supplied with each Gate
Approximate Weight: TBD
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for setting in place, grouting and sealing the level control weir gate and the installation of the following connections at each weir gate:

5. One (1) 480V, 50/60 Hz, 3 phase, 3 wire + GND, 15 AMP power feed with local disconnect.

6. One (1) discrete, 2 conductors, 20 gauge minimum, open command from the SCC

7. One (1) discrete, 2 conductors, 20 gauge minimum, close command from the SCC

8. One (1) discrete, 2 conductors, 20 gauge minimum, remote mode indication to the SCC

9. One (1) 4-20 mA analog shielded twisted pair, 20 gauge minimum, gate position indication to the SCC

ULTRASONIC WATER LEVEL SENSOR (PER CHANNEL)
Trojan’s Responsibility:

One ultrasonic level sensor and monitor panel will be supplied (per gate) to monitor channel effluent levels specifically for weir gate control. The transducer will be supplied with a sufficient length of cable to distribute to the monitor panel.

Quantity Supplied: One (1) Sensor with monitor panel to be supplied per weir gate Installation Contractor’s Responsibility:

The Installation Contractor shall be responsible for mounting the bracket and transducer in the UV channel and for mounting the monitor panel adjacent to the channel. Installation Contractor shall distribute the following cable/wiring between these two components and the SCC in appropriate conduit at each sensor:

1. One (1) 24V DC, 2 conductors + GND, power from the SCC to the Level Sensor Monitor

2. One (1) 4-20 mA analog shielded twisted pair from the Level Sensor Monitor to the SCC

3. One (1) communication link using 33 ft (10 m) of cable (supplied by Trojan) from the Level Sensing Transducer to the Level Sensor Monitor

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary

HIGH ULTRASONIC WATER LEVEL SENSOR (INLET BASIN)
Trojan’s Responsibility:

One ultrasonic level sensor and monitor panel will be supplied monitor channel effluent levels specifically at inlet basin. The transducer will be supplied with a sufficient length of cable to distribute to the monitor panel.

Quantity Supplied: One (1) Sensor with monitor panel to be supplied Installation Contractor’s Responsibility:

The Installation Contractor shall be responsible for mounting the bracket and transducer in the channel and for mounting the monitor panel adjacent to the channel. Installation Contractor shall distribute the following cable/wiring between these two components and the SCC in appropriate conduit at each sensor:

1. One (1) 24V DC, 2 conductors + GND, power from the SCC to the Level Sensor Monitor

2. One (1) 4-20 mA analog shielded twisted pair from the Level Sensor Monitor to the SCC

3. One (1) communication link using 33 ft (10 m) of cable (supplied by Trojan) from the Level Sensing Transducer to the Level Sensor Monitor

LOW WATER LEVEL SENSORS
Trojan’s Responsibility:

A Low Water Level Sensor is required downstream of the UV System to generate a low water level signal that will shut down and protect the UV System if the water level in the channel drops too low.

Quantity Supplied: One (1) of each water level sensor to be supplied per channel Approximate Weight: 10 lbs (22 kg) (panel)
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for setting in place and bolting the water level sensor panel to the effluent channel wall as per Trojan’s and Engineer’s drawings.

LEVEL SENSOR CONTROL BOX
Trojan’s Responsibility:

Trojan will provide a wall mounted Level Sensor Control Box 24 x 14 x 6 in (61 x 36 x 15 cm) to provide power and relays for low level sensors.

Quantity Supplied: One (1) Level Sensor Control Box per channel Materials / Rating: 304 Stainless Steel (Type 4X)
Approximate Weight: 40 lbs (18 kg)
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for mounting the Level Sensor Control Box as indicated on the drawings. The Installation Contractor shall also be responsible for supplying mounting hardware, watertight conduit and for the supply, installation and connection of the following at each Control Box:

1. One (1) 120 Volt, 1 phase, 2 wire + GND 72 VA power supply

2. One (1) discrete, 2 conductor cable from the Low Level Sensor to the level sensor control box

3. One (1) discrete, 2 conductor cable from the level sensor control box to each PDC

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary

UV TRANSMISSION MONITOR
Trojan’s Responsibility:

An on-line UV Transmission Monitor will be supplied to provide a UVT measurement of the source water.

Description: One (1) Hach UVASsc UVT monitor including
• One (1) submersible probe with mounting kit
• One (1) sc4500 Controller
• 25 ft (7.6 m) cable between the probe and the controller Enclosure Rating: Type 4X
Controller Dimensions: 12 x 12 x 4 in (30 x 30 x 10 cm) Approximate Weight: 30 pounds (includes probe and Controller) Probe Immersion Depth: up to 6 ft (1.8 m)
Installation Contractor’s Responsibility:

The Installation Contractor to be responsible for setting in place and mounting the Controller panel and the probe.

The Installation Contractor shall also be responsible for the supply, installation and connection of the following at each Controller:

1. One (1) 120 Volt, 1 phase, 2 wire + GND, 14 VA power supply

2. One (1) 4-20mA analog shielded twisted pair to the SCC

3. Installation of sensor communication cable (by Trojan) between the probe and Controller

4. Anchor bolts as required for mounting Controller and probe to the channel edge

SPARE PARTS AND ADDITIONAL EQUIPMENT
Trojan’s Responsibility:

The following equipment will be supplied with the UV system:

Description Qty
Solo Lamp 6
Signa Lamp Plug 3
Lamp Driver 3
Solo Sleeve 6
UV Face Shield 3
Signa Hydraulic Pump Assembly 1
Signa UV Sensor 2
Wiper Seal Kit Assembly (2 seals, springs, cage,
spacers)
12 TrojanUVSigna Operator Kit (with Wiping) 1
901507 Acticlean WW 4 x 4L (Case) 1
931107 Signa HCB Board 1

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary
931120 Signa BCB Board 1
907384 Signa Hydraulic Filter 1
ActiClean Filler Drill Pump 1
316SST Channel Flow Conditioner 4
UV Photometer 1
Fan Rack 1
Fuses (one of each type if used) 1

NOTES AND CLARIFICATIONS TO SPECIFICATION

SECTION PARAGRAPH SPECIFICATION REQUIREMENT COMMENT
Div 26 Related section not included for Review
After review note that pricing
may be affected and/or
adjusted.

BYPASS UNIT COMMENTS
46 66 57

1.04 C. 1. c. Collimated beam results These are not available and cannot be provided

2.06 F. UV Intensity detection system Not available with our bypass unit

MICROBIOLOGICAL PERFORMANCE TESTING
Trojan’s Responsibility:

Trojan will supply a performance testing protocol to the Installation Contractor to be forwarded to the Engineer for approval. Trojan will produce the final test report (based on data supplied by the independent lab) and will forward the final report to the Installation Contractor.

Installation Contractor’s Responsibility:

The Installation Contractor is to cover all associated on site costs for performance testing (independent lab services, bottles, shipment, etc.). The Installation Contractor to be responsible for completing the performance testing as per the testing protocol supplied by Trojan and approved by the Engineer.

DOCUMENTATION (SHOP DRAWINGS AND O&M MANUALS)
The following documentation will be supplied by Trojan per the following schedule:
• One (1) electronic copy of Trojan Shop Drawing Submittals 4 - 6 weeks after executed purchase order (hardcopies available upon request)
• One (1) electronic copy of Trojan Standard O&M manuals at time of equipment delivery (hardcopies available upon request)

DELIVERY, START-UP AND TRAINING
UV Equipment shipped 30-32 weeks after approval of Shop Drawings.

MWG & INLET GATES/ACTUATORS shipped 30-40 weeks after approval of Shop Drawings.

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UV Disinfection System Scope of Supply
03/10/2023 Scope of Supply by: McMillan, Helen
Confidential - Company Proprietary
Installation Contractor’s Responsibility:

The Contractor is responsible for:
• Un loading of the components supplied by Trojan, storage of all components, if required in a clean dry environment
• Installing the equipment outlined in the scope of Supply in accordance with contract drawings, Trojan’s shop drawings, instructions and installation checklist. • Supplying all conduits and conductors and components per the sites state regulations and components indicated as supplied by others,
• Completing the Checklist and returned at least two (2) weeks prior to date requested for commissioning.

The following start-up services will be provided by Trojan-certified technicians:
• Unloadin Assistance – 1 Day
• Installation assistance as required by phone or fax. Technical Assistance Center 1-866-388-0488 or [email protected]
• On-site Installation assistance prior to start-up – 5 Days • Start-up and testing of the installed UV equipment – 8 Days (2 Trips) o If the Trojan’s Certified Service Technician determines the Contractor work is not complete and the start-up cannot be completed in the allotted time a return visit will be scheduled at the Contractors expense.
• Classroom and/or jobsite training for operations staff – 2 Days o If trainees are not available a return visit will be scheduled at the Contractors expense. • Performance Testing Assistance – 14 Days
• Electrical Acceptance – 2 Days
• Headloss Testing – 1 Day
• Spot Check Bioassay Testing On-Site Support – 1 Day
• End of Warranty Inspection – 1 Day

WARRANTY
Trojan will warrant the equipment and parts for 12 months after from the date of Substantial Completion for the Project. Refer to attached Terms and Conditions for additional details. • UV lamps shall be warranted for 15,000 hours prorated after 9,000 hours. • Lamp drivers shall be warranted for 10 years (non- Prorated) • Sleeves shall be warranted for 5 years (non-prorated) • UV Sensor shall be warranted for 3 Years (non-Prorated) Selling price does not include any duties or taxes that may be applicable.

Freight included if destination is within North America.

Incoterms 2002: Ex Works (EXW) or Cost, Insurance and Freight (CIF) to destination or port will apply for all other destinations.

PAYMENT TERMS
10% At time of Purchase Order
40% Upon release for fabrication
45% Upon shipment delivery
5% Upon start-up/acceptance
Net 30 Days
If UV System Start-up is required within 30 days of shipment, Trojan requires 95% payment unless agreed upon in writing before authorizing system Start-up.

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
4/10/2023
1 SUBJECT:

Rescission of City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017 for the Vista Mar Development Project located on the east side of Monterey Road approximately 250 feet southeast of the Monterey Road and Hickey Boulevard intersection (APN 009-381-010).

RECOMMENDED ACTION:

Move to adopt a Resolution to rescind, set aside and deem null and void City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017, which adopted the Initial Study/Mitigated Negative Declaration (“IS/MND”) and Mitigation Monitoring and Reporting Program (“MMRP”) and approved Site Development Permit PSD-714-02, Use Permit UP-904- 02, Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization and Logging Operation Approval (File No. 2002-001) for a residential development on an approximately 53,000-SF (1.217 Acres) undeveloped lot on the east side of Monterey Road and Hickey Boulevard Intersection (APN 009-381-010) known as the “Vista Mar Project.” STAFF CONTACT:

Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
Christian Murdock, AICP, Planning Director
[email protected]
BACKGROUND:

On May 9, 2002, Javier Chavarria, on behalf of the then property owner Vistamar Development, filed an application for a residential development project at 503-511 Monterey Road (APN 009- 381-010) (“Property”). Chavarria and Vistamar Development proposed a residential development project on the Property which, after various revisions, included a total of eight dwelling units, including four (4) separate buildings each containing two (2) side-by-side, threestory townhomes (“Vista Mar Project” or “Project”). The Vista Mar Project also included the removal of heritage trees and non-heritage trees. The Project required the following entitlements: Site Development Permit; Use Permit; Tentative Subdivision Map; Heritage Tree Removal Authorization; and Authorization for Logging Operations. The City prepared an IS/MND and an MMRP for the Vista Mar Project.

