CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
11/27/2023
1 SUBJECT:
PB&R Childcare Continued Funding Applications for Fiscal Year 2024-25 RECOMMENDED ACTION:
Adopt a Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving Agreement to This Transaction with the California Department of Education and the California Department of Social Services for the Purpose of Providing Childcare and Development Services and to authorize the Designated Personnel to Sign Contract Documents for Fiscal Years 2024-25.”
STAFF CONTACT:
Bob Palacio, Director, Parks, Beaches and Recreation
(650) 738-7381
[email protected]
Tracy Gilbert, Recreation Supervisor, Child Care
(650) 738-7388
[email protected]
BACKGROUND/DISCUSSION:
Childcare services is in an annual contractual agreement with the California Department of Education and the California Department of Social Services to provide subsidized Child Care.
Council action authorizing staff to have on-going responsibility and authority to work with the California Department of Education and the California Department of Social Services regarding the program’s contracts is required. Currently, Recreation Supervisor Tracy Gilbert has this authority and will continue to facilitate this process. This includes: processing the annual Continued Funding Application, submission of monthly/quarterly requests for reimbursement, attending semi-annual and annual training sessions and authorizing families to receive subsidized care.
The California Department of Education and the California Department of Social Services request a Council resolution authorizing participation in the 2024-25 contract documents, the Continued Funding Application, and all related contract documents and naming an authorized representative.
ALTERNATIVE ACTION:
Council could give direction on alternative ways to fund the program.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Enhance organizational and fiscal stability.
Pacifica City Council 2
November 27, 2023
FISCAL IMPACT:
Annual contracts from the California State Department of Education and Department of Social Services provide funds for subsidized childcare. The amount provided is based on enrollment of the number of subsidized children, and the amount we spend on each child in our childcare program. The expenditures and revenues related to these contracts will be included in the Fiscal Year 2024-2025 budget proposal and will determine the amount we will receive. No additional budget authority is needed.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
Pacifica City Council 3
November 27, 2023
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING
AGREEMENT TO THIS TRANSACTION WITH THE CALIFORNIA DEPARTMENT OF
EDUCATION AND THE CALIFORNIA DEPARTMENT OF SOCIAL SERVICES FOR THE
PURPOSE OF PROVIDING CHILD CARE AND DEVELOPMENT SERVICES AND TO
AUTHORIZE THE DESIGNATED PERSONNEL TO SIGN CONTRACT DOCUMENTS FOR FISCAL YEAR 2024-25
BE IT RESOLVED that the Governing Board of the City of Pacifica authorizes entering into this agreement to this transaction and that the person/s who are listed below are authorized to sign the transaction for the Governing Board.
NAME TITLE SIGNATURE
Kevin Woodhouse City Manager __________________________ Bob Palacio Parks, Beaches and Recreation Director __________________________ Tracy Gilbert Recreation Supervisor __________________________ • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27
th day of November 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney