CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/10/2023
1 SUBJECT:
Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project – Task Order 2 – Fehr & Peers
RECOMMENDED ACTION:
Adopt a Resolution Authorizing Task Order 2 (Attachment 1) between the City of Pacifica and Fehr & Peers for design services for the Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project in the amount of $46,000 increasing the overall cost ceiling to an amount not to exceed $103,000.
STAFF CONTACT:
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected] <mailto:[email protected]>
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project looks to install or update approximately two miles of bicycle facilities and improve two key intersections along Palmetto and Esplanade Avenue from Westline Drive to Paloma Avenue from the 2020 Bicycle & Pedestrian Master Plan. The project was submitted and selected for Transportation Development Act Article 3 grant funding in July 2022 and was programmed in the 2022-27 Capital Improvement Program. Staff further applied and was successful in additional funding to perform pavement resurfacing (slurry/cape seal with asphalt repairs) along the route through San Mateo County Transportation Authority Cycle 6 Bike-Ped Grant.
Staff has been working with Fehr & Peers under an on-call Transportation and Traffic Engineering agreement. An Amendment to Fehr & Peers Task Order 1 to increase the scope of work for additional pavement design services was approved by the City Council on January 9th, 2023 (Attachment 2 and 3).
San Mateo County Transportation Authority (SMCTA) provided comments as part of the requirements of the Cycle 6 Bike-Ped Grant. Additional scope is needed to include Class IIIB bicycle boulevard elements, a rectangular rapid flashing beacon, and re-design of curb ramps in order to address SMCTA’s comments. The design timeline is delayed addressing SMCTA’s design review comments to progress to 95% design. At this time, design is expected to be finished by Winter 2023 and construction in Summer 2024. The additional design scope is estimated at $46,000.
This additional work is not expected to increase the City’s match and therefore does not require any further budget at this time as current grant funding will cover this cost. It is therefore the City Pacifica City Council 2
July 10, 2023
Manager’s recommendation to Adopt a Resolution Authorizing Task Order 2 (Attachment 1) between the City of Pacifica and Fehr & Peers for design services for the Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project in the amount of $46,000.
ALTERNATIVE ACTION:
Alternative Action would be to not adopt the resolution which would delay the project design and possibly jeopardizing the City from receiving the grant funding. Staff does not support this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as City Hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. Adopting the resolution will allow design of this bicycle and pedestrian improvement project to continue with additional road resurfacing added.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
TDA Article 3 $335,160
SMCTA Cycle 6 $568,504
City Funds $37,240
Total Source of Funds $940,904
Fehr & Peers Design Task Order 1 $39,500
Fehr & Peers Design Amendment 1 $17,500
Fehr & Peers Design Task Order 2 $46,000
Total Use of Funds $103,000
Remaining Balance for
Construction, Construction
Management, & Contingency
$837,904
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment 1 Fehr & Peers TO 2 (PDF)
Attachment 2 Fehr & Peers Master Agreement (PDF)
Attachment 3 Fehr & Peers Amendment TO 1 (PDF)
Pacifica City Council 3
July 10, 2023
RESOLUTION NO. __
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING TASK ORDER NO. 2 WITH FEHR & PEERS FOR DESIGN SERVICES FOR DESIGN SERVICES FOR THE ESPLANADE AVE. AND PALMETTO AVE. BICYCLE & PEDESTRIAN IMPROVEMENT PROJECT IN THE AMOUNT OF $46,000 TO INCREASE THE COST CEILING TO AN AMOUNT NOT TO EXCEED $103,000.
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Fehr & Peers for consulting services under the City Council’s purchasing authority in October 2022; and WHEREAS, the level of effort required to complete the design for the Esplanade & Palmetto Bicycle & Pedestrian Improvement Project exceeded the original scope used to establish the original agreement amount for the design work; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to amend the task order with Fehr & Peers for the purpose of increasing the cost ceiling to an amount not to exceed $103,000. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of July, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney