A52-2015
AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this oth day of Uctober, 2015, by and between THE CITY OF PACIFICA, a municipal corporatic ereinafter referred to as "CITY") and CSG Consultants. Inc.. a California corporatic (hereinafter referred to as "CONSULTANT"').
RECITALS
WHEREAS, CITY requires Building Official, Building Inspection, Plan Review and related services described herein;
WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.
NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:
ARTICLE 1 - SCOPE OF SERVICES
1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").
1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.
1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.
1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.
CONSULTANT agrees that the Services shall be performed in a manner consistent with practices usual and customary to the Building Industry profession, California Building Code, and California Building Standards Commission. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.
1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY.
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1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.
1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.
1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.
1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.
ARTICLE 2 - COMPENSATION
2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $300,000 in FY 2015-16 ("Cost Ceiling").
The Cost Ceiling in FY 2016-17 and FY 2017-18 will be the amount allocated for the Contractual Services line item for the Building Division in the CITY adopted budgets in FY 2016-17 and FY 2017-18.
2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance - 2-
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of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.
2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.
2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.
CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.
ARTICLE 3 - TIME OF PERFORMANCE
3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed the "Term"). CONSULTANT agrees to complete all services by October 31, 2018.
3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT
3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.
3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.
ARTICLE 4 - DESIGNATED CONTACTS
4.1. CITY Contact. CITY designates the Planning Director as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.
4.2. CONSULTANT Contact. CONSULTANT designates Cyrus Kianpour as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY. - 3-
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ARTICLE 5 - INDEMNIFICATION AND INSURANCE
5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.
CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense. The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.
5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.
5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.
A. Comprehensive Automobile Liability Insurance. Comprehensive Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.
B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment. - 4-
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C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.
D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer's liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.
E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section
5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a "separation of insureds" or "severability" clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross- liability endorsement);
• Naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds ("Additional Insureds"); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.
Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
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F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.
ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:
If to CITY: City Manager
170 Santa Maria Avenue
Pacifica, CA 94404
Phone: (650) 738-7409
Facsimile: (650) 359-6038
Email: [email protected]
If to CONSULTANT: Cyrus Kianpour, President
CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
Phone: (650) 522-2500
Facsimile: (650) 522-2599
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS
7.1. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.
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7.2. No Assignment. The Services are deemed unique and CONSULTANT shall not assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of CITY. As limited by this Section 7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.
7.3. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
7.4. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.
7.5. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in San Mateo County, California.
7.6. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.
7.7. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.
7.8. Attorney's Fees. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.
7.9. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement. - 7-
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7.10. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
CITY OF PACIFICA
Date 12.17.15
Lorie Tinfow, City Manager
Approved As To Foim
CONSULTANT
By:_ Date 10/52/15
Cyrus Kianpour, President
Chat Did
By: Date 10/02/15
Charles D. Rider, Secretary
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EXHIBIT A
SCOPE OF WORK
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Exhibit A
Scope of Services CECTIO N =
CSG understands the City of Pacifica is seeking a qualified firm to provide professional building services and the selected firm will provide these services under the direction of the City's Planning Director. We have the ability to perform services both at the City and at our local office. Described below is CS's approach to delivering these services.
CHIEF BUILDING OFFICIAL ADMINISTRATIVE SERVICES
CSG's Michael Cully, CBO, will perform management of the Building Division, providing oversight and direction. He can be available on an as-needed basis upon request. Mr. Cully is fully certified with many years of building industry experience, and can serve in staff management, plan review, and inspection roles as needed. He provides a well-rounded approach to building administration and the operations of a building department. Mr. Cully excels at customer service and identification of successful solutions through innovative problem solving. He is thoroughly experienced with the building official functions and services described below and can easily adapt to other needed requests. • Having served as the Building Official for numerous jurisdictions, Mr. Cully is adept at performing quality assurance/control not only on plan check and inspection processes but also on the overall performance of a building department and customer service levels. • Mr. Cully has managed several code cycles for our various clients and is extremely familiar with the Municipal Code update process. He has taken the lead role for the code updates for the Town of Colma for the last 3 code cycle adoptions.
• Mr. Cully has handled many building permit-related complaints and code enforcement cases and is very familiar with investigation, analysis, identification of solutions, and resolution of complaints from citizens.
• As a Building Official, Mr. Cully is experienced in the administration of building departments and acting as the authority on the interpretation of code and resolving disputes or disagreement resulting from code interpretations. Mr. Cully will also be supported by CG's internal code experts in case additional opinions are needed.
• CSG, along with Mr. Cully, will provide the necessary resources to assist the City's permitting center as we have in the recent years. We see ourselves as a seamless extension of City staff and Mr. Cully, in close coordination with the City's Planning Director, will assess and evaluate how to best continue providing and enhancing the City's permit processing services. • Our staff has participated in many preliminary reviews of projects for compliance with applicable codes. As a part of our staff augmentation services we encourage our clients to conduct preliminary review of projects to ensure the project sponsors are aware of the code issues especially in the areas of ADA and NPDES. Mr. Cully will conduct preliminary reviews for code compliance in coordination with other reviewing departments. • Mr. Cully currently handles all of the code enforcement issues for the Town of Colma and will be a great resource for the City and the City's Planning Director in the area of code enforcement. • Preparing staff reports and attending Planning Commission and City Council meetings are an integral part of the Building Official responsibilities and Mr. Cully will be available to attend such meetings and/or prepare staff reports if required.
9 Exhibit A
• CSG staff will also be available for any after hour emergencies and requests. As an example, in the aftermath of the San Bruno gas explosion CSG provided a number of inspectors and FEMA certified responders at no expense to the City.
• Mr. Cully and CSG staff assisted the City of Pacifica in the recent coastal erosion events which impacted existing structures. Having worked with similar coastal cities including Half Moon Bay and Marina, CSG is also experienced in coastal development. • CSG prides itself in being involved in development of codes and familiarity with steps involved in implementing new state and federal codes. Our staff participates both at the local and state chapters with the California Building Official community. Mr. Cully will leverage the collective knowledge of CSG to ensure policies and procedures in the department meet the latest codes.
BUILDING SERVICES
Plan Check Services
Compliance Standards
Our team of professionals is ready to assist in all aspects of plan review and to focus on the special needs and requirements of the City. We promise prompt turnaround times and offer comprehensive online status reports.
Our plan checkers carefully review all documents for compliance with building codes, fire codes, energy conservation standards, State accessibility regulations, and all local ordinances. We understand and will comply with the City's own requirements for plan check services. Our engineers and plan reviewers review plans for compliance with all policy and model codes adopted by the State of California, including but not limited to:
• 2013 California Building Code, Volumes 1 and 2
• 2013 California Residential Code
• 2013 California Electrical Code
• 2013 California Plumbing Code
• 2013 California Mechanical Code
• 2013 California Fire Code as amended and adopted by the State of California (Title-24, Part 9 California Fire Code)
• National Fire Codes as published by the National Fire Protection Association (NFPA); as adopted and referenced by the State of California (California Code of Regulations, Title-19, Section 1.09) • 2013 State Historical Building Code
• 2013 California Energy Code
2013 California Green Building Code
• NPDES/WQMP/SWPPP Compliance
• City adopted ordinances and amendments relative to building and municipal codes, including project Conditions of Approval from other City departments, divisions, regulating agencies, and jurisdictions
CASp Services
We understand California Building Departments are required to have CASp certified staff in place and available for technical questions and interpretations.
Our CASp certified staff is knowledgeable of state and federal accessibility laws and regulations and possesses the expertise necessary to promote access to 10 Exhibit A
facilities for persons with disabilities. In accordance with current regulations, CSG can supply a CASp certified professional to review plans for accessibility and to facilitate compliance with regulations.
OSHPD 3 Reviews
Our staff of professional engineers and certified plans examiners is experienced with the differences between CBC and OSHPD 3 facilities and have successfully completed many OSHPD 3 plan reviews for multiple client agencies. CSG can also provide certified OSHPD Inspectors of Record for a variety of different projects.
Green Building and LEED Certification
Our Building Division staff is experienced in plan review and inspection for compliance with CALGreen and local green building ordinances. In addition, CSG Consultants has all of the qualifications necessary to assist the City in both the development of policy and the implementation of sustainable building practices. CS's Sustainability Programs division can assist, for example, with construction and demolition debris recycling programs as well as public outreach to the building industry. We have Certified Green Building Professionals (CGBP) and LEED accredited personnel on staff.
Plan Check Comments
All plan check comments will be formatted to the City's established correction list templates. Any additional forms established by the City for alternative methods of construction and/or deviations from requirements, such as disabled access, will be incorporated into the correction comments and returned with the appropriate recommendations. In addition, plan check comments can be delivered electronically by email or other City approved means. This will enable City staff to immediately modify our checklist for incorporation with other department comments.
Quality Control / Quality Assurance
CSG's in-house quality assurance / quality control program utilizes a peer review process with multi-level internal plan checking and project management. A senior staff member will review plan check comments in order to ensure relevance and accuracy.
Plans Pickup and Delivery
CSG will arrange for pickup and delivery of plans to/from City offices. The pickup and delivery of plans and other materials via CSG staff or an approved alternative service will be provided at no additional cost.
Digital Plan Review
CSG began the transition to digital plan review over 9 years ago, leading the consultant field with this ground-breaking service. All paper plans submitted to CSG are immediately scanned into digital files and stored on CS's servers for speedy access by both our clients and our plan reviewers. Our plan reviewers furnish electronic versions of their plan comments conforming to each client's established correction list templates. Any additional forms utilized by the City for alternative methods of construction and/or deviations from requirements, such as disabled access, will be incorporated into the correction comments and returned with the appropriate recommendations. Plan check comments can be delivered electronically by email or other City approved means, enabling City staff to immediately modify CSG's checklist for incorporation with other department comments. Upon request, clients can be provided with a set of digitally scanned plans at no cost and including convenient, "green" (paperless) storage of all construction-related documents.
In addition, for jurisdictions requesting a pure digital plan review workflow, CSG has developed a secure web application for an applicant to submit digital files directly to us, which includes an online portal for the applicant/jurisdiction to retrieve comments and submitted digital files with redlines. This online portal tracks all submittals, including re-submittals until the plans have been approved. Key features of our digital plan review service include:
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• Efficiency. Plans are pushed to plan review staff the same day they are submitted. There is no "bin time."
• Simplicity. CSG developed our own web-based portal to manage the electronic file submittal process. By using a web interface, the applicant is no longer faced with size restrictions on email attachments or required to learn complex FTP settings.
• Experience. We have provided a digital plan review option to our clients for over 9 years. • Non-Proprietary. CSG's electronic review process is 100% PDF based with no additional software required to view redlines.
• Growth. Should an agency decide to implement electronic review as a standard, CSG offers an integration path for our electronic review software (GreenVue Fusion).
Online Plan Check Status Welcome to CSG Online Plan Check Website CSG offers a convenient service allowing clients to check plan review status and comments online. By logging in to our Plan CSG Plan Check Login Check Status website, staff as well as authorized applicants can Please enter your CSG Losin ID and Pessiord.
view each project document and communicate with the plan checker via e-mail or electronic post-a-note. Staff or authorized CSG Loçin ID:
applicants can download comments from the web upon
completion of the plan check. There is no additional cost for this service.
Field Inspection Services
Standards and Responsibilities
CSG provides fully integrated, multi-disciplined building and fire inspection services for residential, commercial, and industrial projects, and are experienced in all construction types. We provide experienced, ICC certified (and/or with other appropriate entities in accordance with (AB717) inspectors.
Our inspectors ensure compliance with all applicable codes and requirements by identifying code violations, offering solutions to developers, property owners and tenants on potential risks and safety hazards, and by working as a team to correct violations. Specific responsibilities include but are not limited to the following:
• Providing inspection services for project compliance with relevant codes including accessibility, fire, grading, building, electrical, mechanical and plumbing • Addressing resident inquiries and resolving complaints • Assisting with the construction and demolition permitting process • Providing code administration, inspection and enforcement • Maintaining records and files concerning construction permits and building code administration, documents for storage and/or imaging
In addition, we can utilize combination inspection personnel whenever possible to perform over-the- counter plan reviews or assist as customer service back-up at the front counter in addition to regular inspection duties to save jurisdictions valuable time and expenses. Our inspection staff easily integrates into client organizations, consistently implementing policies and procedures, while remaining transparent to applicants and customers.
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CASp Inspection Services
To facilitate the City's compliance with current rules and regulations, CSG can provide a CASp certified professional for technical questions and interpretations, and to perform accessibility compliance inspections and CASp inspection report development.
Continuing Certification and Training
We take pride in working with inspectors who have variety of inspection project experiences and who are motivated to achieve the highest level of certification. We work hard to match your jurisdiction's level of safety and code compliance and understand that personality and customer service are crucial to on-the-job success. All CSG inspectors are ICC certified and/or possess additional required certifications.
In addition, they routinely update their knowledge and skills through specialized training classes and seminar attendance in approved and modern methods, materials, tools and safety used in building inspection, as well as the most current building standards.
Permit Processing Services
CSG has a highly qualified staff available to provide Permit Technician, Planning Technician and Development Review Technician services. These frontline, first response services are vital to the success of the entire building and safety permit process as they often set the tone for the applicant whether a homeowner, contractor, or architect. CSG handpicks exceptionally qualified personnel with a central focus on operating as an extension of the City's team, understanding the importance of exemplary customer service, knowledge of the inner-workings of building departments, and thorough familiarity with the building application and permit process.
CS's permit processing staff is trained in customer service and helping to expedite the permit process.
Our staff members are able to perform quick assessments of each customer's needs and ensure that they are properly served. Permit processing staff's functions include providing the public with appropriate forms and handouts; creating permit applications and issuing permits using the City's software; accepting plans, specifications, structural calculations and energy reports for plan review; routing plans for Plans Examiners to plan check; preparing plan check letters to be sent to applicants; assisting the public with completing applications and other required forms; and providing copies of documents when authorized. Our staff maintains orderly working environments, including folding or rolling plans, maintaining file integrity, and logging documents in-and-out in an organized manner. Our permit technicians are familiar with State Contractors License Law and ensure that permits are issued to properly licensed contractors. We are familiar with multiple permit software systems and are able to quickly gain proficiency with software that has been customized for a City. 13 Exhibit A
MAXIMUM SERVICE DELIVERY TIMEFRAMES
Plan Check Turnaround Times
CSG works hard to provide the best quality and most timely service in the industry. We pride ourselves in maintaining the requested plan review times for all our clients-even delivering faster than our own deadlines. Our goal is to approve code-complying projects and to successfully and quickly move work through jurisdictional processes. The following are CS's proposed plan check turnaround times. CSG will ensure that all building and safety duties and follow-up actions will be performed in a timely and responsive manner. If a review is anticipated to take longer than the maximum turnaround timing, CSG will notify the City representative and negotiate additional time required
INITIAL REVIEW RE-CHECK
PROJECT TYPE
(CALENDAR DAYS) (CALENDAR DAYS)
Residential New Construction 14 7
Residential Additions 14 7
Small Residential Remodels 14 7
Commercial New Construction* 14
Commercial Additions 14
Small Commercial Remodels / Tenant Improvements 14
Large/Complex Commercial Projects* 14
*Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround timing, CSG will notify the City representative and negotiate additional time required to ensure an appropriate level of review.
Availability and Customer Service
CSG's main function is to serve as an extension of the City. We clearly understand the importance of our role in the success of the City and commit to providing its citizens and business partners-residents, architects, engineers, developers, contractors-as well as City staff, the highest level of service. We believe effective communication and excellent customer service are essential to a successful working relationship between the City, CSG and the development community.
Ottice Hours and Meeting Availability
CSG's Inspection services will be provided next day if the request is received before 2 PM. Our staff plan checkers and inspectors are available for applicant inquiries or conferences anytime during regular business hours without charge via telephone, 8:00 AM to 5:00 PM, Monday through Friday. We can easily alter our hours to meet the City's needs.
Evenings and weekends for special events and meetings can be accommodated with 24 hour notice. For the City's convenience, we can also meet with City staff, architects and applicants. We recognize the value of pre-design consultation with prospective applicants and are available to provide this service as well. Our Project Manager will be available for consultation and meetings with a reasonable lead time at no cost to address questions or discuss issues.
Response to City Questions or Requests
CSG staff can typically respond to the City for all questions or requests generated during field inspections or any plan review during the same day, but no later than the following day a request is received.
14 Exhibit A
*Emergency Response
CSG is well qualified to respond to a local or regional emergency. Many of our personnel, have assisted in emergencies such as the recent San Bruno gas explosion, the Northridge, and Loma Prieta earthquakes as well a reing od, ice of other emer encies and and a First Responder.
ADDITIONAL DUTIES, RESPONSIBILITIES & INFORMATION
GreenVue Fusion
CSG's GreenVue Fusion software, currently in use within the City, combines GreenVuelusion comprehensive electronic permitting, digital plan review, and document archival into a single integrated web based platform. The system not only improves and expedites services to the public, but it also reduces staff time in processing permits and reporting tasks All modules within the GreenVue Fusion system are inter-linked, ensuring a smooth workflow proces:
for City staff and the public. Our proposed staff is well-versed in GreenVue Fusion functionality and will continue utilizing this software if selected.
15 EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, up to the Cost Ceiling (as defined in Section 2.1 of the Agreement). CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement. Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:
Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.
2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 10 percent markup. CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.
Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses.
b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
Reproduction of drawings and specifications by CONSULTANT as required nasonalis, areapprove rays preyaling in this community for bulk reproduction or at other d. Special overnight delivery or messenger services.
Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred.
OAK #4834-8257-2833 v1
05620-0129
EXHIBI B-1
OAK #4834-8257-2833 v1
05620-0129
Exhibit B-1
Proposed Fee Structure БЕСТО СН!
CSG's rate structure is provided in the table below. Percentage based fees include one initial review and two subsequent reviews, at which point, an hourly rate is charged. CSG will coordinate the pickup and return of all plans via a licensed courier service. This service is provided at no additional cost. CSG will mail an invoice at the beginning of every month for services rendered during the previous month.
All hourly rates include overhead costs including, but not limited to, vehicle, telephone, salaries, benefits, Workers Compensation Insurance, and office expenses. Should the scope of work change or circumstances develop which necessitate special handling, CSG will notify the City prior to proceeding.
Overtime work will be billed at 1.5x the hourly rates indicated in the table below. CSG will increase our fees annually based upon the current CPl or 3% for the initial three year term and the optional two year extension.
Rate Structure for Personnel and Services
PERSONNEL/ SERVICES ALL INCLUSIVE HOURLY RATE / FEE
Full Plan Check by Percentage 75% of City's Building Plan Check Fees Plumbing, Mechanical, & Electrical Plan Review by Percentage 50% of City's Building Plan Check Fees Structural Plan Review by Percentage 55% of City's Building Plan Check Fees Expedited Plan Review by Percentage 95% of City's Building Plan Check Fees Building Official $115
Certified Plan Review / Building and Fire Life Safety Review $95 Structural Plan Review-Structural / Professional Engineer $125 Fire Plan Review $95
CASp Consultation $125
CASp Inspection $125
Certified Commercial Building Inspector COL
Certified Building Inspector $90
Permit Technician $75
Expedited Plan Review Hourly 1.5 x Hourly Rate
35