TASK ORDER NO. 1
CITY OF PACIFICA
AND
CAROLLO ENGINEERS
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct CAROLLO ENGINEERS to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and CAROLLO ENGINEERS (“CONSULTANT”) hereto dated September 14, 2023 (“MASTER AGREEMENT”) SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed Sixty-Three Thousand Nine Hundred Forty-Four dollars ($63,944.00) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by November 1, 2025 or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 14th day of September, 2023
CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT- CAROLLO ENGINEERS
By: Date
Paul Friedlander, PE
9/21/23
Anne E. Prudhel, PE
ATTACHMENT “A”
SCOPE OF SERVICES
pw://Carollo_200000/Documents/CA\Anza Drive Storm Drain Page 1 of 4 September 13, 2023
EXHIBIT A
SCOPE OF SERVICES
CITY OF PACIFICA
(CITY)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
ANZA DRIVE STORM DRAIN IMPROVEMENTS DESIGN
PURPOSE OF PROJECT
This Scope of Services defines CONSULTANT’s scope, schedule, and budget for furnishing design services for the Anza Drive storm Drain Improvements (Project). The project scope generally includes design for installation of 520 linear feet (LF) storm drain pipelines on Anza Drive from Arguello Blvd. to 951 Anza Drive. Specifically, the project will include:
• 330 LF of dual 12-inch PVC storm drain pipelines from Arguello Boulevard to the property line between 943 and 951 Anza Drive.
• 40 LF of 12-inch PVC from the northeast side of 951 Anza Drive to the property line between 943 and 951 Anza Drive.
• 150 LF of 15-inch HDPE along the property line between 943 and 951 Anza Drive, extending from a new storm drain manhole in Anza Drive to an existing storm drain inlet in an existing backyard easement.
• One standard 48-inch storm drain manhole and two “Go Curb Inlets” on Anza Drive.
CONSULTANT'S SERVICES
CONSULTANT will perform the following services under this scope of work:
• Task 1: Project Management and Administration
• Task 2: Design Documents
• Task 3: Contractor Coordination
TASK 1 – PROJECT COORDINATION AND ADMINISTRATION
This task provides for the following:
Task 1.1 Project Monitoring and Administration
Maintain project coordination between the CITY and CONSULTANT team members, including subconsultants under direct contract with the CITY. This task includes development of the project’s progress estimate framework, preparation of monthly status reports, internal team meetings, regular correspondence with team members, and review of work progress for quality and completion. Monthly status reports will include the following:
• Description of work completed in reporting period.
• Percentage complete to date by task and subtask.
• Schedule and budget status.
• Deliverable status.
• Key decisions and action items.
pw://Carollo_200000/Documents/CA\Anza Drive Storm Drain Page 2 of 4 September 13, 2023
• Potential project issues.
Task 1.2 Kickoff and Project Progress Meetings
This task includes one project kickoff meeting and one project progress meeting to convene with CITY staff and discuss review comments and key decision items. The kickoff meeting will be held shortly after Notice to Proceed (NTP) and include a site visit with the CITY’s selected contractor. The project progress meeting will occur after CITY review of the 90% design deliverable.
Task 1 Deliverables
• Monthly invoices, project status reports, and schedule updates. • Meeting agendas and minutes.
• Decision item, action item, and comment log updates.
Task 1 Meetings
• Kickoff meeting and site visit with contractor (in-person). • 90% design review workshop (virtual).
TASK 2 – DESIGN DOCUMENTS
CONSULTANT will prepare design documents to be used in solicitation for construction of the Project. This task provides for the following:
Task 2.1 90% Plans and Specifications
CONSULTANT will prepare plans and technical specifications (where required) for the proposed Anza Drive storm drain system improvements. An interim 90% design deliverable will be prepared and submitted to the CITY and Contractor for review and comment. Following the 90% design review workshop (Task 1.2) and receipt of all CITY comments, CONSULTANT will incorporate comments and prepare a signed 100% Final submittal (see Task 2.2).
Task 2.2 100% Final Plans and Specifications
Following receipt of all CITY comments on the 90% design submittal, CONSULTANT will develop the 100% Final submittal. All comments, decisions, and action items will be logged for record. CONSULTANT will provide a comments response log with the 100% Final submittal for CITY review. 100% Final documents will be signed and sealed using Certified Digital Signatures (CDS).
Task 2 Deliverables
• 90% plans and specifications.
• 100% Final plans and specifications.
TASK 3 – CONTRACTOR COORDINATION
CITY will solicit an on-call contractor to construct the project. Under this task, CONSULTANT will respond to questions from the contractor and issue responses with updates to plans and specifications, if required. CONSULTANT will review the price proposal received by the CITY and provide comments or a recommendation to award.
Task 3 Deliverables
• Responses to questions for pricing clarification (responses provided via email). • Price proposal review (comments provided via email).
• Conformed documents.
pw://Carollo_200000/Documents/CA\Anza Drive Storm Drain Page 3 of 4 September 13, 2023
SCOPE ASSUMPTIONS
• CONSULTANT will use existing topographic survey data for Anza Drive. Supplemental topographic survey is excluded from this scope of services. • CITY will prepare easement documentation for the proposed storm drain between 943 and 951 Anza Drive.
• CITY will conduct potholing to identify all existing utilities within 10 feet of the project alignment. The potholing will include the location and elevation below existing grade of existing utilities.
• CITY has indicated that the privately-owned corridor between 943 and 951 Anza Drive is topographically flat and free of subsurface instructions. The plans and specifications will require removal and replacement of fencing and any other pre-existing privately-owned improvements.
• CITY will hire a geotechnical engineer to prepare a geotechnical investigation for the project. The geotechnical investigation will include the following:
o Laboratory testing for:
Atterberg limits.
Moisture content and dry density.
No. 200 sieve wash.
Particle size analysis.
Soil modulus of reaction.
R-value.
o Assessment of liquefaction potential.
o Assessment of soil excavatability and trench stability. o Shoring recommendations.
o Subgrade preparation recommendations.
o Trench backfill and compaction recommendations.
o Pipe bedding recommendations.
o Asphalt pacing recommendations.
• CITY will furnish all record drawings, reports, studies, maps, and other available documentation for utilities in the vicinity of Anza Drive. • All deliverables will be provided in electronic format (PDF). • CITY comments on the 90% deliverable will be compiled into a single document for CONSULTANT review and response.
• CONSULTANT’s standard computer-aided drafting and design (CADD) file format will be used.
• CITY will sole-source the construction contract to an on-call contractor and use CITY’s standard agreement in lieu of Division 0 bidding requirements, contract forms, and contract conditions. A public bid advertisement period for the project will not be provided. • A detailed construction cost estimate is excluded from this scope of services. • Engineering services during construction (ESDC) are excluded from this scope of work.
PROJECT ASSUMPTIONS
• Carollo shall be entitled to use and reasonably rely upon information provided by City in performing Carollo's services.
• Any reuse of completed documents or use of partially completed documents without written verification or concurrence by Carollo for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Carollo. pw://Carollo_200000/Documents/CA\Anza Drive Storm Drain Page 4 of 4 September 13, 2023
• Carollo makes no warranty that City’s actual project costs, financial aspects, economic feasibility, schedules, and/or quantities or quality realized will not vary from Carollo’s opinions, analyses, projections, or estimates.
• Carollo is not responsible for damage or delay in performance caused by events beyond the reasonable control of Carollo. In the event Carollo's services are suspended, delayed or interrupted for the convenience of City or delays occur beyond the reasonable control of Carollo, an equitable adjustment in Carollo's time of performance and cost of Carollo's personnel and subcontractors may be made. Additionally, Carollo shall not be responsible for acts and decisions of third parties, including governmental agencies, other than Carollo’s subconsultants, that impact project completion and/or success.
TIME OF PERFORMANCE
CONSULTANT will perform the scope of services for Task 1 through Task 3 over an assumed 10-week duration from Notice to Proceed. The 90% design submittal (Task 2.1) will be submitted within 3 weeks of receipt of geotechnical information.
PAYMENT
Payment to the CONSULTANT for services performed under this Agreement shall be based on the attached fee proposal (EXHIBIT B) on a time and materials basis. The not-to-exceed cost limit to the CONSULTANT's services shall be $63,944.
ATTACHMENT “B”
COMPENSATION
Paul
Friedlander
Ryan
Hook
Justin
Peterson
Assistant
Professional
$318 $318 $274 $188 $199 $125 $14
1 Project Management
1.1 Project Monitoring and Administration 4 - 12 - - 4 20 5, $ 280 060 $ - $ 5,340 $
1.2 Kickoff and Project Progress Meetings - - 10 - - - 10 2, $ 140 740 $ 180 $ 3,060 $ TASK 1 TOTAL 4 - 22 - - 4 30 7,800 $ 420 $ 180 $ 8,400 $ 2 Design Documents
2.1 90% Plans and Specifications - 4 16 52 64 12 148 29,668 $ 2,072 $ - $ 31,740 $
2.2 100% Final and Specifications - 4 8 24 36 12 84 16,640 $ 1,176 $ - $ 17,816 $ TASK 2 TOTAL - 8 24 76 100 24 232 46,308 $ 3,248 $ - $ 49,556 $ 3 Contractor Coordination
3.1 Contractor Coordination 2 - 4 8 12 - 26 5,624 $ 364 $ - $ 5,988 $ TASK 3 TOTAL 2 - 4 8 12 - 26 5,624 $ 364 $ - $ 5,988 $
Project Total 6 8 50 84 112 28 288 59,732 $ 4,032 $ 180 $ $ 63,944 Notes:
(1) Rates are based on Carollo Engineers, Inc., Fee Schedule as of Jan 1, 2023 for California. (2) Other direct expenses include mileage traveling to/from meetings at IRS Federal Rate, travel at cost and Project Equipment and Communication Expense (PECE) at the indicated rate per Direct Labor Hour.
Labor
Cost
EXHIBIT B
CITY OF PACIFICA
ANZA DRIVE STORM DRAIN IMPROVEMENTS DESIGN PROJECT
FEE PROPOSAL
Carollo Engineers, Inc.1
Project
Total
Principal-InChargeQuality
Assurance
Project
Manager
Project
Engineer
Senior
CAD
Tech.
Doc.
Process. Total
Hours
PECE2
Expenses
2 pw://Carollo_200000/Documents/CA\Pacifica\Anza Drive Storm Drain Improvements 9/13/2023