CITY OF PACIFICA
CITY COUNCIL AGENDA
Community Center
540 Crespi Drive
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Study Session 1 April 11, 2023
STUDY SESSION
April 11, 2023 (TUESDAY)
6:00 PM
www.cityofpacifica.org
MEETING WILL BE HELD IN-PERSON ONLY
Off-street parking is allowed by permit for attendance at official public meetings.
Vehicles parked without permits are subject to citation. You should obtain a permit from the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel. • For Special meetings, public comments are limited to items on the Agenda only. • Verbal Public Comments may be made in-person.
• Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Meeting Date in the Subject Line • Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff. 6:00 PM - OPEN STUDY SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional City Council Study Session 2 April 11, 2023
territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Bier
CONSIDERATION
1. City Council Strategic Planning Workshop for FY2023-24 PROPOSED ACTION: Undertake a facilitated strategic planning workshop to provide direction on the Mission, Vision, and Values statements for the City of Pacifica and clarify and prioritize Goals and Strategies for FY2023-24 and future years.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Dianne Feinstein, #1 Post Street, Suite 2450, San Francisco CA 94104 (415) 393-0707 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500 City Council Study Session 3 April 11, 2023
CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/11/2023
1 SUBJECT:
City Council Strategic Planning Workshop for FY2023-24
RECOMMENDED ACTION:
Undertake a facilitated strategic planning workshop to provide direction on the Mission, Vision, and Values statements for the City of Pacifica and clarify and prioritize Goals and Strategies for FY2023-24 and future years.
STAFF CONTACT:
Kevin Woodhouse, City Manager
[email protected]
650-738-7409
BACKGROUND/DISCUSSION:
Each year the City Council convenes in advance of the new fiscal year to review and amend as necessary City Council goals, and to develop a list of priorities to be implemented in the upcoming fiscal year to fulfill the goals. This annual process is intended to identify Council priorities in advance of developing the annual budget, in order to align the City's financial resources with the projects and initiatives that will make up the workplan for the fiscal year.
This year, the City Council is undertaking a slightly different process - strategic planning. A best practice for high-functioning organizations, strategic planning is intended to begin with identifying Mission, Vision, and Values statements for the organization, followed by identifying goals that represent those statements and strategies to fulfill those goals. The City has numerous large multi-year projects and initiatives underway and, in recent years, has completed significant plans and studies, making it an opportune time in Pacifica's history to undertake a true strategic planning process to guide a multi-year work program to accomplish the Strategic Plan.
The City Council conducted a successful initial strategic planning session on Saturday, March 4, 2023. At this workshop, City Council reviewed the consultant's analysis of the City's strengths, weaknesses, opportunities, and threats (SWOT) derived from the series of stakeholder interviews conducted prior to the workshop. As a result of the meeting, the City Council considered and provided direction on a number of items, including:
• Recent City accomplishments and its factors for success; • Pacifica's current strengths and weaknesses and future challenges and opportunities; • Alternative draft Mission, Vision and Values statements; • Identification of possible seven-to-ten year Goals to drive the City's priorities; and • Identification of possible Strategies to achieve each of the identified Goals. 1 Packet Pg. 4
Pacifica City Council 2
April 11, 2023
Reference Materials for Strategic Planning Session
The attachment to this report provides a listing of the Strategic Plan Goals previously identified by the City Council with the associated Strategies identified for each Goal as well. The Goals and Strategies have been reviewed and further developed by City staff and the consulting facilitator. Each page of the attachment provides the following:
• Proposed Goal language for Council review and direction; • A listing of the most significant related staff work that competes for the same resources necessary to achieve that Goal and its Strategies; and
• An updated listing of possible Strategies to achieve that Goal.
Significant changes in the attachment from the prior Council strategic planning workshop are identified with strikeouts for deletions, underlining for additions, and italics for modifications.
During the April 11, 2023, City Council workshop, the City Council will be asked to help prioritize the possible Strategies to guide the first two to three years of work necessary to achieve the Strategic Plan.
Agenda for Strategic Planning Session
The agenda for the session on April 11, 2023, will have several parts, as follows, and will be facilitated by Greg Larson, who also facilitated the prior workshop:
A. Welcome and Workshop Overview
B. Review Prior Workshop Outcomes
C. Public Comment
D. Provide Direction on the Mission, Vision and Values
E. Clarify the Identified Possible Goals and Strategies F. Consider City Constraints
G. Prioritize the Strategies to Achieve Each Goal
H. Wrap-Up & Adjournment
Next Steps
Following discussion and direction from Council on April 11th, staff and the facilitator will prepare two documents for a future regular meeting of the City Council, as follows:
• Proposed Pacifica Strategic Plan which will include the Mission, Vision, Values, Goals and Strategies as previously directed by the Council; and • Implementation Action Program which is a compilation of the staff work plans structured to advance the Council’s highest priority Strategies based on the resources available.
1 Packet Pg. 5
Pacifica City Council 3
April 11, 2023
The Strategic Plan itself will be presented for Council review, direction and approval, while the Implementation Action Program is an advisory document developed based on the Council’s budget approvals and used to provide periodic updates on Strategic Plan progress as well as annual updates to the Strategic Plan.
FISCAL IMPACT:
There is no fiscal impact associated with the City Council's strategic planning workshop.
Adoption of the Strategic Plan will occur at a later date during the FY2023-24 budget development process, at which time the fiscal impact of action items will be identified. A key aspect of the Strategic Plan is prioritizing the work of the City on a regular basis.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Pacifica_CouncilStratPlan2023_GoalsStrategies (DOCX)
1 Packet Pg. 6
POSSIBLE GOALS AND STRATEGIES
Pacifica City Council Strategic Planning Workshop
(Staff Report Attachment - April 11, 2023)
1. Enhance organizational and fiscal stability including sustainable economic vitality, to be able to achieve any of the other Goals.
(Guiding Documents: Vision 2025, Economic Opportunities Study, related General Plan elements) Specifically related non-discretionary work and projects:
• Ongoing management and supervision of day-to-day services, special projects, and priorities. • Community responsiveness, engagement, and outreach.
• Public meeting preparation and support.
• Mandated reporting and best practices
• Selection and oversight of contracted resources and service providers. • Interagency collaboration and relationships.
• Public records and litigation support and response.
• Significant system improvements, including document scanning, land management/GIS, and Inspections. • Propose comprehensive Zoning Code amendments.
• Prepare the Quarry Site Specific Plan
Possible Strategies:
a. Improve staff retention and recruitment and increase staffing for rising workloads. b. Pursue new revenues and resources.
c. Monetize environmental and recreational tourism.
d. Implement the Sharp Park Specific Plan.
e. Consider possible tax and bond measures for 2024 and beyond. f. Increase Pacifica marketing and branding efforts.
g. Educate and engage the community on Pacifica’s financial challenges and opportunities. h. Expand business assistance initiatives and support.
i. Streamline development review for key opportunities and sites when possible. j. Outdoor dining implementation with Design Guidelines and LCP amendment. k. Increase grant writing (already underway)
l. Review the Economic Development Committee charter (incorporated below and in Goal 5) m. Review and prioritize the work of City commissions, committees, and boards. (in Goal 5)
1.a
Packet Pg. 7
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
2. Invest in improving and stewarding our aging infrastructure and facilities to meet the highest priority immediate and long-term needs.
(Guiding Documents: Various infrastructure plans)
Specifically related non-discretionary work and projects:
• Ongoing management and supervision of day-to-day services, special projects, and priorities. • Annual maintenance, inspections, reporting and permitting of critical infrastructure. • Annual tree maintenance and removal.
• Emergency response.
• Other approved project planning, management and construction, including:
- FEMA Storm Event Projects (e.g., pipeline repairs, landslide monitoring, bank erosion, paths/roads) - Facility failures (e.g., motor pool doors, roofs at Station 71 & storage garage at WW Treatment Yard)
- Local Roadway Safety Plan
- School Crosswalk Beacon Replacement Project
- Sharp Park Road Resurfacing
- Community Center Roof Replacement and Solar Project
- Community Center HVAC Design and Replacement
- ADA Frontierland Park Access
- Yearly paving projects and associated ADA sidewalk repair upgrades - Manor Drive Overcrossing Improvement Project
- City Facility Needs Assessment
- Adobe Bridge Rip Rap Repair
- Pier Railing and Structural Assessment
- Priority Parks Project
- Corp. Yard Vehicle Storage Project
- San Pedro Creek and Pacifica State Beach Total Max. Daily Load - CAP 103 Projects Esplanade and Beach Boulevard
Possible Strategies:
a. Advance the Beach Boulevard Resiliency and Esplanade Protection Projects. b. Implement and update the Five-Year Streets Improvements Plan. c. Pursue planning and financing for the Library projects. d. Protect and enhance the Pier.
e. Complete selected stormwater and flooding improvements citywide. f. Begin providing services in the renovated Civic Center. g. Complete selected wastewater system improvements citywide. h. Consider long-term impacts of climate change on City infrastructure (see also Goal 4). i. Develop a Facilities and Equipment Plan for Public Safety and the Community Center.
1.a
Packet Pg. 8
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
3. Prioritize protection and development of affordable housing. (Guiding Document: Housing Element, when approved by the State) Specifically related non-discretionary work and projects:
• Ongoing management and supervision of day-to-day services, special projects, and priorities. • Review and processing of all submitted development applications, both large and small. • Ongoing plan review, building inspections and code enforcement. • Coastal Commission relationship and review of projects and plans. • Shared housing staff onboarding, integration and cross-agency coordination. • Property owner outreach for balcony inspections.
• Code amendments as required by State law (e.g., ADU’s, streamlining, solar, EV chargers). • Preparation of RFPs and/or Surplus Land Act processes for city-owned properties • Same planning and building resources also required for non-residential projects.
Possible Strategies:
a. Complete the Housing Element Update
Additional Strategies Alternative A:
b. Prioritize Housing Element program implementation by assigning sufficient staff and financial resources. c. Leverage external partner support and financial resources to bridge the gap in funding and expertise to incentivize affordable housing production.
Additional Strategies Alternative B:
b) Strengthen housing partner relationships and opportunities, including with NGOs, school district, water district, and other sister agencies.
c) Preserve existing multi-family and affordable housing stock. d) Consider possibilities for future vacant and undeveloped sites. e) Enhance a housing development fund.
f) Revisit inclusionary zoning.
g) Short-term rental ordinance update.
1.a
Packet Pg. 9
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
4. Pursue climate change adaptation and mitigation strategies necessary to meet the community and environmental needs of today and the future.
(Guiding Documents: Climate Action & Adaptation Plan and the General Plan Conservation Element) Specifically related non-discretionary work and projects:
• There are no dedicated staff or consultant resources for climate change related work. • Climate change work is incorporated into existing staffing and contractor workloads. • Recognize and respond to extensive community interest and concerns regarding climate change. • Coastal Commission relationship and review of projects and plans. • Periodic Building Reach Code amendments and implementation.
Possible Strategies:
a. Update the Climate Action and Adaptation Plan, including performance targets. b. Collaborate with partner agencies to improve public transportation solutions and usage.
c. Consider solutions for electrification of existing structures. d. Continue the urban forestry/tree canopy inventory and project. e. Develop and encourage local electric vehicle infrastructure. f. Consider the environmental impacts of all Goals and Strategies. g. Advance solid waste management and reduction best practices. h. Consider long-term impacts of climate change on City infrastructure (see also Goal 2). i. Improve communications and collaboration with the Coastal Commission. j. Update Pacifica’s Local Coastal Plan.
k. Update the City’s Vehicle Miles Travelled (VMT) standards.
1.a
Packet Pg. 10
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
5. Broaden public communications and collaboration to achieve an increasingly diverse engagement of Pacifica residents and businesses.
(Guiding Documents: Specific project or program Community Engagement Plans) Specifically related non-discretionary work and projects:
• There are limited resources for communications and engagement other than management staff. • Appropriate levels of citizen engagement are usually determined on a project-by-project basis. • Boards, commissions and volunteers all require extensive management support. • Grant funding opportunities related to homelessness issues, and if funding received, implementation of services
Possible Strategies
a. Broaden communications and education on all of the City’s Goals. b. Increase the diversity of public engagement and participation. c. Identify changing demographic trends for the community. d. Increase outreach to and collaboration with local businesses and regional partners. e. Facilitate a community conversation on homelessness. f. Review and prioritize the work of City commissions, committees, and boards. g. Utilize task forces when feasible.
h. Define the roles of advocates vs. committees/commissions i. Consider the increased use of and appropriate roles for volunteers. j. Creatively and appropriately leverage community expertise to advance City priorities. (possible consolidation of prior three items)
k. Form a Citizens Academy.
l. Provide for continuing hybrid televideo meetings to increase public engagement more efficiently. m. As requested, provide Council review of the proposed level of public engagement on significant project or policy initiatives.
1.a
Packet Pg. 11
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
6. Ensure public safety resources meet the needs of the changing community. (Guiding Documents: Local Hazard Mitigation Plan and General Plan Safety Element) Specifically related non-discretionary work and projects:
• Most police and fire resources are devoted to day-to-day services delivery and response. • The greatest needs are staffing, facilities and equipment reflected in Goals 1 and 2 above. • General Plan Safety Element and Fire Maps update.
Additional Possible Strategies (beyond Goals 1 and 2)
a. Move forward on procurement of a replacement Fire engine. b. Assess and implement emerging technologies for improved services and response. c. Implement a comprehensive Emergency Preparedness Program with the initial focus on emergency egress and evacuations.
1.a
Packet Pg. 12
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)
OTHER STAFF-IDENTIFIED PROJECTS AND PRIORITIES
(all of these compete with management, staff and financial resources available for the Strategic Plan) • ADA Coordination and Transition Plan Update
• Update to the Wireless Communications Facilities Ordinance • Revised storefront window requirements within Cannabis ordinance • Continued implementation of Three Year Temporary Safe Parking Program, including Coastal Development Permit appeal process to Coastal Commission
1.a
Packet Pg. 13
Attachment: Pacifica_CouncilStratPlan2023_GoalsStrategies (5328 : Strategic Planning Workshop)