CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:
Notice of Completion for the Anza Storm Water Pump Station – New Gas Service Line RECOMMENDED ACTION:
Adopt a Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Storm Water Pump Station - New Gas Service Line (C036) and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Nelson Schlater, P.E., Engineering Manager - Wastewater (650) 738-3767
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The Anza Pump Station is a stormwater pump station located just off Linda Mar Beach, west of Cabrillo Highway between Crespi Drive and Linda Mar Boulevard. On March 16, 2020, a fire occurred at the Anza Pump Station causing catastrophic damage. During the fire investigation, the pumps, engines, shafts, and other mechanisms of the pumping system were inspected. The inspection found that the fire resulted in damage to the pump station’s mechanical, electrical, gas meter and appurtenances, control systems, and building roof. Although most of the pumping system (that consists of three pumps and engines plus associated equipment) was damaged by the fire and will need to be replaced, it was determined that one pump, built in the 1940’s, could be temporarily repaired and run with a rental engine from Herc Rentals and this has allowed the Anza Pump Station to function during storm events. The Herc rental engine is diesel, given that the gas meter and appurtenances were damaged and will need to be replaced. The existing damage to the pump station prohibits proper normal operation and necessary redundancy, which could cause flooding and threaten the safety of persons, property, and critical public infrastructure.
The original gas engines used to drive the stormwater pumps required an inlet gas pressure of 5 pounds per square inch (psi). Natural gas was supplied to the Anza Pump Station via a 1-inch gas service line which connects to the Pacific Gas and Electric (PG&E) gas main, located in the west lane of the Pacific Highway. Current gas engine technology requires an inlet gas pressure of 15 psi. The City discussed this requirement with PG&E gas engineers. PG&E determined that the existing gas main was not capable of delivering the required gas flow rate at 15 psi.
Furthermore, PG&E determined that a new 2-inch gas service line was required to service Anza Pump Station’s new gas engines. PG&E was engaged to develop improvement plans and a materials list. The City packaged PG&E documents together with other supporting specifications Pacifica City Council 2
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that culminated in a set of bid documents.
On August 15, 2022 the project was advertised with bid opening conducted on September 14, 2022. On September 26, 2022, City Council authorized the City Manager to award and execute a construction agreement not to exceed $222,120, including a 20% contingency for the Anza Storm Water Pump Station - New Gas Service Line (C036) to Casey Construction Inc., who was the lowest responsive, responsible bidder for the project with a bid of $185,100. On October 21, 2022 the City entered into an agreement with Casey Construction Inc. to complete the project for a construction contract amount of $185,100. The final contract construction cost for the project was $188,635.74 which included one change order in a total amount of $3,535.74. The one change order approved by the City addressed the Contractor mobilizing to the site to support PG&E work but PG&E cancelled their work that day due to inclement weather after the Contractor had mobilized, hence the Contractor had to re-mobilize at a later date.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims regarding any nonpayment on the behalf of the contractor. The City withheld 5% of the contract amount, $9,431.79, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment “A”) with the San Mateo County Recorder's Office.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adoption of the resolution accepting completion of the project is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: This construction project will help facilitate return of the Anza Pump Station to its pre-fire capacity, conveying storm water flows to the ocean to mitigate potential impacts of flooding including threatening the safety of residents and damaging private property or critical public infrastructure.
Pacifica City Council 3
August 14, 2023
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. Project funding will be submitted for reimbursement to the City’s insurance carrier, PLAN JPA. The final total construction cost amounted to $188,635.74, which is within Council’s approved project budget of $222,120.00.
Total Project Source and Use of Funds
Wastewater Enterprise Capital Fund 34 (to be reimbursed by insurance) $ 222,120.00 Total Source of Funds $ 222,120.00
Actual Construction Cost $ (188,635.74)
Total Use of Funds $ (188,635.74)
Estimated Project End Balance $ 33,484.26
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment A: Anza Pump Station Gas Line NOTICE OF COMPLETION (PDF) Pacifica City Council 4
August 14, 2023
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE NOTICE OF COMPLETION FOR THE ANZA STORM WATER PUMP STATION – NEW GAS SERVICE LINE (C036)
_____________________________________________________________________ RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all of the work provided to be done under and pursuant to the contract between said City and Casey Construction Inc on October 21, 2022, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14th day of August 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney