CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/12/2024
1 SUBJECT:
Resolution to Approve a Construction Services Agreement with Armour Fence for Fairway Park Backstops Replacement Project
RECOMMENDED ACTION:
Adopt a Resolution to Approve the Construction Services Agreement with Armour Fence for Fairway Park Backstops Project.
STAFF CONTACT:
Bob Palacio, Director - Parks, Beaches & Recreation Department 650 738-7382
[email protected]
BACKGROUND/DISCUSSION:
Fairway Park, located on Cindy Way in the Fairway Park (east) neighborhood, has hosted Pacifica National Little League games since 1957. The facility also provides for the occasional younger age AYSO girls and boys soccer matches.
The facility consists of 3 fields, a snack shack, a batting cage, and a newly updated playground.
The fields are largely maintained by the PNLL per the operating agreement with the City. Each field has a large backstop, and each of those backstops are in need of immediate replacement.
They have been in place for decades, and although small repairs have been made throughout the years, they simply are past their useful life and are failing.
Pacifica City Council 2
February 12, 2024
In meetings between PNLL representatives and city staff, it was agreed that all three backstops needed to be demolished. The support posts, wood, and chain link were no longer stable and were beyond any possible repair. The backstops require full structural replacement.
In December of 2023, The Pacifica Public Works and PB&R Departments spec’d and put out a RFP for the project. We received four (4) bids. The bid opening occurred on January 11, 2024 (see below summary of bids). Armour Fence was the low bid at $174,000. They have significant experience with athletic field fencing and backstop projects. (see project specs attached)
TABULATION OF BIDS
received via ProcureNow
CONTRACTOR BID AMOUNT BOND
1. Armour Fence $ 174,000.00 confirmed
2. Crusader Fence Company LLC $ 475,000.00 confirmed
3. DRYCO Construction Inc $ 217,472.00 confirmed
4. North American Fence & Railing Inc $ 315,043.00 confirmed This project is supported by the PNLL Little League, its volunteers, participants, and supporters.
In addition, the PNLL will be funding the demo and construction of 6 new dugouts for the 3 fields.
ALTERNATIVE ACTION:
Deny the agreement and give staff alternative direction.
Pacifica City Council 3
February 12, 2024
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Improve and steward City infrastructure, streets and facilities.
FISCAL IMPACT:
The funding for this project will come from the Roy Davies Trust. In November of 2023, the City of Pacifica was able to close out the Community Center Playground Project with the State of California. The City then received reimbursement funding in the amount of $201,432. Those funds were then placed into the Roy Davies account. We are proposing to use those funds to fund the entirety or majority of the backstop project. In addition to the $174,000, we are also requesting a 20% contingency due to a number of variables associated with the site. The total request is as follows:
Project Cost 20% Contingency Total Request
$174,000 $34,800 $208,800
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
Armour Fence - Construction Services Agreement (1) (PDF) Fairway_Park_Backstops_Replacement_Project_Plans (PDF)
Fairway_Park_Backstops_Replacement_Project_Specs (PDF)
Pacifica City Council 4
February 12, 2024
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE
CONSTRUCTION SERVICES AGREEMENT WITH ARMOUR FENCE FOR FAIRWAY PARK
BACKSTOPS REPLACEMENT PROJECT
WHEREAS, the City of Pacifica is the owner of the Fairway Park facility located on Cindy Way in the City of Pacifica; and
WHEREAS, the City of Pacifica has given permission to the Pacifica Little League since 1957 to play Little League baseball on the three (3) diamonds; and WHEREAS, the City of Pacifica and the PNLL recognize that the existing backstops are past their useful life and are in need of full replacement; and WHEREAS, City staff is requesting permission to allocate $174,000 + a 20% contingency $34,80 totaling $208,800 from the Roy Davies Trust facilities account to fund the Backstop Replacement Project at Fairway Park.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to Authorize the Construction Services Agreement between the City of Pacifica and Armour Fence for the Fairway Park Backstops Project and the use of Roy Davies Trust funds; and Authorize the City Manager to execute all documents related to the Project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of February 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney