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MASTER AGREEMENT FOR CONSULTANT SERVICES
This Master Agreement for Consultant Services (the "Agreement") is made and entered into this 25th of September, 2023 by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and NCE (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, CITY requires civil engineering, geotechnical engineering, pavement engineering, landscape architecture, biological resources, and water resources consultant services; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.
NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:
ARTICLE 1 - SCOPE OF SERVICES
1.1. Scope of Services. CONSULTANT agrees to furnish services pursuant to a Task Order in the form set forth in Exhibit A, Task Order, which is attached hereto and incorporated herein (the "Services").
1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.
1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.
1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.
CONSULTANT agrees that the Services shall be performed consistent with the professional skill and care ordinarily provided by engineers practicing in the same or similar locality under the same or similar circumstances. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.
1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY.
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1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.
1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.
1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.
1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.
ARTICLE 2 - COMPENSATION
2.1. Compensation. Compensation for the Services shall be in accordance with the rate and schedules specified in a Task Order. However, in no event shall the amount the CITY pays to CONSULTANT for work done under a Task Order exceed the total compensation specified in the Task Order (“Cost Ceiling”).
2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT - 3 - OAK #4846-8099-6918 v2
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shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.
2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.
2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment under a Task Order until the Services provided under that Task Order are complete and CITY has received all Documents. CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.
ARTICLE 3 - TIME OF PERFORMANCE
3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until December 31, 2024 (the "Term").
Notwithstanding the foregoing, this Agreement may be extended for successive one-year term(s) upon mutual, written approval by the City Manager or his/her designee and CONSULTANT. Work authorized by a Task Order shall be performed in accordance with the schedule set forth in the Task Order.
3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.
3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.
3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.
ARTICLE 4 - DESIGNATED CONTACTS
4.1. CITY Contact. CITY designates Roland Yip, P.E., its Deputy Director of Public Works, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY’s representative, CITY will notify CONSULTANT of the change in writing.
4.2. CONSULTANT Contact. CONSULTANT designates J. Ryan Shafer P.E., GE, its Principal, as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.
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ARTICLE 5 - INDEMNIFICATION AND INSURANCE
5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims") that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense except as allowed by law pursuant to Civil Code section 2782.8. The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.
To the extent that CONSULTANT, is a design professional, as that term is defined in Civil Code section 2782.8(c)(3), the Consultant shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney’s and expert witness fees, awards, fines, penalties, or judgments (collectively “Claims”), defend, indemnify and hold harmless CITY, its officials, officers, employees and agents (“CITY Parties”) from those Claims that are caused by the negligence, recklessness, or willful misconduct of the Consultant. In no event shall the cost to defend charged to the Consultant exceed the Consultant’s proportionate percentage of fault.
However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with other parties regarding unpaid defense costs.
The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.
5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.
5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.
A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against - 5 - OAK #4846-8099-6918 v2
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all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.
B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.
C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.
D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.
E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section
5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT’s insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross- liability endorsement); • Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and - 6 - OAK #4846-8099-6918 v2
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• Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.
Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.
ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:
If to CITY: Kevin Woodhouse, City Manager
540 Crespi Drive
Pacifica, CA 94404
Phone: (650) 738-7409
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Facsimile: (650) 359-6038
Email: [email protected]
If to CONSULTANT: J. Ryan Shafer, P.E., GE, Principal
501 Canal Boulevard, Suite I
Pt. Richmond, CA 94804
Phone: (510) 215-3620
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS
7.1. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.
7.2. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section
7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.
7.3. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
7.4. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.
7.5. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in San Mateo County, California.
7.6. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.
7.7. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated. 1003 Cutting Boulevard, Suite 110
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7.8. Attorney’s Fees. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.
7.9. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.
7.10. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.
7.11. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY.
[Signatures on Next Page]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT: NCE
By: Date
J. Ryan Shafer, P.E., GE, Principal
By: Date
9-15-2023
EXHIBIT A
TASK ORDER
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TASK ORDER NO. 1
CITY OF PACIFICA
AND
NCE
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct NCE to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and NCE (“CONSULTANT”) hereto dated September 25, 2023 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed One Hundred Fifty-Seven Thousand and no/100 ($157,000) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed within 90 days or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 25th day of September, 2023
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CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT: NCE
By: Date
J. Ryan Shafer, P.E., GE, Principal
By: Date
9-15-2023
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ATTACHMENT “A”
SCOPE OF SERVICES
City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 1
PROJECT UNDERSTANDING AND APPROACH
NCE has had the privilege of working with the City on its 5-year work plan since 2020 and we have completed the FY 2020/21 to FY 2023/24 pavement resurfacing projects since then. The 5-Year Plan was developed based on City budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to resurface more streets with a limited pavement resurfacing annual budget. The City indicated they wanted to use conventional and rubberized cape seals, double slurry seals, multi-layer seal with base repairs, or single-layer surface seal in lieu of more costly conventional overlays or reconstruction as a stop gap interim measure until additional funding sources can be identified. Cost-effective cape seal/rubber cape seal/double slurry seal/multi-layer seal will be applied on residential and collector streets in generally fair to very poor condition and slurry seals will be applied to residential and collector streets in generally fair to good condition in an effort extend pavement life, address moderately cracked pavement, and improve ride quality. In addition, one collector street in generally poor to failed condition (Reina Del Mar Avenue between Reichling Avenue and Minerva Avenue) is identified as in need of a more robust rehabilitation treatment.
The City would now like to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing street list is attached herein and includes the street sections, limits, and other pertinent street attributes. We understand that the City would like to begin design to complete construction documents for bidding in early 2024 and begin construction in Summer 2024. An optional task of professional service support is also included per City’s request.
Key Assumptions
In order to deliver the most cost-effective design strategy, we have made the following key assumptions:
City’s Responsibilities
NCE has assumed that the City will be able to provide the following to the extent available:
1. Provide information regarding utilities (i.e., water, sanitary sewer, electrical, and storm drain), boundary, right-of-way, and property limits, and existing construction as available.
2. Provide aerial maps for base-mapping information.
3. Provide project requirements, including design objectives, budget, constraints, and criteria.
4. Provide existing technical specifications as the basis for developing new technical specifications.
5. Provide City Standard Provisions and Standard Design Criteria.
6. Provide electronic files of City’s cover sheet template, if preferred.
7. Provide Front End specifications.
8. Provide bike path and pedestrian master plan as the reference.
City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 2
Pavement Testing and Design
1. Pavement design will be based on Caltrans Standards with a combination of coring, pavement condition surveys, laboratory testing of subgrade, and observed field conditions depending on rehabilitation strategy.
2. Pavement coring will be performed with spacing criteria and bulk samples as follows:
a. Pavement cores will be obtained approximately every 1,500 feet and a minimum of two cores per rehabilitation street section. Pavement cores will also be obtained on cape seal or multi-layer seal streets with lower Pavement Condition Index (PCI). Pavement cores will not be obtained on other cape seal or slurry seal or double slurry seal streets. b. Bulk samples of subgrade for laboratory testing will be limited, and only obtained within areas of observed fatigue cracking and pumping, for which typically up to one (1) bulk sample location has been allocated for the whole project on Reina del Mar Avenue, as rehabilitation is expected with no reconstruction.
3. Base and spot repairs will be measured in length and width to estimate bid quantities for all street sections.
It is the intent that base/spot repair quantities will be for bidding quantity purposes only and that actual locations will be re-marked by NCE with the City’s inspectors prior to construction as an optional task. In addition, a field calibration meeting will be setup as needed to identify the best approach to address fatigue cracking, rutting, more severe longitudinal/transverse and block cracking, and poor ride quality. This field meeting might include:
a. Base repairs depth (agree on depth and discuss experience of City staff with likely thickness of existing pavement, agree on 3-inch, 4-inch, or 6-inch base repairs). b. Spot repair or thin mill and fill (Type III microsurfacing spot repair) to address more severe areas of block and longitudinal, transverse cracking, and/or bad pavement seams. c. Miscrosurfacing leveling course to address ride quality and localized distortions/irregularities. d. HMA leveling course to address ride quality and localized distortions/irregularities. e. Consideration of other pavement treatment technologies such as sandwich seals that may be beneficial to the extent this fits in the City’s budget.
4. A no-fee encroachment permit will be pulled with the City for all pavement testing if required.
Topographic Surveying, Base Maps, and Right-of-Way
1. To provide a cost-effective design, preventive maintenance (surface seals) and rehabilitation street sections will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets. Plan sheets will include curb and gutter replacement, and base repair schedules only. Plan sheets will not show individual locations on design plans. Base repair and curb repairs will be marked in the field on the pavement in white paint and numbered and verified prior to construction by the City’s CM and NCE.
2. A critical assumption is that all street resurfacing, rehabilitation and improvement work will be within City right-of-way, as this has impacts to the level of effort required to completion of design.
3. Design sheet information will be based on field inventories and approximate field measurements to verify items, such as utility covers, cross-slope, street widths and lengths, medians, and repair candidates for curb and gutter.
City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 3
4. Again, to provide cost-effective design, our scope does not include any topographic surveys with the assumption that the project will not include significant drainage improvements, complex changes in street geometry or intersection improvements, or full pavement section reconstruction. Should we determine that aerial base maps are not sufficient and topographic information is required for developing drainage improvements and/or for more complex pavement geometries and/or streets that may need to be reconstructed, we can provide topographic survey work at an additional cost.
5. Based on previous project experiences, we will determine which existing curb returns may need a topographic survey to design based on the following criteria: high street grades, utility obstructions, and other criteria agreed upon by the City and NCE. Recommended locations will be submitted to the City for further review. Topographic survey and design of these 3D curb ramps could be provided by NCE at additional scope and fee if desired.
Utility Coordination and Location
1. Assumes no significant roadway reconstruction requiring lowering or relocation of utilities.
2. NCE will prepare and distribute utility notification letters to collect facility maps and as-builts, confirm utility planned work, and notify utilities of the City’s utility cut moratorium on improved streets.
3. The subject street sections are expected to be candidates for rehabilitation and preventive maintenance, utility locating is currently not included in our scope of work. If significant roadway reconstruction is required, we will discuss with the City utility locating options (e.g., GPR) and can provide for additional scope and fee.
4. Utility covers will be field located approximately and inventoried for the purposes of placing onto plan sheets and developing bid quantities for adjustment of utility covers.
Traffic Striping
1. Traffic striping is assumed to match existing striping.
2. No significant traffic striping changes or design requiring traffic studies or assessment of traffic impacts is planned or included as a part of this scope.
3. Striping plans will not be developed in this project.
4. As part of the Bike and Pedestrian Master Plan from the City, NCE will incorporate the following striping improvements: class III, and class IIIB bicycle facilities. NCE will identify street lists to receive these improvements as well.
Traffic Control Plans
1. Traffic control plans are not included in this scope of work. We have assumed as is typical to have the contractor prepare traffic control plans in accordance with project technical specifications and requirements and submit to the City traffic engineering group for review.
Curb Ramps
1. It is assumed that all non-compliant curb ramps will be replaced or retrofitted (e.g., detectable warning surface embedded in concrete) in accordance with Caltrans standards, which we have estimated to be approximately 45 locations. Curb ramps will be replaced or retrofitted based on guidance from the Department of Justice/Department of Transportation Joint Technical Assistance on the Title II of the ADA Requirements to Provide Curb Ramps when Streets, Roads, or Highways are altered through Resurfacing City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 4
dated July 8, 2013. For the purposes of developing this scope of work, we have assumed that surface seal streets that will receive slurry seal or double slurry seal applications will not require assessment and/or replacement of curb ramps. Further clarification on curb ramp replacement included in this scope of work is as follows:
a. Replaced/retrofitted/added curb ramps are assumed to be readily constructed with only minor grade adjustments.
b. Utility relocations (e.g. utility poles, utility boxes, and drainage inlets, for example) required to construct curb ramps are not included in this scope of work. c. All ramp construction shall be within City ROW.
d. Curb ramp design for the purposes of this scope
of work includes paving conforms up to 2 feet
beyond gutter lip or face of curb, or 2 feet beyond
back of walk
e. For curb ramps within hills or steepened grades,
curb ramp design shall only extend up to 15 feet
in the uphill direction, beyond which is
considering chasing the grade.
2. Curb ramps will be field verified to determine the appropriate standard case ramp and NCE will develop a curb ramp detail for those that will require a custom curb ramp. Curb ramp details will not be to survey accuracy and not contain elevations, and therefore some adjustments may be required during construction.
Drainage
1. The project will, to the extent possible, and within the context of proposed rehabilitation and preventive maintenance, address visible drainage issues or settled curb. However, it should be noted that no topographic survey data will be obtained and therefore drainage improvements will not include detailed flow line surveys.
2. No major drainage improvements are assumed for this project requiring significant stormwater drain and pipe alteration and/or reconstruction.
Curb and Gutter and Sidewalk
1. Curb and gutter sections will only be replaced to the extent that it affects pavement treatment (e.g., tree root uplift or settlement) or to improve drainage.
2. Sidewalk replacement is not included in this scope of work, but can be added if required for additional scope and fee.
Encroachment Permit
1. NCE will apply for no-fee City encroachment permits for all field work, including pavement coring work, if required.
Deliverable Packages
1. NCE will prepare two separate Plans, Specifications & Estimates (PS&E) deliverable packages. One package will include concrete improvements such as curb ramps or curb and gutter repairs and the second package City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 5
will include pavement resurfacing elements such as surface seal, base/spot repairs, HMA overlays, and traffic striping.
The purpose of our services will be to provide pavement and civil engineering design in support of the planned project by the City. To accomplish the stated purpose, we propose the following scope of services.
Project Scope
Task 1 – Project Management & Meetings
1A) Project Kick-off Meeting/Progress Meetings:
NCE’s Project Manager will arrange a Kick-Off Meeting with the City to initiate work on the project. The objectives of the Kick-Off Meeting will be:
Review of the Scope of Work
Establish Lines of Communication
Confirm Deadlines
Establish Project Schedule and Milestones
Define Design and Operation Criteria
Whether a simple preventive maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination amongst, the various stakeholders from the start to ensure the delivery a high quality project within budget and on schedule.
In addition to City staff (Engineering, Maintenance, etc.), NCE will research and coordinate, as-needed, with other agencies such as PG&E, AT&T, North Coast County Water District, Sewer and Stormwater, Schools, etc., to identify any potential conflicts, requirements, or design issues early to help minimize delays (and costs) later in the design process or during construction. At the Kick-Off Meeting, key deliverables for each Task and the Project Schedule would be reviewed and adjusted accordingly to meet City needs.
NCE is very sensitive to construction costs, particularly the volatile price of materials, which have affected the scope of many similar projects. In order to keep the City aware of overall project costs, NCE will begin developing Preliminary Engineering Cost Estimates as soon as we have developed our engineering design recommendations to closely monitor any potential funding issues, which may develop. During the course of the project, NCE will be seeking to develop the most appropriate and cost-effective pavement surface seal alternatives as we completed in FY 2020/21 to FY 2023/24 pavement resurfacing program to stay within the planned project budget and schedule.
Throughout the project, NCE staff will be available to attend regularly scheduled progress meetings with the City, to maintain good communications for this project to offer up efficiency and reduce the number of design review and coordination meetings. Therefore, we have assumed up to two (2) progress meetings for FY 2024/25 resurfacing project to be included in our scope. The purpose of the progress meetings will be to identify and resolve any design or funding issues that may surface in a timely manner, present design alternatives and recommendations to City staff, and continue coordination with project stakeholders as necessary.
Deliverables: Kick-off/Progress Meeting Agendas and Minutes City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
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1B) Utility Coordination:
NCE will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule. One of the first and earliest items that NCE will complete is sending notification letters to applicable utility providers with a preliminary project schedule for street rehabilitation and surface seal projects for each year of projects. This will allow for the earlier notification to allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area.
NCE will also carefully document all utility coordination notifications, conversations, and meetings with utility contacts and information in a matrix format with dates of contacts and mailing detailed in this matrix. Follow-up calls will be made for each of the above notifications to confirm receipt. NCE will also keep the City informed of any project delays related to utilities.
Deliverables: Utility notification letters
Task 2 – Pavement Design
The scope of work we would perform under this task consists of the following:
2A) Pavement and Curb & Gutter Condition Survey:
NCE will perform a pavement condition survey of each street section based on distresses. The surveys will generally cover the travel and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement surface treatments.
This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Our scope of work and condition surveys do not address issues including but not limited to traffic, safety and road hazards, geometric issues, or short-term maintenance that should be performed (i.e. pothole that should be repaired).
A visual assessment of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Our scope will limit repair recommendations to only those sections of curb and gutter that are damaged to the extent that they will affect pavement surface seals or cause ponding water or tripping hazard (i.e., tree root damage extending into pavement). If damaged curb and gutter areas are more extensive than anticipated, it may require additional time to complete, and we will notify the City if more time is required to complete these surveys.
Assume curb and gutter replacement criteria will remain the same as previous projects. NCE will meet with the City and establish updated condition criteria for assessment and replacement if needed. Based on the criteria established with the City, NCE will then determine what level of curb and gutter replacement will be pursued for design plans and documents.
2B) Pavement Coring:
NCE will collect pavement section core samples (4” – 8” diameter cores) on streets identified under key assumptions. All coring locations will be marked with white paint for utility location by Underground Service Alert City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
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(USA). Our current fee estimate assumes up to 20 core locations that we estimate will take one and a half (1.5) days to complete. For each core sample, NCE will measure and record the thickness and material type of each layer encountered in the pavement section, including the presence of any pavement reinforcing fabric.
Bulk samples of subgrade will be obtained at only one (1) location on Reina del Mar Avenue (between Reichling Avenue and Minerva Avenue) in accordance with stated key assumptions. We will collect bulk samples of subgrade materials at the core locations for laboratory testing such as R-value, moisture content and Atterberg Limits (plasticity index) determinations. The thickness of aggregate base (AB) will be measured at the bulk sample location only.
The core holes will penetrate through the pavement section and will then be backfilled with the excavated materials and capped with AC cold patch. NCE will then compile the coring and laboratory data and append it to its pavement design memorandum. Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the City prior to starting the coring and provide traffic control in accordance with the same standards discussed in pavement deflection testing. 2C) Pavement Design Recommendations:
Using the data obtained in Tasks 2A and 2B, NCE will perform pavement analysis and design services, and develop pavement rehabilitation and preventive maintenance recommendations for each street section. NCE will perform its analysis in accordance with the Caltrans Highway Design Manual. NCE will develop pavement structural section recommendations expressed in the form of a Traffic Index (TI) that will be provided by the City. NCE will develop recommendations including, but not limited to, the following:
Conventional Hot Mix Asphalt (HMA)
Rubberized Hot Mix Asphalt (RHMA)
Warm Mix Asphalt (WMA)
Locations and treatments of failed pavement sections (base repairs) Full-width milling and wedge grinding requirements
Surface seal treatments including but not limited to slurry seals, microsurfacing, conventional cape seals, rubber cape seal, and multi-layer surface seal.
NCE will then summarize its recommendations in a pavement design tables to the City that, at a minimum, will include street inventory, pavement structure thickness, base repair percentage, recommended treatments, and lab testing results.
NCE will submit the draft pavement design tables to the City for initial review. Upon receipt of any comments from the City, NCE will then prepare its final pavement design tables and submit to the City.
Task 2 Deliverables: Draft & Final Pavement Design Tables.
Task 3 – Plans, Specifications & Estimates
The work that will be performed during developing design PS&E are outlined in the subsequent Tasks. 3A) Design Data Gathering:
NCE will review relevant available data and records from the City as listed in the previous section, public and private utility providers, and other sources that may be appropriate to support the preparation of project contract documents. These may include, but are not limited to, the City drainage structure inventory maps, aerial City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
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photographs of the City; as-built street improvement and infrastructure plans, striping and markings, as-built plans from utility providers, including any preliminary plans for future work that may conflict with this project. The gathered information will be compiled and included in the base map used for design. It shall be noted that available record data (e.g., utilities, right-of-way) used to prepare the base map for streets undergoing rehabilitation will only be shown in their approximate location and that the depth of utilities will not be indicated. Based on our review we will identify any data gaps or missing information and provide this information to the City for review and discussion. 3B) 60% PS&E:
NCE will prepare the 60% PS&E for the planned street rehabilitation and surface seal street sections. The 60% plans for subject street sections will incorporate schematic design elements, localized base repairs (digouts) quantities, striping quantities, curb and gutter repair schedules, and limits of work. On subject street sections to offer the most cost-effective approach, plans will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets with exceptions noted under key assumptions. Plan sheets will include curb and gutter replacement and base repair schedules only, but will not show individual locations on design plans. Base repair and curb repairs will be marked in the field on the pavement in white paint and numbered, and verified prior to construction. Additionally, a table summarizing major work items (e.g. surface seal area, base repair area, etc.) and their estimated quantities will be developed and included on the respective plan sheets. We find that this information is particularly useful to contractors when assembling construction bids and schedules, thus resulting in more competitive bids, and to the City for verifying pay quantities during construction.
NCE understands that the City will provide the “Front End” documents and Special Provisions. The technical specifications will be prepared in MS Word format and will follow the City’s formatting conventions. The technical specifications and details will reference the City’s standard provisions and Caltrans 2018 Standards (including subsequent updates). NCE will, however, recommend deviating from Caltrans standards where, from our experience, such changes will improve the likelihood of achieving a successful construction project without compromising the integrity of the design. NCE recognizes the value of incorporating Caltrans Standard Specifications in projects such as these, both because these specifications have been developed by an agency that designs and builds a vast amount of highway work, and because most contractors performing public works construction in Northern California are familiar with them. Caltrans, however, has the resources to administer projects quite differently than most local agencies, so NCE advocates modifying the Caltrans Standard Specifications to better fit the abilities, needs, and budgets of municipal agencies.
NCE also believes that an efficient yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value out of every dollar spent on construction. Projects designed by NCE therefore, contain technical specifications that attempt to optimize the balance between using rigid, but time-tested, specifications and meeting local agency needs, with the ultimate goal of obtaining the very best value for its clients.
The Engineer’s Cost Estimate will be prepared in MS Excel format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects throughout California, we are confident in our ability to estimate the construction cost of the City’s project. This initial estimate will then be updated and refined as the design effort progresses.
It is assumed that the City will require a 5 to 10-day review/comment period once the 60% PS&E package is submitted.
Deliverables: One reproducible copy of 60% plans, technical specifications, and engineer’s estimate.
City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 9
3C) 90% PS&E:
The 60% PS&E will be revised to incorporate comments received from the City. NCE will meet with the City to review these comments, from which the 90% PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The 90% PS&E will include additional design information and details typically expected at this stage of completion. The 90% PS&E will then be packaged and submitted similar to the 60% PS&E unless directed otherwise.
The technical specifications will be further refined and at this stage of the design. We will review and comment on the City’s Front End documents (bid and contract forms, General Provisions, Special Provisions, etc.), which the City will prepare and provide. The Engineer’s Cost Estimate will also be updated to reflect the revised quantities of work depicted on the plans.
It is assumed that the City will require a 5-day review/comment period once the 90% PS&E package is submitted.
Deliverables: One reproducible copy of 90% plans, technical specifications, and engineer’s estimate. 3D) Final (100%) PS&E:
The 90% PS&E will be revised to incorporate comments received from the City. NCE will again meet with the City to review these comments, from which the final (100%) PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The final (100%) PS&E will include all notes and details necessary for construction. One reproducible copy of the final (100%) PS&E will then be packaged and submitted similar to the 90% PS&E unless directed otherwise. It is assumed that the City will require a 5-day review/comment period once the final (100%) PS&E package is submitted.
Upon receipt of the City’s final review comments, the project documents will be finalized for bidding purposes.
A final quantity calculation will be tabulated, and this will be entered into the final Engineer’s Cost Estimate for the project. All final documents will be reviewed, stamped and signed by NCE’s registered civil engineer, and the final PS&E will be delivered to the City in both hard copy and electronic formats.
Deliverables: One electronic file of the final plans, technical specifications, and engineer’s estimate. The electronic files for the final construction plans, specifications, and engineer’s estimate will be in AutoCAD 2022, Microsoft Word, and Microsoft Excel, respectively.
Task 4 – As Needed Professional Services (Optional)
NCE will assist the City with as needed professional services that may include surveying additional curb ramps with NCE labor if needed, marking base/spot repairs with the contractor during construction, advising the City during construction regarding pavement treatments, submittals, RFIs, and other items that may come up during the course of design and construction.
SCHEDULE
NCE will provide a detailed design schedule to achieve delivery of construction documents for bidding in early 2024 once we have a notice to proceed and agreement on the revised scope of work. We will discuss further the level of effort and time to complete construction documents given the significant number of curb ramps that may require replacement and/or retrofit.
City of Pacifica
FY 24/25 Pavement Resurfacing and Concrete Improvements Project Scope of Work
Date: August 25th, 2023
Page | 10
FEE ESTIMATE
NCE will provide the defined scope of work for a not to exceed fee of $139,000 and $157,000 with optional Task 4 in accordance with the attached schedule of charges. Further cost detail is provided in the attached fee estimate.
FY 2024-25 PAVEMENT RESURFACING PROJECT STREET LIST
Pacifica FY24-25 Pavement Resurfacing Project (CD 1004.55-2301) Year # Street ID Section ID Street Name Beg Location End Location No.
Lanes
FC
L
(ft)
W
(ft)
Approx.
Area (sft)
2022
PCI Origiinal Work Plan Treatment Updated Treatment(08/14/2023) Unit Cost
($/sy) Project Cost
24-25 1 ARLEEN 2060 Arleen Way CULLEN DR RIDGEWAY DR 2 R 653 29 18,937 55 SLURRY SEAL Slurry Seal (with >30% skin patch) $ 6.00 $ 12,625 24-25 2 BRADFO 2070 Bradford Way MORI`S POINT RD FAIRWAY DR 2 R 944 33 31,152 22 CAPE SEAL W/ BASE REPAIR Option 1: Double Slurry Seal Option 2: Rubber Cape Seal $ 11.50 $ 39,805
24-25 3 BRADFO 2070A Bradford Way FAIRWAY DR SHARP PARK RD 2 R 1,796 20 35,920 50 SLURRY SEAL Rubber Cape Seal $ 12.00 $ 47,893 24-25 4 BRIGHT 2080A Brighton Road PALMETTO AVE FRANCSICO BLVD 2 R 750 29 21,750 60 SLURRY SEAL Slurry Seal $ 5.00 $ 12,083 24-25 5 BRIGHT 2080B Brighton Road OCEANA BLVD 375 E/O SCENIC WAY 2 R 1,780 32 56,960 78 SLURRY SEAL Slurry Seal $ 3.75 $ 23,733 24-25 6 BRIGHT 2080C Brighton Road 375 FT E/O SCENIC
WAY
CUL DE SAC 2 R 932 25 23,300 69 SLURRY SEAL Slurry Seal $ 5.00 $ 12,944 24-25 7 BURNS 2105 Burns Court CULLEN DR CUL DE SAC 2 R 283 29 8,207 65 SLURRY SEAL Slurry Seal $ 5.00 $ 4,559 24-25 8 CINDY 2150 Cindy Way CULLEN DR RIDGEWAY DR 2 R 608 29 17,632 18 MILL & THICK OL W/ BASE REPAIR Option 1: Multi-layer Option 2: Mill and Overlay $ 25.00 $ 48,978
24-25 9 CLAREN 2140A Clarendon Road BEACH BLVD FRANCISCO BLVD 2 R 1,182 38 44,916 34 CAPE SEAL W/ BASE REPAIR Francisco Blvd to Palmetto Ave: Rubber Cape
Seal
Palmetto Ave to Beach Blvd: Slurry Seal
$ 12.00 $ 59,888
24-25 10 CULLEN 2170 Cullen Drive LUNDY WAY CINDY WAY 2 R 533 29 15,457 38 SLURRY SEAL Rubber Cape Seal $ 12.00 $ 20,609 24-25 11 LAKESI 2310 Lakeside Avenue FRANCISCO BLVD CLARENDON RD 2 R 909 33 29,997 25 SLURRY SEAL Double Slurry Seal $ 8.00 $ 26,664 24-25 12 LUNDY 2340A Lundy Way CULLEN DR WESTPORT DR 2 A 347 33 11,451 48 SLURRY SEAL Rubber Cape Seal $ 12.00 $ 15,268 24-25 13 LUNDY 2340B Lundy Way WESTPORT DR RIDGEWAY DR 2 A 312 33 10,296 73 SLURRY SEAL Rubber Cape Seal $ 12.00 $ 13,728 24-25 14 LUNDY 2340C Lundy Way RIDGEWAY DR SHARP PARK RD 2 A 1,972 29 57,188 50 MILL & THICK OL W/ BASE REPAIR Rubber Cape Seal (discuss about the old patch) $ 20.00 $ 127,084 24-25 15 MOANA 2360A Moana Way OCEANA BLVD 1423' E/O OCEANA BLVD
2 R 1,423 29 41,267 42 CAPE SEAL W/ BASE REPAIR Rubber Cape Seal $ 12.00 $ 55,023 24-25 16 MOANA 2360B Moana Way 1423' E/O OCEANA
BLVD
100 FT EAST OF RESSA
RD1
2 R 917 25 22,925 77 SLURRY SEAL Slurry Seal $ 3.75 $ 9,552 24-25 17 MOANA 2360C Moana Way
100 FT EAST OF RESSA
RD
CUL DE SAC 2 R 464 29 13,456 7 CAPE SEAL W/ BASE REPAIR Multi-Layer $ 16.00 $ 23,922 24-25 18 OCEANA 1650A Oceana Boulevard CLARANDEN AVE PALOMA AVE 2 A 2,409 31 74,679 74 SLURRY SEAL/MICROSURFACING Rubber Cape Seal $ 12.00 $ 99,572 24-25 19 PALOMA 2425D Paloma Avenue OCEANA BLVD MIRADOR TERR 2 R 370 50 18,500 75 SLURRY SEAL Rubber Cape Seal $ 12.00 $ 24,667 24-25 20 PALOMA 2425E Paloma Avenue MIRADOR TERR SIERRA TERR 2 R 1,355 36 48,780 82 SLURRY SEAL Slurry Seal $ 5.00 $ 27,100 24-25 21 PALOMA 2425F Paloma Avenue SIERRA TERR CARMEL AVE 2 R 659 24 15,816 4 CAPE SEAL W/ BASE REPAIR Multi-Layer $ 16.00 $ 28,117 24-25 22 RESSA 2440 Ressa Road BRIGHTON RD MOANA WAY 2 R 402 25 10,050 77 SLURRY SEAL Slurry Seal $ 5.00 $ 5,583 24-25 23 RIDGEW 2430 Ridgeway Drive LUNDY WAY DEAD END (EAST) 2 R 1,112 38 42,256 56 SLURRY SEAL Slurry Seal (with >30% skin patch) $ 6.00 $ 28,171 24-25 24 SHARPP 1000 Sharp Park Rd FRANCISCO GYPSY HILL 4 A 4,828 80 386,240 78 SLURRY SEAL Slurry Seal $ - 24-25 25 SHARPP 2000 Sharp Park Rd GYPSY HILL CITY LIMIT (436 ft E/O YSABEL DR) 4 A 3,310 54 178,740 70 SLURRY SEAL Slurry Seal $ - $ 767,570 New 26 SANPED 4840 San Pedro Rd KENT RD 381' S/O KENT RD 2 R 381 25 9,525 26 - Rubber Cape Seal $ 16.00 $ 16,933 New 27 SANPED 4840A San Pedro Rd 381' S/O KENT RD DANMANN AVE 2 R 354 37 13,098 46 - Rubber Cape Seal $ 13.00 $ 18,919 New 28 SANPED 4840B San Pedro Rd DANMANN AVE
200 FT. EAST OF
GRAND AVE
2 R 694 29 20,126 28 - Rubber Cape Seal $ 16.00 $ 35,780 New 29 GRAND 4335B Grand Avenue BEGIN A/C SAN PEDRO AVE 2 R 1,442 20 28,840 19 - Muli-layer $ 25.00 $ 80,111 New 30 REINA 3380A Reina del Mar Avenue ST HWY 1 REICHLING AVE 2 C 939 38 35,682 48 Rubber Cape Seal $ 13.00 $ 51,541 New 31 REINA 3380B Reina del Mar Avenue REICHLING AVE MINERVA AVE 2 C 1,318 35 46,130 21 Mill and Overlay (High Crown) or Surface Reconstruct $ 45.00 $ 230,650
New 32 ROCKAW 3410A Rockaway Beach
Avenue
CUL DE SAC ST HWY 1 2 C 631 36 22,716 72 Double Slurry Seal $ 9.00 $ 22,716 New 33 ROCKAW 3410B Rockaway Beach
Avenue
FASSLER DR BUEL AVE 2 C 488 25 12,200 8 Rubber Cape Seal with base repairs and leveling course $ 35.00 $ 47,444
New 34 ROCKAW 3410C Rockaway Beach
Avenue
BUEL AVE BAY VIEW RD 2 C 1,529 20 30,580 3 Rubber cape seal with base repairs and leveling course $ 35.00 $ 59,461 Halfway to Bayview Only
New 35 DONDEE 3120 Dondee Way San Marlo Way ROCKAW 2 R 457 19 8,683 62 Rubber Cape Seal $ 13.00 $ 12,542 New 36 OLDCOU 3340 Old County Road San Marlo Way ROCKAW 2 R 707 37 26,159 13 Rubber Cape Seal $ 16.00 $ 46,505 New 37 ROCKAW 3410A Rockaway Beach
Avenue
End HWY 1 2 C 525 40 21,000 70 Rubber Cape Seal $ 13.00 $ 30,333 New 38 EUREKA 2200 Eureka Drive Oceana Market Talbot 2 R 230 30 6,900 8 Rubber Cape Seal $ 16.00 $ 12,267 New 39 TALBOT Talbot Avenue Oceana Market San Pablo 2 R 1,700 30 51,000 22 Rubber Cape Seal $ 13.00 $ 73,667 New 40 PICOTR 2455 Pico Terrace CARMEL AVE PALOMA AVE 2 R 228 21 4,788 54 Double Slurry Seal $ 9.00 $ 4,788 New 41 VALLEJ 2650B Vallejo Terrace CARMEL AVE PALOMA AVE 1 R 228 14 3,192 22 Rubber Cape Seal $ 16.00 $ 5,675 New 42 SIERRA 2610B Sierra Terrace CANYON DR PALOMA AVE 2 R 350 21 7,350 11 Rubber Cape Seal with base repairs and leveling course $ 35.00 $ 28,583
New 43 CARMEL 2110D Carmel Avenue MIRADOR TERR SIERRA TERR 2 R 1,291 27 34,857 15 Rubber Cape Seal with base repairs and leveling course $ 35.00 $ 135,555
New 44 CARMEL 2110E Carmel Avenue SIERRA TERR PALOMA AVE 2 R 553 20 11,060 47 Muli-layer $ 25.00 $ 30,722 New 45 CARMEL 2110F Carmel Avenue PALOMA AVE CUL DE SAC 2 R 643 16 10,288 12 Rubber Cape Seal with base repairs and leveling course $ 35.00 $ 40,009 $ 1,751,771
1 8/25/2023
ATTACHMENT “B”
COMPENSATION
- 5 - OAK #4846-8099-6918 v2
05620-0129
Task Description Principal
Project
Manager
Senior
Engineer
Project
Engineer
Staff
Engineer
Field
Technician Clerical
Labor
Expenses Coring
Traffic
Control
Laboratory
Testing
Reimbursable
Expenses Total Cost
Rate $285 $225 $185 $165 $145 $105 $95
1. Project Management & Meetings
1A. Project Kick-off Meeting/Progress Meetings 6 16 8 $ 6,790 $ 100 $ 6,900 1B. Utility Coordination 2 2 20 2 $ 3,910 $ 100 $ 4,000 Sub-Total 6 18 10 0 20 0 2 $ 10,700 $ - $ - $ - $ 200 $ 10,900
2. Pavement Rehabilitation Design
2A. Pavement and C & G Condition Survey 2 4 16 40 $ 9,630 $ 400 $ 10,000 2B. Pavement Coring 2 8 10 12 2 $ 4,670 $ 7,500 $ 3,850 $ 1,180 $ 200 $ 17,400 2C. Pavement Design Recommendations 8 4 32 8 $ 9,620 $ 100 $ 9,700 Sub-Total 8 8 4 56 58 12 2 $ 23,920 $ 7,500 $ 3,850 $ 1,180 $ 700 $ 37,100
3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering 24 64 $ 13,240 $ 1,000 $ 14,200 3B. 60% PS&E 16 12 16 40 132 $ 35,960 $ 100 $ 36,100
3C. 90% PS&E 8 6 12 40 80 $ 24,050 $ 100 $ 24,200
3D. Final (100%) PS&E 8 4 6 20 60 $ 16,290 $ 200 $ 16,500 Sub-Total 32 22 34 124 336 0 0 $ 89,540 $ - $ - $ - $ 1,400 $ 91,000 Total 46 48 48 180 414 12 4 $ 124,160 $ 7,500 $ 3,850 $ 1,180 $ 2,300 $ 139,000
4. As Needed Professional Services (Optional) 8 16 16 40 16 $ 17,760 $ 200 $ 18,000 Total With Optional Task 54 64 64 220 430 12 4 $ 141,920 $ 7,500 $ 3,850 $ 1,180 $ 2,500 $ 157,000 City of Pacifica
FY 24/25 Pavement Resurfacing Project
Fee Estimate
August 25, 2023
Labor Hours