CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
1/8/2024
1 SUBJECT:
2024 City Council Liaison and Committee Assignments
RECOMMENDED ACTION:
Review the list of City Council Liaison and Committee Assignments, make any modifications for the calendar year 2024, and approve the final list.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Each year the City Council determines which of its members will represent the City in relation to a variety of regional agencies, Joint Powers Authorities, boards, committees, commissions and community organizations. In some cases, the assigned Council member is a voting member of the body; in others, they serve as a liaison between the designated group and the City. In all cases, the Council member acts on behalf of the full Council and represents a majority viewpoint on matters that directly affect the City of Pacifica. Council members serving as representatives to these groups report back on activities during regularly scheduled Council meetings.
The assignments are typically reviewed and updated in January of each year to reflect changes associated with Council reorganization conducted in the previous December. Attachment A shows the 2023 City Council Liaison and Committee Assignments for Council to review, discuss and modify for the calendar year 2024. The list includes a column to indicate the Council liaison’s role on the specified body / committee, indicating whether the role is as a voting member, a liaison to observe and/or provide information in an advisory capacity from the City, or as a Council liaison to a City Committee or Commission. Attachment B includes additional meeting information, descriptions of each committee and weblinks for additional information on each body where applicable for outside agencies.
Please note that some committees have alternates while others do not. The ultimate decision on all assignments (except those made by C/CAG or other legislative bodies / agencies as noted) is at the Council's discretion. Considerations for appointing primary and alternate Council representatives should be determined in compliance with California’s Ralph M. Brown Act. The Council may choose to appoint one primary representative as the liaison and one alternate to a City committee or commission where the decision is at the Council’s discretion.
Attachment A also includes, for informational purposes, Ad Hoc City Council Subcommittee assignments for those that are currently active or had been active in 2023. At times, the Council may form and appoint two members (less than a quorum of members) to ad hoc City Council subcommittees to meet, as needed, charged with accomplishing a specific task in a limited and definite period of time on an informal and temporary basis without a regularly scheduled Pacifica City Council 2
January 08, 2024
meeting date/time. For example, the 2023 Pride Planning Ad Hoc Subcommittee was discussed at the December 12, 2022 regular City Council meeting, at which time Councilmembers Bier and Beckmeyer were appointed to meet and work with Coast Pride in planning the 2023 Pacifica Pride celebration in June of 2023. The need for the ad hoc subcommittee was concluded in the summer of 2023 after the Pride event had taken place and the ad hoc members have had a chance to debrief following the event. Such Ad Hoc Subcommittees are exempt from the provisions of California’s Ralph M. Brown Act. The discussion should note the status of any ad hoc subcommittees that were active in 2023; for those that have been concluded, the list for 2024 will be updated to remove their reference.
Council is asked to discuss and determine the liaison assignments for 2024. At this time, the City Council may also discuss and consider or reflect any additional liaison assignments to include in the list for 2024.
FISCAL IMPACT:
None.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: 2023 Council Liaison Assignments (PDF)
Attachement B: Committee Descriptions (PDF)