CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 June 12, 2023
SPECIAL and REGULAR MEETING
June 12, 2023 (MONDAY)
www.cityofpacifica.org
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Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 June 12, 2023
5:00 PM - STUDY SESSION
00a. Annual Reports to City Council from the Beautification Advisory Committee, Economic Development Committee, Emergency Preparedness & Safety Commission, Open Space and Parkland Advisory Committee, Parks, Beaches & Recreation Commission, and Planning Commission
PROPOSED ACTION: This is an informational item. It is requested that the City Council provide feedback and receive and file the annual report of each commission and committee.
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Beckmeyer
SPECIAL PRESENTATIONS
A. Pacifica Resource Center Annual Report
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Disbursements for Dated 5/01/23 through 5/31/23.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of May 2023
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Special and City Council Regular Meeting 3 June 12, 2023
Regular Meeting held on May 22, 2023.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.
PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.
5. Appropriation from Disaster Accounting Fund (Fund 38) and Deposit of funds into the State of California Condemnation Fund related to City of Pacifica v. Tong, San Mateo Superior Court Case No. 18CIV05455
PROPOSED ACTION: Authorize a deposit of $1,923,500 into the State of California Condemnation Fund related to City of Pacifica v. Tong, San Mateo Superior Court Case No. 18CIV05455; and approve a Resolution amending the FY 2022-23 Budget to include the additional appropriation of this amount from the available fund balance of the Disaster Accounting Fund (Fund 38).
6. Notice of Completion for the North Pacifica Pedestrian Improvement Project PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the North Pacifica Pedestrian Improvement Project; and Authorize the City Manager to release the retention funds to the contractor.
7. Purchase Agreement between the City of Pacifica and MISCOwater for the purchase of Smith & Loveless Schloss Bar Screen Unit (Rebuild) for the Rockaway Pump Station Bar Screen Rebuild Project.
PROPOSED ACTION: Adopt Resolution Approving the Purchase Agreement between the City of Pacifica and MISCOwater, via sole source, in the amount of $162,343 for the purchase of Smith & Loveless - Schloss bar screen rebuild unit for the Rockaway Pump Station Bar Screen Project; authorize the City Manager to execute all documents related to the project.
8. Consideration of “Records Cleanup Day” Event and Related Activities PROPOSED ACTION: Consider and by motion direct staff to adopt a records management practice for a Pilot 2023 “Records Cleanup Day” event and related activities similar to the City of San Mateo’s records management practice of a “Records Cleanup Day” per the City of Pacifica’s response to the recommendation contained in the San Mateo County Grand Jury Report “A Delicate Balance between Knowledge and Power: Government Transparency and the Public’s Right to Know”.
9. Public meeting to receive testimony regarding amendment to the Pacifica Hotel Business Improvement District (BID) by amending the Pacifica Municipal Code Section City Council Regular Meeting 4 June 12, 2023
3-17.03 to remove provision for allocation of funds within thirty days and replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica
PROPOSED ACTION: Receive public testimony regarding the proposed amendment to the Pacifica Hotel Business Improvement District (BID) by amending Section 3-17.03 (Administration) of Chapter 17 (hotel business improvement district) within Title 3 (Finance) of the Pacifica Municipal Code to remove provision for allocation of funds within thirty days and to replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum time of three minutes will be allowed for any speaker. Persons addressing the City Council shall adhere to time limits and not disrupt the conduct of the meeting, and not make threats against any person or the public order. The Mayor, or their designee, may remove or cause the removal of an individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95 with confirmation from the City Attorney that removal is appropriate.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS
10. Conduct Public Hearing and adopt a Resolution Confirming the Annual Report from the Pacifica Hotel Business Improvement District and Assessing the Levy for the Fiscal Year 2023-24 at the same rates as in the Fiscal Year 2022-23.
PROPOSED ACTION: 1) Conduct the Public Hearing: 2) Rule on Oral and Written protests, if any; and 3) Adopt the resolution confirming the annual report of the Pacifica Hotels Business Improvement District Advisory Board and continuing the assessments without change in FY 2023-24.
11. Fiscal Year 2023-24 Program Options, Master Fee Schedule, and Proposed Budget.
PROPOSED ACTION: Review and discuss the Fiscal Year 2023-24 Proposed General Fund and Other Funds Budget, provide additional policy direction on the desired budget options and strategies for the upcoming FY 2023-24 Budget and hold a public hearing to adopt a Resolution with an updated Master Fee Schedule.
City Council Regular Meeting 5 June 12, 2023
CONSIDERATION - NONE.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Dianne Feinstein, #1 Post Street, Suite 2450, San Francisco CA 94104 (415) 393-0707 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Annual Reports to City Council from the Beautification Advisory Committee, Economic Development Committee, Emergency Preparedness & Safety Commission, Open Space and Parkland Advisory Committee, Parks, Beaches & Recreation Commission, and Planning Commission
RECOMMENDED ACTION:
This is an informational item. It is requested that the City Council provide feedback and receive and file the annual report of each commission and committee.
STAFF CONTACT:
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND/DISCUSSION:
The City Council adopted Resolution No. 12-2018 at their April 9, 2018 regular meeting changing the annual reporting requirements of city commissions and committees. The resolution directs commissions and committees to present their annual reports at a designated study session rather than at different times of the year.
Written reports and power point presentations are attached. In accordance with the Resolution No. 12-2018, the City Council will receive the annual reports from each of the commissions and committees in the following order:
1) Planning Commission
2) Parks, Beaches & Recreation Commission
3) Emergency Preparedness & Safety Commission
4) Beautification Advisory Committee
5) Economic Development Committee
6) Open Space & Parkland Advisory Committee
Additionally, at the City Council meeting held on April 10, 2023, the City Council approved staff commencing the process for reviewing charters for Council-appointed Commissions and Committees and formed a two-Councilmember ad-hoc subcommittee of Mayor Bigstyck and Councilmember Bier to develop survey questions for Commissions/Committees as part of the charter review process. The Council approved the timeline and sequence of the Commissions/Committees charter review beginning with the Open Space & Parkland Advisory Committee and Library Advisory Committee. The process will begin with soliciting initial feedback from Committee / Commission members as guided by staff liaisons. Consideration of feedback from Committee / Commission members and staff recommendations for charter amendments will be agendized for future City Council meetings.
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Pacifica City Council 2
June 12, 2023
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
A. Planning Commission Annual Report (PDF)
B. Planning Commission Annual Report Presentation (PDF) C. Parks Beaches & Recreation Commission Annual Report (PDF) D. Parks, Beaches & Recreation Commission Annual Report Presentation(PDF) E. Emergency Preparedness and Safety Commission Annual Report (PDF) F. Emergency Preparedness and Safety Commission Annual Report Presentation (PDF) G. Beautification Advisory Committee Annual Report Presentation (PDF) H. Economic Development Committee Annual Report Presentation (PDF) I. Open Space & Parkland Advisory Committee Annual Report Presentation (PDF) Packet Pg. 7
CITY OF PACIFICA
PLANNING COMMISSION
2022 ANNUAL REPORT TO THE CITY COUNCIL
The Planning Commission is submitting the following summary of work for calendar year 2022.
I. Planning Commission Membership
Commission Members Term Expires
Lauren Berman, Chair 2027
Samantha Hauser, Vice Chair 2024
Daniella Devine 2027
Alex Ferguson 2026
James Godwin 2026
David Leal 2024
Greg Wright 2025
II. Planning Commission Activity Report
The Planning Commission held 17 regular meetings and 2 adjourned regular meetings meeting in 2022.
The Planning Commission heard 11 development-related applications including a mixed-use development project, master sign program for the Eureka Square Shopping Center, Highway 1 informational sign, and coastal development permits (CDPs) for the Temporary Safe Parking Program (excludes study sessions and permit extensions). For comparison, the Planning Commission heard 24 development-related applications in 2018, 25 applications in 2019, 15 applications in 2020, and 12 in 2021.
It also considered recommendations to City Council related to the 2040 General Plan, Sharp Park Specific Plan, and a text amendment. While development project review activity in 2022 was lower than in recent years, the Planning Commission’s intensive focus on the 2040 General Plan and Sharp Park Specific Plan review and approval processes required considerable preparation and work by the Commission.
The Planning Division received 16 new discretionary permit applications in 2022. For comparison, the Planning Division received 49 new discretionary permit applications in 2018, 27 in 2019, 16 in 2020, and 25 in 2021. These figures include all types of entitlement applications including new uses in existing structures or modifications to existing structures. a
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Attachment: A. Planning Commission Annual Report (5362 : Annual Reports to City Council from City Commissions and Committees) III. Summary of Significant Items Heard by the Commission Extension of the Growth Management Ordinance
Recommended amendments to the Zoning Regulations related to the provisions applicable to processing and issuance of outdoor commercial permits for existing commercial businesses Recommended approval of the 2040 General Plan Update and Sharp Park Specific Plan Recommended approval for construction of a mixed-use building with 19 residential units and 3,165 sf of commercial area
IV. Planning Commission Hearing Summary:
Year
New or
Continued
Public
Hearings
Held
Speakers
on
Topics
Not on
Agenda
Number of
Residential Dwelling
Units reviewed by
Commission
Number of
Residential Dwelling
Units Approved by
Commission
New Commercial
Floor Area
Approved
(Sq. Ft.)
2020 22 9 24 24 4,684
2021 19 32 1 1 0
2022 17 16 21 21A 3,165A
V. Building Permit Activity:
Year Permits Issued Inspections
Residential
Valuation
Commercial
Valuation
2018 1,530 4,731 $19,013,200 $3,408,096
2019 1,587 5,147 $19,793,920 $5,965,473
2020 1,416 3,419 $16,882,230 $1,308,107
2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
* Includes Civic Center renovation valued at approximately $8,000,000 VI. Accessory Dwelling Unit (ADU) Building Permit Activity:
Year Permits Issued
2021 40
2022 28
A See Attachment 1 for specific project information.
a
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Attachment: A. Planning Commission Annual Report (5362 : Annual Reports to City Council from City Commissions and Committees) VII. Major Policy Initiatives on City Council Priority Work Plan Directly Involving Planning Commission Continue the Beach Boulevard Infrastructure Resiliency Project Continue efforts related to a New Sharp Park Library & Renovated Sanchez Library Complete the Vision 2025 & Beyond strategic financial planning process to articulate a long-term and financially sustainable vision for Pacifica
Continue Esplanade Avenue Bluff Erosion Infrastructure Protection Projects Complete the Civic Center facility health and safety rehabilitation and renovation project Prepare a Quarry Site Specific Plan
Complete a Sharp Park Specific Plan
Complete an update to the Wireless Communication Facilities Ordinance Prepare an update to the Housing Element of the General Plan Review City Commission and Committee Charters
VIII. Public Transparency and Participation Initiatives Incorporated dial-in public participation option for in-person meetings. a
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Attachment: A. Planning Commission Annual Report (5362 : Annual Reports to City Council from City Commissions and Committees) Attachment 1
Planning Commission Project Approvals (2022)
Residential Project Approvals
Project Name/Address Number of New Dwelling Units
Approved by Planning Commission
TBD Talbot Ave, at eastern terminus of Talbot Ave,
APN 016-270-110 1
TBD Olympian Way, 1,450 ft northwest of intersection of Olympian Way and Grand Ave
APN 023-037-030
1B
570 Crespi Dr Mixed-use Project 19
Commercial Project Approvals
Project Name/Address Commercial Floor Area Approved
by Planning Commission
(Sq. Ft.)
570 Crespi Mixed-use Project/570 Crespi Dr 3,165
B Project includes one accessory dwelling unit (ADU) that will be considered pursuant to the administrative coastal development process without a public hearing, pursuant to PMC sec. 9-4.4306. a
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Attachment: A. Planning Commission Annual Report (5362 : Annual Reports to City Council from City Commissions and Committees) Planning
Commission
Annual Report to
the City Council
June 12, 2023
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports TOPICS
Purpose of the Planning Commission
Commission Membership
Work Summary
Key Metrics
Major Policy Initiatives
Public Transparency & Participation Initiatives
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Purpose of the
Planning
Commission
Established in PMCTitle 2, Chapter 2,Article 2
To recommend and advise the Council on matters related to the General Plan, Local Coastal Program, Zoning, and other
development plans for future physical development and
conservation of the City, based upon geographic, social, economic, and environmental characteristics of the community. Also advises the Council on private development plans for the City in accordance with State Planning Law and the City’s established development review standards and processes.
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Commission
Membership
Commission Members Term Expires
Lauren Berman, Chair 2027
Samantha Hauser, Vice Chair 2024
Danielle Devine 2027
Alex Ferguson 2026
James Godwin 2026
David Leal 2024
Greg Wright 2025
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Work
Summary
17 regular meetings and 2
adjourned regular meetings
11 development proposals Significant Items Heard by Commission: Extension of Growth
Management Ordinance
Text amendment to Outdoor
Commercial Permits
Mixed-Use Building on
Crespi Drive
Recommended to Council: 2040 General Plan Sharp Park Specific Plan Text Amendment to Outdoor Commercial Permits
2022
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Key Metrics
New or
Continued
Public Hearings
Held
Speakers on
Topics Not
on Agenda
New
Residential
Dwelling
Units
Approved
New
Residential
Dwelling
Units Denied
New Commercial
Floor Area
Approved
(Sq. Ft.)
New Commercial
Floor Area
Denied
(Sq. Ft.)
17 16 210 3,1650
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Key Metrics
Year Permits
Issued
Inspections
Residential
Valuation
Commercial
Valuation
2018 1,530 4,731 $19,013,200 $3,408,096
2019 1,587 5,147 $19,793,920 $5,965,473
2020 1,416 3,419 $16,882,230 $1,308,107
2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
ADUs Permits Issued
2021 40
2022 28
Building Permit Activity
*Includes Civic Center renovation valued at
approximately $8,000,000
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Major Policy
Initiatives
Beach Boulevard Infrastructure Resiliency Project New Sharp Park Library & Renovated Sanchez Library Vision 2025 & Beyond Esplanade Avenue Bluff Erosion Infrastructure Protection Projects
Civic Center project Quarry Specific Plan Sharp Park Specific Plan Wireless Communications Facility Ordinance Update Housing Element Update City Commission and Committee Charters 2022
Council Priority
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Public
Transparency
& Participation
Initiatives
Successfully incorporated
dial-in public participation
option for in-person meetings
2022
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports Questions and Comments
b
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Attachment: B. Planning Commission Annual Report Presentation (5362 : Annual Reports
CITY OF PACIFICA
PARKS, BEACHES AND RECREATION COMMISSION
CITY COUNCIL COMMITTEES/COMMISSOINS PRESENTATION June 12, 2023 The Parks, Beaches and Recreation (PB&R) Commission is submitting the following as a summary of the Commission work for 2022-2023 period.
Commission Members Term Expires
Cindy Abbott, Chair 2026
Nick Lusson, Chair pro Tem 2023 (seat to be filled by Mark Torres) Stefanie Phillips 2026
James Heywood 2024
Gail Benton Shoemaker 2027
Carl Nicolari 2025
Dahlia Rodriguez 2024
Cindy Abbott, Executive Director, Sanchez Art Center, is an ocean and beach enthusiast, who sees the work of the Commission as addressing issues that are the essence of Pacifica - a small city with a population that values community engagement for all ages and the outdoor environment.
Nick Lusson has lived in the Linda Mar neighborhood of Pacifica since moving here with his wife & son in 2018. They've quickly fallen in love with the natural beauty and outdoor features as well as the small-town community lifestyle. After a long history of working at multiple levels of soccer, he is now the Athletic Director as The Olympic Club in San Francisco. He joined the commission out of belief in community service and desire to give back to his family's new home.
Stefanie Phillips is an avid surfer, mountain biker and practices yoga. She is the Director of Bond Projects /Construction for Jefferson Union High School District. She has lived in Pacifica for over 20 years and has frequented Pacifica for almost 40 years. She resides in Sharp Park.
Gail Benton Shoemaker has lived in Pacifica for 32 years. She has been a Producer for Public Television, Executive Director of Pacifica School Volunteers, and a Program Officer for AmeriCorps overseeing grants to nonprofits working with children and Seniors. Currently, she serves on the PB&R Commission, the board of a San Francisco nonprofit, and with the community organization Tree City Pacifica which organizes Arbor Day. Gail is an avid walker and greatly appreciates Pacifica’s parks and beaches.
c
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Attachment: C. Parks Beaches & Recreation Commission Annual Report [Revision 1] (5362 : Annual Reports to City Council from City James Heywood works as a Film Technician and Stagehand with IATSE locals 16/San Francisco and 80/Hollywood. He has 3 school age children and is a lifelong skateboarder, surfer and swimmer.
Carl Nicolari is a San Francisco native who grew up exploring the coastside. He's a member of Rockaway Beach Conservation Stewards and one of the leaders of Bay Area Hiking and Camping, which organizes many group hikes in the area. He also served on the Bicycle and Pedestrian Safety Committee in San Bruno. Carl works as a Senior Program Manager at GoPro and enjoys photography and mountaineering.
Dahlia Rodriguez is a Pacifica resident and works as a Digital Marketing Specialist. She is a graduate of Sonoma State University where she majored in Business Administration and Management. She also played college soccer. Dahlia, enjoys giving back to her community, mentoring young people, and spending time outdoors.
Highlights from the past year
Work Plan
The Commission 2022-2023 work plan included:
• Surf Camp/School Policy
• Poet Laureate
• Bike Park
• Tree Appeals
• Beach Safety
• Playground Improvement Program
• Liaison Assignments
• Additional items for future discussion included: protection of marine life and sensitive environments, all abilities playground in Pacifica, park visit/field trip by commissioner and skatepark improvements.
Surf Camp/School Policy Recommendations
Council referred this work item to the PB&R Commission on June 22, 2020. The Commission created a Task Force which met monthly from February to October of 2021, the Task Force presented their recommendations to the Commission on October 27, 2021. The Commission approved the recommendations, which were adopted by the City Council on January 10, 2022.
Staff then applied with the Coastal Commission for a Coastal Development Permit (CDP) for the surf camp program. It was a long process that required many discussions, questions answered, and compromise. The collaborative process between Coastal Commission Staff, city staff, the PB&R commission, commercial surf schools, and non-profit surf camp providers resulted in the California Coastal Commission unanimously approving the new and innovative Surf Camp/School Policy. This Surf Camp/School Policy will ensure enhanced safety, ease of access, inclusiveness for all parties, and protection of the beach and beach goers. The City looks forward c
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Attachment: C. Parks Beaches & Recreation Commission Annual Report [Revision 1] (5362 : Annual Reports to City Council from City to implementing the program and providing an example statewide of how coastal communities can achieve diversity, equity, and inclusion goals in the recreational surfing space. The Commission will be involved in the ongoing review of the program as well as acting as the reviewing body for commercial applicants.
Poet Laureate
New Pacifica Poet Laureate, Toni Mirosevich, was chosen via the subcommittee process and was introduced in August 2022 at the Parks Beaches, and Recreation Commission Meeting. Poet Laureate Mirosevich came on a one-year term with consideration for the full-term of three years.
The commission intends to create a calendar of events in which the Poet Laureate would attend.
Bike Park
City Council approved of a concept to build a community Bike Park at the Lower Frontierland portion of the park property. The Pacifica Bike Park Coalition along with PB&R Commission Liason Phillips and city staff have been focusing efforts on fundraising. They recently met with Santa Cruz Mountain Trail Stewardship, who designs bike parks, to determine the best path forward. SCMTS has also submitted a quote to PBPC for concept design services. The PBPC has also worked with city staff to identify and submit grants for funding of design and construction.
Tree Appeals
At the May 24, 2023 meeting, The PB&R Commission heard its’ first Tree Appeal in over 2 years. Commissioners were asked to educate themselves on the new City of Pacifica Heritage Tree Ordinance. (More to come based on process experience and outcome) Beach Safety
The PB&R Commission received multiple presentations on beach safety. The commission was instrumental on assisting the selected locations for the Life Buoy/Life Ring locations. The commission also gave suggestions regarding reviving beach safety outreach which resulted in brochures being given to each of the Pacifica Hotels and Surf Shops. The commission has also given feedback on general beach safety including passive beach use, trails that mix pedestrian and bicycle traffic, and off-leash dog issues that periodically arise.
Playground Improvement Program
The PB&R Commission had several presentations for the Priority Parks Project from the City’s consultants, NCE. NCE held pop-up events at each park soliciting feedback from the public.
Staff also had an outreach table at the city’s 4th of July event. Additionally, almost 150 survey responses were received. Comments from commissioners led to some revisions that focused on including play equipment that provides opportunity for more stimulating motor skill play. The play equipment the community specifically requested on their comments from the survey, such as swings, and some fitness equipment was kept in the design. Some of the more generic items were replaced with more active play equipment. The city received 35% construction documents for review as of Jan 2023 and 65% in May 2023. After reviewing the construction documents, and walking the locations, staff determined additional trees would be added to the plans at each location. It will help with urban reforestation efforts but will also create much more inviting park spaces for years to come. In addition to the Priority Parks Projects, the PB&R Commission was c
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Attachment: C. Parks Beaches & Recreation Commission Annual Report [Revision 1] (5362 : Annual Reports to City Council from City able to identify and support the installation of a new play structure at the Pacifica Co-op nursey which was installed in Spring 2023.
Liason Assignments
Chair Abbott: Seniors in Action Committee/ Economic Development Committee Commissioner Phillips: Bike Park Committee
Commissioner Rodriguez: Youth Advisory Board
Commissioner Benton-Shoemaker: Library Advisory Committee Commissioner Nicolari: OSPAC
Commissioner Heywood: Bike Park/Skate Park
Special Presentations
As part of department quarterly (4x/year) updates, staff members attend Commission meetings to present highlights for each division and their programs. These presentations give the commissioners updated knowledge and details of the inner workings of the 4 main programmatic areas (Senior Services, Child Care, Aquatics, and Recreation). Commissioners are able to assess give feedback, and forward new ideas on directly to staff.
Meeting Summaries – include July 2022 – May 2023
7/27/22
Recreation Coordinator in charge of Aquatics, Anthony Schriver, provided a presentation covering spring and summer programs at Jean E. Brink Pool, while operating during a pandemic.
Department quarterly reports were also submitted and highlighted. 8/24/22
New Poet Laureate Toni Mirosevich was introduced. Priority Park Projects survey results were discussed, and input was given towards the projects The possibility and feasibility of a pilot jump house program to coincide with picnic rentals was also introduced and discussed. 10/26/22
Senior Services Supervisor, Beth Phipps, presented and gave an overview of the Senior Services Program recapping Senior Services staffing, Volunteer highlights, Program offerings, financials and funding, transportation services, community support, and both meals programs. NCE Principle Landscape Architect, Matthew Gaber gave a Priority Parks update on design changes based on commission and community feedback.
11/30/22
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Attachment: C. Parks Beaches & Recreation Commission Annual Report [Revision 1] (5362 : Annual Reports to City Council from City Introductions of new commissioners Dahlia Rodriguez and Stefanie Phillips. Proclamation for Poet Laureate Camincha Benvenutto was given. The commission discussed the history of off leash dogs in Pacifica and discussed new ideas and strategies. 12/14/22
This was a special study session meeting where new Director Bob Palacio was introduced to the PB&R Commissioners. Outgoing Director Mike Perez was able to lead the meeting and cover all outstanding issues with the commission in preparation for his end of December departure. 1/25/23
Supervisors Mindy Tiet and Tracy Gilbert presented and gave an overview of the Child Care program and services. Specific information on the overall program as well as information on specific sites was give. Horace Henshaw spoke during public comment and introduced himself to the new commissioners. Confirmation of the workplan was discussed as well as the concept of potentially adding a PB&R Master Planning process in the coming year. Commissioner Liaison Assignments were also decided.
2/22/23
Topics of discussion were Beach Safety and the Life Ring Installation project, the role and size of PB&R City-wide special events moving forward, and finally potential opportunities to assist in relationship building and supports with local service providers 3/22/23
Meeting cancelled due to severe storms and power outage at Council Chambers 4/26/23
Extensive reports were given on all workplan items including Special Programs and Events such as the return of the city Jr Olympics track meet which held its first round earlier in the day. Other updates included Surf Camp Policy, Life Buoy Station Installation, PB&R staffing, Bike Park Project, and Tree Appeals Process
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Attachment: C. Parks Beaches & Recreation Commission Annual Report [Revision 1] (5362 : Annual Reports to City Council from City Annual Report to City Council
June 12, 2023
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation PB&R Commission Members
Name Term
Cindy Abbott, Chair 2026
Nick Lusson/Mark Torres 2023/2027
Dahlia Rodriguez 2024
James Heywood 2024
Gail Benton Shoemaker 2027
Carl Nicolari 2025
Stefanie Phillips 2026
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Purpose
To recommend and advise the Council in the
acquisition, development and maintenance of parks,
beaches and other recreational areas, and to encourage
the planning and implementation of a comprehensive
recreation and human service program which will
serve the needs of all age groups in the City.
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Duties
To act in an advisory capacity to the Council, the City Manager, and the Director of Parks, Beaches, and
Recreation Department in all matters pertaining to
public recreation.
To assist in the preparation and adoption of, and
review annually and revise as may be necessary, a
long-range plan for parks, beaches, and recreation.
CITY OF PACIFICA
CHILD CARE
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Additional Duties and Responsibilities Include:
To make recommendations concerning the beautification, development and improvement of parks, beaches and recreation services
To focus public attention upon the need for adequate parks and beaches and healthful year-round supervised recreation for all To assist in promoting public recreation
To engage with City and partner organizations through Liaison/Committee Assignments
To gather stakeholder input and provide direction and guidance on beach usage – monitoring special events and surf camps. To hear and make determinations regarding Heritage Tree Appeals To select and engage with the Poet Laureate
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Priority Parks Project
4 Total Extensive Park Playground Projects
Brighton Park, Marvilla, Imperial, Skyridge
Commissioners provided input on design and types of play equipment
Currently at 65% construction doc phase
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Playground Improvement Program
4 Total Parks Selected
Pacifica Nursery Co-op (Complete). Oddstad, Saltaire, and Fairway Parks
Program is Less Extensive and Consists of Play Equipment Replacement only
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Surf Camp/School Policy Advisory
Council referred to Commission June 2020 following
public comment regarding surf equity
Approved Revised Policy May 2023 CCC
Draft Community Agreement Review
New Applications accepted June and Dec Annually
Currently 3 Commercial and 2 Non-Profit Groups
Permitted
Ongoing review/update of program – 2023 start
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Heritage Tree
Processes & Appeals
1 tree appeal this past year
Education and Understanding of New Tree Ordinance
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Presentations
Quarterly Staff Reports Aquatics Child Care Recreation Seniors d
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Items for Consideration
Ongoing work regarding Surf Camp/School
Equity Update
Priority Parks Project (own slide)
Onboarding New Department Director
Telescope Project at Pier and Promenade
Bike Park
Lifesaving Buoy Stations/Beach Safety
Bounce House Pilot at Frontierland
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation What’s Next?
Surf Camp/School Policy Implementation and Review
Poet Laureate Event Planning
Bike Park
Beach Safety
Heritage Tree Process and Appeals
Playground Improvement Process
Support other Commissions efforts for Trail Maintenance, Safety, and Signage
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Thank you!
Questions?
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation
City of Pacifica
Emergency Preparedness and Safety Commission
Annual Report 2023
May 2022 – May 2023
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City Members of the Emergency Preparedness and Safety Commission Commissioners:
▪ Debra Johnson, Chair
▪ Jay Crawford, Vice Chair
▪ Frank Erbacher
▪ Jeanne Salisbury
▪ Gregor Blackburn
▪ Evelyn Taverna
▪ Feliks Gasanyan
▪ Peter Balestreri
▪ Tony Guzzetta
Past Commissioner
• Doug Hladky (term ended October 2022)
Ex-Officio members:
▪ Betty Fleming, American Red Cross
▪ Jorge Machado, Pacifica School District
▪ Marcus Peppers, Jefferson Union High School District
City Council Liaison:
▪ Tygarjas Bigstyck, Mayor
▪ Christine Boles, Council Member
City of Pacifica staff representatives:
▪ Pacifica Police Captain Chris Clements
▪ Pacifica Police Sergeant Tom Cumming
The Role of the Commission
The Emergency Preparedness and Safety Commission advises and makes recommendations to City Council on activities and programs related to emergency preparedness. The powers and duties of the Commission are advisory only and include; To assist in the preparation and review and make recommendations to Council on disaster preparedness plans;
To increase community awareness of the possibility of future disasters and the need for disaster preparedness;
To develop and distribute disaster preparedness information in the City; e
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City To develop, implement and promote, with Council approval, disaster preparedness programs and activities in the City;
To promote and develop resources, volunteer and self-help groups to be utilized in the event of a local disaster;
To assist in the coordinating of disaster preparedness with other governmental agencies
The commission is also the appellate body for appeals relating to abandoned/ inoperable vehicle abatement, vehicles parked 72 hours or more, specific sections of the Building Code, and appeals of staff decisions relating to traffic safety issues.
The Pacifica Emergency Preparedness and Safety Commission meets on the third Wednesday of each month at 6:30 pm. Due to restrictions on in person public meetings due to public health safety concerns during the COVID-19 pandemic, some meetings during this period were conducted using an online virtual format via Zoom. Commission meetings are open to the public, and community members participate in meetings through email messages or using Zoom to participate in virtual meetings by telephone or video.
The Year in Review
This report includes Commission activities from May 2022 through May 2023. Beginning in March 2022, the Commission briefly returned to in person meetings. These meetings took place at the City’s Emergency Operations Center, located at the Pacifica Police Department. Unfortunately, a sharp increase in COVID-19 cases countywide resulted in a return to virtual meetings. Beginning in June 2022, through October 2022, these meetings were conducted in a virtual format via Zoom. The Commission resumed in person meetings in November 2022.
Guest Presentations at Commission meetings To support of the Commission’s goal of raising awareness about potential hazards in Pacifica, coordinating disaster preparedness with other governmental agencies and promoting self-preparedness throughout the community, the Commission identified areas of interest and a variety of organizations to present at scheduled meetings. Ongoing concerns about the threat of wildfire drove the Commission to continue to focus on wildfire preparedness and evacuation readiness.
At the meeting in June of 2022, the Commission heard from Senior Planner O’Connor the staff liaison to the Open Space and Parkland Advisory Committee. She spoke about concerns in the neighborhood adjacent to Mori Point. She spoke about the work the Committee had done to address parking and other impacts from a dramatic increase in visitors to this area beginning in 2020 during the COVID-19 lockdowns. Senior Planner O’Connor spoke about the City’s collaboration with the National Park Service who manages Mori Point, to help reduce the impacts of visitors to the surrounding neighborhood.
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City At the September 2022 meeting, Inspector Adams from the North County Fire Authority presented to the Commission. on grant opportunities and applications they had submitted to mitigate wildfire hazards in Pacifica. The NCFA applied for more than $1,000,000 in grants through CalFire, the Coastal Conservancy and the California Fire Foundation to support a local vegetation reduction community chipping program, roadside vegetation management, public education on fire prevention, fuel reduction projects, and emergency ‘go bags’ for use in the event of evacuations.
In November 2022, Captain Clements from the police department presented on the Zonehaven evacuation management platform. This online platform is accessible to all jurisdictions in San Mateo County through the Department of Emergency Management.
This platform assists first responders in identifying and planning possible evacuation zones using data to determine the number of structures in a designated area, as well as calculate traffic conditions during different times of day. Zonehaven also allows local officials to share information about evacuations in real time with community members through the online platform. Zonehaven and the Know Your Zone campaign are promoted often and are an integral part of any wildfire preparedness plan.
In March 2023 Captain Clements from the police department presented on tsunami hazards and preparedness as part of Tsunami Preparedness Week. He discussed how tsunamis are generated, the history of damaging tsunamis around the Pacific Ocean, and identified tsunami hazard areas in Pacifica. He also shared how to recognize the signs of an approaching tsunami, where to receive notifications about local tsunami hazards, and what to do if you need to evacuate for a threat of a tsunami, and where to find additional information on the City’s dedicated webpage. e
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City In April 2023, Inspector Adams and Assistant Fire Marshal Wittner NCFA delivered a presentation about wildfire preparedness. The month of May is recognized as Wildfire Awareness Month. The robust presentation included vegetation management grant applications the City is seeking to reduce fuels, wildfire fire preparedness strategies such as home hardening and creating defensible space, and promoted “Ready, Set, Go.” The “Ready, Set, Go” campaign identifies strategies to be better prepared for an evacuation during wildfire season.
As Commission members become better acquainted with existing preparedness and mitigation strategies and efforts, they are able to help promote these in our community and make recommendations to improve City and community preparedness.
Community Outreach and Education
One of the Commission’s primary goals is promoting disaster preparedness and raising awareness about local hazards. Commissioners continued to work with city staff to use social media to promote education and preparedness strategies this past year. It was also used to disseminate information about extreme weather events during the winter storms in January 2023. Several social media posts provided preparedness and response resources and information for community members as severe storms, damaging surf, winds and flooding, impacted our community in early 2023.
A variety of classes and events were promoted through social media and presented in a virtual format due to COVID-19 restrictions. While concerns about the spread of COVID19 at times impacted the ability to engage with the community this past year, the Commission took advantage of several in person events.
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City Wildfire Preparedness was the focus of the Commission’s efforts in 2020, 2021 and continued through 2022. The Commission heard concerns from community members surrounding local risks from wildfire, and sought community outreach campaigns and events to raise awareness and promote preparedness.
Continuing work started in 2020 to increase community awareness about wildfire awareness and preparedness through a dedicated event. On June 11, 2022 the North County Fire Authority (NCFA) coordinated the in-person Pacifica Wildfire Awareness Event. The previous event in 2021 had been presented virtually. Both NCFA and the police department promoted this event through social media on Nextdoor, Facebook, and Twitter, and the weekly e-bulletin Connect With Pacifica. NCFA, the police department and San Mateo County Department of Emergency Management hosted booths with materials and staff on hand to speak about SMCAlert, Zonehaven, and the Ready, Set, Go wildfire evacuation preparedness campaign. This event will return this year on May 20, 2023.
San Mateo County Disaster Preparedness Day (August 2022) This annual event is held at the San Mateo County Fairgrounds. Participating agencies include police and fire departments from throughout the county, several CERT programs, the San Mateo County Department of Emergency Management, CalFire, and other agencies showcasing equipment, distributing emergency preparedness materials and offering classes in first aid, stop the bleed, and CPR.
City staff promoted this event locally through social media. The Pacifica display was staffed by two Commissioners and City staff. The focus of our display was tsunami preparedness, and promoting SMC Alert notification system and Zonehaven. This event will return to the county fairgrounds on August 5, 2023.
Pacific Coast Fog Fest (September 2022) This annual street fair is one of the most successful opportunities for engaging our community and sharing e
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City information about local hazards and emergency preparedness. Commissioners staffed a dedicated booth throughout this two-day event. They distributed materials about disaster preparedness and local hazards, displayed hazard maps, and engaged the youth in games that provoked thought and elicited disaster preparedness and safety tips. This event finally returned after a two-year hiatus due to the COVID-19 pandemic. Commissioners look forward to Fog Fest in 2023, and have been planning improvements to the offerings for this coming year.
COVID-19 Resources This past year the police department continued to utilize social media platforms to disseminate information about COVID-19 to our community. This included opportunities to register for free at home test kits, as well as access to mobile testing hosted at locations in Pacifica and throughout San Mateo County. At the height of testing, COVID-19 mobile testing was available three days a week at the City parking lot on Francisco Boulevard. The funding for this program came to an end in January 2023.
Earthquake Preparedness Course First presented in 2016, this 90-minute course was created by our CERT (Community Emergency Response Team) volunteers. Open to all community members, attendees learn how to prepare for an earthquake or tsunami. They learn to create a family plan, emergency kit, and identify supplies to keep at their home, office and even their vehicle. These strategies apply to any type of disaster. The class promotes the benefits of the CERT basic course to improve personal preparedness. In 2020 during the pandemic, this class was presented virtually for the first time. The course was presented virtually several times in 2022, and returned to an in-person presentation in March 2023 as part of Tsunami Preparedness Week.
The Community Emergency Response Team (CERT) program is a nationwide effort intended to educate people about disaster preparedness related to local hazards and trains them in basic disaster response skills Over 350 Pacifica residents are graduates of the CERT basic training program. Prior to the COVID19 pandemic, the CERT Basic Course was offered twice a year. CERT instructors include a mix of CERT volunteer coordinators and City staff from our police and fire departments. In 2022, a rise in COVID-19 cases again impacted our ability to present these courses. Plans are underway to resume classes in 2023. This past year, our CERT volunteers remained engaged through events such as the presenting the Earthquake Preparedness Classes and helping to staff the Commission booth at Fog Fest.
Supporting Local Traffic Safety Improvement Projects
The Commission supports improving traffic and roadway safety in the City. On two occasions this past year the Commission provided letters in support of grant applications for roadway and pedestrian safety improvement projects in the City. This e
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City included the Rosita Road Pavement Rehabilitation Improvement Project and the Sharp Park Priority Development Area Pedestrian Improvement Project.
This past year Commissioner Crawford was a part of the City’s Local Roadway Safety Plan update. He attended a number of meetings with the City’s consultant, provided community input and feedback. The final plan will be presented to Council later this year.
Looking Ahead
Wildfire Awareness The threat of wildfire continues to be in the minds of community members. In the coming year, the Commission will continue to monitor local efforts to mitigate the hazard posed by wildfire. Ongoing community outreach and education through social media and other events will continue to be a priority for the Commission.
Community Outreach The Commission strives to improve community awareness about local hazards and promote disaster preparedness. They are also considering support for more locally offered classes for community members such as First Aid, CPR, and Stop the Bleed. COVID-19 restrictions continued to be a challenge to conducting in person events this past year. The Commission was pleased to see the return in person events last year and hope to see more in person classes and events in the coming year.
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City Outreach Through the Internet and Social Media During the lockdowns during COVID-19 in 2020, many sought news and information from online sources and social media. The Commission learned to utilize social media for community outreach promoting awareness and preparedness in 2020. The staff utilized the police department’s platforms on Nextdoor, Facebook and Twitter to promote a wide range of preparedness topics including the SMCAlert notification system, Zonehaven evacuation platform, the MyShake earthquake early warning mobile app, and the City’s dedicated webpages for Winter Storms and Flooding, and Wildfire Preparedness. Social media was also widely used during the 2023 winter storms to disseminate weather alerts and provide information about sandbag locations, road closures and power outages. In the coming year the Commission will continue to find ways to use these platforms to engage our community. The Commission’s dedicated webpage and the City’s Natural Disasters webpages are also being reviewed and updated with the most current resources for our community.
Printed Materials The Commission previously developed number of brochures for public education about disaster preparedness. In the coming year the Commission will find ways to update these materials with current information and consider adding additional online resources. These include:
▪ 72 Hours- Are You Prepared?
▪ Tsunami Preparedness
▪ SMCAlert- San Mateo County’s alert notification system ###
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5362 : Annual Reports to City Council from City Emergency Preparedness and
Safety Commission
City of Pacifica 1
Annual Report to
City Council
June 12, 2023
May 2022 through
May 2023
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Commissioners
◼ Debra Johnson, Chair ◼ Jay Crawford, Vice Chair ◼ Frank Erbacher ◼ Jeanne Salisbury ◼ Gregor Blackburn ◼ Evelyn Taverna ◼ Feliks Gasanyan ◼ Peter Balestreri ◼ Tony Guzzetta City of Pacifica
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Past Commissioners
◼ Doug Hladky (term ended October 2022)
City of Pacifica 3
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report The Role of the Commission
The purpose of the Emergency Preparedness &
Safety Commission shall be to recommend and
advise the City Council on City programs,
activities, plans and other related actions that
assist the City in preparing for possible future
disasters.
City of Pacifica 4
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Commission Members
The Commission consists of nine (9) members
appointed by the City Council, to a four year term.
The commission membership should, where
possible, be representative of the City's
neighborhood areas. In addition to the nine
regular members, there shall be three (3) ex
officio members who shall be representatives from
the high school and elementary school districts,
and from the American Red Cross.
City of Pacifica 5
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Commission Membership
City of Pacifica 6
Ex-Officio Members
Betty Fleming, American Red Cross
Jorge Machado, Pacifica School District
Marcus Peppers, Jefferson Union High School District
Council Liaison
Mayor Tygarjas Bigstyck
Council Member Christine Boles
Staff Liaisons
Captain Chris Clements
Sergeant Tom Cumming
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report The Role of the Commission
The powers and duties of the Commission shall
be advisory only and include
◼ To assist in the preparation and review and
make recommendations to Council on disaster
preparedness plans;
◼ To increase community awareness of the
possibility of future disasters and the need for
disaster preparedness;
◼ To develop and distribute disaster
preparedness information in the City;
City of Pacifica 7
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report The Role of the Commission
◼ To develop, implement and promote, with
Council approval, disaster preparedness
programs and activities in the City;
◼ To promote and develop resources, volunteer
and self-help groups to be utilized in the event
of a local disaster;
◼ To assist in the coordinating of disaster
preparedness with other governmental
agencies.
City of Pacifica 8
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report The Role of the Commission
Additionally, the commission sits as the appellate
body for appeals relating to abandoned/
inoperable vehicle abatement, vehicles parked 72
hours or more and appeals of staff decisions
relating to traffic safety issues.
City of Pacifica 9
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
COVID-19 Impact on Meetings
◼ In person meetings had resumed in March 2022
◼ Returned to virtual meetings in June 2022
◼ Resumed in person meetings in November 2022
City of Pacifica 10
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Special Presentations
City of Pacifica 11
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Special Presentations
◼ Open Space and Parkland Committee Mori
Point visitors impact on neighborhood
◼ North County Fire Authority Wildfire Mitigation
Grant Project update
◼ Pacifica Police Department Zonehaven
Evacuation Management Platform
City of Pacifica 12
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Special Presentations
◼ Pacifica Police Department Tsunami
Preparedness Week
◼ The North County Fire Authority
◼ Wildfire Preparedness
◼ Ready, Set, Go
◼ Vegetation Management Grants update
City of Pacifica 13
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Edcuation
City of Pacifica 14
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education
City of Pacifica 15
◼ Wildfire Awareness Event
Community Center Parking Lot
◼ June 11, 2022
◼ May 20, 2023
◼ San Mateo County Disaster Prep Day
San Mateo Fairgrounds
◼ July 30, 2022
◼ August 5, 2023
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education
City of Pacifica 16
◼ Pacific Coast Fog Fest
◼ September 24 & 25, 2022
◼ September 23 & 24, 2023
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education
City of Pacifica 17
◼ Promoting COVID-19 Resources
◼ FREE At Home Test Kits
◼ Local Mobile Testing
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education
City of Pacifica 18
◼ Community Earthquake Prep Course
Virtual and in-person presentations
◼ CERT Basic Class- coming soon
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Roadway Safety Projects
City of Pacifica 19
◼ Letters of Support for Grant Applications
◼ Rosita Road Pavement Rehabilitation
Improvement Project
◼ Sharp Park Priority Development Area Pedestrian
Improvement Project
◼ Local Roadway Safety Plan update
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Year in Review
Weather Alerts on Social Media
City of Pacifica 20
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Looking Ahead
Upcoming community events:
◼ Wildfire Preparedness Event, May 20
◼ San Mateo County Disaster Preparedness
Day, August 5
◼ Pacific Coast Fog Fest, September 23, 24
City of Pacifica 21
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Looking Ahead to 2023
◼ Continue Promoting Wildfire Preparedness
◼ Ready, Set, Go
◼ Zonehaven
◼ SMCAlert
◼ Community Classes (First Aid, CERT,etc)
◼ Expand use of social media
◼ Update Disaster Prep webpages
◼ Update printed materials
City of Pacifica 22
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report City of Pacifica
Emergency Preparedness and
Safety Commission
City of Pacifica 23
Questions?
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Attachment: F. Emergency Preparedness and Safety Commission Annual Report Pacifica Beautification
Advisory Committee
Presentation 2023
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Beautification Advisory Committee 2023
Gail Bennett, Chair
Sue Garza
Julie Gossage
Linda Jonas
Hernan Muirragui
Teresa Sulcer
Dan Wells
Public Works Liaison: Lisa Petersen,
Gino Assereto, and Michelle Trayer
City Council Liaison: Sue
Beckmeyer
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Beautification Advisory Committee
Keep Pacifica Beautiful (KPB) Mission
To identify City-owned sites which, through sponsored
plantings and the creation of public art, will contribute to community interest and pride
• Along main thoroughfares
• In parks and around the beaches
Implemented by means of safe work plans, sustainable
gardening practices, and collaborative funding sources
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Utilize environmental-friendly landscape practices
that include:
►Mulch
►Use of drought-tolerant, low maintenance and native
landscape materials
►Incorporate drip irrigation or water efficient systems in landscaped areas
Adopted BAC Drought Policy in 2015: Sites are prepped in spring and summer for planting in autumn months to maximize the rainy season.
Keep Pacifica Beautiful (KPB) Practices
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Sponsorship Program:
Sponsoring businesses, community organizations, and
individuals will:
• work with the BAC to design, prepare, plant and install irrigation in accordance with the KPB plan
• cover the cost of landscape and irrigation materials
• agree to maintain the site for two years
BAC will:
• assists with design of the site and site development
• assists with training of volunteers
• assists in purchasing materials
• installs sponsorship sign
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Grace McCarthy Vista
Point/Outlook
Sponsor: Rotary Club of Pacifica
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Community Center Planter Boxes
Pacifica Garden Club Volunteers and BAC Members
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Wanted!
Community Center Planter Sponsors
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Crespi Bioswales
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Crespi Bioswales
– Work Day
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Wanted!
Bioswale Sponsors
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Crespi Bioswales – Create an
informational display sign describing how
a bioswale functions
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Linda Mar Boulevard Median at Hwy 1
Sponsor: North Coast County Water District
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Palmetto Streetscape Project
Sponsors: Local businesses, community
organizations, and individuals
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Palmetto Streetscape Project
All sites have been adopted!
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Pacifica Beautification Awards
The City’s Beautification Advisory Committee is
looking to recognize homeowners and
businesses who show pride in their properties.
The Pacifica Beautification Award for 2023 is
ongoing throughout the year.
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Pacifica Beautification Awards
April 2023 - Residential
Before
After
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Pacifica Beautification Awards
April 2023 – Commercial
Jaymi Wessell, State Farm Office
Before
After
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Public Art /Mural Sub Committee
Cindy Abbott
Ginny Jaquith
Linda Jonas
Melinda Moses
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Linda Mar State Beach
–
Anza Pump Station
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Anza Pump Station
South Wall – Jason Budowski
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Anza Pump Station
West Wall – Robert Louthan
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Anza Pump Station
North Wall – Jeffrey Wong
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Anza Pump Station
East Wall – Danielle Gustavson
(work in progress)
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Oceana Boulevard
Splash of Color Mural - Protect What You Love
Lauren Wu and Annaliese Phillips
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Special Thanks to:
►BAC sponsors and volunteers
Lisa Petersen, Gino Assereto, Michelle
Trayer, and Public Works crews
City Council Member, Sue Beckmeyer
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Attachment: G. Beautification Advisory Committee Annual Report Presentation (5362 :
Economic Development Committee
FY22-23 Annual Report
City Council Meeting
June 12, 2023
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Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions 2022-2023
Economic
Development
Committee
Members
FY22-23 Appointed
Members
■ Sean Thompson, Chair
■ Robert Foster, Vice
Chair
■ Archie Judan, Chamber
Rep
■ Matthew Dougherty
■ Greta Sieglock
■ L.J. Jones
■ Brendan Berman
■ Lauran Smith
*New Members
Council Liaisons
■ Mary Bier, Mayor
■ Sue Beckmeyer
Staff Liaisons
■ Yulia Carter, CFSO
■ Alyssa Barranti, Analyst
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Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Economic
Development
Committee
Work Plan
Strategic Goals
2022-2023
■ Promote and market Pacifica to out-of-town
visitors to drive tourism revenue.
■ Provide assistance and support to local
businesses and the City of Pacifica.
■ Promote local businesses to the residents of
Pacifica to encourage residents to spend
locally and stop retail leakage.
h
Packet Pg. 100 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions FY 22
-23 EDC Key
Accomplishments • Concluded involvement w/ Shop Pacifica eGift Community Card Program
• Kicked off inaugural "Blues & Brews"
Concert series
• City of Pacifica "Pride" event coordination & partnership • Kicked off inaugural "Networking Night" series
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Packet Pg. 101 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Shop Pacifica Campaign
h
Packet Pg. 102 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 103 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Shop Pacifica Campaign - Background
• EDC launched the Shop Pacifica Campaign in
December of 2021 with 12 participating businesses.
• Today, 48 businesses participate across Pacifica.
• EDC handed the program off to Creative Digital Agency in mid-late 2022. • Performance has been excellent...
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Packet Pg. 104 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Performance of Program YTD / LTM
*Data as of 5/31/23
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Packet Pg. 105 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions "Blues and Brews" Concert Series Kickoff
h
Packet Pg. 106 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 107 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions "Blues & Brews" Concert Kickoff
• Why did we do this? Family friendly, dog friendly, & plain fun. • Highlighted (3) Coastside breweries, (3) Coastside bands, and (2) Coastside restaurants.
• Estimate that approximately 500 people attended at one point throughout the event (4 hours long).
• Partnered with Pacifica Bike Park – proceeds went towards the construction of bike park.
• Sold $5k+ in beer - indicative that there is demand for this type of event given we started advertised only 10 days prior. h
Packet Pg. 108 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 109 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 110 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 111 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 112 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions City of Pacifica "Pride" Event Partnership
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Packet Pg. 113 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 114 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Our 2nd annual Pacifica Pride
celebration was a huge success!
• EDC and local business owners partnered with Coast Pride • Roughly 1000 attendees
• Sponsorship/participation from 10+ local businesses
• Parade down Palmetto Ave.
• Family-friendly festival at Ingrid B. Lacy Middle School • Participation from 10 local non-profits and community groups (e.g. Pacifica Library, local student associations, etc.) • Raised $15k from local community for Coast Pride
• Pop-up events along Palmetto allowed many local small businesses to sell their goods
• Media coverage: KRON, CBS News, SF Chronicle
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Packet Pg. 115 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 116 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 117 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions "Networking Night" Series Kickoff
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Packet Pg. 118 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions h
Packet Pg. 119 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Business Resources & Networking Night
• Marketed to businesses via handing out paper
flyers during pop-up events and directly to businesses, plus online in local forums and word-of- mouth • Partnered with Renaissance Center and San Mateo
Small Business Development Center to provide
plethora of resources to businesses in every stage
• Attendance ranged from well-established
businesses to entrepreneurs just starting their idea
• Comp'd 1 glass of wine/attendee, plus had snacks
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Packet Pg. 120 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Thank You
Economic Development
Committee
h
Packet Pg. 121 Attachment: H. Economic Development Committee Annual Report Presentation (5362 : Annual Reports to City Council from City Commissions Open Space and
Parkland Advisory
Committee
2022-2023 Annual Report to the Pacifica City Council
June 12, 2023
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Packet Pg. 122 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Pacifica
currently has 6.5 acres of
city parks
and play
fields, and
2,927 acres
of regional
parks and
beaches
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Packet Pg. 123 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Benefits of Open Space
Healthy communities
Tourism and economic growth
Natural beauty
Boosts property values
Buffers and mitigates impacts of climate
change
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Packet Pg. 124 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Purpose
(Resolution 44-2015)
The Open Space and Parkland Advisory Committee
(OSPAC) has been established to consider issues related to:
Natural areas that are proposed to be dedicated to the Golden Gate National Recreation Area (GGNRA),
Lands that are proposed to be dedicated open space,
Parklands that are under the jurisdiction of the
GGNRA, Areas operated by the San Mateo County
Parks Department,
Ways in which these areas can contribute to the
economy of the City.
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Packet Pg. 125 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Open Space Task Force Report
(Second Edition, 2000)
Analyzed 51 properties within Pacifica
Led to preservation of open spaces such as Mori
Point, Pedro Point Headlands, Milagra and others
Led to new trail developments
Led to establishment of Pacifica Land Trust
Remains the basic reference for OSPAC
Finds that the City should investigate methods of
funding open space acquisition, including bonds
OSPAC may advise applicants on properties listed in
the Open Space Task Force report and on other open
space issues
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Packet Pg. 126 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities
Requested a review of the OSPAC 2015 resolution at the City’s Goal Setting meeting on March 26, 2022. Presentation resulted in the City Council agreeing to a review of OSPAC’s resolution along with other City Commissions and Committees and the formation of a City Council ad hoc committee.
OSPAC is a conduit to the Community, such as staying engaged with progress of the conditions at Mori Point.
OSPAC maintains relationships with other organizations such as Mid-peninsula Regional Open Space District to discuss funding and other Open Space management issues.
Provided feedback to the applicant of the development project at 570 Crespi Dr.
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Packet Pg. 127 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities
(Continued)
Responded to multiple concerns from the public regarding the degradation of the newly named Ahni Trail on Cattle Hill due to historical neglect, increased use during the Covid 19 emergency, and weather conditions.
Held three community workdays along with multiple one on one workdays with more than 60 community
volunteers. There is an estimated 300 hours of volunteer time over five weeks already invested in this project.
With community volunteers, documented over 50
locations using physical flagging and creating waypoints on Cal topo mapping.
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Packet Pg. 128 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Screen Shot of Cal topo map
Red is needs repair. Green is repaired.
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Packet Pg. 129 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation SampleTrail:Feb 14th 2023
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Packet Pg. 130 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Construction
March 2023
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Packet Pg. 131 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities (Continued)
Complete! Complete!
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Packet Pg. 132 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Our First
Workday
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Packet Pg. 133 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Trail Builders
A coalition of hikers,
mountain bikers and
Open Space
Advocates!
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Packet Pg. 134 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation May 13th 2023 Workday
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Packet Pg. 135 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Preservation Award
The Preservation
Award honors
individuals or
groups who have
contributed to
preserving or
maintaining
Pacifica’s open
spaces, parklands
or other areas
adjacent to
Pacifica.
2023 Jim Sullivan
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Packet Pg. 136 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation Thank you!
Open Space and Parkland Advisory Committee:
Name Term
JoAnne Arnos 5/25
Sarah Cardona 5/24
Ian McDermod 5/25
Lauren Goodmiller 5/24
Julie Lancelle 5/25
Ellen Natesan 5/23
Arlene Patton 5/26
Aaron Read 5/23
Amanda Skaggs 5/26
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Packet Pg. 137 Attachment: I. Open Space & Parkland Advisory Committee Annual Report Presentation
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Approval of Disbursements for Dated 5/01/23 through 5/31/23.
RECOMMENDED ACTION:
Receive and file the Monthly Check Register Report for the month of May 2023 STAFF CONTACT:
Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:
Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 5/01/23 through 5/31/23 are in the amount of $ 2,885,059.20 (Attachment 1).
FISCAL IMPACT:
There is no fiscal impact associated with acceptance of the Monthly Check Register Report.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Disbursements -FY 22-23 - 5-1 to 5-31-23 (PDF)
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Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 1
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64794 1246.21 05/05/23 OUTSTANDING SYSTEM 00009 AT&T
1 64795 384.38 05/05/23 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS 1 64796 718.33 05/05/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64797 250.75 05/05/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 64798 2350.00 05/05/23 OUTSTANDING SYSTEM 05836 ALFREDO CRUZ 1 64799 4796.18 05/05/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64800 244.00 05/05/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 64801 237.15 05/05/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 64802 4778.74 05/05/23 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 64803 129.69 05/05/23 OUTSTANDING SYSTEM 00009 AT&T MOBILITY 1 64804 900.00 05/05/23 OUTSTANDING SYSTEM 04561 AVINA, ANGEL 1 64805 4998.44 05/05/23 OUTSTANDING SYSTEM 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN 1 64806 1300.00 05/05/23 OUTSTANDING SYSTEM 05063 BAY REMODELS 1 64807 4478.30 05/05/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 64808 25600.00 05/05/23 OUTSTANDING SYSTEM 05414 BEECHER ENGINEERING, INC. 1 64809 3164.00 05/05/23 OUTSTANDING SYSTEM 00336 BMI IMAGING SYSTEMS 1 64810 50707.85 05/05/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 64811 232.00 05/05/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 64812 2000.00 05/05/23 OUTSTANDING SYSTEM 05834 CATO'S PAVING 1 64813 155.47 05/05/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 64814 6016.20 05/05/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 64815 1181.74 05/05/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64816 52.29 05/05/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64817 13887.45 05/05/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 64818 187.89 05/05/23 OUTSTANDING SYSTEM 00622 CURTIS & SONS, L.N. 1 64819 12108.92 05/05/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 2
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64820 3000.00 05/05/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 64821 16226.00 05/05/23 OUTSTANDING SYSTEM 02130 DRYCO CONSTRUCTION, INC. 1 64822 1400.00 05/05/23 OUTSTANDING SYSTEM 04274 EMCOR SERVICES 1 64823 721.18 05/05/23 OUTSTANDING SYSTEM 04716 EMD MILLIPORE CORPORATION 1 64824 27.90 05/05/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 64825 4117.80 05/05/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 64826 2115.00 05/05/23 OUTSTANDING SYSTEM 03930 FREYER & LAURETA, INC. 1 64827 100.00 05/05/23 OUTSTANDING SYSTEM 03823 GIBSON JR, EUGENE 1 64828 346.68 05/05/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 64829 5334.06 05/05/23 OUTSTANDING SYSTEM 04131 HDL SOFTWARE, LLC 1 64830 1066.28 05/05/23 OUTSTANDING SYSTEM 04999 IMAGE SOURCE 1 64831 3674.50 05/05/23 OUTSTANDING SYSTEM 05467 JDB & SONS CONSTRUCTION, INC. 1 64832 127.45 05/05/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC
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Packet Pg. 139 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 64833 182.36 05/05/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 64834 6067.05 05/05/23 OUTSTANDING SYSTEM 01044 KERMANI CONSULTING GROUP 1 64835 2847.50 05/05/23 OUTSTANDING SYSTEM 05535 KOSMONT & ASSOCIATES, INC. 1 64836 1678.91 05/05/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 64837 495.00 05/05/23 OUTSTANDING SYSTEM 00001 LAVEZZO, GIORGIO 1 64838 126.18 05/05/23 OUTSTANDING SYSTEM 03529 LAWSON PRODUCTS, INC. 1 64839 43.00 05/05/23 OUTSTANDING SYSTEM 00001 MAHONEY-ROHRL, SOPHIA 1 64840 2201.58 05/05/23 OUTSTANDING SYSTEM 00001 MARTINEZ, ERIC 1 64841 180.58 05/05/23 OUTSTANDING SYSTEM 03779 MAXX METALS 1 64842 837.42 05/05/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 64843 656.32 05/05/23 OUTSTANDING SYSTEM 00001 MENDEZ, REY 1 64844 285.00 05/05/23 OUTSTANDING SYSTEM 01165 MILLER & O'BRIEN 1 64845 61.37 05/05/23 OUTSTANDING SYSTEM 00001 MILLS, VICKY Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 3
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64846 739.01 05/05/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 64847 3850.00 05/05/23 OUTSTANDING SYSTEM 05833 NASSCO, INC. 1 64848 2877.50 05/05/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 64849 1478.40 05/05/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 64850 600.00 05/05/23 OUTSTANDING SYSTEM 05835 O'CONNOR PIPELINES 1 64851 1593.69 05/05/23 OUTSTANDING SYSTEM 02027 OLIVER PACKAGING AND EQUIPMENT COMPANY 1 64852 6603.00 05/05/23 OUTSTANDING SYSTEM 01249 PACIFICA CHAMBER OF COMMERCE 1 64853 13104.00 05/05/23 OUTSTANDING SYSTEM 01261 PACIFICA SCHOOL DISTRICT 1 64854 495.00 05/05/23 OUTSTANDING SYSTEM 00001 PANOFSKY, PETER 1 64855 1296.59 05/05/23 OUTSTANDING SYSTEM 01297 PARS
1 64856 1468.00 05/05/23 OUTSTANDING SYSTEM 00320 PLAN JPA 1 64857 305.86 05/05/23 OUTSTANDING SYSTEM 01317 PREFERRED ALLIANCE, INC. 1 64858 806.21 05/05/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64859 2490.50 05/05/23 OUTSTANDING SYSTEM 00042 R & S ERECTION NORTH PENINSULA INC. 1 64860 2268.93 05/05/23 OUTSTANDING SYSTEM 05838 RECOLOGY BLOSSOM VALLEY ORGANICS-NORTH 1 64861 11630.11 05/05/23 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 64862 500.00 05/05/23 OUTSTANDING SYSTEM 01389 RUIZ JIM 1 64863 342.00 05/05/23 OUTSTANDING SYSTEM 03563 SAN CARLOS/CITY OF 1 64864 78.08 05/05/23 OUTSTANDING SYSTEM 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 64865 292.14 05/05/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 64866 396.98 05/05/23 OUTSTANDING SYSTEM 05465 SIGILLO SUPPLY, INC. 1 64867 155.00 05/05/23 OUTSTANDING SYSTEM 02471 SIGNAWEST SYSTEMS, INC. 1 64868 174555.25 05/05/23 OUTSTANDING SYSTEM 00049 SOUTH SAN FRANCISCO, CITY OF 1 64869 10950.00 05/05/23 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 64870 312.78 05/05/23 OUTSTANDING SYSTEM 01546 STERICYCLE 1 64871 180.00 05/05/23 OUTSTANDING SYSTEM 05576 STEVE KWON Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 4
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME
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Packet Pg. 140 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 64872 250.00 05/05/23 OUTSTANDING SYSTEM 00001 SUNDBY, KYLE 1 64873 32085.00 05/05/23 OUTSTANDING SYSTEM 01587 TELECOMMUNICATIONS ENGINEERING ASSOCIATE 1 64874 4038.32 05/05/23 OUTSTANDING SYSTEM 02066 TELEDYNE INSTRUMENTS, INC. 1 64875 9085.62 05/05/23 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 64876 33.06 05/05/23 OUTSTANDING SYSTEM 01652 UNITED PARCEL SERVICE 1 64877 804.07 05/05/23 OUTSTANDING SYSTEM 04576 UNIVAR SOLUTIONS USA INC 1 64878 69.98 05/05/23 OUTSTANDING SYSTEM 05832 UPS STORE 1468 1 64879 5954.79 05/05/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64880 501.11 05/05/23 OUTSTANDING SYSTEM 01667 USA BLUE BOOK 1 64881 4299.73 05/05/23 OUTSTANDING SYSTEM 04290 VEGA AMERICAS, INC. 1 64882 3021.23 05/05/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 64883 60.00 05/05/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS SERVICES, LLC 1 64884 734.86 05/05/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64885 567.70 05/05/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 64886 2736.30 05/05/23 OUTSTANDING SYSTEM 01725 WINTZELL YLVA 1 64887 1037.97 05/05/23 OUTSTANDING SYSTEM 04999 XEROX FINANCIAL SERVICES 1 64888 414.89 05/05/23 OUTSTANDING SYSTEM 01751 ZUMAR INDUSTRIES, INC. 1 64889 66.63 05/12/23 OUTSTANDING SYSTEM 00009 AT&T
1 64890 1391.09 05/12/23 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS 1 64891 360.00 05/12/23 OUTSTANDING SYSTEM 05740 ABBY M. MARGOLIS 1 64892 573.20 05/12/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64893 1274.12 05/12/23 OUTSTANDING SYSTEM 00153 ALPINE AWARDS ACCOUNTING 1 64894 470.54 05/12/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 64895 1352.13 05/12/23 OUTSTANDING SYSTEM 05005 AMERICAN TRANSIT SUPPLY 1 64896 44.79 05/12/23 OUTSTANDING SYSTEM 00009 AT&T LONG DISTANCE 1 64897 4960.00 05/12/23 OUTSTANDING SYSTEM 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 5
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64898 899.56 05/12/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 64899 95.00 05/12/23 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 64900 3334.88 05/12/23 OUTSTANDING SYSTEM 04524 BRUECK, CYNTHIA 1 64901 110.00 05/12/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 64902 140.00 05/12/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 64903 572.70 05/12/23 OUTSTANDING SYSTEM 00001 CAMARGO, SUZANNE 1 64904 2604.60 05/12/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 64905 1467.66 05/12/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 64906 573.00 05/12/23 OUTSTANDING SYSTEM 05296 CLAIRE BREES 1 64907 350.00 05/12/23 REISSUE SYSTEM 05/24/23 00001 COLES-BUSSE, MAX 1 64908 231.00 05/12/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 64909 725.80 05/12/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64910 650.83 05/12/23 OUTSTANDING SYSTEM 02168 COMCAST 1 64911 387.61 05/12/23 OUTSTANDING SYSTEM 04677 CORODATA RECORDS MANAGEMENT INC 1 64912 12230.00 05/12/23 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 64913 73333.00 05/12/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 64914 398.92 05/12/23 OUTSTANDING SYSTEM 00628 D C LOCK & SECURITY SERVICE
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 141 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 64915 15120.00 05/12/23 OUTSTANDING SYSTEM 05840 DIXIELINE BUILDERS FUND CONTRAL 1 64916 2972.50 05/12/23 OUTSTANDING SYSTEM 05691 DKS ASSOCIATES 1 64917 1958.40 05/12/23 OUTSTANDING SYSTEM 03458 EOA INC 1 64918 55.86 05/12/23 OUTSTANDING SYSTEM 05839 GAIL BENNETT 1 64919 100.00 05/12/23 OUTSTANDING SYSTEM 05394 GAIL EDWARDS 1 64920 329.63 05/12/23 OUTSTANDING SYSTEM 02213 GARRATT CALLAHAN 1 64921 102.00 05/12/23 OUTSTANDING SYSTEM 03804 GODSOE, LIZ 1 64922 458.71 05/12/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 64923 750.00 05/12/23 OUTSTANDING SYSTEM 03947 GRANICUS, INC.
Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 6
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64924 6344.59 05/12/23 OUTSTANDING SYSTEM 03616 GROUP 4 ARCHITECTURE RESEARCH PLANNING I 1 64925 6828.50 05/12/23 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 64926 24719.08 05/12/23 OUTSTANDING SYSTEM 05103 HADRONEX INC. 1 64927 4000.87 05/12/23 OUTSTANDING SYSTEM 00927 HDL COREN & CONE 1 64928 4996.93 05/12/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 64929 10732.54 05/12/23 OUTSTANDING SYSTEM 04083 INTERNATIONAL DIOXCIDE, INC. 1 64930 442.00 05/12/23 OUTSTANDING SYSTEM 04494 ISIDRO, ALLEN 1 64931 479.73 05/12/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 64932 281.66 05/12/23 OUTSTANDING SYSTEM 05788 LANDS' END BUSINESS OUTFITTERS 1 64933 2000.00 05/12/23 OUTSTANDING SYSTEM 05843 LARRY BOLANDER 1 64934 4436.25 05/12/23 OUTSTANDING SYSTEM 04077 METROPOLITAN PLANNING GROUP 1 64935 8788.46 05/12/23 OUTSTANDING SYSTEM 03430 MOUNTAINTOP INSIGHT CONSULTING 1 64936 350.00 05/12/23 OUTSTANDING SYSTEM 01378 MUSCIO ELECTRIC 1 64937 444.00 05/12/23 OUTSTANDING SYSTEM 03801 NAPIER, NORA 1 64938 7895.23 05/12/23 OUTSTANDING SYSTEM 03656 NORTH AMERICAN FENCE & RAILING 1 64939 5769.00 05/12/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 64940 1867.19 05/12/23 OUTSTANDING SYSTEM 02486 O'REILLY AUTO PARTS 1 64941 590.48 05/12/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 64942 84.00 05/12/23 OUTSTANDING SYSTEM 03803 ORTEGA, SHIRLEY 1 64943 1444.00 05/12/23 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 64944 155.00 05/12/23 OUTSTANDING SYSTEM 00001 PALACIO, BOB 1 64945 1080.19 05/12/23 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 64946 2148.92 05/12/23 OUTSTANDING SYSTEM 05841 PARK PACIFIC INC. 1 64947 148.00 05/12/23 OUTSTANDING SYSTEM 03802 PATINO, JOE 1 64948 88.00 05/12/23 OUTSTANDING SYSTEM 02539 PITTSINGER, R JANE 1 64949 18200.50 05/12/23 OUTSTANDING SYSTEM 00320 PLAN JPA Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 7
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64950 800.00 05/12/23 OUTSTANDING SYSTEM 03160 PUBLIC PARKING ASSOCIATES, INC. 1 64951 282.03 05/12/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 64952 2000.00 05/12/23 OUTSTANDING SYSTEM 05842 RICH SANDERSON
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 142 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 64953 240.00 05/12/23 OUTSTANDING SYSTEM 03115 RMI MECHANICAL CONTRACTOR, INC. 1 64954 1473.00 05/12/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY ENVIRONMENTAL HEALTH 1 64955 3284.57 05/12/23 OUTSTANDING SYSTEM 01450 SEAVIEW TIRE & BRAKE CENTER 1 64956 2617.67 05/12/23 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 64957 116.12 05/12/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 64958 102.54 05/12/23 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 64959 15025.00 05/12/23 OUTSTANDING SYSTEM 01362 SLOAN SAKAI YEUNG & WONG LLP 1 64960 195.07 05/12/23 OUTSTANDING SYSTEM 03307 SONSRAY MACHINERY LLC 1 64961 340.61 05/12/23 OUTSTANDING SYSTEM 01513 SOUTH CITY LUMBER 1 64962 10875.05 05/12/23 OUTSTANDING SYSTEM 05824 SOUTHERN COUNTIES LUBRICANTS LLC 1 64963 87.00 05/12/23 OUTSTANDING SYSTEM 05524 STEVEN MICHAEL EVANS JR 1 64964 2000.00 05/12/23 OUTSTANDING SYSTEM 05844 SUZANNE CASTILLO 1 64965 806.70 05/12/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 64966 190.34 05/12/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 64967 3296.25 05/12/23 OUTSTANDING SYSTEM 01653 UNITED RENTALS (NORTH AMERICA) 1 64968 298.77 05/12/23 OUTSTANDING SYSTEM 02922 UNLIMITED TOOL REPAIR AND FABRICATION. 1 64969 2683.74 05/12/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 64970 3697.64 05/12/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 64971 7500.00 05/12/23 OUTSTANDING SYSTEM 05831 VIP RESTROOMS INC. 1 64972 136.87 05/12/23 OUTSTANDING SYSTEM 01717 WHITE CAP CONST. SUPPLY 1 64973 31500.00 05/12/23 OUTSTANDING SYSTEM 05426 YIFTEE INC. 1 64974 396.00 05/12/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 64975 17081.18 05/12/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 8
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 64976 9385.58 05/12/23 OUTSTANDING SYSTEM 03741 BENEFIT COORDINATORS CORPORATION 1 64977 29.50 05/12/23 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 64978 242.76 05/12/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64979 192.00 05/12/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 64980 702.00 05/12/23 OUTSTANDING SYSTEM 01757 CLEA
1 64981 30.07 05/12/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64982 100.00 05/12/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 64983 960.00 05/12/23 OUTSTANDING SYSTEM 03137 KOFFLER ELECTRICAL MECHANICAL 1 64984 778.37 05/12/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 64985 720.00 05/12/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 64986 180.00 05/12/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 64987 420.00 05/12/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 64988 1464.87 05/12/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 64989 92.00 05/12/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS PAC 1 64990 567.00 05/12/23 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 1 64991 2607.00 05/12/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 64992 17.32 05/12/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 64993 3665.96 05/12/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 64994 4950.94 05/19/23 OUTSTANDING SYSTEM 00009 AT&T
1 64995 628.85 05/19/23 OUTSTANDING SYSTEM 00060 A & D AUTOMATIC GATE AND ACCESS
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 143 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 64996 2000.00 05/19/23 OUTSTANDING SYSTEM 05849 AARON READ 1 64997 958.18 05/19/23 OUTSTANDING SYSTEM 00092 AD BRAKES 1 64998 441.20 05/19/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 64999 394.14 05/19/23 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 65000 5740.00 05/19/23 OUTSTANDING SYSTEM 05830 ALEXANDER WILLIAM GREENWOOD II 1 65001 44685.68 05/19/23 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC.
Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 9
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65002 2269.69 05/19/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65003 271.00 05/19/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 65004 486.00 05/19/23 OUTSTANDING SYSTEM 00175 AMERICAN RED CROSS 1 65005 1675.59 05/19/23 OUTSTANDING SYSTEM 03764 APPLIED CONCEPTS, INC 1 65006 405.36 05/19/23 OUTSTANDING SYSTEM 00223 AT WORK UNIFORMS 1 65007 376.40 05/19/23 OUTSTANDING SYSTEM 00009 AT&T
1 65008 10897.27 05/19/23 OUTSTANDING SYSTEM 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN 1 65009 2253.85 05/19/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 65010 114.49 05/19/23 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 65011 10327.50 05/19/23 OUTSTANDING SYSTEM 05463 BRETT STOLLENWERK 1 65012 903.05 05/19/23 OUTSTANDING SYSTEM 00377 BUCKLES-SMITH 1 65013 83331.31 05/19/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 65014 160.00 05/19/23 OUTSTANDING SYSTEM 00014 CALIFORNIA STATE OF 1 65015 5019.87 05/19/23 OUTSTANDING SYSTEM 00886 CALIFORNIA'S GREAT AMERICA 1 65016 490.00 05/19/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65017 137.48 05/19/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 65018 1678.23 05/19/23 OUTSTANDING SYSTEM 00510 CINTAS 1 65019 2139.54 05/19/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65020 330.00 05/19/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 65021 381.84 05/19/23 OUTSTANDING SYSTEM 02168 COMCAST 1 65022 33457.75 05/19/23 OUTSTANDING SYSTEM 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 65023 20047.50 05/19/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 65024 14395.24 05/19/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 65025 7290.00 05/19/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 65026 63.00 05/19/23 OUTSTANDING SYSTEM 00672 DIAL GLASS AND WINDOW CO 1 65027 1200.00 05/19/23 OUTSTANDING SYSTEM 00001 DIXON, ALYSSA Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 10
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65028 130.05 05/19/23 OUTSTANDING SYSTEM 05440 DONNA NEWLAND 1 65029 15300.00 05/19/23 OUTSTANDING SYSTEM 04237 ECS IMAGING, INC. 1 65030 109.95 05/19/23 OUTSTANDING SYSTEM 00489 ENTERSECT 1 65031 825.52 05/19/23 OUTSTANDING SYSTEM 00745 ENVIRONMENTAL EXPRESS, INC. 1 65032 24.50 05/19/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 65033 459.00 05/19/23 OUTSTANDING SYSTEM 00001 FERREIRA, WILLIAM 1 65034 23737.28 05/19/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 144 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 65035 65002.21 05/19/23 OUTSTANDING SYSTEM 04369 GHD INC. 1 65036 4195.00 05/19/23 OUTSTANDING SYSTEM 05857 GRANITE INDUSTRIES 1 65037 908.62 05/19/23 OUTSTANDING SYSTEM 00875 GRANITE ROCK COMPANY #26577 1 65038 357.00 05/19/23 OUTSTANDING SYSTEM 04259 GREEN TIRES 1 65039 17800.00 05/19/23 OUTSTANDING SYSTEM 05845 GREG LARSON 1 65040 640.53 05/19/23 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 65041 89701.35 05/19/23 OUTSTANDING SYSTEM 00028 HARRIS ENTERPRISE PLANNING 1 65042 636.29 05/19/23 OUTSTANDING SYSTEM 00929 HI-TECH EMERGENCY VEHICLE INC. 1 65043 55.00 05/19/23 OUTSTANDING SYSTEM 00924 HILL SCOTT 1 65044 1780.72 05/19/23 OUTSTANDING SYSTEM 04859 HOME DEPOT CREDIT SERVICES 1 65045 452.27 05/19/23 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES 1 65046 2872.97 05/19/23 OUTSTANDING SYSTEM 04085 JAMES FORD, INC. 1 65047 2000.00 05/19/23 OUTSTANDING SYSTEM 05850 JAMES O'NEIL 1 65048 2875.99 05/19/23 OUTSTANDING SYSTEM 05305 JAMESTOWN ADVANCED PRODUCTS CORP 1 65049 139740.00 05/19/23 OUTSTANDING SYSTEM 01005 JEFFERSON UNION HIGH SCH DIST 1 65050 2000.00 05/19/23 OUTSTANDING SYSTEM 05851 JOANN ALONZO 1 65051 2000.00 05/19/23 OUTSTANDING SYSTEM 05852 JOHN GILBERT 1 65052 2000.00 05/19/23 OUTSTANDING SYSTEM 05853 JOSEPH TAVERNA 1 65053 80.52 05/19/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 11
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65054 281.36 05/19/23 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST 1 65055 582.92 05/19/23 OUTSTANDING SYSTEM 01055 KONE INC 1 65056 144.92 05/19/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 65057 2917.88 05/19/23 OUTSTANDING SYSTEM 05848 LC ACTION POLICE SUPPLY, LTD 1 65058 500.00 05/19/23 OUTSTANDING SYSTEM 00032 LEAGUE OF CALIFORNIA CITIES 1 65059 942.80 05/19/23 OUTSTANDING SYSTEM 01120 MALLORY COMPANY/THE 1 65060 2000.00 05/19/23 OUTSTANDING SYSTEM 05854 MARISA ABRAHAM 1 65061 131.59 05/19/23 OUTSTANDING SYSTEM 00001 MARISCAL, JESSE 1 65062 1130.77 05/19/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 65063 100.00 05/19/23 OUTSTANDING SYSTEM 01165 MILLER & O'BRIEN 1 65064 402.16 05/19/23 OUTSTANDING SYSTEM 03399 MISSION VALLEY FORD TRUCK SALES INC 1 65065 184.13 05/19/23 OUTSTANDING SYSTEM 01378 MUSCIO ELECTRIC 1 65066 608.05 05/19/23 OUTSTANDING SYSTEM 03477 NETWORK INNOVATIONS US INC 1 65067 14490.00 05/19/23 OUTSTANDING SYSTEM 04630 OPENGOV, INC. 1 65068 2855.50 05/19/23 OUTSTANDING SYSTEM 01238 PACIFIC ECORISK 1 65069 198479.35 05/19/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 65070 349.37 05/19/23 OUTSTANDING SYSTEM 01243 PACIFIC MANOR HARDWARE, INC. 1 65071 32270.53 05/19/23 OUTSTANDING SYSTEM 01250 PACIFICA COMMUNITY TELEVISION 1 65072 2175.00 05/19/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS ASSOCIATION 1 65073 2000.00 05/19/23 OUTSTANDING SYSTEM 05855 PATRICIA KUNAKOV 1 65074 1129.41 05/19/23 OUTSTANDING SYSTEM 03071 PHENOVA 1 65075 26534.81 05/19/23 OUTSTANDING SYSTEM 01309 POLYDYNE INC. 1 65076 227.68 05/19/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 65077 3984.80 05/19/23 OUTSTANDING SYSTEM 00042 R & S ERECTION NORTH PENINSULA INC.
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 145 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 65078 1327.04 05/19/23 OUTSTANDING SYSTEM 03990 RICE LAKE WEIGHING SYSTEMS INC. 1 65079 17000.00 05/19/23 OUTSTANDING SYSTEM 04806 RICHARD SMITH Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 12
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65080 37.99 05/19/23 OUTSTANDING SYSTEM 00001 SALACUP, MACAELA 1 65081 4705.00 05/19/23 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 65082 164.51 05/19/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY INFORMATION SERVICES 1 65083 2034.25 05/19/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY PUBLIC SAFETY COMMUNICA 1 65084 10242.04 05/19/23 OUTSTANDING SYSTEM 04211 SAN MATEO COUNTY RESOURCE CONSERVATION D 1 65085 31324.08 05/19/23 OUTSTANDING SYSTEM 05690 SCA OF CA, LLC 1 65086 84.00 05/19/23 OUTSTANDING SYSTEM 00001 STAFFORD, JEREMY 1 65087 90.00 05/19/23 OUTSTANDING SYSTEM 05576 STEVE KWON 1 65088 88.91 05/19/23 OUTSTANDING SYSTEM 00001 SUN, LOUIS 1 65089 11849.95 05/19/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 65090 14.14 05/19/23 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 65091 15465.30 05/19/23 OUTSTANDING SYSTEM 04872 TERI BLACK & COMPANY LLC 1 65092 750.00 05/19/23 OUTSTANDING SYSTEM 03457 U.S. BANK 1 65093 10601.85 05/19/23 OUTSTANDING SYSTEM 01653 UNITED RENTALS (NORTH AMERICA) 1 65094 285.00 05/19/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 65095 264.28 05/19/23 OUTSTANDING SYSTEM 01812 US BANK EQUIPMENT FINANCE 1 65096 11.54 05/19/23 OUTSTANDING SYSTEM 03980 VERITIV OPERATING COMPANY 1 65097 2000.00 05/19/23 OUTSTANDING SYSTEM 05856 VINCENT MA 1 65098 1437.91 05/19/23 OUTSTANDING SYSTEM 04999 VISUAL EDGE IT, INC. 1 65099 1808.79 05/19/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 65100 759.93 05/19/23 OUTSTANDING SYSTEM 01701 WECO INDUSTRIES 1 65101 72.00 05/19/23 OUTSTANDING SYSTEM 05163 WEX HEALTH, INC. 1 65102 184.13 05/19/23 OUTSTANDING SYSTEM 01717 WHITE CAP CONST. SUPPLY 1 65103 1100.00 05/19/23 OUTSTANDING SYSTEM 01729 WITMER-TYSON IMPORTS, INC. 1 65104 896.69 05/19/23 OUTSTANDING SYSTEM 01751 ZUMAR INDUSTRIES, INC. 1 65105 606740.17 05/24/23 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO.
Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 13
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65106 1320.52 05/26/23 OUTSTANDING SYSTEM 00009 AT&T
1 65107 875.00 05/26/23 OUTSTANDING SYSTEM 00069 A-1 FENCE 1 65108 551.39 05/26/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 65109 330.00 05/26/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 65110 32.50 05/26/23 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 65111 1057.98 05/26/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65112 1305.99 05/26/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65113 237.15 05/26/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 65114 1649.15 05/26/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 65115 3000.00 05/26/23 OUTSTANDING SYSTEM 05443 CALIFORNIA SEWER ENGINEERING, INC
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 146 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23) 1 65116 70.00 05/26/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65117 147.90 05/26/23 OUTSTANDING SYSTEM 00001 CAMARENA, IRENE 1 65118 5880.00 05/26/23 OUTSTANDING SYSTEM 03814 CAPPSTONE, INC. 1 65119 3667.20 05/26/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65120 963.71 05/26/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65121 350.00 05/26/23 OUTSTANDING SYSTEM 00001 COLES-BUSSE, MAX 1 65122 330.00 05/26/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 65123 240.00 05/26/23 OUTSTANDING SYSTEM 00021 COSTCO MEMBERSHIP 1 65124 5581.00 05/26/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 65125 1300.00 05/26/23 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 65126 110.00 05/26/23 OUTSTANDING SYSTEM 00001 EDWARDS, MARK 1 65127 260.00 05/26/23 OUTSTANDING SYSTEM 04709 FACILITRON 1 65128 9323.63 05/26/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 65129 700.33 05/26/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 65130 144.48 05/26/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 65131 95.00 05/26/23 OUTSTANDING SYSTEM 05333 KASEYA US LLC Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 14
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65132 8587.78 05/26/23 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 65133 147.66 05/26/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 65134 250.00 05/26/23 OUTSTANDING SYSTEM 00001 LECHLEITNER, KYLE 1 65135 96923.75 05/26/23 OUTSTANDING SYSTEM 05424 LIFFEY ELECTRIC, INC. 1 65136 4219.30 05/26/23 OUTSTANDING SYSTEM 05533 MCMILLAN ELECTRIC 1 65137 739.02 05/26/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 65138 2000.00 05/26/23 OUTSTANDING SYSTEM 05858 NHAT DINH 1 65139 991.25 05/26/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 65140 267.96 05/26/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 65141 238.63 05/26/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65142 1003.57 05/26/23 OUTSTANDING SYSTEM 02027 OLIVER PACKAGING AND EQUIPMENT COMPANY 1 65143 1299.46 05/26/23 OUTSTANDING SYSTEM 01297 PARS
1 65144 85.89 05/26/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 65145 9871.55 05/26/23 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 65146 250.00 05/26/23 OUTSTANDING SYSTEM 05859 ROBIN LEWIS 1 65147 288.00 05/26/23 OUTSTANDING SYSTEM 01402 SAFETY-KLEEN CORP. 1 65148 3543.65 05/26/23 OUTSTANDING SYSTEM 04211 SAN MATEO COUNTY RESOURCE CONSERVATION D 1 65149 10286.00 05/26/23 OUTSTANDING SYSTEM 01362 SLOAN SAKAI YEUNG & WONG LLP 1 65150 1976.00 05/26/23 OUTSTANDING SYSTEM 01501 SMELLY MEL'S PLUMBING 1 65151 800.00 05/26/23 OUTSTANDING SYSTEM 05568 STERLING JOHNSON 1 65152 40000.00 05/26/23 OUTSTANDING SYSTEM 04935 TRITECH SOFTWARE SYSTEMS 1 65153 9085.62 05/26/23 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 65154 17177.00 05/26/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 65155 5587.74 05/26/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 65156 76.04 05/26/23 OUTSTANDING SYSTEM 01707 WEST COAST CONTRACTORS SERVICES 1 65157 1037.97 05/26/23 OUTSTANDING SYSTEM 04999 XEROX FINANCIAL SERVICES Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY JUN0223 7:48 Page: 15
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 147 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23)
CITY OF PACIFICA
FOR: 05/01/23 - 05/31/23 CHECK RECONCILIATION BANK: ALL ALL
PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65158 42862.56 05/25/23 OUTSTANDING SYSTEM 04608 TRI COUNTIES BANK 1 65159 242.76 05/26/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 65160 192.00 05/26/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 65161 100.00 05/26/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 65162 246.00 05/26/23 OUTSTANDING SYSTEM 01767 NPFBA
1 65163 870.37 05/26/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 65164 439.00 05/26/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 65165 720.00 05/26/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 65166 180.00 05/26/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 65167 420.00 05/26/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 65168 1464.87 05/26/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 65169 2607.00 05/26/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 65170 52431.00 05/26/23 OUTSTANDING SYSTEM 01771 TEAMSTERS LOCAL 856 BANK: 1 TOTAL # OF CHECKS: 376 FOR A TOTAL AMOUNT OF: $2885059.20 TOTAL # OF REISSUED CHECKS: 1 FOR A TOTAL AMOUNT OF: $350.00 TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:
http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 6/2/2023
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Packet Pg. 148 Attachment: Disbursements -FY 22-23 - 5-1 to 5-31-23 (5371 : Disbursements - Dated 5/01/23 through 5/31/23)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes of the City Council Special and Regular Meeting held on May 22, 2023.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes of the City Council Special and Regular Meeting held on May 22, 2023 (Attachment A).
FISCAL IMPACT:
None.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 05-22-2023 Council Meeting (PDF) 2 Packet Pg. 149
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 May 22, 2023
SPECIAL AND REGULAR MEETING
May 22, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on May 22, 2023 at 5:30 PM 5:30 PM - CLOSED SESSION
Mayor Bigstyck called the meeting to order at 5:30 p.m., stating that all councilmembers were present, and announced that the Council would meet in Closed Session. 00a. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Mark Wilson of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmnt (PPMA) & Police Supervisors (PPSA); Wastewater Treatment Plant Teamsters Local 856
7:00 PM OPEN SESSION
Call to Order
Mayor Bigstyck reconvened the meeting 7:00 p.m.
Attendee Name Title Status Arrived
Tygarjas Bigstyck Mayor Present
Sue Vaterlaus Mayor pro Tem Present
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Christine Boles Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Christian Murdock, Planning Director; Maria Sarasua, Police Chief; Roland Yip, PW Dep. Director (Field Services/Engineering); Louis Sun,
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Wastewater Treatment Plant Operations Manager; Bob Palacio, PB&R Director; Alyssa Barranti, Management Analyst; Elizabeth Brooks, Management Analyst; Jason Bustria, IT Analyst; Ken Fong, IT Analyst; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.
Reading of Land Acknowledgment
Mayor Bigstyck read the Land Acknowledgment.
Salute to the Flag led by Mayor pro Tem Vaterlaus
Closed Session Report
City Attorney Kenyon stated there was no reportable action.
SPECIAL PRESENTATIONS
A. Proclamation - Public Works Week
Mayor Bigstyck read a proclamation honoring National Public Works Week.
PW Director Petersen stated that she was joined by Wastewater Plant Manager Louis Sun and Dep. Director of PW Engineering Roland Yip. She thanked all PW employees who work day and night to keep us safe.
Mayor pro Tem Vaterlaus stated that we wouldn’t be a city without Public Works. She gave a special thanks for all the work they did when we went through the storms as it took them so much time, energy, and effort.
Councilmember Bier added her thanks. She didn’t make the open house but loved to see all the students show up to learn about Public Works.
Councilmember Beckmeyer thanked them for all they do for us to keep us safe and respond in emergencies, taking care of business day in and day out.
Councilmember Boles added that, beyond the day maintenance, they keep track of our different structures aging and there is a lot of work to keep things running and plan ahead for the future.
She appreciated their technical help and the long hours that they put in.
Mayor Bigstyck stated there is not enough he can say about Public Works, and he feels it is a treat to have the opportunity to highlight the amazing work Public Works does.
B. Proclamation - Pride Month - June 2023
Mayor Bigstyck read a proclamation honoring Pride Month.
Councilmember Bier stated that they were excited about our second annual Pride Parade and that it was an honor to work with Coast Pride.
Mayor Bigstyck expressed how important he believed Pride Month to be, allowing citizens to come and express the ability to be themselves.
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C. Proclamation - Chris Porter Gabrielli
Mayor Bigstyck read a proclamation honoring Chris Porter Gabrielli for retiring from Recology of the Coast. Mayor Bigstyck stated that State Senator Josh Becker also sent a certificate of appreciation.
Chris Porter Gabrielli thanked Council and also thanked City Manager Woodhouse and PW Director Petersen who worked hard with her to make all the programs successful. She stated it was a joint effort on everything and Recology taking over the street cans and the abandoned waste has helped the city. She thanked Council for working with her: if she had a problem, they were there to assist her as she hoped she did with them. She wanted to reach out to two people who have been very helpful to her within the city structures for these 40 years, i.e., Steve Rhodes who worked hard when they first started with Recology to implement all the new programs and Lorenzo Hines with whom she worked a lot over the years. She thanked her bosses who were present. She felt very honored.
Councilmember Beckmeyer thanked her so much for helping her as, when she joined the Council, she was one of the very first people to reach out to her and help her get acclimated.
She thought it was a benefit as she worked with so many councilmembers over the years. Her hat is off to her as a woman in her field as she is in a very small class and she is proud of her.
She thanked her for all she has done for us.
Mayor pro Tem Vaterlaus didn’t know how to tell her how special she is. She told a story when she called one day because someone had dumped mattresses. She was on the phone with her and, in her rear view mirror, she saw Recology picking up the mattresses. She stated that everything she has done for the city has made it so much better. She stated Ms. Porter Gabrielli is a special person.
Councilmember Bier stated Ms. Porter Gabrielli also taught her and made it so easy for Councilmembers to come and talk to her. She thanked her for so many things, such as all the work during the pandemic as she didn’t know anybody who worked harder than Recology during the pandemic and never missed a day. She expanded the services and she kept our city healthy because of Recology. She thanked her for that and how generous she is to all the different groups in our community.
Councilmember Boles appreciated her introducing them to the new General Manager, knowing that we are in good hands as we wouldn’t survive as a city for very long without their amazing services week to week. She is grateful for their team. She appreciated how much she has been on social media and answering people’s questions and trying to educate people about the services that they do that are good for the city and the environment.
Mayor Bigstyck stated the quality of service and legacy that is being left is a lesson to those who come after her. When he was on the board of PRC, he recalled asking if Recology can help those most in need in our community and she would open the check book and ask how much they need. He thanked her a thousand times over. He then opened up public comments.
Mike O’Neill, Pacifica, stated he is representing Supervisor Ray Mueller and then read the resolution from the San Mateo County Board of Supervisors. He stated that he used to call her to ask her for something and they would be on the phone for a half hour, talking about everything Pacifica. He was most proud of her and Recology as they are a union shop and they
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provide living wages for their employees. He then shared information regarding his positive interactions with Recology. He thanked her.
Peter Loeb, Pacifica, stated he has known her for most of her 40 years, and all he wanted to say was that they have not been picking up his gray waste can regularly and he asked her if she could do something about that.
Carl Mini, Vice President of Recology for the south region, stated that in a career, you will have a couple of really special relationships and, for him, Chris Porter is one of those special relationships. He stated that she was a role model for all Recology’s General Managers as she finds a way to effectively engage and improve her community. He commended her and thanked her for everything.
Marj Davis, Pacifica, stated she had the pleasure getting to know her by being on the PRC board and looks forward for continuing that. She added that she has a delightful spirit, heart of gold and been abundantly generous to our community in so many ways. She thanked her for all her work, and she deserves her retirement.
Lorenzo Hines, Jr., Galt, congratulated Chris Porter on her retirement, adding that it was a pleasure working with her when he was in Pacifica, and he was proud of that. He still misses her even though he has been gone almost three years. He appreciated all the lessons learned and still thinks of her.
D. Proclamation - Carolyn Jaramillo
Councilmember Bier read the proclamation honoring Carolyn Jaramillo.
Carolyn Jaramillo thanked Council for the kind words. She stated that it was a joy to live in Pacifica and work with so many wonderful people. She appreciated their hard work. She stated that, regarding all the good actions she was a part of, she was part of a team, such as Pacifica Social Justice and Pacifica Peace People, and she thanked the recognition for her and the groups for all they did.
Mayor pro Tem Vaterlaus recalled when they were trying ask if residents would allow a motorhome to be parked in their driveway, and all the people she called said no except for Carolyn Jaramillo. She thought it was so special and appreciated that she said yes.
Councilmember Boles had the pleasure of getting to know her the last few years, especially when she was running for Council; she was a key member of her campaign team and was mentoring and inspiring her and showing her a path to make a difference in the city. She understood that all she does comes from her life of faith and she will use whatever is available to bring about justice, mercy, and care for the least of these. She stated that they will miss her greatly as she goes to her homeland in Kentucky. Her legacy will live on here and she and others will continue her good work.
Councilmember Beckmeyer acknowledged how much she has brought to Council, and the respect she has earned in the community is obvious from those who turned out for her at this meeting to show their love and appreciation of her. The Council is grateful for all she has done.
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Mayor Bigstyck is grateful to recognize the impact she has had on this community. He thanked her for inspiring a good conversation and anyone who wishes to try doing the difficult task of good work.
Mayor Bigstyck re-opened public comments.
Suzanne Moore, Pacifica, mentioned several human qualities, i.e., communication skills, empathetic teacher, social justice advocate, midwest pragmatism and southern social grace and top it with a unique sense of humor and they may be describing Carolyn Jaramillo. She stated every community needs someone to remind them is what is truly important and start them down the path to get there. She stated that Pacifica is losing a shooting star and she and others will miss her. She wishes her well on returning to her home.
CONSENT CALENDAR
Councilmember Boles requested that they pull Item #6.
Mayor Bigstyck opened public comments.
Clifford Lawrence, Pacifica, referred to Item #5, and asked why wetland is not included in that work. He stated that in Item #5, the environmental studies contract does not specifically mention that they should study wetlands and that is his concern.
Rick Nahass, Pacifica, referred to Item #5 regarding transportation, and gave his thoughts on public transit regarding several issues and asked if there was data to help with the EIR.
Mayor Bigstyck closed public comments. He asked if staff can answer the question of why wetlands are not specifically mentioned in Item #5.
Planning Director Murdock thought the commenter is referring to is the statement by the consultant proposal that they do not propose to prepare a wetlands delineation for each proposed site in the housing element inventory as it is a site specific evaluation and only good for a limited period of time and not part of programmatic EIRs. He stated that if evaluation of those resources were appropriate, they would occur as part of the project level EIR if and when a particular site is proposed, but not common to do that type of delineation at this time.
Mayor Bigstyck thought he understood that it is a programmatic EIR and a higher level study.
Planning Director Murdock agreed that is the correct way to think of it.
Mayor Bigstyck referred to Mr. Nahass’ referral to transportation, and he asked what the appropriate level of transportation in the programmatic document.
Planning Director Murdock stated any of his particular concerns can be expressed in the scoping meeting that will precede preparation of the EIR and those comments will be considered by staff and consultants as they relate to the required analysis under the CEQA guidelines and they will invite him to participate in that process.
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Councilmember Boles stated that was one of her questions. She thought it was typically the case that there is a public meeting so people with specific concerns can be sure they have an opportunity to speak to that concern.
Planning Director Murdock stated that it is common practice to have a publicly available or open scoping meeting for major environmental documents of this sort and he imagined that would be part of the process.
Councilmember Boles had a small correction to the minutes related to a website for reporting airport noise, indicating that the website should be “stop.jetnoise.net”. Additionally, she stated that there is a discussion in a letter about the EIR and whether it is the 2030 versus the 2040 timeline, and she got a response that we aren’t quite ready to direct staff one way or another, but she wasn’t sure if they will be seeking Council direction on that later on or is it a staff decision. She asked if they can explain the nuances between the two options.
Planning Director Murdock stated, in short, he wasn’t ready to have that conversation at this time, as it is a rather complicated question and needs to take place if Council approves the contract. He stated it is not a simple question to answer and needs more in-depth discussion and consideration with the benefit of our consultant’s expert input before he can offer an opinion on that. He stated that it is likely to be a staff level decision in preparation of the EIR but, if not able to make that, there could be an opportunity for Council at some point.
Councilmember Boles hoped they keep Council informed. She stated that they went through this once before looking at 990 units and now they will have another 1,500 but she hoped they don’t have to do that at every step along the way as, with the 2040 timeline in the General Plan, they would obviously be looking at another Housing Element update between there as well.
Planning Director Murdock stated that they do their best to make these forward looking documents, but they have some very particular legal requirements within the Housing Element process that differ somewhat from the process she is describing that was part of the General Plan update. He stated that they will make the best technical and legal decision and, after that, more thorough consideration following execution of the contract.
Mayor pro Tem Vaterlaus moved to approve Items #1-5 with the correction to the Minutes in Item #1 made by Councilmember Boles; seconded by Councilmember Beckmeyer.
CONSENT ITEMS #1-5
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Regular Meeting held on May 8, 2023.
2. Cancellation of July 24, 2023 City Council Meeting
PROPOSED ACTION: Move to approve cancellation of the July 24, 2023 regular City Council meeting.
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3. Agreement to terms with the Pacifica School District for rental space for Child Care services in the amount of $166,336 for the 2023-2024 school year.
PROPOSED ACTION: Adopt a Resolution to Authorize the City Manager to sign the 2023-2024 agreement with the Pacifica School District for rental space for Child Care services in the amount of $166,336, an amount which which will be included in the 2023- 2024 Proposed Budget.
4. Resolution of the City Council of the City of Pacifica Approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services
PROPOSED ACTION: Adopt a resolution approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services.
5. Consultant Services Agreement for Environmental Review Services Between the City of Pacifica and Consulting Firm Dyett & Bhatia Urban and Regional Planners PROPOSED ACTION: Move to adopt the attached resolution to approve the Agreement for Consultant Services between the City of Pacifica and Dyett & Bhatia Urban and Regional Planners with a total not to exceed amount of $218,203, and to authorize the City Manager to execute the Agreement.
6. Declaration of Surplus Property Regarding a Portion of City-owned Property Located at 540 Crespi Drive (APN 022-162-420). Recommended California Environmental Quality Act (CEQA) Status: Categorical Exemption, CEQA Guidelines Section 15312.
PROPOSED ACTION: Adopt the attached resolution to declare a portion of the Cityowned property located at 540 Crespi Drive (APN 022-162-420) as surplus land and directing the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220 et seq.
Item #6 Discussion:
City Manager Woodhouse opened the staff report and Planning Director Murdock completed the staff report.
Councilmember Boles thought it was important to Item #6 because the Surplus Land Act just came into effect in January and this was something new for Council and the community. She wanted to be sure the public knows staff has done this analysis. She met with the City Manager and Planning Director Murdock last week because the staff report says it is difficult to use that land as part of the Community Center because there is grade difference. She stated that they have seen other projects proposed for that land that filled six feet and puts it above the flood zone and from the community center driveway you could access this parcel and build a building about 40 feet by 30 feet. She thought it was a buildable piece of land and she wanted to be sure they have done the analysis that there is not something that the city might want to do with that land in the future before they offer it to others. She was trying to help educate the public.
Mayor Bigstyck opened public comments.
Suzanne Moore, Pacifica, stated she supported that the property be designated as surplus land, sharing her thoughts on the subject.
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Chris Redfield, Pacifica, stated he supported declaring this land as surplus land, sharing his thoughts on the subject.
Clif Lawrence, Pacifica, stated he was pleased to see this on the agenda, sharing his thoughts on this subject.
Mayor Bigstyck closed public comments.
Councilmember Beckmeyer moved approval of Consent Item #6; seconded by Councilmember Bier.
AGENDA ITEM #6
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Suzanne Moore, Pacifica, stated she wanted to share her concern regarding continued harassment and vandalism of participants in our safe parking program, and bring to the attention of Council and greater community and shared her suggestions on solutions.
Derek Santa Rosa, Pacifica, stated he was representing Terra Nova, but more specifically the Global Zero Club, an organization of students trying to push local, state and United States leaders to push away from nuclear weapons. He had flyers to share and then shared thoughts on this serious issue.
August Wilson-Thornton, Pacifica, stated that he was part of the Global Zero Terra Nova chapter and a voting citizen who just graduated from high school. He then shared his thoughts and recommendations on their appeal.
Fletcher Edwards, Pacifica, stated he was with the Terra Nova chapter of Global Zero and will soon will be a high school graduate. He then shared his thoughts and recommendations on this appeal.
Delia McGrath, Pacifica, stated that she is thrilled that the Terra Nova students have come before Council as the Pacifica Peace People have been in existence for 20 years and they need the younger generation to speak for peace. She shared her thoughts and suggestions on this issue.
David Halliburton, Pacifica, stated he was present to bring up the problems they are having in Fairway Park because of the GGNRA, and shared his concerns and suggestions on this issue.
Laurie Gaggero, Pacifica, stated she is also present to address the issues at Fairway Park with the GGNRA, and shared her concerns and suggestions on this issue.
Erick Willemse, Pacifica, stated he is a teacher at Terra Nova and the advisor for their chapter of Global Zero, a national non-profit, and he shared his thoughts and suggestions on the issue of the elimination of the threat of nuclear weapons and the International Campaign to Abolish
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Nuclear Weapons (ICAN) cities appeal campaign to call on nuclear-armed governments to adopt a treaty on the prohibition of nuclear weapons.
Carolyn Jaramillo, Pacifica, stated she is speaking in support of the students from Terra Nova and their support of the international campaign on the elimination of nuclear weapons. She shared her thoughts on this issue and a quote from President Eisenhower.
Clif Lawrence, Pacifica, stated that he hoped Council will support the students’ petition. He asked whether Council only does what is required, and then shared his concerns on that issue.
Petra Kretschmer, Pacifica, expressed her concerns on the issues at Fairway Park as well as suggestion for resolutions.
Kelly Sanchez, Pacifica, stated that she also lives in Fairway Park and shared her concerns and suggestions on the issue.
Mark Hubbell, Pacifica, referred to trucks dumping dirt into the quarry area every day, and shared his concerns regarding that issue as well as Fairway Park’s issue.
Mayor Bigstyck closed public comments.
Mayor Bigstyck asked if Police Chief Sarasua had any thoughts on the issue as she heard the community’s concerns regarding Fairway Park as he thought it was a public safety issue.
City Manager Woodhouse added that a few years ago OSPAC engaged this issue with council liaisons with GGNRA, Caltrans and other stakeholders. He stated that they had a recent update meeting with Caltrans staff where some of the traffic concerns in this area were raised regarding Highway 1. He stated that, with the recurrence of traffic there, they are in the process of reaching out to GGNRA to re-engage with them and see what the status is on working on previous concepts related to building parking in that area and other potential alternatives. He heard from Police Chief Sarasua that the police department was very busy the past couple of weekends issuing quite a few citations. They are trying to do what they can do and part of this impact was exacerbated by the wild flower bloom in spring time. It is an ongoing issue and concern and they are trying to think creatively about what could be done and what GGNRA can help do.
Mayor Bigstyck stated that he will be mentioning shortly about the OSPAC where there was a GGNRA representative talking about it specifically some signage regarding the underpass. He stated that the comments made at that meeting were drowned out by the community members who spoke tonight. He appreciated that it will be a group effort to find a solution.
Police Chief Sarasua stated that they were there last week as there was an acute influx of tourists that came to see the bloom after it was advertised on media outlets. They issued approximately 28 citations. She echoed the City Manager’s comments about it being a collaborative approach with additional parking. She thought that was a more sustainable longterm solution than going out and issuing citations every single weekend.
City Manager Woodhouse and Mayor Bigstyck discussed Council's approval of signing onto the petition referenced by the Global Zero Terra Nova chapter. City Manager Woodhouse stated that there are often calls for Mayors to sign on to different initiatives and it is the Mayor’s perogative to do so, and in this case if there is a head-nod of Councilmembers to
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support the Mayor signing onto ICAN then the message is clear that he can do that with the City’s support without having to agendize it for a future meeting.
COUNCIL COMMUNICATIONS
Councilmember Bier thanked Fairway residents for coming out. She was in on those meetings and when they came out to OSPAC, OSPAC presented a letter to Council, they got together with GGNRA and Caltrans. There were a lot of things discussed at that meeting, and she wanted to let them know that they have been working on it but things take an incredibly long time in government. Councilmember Bier attended the Peninsula Division Executive Committee and they talked about the events coming up and looking at September to do an event on mental health. She attended the Economic Development Committee meeting where they are looking at their work plan and introducing a new committee member. For Pride planning, they are meeting once a week and they had de-escalation training and a safety meeting with the Police Department. She thanked Capt. Clements and PW staff for trying to think creatively on how they can have a parade. She thanked Mgmt. Analyst Barranti for all her help. She attended Housing Our People Effectively (HOPE) meeting and they got an update on the navigation center. She attended the swearing in for our new Police Chief. She attended Oceana Seniors Awards Night and they had an Age-Friendly Coalition meeting and will be talking about a panel on housing. They all attended the committee and commission interviews. She attended the Mental Health Service Act meeting where they heard about the governor’s proposal to redirect Mental Health Service Act (MHSA) funding. It was an honor for her to attend Congresswoman Eshoo’s Youth Advisory Board policy presentation. They went to the Farm Workers’ Summit which was really important to be there and hear about what our colleagues are doing in Half Moon Bay and how we can stand in solidarity with them.
Councilmember Beckmeyer had an opportunity to speak with students at Hillsdale School in Daly City about the job of serving as a city councilmember. It was her honor to attend Rich Russitano’s dinner honoring him at the Moose Lodge. She thanked Louis Langi of PW for assisting Capt. Clements with planning for Pride and figuring out how to make that happen. She attended the Resource Management and Climate Protection Committee meeting by Zoom. She traveled to the Smart Coast California Summit in Newport Beach; the title of the event was “One California, One Coast,” and she was pleased that the Executive Director of the Coastal Commission was there. She was on the opening panel with her colleague, Eric Friedman, chair of the Coastal Cities group and on a panel with Ella McDougall from the Ocean Protection Council Climate Change program. She thought it was great to hear their programs available and they have an intern program that she wants to explore to help us with some additional staff.
She stated that the farmworker policy symposium was so eye-opening, and she was pleased to see a representative from Anna Eshoo’s office and state representatives Josh Becker, Marc Berman, Diane Papan, and Ray Mueller, and they heard some of what the needs are in our immediate neighbors to the south in terms of housing and supportive services.
Councilmember Boles gave a presentation to the Oceana High School Sustainability Club about electrification and green building and our Climate Action Plan. She attended several meetings with the Pacifica Climate Committee and a great event at the Pedro Point Firehouse. She stated that Planning Director Murdock gave a lovely presentation about the city’s work and letting them know about the Climate Action Plan that they will be discussing at this meeting and encouraging people to apply. She got to tour PCT and they kindly offered to film the event that night. As a follow-up, she and her husband built the first all-electric net zero energy house and they will be offering tours again. She thanked PCT for giving her a tour and showing her what
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they do and how they do it and what an amazing service they provide to our community, not just in the public meetings but with education and opportunity for podcasts. She got her Park & Rec onboarding and thanked PB&R Director Bob Palacio and the amazing staff for all they do. She stated that there were incredible things Park & Rec provide for our community. She saw PB&R Director Palacio the next night presenting to the Emergency Preparedness Committee about the life buoys and beach safety and they will be picking up as part of education at Fog Fest. She stated that May has been Affordable Housing Month and she attended a breakfast with the Housing Leadership Council and all the major housing developers were there. Josh Becker was there also talking about some of his new legislation and projects he is working on; one of which is there is a lot of land owned by public agencies that sit vacant for a long time, and he is looking at a program to bring in prefab housing units on a temporary basis, and it is something put in and moved later on but to provide on a quick schedule housing for the most vulnerable.
She stated that she went to the ribbon cutting for a new housing project in East Palo Alto. She is meeting with Habitat for Humanity this week as they had an exciting project on a half-acre parcel in downtown Redwood City that most housing developers wouldn’t even touch because it was too small. She is learning a lot and hoping to build relationships and bring some of this to Pacifica.
Mayor pro Tem Vaterlaus attended the Fairmont Subdivision Homeowners Association meeting, stating they are mostly concerned about the turn onto the highway from Hickey, which they have been discussing with Caltrans for many years. She stated that they all attended the swearing in for the new police chief. She stated that with the CCAG, she does two meetings with them, one legislative going over all the current bills, and the other is a regular meeting. She is on the County Recovery Council, which used to be the COVID-19 Recovery Council, and will continue meeting as there are so many important topics in the county. They all attended interviews for commissions and committees. She attended Public Works Day which was fun. She attended the Fog Fest Board and they are getting ready with plans in progress for everything. She attended the electrification meeting at the firehouse and all the other things the Mayor did on Saturday, Sports Breakfast, Pacifica Democrats, Terra Nova car show and fire prevention information at the community center. She stated that, when in Sacramento, she talked to Marc Berman and suggested that they look at the navigation center as a plan for farm worker housing because it can be done very rapidly in self-contained units.
Mayor Bigstyck welcomed Jack Burgett from North Coast County Water District, and his thoughts were with Ukraine. He stated that the swearing in of our new Police Chief was fabulous. He attended the honoring of Gentry Smith at Filoli through the Office of Protocol. He attended a PRC board meeting as a liaison, and he attended the Rich Russitano honoring at the Moose Lodge. There was a library JPA board meeting, and they talked about the budget and various programs. He attended a LAFCO meeting and they heard about the Broadmoor Police Protection District and the next item was the dissolution of special districts. He attended the OSPAC meeting and, as mentioned earlier, along with the brief update on the Fairmont neighborhood from GGNRA, there was an interesting educational bit about the Mission Blue Butterfly. He attended the electrification meeting at the Pedro Point Firehouse. He briefly stopped in at the Sports Breakfast to bring the certificates and congratulate the honorees and had to leave quickly to get to the Democrats meeting to do the State of the City talk with our City Manager. He briefly stopped at the Terra Nova car show before going to the Farm Workers Summit in Half Moon Bay and it was great to see all our electeds there, including Half Moon Bay’s Mayor Penrose, as well as representatives from nonprofits. He stated Ray Mueller is a champion for the farm worker community there. He watched the One Shoreline meeting and they were talking about planning guidance policy for the bayside such as the equivalent of the guidance principles that the Coastal Commission has put forth for the coastside.
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Councilmember Beckmeyer stated that the San Mateo County Fair begins June 3, running through June 11, except closed on the 5th and 6th. She stated that it is a fantastic opportunity as our local students are engaged with 4H projects and it is a fun time and a great reflection of our county. She encouraged everyone to go.
STAFF COMMUNICATIONS
City Manager Woodhouse stated that they heard about Public Works Appreciation Week this week and last week the celebratory events were held and this week will be busy as they will be spending quite a bit of time touring the city to storm damage sites with a team from FEMA as we put in for reimbursement for many of those sites. He stated that last week was also National Police Recognition or Appreciation Week. He stated this day was an exciting morning as they welcomed a cohort of summer interns to the city and they have seven interns hired to work in a variety of departments and five of them started today. He stated it was great to meet them, and are all in college or recent graduates and are a skilled group to learn about city government in the different departments. He stated that on the previous Thursday the California Coastal Commission unanimously approved the city’s Surf Camp diversity equity inclusion policy and program which is an exciting milestone. He stated that he had the privilege of helping co-teach a class for the San Mateo County Leadership Academy for employees in the county and cities and was about public policy making and city staff’s role in that process.
Mayor Bigstyck stated what he keeps hearing on the surf camps from the Coastal Commission is that they wish to use it as a model for how other cities up and down the coast will be dealing with their surf camp issues. He thought it was wonderful that the work our community put in gets to translate past our own borders.
Councilmember Bier referred to the interns, and as someone who oversees interns, she knows how much time and effort it takes to supervise them, create work plans for them, make sure they stay on task and have a good experience. She appreciated staff for doing that.
PUBLIC HEARINGS - NONE.
CONSIDERATION
7. Consideration of Resolution Creating the Climate Action and Adaptation Plan Task Force
PROPOSED ACTION: Consider and Adopt the attached Resolution of the City Council Creating the Climate Action and Adaptation Plan Task Force.
Mgmt. Analyst Barranti and Mgmt. Analyst Brooks presented the staff report.
Councilmember Boles asked them to explain the roles of the task force versus the consultant, and if the greenhouse gas inventory would be done by someone else. She asked if the task force defines when they need help or are there steps that identified the specific works that a separate technical consultant would do.
Mgmt. Analyst Brooks stated that there may be moments where both apply but, generally speaking, those technical actions can be taken through RICAPS through their agreement with Recon Consultants who offer those services to our partner agencies for low to no cost.
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Councilmember Boles stated they mentioned the three focused areas, and the task force has the discretion to add other things. She asked who makes the final decision on what will be tackled as they are looking for short-term impacts.
Mgmt. Analyst Brooks stated that Council does.
Councilmember Boles concluded that they will be presenting things to Council along the way.
Mgmt. Analyst Brooks explained that the task force will make updates to Council and seek direction.
City Manager Woodhouse added that the three areas statewide are identified as high progress areas where they can achieve a lot of credit, reductions, or actions related to those. They were important to focus on, but the task force can delve into other actions as well.
Councilmember Bier stated that was her question also as they had a robust discussion on that.
Mayor Bigstyck opened public comments.
Nancy Tierney, Pacifica, stated she was a member of the Pacifica Climate Committee and the Sierra Club Loma Prieta chapter of Pacifica Hillside and Coastal Protection Committee, and she supported the resolution to create a climate action and adaptation task force and shared her thoughts and suggestions on this issue.
Margo Meiman, Pacifica, thanked them for pursuing this and she was in favor of a citizen task force, and she then shared her thoughts, concerns, and suggestions on this issue.
Kimberly Williams, Pacifica, supported what Nancy Tierney proposed, and hoped Council would as well.
Mayor Bigstyck closed public comments. He stated that he supported the implementing naturebased adaptation solution nomenclature and followed up on Ms. Meiman’s question. His understanding of the staff report was that it was very flexible in terms of duration but asked staff to talk about the kind of training involved for those who join the task force.
City Manager Woodhouse referred to the duration, stating that the recommendation before them was a task force with a focused purpose as currently outlined in the resolution and at time of adoption of the Climate Action Plan. He stated that, if Council wanted to make changes or form a new committee for a new purpose, that would be an action that would be undertaken and analyzed at that point in time. He thought the beginning and end of this iteration of the task force was focused on the Climate Action and Adaptation Plan.
Mayor Bigstyck thought, if one of the recommendations of the task force were to be ongoing, we could take up that conversation and inform the appropriate body accordingly.
City Manager Woodhouse agreed, adding that as they have talked, in terms of an ongoing commission related to sustainability, etc., that was a different body of analysis and consideration Council would need to undertake at that time. He then referred to training and stated it would be like any other committee/commission that would have Brown Act training highly recommended for them to participate in, as well as other training.
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Mayor Bigstyck stated that, having been on a task force in the past, he can speak from personal experience that the city gives you the tools to enable you to work they are assigned to do.
Councilmember Boles also supported looking at nature-based adaptation strategies and she thought 9-11 was a good number of people. She stated that one thing not mentioned is the possibility of a Council liaison. She understood City Manager Woodhouse’s concern about a Councilmember being in a position to direct the work of the group and she wanted to make sure, if there was one of them serving in that way, that is not the rule but they are there to communicate back and forth. She stated that, if they wanted to have a liaison, she would be delighted to serve in that role. She wasn’t sure what their typical policy is on task forces and whether there is a liaison or not.
City Manager Woodhouse stated that the liaison role is something Council should discuss regarding the pros and cons of that. He stated that this is a working task force and the presence of a Councilmember does change the dynamic of a community working task force. He was sure, if there were a liaison, a lot of Councilmembers might be interested in that role. If the Council ends up deciding that there should be a liaison, he would ask that they clarify the purpose and role of the liaison would be.
Mayor Bigstyck stated, serving as a liaison on various committees and commissions, it occurs that often there is a lot of work that those committees/commissions do but do not come back to Council as they serve roles other than being advisory in nature and scope. He appreciates that this would be a task force that is specifically advisory in nature and scope and having the presence of a Councilmember might take away from them being focused on what they would ultimately wish to present to the entire Council and the balance might be tipped a little bit.
Councilmember Bier supported the nature-based strategies. She knows they talked about that a lot but she wanted to reiterate to the community that it is really important to Council and definitely her, and she thanked Ms. Tierney for suggesting the language and appreciated it.
Regarding a liaison, she thought it was tricky for a task force to have a liaison as it is community-led and the community can bring what they created to Council. She thought honoring that process is allowing them to do their thing and then bring it to Council.
Mayor pro Tem Vaterlaus wondered, if they had a Councilmember attending, if they could rotate it through the Councilmembers and didn’t have one person always putting in their opinions.
City Attorney Kenyon stated that would not be allowed as it could be a Brown Act violation.
Mayor Bigstyck stated that they have a small consensus around the nature-based adaptation solution nomenclature.
Councilmember Beckmeyer wanted to get some clarity on what they are talking about, i.e. trees.
Councilmember Bier didn’t think it was only about trees, but includes trees, adding that there are a lot of other nature-based strategies than just trees.
Councilmember Boles thought it was up to the task force to determine the strategies, such as looking at Linda Mar Beach and the sand dunes that were built up to prevent flooding.
Councilmember Beckmeyer wanted to be clear, as she is looking at the items and she has
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some concern about the areas where it says should prioritize targets and actions that are not currently addressed in other city plans and projects. She wondered about the overlapping potential nature of this work with work we are doing in the Beach Boulevard area. She asked if the vision that this would be somehow informing that work.
Councilmember Boles didn’t think anything is defined as that is up to the task force to see if they might have some opinions. She thought these are very complicated subjects, and to factor in those kinds of things in an implementation plan that is short term in a project that’s only 1 ½ or two years, she isn’t sure how much is going to be able to get in there. She thought having that is something that we aspire to see if there are some things we can do is a good thing. She didn’t think it takes away from the other projects.
Councilmember Beckmeyer stated she just wants clarify about that. She stated that often nature-based adaptation strategies are used in specific regard to addressing coastal issues and that seems like what they are talking about when they mentioned the beach, dunes, etc.
Councilmember Boles stated that there is a grant being applied to look at those things a little bit more, perhaps in Rockaway.
Councilmember Beckmeyer added drainage and some of those possibilities.
Councilmember Boles added water management.
Mayor Bigstyck liked that they highlighted that the document should prioritize targets and actions that are not currently addressed in other city plans and projects.
Mayor pro Tem Vaterlaus also liked the fact that it indicates that it must be a broad cross section of the community on this task force, not just experts in the fields, as she feels that is really important.
Mayor Bigstyck asked if they are comfortable with nature-based adaptation. He thought it has something to do with exploring all options and certainly those that are nature-based. He thought, if supported by this notion in the document, it is looking at things we aren’t currently looking at specifically.
Councilmember Bier added considering greenhouse gas emissions.
Councilmember Beckmeyer agreed. She thought it seemed like GHG is the primary focus of this and she realized that they don’t want it to be strictly limited to that as they had public comment on that from a couple of people and she doesn’t want them to lose sight of that.
Councilmember Bier stated nature-based solutions, like trees, is how you get there.
City Manager Woodhouse wanted to make sure that staff is having clear direction as they finalize this and the process moves forward. He stated that the focus in the purpose statement is actions to reduce greenhouse gas emissions and there are trees with a nature-based solution related to that goal. He asked that they clarify and make the intent that in adding the wording of nature-based solutions that help to achieve the greenhouse gas reduction goals or is it within that context as there are other nature-based solutions that may not relate to reduction of GHG.
Mayor Bigstyck stated it was his understanding that they are looking at nature-based solutions
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that address greenhouse gas emissions.
Councilmember Boles stated yes and no, as it is a Climate Action and Adaptation Plan, which could be much broader.
Mayor Bigstyck thought, for the scope of this work, it seems like this is fairly centered around greenhouse gas emissions and, as they are contemplating all possible solutions, he was happy adding in nomenclature about nature-based solutions, but hopes that it gives the task force a scope that they can clearly work on.
Mgmt. Analyst Brooks stated that, in the context of adaptation for a Climate Action Plan, adaptation can be offsetting carbon emissions; if Council wanted to, they could add another word other than reduce greenhouse gas emissions, maybe reduce and offset, and that would include some of these nature-based solutions as ideas but also keep it narrowly focused to how it relates to greenhouse gas emissions and not some other adaptation things that would be handled in other city projects and much broader than the Climate Action Plan.
Councilmember Boles liked adding reduce and offset.
City Attorney Kenyon suggested that the Council look at Exhibit A to the Resolution to determine if there is anything that needs to be amended in the Exhibit, which in her interpretation is fairly broad and can incorporate everything the Council is suggesting. She stated that the ultimate goal is to produce the CAAP, which is very broad. She is hearing that the Council is giving direction now to the task force, should it be created, but the direction does not conflict with the purpose and goal that is set forth in Exhibit A. If you would like more clarification in Exhibit A, then focus on Exhibit A and what you would like to include or delete.
She stated that if you are just clarifying what you believe is already included in Exhibit A, then you can note that in the record and it will be in the Minutes, which can be given to the task force for direction. All of your direction to the task force does not need to be in Exhibit A.
Councilmembers discussed Exhibit A content further and agreed to keep it broad as proposed.
Councilmember Boles moved to adopt the attached Resolution of the City Council Creating the Climate Action and Adaptation Plan Task Force; seconded by Councilmember Bier.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
8. Resolution of Intention to Continue the Business Improvement District Program and Levy the Annual Assessments for the Fiscal Year 2023-2024
PROPOSED ACTION: Adopt the resolution entitled "A Resolution of the City Council of the City of Pacifica Confirming the Annual Report of the Advisory Board of the Pacifica Hotels and Business Improvement District (BID) and Declaring the City Council's Intention to Continue the BID Program and Levy the Annual Assessments for the Fiscal Year 2023-2024 at the Same Rate as Levied in the Fiscal Year 2022-2023 Without Change" and set the date of June 12, 2023, for the Public Hearing on the annual levy of assessments on hotels within the BID.
Asst. City Manager Carter presented the staff report.
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There were no public comments.
Councilmember Beckmeyer moved to adopt the resolution as specified in the staff report; seconded by Councilmember Bier.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier
9. Appointments to the Beautification Advisory Committee; Parks, Beaches and Recreation Commission; Open Space and Parkland Advisory Committee; and Measure Y Citizens’ Oversight Committee
PROPOSED ACTION:
1) Move to appoint an applicant to the Beautification Advisory Committee for 1 partial term to expire March 2026;
2) Move to appoint applicant(s) to the Parks, Beaches and Recreation Commission for 2 full four-year terms to expire May 2027;
3) Move to appoint applicant(s) to the Open Space and Parkland Advisory Committee for 2 full four-year terms to expire May 2027;
4) Move to appoint applicant(s) to the Measure Y Citizens’ Oversight Committee for 2 twoyear terms to expire May 2025 and up to 3 four-year terms to expire May 2027.
City Clerk Coffey presented the staff report.
There were no public comments.
Councilmember Beckmeyer moved to appoint Sue Markovic-Garza to the Beautification Advisory Committee for 1 partial term to expire March 2026; seconded by Councilmember Boles.
APPOINTMENT(S) TO THE BEAUTIFICATION ADVISORY COMMITTEE Sue Markovic-Garza (partial term to expire March 2026)
RESULT: ADOPTED [4 TO 0]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer
ABSTAIN: Bier
Mayor pro Tem Vaterlaus moved to appoint Gail Shoemaker and Mark Torres to the Parks, Beaches and Recreation Commission each for full four-year terms to expire May 2027; seconded by Councilmember Bier.
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APPOINTMENT(S) TO THE PARKS, BEACHES AND RECREATION COMMISSION Gail Shoemaker and Mark Torres (full terms to expire May 2027) RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier
Councilmember Bier moved to appoint Ellen Natesan and Aaron Read to the Open Space and Parkland Advisory Committee each for full four-year terms to expire May 2027; seconded by Mayor pro Tem Vaterlaus.
APPOINTMENT(S) TO THE OPEN SPACE AND PARKLAND ADVISORY COMMITTEE Ellen Natesan and Aaron Read (full terms to expire May 2027) RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier
Mayor Bigstyck moved to appoint Marjory Davis and Joe Hurley to the Measure Y Citizens’ Oversight Committee for four-year terms to expire May 2027 and David Griesbach and Nicholas Humann to two-year terms to expire May 2025; seconded by Mayor pro Tem Vaterlaus.
APPOINTMENT(S) TO THE MEASURE Y CITIZENS’ OVERSIGHT COMMITTEE Marjory Davis (four-year term to expire May 2027), Joe Hurley (four-year term to expire May 2027), David Griesbach (two-year term to expire May 2025) and Nicholas Humann (two-year term to expire May 2025)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Mayor
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier
ADJOURN
Mayor Bigstyck adjourned the meeting at 10:27 p.m.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
RECOMMENDED ACTION:
Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
STAFF CONTACT:
Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a seven-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. Construction is scheduled to restart in February of 2021 due to project delays.
• A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.
City staff and contractors stabilized and repaired the large void on January 22, 2021.
The sidewalk and promenade restoration were completed on February 22, 2021.
Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City by the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid.
The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.
Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with May 8, 2023, being the most recent.
The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.
The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
FISCAL IMPACT:
None.
ORIGINATED BY:
Public Works
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ATTACHMENT LIST:
Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Continuation of Proclamation of Local Emergency at the Anza Pump Station.
RECOMMENDED ACTION:
Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.
STAFF CONTACT:
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Nelson Schlater, P.E., Engineering Manager - Wastewater Public Works (650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:
On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.
The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.
The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.
The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.
Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.
In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 4 Packet Pg. 173
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.
Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.
City staff has contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. In addition, the pump station has been cleared of any fire damaged debris and the damaged pumps/engines have been removed. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020 City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020 and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a non-standard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.
On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. Staff has also completed selection of the Construction Management firm which was from the established On-Call Construction Management list. Staff is in the process of discussing permitting requirements for the overall project with the California Coastal Commission.
Staff completed the field portion of a topographic survey to support a PG&E application to reestablish natural gas service at the Anza Pump Station to supply the natural gas to run the prepurchased natural gas engines to drive the pumps. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter. The City has also engaged a gas pipeline contractor for a quotation on installing the gas service line from the gas main to the gas meter. In addition, the City has submitted the Caltrans Encroachment Permit application required for gas service line construction on Highway 1 and has obtained a separate emergency Coastal Development Permit request with the California Coastal Commission for installation of the new gas line and a redundant pump/engine that was approved.
During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City has been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for 4 Packet Pg. 174
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the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim. Staff issued a public request to prequalify bidders for the Anza Pump Station project in December 2021. Ultimately, two contractors were deemed qualified to bid on the project. Both contractors submitted bids for the project in February of 2022. The contractors specialize in pump stations.
As of May 1, 2022, the Anza Pump Station Repair Project’s General Contractor, DW Nicholson (DWN), has begun the work and is focusing on providing project equipment submittals and requests for information (RFIs). DWN is currently onsite and working. City consultant team members Schaaf and Wheeler (engineer of record providing construction support) and Ghirardelli and Associates (third-party construction manager) are working closely with City staff to process paperwork, respond to questions along with other issues as they arise, and manage the construction work. Active construction continues at the Anza Pump Station. Except for the roof hatches, the roof installation is complete. The Project continues to finalize electrical equipment submittals and continues coordination with the engine supplier. Two new gas engines were delivered to the site mid-December 2022 and are installed. The third new gas engine arrived at the supplier’s East Bay facilities in late May 2023 and is anticipated to be installed June 2023. The most recent project schedule estimates that the Pump Station will be tested and ready for manual operation in July 2023. Supply chain issues with the electric controls and electric control panel will delay the Pump Station from being tested and ready for automatic operation until October 2023. In addition, the project to construct a new 2-inch gas service line for the new gas engines was awarded to Casey Construction. Installation of the new 2-inch gas service line in the parking lot east of the Anza Pump Station was completed in October 2022. Installation of the new 2-inch gas service line from the parking lot into the Caltrans Right of Way near the existing PG&E gas main was completed end of November 2022.
PG&E required additional utility location verification prior to moving forward with the new gas service line tie in to the existing gas main, located in US 1. The City furnished PG&E this information. PG&E completed the gas service line tie-in to the gas main April 12th, 2023. The last step in this process consisted of PG&E installing their gas meter and regulator at the Anza Pump Station, which was completed May 2, 2023.
Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with May 8, 2023, being the most recent.
The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports
FISCAL IMPACT:
There is no fiscal impact to continue this local emergency. 4 Packet Pg. 175
Pacifica City Council 4
June 12, 2023
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
4 Packet Pg. 176
RESOLUTION NO. 19-2020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE
ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1
4.a
Packet Pg. 177 Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5367 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.
NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.
BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.
BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:
AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.
ABSENT, Councilmembers: None.
ABSTAIN, Councilmembers: None.
CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney
4.a
Packet Pg. 178 Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5367 : Continuance
PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.
NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.
DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1
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Packet Pg. 179 Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5367 : Continuance
4.a
Packet Pg. 180 Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5367 : Continuance
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Appropriation from Disaster Accounting Fund (Fund 38) and Deposit of funds into the State of California Condemnation Fund related to City of Pacifica v. Tong, San Mateo Superior Court Case No. 18CIV05455
RECOMMENDED ACTION:
Authorize a deposit of $1,923,500 into the State of California Condemnation Fund related to City of Pacifica v. Tong, San Mateo Superior Court Case No. 18CIV05455; and approve a Resolution amending the FY 2022-23 Budget to include the additional appropriation of this amount from the available fund balance of the Disaster Accounting Fund (Fund 38).
STAFF CONTACT:
Michelle Marchetta Kenyon, City Attorney
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND/DISCUSSION:
I. Summary
On October 9, 2018, the City filed a complaint in eminent domain to condemn that certain approximately 74,670 square foot property located at 310 and 320 Esplanade Avenue, Pacifica, California (APN 009-413-010 and 009-413-020) (“Property”) for the 310-330 Esplanade Infrastructure Preservation Project (the “Project”). The Project will build a shoreline protection structure on the Property that will prevent further coastal erosion and damage to Esplanade Avenue and public infrastructure contained therein.
Before the City filed suit, an appraiser opined that the Property’s fair market value was $76,500.
On November 28, 2018, the City deposited $76,500 into the State of California Condemnation Fund as a deposit of probable just compensation (“Deposit”).
On April 24, 2023, 2023, following a two-day trial, the Honorable Marie Weiner of the San Mateo Superior Court entered a Statement of Decision determining that the Property’s fair market value is $2 million. The City’s special counsel believes strongly that this fair market value determination is in error. On May 22, 2023, Judge Weiner issued an order requiring the City to increase the Deposit from $76,500 to $2 million within thirty days (i.e., by June 21, 2023). To preserve the City’s ability to appeal the underlying ruling by the Court, the City must deposit an additional $1,923,500 into the Condemnation Fund (to bring the total amount on deposit to $2 million) or its condemnation action could be deemed abandoned and the City’s right to appeal the Judgment waived. The $2 million will remain in the Condemnation Fund until the action is fully adjudicated, including any potential appeal of the decision. 5 Packet Pg. 181
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FISCAL IMPACT:
The additional $1,923,500 will be appropriated and expensed from the Disaster Accounting Fund 38, reducing the current FY 2022-23 Projected Ending Fund balance to $5,992,411 in that fund. This reduction in the fund balance will be factored into the FY 2023-24 Budget development process.
ORIGINATED BY:
City Manager's Office
City Attorney's Office
ATTACHMENT LIST:
5 Packet Pg. 182
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June 12, 2023
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO AMEND THE FY 2022-23 BUDGET TO INCLUDE ADDITIONAL APPROPRIATION AND EXPENSE FROM THE DISASTER ACCOUNTING FUND IN THE AMOUNT OF $1,922,500 WHEREAS, the City Council adopted the FY 2022-23 Operating and Capital Budget on June 27, 2022; and
WHEREAS, the City filed a complaint in eminent domain to condemn portion of property located at 310 and 320 Esplanade Avenue (APN 009-413-010 and 009-413-020) for the 310- 330 Esplanade Infrastructure Preservation Project; and
WHEREAS, the City deposited an appraised property’s fair market value of $76,500 into the State of California Condemnation Fund as a deposit of probable just compensation; and WHEREAS, On May 22, 2023 the trial court issued an order requiring the City to increase the deposit from $76,500 to $2 million within thirty days; and NOW THEREFORE THE PACIFICA CITY COUNCIL RESOLVES AS FOLLOWS:
The FY 2022-23 Budget shall be amended to include an additional appropriation of $1,923,500 from the available fund balance of the Disaster Accounting Fund (Fund 38) and deposit these funds in the State of California Condemnation Fund.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of June 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 183
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Notice of Completion for the North Pacifica Pedestrian Improvement Project RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the North Pacifica Pedestrian Improvement Project; and Authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Raymund Donguines, P.E., Senior Civil Engineer
(650) 738-3768
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
On March 14, 2022, City Council Authorized the City Manager to Award and Execute a Construction Agreement and a Construction Management Agreement for the North Pacifica Pedestrian Improvement Project for a total budget authority of $351,325, including a 15% contingency. The project installed 37 new ADA-compliant curb ramps, sidewalks and other miscellaneous related work. The project is funded by Measure W and the Highway Safety Improvement Program (HSIP) Grant.
There were four construction change orders issued to the contractor DRYCO Construction, Inc. during construction in the amount of $39,375, within the approved budget authority. The change orders were for additional curb ramps, sidewalks, subgrade work and to relocate a curb inlet.
With the change orders, the final contractor construction cost for the project was $344,875.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that the City intends to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims related to nonpayment on the part of the contractor. The City withheld 5% of the contract amount, $17,243.75, as retention to make sure that all 6 Packet Pg. 184
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subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
The project previously approved $55,389 for construction management services for the project from 4 Leaf Inc. Task Order No. 2 was approved to increase the budget to $59,949 by the City Manager authorized under the City’s purchasing order policy.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the North Pacifica Pedestrian Improvement Project is consistent with the following Council adopted Goals:
• Maintaining a Safe Community: This project installed curb ramps, sidewalks and curb and gutters that will promote public health and safety.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in the Measure W/Fund 09.
Total Project Source and Use of Funds
Measure W $450,000.00
Highway Safety Improvement Program (HSIP) Grant $249,200.00 Total Source of Funds $699,200.00
Construction Cost ($344,875.00)
Construction Management and Inspection Cost ($59,949.00) Total Use of Funds ($404,824.00)
Project End Balance $294,376.00
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
North Pacifica Pedestrian Improvement Project Notice of Completion (PDF) 6 Packet Pg. 185
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June 12, 2023
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING
COMPLETION AND DIRECTING THE CITY MANAGER TO FILE NOTICE OF
COMPLETION FOR THE NORTH PACIFICA PEDESTRIAN IMPROVEMENT PROJECT RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all of the work provided to be done under and pursuant to the contract between said City and Dryco Construction, Inc., on March 14, 2022, and
WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of June 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 186
NOTICE OF COMPLETION
CITY OF PACIFICA
FOR THE NORTH PACIFICA PEDESTRIAN IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Roland Yip, City Engineer of the City of Pacifica, California, that the contract awarded to Dryco Construction Inc. on March 14, 2022, has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.
That said work and improvements were actually completed on the 28th day of April 2023 and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 12th day of June 2023, and that the name of the surety on the contractor's bond for labor and materials on said project is Travelers Casualty and Surety Company of America.
That said work consists, generally of concrete curb ramps, sidewalk, curb and gutter and other miscellaneous work.
Name and address of Owner: City of Pacifica
540 Crespi Drive
Pacifica, California 94044
Roland Yip, P.E.
City Engineer
VERIFICATION
The undersigned states that he is the City Engineer of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true.
Roland Yip, P.E.
City Engineer
Executed at Pacifica, California, on June 12, 2023.
6.a
Packet Pg. 187 Attachment: North Pacifica Pedestrian Improvement Project Notice of Completion (5363 : Notice of Completion for the North Pacifica
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Purchase Agreement between the City of Pacifica and MISCOwater for the purchase of Smith & Loveless Schloss Bar Screen Unit (Rebuild) for the Rockaway Pump Station Bar Screen Rebuild Project.
RECOMMENDED ACTION:
Adopt Resolution Approving the Purchase Agreement between the City of Pacifica and MISCOwater, via sole source, in the amount of $162,344 for the purchase of Smith & Loveless - Schloss bar screen rebuild unit for the Rockaway Pump Station Bar Screen Project; authorize the City Manager to execute all documents related to the project.
STAFF CONTACT:
Eddie Pastrano, Collection Systems Manager
(650) 822-4547
[email protected] <mailto:[email protected]>
Maria Aguilar, P.E., Deputy Director of Public Works (Wastewater) (650) 738-4660
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
During the FY 2022-23 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the Rockaway Pump Station (RPS) Bar Screen Rebuild Project (Project).
The Calera Creek Water Recycling Plant (Plant) receives wastewater from city wide pump stations which collect and convey the wastewater to the Plant. The Plant, unlike most conventional treatment plants, has no removal system for rags and relies on individual pump stations for screening (removal). The bar screen is a vital piece of equipment that helps to remove grit and other debris from reaching the Plant. The existing screening system at the RPS includes (1) Smith & Loveless Schloss bar screen unit which was originally installed in 1996.
The primary responsibility of this equipment is to remove objects such as rags, wipes & plastics from the wastewater to protect the downstream processes and pumps. The equipment has reached the end of its life and needs to be rehabilitated to prevent a major shutdown in the future.
The Project includes MISCOwater to furnish and install all the necessary equipment to provide the RPS a functioning and highly improved headworks system including all components necessary for the Project.
7 Packet Pg. 188
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June 12, 2023
The following are reasons purchase and installation of Smith & Loveless Schloss bar screen Rebuild Unit from MISCOwater have been determined to be sole source commodities and benefits the city:
• Smith & Loveless, Inc. is the sole manufacturer of the Smith & Loveless Schloss bar screen unit and the exclusive source for service parts and appurtenances. • MISCOwater is the exclusive Smith & Loveless Schloss representative for California. • Rebuilding the bar screen unit is more economical and effective compared to purchasing a different bar screen unit from a different manufacturer which will need reconfiguration of the well, will need more funding and will run the risk of not having a working bar screen because of time delay.
• Purchasing the above equipment reduces the complexity of Operations & Maintenance requirements due to the commonality of equipment already on-site.
For these reasons, the City Manager is recommending the approval of the Purchase Agreement between the City of Pacifica and MISCOwater, via sole source, in the amount of $162,343 for the purchase of Smith & Loveless - Schloss bar screen rebuild unit for the Rockaway Pump Station Bar Screen Project and to authorize the City Manager to execute all documents related to the project.
ALTERNATIVE ACTION:
The Council may choose not to approve the Purchase Agreement with MISCOwater via sole source and direct staff to issue a Request for Proposal (RFP). However, doing so would delay project delivery, will likely increase project cost, and will subject the City to parts procurement delays during failures and may not result in identifying a similarly effective product. The City Manager does not recommend this alternate action.
RELATION TO CITY GOALS AND WORK PLAN:
Approval of the Annual Purchase Orders is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: The Project will upgrade the City’s wastewater collection system pump station to support the treatment plant’s grit removal system which will ensure proper treatment of wastewater and protect downstream equipment in the plant.
• Maintaining a Safe Community: The Project will upgrade the City’s wastewater collection system’s pump station and protect public health and the environment. This equipment will also assist in avoiding pump station and the Plant failures.
FISCAL IMPACT:
The cost of purchasing the Smith & Loveless Schloss bar screen unit is $162,344. The Source and Use of Funds spreadsheet is shown below.
Total Use of Funds
Purchase Agreement $ 162,344
Total Cost $ 162,344
7 Packet Pg. 189
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Total Project Source
Enterprise Fund (Fund 34) $ 162,344
Account No 34.900000.52800.C041.000
Estimated Project End Balance $ 0
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2022-23 budget for these purchases.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (PDF) 7 Packet Pg. 190
Pacifica City Council 4
June 12, 2023
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
APPROVING THE PURCHASE AGREEMENT BETWEEN THE CITY OF PACIFICA AND
MISCOWATER FOR THE PURCHASE OF SMITH & LOVELESS SCHLOSS BAR SCREEN
UNIT (REBUILD) FOR THE ROCKAWAY PUMP STATION BAR SCREEN REBUILD
PROJECT
WHEREAS, During the FY 2022-23 Capital Improvements Program (CIP) budget approval process, the City Council approved funding for the Rockaway Pump Station Bar Screen Rebuild Project (Project); and
WHEREAS, the Project includes the Purchase and Installation of Smith & Loveless Schloss Bar Screen Unit (Rebuild); and
WHEREAS, the existing screening system at the Rockaway Pump Station includes (1) Smith & Loveless Schloss bar screen unit which was originally installed in 1996 and has now reached the end of its performance life and needs to be rehabbed; and WHEREAS, Smith & Loveless, Inc. is the sole manufacturer of the Smith & Loveless Schloss bar screen unit and the exclusive source for service parts and appurtenances; and WHEREAS, MISCOwater is the exclusive Smith & Loveless Schloss representative for California; and
WHEREAS, rebuilding the bar screen unit is more economical and effective compared to purchasing a different bar screen unit from a different manufacturer which will need reconfiguration of the well, will need more funding and will run the risk of not having a working bar screen because of time delay; and
WHEREAS, purchasing the above equipment will reduce the complexity of Operations & Maintenance requirements due to the commonality of equipment already on-site; and WHEREAS, because of the above reasons, the purchase and Installation of Smith & Loveless Schloss Bar Screen Unit (Rebuild) from MISCOwater have been determined to be sole source commodities and benefits the City; and
NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES:
The City Council of the City of Pacifica hereby approves the Purchase Agreement between the City of Pacifica and MISCOwater, via sole source, in the amount of $162,344 for the purchase of Smith & Loveless - Schloss bar screen rebuild unit for the Rockaway Pump Station. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of June 2023, by the following vote:
AYES, Councilmembers:
7 Packet Pg. 191
Pacifica City Council 5
June 12, 2023
NOES, Councilmembers
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 192
PURCHASE AGREEMENT
CITY OF PACIFICA – WASTEWATER DIVISION
PURCHASE ORDER
Seller (Vendor): Buyer:
Name Misco Water Name: City of Pacifica
Address 5976 W. Las Positas Blvd Ste #226 Address: 540 Crespi Drive City, State Zip: Pleasanton, CA 94588 City, State, ZIP: Pacifica, CA 94044 Attn: Brandon Olson Eduardo Pastrano
Phone: (925) 596-1286 Fax: (925) 225-9200 Phone: (650) 738-4660 Fax: (650) 355-7256 E-mail: [email protected] Fed. Tax I.D.: E-mail: [email protected] Project Information (If Applicable): Ship To:
Charge to Calera Creek Water Recycling Plant
Acct#: 34.900000.52800.C041.000 – Rockaway Pump Station Bar Screen Rebuild
700 Pacific Coast Highway
Pacifica, CA 94044
Order Date Ship Via Payment Terms
- Net 30 days of invoice Upon Receipt of
Equipment Delivery
Buyer and Seller agree as follows:
MATERIAL AND/OR EQUIPMENT TO BE PROVIDED: Vendor shall furnish the materials or equipments described below in strict compliance with the Quotation from Misco Water dated 5-13-2021 (Attachment 1) at the price or prices set forth opposite each item and within the times stated below in accordance with the terms and provisions of this Purchase Agreement, including the attached Terms and Conditions, which are incorporated into and made a part of this Agreement:
Item
No.
Item Description Budget
Acct No.
Quantity Unit Price Extension Delivery
Date
1 Smith & Loveless – Schloss
Screen (Unit 1552-00-A1)
Parts for rebuild
34.900000.52800.C041.000 LS $ 111,959.77 $ 111,959.77
2 Start-Up (Installation) 34.900000.52800.C041.000 LS $ 32,888.00 $ 32,888.00 3 Miscellaneous 34.900000.52800.C041.000 LS $ 4,000.00 $ 4,000.00 TOTAL $ 148,847.77
Sales Tax (9.375%): $ 10,496.23 (Items 1)
Shipping: $ 3,000.00
P.O. Total: $ 162,344
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Packet Pg. 193 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
PURCHASE AGREEMENT
Project Title: MISCO WATER – Smith & Loveless – Schloss Screen (Unit 1552-00-A1) Rebuild
Special Terms and Conditions
Shipping: Show Purchase Order number on all packages and invoices.
All purchases are F.O.B Pacifica unless otherwise specified on Purchase Order.
Charges: All transportation charges must be prepaid and shown separately on all invoices.
City of Pacifica is exempt from Federal Excise Tax.
Purchase up to $10,000 (must be approved
by Department Head or authorized signator)
Approved: _______________________
Name: LISA PETERSEN
Title: Director of Public Works
Purchase between $10,000.01 and $25,000
(must be approved by the Assistant City
Manager)
Approved: _______________________
Name: YULIA CARTER
Title: Assistant City Manager
Purchase between $25,000.01 and $50,000
(must be approved by the City Manager)
Approved: _______________________
Name: KEVIN WOODHOUSE
City Manager
Purchase above $50,000
(must be approved by the City Council)
Date City Council Approved: _______________
Buyer: CITY OF PACIFICA
Authorized Signature: _______________________
Name: KEVIN WOODHOUSE
Title: City Manager
If Seller is located in the City of Pacifica, does Seller have a current business license? Yes No
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PURCHASE AGREEMENT
Project Title: MISCO WATER – Smith & Loveless – Schloss Screen (Unit 1552-00-A1) Rebuild
PURCHASE ORDER TERMS AND CONDITIONS
DEFINITIONS: The term "Buyer" as used in this Purchase Order means the City of Pacifica, and the term "Seller" means the person, firm, or corporation from whom the material or equipment described in the purchase order is ordered.
ACCEPTANCE: The attached Acceptance Copy shall be signed and returned by the Seller within ten (10) calendar days after it is received by the Seller. The receipt by the Buyer of the signed Acceptance Copy or the initiation of performance under this Purchase Order by the Seller shall constitute acceptance of the Purchase Order by the Seller, including all of the terms and conditions herein. Acceptance is limited to the terms stated herein. Any additional or different terms and conditions proposed by the Seller are rejected unless expressly agreed to in writing by City Purchasing Agent or authorized agent.
COMPLETE AGREEMENT: This Purchase Order, including all applicable terms, conditions and specifications, shall constitute the sole and exclusive agreement between the parties. This Purchase Order supersedes all other writings and negotiations, written or oral. The City of Pacifica will not be responsible for goods delivered without a Purchase Order properly signed by the City Purchasing Agent or authorized agent. When this Purchase Order covers a purchase rendered over a stated period of time, Seller must obtain a new order upon expiration of the time period to authorize the purchase for an additional period of time.
DEFAULT: The Buyer may terminate the whole or any part of the purchase in any one of the following circumstances: (1) If the Seller fails to make delivery or fails to perform within the time specified herein or any extension thereof; or (2) If Seller delivers nonconforming goods; or (3) If Seller fails to perform in accordance with the material provisions of this agreement, or so fails to make progress as to endanger performance of this Purchase Order in accordance with its terms. In the event of any such failure Buyer will provide Seller with written notice of the default and Buyer's intention to terminate for default if Seller fails to cure the default to Buyer's satisfaction within seven (7) calendar days of Buyer' notice. If Seller fails to cure or correct the default within seven days, the Buyer may, without further notice to Seller, procure upon such terms and in such manner as the Buyer may deem appropriate, items similar to those terminated, and the Seller shall be liable to the Buyer for any excess costs of such similar items; however, the Seller shall continue the performance of this Purchase Order to the extent not terminated.
The rights and remedies of the Buyer provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under this Purchase Order.
