Agenda — Pacifica City Council, December 11, 2023 (part 1 of 2)

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 December 11, 2023
December 11, 2023 (MONDAY)
www.cityofpacifica.org
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• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
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Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 December 11, 2023
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Mayor Bigstyck

SPECIAL PRESENTATIONS
A. Proclamation - Susan Thaxton

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.

If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for 11/01/23 through 11/30/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of November 2023

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: (1) November 13, 2023 Special and Regular Meeting of the City Council and (2) November 27, 2023 Regular Meeting of the City Council.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local City Council Regular Meeting 3 December 11, 2023
emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

5. Frontierland Park ADA Improvement Project Award
PROPOSED ACTION: Adopt the Resolution to

1. Approve the Construction Contract with DRYCO Construction, Inc. in an amount not to exceed $99,994.00;

2. Authorize a budget authority in the amount of $133,437.10, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts;

3. Authorize staff to execute future change orders not to exceed the contingency amount;

4. Authorize the City Manager to execute all documents related to the Frontierland Park ADA Improvement Project.

6. Resolution - Approve Purchase Agreement with C&D Power Inc for Purchase and Rental of Generator for Sharp Park Pump Station
PROPOSED ACTION: Adopt a Resolution that:

A. Authorizes the City Manager to award and execute a Purchase Agreement for a new generator, including a 12-month generator rental, with C&D Power Inc.; and B. Appropriate $300,000 from Wastewater Fund 34 Sewer CIP fund balance to Sharp Park Pump Station R&R Project; and
C. Approves a total project budget of $335,789.63, including a 10% contingency of $30,500; and
D. Authorizes the City Manager to execute all documents related to the purchase and rental agreement.

7. Resolution - Approve Master Service Agreement with Centrisys CNP for Providing Centrifuge Services for the Calera Creek Water Recycling Plant PROPOSED ACTION: Adopt a Resolution that:

A. Authorizes the City Manager to award and execute a Master Services Agreement with Centrisys CNP for a sole source purchase for providing centrifuge services in connection with the Calera Creek Water Recycling Plant biosolids handling process; and
B. Approves a total project budget of $175,000; and
C. Authorizes staff to execute future task orders not to exceed the project budget amount.

8. Resolution Approving the Professional Services Agreement between the City of Pacifica and Townsend Public Affiars to Provide Grant Writing and Grant Administration Services to the Various Departments in the City of Pacifica
PROPOSED ACTION: Approve a resolution authorizing the City Manager to enter into a consulting services agreement with Townsend Public Affairs for grant writing and grant City Council Regular Meeting 4 December 11, 2023
administration services at the not-to-exceed cost of $60,000.

9. Adoption of an Ordinance initiated by the City of Pacifica, to (a) add a new Article 53, “Emergency Shelters” to the City of Pacifica Zoning Regulations (Chapter 4 of Title 9 of the Pacifica Municipal Code [“PMC”]) to create zoning provisions for approval, construction, and operation of an emergency shelter consistent with the requirements of Senate Bill 2 (SB 2); (b) amend Article 11 “C-2 Community Commercial District” to make an emergency shelter with 20 or fewer occupants a permitted use and an emergency shelter with 21-30 occupants a conditional use; (c) amend Article 14, “O Professional Office District” and Article 15, “C-R Commercial Recreation District” to exclude emergency shelters; (d) update sections of the City of Pacifica’s Zoning Regulations to include updated definitions and terms for “Community Care Facility” and “Family Daycare Home” to be consistent with the requirements and definitions of State law; and (e) make other minor conforming revisions (File No. 2023-013, Text Amendment TA124-23). Recommended CEQA status: Exempt from CEQA pursuant to Section 15269 (Emergency Projects) and Section 15061(b)(3) (General Rule Exemption). The Planning Commission recommended approval of the Text Amendment by a Vote of 5-0 (with two absences) on November 6, 2023.

PROPOSED ACTION: Move to waive the second reading and adopt by title only “An Ordinance of the City Council of the City of Pacifica to enact a new Article 53 “Emergency Shelters,” to amend Article 11 “C-2 Community Commercial District,” to amend Article 14 “O Professional Office District”, to amend Article 15 “C-R Commercial Recreation District”, and to make various other minor conforming amendments of Chapter 4 Zoning, of Title 9 of the Pacifica Municipal Code (PMC), and finding the Ordinance exempt from the California Environmental Quality Act (CEQA) (File No. 2023- 013; Text Amendment TA-124-23).”

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

City Council Regular Meeting 5 December 11, 2023

PUBLIC HEARINGS - NONE

CONSIDERATION - NONE

10. SPECIAL ORDER OF BUSINESS - CITY COUNCIL REORGANIZATION a. Outgoing Mayor's Remarks
b. Presentations to Outgoing Mayor
c. Selection of New Mayor
d. Selection of New Mayor pro Tem
e. Incoming Mayor's Remarks

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500 City Council Regular Meeting 6 December 11, 2023

CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Approval of Disbursements for 11/01/23 through 11/30/23.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of November 2023 STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 11/01/23 through 11/30/23 are in the amount of $ 2,827,051.25 (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 23-24 - 11-1 to 11-30-23 (PDF)
1 Packet Pg. 7
Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 1

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67150 282.87 11/03/23 CLEARED SYSTEM 11/30/23 00094 ADAM-HILL COMPANY, THE 1 67151 978.59 11/03/23 CLEARED SYSTEM 11/30/23 00118 AIR EXCHANGE INC 1 67152 648.21 11/03/23 CLEARED SYSTEM 11/30/23 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 67153 208.44 11/03/23 CLEARED SYSTEM 11/30/23 04980 AMAZON.COM SALES, INC. 1 67154 129.69 11/03/23 CLEARED SYSTEM 11/30/23 00009 AT&T MOBILITY 1 67155 1600.00 11/03/23 OUTSTANDING SYSTEM 00009 AT&T OF CALIFORNIA 1 67156 54885.35 11/03/23 CLEARED SYSTEM 11/30/23 01579 AXON ENTERPRISE INC. 1 67157 4700.00 11/03/23 CLEARED SYSTEM 11/30/23 03967 BAIRD + DRISKELL + ABRAMS COMMUNITY PLAN 1 67158 6555.00 11/03/23 CLEARED SYSTEM 11/30/23 00258 BARTLE WELLS ASSOCIATES 1 67159 1540.00 11/03/23 CLEARED SYSTEM 11/30/23 05414 BEECHER ENGINEERING, INC. 1 67160 95.00 11/03/23 CLEARED SYSTEM 11/30/23 05127 BLEYLE ELEVATOR, INC. 1 67161 1176.24 11/03/23 CLEARED SYSTEM 11/30/23 02502 BURKE WILLIAMS AND SORENSEN LLP 1 67162 442.00 11/03/23 CLEARED SYSTEM 11/30/23 00011 C.W.E.A. 1 67163 4950.00 11/03/23 CLEARED SYSTEM 11/30/23 05483 CALIFORNIA CONSULTING, INC. 1 67164 942.66 11/03/23 CLEARED SYSTEM 11/30/23 00421 CALIFORNIA DIESEL & POWER 1 67165 617.00 11/03/23 CLEARED SYSTEM 11/30/23 01690 CALTEST ANALYTICAL LAB 1 67166 2170.91 11/03/23 CLEARED SYSTEM 11/30/23 05895 CAPITAL ONE TRADE CREDIT 1 67167 28610.50 11/03/23 CLEARED SYSTEM 11/30/23 02655 CAROLLO 1 67168 4260.75 11/03/23 CLEARED SYSTEM 11/30/23 00507 CHILDCARE CAREERS 1 67169 1159.70 11/03/23 CLEARED SYSTEM 11/30/23 00510 CINTAS CORPORATION #464 1 67170 1593.59 11/03/23 CLEARED SYSTEM 11/30/23 02168 COMCAST 1 67171 6789.48 11/03/23 CLEARED SYSTEM 11/30/23 00611 CSG CONSULTANTS, INC. 1 67172 155450.78 11/03/23 CLEARED SYSTEM 11/30/23 00622 CURTIS & SONS, L.N. 1 67173 5575.33 11/03/23 CLEARED SYSTEM 11/30/23 00025 DALY CITY/CITY OF 1 67174 156.91 11/03/23 CLEARED SYSTEM 11/30/23 00001 DONGUINES, RAYMUND 1 67175 17994.90 11/03/23 CLEARED SYSTEM 11/30/23 02130 DRYCO CONSTRUCTION, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 2

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67176 16.50 11/03/23 CLEARED SYSTEM 11/30/23 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 67177 407.08 11/03/23 CLEARED SYSTEM 11/30/23 01960 FERGUSON ENTERPRISES, INC. 1 67178 17193.57 11/03/23 CLEARED SYSTEM 11/30/23 02767 FLYERS ENERGY, LLC 1 67179 100.00 11/03/23 CLEARED SYSTEM 11/30/23 03823 GIBSON JR, EUGENE 1 67180 43.00 11/03/23 CLEARED SYSTEM 11/30/23 05962 GOLF JOHNATHON 1 67181 3861.00 11/03/23 CLEARED SYSTEM 11/30/23 00871 GRAFIX SHOPPE 1 67182 28.05 11/03/23 CLEARED SYSTEM 11/30/23 00872 GRAINGER 1 67183 3577.84 11/03/23 CLEARED SYSTEM 11/30/23 04859 HOME DEPOT CREDIT SERVICES 1 67184 5394.60 11/03/23 CLEARED SYSTEM 11/30/23 04373 INTERNATIONAL CONTAINER SERVICES 1 67185 4567.65 11/03/23 CLEARED SYSTEM 11/30/23 04083 INTERNATIONAL DIOXCIDE, INC. 1 67186 2481.78 11/03/23 CLEARED SYSTEM 11/30/23 05960 ISADORE MFG, INC 1 67187 1028.12 11/03/23 CLEARED SYSTEM 11/30/23 03700 KIMBALL MIDWEST 1 67188 252.50 11/03/23 CLEARED SYSTEM 11/30/23 01142 MC MASTER-CARR SUPPLY COMPANY

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67189 2165.00 11/03/23 CLEARED SYSTEM 11/30/23 04077 METROPOLITAN PLANNING GROUP 1 67190 2000.00 11/03/23 CLEARED SYSTEM 11/30/23 05299 MICHAEL VICTORIA 1 67191 799.01 11/03/23 CLEARED SYSTEM 11/30/23 04549 NAF SERVICES, INC. 1 67192 43.00 11/03/23 CLEARED SYSTEM 11/30/23 05963 NIAZI ZOHRA 1 67193 176818.56 11/03/23 CLEARED SYSTEM 11/30/23 05916 PACIFIC POLYMERS, INC 1 67194 53.06 11/03/23 CLEARED SYSTEM 11/30/23 00001 PATTEN, DANIEL 1 67195 6875.00 11/03/23 CLEARED SYSTEM 11/30/23 05961 PING AND MAY SZETO 1 67196 12700.00 11/03/23 CLEARED SYSTEM 11/30/23 04806 RICHARD SMITH 1 67197 78.08 11/03/23 CLEARED SYSTEM 11/30/23 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 67198 690.00 11/03/23 CLEARED SYSTEM 11/30/23 03720 SAN MATEO DAILY JOURNAL 1 67199 684.27 11/03/23 CLEARED SYSTEM 11/30/23 01461 SERRAMONTE FORD INC. 1 67200 780.00 11/03/23 CLEARED SYSTEM 11/30/23 05677 SFO MEDICAL CLINIC 1 67201 50.00 11/03/23 CLEARED SYSTEM 11/30/23 02642 T-MOBILE USA, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 3

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67202 1355.00 11/03/23 OUTSTANDING SYSTEM 01584 TECHNICAL SAFETY SERVICES, INC. 1 67203 10075.00 11/03/23 CLEARED SYSTEM 11/30/23 05692 TJC AND ASSOCIATES INC. 1 67204 9607.01 11/03/23 CLEARED SYSTEM 11/30/23 04670 U.S. TELEPACIFIC CORP. 1 67205 5.00 11/03/23 CLEARED SYSTEM 11/30/23 01652 UNITED PARCEL SERVICE 1 67206 4150.51 11/03/23 CLEARED SYSTEM 11/30/23 04576 UNIVAR SOLUTIONS USA INC 1 67207 254.70 11/03/23 CLEARED SYSTEM 11/30/23 00898 VCA ANIMAL HOSPITALS, INC. 1 67208 891.95 11/03/23 CLEARED SYSTEM 11/30/23 03980 VERITIV OPERATING COMPANY 1 67209 3688.03 11/03/23 CLEARED SYSTEM 11/30/23 01684 VERIZON WIRELESS 1 67210 413.70 11/03/23 CLEARED SYSTEM 11/30/23 01701 WECO INDUSTRIES 1 67211 436.64 11/03/23 CLEARED SYSTEM 11/30/23 00001 WHITE, GWENDOLYN 1 67212 382.00 11/10/23 CLEARED SYSTEM 11/30/23 05740 ABBY M. MARGOLIS 1 67213 1580.57 11/10/23 CLEARED SYSTEM 11/30/23 00094 ADAM-HILL COMPANY, THE 1 67214 74.47 11/10/23 CLEARED SYSTEM 11/30/23 00136 ALHAMBRA 1 67215 33.64 11/10/23 CLEARED SYSTEM 11/30/23 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 67216 2119.47 11/10/23 CLEARED SYSTEM 11/30/23 00156 ALTEC INDUSTRIES, INC. 1 67217 2213.12 11/10/23 CLEARED SYSTEM 11/30/23 04980 AMAZON.COM SALES, INC. 1 67218 7818.98 11/10/23 CLEARED SYSTEM 11/30/23 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 67219 308.06 11/10/23 CLEARED SYSTEM 11/30/23 00230 AUMA ACTUATORS, INC. 1 67220 958.71 11/10/23 CLEARED SYSTEM 11/30/23 00335 BLUE RIBBON SUPPLY COMPANY 1 67221 890.00 11/10/23 CLEARED SYSTEM 11/30/23 00011 C.W.E.A. 1 67222 4950.00 11/10/23 CLEARED SYSTEM 11/30/23 05483 CALIFORNIA CONSULTING, INC. 1 67223 3256.30 11/10/23 CLEARED SYSTEM 11/30/23 00421 CALIFORNIA DIESEL & POWER 1 67224 308.00 11/10/23 CLEARED SYSTEM 11/30/23 01690 CALTEST ANALYTICAL LAB 1 67225 2920.38 11/10/23 CLEARED SYSTEM 11/30/23 00507 CHILDCARE CAREERS 1 67226 433.29 11/10/23 CLEARED SYSTEM 11/30/23 00510 CINTAS 1 67227 1397.31 11/10/23 CLEARED SYSTEM 11/30/23 00510 CINTAS CORPORATION #464 Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 4

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67228 438.00 11/10/23 CLEARED SYSTEM 11/30/23 05296 CLAIRE BREES 1 67229 20000.00 11/10/23 CLEARED SYSTEM 11/30/23 05082 COASTSIDE NEWS GROUP, INC. 1 67230 275.13 11/10/23 CLEARED SYSTEM 11/30/23 00622 CURTIS & SONS, L.N. 1 67231 12982.98 11/10/23 CLEARED SYSTEM 11/30/23 00025 DALY CITY/CITY OF 1 67232 4410.00 11/10/23 CLEARED SYSTEM 11/30/23 00645 DAVEY TREE EXPERT COMPANY 1 67233 87032.52 11/10/23 CLEARED SYSTEM 11/30/23 00653 DELL MARKETING L.P. 1 67234 29811.47 11/10/23 CLEARED SYSTEM 11/30/23 02158 DIRECT EDGE INC. 1 67235 111.96 11/10/23 CLEARED SYSTEM 11/30/23 02614 DISH 1 67236 1311.57 11/10/23 CLEARED SYSTEM 11/30/23 03458 EOA INC 1 67237 329.63 11/10/23 CLEARED SYSTEM 11/30/23 02213 GARRATT CALLAHAN 1 67238 48.00 11/10/23 CLEARED SYSTEM 11/30/23 03804 GODSOE, LIZ 1 67239 135.34 11/10/23 CLEARED SYSTEM 11/30/23 00861 GOLDEN GATE TRUCK CENTER 1 67240 93.26 11/10/23 CLEARED SYSTEM 11/30/23 00872 GRAINGER 1 67241 780.00 11/10/23 CLEARED SYSTEM 11/30/23 03947 GRANICUS, INC. 1 67242 358.17 11/10/23 CLEARED SYSTEM 11/30/23 00875 GRANITE ROCK COMPANY #26577 1 67243 4216.92 11/10/23 CLEARED SYSTEM 11/30/23 00927 HDL COREN & CONE 1 67244 402.92 11/10/23 CLEARED SYSTEM 11/30/23 00919 HERC RENTALS INC. 1 67245 90.87 11/10/23 CLEARED SYSTEM 11/30/23 00001 HERNANDEZ, JORGE 1 67246 5715.00 11/10/23 CLEARED SYSTEM 11/30/23 03449 HILLSBOROUGH, TOWN OF 1 67247 404.00 11/10/23 OUTSTANDING SYSTEM 04494 ISIDRO, ALLEN 1 67248 4904.65 11/10/23 CLEARED SYSTEM 11/30/23 04085 JAMES FORD, INC. 1 67249 95.00 11/10/23 CLEARED SYSTEM 11/30/23 05333 KASEYA US LLC 1 67250 80.75 11/10/23 CLEARED SYSTEM 11/30/23 01812 KBA DOCUSYS 1 67251 141.61 11/10/23 OUTSTANDING SYSTEM 00001 KENT, JENNIFER 1 67252 968.45 11/10/23 CLEARED SYSTEM 11/30/23 00001 LA, EMILY 1 67253 1560.30 11/10/23 CLEARED SYSTEM 11/30/23 01067 LAKESHORE LEARNING MATERIALS Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 5

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67254 3226.56 11/10/23 CLEARED SYSTEM 11/30/23 01070 LAURETTA PRINTING COMPANY 1 67255 21375.00 11/10/23 CLEARED SYSTEM 11/30/23 05424 LIFFEY ELECTRIC, INC. 1 67256 254.41 11/10/23 CLEARED SYSTEM 11/30/23 01142 MC MASTER-CARR SUPPLY COMPANY 1 67257 1560.34 11/10/23 CLEARED SYSTEM 11/30/23 05964 MOBILE-TECH AUTOMOTIVE INC 1 67258 1245.00 11/10/23 CLEARED SYSTEM 11/30/23 00001 MONTOYA, JASMINE 1 67259 1187.18 11/10/23 CLEARED SYSTEM 11/30/23 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC. 1 67260 100.61 11/10/23 CLEARED SYSTEM 11/30/23 00001 MURDOCK, CHRISTIAN 1 67261 818.99 11/10/23 CLEARED SYSTEM 11/30/23 04549 NAF SERVICES, INC. 1 67262 594.00 11/10/23 CLEARED SYSTEM 11/30/23 03801 NAPIER, NORA 1 67263 34538.50 11/10/23 CLEARED SYSTEM 11/30/23 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 67264 545.44 11/10/23 CLEARED SYSTEM 11/30/23 01217 OFFICE DEPOT 1 67265 1781.63 11/10/23 CLEARED SYSTEM 11/30/23 03189 OMEGA ENGINEERING, INC. 1 67266 74.00 11/10/23 CLEARED SYSTEM 11/30/23 03803 ORTEGA, SHIRLEY 1 67267 722.87 11/10/23 CLEARED SYSTEM 11/30/23 01243 PACIFIC MANOR HARDWARE, INC. 1 67268 1076.91 11/10/23 CLEARED SYSTEM 11/30/23 01244 PACIFIC NURSERIES 1 67269 166.00 11/10/23 CLEARED SYSTEM 11/30/23 03802 PATINO, JOE 1 67270 2407.99 11/10/23 CLEARED SYSTEM 11/30/23 01295 PETERSON

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67271 473.58 11/10/23 CLEARED SYSTEM 11/30/23 03071 PHENOVA 1 67272 104.00 11/10/23 CLEARED SYSTEM 11/30/23 02539 PITTSINGER, R JANE 1 67273 669.91 11/10/23 CLEARED SYSTEM 11/30/23 03782 PRIORITY 1 PUBLIC SAFETY EQUIPMENT 1 67274 42.24 11/10/23 CLEARED SYSTEM 11/30/23 01336 QUILL CORPORATION 1 67275 87.23 11/10/23 CLEARED SYSTEM 11/30/23 01337 R & H WHOLESALE SUPPLY, INC. 1 67276 2675.97 11/10/23 CLEARED SYSTEM 11/30/23 03306 ROBERT HALF MANAGEMENT RESOURCES 1 67277 450.00 11/10/23 CLEARED SYSTEM 11/30/23 00022 SAN MATEO COUNTY SHERIFF 1 67278 194.91 11/10/23 CLEARED SYSTEM 11/30/23 01461 SERRAMONTE FORD INC. 1 67279 39.85 11/10/23 CLEARED SYSTEM 11/30/23 05465 SIGILLO SUPPLY, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 6

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67280 155.00 11/10/23 OUTSTANDING SYSTEM 02471 SIGNAWEST SYSTEMS, INC. 1 67281 509.96 11/10/23 CLEARED SYSTEM 11/30/23 01498 SMART & FINAL 1 67282 83.54 11/10/23 CLEARED SYSTEM 11/30/23 01534 STANDARD PLUMBING SUPPLY CO. 1 67283 5525.00 11/10/23 CLEARED SYSTEM 11/30/23 00044 STATE WATER RESOURCES CONTROL BOARD 1 67284 312.76 11/10/23 CLEARED SYSTEM 11/30/23 01546 STERICYCLE 1 67285 114.00 11/10/23 CLEARED SYSTEM 11/30/23 05524 STEVEN MICHAEL EVANS JR 1 67286 65.24 11/10/23 CLEARED SYSTEM 11/30/23 02642 T-MOBILE CORPORATION 1 67287 68776.50 11/10/23 CLEARED SYSTEM 11/30/23 05665 TELSTAR INSTRUMENTS 1 67288 1084.58 11/10/23 CLEARED SYSTEM 11/30/23 00001 TRAN, HENRY 1 67289 637.06 11/10/23 CLEARED SYSTEM 11/30/23 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 67290 4022.17 11/10/23 CLEARED SYSTEM 11/30/23 04576 UNIVAR SOLUTIONS USA INC 1 67291 5647.86 11/10/23 CLEARED SYSTEM 11/30/23 03835 US FOODS, INC 1 67292 1480.95 11/10/23 CLEARED SYSTEM 11/30/23 04999 VISUAL EDGE IT, INC. 1 67293 120.00 11/10/23 CLEARED SYSTEM 11/30/23 01729 WITMER-TYSON IMPORTS, INC. 1 67294 243.03 11/10/23 CLEARED SYSTEM 11/30/23 01747 ZEP SALES & SERVICE 1 67295 368.92 11/10/23 CLEARED SYSTEM 11/30/23 01751 ZUMAR INDUSTRIES, INC. 1 67296 409.75 11/10/23 CLEARED SYSTEM 11/30/23 05469 BCC BENEFIT COORDINATORS CORPORATION 1 67297 8565.56 11/10/23 CLEARED SYSTEM 11/30/23 05469 BCC BENEFIT COORDINATORS CORPORATION 1 67298 10166.98 11/10/23 CLEARED SYSTEM 11/30/23 03741 BENEFIT COORDINATORS CORPORATION 1 67299 88.50 11/10/23 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 67300 242.76 11/10/23 CLEARED SYSTEM 11/30/23 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 67301 783.00 11/10/23 CLEARED SYSTEM 11/30/23 01757 CLEA 1 67302 100.00 11/10/23 CLEARED SYSTEM 11/30/23 00814 FRANCHISE TAX BOARD 1 67303 200.00 11/10/23 CLEARED SYSTEM 11/30/23 00814 FRANCHISE TAX BOARD 1 67304 100.00 11/10/23 CLEARED SYSTEM 11/30/23 00814 FRANCHISE TAX BOARD 1 67305 707.53 11/10/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 7

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67306 840.00 11/10/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 67307 210.00 11/10/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 67308 420.00 11/10/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67309 84.00 11/10/23 CLEARED SYSTEM 11/30/23 01758 SMC FIREFIGHTERS IAFF L2400-PAC 1 67310 1337.49 11/10/23 CLEARED SYSTEM 11/30/23 01758 SMC FIREFIGHTERS IAFF Local 2400 1 67311 896.00 11/10/23 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 1 67312 2768.00 11/10/23 CLEARED SYSTEM 11/30/23 01764 TEAMSTERS LOCAL #856 1 67313 17.32 11/10/23 CLEARED SYSTEM 11/30/23 01766 VISION SERVICE PLAN-CA 1 67314 4030.47 11/10/23 CLEARED SYSTEM 11/30/23 01766 VISION SERVICE PLAN-CA 1 67315 6925.19 11/17/23 CLEARED SYSTEM 11/30/23 00009 AT&T 1 67316 21600.00 11/17/23 OUTSTANDING SYSTEM 05966 ACHIEVEIT ONLINE, LLC 1 67317 429.00 11/17/23 CLEARED SYSTEM 11/30/23 05867 ACTION ROAD SOLUTIONS LLC 1 67318 202.98 11/17/23 CLEARED SYSTEM 11/30/23 00045 ALBERTSONS / SAFEWAY 1 67319 2075.80 11/17/23 CLEARED SYSTEM 11/30/23 04980 AMAZON.COM SALES, INC. 1 67320 358.94 11/17/23 CLEARED SYSTEM 11/30/23 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 67321 906.27 11/17/23 CLEARED SYSTEM 11/30/23 01890 ARROWHEAD SCIENTIFIC, INC. 1 67322 46.70 11/17/23 CLEARED SYSTEM 11/30/23 00009 AT&T LONG DISTANCE 1 67323 1000.00 11/17/23 CLEARED SYSTEM 11/30/23 03634 BAY POWER LLC GENERATOR SYSTEM DESIGN AN 1 67324 293.03 11/17/23 CLEARED SYSTEM 11/30/23 00293 BEARING AGENCIES INC 1 67325 310.91 11/17/23 OUTSTANDING SYSTEM 05577 BENNETT & WILLIAMS VETERINARY CORPORATIO 1 67326 1288.00 11/17/23 CLEARED SYSTEM 11/30/23 00323 BIG ED'S CRANE SERVICE, INC. 1 67327 95.00 11/17/23 CLEARED SYSTEM 11/30/23 05127 BLEYLE ELEVATOR, INC. 1 67328 272.38 11/17/23 CLEARED SYSTEM 11/30/23 00002 BRAUN, LUCIE (PETTY CASH) 1 67329 14377.50 11/17/23 CLEARED SYSTEM 11/30/23 05463 BRETT STOLLENWERK 1 67330 4460.56 11/17/23 CLEARED SYSTEM 11/30/23 02502 BURKE WILLIAMS AND SORENSEN LLP 1 67331 241.00 11/17/23 CLEARED SYSTEM 11/30/23 00011 C.W.E.A.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 8

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67332 6153.01 11/17/23 CLEARED SYSTEM 11/30/23 00421 CALIFORNIA DIESEL & POWER 1 67333 64.00 11/17/23 CLEARED SYSTEM 11/30/23 00014 CALIFORNIA STATE OF 1 67334 100.00 11/17/23 OUTSTANDING SYSTEM 03295 CALIFORNIA TEACHER COMMISSION 1 67335 769.13 11/17/23 CLEARED SYSTEM 11/30/23 00452 CALPICO INC. 1 67336 3648.00 11/17/23 CLEARED SYSTEM 11/30/23 01690 CALTEST ANALYTICAL LAB 1 67337 2023.48 11/17/23 CLEARED SYSTEM 11/30/23 05895 CAPITAL ONE TRADE CREDIT 1 67338 23640.75 11/17/23 CLEARED SYSTEM 11/30/23 02655 CAROLLO 1 67339 2540.01 11/17/23 CLEARED SYSTEM 11/30/23 00483 CDW GOVERNMENT, INC. 1 67340 22.50 11/17/23 OUTSTANDING SYSTEM 05969 CHAD LAWIE 1 67341 2968.38 11/17/23 CLEARED SYSTEM 11/30/23 00507 CHILDCARE CAREERS 1 67342 1617.98 11/17/23 CLEARED SYSTEM 11/30/23 00510 CINTAS CORPORATION #464 1 67343 69305.66 11/17/23 CLEARED SYSTEM 11/30/23 05008 CLARK EQUIPMENT COMPANY 1 67344 83.33 11/17/23 CLEARED SYSTEM 11/30/23 02168 COMCAST 1 67345 965.00 11/17/23 CLEARED SYSTEM 11/30/23 03344 COPWARE, INC 1 67346 34478.22 11/17/23 CLEARED SYSTEM 11/30/23 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 67347 4420.00 11/17/23 CLEARED SYSTEM 11/30/23 05341 CREATIVE DIGITAL AGENCY INC. 1 67348 13500.00 11/17/23 CLEARED SYSTEM 11/30/23 05959 DANIEL E. KEEN 1 67349 600.00 11/17/23 OUTSTANDING SYSTEM 04046 DE VERA, ARTHUR 1 67350 2528.00 11/17/23 CLEARED SYSTEM 11/30/23 00710 EAST BAY MUNI UTILITY DISTRICT 1 67351 350.55 11/17/23 CLEARED SYSTEM 11/30/23 02793 EAST PENN MANUFACTURING CO., INC

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67352 1400.00 11/17/23 CLEARED SYSTEM 11/30/23 04274 EMCOR SERVICES 1 67353 36.08 11/17/23 OUTSTANDING SYSTEM 00001 EVANS, DAVID 1 67354 77.00 11/17/23 CLEARED SYSTEM 11/30/23 00758 EXPERIAN 1 67355 2205.00 11/17/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 67356 11402.03 11/17/23 CLEARED SYSTEM 11/30/23 02767 FLYERS ENERGY, LLC 1 67357 5777.64 11/17/23 CLEARED SYSTEM 11/30/23 05220 GHIRARDELLI ASSOCIATES, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 9

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67358 1582.66 11/17/23 CLEARED SYSTEM 11/30/23 00872 GRAINGER 1 67359 1162.00 11/17/23 CLEARED SYSTEM 11/30/23 00892 HACH COMPANY 1 67360 201.72 11/17/23 CLEARED SYSTEM 11/30/23 00907 HARRISON & BONINI, INC. 1 67361 48623.52 11/17/23 CLEARED SYSTEM 11/30/23 04131 HDL SOFTWARE, LLC 1 67362 832.08 11/17/23 CLEARED SYSTEM 11/30/23 04859 HOME DEPOT CREDIT SERVICES 1 67363 4567.65 11/17/23 CLEARED SYSTEM 11/30/23 04083 INTERNATIONAL DIOXCIDE, INC. 1 67364 94.08 11/17/23 CLEARED SYSTEM 11/30/23 02252 INTERSTATE ALL BATTERY CENTER 1 67365 54.94 11/17/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 67366 67.78 11/17/23 CLEARED SYSTEM 11/30/23 01812 KBA DOCUSYS 1 67367 4503.75 11/17/23 CLEARED SYSTEM 11/30/23 01044 KERMANI CONSULTING GROUP 1 67368 141.67 11/17/23 CLEARED SYSTEM 11/30/23 03700 KIMBALL MIDWEST 1 67369 582.92 11/17/23 CLEARED SYSTEM 11/30/23 01055 KONE INC 1 67370 4.00 11/17/23 OUTSTANDING SYSTEM 05974 MANNY RAPOSO 1 67371 249.11 11/17/23 CLEARED SYSTEM 11/30/23 01142 MC MASTER-CARR SUPPLY COMPANY 1 67372 100.00 11/17/23 CLEARED SYSTEM 11/30/23 01165 MILLER & O'BRIEN 1 67373 63.86 11/17/23 CLEARED SYSTEM 11/30/23 00001 MILLS, VICKY 1 67374 799.01 11/17/23 CLEARED SYSTEM 11/30/23 04549 NAF SERVICES, INC. 1 67375 15242.09 11/17/23 CLEARED SYSTEM 11/30/23 01206 NORTH COAST COUNTY WATER DIST. 1 67376 1029.45 11/17/23 CLEARED SYSTEM 11/30/23 05972 NWESTCO LLC 1 67377 1031.16 11/17/23 CLEARED SYSTEM 11/30/23 02486 O'REILLY AUTO PARTS 1 67378 9008.00 11/17/23 CLEARED SYSTEM 11/30/23 05958 ONE WATER LLC 1 67379 750.00 11/17/23 OUTSTANDING SYSTEM 03683 PACIFIC BEACH COALITION 1 67380 199416.80 11/17/23 CLEARED SYSTEM 11/30/23 01240 PACIFIC GAS & ELECTRIC CO. 1 67381 3763.73 11/17/23 CLEARED SYSTEM 11/30/23 04418 PACIFIC OFFICE AUTOMATION 1 67382 2000.00 11/17/23 CLEARED SYSTEM 11/30/23 05970 PHAN NGUYEN 1 67383 3511.39 11/17/23 OUTSTANDING SYSTEM 00320 PLAN JPA Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 10

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67384 886.38 11/17/23 CLEARED SYSTEM 11/30/23 01336 QUILL CORPORATION 1 67385 90250.00 11/17/23 CLEARED SYSTEM 11/30/23 03960 R.V. STICH CONSTRUCTION INC 1 67386 1800.00 11/17/23 CLEARED SYSTEM 11/30/23 04802 RECORDS CONTROL SERVICES 1 67387 2232.00 11/17/23 CLEARED SYSTEM 11/30/23 00055 SAN MATEO COUNTY FORENSIC LAB 1 67388 149.07 11/17/23 OUTSTANDING SYSTEM 01422 SAN MATEO ELECTRONIC SUPPLY 1 67389 4000.00 11/17/23 CLEARED SYSTEM 11/30/23 01428 SANCHEZ ART CENTER 1 67390 1051.00 11/17/23 CLEARED SYSTEM 11/30/23 02483 SANTA ROSA JUNIOR COLLEGE

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67391 6890.59 11/17/23 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 67392 612.00 11/17/23 CLEARED SYSTEM 11/30/23 05677 SFO MEDICAL CLINIC 1 67393 79.40 11/17/23 CLEARED SYSTEM 11/30/23 05465 SIGILLO SUPPLY, INC. 1 67394 168.05 11/17/23 CLEARED SYSTEM 11/30/23 01546 STERICYCLE 1 67395 22859.90 11/17/23 CLEARED SYSTEM 11/30/23 01570 SYNAGRO WEST, LLC 1 67396 537.23 11/17/23 CLEARED SYSTEM 11/30/23 02642 T-MOBILE CORPORATION 1 67397 2000.00 11/17/23 CLEARED SYSTEM 11/30/23 05971 THERESA OTTERSTEDT 1 67398 14301.00 11/17/23 OUTSTANDING SYSTEM 05936 TRIPEPI, SMITH & ASSOCIATES, INC. 1 67399 1056.75 11/17/23 CLEARED SYSTEM 11/30/23 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 67400 1550.00 11/17/23 CLEARED SYSTEM 11/30/23 02527 UNIVERSAL BUILDING SERVICES 1 67401 263.23 11/17/23 CLEARED SYSTEM 11/30/23 01812 US BANK EQUIPMENT FINANCE 1 67402 2356.91 11/17/23 CLEARED SYSTEM 11/30/23 03835 US FOODS, INC 1 67403 658277.30 11/17/23 CLEARED SYSTEM 11/30/23 05967 VAC-CON 1 67404 11.54 11/17/23 CLEARED SYSTEM 11/30/23 03980 VERITIV OPERATING COMPANY 1 67405 3298.77 11/17/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 67406 18000.00 11/17/23 OUTSTANDING SYSTEM 05885 WARWICK GROUP CONSULTANTS, LLC 1 67407 162.00 11/17/23 OUTSTANDING SYSTEM 05163 WEX HEALTH, INC. 1 67408 650.00 11/17/23 CLEARED SYSTEM 11/30/23 04121 WHENTOWORK, INC. 1 67409 122.48 11/17/23 OUTSTANDING SYSTEM 00001 WOODHOUSE, KEVIN Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 11

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67410 174.53 11/17/23 CLEARED SYSTEM 11/30/23 01747 ZEP SALES & SERVICE 1 67411 1163.83 11/22/23 OUTSTANDING SYSTEM 00009 AT&T
1 67412 1022.21 11/22/23 CLEARED SYSTEM 11/30/23 00094 ADAM-HILL COMPANY, THE 1 67413 132.75 11/22/23 CLEARED SYSTEM 11/30/23 04066 ALERT PEST CONTROL COMPANY INC 1 67414 566.27 11/22/23 CLEARED SYSTEM 11/30/23 04980 AMAZON.COM SALES, INC. 1 67415 268.60 11/22/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 67416 376.40 11/22/23 OUTSTANDING SYSTEM 00009 AT&T
1 67417 92240.72 11/22/23 CLEARED SYSTEM 11/30/23 02502 BURKE WILLIAMS AND SORENSEN LLP 1 67418 241.00 11/22/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 67419 26351.00 11/22/23 CLEARED SYSTEM 11/30/23 02655 CAROLLO 1 67420 9431.79 11/22/23 OUTSTANDING SYSTEM 03745 CASEY CONSTRUCTION, INC 1 67421 2428.98 11/22/23 CLEARED SYSTEM 11/30/23 00507 CHILDCARE CAREERS 1 67422 130.00 11/22/23 CLEARED SYSTEM 11/30/23 00046 CITY OF SAN BRUNO 1 67423 189.35 11/22/23 OUTSTANDING SYSTEM 02168 COMCAST 1 67424 448.16 11/22/23 CLEARED SYSTEM 11/30/23 04677 CORODATA RECORDS MANAGEMENT INC 1 67425 63859.38 11/22/23 CLEARED SYSTEM 11/30/23 03121 D.W. NICHOLSON CORPORTATION 1 67426 250.00 11/22/23 CLEARED SYSTEM 11/30/23 00001 DA ROZA, JOHN PAUL 1 67427 1740.00 11/22/23 CLEARED SYSTEM 11/30/23 02201 DISCOUNT PLUMBING, INC. 1 67428 1400.00 11/22/23 CLEARED SYSTEM 11/30/23 04321 DUBOCE JANITORIAL SERVICES 1 67429 2085.80 11/22/23 OUTSTANDING SYSTEM 05217 ELECTRICAL CONSTRUCTION SERVICES INC. 1 67430 13400.60 11/22/23 CLEARED SYSTEM 11/30/23 05813 EVAN AUCKLAND 1 67431 3718.75 11/22/23 OUTSTANDING SYSTEM 05978 EVERLAST CONCRETE 1 67432 1850.00 11/22/23 CLEARED SYSTEM 11/30/23 05977 FARALLON COMPANY 1 67433 629.19 11/22/23 OUTSTANDING SYSTEM 00001 GOMEZ, JOE

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) 1 67434 2451.60 11/22/23 CLEARED SYSTEM 11/30/23 04086 JACK DOHENY COMPANY 1 67435 164.81 11/22/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 12

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67436 45.39 11/22/23 CLEARED SYSTEM 11/30/23 00001 KIZILTUG, HARUN 1 67437 125.00 11/22/23 CLEARED SYSTEM 11/30/23 05948 MARILYN COONEY 1 67438 181.00 11/22/23 OUTSTANDING SYSTEM 00001 MEEHLEIB, AUDIE 1 67439 135075.59 11/22/23 CLEARED SYSTEM 11/30/23 05450 MIRACLE PLAYSYSTEMS, INC. 1 67440 3520.75 11/22/23 CLEARED SYSTEM 11/30/23 03955 MOFFATT & NICHOL 1 67441 13505.64 11/22/23 CLEARED SYSTEM 11/30/23 01206 NORTH COAST COUNTY WATER DIST. 1 67442 210.14 11/22/23 CLEARED SYSTEM 11/30/23 01217 OFFICE DEPOT 1 67443 1008.47 11/22/23 OUTSTANDING SYSTEM 02027 OLIVER PACKAGING AND EQUIPMENT COMPANY 1 67444 8072.00 11/22/23 CLEARED SYSTEM 11/30/23 05958 ONE WATER LLC 1 67445 400.00 11/22/23 OUTSTANDING SYSTEM 01297 PARS
1 67446 629.33 11/22/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 67447 12380.24 11/22/23 CLEARED SYSTEM 11/30/23 03281 REGIONAL GOVERNMENT SERVICES 1 67448 629.19 11/22/23 OUTSTANDING SYSTEM 00001 ROMERO, VICENTE 1 67449 275.00 11/22/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY SHERIFF 1 67450 275.00 11/22/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY SHERIFF 1 67451 3315.00 11/22/23 CLEARED SYSTEM 11/30/23 05764 SAVANT SOLUTIONS, INC 1 67452 600.00 11/22/23 OUTSTANDING SYSTEM 01501 SMELLY MEL'S PLUMBING 1 67453 5438.42 11/22/23 CLEARED SYSTEM 11/30/23 02066 TELEDYNE INSTRUMENTS, INC. 1 67454 181.00 11/22/23 OUTSTANDING SYSTEM 00001 TRAN, HENRY 1 67455 7192.43 11/22/23 CLEARED SYSTEM 11/30/23 01077 TREE MANAGEMENT EXPERTS 1 67456 146.66 11/22/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 67457 2215.99 11/22/23 CLEARED SYSTEM 11/30/23 04999 XEROX FINANCIAL SERVICES 1 67458 37456.07 11/22/23 CLEARED SYSTEM 11/30/23 04608 TRI COUNTIES BANK 1 67459 242.76 11/24/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 67460 100.00 11/24/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 67461 200.00 11/24/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY DEC0423 7:17 Page: 13

CITY OF PACIFICA
FOR: 11/01/23 - 11/30/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 67462 100.00 11/24/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 67463 396.00 11/24/23 OUTSTANDING SYSTEM 01767 NPFBA
1 67464 707.53 11/24/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 67465 458.50 11/24/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 67466 880.00 11/24/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 67467 220.00 11/24/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 67468 420.00 11/24/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 67469 84.00 11/24/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF L2400-PAC 1 67470 1337.49 11/24/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 67471 2854.00 11/24/23 CLEARED SYSTEM 11/30/23 01764 TEAMSTERS LOCAL #856

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23) BANK: 1 TOTAL # OF CHECKS: 322 FOR A TOTAL AMOUNT OF: $2827051.25 TOTAL # OF REISSUED CHECKS: 0 FOR A TOTAL AMOUNT OF:

TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

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Attachment: Disbursements -FY 23-24 - 11-1 to 11-30-23 (5524 : Disbursements - Dated 11/01/23 through 11/30/23)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes for the following: (1) November 13, 2023 Special and Regular Meeting of the City Council and (2) November 27, 2023 Regular Meeting of the City Council.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes for the following: (1) November 13, 2023 Special and Regular Meeting of the City Council (Attachments A and B) and (2) November 27, 2023 Regular Meeting of the City Council (Attachment C).

FISCAL IMPACT:

Within budgeted operational expenses.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 11-13-2023 Special and Regular Council Meeting (PDF) Attachment B: Minutes of 11-13-2023 Special Council Meeting (PDF) Attachment C: Minutes of 11-27-2023 Regular Council Meeting (PDF) 2 Packet Pg. 17

CITY OF PACIFICA

SPECIAL AND REGULAR MEETING
November 13, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on November 13, 2023 at 5:00 PM 5:00 PM - CLOSED SESSION
Mayor Bigstyck called the meeting to order at 5:00 p.m., stating that all councilmembers were present, and announced that the Council would meet in Closed Session. 00a. CONFERENCE WITH LABOR NEGOTIATORS. Government Code section 54957.6.

Agency designated representatives: Michelle Kenyon, City Attorney; and Unrepresented employee: Kevin Woodhouse, City Manager.
00b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code section 54957.

Title: City Manager.
6:00 PM - OPEN SESSION
Call to Order
Mayor Bigstyck reconvened the meeting at 6:07 p.m.

Attendee Name Title Status Arrived
Tygarjas Bigstyck Mayor Present
Sue Vaterlaus Mayor pro Tem Present
Sue Beckmeyer Councilmember Remote
Mary Bier Councilmember Present
Christine Boles Councilmember Present
City Clerk Coffey took a verbal roll call of City Council. She stated that Councilmember Beckmeyer is participating remotely pursuant to Government Code Section 54953 which allows remote participation for Just Cause.

Councilmember Beckmeyer confirmed she was requesting participation under the Just Cause

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provision. She stated that it is due to a contagious illness that prevents in-person participation and that no one was in the room with her.

City Clerk Coffey added that no vote is required due to her remote participation due to Just Cause and she is required to participate remotely through both audio and video technology and any vote at this meeting will be conducted by a roll call of Council.

Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Christian Murdock, Planning Director; Maria Sarasua, Police Chief; Bob Palacio, PB&R Director; Louis Sun, PW Dep. Director-Wastewater Div.; Roland Yip, PW Dep. Director-Field Services/Engineering; Raymund Donguines, Sr. Civil Engineer; Maria Aguilar, Retiring PW WW Dep. Director; Stefanie Cervantes, Sr. Planner; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Bigstyck read the Land Acknowledgment.

Mayor Bigstyck led the Salute to the Flag.

Closed Session Report
City Attorney Kenyon stated there was no reportable action.

SPECIAL PRESENTATIONS
A. Proclamation - Maria Aguilar
Mayor Bigstyck read a proclamation honoring the retirement of Maria Aguilar, PW Dep. Director of Wastewater Division.

Councilmember Bier thanked her for her years of service to Pacifica, and they will miss her.

Mayor pro Tem Vaterlaus thought it was amazing for an employee who has been here for 23 years and a tribute to her and everyone she worked with to have stayed so long.

Councilmember Boles stated that she met her about a year ago when she toured the wastewater plant and was impressed with her as she has a passion for their work with very technical experience; she is an example for the next generation and hopefully all the girls are watching and see what they can become as well. She acknowledged her legacy for what she did, such as the skate park, etc. She hopes she enjoys her well-deserved retirement.

Councilmember Beckmeyer thanked her for her service to the community, especially last year when she saw her careful and thoughtful responses to community members with significant challenges in their neighborhood. She commends her for her technical expertise but also for her humanity and ability to connect with people.

Mayor Bigstyck added that on visiting the plant he always felt welcomed by her and she made it feel like his home. He stated that is not easily replaced and they will miss her humanity as well as professionalism. He invited PW Director Petersen to speak.

PW Director Petersen thought she has been a great inspiration to them in Wastewater and they

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could not have done anything without her during those last big storms. They felt fortunate to have her and she has contributed an unbelievable amount to the city. She thanked her for all her help and appreciated her being a part of their team.

Maria Aguilar was grateful and in awe for this proclamation, and she felt their generosity and friendship allowed her to accomplish her goals and provide the best she could for Pacifica. She is proud of everything her PW team accomplished, not just in Wastewater Division, considering all the obstacles they had to overcome and will never forget. She will miss this amazing environment and her colleagues who stood by her and helped her to become who she is now and looks forward to her future personal endeavors.

B. Proclamation - Pacifica United Against Hate Week Nov. 12 - 18, 2023 Mayor Bigstyck read a proclamation honoring Pacifica United Against Hate Week.

Mayor pro Tem Vaterlaus mentioned that they have the posters of Pacifica United Against Hate, but they also have the new posters that say Pacifica Stands United in Love.

Councilmember Boles stated this last week she learned about the Platinum Rule. She found information on what some other religions talk about in terms of hate and how we relate to other people. She said that Confucianism says “do not do to others what you do not want them to do to you”; Hinduism says “this is the sum of duty to not do to others what would cause pain if done to you”; and Buddhism says “hurt not others in ways that you yourself would find hurtful”. She then mentioned that the prophet Jesus in the New Testament said “do unto others as you would have others do unto you” which she thought was more of a positive act. She then referred to the posters which are against hate but also for love. She stated that the new Platinum Rule says “treat others as they would like to be treated”. She stated that it takes away the perception that this is about you and how you want to be treated and imposing that on someone else, as it means getting to know someone else to know how they would want to be treated.

She thought that is the goal they aspire to.

Councilmember Beckmeyer thanked Councilmember Boles as she thought it was powerful and interesting to hear. She stated that when the notion of love and city governance was first brought forward, independent of the action they are taking now with this proclamation, during their goal setting a few years ago, she recalls thinking that there was a place for love but she didn’t think city governance was where she would put it, but she then grew to embrace the idea and stand by it and incorporate it into everything she thinks about regarding the city. She thanked Stacey McLaughlin for bringing this forward and she is proud when she sees our signs as we are stepping forward in uniting in love. She thanked the City Manager for getting the posters going and thanked them for the proclamation.

Councilmember Bier thinks we have so much to be proud of in our city, such as Pacifica Peace People who work so hard to spread the word of peace and the Sanchez Art Center which brings the beauty of art to our community and are working on a project for a more peaceful and just community. She stated that we need to be able to come together in love, lead with love, and take care of each other and ourselves. She mentioned bringing the prompt to Oceana students on what kindness means to them and they had a lot of different ideas, such as creating a place of kindness where we can break bread and eat together. She concluded that Pacifica is a beautiful place and is proud that it is the only home she has known.

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Mayor Bigstyck stated that her words inspired him to recall when he visited Israel and was brought to a Palestinian home and the first thing they did was greet them with food. He was also reminded of Portola-Ohlone Heritage Day, including the history where natives greeted the missionaries with food. He referred to PCTV’s recording of the event "Racisms Impact: A Community Conversation" with the Pacifica Peace People and others. He thanked Cindy Abbott for the cards she provided to Council and community. He stated, when the city brought the idea of doing their work in love, he thought it was how we heal our process and create policies in the best interest of all parties in the community. He referred to a native poet, John Trudell, and he was impacted by his words about not fighting the bad guys but help the good guys. It made him appreciate the wording of Pacifica Stands in Love more, as well as Pacifica stands for compassion or Pacifica stands for peace. He then opened public comments.

Cindy Abbott, Pacifica, stated she was the executive director at Sanchez Art Center and stated that hate incidents have been on the rise over the past several years, impacting too many almost everywhere as they feel threatened and unwelcome. She referred to an increase of incidents of hate and mentioned the various organizations that Councilmember Bier coordinated to work on the response. She stated that the Sanchez Art Center has received partial grant funding and support from Pacificans Care, as well as in partnership with local organizations joining in for a variety of creative activities intending to bring people together in kindness. They want to recognize that today is World Kindness Day. They were sharing cards with photographs of Pacifican homes and inspirational reminders that the value of kindness is greater than anything else one can give and these acts can have a tremendous impact.

Delia McGrath, Pacifica, thanked everyone present as well as viewing from afar, and stated she was representing Pacifica Peace People who were present in love and read their resolution No. 1 calling for a ceasefire in Gaza, then spent the rest of her time in a moment of silence.

CONSENT CALENDAR
Councilmember Bier requested to pull Item No. 13.

Mayor Bigstyck asked if any other councilmember wanted to pull an item.

Councilmember Boles stated she had questions on some items.

Mayor Bigstyck stated that they are pulling Item No. 13. There were no speakers for public comment on Consent Calendar and he closed public comment for Consent items.

Councilmember Boles stated there was a portion of the minutes on page 48 missing: She had pointed out a discrepancy about the current fire maps in the LCLUP and said she preferred the current fire map.

City Clerk Coffey suggested revising the minutes to include the additional sentence:
"Councilmember Boles prefers the current fire map."
Councilmember Boles stated that is all it needs. She then referred to the quarterly financial report and asked if they have any information on why the transit occupancy taxes dropped 21% from the same period last year.

Asst. City Manager Carter stated that it looks like, in the quarter one of the previous year, they had some additional receipts from the prior period so it is not a fair representation of the

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revenues. What they see in quarter one of the current fiscal year represents two months of the quarter for the current fiscal year; the previous year has some additional allocations from the prior year STR receipts. She stated it is accounting for the previous year.

Councilmember Boles referred to the pavement resurfacing project and asked if they had an additional budget for construction management and inspection beyond the consultant’s contract.

She also asked if there is a warranty for the work on the streets in Manor.

City Manager Woodhouse clarified this is the acceptance of the previous project, not the one that just finished.

Councilmember Boles understood now.

City Manager Woodhouse thought it may not be that clear in the report when it refers to the fiscal year. He stated that Mr. Donguines can elaborate.

Councilmember Boles stated that she may not need to ask the questions now because they relate to the more current project in Manor.

City Manager Woodhouse understood.

Sr. Civil Engineer Donguines stated the CM budget in the notice of completion is exactly what Council authorized when awarding the contract, and there are no additional funds required.

Councilmember Boles referred to Item No. 14 about the Caltrans signs and thought it was exciting to get new signs that say business districts in certain places. It didn’t mention Sharp Park and she knows the business owners were hoping that they could get signage on the freeway for the business district there, and she was curious why it wasn’t included.

City Manager Woodhouse thought Dep. Director Yip has more detail about, as there was a whole collection of requests they made to Caltrans.

PW Dep. Director Yip stated that they did make a request for the exit signs within the Sharp Park area. The southbound signs going into the Sharp Park area are overhead signs and this Caltrans project is only for the roadway signs, so that sign cannot be modified as part of this project. The northbound exit sign can be modified and it will be modified as part of a separate project with one of Caltrans' maintenance crews.

Councilmember Boles asked if it might happen soon.

PW Dep. Director Yip stated that one may take a little bit longer to do because Caltrans is limited with their staffing at the moment.

Mayor pro Tem Vaterlaus asked if they are going to correct their errors on the signs, as there are several errors on signs, i.e., Rockaway and Pacifica Manor.

City Manager Woodhouse stated that those errors were just brought to his attention and they are trying to verify what they are. He stated that the scope of this sign project doesn’t include correction to other existing signs, but they can talk to Caltrans.

Mayor pro Tem Vaterlaus stated that they are new.

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City Manager Woodhouse stated, if these are the new signs, they need more information. He didn’t believe they were related to the request that they made, but they will verify that.

Mayor pro Tem Vaterlaus moved to approve the consent agenda (excluding Item 13) with a modification to the minutes; seconded by Councilmember Boles.

City Clerk Coffey took a vote by verbal roll call.

CONSENT CALENDAR (ITEMS #1 – 12, 14 – 16) EXCLUDING ITEM #13 RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Christine Boles, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

1. Approval of Disbursements for 10/01/23 through 10/31/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of October 2023

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: (1) October 9, 2023 for the Special and Regular Meeting of the City Council; (2) October 16, 2023 for the Joint Study Session of the City Council and Planning Commission; and (3) October 23, 2023 for the Special and Regular Meeting of the City Council.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

5. Cancellation of December 27, 2023 City Council Meeting PROPOSED ACTION: Move to approve cancellation of the December 27, 2023 regular City Council meeting.

6. Quarterly Financial Report for the Quarter ending September 30, 2023.

PROPOSED ACTION: Review and accept the Quarterly Financial Report for the Quarter ending September 30, 2023.

7. Quarterly Treasurer’s Reports for the quarter ending September 30, 2023.

PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarter ending September 30, 2023.

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Attachment: Attachment A: Minutes of 11-13-2023 Special and Regular Council Meeting (5542 : Approval of Minutes) City Council Special Meeting 7 November 13, 2023

8. Resolution to Approve New Principal Civil Engineer Job Classification and Salary Schedule
PROPOSED ACTION: Adopt a resolution approving a new Principal Civil Engineer Job Classification and Salary Schedule to allow for flexible recruitment within the Engineering series, and authorize the City Manager to execute a side letter for the new class to be recognized by Teamsters Management 350 Unit.

9. Notice of Completion of the FY 2022-23 Pavement Resurfacing Project PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the FY 2022-23 Pavement Resurfacing Project; and authorize the City Manager to release the retention funds to the contractor.

10. Storm Drain Easement Deed between 943 and 951 Anza Drive.

PROPOSED ACTION: Adopt a Resolution Approving and Authorizing the City Manager to accept, on behalf of the City, the Storm Drain Easement Deed from the Tsan Living Trust & Hatch Living Trust and Kathleen Marie Curran and James McGarry for approximately 150 linear feet of public storm drain along the property line between 943 and 951 Anza Drive.

11. Resolution Authorizing Task Order No. 1 with Hazen and Sawyer, Inc. under the On-Call Electrical Engineering Services Master Consultant Agreement for Engineering Design Services for the Rockaway Pump Station Rehabilitation and Repair Project PROPOSED ACTION: Move to Approve a Resolution Authorizing Task Order No. 1 with Hazen and Sawyer, Inc. under the On-Call Electrical Engineering Services Master Consultant Agreement in the amount of $66,600 for the Rockaway Pump Station Rehabilitation and Repair Project; Approve budget authority in the amount of $9,990 which includes 15% contingency in the amount of $76,590; and Authorize the City Manager to execute all documents related to the project.

12. Adopt Resolution Authorizing Application and Administration of CalRecycle Grants PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Authorizing Submittal of Individual Grant Applications for all CalRecycle Grants for which the City of Pacifica is Eligible.”

13. On-Call Certified Arborist Services
PROPOSED ACTION: Adopt a Resolution approving the Consultant Services Agreement between the City of Pacifica and Dudek for On-Call Certified Arborist Services in the amount of $300,000 for three-years and authorize the City Manager to execute all documents related to the On-Call Certified Arborist Services.

Agenda Item #13 Discussion:

PW Director Petersen introduced Jeremy Cohen from Dudek. She gave a brief report and stated she is able to answer any questions.

Councilmember Boles asked if they would be working with one person who would get to know Pacifica and our various issues.

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PW Director Petersen responded affirmatively, stating that would be Jeremy Cohen from Dudek.

Councilmember Boles concluded that other people are as needed if he is on vacation or not available.

PW Director Petersen responded affirmatively, adding that they will have some ability to pull somebody else in.

Councilmember Boles stated that she saw the contract was for $100,000 per year maximum and asked if tree appeals were included as part of the scope of work. She stated that, because they are permit-related, can they pay more hourly if they need to for the contractor.

PW Director Petersen stated that, ultimately, they are going to be able to ask Dudek to do anything related to trees that we need. The other benefit to having a company that is a little larger is that they have a lot of expertise within their group, including reviewing ordinances that may need to be streamlined and tailored more to the community.

Councilmember Boles concluded that we could go beyond the $100,000.

PW Director Petersen agreed.

Councilmember Boles asked if they would be at appeal hearings.

PW Director Petersen stated that they will be doing that as well and, as mentioned to Council previously, they are hoping that ultimately this is going to be cost recovery so we should be getting money as building permits get approved and development applications get approved, and people pay the fees related to the tree fee.

Councilmember Boles saw that the contract is for three years and we are going through a lot in trying to understand the Tree Ordinance and what we need in Pacifica. She stated that there did not seem to be a penalty for early termination.

PW Director Petersen stated that there is no penalty if they decide that it is not working out for the city and the city could back out of the contract.

Councilmember Bier stated that she pulled the item as she was very concerned about hiring people who can create a relationship with our community. She understands the general idea of the contract, but her question is if there is going to be room within the contract for them to be able to visit the people on Minerva who are very concerned about their trees and come up with a plan. She asked if there is room to meet with Tree City Pacifica and address concerns.

PW Director Petersen referred to the Minerva discussion, stating that PW is involved in that conversation with the residents, and they want to have an arborist on staff who will be able to help us with those conversations. She clarified that city arborists do not go out and write reports related to private trees for private property owners. The Public Works Director from Pacific Grove also confirmed that their arborist does not and cannot go out and assess private trees on people’s private property to give them a report on risk. She stated that it is similar to anybody who is doing anything on private property, as they cannot use public funds to go in there and determine what somebody’s geotechnical report should be for a building; they would not go on private property and write a risk analysis for their private tree. She stated that is

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typical throughout cities and there is also a liability issue for them to be taking on private property ownership issues.

Councilmember Bier stated she had another question about the tree canopy and asked if we will get some assistance in increasing our tree canopy.

PW Director Petersen stated that they are going to be having a much bigger conversation about our urban forest. Part of coming up with that tree canopy and tree canopy needs is related to a calculation and assessment that we have to do. She agreed that it would be in the phase 2.

Councilmember Bier stated that there were a list of questions that came from Tree City Pacifica and she wanted to make sure that Tree City Pacifica understands that the city does have answers to all their questions.

PW Director Petersen stated she is here and is happy to have conversations with anybody who has questions.

Councilmember Beckmeyer thanked PW Director Petersen for making that statement about what is appropriate for a city arborist or an arborist under contract with the city to be doing with regard to private property and private trees versus the scope of work. She thought there was fundamental confusion or misunderstanding about that and about the idea of a city arborist and the scope of a city arborist’s work. She stated the issue of separating private property issues from public funding is key. She thought, for the sake of people asking questions about the arborist’s services being scoped in this item and in general, she appreciated clarification of those issues.

PW Director Petersen thought that specifically in Pacifica, it is confusing because we happen to have had a person on staff who played a different role for a long time but was not a city arborist.

She was interested and intrigued when she first heard people talking about having our city arborist to do risk assessments on private trees, but it has never been that way in any city where she ever worked and there was a liability issue so they would tell the city arborist to not make judgments. She reached out to a couple of different arborists in different cities and nobody had heard of this before. She understands why it was confusing, specifically in Pacifica, but something they would need to keep reiterating so people understand it. She stated that they want to be here to help people but there is a line between the public and private areas as it is a gift of public funds.

Mayor pro Tem Vaterlaus thanked her for the clarification.

Mayor Bigstyck opened public comments.

Cindy Abbott, Pacifica, appreciated the clarification from staff about the contract and she wanted to share that she still has some concerns about an approach as Pacifica has a lot of trees and she referred to three appeals that came before different commissions and Council regarding trees and expressed her concerns about the city’s approach going forward.

Gail Benton Shoemaker, Pacifica, was speaking as a member of Tree City Pacifica, and shared their research that most cities had arborists on staff and shared her thoughts and suggestions on this issue regarding Pacifica in the past and presently.

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Paul Totah, Pacifica, was speaking on behalf of Tree City Pacifica, and thanked staff and Council who attended the Arbor Day event. He then shared his thoughts and suggestions on this issue.

Ted Bisson, Pacifica, referred to the agenda packet regarding the job of the arborist and shared his thoughts on the issue.

Sandy Ayers, Pacifica, is a member of Tree City Pacifica and a landscape architect, and stated that they have been a broken record for the last three years, etc., regarding getting a certified arborist, and shared their thoughts on the issue.

Nomi Harper, Pacifica, stated she loves trees, and has been here before to talk about them, and shared her thoughts on helping with this issue.

Mayor Bigstyck closed public comments. He believes they are doing everything they can to listen but are taking it a bit more incrementally and trying to process it as best they can. He echoed his Councilmembers in thanking city staff for the clarification that was given. He asked if Jeremy Cohen of Dudek could meet with Tree City Pacifica for an initial meeting as it might go a long way if they get to meet the new arborist.

PW Director Petersen stated her goal would be to introduce the new arborist and they can figure out how they do that, as they want to show this new face with those who will likely be interacting with staff and they can figure out a way to have interaction or introduction.

Councilmember Boles referred to the redundancy issue, and as we implement the new tree policy, staff will be looking for ways to save money so they reduce processes and tree fees.

She stated that, regarding to redundancy, some cities have a list of approved arborists. She thought they could consider that in the future. She appreciated Jeremy Cohen being here and she thought building that relationship will be important. She appreciated that PW staff has tried to find an individual arborist. She thought this was a good compromise of finding a primary person and a firm that can supply extra help as needed. She was in favor of giving this a go and they can revisit it if they find issues.

Councilmember Bier looks forward to their conversations about our urban forest moving forward.

Mayor pro Tem Vaterlaus was looking forward to a person who gives us information on the safety of trees, not just a person who says yes all the time but who gives us a true picture.

Councilmember Beckmeyer stated that, when reading the public comments, they are often drawn to the example of Pacific Grove, and in doing research, she noted that it isn’t about the population of the city in human but in trees. She looked at square miles of city, and Pacific Grove is smaller than Pacifica and they have a part-time arborist. She felt we were doing the best we can, and she hopes everyone appreciates that they are people of good will and trying the best they can to accommodate and respond to the request from the community regarding trees. She appreciated Sandy Ayers’ comments as those are some of the issues we are dealing with. She appreciated the time Council has spent on this and staff and community as well as it reflects on how much it means to everyone.

Mayor Bigstyck reiterated his appreciation of staff especially with an item that is going to be a conversation for a long time.

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Councilmember Bier moved to adopt the resolution approving the Consultant Services Agreement between the City of Pacifica and Dudek for On-Call Certified Arborist Services in the amount of $300,000 for three years and authorize the City Manager to execute all documents related to the On-Call Certified Arborist Services; seconded by Mayor pro Tem Vaterlaus.

City Clerk Coffey took a vote by verbal roll call.

AGENDA ITEM #13
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

14. Resolution of the City Council of the City of Pacifica Requesting California State Highway Sign Changes by the California Department of Transportation (Caltrans) on Coast Highway 1 to Indicate Commercial Business Districts PROPOSED ACTION: Move to adopt a resolution requesting California State Highway sign changes by the California Department of Transportation (Caltrans) on Coast Highway 1 to indicate commercial business districts.

15. Resolution approving the professional services agreement between the City of Pacifica and the Lew Edwards Group for revenue measure analysis and strategy development.

PROPOSED ACTION: Approve a resolution authorizing the City Manager to enter into a consulting services agreement with the Lew Edwards Group for revenue measure analysis and strategy development at the not-to-exceed cost of $80,000.

16. Adoption of an Ordinance Amending Section 4-16.03(c)(1)(ii) (Windows and window coverings) of Chapter 16 of Title 4 (Cannabis Public Safety Licenses) of the Pacifica Municipal Code relating to storefront window size requirements for cannabis operations.

Recommended California Environmental Quality Act (CEQA) status: Exempt pursuant to CEQA Guidelines Section 15061(b)(3).

PROPOSED ACTION: Move to waive the second reading and adopt by title only the Ordinance entitled “An Ordinance of the City Council of the City of Pacifica Amending Section 4-16.03(c)(1)(ii) (Windows and window coverings) of Chapter 16 of Title 4 (Cannabis Public Safety Licenses) of the Pacifica Municipal Code and Finding Adoption of the Ordinance Exempt from the California Environmental Quality Act (CEQA).”

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Nomi Harper, Pacifica, stated she opened her property tax bill and was shocked at the itemized charges, specifically the sewer tax. She added in response to a question regarding city trees and private trees that, if the middle of that tree is 5 feet from the city curb, that is a city tree. She shared that she had a tree that used to be considered a city tree and after a few decades it was her tree.

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Ted Bisson, Pacifica, referred to his discussion of a conflict of interest at the last meeting regarding a removal of a protected tree near his home, and he shared the process of the problem and made a resolution suggestion.

Anita Rees, Pacifica Resource Center, shared the Resource Center’s operating times, and mentioned the holiday programs, as well as other program updates, such as Safe Parking Program, etc., ending with their support of everyone including those subjected to hate.

COUNCIL COMMUNICATIONS
Mayor pro Tem Vaterlaus attended Smart Coast California which was working on local coastal plans throughout the state. She went to Council of Cities and saw a brand-new library and Council Chambers in South San Francisco. She attended the services for Judy Heldberg and attended Pacifica’s Halloween event at the Community Center. She attended the city employee Halloween lunch, the Ohlone-Portola Day, and the EV Expo. She walked by the bioswales and saw what they were doing at Cabrillo to clean out the bioswales. She also tried to plant a tree.

Councilmember Boles thanked Tree City Pacifica as it was a wonderful event. She met with the County Housing office to talk about emergency shelters and affordable housing, trying to understand the county process and possible grant opportunities for us. She stated that we can go use South San Francisco library and their Makerspace. She suggested they go check out the library and come back with ideas to work on our libraries. She thanked PB&R staff for the Halloween event. She had a full day of San Mateo County leadership training and the focus this month was on education. They specifically talked about community schools, with a great example in Oakland; there are social services at the school for students and parents, as a lot of lower income people have a hard time in going to get services but they are going to the schools anyway and it is a more holistic way to take care of a whole child and make sure the family is getting the support they need. She also got to have lunch with Kalimah Salahuddin of the Jefferson Union High School District board and was great as they were talking about our partnership. She stated that there is a great podcast called Nice White Parents about parents in schools. She met with constituents on the Local Coastal Plan update and met with some coastal scientists and engineers who are trying to understand our policies.

Councilmember Bier was out of state for a family emergency. She was part of HEART, but unfortunately they have not been able to make a quorum which is a problem. They can hopefully figure it out and change the meeting date as it is an important board. They are going to start planning for next year’s Pride celebrations with a meeting coming up this week.

Councilmember Beckmeyer stated that her health problems have caused her to miss a lot of Halloween related activities as well as not being presently with them at this time. She will defer her report to the next meeting if there is something important she needs to share.

Mayor Bigstyck wished veterans a happy belated Veteran’s Day and thanked them for their service. He met with Margi Power on the San Mateo County Leadership Council, and he had a LAFCO meeting around the Broadmoor Police Protection District. He stated East Palo Alto is holding a special meeting about the sanitary sewer district on November 15, and for LAFCO, that is going to be a big deal meeting. He attended the Peninsula Clean Energy meeting, and they talked about the solar billing plan which is the answer to the net billing tariff. They had an update about our diversity, equity, inclusion, and accessibility policy, in which we are implementing 43 actions and they heard about where those actions are in process. They had a strategic plan update. They heard about the Council of Cities in SSF where they have a new

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Council Chambers, parks and rec space, and library. He attended the ribbon cutting in South San Francisco the next day where Jackie Speier was attending, along with Congressman Kevin Mullin. That evening, he enjoyed the Halloween spectacular. He had a PCE surplus funds committee meeting, and they are trying to figure out the best way to apply those funds and they will be voting on it as a full board. He taped a couple of episodes of The Mayor’s Office, one with Assemblymember Marc Berman will be aired, and one about diversity with Councilmember Maurice Goodman of Millbrae and Vice Mayor Mark Nagales of South San Francisco. He referred to the Halloween lunch at the Moose on Halloween Day, the Portola-Ohlone Heritage Day and hike on November 4, and the EV Expo. He attended Assemblymember Marc Berman’s campaign kickoff. He stated there was a Right to Read documentary held in Redwood City at the Fox Theatre, an offer given to them by the Board members of the San Mateo County Library JPA. He attended an MTC webinar on toll freeways. He stated that nobody who attended thought this was a good idea and MTC seemed to be of the mind that it is the only way we can pay for our roads. He attended the PRC Board meeting November 8 and they are looking for warehouse space. There was an update on the fundraiser of Palmapalooza that they enjoyed in September and was apparently successful. He was part of a Zoom webinar, an update for mayors run by the state department on what is going on in Israel, and it was helpful for him in understanding what our country is doing for matters in Israel. On Arbor Day, which was also Veteran’s Day, he was planting a tree in a peaceful manner on a beautiful day. Last, on November 13, the Peninsula Division of CalCities had their Leadership Board Meeting and he is now on the Legislative Action Committee serving with the Leadership Board Peninsula Division along with Councilmember Vicki Veenker from Palo Alto. He then referred to the question Nomi Harper had about sewer fees, and asked if staff wished to say something which he thought would be helpful.

STAFF COMMUNICATIONS
City Manager Woodhouse stated that it has been a busy few weeks, and he has just one announcement, regarding the annual review of the wastewater enterprise fund sewer fees; he would make some points and the speaker could speak with PW Director Petersen or any councilmembers, who can go more in depth. City Manager Woodhouse stated that an important distinction is that it is a fee-based system, not a tax, and it gets assessed through the property tax rolls in Pacifica and the fee is annually a calculated set percentage through an annual public hearing process, and every five years it is summarized. He estimates a 3-5% increase this year. It was not a specific fee increase related to the Beach Boulevard Infrastructure Resiliency Project, but the wastewater system citywide. He stated the one exciting announcement he wanted to highlight is that the week before last they found out that, for the second year in a row, they achieved the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for our Annual Comprehensive Financial Report. It is the gold standard for a national recognition in governmental accounting and financial reporting. He congratulated Asst. City Manager Carter who also serves as our Financing Administrative Services Director and Deputy Finance Director Lucy Xie and the entire finance team for achieving that for a second year in a row.

Mayor Bigstyck congratulated Ms. Carter and Ms. Xie, stating they are blessed to have them on our team and it is amazing news.

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PUBLIC HEARINGS - NONE.

CONSIDERATION - NONE. (SEE SEPARATE STUDY SESSION AGENDA)

ADJOURN
Mayor Bigstyck adjourned the regular meeting at 8:02 PM.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor

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CITY OF PACIFICA

SPECIAL MEETING
November 13, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on November 13, 2023 at 8:15 PM 7:00 PM - OPEN STUDY SESSION
Mayor Bigstyck convened the special study session at 8:15 p.m.

Councilmember Beckmeyer confirmed she was requesting participation under the Just Cause provision. She stated that it is due to a contagious illness that prevents in-person participation and that no one was in the room with her.

Mayor Bigstyck explained that this was a study session regarding the Coastal Land Use Plan.

He then invited veterans to lead them in a salute to the flag.

Salute to the Flag led by Local Veterans from American Legion Post 238 / Veterans of Foreign Wars (VFW) – Alan Hale and Greg Stepanenko.

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CONSIDERATION

1. Study session to hear an informational presentation and respond to questions regarding the California Coastal Commission staff’s March 8, 2023, suggested modifications to the City’s Draft Local Coastal Land Use Plan (LCLUP).

PROPOSED ACTION: Receive an informational presentation and respond to City Council questions regarding the California Coastal Commission (CCC) staff’s March 8, 2023, suggested modifications to the City’s Certification Draft Local Coastal Land Use Plan (LCLUP) so the Council and the community clearly understand the CCC staff suggested modifications in advance of the next community meeting.

Planning Director Murdock and Sr. Planner Cervantes presented the staff report.

Mayor Bigstyck asked if they could bookmark the item of erosion prevention on hillsides.

Mayor Bigstyck and Councilmembers Boles and Bier asked questions and discussed some concerns about the format of the presentation.

Planning Director Murdock appreciated that the Councilmembers have been very thorough in their preparation and they will have an opportunity to go slide by slide at any point that they would like. He stated that this may be a more helpful repackaged thematic version for the public that they are also trying to inform on this process.

Sr. Planner Cervantes continued the staff report.

Planning Director Murdock clarified some of the coastal resiliency related policies.

Sr. Planner Cervantes completed the staff report and moved on to Council questions.

Mayor Bigstyck noted that the modifications were user-friendly and straightforward. He is interested to hear the proposed suggestions around all the green delineations where the conversations have to be more robust. He stated that the next meeting is when they talk about what proposed suggestions might answer the disparity between the direction the city has clearly given and the response that Coastal Commission has clearly given.

Planning Director Murdock agreed. He stated that what they hope will be clear upon the conclusion of this meeting is that there is still some space between the city’s February 2020 certification draft and what the Coastal Commission staff has recommended to the Coastal Commission for certification and the city would want to find compromised approaches. He stated meeting No. 2 is specifically structured to talk about a set of potential alternative modifications the city could recommend to address some of the most critical issues, including how to address some of our existing development pattern vis-a-vis the development related policies. This includes addressing the reality that shoreline protection exists in some locations and people need to be able to go about ownership and enjoyment of their property with a reasonable set of parameters in light of the existence of shoreline protection in some parts of the city. They think it is essential to try to resolve why there is a difference between what Council approved and what Coastal Commission staff has suggested to their decisionmakers to ultimately certify.

Mayor Bigstyck stated he is glad they will be discussing that a little more at the next meeting

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and discussing flexibility down the road. He appreciated the overview.

Councilmember Boles is puzzled about the process and stated that she has some general questions.

Mayor Bigstyck stated that they are trying to understand what the Coastal Commission meant with any given comment, and he was happy to entertain general questions to a point, but he wants to get back to what they are specifically looking at and discussing the recommendations from the Coastal Commission that diverge from what they originally sent to them. He was open to suggestions from Councilmembers.

Mayor pro Tem Vaterlaus thought there was too much to do initial questions.

Councilmember Boles agreed and thought they will have to pull the slides back up.

Mayor pro Tem Vaterlaus and Mayor Bigstyck commented on the format in which the information was presented.

Councilmember Beckmeyer thought staff has done an amazing job navigating all of the changes and condensing it into the table and articulating between Attachment A and Attachment B. She appreciates the references as it gives her some place to hang on to and make notes and come back to. She stated that they will need to go back through this and restate it in the way they speak to be sure they have a grounding and understanding of what the issues are. She asked if the goal at this meeting is not to debate the issues but to make sure we have clarity on what the issues are.

Mayor Bigstyck agreed that was the intention of this first meeting of three meetings.

City Manager Woodhouse stated that they can go through the matrix they are following linearly and talk about each of the green ones. He stated that they heard an overview established by Planning Director Murdock, and the biggest takeaway from that overview may be that there are still some significant issues between the city’s certified draft and Coastal staff’s recommendations. They saw that there are certain themes that relate to those big issues and big gaps. As the focus of this night’s session is to come away understanding what it is that Coastal staff is recommending but not discussing and evaluating what that is. That will lead into the next meeting. He suggested that they through each of the green ones and say are there any questions they need to answer to understand what Coastal staff is saying. After they finish all the green ones, if there are questions about some of the white ones, they can hit on those.

Mayor Bigstyck appreciated it. He asked that they start at the simplest place, what does green ones and white ones mean.

Planning Director Murdock stated that the staff report contains Attachment B, which is the matrix, a chart at the end of the document with columns, chapter, page number, city certification draft, CC staff suggested modifications as was modified by their staff, and a brief summary at a very high level of what type of comment it is. He stated that this includes all of the suggested modifications in the document, and among those there are ones our staff has identified as critical modifications with the greatest impact and they highlighted those in the green cell. In Attachment A, they have color coded along the right margin comment numbers 2.6, 2.7, 4.1, etc. to allow people to tie together Attachment A, the document produced by the Coastal Commission staff, to this matrix and you can see in the document a particular suggested

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modification is located. He stated that there are different ways to digest it, i.e., they can read the Coastal Commission’s version and jump to a red comment number or read the matrix and jump back to the Coastal Commission document or both, whatever is more convenient for the reader.

Mayor Bigstyck concluded his general understanding is that, in staff’s estimation, the brief summary blocks highlighted in white are more or less trivial and the green shaded blocks are the places where they really need to have a discussion.

Councilmember Bier thought it will be important for her to really understand the issues that the Coastal Commission has. She thinks they need to state it plainly and help them to understand the implications which they will talk about at the next meeting.

Planning Director Murdock agreed, stating that meetings 2 and 3 are implications and conversations about what to do about it.

Mayor Bigstyck asked if he can quickly go through the names of the themes.

Councilmember Bier asked for a copy of the presentation.

Sr. Planner Cervantes stated that staff can provide a copy of the presentation. She stated that the themes are as follows: Direct City Impacts, Environmental Considerations, Preparation of Policies, Coastal Resiliency, and subcategories in Coastal Resiliency are specific policies that suggest modifications to Shoreline Protection Structures and to Development.

Planning Director Murdock stated that they are attempts at plain language groupings. He elaborated on the preparation of policies, i.e. narrative about the city’s process where the certification draft may have said something about the process and one of outcomes and the Coastal Commission’s modifications to that. He stated a specific example is narrative about the cost-benefit analysis and how to characterize that and the overall LCLUP context and modifications that the Coastal Commission would suggest to that non-policy language but process language.

Councilmember Boles stated she is new to this and has been trying to understand the documents. She asked, while talking about the vulnerability assessment and adaptation plan, if they can explain the relationship of those two separate documents to this document.

Planning Director Murdock stated that the chronology can add confusion to the process, but he will try to take it in sequence. In 2008-2009 timeframe, the city kicked off a comprehensive General Plan and LCLUP updates and started and stopped for a variety of reasons over time; midway through the process, around 2017 timeframe, as climate change and sea level rise related matters grew in prominence for the state government as well as the Coastal Commission specifically, the city was awarded a grant in 2017 to undertake some focused sea level rise planning. Coincidentally, this LCLUP update process was underway and they paused to take the grant and do this important work related to sea level rise planning. The way it unfolded was to first do a vulnerability assessment of the coastline, greater understanding and data about types of buildings, uses, people, infrastructure, etc. would be vulnerable to different sea level rise scenarios, and tried to apply an analytical approach with the best science about sea level rise projections. Once the understanding of vulnerabilities was gained, they shifted to a second stage of adaptation planning, as they have vulnerabilities and what do they do about it. The adaptation plan was intended to try to break the city into sub-areas and, given the

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unique vulnerabilities and existing development patterns, what measures could be implemented under different scenarios to trigger subsequent adaptation actions. The way that ties into the LCLUP is that the adaptation plan that was concluded was integrated largely into the new Chapter 6 Coastal Resiliency chapter. The adaptation plan and vulnerability assessment were not intended to be stand-alone ongoing documents but to inform an LCLUP amendment specifically to incorporate them so they are integrated into the overall policy context, development infrastructure, environmental resource protections, etc., to understand how they all fit together. It was challenging because they had a broad unfinished LCLUP done that they were inserting new dynamics, but it allowed the city to repackage the LCLUP into what was approved in 2020 by Council.

Councilmember Boles concluded that those documents are still there in the background. She thought there are a few things from them that are in the LCLUP but there is a lot more interesting technical information in them that we can still refer to and use as we move forward.

Planning Director Murdock thought that was right in a general statement but process wise is harder to do that. They are at a stage where they structured a process to consider the Coastal Commission’s suggested modifications and react to those, not necessarily revisit the prior adaptation planning process and reincorporate new approaches or policy outcomes.

Theoretically it is possible. He stated one caveat is that the data is at least five years old and there are probably new approaches, technical information, or sea level rise data that is likely to come out in the near future. The backward-looking process may or may not be the best technical and scientific approach to do forward-looking policy document at this point in time.

City Attorney Kenyon thought the way to view both of those vulnerability and adaptation plans is they were structured to inform the Council at the time that the LCLUP was first being discussed and ultimately submitted to the Coastal Commission; it is not the same as having a document such as the General Plan that our zoning has to be consistent with, not the same hierarchy of documents. The Council at that time commissioned those studies to inform them in that initial LCLUP draft. An analogy for this Council would be if you felt you needed more information in order to respond to the Coastal Commission’s comments, then Council would commission additional studies to inform this discussion.

Councilmember Boles felt that was helpful. She then asked them to explain the timetable and deadline she sees in the documents of June 2024.

Planning Director Murdock stated that the June 2024 deadline reflects the soonest feasible opportunity staff thinks the certification process could occur by the Coastal Commission. They have charted out that timeline in that process most efficiently in view of the overall 15-yeartimeline for the LCLUP update process to bring it to a conclusion at the earliest possible opportunity. There is no statutory requirement to conclude this process by then, but it has been staff’s interpretation of Council’s prior direction, including the February 2020 certification draft approval and the more recent direction to resubmit to bring this to conclusion that there is interest in concluding this process at the earliest opportunity, which is reflected in the June 2024 estimated timeline.

Councilmember Boles thought that was a great goal after all the time they spent. She stated that the report says, in the interest of meeting the deadline, they are only addressing items that the Coastal Commission redlined; but if they find some other things in some of the white policies that they might want to address or needs a bit of information that helps them meet the intent of Council’s goals, is that definitely precluded or can they discuss.

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Planning Director Murdock stated that, under the umbrella of the process that they outlined and are undertaking to reach that June 2024 milestone, any of the suggested modifications are fair to discuss and to prepare responses to. Many more than just those green ones highlighted are, on staff’s mind, to include in that potential comment letter to be discussed in meeting No. 3. In the interest of efficiency in getting through all of the suggested modifications, staff has prepared those they think are most critical at this meeting to focus on, but all of them are fair game for Council to react and respond to in some way if there is a desire to get a different modification from the Coastal Commission process.

Mayor Bigstyck appreciated staff’s analysis of the suggested modifications. He referred to a green cell on packet page 230, regarding the deletion of “development”: “Development” was rewritten as being synonymous with “new development” and the definition of “existing structure” is summarily deleted and “development” is apparently deleted. He questioned why they are okay with “development” being synonymous with “new development” and why they are okay removing the definition of “existing development,” given that existing development references the Coastal Act and everything that exists prior to Coastal Act. He feels like the way this document was initially geared feels like they are giving away that definition of “existing development”.

Planning Director Murdock thought the simplest way he can put it is there are too many terms to describe the same things. Where development is occurring, there is a definition of “development” in the Coastal Act and it is very inclusive. In discussing their comments with the Coastal Commission staff, the general reaction was that they need to simplify the terminology and, rather than the definition being loaded with policy importance, let the policies address the different types of development under the different scenarios and conditions. Development is development to a certain extent under the Coastal Act and permitting processes, but a development occurring as part of a modification of an existing structure (pre-Coastal Act) may be different than a development occurring on a currently undeveloped site. He stated that those are addressed elsewhere in the policies but not quite so much in the definitions. He thought there was some logic to those modifications proposed by Coastal Commission staff, when the certification draft LCLUP definitions approved by the city may have tried to import policy that the Coastal Commission is saying is not consistent with the Coastal Act. From their perspective, the July 1, 1977 date as being the threshold for new or existing development is not as clear as that, but that has been a practice of the Coastal Commission. That is unsettled and is evolving in the courts and potentially through legislation; simplifying the definition of development allows different policies to address the text of development scenarios that are relevant to the term.

Mayor Bigstyck stated the chart indicates we accept development being synonymous with new development, and he asked why they are okay with that but not with deleting the definition of new development if they already redefined new development under development.

Planning Director Murdock stated they are trying to clarify the significance of the modifications.

Mayor Bigstyck stated that, when he sees the white cell, his assumption is that staff came to the conclusion that they are okay with it, which, for the most part, he thought he agreed.

Sr. Planner Cervantes stated that some of the modifications that were left in white essentially directly tie into some of the modifications that were turned green. Staff feels that, if we get discussion of potential revisions to those key highlighted modifications, it will help them address potential revisions on some of the other suggested modifications. Staff felt that, if they get

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policy direction on some of the key modifications, they will be able to take that direction and apply it to the other suggested modifications. That is why some of the cells that are coded white are not necessarily because they agree or disagree with them but because they think they can get policy direction on multiple items with one key highlighted modification.

Mayor Bigstyck stated, as they are discussing that one highlighted new development, at the end of the discussion it will naturally unfold into sorting out the white cells.

Sr. Planner Cervantes agreed.

Councilmember Bier stated that it will be helpful for her to go through each green one and get clarification on each one in a linear fashion.

Mayor Bigstyck stated that they can do it now or after public comment. He asked Council if they have a preference in terms of order: questions or public comment first.

Councilmember Bier did not have a preference.

Mayor pro Tem Vaterlaus agreed with public comments.

Councilmember Beckmeyer thinks that will be beneficial. With respect to the public, she agreed to hear from them and then proceed.

Mayor Bigstyck stated that they are discussing clarity around these policies, especially the bigger ones they will be discussing robustly down the road and comments to that are what is helpful at this meeting. He then opened public comments.

Sam Casillas, Pacifica, stated his comments are representative of the vast majority of the Pedro Point neighborhood, then expressed his thoughts and concerns connected with the city honoring the Coastal Act.

Jeff Guillet, Pacifica, shared his thoughts and concerns on the process of this issue, adding that he will share his printed concerns with staff.

Cindy Abbott, Pacifica, stated she was a bit confused, but acknowledged that staff was working with Coastal Commission staff and shared her thoughts on the process.

Suzanne Drake, Pacifica, shared her thoughts and concerns about the Coastal Commission’s handling of this LCLUP.

Laura Walsh, Pacifica, stated she works for the Surfrider Foundation, and she shared her thoughts on working peer to peer on a specific issue.

Jim Kremer, Pacifica, shared his thoughts and suggestions on the process to finalize this plan.

Summer Lee, Pacifica, echoed the comments from Ms. Walsh of Surfrider, and shared her thoughts and concerns on the process, and applauded that the city is working on them.

Kimberly Williams, Pacifica, agreed with many of the previous speakers, and then shared her concerns and suggestions on some of the issues in this plan.

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Cherie Chan, Pacifica, stated she was requesting that they not rezone the undeveloped San Pedro Avenue site, and shared her thoughts on that issue.

Mayor Bigstyck closed public comments. He referred to some comments concerning understanding consequences. He asked for staff insight on their conversations with Coastal Commission as well as the tabletop discussion format of the second meeting.

Planning Director Murdock stated he could respond to some of the questions raised by the public related to suggested modifications discussed. He referred to the comment of the undeveloped San Pedro Avenue site, stating that the Coastal Commission is not about the land use designation. He stated that the discussion on that site is the site-specific policy where Council further specified an allowable range of development. He thought the Coastal Commission’s comment may have inadvertently increased the range of development density by discussing low-density residential generally. The Council previously determined to allow the low end of the low-density residential range of 3-5 units per acre, whereas the Coastal Commission comment would allow 3-9 units per acre. He thought this is one where they would suggest pointing that out, and they have discussed that in person with the Coastal Commission staff with a way forward which they can propose at the meeting No. 3 opportunity.

Mayor Bigstyck asked if he was saying that our proposal was less than the Coastal Commission’s proposal.

Planning Director Murdock agreed. He then referred to statements made about CEQA compliance. Under state law, with Local Coastal Program amendments such as this, cities are not required to comply with CEQA; that burden is placed on the Coastal Commission and its review and certification using their CEQA equivalent process. He concluded that we do not need to worry about environmental review issues in this Council action.

Planning Director Murdock referred to comments about flooding and flood protections; he would need to see more specifically the public commenters’ points that they have made when they submit their email comments. He stated that it is staff’s assessment that the LCLUP, even with Coastal Commission suggested modifications, would provide significant support for flood proofing and adaptation to flood hazards to protect property; if there is another interpretation coming out of the commenters, they would like to see that after this meeting.

Planning Director Murdock then referred to shoreline adaptation plan requiring Coastal Commission certification, and stated it is the reality that any new major program that could affect the coastline is going to need Coastal Commission certification. This is explicitly stating the reality and he did not see any significant staff concern with that.

Planning Director Murdock referred to city staff and Coastal Commission staff conversations.

He stated they had six meetings in fewer than six months, which is frequent for inter-agency meetings; in the course of those meetings, they had discussions from the high level to the very minute level and everything in between. He stated staff started out similar to how they started with our community at this meeting going line by line to discuss suggested modifications and their significance. He stated that they did that through 125 suggested modifications. City staff tried to reflect and respect Council’s certification draft approval and explain why that was important to community and Council and hear why Coastal Commission staff felt modifications will be needed to achieve Coastal Act consistency. He stated that it was not a binary approach on some of the issues. He stated there could be multiple interpretations that could be Coastal Act consistent, and that is where they put the focus of their time, i.e., issues related to new

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development or resolving conflicts where existing development might be behind shoreline protection and not explicitly requiring it as part of the development; those are gray areas that are not clearly encompassed within the Coastal Act framework. He stated that it is those places where it is more interpretation rather than strict reading of the statute where they sought to utilize opportunities in the Coastal Commission process for conflict resolution and balancing of policies; much of that discussion is going to be publicly announced and undertaken in meeting No. 2. Related to the unique conditions in Pacifica where they have existing neighborhoods with existing shoreline protection and not necessarily owned by individual property owners and how to deal with those unique particulars, that will be very much be within the meeting No. 2 conversation. He stated that is where they put a significant amount of their energy and effort with Coastal Commission staff to explore what an alternative approach could look like that the Coastal Commission could live with as well as our community for a compromise.

Planning Director Murdock then referred to comments about Coastal Commission staff, stating that, in his opinion, they have been good partners thus far in the process, particularly since release of their suggested modifications. They have been open to hearing all the city’s thoughts and ideas about alternative approaches and suggested many constructive alternative approaches of their own. He felt it has been a very rewarding process thus far, and both agencies are acting in good faith toward the certification.

Planning Director Murdock referred to the important question of what happens if this LCLUP is not certified. He stated it would be a disappointing outcome for this overall process and our community. He stated that there were a lot of examples demonstrated in the General Plan update process about why we needed a new General Plan; everyone kept pointing back to the last update being in 1980, and the same is true at this point in time about the city’s certified Local Coastal Land Use Plan. It was from the 1980s and a companion to the General Plan. He stated that some positive outcomes are updated maps and other information to support decision-making, enhanced environmental protections to benefit coastal resources, enhanced economic development and more housing, including affordable housing based on updated land use designations, and alignments of policies in the coastal zone between the 2040 General Plan and the LCLUP. He stated that the converse of that is that they would get none of those things in the event of a failure to certify the new LCLUP. He does not have the understanding that there would be any particular legal consequences or Coastal Act violations that would result, but the information, data, and policies supporting the activities in the 1980 LCLUP are no longer reflective of the condition of neighborhoods in Pacifica or the community’s needs for the next 20 years, rather than the past 40+ years. He thought it would be a lost opportunity to end up without a certified LCLUP at the end of this process, and they will have a setback of multiple years of trying to start over and regroup and figure out how we get to a certified LCLUP.

Mayor pro Tem Vaterlaus asked why the triggers were removed.

Planning Director Murdock referenced triggers, such as those based on a particular amount of sea level rise that may be observed, as something Council decided makes sense for Pacifica and Coastal Commission staff thinks can be an appropriate adaptation approach. It is his understanding from the Coastal Commission staff is that they perceive that the way that those were incorporated into the LCLUP was not complete and was not robust enough to have significant policy value. Until a more robust set of policies and actual actions that could be undertaken were included and described how they would be carried out were put together, he thought it was the sense of the Coastal Commission staff that it would not be appropriate to have incomplete sea level rise triggers and adaptation actions when it was important and significant for the community.

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Councilmember Bier reiterated there are three questions she has for each one of the green cells, i.e., what was suggested, why, and what was the significance.

Councilmember Boles added that she wanted to follow up on the triggers. She appreciated Jeff Guillet’s comments, and she had talked to Jim Kremer about this. She thought it was a beautiful way forward that they are defining policies when something happens and not proactively saying what we need to do in a certain time and year. She understands the Coastal Commission struck that because they asked for more information, and she would like to know what more information they asked for. She stated that she found the February 19, 2020 letter from the Coastal Commission as it explains what they were looking for.

Councilmember Beckmeyer stated she also had a question about triggers, and she asked if Planning Director Murdock could comment, i.e., was it his sense that some of the trigger language was questioned or removed by Coastal staff because of the age of when and how it came about. She remembers that it was part of the adaptation plan prepared in 2018, and she wondered if the science that was based on is inaccurate or less accurate in light of the fact that OPC is coming out with numbers in the next month or so. She asked if it is not the notion of triggers in general that is objectionable but the specific trigger language that was reflected in our adaptation plan.

Planning Director Murdock stated definitively that the notion of triggers is not objectionable to the Coastal Commission staff and they see a role for sea level rise triggers based on routine monitoring program and good science to suggest what the triggered adaptations should be. He did not have a sense that the Coastal Commission staff’s modifications they proposed were a result of the perception that the science was out of date as he believed the city used the best available science at the time, but he thought she hit on the key point that Council needs to consider about how to move forward, which is do they put time and effort into trying to salvage a process already five years old when they know they are on the cusp of having a whole set of new sea level rise projections that might change the timing or trigger category. He stated that they also have the benefit of our community and other communities and the Coastal Commission having gone through these types of planning processes so do we go back to the version 1.0 or think about how to structure in the near term (within the next 1-2 years) of a version 2.0, using the new science or lessons learned. He felt it was a tough choice as there is some benefit, as mentioned by Councilmember Boles, to getting into the document because we could hit some of those triggers at any time. He questioned what they could do to try to make this the best document long term. He said his last point is that, if you look at the adaptation plan, it does contemplate needing to periodically revisit it and update it with new science. He stated, given the amount of time gone by, maybe they internalize that they need to update it again rather than trying to shift the focus retrospectively and look back to incorporate what was done in the 2018 process.

Councilmember Boles stated the overall question she has is whether some of the new policies that they added more difficult because we do not have the triggers.

Planning Director Murdock thought you do not need the triggers to do the right thing in terms of adaptation; you can still study or plan, whether for city’s infrastructure, or guiding and encouraging individual property owners to plan and adapt. He stated that a lot of the triggers related to new shoreline protection structures or other types of coastline improvements and, if conditions can be met by age of development and other factors, it is possible to seek a permit for shoreline protection structures. He did not think they need the policies to end up doing the

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right thing, but the policies give a cover for the city, an objective trigger that can be identified to begin the hard work. He stated that they can make do without having them in the document for some period of time if the choice is made to undertake a new process that is more reflective of new science and new approaches to adaptation planning.

Mayor Bigstyck suggested that they reconvene at 10:20 pm. He then reconvened the meeting.

He suggested that they make a motion to extend the meeting.

Councilmember Boles moved to extend the meeting to 12:00 a.m.; seconded by Mayor pro Tem Vaterlaus.

City Clerk Coffey took a vote by verbal roll call.

MOVE TO EXTEND MEETING TO 12:00 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Mayor Bigstyck asked that staff start from the beginning of the document chronologically, line by line. He thanked Sr. Planner Cervantes for the initial overview and all the work she put into it.

Sr. Planner Cervantes explained Modification Number 2.6.

Councilmember Bier asked what that means for the Beach Boulevard Infrastructure Resiliency Project (BBIRP).

Planning Director Murdock was not sure the policy directly relates to the BBIRP but more importantly to the 2212 Beach Boulevard site, particularly the policy about hazard considerations. It would be that the current or future sea wall are not there and how much of the site would remain developable in light of the hazards, which is a direct interface with meeting No. 2's potential alternative policy discussion. He stated that it is well-intentioned and textbook Coastal Commission comment, impactful in terms of hazards and reflecting the existing armored condition of this particular area.

Councilmember Bier stated that was the information she was looking for.

Councilmember Boles stated, within the coastal vulnerability zone, they have to comply with that as they do in any other coastal hazard zone, and asked if they are looking for a specific carve out for this area.

Planning Director Murdock stated that the policy of this draft says what they would expect the Coastal Commission to say (largely what the Coastal Act says) i.e., analyze the hazards and avoid them so you do not need shoreline protection at some point in the future. It is not objectionable on that level, given what the Coastal Act says about redevelopment, but it is impactful and the Coastal Commission is calling it out; it could only be addressed by some alternative modification to minimize the impact on this site and other sites in this vicinity. He stated that is why it is important to be aware of it and discuss it.

Sr. Planner Cervantes explained Modification Number 2.12.

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Councilmember Boles referred to the comment “including at buildout,” and she asked how is buildout defined.

Planning Director Murdock stated that it is the buildout of the projections within the LCLUP, not the broader General Plan. It is a much smaller subset of potential development in Pacifica and does not include the Sharp Park Specific Plan and the modest intensification of development that would result from that plan.

Sr. Planner Cervantes explained Modification Number 4.3.

Councilmember Bier asked, moving forward, if they will be able to have a visual of what will look like, when she says some of the properties within the coastal zone.

Sr. Planner Cervantes showed an exhibit that is in the LCLUP, and as many of the city certification draft policies were drafted, they say shoreline that are ocean front properties. Many of the modifications were changed from shoreline to include coastal vulnerability zones. She pointed out on the map the multiple different types of zones and the new zones were mentioned at the bottom of the map that were suggested modifications in many of the policies. Instead of the policy being applicable just to the shoreline property, as suggested by Coastal Commission staff, they are now applicable to all the properties that are within these areas of the blue, red, and green lines.

Mayor pro Tem Vaterlaus concluded that they are going to the other side of the highway.

Planning Director Murdock stated that the regulatory impact of that would be limited to the coastal zone. These maps reflect the actual conditions but would not extend the jurisdiction of the LCLUP beyond the coastal zone.

Councilmember Boles thought this item was talking about creek banks and riparian vegetation, and she asked if they have a map that shows where those are in the city.

Planning Director Murdock stated they are not specifically available at this meeting, and probably the two most significant examples would likely be San Pedro Creek and Calera Creek.

He stated that there are some other smaller creeks, some of which have been undergrounded in the past and are not as immediately obvious at surface level. He added that, related to the 100- foot creek setback policy, it was important to note that it is consistent with a General Plan policy.

Setting a baseline of 100-foot setback requirement for creeks is not problematic, in staff’s perspective, related to this policy. He referred to Sr. Planner Cervantes mentioning that some of the defined exceptions are potentially more significant; indicating no less than 50-feet in any case is a little too firm, as there could be site specific issues that call for a lesser creek setback in this case. He stated that it could strictly qualify how you would go below 50 feet, but saying absolutely that you cannot is one of the more notable aspects of this particular policy.

Sr. Planner Cervantes continued and explained Modification Number 4.3.

Councilmember Boles, referring to questions posed earlier by fellow councilmembers, stated that as they get into discussion in the next two meetings, she thought staff will be providing more information from the Coastal Commission on whether there is some flexibility, what is important to keep, and where they might be able to change things.

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Planning Director Murdock agreed. He stated that this is a good example that is wellintentioned and setting the expectations for the buffers and indicating when you can go into the buffers, with permit modifications for certain types of coastal dependent uses or temporary encroachment sensitive to buffer for construction. As noted, some of the particulars are not dialed in effectively from city staff’s perspective, such as perhaps not absolutely having a 50- foot minimum but further qualifying how you go below that to avoid takings or reflective of the small lot sizes in Pacifica, etc., to customize it to our local condition. He thought there was probably some room to make this better but without changing the overall dynamic and intent that Coastal Commission staff is trying to address.

Sr. Planner Cervantes explained Modification Number 4.7.

Planning Director Murdock stated that this is another example where the reality is such that, in his opinion, this determination is going to be made by the Coastal Commission ecologist or biologist in the event of an appeal or the need to obtain a CDP. While it may be uncomfortable or new and they need to process it, it probably already affects the reality of development in the coastal zone and it is better to disclose it up front, so the city and potential applicants understand the implications and can figure out what their options are, rather than to find it in the midst of a Coastal Commission permitting process. He stated that he does not have information to suggest that it is a widespread habitat category in town, but there is at least one property where this may have an implication and he thinks this probably reflects the Coastal Commission’s work on that to incorporate it into the LCLUP.

Sr. Planner Cervantes explained Modification Number 4.13.

Mayor Bigstyck asked if it fell under the heading of Environmental Considerations.

Sr. Planner Cervantes responded affirmatively.

Mayor Bigstyck thought a lot of them can be placed in that one category.

Councilmember Boles stated that she had a related question to one of the previous policies that is not highlighted. She stated that it refers to the figure that defines the ESHAs and, in light of some of the public comments, she asked whether our map is accurate of all of our ESHAs or are there somewhere we have some other studies from a particular project that might also be ESHAs but are not necessarily in the figure.

Planning Director Murdock stated that the map does not claim to identify all ESHA but it identifies major areas of potential ESHAs as a framework to begin the discussion and analysis.

He stated it is the case that ESHA could be identified through a site specific biological resources assessment, such as at the project level, and then triggers all these policies even though it is not mapped. He stated, in a hypothetical site where someone believes ESHA exists, that is important information that would need to come out in a development review process and, if and when qualified biological information is presented, we would apply these policies regulating the protection and the buffering around ESHA.

Councilmember Boles thought there were several sites in Pacifica where they are under one ownership with ESHA identified; when they abandon the project and a new developer comes in, she asked if we share they are already in ESHA because we have the information from a previous project.

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Planning Director Murdock stated that they do their best to identify information from prior projects that may be relevant. If they know, they will do their best in almost every case to disclose it. He is not aware that the Coastal Commission staff has commented on our particular ESHA map to say it needs to be refined.

Councilmember Beckmeyer referred the question about the ESHA map, and she stated that maps in general are not necessarily accepted or accurate. She was concerned about that in terms of our original draft. She wants to make sure they are not using maps cavalierly in accepting maps that we formerly did not approve of for our LCLUP. She thought there was some disagreement between Coastal staff and our interpretation of the maps that were put forward in our LCLUP.

Planning Director Murdock asked, if she has a particular map or maps in mind, as they aren’t aware of disputed maps at this time.

Councilmember Beckmeyer stated that we put a disclaimer on some of our maps, and she wanted to be sure that those disclaimers are carried forward. She asked if that came up in their conversations.

Planning Director Murdock stated he is not aware of any comment that would remove the disclaimer on the coastal vulnerability zone maps. He thought the gist was that they are thematic, indicative of potential issues but you need to do a site specific or site level analysis to really determine whether or not your property is in that zone. He thought it was particularly true the closer you get to the line may do a site-specific analysis that uses new science or a different analytical approach that might change that line somewhat and either rule in or out a site. He stated that the policies and the process in the LCLUP would allow for that: Someone could submit more specific technical information that says that, on the parcel level, the map is not accurate to the applicable hazards and exempt themselves from the more rigorous set of policies or they may find out that the property actually is in a flood hazard or some other hazard zone that is not mapped. He stated that it could work both ways, similar to the ESHA discussion response to Councilmember Boles’ point. You may or may not be ESHA, and the map is saying where it is likely to occur, but it may or may not actually be there or on all of the property once you do a site level detailed technical analysis.

Mayor Bigstyck asked if the Coastal Commission has said anything about our maps.

Planning Director Murdock stated not that he can specifically recall, as they have a working understanding that they will be updated over time and that may trigger subsequent LCP amendments to reflect new science or new technical approaches that will hopefully reflect the best available science and technical approaches at that five-year or ten-year increment in which they update the maps.

Mayor Bigstyck stated that the disclaimer says “to confirm vulnerability potential, further studies should be performed for the coastal vulnerability zones”.

Planning Director Murdock stated that Sr. Planner Cervantes was about to touch on Modification Number 5.4, and the mayor had specifically called this one out earlier in the meeting.

Mayor Bigstyck asked do they not want plants to keep erosion from happening.

Sr. Planner Cervantes explained Modification 5.4.

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Planning Director Murdock added reference to new sea wall construction.

Mayor Bigstyck asked if the issue concerned the phrase “or other acceptable methods”.

Planning Director Murdock stated it was some combination of hillside meaning bluff and the open-endedness of other acceptable methods in staff’s understanding with the Coastal Commission staff.

Councilmember Boles referred to the question of bluffs and protection of erosion, and asked if that was somewhere else or might they be there if they wanted to.

Planning Director Murdock thought the subject matter Councilmember Boles is describing is captured in the new development policies, along the lines of the following: In addition to not needing shoreline protection, you are not going to have any adverse impacts on the coastal resource or bluffs, which means managing storm water and ensuring other types of secondary impacts from the new development do not adversely impact the bluff.

Mayor Bigstyck asked if the language is present elsewhere in the document.

Planning Director Murdock stated not as a specific prescription like for bluff erosion.

Mayor Bigstyck thought it would be helpful to extol natural adaptive strategies.

Councilmember Boles mentioned that storm water management practices have changed dramatically in the last few years, and she thought perhaps there is a place where, if a project is being remodeled and not necessarily a new project, they are making sure that they can capture their storm water on site and not running off the edge of the bluff. She is asking the question if there might be something they want to put in that could help, as that could be a contribution to bluff collapse.

Mayor Bigstyck thought that would fall under the category of other acceptable methods.

Councilmember Boles understood but thought it might be a follow-up question for Coastal Commission staff.

Planning Director Murdock thought that could probably go one of two ways: After the meeting, if they come across some other policy that touches on that directly or tangentially, they can let staff know and they can figure out how to improve that with a comment; the other one that is not as well-suited to the process is a new policy outside of the framework of responding to the suggested modifications, i.e. a future LCP amendment.

Mayor Bigstyck indicated he wanted this pinned for further discussion.

Sr. Planner Cervantes explained Modification Number 5.10.

Mayor Bigstyck asked, regarding Modification Number 5.9 (deleting policy around the ordinance that is not currently certified by Coastal Commission), if that might be something they take up in the future.

Sr. Planner Cervantes stated that the suggested modification is to delete the entirety of that

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policy and staff’s understanding is that it was deleted because the city flood prevention ordinance is not currently certified by the Coastal Commission. Their preference would be that the city bring forward that ordinance and get it certified and then it will be an LCP amendment in the future and the city can put this policy back into that document. She concluded that it was the Coastal Commission trying to make sure consistently that policies in the LCLUP are certified by the Coastal Commission.

Mayor Bigstyck asked if it renders that ordinance unenforceable until the amendment is in place.

Planning Director Murdock stated that there is an interpretation of that being the case. There is another interpretation that, as long as we demonstrate that it is not inconsistent or causing adverse coastal resource impacts, we can utilize it. There is even a third way. He stated that there are multiple ways to potentially continue to administer it, and this is one of those practical challenges where every potential ordinance of the city, even those required by law, such as a flood prevention ordinance to qualify for flood insurance, needs to be certified in a strict reading of the Coastal Act. He stated that one approach is, when they take the zoning subsequent to LCLUP certification to get that certified, to package this up and any number of other ordinances we want to explicitly make clear are applicable in the coastal zone to do that cleanup work.

Mayor pro Tem Vaterlaus stated she is going back to Modification Number 5.10 which says “including but not limited to”, so she thought stream beds could be in there anyway.

City Attorney Kenyon commented in terms of how to interpret it legally, stating that the record for this LCLUP will now contain the fact that they had it in there and then took it out means that we did not mean to include it as “including but not limited to”.

Planning Director Murdock agreed, adding one point is most of those creeks used for flood control purposes are outside of the coastal zone and there is very limited linear length in the coastal zone that would be subject to this. He stated the other point, in speaking with Coastal Commission staff, is not that they necessarily think the stream beds should not be maintained but the potential resource impacts to work within the stream bed if you do not have the proper permitting in place. They think they have an approach to satisfy their concerns while also reflecting the stream beds in the coastal zone are important to convey storm water. He stated that they will see a suggested modification in meeting No. 3.

Councilmember Boles asked if stream beds and creeks are different.

Planning Director Murdock stated that a creek could have a stream bed, as the term stream bed is used more broadly in terms.

Councilmember Boles stated she was thinking back to the riparian as some streams might be riparian habitats. She thought that may be part of the issue where they have to understand the environmental impacts if they are doing some clearing.

Planning Director Murdock thought that was the essential element of the Coastal Commission’s suggested modification and it does not reflect the fact that very often jurisdictions get routine maintenance authorizations such as from California Department of Fish & Wildlife to do regular vegetation removal that is not altering the fundamental biological characteristics of the stream bed.

Sr. Planner Cervantes explained Modification Number 6.1.

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Councilmember Bier asked City Attorney about the fact they took the language out.

City Attorney Kenyon stated she did not think the same legislative history concerns that she had with the stream bed language is the same here because, to staff’s point, this is just policy. It is not a regulation, just intent, and added that it does not mean that it still cannot be our intent, just what the Coastal Commission is saying. She thought, in meeting no. 2, they will hear more discussion from staff in terms of why this is important to the Coastal Commission. Ultimately this deletion does not impact Council’s ability to be concerned with the protection of property rights.

Mayor pro Tem Vaterlaus asked if the protection of personal property rights is included in the preamble.

Planning Director Murdock confirmed the preamble they are discussing is in Chapter 6.

Mayor pro Tem Vaterlaus concluded that they took that whole line out.

Planning Director Murdock stated the protection of property rights is an important theme.

Mayor Bigstyck stated we can discuss it vigorously later but at the same time they are suggesting that property rights is not an important theme in this chapter. He was looking forward to hearing what middle ground might exist between city staff and Coastal Commission staff to inform that meeting.

Planning Director Murdock stated they may have a way forward on this one to be discussed at a future meeting, more about the phrasing and the way it is included in the overall context of relevant consideration.

Sr. Planner Cervantes explained Modification Number 6.3 and 6.4, as well as Modification Numbers 6.7, 6.13, and 6.21.

Planning Director Murdock referred to the golf course item and stated that Council was aware that it was a challenging permitting process. He stated that there are also some technical and legal components, as they are another government agency and their direct interaction with the City and County of San Francisco with the Coastal Commission in terms of that permitting. He stated that the implication is that, if the berm is removed, there would be potential impacts to the Sharp Park Golf Course, recreational component, neighborhood, Fairway Park West and coastal access and trail changes as well. He stated that there are a lot of critical issues in that same single policy based on the modification.

Councilmember Bier asked by virtue of discussing it later if they see a possible way forward.

Planning Director Murdock stated that was one that was particularly challenging in the discussions with Coastal Commission staff. He understands their perspective very clearly and he respects it. Part of that perspective is a permitting level decision and there is not a direct relationship with having the city get involved with a Coastal Commission permit action. He questioned, while it is important from the city’s perspective to express support for all of those desirable things that the berm is currently supporting, protection of neighborhood, golf course, biological resources and endangered species, coastal access along the trail and the recreational amenities that provides, whether there was a way to express support for all of those things and ensure whatever the permitting outcome is, relative to the berm, that those tangible

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aspects are represented, supported and maintained or changed in ways that are palatable to the city without expressly saying that the berm has to stay there in that location. He questioned if there is a way to try to get support for the coastal access, recreational opportunities, flood protection etc., that currently the berm is providing in some other fashion.

Sr. Planner Cervantes explained Modification Number 6.2, which applies to the Sharp Park, Mori Point, and West Fairview Park areas. She mentioned staff is understanding the additions to say they have to comply with the California Coastal Act but adding that clause that says we also need to be consistent with prior permit conditions limits how they can revise or update our existing and new shoreline protection structures.

Mayor Bigstyck asked if it relates to the previous conversation around existing structures or just about protection itself.

Planning Director Murdock thought it was more of a technical point on the prior permit conditions and how it does not need to be stated. He stated that whatever is done needs to comply with permit conditions. Essentially it will have the effect of restricting the city to hold permit conditions as drafted, rather than allowing whatever the current best permit conditions are at a particular point in time. He stated that shoreline protection structures periodically get new CDPs issued for maintenance that might have additional new requirements or conditions of approval, and limiting this to prior permit conditions is fixing a point in time that is not appropriate on a policy level document.

Mayor Bigstyck asked if there might be ways to modify the structure itself.

Planning Director Murdock agreed and questioned why limit backward looking when you should be applying the current permit conditions, which is the critical issue. He wanted to make the point that this is getting into the sea level rise trigger policies with 0-2 feet SLR, sea level rise, in this instance. The suggested modifications delete that part of the policy title. He referred to looking back at Modification Number 6.23 in the document produced by Coastal Commission staff; there is strikethrough on the 0-2 feet SLR for this and all of the subsequent sea level rise triggers, all batched into that underlying issue with the adaptation plan and shoreline monitoring plan.

Mayor Bigstyck thought he previously said that Coastal Commission staff felt like those triggers were incomplete, and he asked if that was the reason they were striking them out.

Planning Director Murdock agreed, adding that they need to be tied to the broader, comprehensive adaptation plan that is reworked and more fully developed in their perspective.

Mayor Bigstyck stated that what is frustrating is that they are trying to include these things to be proactive, and by removing those triggers, there is a frustration as that seemed a more robust way to stay on top of what they need to do in whatever scenario.

Councilmember Boles referred to triggers and read from an email by Julia Koppman-Norton that replied to Jim Kremer’s questions about triggers, indicating that specific triggers are not against the Coastal Commission guidance and intent of the California Coastal Act but that they feel strongly that they would need to be cleaned up and clarified in terms of how they would actually be implemented in order to be effective. She thought that calls out about what Coastal Commission is asking for relating to certain tasks.

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Sr. Planner Cervantes explained Modification Number 6.38.

Mayor Bigstyck emphasized “without reliance on any existing or future shoreline protection”.

Sr. Planner Cervantes agreed, adding that was the second part of the modification.

Councilmember Boles asked for confirmation that they are talking development which in their definition means new development, not existing development.

Sr. Planner Cervantes stated that they will discuss that further.

Councilmember Boles referred to her mention of anticipated life and asked if they were requiring new development to be designed for 100-year life.

Sr. Planner Cervantes agreed, and that was one of the highlighted modifications in the glossary.

Planning Director Murdock stated that it has typically been the case of 100-year assumed economic life, but as mentioned, that may change in the LCLUP.

Sr. Planner Cervantes explained Modification Number 6.40.

Planning Director Murdock stated that they have a map for tsunami evacuation zones in the General Plan, but it is limited to deed restrictions, assumption of risk, and waiver of future shoreline protection and is not in and of itself a limit to development. He stated it was a critical distinction.

Councilmember Boles asked if they could add the tsunami map to the LCLUP since they are bringing this into compliance with the General Plan.

Planning Director Murdock said they could.

City Attorney Kenyon thought it was important to note that one of the Coastal Commission’s responses will be that this is for the benefit of the city and this is just imposing a condition of approval which requires reporting a deed restriction in favor of the city, that they will hold the city harmless and essentially indemnify the city. It is important to understand the implications of including this as it is a further protection for the city, but this requirement would apply to more properties than what was initially considered by Council. She stated that the concept was specifically considered by Council, but not to the degree of number of homes that it would apply to.

Planning Director Murdock stated that this topic came up numerous times in public comment during the LCLUP process where residents felt compelled to protect the city in its permit decision-making in the future, and they cited specific instances of the city having to intervene and incur financial costs to demolish buildings. He stated that some community commenters felt an expanded deed restriction and waiver of rights might protect the city in such instances.

Sr. Planner Cervantes explained Modification Number 6.41.

Planning Director Murdock stated that this was one of the most significant modifications in the LCLUP. The subject of how the city defined it required great effort by staff when crafting the LCLUP adopted by Council and has been a subject of significant discussion with the Coastal

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Commission staff as they have tried to align this definition that triggers this policy with their residential planning guidance in response to sea level rise. This is a critical pivot point for the upcoming policy discussions in meeting no. 2 and eventually meeting no. 3, understanding how the definition flows into the policy and how the policy flows into triggered changes on individual properties, even when relatively innocuous additions, i.e. replacing a wall or bumping out a bedroom, cumulatively over time might tip over a critical threshold and trigger the whole site to have to be re-evaluated as if it is a new development.

City Attorney Kenyon added, from a legal perspective, eliminating a common zoning principle, which is the concept of a legal non-conforming use, is a dramatic change from standard zoning regulations and principles found in every zoning code in the state. She agrees with the Planning Director that this is a significant issue to be discussed in meetings no. 2 and 3.

Councilmember Boles stated she would like to talk about the definition of substantial structural modifications. She stated she is working architecturally in other cities not in a coastal zone, and when someone is doing a substantial remodel or adding on a certain percentage, they are often required to bring the whole project into compliance. She has had to take out some walls of an existing house that were over the setbacks because they did not have a proper survey when they first built it.

City Attorney Kenyon stated it will depend upon the definition of substantial structural site modification.

Councilmember Boles stated that it may not be saying that we have to fix everything for something that has to be done.

Planning Director Murdock stated, depending on how it is defined, these could be less substantial or very substantial, but there is a point at which people may be doing a lot of work and may be a new building. There are projects that may be called renovations when they, in reality, are new development. He stated that there is a place to consider this issue, but the particular triggers and thresholds are the critical part of the conversation. He acknowledged that Council had asked to go line by line, but he thought this might be a place to jump down to the definition briefly and come back, given the integral relationship to those two suggested modifications.

Mayor pro Tem Vaterlaus stated, if she owns a property that is zoned commercial but has been residential for the last 100 years and she wants to add two bedrooms, that is a substantial structural modification. She asked if they could make her turn that property back into commercial as it is non-conforming.

Planning Director Murdock thought there was possibly a way to read that modification that way but he thought this was more so reflecting the physical non-conformities and that could be a critical clarification in terms of applying to the physical building but not the use. He did not know how essential the use is relative to the physical component of the development, but that could be an important clarification. He stated, before they jump into the definition, he wanted to confirm that the certification draft LCLUP does have a tsunami evacuation area map in figure 5- 3 and they can address the updated figure if need be in the General Plan re-submittal. He stated that the General Plan certainly reflects the current state evacuation area map.

Sr. Planner Cervantes explained Modification Number 7.10.

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City Attorney Kenyon referred to a point Councilmember Boles made about this requirement being found in other communities, including Pacifica, and she agreed that it is when any permitting or renovation is 50% or more. She stated this would reduce that, in the history of the project, to a total of 50% or more but they could have an individual project that was 10% but, if you have prior projects, 1, 2 or more that equal 40%, if you are at 10.5% then this triggers and you are going to be impacted by this change. She stated that is the issue and, while it may not be a big change, it is something Council should discuss because it is not a common legal nonconforming use trigger to be less than 50%.

Councilmember Beckmeyer agreed with the City Attorney and she is having a hard time imagining how they are going to resolve this issue because it seems like it is creating legal jeopardy for the city in the way that the language has been suggested by Coastal Commission staff.

Planning Director Murdock stated that they need to work through the city’s policy first and then understand more about where the Coastal Commission is coming from. He stated, as mentioned by Sr. Planner Cervantes, the way the city’s initial definition is crafted to apply to particular types of projects tries to get at the heart of what our understanding was for why a substantial structural modification matters; they are doing something that changes the project’s relationship to the coastal hazard so that is why exterior modification makes sense in staff’s judgment and Council ultimately adopted that. He referred to seaward encroachment and stated if you are getting closer to the shoreline and the erosion and wave overtopping, that was important. He stated if you are removing or replacing exterior walls, that is important as it changes the envelope and relationship to the coastal hazard. He stated that it remains unclear to him what difference it makes for interior structural modifications, i.e., if floors are modified or interior loadbearing walls are modified, as those do not change the relationship to the hazard.

It is simply the Coastal Commission trying to use an economic vehicle to say that you have invested so much money into this property and is essentially a new property. He stated that there is a case to be made for that depending on your perspective, but it is not directly associated with the hazard at issue and he did not think it was the right approach. He stated that is the fundamental first half of the difference, and our policy orients to the hazard and the Coastal Commission orients to a reasonable economic trigger for saying something is new.

Planning Director Murdock explained the second part where he thought they deviate in a different way where the city has tried to eviscerate the number and types of projects that are going to be subject to this trigger because we have so much existing development in our community and Council determined that people should be able to continue utilizing their properties, if they are already developed in most cases. He stated that is why things such as rebuilding a new single-family residence would have been exempt from this trigger, even though it would remove 100% of the structural components of a particular project. He stated that is an aggressive set of exceptions, and the Coastal Commission has reacted to that. He stated that there are some that Council may want to continue pushing for, such as clarifying Section 30610, Disaster Rebuild, i.e., if the property is lost to a fire, etc., should they be allowed to rebuild largely as they were before. He stated that, most often, that is the case and he thought there was some work to be done on that.

Planning Director Murdock then focused on the Coastal Commission’s side and understanding more about where this is coming from, and stated that if you read the sea level rise residential planning guidelines, this is one of the critical issues they seek to address. They suggest something very much like the Coastal Commission’s suggested modification. But that policy guidance not only says it is not regulation and thus not mandating any of this, it seems like that

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morphed into de facto regulations in some of the Coastal Commission’s decision-making. He stated that is one important thing to remember: how hard can we press and how much is it worth fighting. He thought this might be one where it is worth it. The second thing is, in the sea level rise guidance that he referenced, it says get something very close to this, get the right trigger for a significant change, but tailor it to your local contacts. He stated that, even looking at the Coastal Commission’s own interim guidance, there is probably some room to continue working on what those definitions are and to get somewhere back from where the Coastal Commission’s suggested modification is but maybe somewhere dialed back from where the city’s definition and set of exceptions were.

Mayor pro Tem Vaterlaus moved to extend the meeting to 12:30 a.m.; seconded by Councilmember Boles
City Clerk Coffey took a vote by verbal roll call.

MOVE TO EXTEND MEETING TO 12:30 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Christine Boles, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Planning Director Murdock thought there has been a misconception among some that a re-roof would trigger this and he stated that is not what the policy would say, even as modified by the Coastal Commission. He stated that shingles are expressly excluded; there was room to clarify whether the plywood sheeting beneath the roofing shingles needed to be replaced because of dry rot and whether it was a significant structural component. He felt it should not be and that is the type of thing where there is likely room to clarify as it is a common component of re-roofs and likely not the type of property maintenance that the city’s policy should be discouraging for fear of triggering something significant like this; he thought it was likely worth exploring that in a comment back to the Coastal Commission. His last comment is how to measure cumulative 50%,. He stated that there are many different reasonable ways to do it, and the Coastal Commission has been firm in the sense that putting some date there that is too recent is going to be concerning to the Coastal Commission. He thought remaining silent and relying on what records the city has is one approach to try to resolve that tension rather than arguing over a date. If we do not have comprehensive records of those types of improvements that we can access prior to 2010 or 2000, we can only use the data in permits we have to measure the comprehensive change so it may not be as bad as it seems in terms of adding the comprehensive history for projects, given the city’s permit records, but that will not be the situation in every case.

Councilmember Boles thought they could say this is the starting point when we adopt this document and you do not have to go backward as it just going forward from here.

Planning Director Murdock agreed that it was a reasonable approach and one that he thinks is most fair and reasonable. He added that the Coastal Commission staff has said, in their opinion, that would be a non-starter with the Coastal Commission, come certification time. He stated that staff has suggested rolling back to our digital permit record which is in 2010 and Coastal Commission staff stated that is fairly new still so there is some judgment there about how hard the city presses. Potentially, one approach is to be silent on that point and let what records we have serve as the basis and, in some cases, maybe there are not clear records and

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we are not able to account for those modifications.

Mayor pro Tem Vaterlaus stated he mentioned the word seaward, and she asked if that is only applied directly to shorefront properties or all properties in the coastal zone. She stated that a lot of properties could move shoreward.

Planning Director Murdock stated that the suggested modification would not be limited to shorefront development, but the Coastal Commission’s suggested modification also does not talk about shoreward encroachment. It is not clear what the implication would be in that case.

He stated that they will need to end up in this LCLUP with some critical triggers, 50% of something, i.e., exterior walls, every structural component that adds in, property value, assessed value, appraised value, etc. He questioned what is the most reasonable balance in terms of measuring and getting the right trigger that is reflective of our local condition, hazards that are being addressed and getting the appropriate adaptation and change over time when, if someone has redone 90% of the building, should they be under 1950’s zoning in absence of coastal hazard planning or should they be held to a 2023 or 2024 or 2030 set of hazard planning standards. He stated that is very difficult policy question in this definition in the policy that it is related to hits right on the head of our community that has significant amounts of preCoastal Act development that never even took into account coastal hazard planning.

Sr. Planner Cervantes explained Modification Number 6.42 and Modification Number 6.43.

Mayor Bigstyck asked do sand retention structures refer to artificial groins.

Planning Director Murdock responded affirmatively.

Sr. Planner Cervantes explained Modification Number 6.44.

Councilmember Boles asked where this guidance comes from, such as state guidance or Coastal Act compliance.

Councilmember Beckmeyer stated that it is referencing Section 30235 of the Coastal Act.

Councilmember Boles asked if that particular objection Sr. Planner Cervantes is mentioning is something that is required in the Coastal Act.

Planning Director Murdock stated that Section 30235 does not include a 50% trigger; that Coastal Act provision talks about various types of improvements that alter natural shoreline processes, so sea walls are shoreline protection that fall into that category. He stated that it looks like the Coastal Commission is trying to impose some additional trigger thresholds, and 50% being the common one and reasonable in a lot of contexts. He asked what that means for a city like Pacifica that is routinely having to maintain the Beach Boulevard sea wall and is that going to be a trigger for us at some point that precipitates a new process.

Councilmember Boles asked if our rock revetment is included in this.

Planning Director Murdock thought it would.

Sr. Planner Cervantes explained part 2 of this same policy to existing shoreline protection structures.

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Planning Director Murdock wanted to jump back to the prior discussion and stated that it was not in the Coastal Act but it was Coastal Commission adopted regulations related to the 50% trigger, i.e., unless destroyed by natural disaster, the replacement of 50% of more of a single family residence, sea wall revetment, bluff retaining wall, break water, groin, or any other structure is not repair and maintenance under Section 30610(d) but instead constitutes a replacement structure requiring a Coastal Development Permit.

Councilmember Boles stated that exception is important.

Planning Director Murdock stated that is California Code of Regulations, Title 14, Section 13252(b).

Sr. Planner Cervantes explained Modification Number 6.45.

Planning Director Murdock it is essentially stating what the Coastal Commission process will be and these are parameters that are applied to those permitting decisions by the Coastal Commission which, in most instances, the shoreline protection device is going to need a CDP from the Coastal Commission. Understanding up front that it needs to be the least environmentally impactful feasible alternative and impacts to the shoreline need to be mitigated are important to disclose and have upfront in the decision-making process. He stated it was not necessarily an objectionable policy but one that is different and may have impacts expressly stated now rather than be identified later in the permit process.

Sr. Planner Cervantes explained Modification Number 6.46 and Modification Number 1.7.

Councilmember Boles asked what is defined as critical infrastructure, i.e. roads, sewage pipes, or sea wall.

Planning Director Murdock responded yes to everything, but he stated the sea wall more than likely given that it is typically at the point of where the hazard is present, such as coastal erosion. He thought we should understand that critical infrastructure to be relatively broad.

Things like sewer lines, water pipes, electrical, sewage treatment plants, and pump stations are critical infrastructure for the development they support and this policy with the expanded 100- 150 year anticipated life will automatically require greater hazard effects from the shoreline and quite impactful. It is well-intentioned as those need to be around for a long time to support the development that they are serving but it will have important impacts.

Councilmember Boles stated that even sewer pipes are not going to last 100 or 150 years. She stated the pump station and all the equipment gets depreciated and old.

Planning Director Murdock agreed, stating it is well-intentioned but the nuance is less sensible in some specific applications, but there are sewers in the east coast that were built 150-200 years ago that are still going. He stated that it really depends on the particular infrastructure, materials, and method of construction.

Sr. Planner Cervantes explained Modification Number 7.8.

Planning Director Murdock stated that, in structuring the certification draft LCLUP, the city sought to only apply the most onerous or impactful new development policies to certain sites and, in this case as defined, sites where no other development currently exists, so it is a narrower set of potential sites than other properties. He thought it was an attempt to limit the

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application of those broader, new development policies and, in part, the Coastal Commission saw that and did not think it necessarily aligned with the set of policies that should apply to development or triggers such as for substantial structural modifications. He mentioned earlier that letting development be development but then the specifics of that be addressed through the different policies so triggers for substantial modifications or additions or modifications.

Sr. Planner Cervantes stated that was the last modification on the list, as they already discussed Modification Number 7.10. She stated that if Council has any additional questions, she will be happy to respond.

Mayor Bigstyck stated that he would like to make comments on two white cells: On packet page 118, Document page 108, Modification Number 4.6, he thought there was a minor typo where it reads “wetlands also occur along in creeks”. The other one was on PR-I-60, No. 3.8, Packet page 96, Document page 86, and he just wanted clarity.

Planning Director Murdock stated that it was addressing a routine governmental function, which is to periodically abandon or vacate public rights of way; occasionally those are no longer needed and the city tries to abandon them so they can revert to the underlying or adjacent property owners so they can resume private use of the property that is no longer needed for public purposes. This policy would put additional restrictions on the city’s ability to do that and his understanding and interpretation of these modifications is that it is in furtherance of ongoing coastal access, ensuring that the city can maintain those for pedestrian or bicycle use rather than vehicular use in the case of a street. What is more concerning is where it says “shall only be approved if coastal resources can be protected in as good or better conditions as exist at the time of permit evaluation,” etc. He stated it was not clear how the city would ensure that after it abandoned or vacated a right of way and that is a huge obligation that runs contrary to why the city is seeking to abandon the right of way, which is that it does not need it and/or does not want to maintain it any longer. Those have potentially important impacts that need to be worked through for the city.

Mayor Bigstyck asked why that cell is coded white instead of green.

Planning Director Murdock thought that, in part, a relatively minor tweak to “shall consider” rather than “shall only be approved” was in their thinking. It is concerning but is a relatively simple fix that they think can be worked through and why it is not highlighted green.

Mayor Bigstyck concluded that they think our approach is going to be a quick fix and will not require a dialogue to figure it out.

Planning Director Murdock responded affirmatively.

Mayor Bigstyck stated that the next meeting is the opportunity to discuss. He hopes they leverage that opportunity to our greatest potential so that, when we get to meeting no. 3, the tone is brought to a level that they can have that conversation as robustly as they please.

Councilmember Boles stated she had comments on two white cells. Referring to Chapter 5, page 132, Modification Number 5.1, Natural Hazards, she stated that at some point it referred to Figure 5.2 and the landslide maps. Her question was making sure that whatever landslide maps were in the Local Coastal Plan also match the General Plan. She then referred to page 181, Modification Number 6.38, CR-I-43, and asked for explanation.

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Planning Director Murdock stated that, in a non-engineer and non-technical understanding, those are multipliers to whatever the calculated hazard is to add a margin of safety beyond the minimum of cutting it right to the line, kind of setback or design standard. He stated that is another bucket of it is going to be part of an appeal or a Coastal Commission requirement for the permit process and get it disclosed and incorporated into the city’s process as soon as possible. He stated that these types of calculations have frequently been a point of contention with CDPs that have gone on to appeal to the Coastal Commission. He thought it was a helpful edit to get from the Coastal Commission on more of those kinds of technical requirements they are going to expect to see and we can live with and get into our documents and policies, as it was better for us and for applicants.

Councilmember Beckmeyer referred to what the mayor was saying about preparing ourselves to have as open-minded a conversation as possible on December 5, and she wanted to express some concern about the format that they heard expressed at this meeting. She is not understanding how staff envisions that working and if there is any thought about modifying the format slightly so people can hear the conversations about all of the topics, not just the ones at their table.

Planning Director Murdock stated that they have tried to structure the process model off of what staff would perceive as successful similar processes in the past where difficult issues were confronted in smaller groups to allow more dialogue between and among members of the community. He stated that meeting No. 2 as currently conceived is going to introduce important new policy language for the community to consider on a subset of these most critical issues that we discussed at this meeting that relate to development, new development, redevelopment, within our existing neighborhoods; rather than have it be a more structured study session or consideration type item where the public will get a single opportunity to speak for three minutes, this will give them time with the help of professional facilitators to get multiple viewpoints and have the opportunity to provide multiple points of input on these issues to be captured and collected by the facilitators, aggregated and synthesized by staff and, for any member of the public who feels like his or her input has not been effectively captured, they still have the opportunity to provide their own written or verbal comments at meeting No. 3 for Council and community to hear. He stated it was the best of both worlds from a certain standpoint where there is more opportunity for them to provide input, even though it will be delayed in how it gets to all of the Councilmembers because they cannot be at all the tables at one time and it is a tradeoff. They could consider a different meeting format but this one, in small groups facilitated and aggregated after the fact, has proven effective in confronting housing issues and other types of sensitive community issues in the past which is why they structured the meeting in this format.

Mayor Bigstyck stated that he values the opportunity for people to talk with one another. He is sensitive to capping time limits as sometimes there is a feeling during those conversations of they only have so long to talk and it is forced and, if they do not hit all the topics in the allotted time frame, the next time they hear from them is at meeting No. 3, and they did not have a chance to voice their piece robustly. He stated it would be good to make sure that everyone has the opportunity to have a robust discussion without an artificial time frame unduly limiting a good conversation that might yield a really helpful comment by meeting No. 3, if not beforehand when staff is compiling all of the feedback given.

Councilmember Bier stated that they will be listening.

Mayor pro Tem Vaterlaus thanked them for all the detail and amazing work on this.

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Mayor Bigstyck also thanked staff for putting so much thought into it. They look forward to hearing what the next set of recommendations are and what the conversations look like.

RESULT: NO VOTE REQUIRED

ADJOURN
Mayor Bigstyck adjourned the meeting at 12:27 a.m.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor

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CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 November 27, 2023
November 27, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on November 27, 2023 at 7:03 PM 7:00 PM OPEN SESSION
Call to Order
Mayor Bigstyck called the meeting to order at 7:03 p.m.

Attendee Name Title Status Arrived
Tygarjas Bigstyck Mayor Present
Sue Vaterlaus Mayor pro Tem Absent
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Christine Boles Councilmember Present
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Christian Murdock, Planning Director; Maria Sarasua, Police Chief; Bob Palacio, PB&R Director; Roland Yip, PW Dep. Director-Field Services/Engineering; Brianne Harkousha, Sr. Planner; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Bigstyck read the Land Acknowledgment.

Salute to the Flag led by Councilmember Boles

SPECIAL PRESENTATIONS
A. HIP Housing Annual Calendar Presentation
Mayor introduced the HIP Housing Annual Calendar Presentation.

Anita Fox, a board member of HIP Housing, presented regarding the work that HIP Housing did last year to work with 2300 individuals and housed 1241 people throughout the county. She gave some specifics and then presented the HIP Housing 2024 Calendar.

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Councilmember Bier thanked her and everyone at HIP Housing for all the work they do and for their participation in the Pacifica Collaborative.

Councilmember Boles thanked her for being here. She referred to Ms. Fox's comment about the Home Sharing Program, and she wanted to add that it was a unique program where, if someone is having trouble paying their mortgage or rent and someone is looking for a place to stay, this is where HIP Housing can help match people to share housing and costs.

Councilmember Beckmeyer thanked her for the calendar and the opportunity for kids to be engaged in it. She appreciated that Ms. Fox is sending them the HIP Housing every month and she forwards it to people as it is great having the translated version as well.

Mayor Bigstyck stated that HIP Housing has been a tremendous partner to the entire county, including Pacifica, for many years. He felt it was an invaluable resource in the Bay Area. He thanked them for what they do and he looks forward to the calendar every year. He asked if she would be willing to take a picture with Council with the calendars.

B. San Mateo County Libraries (SMCL) Annual Report Presentation Mayor Bigstyck Bigstyck introduced members from the San Mateo County Libraries making an annual Report presentation.

Julie Smith, Library Manager for the Pacifica Libraries, and Julia Wright, Pacifica Senior Librarian, introduced themselves and introduced Mary Abler, Deputy Director of Library Services.

Senior Librarian Wright began the presentation of their annual report. She gave a brief detail of the various libraries and their diversity, mentioning that they are consistently ranked as one of the best libraries in the nation and statistics show that the public’s participation has increased over 126% since last year.

Library Manager Smith continued the presentation, introducing new programs and initiatives and shared some of their achievements, such as the mobile library.

Senior Librarian Wright continued the presentation and showed a video highlighting their programs. She thanked the city staff and City Council for their work on the Library JPA.

Councilmember Bier thanked them for everything they do for our communities. She attended the “Be Sensitive, Be Brave” training they had and thought it was wonderful to see their staff in the presentation. She stated that they have been trying to push mental health services and resources and she appreciated the library helping in that way.

Councilmember Beckmeyer stated it was exciting to have them here. She stated that Library Manager Smith and she worked together in the Pacifica School District for six years. She thought it was thrilling for her to work with the San Mateo County Libraries and now be the manager of our two branches in Pacifica. She described the intimate way the libraries and schools were connected. She enjoyed seeing the video and seeing all the modern library facilities everywhere else in our county and she looks forward to them existing in Pacifica.

Councilmember Boles thanked them for being here at this meeting. She thought it was

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wonderful to see our libraries coming back from COVID-19 with a lot more use and increase of online book rentals. She thanked them for what they do for our community beyond just books.

Mayor Bigstyck stated he has the privilege of serving on the San Mateo County Libraries JPA board. Being on the JPA, he can see how much our library system is able to do. There is so much that modern libraries do, including making up the inequities where they see a need such as providing things for the community. He stated that he would love to get that video available for everyone in our community. He appreciated what they do and thanked them for being here.

He asked if they would like to take a picture with Council.

Mayor Bigstyck stated that City Manager reminded him that the first Library Advisory Committee meeting will be on December 20.

City Clerk Coffey stated that it will be at 6:00 p.m. at the Pacifica Community Center, 540 Crespi Drive, in the Portola Conference Room.

CONSENT CALENDAR
Mayor Bigstyck asked Councilmembers if anyone wanted to pull any items off of the consent calendar.

Councilmember Beckmeyer stated she has a question on Item #5 regarding the hours of operation of the Recology yard.

City Manager Woodhouse stated that he thought they have representatives from Recology as well as PW Director Petersen who might be able to speak to that item.

PW Director Petersen wanted to clarify that Councilmember Beckmeyer was talking about when the offices are open for Recology.

Councilmember Beckmeyer stated that she thought she was speaking about the yard.

Councilmember Boles clarified it is for the Drop-Off Facility so it is more than office.

PW Director Petersen stated that they do have a representative from Recology, and General Manager Glen Bongi can speak to those hours. She stated that this something the Council previously approved on October 10, 2022.

General Manager Glen Bongi confirmed the recycling yard drop off facility at 1046 Palmetto hours of operation remained Tuesday, Thursday, and Saturday. Drop off hours Tuesday and Thursday are 8:00 a.m. to 4:00 p.m. and Saturday 7:00 a.m. to 2:00 p.m.

Councilmember Beckmeyer appreciated the information. She asked City Attorney if they will need to make an amendment or when it comes to time to make an approval for the item, could they say something about that or not necessary.

City Attorney Kenyon stated that they are not discussing the agreement as this is just about rate increases. She was not sure this was the appropriate vehicle to make those types of changes, but staff will note that when the appropriate time to make those changes arises.

Mayor Bigstyck opened public comment.

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Kim Finale, Pacifica, asked that, before they approve Item #5, they consider her thoughts and concerns on green waste issues.

Mayor Bigstyck closed public comments. He asked General Manager Bongi if he had any response to the question asked about green waste. He clarified that what they are approving at this meeting, they already approved previously.

General Manager Bongi stated that they are not permitted to take green waste at the recycling yard as it is not part of their permit process.

Councilmember Beckmeyer stated that they used to be able to bring excess green waste to the yard. She asked if that was an unpermitted state at that time.

General Manager Bongi stated he was told that the permit was revoked sometime in the 90s, and they are not allowed to take green waste at the yard anymore.

Councilmember Beckmeyer asked if it was the county making that decision.

General Manager Bongi stated that he would verify that, but he was told at one time it was permitted and the permit was revoked.

Councilmember Beckmeyer thought it would be important to find out an answer to the question and to when it is possible for us to make an amendment or adjustment.

Mayor Bigstyck was also interested in finding a solution to help residents with their excess green waste.

Councilmember Boles stated that when she lived in San Francisco before, they could also bundle things together to make it easy to pick up. She asked if that was something they pick up from the curb so people can pay a bit more to dispose of extra green waste.

General Manager Bongi stated that they do not. He stated that whatever is inside the cart is where it is covered on the rate. He stated that they will do it for oversized cardboard.

Councilmember Boles expressed special gratitude to PW for the soil removal at Esplanade.

RESULT: ADOPTED [4-0]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Beckmeyer, Bier, Boles
ABSENT: Vaterlaus

1. Notice of Completion of the removal of the soil nail wall at 330 Esplanade Avenue PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the removal of the soil nail wall at 330 Esplanade Avenue; and authorize the City Manager to release the retention funds to the contractor.

2. Approval to Purchase Replacement Portable Two-Way Communication Radios PROPOSED ACTION: Move to adopt a Resolution authorizing the purchase of

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replacement portable two-way communication radios from Motorola Solutions Inc in the amount of $229,744 as previously approved by Council in the Fiscal Year Budget 2023- 2024.

3. PB&R Childcare Continued Funding Applications for Fiscal Year 2024-25 PROPOSED ACTION: Adopt a Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving Agreement to This Transaction with the California Department of Education and the California Department of Social Services for the Purpose of Providing Childcare and Development Services and to authorize the Designated Personnel to Sign Contract Documents for Fiscal Years 2024-25.”

4. Manor Drive Storm Drain Repair Project
PROPOSED ACTION: Adopt Resolution Approving the Construction Services Agreement between the City of Pacifica and Gray Lake Construction for the Manor Drive Storm Drain Repair Project, in an Amount Not to Exceed $90,000 with a 30% Contingency, for a Total of $117,000.

5. Recology of the Coast’s Application for Rate Increase for 2024 PROPOSED ACTION: Move to adopt a Resolution confirming Recology of the Coast’s application for rate increase of 5.86% is accurate and consistent with the annual rate adjustment procedures specified in the Recology Agreement; and finding the confirmation of the rate increase exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines 15061(b)(3).

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Ted Bisson, Pacifica, talked about the protected Tree Ordinance and he shared his thoughts and options for concerns he has on the issue.

COUNCIL COMMUNICATIONS
Councilmember Boles met with the Unhoused on the Coast group. She stated that Pacifica has the third highest homeless count. She stated they are looking for volunteers and they will get more information on that. She stated that, based on population, we have the highest unhoused count in the county. She stated that it is a dire need as winter is approaching and she encourages everyone to take care of our residents and think about how they can do that as they move forward. She met with the Pacifica Beach Coalition and they found a new part-time executive director, Dawn Zidonis. She stated that, at the Emergency Preparedness Meeting, they brainstormed with a Youth Advisory Board member about how to make a better connections with the schools and getting information out about emergency preparedness. She met with PRC about their space needs and followed up with another meeting with Mike O’Neill to help as PRC is looking for more refrigeration space and food storage to be able to expand their food pantry. He also helped her get caught up on some of his ideas around the Public Works Milagra and school district partnership project. She had another meeting with County Housing Director Ray Hodges, looking for a partnership and educating them on how to put a team together for a potential affordable housing project.

Councilmember Bier stated the Pacifica Age Friendly Coalition has an age friendly livability survey and the city wants to learn about experiences with Pacifica’s livability as a person of age

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50 or older. She stated it was important to collect information and work with the community to make improvements and changes to make Pacifica more livable and be able to age in place comfortably. She attended the NCCWD board meeting and congratulated Kimberly Finale for her placement in their Waterwise Garden contest. She stated that PCT is having the red carpet auction on December 9 and are looking for volunteers to answer phones. She thanked Pacifica School Volunteers for Read Aloud Day which was at Sunset Ridge Elementary and based on peace and kindness to tie in with our Art for a Peaceful and Just Community Project which they are doing through the Sanchez Art Center and Pacifica Collaborative. They had the Pacifica Pride kickoff meeting. They are looking for people to join their team. She attended the Economic Development Committee meeting. They had their newest member join them the new Economic Development Manager, Tara Schiff, has brought wonderful energy to that group. She stated that the Pacifica Resource Center is accepting sponsors for the Holiday Joy program.

She referred to the holiday lighting kick off and Polar Palooza at the Community Center.

Councilmember Beckmeyer was unable to attend meetings or events due to illness. She encouraged people to get vaccinated. She noted that another event coming up on December 9 and 10 is the Winter Arts Fair at Sanchez Art Center and it is terrific with a lot of local vendors.

Mayor Bigstyck stated he spent some time with the Police Department and thanked them for their work alongside Chief Sarasua. He went on a Ride-Along with Officer Evans, and he thanked all of them for his continued education and insight. He had a LAFCO meeting in East Palo Alto where LAFCO decided to make the sanitary sewer district a subsidiary of East Palo Alto. They continued to talk about the Broadmoor Police Protection District. They had a Peninsula Clean Energy board retreat and talked about their high level strategic plan elements, one being 24/7 power. He stated that they had a 99% goal by 2027 and it looks like they’re on track for 83% by 2027. He stated the other big push was for decarbonization by 2035 and they learned about distributing energy resources or “DARES”. He enjoyed Council of Cities at the San Francisco International Airport Aviation Museum. He enjoyed spending the time with Mayor pro Tem Vaterlaus as well as other colleagues throughout the region. He stated that on November 21, Peninsula Clean Energy subcommittee members met with State Senator Josh Becker. He stated that there were lots of Thanksgiving events and it was a welcome time to spend with family and friends. He stated that they will be adjourning in remembrance of former County Supervisor Don Horsley. He will carve time out at the end of the meeting for remembering and recollection. He stated that he will be sorely missed.

STAFF COMMUNICATIONS
City Manager Woodhouse stated there is a memo providing update information about the Civic Center Renovation Project. He stated the main takeaways are that the project is progressing but, due to some contractor delays related to electrical switch gear equipment ordering and receipt, the actual completion of it may be late March or April. They hope that everything is done much earlier than that and allows a reasonable time for the transition improvements, fixtures and furnishings that can be installed, as well as planning for a great ribbon cutting for the event. He stated they were very excited about this great community asset that is coming forward in the next months. He mentioned that on December 5, they will have their second Local Coastal Land Use Plan community meeting, a community roundtable discussion at the Community Center. Finally, he referred to Councilmember Bier mentioning the upcoming Polar Palooza events happening on December 2 and 3. City Manager Woodhouse also stated that WWTP Plant Manager, Louis Sun, has been promoted to Dep. PW Director for Wastewater; they are excited to have him move into that position. He is exceptionally qualified on that front with many years of experience in wastewater and they are excited for him moving into this

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position.

PUBLIC HEARINGS

6. Introduction of an Ordinance initiated by the City of Pacifica, to (a) add a new Article 53, “Emergency Shelters” to the City of Pacifica Zoning Regulations (Chapter 4 of Title 9 of the Pacifica Municipal Code [“PMC”]) to create zoning provisions for approval, construction, and operation of an emergency shelter consistent with the requirements of Senate Bill 2 (SB 2); (b) amend Article 11 “C-2 Community Commercial District” to make an emergency shelter with 20 or fewer occupants a permitted use and an emergency shelter with 21-30 occupants a conditional use; (c) amend Article 14, “O Professional Office District” and Article 15, “C-R Commercial Recreation District” to exclude emergency shelters; (d) update sections of the City of Pacifica’s Zoning Regulations to include updated definitions and terms for “Community Care Facility” and “Family Daycare Home” to be consistent with the requirements and definitions of State law; and (e) make other minor conforming revisions (File No. 2023-013, Text Amendment TA124-23). Recommended CEQA status: Exempt from CEQA pursuant to Section 15269 (Emergency Projects) and Section 15061(b)(3) (General Rule Exemption). The Planning Commission recommended approval of the Text Amendment by a Vote of 5-0 (with two absences) on November 6, 2023.

PROPOSED ACTION: Move to waive the first reading and introduce by title only “An Ordinance of the City Council of the City of Pacifica to enact a new Article 53 “Emergency Shelters,” to amend Article 11 “C-2 Community Commercial District,” to amend Article 14 “O Professional Office District”, to amend Article 15 “C-R Commercial Recreation District”, and to make various other minor conforming amendments of Chapter 4 Zoning, of Title 9 of the Pacifica Municipal Code (PMC), and finding the Ordinance exempt from the California Environmental Quality Act (CEQA) (File No. 2023- 013; Text Amendment TA-124-23).”
Sr. Planner Harkousha presented the staff report.

Mayor Bigstyck thanked her and then welcomed Planning Commissioner Greg Wright.

Planning Commissioner Wright commended the Planning Department for their in-depth work on this project as well as many other concurrent projects. He stated that Planning took their recommendations and went bit by bit as well as public comment and came up with the best possible proposal to make this work for the long term. He asked if Council had any questions.

Mayor Bigstyck thanked staff and then asked if there was anything Commissioner Wright wanted to add about the deliberations that they had on November 6.

Commissioner Wright stated that they went site by site and eliminated some that they thought were inappropriate and tried to take all the consideration of what they got from the community as well as their personal perspectives along with staff’s recommendations. He stated the Planning Commission believed they did a thorough job.

Mayor Bigstyck agreed. He asked if Council had any questions.

Councilmember Boles thanked staff and Commissioner Wright. She asked, if the parcel is on their map or list, are they saying that it is a suitable site.

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Sr. Planner Harkousha stated that the sites analyzed that might accommodate emergency shelters were sites 1 through 18. They were primarily the sites looked at for improvement to land value ratio if non-vacant sites; if vacant sites, they were reviewed based on proximity to amenities or services, criteria from HCD’s requirements on how they analyze the sites.

Councilmember Boles understood the improvement to land value ratio and there are a few on the list that exceed that but assumed that is okay to HCD.

Planning Director Murdock stated that they have gone through extensive processes thus far for the Housing Element update and spoken at great length about the sites and site analysis and establishing feasibility. He stated that it is not the same process, and staff encouraged not thinking about the sites in the same way as they would think about them in the Housing Element update process. He stated that there is a more generalized suitability analysis with the zoning district identified; it is not as though each site needs to check every box to clear the high bar in the same way that the sites do for the Housing Element process.

Councilmember Boles concluded that it was okay to include them as they are showing overall capacity.

Planning Director Murdock responded affirmatively. He added that, as a general theme, this is a conservative analysis and it was helpful to think about all of the C2 zoned sites as potential emergency shelter sites, but they excluded some that were not good candidates or already designated as housing sites in the Housing Element, so as not to over-promise in terms of the potential feasibility. He stated that, even with a smaller, more refined set of candidate sites they analyzed, staff believes the analysis demonstrates suitability for purposes of complying with the statutes related to emergency shelter zoning requirements.

Councilmember Boles stated that a number of the parcels are in the coastal zone, and she asked if that was something that will require an LCP amendment with the Coastal Commission.

Planning Director Murdock stated that it will but, for purposes of the Housing Element update process where the ordinance is required for Housing Element certification, they do not need to complete the LCP amendment process to comply with HCD’s requirement to have the ordinance on the books.

Councilmember Boles referred to the definition of the emergency shelter providing housing with minimal supportive services, including navigation centers. She was curious about what “minimal” supportive services means.

Planning Director Murdock thought part of it could be in the interpretation of the intent of “minimal” and he thought it could be meant to say it needs to have at least minimal services. He thought ensuring some minimum level of services is how he understands that provision, and it could be more extensive services as they may see in the navigation center.

Councilmember Boles concluded that she read minimal differently.

Planning Director Murdock stated that he does not understand it as the most you can provide.

Councilmember Boles stated that the ordinance is restricting the number of beds and the sixmonth stay. She asked what happens if someone wants to build a shelter that is bigger than

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that or is that a discretionary process and are they identifying a non-discretionary review.

Sr. Planner Harkousha stated that it was partially correct. She stated that the ordinance would allow a maximum of 20 persons or beds for development of an emergency shelter and anything greater, between 21 and up to 30, would require a conditional use permit. She stated that the number of beds or persons identified as 20 was a number considered acceptable from HCD’s standpoint. If anyone proposes a greater number, they would be required to obtain a conditional use permit.

Councilmember Boles asked about over 30 beds.

Sr. Planner Harkousha stated that the ordinance caps it at 30 as the maximum number of beds.

Councilmember Beckmeyer wanted to clarify something about the C2 zoning. She would like to hear about C2 zoning and whether or how shelters can be permitted in that type of zone.

Planning Director Murdock stated one requirement for identifying a zoning district for emergency shelter purposes is a zoning district that allows residential uses. Finding a district that allows residential use is the baseline. He stated that in Pacifica, there are purely residential districts that could have been selected or could be, and there are mixed use commercial and residential districts. He stated that, because of the proximity of our commercial zoning districts to all of those desirable services and required components of the analysis for suitability, C1 and C2 districts lend themselves most favorably in staff’s analysis, and C2 seems to be a better fit for a variety of reasons. They have to figure out how to make the zoning accommodated. The C2 district did not include a land use to allow emergency shelters and this would create an emergency shelter use as a defined use separate from the more conventional mixed use residential. He concluded that there may be a misunderstanding among some. As this ordinance has been drafted, a different use separate from residential above the ground floor is being created so a purely emergency shelter use could be located on a C2 zone site.

Mayor Bigstyck referred to the discussion of the caps on the number of people an emergency shelter could have, and asked if they could raise the cap past 30.

Planning Director Murdock stated that the 20- and 30- bed and person thresholds came out of discussion between city staff and HCD staff about trying to calibrate the right size to meet the city’s needs. He stated that 20 was the number HCD felt was large enough to have a reasonable chance of a shelter opening and a criteria of a larger shelter type between 20 and 30 with the 161 identified need and the sites available would meet the city’s obligations under state law. He acknowledged that Council could establish a different threshold as long as it is higher than the 20 and 30 thresholds established. He did not think HCD would have a concern with allowing larger shelters but they may have a concern with allowing smaller shelters.

Mayor Bigstyck recalls the conversation being that there is a mitigation plan in place for developments that come before the Planning Commission and asked if it would be appropriate to print a statement of acknowledgment on plans when they come through.

Planning Director Murdock thought it was a fine line to walk where they are putting clear operational standards consistent with state law without crossing over a threshold where they are imposing a higher level of review or additional requirements on these operations that are not applied to other residential uses. They do not have a current applicable plan covering those resources that they will not harm for single family residential projects that are roughly at the

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scale of the type of shelter they would expect under this ordinance. They have tried to keep away from crossing that line and keeping space between the city and that ordinance. He stated that the statement Mayor Bigstyck would require to comply with state and federal laws in the ordinance does not place any burden on the operator to do anything other than read it and understand they have some obligations. However, to then require them to begin putting things on the plan or attesting to certain criteria, he stated that they would have to carefully look at each of those potential options.

Mayor Bigstyck asked, if they changed MPC down the road so even residences would have to print a statement of acknowledgment on their plans, whether that would translate over into developments such as these as well.

Planning Director Murdock thought it could, and it would perhaps be a stronger basis to apply a requirement that would apply to residential uses as well as emergency shelter uses, but they would need to look specifically at what those requirements are and compare them to the law in effect at that time.

City Attorney Kenyon stated that there is a currently a desire by the state and HCD to make these emergency shelters ministerial and not to discourage their development; it was important that the city not add any additional conditions or requirements that are different than what they do normally. She is concerned with how HCD would view that additional condition because, what staff has done in terms of putting additional verbiage in there related to state and federal law, they are already legally obligated to comply with that, but they would not be legally obligated to comply with acknowledgments. She stated that was an important distinction to remember and why staff is limiting the number of conditions that are being imposed. She stated, when Council suggests adding an item, she will have to go through the analysis. She stated that they would not want the legislative history to indicate that they were trying to impose additional conditions for emergency shelters different than others. If Council determines that emergency shelters present unique and impactful impacts, the state has made a policy determination on the city’s behalf that, regardless of whatever additional impact could be associated with emergency shelters, they should be allowed. She stated that any additional conditions need to be tied to other state or federal laws. If they are asking them to create new obligations that are not in any state or federal law, she would have concerns with that.

Mayor Bigstyck stated there is acknowledgment of state and federal law and the concern of the Commissioners then on the point of having it written on the plan was to make sure that, when they are developing it, they are aware of what state and federal law is. He thought that was where the concern was stemming from. He thinks it is good to make it as explicit as possible.

City Attorney Kenyon thought that was good direction and best practice, and she stated that staff would be able to address that without requiring a formal acknowledgment. When they are processing the applications, they will make sure that is occurring.

Mayor Bigstyck stated that the extended question gets into whether it might be appropriate to do that with residences at some point. He thought it would be a valuable conversation later for any regular use as it might turn out to be a best practice. Separately, he questioned whether they were worried about parking, given the ultimate Planning Commission recommendation, as it seemed there was conversation around parking.

Sr. Planner Harkousha stated that the ordinance does include a limitation on the number of parking spaces for emergency shelters and is similar with the off-street and parking/loading

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ordinance (one parking space per volunteer or visitor) consistent with any other residential uses in the ordinance.

Mayor Bigstyck concluded that it is part and parcel of what HCD would want for this ordinance.

Sr. Planner Harkousha agreed.

Mayor Bigstyck stated that they have been working with HCD to make sure we clearly understand what they are asking for and we are delivering it correctly.

Planning Director Murdock stated that they believe the ordinance prepared by staff and advanced by the Planning Commission aligns with what the requirements of state law will be and will not run afoul of HCD’s review. He stated that they provided the draft ordinance to HCD and have not received comments back. He stated that staff has made all diligent efforts to coordinate with them in advance to get their guidance on what the ordinance should contain and craft that ordinance in alignment with that guidance.

Councilmember Boles stated that she has heard that the Community Center is sometimes used as an emergency shelter, and she asked if that fits under this definition.

Planning Director Murdock stated that he did not think the Community Center is used an emergency shelter but used as an emergency reception center to provide very short-term gathering place for people who may have been displaced before they can be advanced to an actual emergency shelter or other accommodation.

Mayor Bigstyck opened the public hearing.

Chris Redfield, Pacifica, stated he supported the addition of Article 53 to the zoning regulations of the Pacifica Municipal code, and shared his thoughts on this item.

Suzanne Moore, Pacifica, thanked staff and Planning Commission on this important item and shared her thoughts and asked a question on it.

Mayor Bigstyck closed the public hearing.

Councilmember Bier thanked the Planning Commission and staff, stating that she watched their meeting, and they were so thorough and answered all her questions.

Councilmember Beckmeyer asked about the issue of C2 in the coastal zone.

Planning Director Murdock stated that the emergency shelter ordinance would include C2 zone sites in the coastal zone, and he thought the misunderstanding might be stemming from the action the Planning Commission took to exclude CR, Commercial Recreation zone sites. They have the same allowable uses as the C2 zone and the Planning Commission’s recommendation was to not allow emergency shelters in the CR zone, as well as the professional office or O zone, as they rely on the allowable permitted and conditional uses of the C2 zoning district.

Those were carved out, and C2 even in the coastal zone remains, subject to the forthcoming Local Coastal Program amendment with the Coastal Commission.

Councilmember Boles stated that part of her concern is that none of the sites in the 18 are city property. That is why she is asking about the Community Center which she thought was M1

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zoning. Councilmember Boles thought, if the city wanted to create something on that land or another parcel we own that was not in the C2, she thought it would be a discretionary process at that point.

Planning Director Murdock stated that, as this ordinance is structured, to construct an emergency shelter outside of the C2 zone would require a zoning amendment to change the zoning to allow an emergency shelter in a different zoning district beyond C2.

Councilmember Boles concluded that it was not impossible but just another hurdle for them if they wanted to do that.

Planning Director Murdock stated it would just be a different ordinance. He stated that staff identified C2 as meeting the requirements of state law and advancing that within the boundaries of a variety of considerations and available zoning districts. He thought emergency shelters could be allowed in more zoning districts, but this was a policy choice for Council.

Councilmember Boles stated it would be nice if we had a city facility that could accommodate something, even if not the full services.

Planning Director Murdock suggested, in the event of a major regional emergency, Council has other tools available to provide for those needs. This is not intended for that type of situation; this is a more steady-state community wide need of long-term unhoused in many cases and the shelter capacity that those individuals need.

Councilmember Boles referred to the number limits and stated she can understand the limits if they are thinking about a shelter in terms of a room with a number of beds in it. She stated that there are a few navigation centers that can go to 40 or 50, and her concern is that if they are limiting it to 20 or 30, they may not be able to get sheltered beds and a decent priced project to meet our needs which is 161. She stated, if possible, she would like to change those numbers and reduce that limitation. She asked, regarding the limited term stay of six months, if that was something coming from HCD or something we are proposing, as what she is hearing about the navigation center is that the average is about nine months.

Planning Director Murdock stated that it is a policy choice for Council whether or not to increase the number. He stated that 20 or 30 are the numbers that HCD thought would comply with the requirements of state law but there is no reason that Council could not allow more if that was their policy decision. He stated that, related to the stays, they cannot limit the stays to less than 6 months but Council could extend the stay. He stated that could change the nature of it being an emergency shelter into some other longer term housing type.

City Attorney Kenyon wanted to provide clarification. There is supportive housing, which is usually created by the city as transitional housing, and that is not the purpose of these emergency shelter ordinances. She stated supportive housing, which is along the lines they are discussing, usually are instigated by the cities themselves. In that process, everything is done, i.e. zoning changes, code amendments, and grant funding. She stated that they would not want to use emergency shelters, which is different than supportive housing. Emergency shelters are for temporary shelter, not for a declaration of emergency such as earthquake, fire, etc., but for some type of organization to provide emergency shelter for people. Getting into supportive housing takes a very long time as there are processes, regulations, and rules to meet before they can get into supportive housing. She stated that it is not as quick as an emergency shelter would allow. She thinks it is important to look at this as just another tool. She stated that

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supportive housing can still happen in Pacifica but usually supportive housing is a collaborative effort between the city, state, and other property owners if needed. She did not want them to think the city will be precluded from addressing transitional or supportive housing in a more thorough manner. She stated this will not prevent that, but this ordinance was drafted as it was, as indicated by staff, because of HCD’s requirements that we adopt this ordinance in order to get our Housing Element certified. She stated that it was a monumental lift by Planning staff to put this together in the short time they did, but it was not intended to address all of the transitional or supporting housing needs of the city and it does not preclude that either. She stated that it would not be surprising that, if a supportive housing opportunity came to the city, it would require zoning code amendments or General Plan amendments. She stated that, for those who have engaged with other development projects that have gone through, it was quite common for development projects to come through and application along with a zoning amendment or General Plan amendment. It does not prohibit the processing of the application.

In the same fashion, this ordinance would never prohibit the city from looking into, exploring, and even citing more in-depth supportive or transitional housing. She stated that usually requires grant funding because of the expense.

Councilmember Bier thought it would be great to increase the number of beds. She also understands the difference between the emergency shelters and interim housing. She stated they want to make sure they are able to build something as extensive as a navigation center.

Councilmember Boles highlighted the definition of emergency shelters mentioning navigation centers, and that is why she sees that it is broader than just an emergency shelter.

Councilmember Bier stated that is what this is allowing them to do by this definition.

Mayor Bigstyck thought the concern Councilmember Boles is expressing is in regards to the effectiveness of a navigation center if they cap it at 30.

Councilmember Boles added about capping it at six months if someone needs a little bit longer.

City Attorney Kenyon thought it was important to remember that the supportive housing that Councilmember Boles is referring to is supportive housing that usually is done through state grant funding and this is something that usually comes from and is initiated by the city. What this ordinance is focused on are private property owners and affordable housing groups who may want to develop this on their own. They should not expect that they are going to have private property owners or non-profit organizations come in and want to build huge supportive housing. That usually comes from the city because it is a lot of resources and is complex, requiring collaboration with the state, city, and property owners. She is emphasizing that this ordinance would not preclude that, but this ordinance is not designed to address true supportive housing and transitional housing that is very in-depth in terms of programs, rules, and regulations to follow, in order to get into the supportive housing versus what would be required to get into an emergency shelter of this nature.

Councilmember Bier asked if 50 could work for a heightened cap.

Councilmember Boles did not know if it relates to the size of the property.

Mayor Bigstyck stated that the biggest piece of vacant land was 1.3 or 1.5 acres.

Sr. Planner Harkousha stated 1.85 acres for the largest one.

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Councilmember Boles asked if they were saying 200 square feet per person, plus the parking.

Sr. Planner Harkousha stated that was generally the acceptable amount.

Councilmember Boles thought the analysis was for 3/4 of an acre site and that was enough for

30. She stated that, if they have an acre and a half, they could go up to 60.

Councilmember Beckmeyer stated she wants to make sure they are not getting too far outside of their goals and objectives. She was not sure she was ready to change things at this time.

Commissioner Wright stated that the Planning Commission did not consider anything larger and he added that staff took this on themselves. They have submitted to HCD and this would change that submission.

Councilmember Boles stated that staff said previously that they could provide the minimum.

Planning Director Murdock stated that, from an initial policy standpoint, they tried to understand what the requirement would be from HCD and they had those conversations. Staff thinks this would meet the requirements, i.e., 20 and 30 respective thresholds. As a policy matter, when the state has required the city to allow something by right, staff has tried to do enough to comply with the law but preserve as much local discretion as possible, at least in the beginning stages of a new ordinance. He stated that a good example has been how the community has acclimated to the accessory dwelling unit requirements of state law. He stated that the appetite and temperament can change over time. He stated it was his judgment in figuring out where to set the initial thresholds to not go too far and see if we can meet the requirements of state law, figure out how they work, determine if there is a desire or appetite to expand them, or if that already exists. He thinks analogous to residential uses, it would be hard for him to suggest allowing a 40- or 50-unit housing project by right without figuring out how the 20-unit housing project by right is working or not working. He stated that it was from that standpoint that staff prepared the ordinance, but they are there to support where the Council’s level of comfort and appetite is for these types of uses.

Mayor Bigstyck stated that he was on the Planning Commission when they were having the ADU discussions. Previously when the County was seeking a place to extend Project Room Key funds in Pacifica, it strikes him that they were not able to find a facility that fit what they were looking for. He thinks that, if someone was interested in developing something larger than 30, they could revisit that conversation to rezone and reconfigure as the City Attorney demonstrated, as they have the capacity to change things. For now, to satisfy HCD, he sees the wisdom in retaining the local control in the interim while they look about to discover if anyone would have the interest of doing something larger than 30.

City Manager Woodhouse referred to the policy decision of the size threshold and reminded the Council that, while raising the threshold is good from one policy perspective, it also has the implications of losing control over those larger projects, including parking and environmental review.

Mayor Bigstyck also added CEQA review.

Councilember Beckmeyer moved to waive the first reading and introduce by title only “An Ordinance of the City Council of the City of Pacifica to enact a new Article 53 “Emergency

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Shelters”, to amend Article 11 “C-2 Community Commercial District”, as stated in the agenda; seconded by Councilmember Bier.

Mayor Bigstyck then asked if there was discussion.

Councilmember Bier asked if they can increase the cap slightly.

Mayor Bigstyck asked if she has a number in mind.

Councilmember Bier stated not much more than 30, but maybe 40, because our community needs to see we are serious about taking care of our homeless citizens.

Mayor Bigstyck stated that an alternative motion could be made or she can ask the maker of the motion to amend her motion. He asked if there is any other discussion on the point.

Councilmember Beckmeyer acknowledged Councilmember Bier’s suggestion but she is not prepared to amend the motion. She feels concerned about stepping away from what the Planning Commission has reviewed and put forward to Council at this meeting.

Councilmember Bier understood that and acknowledged that it was an opportunity for Council to speak up and support our community in any way we can.

Councilmember Boles appreciated the compromise. She thought, if HCD wants to see the 20 or 30 as a minimum, adding another 10 does not necessarily change the HCD review process or where they are in our Housing Element. She thought it was important to show that Council does have a commitment to our unhoused. As City Attorney mentioned, cities often are the ones to start these projects, but the County also has a commitment to functional zero homelessness and they are working to buy properties and build the shelters in cities that want to have that happen. She stated that we have a unique need here because we do not have transportation where people in shelters on the coast or other cities cannot easily get to their jobs or families in town. She stated that adding another 10 would make her feel better and takes the discretionary process. These tend to be controversial projects, and the better project that is viable and be built without going through the other step of a discretionary review process would certainly make those easier to build. She feels strongly that it is a good compromise and show of solidarity.

Planning Director Murdock reminded Council that the city will be undertaking a massive zoning exercise in the next 1-2 years to revisit significant portions of the zoning code as required as a program in the Housing Element. He stated that is a time when staff expects to have to revisit this ordinance anyway because many of these areas might be rezoned to other zoning districts other than C2. They will be coming back to figure out what zoning districts remain appropriate for emergency shelters in light of that massive rezoning. That is a time to come back and consider if they should also modify the numbers. He stated that it is in the not too distant future where this question will be coming forward to Planning Commission and Council. That would give staff more time to be deliberative and thoughtful and figure out if recalibrating those thresholds are appropriate and be better prepared to offer them the policy tradeoffs of doing the hard work now and increasing the permitted number.

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RESULT: ADOPTED [4-0]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Beckmeyer, Bier, Boles
ABSENT: Vaterlaus
Mayor Bigstyck called for a recess and then reconvened the meeting.

CONSIDERATION

7. Consideration and Adoption of Resolution Approving Second Amendment to Restated Employment Agreement between the City of Pacifica and Kevin Woodhouse as City Manager
PROPOSED ACTION: Move to adopt resolution approving the Second Amendment to Restated Employment Agreement between the City of Pacifica and Kevin Woodhouse.

Mayor Bigstyck presented the subcommittee report.

Councilmember Beckmeyer stated that she and the Mayor worked on this in due diligence, comparing to other cities and considering all the City Manager’s accomplishments for the city in the past few years. She felt City Manager Woodhouse has done an amazing job holding things together and keeping everybody moving forward and building an amazing executive team which helps the city continuing to move forward. She feels this is warranted and that is why she and the Mayor brought this recommendation to Council.

Mayor Bigstyck asked if Councilmembers had any questions before going to public comment.

Councilmember Boles agreed with Councilmember Beckmeyer’s comments that they have committed to all of our staff this year in labor negotiations, especially to raise the salary levels of jobs way below the same job in the county. She stated that it is important as they are losing staff as it is easy for them to find jobs in other cities that can pay more and require less of them.

She stated that they are proposing a 14% increase this year but some of the other increases they made to other positions were 7% this year and 7% next year. They are not doing something that is out of alignment with the general policies they have set for other employees.

She asked if that conclusion is correct.

Mayor Bigstyck stated that it is correct.

Councilmember Beckmeyer added that it is a huge accomplishment.

Mayor Bigstyck agreed.

Brent Turner, Pacifica, stated that he does not support the subcommittee recommendation and shared his thoughts and concerns on this issue.

Chris Redfield, Pacifica, shared his positive thoughts on this issue.

Mayor Bigstyck closed public comments. He then referred to Councilmember Boles’ question about dividing the increase across some years. They did consider this, but it would not get him closer to the median, as they are also doing for all city employees. He thinks, by giving him this

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increase, they are going to be able to get closer through other incremental changes going forward. He also stated that every other city employee experiences a measure of job security that City Manager Woodhouse does not. He stated that, if they were to hire a new city manager, it would be a lot more than what is being asked for. He stated that, over the course of the last six years, while he has continuously been the lowest paid city manager based on the compensation surveys they checked, there have also been moments where, in deference to how far behind our staff is and how much we would wish to pay our staff what they are worth, he has asked for extraordinarily modest pay raises. Since then, the development has been Measure Y, and Measure Y would not be on the ballot if not for the good foresight of our City Manager, who enabled us to figure out a way to be able to get our city employees closer to what we would actually want to pay them. He stated that this first year, $1.5 million has been allocated to those pay raises and another million on top of that will be allocated next year.

While they were able to do that in one fell swoop, the way they adjust to the City Manager is a little different since he does not have the same level of stability and job security in terms of his job. He stated, given how far behind he chose to keep himself while they tried to figure out a way to do everything they could to keep staff happy to the point of them coming back to their jobs, he feels after the City Manager spent a great deal of time not asking for much of a pay raise, they are catching him up to below 9% of median. Even though it is now rather than over two years, it was proper to allow that in order to get him closer, so when incremental requests come down the pipe later, we are getting closer rather than continuously further away.

Councilmember Bier referred to Councilmember Boles asking about the 7% each year and asked the Mayor to explain that.

Mayor Bigstyck knows there is a particular formula, including an equity adjustment on top of 4% that was across the board.

Councilmember Beckmeyer explained our staff are behind other staff in the county. The amount of money the city has to operate to do all the functions needing to be done is not enough to keep pace with all the rising costs. She stated that, on investing in staff, the approach now is to look, as not every job is the same across the board in the same state. She referred to the approach to be aware and be able to come forward with a proposal such as the one they are working on: A base increase and, depending on where the position falls and how far away from the median they are, there would be an equity increase. She stated that, some cases would be more than other cases because they need to get these positions moved up.

She stated it was a multi-year strategy and something staff has worked hard to craft and working with labor partners. She believes it is because of the City Manager’s leadership. The city is able to run on less staff because the City Manager develops a staff that works hard not just for the money but because of the work and commitment and environment. She stated it is all about developing the staff we have and helping them to move forward, and that is what the City Manager has brought.

Mayor Bigstyck stated it was 4% base plus a cost of living adjustment and an equity adjustment.

Councilmember Bier believes the City Manager is well-respected across the county. She thought it would be easy for him to find a position somewhere else and they would not find the knowledge, transparency, and patience he has in anyone else. She stated that, if they were to try to hire another city manager, not only would they have to significantly increase the pay, but they would also lose the historical knowledge. She stated that we need that continuity and perseverance, and she believes that he deserves this. She was glad they are talking about other employees because they are paying attention to that. She thanked Councilmember

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Beckmeyer for commenting on the multi-year strategy. She felt they have made a historical investment in our staff which they deserve, as well as City Manager Woodhouse.

Mayor Bigstyck stated that, as a City Manager serves specifically at the will of Council, unlike any other employee, every two years Councils turn over, depending on the Council and their relationship with their city manager, in other cities, so do city managers.

Councilmember Boles agrees with everything everyone was saying, and she appreciated getting to know the City Manager this year. She stated that she heard Mr. Turner, adding that she also had her frustrations before. She referred to something the City Attorney said a few weeks ago, i.e., that she is the city attorney for five different cities and in the last year, four of those cities have lost their city managers. She thought about the turmoil with all the ongoing projects that need that continuity and Vision 2025 is trying to bring us to a place of financial stability for the long term. Measure Y is just a part of that, but a lot more is coming, as well as the marketing strategies. She felt it was critical that we do not lose this talent.

Councilmember Bier appreciated Councilmember Boles’ comments as she is sure people do have frustration and it is hard to get to know someone in that position.

Councilmember Boles encouraged the public to reach out to Council as well, as they can listen to their concerns, evaluate them, and bring them to the right staff person.

Councilmember Bier referred to the team he has brought in and been able to put together.

Mayor Bigstyck thought part of the reason they keep them is because of the culture that the City Manager instituted so they all feel safe to be here. He referred to the response from staff saying that they feel supported.

Councilmember Beckmeyer stated that she is very satisfied with what he is doing in a supervisory position. She knows it is going to be challenging as we continue to have hard work to do. They are moving the city forward and keeping it resilient for the future, and hard work had to happen. She stated that they have to keep moving forward and that is what they have with the City Manager and the leadership team we have.

Mayor Bigstyck was aware that the City Manager knows he could get more money somewhere else, and he feels it should be openly stated. He stated City Manager Woodhouse went from being the youngest city manager to one of the more seasoned with a particular jurisdiction and the knowledge he has is extraordinary and it invaluable. He pointed out how hard it was to figure out how to harmonize the budget against what they wish to give staff. He thanks him for deciding to stay because he has gotten a lot over the finish line and because he cares about staff, Council, and our community. He cultivates staff as a family rather than as a business. He thanked the City Manager for his leadership. He knows it is a team that supports him so he can lead us but they would not be able to if he was not leading us.

Mayor Bigstyck moved to adopt the resolution approving the Second Amendment to Restated Employment Agreement between the City of Pacifica and Kevin Woodhouse; seconded by Councilmember Beckmeyer.

City Manager Woodhouse stated that a lot of the kind words resonate with him and he expressed his gratitude for being able to continue to serve as Pacifica’s City Manager and for his confidence in the quality of the job he is doing. He stated that running a city, as all

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mentioned, is an incredible team effort from the hard work by Councilmembers to an executive team and every staff member of every department, in addition to all the commission and committee volunteers and engaged members of the community, which all work together to successfully run a city and accomplish what they are trying to accomplish. He stated that it is his honor and privilege to continue to work on the many existing priorities and day-to-day services that Pacifica is undertaking.

Councilmember Bier also thanked him for uplifting his staff.

RESULT: ADOPTED [4-0]
MOVER: Tygarjas Bigstyck, Mayor
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Beckmeyer, Bier, Boles
ABSENT: Vaterlaus

ADJOURN
Mayor Bigstyck stated that they are going to adjourn in the memory of Don Horsley, and he wanted to take a moment to share any stories.

Councilmember Beckmeyer stated that Don Horsley was very supportive, especially for our new library. He supported our efforts for the library project and gave us county level funding to pay for our architectural studies and renderings to help us reach out to the community and get their needs identified, which was a high priority for him; he cared a lot for libraries and kids and learning. She thinks about his career starting in our Pacifica Police Department which was important; relationships were built at that time that served us as he moved into the sheriff’s department and up to a supervisorial governance. She stated that, at those levels of leadership in law enforcement, they understand the investment in education and people’s worth, value, and knowledge. She stated that he enacted in this city what would help move all systems forward and she was grateful to him for that vision, leadership, and support.

Councilmember Bier stated that he guided her when she was first elected. She sat on the HOPE Inter-Agency Council with him, and she appreciated how kind and stern he was. She thought he was humble and the leadership he showed taught them all something. She loved his relationship with Chris Hunter and watching it grow over the years.

Councilmember Boles stated that he stepped down from the supervisor role just as she was elected and thus didn’t get to work with him, but she referred to his 50 years of public service.

She then read a comment about him given by Jackie Speier.

City Manager Woodhouse thought the one thing he would say about Don Horsley is that he was very honest about what we were trying to do. He met with him on numerous issues, i.e. loans from the county for potential library, civic center, etc., and his honesty and transparency is a value that everyone valued, which carried him a long way in his 50 years of public service.

Mayor Bigstyck referred to what Councilmember Bier said, i.e., you show up and over time something can happen but it does not happen overnight. County Supervisor Horsley’s presence had the softness and the persistence and power of water. He asked Don Horsley if he would support him for Council and he responded positively. He mentioned a moment at the Sanchez Adobe when the museum space was opened and Don Horsley took it upon himself to tell him he was doing a good job and that meant so much to him. County Supervisor Horsley was an extraordinarily gentle soul who spent his life trying to make things better for all of us. He stated

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that Don Horsley was going to be missed and he thanked him for a half century of working on our behalf.

Mayor Bigstyck then adjourned the meeting at 10:33 p.m. in memory of Don Horsley.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a seven-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. Construction is scheduled to restart in February of 2021 due to project delays.
• A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City by the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid.
• On November 13, 2023, a new failure of the seawall occurred on Beach Boulevard at Salada Avenue. A void approximately 15’ deep and 40’ long was found behind the seawall. The City has closed off the area and are reaching out to contractors to identify a contractor who can make the needed repairs.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with November 13, 2023, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.
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ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5535 : Continuation of "ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5535 : Continuation of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, P.E., Plant Manager - Wastewater Public Works (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 4 Packet Pg. 84
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020, City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020, and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a nonstandard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City had been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim.

The City Council approved an agreement for DW Nicholson (DWN) to construct the Anza Pump Station Repair Project. Construction began on May 1, 2022. Ghirardelli and Associates were also approved to manage the construction work. The two new gas engines were delivered and installed in December 2022; the third new gas engine was installed in June 2023 and the new 2- inch PG&E gas service line for the new gas engines was completed May 2, 2023; All Anza Pump Station bathrooms were opened by August 25, 2023. Supply chain issues with the 4 Packet Pg. 85
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electronic controls and electronic control panel will delay the Pump Station for automatic operation until early 2024. The remaining and on-going work is the startup and testing of the new engine pumps. Peterson (the engine vendor) is working with Caterpillar (engine manufacturer) to resolve programming issues on the emissions controls systems, and startup is expected to be completed by early 2024.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with November 13, 2023, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

FISCAL IMPACT:

There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5527 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5527 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5527 : Continuance

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Frontierland Park ADA Improvement Project Award
RECOMMENDED ACTION:

Adopt the Resolution to:

1. Approve the Construction Contract with DRYCO Construction, Inc. in an amount not to exceed $99,994.00;

2. Authorize a budget authority in the amount of $114,993.10, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts;

3. Authorize staff to execute future change orders not to exceed the contingency amount;

4. Authorize the City Manager to execute all documents related to the Frontierland Park ADA Improvement Project.

STAFF CONTACT:

Bryan Bautista, Assistant Civil Engineer
(650) 738-3769
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The City Council approved the 2023-28 Capital Improvement Program (CIP) on June 26th, 2023.

The proposed projects in the 2023-28 CIP included the Frontierland Park ADA Improvement Project. The project was included in the City’s CIP program following complaints related to ADA access into the park.

The Frontierland Park ADA (Americans with Disabilities Act) Improvement Project will construct an ADA compliant asphalt trail with ADA compliant handrails in Frontierland Park. This ADA complaint path of travel will be located at the north end of the Frontierland Park parking lot. To install the project, 22 trees will need to be protected based on an arborist’s report. The arborist report with the tree protection plan have been included as part of the bid documents. In assessing locations where the ADA ramp could be placed with the consultant engineering firm and Public Works staff, it was determined that the north end of the parking lot was the only feasible location for the ramp. The project plans and specifications are also available to view on the City's website at: <https://www.cityofpacifica.org/departments/publicworks/engineering/capital-improvement-projects/frontierland-park-ada-improvement-project> 5 Packet Pg. 91
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The Project was advertised on October 4, 2023 and October 11, 2023 in accordance with the formal bid process. Sixteen (16) companies requested plans and specifications and three (3) companies submitted bids. On October 31, 2023, the bid opening was held via Zoom by the City Clerk and the result is as follows:

Company Base Bid
DRYCO Construction, Inc. $99,994.00
Mercoza $109,000.00
Innovate Concrete Inc. $126,650.00
The apparent low bidder is DRYCO Construction, Inc., with a base bid amount of $99,994.00.

This is approximately 33% over the Engineer’s Estimate. The higher cost for the Engineer’s estimate is due to the tree protection that needs to take place that was determined following the design. Staff found the bid reasonable based on the current construction industry market, high inflation rates, and responsive to the bid documents.

As Dryco is the low bidder, has performed well on past contracts with the City, and no bid protests have been received by the City, the City Manager recommends the award of contract (Attachment "A") to the apparent low bidder, DRYCO Construction, Inc. In addition, a 15% contingency is recommended to allow enough funding to handle any unforeseen conditions and/or additional improvements that are identified during construction.

ALTERNATIVE ACTION:

The City Council may choose not to adopt the resolution and not approve the construction contract. However, this will result in project delays and possible increase in construction cost.

Additionally, Dryco’s bid is responsive and as the low bidder the City does not have a basis for not awarding the contract to Dryco. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
• Improve and steward City infrastructure, streets, and facilities; includes developing facilities for public safety. This construction project will improve Frontierland Park ADA access.
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FISCAL IMPACT:

The following is the source and use of funds for the project:

Total Project Source and Use of Funds
Frontierland Park Grading and Pathway Project $280,000.00 Total Source of Funds $280,000.00
Frontierland Park ADA Improvement Project $99,994.00
Contingency, 15% $14,999.10
Total Use of Funds $114,993.10
Project End Balance $165,006.90
The 2023-28 Capital Improvement Program appropriated $280,000 from the Capital Improvement Fund for the Frontierland Park ADA Improvement Project. Project end balance will be utilized for other future projects at Frontierland Park.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Attachment A: Construction Services Agreement - Frontierland Park ADA Improvement Project (PDF)
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RESOLUTION NO._____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH DRYCO CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $99,994.00; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $114,993.10, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED FIFTEEN PERCENT (15%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE

STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY

AMOUNT AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS

RELATED TO THE FRONTIERLAND PARK ADA IMPROVEMENT PROJECT WHEREAS, the City Council approved the 2023-28 Capital Improvement Program on June 26th, 2023. The CIP proposed capital projects includes the Frontierland Park ADA Improvement Project; and
WHEREAS, the Frontierland Park ADA Improvement Project will grading, excavation and hauling, and the construction of an ADA compliant asphalt trail, with ADA handrails and redwood header in Frontierland Park; and
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Frontierland Park ADA Project on October 4, 2023 and October 11, 2023; and WHEREAS, the low bidder was DRYCO Construction, Inc.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Adopt the Resolution Approving the Construction Services Agreement between the City of Pacifica and DRYCO Construction, Inc. for the Frontierland Park ADA Improvement Project, in an Amount Not to Exceed $99,994 with a 15% Contingency in the amount of $14,999.10 for a Total of $114,993.10; and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11th day of December, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
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Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 95

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Resolution - Approve Purchase Agreement with C&D Power Inc for Purchase and Rental of Generator for Sharp Park Pump Station
RECOMMENDED ACTION:

Adopt a Resolution that:

A. Authorizes the City Manager to award and execute a Purchase Agreement for a new generator, including a 12-month generator rental, with C&D Power Inc.; and B. Appropriate $300,000 from Fund 34 Wastewater Sewer CIP fund balance to Sharp Park Pump Station R&R Project; and
C. Approves a total project budget of $335,789.63, including a 10% contingency of $30,500; and
D. Authorizes the City Manager to execute all documents related to the purchase and rental agreement.

STAFF CONTACT:

Eddie Pastrano, Collection Systems Manager
(650) 822-4547
[email protected]
Louis Sun, P.E., Deputy Director of Public Works (Wastewater) (650) 738-4662
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The Sharp Park Pump Station (SPPS) has an existing 40-year-old standby generator which is the backup power in case of any PG&E power failures. This standby generator is vital to the operation of the SPPS because it supplies power to the pump station during PG&E power outages and allows continuous operation without interruptions. On August 22, 2023, the standby generator failed; however, there was no power outage at the time, so the pump station continued to operate normally. The total failure of the generator was possibly caused by end of life/service equipment failure and the corrosive coastal environment. Nevertheless, it is now imperative to get a new replacement generator for SPPS.

The lead time for purchasing a new permanent generator is 40 weeks, and staff is requesting a 52 week or twelve (12) month rental period for a rental generator for coverage while waiting for 6 Packet Pg. 124
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the new generator to arrive and some additional rental time in case the equipment lead time is extended. Due to the long lead time for purchasing a new generator, the rental standby generator must be in place for coverage for an unexpected power outage. Staff solicited quotes based on formal bidding procedures for the purchase of a new generator, and also solicited quotes for a rental generator.

The selection of C&D Power Inc. is based on:
1) Staff reached out to four generator vendors for providing a new replacement generator and C&D Power submitted the lowest quote for the purchase of a new 550 KW, Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator at $165,995.00 ($187,377.63 including tax and freight). PowerGen Inc. submitted a quote for $217,151.15. Sunbelt Rental and CH Bull Company were contacted but provided no proposals.
2) C&D Power Inc. will furnish and deliver all the necessary equipment and parts to provide Sharp Park Pump Station with a functioning and highly improved generator. The purchase will include cables, wire connectors, and all electrical parts necessary. 3) Staff reached out to generator vendors for providing a rental standby generator, and C&D Power submitted the lowest quote for the rental generator at $9,826.00 per month ($117,912.00 for twelve months). PowerGen Inc. provided a rental quote at $10,626.38 per month, and Sunbelt Rentals provided a rental quote at $14,805.85. 4) The 550 KW Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator is also a portable unit, which can be used at different locations during future emergencies.

For these reasons, the City Manager is recommending the City Council approve a resolution authorizing the City Manager to award and execute a Purchase Agreement for a new generator, including a 12 month generator rental, with C&D Power Inc. and approve a total project budget of $335,789.63, including a 10% contingency, and authorize the City Manager to execute all documents related to the purchase and rental agreement.

ALTERNATIVE ACTION:

The Council may choose not to approve the purchase and rental with C&D Power; however, doing so would delay the replacement of the broken generator unit, will likely increase project costs, and will subject the City to possible Sanitary Sewer Overflows (SSOs) in the Sharp Park neighborhoods. The City Manager does not recommend this alternate action.

RELATION TO CITY GOALS AND WORK PLAN:

Approval of the Purchase Agreement is consistent with the following Council adopted Goals:
· Improve and steward City infrastructure, streets and facilities: The purchase will improve conveyance of Sharp Park Pump Station and help reduce Sanitary Sewer Overflows (SSO’s) at Sharp Park Pump Station neighborhoods. Protecting public health and our environment.

FISCAL IMPACT:
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The cost of purchasing and renting the generator 550 KW, Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator unit is $335,789.63. An appropriation of $300,000 from the Wastewater Enterprise Fund 34 fund balance to the Sharp Park Pump Station R&R Project is required for the purchase and to allow additional money in this CIP budget incase further repairs are needed to the Pump Station.

The Source and Use of Funds spreadsheet is shown below:

Total Use of Funds
Purchase Agreement (including tax and freight) $ 187,377.63 Rental Agreement ($9,826/month for 12 months) $ 117,912.00 10% contingency $ 30,500
Total Cost $ 335,789.63
Total Project Source
Enterprise Fund (Fund 34) Account No

34.900000.52800.C008.000
$ 136,025.98
Appropriate from Fund 34 Sewer CIP Fund
Balance
$ 300,000.00
Estimated Project End Balance $ 100,236.35
ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Sharp Park Generator Purchase Agreement (PDF)
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December 11, 2023
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF PACIFICA AND C&D POWER INC. FOR PURCHASE AND 12-MONTH RENTAL OF A GENERATOR UNIT, APPROPRIATE $300,000 FROM WASTEWATER FUND 34 BALANCE TO SHARP PARK PUMP STATION FACILITY PROJECT, APPROVE A TOTAL BUDGET OF $335,789.63, AND

AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS RELATED TO THE

PURCHASE AND RENTAL NOT TO EXCEED THE BUDGET AMOUNT
WHEREAS, during the FY 2022-23 budget approval process, the City Council approved funding for the Sharp Park Pump Station R&R Projects (formerly Sharp Park PS Facility Improvements Project); and
WHEREAS, the Sharp Park Pump Station R&R Project has insufficient funding and an appropriation of $300,000 from the Wastewater Enterprise Fund 34 fund balance to the Sharp Park Pump Station R&R Project is required; and
WHEREAS, the Project includes the Purchase of 550 KW, Blue Star, VD550-02FT4, Genset Volvo generator unit; and
WHEREAS, staff reached out to four generator vendors for providing a new replacement generator and C&D Power submitted the lowest quote for the purchase of a new 550 KW, Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator at $165,995.00 ($187,377.63 including tax and freight). PowerGen Inc. submitted a quote for $217,151.15.

Sunbelt Rental and CH Bull Company provided no proposals; and WHEREAS, C&D Power Inc. to furnish and deliver all the necessary equipment and parts to provide Sharp Park Pump Station a functioning and highly improved generator. The purchase will include cables, wire connectors, and all electrical parts necessary; and WHEREAS, staff reached out to three generator vendors for providing rental standby generator, and C&D Power submitted the lowest quote for the rental generator at $9,826.00 per month ($117,912.00 for twelve months). PowerGen Inc. provided rental quote at $10,626.38 per month, and Sunbelt Rentals provided rental quote at $14,805.85; and WHEREAS, the 550 KW Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator is also a portable unit which can be used at different locations during future emergencies; and
WHEREAS, the Purchase will improve conveyance of Sharp Park Pump Station and help reduce Sanitary Sewer Overflows (SSO’s) at Sharp Park Pump Station neighborhoods, protecting public health and our environment.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to:

Appropriate $300,000 budget authority to Wastewater Enterprise Fund for FY2023-2024, approval for purchase of a new generator and approval of a rental generator between the City of 6 Packet Pg. 127
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December 11, 2023
Pacifica and C&D Power, via a formal bidding process, in the total amount of $335,789.63 including a 10% contingency a 550 KW, Blue Star VD550-02FT4 Genset Volvo TYWS1672GE diesel engine generator for Sharp Park Pump Station and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11
th day of December 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers
ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 128
Seller (Vendor):

Name
Address
City, State Zip:

Attn:

PURCHASE AGREEMENT

CITY OF PACIFICA - WASTEWATER DIVISION
PURCHASE ORDER NO.

Buyer:

C&DPower Name: City of Pacifica
150 Nardi Lane Address: 540 Crespi Drive
Martinez, California 94553 City, State, ZIP: Pacifica, CA 94044 Mike Sartorio Eddie Pastrano
Phone: (925)229-270 ext.134 Fax: Phone: (650) 738-4660 Fax: (650) 355-7256 E-mail: MSartorio@go!Qower.com Fed. Tax I.D.: E-mail: [email protected] (cg -ot/2. '15 at;
Project Information (If Annlicable): Ship To:

Charge to Calera Creek Water Recycling Plant
Enterprise Fund (Fund 34) 700 Pacific Coast Highway
Account# 34.900000.52800.C008.000- Sharp Park Pwnp Station Pacifica, CA 94044 Order Date Shio Via Pavment Terms
November 27, 2023 - Net 30 days of invoice Upon Receipt of Equipment Delivery
Buyer and Seller agree as follows:

MATERIAL AND/OR EQUIPMENT TO BE PROVIDED: Vendor shall furnish the materials or equipment described below in strict compliance with the Quotation from C&D Power dated November 27, 2023 (Attachment 1) at the price or prices set forth opposite each item and within the times stated below in accordance with the terms and provisions of this Purchase Agreement, including the attached Terms and Conditions, which are incorporated into and made a part of this Agreement:

Item Item Description Budget Qua Unit Price Extension
1 2
No.

NEW- 550 KW, Blue Star VD550-
02FT4 Genset Volvo TYWS1672GE
diesel engine generator
Rental of the 550 KW generator
Sales Tax (9.875%): $ 16,382.63
Shipping: $ 5,000.00
P.O. Total: $ 305,289.63
Acct No.

34.900000.52800.C008.000

Page 1 ends

ntity
1 $165,995.00 $165,995.00
12 ($9,826.00 $117,912.00
monthly)
TOTAL $283,907.00
Delivery
Date

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:

Resolution - Approve Master Service Agreement with Centrisys CNP for Providing Centrifuge Services for the Calera Creek Water Recycling Plant
RECOMMENDED ACTION:

Adopt a Resolution that:

A. Authorizes the City Manager to award and execute a Master Services Agreement with Centrisys CNP for a sole source purchase for providing centrifuge services in connection with the Calera Creek Water Recycling Plant biosolids handling process; and B. Approves a total project budget of $175,000; and
C. Authorizes staff to execute future task orders not to exceed the project budget amount.

STAFF CONTACT:

Dave Peel, Assistant Superintendent
(650) 738-4660
[email protected]
Louis Sun, P.E., Deputy Director of Public Works
(650) 738-4660
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

Biosolids are nutrient-rich organic materials resulting from the treatment of domestic sewage in a treatment facility. When treated and processed, theseresiduals can be recycled and applied as fertilizer to improve and maintain productive soils and stimulate plant growth. The Calera Creek Water Recycling Plant (CCWRP) produces mostly Class "A" but a minimum Class "B" biosolids at an average of 100 wet tons per month during dry season and an average of 150 wet tons during winter.

In order for CCWRP to meet the regulatory disposal requirements for biosolids, the decanter centrifuge is used to dewater or remove the liquid from the digested sludge produced in the treatment process. After the digested sludge goes through the centrifuge process, the dewatered sludge is essentially the biosolids that is easier to handle and costs less to transport.

Currently, CCWRP operates on two centrifuges - both are Centrisys Decanter Centrifuge Model No. CS-18-4. The first one was purchased in July 2011, while the second one was in March 2015. The centrifuge is critical to the solids handling process, and although CCWRP operates on one centrifuge at a time, it is important that both are in running condition to provide 7 Packet Pg. 131
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redundancy. The Model No. CS-18-4 centrifuge technology is proprietary to Centrisys CNP, and only qualified service technicians from Centrisys are authorized to work. Therefore, all past maintenance was and all current maintenance will be performed by qualified Centrisys service technicians.

The Centrisys Decanter Centrifuge Model No. CS-18-4 should be annually serviced and repaired by Centrisys CNP qualified technicians from Centrisys CNP due to the following reasons:
-The original parts and accessories are proprietary to Centrisys CNP, and the Centrisys Maintenance and Repair in Stockton, California is the only authorized repair facility in northern California.
-Centrisys CNP technicians have the expertise on Centrisys Decanter Centrifuges. ,
-Centrisys repair facility has a proven track record of a quick turn-around time on repairs.

Crucial for redundancy at CCWRP.

Pacifica’s Purchasing Policy (Administrative Policy No. 76), as set forth in Article 7 Exemptions From Competitive Pricing, Section 7.4 Sole Source Purchases, authorizes the City Manager to waive bidding requirements for a sole source purchase and services when sufficient justification exists. As sufficient justification exists, the City Manager recommends approving a resolution that authorizes the City Manager to award and execute a Master Services Agreement with Centrisys CNP for a sole source purchase, approves a total project budget of $175,000 and authorizes staff to execute future task orders not to exceed the project budget.

ALTERNATIVE ACTION:

The Council may choose not to approve the Master Service Agreement with Centrisys CNP for the CCWRP Centrifuge Project. However, this could result in future repair delays and possible increase in cost. Staff does not recommend this alternative action.

RELATION TO CITY GOALS AND WORK PLAN:

Approval of the Master Service Agreement with Centrisys CNP is consistent with the following Council adopted Goals:
• Improve and steward City infrastructure, streets and facilities: The Project will support the City’s wastewater treatment plant’s dewatering process which will ensure proper disposal of biosolids and protect the environment.

FISCAL IMPACT:

The following is the source and use of funds for the project:

Project Source of Funds
Fund 34 - Account No. 34.900000.52800.P006.000 $ 175,000 Total Source of Funds $ 175,000
Project Use of Funds
Project Cost $ 175,000
Total Use of Funds $ 175,000
Estimated Project End Balance $ 0
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No additional budget authority is necessary as sufficient funds have been approved in the Wastewater Enterprise Fund for FY 2023-24 to pay for this project.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Centrisys Signed Master Agreement 10-31-23 (PDF)
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RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING CITY

MANAGER TO AWARD AND EXECUTE A MASTER SERVICES AGREEMENT BETWEEN

THE CITY OF PACIFICA AND CENTRISYS CNP FOR CCWRP CENTRIFUGE PROJECT THROUGH SOLE SOURCE PURCHASE, APPROVE A TOTAL BUDGET OF $175,000, AND

AUTHORIZE STAFF TO EXECUTE FUTURE TASK ORDERS NOT TO EXCEED THE

PROJECT BUDGET AMOUNT
WHEREAS, the City Council adopted the Capital Improvement Program 2023-2024 at the June 26, 2023 Council Meeting which included the CCWRP Centrifuge Project (Project); and
WHEREAS, during the FY 2023-24 budget approval process, the City Council approved sufficient funding on CCWRP Centrifuge Project; and
WHEREAS, in order for CCWRP to meet the regulatory disposal requirements for biosolids, the Centrisys decanter centrifuge is used to dewater; and WHEREAS, the Centrisys decanter centrifuge parts and accessories are proprietary and their repair facility is the only authorized repair facility for Centrisys CNP; and WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76) as set forth in Article 7 Exemptions From Competitive Pricing, Section 7.4 Sole Source Purchases, authorizes the City Manager to waive bidding requirements for sole source purchases if he/she determines sufficient justification exists, and to ensure the City selected the most qualified contractor/vendor to complete the project; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to execute a Master Service Agreement with Centrisys CNP for the Calera Creek Water Recycling Plant Centrifuge Project through sole source purchase and approve a budget authority in the amount of $175,000; and authorize the City Manager to execute all documents related to the project and all related purchase. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11th day of December, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
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ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 135

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3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4-DESIGNATED CONTACTS

4.1. 4.2.

CITY Contact. CITY designates Louis Sun, its Wastewater Treatment Plant Manager, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONTRACTOR's performance under this Agreement, and for liaison and coordination between CITY and CONTRACTOR. In the event CITY wishes to make a change in CITY 's representative, CITY will notify CONTRACTOR of the change in writing.

CONTRACTOR Contact. CONTRACTOR designates John Feicht as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONTRACTOR's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONTRACTOR shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims") that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONTRACTOR shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. CONTRACTOR shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

If CONTRACTOR is a "design professional," as defined in California Civil Code Section 2782.8(c), CONTRACTOR shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONTRACTOR's negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONTRACTOR shall not exceed CONTRACTOR's proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period ohime allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONTRACTOR may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONTRACTOR shall be solely responsible for the health and safety of CONTRACTOR's employees during the performance of the Services.

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OFFICIAL SITE LABOR RATES EFFECTIVE APRIL 1, 2022

DESCRIPTION REGULAR
TIME
P.W.

REGULAR
TIME
O.T. P.W.

O.T.

SUNDAY/

HOLIDAY
P.W.

SUNDAY/

HOLIDAY
TECHNICIAN $ 170.00 $190.00 $ 200.00 $220.00 $ 220.00 $240.00 ENGINEER $ 190.00 $210.00 $ 220.00 $240.00 $ 240.00 $260.00 CONSULTANT $ 190.00 $210.00 $ 220.00 $240.00 $ 240.00 $260.00 TRAVEL TIME $ 110.00 $110.00 $ 130.00 $130.00 $ 130.00 $130.00 Minimum charges for field service is four (4) hours site and/or travel time at appropriate rate; plus expenses.

Job preparation and completion documentation to be billed at official rate schedule. Minimum 2 hours per trip.

Engineer: Process, Electric or Mechanical
Regular time is charged for 8 hours during the hours of 6:00 a.m. to 5:00 p.m.

Overtime is considered when work and/or travel time exceeds 8 hours per day; Monday through Friday.

Saturday: Overtime rates apply.

Sunday/Holiday pay is considered when work and/or travel is conducted on Sundays or company recognized holidays.

Prevailing wage requirements apply to all applicable regions and business entities.

Customer is responsible for any applicable wage adjustments.

This includes all municipalities in the State of California.

Expenses:

Mileage for use of company vehicle is:…………………………….…………….……………. $ 1.00/mile Airfare, lodging, car rental, fuel, airport parking, mileage, tolls, and misc. expenses are charged at cost, in addition to the following service charges:

Travel day per diem rate:………….……………………………………………………….…..…$50.00/day Site service per diem rate:………………………………………………………………………. $70.00/day Work day per diem rate (12 or more hours travel and site time in one day – no overnight stay) .$50.00/day International Travel day per diem rate:…………………………………………………….….... $75.00/day International Site service per diem rate:……………………………………………………....… $95.00/day

7.a
Packet Pg. 153 Attachment: Centrisys Signed Master Agreement 10-31-23 (5508 : Resolution - Approve Master Service Agreement with Centrisys CNP)

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Pacifica City CouncilDecember 11, 2023

Pacifica City Council
December 11, 2023