The Planning Commission discussed and considered the Project at meetings on August 3, 2020 and October 19, 2020. At the October 19, 2020 public hearing, the Planning Commission adopted Resolution No. 2020-017 adopting an IS/MND and MMRP as clarified in the Response to Comments and Errata and approving Site Development Permit PSD-714-02; Use Permit UP904-02; Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization, and Logging Operation Approval (Attachment B).
7 Packet Pg. 188
Pacifica City Council 2
April 10, 2023
Two appeals of the Planning Commission’s Project approval were filed within the 10-day appeal period: the first appeal, filed by the Vista Mar Preservation Alliance on October 27, 2020, and the second appeal, filed by Kristin Cramer on October 28, 2020.

The City Council held a public hearing to consider the appeals on November 23, 2020, and adopted Resolution No. 70-2020, “A Resolution of the City Council of the City of Pacifica Denying the Appeals and Upholding the Planning Commission’s Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Reporting Program Pursuant to the California Environmental Quality Act (“CEQA”) and Approval of Site Development Permit PSD-714-02, Use Permit UP-904-02, Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization, and Logging Operation Approval (File No. 2002-001), subject to Conditions, for Construction of Four New Townhouse Duplex Buildings (Total of Eight Dwelling Units), and Associated Subdivision of Airspace for Condominium Purposes, on an Approximately 53,000- SF 1.27 Acres) Undeveloped Lot on the East Side of Monterey Road Approximately 250 feet Southeast of the Monterey Road and Hickey Boulevard Intersection (APN 009-381-010)”. (Attachment C).

ANALYSIS:

On December 21, 2020, an unincorporated association calling itself the Coalition of Pacificans for an Updated Plan and Kristin Cramer (“Petitioners”) filed a Petition for Writ of Mandate (“Petition”) in the Superior Court of San Mateo County (Civil Case No. 20-CIV-05719) to challenge the City Council’s action approving the Vista Mar Project, alleging violations of CEQA and State General Plan Laws. In a June 20, 2022 order, the Superior Court ruled in favor of Petitioners on portions of their CEQA claim and thereafter issued a Peremptory Writ of Mandate (“Writ”) on December 20, 2022. The Writ, among other things, ordered the City to set aside and deem null and void City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017 and to refrain from re-approving the Vista Mar Project unless and until it has conducted additional CEQA review consistent with the Court’s decision.

In order to comply with the Writ, staff has prepared the attached draft Resolution rescinding City Council Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017, which is referenced within Resolution No. 70-2020. The Planning Commission will formally rescind Planning Commission Resolution No. 2020-017 at a Planning Commission meeting on April 17, 2023.

FISCAL IMPACT:

There is no fiscal impact to the City as a result of the recission of the Resolutions.

ORIGINATED BY:

Planning Department
ATTACHMENT LIST:

Attachment A - Draft Resolution to Rescind Vista Mar Project Approvals (DOCX) Attachment B - Planning Commission Resolution No. 2020-017 (PDF) Attachment C - City Council Resolution No. 70-2020 (PDF) 7 Packet Pg. 189
1 RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO RESCIND, SET ASIDE AND DEEM NULL AND VOID CITY COUNCIL RESOLUTION NO. 70-2020 AND PLANNING COMMISSION RESOLUTION NO. 2020-017, WHICH ADOPTED THE INITIAL

STUDY/MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM AND APPROVED SITE DEVELOPMENT PERMIT PSD-714-02, USE PERMIT UP-904-02, TENTATIVE SUBDIVISION MAP SUB-204-02, HERITAGE TREE REMOVAL AUTHORIZATION AND LOGGING OPERATION APPROVAL (FILE NO. 2002- 001) FOR AN APPROXIMATELY 53,000-SF (1.217 ACRES) UNDEVELOPED LOT ON THE EAST SIDE OF MONTEREY ROAD AND HICKEY BOULEVARD INTERSECTION (APN 009- 381-010) KNOWN AS THE “VISTA MAR PROJECT”
WHEREAS, on May 9, 2002, an application for a residential development project at 503- 511 Monterey Road (APN 009-381-010) (“Property”) was filed by Javier Chavarria on behalf of then Property owner, Vistamar Development; and
WHEREAS, Chavarria and Vistamar Development proposed a residential development project on the Property which, after various revisions, included a total of eight dwelling units, including four (4) separate buildings each containing two (2) side-by-side, three-story townhomes (“Vista Mar Project”); and
WHEREAS, the City prepared an Initial Study, Mitigated Negative Declaration (“IS/MND") and Mitigation Monitoring and Reporting Program (“MMRP”) for the Project pursuant to the California Environmental Quality Act (“CEQA”); and
WHEREAS, on August 3, 2020 and October 19, 2020 the Planning Commission of the City of Pacifica held public hearings to consider the Vista Mar Project; and WHEREAS, on October 19, 2020, the Planning Commission adopted Resolution No. 2020-017 adopting the IS/MND and MMRP prepared for the Vista Mar Project and approving Site Development Permit PSD-714-02; Use Permit UP-904-02; Tentative Subdivision Map SUB-204- 02, Heritage Tree Removal Authorization, and Logging Operation Approval; and WHEREAS, the Vista Mar Preservation Alliance filed an appeal on October 27, 2020, of the Planning Commission’s decision to adopt Resolution No. 2020-017, and Kristin Cramer filed an appeal on October 28, 2020, of the Planning Commission’s decision to adopt Resolution No. 2020-017 (collectively, the “Appeals”); and
WHEREAS, on November 23, 2020, the City Council of the City of Pacifica held a duly noticed public hearing to consider the Appeals and adopted Resolution No. 70-2020, “A Resolution of the City Council of the City of Pacifica Denying the Appeals and Upholding the Planning Commission’s Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Reporting Program Pursuant to the California Environmental Quality Act (“CEQA”) and Approval of Site Development Permit PSD-714-02, Use Permit UP-904-02, Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization, and Logging Operation Approval (File No. 2002-001), subject to Conditions, for Construction of Four New Townhouse Duplex Buildings (Total of Eight Dwelling Units), and Associated Subdivision of Airspace for Condominium Purposes, on an Approximately 53,000-SF 1.27 Acres) Undeveloped Lot on the East Side of Monterey Road Approximately 250 feet Southeast of the Monterey Road and Hickey Boulevard Intersection (APN 009-381-010)”; and

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Packet Pg. 190 Attachment: Attachment A - Draft Resolution to Rescind Vista Mar Project Approvals (5321 : Rescind Vista Mar Project Approval (City Council)) 2 WHEREAS, on December 21, 2020, an unincorporated association calling itself the Coalition of Pacificans for an Updated Plan and Kristin Cramer (“Petitioners”) filed litigation in the Superior Court of San Mateo County (Civil Case No. 20-CIV-05719) to challenge the City Council’s action on the Vista Mar Project; and
WHEREAS, the Superior Court entered Judgment and issued a peremptory writ of mandate (“Writ”) on December 15, 2022 and December 20, 2022, respectively, which among other things granted Petitioners partial relief on their claims and ordered the City of Pacifica to set aside, and deem null and void Resolution Nos. 2020-17 and 70-2020 approving the Vista Mar Project and to refrain from re-approving the Vista Mar Project unless and until it has conducted additional CEQA review consistent with the Court’s decision.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica as follows:

A. The above recitals are true and correct and material to this Resolution.

B. The City Council hereby rescinds City Council Resolution No. 70-2020, “A Resolution of the City Council of the City of Pacifica Denying the Appeals and Upholding the Planning Commission’s Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Reporting Program Pursuant to the California Environmental Quality Act (“CEQA”) and Approval of Site Development Permit PSD-714-02, Use Permit UP-904-02, Tentative Subdivision Map SUB-204-02, Heritage Tree Removal Authorization, and Logging Operation Approval (File No. 2002-001), subject to Conditions, for Construction of Four New Townhouse Duplex Buildings (Total of Eight Dwelling Units), and Associated Subdivision of Airspace for Condominium Purposes, on an Approximately 53,000-SF 1.27 Acres) Undeveloped Lot on the East Side of Monterey Road Approximately 250 feet Southeast of the Monterey Road and Hickey Boulevard Intersection (APN 009-381-010)” and Planning Commission Resolution No. 2020-017, referenced therein, in their entirety.

C. The previous actions of the City Council as set forth in Resolution No. 70-2020 and Planning Commission Resolution No. 2020-017 are hereby set aside and deemed null and void.

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Packet Pg. 191 Attachment: Attachment A - Draft Resolution to Rescind Vista Mar Project Approvals (5321 : Rescind Vista Mar Project Approval (City Council)) 3 • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of April, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

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Attachment: Attachment B - Planning Commission Resolution No. 2020-017 (5321 : Rescind Vista Mar Project Approval (City Council)) RESOLUTION NO. 70-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA DENYING THE APPEALS AND UPHOLDING THE PLANNING COMMISSION’S ADOPTION OF

A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND

REPORTING PROGRAM PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) AND APPROVAL OF SITE DEVELOPMENT PERMIT PSD714-02, USE PERMIT UP-904-02, TENTATIVE SUBDIVISION MAP SUB-204-02,

HERITAGE TREE REMOVAL AUTHORIZATION, AND LOGGING OPERATION APPROVAL (FILE NO. 2002-001), SUBJECT TO CONDITIONS, FOR CONSTRUCTION

OF FOUR NEW TOWNHOUSE DUPLEX BUILDINGS (TOTAL OF EIGHT DWELLING

UNITS), AND ASSOCIATED SUBDIVISION OF AIRSPACE FOR CONDOMINIUM PURPOSES, ON AN APPROXIMATELY 53,000-SF (1.217 ACRES) UNDEVELOPED LOT ON THE EAST SIDE OF MONTEREY ROAD APPROXIMATELY 250 FEET

SOUTHEAST OF THE MONTEREY ROAD AND HICKEY BOULEVARD
INTERSECTION (APN 009-381-010). ________________________________________________________________________ Initiated by: Javier Chavarria (“Applicant”)
WHEREAS, Applicant has submitted a proposal to construct four new townhouse duplex buildings (total of eight dwelling units), and associated subdivision for condominium purposes, and to remove six heritage trees and 51 non-heritage trees on an approximately 53,000-sf (1.217 acres) undeveloped lot located on the east side of Monterey Road approximately 250 feet southeast of the Monterey Road and Hickey Boulevard intersection (APN 009-381-010) (“Project”); and WHEREAS, the Project requires Planning Commission approval of a site development permit pursuant to Pacifica Municipal Code (“PMC”) section 9-4.3201(a) because the Project proposes new construction within the R-3 (Multiple-Family Residential) zoning district and pursuant to PMC section 9-4.2403(a) because the Project proposes a residential clustered housing development; and
WHEREAS, the Project requires Planning Commission approval of a use permit pursuant to PMC section 9-4.2403(a) because the Project proposes a residential clustered housing development; and
WHEREAS, the Project requires Planning Commission approval of a tentative subdivision map pursuant to PMC section 10-1.302 because the Project proposes the division of airspace into five or more condominiums; and
WHEREAS, the Project requires approval of a Heritage Tree Removal Authorization pursuant to PMC section 4-12.07(a) because the Project proposes removal of six heritage trees; and WHEREAS, the Project requires approval of a Logging Operation pursuant to Ordinance No. 636-C.S. and Ordinance No. 673-C.S., because it proposes to remove more than 20 trees as defined in Ordinance No. 636-C.S.; and
WHEREAS, the proposed Project would be required to include one of the proposed housing units as a below market rate housing unit per PMC section 9-4.4702; and WHEREAS, pursuant to Section 21080.1 of the Public Resources Code and Section 15063 of the California Environmental Quality Act (“CEQA”) Guidelines located in Title 14, California

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Packet Pg. 233 Attachment: Attachment C - City Council Resolution No. 70-2020 (5321 : Rescind Vista Mar Project Approval (City Council)) File No. 2002-001
Vista Mar Project (APN 009-381-010)
November 23, 2020

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Pacifica City CouncilApril 10, 2023

Pacifica City Council
April 10, 2023