CHANGES: Buyer may direct in writing changes, including additions to or deletions from the quantities originally ordered, or in the specifications or drawings. If any such change causes a material increase or decrease in the cost of, or the time required for, performance hereunder, an equitable adjustment shall be made in the price or schedule. Any claims for adjustment which Seller believes result from any change directed by Buyer shall be asserted in writing by Seller no later than ten (10) days from the date of Seller's receipt of any such direction. Equitable adjustments for any claims or changes under this agreement, including claims arising from terminations or suspensions directed under DEFAULT above, of this agreement, will be made by written Change Order. Nothing contained herein shall excuse Seller from proceeding with the
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Packet Pg. 195 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
PURCHASE AGREEMENT
Project Title: MISCO WATER – Smith & Loveless – Schloss Screen (Unit 1552-00-A1) Rebuild
change as directed prior to negotiation of any adjustment. Whether made pursuant to this clause or by mutual agreement, changes shall not be binding upon the Buyer, except when confirmed in writing by a member of the Buyer’s Purchasing Department.
INVOICES: Seller shall send Buyer a separate invoice for each shipment. Invoices shall not be issued prior to delivery of items. Payment shall not be made prior to receipt of items and an invoice. Credit and discount periods will be computed from the date of receipt of the invoice to the date the Buyer’s check is mailed. Unless freight and other charges are itemized, the discount will be taken on the full amount of the invoice. Payment will be made within thirty (30) days after approval of the invoice by the Buyer.
TITLE AND RISK OF LOSS: All prices shall be F.O.B. Factory. The Seller shall be responsible for safe and adequate packing of the items, which shall conform to the carriers’ requirements. The Seller shall separately number all cases and packages, showing the corresponding numbers on the invoices. An itemized packing slip bearing this Purchase Order number shall be placed in each container. No extra charge shall be made for packaging or packing materials unless authority therefor is set forth in this Purchase Order. Seller shall assume and pay for any and all loss or damage to the merchandise from any cause whatsoever until delivered to Buyer at the specified destination.
DELIVERY: Timely performance and deliveries are essential to this Purchase Order. The Buyer reserves the right to refuse deliveries made in advance of the delivery schedule.
Overshipment allowances, if authorized, will be applied to the entire order. If the Buyer agrees to accept deliveries after the date of delivery has passed, the Buyer shall have the right to direct the Seller to make shipment to the delivery point set forth in this Purchase Order by the most expeditious means, and the total cost of such expedited shipment and handling shall be borne by the Seller. Acceptance of late deliveries shall not be deemed a waiver of the Buyer’s right to hold the Seller liable for any loss or damage resulting therefrom, nor shall it act as a modification of the Seller’s obligation to make future deliveries in accordance with the delivery schedule.
DELAYS: Seller will not be liable for delays in performing its obligations to the extent the delay is caused by an unforeseeable condition which is beyond Seller’s reasonable control and without Seller's fault or negligence. Acts of God, such as storms or floods, as well as government priorities, acts of civil or military authorities, fires, strikes, epidemics, war or riot are examples of events which will be excusable for being beyond Seller's reasonable control, only upon fulfillment of the following conditions: (a) within seven (7) days of the commencement of any excusable delay, Seller shall provide Buyer with written notice of the cause and extent thereof as well as a request for a schedule extension for the estimated duration thereof, and (b) within seven (7) days of the cessation of the event causing delay Seller shall provide Buyer with written notice of the actual delay incurred, upon receipt of which, the date of promised delivery shall be extended for the time actually lost by reason of an excusable delay.
INSPECTION AND APPROVAL: All items are subject to final inspection and approval after delivery to Buyer. If any items are defective in material or workmanship or otherwise not in conformity with the requirements of this Purchase Order, the Buyer shall have the right to require Seller to correct or replace them. Final acceptance or rejection shall be made by the
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Packet Pg. 196 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
PURCHASE AGREEMENT
Project Title: MISCO WATER – Smith & Loveless – Schloss Screen (Unit 1552-00-A1) Rebuild
Buyer as promptly as practicable after delivery. Final acceptance shall be conclusive except with respect to latent defects, fraud or such gross mistakes as amount to fraud, or with respect to the Buyer’s rights under the “Warranty” clause.
Seller not liable for any consequential, incidental or liquidated damages. Total cumulative value of damages capped at the value of this order.
WARRANTIES-GUARANTEES: The Seller warrants that the items, at time of delivery, shall conform to the Buyer’s specifications, the requirements of this Purchase Order, approved sample or samples, if any, and are free from defects in design, material and workmanship. Warranty will be as described in the attached Vendor’s Quotation. At the Buyer’s option, the Seller shall promptly either repair or replace defective items after receipt of the Buyer’s written notice of a defect. Transportation charges for the return and redelivery of defective items shall be borne by the Seller. Seller also warrants that said merchandise is free and clear of all liens and encumbrances whatsoever and the Seller has good and marketable title to same, and Seller agrees to indemnify, defend and hold the City of Pacifica, its officers, agents and employees free and harmless against any and all claimants to said merchandise.
SAFETY: All equipment and materials shall comply with all Federal, State and local safety rules and regulations including OSHA. Where applicable, materials must be labeled in accordance with Section 5194, Title 8, of the California Administrative Code. The Seller is required to include a Material Safety Data Sheet prepared in accordance with Section 5194(9) with each shipment of all such materials to the City.
EQUAL OPPORTUNITY EMPLOYER: It is the policy of the City of Pacifica that in connection with all materials furnished or work performed under this Purchase Order, there be no discrimination against employees because of race, religion, color, sex or national origin, and therefore the Seller agrees to comply with applicable Federal and California laws including, but not limited to, the California Fair Employment Practices Act.
TAXES: Unless prohibited by law, Seller shall pay and has included in the prices of this Purchase Order any federal, state or local tax, transportation tax, or other tax which is required to be imposed upon the items ordered hereunder, or by reason of their sale or delivery.
TERMINATION FOR CONVENIENCE: Buyer shall have the right to terminate this Purchase Order in whole or in part at any time, and from time to time, by written notice effective upon receipt by Seller of such notice, even though Seller is not in breach of any obligation hereunder.
Upon receipt of notice of termination, Seller shall immediately discontinue performance and shall comply with Buyer’s instructions concerning disposition of completed and partially completed items, work in progress and materials acquired pursuant to this Purchase Order. In the event of such termination, Seller shall be paid an amount in settlement to be mutually agreed upon by the parties which shall cover Seller’s reasonable costs of performance incurred prior to termination in connection with the items for which this Purchase Order is terminated plus a reasonable profit based upon such costs. However, said payment shall not exceed the price specified herein for such items. Seller shall advise the Buyer, in writing, of Seller’s claim, if any, for termination costs within ten (10) days after receipt of the notice of termination.
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Packet Pg. 197 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
PURCHASE AGREEMENT
Project Title: MISCO WATER – Smith & Loveless – Schloss Screen (Unit 1552-00-A1) Rebuild
Termination in accordance with this article shall not affect Buyer’s obligation to pay for items accepted by Buyer prior to such termination.
GOVERNING LAW; VENUE; DEFINITIONS: The definition of terms used, interpretation of this Purchase Order and rights of all parties hereunder shall be construed under and governed by the laws of the State of California. Any litigation with respect to this Purchase Order shall be brought and conducted in San Mateo County, California.
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Packet Pg. 198 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless ATTACHMENT 1
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Packet Pg. 199 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
1. MISCOwater Collaborative Delivery Solutions
Furnish & Installation
Delivering working, integrated systems utilizing technologies that provide effective water treatment solutions
MISCOwater is
focused on applying
the best water and
wastewater
treatment solutions
to our industry’s
greatest water
treatment
challenges in
partnership with
you.
Provide municipalities a cost effective way to implement small to medium sized projects involving installation of new equipment or replacement/rehabilitation of existing equipment.
Complete projects faster than most project procurement mechanisms.
Provide owners with a Project Manager that is a single point-of-contact for successful project implementation.
Contract with manufacturers that use common design and engineering tools to minimize project costs.
Encourage owner participation in the selection of the installer/contractor to foster collaboration and partnership.
Include options for financing, system maintenance, and long-term support.
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Packet Pg. 200 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
2. Project Summary
The City of Pacifica owns and operates the Calera Creek WRP located in Pacifica, CA. This facility treats municipal wastewater to a permitted discharge quality as regulated by the State Water Board. An integral part of meeting their discharge permit is their screening system at the Rockaway pump station.
The existing screening system includes (1) Smith & Loveless Schloss bar screen unit which was originally installed in 1996. The primary responsibility of this equipment is to remove objects such as rags, wipes & plastics from the wastewater to protect the downstream processes and pumps. The equipment has reached the end of its life and needs to be rehabbed to prevent a major shutdown in the future.
In summary, MISCOwater is proposing to furnish and install all the necessary equipment to provide the City of Pacifica a functioning and highly improved headworks system including all components herein described in the project Scope of Supply, Scope of Work, and throughout the remainder of this proposal.
3. Scope of Work - Screen Rebuild
The scope of work for this project is as follows:
1. Mobilization to job site.
2. The confined space portion of the working space will be permitted upon entry and continuous air will be provided at all times while in this confinement.
3. The O&M staff must assist in bypassing all flow from the Screen channel.
4. Once flow is sealed from the working space the screen can be taken out of service and all load conductors can be properly locked / tagged out.
5. All new components will be replaced in safe systematic order of operations that allows the screen frame to stay in place to limit the need for a complete removal of the channel in the tight confines of the lift station headworks building.
6. Once the screen has been completely rehabilitated with new components the locks on the conductors can be removed and the screen can be tested in hand.
7. Once the screen has been appropriately adjusted per manufacturers’ recommendations and owner is happy with its operation the flow can be returned to the systems’ channel with the assistance of the owner.
8. We will return the equipment to full auto operation and observe for 24 hrs. without failure before signing all appropriate paperwork.
9. MISCOwater will not consider the project complete until the owner is happy with all completed work and signs the paperwork.
10. All site work debris will be cleaned before leaving.
11. Project close out.
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Packet Pg. 201 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless NOTES:
• Work to be performed in one (1) mobilization.
• Assumes we are re-using the existing control panel.
• Assuming the working area will be shut down, drained, and cleaned by others prior to mobilization.
This scope of work excludes the following items:
• Demo work.
• Bonds excluded.
• Temporary screening system.
• Pipe insulation (currently none).
• Any work not specifically stated.
• Concrete restoration or coatings.
• Overtime premiums or weekend work.
• Structural analysis or seismic calculations.
• Assumes adequate lay down and access to work site.
• Any integration, SCADA, or programming modifications. • Bypass pumping, if required, is to be provided by others. • Permits, fees, and/or stamped engineering documents U.O.N. • No allowances have been included for snow removal and winter work. • Alternates are additive only. The only stand-alone price is the base price. • Installation of (non identified) piping, equipment supports and/or electrical. • Calera Creek WRP to make all reasonable precautions to make safe work space. • Hazardous material handling or disposal of existing S&L screen components. • Offloading and/or storage of replacement parts if delivered when crew is not onsite. • No allowances have been made for Project Labor Agreements (PLA’s) or similar requirements.
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Packet Pg. 202 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
4. Scope of Supply
Screen Rebuild - Smith & Loveless - Schloss Screen (Unit 1552-00-A1) Items
(1) Schloss Screen Rebuild (Model #Mark IX-A Bar Screen) - see Appendix for detailed list of parts.
Rebuild includes the rake / wiper / drive assembly & the bar rack. Constructed out of 316ss when applicable.
Note: Assumes we are reusing the existing control panel.
Field Service - Equipment Checkout, Start-up & Operator Training Trips One
Total Days One
Field service for inspection, startup, instruction of plant personnel and O&M training.
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Packet Pg. 203 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
5. Project Schedule
Rebuild S&L Screen
Purchase order received and accepted: Timeline begins
Submittals complete: 4-5 Weeks
Submittals approved: 5-7 Weeks
Fabrication of equipment & delivered to job site: 29-34 Weeks • Equipment ships/arrives onsite
• Mobilization of installation crew
Installation of equipment complete: 30-36 Weeks
• Lifting equipment
• Installation of new equipment
30-36 Weeks
30-36 Weeks
Start-up and O&M training (1 trip, 1 day):
Close Project:
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Packet Pg. 204 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
7. MISCOcare Preventive Maintenance Program
MISCOcare
Designed to minimize
unexpected downtime
and to extend the life
of your equipment
Treatment plants are faced with the increasing challenge of accomplishing more work with less staff, so we offer long-term warranties and preventive maintenance on most equipment that we provide.
MISCOwater, with the assistance of our partner equipment manufacturers, will travel to your site regularly to assess the equipment’s overall performance and provide recommendations to improve operation and extend equipment life. We will also be available to train staff on equipment operation where necessary.
Included in our preventive maintenance program for the
Rockaway PS:
• Annual visit from a MISCOwater specialist whom will inspect the equipment and provide O&M recommendations to the
staff.
• 1-year MISCOcare term included.
MISCOcare
Preventive Maintenance Program
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Packet Pg. 205 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
8. Firm Project Pricing
Screen Rebuild
Base Bid Equipment & Materials
Labor
Sales Tax (9.38%)
Total*
MISCOcare MISCOcare - Preventative Maintenance Program - 1 Year Term Included *Freight & field service included. Local sales tax (9.38%) included.
Terms and Conditions: As defined by MISCOwater standard Terms and Conditions.
Pricing is valid for 60 days.
$162,343
$118,954
$32,888
$10,501
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Packet Pg. 206 Attachment: PurchaseAgreement_Miscowater_S&LSchloss Bar Screen Rebuild_Signed (5364 : Resolution - purchase of Smith & Loveless
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/12/2023
1 SUBJECT:
Consideration of “Records Cleanup Day” Event and Related Activities RECOMMENDED ACTION:
Consider and by motion direct staff to adopt a records management practice for a Pilot 2023 “Records Cleanup Day” event and related activities similar to the City of San Mateo’s records management practice of a “Records Cleanup Day” per the City of Pacifica’s response to the recommendation contained in the San Mateo County Grand Jury Report “A Delicate Balance between Knowledge and Power: Government Transparency and the Public’s Right to Know”.
STAFF CONTACT:
Sarah Coffey, City Clerk
(650) 738-7307
[email protected]
BACKGROUND:
On August 18, 2022, the City of Pacifica received the formal Grand Jury Report entitled, "A Delicate Balance between Knowledge and Power: Government Transparency and the Public’s Right to Know" dated August 9, 2022 (Attachment A). The City of Pacifica's response, as approved by City Council at the October 24, 2022 City Council meeting, was transmitted to the San Mateo County Grand Jury and is provided as Attachment B.
The California Public Records Act (PRA) requires that inspection or disclosure of governmental records be available to the public upon request. The PRA’s purpose is to promote government transparency in California. The San Mateo County Grand Jury researched how the cities in San Mateo County meet the requirements of the California Public Records Act. The 2021-2022 San Mateo County Civil Grand Jury sought to understand how San Mateo County’s 20 cities respond to PRA requests, including: cities’ policies and procedures for handling requests; the types of records requests they receive; the training of key employees, elected officials and appointed officials about PRA-related matters; and how legal changes may impact cities with regard to fulfilling PRA requests. They also reviewed methods used by cities for increasing efficiency in records requests processing and records management policies and practices that facilitate effective compliance with the PRA.
Through their research, the Grand Jury found that the City of San Mateo reported a unique method for encouraging city staff in one element of the effective management of public records by holding a “Records Clean Up Day” which tasked employees with reducing the number of duplicate records, preparing records for off-site storage, imaging and indexing electronic records, and identifying electronic records eligible for destruction in accordance with the city’s records retention schedules. The Grand Jury concluded with one of their recommendations to all other cities in San Mateo County that by June 30, 2023, the city council should direct city staff to review and consider adopting a records management practice analogous to the City of San Mateo’s “Records Clean Up Day.”
8 Packet Pg. 207
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At the conclusion of the Grand Jury’s investigation and report, the Recommendation made to the City of Pacifica was as follows:
R4. By June 30, 2023, the city council should direct staff to review and consider adopting a records management practice analogous to the City of San Mateo’s “Records Cleanup Day.” (Response requested from Pacifica)
The City of Pacifica’s response to this Recommendation per its October 24, 2022 correspondend was as follows:
Response to R4. This recommendation has not yet been implemented, but will be implemented by June 30, 2023, with the city council directing staff to review and consider adopting a records management practice analogous to the City of San Mateo’s “Records Cleanup Day.” Thereafter, city staff would review a records management practice consistent with the City of Pacifica’s Administrative Policy No. 8 “Records Management and Information Management Program Policy” in which the City Clerk leads outreach to city departments and staff to emphasize a commitment to educate and facilitate coordinated activities to document the annual clean-up, organization and purging of records in accordance with the City of Pacifica Record Retention Schedules.
The City of Pacifica’s goal will be analogous to the City of San Mateo’s “Records Cleanup Day” as illustrated in Appendix F of the Grand Jury Report, “A Delicate Balance between Knowledge and Power: Government Transparency and the Public’s Right to Know.” The City of Pacifica agrees that the practice of an annual “Records Cleanup Day” and related activities emphasizes the importance of effective records management practices in a supportive environment that the agency conducts annually while also encouraging practices in routine records management activities that make the annual practice less burdensome.
The City of Pacifica’s Administrative Policy No. 8 “Records Management and Information Management Program Policy”, which was adopted by Resolution No. 64-2020 approved by City Council at the meeting held on November 9, 2020, is attached for reference as Attachment C.
DISCUSSION:
In accordance with the Grand Jury’s recommendation R4 and the City’s response, staff is recommending the following practice for a 2023 pilot Records Clean-Up Day and related activities. The intent is to comply with the recommendation to bring the proposal for this practice back to Council for consideration by June 30, 2023 and to implement the practice as directed by Council following this consideration. The focus of this recommendation is not to review and recommend any amendments to the existing Administrative Policy No. 8 “Records Management and Information Management Program Policy” and attached Records Retention Schedules which were previously developed specific to the City of Pacifica through an agreement with consultant Records Control Services, Inc. and City staff and adopted by Council on November 9, 2020. The Administrative Policy No. 8 is attached for reference and information only. The Records Retention Schedules included with the Administrative Policy document various specific categories of documents and identify the recommended retention period / life cycle of those records pursuant to State Record Retention laws, the California Public Records Act, professional standards and guidelines and the City’s specific needs and preferences.
The City Clerk will work with each department / division to confirm and/or identify their designated Records Coordinator. The City Clerk will engage with consultant Records Control Services, Inc. (Bruce Meier) to schedule staff training for Records Coordinators and key department / division staff in effective implementation of the City’s Records Management and 8 Packet Pg. 208
Pacifica City Council 3
June 12, 2023
Information Management Program Policy and Records Retention Schedules and to inform staff on best practices for effective records management, organization and compliance. It is anticipated that staff training will be scheduled and completed in late Summer / early Fall 2023.
Following training, the City Clerk will coordinate, through submission of a Records Clean-Up Staff Plan Form (included as Attachment D), a Staff Plan from each department / division to identify their selected priority goals and activities for the Records Clean-Up Day. Departmentspecific records clean-up goals may include preparing paper records for destruction in accordance with Administrative Policy No. 8 policy, procedures and retention schedules; inventorying records, preparing records for off-site storage, email clean-up, scanning or imaging hard copy records to create electronic versions, ensuring website content is up-to-date, etc.
The Records Clean-Up Day 2023 will be scheduled to coordinate with preparation for City staff to move from the temporary location of Civic Center operations at the Pacifica Community Center to the renovated Civic Center Campus on Santa Maria Ave. / Francisco Blvd. once the construction of that facility is completed. It is anticipated that this will occur in Winter 2023, and the Records Clean-Up Day scheduled to occur by the end of the calendar year 2023. Records Clean-Up Day will entail an on-site shred truck at the Community Center to facilitate destruction of physical records that have been reviewed and approved for destruction in accordance with Administrative Policy No. 8 as well as festive activities to celebrate staff’s efforts in achieving their goals in records management according to their Staff Plan: a food truck, contests and prizes, encouraging casual dress for the day. This will create an enjoyable environment to celebrate the task of records management that may otherwise become overlooked in the day-today operations of departments and bring the focus of good records management to the forefront of staff’s consciousness, with a reward for being good records stewards.
Following the pilot 2023 Records Clean-Up Day, the City intends to resume ongoing evaluation and compliance with the existing Administrative Policy No. 8 “Records Management and Information Management Program Policy” with departments prioritizing the specific timing of records review and destruction within their individual schedules with support from the City Clerk to prompt departments for periodic reviews.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
The recommended actions are consistent with the following Council adopted Goals:
• Enhance Organizational and Fiscal Sustainability
FISCAL IMPACT:
The fiscal impact of accepting this report and implementing the recommendations can be addressed within budgeted resources.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Grand Jury Report "A Delicate Balance between Knowledge and Power:
Government Transparency and the Public’s Right to Know"(PDF) Attachment B: City's Response to Grand Jury Report (PDF) 8 Packet Pg. 209
Pacifica City Council 4
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Attachment C: Administrative Policy No. 8 “Records Management and Information Management Program Policy” (PDF)
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Attachment: Attachment B: City's Response to Grand Jury Report (5370 : Consideration of “Records Cleanup Day” Event and Related
CITY OF PACIFICA
ADMINISTRATIVE POLICY
No.
8 RECORDS AND INFORMATION MANAGEMENT
PROGRAM POLICY
DATE ISSUED:
11/09/2020
1. PURPOSE
This Records and Information Management Program Policy (“Policy”) establishes comprehensive and uniform methods for the cost effective and efficient management of the City’s public records (including creation, utilization, maintenance, security, retention, storage, preservation, and destruction), in accordance with legal requirements and professional standards.
2. SCOPE
This Policy is established by the City in accordance with all relevant federal, state, and local laws, and contractual requirements. In particular, this Policy is established in accordance with the State Record Retention laws (Government Code §34090, et seq.) as well as the California Public Records Act (Government Code §6250, et seq.). Additionally, where relevant to the particular needs of the City’s management of records, the City has incorporated provisions from professional standards and guidelines. All written or electronic documents, sound, or video works created by employees in the course of executing the City’s business are records under this policy regardless of whether they are managed in a formal process by the employee’s department or kept by an employee or their work unit for reference or any other purpose.
3. AUTHORITIES
The legal authorities and professional guidelines applicable to the management of City records include the following:
3.1. Federal and State Law Numerous Federal and State laws related to minimum record retention requirements and statutes of limitations apply to different types of records. Each record series listed in the Record Retention Schedules will have applicable laws cited.
3.2. Government Code §34090 et seq. The principal provisions of California law applicable to City Record Retention requirements are addressed in Government Code §34090, et seq., which generally require original public records to be retained for a minimum of two years, and sets forth other requirements for the retention and destruction of specific public records. This Policy establishes the procedures consistent with the provisions within the state law for the destruction of original public records which have been retained for at least the minimum retention period and are no longer required by the City for business or historical purposes. The Policy also addresses the destruction of records which have been replaced by “Trusted Copies” (GC §34090.5) and the destruction of “Duplicate Copies” (GC §34090.7). Per subsections of the code, the state law provisions do not authorize the destruction of:
a. Records affecting title to real property or liens thereon b. Court records
c. Records required to be kept by statute
d. Records less than two years old
e. The minutes, ordinances, or resolutions of the legislative body or of a city board, agency or commission
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3.3. Government Code §6200 et seq. Except as otherwise provided by Government Code §34090 et seq., Government Code §6200 et seq. provides that any City employee who is found guilty of willfully destroying (including altering, falsifying, mutilating, defacing, or stealing, in whole or in part) a public record may be punished by imprisonment of up to four years.
3.4. Government Code §6250 et seq. The California Public Records Act (Government Code §6250 et seq.) provides definitions for “writings” and “public records” for the purpose of determining which public documents are required to be disclosed to the public upon request, and which public documents are confidential or otherwise exempt from disclosure.
3.5. Professional Standards and Suggested Retention Guidelines Selected professional associations and other governmental agencies, such as the California Secretary of State, the Department of Justice, and the City Clerk’s Association of California, have published standards, model retention guidelines, and/or articles recommending retention periods for different types of records. Although these standards and guidelines are not binding upon the City, the City will take these documents into consideration in establishing the City’s Record Retention Schedules and, where applicable, the City will identify deviations from these suggested guidelines within the Record Retention Schedules.
4. DEFINITIONS
4.1 Writing: As defined by Government Code §6252(f), “Writing” means any handwriting, typewriting, printing, photo stating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.” Thus, “Writing” is a comprehensive definition that includes the subsets of public records, trusted copies, confidential records, duplicate copies, non-record writings, vital records, historical records, active records, inactive records, electronic records and transitory records, as defined within this Policy.
4.2 Non-record Writing: Any writing which is not within the definition of a Record. Examples of “Nonrecord Writings” include writings that are not directly related to the conduct of the City’s business and/or are used specifically for reference including, but not limited to, text books, brochures, catalogs, or seminar announcements.
4.3 Record: For retention purposes, a Record includes any writing containing information relating to the conduct of the business prepared, owned, used, or retained by the organization regardless of physical form or characteristics. Records include the subsets of trusted copies, confidential records, vital records, historical records, active records, inactive records, electronic records, including electronic records relating to the conduct of the business retained on personal devices or accounts, and transitory records, as defined within this Policy.
4.4 Record Series: A set of records which, as a whole, are created, stored and maintained together. “Record Series” are used as a method to organize records by function and/or document type within the City. Examples of different “Record Series” include, but are not limited to, the following:
• Contracts
• Purchase Orders
• Resolutions
• Minutes of official meetings
• Time Cards
• Financial Statements
4.5 Trusted System: As defined by GC §12168.7(c), “Trusted System” means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.”
Thus, a “Trusted System” includes any method of creation, management and/or storage of an Official Record, as defined within this Policy.
4.6 Trusted Copy: A “Trusted Copy” is a copy of an originally created record if the copy is created on a Trusted System. “Trusted Copies” are photographically or electronically generated documents controlled by daily operational procedures and policies to ensure reasonable expectations of document integrity, free from physical or electronic additions, subtractions or other modifications that would change the content of the original document.
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Once a “Trusted Copy” is created, it will replace the original source document, and the “Trusted Copy” must then be retained as the Official Record in accordance with the requirements of this Policy and the Record Retention Schedules.
4.7 Official Record: An “Official Record” is the original record or “Trusted Copy” having the legally recognized and enforceable quality of any writing containing information related to the conduct of the City’s business.
4.8 Duplicate Copy: A record that is a copy of an Official Record if the copy is not within the definition of a “Trusted Copy”. In addition to hard-copies of Official Records, “Duplicate Copies” also include, but are not limited to, database backups or other copies of electronic records.
4.9 Confidential Record: There are many sources of legal authority that define a “Confidential Record” including, but not limited to, the California Public Records Act, Government Code §6250 through §6270. Therefore, it would be impractical to list all definitions of a “Confidential Record” within this Policy. If there is any question as to whether a record is a Confidential Record, staff should consult with the City Clerk and/or City Attorney prior to disclosure.
In general, a “Confidential Record” is any record not disclosed to the public unless directed by court order. Examples of a “Confidential Record” may include, but are not limited to, the following:
a. Personnel records:
Examples include any personnel, medical or similar files, the disclosure of which would cause an unwarranted invasion of personal privacy.
b. Pending litigation or claims:
In general, Government Code §6254 provides that when litigation or a claim is filed against the City, the records pertaining to the litigation or claim are exempt from public disclosure until the litigation or claim has been adjudicated or settled. c. Attorney/client privilege and attorney work product:
As a general rule, it should be presumed that all communications from the City Attorney’s office on behalf of the City are subject to attorney/client privilege, and the communications should be protected accordingly.
d. Police records and investigative reports:
Examples include, but are not limited to, a wide variety of records such as:
• Police investigations, intelligence, analysis and conclusions • Information that may endanger the safety of any person • Juvenile records
• Active case files
e. Feasibility studies for property acquisition or public contracts:
Unless required to be disclosed by eminent domain law, feasibility studies relative to the acquisition of property, or to prospective public supply and construction contracts, are not disclosed until all of the property has been acquired or until the contract or agreement has been executed.
f. Proprietary information obtained by the City:
Proprietary information will not be disclosed if any of the following apply:
a. The outside party providing the information submits the information with the expressed intention to maintain the confidence.
b. The information has not previously been disclosed to others. c. The outside party has a reasonable expectation that the information will be maintained in confidence based upon the manner by which the City obtained the information.
Examples include, but are not limited to, financial information or computer source code submitted as a condition of a license, permit or certificate. g. State Board of Equalization data:
The City may collect and store confidential information about taxpayers and send (delete) this information to the California State Board of Equalization (Board). The City and the Board have a responsibility under the law to protect this information from unauthorized access, use, and disclosure.
Taxpayers may authorize the transmission of confidential information via e-mail by providing written authorization to the City or to the Board. If authorization is provided, the confidential
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information will only be sent to individuals who have a legitimate business need to view the information (the taxpayer and/or their representative).
In addition, the City also receives information from the Board that is confidential information regarding the sales tax generated by specific businesses in Pacifica that, under State law, is confidential.
Public Interest Balancing Test
If a writing does not fit a specific category of exemption, the writing may still be exempt if it meets the Public Interest Balancing Test. According to GC §6255(a), “The agency shall justify withholding any record by demonstrating that the record in question is exempt under express provisions of [the Public Records Act] or that on the facts of the particular case the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record.” Since there is a significant body of case law analyzing this balancing test, City staff must consult with the City Attorney’s office when determining whether a record may be disclosed upon request.
4.10 Vital Record: Includes records that are needed to continue or resume basic City operations in the event of a disaster.
4.11 Historical Records: Records valuable to future researchers that document accomplishments, changes, and growth of the City.
4.12 Active Records: Records referenced and readily accessible in the general conduct of current City business.
4.13 Inactive Records: Records that are no longer referenced, nor required to be readily accessible, in the general conduct of current City business. Such records may be stored at an off-site storage location or within the work area during their required retention period.
4.14 Retention Period: A “Retention Period” is the length of time that a particular record is retained by the City before it is disposed of in accordance with this Policy. The “Retention Periods” for City records are identified on the Record Retention Schedules.
4.15 Record Retention Schedules: “Record Retention Schedules” list all record series’ which are prepared, owned, used, or retained by the City, and identify the required retention period for each record series. The “Record Retention Schedules”, and any amendments or updates, are approved by City Council resolution.
4.16 Citation(s): “Citations” listed in the Record Retention Schedules are the legal bases for a minimum retention period, as required by federal, state, regional and/or local governmental agencies.
4.17 Office of Record (OOR): The department within the City that is responsible for maintaining a particular record series in accordance with this Policy and the Record Retention Schedules is considered the “Office of Record”. The Record Retention Schedules identify the “OOR” for each record series. Typically, the “OOR” is the department that originates the record. Exceptions may be noted on the Record Retention Schedules.
4.18 Transitory Records: A writing with only transitory (short-lived) value since the information is used for a relatively short period of time. Examples include, but are not limited to, the following documents that are not retained in the ordinary course of business:
• Preliminary drafts
• Notes
• Interagency/intra-agency memoranda
• Voicemail
• Handheld recorders
4.19 Electronic Records: Records that contain information readable by machine or computer, and which may include information such as text, numbers, graphs, line drawings, pictures, images, video or sound are considered “Electronic Records”. Examples of “Electronic Records” include, but are not limited to, the following:
• Audio or video recordings
• Electronic mail
• Databases
• Digital images
• Presentation graphics
• Word processing files
• Spreadsheet files
• Voicemail
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“Electronic Records” reside on, but are not limited to, media such as magnetic disks or tapes, audio or video cassettes, optical disks, DVDs, CDs, hard drives, or memory sticks.
4.20 Electronic Mail (E-mail): Messages and communications transmitted over internal and external networks are considered “Electronic Mail”. The City considers “Electronic Mail” a transitory record, and the City’s policy on “Electronic Mail” is addressed in Section 6.1.7 and referenced by resolution.
4.21 Databases: “Databases” consist of electronic files and fields of data, which manage and store information useful to the department or division. “Databases” are modified over time through the addition, deletion, or modification of data. “Databases” may be maintained by the City or hosted by outside sources. The specific policy regarding databases can be found in Section 6.1.8.
4.22 Media: The physical format in which a record is maintained including, but not limited to, paper, photographic, micrographic, computer storage, and any other recording or storage method.
4.23 Indexes and Metadata: Information supporting a record that is unique and distinguishes one record from another. “Indexes” and “Metadata” may include, but are not limited to, record titles, record series codes, sequential identification numbers, dates, Office of Record, project number, account number, or other source information describing the record’s contents. Such information, in and of itself, does not constitute a record.
5 RESPONSIBILITIES
Active management of the City’s records is required to ensure that the records are properly maintained. This section identifies elected officials and staff members responsible for managing the City’s records.
5.1 City Council
The City Council reviews and approves this Policy, the original Record Retention Schedules, and any amendments to the Policy.
5.2 City Manager
The City Manager (or designee) shall be responsible for administering this Policy and approving amendments to the Record Retention Schedules.
5.3 City Attorney
The City Attorney (or designee) shall be responsible for the following:
a. Providing legal review and approval to any proposed amendments to this Policy or the Record Retention Schedules.
b. Providing legal review of changes in the law relating to this Policy and the Record Retention Schedules.
c. Notifying the affected OOR and the City Clerk when the City must suspend the destruction of records due to pending or potential litigation, discovery requests, or for any other reason. d. Reviewing all requests for records destruction and exercising discretion to approve or deny requests for destruction in accordance with this Policy. e. Forwarding all approved requests for destruction to the City Clerk.
5.4 City Clerk
The City Clerk (or designee) shall be responsible for the following:
a. Implementing and coordinating the City’s Records and Information Management (RIM) program.
b. Providing review and approval to any proposed amendments to this Policy or the Record Retention Schedules.
c. Appointing a Deputy City Clerk to assist the City Clerk in the administration of this Policy. d. Disseminating information and providing RIM program training to departments. e. Establishing and maintaining a program to assist departments in the destruction of records once their respective retention periods have expired.
f. Assisting all departments in complying with this Policy. g. Providing written notification to the City Manager and Department Director of violations of the Record Retention Schedules and this Policy.
h. Performing periodic audits to assist departments in complying with the Record Retention Schedules and this Policy.
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i. Providing written notification to the City Manager and Department Director of audit discrepancies within departments.
j. Providing review of changes in records management practices relating to this Policy and the Record Retention Schedules.
k. Receiving City Attorney approved requests for records destruction for final review and processing.
l. Maintaining the Official Record of all documents related to the City’s RIM program, and any amendments or updates thereto, including the following:
• Policy
• Record Retention Schedules
• Lists of Records Coordinators and alternates
• Master Index of Record Series, as submitted by each department • Requests for Destruction of Records
• Authorizations to Destroy Records
• Certifications of Destroyed Records
5.5 Department Directors
Department Directors are responsible for the following:
a. Administering the City’s RIM program in their respective departments and overseeing that Policy parameters are implemented in a timely manner.
b. Appointing a Records Coordinator, and an alternate, to work with the City Clerk’s Office to implement this Policy. Large departments with several divisions may have multiple Records Coordinators and alternates.
c. Establishing and maintaining an inventory of departmental records and providing an updated electronic copy to the City Clerk, when requested. The inventory shall identify the following aspects of each record:
• Associated records series
• Activity status (e.g. active, inactive)
• Media format of the Official Record
• Importance (e.g. vital, historical, confidential), where applicable d. Coordinating with the City Clerk’s Office in the development of a departmental Record Retention Schedule.
e. Periodically reviewing its departmental Record Retention Schedule to ensure that the schedule is complete, current and accurate.
f. Providing the City Clerk’s Office written proposed amendments to the Record Retention Schedule, when needed.
g. Ensuring the security of records that have been identified as confidential. h. Notifying the City Clerk’s Office of any information received regarding legal issues related to the retention of records within their department.
i. Reviewing proposed changes to the Record Retention Schedule, as prepared by the City Clerk’s Office and City Attorney.
j. Reviewing requests for the destruction of departmental records as authorized by this Policy and the Record Retention Schedules, and forwarding such requests to the City Attorney. k. Approve the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy.
l. Providing written notification to the City Manager and the City Clerk’s Office of any discrepancies or violations of this Policy or the Record Retention Schedule within their department.
5.6 Records Coordinators
The Records Coordinator(s) for each department, under the direction of the Department Director, are responsible for:
a. Creating an index of department records series, and working with the City Clerk, or designee, to develop a Record Retention Schedule.
b. Informing and updating employees in the department about this Policy and the department’s Record Retention Schedule.
c. Ensuring that active records within the department are maintained according to methods described in this Policy and the department’s Record Retention Schedule. d. Maintaining the security of records that have been identified as confidential.
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e. Maintaining a master inventory of all department records kept internally and at off-site storage facilities.
f. Ensuring that packaged records are properly labeled and accurately reference information consistent with the Uniform Document Index system.
g. Monitoring all records that are sent off-site for storage to ensure the records are properly packaged and labeled, accurately and completely inventoried, and assigned proposed disposition dates. Coordinating all requests to retrieve documents from off-site storage and ensuring that documents are returned to off-site storage in a timely manner. h. Annually reviewing records and preparing a list of records eligible for destruction when the retention period has expired, as described in this Policy and the Record Retention Schedule. i. Securing the Department Director’s approval for destruction of records when the retention periods has expired.
j. Ensure the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy.
k. Providing written notification to their Department Director of any discrepancies or violations of this Policy or the Record Retention Schedule within their department. l. Ensure quality control of document imaging for imaging records.
5.7 City Staff
Any City staff member who routinely works with the City’s records, as required by their assignment, is responsible for:
a. Reviewing this Policy and their department’s Record Retention Schedule. b. Maintaining the security of records that have been identified as confidential. c. Retaining Duplicate Copies, Transitory Records and Non-records only as long as they are of direct importance to the current operation of their department. d. Surrendering any and all City records to their supervisors, the City Clerk, City Manager, or City Attorney, when requested.
e. Providing written notification to their Records Coordinator(s) and Department Director of any non-compliance with this Policy or the Record Retention Schedule. 6 POLICY
The Policy for the management, storage and preservation, and destruction of records is as follows:
6.1 Management of Records
6.1.1 Access Controls
All documents, writings, or other forms of information produced or acquired by employees in the course of their duties are the exclusive property of the City. Employees shall have no expectation of privacy relating to City records.
When it is necessary for employees to work on physical documents away from the City, those documents must be returned to the City, and all copies deleted from the outside location, within 72 hours of final use or reference. Employees shall not have any City physical records in such places as private homes.
When it is necessary for employees to work on electronic documents away from the City, those documents must have access via the City’s virtual private network (VPN), and no copies shall be stored on private computer equipment or other electronic media.
6.1.2 Migration of an Original Record to a Trusted Copy To ensure the accuracy of a Trusted Copy, employees of the OOR must follow the department’s approved process before replacing an original record. The process must be approved by the City Clerk.
Before designating a record as a Trusted Copy, legibility must be validated and indexes or metadata confirmed as accurately reflecting the content of the original record.
Once the Trusted Copy has been validated and designated as the Official Record, the original record shall be immediately destroyed in the approved manner, unless maintenance and retention of the physical records is required by statute, such as governing body Minutes, Resolutions and Ordinances.
6.1.3 Vital Records
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Vital Records are those records needed to continue business operations in the event of a disaster, and will be identified as such on the Record Retention Schedules. Each department will be responsible for defining a Business Continuity Plan that includes the protection and maintenance of vital records. Examples of protection include, but are not limited to:
• Storing hard copies in a fire-resistant filing cabinet or area, or in a locked vault, either on site or off site.
• Storing duplicate hard copies at a secure offsite facility for the duration of the retention life of the vital record.
• Providing regular back-ups for electronic vital records. • Printing vital records on acid-free, archival quality paper. • Maintaining:
o A list of physical locations of vital records storage facilities and systems. o Access codes, passwords and/or keys for facilities and systems. o Equipment used to store vital records, or needed to access electronically stored vital records.
o An inventory of vital records within the facility.
o Procedures for accessing the vital records.
6.1.4 Historical Records
Historical Records are records that are valuable to future researchers to document the accomplishments, changes and growth of the City. Record Series’ that may contain historical records will be identified within the Record Retention Schedules. Historical Records may be maintained within each department based on individual departmental procedures, or forwarded to the City Clerk’s office for archival storage.
In the normal course of business, the historical value of a record may not be apparent. Routine business practices may cause certain records to be destroyed before or after historical value is determined.
6.1.5 Confidential Records
There are many sources of legal authority to exempt a record from disclosure including, but not limited to, the California Public Records Act, Government Code §6250 through §6270. It would be impractical to list all definitions of “confidential” records in this Policy. If there is any question as to whether or not a particular record should be designated as “confidential,” the Department Director will consult the City Attorney.
Confidential records must be maintained with sufficient security, and in accordance with applicable laws, to protect their contents from unauthorized access. Departmental procedures to ensure the security of confidential records will be the responsibility of the Department Director.
6.1.6 E-mail Communication
E-mail messages and any electronic attachments will be reviewed regularly to determine relevance to current City business. When relevant, the e-mail must be converted to an electronic record, or printed in hard copy, and retained with the associated topic or record series (e.g. project file, purchase order, professional services agreement) for the required retention period as designated in the Record Retention Schedules.
Routine e-mail messages are comparable to telephonic communications and are considered either Transitory Records or Non-records. Such e-mail is not intended to be retained in the ordinary course of City business, and the informational content of such communications is neither necessary nor intended to be preserved for future City use or reference.
E-mail systems are not intended to be, and will not be, used for the electronic storage or maintenance of official records, or as document management systems. E-mail communications are retained as follows:
• E-mail will automatically be removed and deleted permanently from the user’s Inbox after 180 days.
• E-mail communications relocated to the e-mail folder system will be automatically removed and deleted permanently from the corresponding folder after 2 years.
6.1.7 Databases
For Record Retention purposes, the City considers all databases, whether residing on City systems or hosted by an outside source, to be Transitory Records. The blanket retention period
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for databases is “Until Superseded” to reflect that only the current version has informational value to the City.
The OOR that uses, maintains and modifies a database must assure the information contained within the database is correct and accurate, and has the obligation to produce information from the database, as needed, to perform City business. Due to the transitory nature of databases, periodic reports produced from a database, and used for administrative, fiscal, legal or historical purposes, may become Official Records. Reports designated as Official Records must be maintained in accordance with the Record Retention Schedules.
For example, the City’s Annual Budget Report captures the financial position at the end of a fiscal year, and is used to inform the City Council, staff and citizens of the City’s financial state. Thus, the report must be retained for the retention period designated in the Record Retention Schedule to reflect operational needs.
6.2 Storage and Preservation of Records
6.2.1 Active Records
Storage and preservation methods for active Official Records must be approved by the City Clerk and meet all of the following minimum specifications:
a. Records must be stored and maintained using complete inventories and accurate indexes which allow them to be identified, retrieved and disposed of in an expeditious manner. b. Records must be maintained so they are readily accessible to conduct current City business. c. Storage systems for Official Records will accommodate hard-copy or electronic records, and must also conform to the requirements of a Trusted System. Migration of original records to electronic form requires a process that complies with Section 6.1.3 of this policy.
6.2.2 Inactive Records
Inactive records may be stored in a secured City facility or stored by a commercial service provider. An Off-site storage facility must:
a. Meet applicable state and local codes.
b. Provide protection from fire and intrusion.
c. Provide reasonable access to records in a timely manner.
Each department shall maintain an inventory of its inactive records in storage and forward an electronic copy of said inventory to the City Clerk’s Office. Prior to sending records to storage, Duplicate Copies, Transitory Records, and Non-Records must be removed and destroyed in accordance with this Policy.
6.2.3 Hosted Electronic Records
Hosted electronic records must follow the City’s record retention schedules. The hosting company must:
a. Meet applicable state and local codes.
b. Provide protection from fire and intrusion.
c. Provide reasonable access to records in a timely manner.
6.3 Destruction of Records
6.3.1 Destruction of Original Records After Migration to a Trusted Copy Once an original record has been migrated to a Trusted Copy, in accordance with the procedures for creating a Trusted Copy, the original record shall be immediately destroyed in the approved manner unless maintenance and retention of the physical records is required by statute, such as governing body Minutes, Resolutions and Ordinances.
6.3.2 Destruction of Duplicate Copies
No Duplicate Copy will be maintained longer than the retention period of the Official Record, and may be destroyed at any time within the retention period.
Department Directors will ensure that employees follow the established procedures within Section 7 of this Policy. Prior to the destruction of a Duplicate Copy, the employee shall ensure that:
a. The writing is, in fact, a Duplicate Copy and not an Official Record. b. The writing is no longer required for the operational needs of the department.
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Duplicate Copies of certain records may be requested by, and provided to, outside entities via the California Public Records Act, legal discovery or other valid and approved methods of dispersion.
The City realizes that it neither has control over, nor can it enforce the storage, management and disposal of, Duplicate Records released to outside entities.
6.3.3 Destruction of Transitory Records
A Transitory Record may be destroyed at any time. Prior to the destruction of a Transitory Record, the employee shall ensure that:
a. The writing is, in fact, a Transitory Record and not an Official Record. b. The writing is no longer required for the operational needs of the department.
6.3.4 Destruction of Non-Records:
A Non-Record may be destroyed at any time. Prior to the destruction of a Non-Record, the employee shall ensure that:
a. The writing is, in fact, a Non-Record.
b. The writing is no longer required for the operational or reference needs of the department.
6.3.5 Destruction of Information on Obsolete Electronic Equipment Certain electronic equipment, including Trusted Systems, used by the City may contain methods of electronic storage of City information. This information may be captured and stored as the equipment is used in the normal course of business.
The City understands that, as electronic equipment and technology change, information processing systems and new storage methodologies may allow for the capture of confidential and non-confidential City information.
Prior to decommissioning the equipment, the responsible department shall ensure that all information relating to City business will be deleted or otherwise made illegible from any data storage systems on or within the equipment. Under no circumstances shall any electronic equipment be released from City property for recycling, destruction or other disposition until the City information has been deleted. Written confirmation of the destruction of the information will be provided to the City Clerk.
6.3.6 Destruction of Non-paper Media Records
Official Records stored on non-paper media must be destroyed in a manner consistent with this Policy. Documentation for the destruction of these records shall be prepared and retained in accordance with Section 7 of this Policy.
After all Official Records stored on non-paper media (e.g. magnetic tape, disks, diskettes or other magnetic medium) have been destroyed, the medium itself may be reused, recycled or destroyed.
7 PROCEDURES
The Procedures for the management, storage and preservation, and destruction of records are as follows:
7.1 Access to Electronic Records Systems
A Department Director, or designee, shall approve access to electronic records systems for any employees, contract employees, consultants, or volunteers, as needed to fulfill the requirements of their employment.
Any electronic records system is subject to audit on a periodic basis. An audit may include operations performed on the database, the date and time an operation occurred and by whom, the database record number, the database index and/or metadata associated with the record, or any other pertinent data where practical.
7.2 Process for Scanning and Imaging of City Records and Documents Laserfiche is the City’s document management system for archiving electronic Trusted Copies and for electronic copies of documents for which there is no legal authorization for destruction (e.g. records affecting title to real property or liens thereon; minutes, ordinances, or resolutions of the legislative
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body or of a city board, agency or commission). These documents must be stored within Laserfiche as a Portable Document Format for Archiving (PDF/A), indexed as required by this Policy, and searchable utilizing Optical Character Recognition (OCR).
Laserfiche is also used by departments as an operational tool for access and storage of documents related to current City business.
Procedures for scanning a hard-copy document as a PDF/A image for storage in Laserfiche as an Official Record shall be established and reviewed periodically by each department, based upon their specific needs. Priority shall be given to those records that must be retained on a permanent basis, and to those records which need to be frequently retrieved. Examples of records eligible for scanning include, but are not limited to, the following:
• Ordinances & Resolutions
• Minutes
• Plans and Permits
• Contracts and Agreements
• Approved Construction Plans
• Purchase Orders, Time Cards and other financial records Departments shall review and purge unnecessary documents from their records prior to scanning.
Purging involves evaluating documents within a record, and discarding documents determined to be Transitory Records, Duplicate Copies or Non-Records.
After the PDF/A images are created, the department shall verify the images are legible and complete.
Images will be verified, indexed, and the OCR process completed as soon as possible after scanning occurs.
When creating an electronic Trusted Copy, the department must determine that the original record has been successfully transferred into electronic format as defined above. The original record will then be destroyed in accordance with this Policy.
Non-scanned images must be imported into Laserfiche in PDF/A format, indexed and the OCR process completed, thereby meeting all the same requirements as described above for scanned images.
These procedures will be evaluated by the City Clerk and updated, as needed.
7.3 Destruction of Official Records
Official Records, for which the retention period identified on the Record Retention Schedules has elapsed, will be destroyed in accordance with this Policy. Unless placed on legal hold by the City Attorney, records designated for destruction must be destroyed within the calendar year after the record expires.
A record that expires during the current calendar year must be destroyed by December 31st of the following calendar year. For example:
If expiration occurs on: Then destroy no earlier than: or no later than:
January 1, 2015 January 1, 2016 December 31, 2016
December 31, 2015 January 1, 2016 December 31, 2016
Periodic reviews of records will be performed by Records Coordinators. Additionally, to ensure compliance with this Policy and the Record Retention Schedules, the City Clerk will annually designate a date for departments to review their records and prepare requests for destruction.
Records for which the retention period has elapsed must be identified and included on a Destruction Approval Form, which is signed by the Department Director and forwarded to the City Clerk. The City Clerk will review the form for completeness and then forward the form to the City Attorney (or designee) for approval along with a complete inventory listing of the records to be destroyed.
Upon approval, the City Attorney shall return the form and inventory listing to the City Clerk for final review and processing.
Hard-copy records approved for destruction must be destroyed by the City Clerk (or designee) using one of the following methods:
• Recycle Bin: Expired documents that are not confidential. • Shredding: All other records approved for destruction.
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NOTE: Confidential documents must be shredded by the City Clerk’s designee responsible for the destruction of those records. Commercial services may be used for destruction of paper documents, provided that destruction is completed at City facilities.
Destruction of Official Records in electronic format must follow the same approval process as outlined above for the destruction of hard-copy records. Upon approval, electronic records must be destroyed by the City Clerk (or designee) using methods that permanently delete the records.
The destruction process must include all Duplicate Copies of the Official Record.
Following the destruction of records, the City Clerk (or designee) shall certify that the records have been destroyed. All certificates of destruction shall be maintained by the City Clerk.
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City of Pacifica
Record Retention Schedules and UFIRST Index