CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/23/2023
1 SUBJECT:
Approve an additional Recreation Coordinator Position in Aquatics Program and amend the FY 2023-24 Budget and Position Control to include this change RECOMMENDED ACTION:
Adopt a Resolution to approve the addition of a Recreation Coordinator Position in Aquatics Program and make necessary amendments to the FY 2023-24 Adopted Budget and Position Control to include this position.
STAFF CONTACT:
Bob Palacio; Director of Parks, Beaches and Recreation
650 738-7382
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica has an active joint use agreement with the Jefferson Union High School District which allows the City to provide community aquatics programs. The Jean E Brink Pool located on the Oceana High School campus is home to the City of Pacifica's 7 day per week robust aquatics program. Programming includes, but is not limited to, adult lap swim, recreational swim, water aerobics classes, swim lessons, water safety courses, swim team rentals, artistic swim organization rentals, swim camps, water polo, swim meets, and pool parties.
In early July 2022, as part of a Parks Beaches and Recreation department reorganization, the Recreation Coordinator position overseeing aquatics was eliminated. The funding for that position was used to fund a new Recreation Supervisor position that now oversees not only Aquatics, but also Recreation which includes contract instruction, beach and water safety initiatives, city-wide special events, summer camps, field users’ agreements, and teen and youth programs. This restructuring has left a gap at the Jean E Brink facility which has been run entirely with part-time staff. As the recreational activities have now exceeded the pre-Covid level, this is no longer a sustainable staffing level for the programs performed at this facility.
It is important to note, that the community aquatics program at the Brink Pool facility is a 12 month a year, 7 day a week program. The greater majority of staff, which entirely consists of lifeguards, are under the age of 18. Past practice allowed for these non-adult staff to be left in the facility to guard the water and monitor the facility. To ensure the safety of all program participants and staff and prudent risk management practices the City’s internal policy now requires a staff member, or contract instructor, to be at least 18 years old when in charge of the facility.
Addition of a new Recreation Coordinator in Aquatics would allow the department to regain prepandemic program and participation levels, and eventually grow and enhance programs. This new position will be able to develop, implement, and assess aquatic programs as this will be their main focus. They will also be the lead staff point of contact on aquatics staff recruitment, Pacifica City Council 2
October 23, 2023
development, interviews and hiring. They will enhance the overall safety of the facility and its users. The additional duties for this job class will include:
• Program facilitation, including but not limited to swim meets, swim lessons, and pool parties • Initial inputting of staff hours into timesheet system • Payment reconciliation for cash and checks
• Schedule staff shifts for on-deck aquatics staff
• Share duties for existing lifeguard on-going trainings • Provide incoming lifeguards with required water safety/CPR/ AED certification training • Assess equipment and infrastructure for needed maintenance and upkeep • Assist in chemical testing as needed
• Check Brink Pool voicemail, answer phones, and respond to public as needed • Perform lifeguard duties as needed
• Other duties as required including light custodial
This new position will be fully funded with new program revenues and salary savings from eliminating the unutilized part-time staff position (see Attachment A for additional detail).
New program revenues and salary savings on a fiscal year basis will amount to approximately $115,800, which is sufficient to fund a full-time benefited Recreation Coordinator position on an ongoing basis. The Recreation Coordinator is an existing classification within the City’s classification plan, so no approval of this classification or meet and confer process with the labor representatives is required at this time. If approved, this additional position will be added to the Position Control and the FY 2023-24 Budget.
ALTERNATIVE ACTION:
Deny the request for this position and give staff alternative direction on staffing the City’s aquatics program.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Enhance organizational and fiscal stability.
FISCAL IMPACT:
The total salary and benefits package the Recreation Coordinator position is about $115,800 per year and will be fully funded by the new programmatic revenues on ongoing basis. The FY 2023-24 Budget impact will be prorated based on the timing and outcome of the recruitment and necessary budget adjustments to the personnel cost and program revenues will be incorporated at the mid-year budget review.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
23-24 Aquatics Coordinator Funding Source(PDF)
Pacifica City Council 3
October 23, 2023
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING AN
ADDITIONAL RECREATION COORDINATOR POSITION IN AQUATICS PROGRAM AND MAKE NECESSARY AMENDMENTS TO THE FY 2023-24 BUDGET AND POSITION
CONTROL
WHEREAS, the City provides community aquatics programs at the Jean E Brink Pool facility located on the Oceana Campus; and
WHEREAS, the City desires to improve the stability, quality, and efficiency of the community aquatics program by adding a full-time Recreation Coordinator position in Aquatics program; and
WHEREAS, the City has been able to increase revenues generated in the aquatics division to be able to fully fund this position.
NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES:
The City Council of the City of Pacifica hereby approves an addition of a new Recreation Coordinator position in the Aquatics Division of the Parks Beaches and Recreation Department, approving the corresponding amendments to the FY 2023-24 Budget and Position Control
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23rd day of October, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney