CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/22/2023
1 SUBJECT:
Resolution of the City Council of the City of Pacifica Approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services RECOMMENDED ACTION:
Adopt a resolution approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services (included as Exhibit A).
STAFF CONTACT:
Bill Glasgo, Police Captain
650-738-7314
[email protected]
BACKGROUND/DISCUSSION:
On September 1, 2011, the City of South San Francisco and City of Pacifica entered into agreement whereby the City of South San Francisco agreed to provide police communication services to the City of Pacifica. Prior to this agreement, the Pacifica Police Department operated its own dispatch/911 communications center.
On January 23, 2014, the Pacifica City Council adopted a resolution accepting the First Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2017.
On February 27, 2017, the Pacifica City Council adopted a resolution accepting the Second Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2020.
On April 13, 2020, the Pacifica City Council adopted a resolution accepting the Third Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2023.
This agreement, which would become effective on July 1, 2023, follows 12 years of police communications services provided by the City of South San Francisco to the City of Pacifica.
The police communication services provided by the City of South San Francisco have been exemplary and in accordance with the initial agreement and two subsequent agreement amendments. In the 12 years of this agreement, the relationship between agencies has developed into a mutually beneficial one for both agencies. As our jurisdictions border each other, and radio communications operate from the same facility, there have been several notable occasions where this arrangement allowed for a quick response to each agency’s jurisdiction to provide critical assistance as a situation was developing and before an official request for assistance could be made. The in-house information technology expert utilized by the South San Francisco Police Department has provided advice to our agency regarding our Pacifica City Council 2
May 22, 2023
radio system and records management system, as we share components of both systems. The ability to have access to this expert represents a cost savings as most agencies often must hire an expert or consultant to give appropriate advice or options when an issue arises.
The following represents the yearly cost of the agreements since inception in 2011. The 2023- 2026 costs reflect the proposed contract amount.
2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 $600,000 $612,000 $624,240 $620,000 $620,000 $620,000
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 $632,400 $645,048 $657,949 $671,108 $684,530 $698,221
2023-2024 2024-2025 2025-2026
$719,168 $740,743 $762,965
Including the proposed agreement costs, at the conclusion of the agreement in 2026, the average increase per year over a 15-year period is 1.8% ALTERNATIVE ACTION:
Decline to approve the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services, and provide staff further direction.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Fiscal Sustainability: Continuing to contract with City of South San Francisco for communications services has proven to be a fiscally sound decision. Quality services are being provided with an average increase in costs of 1.8%, per year, over the 15- year life of this agreement, if the proposed agreement is approved.
Maintaining a Safe Community: During the 12 years the City of South San Francisco has provided communication services to the City of Pacifica, they have worked diligently to become a good partner for our department, and the community. They have developed knowledge of our community that is critical in serving the community and the officers of the Pacifica Police Department quickly, safely and effectively.
FISCAL IMPACT:
Approval of this Agreement between the City of South San Francisco and the City of Pacifica for Police Communication Services will provide a continued savings to the City in comparison to maintaining its own 911 communications center. The agreement will provide for a 3% per year increase in cost per year, over three years.
ORIGINATED BY:
Police
ATTACHMENT LIST:
Exhibit A: Pacifica Contract 2023 (PDF)
Pacifica City Council 3
May 22, 2023
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE
AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE CITY OF
PACIFICA FOR POLICE COMMUNICATION SERVICES
______________________________________________________
WHEREAS, on September 1, 2011, the City of South San Francisco and City of Pacifica entered into agreement whereby the City of South San Francisco agreed to provide certain police communication services to the City of Pacifica;
WHEREAS, on January 23, 2014, the City Council of the City of Pacifica adopted a resolution accepting the First Amendment to the Agreement Between the City of South San Francisco and City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, on February 27, 2017, the City Council of the City of Pacifica adopted a resolution accepting the Second Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, on April 13, 2020, the City Council of the City of Pacifica adopted a resolution accepting the Third Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, the City of South San Francisco has provided competent police communication services in accordance with the agreement, and the agreement is set to expire on June 30, 2023;
WHEREAS, the City of South San Francisco and the City of Pacifica desire to enter into a new agreement, with a 3% increase each year, expiring on June 30, 2026; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica, California, that the City Manager of the City of Pacifica is authorized to execute on behalf of the City of Pacifica the attached hereto as Exhibit A, including any extensions or amendments thereof and any subsequent contract with the City of South San Francisco in relation thereto. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of May, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Pacifica City Council 4
May 22, 2023
CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney