CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
12/11/2023
1 SUBJECT:
Frontierland Park ADA Improvement Project Award
RECOMMENDED ACTION:
Adopt the Resolution to:
1. Approve the Construction Contract with DRYCO Construction, Inc. in an amount not to exceed $99,994.00;
2. Authorize a budget authority in the amount of $114,993.10, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts;
3. Authorize staff to execute future change orders not to exceed the contingency amount;
4. Authorize the City Manager to execute all documents related to the Frontierland Park ADA Improvement Project.
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 738-3769
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The City Council approved the 2023-28 Capital Improvement Program (CIP) on June 26th, 2023.
The proposed projects in the 2023-28 CIP included the Frontierland Park ADA Improvement Project. The project was included in the City’s CIP program following complaints related to ADA access into the park.
The Frontierland Park ADA (Americans with Disabilities Act) Improvement Project will construct an ADA compliant asphalt trail with ADA compliant handrails in Frontierland Park. This ADA complaint path of travel will be located at the north end of the Frontierland Park parking lot. To install the project, 22 trees will need to be protected based on an arborist’s report. The arborist report with the tree protection plan have been included as part of the bid documents. In assessing locations where the ADA ramp could be placed with the consultant engineering firm and Public Works staff, it was determined that the north end of the parking lot was the only feasible location for the ramp. The project plans and specifications are also available to view on the City's website at: <https://www.cityofpacifica.org/departments/publicworks/engineering/capital-improvement-projects/frontierland-park-ada-improvement-project> Pacifica City Council 2
December 11, 2023
The Project was advertised on October 4, 2023 and October 11, 2023 in accordance with the formal bid process. Sixteen (16) companies requested plans and specifications and three (3) companies submitted bids. On October 31, 2023, the bid opening was held via Zoom by the City Clerk and the result is as follows:
Company Base Bid
DRYCO Construction, Inc. $99,994.00
Mercoza $109,000.00
Innovate Concrete Inc. $126,650.00
The apparent low bidder is DRYCO Construction, Inc., with a base bid amount of $99,994.00.
This is approximately 33% over the Engineer’s Estimate. The higher cost for the Engineer’s estimate is due to the tree protection that needs to take place that was determined following the design. Staff found the bid reasonable based on the current construction industry market, high inflation rates, and responsive to the bid documents.
As Dryco is the low bidder, has performed well on past contracts with the City, and no bid protests have been received by the City, the City Manager recommends the award of contract (Attachment "A") to the apparent low bidder, DRYCO Construction, Inc. In addition, a 15% contingency is recommended to allow enough funding to handle any unforeseen conditions and/or additional improvements that are identified during construction.
ALTERNATIVE ACTION:
The City Council may choose not to adopt the resolution and not approve the construction contract. However, this will result in project delays and possible increase in construction cost.
Additionally, Dryco’s bid is responsive and as the low bidder the City does not have a basis for not awarding the contract to Dryco. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Improve and steward City infrastructure, streets, and facilities; includes developing facilities for public safety. This construction project will improve Frontierland Park ADA access.
Pacifica City Council 3
December 11, 2023
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
Frontierland Park Grading and Pathway Project $280,000.00 Total Source of Funds $280,000.00
Frontierland Park ADA Improvement Project $99,994.00
Contingency, 15% $14,999.10
Total Use of Funds $114,993.10
Project End Balance $165,006.90
The 2023-28 Capital Improvement Program appropriated $280,000 from the Capital Improvement Fund for the Frontierland Park ADA Improvement Project. Project end balance will be utilized for other future projects at Frontierland Park.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment A: Construction Services Agreement - Frontierland Park ADA Improvement Project (PDF)
Pacifica City Council 4
December 11, 2023
RESOLUTION NO._____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH DRYCO CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $99,994.00; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $114,993.10, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED FIFTEEN PERCENT (15%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE
STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY
AMOUNT AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
RELATED TO THE FRONTIERLAND PARK ADA IMPROVEMENT PROJECT WHEREAS, the City Council approved the 2023-28 Capital Improvement Program on June 26th, 2023. The CIP proposed capital projects includes the Frontierland Park ADA Improvement Project; and
WHEREAS, the Frontierland Park ADA Improvement Project will grading, excavation and hauling, and the construction of an ADA compliant asphalt trail, with ADA handrails and redwood header in Frontierland Park; and
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Frontierland Park ADA Project on October 4, 2023 and October 11, 2023; and WHEREAS, the low bidder was DRYCO Construction, Inc.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Adopt the Resolution Approving the Construction Services Agreement between the City of Pacifica and DRYCO Construction, Inc. for the Frontierland Park ADA Improvement Project, in an Amount Not to Exceed $99,994 with a 15% Contingency in the amount of $14,999.10 for a Total of $114,993.10; and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11th day of December, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Pacifica City Council 5
December 11, 2023
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney