CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 February 26, 2024
February 26, 2024 (MONDAY)
www.cityofpacifica.org
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BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
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AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 February 26, 2024
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Bigstyck
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Quarterly Financial Report for the Quarter ending December 31, 2023 PROPOSED ACTION: Review and accept the Quarterly Financial Report for the Quarter ending December 31, 2023.
2. Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.
PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.
3. 2023 Mandated Fire and Life Safety Inspections Compliance Report PROPOSED ACTION: It is requested that the City Council acknowledge that North County Fire Authority has completed required annual mandated fire and life safety inspections within the City of Pacifica for 2023.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be City Council Regular Meeting 3 February 26, 2024
recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS - NONE
CONSIDERATION
4. 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan.
PROPOSED ACTION: Move to adopt a Resolution approving the City’s 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan, and directing the City Manager to transmit the reports to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR).
5. Modifications to the City of Pacifica Purchasing Policy PROPOSED ACTION: Adopt a Resolution Approving Modifications to the City of Pacifica Administrative Policy No. 76 (Purchasing Policy).
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
City Council Regular Meeting 4 February 26, 2024
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/26/2024
1 SUBJECT:
Quarterly Financial Report for the Quarter ending December 31, 2023 RECOMMENDED ACTION:
Review and accept the Quarterly Financial Report for the Quarter ending December 31, 2023.
STAFF CONTACT:
Yulia Carter, Assistant City Manager
(650) 738-7402
[email protected]
Lucy Xie, Deputy Finance Director
(650) 501-6014
[email protected]
BACKGROUND/DISCUSSION:
Fiscal Sustainability remains one of the City Council’s Strategic Goals, which includes planning for and implementing long-term financial health and stability. A key component of this goal includes preparing a quarterly financial report to provide readers with an executive summary of the City’s current economic conditions related to the annual operating budget.
On June 26, 2023, the City Council adopted the structurally balanced FY 2023-24 Budget.
Finance staff has completed the second Quarter of the Fiscal Year 2023-24, and this report reflects the financial results for the Quarter.
The Second Quarter Financial Report summarizes the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s operations and fiscal condition. This report provides an update on the financial status of the City’s General Fund by outlining the revenues and expenditures for the Quarter ending December 31, 2023. The Financial Report is prepared on a cash basis; therefore, only the revenue received by December 31, 2023, is reflected in the analysis. Likewise, expenditures are recorded when paid using the cash basis method of accounting.
The General Fund is the City’s primary operating fund and is used to account for day-to-day activities. It receives unrestricted revenues and provides the City’s general administrative services, law enforcement, fire, public works, parks, beaches and recreation, and community development-related activities such as planning, building, and engineering. Revenue sources include but are not limited to property tax, sales tax, transient occupancy tax (TOT), business registration, and current fees for services such as parking charges, engineering, planning, building permit fees, and recreation services.
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Pacifica City Council 2
February 26, 2024
With the completion of the Second Quarter, General Fund Revenues were $21,065,657 (43% of budget), and Expenditures were $20,627,353 (42% of budget). Compared with the same quarter, last year’s revenue was almost $5.2 million higher due to the one-time $4.6 million ARPA funding received in FY2022-23.
General Fund Operating expenditures are on target at the end of the second Quarter. All departments are within 50% of the budget.
Overall, staff is pleased to report that the FY 2023-24 Budget is on track with revenues and expenditures performing as expected, validating the assumptions made by staff at the budget adoption. However, it is important to note that these are only preliminary numbers, as additional booking entries may occur throughout the year and during the fiscal year-end, which may modify some of the second quarter figures. Staff will continue monitoring the City’s economic conditions and will use the data presented in this quarter for a more in-depth FY 2023-24 MidYear Budget review that is currently underway and will be presented to Council in March.
ALTERNATIVE ACTION:
There is no reasonable alternative to this informational item, as not accepting the Second Quarter Financial Report will not change the City’s financial condition as of the end of the Quarter ending December 31, 2023.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item furthers the City’s efforts toward Organizational and Fiscal Stability.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Q2 23-24 Quarterly Financial Report - Attachment 1(DOCX) 1 Packet Pg. 6
City of Pacifica
Fiscal Year 2023‐24
SecondQuarter Financial Report
1 OVERVIEW
This Second Quarterly Financial Report is an analysis of the unaudited financial status of the City’s General Fund from July 2023 through December 2023. The City of Pacifica has completed the Second Quarter of the Fiscal Year 2023‐24.
The Second Quarterly Financial Report will summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s fiscal condition, as the General Fund is the City’s primary operating fund and is used to account for most operational activities. Information presented in this report is unaudited, and additional adjustments may occur during the year-end process.
GENERAL FUND
General Fund Financial Condition: With half the year complete, General Fund revenues are at 43% of the FY2023-24 Budget and expenditures are at 42% of projections. Budgeted operating and capital transfers have been recorded in FY2024 on a quarterly basis, such that transfer-ins are included in the department programs, and transfer-outs are included in the non-department expenditures. Revenues exceeded expenditures by $417,236, which is typical due to the timing of certain revenues such as property tax and sales tax. This quarter’s revenue showed a 20% decrease compared to the prior year’s second-quarter revenues, which included a second allocation of the one-time ARPA stimulus funds. The expenditures represent 42% of the budget and remain consistent with the same quarter last year.
The table below demonstrates both General fund revenues and expenditures in more detail:
The General Fund Balance as of December 31, 2023, was $20,964,706, based on the audited General Fund balance of $20,547,470 as of the end of FY 2022-23 and factoring in year-to-date net revenues over expenditures of $417,236 as of the end of the second quarter.
Expenditures:
Departmental operating expenditures are on target at the end of the Second Quarter. The Police and Fire Departments, as well as non-departmental expenditures, are around 50% of the budget, and Public Works and Parks, Beaches & Recreation departments are at 42% and 43%, respectively. Staff will conduct additional analysis to determine if a midyear adjustment is needed for these departments. The Planning Department’s actual expenditures are consistent quarter to quarter but are low compared to the FY 2023-24 budget due to the delay in processing and reconciling the cost-reimbursable expenses, additional entries will occur in quarters 3 and 4. Noticeably, non-departmental expenditures show higher activity in FY2023-24 compared to last year due to the finance department changing its accounting methodology to record transfers on a quarterly basis compared to booking them at the year's end in prior years.
General Fund
Qtr 2
FY2022-23
Qtr 2
FY2023-24
FY2023-24
Budget
% Change
Q2 FY23 vs
Q2 FY24
Qtr 2
% Budget
Revenues $ 26,302,866 $ 21,044,589 $ 48,941,100 -20% 43% Expenditures 20,781,677 20,627,353 48,607,261 -1% 42%
Net Rev over Exp $ 5,521,190 $ 417,236 $ 333,839
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Attachment: Q2 23-24 Quarterly Financial Report - Attachment 1 (5584 : Q2 Financial Report FY23-24) City of Pacifica
Fiscal Year 2023‐24
SecondQuarter Financial Report
2 The following chart summarizes year‐to‐date combined expenditures by department as of the Second Quarter:
Revenues:
The following is a summary of revenues as of the end of the 2 nd Quarter:
Property Tax: Property Tax is the City’s largest revenue source. The first installment of the Property Tax payment was remitted to the City by the County of San Mateo on December 14, 2023. As of December 31, 2023, the City received roughly 51% of the Property Tax revenue, which is slightly above what was expected. Secured property tax is the largest property tax item budgeted at $15.2 million, assuming an increase of 6.3% from the prior year of $14.3 million.
The first property tax installment of $8,365,171 was $323,984 or 4% more than in the second quarter of last year.
Sales Tax: As of December 31, 2023, the City has received 32% of its budgeted Sales Tax revenues. There is a twoGeneral Fund Expenditures by Department
Qtr 2
FY2022-23
Qtr 2
FY2023-24
FY2023-24
Budget
% Change
Q2 FY23 vs
Q2 FY24
Qtr 2
% Budget
General Government $ 3,459,112 $ 2,659,155 $ 7,155,341 -23% 37% Police Department 5,823,824 5,743,606 12,003,588 -1% 48% Fire Department 4,340,735 3,831,807 7,687,367 -12% 50%
Planning & Building 1,298,879 1,411,777 5,831,717 9% 24% Public Works 2,416,058 2,081,048 4,901,022 -14% 42%
PB&R 2,842,143 2,541,646 5,862,626 -11% 43%
Non-Departmental 600,925 2,358,314 5,165,600 292% 46%
Total General Fund
Expenditures $ 20,781,677 $ 20,627,353 $ 48,607,261 -1% 42% General Fund
Revenues by Type
Qtr 2
FY2022-23
Qtr 2
FY2023-24
FY2023-24
Budget
% Change
Q2 FY23 vs
Q2 FY24
Qtr 2
% Budget
Property tax $ 8,041,187 $ 8,365,171 $ 16,411,900 4% 51% Measure Y 725,777 2,800,000 100% 26%
Sales Taxes 1,155,730 1,093,485 3,401,000 -5% 32%
Transient Occupancy Tax 1,743,231 1,504,959 2,669,500 -14% 56% Franchise Tax 458,840 429,517 1,236,200 -6% 35%
Business License Tax 387,982 441,470 500,000 14% 88%
Utility Users Tax 973,204 850,319 2,700,000 -13% 31%
Vehicle License Fee 4,542,948 2,250,300 5,539,200 -50% 41% Cannabis Tax 416,473 436,690 950,000 5% 46%
ERAF 88,000 - 105,000 -100% 0%
Grants 4,824,989 187,484 2,209,700 -96% 8%
Investment Earning 97,796 368,357 500,000 277% 74%
Department Programs 3,572,487 4,391,060 9,918,600
Total General Fund
Revenues $ 26,302,866 $ 21,044,589 $ 48,941,100 -20% 43%
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Attachment: Q2 23-24 Quarterly Financial Report - Attachment 1 (5584 : Q2 Financial Report FY23-24) City of Pacifica
Fiscal Year 2023‐24
SecondQuarter Financial Report
3 month lag on the receipt of sales tax revenues, so 32% only represents four months of allocation, which is consistent with the prior year and appears to be on track or slightly below the budget.
Transient Occupancy Taxes (TOT): TOT revenues are remitted approximately 30 days after the end of each month, and revenues are not accrued at quarter‐end (as they are at the end of the fiscal year). The Second Quarter reflects the TOT receipts for the months of July through November. Even though the actual revenue shows some decline over the same quarter last year, the City collected 56% of the budget as of December 31, 2023. Economy-driven revenues like TOT are very sensitive to the market and economy. The second quarter’s TOT performance is certainly a positive trend, demonstrating the full recovery of the hospitality industry and continuing efforts in identifying short-term rentals and bringing them to compliance.
Other Taxes: These include franchise tax, business license, utility users tax, Vehicle License Fee, and cannabis operations tax. Payments for most of these taxes are remitted 30 days after the end of the month. As such, only 40% of the Budget has been received as of December 31, 2023. Included in this category is the Vehicle License Fee (VLF) in Lieu (property tax in lieu of VLF). This revenue includes a one-time backfill payment of $681,567 from the state for the VLF shortfall in FY 21-22 and 50% of the FY2023-2024 distribution of $1,568,733. These revenues will likely come in below budget, but staff will do additional analysis for the midyear budget analysis.
Utility Users Tax is the second largest revenue source in the Other Taxes category with a budget of $2.7 million but is only 31% collected as of December 2023. Last year, we collected a total of $3.3 million; considering the one-month lag in filing and remittance from utility companies, we are confident of meeting our budget for FY2024.
Franchise Tax is the third largest source with a $1.2 million budget, but only 35% is collected due to the timing of when this revenue is remitted. The larger franchisee payers, such as PG&E, typically remit in the middle of April on a yearly basis, so 35% collected as of the second quarter is above the expected budget. However, as described during the budget process, a portion of Recology’s Franchise Tax revenues will be reclassified and moved to the street improvement fund to factor in the Recology truck’s impacts on the city streets. Overall, these revenues are on track with the budget.
Cannabis Tax is also generally on track, with about 46% collected from the five cannabis business providers as of the end of the second quarter.
Business License Tax is at 88% collected this quarter because our annual business license renewal is set for November 1 each year and was recorded in the second quarter. These revenues are projected to meet the budget by the end of the year, as additional revenues will be collected from new businesses and delinquent payments.
Excess ERAF: (Excess Educational Revenue Augmentation Fund). The FY2023-24 General Fund Budget only included $105,000 to fund the community grant program to local non-profit organizations as previously directed by the Council.
These revenues will be booked in the next quarter when they are received. The remainder of the FY 2023-24 Excess ERAF Allocation is reported in the Disaster Accounting and Housing Funds as per Council approval.
Grants: These include police grants, as well as PBR child care and senior grants that are projected to come through in the second half of the year once the childcare audit is completed. The grant revenues showed a decrease over the prior year due to the one-time $4.6 million American Rescue Plan Act allocation from the State received last year.
Investment Earnings: Investment earnings such as interest income continue to be doing well in the current economy, with favorable interest rate returns on bank deposits strategically managed by staff.
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Attachment: Q2 23-24 Quarterly Financial Report - Attachment 1 (5584 : Q2 Financial Report FY23-24) City of Pacifica
Fiscal Year 2023‐24
SecondQuarter Financial Report
4 Department/Programs: These include building permits, engineering and planning fees, fees related to Parks, Beaches & Recreation programs, and rentals, and the first two quarterly transfer-ins from other funds for cost recovery needs.
As of December 31, 2023, the City received 44% of the Budget, which is reasonable and on track, with few late payments expected to be collected in the next quarter, and the same level of activity is projected through the rest of the year. Permits and planning fees tend to fluctuate based on the timing of projects. Permits are at 50% of the budget. The short-term rental application fees increased by $207K due to a new STR Permit fee that went into effect in August 2023. However, planning-related legal, consultant, and application fees are only 10% of the budget due to the timing of the cost recovery process of billing for the revenue.
SUMMARY
Overall, staff is pleased to report that the FY2023-24 Budget is on track, with revenues and expenditures performing as expected and, in certain cases, a little better than expected. The City’s total general fund expenditures are at 42% of the Budget at the end of the Second Quarter, and the City’s total general fund revenues are at 43% of the Budget at the end of the Second Quarter.
It is also important to understand that these are only preliminary numbers as additional booking entries may occur throughout the year and during the fiscal year-end, which may modify some of the figures presented in this report.
However, it is encouraging to see that the budget appears to be on target at the end of the second quarter. Staff will use the data in this report for a more in-depth FY 2023-24 Mid-Year Budget Review analysis that is currently underway and is scheduled to be presented to the Council in March.
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Attachment: Q2 23-24 Quarterly Financial Report - Attachment 1 (5584 : Q2 Financial Report FY23-24)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/26/2024
1 SUBJECT:
Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.
RECOMMENDED ACTION:
Review and accept the Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.
STAFF CONTACT:
Yulia Carter, Assistant City Manager
(650) 738-7402
[email protected]
Lucy Xie, Deputy Finance Director
(650) 501-6014
[email protected]
BACKGROUND/DISCUSSION:
The City Council adopted Administrative Policy 39 - Investment Policy to reflect current law and best practices in accordance with Government Code Section 53600 et seq. The policy provides guidelines for prudent investments and efficient cash management and requires the City to provide the governing body a report regarding the City’s investment activities on a quarterly basis to ensure “compliance” with the statement of investment policy.
The investment policies and practices of the City of Pacifica are strictly based on state law and prudent money management. The investment of funds for the City is directed to the goals of safety, liquidity, and yield while meeting the City's cash flow needs through prudent investment of unexpended cash.
All funds are invested in accordance with the City’s Investment Policy and the authority governing investments set forth in the California Government Code, Sections 53601 through 53659. The investment policy for bond proceeds is contained in the relevant bond documents approved by the City Council at the time of the issuance of the debt.
As shown in the Treasurer’s Report (Attachment 1), the City holds various investments in external investment pools and fiscal agent accounts, and they are listed at par value, cost, as well as their fair value. The par value represents the original issue amount for securities or investments purchased. There were no securities or investments that were held by the City where they were purchased at a discount or premium, so the par value is equal to the book value. The fair market value is the current market value of the investment as of December 31, 2023. In accordance with GASB 31, the State provides a factor that can be multiplied by the City’s share of the LAIF pool to determine the market value each quarter. Other than LAIF, the fair market value of all other investments is equal to the book and par value. 2 Packet Pg. 11
Pacifica City Council 2
February 26, 2024
The City’s cash and investment portfolio, at fair market value, as of December 31, 2023, is $67,736,164, of which $3,425,833 is placed with the State Controller’s Local Agency Investment Fund (LAIF), $159,237 is placed in Bank of New York (BNY Mellon), $30,789,267 is placed with US Bank, $196,216 is in the PARS Trust, $2,702,514 is in Roy Davies Trust, $17,959,652 in the Tri Counties Bank operating accounts, and $3,445 in Petty Cash held by various departments.
Although operating checking accounts are not typical investment accounts, the City includes those balances as part of this report to show the total cash on hand for the quarter.
The City’s investment portfolio increased by $5,690,083 from the last quarter ending September 30, 2023, of $62,046,081 to the current quarter ending December 31, 2023, of $67,736,164.
The increase is primarily attributable to property tax revenue receipts in December.
The Treasurer’s Report includes details of cash and investments which are held by institutions.
The report also summarizes the City’s cash position and distribution across funds for the quarter ending December 31, 2023. Historical cash flow trends are compared to current cash flow requirements on an ongoing basis to ensure the City’s investment portfolio will remain sufficiently liquid to enable the City to meet all reasonable anticipated operating requirements.
As of December 31, 2023, the portfolio contains sufficient liquidity to meet the next six months of expected expenditures by the City.
ALTERNATIVE ACTION:
There is no reasonable alternative to this informational item, as not accepting the 2nd Quarter Treasurer’s Report will not change the City’s cash position as of the end of the quarter ending December 31, 2023.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item furthers the City’s efforts toward Organizational and Fiscal Stability.
FISCAL IMPACT:
There is no fiscal impact associated with this report, but Quarterly Treasurer’s Reports detail some of the fiscal activities that directly affect the City’s financial standing.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment 1 – Treasurer's Report 12-31-23(PDF)
Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (PDF) 2 Packet Pg. 12
City of Pacifica
Treasurer's Report
December 31, 2023
Portfolio Summary
Par Value
GASB 31 Fair
Market Value Book Value % of Portfolio
Cash
Tri Counties Bank-General Account 17,964,239 $ 17,964,239 $ 17,964,239 $ 26.51% Tri Counties Bank-CDARS Account 12,500,000 12,500,000 12,500,000 18.45% Tri Counties Bank-Payroll Account (6,902) (6,902) (6,902) -0.01% Tri Counties Bank-Workers Compensation Account - - - 0.00%Tri Counties Bank-Senior Services Account - - - 0.00%Tri Counties Bank-Turbo Data 2,315 2,315 2,315 0.00%City National Bank-Roy Davies Trust 2,702,514 2,702,514 2,702,514 3.99%Petty Cash - Held by various Departments 3,445 3,445 3,445 0.01%Total Cash $ 33,165,611 $ 33,165,611 $ 33,165,611 48.95% Investments
California Local Agency Investment Fund (LAIF)* $ 3,448,097 $ 3,425,833 $ 3,448,097 5.09% Bank of New York Mellon-RDA 2004 Bonds 159,237 159,237 159,237 0.24% US Bank - Money Market Fund 30,789,267 30,789,267 30,789,267 45.44% PARS PENSION** 196,216 196,216 196,216 0.29%
Total Investments $ 34,592,817 $ 34,570,553 $ 34,592,817 51.05% Total Cash and Investments $ 67,758,428 $ 67,736,164 $ 67,758,428 100.00% Date
Yulia Carter, Assistant City Manager
* LAIF FAIR VAUE RATE 0.993543131 https://www.treasurer.ca.gov/pmia-laif/reports/valuation.asp The above investments are consistent with the City's Investment Policy and are allowable under current legislation of the State of California. Investments are selected using safety, liquidity, and yield as the criteria. The City has sufficient cash flow to cover anticipated expenditures through the next six months. * PARS TRUST - PUBLIC AGENCY RETIREMENT SERVICES - INVESTS IN CAPITAL APPRECIATION FUNDS FOR THE CITY'S OPEB TRUSTAND MODERATE INDEX FUNDS 2/26/2024
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Attachment: Attachment 1 – Treasurer's Report 12-31-23 (5583 : Q2 Treasurer’s Reports FY23-24) City of Pacifica
Treasurer's Report
December 31, 2023
Reconciliation to General Ledger
Description Bank Account # Bank Amount
TRI COUNTIES GENERAL CHECKING ACCOUNT xx0541 18,608,433 TRI COUNTIES CDARS ACCOUNT xx0424 12,500,000
TRI COUNTIES PAYROLL ACCOUNT xx6915 -
TRI COUNTIES WORKERS COMP ACCOUNT xx1341 -
TRI COUNTIES SENIOR SERVICES ACCOUNT xx5996 -
TRI COUNTIES TURBO DATA ACCOUNT xx9758 2,315
CITY NATIONAL BANK ROY DAVIES TRUST-PRINCIPAL xx5367 2,702,514 LOCAL AGENCY INVESTMENT FUND (LAIF) xx1614/xx1007 3,448,097 BNY- RDA xx0166/xx0167 159,237
US BANK - 2014 WASTEWATER BONDS 2126700 915
US BANK - 2016 REFUNDING 24952500 1,043,285
US BANK - 2017 WASTEWATER REVENUE BOND-PROJECT FUND 27843200 4,255,194 US BANK - 2019 TAXABLE PENSION OBLIGATION BOND 267004000-3 0 US BANK - 2021 CIVIC CENTER BONDS 249299000 4,025,667
US BANK - 2023 WW IBANK LOAN 207877539 21,464,206
PARS- PENSION&OPEB PACIFICA 196,216
PETTY CASH PETTY CASH 3,445
Total Cash per Bank Statements 68,409,524
DEPOSIT IN TRANSIT 155
OUTSTANDING AP CHECKS (575,715)
OUTSTANDING WIRE (48,518)
OUTSTANDING PR CHECKS (6,902)
ACH Deposits recorded in January (20,117)
Total Reconciled GL Cash 67,758,428
Description GL Account # BooK Amount
CASH IN BANK xx.xxxxxx.11000.xxxx.xxx 30,464,239
CASH IN BANK - TURBO 01.000000.11001.0000.000 2,315
CASH IN BANK - PAYROLL 01.000000.11002.0000.000 (6,902) BNY- RDA DEBT SERVICE RESERVE FUND - 2004 TAB 91.960000.11019.0000.000 133,255 BNY-RDA CASH WITH FISCAL AGENT 91.960000.11020.0000.000 25,982 CITY OF PACIFICA 2021 PROJECT FUND 22.900000.11022.0000.000 4,025,667 CASH RESERVE - 2016 LEASE PAYMENT 40.880000.11026.0000.000 1,043,285 RESERVE CASH-2014 WASTEWATER REVENUE REFUNDING 18.940000.11032.0000.000 915 RESERVE CASH-2017 WASTEWATER REVENUE REFUNDING PROJECT 18.940000.11033.0000.000 4,254,388 RESERVE CASH-2017 WASTEWATER REVENUE REFUNDING INTEREST 18.940000.11034.0000.000 806 RESERVE CASH-2019 POB BONDS 40.880000.11036.0000.000 0
US BANK-2023 WASTE WATER BANK LOAN 18.940000.11040.0000.000 21,464,206 PETTY CASH xx.xxxxxx.11100.xxxx.xxx 3,445
INVESTMENTS - LAIF 01.000000.11290.0000.000 3,448,097
R DAVIES TRUST 27.900000.11293.0000.000 2,702,514
PARS TRUSTS-PENSION 01.000000.11297.0000.000 196,216
Total Cash per General Ledger 67,758,428
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Attachment: Attachment 1 – Treasurer's Report 12-31-23 (5583 : Q2 Treasurer’s Reports FY23-24) 1 | P a g e
City of Pacifica
Glossary of Cash and Investment Terms
Agency: Federal agency securities and /or Government-sponsored enterprises.
Annual Comprehensive Financial Report (ACFR): The official annual financial report for the City of Pacifica. It includes a combined set of statements for each individual fund and account group prepared with the accounting requirements established by the Governmental Accounting Standards Board (GASB) and in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
Bankers’ Acceptance (BA): A draft or bill or exchange accepted by a bank or trust company.
The accepting institution guarantees payment of the bill, as well as the issuer.
Book Value: The value at which a security or investment is carried on the financial records of its owner. This value may be the original cost of acquisition of the security or original cost adjusted by amortization of a premium or accretion of a discount. The book value may differ from the security’s current market value.
Broker: A broker brings buyers and sellers together for a commission.
California Local Government Debt: Is bonds, notes, warrants, or other evidences of indebtedness of any local agency within California. California local government debt is a permitted investment under the California Government Code. The Government Code does not specify minimum credit ratings for local government debt in which local agencies may invest.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Collateral: Securities, evidence of deposit of other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
Debenture: A bond secured only by the general credit of the issuer.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an
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Attachment: Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (5583 : Q2 Treasurer’s Reports FY23-24) 2 | P a g e
exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
Derivatives: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).
Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
Diversification: Dividing investment funds among a variety of securities offering independent returns.
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.
Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district Bank.
Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.
FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve and Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
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Attachment: Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (5583 : Q2 Treasurer’s Reports FY23-24) 3 | P a g e
Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.
Issuer: Any corporation, government unit or financial institution which borrows money through the sale of securities.
Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
Local Agency Investment Fund (LAIF): A special fund in the State Treasury which local agencies may use to deposit funds for investment. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one per cent of the earnings.
Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are pooled together for investment and reinvestment.
Market Value: The price at which a security is trading and could presumably be purchased or sold.
Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyerlender to liquidate the underlying securities in the event of default by the seller-borrower.
Maturity: The date upon which the principal or stated value of an investment becomes due and payable.
Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
Mutual Funds: Referred to in the Government Code, Section 53601(l) as “shares of beneficial interest issued by diversified management companies.” The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, State of California and City (within California) debt obligations, Bankers Acceptances, Commercial Paper, Certificates of Deposit, Negotiable Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements,
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Attachment: Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (5583 : Q2 Treasurer’s Reports FY23-24) 4 | P a g e
and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category applicable to the local agency also apply to the Mutual Fund.
Negotiable: Term used to designate a security, the title to which is transferable by delivery.
Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). See Asked and Bid.
Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.
Par Value: The amount of principal of a security that must be paid at maturity. The par value may also be referred to as the “face amount” of a security.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers included Securities and Exchange Commission (SEC) – registered securities broker-dealers, banks, and a few unregulated firms.
Principal: Describes the original cost of a security. It represents the amount of capital or money which the investor pays for the investment.
Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state – the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
Qualified Public Depositories: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the State to hold public deposits.
Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
Repurchase Agreement (RP or Repo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank services.
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Attachment: Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (5583 : Q2 Treasurer’s Reports FY23-24) 5 | P a g e
Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution.
Security: An investment instrument, other than an insurance policy or fixed annuity, issued by a corporation, government, or other organization which offers evidence of debt or equity.
Securities & Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC Rule 15C3-1: See Uniform Net Capital Rule.
Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.
Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.
Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among member of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
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Attachment: Attachment 2 – City of Pacifica Glossary of Cash and Investment Terms (5583 : Q2 Treasurer’s Reports FY23-24)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/26/2024
1 SUBJECT:
2023 Mandated Fire and Life Safety Inspections Compliance Report RECOMMENDED ACTION:
It is requested that the City Council acknowledge that North County Fire Authority has completed required annual mandated fire and life safety inspections within the City of Pacifica for 2023.
STAFF CONTACT:
Craig Wittner, Assistant Fire Marshal
(650) 991-8138
[email protected]
BACKGROUND/DISCUSSION:
California Health & Safety Code Section 13146.4 requires all fire departments, including the North County Fire Authority, that provide fire protection services report annually to its administering authority (the City of Pacifica) on its compliance with Sections 13146.2 and 13146.3.
The North County Fire Authority performs annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities. Requesting the City Council of the City of Pacifica acknowledge fulfillment of the requirements of compliance with Health and Safety Code Sections 13146.2 and 13146.3.
North County Fire Authority reports the following relating to those inspections:
A. EDUCATIONAL GROUP E OCCUPANCIES: Total 32
Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade.
During calendar year 2023, the North County Fire Authority inspected all 32 Group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period; and
B. RESIDENTIAL GROUP R OCCUPANCIES: Total 149
Residential Group R occupancies are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies, including those designated as residential care facilities. These residential care facilities have several different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. During calendar year 2023, the North County Fire Authority inspected all 149 Group. R occupancies, buildings, structures and/or facilities. This is compliance rate of 100% for this reporting period. 3 Packet Pg. 20
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ALTERNATIVE ACTION:
None
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Mandated fire and life safety inspections support the City’s Mission to maintain the safety of the community. To ensure the health and safety of the public through a mandated fire and life safety program is a top priority. By ensuring that these buildings meet the standards set forth by state law, we greatly reduce the risks for the loss of life and property.
It should be noted that in addition to the 181 mandated occupancy inspections, North County Fire Authority conducts inspections of the remaining 633 business, industrial, institutional, mercantile, factory and storage occupancies in the City of Pacifica for a total of 803 inspections conducted annually.
FISCAL IMPACT:
None.
ORIGINATED BY:
North County Fire Authority
ATTACHMENT LIST:
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/26/2024
1 SUBJECT:
2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan.
RECOMMENDED ACTION:
Move to adopt a Resolution approving the City’s 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan, and directing the City Manager to transmit the reports to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR).
STAFF CONTACT:
Christian Murdock, AICP, Planning Director
(650) 738-7341
[email protected]
Brianne Harkousha, AICP, Senior Planner
(650) 738-7341
[email protected]
Elizabeth Brooks, MPA, Management Analyst II
(650) 738-7341
[email protected]
BACKGROUND/DISCUSSION:
State law requires the City to submit annual reports to the City Council, Governor’s Office of Planning and Research, and the California Department of Housing and Community Development by April 1st of each year on the status and progress of implementation of its General Plan during the prior calendar year (Government Code § 65400). The following discussion and the attached 2023 Housing Element Annual Progress Report (Exhibit A to Attachment A) comply with the state law requirements.
During the 2040 General Plan update process, the City Council identified that the annual reports on implementation of the General Plan and Housing Element should provide a process for public input on whether any updates to the documents are needed to address the community’s needs. Seeking this additional input, beyond simply reporting on what actions the City undertook in the prior year, to identify what potential General Plan amendments may be necessary makes more robust use of the established annual reporting process. In addition, the timing of consideration of the annual progress reports is intended to allow public input to inform the City Council’s annual strategic planning and goal setting process that typically occurs in March of each year.
1. Housing Element Annual Progress Report (APR)
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The City Council adopted the 2015-2023 Housing Element of the General Plan on May 11, 2015. The 2015-2023 Housing Element covered what is known as the 5th Cycle Regional Housing Needs Allocation (RHNA), or RHNA 5. On January 22, 2024, the City Council adopted the 2023-2031 Housing Element of the General Plan which covers what is known as the 6th Cycle RHNA, or RHNA 6.
Staff has prepared the Calendar Year 2023 APR in the format prescribed by HCD (Attachment B
1 ). This is the first APR associated with the 2023-2031 Housing Element (the 2022 APR included the eighth and final APR on implementation of the 2015-2023 Housing Element). The City’s RHNA 5 allocation for the planning period 2015-2023 was 413 housing units and City’s RHNA 6 allocation for the planning period 2023-2031 is 1,892 housing units. This is an increase of 1,479 units or a 358 percent increase, compared to the RHNA 5 allocation. The 2023 APR prepared by staff demonstrates the number of housing units for which the City granted planning entitlements (i.e., discretionary approvals), building permits, and certificates of occupancy during the 2023 calendar year.
The APR is a routine item required by state law to report on housing-related activities in the prior calendar year and is not a policy document guiding housing-related actions to be undertaken by the City. The APR must be considered by the Council at a public meeting where members of the public have an opportunity to provide comments. Members of the public may comment on the APR during public comment as part of consideration of the item. Acceptance of the APR is a routine matter and the report is informational only.
The APR also highlights other accomplishments and milestones achieved throughout the 2023 reporting period. Staff reports the following observations as compared to the 2022 APR reviewed by Council in terms of housing unit production:
• Overall housing unit production in 2023, as measured by building permits issued, decreased to 24 units from 55 units in 2022, a decrease of 56 percent. However, 48 units were issued a Certificate of Occupancy which was a significant increase compared to previous years.
• Accessory Dwelling Units, or ADUs, comprise of 50 percent of the Certificate of Occupancy’s that were issued in 2023: 24 units.
• The City continues to process applications under the state law known as Senate Bill 9, or SB 9. SB 9 allows for ministerial approval (i.e., no discretionary review) of two residential unit projects and/or urban lot splits of existing lots for projects that meet the qualifying criteria in the law. Nine SB 9 applications have been submitted, three of which have been approved in 2023. These applications consist of an urban lot split only (6 applications) and combined two residential unit and urban lot split (3 applications). • 78 housing units were entitled in 2023 as part of the processing of residential development projects, which was a significant increase from previous years.
2. Other General Plan Elements
Staff has also conducted a review of the City’s General Plan and prepared the report below outlining notable items related to implementation of elements of the City’s General Plan, other than the Housing Element. This is the second annual report on the 2040 General Plan which was adopted by the City Council in July 2022 to comprehensively update the General Plan (except the Housing Element). Because the 1980 General Plan is no longer in effect, the following information, which constitutes the annual report, focuses on implementation of the 2040 General Plan:
1 Staff notes that readability of the Housing Element APR can be challenging. However, the City is required by law to use the prescribed reporting form.
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Economic Sustainability Element
• ES-I-14: Broaden Business Marketing Efforts. Expand the City’s marketing efforts developing a comprehensive marketing plan with tools and implementation strategies, focusing on targeted industries and businesses. Actions may include:
o Advertising in industry publications;
o Creating targeted content for various social media campaigns; o Improving City website ease of use and accessibility; o Creating and maintaining a Citywide calendar to improve event coordination; o Publicizing local business success stories in local news outlets; o Contracting with a professional marketing service (if feasible); and o Preparing marketing materials, including an inventory of assets that Pacifica offers, such as available sites and buildings, development incentives, high quality of life, amenities, and others.
City economic development staff launched the implementation of a Marketing Plan and developed successful ongoing marketing programs and initiatives to ensure post pandemic recovery.
• ES-I-15: Relationships with Business Organizations. Maintain a strong working relationship with the Pacifica Chamber of Commerce, as well as other local and regional business groups such as the Palmetto Business Association.
City economic development staff developed and implemented a new “Workation” program to build upon Pacifica’s unique location in order to stimulate the local hospitality industry and encourage visitors traffic into Pacifica as a destination for remote work from one of the City’s beachfront hotels and receive a promotional “Shop Pacifica” e-gift card to explore and enjoy participating local businesses while stimulating local economy and keeping dollars in Pacifica. The program, initiated in the Summer of 2023, strategically leveraged remote work trends. The pilot program, with a modest budget of $3,500, resulted in 42 mid-week workcation reservations, injecting approximately $55,700 into the local economy. With a near 1500% ROI, this program not only boosted local hotels and businesses but also increased Transient Occupancy Tax (TOT) and sales tax revenues. The success of the pilot program has paved the way for its larger-scale permanent version through consensus with the Pacifica Hotel Business Improvement District to provide the ongoing funding mechanism for the program that is expected to inject $250,000-$500,000 into the local economy annually in the future once developed and funded.
• ES-I-16: “Shop Pacifica” Campaign. Create a “Shop Pacifica” campaign to support local businesses and decrease retail sales leakage.
City economic development staff continues to implement the “Shop Pacifica” campaign that included local gift cards used for purchases at participating businesses located within the City of Pacifica. The City economic development staff expanded the “Shop Pacifica” e-gift program to 57 participating businesses, with over 2,300 e-gift cards distributed (including the City investment in bonus cards valued at $25,000. This program injected an additional $90,000 into the local economy, benefitting a diverse range of local businesses. The program's success, measured at 260% ROI, is also reflected in ongoing registrations and diverse shopping options for consumers, contributing to the vibrancy of Pacifica's local economy. 4 Packet Pg. 24
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• ES-I-19: Host New Events. Promote regionally recognized events as a means of increasing awareness of Pacifica as a destination and fostering a positive image of the City as a place to visit, reside, and conduct business.
Examples of community events that could draw visitors to the city – and take advantage of the City’s outdoor amenities – include group hikes, trail races, golf tournaments, surfing competitions, LGBTQ Pride events, a Summer Concert series, as well as city celebrations such as Fog Fest, festivals, and promotional sales.
City staff supported planning and hosting of multiple annual events in 2023 including but not limited to Fog Fest, the dog surfing competition, LGBTQ+ pride parade, and Blues & Brews musical performance.
• ES-I-28: Opportunity Sites Inventory. Maintain an inventory of available and “ready-togo” development sites on the City’s website and provide the list to interested developers and/or businesses seeking sites in the City.
The inventory of development sites should be updated periodically, depending on the pace of development, and distributed to local developers, realtors, employment recruiters, large commercial bankers, and others involved in economic development.
On March 27, 2023, the City Council finalized and accepted an Economic Opportunities Study report prepared for the City that assessed the City’s commercial economy and identified locations in Pacifica that would be suitable for redevelopment to increase vibrancy and tax generation for the City. The study identified 34 opportunities analyzed by business district and varying in implementation timelines between the short (1-2 years), medium (3-4 years), and long-term (5 years or longer) and has laid the foundation for targeted economic growth.
Community Design Element
• CD-I-5: High-Quality Multi-Family and Senior Housing for All Income Levels. Support attached, multi-family, and senior housing that relates positively to the street and surrounding areas, is accessible on foot to community amenities including transit, shopping and services, and offers residents a range of amenities, and provide updated, illustrated Design Guidelines that reflect the unique qualities of Pacifica’s neighborhoods.
Larger buildings should vary in form, setback, height, color, and materials. Landscaping plays a role in defining spaces, creating interplay with building forms, and screening parking and utilities. Access and parking should be designed to minimize traffic impacts on residential streets. Buildings and open spaces should be oriented to maximize sunlight.
On April 24, 2023, the City Council approved a development proposal known as the Pacifica Workforce Housing project which authorized the construction of seven multifamily residential buildings, with a total of 70 residential housing units (including 11 housing units affordable at below-market rate), residential amenity buildings, off-street parking and circulations improvements, open space, and landscaping, and recreational fields and amenities at the former Oddstad Elementary School located at 930 Oddstad Blvd. The approved project provides for multi-family housing for at least 45 units of workforce housing for Pacifica School District employees and up to 25 units of market rate housing, offers a range of amenities, and relates positively to the street and surrounding areas.
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Land Use Element
There was no reportable action on implementation of the Land Use Element.
Circulation Element
• CI-I-52: Age-Friendly Community. Support mobility programs and improvements that enable mobility for all people, including seniors and people with disabilities.
The City continues to operate several programs to address mobility for all people, including seniors and people with disabilities:
o A senior shuttle program to bring seniors to the Community Center lunch program during weekdays.
o A Connect a Ride program for seniors to access low-cost taxi rides (supported by the generosity of the late Sirkka Niukkanen).
o A Shopping Assistance for Seniors Homebound (SASH) program that pairs a SASH volunteer with a senior who cannot shop due to limited mobility or lack of transportation.
o A Meals on Wheels program to deliver meals to homebound seniors. o Senior Services continues to work with the Age Friendly Pacifica Task Force on initiatives to improve the lives of seniors in the community, including, but not limited to the Age Friendly Action Plan.
Open Space and Community Facilities
• OC-I-4 Emphasize Park Maintenance and Improvements. Enhance existing parks to improve the quality and usability of Pacifica’s park land, and make improvements such that park facilities are equitably distributed throughout Pacifica. In particular:
o Improve existing sports fields in partnership with local non-profit youth and adult athletic groups;
o Add playgrounds or expand play areas at Fairway, Imperial, and Oddstad parks; o Convert parking area to park space at Oddstad, and make improvements at the park’s entrance.
o Provide an off-leash dog area at a location in the northern part of the City.
Parks, Beaches, and Recreation staff continue to implement the playground equipment replacement project and recently completed three of the four identified locations. The locations include Pacifica Co-Op Nursery, Fairway Park, and Saltaire Park. In addition, Parks, Beaches, and Recreation staff continue to work with a consultant to prepare construction drawings for another playground initiative, known as Priority Parks, where 4 playgrounds will receive an extensive complete facility renovation. City Council also approved a resolution to begin planning to build a Bike Park at the Lower Frontierland Park. The Bike Park project is in the concept design stage, and grant submittals have also occurred to fund the project.
• OC-I-58: Civic Center. Continue to study the feasibility of developing a new City Hall or Civic Center to provide adequate space for long-term needs and enhance the City’s image.
The City continues construction and is working towards completing finishes on the buildings being constructed for the substantial renovation to the Civic Center at Santa Maria Avenue and Francisco Boulevard. The project would add a new elevator tower to enhance ADA access, restore the exterior to wood siding that matches its original design, and remodel the interior floorplan of the City Hall building. The project would also 4 Packet Pg. 26
Pacifica City Council 6
February 26, 2024
substantially renovate the interior and exterior of the former Planning and Parks, Beaches & Recreation Building, which will house the Planning Department and Engineering Division of the Public Works Department when completed. • OC-I-63: Senior and Community Services. Continue to use available funding sources to maintain and enhance the City’s Senior Services program, including meal services, transportation, and counseling. In addition, continue to support non-profit service providers in offering other needed community services.
See Policy No. CI-I-52, above.
Conservation Element
• CO-I-54: Climate Action Plan for Greenhouse Gas Reductions. Maintain and update the Climate Action Plan that focuses on feasible actions the City can take to reduce greenhouse gas emissions from government businesses, and residents in Pacifica.
The City Council directed formation of a Climate Action and Adaptation Plan Task Force (CAAP TF) to develop an update to the City’s Climate Action Plan. The CAAP TF consists of 11 appointed members that meet once a month to engage with staff, the community and other stakeholders of the plan. Key milestones of the plan include defining the scope, analyzing City’s GHG inventory, developing an emissions forecast, establishing measurable targets and actionable goals, and drafting and presenting the plan for adoption.
• CO-I-71: Inclusive Engagement. Expand notification efforts for major policy documents and projects within Pacifica’s Coastal Zone to unrepresented communities outside of Pacifica.
Planning staff continues to expand the notification efforts and engage the community on the City’s draft Local Coastal Land Use Plan (LCLUP). Planning staff has held multiple community meetings. On December 5, 2023, the City held a community meeting that was an in-person, interactive engagement event where the participating community members were divided into small groups to discuss their concerns, hopes, suggestions, and questions on the draft LCLUP. The meeting had more than 160 attendees.
Safety Element
• SA-I-27: Critical Facilities Location. Site critical public facilities including hospital and healthcare facilities, emergency shelters, police and fire stations, and emergency communications facilities outside of the tsunami evacuation zone and 100-year flood plains.
The City Council enacted an Ordinance that created zoning provisions for approval, construction, and operation of an emergency shelter to be consistent with the requirements of Senate Bill 2 and Assembly Bill 2339, and allows emergency shelters by right in the Community Commercial (C-2) Zoning District. • SA-I-99: Multi-Jurisdictional Approach. Participate in State or regional efforts to develop a clear legislative and regulatory framework to manage the wildland-urban interface, including implementation of the MJ-LHMP.
City staff monitored ongoing efforts by the Office of the State Fire Marshal to update fire hazard severity zone maps. Draft map updates for the State Responsibility Area have 4 Packet Pg. 27
Pacifica City Council 7
February 26, 2024
been released for public and agency comment. However, Local Responsibility Area draft map updates have not yet been released.
Noise Element
There was no reportable action on implementation of the Noise Element.
3. Next Steps
The City Council should consider the amount of progress made in the prior calendar year towards implementation of the City’s General Plan, including specifically progress towards achieving the City’s RHNA. The City Council may also consider how the relative progress made in implementation of the General Plan or issues identified by during public comment may guide its strategic planning, priority work plan items, and potential future General Plan amendments.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action is not a project as defined in Section 15378(b) (2) of the Public Resources Code; therefore, no California Environmental Quality Act (CEQA) environmental review is required.
ALTERNATIVE ACTION:
The recommended action to adopt a Resolution approving the City’s 2023 Annual Progress Reports is consistent state law; therefore, no alternative action is identified.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
The adoption of the Resolution approving the City’s 2023 Annual Progress Reports is consistent with State law and is consistent with the following item(s) in the Council-adopted Strategic Plan and Priority Work Plan for FY 2023-2030:
• Goal 1: Enhance organizational and fiscal stability.
o Strategy C: Prioritize implementation of the Economic Opportunities Study. • Goal 5: Broaden public communications and collaboration. o Strategy A: Creatively and appropriately leverage community expertise and volunteers to advance City priorities.
FISCAL IMPACT:
No direct fiscal impact. However, timely filing of the Housing Element APR is important to retain eligibility for Association of Bay Area Governments (ABAG) funding under the Regional Early Action Planning (REAP) and Priority Development Area (PDA) grant programs for regional housing technical assistance. The City has two PDAs, the Sharp Park Specific Plan PDA and the Skyline Corridor PDA.
ORIGINATED BY:
Planning Department
ATTACHMENT LIST:
4 Packet Pg. 28
Pacifica City Council 8
February 26, 2024
Attachment A - Resolution Approving APR with Exhibit A (PDF) 4 Packet Pg. 29
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CITY’S 2023 ANNUAL PROGRESS REPORT ON IMPLEMENTATION OF THE HOUSING ELEMENT OF THE GENERAL PLAN AND 2023 ANNUAL PROGRESS REPORT ON IMPLEMENTATION OF OTHER ELEMENTS OF THE GENERAL PLAN;
AND DIRECTING THE CITY MANAGER TO TRANSMIT THE REPORTS TO THE
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) AND THE GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) WHEREAS, California Government Code section 65400(a)(1) requires that after the legislative body has adopted all or part of a General Plan, an annual report on the status of the General Plan progress and its implementation be prepared to ensure that the General Plan will serve as an effective guide for orderly growth and development, preservation and conservation of open-space land and natural resources, and the efficient expenditure of public funds relating to the subjects addressed in the general plan; and WHEREAS, California Government Code section 65400(a)(2) also provides that the annual report must also provide the progress in meeting the City’s share of regional housing needs and local efforts to remove governmental constraints to the maintenance, improvement, and development of housing pursuant to paragraph (3) of subdivision (c) of Government Code section 65583; and
WHEREAS, the housing element portion of the annual report must be prepared through the use of standards, forms, and definitions adopted by the Department of Housing and Community Development and must be filed with the Office of Planning and Research (OPR), and the Department of Housing and Community Development (HCD) annually by April 1st of each year; and
WHEREAS, the City Council considered the annual reports required by Government Code sections 65400(a)(1) and 65400(a)(2) at a public meeting before the where members of the public were allowed to provide oral testimony and written comments; and
WHEREAS, the City has made significant progress in implementing the policies contained in the City’s General Plan.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica as follows:
A. The above recitals are true and correct and material to this Resolution.
B. This action is not a project as defined in Section 15378(b) (2) of the Public Resources Code; therefore, no California Environmental Quality Act (CEQA) environmental review is required.
C. The City Council, acting as the planning agency and legislative body in accordance with Government Code sections 65100 and 65400, hereby approves the City’s 2023 Annual Progress Report regarding implementation of the Housing Element of the General Plan, attached hereto and hereinafter incorporated as Exhibit A, and the 2023 Annual Progress Report regarding implementation of the other Elements of the General Plan, which is incorporated in the staff report for this item.
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 2 D. The City Manager is hereby directed to transmit the two Annual Reports to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR), in forms provided by the Planning Director and reviewed by the City Attorney.
Passed and adopted at a regular meeting of the City Council of the City of Pacifica, California, held on the 26th day of February 2024.
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_____________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
________________________ _____________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
4.a
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023
EXHIBIT A
2023 Housing Element Annual Progress Report (APR)
4.a
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
Please Start Here
General Information
2023
Pacifica
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
540 Crespi Drive
Pacifica
94044
Elizabeth
Brooks
Management Analyst II
[email protected]
6505016025
Mailing Address
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica
Reporting Year 2023
Housing Element Planning Period 6th Cycle
Current Year
Deed Restricted
0 Non-Deed
Restricted
6 Deed Restricted
0 Non-Deed
Restricted
4 Deed Restricted
0 Non-Deed
Restricted
86 24
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 1 0 3
2 to 4 units per structure 6 7 1
5+ units per structure 70 0 20
Accessory Dwelling Unit 1 17 24
Mobile/Manufactured Home 0 0 0
Total 78 24 48
Infill Housing Developments and Infill Units Permitted # of Projects Units 20 24
0 06
78 78000
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 1 2
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications # of Applications Units Ministerial 5 8
Discretionary 1 70
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus
0 Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 330
Programs Implemented
Sites Rezoned to Accommodate the RHNA
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Units Constructed - SB 35 Streamlining Permits
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Housing Element of the General Plan) Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
Application
Status
Project Type Notes
2 3 4 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total
APPROVED
Units by project
Total
DISAPPROVED
Units by Project
Please select
streamlining
provision/s the
application was
submitted pursuant
to.
Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Were incentives
or concessions
reqested
pursuant to
Government
Code section
65915 approved?
Please indicate
the status of the
application.
Is the project
considered a
ministerial
project or
discretionary
project?
Notes
+
Summary Row: Start Data Entry Below 0 0 45 1 0 2 30 78 78 0 023-039-110 204 Olympian 204 Olympian ADU B2023-01260 ADU R 8/16/2023 1 1 1 NONE No No Approved Ministerial 023-672-600 930 Oddstad Blvd.Pacifica School District Workforce Housing Project 2020-009 5+ R 3/20/2023 45 25 70 70 NONE No No Approved Discretionary 016-355-200 TBD Clarendon AveSB 9 Lot Split 2023-011 2 to 4 O 7/6/2023 1 1 2 2 SB 9 (2021) - Duplex in SF Zone No No Approved Ministerial 023-341-080 1693 Higgins WayUrban Lot Split (SB 9), two residential units 2022-005 2 to 4 O 1/31/2023 2 2 2 SB 9 (2021) - Duplex in SF Zone No No Approved Ministerial 023-341-030 between 1625 and 1633 Higgins between 1625 and 1633 Higgins 2022-030 2 to 4 O 3/20/2023 2 2 2 SB 9 (2021) - Residential Lot Split No No Approved Ministerial 022-052-170, 180,190,250 501 Santa Cruz Terrace new SFD 2020-003 SFD O 1/1/2023 1 1 1 NONE No No Approved Ministerial Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction
Notes
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,
2 to
4,5+,ADU,
MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Certificates of Occupancy
or other forms of
readiness (see
instructions) Date
Issued
# of Units issued
Certificates of
Occupancy or
other forms of
readiness
How many of the
units were
Extremely Low
Income?
Please select the
streamlining provision
the project was
APPROVED pursuant to.
(may select multiple)
Infill Units?
Y/N+
Assistance Programs for
Each Development
(may select multiple - see
instructions)
Deed Restriction Type
(may select multiple -
see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units were
affordable
(see instructions)
Term of Affordability or
Deed Restriction (years) (if
affordable in perpetuity enter
1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/Dest
royed Units
Owner or Renter
Total Density Bonus Applied to
the Project (Percentage Increase
in Total Allowable Units or Total
Maximum Allowable Residential
Gross Floor Area)
Number of Other
Incentives, Concessions,
Waivers, or Other
Modifications Given to the
Project (Excluding
Parking Waivers or
Parking Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes
+
Summary Row: Start Data Entry Below 0 0 0 46 0 2 30 78 0 6 0 4 0 8 6 24 0 9 0 22 1 10 6 48 0 1 023-132-130 1139 CRESPI DR MFD - 2 ADUs 57204-23 2 to 4 R 0 2 5/23/2023 2 0 Y Area Rental Survey none 023-341-080 1693 Higgins Way Urban Lot Split (SB 9), two residential units 2022-005 2 to 4 O 2 1/31/2023 2 0 0 SB 9 (2021) - Duplex in SF Zone Y Area Rental Survey none 022-150-030 21 OHLONE CT MFD - SFD & ADU 51891-19 2 to 4 O 1 10/1/2018 1 1 12/18/2019 1 1 9/8/2023 1 Y Area Rental Survey finalled 016-182-370 2100 PALMETTO Palmetto Mixed-Use Condos 2018-041 2 to 4 O 3 5/6/2019 3 0 0 Y Area Rental Survey permit ready to be issued 016-182-010 2105 BEACH Beach Blvd Condos 2018-046 2 to 4 O 2 2/4/2019 2 0 0 Y Area Rental Survey plan review in progress 016-400-010 2500 FRANCISCO Mixed-use 2019-035 2 to 4 R 1 2/12/2020 1 0 0 Y Area Rental Survey permit ready to be issued 016-355-190 457 Clarendon MFD - SFD & ADU & JADU 57277-23 2 to 4 R 0 2 1 6/5/2023 3 0 Y Area Rental Survey none 023-072-010 505 SAN PEDRO Mixed-use RESO 2018-011 2 to 4 R 2 11/5/2018 2 0 0 N Area Rental Survey permit ready to be issued 023-341-030 between 1625 and 1633 Higgins between 1625 and 1633 HigginsHiggins Way 2022-030 2 to 4 O 2 3/20/2023 2 0 0 SB 9 (2021) - Residential Lot Split Y Area Rental Survey none 016-355-200 TBD Clarendon Rd SB 9 Lot Split (SFR & ADU) 57242-23 2 to 4 O 1 1 7/6/2023 2 1 1 5/30/2023 2 0 SB 9 (2021) - Duplex in SF Zone Y Area Rental Survey app considered complete in 2023 023-013-010 1300 DANMANN Multi 2019-025 5+ R 6 5/4/2020 6 6 6/23/2022 6 0 Y Area Rental Survey inspections in progress 023-022-080 1335 ADOBE Townhomes RESO 2019-007 5+ O 7 3/4/2019 7 0 0 Y Area Rental Survey plan review in progress 016-011-190 1567 BEACH Beach Blvd Townhomes RESO 2019-016 5+ O 7 5/6/2019 7 0 0 Y Area Rental Survey permit ready to be issued 009-058-040 340 WATERFORD Mixed-use 2020-002 5+ R 5 11/2/2020 5 0 0 Y Area Rental Survey permit ready to be issued 009-540-190 407 GATEWAY DR (405 GATEWAY & 423 GATEWAY) 407 Gateway ADU 54579-21 5+ R 0 20 10/12/2021 20 20 11/29/2023 20 Y Regulatory Agreement finalled 022-083-030 801 FASSLER Duplexes 2014-004 5+ O 2 2 20 3/19/2018 24 2 2 20 4/28/2021 24 0 0 N INC Area Rental Survey 45 inspections in progress 023-672-600 930 Oddstad Blvd. Pacifica School District Workforce Housing Project 2020-009 5+ R 45 25 3/20/2023 70 0 0 Y Regulatory Agreement no reportable action in 2023 023-215-070 1012 RIO VISTA DR SFD - ADU Existing Area 56416-23 ADU R 0 1 1/12/2023 1 0 Y Area Rental Survey none 022-244-060 1016 ESCALERO AVE 1016 Escalero ADU 52754-20 ADU R 0 1 8/21/2020 1 1 5/31/2023 1 Y Area Rental Survey finalled 022-162-220 1027 ANZA DR ADU 57313-23 ADU R 0 1 6/13/2023 1 0 Y Area Rental Survey inspections in progress 009-200-130 104 LORRY LN 104 Lorry Ln ADU 56016-22 ADU R 0 1 9/21/2022 1 1 5/31/2023 1 Y Area Rental Survey finalled 023-482-250 1082 BANYAN WAY 1082 Banyan ADU 55826-22 ADU R 0 1 8/9/2022 1 1 1/17/2023 1 Y Area Rental Survey finalled 009-605-010 110 PARADISE DR SFD - ADU Detached 54692-21 ADU R 0 1 11/17/2021 1 1 6/10/2022 1 Y Area Rental Survey finalled 022-201-020 1108 CERVANTES WAYSFD - Remodel/Addition 57997-23 ADU R 0 1 11/1/2023 1 0 Y Area Rental Survey none 009-422-380 115 SUNSHINE DR SFD - ADU Existing Area 57618-23 ADU R 0 1 8/15/2023 1 0 Y Area Rental Survey none 023-493-170 1154 BANYAN WAY 1154 Banyan ADU 55928-22 ADU R 0 1 8/29/2022 1 1 4/3/2023 1 Y Area Rental Survey finalled 023-501-090 1159 BARCELONA DR 1159 Barcelona ADU 54936-22 ADU R 0 1 1/26/2022 1 1 4/21/2022 1 Y Area Rental Survey finalled 023-461-210 1165 MANZANITA ADU 51330-19 ADU R 0 1 9/3/2019 1 0 Y Area Rental Survey permit expired 023-492-030 1167 ALICANTE DR 1167 Alicante ADU 55688-22 ADU R 0 1 7/1/2022 1 1 6/5/2023 1 Y Area Rental Survey finalled 022-201-160 1175 BALBOA WAY 1175 Balboa Way ADU 55899-22 ADU R 0 1 8/24/2022 1 1 8/25/2023 1 Y Area Rental Survey finalled 023-270-560 1181 LINDA MAR BLVDSFD - ADU Existing Area 56652-23 ADU R 0 1 2/16/2023 1 1 2/21/2023 1 Y Area Rental Survey finalled 023-471-060 1185 MANZANITA DR 1185 Manzanita ADU 55670-22 ADU R 0 1 6/30/2022 1 0 Y Area Rental Survey inspections in progress 009-482-070 12 BROOKHAVEN CT ADU 58148-23 ADU R 0 1 12/13/2023 1 0 Y Area Rental Survey inspections in progress 016-294-530 120 BIRCH LN ADU 52765-20 ADU R 0 1 8/28/2020 1 0 Y Area Rental Survey permit expired 023-281-140 1219 ROSITA ROAD 1219 Rosita ADU 55068-22 ADU R 0 1 2/22/2022 1 1 12/22/2022 1 Y Area Rental Survey finalled 023-582-260 1236 LERIDA WAY 1236 Lerida ADU 56313-22 ADU R 0 1 12/5/2022 1 0 Y Area Rental Survey inspections in progress 023-693-250 1288 PARK PACIFICA AVE SFD - Remodel/Addition 58903-23 ADU R 0 1 11/30/2023 1 0 Y Area Rental Survey none 023-182-090 1340 CRESPI ADU 51559-13 ADU R 0 1 10/10/2019 1 0 Y Area Rental Survey permit expired 023-262-160 1364 SOLANO DR 1364 Solano ADU 56029-22 ADU R 0 1 9/23/2022 1 1 7/21/2023 1 Y Area Rental Survey finalled 016-041-050 140 CARMEL AVE 140 Carmel ADU 55022-22 ADU R 0 1 2/14/2022 1 1 11/16/2022 1 Y Area Rental Survey finalled 023-064-010 1416 FLORES DR ADU 52437-20 ADU R 0 1 6/3/2020 1 0 Y Area Rental Survey permit expired 023-332-380 1419 MADEIRA DR SFD - ADU Attached 54418-21 ADU R 0 1 9/8/2021 1 1 3/22/2022 1 Y Area Rental Survey finalled 023-333-110 1484 MADEIRA DR SFD - ADU Detached 53967-21 ADU R 0 1 5/27/2021 1 1 2/25/2022 1 Y Area Rental Survey finalled 023-332-090 1488 LINDA MAR BLVD1488 Linda Mar ADU 55467-22 ADU R 0 1 5/10/2022 1 1 10/27/2022 1 Y Area Rental Survey finalled 023-422-170 1512 VALDEZ ADU 50120-18 ADU R 0 1 11/6/2018 1 0 Y Area Rental Survey permit expired 009-493-170 167 BEACHVIEW AVE SFD - ADU Detached 58017-23 ADU R 0 1 11/7/2023 1 0 Y Area Rental Survey none 023-301-030 1683 TOLEDO CT SFD - ADU Detached 54005-21 ADU R 0 1 6/3/2021 1 0 Y Area Rental Survey permit expired 009-422-460 190 GATEWAY DR SFD - ADU Existing Area 57046-23 ADU R 0 1 4/26/2023 1 1 10/18/2023 1 Y Area Rental Survey none 023-039-110 204 OLYMPIAN WAY ADU B2023-01260 ADU R 1 8/16/2023 1 0 0 Y Area Rental Survey plan review in progress 009-433-040 216 EDGEWOOD DR. 216 Edgewood ADU 56295-22 ADU R 0 1 11/30/2022 1 1 7/5/2023 1 Y Area Rental Survey finalled 018-105-060 220 HIAWATHA AVE 220 Hiawatha ADU 55375-22 ADU R 0 1 4/18/2022 1 0 Y Area Rental Survey inspections in progress 009-255-200 243 MILAGRA DR 243 Milagra ADU 55463-22 ADU R 0 1 5/9/2022 1 1 8/17/2023 1 Y Area Rental Survey finalled 009-054-280 247 BANCROFT WAY SFD - Remodel/Addition 57544-23 ADU R 0 1 7/31/2023 1 0 Y Area Rental Survey none 009-432-340 251 EDGEWOOD DR 251 Edgewood ADU 56094-22 ADU R 0 1 10/6/2022 1 1 8/31/2023 1 Y Area Rental Survey finalled 009-423-160 251 GATEWAY DR SFD - ADU Attached 57024-23 ADU R 0 1 4/21/2023 1 1 6/21/2023 1 Y Area Rental Survey none 018-074-060 255 REICHLING AVE ADU 52605-20 ADU R 0 1 7/24/2020 1 0 Y Area Rental Survey permit expired 009-212-180 26 CRAGMONT CT SFD - ADU Detached 58115-23 ADU R 0 1 12/6/2023 1 0 Y Area Rental Survey none 018-041-200 268 LAUREN AVE SFD - ADU Existing Area 57308-23 ADU R 0 1 6/9/2023 1 0 Y Area Rental Survey none 009-650-190 272 EDGEWOOD DR SFD - Remodel/Addition 55873-22 ADU R 0 1 8/19/2022 1 1 6/7/2023 1 Y Area Rental Survey finalled 016-332-010 300 MOANA PL SFD - Remodel/Addition 55701-22 ADU R 0 1 7/7/2022 1 1 5/19/2023 1 Y Area Rental Survey finalled 009-053-350 316 FREMONT AVE SFD - Remodel/Addition 53462-21 ADU R 0 1 2/12/2021 1 1 6/26/2023 1 Y Area Rental Survey none 009-114-150 322 CHANNING WAY ADU 52586-20 ADU R 0 1 7/16/2020 1 1 3/18/2022 1 Y Area Rental Survey finalled 009-271-160 324 MILAGRA DR 324 Milagra ADU 55426-22 ADU R 0 1 5/2/2022 1 0 Y Area Rental Survey permit expired 016-351-030 333 BRIGHTON RD ADU 52645-20 ADU R 0 1 8/3/2020 1 0 Y Area Rental Survey permit expired 009-141-010 340 FREMONT AVE SFD - ADU Detached 57213-23 ADU R 0 1 5/24/2023 1 1 10/6/2023 1 Y Area Rental Survey none 009-272-240 376 MILAGRA DR SFD - ADU Existing Area 54514-21 ADU R 0 1 10/1/2021 1 1 1/10/2022 1 Y Area Rental Survey finalled 009-036-240 381 CORAL RIDGE DR 381 Coral Ridge ADU 55204-22 ADU R 0 1 3/17/2022 1 1 5/25/2023 1 Y Area Rental Survey finalled 009-183-180 4 HIBBERT CT 4 Hibbert Ct ADU 56329-22 ADU R 0 1 12/16/2022 1 1 1/5/2024 1 Y Area Rental Survey finalled 009-343-030 412 GLASGOW DR SFD - ADU Detached 53546-21 ADU R 0 1 3/11/2021 1 1 3/31/2022 1 Y Area Rental Survey finalled 009-200-010 416 HEATHCLIFF DR SFD - ADU Detached 57918-23 ADU R 0 1 10/16/2023 1 0 Y Area Rental Survey none 009-555-100 420 LYNBROOK DR 420 Lynbrook ADU 55139-22 ADU R 0 1 3/8/2022 1 1 5/11/2023 1 Y Area Rental Survey finalled 009-212-030 420 MANOR DR SFD - Remodel/Addition 55203-22 ADU R 0 1 3/17/2022 1 1 11/7/2023 1 Y Area Rental Survey plan review in progress 009-124-200 430 MONTEREY RD SFD - ADU Existing Area 54762-21 ADU R 0 1 12/2/2021 1 1 7/5/2022 1 Y Area Rental Survey finalled 009-143-080 432 FREMONT AVE SFD - ADU Existing Area 54719-21 ADU R 0 1 11/22/2021 1 1 4/18/2022 1 Y Area Rental Survey finalled 009-540-170 467, 455, 451 GATEWAY DR Gateway ADUs 55174-22 ADU R 0 22 3/11/2022 22 0 Y Regulatory agreememt inspections in progress 009-334-150 483 GLASGOW DR SFD - ADU Attached 54412-21 ADU R 0 1 9/8/2021 1 1 4/18/2022 1 Y Area Rental Survey finalled 009-584-410 5026 PALMETTO AVE 5026 Palmetto ADU 56229-22 ADU R 0 1 11/10/2022 1 1 12/29/2023 1 Y Area Rental Survey finalled 009-231-010 532 HEATHCLIFF DR SFD - Remodel/Addition 54333-21 ADU R 0 1 8/18/2021 1 1 6/9/2023 1 Y Area Rental Survey none 016-172-040 600 LOMA VISTA TER SFD - ADU Detached 57774-23 ADU R 0 1 9/12/2023 1 0 Y Area Rental Survey none 009-303-240 660 HEATHER CT JADU 53945-21 ADU R 0 1 5/25/2021 1 1 5/27/2022 1 Y Area Rental Survey finalled 022-205-100 668 ARGUELLO BLVD 668 Arguello ADU 55954-22 ADU R 0 1 9/6/2022 1 0 Y Area Rental Survey permit expired 022-370-220 710 PRAIRIE CREEK DRADU 52767-20 ADU R 0 1 8/25/2020 1 0 Y Area Rental Survey permit expired 022-253-080 796 SERENA DR 796 Serena ADU 55576-22 ADU R 0 1 6/9/2022 1 0 Y Area Rental Survey permit expired 023-121-350 807 LINDA MAR BLVD SFD - ADU Existing Area 57718-23 ADU R 0 1 8/31/2023 1 1 12/28/2023 1 Y Area Rental Survey finalled 023-123-100 884 MONTEZUMA DR SFD - ADU Detached 54425-21 ADU R 0 1 9/13/2021 1 1 12/16/2022 1 Y Area Rental Survey finalled 023-761-140 9 CARLETON PL 9 Carleton ADU 56300-22 ADU R 0 1 12/2/2022 1 1 8/1/2023 1 Y Area Rental Survey finalled 022-262-270 923 CRESPI DR 923 Crespi ADU 55395-22 ADU R 0 1 4/21/2022 1 1 9/9/2022 1 Y Area Rental Survey finalled 022-222-090 924 CORONA DR ADU 53135-20 ADU R 0 1 11/19/2020 1 1 8/30/2022 1 Y Area Rental Survey finalled 023-160-050 991 ZAMORA DR 991 Zamora ADU 56032-22 ADU R 0 1 9/27/2022 1 0 Y Area Rental Survey inspections in progress 016-022-080 184 PALOMA Mixed-use 2019-036 SFA O 1 7/6/2020 1 0 0 Y Area Rental Survey permit ready to be issued 023-640-020 1120 SHEILA SFD 51378-19 SFD O 0 1 9/11/2019 1 0 Y Area Rental Survey permit expired 023-341-210 1667 HIGGINS WAY SFD - New House 54253-21 SFD O 0 1 7/28/2021 1 1 9/7/2022 1 Y Area Rental Survey finalled 023-341-080 1693 HIGGINS SFD 2019-011 SFD O 1 12/16/2019 1 0 0 Y Area Rental Survey permit ready to be issued 018-053-050 170 WINONA 170 Winona 51242-19 SFD O 0 2 8/13/2019 2 1 7/19/2023 1 Y Area Rental Survey finalled 023-013-030 277 KENT SFD - Demo Existing and Rebuild RESO 2020-007 SFD O 1 4/20/2020 1 1 5/7/2021 1 1 6/30/2022 1 Y Area Rental Survey 1 O finalled 009-037-430 300 CORAL RIDGE New SFD 49113-18 SFD O 0 1 3/23/2018 1 1 5/30/2023 1 Y Area Rental Survey permit expired 009-037-460 300 CORAL RIDGE SFD - New House 48193-17 SFD O 0 1 9/6/2017 1 1 11/14/2023 1 Y Area Rental Survey finalled 009-037-450 323 BEAUMONT New SFD 2019-037 SFD O 1 2/18/2020 1 0 0 Y Area Rental Survey plan review in progress 009-037-470 327 BEAUMONT SFD 2017-033 SFD O 1 3/4/2019 1 0 0 Y Area Rental Survey plan review in progress 016-304-140 389 BUCKINGHAM WAYSFD 2019-001 SFD O 1 6/3/2019 1 1 3/5/2021 1 0 Y Area Rental Survey inspections in progress 016-050-400 44 SALADA AVE SFD RESO 2019-033BP 53929-21 SFD O 1 10/7/2019 1 1 5/19/2021 1 1 7/6/2022 1 Y Area Rental Survey finalled 022-150-470 5 OHLONE (LOT 3) Lot 3, Harmony at One Subdivision 56103-22 SFD O 1 4/5/2021 1 1 10/10/2022 1 0 Y Area Rental Survey inspections in progress 023-073-200 510 SAN PEDRO New SFD 49802-16 SFD O 0 1 9/6/2018 1 1 10/11/2022 1 Y Area Rental Survey finalled 016-270-110 715 TALBOT 715 Talbot B2022-00775 SFD O 1 3/28/2022 1 0 0 Y Area Rental Survey permit ready to be issued 022-056-080 ODDSTAD WAY Lots 4-12 B2021-00160 SFD O 1 8/24/2020 1 0 0 Y Area Rental Survey plan review in progress 009-085-430 TBD FARALLON SFD RESO 2019-014 SFD O 1 4/15/2019 1 0 0 Y Area Rental Survey permit on hold 022-052-170, 180,190,250 501 Santa Cruz Terrace new SFD 2020-003 SFD O 1 1/1/2023 1 0 0 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy Density Bonus Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 6 - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 4 - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 15 8 - - - - - - - -
Above Moderate 753 2 5 - - - - - - - - 7 746
1,892
17 23 - - - - - - - - 40 1,852
5 6 7
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date
Total Units
Remaining
269 - - - - - - - - - - 269
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
268
6 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
23 Moderate
538
310
291
Please contact HCD if your data is different than the material supplied here 4 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
532
306
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum Density Allowed
Maximum
Density Allowed
Realistic
Capacity
Vacant/Nonvacant
Description of Existing
Uses
0 0 0 0 0
009-245-030 751 Oceana 751 Oceana Site #02 0 6 6 69 Shortfall 2.5 HDR R-3 0 30 40 Vacant Vacant 018-140-460 4275 Coast Hwy 4275 Coast Hwy Site #10 0 69 0 0 Shortfall 1.12 MUN C-2 0 30 60 Vacant Vacant 018-140-470 Coast Hwy Coast Hwy Site #11 0 Shortfall 0.31 MUN C-2 0 26 60 Vacant Vacant 018-140-700 Coast Hwy Coast Hwy Site #11 0 169 0 0 Shortfall 3.48 MUN C-2 0 30 60 Vacant Vacant Land former Caltrans
023-593-070 HWY 1 between 4300-
4400 Coast Hwy
HWY 1 between
4300-4400 Coast
Hwy
Site #12 0 0 17 0 Shortfall 0.41 MUN C-1 0 26 50 Vacant Neighborhood Shopping Park Mall- Vacant
N/A 1055 Terra Nova Blvd 1055 Terra Nova
Blvd
Site #16A 0 165 0 0 Shortfall 5 N/A N/A 0 0 40 Vacant Cal trans Skyline ROW 018-140-660 1035 Terra Nova Blvd 1035 Terra Nova
Blvd
Site #16B 0 61 0 0 Shortfall 1.2 MUN C-1 0 30 60 Vacant Vacant 018-140-300 Linda Mar Blvd Linda Mar Blvd Site #18 0 Shortfall 0.06 MUN C-1 0 30 60 Vacant Vacant 009-058-040 533 Hickey Blvd 533 Hickey Blvd Site #19 0 0 0 6 Shortfall 0.2 Retail C-1 0 0 40 Vacant Vacant 009-610-110 104 Avalon Dr 104 Avalon Dr Site #20 0 55 0 0 Shortfall 4.46 Utilities P-D 0 0 40 Vacant Skyline Water Tank/Vacant
18140220 155 Milagra Dr 155 Milagra Dr Site #20 0 73 0 0 Shortfall 1.51 LDR R-1/B-3 0 9 60 Vacant Vacant 018-140-050 151 Milagra Dr 151 Milagra Dr Site #20 0 0 49 0 Shortfall 1.95 MUN C-2 0 30 60 Nonvacant Lumberyard, Building Materials
023-593-130 401 Paloma Oceana High School Site #21 0 4 3 37 Shortfall 2.97 MUN C-1 0 30 50 Nonvacant Neighborhood Shopping Park Mall
TBD 1450 Terra Nova Blvd 1450 Terra Nova
Blvd
Site #22 0 53 0 0 Shortfall 2.1 MUN N/A 0 30 60 Nonvacant Cal Trans Park n Ride (across from Linda Mar
SC)
009-502-290 1220 Linda Mar Blvd 1220 Linda Mar Blvd Site #23 0 0 15 0 Shortfall 1.65 MDR R-1 0 15 30 Nonvacant Filipino 7th Day Adventist 009-166-010 1111 Tera Nova 1111 Tera Nova Site #24 0 39 0 0 Shortfall 0.13 Retail C-2 0 0 60 Nonvacant PW Corp Yard 009-252-040 Skyline Blvd Skyline Blvd Site #25 0 Shortfall 0.16 Retail C-2 0 0 60 Nonvacant PW Corp Yard 009-252-050 Palmetto Ave Palmetto Ave Site #27A 0 Shortfall 0.52 Retail C-2 0 0 60 Nonvacant PW Corp Yard 009-293-070 Palmetto Ave Palmetto Ave Site #27B 0 14 12 152 Shortfall 51.31 Public R-1 0 0 40 Nonvacant Oceana High School 022-310-300 777 Hickey Blvd 707 Hickey Blvd Site #28 0 10 9 110 Shortfall 43.33 Public and Semi Public
R-1 0 0 40 Nonvacant Terra Nova High School
023-281-130 Gateway Dr Gateway Dr Site #28 0 130 0 0 Shortfall 8.84 Public and Semi Public + Park
PF 0 0 40 Nonvacant Sanchez Art Center
023-593-140 De Solo Dr De Solo Dr Site #29 0 65 0 0 Shortfall 2.86 Public and Semi Public
C-1 0 0 50 Nonvacant Sanchez Library
009-134-130 De Solo Dr De Solo Dr Site #29 0 3 3 31 Shortfall 0.76 Retail C-1 0 0 60 Nonvacant Pacific Manor Shoppingparking lot 009-134-150 500 Linda Mar 500 Linda Mar Site #29 0 4 4 45 Shortfall 1.6 Retail C-1 0 0 60 Nonvacant Pacific Manor Shoppingparking lot 9440080 520 San Pedro Ave 520 San Pedro Ave Site #30 0 3 3 35 Shortfall 0.26 Retail P-D 0 0 50 Nonvacant Fairmont Shopping Bridgestone
009-440-120 560 San Pedro Ave 560 San Pedro Ave Site #31 0 Shortfall 5.24 Retail P-D 0 0 50 Nonvacant Fairmont Shopping Center, Mall Misc retail
023-041-190 560 San Pedro Ave 560 San Pedro Ave Site #31 0 14 13 155 Shortfall 0.19 LDR C-1 0 9 50 Nonvacant Linda Mar Shopping Center Rear Parking
023-041-200 Oceana /Manor Oceana /Manor Site #32 0 Shortfall 0.25 LDR C-1 0 9 50 Nonvacant Linda Mar Shopping Center Rear Parking
023-041-270 555 Oceana Blvd 555 Oceana Blvd Site #32 0 Shortfall 11.6 Retail C-1 0 0 50 Nonvacant Linda Mar Shopping Center
023-073-090 549 Oceana Blvd 549 Oceana Blvd Site #32 0 0 23 0 Shortfall 0.96 Retail C-2 0 0 30 Nonvacant Builders Exchange com 023-073-100 Coast Hwy/San Marlo
Eastside
Coast Hwy/San
Marlo Eastside
Site #38 0 0 30 0 Shortfall 0.52 Retail C-2 0 0 30 Nonvacant Ace Hardware/surface parking
023-073-110 Coast Hwy/San Marlo
Eastside
Coast Hwy/San
Marlo Eastside
Site #38 0 Shortfall 0.72 Retail C-2 0 0 30 Nonvacant Ace Hardware 009-164-200 730 Sharp Park Rd 730 Sharp Park Rd Site A 0 97 0 0 Shortfall 0.11 Retail C-1 0 0 60 Nonvacant Retail- Insurance/taquria 009-164-210 2480 Skyline 2480 Skyline Site B 0 Shortfall 2.59 Retail C-2 0 0 60 Nonvacant Brentwood Shopping Center, Parking, and
Older Buildings
009-164-220 340 Waterford 340 Waterford Site D 0 Shortfall 0.4 Retail C-2 0 0 60 Nonvacant Restaurant/Starbucks 017-470-100 340 Waterford 340 Waterford Site E 0 0 52 0 Shortfall 4.39 Public and Semi Public
P-F 0 0 40 Nonvacant Latter Day Saints
009-360-520 Oddstad Blvd Oddstad Blvd Site F 0 0 0 11 Shortfall 0.46 Retail C-1 0 0 30 Nonvacant Ramallah Plaza 009-058-030 Skyline Blvd Skyline Blvd Site G 0 0 0 11 Shortfall 0.33 Retail C-1 0 0 40 Nonvacant Car wash 23593160 801 Oceana Blvd 801 Oceana Blvd Site H 0 0 16 0 Shortfall 2.33 MUN C-1 0 30 40 Nonvacant Accessory Structure 9245020 Coast Hwy Coast Hwy Site I 0 0 42 0 Shortfall 1.29 Office C-1 0 0 40 Nonvacant Flower shop (Pavillion of Flowers)/ Funeral Home
018-140-090 4400 Coast Hwy 4400 Coast Hwy Site J 0 49 0 0 Shortfall 2.77 Retail/HDR C-1 0 30 60 Nonvacant Lutheran Church Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica
Reporting Year 2023 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 6th Cycle
HE-I-1: General Plan and
Zoning Amendments to
Achieve RHNA
Create the regulatory framework to
accommodate the Regional Housing Needs
Allocation (RHNA) sites inventory, promote
development of multi-family housing,
including rental housing and missing middle
housing. Address land use constraints to
make the production of housing more likely.
12/31/2026 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-2: Zoning
Modernization and
Streamlining
Modernize zoning code to make it easier to
use, foster greater development in select
areas, and streamline the application
submittal and review processes. Address
land use and processing and permitting
procedure constraints to make the
production of housing more likely. This
program is a citywide comprehensive code
update to remove barriers to housing
development, improve the function and
interpretation of the zoning code, and to
ensure consistency with the updated 2040
General Plan. It is intended to apply citywide
and not be limited to sites identified on the
RHNA sites inventory.
12/31/2027 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-3: Master Planning
and Implementation for
Public Sites
Accommodate the Regional Housing Needs
Allocation Sites Inventory by evaluating
public lands to support future housing
development. Address constraints
associated with land cost and land use
controls.
12/31/2026 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-4: Support
Development of Accessory
Dwelling Units
Increase the rate of ADU production to
expand the number of units affordable to
lower-income households in higher
resource areas across the city. Address
constraints associated with land cost,
construction cost, financing, and land use
controls as they relate to the production of
ADUs
12/31/2026 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-5: Fund a Housing
Action Fund
Fund a Housing Action Fund to support
housing projects or other supportive
activities to remove constraints on housing
production and promote development of
multi-family rental and for-sale housing.
12/31/2026 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-6: Strengthen
Inclusionary Housing
Program
Commission a study to evaluate revisions to
current Below Market Rate (inclusionary
zoning) program to increase the minimum
required proportion of affordable units and
incentivize production of units with deeper
affordability than the current program.
12/31/2025 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-7: Preserve Existing
Affordable Housing Units
Preserve the city’s deed-restricted
affordable units that will expire in the next
decade and develop a plan for preservation
of all existing affordable units to keep them
affordable long term. Protect residents of
less-expensive market-provided units.
12/31/2026 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-8: Rehabilitation of
Homes in Lower Resource
and Coastal Areas
Support maintenance and rehabilitation
activities that improve the condition of the
city’s existing housing stock in order to
preserve existing housing options,
especially for extremely low-income
households and households with special
needs. Address any building code
constraints to facilitate preservation of
existing housing stock.
12/31/2027 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-9: Housing for
Extremely Low-Income,
Special, and
Disproportionate Needs
Reduce development constraints on the
construction of extremely low-income units
as well as a variety of housing types to meet
the needs of populations with special and
disproportionate housing needs. Extremely
low-income units will help serve residents
with disproportionate housing needs, which
include Hispanic residents, Other/Multiple
race residents, American Indian or Alaskan
Native residents, Black residents, large
families, seniors, female-headed
households, farmworkers, residents
needing disability accommodations, cost
burdened households, and unhoused
people--including vehicle-housed.
12/31/2031 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-10 Strengthen
Services for
Homelessness
Support social services for homeless
residents and homeless prevention and
work with homeless service providers to
prioritize legal help, housing assistance,
and other social services for unhoused
families.
12/31/2031 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-11: Support Fair
Housing Enforcement and
Outreach Capacity
Maintain and distribute accurate information
about fair housing law and policies and
regulate existing loopholes related to
substantial remodels.
12/31/2031 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-12: Fair Housing
Affirmative Marketing
Strategy
To support and engage in efforts to educate
community stakeholders and residents, in
particular those with special needs (such as
farmworkers, people with disabilities
including those with developmental
disabilities, single-female head of
households, and cost burdened
households, and unhoused people--
including the vehicle- housed), about
housing gaps and the effects of programs
and policies on addressing those gaps.
Proactively create opportunities for all
communities to have a voice and be
involved in shaping policies and programs.
12/31/2031 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-13: Infrastructure
Capacity Improvements
Ensure adequate utilities, transportation and
other infrastructure to accommodate future
housing needs and address any
infrastructure constraints to make the
production of housing more likely.
12/31/2027 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form. 6th Cycle
HE-I-14: State and Federal
Law Conformance
Amend the zoning ordinance and other local
policies to remove any inconsistencies
between local policies and State and
Federal law.
12/31/2031 The 2023-2031 Housing Element was adopted by the Pacifica City Council on January 22, 2024 and is pending HCD review and certification. Implementation for the 2023- 2031 Housing Element programs is commencing nonetheless, albeit in its nascent form.
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Housing Element of the General Plan) Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below 0 0 0 0
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+.
For detailed reporting requirements, see the chcklist
here:
Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity 0 0
Preservation of Units At-Risk
0 0
Acquisition of Units
0 0
Mobilehome Park Preservation
0 0
Total Units by Income 0 0 0 0 0 0 0 0
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c)
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Total Moderate Income Units
Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation 2
3 4
APN Street Address Project Name
+ Local Jurisdiction
Tracking ID
+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica Note: "+" indicates an optional field Reporting Period 2023
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
022-162-420 540 Crespi Drive Other Surplus Land 0.7 Partial driveway, park, and vacant land
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For San Mateo County jurisdictions, please format the APN's as follows:999-999-999
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Project Type Date
Units (Beds/Student
Capacity) Granted
Density Bonus
Notes
2 3 5 6
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Total Additional Beds
Created Due to Density
Bonus
Notes
Summary Row: Start Data Entry Below 0 0 0 0
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
No
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese).
Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.
Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.
Notes
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023 Jurisdiction Pacifica
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Element Update $54,500.00 $54,500.00 Other
Comprehensive Zoning Ordinance
Update $95,500.00 $0.00 Other
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 46
Deed Restricted 0
Non-Deed Restricted 2
30 78
Current Year
Deed Restricted 0
Non-Deed Restricted 6
Deed Restricted 0
Non-Deed Restricted 4
Deed Restricted 0
Non-Deed Restricted 8
6 24
Current Year
Deed Restricted 0
Non-Deed Restricted 9
Deed Restricted 0
Non-Deed Restricted 22
Deed Restricted 1
Non-Deed Restricted 10
6 48
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 150,000.00
Task Status
Completed
In Progress
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
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Attachment: Attachment A - Resolution Approving APR with Exhibit A (5582 : Annual Progress Report on Implementation of the 2015-2023
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/26/2024
1 SUBJECT:
Modifications to the City of Pacifica Purchasing Policy RECOMMENDED ACTION:
Adopt a Resolution Approving Modifications to the City of Pacifica Administrative Policy No. 76 (Purchasing Policy).
STAFF CONTACT:
Yulia Carter, Assistant City Manager
(650) 738-7402
[email protected] <mailto:[email protected]>
BACKGROUND:
The purchasing procedures of the City are governed by the City of Pacifica Municipal Code, Chapter 4, Purchasing System, and Chapter 15, Bidding Procedures for Public Projects, as well as California Government Codes Sections 54201 et seq. The Government Code requires that every local agency adopt policies and procedures to govern their purchases of supplies, equipment, and services.
On November 27, 2014, the City Council adopted Resolution No. 53-2014, which established administrative policy #76, entitled Purchasing Policy, covering regulations, purchasing officers’ and departments’ responsibilities, and purchasing approval limit guidelines. The policy was later amended in 2019 to add section 3-15.10, “Federal Procurement,” and find the provisions exempt from the California Environmental Quality Act (CEQA), and in 2021 by adding article 13, “Recovered Organic Waste and Recycled-Content Paper Procurement Policy” in compliance with Senate Bill 1383. However, the purchasing limits and other key provisions and policy guidelines have remained unchanged over the last decade.
DISCUSSION:
Enhancing Organizational and Fiscal Stability is one of the City Council’s Strategic Goals, which includes pursuing operational efficiencies and making staff workload more manageable, recognizing staffing limitations citywide.
After reviewing the purchasing limits guidelines, staff recommends making several updates to streamline purchasing procedures, while still retaining appropriate controls and accountability.
The recommended policy updates will help streamline onerous administrative procedures and achieve better operating effectiveness while increasing accountability and transparency in the City’s procurement process.
Summary of Policy Changes
The attached red-lined copy of the purchasing policy illustrates the modifications for Council consideration (Attachment A). These changes are summarized below. 5 Packet Pg. 48
Pacifica City Council 2
February 26, 2024
1. Purchase Order Threshold
The most significant change proposes raising the dollar threshold requirement for a purchase order from $5,000 to $15,000. A purchase order is an arrangement between a purchasing agent (buyer) and a vendor (seller), specifying details such as items, quantity, and price. It helps with expense control for larger purchases, projects, and services, as it requires approval and supporting documentation such as contracts, bids and quotes, business licenses, and insurance certifications.
However, in small purchases, these requirements can become cumbersome, resulting in counterproductive paperwork. Achieving the necessary controls for smaller purchases below the PO limit would be more feasible through the existing Accounts Payable process, which includes multiple levels of approval to ensure proper oversight (supervisor/department director/deputy Finance Director), expense monitoring, record-keeping of invoices and receipts, and adhering to internal policies.
The preparation and processing of a purchase order entail substantial administrative work involving forms and workflows. This not only affects Finance staff but also impacts line staff members in operating departments responsible for the purchases. Every City department is heavily involved in the purchase order processing and workflow. The current low threshold often leads to delays in the City’s payment of invoices, as invoices cannot be processed without a purchase order in place. This often results in tedious back-and-forth between operating departments and Finance, causing delays in processing payments to vendors and often requiring extensive paperwork for purchases as small as $5,000. Additionally, with the San Francisco-Oakland Consumer Price Index approaching as high as 7% in 2022, the costs of goods and services have increased significantly, causing nearly every purchase made in operating departments to meet the outdated purchase order requirements and triggering higher levels of processing and paperwork.
Staff conducted an analysis for purchase order counts by dollar value over the last three fiscal years. The findings indicate that, on average, raising the purchase order (PO) threshold requirement to above $15,000 would alleviate the administrative burden by eliminating the need to create 101 purchase orders per year, which is approximately 41.1% of the total POs requiring preparation, processing, and monitoring in a fiscal year. Notably, about 55 of these POs (54.5%) originated in Public Works, one of the major operating departments tasked with promptly responding to critical infrastructure failures and other emergencies involving repairs and maintenance of City assets.
PO Value FY2021-22 FY2021-22 FY2022-23 Average
% of
Total PO
Under $10,000 69 76 67 71 28.9%
$10,001-$15,000 33 18 39 30 12.3%
$15,001-$20,000 16 23 19 19 7.9%
Over $20,001 131 119 124 125 51.0%
Total 249 236 249 245 100%
Increasing the PO threshold will alleviate unnecessary administrative burdens on the limited Finance staff, as well as operating departments, City vendors, and consultants, while proper oversight and operational efficiency in the accounts payable business process will still be 5 Packet Pg. 49
Pacifica City Council 3
February 26, 2024
maintained through the existing internal control procedures and regulations. Therefore, the language in Article 2 of the attached policy has been amended to adjust a PO threshold amount to $15,000, accompanied by corresponding modifications to section 3.3.1 which sets for the dollar values for the purchasing order limits.
2. Purchasing Limits
City Manager recommends that the approval authority for Department Heads, Assistant City Manager and City Manager for contracts for goods and services increase. The Department Head authority would increase from up to $10,000 to between $15,001 -$25,000. The Assistant City Manager authority would increase from up to $25,000 to between $25,0001 -$40,000 and the City Manager authority would increase from $50,000 to up to $75,000.
Consistent with the abovementioned reasons, this adjustment would significantly improve the City’s efficiency and timeliness in managing and overseeing departmental purchases. On average, staff brings forward for City Council approval approximately 15 new agenda items per year, seeking approvals for new contracts within the $50,000 to $75,000 range. A similar number of staff reports are generated for task orders and contract amendments related to existing contracts. Agendizing these purchasing agreements and preparing associated reports and agenda materials result in longer project timelines and delays in project delivery, in addition to staff resources spent on administrative tasks instead of direct service delivery duties.
Increasing the purchasing authority limits to align with the other San Mateo agencies will significantly reduce the administrative overhead and enhance service delivery without compromising transparency in managing public funds. Financial oversight, fairness, and accountability will be maintained through existing internal control procedures and multiple levels of approval that are already in place and verified through the annual independent audit process.
Before formulating this recommendation, staff conducted research on the City Manager’s level of purchasing authority among Pacifica’s 12 benchmark cities in San Mateo County. The average purchasing authority among these cities is $80,000. As illustrated in the table below, Pacifica ranks among the four cities with the lowest City Manager’s authority, set at $50,000.
Notably, the other three cities in this category (Millbrae, Belmont, and Foster City) are substantially smaller in population than Pacifica. Other cities smaller than Pacifica (San Carlos, Burlingame, and Menlo Park) have a City Manager’s authority of at least $75,000. Finally, the City Manager’s authority in cities slightly larger than Pacifica varies, reaching up to $100,000 in Redwood City and San Mateo to $150,000 in South San Francisco. 5 Packet Pg. 50
Pacifica City Council 4
February 26, 2024
City Population
City Manager's
Authority
City of South San Francisco 66,105 150,000
City of Redwood City 84,292 99,999
City of San Mateo 105,661 99,999
City of Menlo Park 33,780 79,000
City of San Carlos 28,557 75,000
City of Burlingame 31,386 75,000
City of San Bruno 43,908 75,000
City of Daly City 104,901 75,000
City of Millbrae 23,216 50,000
City of Belmont 28,335 50,000
City of Foster City 33,805 50,000
City of Pacifica 38,640 50,000
Based on this analysis, the City Manager recommends Council consideration of new threshold language as shown in sections 3.3 and 3.4. The recommended policy revisions also specify that contracts for ongoing services will be assessed on a per-contract-year basis rather than for the entire term, while one-time services will continue to be determined by maximum compensation.
This revision will provide more clarity on when a contract for ongoing services falls within the City Manager’s signing authority.
The City Manager also recommends incorporating language to allow a 10% contingency for both Purchase Orders and Change Orders and Contract Amendment sections (3.3.5 and 3.5.1) provided that the increase does not cause the total amount of the Purchase Order or Contract to exceed the authority maximum. Including an optional contingency will also significantly improve the delivery of projects and services. This flexibility acknowledges that actual cost may occasionally surpass the initial estimate due to last-minute changes in scope or unforeseen circumstances necessitating modifications to tasks and services.
The primary objective of these proposed changes is to achieve greater efficiency within City operations and optimize the time of limited staff resources, directing their focus towards direct municipal service delivery rather than administrative overhead. Unlike larger agencies that often have a dedicated purchasing division, the City lacks the resources and capacity for such a standalone department.
All purchase orders are processed by a single staff member in the Finance Department who manages Purchasing and Accounts Payable responsibilities, and often requires overtime to meet the increasing demands for processing POs and weekly checkruns. Implementing the recommended amendments to the purchasing policy would eliminate the need to process over 40% of annual purchase orders. This adjustment would also free up at least 25% of this position’s daily workload, enabling their focus on other critical Finance tasks. This gain in efficiency is particularly critical as the department is currently in the process of a critical and time-consuming Enterprise Resource Program (new financial system) implementation.
All recommended changes directly contribute to achieving the City Council’s goal of Enhancing Organizational and Fiscal Stability, aiming to improve staff retention and recruitment and promote mental health by creating a sustainable workload. Furthermore, all changes align with purchasing practices in other cities in San Mateo County. 5 Packet Pg. 51
Pacifica City Council 5
February 26, 2024
ALTERNATIVE ACTION:
City Council may choose not to amend the Purchasing Policy at this time or may decide to approve some amendments but not others. Continuing under the old Purchasing Policy will not allow staff to achieve these potential administrative efficiencies and will contribute to further delays in delivering projects, municipal services, and Finance staff’s ability to adhere to the planned timeline and budget for the ERP implementation.
CEQA:
This policy amendment is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item furthers the City’s efforts toward Organizational and Fiscal Stability FISCAL IMPACT:
There is no direct fiscal impact associated with the Council’s amendment of the Purchasing policy. However, significant operational efficiencies are expected to be achieved citywide if the amendments are accepted.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment A: Pacifica Purchasing Policy (Admin Policy No. 76) (Redline)(PDF) 5 Packet Pg. 52
Pacifica City Council 6
February 26, 2024
RESOLUTION NO.______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA REVISING ADMINISTRATIVE POLICY NO. 76, “PURCHASING POLICY”
WHEREAS, the City of Pacifica first adopted Administrative Policy No. 76 (Purchasing Policy) on November 27, 2014, with the latest revision on December 13, 2021; and
WHEREAS, the Council-adopted purchasing approval limits for all city purchases, including but not limited to supplies, equipment, and non-consultant and consultant services and professional design projects, have not been reviewed in the last ten years; and WHEREAS, the purchasing policy needs to be amended to improve operational efficiencies while providing financial oversight and ensuring fairness, accountability, and transparency in the City’s procurement process.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica hereby adopts the revisions to the Administrative Policy No. 76,” as set forth in Attachment A “Purchasing Policy”.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 26th day of February 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 53
Pacifica City Council 7
February 26, 2024
ATTACHMENT A
5 Packet Pg. 54
CITY OF PACIFICA
ADMINISTRATIVE POLICY
No. 76
PURCHASING POLICY
DATE ISSUED:
11/27/2014
REVISED: 10/14/2019
REVISED: 12/13/2021
REVISED: 2/26/24
ARTICLE 1. GENERAL INFORMATION
1.1 CONTROLLING REGULATIONS
Controlling regulations for the Purchasing function are set forth in the City of Pacifica Municipal Code, and California Government Codes Sections 54202 and 54203. In the event of any conflict between the purchasing policies set forth in this Administrative Policy ("Purchasing Policies") and federal law, state law, the City of Pacifica Municipal Code, and/or any City policy or provision, then the most stringent requirement must be used.
1.1.1 Purchasing Policies shall be modified by means of periodic Resolution of the City Council.
1.1.2 Nothing within the Purchasing Policies shall be construed as requiring a department, purchaser, or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time.
Additionally. nothing within the Purchasing Policies shall be construed as requiring the City, department, purchaser, or contractor to take any action that conflicts with local, State, or federal requirements.
1.1.3 Purchasing procedures may be developed and/or modified to facilitate compliance with Purchasing Policies, subject to City Manager approval.
1.1.4 Except for Article 12, these Purchasing Policies shall not apply to Public Projects as defined by Section 22002 of the California Public Contract Code.
1 All Public Projects and purchases related to the conduct of Public Projects shall be subject to the provisions set forth in Title 3, Chapter 15 of the City of Pacifica Municipal Code and Article 12 of these Purchasing 1 Pursuant to the California Public Contract Code , “Public project” means any of the following:
(1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility. (2) Painting or repainting of any publicly owned, leased, or operated facility. (3) In the case of a publicly owned utility system, “public project” shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher (Westlaw, 2023).
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Attachment: Attachment A: Pacifica Purchasing Policy (Admin Policy No. 76) (Redline) [Revision 1] (5585 : Purchasing Policy) Policies. Purchases related to services of Design Professional Services for Public Projects shall be subject to the provisions of section 3.4 of this Purchasing Policy.
1.1.5 All dollar amounts noted in the policythis Purchasing Policy shall be increased annually effective July 1 by the Consumer Price Index for All Urban Consumers (CPI-U) set in June for the San Francisco-Oakland-San Jose area.
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Attachment: Attachment A: Pacifica Purchasing Policy (Admin Policy No. 76) (Redline) [Revision 1] (5585 : Purchasing Policy) 3 Admin. Policy No. 76
1.2 ETHICS AND ACCOUNTABILITY
Purchasing Policies are developed under the authority of Chapter 3-4, Purchasing System, of the City of Pacifica Municipal Code. Section 3-4.02 designates the City Manager (or his/hertheir designee) to serve as the Purchasing Officer. The Purchasing Officer is charged with the responsibility and authority for coordinating and controlling the City's purchasing function in accordance with these Purchasing Policies.
1.2.1 The Purchasing Officer and all departments shall adhere to the Purchasing Policies when procuring materials, supplies, equipment, vehicles and services. All purchases shall be limited to the approved budget or as otherwise authorized by City Council. Purchasing dollar limits specified in the Purchasing Policies are "per order" unless otherwise indicated in these Purchasing Policies.
1.2.2 Applicable competitive bidding categories, authorization limits or contract award procedures will be based on unit cost, total purchase cost for consolidated bid items, or fiscal year aggregates in the case of standing purchase orders or similar ongoing purchasing arrangements. Staging of purchases to avoid competitive bidding procedures or authorization limits is prohibited.
1.2.3 All personnel engaged in the purchasing function shall exercise good judgment in the use and stewardship of City resources, and all purchasing functions shall be conducted with absolute integrity and objectivity.
Purchases are subject to public scrutiny; employees shall follow a strict rule of personal conduct that will not compromise the City in the conduct of its business. Any employee intentionally and/or repeatedly making purchases in a manner that circumvents, ignores or fails to comply with Purchasing Policies will be subject to disciplinary action, in accordance with City personnel procedures.
1.3 PURCHASING OFFICER RESPONSIBILITIES
The Purchasing Officer is responsible for procurement of materials, supplies, equipment, vehicles and services; administration of purchasing policies and procedures; and management of surplus City property. To perform these functions efficiently and assist departments, the Purchasing Officer shall:
A. Coordinate and manage procurement of the City's materials, supplies, equipment, vehicles and services from the lowest responsive and responsible bidder when required by the Purchasing Policies.
B. Ensure full and open competition on all purchases as required by the Purchasing Policies, and make purchase award recommendations to the appropriate authority.
C. Identify, evaluate and utilize purchasing methods that best meet the needs of the City (cooperative purchases, standing purchase orders, contractual agreements, etc.).
D. Recommend revisions to Purchasing Policies and procedures when necessary, and keep informed of current developments in the field of Public Purchasing.
E. Act as the City's agent in the transfer and disposal of surplus equipment and materials.
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Attachment: Attachment A: Pacifica Purchasing Policy (Admin Policy No. 76) (Redline) [Revision 1] (5585 : Purchasing Policy) Admin. Policy No. 76
4 1.4 DEPARTMENT RESPONSIBILITIES
The City Manager has assigned the responsibility for administering the Purchasing Policies and procedures to the individual departments (each a "Department") through the Department Director. Each Department is responsible for facilitating prudent efficient and cost-effective purchases. To meet these responsibilities, Departments shall:
A. Purchase supplies, services, and equipment necessary for the operation of City departments in accordance with the Purchasing Polices and other rules and regulations prescribed by the City Council and City Manager.
B. Negotiate and recommend the execution of contracts for purchases of supplies, services, and equipment in accordance with the Purchasing Policies.
C. Ensure staff is trained on the terminology and requirements set forth in the Purchasing Policies and any purchasing procedures promulgated by the City Council or City Manager.
D. Promote open competition on City purchases as determined by applicable federal, state, or local law or where it is in the best interest of the City.
E. Minimize urgent and sole source purchases, and provide written findings and documentation when such purchases may be necessary.
F. Refrain from "splitting" orders or projects for the purpose of avoiding procurement requirements or authorization limits.
G. Anticipate requirements sufficiently in advance to allow adequate time to obtain goods in accordance with best purchasing practices.
H. Maximize coordination of purchases into a lesser number of large transactions to take advantage of cost savings for bulk purchases of commonly used goods and services
ARTICLE 2. ENCUMBRANCE OF FUNDS
Except in emergency or urgent situations, the Purchasing Officer shall not issue any Purchase Order nor shall any contract be approved for materials, supplies, equipment, vehicles or services unless there exists an unencumbered appropriation in the department budget account against which said purchase or contract is to be charged.
Funds shall be encumbered by means of Purchase Order for all purchases exceeding $515,000.
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5 ARTICLE 3. PURCHASING METHODS
3.1 PETTY CASH
The Assistant City Manager is authorized to establish petty cash funds and spending limits with individual departments or divisions, as he or she deems appropriate, with the approval of the City Manager. The spending limit shall be reasonable and it shall remain consistent throughout the City. Departments may request petty cash for use in purchasing incidental and immediately needed items, and for expenditures that would be impractical to process through a purchase order as described in Section 3.3, below.
Department staff may make purchases in amounts not to exceed $100.00 per order, and multiple petty cash slips shall not be used to "split" orders so as to circumvent this limit.
The Department Director shall sign all petty cash slips.
Each Department's petty cash "bank" will be replenished based on submittal of signed petty cash slips and receipts for expenditures made. The Assistant City Manager will be responsible for assuring compliance with this policy, in coordination with the Department Director responsible for daily operations and the security of petty cash in each department. The Assistant City Manager or designee shall perform an annual internal audit of each Department's petty cash bank in compliance with the City's internal control policies.
3.2 CREDIT CARDS
Under certain circumstances, use of a City credit card may be the most appropriate method for purchases. The following will ensure internal control and timely payment of charges.
3.2.1 City credit cards will be distributed on an as-needed basis to staff at the discretion of the Department Director. Signature authority will be consistent with that for purchase orders, as set forth in Section 3.3, below.
3.2.2 City credit cards shall be utilized for purchase of supplies and materials, and shall not be used to contract for professional services.
3.2.3 Use of the City credit card for personal purchases, cash advances or to purchase alcohol is prohibited.
3.2.4 Failure to comply with established procedures may result in discontinuance of use of the credit card by the employee/department, and may subject the employee to disciplinary personnel action, in accordance with City personnel procedures. The city council, as specified herein, have found that the use of a particular vendor to perform such services is in the best interests of the city.
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6 3.3 PURCHASE ORDERS
3.3.1 Purchase Orders for items and services shall be limited to dollar values and approval authority as indicated in the table below:
Purchase Value Approval
Authority Requirements
Up to
$5,000Purchases Not
Exceeding $15,000
Supervisory No specific requirements
Up to
$10,000Purchases
Between $15,001-
$25,000
Department Head Solicitation of at least three (3)
bids. Telephone or written bids
are acceptable and must conform
to the informal procedures set
forth in Article 4.
Up to
$25,000Purchases
Between $25,001-
$40,000
Assistant City
Manager
Solicitation of three (3) bids.
Must be in writing and shall
conform to the formal bidding
procedures as set forth in Article
5. Purchases Between
$40,001-$75,000 Up to
$50,000
City Manager Solicitation of three (3) bids
and approval of City Manager.
Bids must be in writing and
conform to the formal bidding
procedures as set forth in
Article 5.
All purchases in excess
of $75,00150,000
City Council
Approval
Solicitation of three (3) bids and
approval of City Council. Bids must be
in writing and conform to the formal
bidding procedures as set forth in
Article 5.
Except where otherwise established by State law, the dollar amount of the purchasing limits set forth above shall be periodically reviewed by the City Council and adjusted where deemed appropriate.
3.3.2 Competitive quotes are not required for purchases below $15,000 $5,000, but telephone quotes shall be solicited prior to completing Purchase Orders if practical
3.3.3 Purchases between $5,000 and $10,000 require solicitation of at least three (3) bids. Telephone or written bids are acceptable and must conform to the informal procedures set forth in Article 4, below. The Assistant City Manager or his/her designee shall develop a telephone
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7 quote form or City of Pacifica request for quotation form that shall be used and attached to the purchase order.
3.3.4 Purchases between $10,000 and $25,000 require solicitation of at least three (3) bids. Bids must be in writing and shall conform to the formal bidding procedures set forth in Article 5, below, and must be attached to the purchase order when submitted. At a minimum, the following information must be included: vendor name, address, contact (name of person who quoted prices), phone number, product description, delivery information, and the date the bid was quoted.
3.3.5 Purchases between $25,000 and $50,000 require solicitation of at least three (3) bids and the express written approval of the City Manager. This authority is not to be delegated. Bids must be in writing, shall conform to the formal bidding procedures set forth in Article 5, below, and must be attached to the purchase order when submitted. At a minimum, the following information is to be included: vendor name, address, contact (name of person who quoted prices), phone number, product description, delivery information, and the date the bid was quoted.
3.3.3 Except in emergency or urgent circumstances, no work shall start until a purchase order has been issued for the project or service; purchase orders will not be issued, and no work shall commence, until all required documentation (e.g., insurance certificates and endorsements, licenses, permits) has been received.
3.3.4 Blanket Purchase orders which involve multiple individual purchases may be drawn on a single source open purchase order for those vendors who are a convenient source of supply by reason of economy, proximity, delivery, or quality of services.
3.3.5 Vendor Cards - Some vendor cards may use store "credit" or "debit" cards as a tool for City employees to purchase items and services. These items and services shall be limited to dollar values and approval authority as indicated in Section 3.3.1
3.3.6 The Purchasing Officer may, as needed, increase any Purchase Order issued by an amount of up to 10% for additional services, goods or equipment not anticipated at the time the Purchase Order was issued.
However, this increase may not cause the total Purchase Order amount to exceed the authority maximums described in 3.3.1 for the City Manager.
3.4 CONTRACTS FOR GOODS AND SERVICES
3.4.1 City contracts shall be consistent with State and federal laws, and shall be fully executed prior to the performance of any contract work. Each contract shall be approved as to form by the City Attorney, unless such contract is developed consistent with a template pre-approved as to form by the City Attorney (in which case the individual contract need not receive separate attorney approval).
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8 3.4.2 Contract signature authority for Contracts for Goods and Services shall be aligned with that for purchase orders, as set forth in Section 3.3.1, above. the following:
Purchase Value Approval
Authority Requirements
Up to $750,000 for
non-Design
Professional2 services
City Manager Solicitation of three (3) bids and
approval of City Manager. Bids must
be in writing and conform to the
formal bidding procedures as set
forth in Article 5.
All purchases in
excess of $750,0010
for non-design
professional services
City Council
Approval
Solicitation of three (3) bids and
approval of City Council. Bids
must be in writing and conform
to the formal bidding procedures
as set forth in Article 5.
Up to $75,000 for
Design Professional
services
City Manager Solicitation of three (3) bids
and approval of City Manager..
Bids must be in writing and
conform to the formal bidding
procedures as set forth in
Article 5.
All purchases in
excess of $75,0010 for
design professional
services
City Council Solicitation of three (3) bids
and approval of City Council.
Bids must be in writing and
conform to the formal bidding
procedures as set forth in
Article 5.
For contracts relating to ongoing services that have a term of more than one year (multi-year contract) the Ssignature limits identified above shall be determined by the maximum amount of compensation to be paid per contract year pursuant to the contract terms. for ongoing (multiple years) services and the maximum amount of compensation per contracFor contracts t for relating to one-time services, the signature limits identified above shall be determined by the maximum compensation to be paid for the term of the contract. unless otherwise specified in these Purchasing Policies. The City Manager or their designee may execute any contract for which authorization has been granted pursuant to Ordinance, Resolution, or other action of the City Council, provided sufficient unencumbered funds exist. Contracts or agreements related to transfer of title to real property must be approved by the City Council and signed by the Mayor or 2 “Design Professional” shall have the same meaning as Civil Code section 8014.
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9 designee. Any contract made, or purported to be made, by the City in violation of this section shall be void and of no force or effect.
3.4.3 The term or life of an Agreement shall be set, including, e.g., dates for required performance, with dates for phase completion if applicable, as well as for overall project completion. An Agreement may be made for a project in which completion of required work extends beyond one year; such an Agreement is not considered a multiyearmulti-year agreement in the context of these Purchasing Policies.
3.4.4 Multi-year agreements are encouraged for ongoing general services and consultant/professional services with a defined scope of work such as, but not limited to, janitorial and landscape maintenance, attorneys and accountants, and printing. The cumulative annual value of multi-year contracts and single-year contracts with options to renew shall be considered in obtaining the appropriate signature authority. Any renewal periods for such contracts shall require a contract amendment, including proper signatures, executed prior to performance of the additional work or provision of the additional goods.
3.4.5 The City Manager or their designee may approve alternative selection, evaluation and award procedures for a specific contract or class of contracts-except Public Project contracts which shall be governed by Title 3, Chapter 15 of the City of Pacifica Municipal Code-if available information demonstrates that a substantial cost savings, enhancement in quality or performance, or other public benefit will result from use of the alternative contracting method. The alternative contracting method shall meet the purpose and goals of the Purchasing Policies and shall substantially promote the public interest in a manner that could not be achieved by complying with the competitive procurement methods otherwise available under the Purchasing Policies.
3.5 CHANGE ORDERS, TASK ORDERS, AND CONTRACT AMENDMENTS A substantial change to a Purchase Order or Contract (i.e., pricing, terms and conditions, specifications and/or scope of work) shall be documented as a Change Order, Task Order, or Contract Amendment.
3.5.1 Department Heads may sign Change Orders, Task Orders, and Contract Amendments for purchases and contracts up to $10,000; provided, however, that the cumulative total of the original purchase or contract together with the related change order, task order, or contract amendment shall not exceed $10,000.
3.5.2 When the initial purchase or contract exceeds $10,000, the signature authority for that purchase or contract shall designate, on the Purchase Order, the signature authority for related Change Orders, Task Orders, and Contract Amendments. However, for purchases authorized by City Council, the Resolution authorizing the purchase shall also designate the signature authority for related Change Orders, Task Orders, and Contract Amendments.
3.5.3 Change Orders, Task Orders, and Contract Amendments generally should not exceed 10% of the original contract amount unless authorized
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10 by the applicable signing authority. A new scope of work and/or a new contract may be required when the change exceeds 10% of the original amount. The individual designated in the initial Purchase Order or City Council Resolution shall make that decision.
3.5.4 A Change Order, Task Order or Contract Amendment is not required when taxes, shipping and/or handling cause a purchase to exceed the authorized (Purchase Order) amount; the signatory limit may also be exceeded in that circumstance.
3.5.1 The Purchasing Officer may, as needed, increase any Contract approved by the City Council or by the City Manager by an amount of 10% for additional services, goods or equipment not anticipated at the time the Contract was executed through a Change Order, or Contract Amendment.
However, this increase may not cause the total Contract amount to exceed the authority maximums described in 3.4.2 for the City Manager.
3.5.2 A Change Order or Contract Amendment is not required when taxes, shipping and/or handling cause a purchase to exceed the authorized (Purchase Order) amount; the signatory limit may also be exceeded in that circumstance.
3.6 URGENT AND EMERGENCY PURCHASES
Sound judgment shall be used in keeping urgent and emergency purchases to an absolute minimum. Specific procedures for managing these purchases shall apply, as determined by the Purchasing Officer.
Definitions - For the purposes of this Section 3.6, the following definitions shall apply:
a. "Emergency purchase" shall mean purchases made under circumstances of a Federal, State or City declared disaster or where circumstances pose clear, substantial, and imminent danger ( e.g., fire, flood, explosion, storm, earthquake, epidemic, riot, civil defense) and immediate action is necessary to prevent or mitigate major loss or significant impairment of life, health, property, or essential public services; procurement should not be delayed by use of normal competitive and financial procedures. Emergency purchases related to Public Projects must meet requirements established by Title 3, Chapter 15 of the City of Pacifica Municipal Code and the Uniform Construction Cost Accounting Act. b. "Urgent purchase" shall mean a purchase made when a sudden, unexpected occurrence, while not an emergency as defined in the Purchasing Policies, necessitates expedited action to prevent or mitigate loss, protect property or public health and safety, and ensure essential public services (e.g., street signal outage, heating system failure at the Senior Center in winter, off-site fire truck repair).
3.6.1 Urgent Purchases - Immediate purchases of material, supplies, equipment, and services may be made when an urgent circumstance (as defined in the Purchasing Policies) exists, and procurement should not be delayed by use of normal competitive and financial procedures. Urgent purchases of up to $25,000 $10,000 shall be authorized by the Department Head or designee; the Assistant City Manager may authorize urgent purchases up to $40,000 $25,000; and the City Manager may authorize urgent purchases up to $50,000$75,000. Urgent purchases shall
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11 be followed, as soon as practical, with as soon as practical, with the submission of a confirming purchase order or contract that includes a written justification for the purchase having been made outside normal procedures. Lack of planning does not constitute justification for an urgent purchase.
3.6.2 Emergency Purchases - In an emergency (as defined in the Purchasing Policies), the City Manager or his/her designee may authorize the immediate purchase of material, supplies, equipment, and services, including those in excess of his/her City Council-approved signature threshold. Such purchases shall be followed, as soon as practical, with submission of a Confirming Requisition that includes a written justification for the purchase having been made outside normal procedures. City Council shall be notified, at its next regular meeting, of any emergency purchases in excess of $75,00050,000..
3.6.3 In the case of a disaster or for civil defense, nothing contained in this document shall limit the authority of the City Manager to make purchases and take such other emergency steps as are, or may be, authorized by the City Council, including opening a line or lines of credit to accommodate necessary purchases.
3.6.4 Emergency purchases related to Public Projects are not subject to these provisions and shall be governed by Title 3, Chapter 15 of the Pacifica Municipal Code and the applicable provisions of the California Public Contract Code or the Uniform Construction Cost Accounting Act.
3.6.5 Should any urgent or emergency purchase cause any budget line item to exceed the approved budget, the department shall request City Manager approval to exceed and amend the budget, subject to subsequent City Council approval for an additional budget appropriation or a budget amendment to cover the purchase.
ARTICLE 4. INFORMAL COMPETITIVE PRICING - GOODS AND GENERAL SERVICES,
NON-PUBLIC PROJECTS
4.1 COMPETITIVE QUOTES
The Department or the Purchasing Officer may purchase goods and services in the open market based on evaluation of competitive quotes. A minimum of three (3) competitive quotes shall be solicited for purchases greater than $15,0005,000 and less than $10,000$25,000. Requests for quotations must be made or distributed, utilizing a form provided or approved by the Assistant City Manager. Written documentation of quotes must be provided. All telephone and written bid documentation shall be retained for audit purposes in accordance with the City's Records Retention Policy.
4.1.1 The Purchasing Officer or designee may award the purchase to the lowest responsive and responsible party whose quote fulfills the intended purpose, quality, and delivery needs of the solicitation, provided an unencumbered appropriation for that item exists. In lieu of awarding the purchase, the Purchasing Officer or designee may reject the quotes, or may negotiate further to obtain terms more acceptable to the City.
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12 4.1.2 Staff may dispense with quotes in emergency and urgent circumstances, and for exempt and sole source purchases, as these are defined in the Purchasing Policies.
ARTICLE 5. FORMAL COMPETITIVE PRICING - GOODS AND GENERAL SERVICES,
NON-PUBLIC PROJECTS
When non-public works project purchases are anticipated to exceed $15,000, and/or require City Council approval, formal competitive procedures must be completed. These procedures include sealed proposals solicited through a Request for Proposal (RFP) and sealed bidding solicited through an Invitation to Bid (IFB).
5.1 REQUEST FOR PROPOSALS (RFP)/ REQUEST FOR QUALIFICATION (RFQ)
5.1.1 A contract or purchase may be entered into by means of sealed proposals solicited through a Request for Proposal (RFP)/Request for Qualifications (RFQ). The RFP or RFQ shall state the criteria for evaluation and the relative importance of price and other factors.
5.1.2 The Purchasing Officer or designee shall determine the RFP/RFQ procedures, including whether and where public notice of formal proposals/bids shall be made. Sealed proposals/bids shall be submitted to the Purchasing Officer or Department Head, as appropriate, by the date and time specified on the prescribed forms.
5.1.3 No work shall be performed unless and until a Purchase Order has been issued, or a contract has been executed except under urgent and emergency circumstances as defined in this policy.
5.1.4 RFPs/RFQs shall be awarded to the lowest responsible bidder/most responsive bid. In making this determination, the Purchasing Officer or designee may consider the criteria set forth in Article 6, below.
ARTICLE 6. MOST RESPONSIVE BID
In addition to price, the Purchasing Officer or designee may consider the following criteria in determining the most responsive bidder.
6.1 The ability, capacity, and skill of the bidder/proposer, including the adequacy of physical facilities and financial resources, to perform he contract/purchase order within the specified time and production requirements.
6.2 The bidder's/proposer's record of performance on previous contracts/purchase orders with the City.
6.3 The character, integrity, experience, and reputation of the bidder/proposer, including compliance with laws and ordinances relating to the contract/purchase order.
6.4 The bidder's/proposer's ability to provide future maintenance and service for the use of the subject of contract/purchase order.
6.5 The number and scope of conditions attached to the bid or quotation.
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13 6.6 The quality, availability, and adaptability of supplies or contractual services to the particular use required.
6.7 The compatibility of supplies, materials, or equipment with existing supplies, materials, or equipment already in use in the City.
6.8 The City's past experience with similar supplies, materials, or equipment in best meeting the City's need.
6.9 The City's experience and ability to maintain or operate the supplies, materials, or equipment.
ARTICLE 7. EXEMPTIONS FROM COMPETITIVE PRICING
7.1 Protection of Public Welfare - Competitive pricing procedures may be dispensed with when necessary for the protection of the public peace, health, safety, welfare, or property, or when the interests of the City or the public require that an order be placed with the nearest available source of supply.
7.2 Less Expensive Alternative - The City Manager or Assistant City Manager is authorized to approve purchases and dispense with competitive pricing requirements when there is a less expensive alternative (State contract, used equipment, etc.) that will serve the City as well as new equipment services available on the open market.
7.3 Purchases Not Susceptible to Competitive Process - Purchases not readily adaptable to the open market and bidding processes may be eligible for exemption from competitive pricing. These purchases include, but are not limited to subscriptions, memberships, software licenses, advertisements, and travel expenses. Exemptions are restricted to those items appearing on a list maintained by the Assistant City Manager.
Departments may submit written requests to the Administrative Services Director for additional exemptions, which will be approved if appropriate and added to the list.
7.4 Sole Source Purchases - Upon recommendation of the Department Head, the City Manager may waive bidding requirements for sole source purchases if he/she determines sufficient justification exists. Sole source purchases shall be coordinated by the Assistant City Manager, and may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, items that perform a complex or unique function, or purchases when a certain product is the only one proven to be acceptable or compatible with existing equipment. Sole source purchases should be kept to a minimum, to encourage competition and more favorable prices.
7.5 Cooperative Purchases - The Purchasing Officer has the authority to: join with other public jurisdictions in Cooperative Purchasing Agreements; buy directly from a vendor at a price established by competitive bidding by another public jurisdiction in substantial compliance with this document, even if the City has not joined with that public agency in a formal agreement; and, purchase from the United States of America, any state, municipality or other public corporation, or agency, without following formal purchasing procedures as defined in the Purchasing Policy. A Purchase Order is required for purchases made through
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14 Cooperative Purchase Agreements, subject to approvals and dollar limitations accordingly.
ARTICLE 8. PURCHASE SPECIFICATIONS
8.1 Use of brand names in specifications shall be for the purpose of describing the standard of quality, performance, and characteristics the City desires, and not be intended to limit or restrict competition. If a brand name is incorporated into a specification, a minimum of two acceptable brands shall be listed whenever possible and shall be followed by the statement "or approved equal" unless the sole source policy applies.
8.2 Use of specifications provided by a specific manufacturer should be avoided; however, if used, the name of the manufacturer, model number, etc., should be indicated. The bid document shall clearly state that the use of the manufacturer's specifications are for the sole purpose of establishing the level of quality desired. The Purchasing Officer will determine and approve any product submitted as an "or equal."
8.3 The Purchasing Officer may limit bidding to a specific product type or a brand name product when purchasing equipment or supplies required to be compatible with existing equipment or to perform complex or unique functions.
ARTICLE 9. DISPOSAL OF SURPLUS PROPERTY
Any sale, donation, or disposal of surplus personal property shall be accomplished in conformance with Administrative Policy No. 7.
ARTICLE 10. RISK MANAGEMENT
10.1 The City Manager shall identify a Risk Management administrator to establish insurance requirements and monitor compliance in accordance with the type of services provided. The Purchasing Officer or designee shall work in cooperation with the Risk Management administrator to include the proper insurance requirements in any standard contract for services. Purchase Orders will not be issued until all required insurance certificates and endorsements have been received, reviewed and approved; additional requirements may apply to Public Projects.
10.2 Requirements for contract bonds, such as Performance Bonds, Labor and Material Bonds and/or Fidelity Bond shall be determined by the Department Head, with advisement from the Purchasing Officer and Risk Management administrator, when required. Bonds are maintained by the project manager, and forwarded to the City Clerk's office upon contract completion.
ARTICLE 11. CONTRACTOR'S OPERATING REQUIREMENTS
11.1 Any person doing business with the City must possess a current City of Pacifica Business License, as required by the Pacifica Municipal Code.
11.2 Prior to contract award, the Department shall verify that the contractor's State Contractors License is valid and in good standing, and the Contractor has not been debarred by the federal or state government.
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15 11.3 All contractors (including consultants and service providers) and their respective subcontractors who meet any of the following criteria shall be required to successfully pass a California Department of Justice Live Scan Fingerprinting background check conducted by the City of Pacifica Police Department:
Work with children when performing on-site services
Access City of Pacifica computers
Contractors shall be responsible for obtaining Live Scan Fingerprinting prior to performing work and shall bear the cost thereof at the time of fingerprinting.
ARTICLE 12. FEDERAL PROCUREMENT
Any procurement made pursuant to a federal award or subject to reimbursement, in whole or in part, with federal funds must comply with the City's procurement procedures, including the general requirements set forth in this Policy, state law, the City's Municipal Code and the applicable federal procurement requirements set forth in 2 CFR §§ 200.317 through 200.326, as may be amended, including, but not limited to, 2 CFR § 200.322 ("Procurement of recovered materials"), 2 CFR § 200.323 ("Contract cost and price"), 2 CFR § 200.324 ("Federal awarding agency or pass• through entity review"), 2 CFR § 200.325 ("Bonding requirements"), 2 CFR §200.326 ("Contract provisions") and 2 CFR § 200.318 ("General Procurement Standards"). In the event of any conflict between the purchasing policies set forth in this Administrative Policy ("Purchasing Policies") and federal law, state law, the City of Pacifica Municipal Code, and/or any City policy or provision, then the most stringent requirement must be used. City employees must comply with funding agency requests for review of technical specifications or procurement documents as provided in 2 CFR § 200.324.
12.1 GENERAL FEDERAL REQUIREMENTS AND RECOMMENDATIONS
12.1.1 Cost/Price Analysis. For federally-funded procurements in excess of the currently applicable Simplified Acquisition Threshold, including contract modifications, a cost or price analysis must be performed, and must include making independent estimates before receiving bids or proposals. (See 2 CFR § 200.323.) Costs or prices based on estimated costs for federally-funded contracts are allowable only as provided in 2 CFR § 200.323.
12.1.2 Profit Negotiation. For a federal contract awarded without price competition, profit must be negotiated as a separate element of price. To establish fair and reasonable profit, consideration must be given to the complexity of the work, the contractor's risk, the contractor's investment, the amount of subcontracting, record of past performance, and industry profit rates, as further specified in 2 CFR § 200.323(b).
12.1.3 Excess or Surplus Property. When it will reduce project costs and is feasible, use of federal excess and surplus property is encouraged over purchasing new. (See 2 CFR § 200.318(f).)
12.1.4 Geographical Preferences. Geographical preferences may not be used for federally-funded procurements, unless expressly authorized by the awarding agency or as specifically allowed by state licensing laws. When contracting for architectural and engineering (A/E) services, geographic
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16 location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract (See 2 CFR § 200.319(b).)
12.1.5 Time and Materials. A time and materials contract may not be used for a federally-funded procurement, unless the Purchasing Officer has determined that no other type of contract is suitable for the procurement, and provided the procurement complies with 2 CFR§ 200.318(j). Similarly, a "cost plus" contract may not be used, as further specified in 2 CFR § 200.323.
12.1.6 Intergovernmental Agreements. Use of intergovernmental agreements is encouraged where appropriate. (See 2 CFR § 200.318(e); and see Section 5.4, Cooperative Purchasing Agreements, below.)
12.1.7 Procurement Records. Records must be maintained for each procurement of goods or services documenting the history of a procurement, including (1) records of the rationale for procurement method, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. Procurement records must be maintained by each department. (See 2 CFR § 200.318(i).)
12.2 FEDERAL CONTRACTOR REQUIREMENTS
12.2.1 Responsible Contractors. Contracts will only be awarded to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement, with consideration given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources (See CFR § 200.318(h).) A contractor must also be "responsible" as determined under California law, Including Public Contract Code section 1103.
12.2.2 Small and Minority Businesses. The City will take all necessary affirmative steps, including those identified in 2 CFR § 200.321(b), to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.
12.3 FEDERAL METHODS OF PROCUREMENT
Depending on the type and amount of goods or services, the City will use one of the below methods for procurements subject to the Federal Procurement Requirements, consistent with 2 CFR section 200.320.
12.3.1 Procurement by micro-purchases. The City may acquire supplies or services, the aggregate dollar amount of which does not exceed the micropurchase threshold in 2 CFR § 200.67. A micro- purchase contract may be awarded without soliciting competitive quotes provided the price is reasonable, unless otherwise specified under the City's procurement procedures. To the extent practicable, the City will distribute micropurchases equitably among qualified suppliers. (See 2 CFR § 200.320(a).)
12.3.2 Procurement by small purchase procedures. The City may use simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold in 2 CFR § 200.88. If small purchase procedures are used, price or rate
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17 quotations must be obtained from an adequate number of qualified sources. (See 2 CFR § 200.320(b).)
12.3.3 Procurement by sealed bids (formal advertising). The City may publicly solicit sealed bids to be opened in public and award a fixed price contract to the lowest responsible bidder, in the manner required for formal bidding as specified in Article 5 of this Policy and in compliance with 2 CFR § 200.320(c)(1).
12.3.4 Procurement by competitive proposals. The City may use this method when the conditions for use of sealed bids are not appropriate and more than one source submits an offer following a request for proposal. If the City uses this method, it must comply with the requirements of 2 CFR § 200.320(d), in addition to any other applicable City or state requirements.
12.3.5 Procurement by noncompetitive proposals. The City may solicit a proposal from only one source when: (a) the item is available only from a single source, (b) the public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation, (c) the federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the City, or (d) competition is determined to be inadequate after solicitation of a number of sources. The procurement must comply with the provisions of Article 7.4, Sole Source Purchases, above, in addition to the requirements set forth in 2 CFR § 200.320(f).
12.4 FEDERAL CONTRACT REQUIREMENTS
12.4.1 Required Contract Provisions. Pursuant to 2 CFR § 200.326, contracts for federally-funded procurements must contain the applicable provisions described in Appendix II to Part 200, Contract Provisions for non-Federal Entity Contracts Under Federal Awards.
12.4.2 Value Engineering. For larger federally-funded construction projects, a provision for value engineering may be added to the construction contract, subject to prior authorization from the Purchasing Officer and approval as to form by the City Attorney. A value engineering provision must include a clear procedure for submission, approval, and cost-sharing of savings, consistent with Public Contract Code section 7101. (See 2 CFR § 200.318(g).)
12.4.3 Compliance with Federal Law, Regulations, and Executive Orders.
Contracts for federally-funded procurements must acknowledge that federal financial assistance will be used to fund the contract and require the contractor to comply with all applicable federal law, regulations, executive orders, and applicable federal policies, procedures, and directives.
12.4.4 No Obligation by Federal Government. Contracts for federally- funded procurements must state that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the City, contractor, or any other party.
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18 ARTICLE 13. PURCHASING PERTAINING TO RECOVERED ORGANIC WASTE AND
RECYCLED-CONTENT PAPER PROCUREMENT POLICY
13.1 Purpose and Findings
13.1.1 It is the policy of the City, applicable to all departments and divisions, to incorporate environmental considerations including recycled-content and recovered Organic Waste product use into purchasing practices and procurement. This Recovered Organic Waste Product Procurement Policy (Policy) will help the City to:
1. Protect and conserve natural resources, water, and energy;
2. Minimize the City’s contribution to climate change, pollution, and solid waste disposal; and,
3. Comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products to support Organic Waste disposal reduction targets and markets for products made from recycled and recovered Organic Waste materials, and to purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper.
13.1.2 The procedures for the purchase of Recovered Organic Waste Products and Recycled-Content Paper Products shall comply fully with this Policy (“Policy”).
13.2 Definitions
For purposes of this Policy, the following definitions shall apply, unless otherwise apparent from the context. Certain words and phrases used in this Policy are defined as follows:
13.2.1 “Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City is required to procure annually under 14 CCR Section 18993.1, as determined by CalRecycle.
13.2.2 “CalRecycle” means California's Department of Resources Recycling and Recovery, which is the Department designated with responsibility for developing, implementing, and enforcing SB 1383 Regulations on Cities (and others).
13.2.3 “City” means the City of Pacifica.
13.2.4 “City Enforcement Officer” means any city employee or employee of a contracting agency, including the county, or any agent of the city, having the authority to enforce any applicable law. The Designee for Edible Food Recovery is a County Agency Enforcement Official.
13.2.5 “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).
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19 13.2.6 “Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).
13.2.7 “Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity.
Electricity procured from a biomass conversion facility may only count toward the City’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).
13.2.8 “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing And Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
13.2.9 “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling; or as otherwise defined in 14 CCR Section 18982(a)(51).
13.2.10 “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications; or as otherwise defined in 14 CCR Section 18982(a)(54).
13.2.11 “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.
13.2.12 “Publicly-Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations.
13.2.13 “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a
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20 permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.
13.2.14 “Recordkeeping Designee” means the Finance Director or their designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.
13.2.15 “Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12 (2013)..
13.2.16 “Recycled-Content Paper” means Paper Products and Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber, or as otherwise defined in 14 CCR Section 18982(a)(61).
13.2.17 “Renewable Gas” means gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).
13.2.18 “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.
13.2.19 “Recycled-Content Paper” means Paper Products and Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber, or as otherwise defined in 14 CCR Section 18982(a)(61).
13.2.20 “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP):
Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.
13.2.21 “SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):
1. Produced at one of the following facilities:
a. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or
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21 authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10);
b. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,
c. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3.
3. The City and/or its Recordkeeping Designee may only count mulch as a Recovered Organic Waste Product to meet its Annual Recovered Organic Waste Procurement Target if said mulch meets the standards specified in paragraphs 1 and 2 above.
13.2.22 “State” means the State of California.
13.3 Recovered Organic Waste Product Procurement
13.3.1 Procurement Target
1. City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target through the implementation of this Policy.
2. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following (provided that each product meets the criteria included in their respective definition in this Policy:
a. SB 1383 Eligible Compost.
b. SB 1383 Eligible Mulch.
c. Renewable Gas (in the form of transportation fuel, electricity, or heat).
d. Electricity Procured from Biomass Conversion.
13.3.2 Requirements for City Departments
1. Compost and SB 1383 Eligible Mulch procurement. The
Department of Public Works shall:
a. Use eligible Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste for landscaping, maintenance, renovation, or construction, as practicable, whenever
available, and capable of meeting quality standards and
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22 criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density
standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
b. When the City uses eligible Compost and SB 1383 Eligible Mulch and the applications are subject to the City’s Chapter 8- 7 of the Pacifica Municipal Code, comply with one of the following, whichever is more stringent, (i) Chapter 8-7 of the Pacifica Municipal Code, if more stringent than the State’s Model Water Efficient Landscape Ordinance (MWELO), or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s Model Water Efficient Landscape Ordinance, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015,
which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
(i) For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of
permeable area shall be incorporated to a depth of six
(6) inches into the soil. Soils with greater than six
percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.
(ii) Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf
areas, creeping or rooting groundcovers, or direct
seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area
without mulch. Designated insect habitat must be
included in the landscape design plan as such.
(iii) Procure organic mulch materials made from recycled or post-consumer materials rather than inorganic materials or virgin forest products unless the recycled postconsumer organic products are not locally available.
Organic mulches are not required where prohibited by
local Fuel Modification Plan Guidelines or other
applicable local ordinances.
(iv) For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical
contamination, maximum metal concentration, and
pathogen density standards for land applications
specified in 14 CCR Section 17852(a)(24.5)(A)(1)
through (3).
c. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee on a schedule to be determined by Recordkeeping
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23 Designee. Records shall include:
(i) General procurement records, including:
(a) General description of how
and where the product was used and applied, if
applicable;
(b) Source of product, including
name, physical location, and contact information for
each entity, operation, or facility from whom the
Recovered Organic Waste Products were procured;
(c) Type of product;
(d) Quantity of each product; and,
(e) Invoice or other record
demonstrating purchase or procurement.
(ii) For eligible Compost and SB 1383 Eligible Mulch
provided to residents through giveaway events or other
types of distribution methods, keep records of the
Compost and SB 1383 Eligible Mulch provided to
residents. Records shall be maintained and submitted to the Recordkeeping Designee in accordance with the
requirements specified in this Policy.
(iii) For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable
mechanism(s) requiring that the mulch procured by the
City or Direct Service Provider meets the land
application standards specified in 14 CCR Section
18993.1, as it may be amended from time to time.
d. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract or agreement or execute a purchase order with
enforceable provisions that includes: (i) definitions and specifications for SB 1383 Eligible Mulch, eligible Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and, (ii) an enforcement mechanism (e.g.,
termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.
2. Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications). For Renewable Gas procurement, City shall:
a. Procure Renewable Gas made from recovered Organic Waste for transportation fuel, electricity, and heating applications to the degree that it is appropriate and available for the City and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.
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24 b. Keep records in the same manner indicated in Section (B)(1)(c) of this Policy for the amount of Renewable Gas procured and used by the City, including the general
procurement record information and submit records to the Recordkeeping Designee on a schedule to be determined by Recordkeeping Designee, which shall be no less than
annually. City shall additionally obtain the documentation and submit records specified in Section (B)(2)(c) of this Policy below, if applicable.
c. If the City procures Renewable Gas from a POTW:
(i) Annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR
Section 18993.1(h), including, but not limited to the
exclusion in 14 CCR Section 17896.6(a)(1) and the
items listed in Section (B)(2)(c) of this Policy.
(ii) Annually receive a record from the POTW documenting the tons of Organic Waste received by the POTW from:
(i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10), that is permitted or
authorized under 14 CCR Division 7; (ii)
transfer/processing facility or transfer/processing
operation as defined in 14 CCR Sections 17402(a)(30)
and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that
is permitted under 27 CCR Division 2.
(iii) Annually receive documentation from the POTW of the percentage of biosolids that the POTW produced and
transported to activities that constitute landfill disposal in order to demonstrate that the POTW transported less
than twenty-five percent (25%) of the biosolids it
produced to activities that constitute landfill disposal. For the purposes of this Policy, landfill disposal is defined pursuant to 14 CCR Section 18983.1(a) and includes
final disposition at a landfill; use of material as alternative daily cover or alternative intermediate cover at a landfill, and other dispositions not listed in 14 CCR Section
18983.1(b). Alternative daily cover or alternative
intermediate cover are defined in 27 CCR Sections
20690 and 20700, respectively.
(iv) Annually receive documentation that the POTW receives vehicle- transported solid waste that is an anaerobically digestible material for the purpose of anaerobic codigestion with POTW treatment plant wastewater to demonstrate that the POTW meets the requirement of 14
CCR Section 18993.1(h)(2).
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25 (v) City shall submit these records to the Recordkeeping Designee on a schedule to be determined by
Recordkeeping Designee, which shall be no less than
annually after receipt of notification from the POTW.
3. Electricity Procured from Biomass Conversion. For Electricity Procured from Biomass Conversion, City shall:
a. Procure electricity from a biomass conversion facility that receives feedstock from a composting facility,
transfer/processing facility, a solid waste landfill, and/or receives feedstock from the generator or employees on behalf of the generator of the Organic Waste and to the degree that it is available and practicable for the City and to help meet the Annual Recovered Organic Waste Product Procurement
Target, which requires compliance with criteria specified in 14 CCR Section 18993.1.
b. Maintain records and conduct the following recordkeeping activities:
(i) Keep records in the same manner indicated in Section (B)(1)(c) of this Policy for the amount of Electricity
Procured from Biomass Conversion facilities, including
the general procurement record information specified in this Policy.
(ii) Receive written notification by an authorized
representative of the biomass conversion facility
certifying that biomass feedstock was received from a
permitted solid waste facility identified in 14 CCR Section 18993.1(i).
(iii) Provide these records to the Recordkeeping Designee.
13.3.3 Requirements for Direct Service Providers
1. Direct Service Providers of landscaping maintenance, renovation, and construction shall::
a. Use eligible Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste for landscaping, maintenance, renovation, or construction, as practicable, whenever
available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density
standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
b. If Direct Service Provider is subject to the City’s WELO pursuant to Chapter 8-7 of the Pacifica Municipal Code, comply with one of the following, whichever is more stringent:
(i) Chapter 8-7 is more stringent than the State’s MWELO, or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s
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26 MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
(i) For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of
permeable area shall be incorporated to a depth of six
(6) inches into the soil. Soils with greater than six
percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.
(ii) Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf
areas, creeping or rooting groundcovers, or direct
seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area
without mulch. Designated insect habitat must be
included in the landscape design plan as such.
(iii) Procure organic mulch materials made from recycled or post-consumer materials rather than inorganic materials or virgin forest products unless the recycled postconsumer organic products are not locally available.
Organic mulches are not required where prohibited by
local Fuel Modification Plan Guidelines or other
applicable local ordinances.
(iv) For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical
contamination, maximum metal concentration, and
pathogen density standards for land applications
specified in 14 CCR Section 17852(a)(24.5)(A)(1)
through (3).
c. Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or
acquisition) to Recordkeeping Designee, on a schedule to be determined by Recordkeeping Designee. Information to be provided shall include:
(i) General description of how and where the product was used and if applicable, applied;
(ii) Source of product, including name, physical location, and contact information for each entity, operation, or
facility from whom the Recovered Organic Waste
Products were procured;
(iii) Type of product;
(iv) Quantity of each product; and,
(v) Invoice or other record demonstrating purchase or
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27 procurement.
2. Renewable Gas procurement by Direct Service Providers a. Subject to force majeure events that are beyond their control (such as the interruption of third-party supplies or facility shutdowns that are not their fault), Direct Service Providers transporting solid waste, organic materials, and/or recyclable materials shall procure at least seventy-five percent (75%) of their fuel as Renewable Gas and will be required to do so in all RFPs and RFQs released by the City for such services unless they are already required to do so by permit, license, written agreement, or written contract with the City.
b. Departments releasing RFPs and RFQs for contractors that procure fuel in the course of their services to the City shall include a ten percent (10%) price preference to contractors that propose to use the amount or percentage of Renewable Gas specified in the RFP or RFQ to be eligible for said price preference. Such use, if it occurs, shall be documented in a written contract or agreement.
c. If Renewable Gas made from recovered Organic Waste is used by Direct Service Providers, Direct Service Providers shall submit information listed below on a schedule to be determined by Jurisdiction, but not less than annually to the Recordkeeping Designee.
(i) Dates Provided
(ii) Source of product including name, physical location and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products
were procured;
(iii) Type of product;
(iv) Quantity provided; and,
(v) Invoice or other record or documentation demonstrating purchase, procurement, or transfer of material to
giveaway location.
d. Renewable Gas used by Direct Service Providers under Section (C)(2)(a) and 2(b) of this Policy shall comply with criteria specified in 14 CCR Section 18993.1.
13.4 Recycled-Content Paper Procurement
13.4.1 Requirements for City Departments
1. If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of City shall purchase Recycled-Content Paper Products and Recycled-Content
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28 Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever the total cost is the same or a lesser total cost than non-recycled items or whenever the total cost is no more than ten to twenty percent (10- 20%) of the total cost for the non-recycled items, consistent with the requirements of this Policy, Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as
amended.
2. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
3. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchases on a schedule to be determined by Recordkeeping Designee (both recycledcontent and non-recycled content, if any is purchased) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section (B)(1)(c) and (d) of this Policy for recycled-content purchases, vendor name, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-RecycledContent Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledContent Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.
13.4.2 Requirements for Vendors
1. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to City shall:
a. Provide Recycled-Content Paper Products and RecycledContent Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of non-recycled item, and available at equal or lesser price or available at no more than ten to twenty percent (10-20%) of the total cost for nonrecycled Paper Products, consistent with the requirements of this Policy and Article 7 of Title 6 of the Pacifica Municipal Code
b. Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
c. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label,
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29 catalog, invoice, or a manufacturer or vendor internet website. d. Certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
e. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchased from the vendor on a schedule to be determined by Recordkeeping
Designee (both recycled-content and non-recycled content, if any is purchased) made by a division or department or
employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written
certifications as required in Section (B)(1)(c) and (d) of this Policy for recycled-content purchases, purchaser name,
quantity (purchased, date purchased, and recycled content (including products that contain none), and if non-RecycledContent Paper Products and/or non- Recycled-Content Printing and Writing Paper are provided, include a description of why Recycled-Content Paper Products and/or RecycledContent Printing and Writing Paper were not provided.
2. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.
13.5 Recordkeeping Responsibilities
13.5.1 The Recordkeeping Designee shall be responsible for obtaining records pertaining to Procurement of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper.
13.5.2 The Recordkeeping Designee will do the following to track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper:
1. Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments and/or divisions procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products. These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.
2. Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions
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30 procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of City meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as part of the City’s documentation of its compliance with 14 CCR Section 18993.1.
3. Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors, including the information reported to the Recordkeeping Designee in accordance with this Policy.
4. Compile an annual report on the City’s direct procurement, and vendor/other procurement on behalf of the City, of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on many other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13. The procurement report shall also be shared with the Pacifica City Council annually as evidence of implementing this Policy.
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Attachment: Attachment A: Pacifica Purchasing Policy (Admin Policy No. 76) (Redline) [Revision 1] (5585 : Purchasing Policy)