CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/9/2023
1 SUBJECT:
Amendment No. 1 To Agreement Between the City of Pacifica and Universal Building Services (UBS) For Janitorial Services
RECOMMENDED ACTION:
Adopt Resolution to Approve Amendment Number 1 to the agreement with Universal Building Services to provide additional janitorial services at the Pacifica Community Center and Jean E Brink Pool.
STAFF CONTACT:
Bob Palacio; Director PB&R
650 738-7382
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica has an agreement with Universal Building Services for city-wide janitorial services. Currently, the agreement does not cover weekends at the Pacifica Community Center.
The community center hosts year round Saturday and Sunday rentals. Our rental permits require the event holder to clean up the space post event. However, this does not include mopping, restroom sanitation, restocking, or other janitorial responsibilities. This addendum to the contract will insure that each weekend rental, and our Monday morning senior services programs will arrive to a clean and sanitized facility.
The cost for the service at the community center will be $843 per month which equates to $10,116 per year. These funds will come out of existing PB&R community center contractual services funding.
The Jean E Brink Pool located on the Oceana High School campus is home to the City of Pacifica's 7 day per week robust aquatics program. Programming includes, but is not limited to, adult lap swim, recreational swim, water aerobics classes, swim lessons, water safety courses, swim team rentals, artistic swim organization rentals, water polo, swim meets, and pool parties.
Past practice, which has proven to be unsuccessful on a number of levels, has been to have lifeguard staff clean the facility and restrooms themselves. This is a difficult task considering they are required to be barefoot while on deck, have limited experience in custodial sanitization practices, etc. The result has been a less than clean facility and a lifeguard staff that is working outside of the normal scope of lifeguard duties. Lifeguards will continue to do light as-needed cleaning, restocking etc., however, they will no longer need to work with chemicals, toilets, showers surfaces, sinks, and urinals except for as-needed occasions.
Professional janitorial services will include:
• Clean and shower walls and fixtures with tile shower disinfectant cleaner • Wipe down other tile walls as needed
• Clean toilets, urinals, sinks with disinfectant cleaner Pacifica City Council 2
October 09, 2023
• Empty trash receptacles
• Restock dispensers (supplies invoiced separately)
• Clean mirrors
• Clean ceiling vents
• Wipe down doors/frames
• Mop all floors
The cost of this new 7 day per week janitorial service at Jean E Brink Pool will be $2199 per month which equates to $26,388 per year. These funds will come from existing aquatics funds.
It is important to note that the JUHSD also uses the facility on a seasonal basis during the day.
The school district does provide custodial support to their programs. However, the City of Pacifica is the primary user of the facility and as such creates the largest need for custodial services at the facility.
The need for professional cleaning services at the Jean E Brink pool has been advocated by individual pool users, rental groups, and staff. This service will provide a much improved aquatics experience for all users of the facility.
ALTERNATIVE ACTION:
Council disapproves of the addendum and directs staff to find alternative solutions.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Goal 2: Improve and steward City infrastructure, streets, and facilities FISCAL IMPACT:
$843 per month of existing funds from PB&R account 01.800805.52800 AND $2199 per month of existing funds from PB&R account 01.800869.52700 This will increase Section 3 of the existing agreements monthly "not to exceed amount" from $18,563 to the "new not to exceed" amount of $21,605 per month for the duration of the existing agreement
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
Attachment A: UBS Amendment No. 1 - Janitorial Services (PDF) Attachment B: Agreement with Universal Building Services (UBS) 02.2023 (PDF) Pacifica City Council 3
October 09, 2023
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING AMENDMENT NO.1 TO THE AGREEMENT BETWEEN THE CITY OF
PACIFICA AND UNIVERSAL BUILDING SERVICES (UBS) FOR ADDITIONAL JANITORIAL
SERVICES
WHEREAS, the City of Pacifica Parks, Beaches and Recreation Department, Child Care Division, provides weekend rentals and programs at the Pacifica Community center; and WHEREAS, the City of Pacifica Parks, Beaches and Recreation Department provides 7 day per week aquatics programs and rentals at the Jean E. Brink Pool located on the campus of Oceana High School per the joint use agreement with the Jefferson Union High School District ; and
WHEREAS, due to an overwhelming need for additional professional cleaning services, additional janitorial services will be added to the existing city-wide agreement with UBS to provide those services at the community center and pool facilities.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to approve Amendment No. 1 to the agreement between the City of Pacifica and Universal Building Services which was entered into on February 27, 2023. The addendum will provide additional janitorial services at the Pacifica Community Center and the Jean E Brink Pool.
NAME TITLE SIGNATURE
Kevin Woodhouse City Manager _______________________
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 9th day of October 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
Pacifica City Council 4
October 09, 2023
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney