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Agenda

Pacifica City Council
September 11, 2023

Document
Agenda
Meeting
September 11, 2023
Body
Pacifica City Council
Pages
9
Original file
6.0 MB
Text extracted from the city's file for reading and search. Open the original on pacificacityca.iqm2.com. That file is the official record.

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 September 11, 2023
September 11, 2023 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.

Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.

PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:

The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.

Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 September 11, 2023
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Councilmember Bier

SPECIAL PRESENTATIONS
A. Special Presentation - Pacific Coast Fog Fest

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for Dated 8/01/23 through 8/31/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of August 2023

2. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

3. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

4. Approval of Agreement with Axon Enterprise Inc., for the purchase of new Axon Body Worn Camera System, Axon Fleet In-Car Camera System, and Axon Tasers in the City Council Regular Meeting 3 September 11, 2023
amount of $593,000, and authorize the City Manager or Designee to Execute All Documents Associated with the Project.

PROPOSED ACTION: Adopt the Resolution Approving the Agreement with Axon Enterprise Inc., for the purchase of new Axon Body Worn Camera System, Axon Fleet In-Car Camera System, and Axon Tasers in the amount of $593,000, and authorize the City Manager or designee to execute all documents associated with the project.

5. 2023 July 4th Activities Report
PROPOSED ACTION: Accept the staff report on July 4th 2023 activities.

6. Adoption of an Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy.

PROPOSED ACTION: Move to Waive the Second Reading of and Adopt by Title an Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy. (CEQA: The Ordinance and Policy are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.)

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum time of three minutes will be allowed for any speaker. Persons addressing the City Council shall adhere to time limits and not disrupt the conduct of the meeting, and not make threats against any person or the public order. The Mayor, or their designee, may remove or cause the removal of an individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95 with confirmation from the City Attorney that removal is appropriate.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

City Council Regular Meeting 4 September 11, 2023
PUBLIC HEARINGS - NONE.

CONSIDERATION

7. Discussion of Tree Permit Fee
PROPOSED ACTION: Receive presentation and provide direction to the City Manager about whether or not permits for substantial trimming, encroachment, or removal of private trees should be subsidized by the General Fund.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Dianne Feinstein, #1 Post Street, Suite 2450, San Francisco CA 94104 (415) 393-0707 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
City Council Regular Meeting 5 September 11, 2023
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Approval of Disbursements for Dated 8/01/23 through 8/31/23.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of August 2023 STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 8/01/23 through 8/31/23 are in the amount of $ 5,574,635.52 (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 23-24 - 8-1 to 8-31-23 (PDF)
1 Packet Pg. 6
Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 1

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65978 137.00 08/04/23 OUTSTANDING SYSTEM 04479 55 BACKFLOW TESTING AND SERVICE 1 65979 797.00 08/04/23 OUTSTANDING SYSTEM 05867 ACTION ROAD SOLUTIONS LLC 1 65980 211.72 08/04/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 65981 1957.90 08/04/23 OUTSTANDING SYSTEM 00122 AIRGAS USA, LLC 1 65982 2698.04 08/04/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65983 629.00 08/04/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 65984 348.35 08/04/23 OUTSTANDING SYSTEM 01890 ARROWHEAD SCIENTIFIC, INC. 1 65985 11263.00 08/04/23 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 65986 295.00 08/04/23 OUTSTANDING SYSTEM 05380 AURA FIRE SAFETY INC 1 65987 2624.00 08/04/23 OUTSTANDING SYSTEM 00265 BAAQMD 1 65988 9787.50 08/04/23 OUTSTANDING SYSTEM 05463 BRETT STOLLENWERK 1 65989 764.05 08/04/23 OUTSTANDING SYSTEM 00365 BROADMOOR LANDSCAPE SUPPLY 1 65990 280.00 08/04/23 OUTSTANDING SYSTEM 00565 C.M.A.S.M.C. 1 65991 250.00 08/04/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 65992 1800.00 08/04/23 OUTSTANDING SYSTEM 00398 CALIFORNIA POLICE CHIEFS ASSOCIATION 1 65993 613.00 08/04/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65994 8472.00 08/04/23 OUTSTANDING SYSTEM 04757 CATHOLIC CHARITIES CYO OF THE ARCHDIOCES 1 65995 395.00 08/04/23 OUTSTANDING SYSTEM 05908 CHERYL M. RAMOS 1 65996 639.20 08/04/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65997 1173.17 08/04/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65998 487.98 08/04/23 OUTSTANDING SYSTEM 02822 CITY AUTO SUPPLY 1 65999 438.00 08/04/23 OUTSTANDING SYSTEM 00001 COLLIER, REBECCA 1 66000 891.00 08/04/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 66001 79.63 08/04/23 OUTSTANDING SYSTEM 02168 COMCAST 1 66002 176.18 08/04/23 OUTSTANDING SYSTEM 03590 DASH MEDICAL GLOVES 1 66003 25970.00 08/04/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 2

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66004 76.86 08/04/23 OUTSTANDING SYSTEM 00001 ESRICK, CLINT 1 66005 9048.68 08/04/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 66006 10327.19 08/04/23 OUTSTANDING SYSTEM 01221 FRANK A. OLSEN COMPANY 1 66007 2455.66 08/04/23 OUTSTANDING SYSTEM 04369 GHD INC. 1 66008 522.25 08/04/23 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 66009 63.58 08/04/23 OUTSTANDING SYSTEM 04842 HEMRAJ SINGH 1 66010 3867.79 08/04/23 OUTSTANDING SYSTEM 04086 JACK DOHENY COMPANY 1 66011 9822.99 08/04/23 OUTSTANDING SYSTEM 05467 JDB & SONS CONSTRUCTION, INC. 1 66012 316.44 08/04/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 66013 150.39 08/04/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 66014 150.04 08/04/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 66015 582.92 08/04/23 OUTSTANDING SYSTEM 01055 KONE INC 1 66016 346.40 08/04/23 OUTSTANDING SYSTEM 00001 LA, EMILY

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66017 2975.00 08/04/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 66018 2650.00 08/04/23 OUTSTANDING SYSTEM 05910 MADDEN PLUMBING LLC 1 66019 73.13 08/04/23 OUTSTANDING SYSTEM 00001 MANGIBIN, VIMA 1 66020 338.05 08/04/23 OUTSTANDING SYSTEM 01124 MARATHON DISTRIBUTORS, INC. 1 66021 358.04 08/04/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 66022 638.41 08/04/23 OUTSTANDING SYSTEM 00001 MENDEZ, REY 1 66023 2000.00 08/04/23 OUTSTANDING SYSTEM 05911 MIKE FITZGERALD 1 66024 958675.00 08/04/23 OUTSTANDING SYSTEM 01184 MUNICIPAL POOLING AUTHORITY OF NORTHERN 1 66025 525.00 08/04/23 OUTSTANDING SYSTEM 01378 MUSCIO ELECTRIC 1 66026 918.85 08/04/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 66027 450.00 08/04/23 OUTSTANDING SYSTEM 05823 NATASIA SCHIBINGER 1 66028 70.72 08/04/23 OUTSTANDING SYSTEM 03981 NORTHERN SAFETY CO. INC 1 66029 484.41 08/04/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 3

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66030 380.63 08/04/23 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 66031 600.00 08/04/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 66032 190.00 08/04/23 OUTSTANDING SYSTEM 00001 POWERS, MATTHEW 1 66033 3803.35 08/04/23 OUTSTANDING SYSTEM 03115 RMI MECHANICAL CONTRACTOR, INC. 1 66034 617.74 08/04/23 OUTSTANDING SYSTEM 01423 SAN MATEO LAWN MOWER SHOP 1 66035 11553.56 08/04/23 OUTSTANDING SYSTEM 02915 SECURR 1 66036 139.86 08/04/23 OUTSTANDING SYSTEM 00001 SILVER, KEITH 1 66037 600.00 08/04/23 OUTSTANDING SYSTEM 01501 SMELLY MEL'S PLUMBING 1 66038 312.78 08/04/23 OUTSTANDING SYSTEM 01546 STERICYCLE 1 66039 249.83 08/04/23 OUTSTANDING SYSTEM 01550 STEWART CHEVROLET 1 66040 2086.69 08/04/23 OUTSTANDING SYSTEM 01615 TOM'S AUTO BODY & PAINT 1 66041 9222.98 08/04/23 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 66042 186.70 08/04/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 66043 4265.37 08/04/23 OUTSTANDING SYSTEM 04576 UNIVAR SOLUTIONS USA INC 1 66044 571.72 08/04/23 OUTSTANDING SYSTEM 01663 URBAN FARMER STORE, THE 1 66045 3647.73 08/04/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 66046 285.77 08/04/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 66092 393.25 08/04/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 66093 11609.56 08/04/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 66094 9618.49 08/04/23 OUTSTANDING SYSTEM 03741 BENEFIT COORDINATORS CORPORATION 1 66095 29.50 08/04/23 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 66096 242.76 08/04/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 66097 729.00 08/04/23 OUTSTANDING SYSTEM 01757 CLEA
1 66098 200.00 08/04/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 66099 100.00 08/04/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 66100 741.10 08/04/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 4

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66101 720.00 08/04/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 66102 180.00 08/04/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 66103 420.00 08/04/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 66104 88.00 08/04/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF L2400-PAC 1 66105 1401.18 08/04/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 66106 882.00 08/04/23 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 1 66107 2767.50 08/04/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 66108 3762.94 08/04/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 66109 3000.00 08/11/23 OUTSTANDING SYSTEM 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN 1 66110 112958.53 08/11/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 66111 352.00 08/11/23 OUTSTANDING SYSTEM 00014 CALIFORNIA STATE OF 1 66112 150643.62 08/11/23 OUTSTANDING SYSTEM 02655 CAROLLO 1 66113 198.00 08/11/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 66114 44304.75 08/11/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 66115 118954.51 08/11/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 66116 455.00 08/11/23 OUTSTANDING SYSTEM 00001 FERREIRA, WILLIAM 1 66117 202.11 08/11/23 OUTSTANDING SYSTEM 05912 FLORIAN INDUSTRIES, INC 1 66118 13085.00 08/11/23 OUTSTANDING SYSTEM 03930 FREYER & LAURETA, INC. 1 66119 85796.50 08/11/23 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 66120 1359.15 08/11/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 66121 436.73 08/11/23 OUTSTANDING SYSTEM 03929 KENT CLEANERS 1 66122 704.13 08/11/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 66123 40481.25 08/11/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 66124 248486.70 08/11/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 66125 7875.00 08/11/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 66126 112.50 08/11/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS ASSOCIATION Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 5

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66127 1314.67 08/11/23 OUTSTANDING SYSTEM 01297 PARS
1 66128 316.86 08/11/23 OUTSTANDING SYSTEM 01317 PREFERRED ALLIANCE, INC. 1 66129 3052.11 08/11/23 OUTSTANDING SYSTEM 04211 SAN MATEO COUNTY RESOURCE CONSERVATION D 1 66130 25220.00 08/11/23 OUTSTANDING SYSTEM 04646 SCHAAF & WHEELER 1 66131 5650.00 08/11/23 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 66132 180.00 08/11/23 OUTSTANDING SYSTEM 05576 STEVE KWON 1 66133 600.00 08/11/23 OUTSTANDING SYSTEM 02638 SUGAR BEAR PLUMBING 1 66134 3742.01 08/11/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 66135 3600.00 08/11/23 OUTSTANDING SYSTEM 05830 ALEXANDER WILLIAM GREENWOOD II 1 66136 771.40 08/11/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 66137 237.15 08/11/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 66138 4330.00 08/11/23 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 66139 2311.56 08/11/23 OUTSTANDING SYSTEM 04496 AUTO SOUND PERFORMANCE 1 66140 755.20 08/11/23 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 66141 390.39 08/11/23 OUTSTANDING SYSTEM 00454 CAL-STEAM INC.#2504 1 66142 2187.58 08/11/23 OUTSTANDING SYSTEM 00421 CALIFORNIA DIESEL & POWER 1 66143 755.20 08/11/23 OUTSTANDING SYSTEM 00001 CAMARGO, SUZANNE

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66144 3468.00 08/11/23 OUTSTANDING SYSTEM 04757 CATHOLIC CHARITIES CYO OF THE ARCHDIOCES 1 66145 2285.20 08/11/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 66146 2334.18 08/11/23 OUTSTANDING SYSTEM 01374 CORE & MAIN 1 66147 3540.00 08/11/23 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 66148 223.47 08/11/23 OUTSTANDING SYSTEM 02793 EAST PENN MANUFACTURING CO., INC 1 66149 149.00 08/11/23 OUTSTANDING SYSTEM 00001 EUGENIO, ANGELA 1 66150 4110.52 08/11/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 66151 110.75 08/11/23 OUTSTANDING SYSTEM 00027 GOVERNMENT FINANCE OFFICERS ASSOCIATION 1 66152 878.86 08/11/23 OUTSTANDING SYSTEM 00872 GRAINGER Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 6

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66153 317.00 08/11/23 OUTSTANDING SYSTEM 04850 HOME DEPOT USA, INC. 1 66154 250.00 08/11/23 OUTSTANDING SYSTEM 00001 HORODENSKI, EDDY 1 66155 110.66 08/11/23 OUTSTANDING SYSTEM 02252 INTERSTATE ALL BATTERY CENTER 1 66156 1598.93 08/11/23 OUTSTANDING SYSTEM 05688 JK SOUND, INC 1 66157 1833.99 08/11/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 66158 88.05 08/11/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 66159 492.19 08/11/23 OUTSTANDING SYSTEM 01070 LAURETTA PRINTING COMPANY 1 66160 202.00 08/11/23 OUTSTANDING SYSTEM 00001 MARISCAL, JESSE 1 66161 226.89 08/11/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 66162 755.20 08/11/23 OUTSTANDING SYSTEM 00001 MONTOYA, JASMINE 1 66163 2857.58 08/11/23 OUTSTANDING SYSTEM 01179 MOTION INDUSTRIES, INC. 1 66164 2200.00 08/11/23 OUTSTANDING SYSTEM 03430 MOUNTAINTOP INSIGHT CONSULTING 1 66165 3536.00 08/11/23 OUTSTANDING SYSTEM 01184 MUNICIPAL POOLING AUTHORITY OF NORTHERN 1 66166 799.00 08/11/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 66167 217.50 08/11/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS ASSOCIATION 1 66168 21.14 08/11/23 OUTSTANDING SYSTEM 04139 PET FOOD EXPRESS 1 66169 18.12 08/11/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 66170 911.96 08/11/23 OUTSTANDING SYSTEM 01367 RICE TRUCKING SOIL FARM 1 66171 3308.00 08/11/23 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 66172 159.76 08/11/23 OUTSTANDING SYSTEM 01546 STERICYCLE 1 66173 565.85 08/11/23 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 66174 3533.72 08/11/23 OUTSTANDING SYSTEM 04299 THE GOODYEAR TIRE & RUBBER COMPANY 1 66175 11073.00 08/11/23 OUTSTANDING SYSTEM 05692 TJC AND ASSOCIATES INC. 1 66176 755.20 08/11/23 OUTSTANDING SYSTEM 00001 TONDELLI-WALSH, NATALIE 1 66177 2935.42 08/11/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 66178 1824.25 08/11/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 7

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66179 1041.32 08/11/23 OUTSTANDING SYSTEM 02413 WITMER PUBLIC SAFETY GROUP, INC. 1 66180 1696.46 08/11/23 OUTSTANDING SYSTEM 01751 ZUMAR INDUSTRIES, INC. 1 66181 2011935.00 08/14/23 OUTSTANDING SYSTEM 00320 PLAN JPA

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Packet Pg. 10
Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66182 19350.91 08/18/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 66183 50244.00 08/18/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 66184 3450.00 08/18/23 OUTSTANDING SYSTEM 04277 EASTMAN INVESTIGATIVE SERVICES 1 66185 11170.77 08/18/23 OUTSTANDING SYSTEM 03616 GROUP 4 ARCHITECTURE RESEARCH PLANNING I 1 66186 20761.25 08/18/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 66187 13202.16 08/18/23 OUTSTANDING SYSTEM 01261 PACIFICA SCHOOL DISTRICT 1 66188 300.00 08/18/23 OUTSTANDING SYSTEM 04646 SCHAAF & WHEELER 1 66189 1538.25 08/11/23 OUTSTANDING SYSTEM 04842 HEMRAJ SINGH 1 66190 2025.80 08/11/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 66191 231.00 08/11/23 OUTSTANDING SYSTEM 00926 HILTON IRENE 1 66192 1314.59 08/11/23 OUTSTANDING SYSTEM 04859 HOME DEPOT CREDIT SERVICES 1 66193 567.00 08/11/23 OUTSTANDING SYSTEM 01046 KIDWELL JO ANN 1 66194 2000.00 08/11/23 OUTSTANDING SYSTEM 05913 KIRK RODGERS 1 66195 2821.00 08/11/23 OUTSTANDING SYSTEM 05535 KOSMONT & ASSOCIATES, INC. 1 66196 22562.50 08/11/23 OUTSTANDING SYSTEM 05424 LIFFEY ELECTRIC, INC. 1 66197 1497.60 08/11/23 OUTSTANDING SYSTEM 01116 MAKE ME A PRO SPORTS 1 66198 259.00 08/11/23 OUTSTANDING SYSTEM 00001 MARTINEZ, ERIC 1 66199 983.93 08/11/23 OUTSTANDING SYSTEM 04165 MOORE IACOFANO GOLTSMAN, INC. 1 66200 113.71 08/11/23 OUTSTANDING SYSTEM 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC. 1 66201 18054.96 08/11/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 66202 27264.55 08/11/23 OUTSTANDING SYSTEM 05074 NORTHWEST DEMOLITIONS INC. 1 66203 616.20 08/11/23 OUTSTANDING SYSTEM 00519 OMMM PACIFICA 1 66204 3696.00 08/11/23 OUTSTANDING SYSTEM 01238 PACIFIC ECORISK Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 8

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66205 3073.34 08/11/23 OUTSTANDING SYSTEM 04349 PAN-PACIFIC SUPPLY COMPANY 1 66206 7024.13 08/11/23 OUTSTANDING SYSTEM 00320 PLAN JPA 1 66207 39947.50 08/11/23 OUTSTANDING SYSTEM 04651 PLAZO CONSTRUCTION 1 66208 13267.40 08/11/23 OUTSTANDING SYSTEM 01309 POLYDYNE INC. 1 66209 210.86 08/11/23 OUTSTANDING SYSTEM 01317 PREFERRED ALLIANCE, INC. 1 66210 800.00 08/11/23 OUTSTANDING SYSTEM 03160 PUBLIC PARKING ASSOCIATES, INC. 1 66211 293.49 08/11/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 66212 780.00 08/11/23 OUTSTANDING SYSTEM 05914 RCM FIRE PROTECTION INC 1 66213 482.00 08/11/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY ENVIRONMENTAL HEALTH 1 66214 450.00 08/11/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY SHERIFF 1 66215 299.00 08/11/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 66216 103.39 08/11/23 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 66217 273.35 08/11/23 OUTSTANDING SYSTEM 01498 SMART & FINAL 1 66218 600.00 08/11/23 OUTSTANDING SYSTEM 01501 SMELLY MEL'S PLUMBING 1 66219 3120.00 08/11/23 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 66220 8000.00 08/11/23 OUTSTANDING SYSTEM 05915 STEPHANIE CORTEZ 1 66221 120.00 08/11/23 OUTSTANDING SYSTEM 05524 STEVEN MICHAEL EVANS JR 1 66222 10067.20 08/11/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 66223 566.00 08/11/23 OUTSTANDING SYSTEM 05692 TJC AND ASSOCIATES INC. 1 66224 312.81 08/11/23 OUTSTANDING SYSTEM 00001 TONDELLI-WALSH, NATALIE

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66225 180.39 08/11/23 OUTSTANDING SYSTEM 01653 UNITED RENTALS (NORTH AMERICA) 1 66226 2674.75 08/11/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 66227 3166.44 08/11/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 66228 25.00 08/11/23 OUTSTANDING SYSTEM 00001 WACHTELBORN, DUANE 1 66229 2158.80 08/11/23 OUTSTANDING SYSTEM 01725 WINTZELL YLVA 1 66230 4996.36 08/18/23 OUTSTANDING SYSTEM 00009 AT&T
Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 9

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66231 27.98 08/18/23 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 66232 2810.39 08/18/23 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 66233 372.60 08/18/23 OUTSTANDING SYSTEM 05760 AMANDA M ROBERTI 1 66234 919.01 08/18/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 66235 358.00 08/18/23 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 66236 25132.00 08/18/23 OUTSTANDING SYSTEM 00265 BAAQMD 1 66237 39.54 08/18/23 OUTSTANDING SYSTEM 00001 BARRANTI, ALYSSA 1 66238 1621.11 08/18/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 66239 600.00 08/18/23 OUTSTANDING SYSTEM 04945 BELL PLUMBING OF SAN MATEO 1 66240 95.00 08/18/23 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 66241 1300.00 08/18/23 OUTSTANDING SYSTEM 00364 BRISBANE/CITY 0F 1 66242 595.00 08/18/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 66243 617.00 08/18/23 OUTSTANDING SYSTEM 00398 CALIFORNIA POLICE CHIEFS ASSOCIATION 1 66244 362.00 08/18/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 66245 15173.39 08/18/23 OUTSTANDING SYSTEM 02655 CAROLLO 1 66246 17108.60 08/18/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 66247 2415.78 08/18/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 66248 231.00 08/18/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 66249 1009.07 08/18/23 OUTSTANDING SYSTEM 02168 COMCAST 1 66250 1400.00 08/18/23 OUTSTANDING SYSTEM 05705 CRYSTAL CLEAR CLEANING CO. 1 66251 4795.00 08/18/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 66252 19600.00 08/18/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 66253 37.50 08/18/23 OUTSTANDING SYSTEM 00001 DONG, ALAN 1 66254 180.00 08/18/23 OUTSTANDING SYSTEM 00001 DONGUINES, RAYMUND 1 66255 1300.00 08/18/23 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 66256 77.00 08/18/23 OUTSTANDING SYSTEM 00758 EXPERIAN Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 10

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66257 520.00 08/18/23 OUTSTANDING SYSTEM 04709 FACILITRON 1 66258 2479.38 08/18/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 66259 329.63 08/18/23 OUTSTANDING SYSTEM 02213 GARRATT CALLAHAN 1 66260 6185.40 08/18/23 OUTSTANDING SYSTEM 00870 GOVCONNECTION, INC. 1 66261 4508.47 08/18/23 OUTSTANDING SYSTEM 05903 ALVAREZ, WILLIAM 1 66262 242.76 08/18/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 66263 200.00 08/18/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66264 100.00 08/18/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 66265 246.00 08/18/23 OUTSTANDING SYSTEM 01767 NPFBA
1 66266 829.10 08/18/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 66267 419.50 08/18/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 66268 720.00 08/18/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 66269 180.00 08/18/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 66270 420.00 08/18/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 66271 1401.18 08/18/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 66272 92.00 08/18/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS PAC 1 66273 2681.50 08/18/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 66274 3000.00 08/24/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 66275 423654.62 08/24/23 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO. 1 66276 1332.77 08/25/23 OUTSTANDING SYSTEM 00009 AT&T
1 66277 1420.31 08/25/23 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS 1 66278 887.45 08/25/23 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 66279 462.75 08/25/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 66280 2224.77 08/25/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 66281 51.57 08/25/23 OUTSTANDING SYSTEM 04459 ARROWHEAD FORENSICS 1 66282 435.00 08/25/23 OUTSTANDING SYSTEM 02094 ASCAP
Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 11

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66283 376.40 08/25/23 OUTSTANDING SYSTEM 00009 AT&T
1 66284 1587.14 08/25/23 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 66285 200.00 08/25/23 OUTSTANDING SYSTEM 02118 BOOTZIN/ALEX 1 66286 217.80 08/25/23 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 66287 270.25 08/25/23 OUTSTANDING SYSTEM 00002 BRAUN, LUCIE (PETTY CASH) 1 66288 450.92 08/25/23 OUTSTANDING SYSTEM 00365 BROADMOOR LANDSCAPE SUPPLY 1 66289 2525.00 08/25/23 OUTSTANDING SYSTEM 05658 BSK ASSOCIATES 1 66290 1280.76 08/25/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 66291 224.00 08/25/23 OUTSTANDING SYSTEM 00014 CALIFORNIA STATE OF 1 66292 285.00 08/25/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 66293 222.30 08/25/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 66294 4618.40 08/25/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 66295 117.36 08/25/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 66296 100.00 08/25/23 OUTSTANDING SYSTEM 05082 COASTSIDE NEWS GROUP, INC. 1 66297 750.75 08/25/23 OUTSTANDING SYSTEM 02168 COMCAST 1 66298 189.35 08/25/23 OUTSTANDING SYSTEM 02168 COMCAST 1 66299 12550.85 08/25/23 OUTSTANDING SYSTEM 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 66300 1393.15 08/25/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 66301 920.66 08/25/23 OUTSTANDING SYSTEM 00622 CURTIS & SONS, L.N. 1 66302 36155.13 08/25/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 66303 15767.45 08/25/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 66304 6435.00 08/25/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 66305 3267.00 08/25/23 OUTSTANDING SYSTEM 00014 DEPARTMENT OF SOCIAL SERVICES 1 66306 650.00 08/25/23 OUTSTANDING SYSTEM 04277 EASTMAN INVESTIGATIVE SERVICES

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66307 9608.64 08/25/23 OUTSTANDING SYSTEM 00741 ENGINEERING DATA SERVICES 1 66308 109.95 08/25/23 OUTSTANDING SYSTEM 00489 ENTERSECT Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 12

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66309 600.00 08/25/23 OUTSTANDING SYSTEM 05537 F & A PLUMBING AND ROOTER 1 66310 36.00 08/25/23 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 66311 95.25 08/25/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 66312 16527.03 08/25/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 66313 2084.28 08/25/23 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 66314 4418.74 08/25/23 OUTSTANDING SYSTEM 04131 HDL SOFTWARE, LLC 1 66315 102.23 08/25/23 OUTSTANDING SYSTEM 04842 HEMRAJ SINGH 1 66316 110.00 08/25/23 OUTSTANDING SYSTEM 00924 HILL SCOTT 1 66317 7020.00 08/25/23 OUTSTANDING SYSTEM 05453 INFINITY TECHNOLOGIES 1 66318 213.29 08/25/23 OUTSTANDING SYSTEM 00993 IRVINE & JACHENS INC. 1 66319 695.01 08/25/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 66320 744.00 08/25/23 OUTSTANDING SYSTEM 04780 KONA ICE OF SAN MATEO 1 66321 200.00 08/25/23 OUTSTANDING SYSTEM 00001 LANGI, LOUIS 1 66322 2455.00 08/25/23 OUTSTANDING SYSTEM 04724 MARK RESOLVE, INC. 1 66323 5900.00 08/25/23 OUTSTANDING SYSTEM 03790 MAZE & ASSOCIATES 1 66324 1013.75 08/25/23 OUTSTANDING SYSTEM 05533 MCMILLAN ELECTRIC 1 66325 41.32 08/25/23 OUTSTANDING SYSTEM 00001 MEYERHOFF, TRAVIS 1 66326 5961.13 08/25/23 OUTSTANDING SYSTEM 03955 MOFFATT & NICHOL 1 66327 1717.85 08/25/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 66328 1289.77 08/25/23 OUTSTANDING SYSTEM 05575 NATIONAL TELEPHONE MESSAGE COPR 1 66329 32780.00 08/25/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 66330 10875.48 08/25/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 66331 275540.45 08/25/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 66332 205.52 08/25/23 OUTSTANDING SYSTEM 01244 PACIFIC NURSERIES 1 66333 1324.25 08/25/23 OUTSTANDING SYSTEM 01297 PARS
1 66334 1199.68 08/25/23 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC Report: RECONCILE Generated: 12DEC22 14:37 Run: TUESDAY SEP0523 17:13 Page: 13

CITY OF PACIFICA
FOR: 08/01/23 - 08/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 66335 164.51 08/25/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY INFORMATION SERVICES 1 66336 78.08 08/25/23 OUTSTANDING SYSTEM 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 66337 273.68 08/25/23 OUTSTANDING SYSTEM 01423 SAN MATEO LAWN MOWER SHOP 1 66338 1200.00 08/25/23 OUTSTANDING SYSTEM 02879 SAVIOR P. MICALLEF, L.S. 8289 1 66339 43.00 08/25/23 OUTSTANDING SYSTEM 05918 SAXENA ASHUTOSH 1 66340 2322.17 08/25/23 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 66341 71.71 08/25/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 66342 259.34 08/25/23 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 66343 125.00 08/25/23 OUTSTANDING SYSTEM 00001 SMITH, BRANDON 1 66344 47.88 08/25/23 OUTSTANDING SYSTEM 01534 STANDARD PLUMBING SUPPLY CO.

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23) 1 66345 4906.00 08/25/23 OUTSTANDING SYSTEM 01029 THE PERMANENTE MEDICAL GROUP INC. 1 66346 52148.75 08/25/23 OUTSTANDING SYSTEM 02880 TOWNE FORD 1 66347 852.80 08/25/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 66348 1148.67 08/25/23 OUTSTANDING SYSTEM 04576 UNIVAR SOLUTIONS USA INC 1 66349 2306.00 08/25/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 66350 14900.00 08/25/23 OUTSTANDING SYSTEM 05831 VIP RESTROOMS INC. 1 66351 14696.80 08/25/23 OUTSTANDING SYSTEM 01722 WILSEY & HAM 1 66352 1500.00 08/25/23 OUTSTANDING SYSTEM 04050 WINCAN LLC 1 66353 33100.03 08/29/23 OUTSTANDING SYSTEM 04608 TRI COUNTIES BANK BANK: 1 TOTAL # OF CHECKS: 331 FOR A TOTAL AMOUNT OF: $5574635.52 TOTAL # OF REISSUED CHECKS: 0 FOR A TOTAL AMOUNT OF:

TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

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Attachment: Disbursements -FY 23-24 - 8-1 to 8-31-23 (5460 : Disbursements - Dated 8/01/23 through 8/31/23)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a seven-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. Construction is scheduled to restart in February of 2021 due to project delays.
• A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
2 Packet Pg. 16
Pacifica City Council 2
September 11, 2023
• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City by the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with August 14, 2023, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.

ORIGINATED BY:

Public Works
2 Packet Pg. 17
Pacifica City Council 3
September 11, 2023
ATTACHMENT LIST:

Attachment 1_Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
2 Packet Pg. 18
"ATTACHMENT 1"

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Attachment: Attachment 1_Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5456 :
"ATTACHMENT 1"

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Attachment: Attachment 1_Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5456 :

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, P.E., Plant Manager - Wastewater Public Works (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 3 Packet Pg. 21
Pacifica City Council 2
September 11, 2023
requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff has contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. In addition, the pump station has been cleared of any fire damaged debris and the damaged pumps/engines have been removed. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020 City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020 and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a non-standard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. Staff has also completed selection of the Construction Management firm which was from the established On-Call Construction Management list. Staff is in the process of discussing permitting requirements for the overall project with the California Coastal Commission.

Staff completed the field portion of a topographic survey to support a PG&E application to reestablish natural gas service at the Anza Pump Station to supply the natural gas to run the prepurchased natural gas engines to drive the pumps. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter. The City has also engaged a gas pipeline contractor for a quotation on installing the gas service line from the gas main to the gas meter. In addition, the City has submitted the Caltrans Encroachment Permit application required for gas service line construction on Highway 1 and has obtained a separate emergency Coastal Development Permit request with the California Coastal Commission for installation of the new gas line and a redundant pump/engine that was approved.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City has been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for 3 Packet Pg. 22
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the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim. Staff issued a public request to prequalify bidders for the Anza Pump Station project in December 2021. Ultimately, two contractors were deemed qualified to bid on the project. Both contractors submitted bids for the project in February of 2022. The contractors specialize in pump stations.

As of May 1, 2022, the Anza Pump Station Repair Project’s General Contractor, DW Nicholson (DWN), has begun the work and is focusing on providing project equipment submittals and requests for information (RFIs). DWN is currently onsite and working. City consultant team members Schaaf and Wheeler (engineer of record providing construction support) and Ghirardelli and Associates (third-party construction manager) are working closely with City staff to process paperwork, respond to questions along with other issues as they arise, and manage the construction work. Active construction continues at the Anza Pump Station. Except for the roof hatches, the roof installation is complete. The Project continues to finalize electrical equipment submittals and continues coordination with the engine supplier. Two new gas engines were delivered to the site mid-December 2022 and are installed. The third new gas engine arrived at the supplier’s East Bay facilities in late May 2023 and was installed in June 2023. The most recent project schedule estimates that the Pump Station will be tested and ready for manual operation in September/October 2023. Supply chain issues with the electric controls and electric control panel will delay the Pump Station from being tested and ready for automatic operation until late 2023; however, conduit and wire installation is expected to be completed by mid-September 2023. In addition, the project to construct a new 2-inch gas service line for the new gas engines was awarded to Casey Construction. Installation of the new 2-inch gas service line in the parking lot east of the Anza Pump Station was completed in October 2022. Installation of the new 2-inch gas service line from the parking lot into the Caltrans Right of Way near the existing PG&E gas main was completed end of November 2022.

PG&E required additional utility location verification prior to moving forward with the new gas service line tie into the existing gas main, located in US 1. The City furnished PG&E this information. PG&E completed the gas service line tie-in to the gas main April 12th, 2023. The last step in this process consisted of PG&E installing their gas meter and regulator at the Anza Pump Station, which was completed May 2, 2023. In addition, two of the four Anza bathrooms were opened in time for July 4 2023, and the remaining two were opened on August 25, 2023.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with August 14, 2023, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

FISCAL IMPACT:
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There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5457 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5457 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Approval of Agreement with Axon Enterprise Inc., for the purchase of new Axon Body Worn Camera System, Axon Fleet In-Car Camera System, and Axon Tasers in the amount of $593,000, and authorize the City Manager or Designee to Execute All Documents Associated with the Project.

RECOMMENDED ACTION:

Adopt the Resolution Approving the Agreement with Axon Enterprise Inc., for the purchase of new Axon Body Worn Camera System, Axon Fleet In-Car Camera System, and Axon Tasers in the amount of $593,000, and authorize the City Manager or designee to execute all documents associated with the project.

STAFF CONTACT:

Bill Glasgo, Police Captain
650-738-7314
[email protected]
BACKGROUND/DISCUSSION:

The utilization of body worn cameras, in-car cameras and Tasers has become an industry standard in law enforcement’s ability to promote public safety, while providing the utmost transparency. The Pacifica Police Department (PPD) has been utilizing these systems for many years and is in the process of updating and upgrading these systems, some of which are expiring or have reached the end of their service life and need replacement.

Staff consulted with our neighboring agencies to identify the most current technology related to body worn cameras and digital in-car camera systems. Most of these agencies entered into agreements with Axon Enterprise Inc. Staff examined and reviewed these systems, attended several trade show demonstrations with various vendors, obtained feedback from our officers and compared Axon products to current platforms. Staff was impressed with the Axon products.

Axon is currently the leading supplier of body worn cameras, in car camera systems and Tasers for police agencies in San Mateo County.

There are several benefits to Axon systems. For example, Axon works with our current Records Management System (RIMS) by Sun Ridge Systems, and will integrate digital video with our current Computer Aided Dispatch (CAD) System. This integration will significantly reduce staff time needed to organize digital video files and evidence. There is no such integration available with the Department’s current body worn and in-car camera systems.

Axon technology also has the ability to integrate multiple automated camera activations through a variety of platforms to include the Taser. This integration does not exist with our current body worn cameras and in-car camera systems. The Axon cameras can be further automated to activate cameras by various vehicle applications to include activating the emergency lights, sirens, opening of doors, and at designated vehicle speeds. The in-car cameras also have the ability to activate other officer’s cameras within a designated radius. For example, if an officer is 4 Packet Pg. 29
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ambushed and does not have the time to manually activate their camera, when the responding cover officer arrives, the first officer’s camera will be automatically activated.

Axon specializes in law enforcement technology. Unlike many other companies who are repurposing civilian products for law enforcement use, Axon’s products are designed to work in collaboration, and to be easily activated and used by the officer in the field. PPD’s current body worn cameras, in-car cameras and Tasers do not have this capability to operate collaboratively.

After the video evidence is captured, Axon has created a digital workflow that is user friendly and efficient, which will allow the officers to process and organize their digital video evidence quickly and accurately. PPD’s current platforms require officers to manually log digital evidence captured by body worn cameras and in-car cameras.

The Axon suite of products creates an environment for our officers to capture critical evidence in a seamless and efficient way without unnecessary administrative delays. Axon’s digital workflow is user friendly and designed to get officers quickly back on the streets and in service.

Axon has created a far superior product when compared to other companies, that is uniquely able to meet a number of PPD needs.

The San Mateo County District Attorney’s Office utilizes Axon’s evidence.com as the platform to submit all digital evidence to their office. This platform holds all evidence recorded by the Axon suite of cameras. Officers can also upload third party digital evidence into this system, such as digital photographs or video surveillance. Axon has created a one-stop shop for the management of digital evidence though evidence.com. By purchasing Axon, we will be streamlining the handling of all digital evidence, increasing efficiency by reducing staff workload in processing and organizing digital evidence. From the capturing of this initial data to the submittal of the case file to the district attorney's office, all data will be housed on the same evidence servers. This platform is specifically designed by Axon to maintain strict chain of custody, adhere to laws of evidence, and to efficiently respond to discovery requests by defense council. PPD can also more efficiently share digital evidence with neighboring jurisdictions during incidents involving mutual aid.

By upgrading our current systems to Axon body worn cameras, in-car cameras and Tasers, PPD will increase the safety of our community and officers, maximize efficiency, and increase transparency aligned with community and civic leader expectations.

ALTERNATIVE ACTION:

Decline to approve Agreement and provide further direction to staff.

RELATION TO CITY COUNCIL STRATEGIC PLAN:

Approval of the recommendation relates to the emphasis on safety in the City’s Mission Statement, the Values of being “Transparent and Responsive,” and the Goal to “Enhance organizational and fiscal stability.”
FISCAL IMPACT:

Approval of the Agreement and purchase of camera systems will result in a $593,000 expenditure over a 5-year period at approximately $118,600 per year. The FY 2023-24 budget approved by the City Council includes this amount in the Police Department for this project, with subsequent year’s budgets anticipated to continue to include this amount in the base budget. 4 Packet Pg. 30
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ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A: Axon Project Agreement (PDF)
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RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE MULTI-YEAR AGREEMENT BETWEEN AXON ENTERPRISE INC., AND THE CITY OF

PACIFICA FOR THE PURCHASE AND USE OF AXON BODY WORN CAMERAS, AXON FLEET IN-CAR CAMERAS, AXON TASERS AND EVIDENE.COM DIGITAL EVIDENCE

MANAGEMENT
______________________________________________________
WHEREAS, the Pacifica Police Department have been using body worn cameras since 2017;
WHEREAS, the Pacifica Police Department would like to enter into a five-year contract with Axon Enterprise Inc., for the purchase and use of a new body worn camera system.

WHEREAS, the Pacifica Police Department would like to enter into a five-year contract with Axon Enterprise Inc, for the purchase and use of a new in-car camera system; WHEREAS, the Pacifica Police Department would like to enter into a five-year contract with Axon Enterprise Inc, for the purchase and use of updated department issued Tasers; WHEREAS, the current body worn cameras, in-car cameras, and Tasers are at the end of their useful life;
WHEREAS, the City Council approved the 2023/2024 budget to include an additional allocation of $100,000 in the Police Department budget to help fund the costs of this project; RESOLVED by the City Council of the City of Pacifica, California, that the City Manager of the City of Pacifica is authorized to execute on behalf of the City of Pacifica the attached Axon agreement in the amount of $593,000 ($118,600/year for 5 years) hereto as Exhibit A, including attachments in relation thereto;
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11th day of September 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
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______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 33

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:
2023 July 4th Activities Report
RECOMMENDED ACTION:

Accept the staff report on the July 4th 2023 activities.

STAFF CONTACT:

Bill Glasgo, Police Captain
650-738-7314
[email protected]
BACKGROUND/DISCUSSION:

Each year, the July 4th holiday brings visitors and residents alike out to enjoy local festivities and scenic beaches. Community members participate in community events, followed by Safe and Sane Fireworks in the evening hours. While a holiday for most, City of Pacifica staff must work to coordinate community events, clean and stock beach facilities, and provide public safety. Illegal fireworks are a problem in the evening hours, causing the need for increased police and fire department presence. City departments collaborated this year, as in past years, to assure a safe and enjoyable July 4th holiday for community members and visitors.

Illegal Fireworks
Illegal fireworks have long been a problem not only in Pacifica, but throughout the state. The police department continued its public information campaign in 2023 to educate the community regarding the enforcement efforts and dangers related to illegal fireworks.

In the days leading to the July 4th holiday, police department personnel erected a lighted sign board on State Route One with a message reminding citizens that illegal fireworks are not allowed in Pacifica, and of the potential for a $1,000 fine for violations. In addition, posters were distributed within the City educating community members regarding the Illegal Fireworks Social Host Ordinance, with the theme of "Host a Show, Pay the Dough." This information was followed up by press releases issued to local print and web-based media, as well as highlighted in Connect with Pacifica weekly newsletters. In addition, anti-litter posters were distributed to local businesses with the intention of keeping Pacifica clean, not only during the July 4th holiday, but year-round.

Safe and Sane Fireworks
This year, (13) non-profit groups received permits to sell Safe and Sane Fireworks. The groups attended a pre-sales informational event hosted by the Pacifica Police Department and North County Fire Authority. Fireworks booths were erected and inspected by a Fire Inspector before sales could commence. Fireworks sales went well this year without any problems being reported to police or fire departments.
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The fireworks sales season ends with mandatory beach clean-up efforts. Hosted by the Pacific Beach Coalition and assisted by Department of Public Works staff, non-profit groups report to beach locations in Pacifica to assist with clean-up efforts. Each group signs up for and works at least (10) hours on July 5th, then are required to provide at least (10) additional hours of cleanup on an assigned Saturday in July and August. City and Pacific Beach Coalition coordinate staffing and logistics based on the sign-ups from each group.

The below table indicates the number of hours of clean-up worked by each group. The total hours worked this year was 407 hours. Two groups failed to meet the minimum hours of beach clean- up as outlined in the Pacifica Municipal Code, and have been notified that they cannot participate in fireworks sales for two years. Two other groups failed to appear on the days they had signed up for, causing complications for City and Beach Coalition logistics, but did complete their hours on other days. These two groups have received warning letters that their failure to appear on their signed up days in the future will result in future exclusion from the program.

Group Hours (20 required)
American Legion 25
Pacifica Men of the Moose Lodge 34
Pacifica Girls Softball 16.5
San Francisco Archers-SFA 59.5
Pacifica United Soccer Club 67.5
Pacifica National Little League 33.5
Terra Nova High Boosters Club 48
Terra Nova High School Football 29
Bay Area Youth Baseball 22
Ingrid B Lacy Middle School 22
Pacifica Youth in Action 38
Breakfast is Beautiful 0
Passion for Sports 34
Enforcement
The July 4th holiday this year proved to be another busy day for the police department. As has been the long-standing policy, all days off were cancelled, with all sworn police personnel working at some point during the day. Police staffing was augmented by (8) officers total from South San Francisco Police Department, Daly City Police Department, Burlingame Police Department, and Colma Police Department. In past years, staff has been augmented by up to (10) additional officers. This was not possible this year due to staffing shortages experienced by many local police departments. There were (2) Police employees working in the police department front office, handling non-emergency telephone calls.

The below table depicts total calls for service and fireworks related calls for service. Statistics are shown for the entire day (July 4th though July 5th at 2:00 AM) as well as for the busiest portion of the day (July 4th 7:00 PM through July 5th at 2:00 AM). The latter is the time period when the police department is the busiest, fireworks activity is at the highest, and the number of officers working is the highest.
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2021 2022 2023
July 4th
(All
Day)
through
July 5th
(2AM)
July 4th
(7PM)
through
July 5th
(2AM)
July 4th
(All
Day)
through
July 5th
(2AM)
July 4th
(7PM)
through
July 5th
(2AM)
July 4th
(All Day)
through
July 5th
(2AM)
July 4th
(7PM)
through
July 5th
(2AM)
Total Calls for Service 329 213 240 102 242 (+8%) 157(+54%) Fireworks Calls Only 191 160 161 85 106 (-34%) 93 (+9%) This year, there were 21 administrative citations issued, compared to 20 in 2022. This year, 2 administrative citations were for violations of the social host ordinance. Of the total administrative citations issued, 15 were issued to persons residing outside of Pacifica.

Officers were also busy handling other non-firework related calls for service throughout the day.

This included responding to 9-1-1 calls, welfare checks, and traffic collisions. They were also handling several investigations that resulted in arrests for incidents of shoplifting, battery, public intoxication, resisting arrest and driving under the influence. There were no reported injuries to any PPD staff nor damage to City property.

Overall, illegal firework activity for the entire day on July 4th decreased from last year by 34%, but the portion of illegal firework activity experienced in the nighttime hours increased by 9%, as indicated in the call volume table above. Total calls for service throughout the entire day on July 4th increased by 8%.

Officers dealing with fireworks violators report the usual attitude of “It’s just fireworks, we do it every year.” Pre-July 4th social media activity reflected frustration from community members regarding illegal fireworks usage, while many postings echoed the same attitude heard on the evening of July 4th from violators.

Costs
Safe and Sane Fireworks sales were robust this year, with the City’s 8% safety fee drawing $42,484. City expenditures for July 4th were largely driven by public safety personnel costs due to increased staffing needed by the Pacifica Police Department and North County Fire Authority.

Police Department expenditures were lower than previous years because more officers were on regular duty (normal Tuesday scheduling) instead of overtime duty. Public Works expenditures were higher than recent years with the reintroduction, and expansion, of the Frontierland Park celebration event. North County Fire Authority expenditures were higher due to increased overtime.
2019 2020 2021 2022 2023
Police $12,054 $17,515 $17,663 $15,438 $12,070
Fire $14,441 $15,901 $15,995 $15,314 $18,615
Public Works $6,229 $5,761 $5,665 $5,680 $7,277
Total $32,724 $39,176 $39,323 $36,432 $37,962
8% Fee $33,118 $41,676 $39,305 $41,211 $42,484
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North County Fire Authority
The North County Fire Authority response to July 4th festivities included proactive community outreach, as well as augmented staffing on July 4th. During community outreach, special emphasis was placed on warning the public of the dangers associated with the use of fireworks.

The public was encouraged to attend professional fireworks displays and refrain from using illegal fireworks.

The following is a list of public education and community outreach activities:
• Provided residence and local news outlets information through social media on the potential dangers of fireworks.
• Fire companies, chief officers and fire prevention personnel interacted with the public, discussing fire safety and the penalties associated with the use of illegal fireworks. • Posted safety information regarding Fourth of July on NCFA website and through social media.
• Interacted with the public on fireworks and fire safety topics and advised where on beaches fireworks were allowed and not allowed in City of Pacifica. • Reviewed and approved permits for all fireworks stands (City of Pacifica). • Conducted safety and fire code compliance inspections of each firework stand permitted within the City of Pacifica.
• Provided fireworks safety information to the public.

On July 4th, the North County Fire Authority augmented staffing in Pacifica by adding (2) additional fire companies and select overhead personnel to prepare for the potential of additional emergency incidents associated with the use of illegal and legal fireworks.

In Pacifica between 8 am on July 4th and 8 am on July 5th, the North County Fire Authority responded to four miscellaneous fires related to fireworks. There were no structure fires or injuries reported.

Parks, Beaches and Recreation
The Parks, Beaches and Recreation Department held the annual Rocket Run, a five-mile race that occurs at 9 am. Also, of note the annual July 4th celebration was held at Frontierland Park.

This family-oriented event offered food, crafts, games and other events to celebrate the holiday.

ALTERNATIVE ACTION:

The council could decide to not accept this Report and give alternate direction.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The collaborative effort to address July 4th related issues and events is intended to contribute to the City Council Goal of Maintaining a Safe Community.

FISCAL IMPACT:

There is no fiscal impact in accepting this report. The fiscal impact regarding July 4th activities expenditures is outlined in the report.

ORIGINATED BY:

Police
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ATTACHMENT LIST:
5 Packet Pg. 112

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Adoption of an Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy.

RECOMMENDED ACTION:

Move to Waive the Second Reading of and Adopt by Title an Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy. (CEQA: The Ordinance and Policy are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.)
STAFF CONTACT:

Maria Sarasua, Chief of Police
650-738-7314
[email protected]
BACKGROUND / DISCUSSION:

This ordinance was introduced at the regular meeting of the City Council on August 28, 2023 and is now in order for adoption.

On September 30, 2021, California Assembly Bill 481 (AB 481) was signed into law.

Subsequently, California Government Code Sections 7070, 7071, and 7072 were adopted to codify the requirements set forth in AB 481.

AB 481 requires a law enforcement agency to obtain the approval of its governing body, through the adoption of a Military Equipment Use Policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. AB 481 requires the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type of military equipment or amend the military equipment use policy if it determines, based on an Annual Military Equipment Report prepared by the law enforcement agency, that the military equipment does not comply with the above-described standards for approval.

On April 11, 2022, the Pacifica City Council approved the Military Equipment Use Policy (Pacifica Police Department Policy 705) and introduced an ordinance for the use and acquisition of military equipment by the Pacifica Police Department. 6 Packet Pg. 113
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On April 25, 2022, the Pacifica City Council adopted Ordinance No. 877-C.S. approving the Acquisition and Use of Military Equipment Ordinance codified in Title 4 of the Pacifica Municipal Code. This ordinance must be renewed each year in an annual Military Equipment Report.

AB 481 prescribes an annual process for reviewing the policy and renewing the ordinance.

Specifically, Government Code Section 7072 requires the Police Department to submit to the City Council an annual military equipment report, and to hold at least one “well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.” Then, to renew Ordinance No. 877- C.S., Government Code Section 7071 requires the City Council to determine, based on the annual military equipment report submitted by the police department, whether each type of military equipment identified in that report has complied with the standards for approval.

The Pacifica Police Department held a “well-publicized and conveniently located community engagement meeting at Pacifica Java on June 14, 2023. The Police Department also submitted the Annual Military Equipment Use Report to the Council on June 4, 2023.

The City Council meeting on August 28, 2023 satisfied all of the requirements of AB 481 and allowed the Council to consider and accept the Annual Military Equipment Use Report and find that the use of military equipment complied with the standards of use in the Policy. At the meeting on August 28, 2023, the proposed ordinance repealing and replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code was introduced and is now in order for adoption.

CEQA:

The Ordinance and Policy are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.

ALTERNATIVE ACTION:

1. Decline to repeal and replace Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code and decline to renew the Military Equipment Policy.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Adoption of an Ordinance approving the Pacifica Police Department Military Equipment Policy resonates with the City Council Goal of An Engaged Community and Maintaining a Safe Community.

FISCAL IMPACT:

There is no fiscal impact.
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September 11, 2023
ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A - Military Equipment Policy #705 (PDF)
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September 11, 2023
ORDINANCE NO. (ID # 5459)
ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA REPEALING AND REPLACING CHAPTER 19, “ACQUISITION AND USE OF MILITARY EQUIPMENT” OF TITLE 4 “PUBLIC SAFETY” OF THE PACIFICA MUNICIPAL CODE RENEWING THE

MILITARY EQUIPMENT USE POLICY
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, relating to the use of military equipment by law enforcement agencies; and
WHEREAS, Assembly Bill 481, codified at California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body prior to taking certain actions relating to the funding, acquisition, solicitation, or use of military equipment; and
WHEREAS, Assembly Bill 481, requires that the approval by the governing body be by an ordinance adopting a military equipment use policy, at a regular meeting held pursuant to open meeting laws; and
WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations with respect to a military equipment use policy; and WHEREAS, a draft of the Pacifica Police Department Policy 705 “Military Equipment” was published on the Department’s internet website, and provided to the City Council at least 30 days prior to public hearing in accordance with requirements of Government Code section 7071; and
WHEREAS, the Pacifica Police Department’s Lexipol Policy 705 “Military Equipment” meets the requirements of California Government Code section 7070, subdivision (d); and
WHEREAS, the military equipment identified in Policy 705 “Military Equipment” is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety; and
WHEREAS, Policy 705 “Military Equipment” will safeguard the public’s welfare, safety, civil rights, and civil liberties; and
WHEREAS, the military equipment identified in Policy 705 “Military Equipment” is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
WHEREAS, the City Council of the City of Pacifica adopted Ordinance No. 877-C.S. which became effective on May 25, 2022, adopting the City of Pacifica’s Military Equipment Policy, Lexipol Policy 705 “Military Equipment”; and
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WHEREAS, in accordance with Government Code section 7071(e), the Police Department has prepared the 2022 Annual Military Equipment Use Report 2022 (“Report”), which was made available to Council on June 4, 2023, and made available to the public on the Pacifica Police Department’s website on June 2, 2023; and WHEREAS, the Police Department held a well-publicized and conveniently located community engagement meeting at Pacifica Java on June 14, 2023, where the public discussed and asked questions regarding the Report and the Pacifica Police Department’s funding, acquisition, or use of military equipment; and WHEREAS, the City Council of the City of Pacifica has been presented with the Report by the City of Pacifica Police Department and has determined that use of each type of military equipment identified in that report has complied with the military equipment use policy that was in effect at the time and satisfies all of the requirements specified in Government Code section 7072.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PACIFICA DOES ORDAIN AND FIND AS FOLLOWS:

Section 1. Recitals. The City Council of the City of Pacifica does hereby find the above referenced recitals are true and correct and material to the adoption of this Ordinance.

Section 2. Policy Renewed. The City Council finds that the Report by the City of Pacifica Police Department meets the requirements of Government Code section 7072 and the use of military equipment complied with the standards of use authorized. Therefore, the City Council hereby renews and adopts the Pacifica Police Department’s Policy 705 “Military Equipment”, found here: https://www.cityofpacifica.org/departments/police/transparency

Section 3. Repeal and Replacement of Chapter 19. Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code is hereby repealed in its entirety and shall be replaced to read as follows:
“The Pacifica Police Department’s Policy 705 “Military Equipment” shall be maintained on the Pacifica Police Department’s website.” Section 4. CEQA. The City Council finds that this ordinance and the City of Pacifica Police Department’s Policy 705 and the Annual Report are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.

Section 5. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentence, clauses or phrases be declared unconstitutional.
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Section 6. Publication. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in accordance with State Law.

Section 7. Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its adoption and shall be published and posted as required by law.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the ______ day of _______ 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 118
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* * * * *
(ID # 5459) at 9/11/2023 7:00 PM City Council Regular Meeting 6 Packet Pg. 119
Policy
705
Pacifica Police Department
Pacifica PD Policy Manual
Copyright Lexipol, LLC 2023/06/01, All Rights Reserved.

Published with permission by Pacifica Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

6.a
Packet Pg. 120 Attachment: Attachment A - Military Equipment Policy #705 (5459 : Ordinance Adoption - Militarized Equipment) Pacifica Police Department
Pacifica PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2023/06/01, All Rights Reserved.

Published with permission by Pacifica Police Department ***DRAFT*** Military Equipment - 2 705.2 POLICY
It is the policy of the Pacifica Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Pacifica Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:

See Military Equipment Report on Pacifica Police Departments Transparency page: https:// www.cityofpacifica.org/departments/police/transparency
705.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):

6.a
Packet Pg. 121 Attachment: Attachment A - Military Equipment Policy #705 (5459 : Ordinance Adoption - Militarized Equipment) Pacifica Police Department
Pacifica PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2023/06/01, All Rights Reserved.

Published with permission by Pacifica Police Department ***DRAFT*** Military Equipment - 3 (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 705.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 705.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

6.a
Packet Pg. 122 Attachment: Attachment A - Military Equipment Policy #705 (5459 : Ordinance Adoption - Militarized Equipment)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
9/11/2023
1 SUBJECT:

Discussion of Tree Permit Fee
RECOMMENDED ACTION:

Receive presentation and provide direction to the City Manager about whether or not permits for substantial trimming, encroachment, or removal of private trees should be subsidized by the General Fund.

STAFF CONTACT:

Christian Murdock, AICP, Planning Director
(650) 738-7341
[email protected]
Lisa Petersen, P.E., Public Works Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The City Council adopted the master fee schedule (MFS) for Fiscal Year (FY) 2023-2024 on June 10, 2023. The MFS included a fee in the amount of $1,000 for review and issuance of a Tree Permit1that is not associated with either a building permit or discretionary permit application (in other words, a “standalone” Tree Permit). Issuance of a Tree Permit for removal, encroachment, or substantial trimming of a protected tree is required pursuant to Pacifica Municipal Code Title 4, Chapter 12 (the “Tree Preservation Ordinance” or “TPO”). A single Tree Permit application may authorize such activities for one or more trees.

Following adoption of the MFS, members of Tree City Pacifica expressed concern that the fee was too high and would create an incentive for tree owners to perform illegal pruning or removal of trees (Attachment 1). It should be noted that the TPO includes steep penalties for unpermitted tree activity. Potential costs for noncompliance2include a fine of up to $1,000 per violation, nuisance abatement costs, and payment of the replacement value of the mature tree(s) minus the cost of any required replacement plantings (Pacifica Municipal Code section 4-

12.14). Tree replacement costs alone can total thousands to tens of thousands of dollars per tree. Thus, the costs associated with noncompliance far outweigh the cost to obtain a Tree Permit. Following Tree City Pacifica’s communication, Councilmembers Boles and Bier requested that the Tree Permit Fee be brought back to the Council for consideration of whether it should be reduced.

The TPO became effective on October 12, 2022. It repealed and replaced the prior Heritage Tree Ordinance enacted in 1990. In general, the TPO expanded the criteria for identification of protected trees beyond those in the Heritage Tree Ordinance and imposed additional administrative and substantive requirements for review and issuance of a Tree Permit. The Public Works and Planning Departments have coordinated closely since enactment of the TPO to implement its provisions and modify past procedures used to issue Heritage Tree Permits. 1 The permit fee for issuance of a Heritage Tree Permit in the FY 2022-2023 MFS was $238.00 2 Violations of the TPO can also be enforced criminally with up to six months in the county jail as a nonfinancial penalty for failure to obtain a Tree Permit. 7 Packet Pg. 123
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This has included the engagement of consultants to provide expert arborist services/staff augmentation to manage the many administrative tasks associated with the TPO.

For many years as part of the City’s effort to be more financially sustainable, which also aligns with the City Council’s Strategic Plan, the City has been striving to ensure full cost recovery for permit processing. This includes charging the full staff and consultant time for review and processing of applications for building permits, encroachment permits, and permits requiring Planning Commission approval. The fee for a standalone Tree Permit (not associated with a building permit) adopted in the FY 2023-2024 MFS reflects the estimated staff and consultant time associated with review and issuance of Tree Permits, as follows: 0.5 hours initial intake and routing + 1 hour average initial arborist review + 0.25 hours routing comments to applicant + 0.25 hours routing applicant response + 0.25 hours arborist second review + 1.5 hours notice of approval posting and mailing + 0.25 hours final permit issuance/admin = 4 hours X $250/hr. = $1,000.

The time associated with Tree Permit review is much more substantial than permits issued under the old ordinance. Tasks associated with each round of Tree Permit processing include, but are not limited to, application intake and routing, reviews of site plan, arborist report and International Society of Arboriculture (ISA) basic risk assessment, site visit, comment memo preparation, and transmittal of comments to applicants (see Figure 1 for a simplified comparison of prior and current tree permit review processes). These tasks are variously performed by City staff and consultants. Multiple rounds of review can be required to receive all necessary information and verify compliance.

Figure 1 – Prior and Current Tree Permit Review Process Summary To assist the Council’s deliberation about whether or not the fee should be reduced, the City Manager recommends the Council first consider the broader policy factors related to whether tree permits pertaining to private property matters should be subsidized by the City’s General Fund. If this direction is supported by a majority of the Council, then the City Manager recommends the Council consider the various options developed by staff for how to handle such a subsidy.

Policy Considerations for Private Property Tree Permit Subsidy Before deliberating about options for handling a General Fund subsidy for tree permits, the Council may wish to consider the following factors related to whether tree permits pertaining to private property matters should be subsidized by the City’s General Fund:

1. Does a reduced permit fee help achieve the policy outcomes intended by the new TPO such that a subsidy is warranted?
• One objective of the new ordinance is to help preserve healthy trees. Tree City Pacifica members have posited that a high permit fee will incentivize unpermitted tree activities. However, staff rarely receives complaints about unpermitted tree removal and does not have any evidence that this is occurring with any 7 Packet Pg. 124
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regularity, especially since the ordinance provides for significant financial and other penalties for unpermitted tree activities.
• The new fee took effect on August 12, 2023. Since then, the City has received three standalone Tree Permit applications. Although a very small sample, extrapolating and annualizing this one datapoint based on the three weeks of permit activity projects an estimated 52 Tree Permit applications per year. This figure is consistent with levels of activity under the prior Heritage Tree Ordinance and TPO prior to the new fee taking effect as discussed later in this report. • The pre- and post-fee increase permit activity observed by staff suggests that applicants are applying for Tree Permits when necessary, and that cost is not currently a deterrent to obtaining a Tree Permit when needed.

2. Does subsidizing this fee call into question why other private property permit fees are not also subsidized?
• With the exception of certain sewer lateral replacements, staff has not identified any Planning Department or Public Works Department permit review fees associated with private development activities that are intentionally reduced below a cost recovery level. To the contrary, property owners must pay the full cost of City staff and consultant reviews for applications such as building permits, encroachment permits, and applications requiring Planning Commission approval.
• As the only exception identified by staff, the City does subsidize certain sewer lateral replacement fees to encourage the replacement of aged sewer laterals.

This subsidy stems from a cease and desist order (CDO) issued to the City by the San Francisco Regional Water Quality Control Board and is intended to reduce the occurrence of sanitary sewer overflows that are exacerbated by old, leaky sewer laterals that allow inflow and infiltration of stormwater into the sewer system. Although the City has fulfilled the requirements of the CDO, it has also continued the Sewer Lateral Replacement Program to encourage continued improvement of the sewer collection system by reducing inflow and infiltration of stormwater. In FY 2023-2024, the City allocated $200,000 (Wastewater Enterprise Fund, not General Fund) to provide up to 100 qualified home owners grants of up to $2,000 each to replace their sewer laterals.

At this juncture in the Council’s deliberation, if there is majority support for subsidizing the Tree Permit fee then the Council should proceed to consider options for doing so. Several options are outlined below.

Options for Subsidizing Tree Permit Processing Costs
Option 1: Subsidize Tree Permit Processing Costs on an Ongoing Basis The City Council could direct a General Fund subsidy of some or all of the Tree Permit processing costs on an ongoing basis. Staff has identified one option for subsidization of Tree Permit fees, described further below, although the Council may discuss and select other variations. Currently, the Tree Permit fee includes cost recovery for staff and consultant costs as more fully described above. However, the salary and benefits expenses of City staff whose costs are recovered in the Tree Permit fee are budgeted in the General Fund irrespective of what projects or permit processing are handled by staff. By contrast, the consultant expenses require a direct payment from the General Fund to the respective consultants, resulting in a more direct fiscal impact.
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The variation of Option 1 presented here would provide a General Fund subsidy for the City staff expenses associated with Tree Permit processing. This would result in the smallest direct fiscal impact of the subsidy options identified by staff. However, while this option would reduce the Tree Permit fee paid by applicants, it would not reduce the cost to process Tree Permit applications and would have a direct fiscal impact to the City’s General Fund.

The current Tree Permit fee includes $187.50 for City staff salary and benefits based on the MFS’s standardized hourly rate for Planning Department permit processing ($250 hourly rate X

0.75 hours of City staff time). The fiscal impact of this option is dependent on the number of permits the City issues during the current FY. Staff is unable to provide a precise prediction of the number of Tree Permits that will be issued in FY 2023-2024. However, staff has evaluated past permit issuance activity for Heritage Tree permits and year-to-date Tree Permit applications received to provide relevant data points for estimation:
• Heritage Tree Permit Issuance: The table below demonstrates the number of Heritage Tree permits issued in the previous four complete calendar years prior to enactment of the TPO:

Calendar Year Heritage Tree
Permits Issued
2019 53
20203 32
20212 68
2022 41
Average 48.5
• Tree Permit Applications: Between January 1 and July 31, 2023, staff received 32 Tree Permit applications. Annualizing this activity based on the monthly average would result in 55 Tree Permit applications per year. The limited data set (three permits in three weeks as noted above) for Tree Permit issuance (under the new ordinance) presents challenges for drawing inferences about future permit activity. But s noted above, extrapolating and annualizing this one datapoint based on the three weeks of permit activity projects an estimated 52 Tree Permit applications per year.

Based on the data above, staff estimates it will receive 50-60 Tree Permit applications per year.

This estimate relies on past Heritage Tree permit activity as a baseline with an upward adjustment in activity to reflect the broader range of trees protected by the TPO as compared to the Heritage Tree Ordinance as well as the expanded types of covered activities that require a Tree Permit.

The direct fiscal impact to subsidize City staff costs based on the assumed level of Tree Permit activity would be $9,375-11,250 per year ($187.50 per application).

Option 2: Phase-in the New Tree Permit Fee
The new Tree Permit fee, based on the permit processing time, is nearly four times greater than the prior Heritage Tree Permit fee. The City Council may desire to provide more time for residents to adjust to the new ordinance and increased permit fee. This option would achieve 3 The impact of the shelter-in-place order during the COVID-19 pandemic likely depressed Heritage Tree permit issuance activity in 2020. Similarly, rebound activity in 2021 may have inflated Heritage Tree permit issuance activity in 2021. The average of these two years is within the historical range of activity. 7 Packet Pg. 126
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that goal. In addition, it may incentivize residents to undertake deferred tree work in order to benefit from the reduced fee before it is scheduled to increase.

This option would also keep the fee lower than it is currently during the period in which staff is working to select a long-term consulting arborist to support the TPO. The current arborist contracted by the City was intended to provide immediate services until a more comprehensive request for proposals (RFP) could be drafted and released. Staff has released an RFP for arborist services and expects the process will determine the best value in terms of cost and service for the TPO. A reduced consultant cost could support a reduced Tree Permit fee in the future.

Based on the Tree Permit activity estimate used in Option 1 (50-60 permits per year), the direct fiscal impact to subsidize City staff costs based on the assumed level of Tree Permit activity would be as follows:

Fiscal Year Amount of Fee
Increase Applied
Tree Permit Fee General Fund
Subsidy4
2023-2024 25% $428.50 $37,500-45,000
2024-2025 50% $619 $25,000-30,000
2025-2026 75% $809.50 $12,500-15,000
2026-2027 100% $1,000 $0
Total $75,000-90,000
This is a costlier option than Option 1, and the City Manager does not recommend this option due to its fiscal impact.

Option 3: Subsidize permits for Tree Pruning, but not Tree Removal The TPO includes three types of regulated activity: removal, encroachment, and substantial trimming. Removal of protected trees undermines the stated purposes of the TPO in Pacifica Municipal Code section 4-12.01 which include but are not limited to protecting the attractiveness, aesthetics and scenic beauty and historic atmosphere of the City of Pacifica.

However, the TPO acknowledges that sometimes tree removal is necessary such as to allow for economic use of property, or for other reasons.

In light of the TPO’s recognition of the importance of tree preservation, the City Council may desire to subsidize only Tree Permits for substantial trimming. A subsidy for only this type of Tree Permit would reduce the cost to property owners seeking to undertake important maintenance to reduce or eliminate hazards, and to improve the health of the trees(s) in question.

Of the Tree Permit applications submitted between January 1 and July 31, 2023, approximately 10 percent involved substantial trimming of a protected tree. Based on this observed share of substantial trimming applications among overall Tree Permit applications, the direct fiscal impact of this subsidy would be $938-1,125 per year (aligned with a full subsidy as in Option 1) or $7,500-9,000 over three fiscal years (aligned with a phase-in subsidy as in Option 2).

Next Steps:

If the Council were to direct implementation of a subsidy program for the tree permit fee according to any of the above options, or another option identified by the Council, the City 4 Figures utilize FY 2023-2024 Tree Permit fee ($1,000.00) for simplicity of explanation. Actual fees are expected to increase due to inflation and other cost factors each FY, and may result in a greater General Fund subsidy.
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Manager would return to Council at a future date with the recommended Master Fee Schedule revision and budget recommendations for appropriating General Fund funds to the subsidy program.

ALTERNATIVE ACTION:

The Council may wish to direct the City Manager to evaluate other alternatives or a combination of the options outlined above.

One potential alternative is to amend the TPO rather than subsidizing the fee. The major contributing factor to the Tree Permit fee cost is the TPO’s provisions. The inclusive definition of protected trees, the types of regulated activities that trigger the requirement for a Tree Permit, the detailed technical reviews, and notification/administrative requirements for the Tree Permit issuance process, collectively result in a time-intensive review and issuance process. The City Council could reconsider whether this level of complexity is required in the TPO in order to achieve the desired level of protection for trees in Pacifica.

If Council is interested in amending the TPO rather than subsidizing the fee, then the Council needs to consider two versions of this alternative: 91) amend the TPO during FY 2023-24; or (2) amend the TPO during FY 2024-25.
(1) Preparation of the TPO and review and approval by the City Council was a major undertaking. Considering revisions to the TPO of the sort described above would be a similarly major undertaking. Adding this unanticipated work into FY 2023-24 would affect the ability of staff in the Public Works and Planning Departments to undertake other priority Strategic Plan work already anticipated for the current FY. Furthermore, the City Manager does not recommend undertaking TPO revisions until staff gains additional experience with implementing the existing TPO, as that experience could lead to other substantive or process improvements that should be incorporated into TPO amendments. Additionally, the City Manager recommends concluding the RFP process for contract arborist services first to determine if greater cost efficiency can be achieved in that manner. (2) Should the City Council want to consider revisions to the TPO, the City Manager recommends delaying consideration of TPO amendments to a later time based on the concerns outlined in Alternative 1. The FY 2023-2024 work plan to implement the City Council’s FY 2023-2030 Strategic Plan already includes process improvements to streamline implementation of the TPO. Based on staff’s experience gained with further implementation of the existing TPO over the remainder of FY 2023-2024, the work plan for FY 2024-2025 includes staff preparation of potential TPO amendments for City Council consideration. While this work plan item was initially envisioned to include “clean-up” amendments to improve the functioning of the TPO’s underlying provisions, staff could expand consideration of potential TPO amendments to also include items that may directly relate to the costs of administration, which in turn could support a reduced Tree Permit fee in the future. The major advantage of this alternative is that it would allow time to identify opportunities for increased efficiencies and to complete the ongoing RFP for long-term contract arborist services, as well as collection of additional data on TPO administration and incidences of noncompliance. Considering potential TPO amendments and Tree Permit fee revisions as part of a broader report on implementation of the TPO will allow a more comprehensive consideration of the various interrelated issues associated with the Ordinance.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Consideration of the Tree Permit fee relates to the following goals contained in the City Council’s FY 2023-2030 Strategic Plan:
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• Goal 1 – Enhance organizational and fiscal stability. • Goal 2 – Improve and steward City infrastructure, streets and facilities. • Goal 4 – Pursue climate change adaptation and mitigation.

The FY 2023-2024 work plan includes a strategy to “Work on process improvements for streamlined implementation of the Tree Preservation Ordinance.” The FY 2024-2025 work plan includes a strategy to “Bring Tree Preservation Ordinance Back to the City Council for modifications as necessary.”
FISCAL IMPACT:

Staff estimates in FY 2023-2024 it will receive $50,000-60,000 in revenue as part of the cost recovery structure of the Tree Permit fee (in other words, revenue will roughly match expenses).

The direct fiscal impact to the General Fund from a Tree Permit subsidy would range from an estimated $938-1,125 per year or $7,500-9,000 over three fiscal years (Option 3), to $9,375 per fiscal year (Option 1), to $90,000 over three fiscal years (Option 2). Other options, such as an Alternative Action to amend the TPO, could have different fiscal impacts that have not yet been evaluated by staff.

ORIGINATED BY:

Planning Department
ATTACHMENT LIST:

Email from Tree City Pacifica - June 19, 2023 (PDF)
7 Packet Pg. 129
From: Paul Totah < >
Sent: Monday, June 19, 2023 9:10 AM
To: Petersen, Lisa <[email protected]>
Cc: Gail Shoemaker < >; Kai Martin < >; JEFF MOROSO
< >; Susan Miller < >; Sandy Ayers
< >; Sandy Ayers < >
Subject: $1000 fee
[CAUTION: External Email]
Dear Lisa,
We truly appreciate all the hard work of Public Works and our partnership on Arbor Day — a day that would never happen without the support of your department. Thank you also for correcting our last email. You are correct, of course, regarding the penalties and extra costs levied on folks who chose to violate the ordinance and who are caught and prosecuted.

However, we must respectfully disagree regarding the need for and wisdom concerning increasing tree permit fees to $1000.

Pacifica has been paying for the cost of reviewing tree permits for more than 40 years. This investment shows a commitment to the tree ordinance and all trees in our urban forest. This fee is not a cost of the new ordinance but a new way to pay for a task the city has been doing for years.

Our fear is that this increased fee will also encourage illegal removal of fees.

Yes, if a citizen violates the ordinance and is caught and prosecuted, then he or she will be fined the full replacement value of the tree; and while this could total more than the fee itself, this penalty, we believe, is unlikely to happen.

Code enforcement did not penalize those who violated the past tree ordinance due to a loophole in the municipal code. Has code enforcement ever levied penalties against citizens and companies that violated the new tree ordinance? If so, how many times and what were the consequences? Code enforcement only responds to complaints, and many citizens have no idea about the process to complain. There are already illegal tree removals, and they will only increase with this new fee.

Other cities have much lower tree permit fees. Here are two examples:

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Packet Pg. 130 Attachment: Email from Tree City Pacifica - June 19, 2023 (5428 : Tree Permit Fee Discussion) SSF
The non-refundable fee for a tree removal/pruning permit is $112.35 per tree. A $350 refundable "planting deposit" is also required for each tree removal. Refunds are made after all replanting conditions are met. No arborist report is required, but one is recommended; permit applications are reviewed by Zachary Kust, the maintenance supervisor, who is a licensed arborist and a full-time employee of SSF; there is no charge for his review of the certified arborist report. Citizens are given four months to replant, and the number of trees depends on size and species of tree (1, 2 or 3 / 1 bigger or two smaller; this is something Zach decides).

San Bruno
Pruning Permit Fee - $70
Tree Removal Permit Fee - $105
Private Tree Replacement In Lieu Fee - $415 (per tree removed) Private Tree Replacement Refundable Deposit - $415 (per tree removed) (this amount is refunded after the the city receives proof that the replacement trees have been planted)
San Bruno does require an arborist report but it doesn't charge for review; the person reviewing the arborist report for San Bruno is Dan Venezia, Parks Services Manager; he is not a certified arborist. The city also has a replanting requirement of 2 24-inch trees or 1 36-inch box tree per tree removed.

The purpose of Pacifica's tree ordinance is to protect all trees in urban forest, not just city trees. We urge the city to show a commitment to the tree ordinance by including the cost of an arborist in the upcoming budget. We sent an example of a reasonable contract with an arborist in a previous email (e.g. Pacific Grove). If the city is not willing to do this, then we hope that Pacifica will at least pay for the cost of reviewing tree permits.

Many thanks for your time and consideration.

All of us at Tree City Pacifica

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Packet Pg. 131 Attachment: Email from Tree City Pacifica - June 19, 2023 (5428 : Tree Permit Fee Discussion)

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