CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/23/2023
1 SUBJECT:
A Resolution Supporting the Manor Drive Overcrossing Improvement Project and Authorizing Submittal of an Application for State Transportation Improvement Program Funding RECOMMENDED ACTION:
Adopt a resolution Authorizing the filing of an application for funding assigned to MTC and committing any necessary matching funds and stating assurance to complete the project, and authorize the City Manager to execute any document/s required for the grant application.
STAFF CONTACT:
Roland Yip, Deputy Director of Public Works, City Engineer [email protected]
(650) 738-3771
Bryan Bautista, Assistant Civil Engineer
[email protected]
(650) 738-2769
Lisa Petersen, Director of Public Works
[email protected]
(650) 737-3767
BACKGROUND/DISCUSSION:
The State Transportation Improvement Program (STIP) is a 5-year capital improvement program of State Transportation Funds and programs certain portions of the gas tax for transportation projects. The Metropolitan Transportation Commission (MTC) in cooperation with County Transportation Agencies (CTA’s) and Caltrans, is preparing the 2024 Regional Transportation Improvement Program (RTIP) to be submitted for the STIP.
On September 25, 2023, City Council approved a resolution and submittal for Measure A and Measure W Highway Program funds so the City could pursue grant funding for the Plans, Specifications, and Estimates (PS&E) phase of the Manor Overcrossing Improvement Project.
The City may find out if we are awarded the Measure A and Measure W Highway Program funds by the end of the year. In addition to the PS&E, the City also needs to secure grant funds for the construction work.
On July 20, 2023, the City/County Association of Governments (C/CAG) requested for projects in San Mateo County that were eligible for the STIP. The STIP is an opportunity that can provide construction funds for the project since this funding is to be programmed in FY 2027-28. In an effort to secure grant funds for the construction work, staff submitted the Manor Drive Overcrossing Improvement Project for the construction phase in the amount of $5,000,000. The project became eligible for STIP funding after Caltrans approved the Project Study ReportProject Development Support (PSR-PDS) on July 25th, 2023. There is no local match required Pacifica City Council 2
October 23, 2023
for the STIP funding, however there is a requirement for the construction phase to be fully funded. Staff will continue to pursue funding for the total construction phase cost estimated at approximately $20 million. The C/CAG requires a governing board resolution supporting the application to be provided.
The Highway 1 / Manor Drive Overcrossing Improvement Project (“Project”) will alleviate peak hour traffic congestion and improve vehicular as well as bicycle and pedestrian safety at the Manor Overcrossing between Oceana Boulevard and Palmetto Avenue. The Project will widen the overcrossing structure, flare the curb returns and install traffic signals at the bordering intersections. The wider pavement will allow for increased lane widths to benefit larger vehicles, while the flared curb returns will ensure the safe right-turn movements of SamTrans buses and large trailer trucks, which currently end up encroaching onto the opposing lane. The installation of new traffic signals will replace the all-way stop control at the bordering intersections to better facilitate traffic flow. The new traffic signals will also compliment the other pedestrian and bicycle facility improvements like updated ADA ramps, bike lanes, and better-defined crosswalks. This project will also study a freeway on-ramp for northbound Highway 1 at Milagra Drive and Oceana Boulevard, utilizing an existing bus pull-out ramp that is no longer in use, to help reduce traffic volume at the overcrossing.
The Manor Drive Overcrossing and the study of an on-ramp for northbound Highway 1 at Milagra Drive affects Highway 1, a Caltrans facility, will be comprised of several phases, which are the Preliminary Planning Study (PPS), Project Initiation Document (PID), Project Approval & Environmental Document (PA&ED) and Right-of-Way Acquisition (if needed) phase; PS&E phase, and Construction phase.
The PPS was the first phase in advancing this project and was completed in June 2019. The PID was the first formal phase in the project and was completed in July 2023. AECOM is currently working on the PA&ED phase that will build upon the PPS, analyze the project in depth, and prepare the environmental documents for the Project. The next phase for the Project would be the PS&E that will advance the Project into the detailed design, followed by the construction phase.
In Spring 2022, the City Council held another goal setting meeting to discuss its shared vision for the City and develop a set of goals, projects, and initiatives to be implemented in the following fiscal year. This is to better align the City’s financial resources, through the annual budget development process, with its plan of action for a particular period of time. On March 4, 2023 Council updated the adopted FY2023-24 City Council Priorities, which identified the Manor Overcrossing Improvement Project as a non-discretionary city priority that has been an ongoing/multi-year project that supports the City of Pacifica Strategic Plan 2023 to 2030 Goal 2 to improve and steward City infrastructure, streets and facilities.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution. However, not doing so will make the City ineligible to receive State Transportation Improvement Program funds.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Improve and steward City infrastructure, streets and facilities: Adopting the resolution will make the funds available to progress the Manor Drive Overcrossing Improvement Project.
Pacifica City Council 3
October 23, 2023
FISCAL IMPACT:
There is no fiscal impact since no local match is required by the STIP funding.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Pacifica City Council 4
October 23, 2023
Resolution of Local Support
Resolution No. _____
Authorizing the filing of an application for funding assigned to MTC and committing any necessary matching funds and stating assurance to complete the project WHEREAS, The City of Pacifica (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $5,000,000 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Carbon Reduction Program (CRP) funding, Transportation Alternatives (TA) set-aside/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Manor Drive Overcrossing Improvement Project (herein referred to as PROJECT) for the 2024 State Transportation Improvement Program. (herein referred to as PROGRAM); and WHEREAS, the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs, (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149), the Carbon Reduction Program (CRP) (23 U.S.C. § 175), and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133); and WHEREAS, state statutes, including California Streets and Highways Code §182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and
WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally-significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and
WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and
WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and
WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following:
• the commitment of any required matching funds; and
• that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to Pacifica City Council 5
October 23, 2023
be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and
• the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project-specific requirements as set forth in the PROGRAM; and
• that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and
• in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC’s Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and
WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and
WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and
WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and
WHEREAS, APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and
WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application.
NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any Pacifica City Council 6
October 23, 2023
cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further
RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC-funded transportation projects to coordinate within the agency and with the respective County Transportation Agency (CTA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and be it further
RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further
RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further
RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC’s Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further
RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the County Transportation Agency (CTA); and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further
RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further
RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further
RESOLVED that APPLICANT authorizes its Executive Director, General Manager, City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further
RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon Pacifica City Council 7
October 23, 2023
submittal by the project sponsor for TIP programming.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23rd day of October, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney Instructions for Using the Resolution of Local Support
• A project sponsor receiving Surface Transportation Block Grant Program (STP), Congestion Mitigation Air Quality Improvement Program (CMAQ), Carbon Reduction Program (CRP), Active Transportation Program (ATP), Regional Improvement Program (RIP), or other regional discretionary funds must adopt a resolution of local support prior to grant funds being added to the Transportation Improvement Program (TIP). The template to be used is found on the MTC website (link here). • Sponsors should always use the template posted on the website to ensure they have the latest version.
• The sponsor may not make changes to the template with the exception of format changes or additional language to suit the jurisdiction’s resolution conventions. These changes may not modify or condition / limit the MTC resolution language. If your legal counsel feels strongly about making language changes given specific circumstances surrounding a project, he/she needs to discuss these with the MTC General Counsel. • The three bulleted statements on page 2 of the resolution that apply to transit, highway, and RTIP projects may be deleted, if they do not apply. • After a project sponsor has adopted a resolution of local support for a project, it does not need to go back to the board if the project subsequently receives additional grants from the above fund sources, unless the project scope has changed significantly. If there are scope changes the sponsor should consult with MTC programming staff.
The resolution of local support must be transmitted to MTC when a project / grant funds are added to the TIP. The sponsor will attach a PDF of the adopted resolution to the Fund Management System (FMS) application when the sponsor requests a TIP amendment.