CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Study Session 1 March 09, 2024
SPECIAL MEETING – STUDY SESSION
March 09, 2024 (SATURDAY)
9:00 AM
www.cityofpacifica.org
MEETING WILL BE HELD IN-PERSON ONLY
PLEASE SILENCE CELL PHONES DURING MEETING
• For Special Meetings, public comments are limited to items on the Agenda only. • Verbal Public Comments may be made in-person.
• Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on FRIDAY, MARCH 8 by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Meeting Date or specify “City Council Strategic Planning” in the Subject Line
• Include the submitter’s full name
Written public comments received by the above stated deadline will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff. 9:00 AM - OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
City Council Study Session 2 March 09, 2024
Salute to the Flag led by Councilmember Boles
DISCUSSION OUTLINE - CITY OF PACIFICA PRIORITY SETTING
1. City Council Strategic Plan Update and Priority Setting through 2025 PROPOSED ACTION: Undertake a facilitated strategic planning workshop to review the adopted Strategic Plan and to provide direction on key priorities through 2025. 9:00 AM
A. Welcome
B. Overview
C. Accomplishments
D. Communications Exercise
-- Meeting Break --
E. Public Comment (no earlier than 10:30am)
F. Review of Adopted Strategic Plan
-- Lunch Break --
G. Priorities through 2025 (discuss by adopted Goals, below) 1) Enhance organizational and fiscal stability.
2) Improve and steward City infrastructure, streets and facilities. 3) Prioritize protection and development of affordable housing. 4) Pursue climate change adaptation and mitigation.
5) Broaden public communications and collaboration.
-- Meeting Break -- (to be determined during discussion above) H. Wrap-up and Next Steps
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision City Council Study Session 3 March 09, 2024
The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/9/2024
1 SUBJECT:
City Council Strategic Plan Update and Priority Setting through 2025 RECOMMENDED ACTION:
Undertake a facilitated strategic planning workshop to review the adopted Strategic Plan and to provide direction on key priorities through 2025.
STAFF CONTACT:
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND/DISCUSSION:
Each year the City Council convenes in advance of the new fiscal year to review City Council goals and to develop a list of priorities to be implemented to fulfill those goals. This annual process was intended to identify those Council priorities in advance of developing the next annual budget in order to align the City’s limited financial resources with the Council’s goals and priorities for the next fiscal year and beyond.
Last year the City Council developed and approved a comprehensive Strategic Plan, which is a best practice for high functioning organizations. The Strategic Plan includes a Mission, Vision, Values, and Goals, and then more detailed Strategies for achieving the Goals. The Pacifica Strategic Plan, as adopted on May 8, 2023 is available on the City website at <https://www.cityofpacifica.org/government/city-council-strategic-plan>. A summary is also provided as Attachment A.
Reference Materials for the Strategic Planning Session
Attachment B is the proposed Discussion Outline for the Council’s Strategic Plan Update and Priority Setting workshop on Saturday, March 9, starting at 9 am. Facilitator Greg Larson is returning to support the Council’s deliberations at the workshop. The PowerPoint to guide the Council’s discussion on Saturday will be distributed by the Council workshop and posted on the City’s website.
Attachment C is an update to the Strategic Plan Work Program using the City’s new AchieveIt software application. The Work Program lists the specific tasks needed to achieve each of the Council’s adopted Goals and Strategies, as first presented last May.
Also included, for information purposes, is an additional Strategy for each Goal listing the “Ongoing, non-discretionary or previously initiated projects and services” associated with that Goal. This additional information is provided to better understand the competing workloads and priorities for new and existing projects and priorities.
Summary “donut” charts are provided for the entire Strategic Plan and for each Goal showing 1 Packet Pg. 4
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March 09, 2024
the combined status for the tasks for both the current and the next fiscal years. Note that the reported numbers in the status charts include both tasks and the subtasks that staff use to monitor workloads and progress, while the report detail goes down only to the task level, and not the subtask level.
Each Task in the Work Program Update includes its Status, Start Date and Due Date. The colorcoded Status indicator definitions are as follows:
Not Started - The task work is scheduled to begin at a later date On Track - The task work is progressing as scheduled
Off Track - The task work is not progressing as scheduled; corrective action may be needed At Risk - The task work is significantly off track, possibly affecting project completion Achieved - The related task work was completed on schedule or ahead of schedule.
Expanded use of the AchieveIt software and Work Program tracking will be focused on during the months ahead for both quality performance and project status communications.
FISCAL IMPACT:
There is no fiscal impact associated specifically with the City Council’s Strategic Plan Update and Priority Setting workshop. The Council’s direction will be reported for review and action by early May 2024 and then incorporated as appropriate in budget planning for the future.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment A: City of Pacifica Strategic Plan Summary (adopted May 8, 2023) (PDF) Attachment B: Discussion Outline for the Strategic Plan Update and Priority Setting Workshop (PDF)
Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (PDF) 1 Packet Pg. 5
STRATEGIC PLAN - 2023 TO 2030
City of Pacifica
(adopted by the City Council on May 8, 2023)
MISSION - What Do We Do?
The City of Pacifica provides exceptional services,
maintains the small-town feel and safety of its unique community, and stewards its environment, coastal beauty, and recreational opportunities.
VISION - What Are We Becoming?
Pacifica strives to be an inclusive and sustainable community:
environmentally, economically, socially, and holistically.
VALUES - How Do We Approach Our Work?
• Collaborative Teamwork
• Healthy Workplace
• Heartfelt Service
• Resource Stewardship
• Transparent and Responsive
• Visionary Planning
GOALS - How Will We Achieve Our Vision?
1. Enhance organizational and fiscal stability.
2. Improve and steward City infrastructure, streets, and facilities.
3. Prioritize protection and development of aƯordable housing.
4. Pursue climate change adaptation and mitigation.
5. Broaden public communications and collaboration.
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Attachment: Attachment A: City of Pacifica Strategic Plan Summary (adopted May 8, 2023) (5596 : City Council Strategic Plan Update & Priority
GOALS AND STRATEGIES
Pacifica Strategic Plan – 2023 to 2030
(adopted by the City Council on May 8, 2023)
The Strategies listed under each Goal below are the City Council’s initial priorities to ensure progress on achieving the Strategic Plan while recognizing the ongoing services, management and
non-discretionary work that consume most City resources.
1. Enhance organizational and fiscal stability.
A. Improve staƯ retention, recruitment, mental health and wellness resources, and increase staƯing for rising workloads.
B. Consider possible tax and bond measures for 2024.
C. Prioritize implementation of the Economic Opportunities Study.
2. Improve and steward City infrastructure, streets, and facilities.
A. Complete selected stormwater and flooding improvements citywide.
B. Advance the Beach Boulevard Resiliency and Esplanade Protection Projects (including the Pier, as feasible).
C. Pursue planning and financing for the Library projects.
D. Develop a Facilities and Equipment Plan for
Public Safety and the Community Center.
3. Prioritize protection and development of aƯordable housing.
A. Complete the Housing Element Update.
B. Update the Short-Term Rental Ordinance.
C. Prioritize Housing Element program implementation.
4. Pursue climate change adaptation and mitigation.
A. Update the Climate Action and Adaptation Plan, including performance targets.
B. Continue the urban forestry plan, tree canopy goals, inventory, and projects.
C. Update Pacifica’s Local Coastal Plan and improve
communications and collaboration with the California Coastal Commission.
5. Broaden public communications and collaboration.
A. Creatively and appropriately leverage community
expertise and volunteers to advance City priorities.
B. Increase communications, education, and connections
for community mental health resources.
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Attachment: Attachment A: City of Pacifica Strategic Plan Summary (adopted May 8, 2023) (5596 : City Council Strategic Plan Update & Priority
DISCUSSION OUTLINE
City of Pacifica Priority Setting
(March 9, 2024)
A. Welcome
B. Overview
C. Accomplishments
D. Communications Exercise
Meeting Break
E. Public Comment (no earlier than 10:30 am)
F. Review of Adopted Strategic Plan
Lunch Break
G. Priorities through 2025 (discuss by adopted Goals, below) 1) Enhance organizational and fiscal stability.
2) Improve and steward City infrastructure, streets, and facilities. 3) Prioritize protection and development of affordable housing. 4) Pursue climate change adaptation and mitigation.
5) Broaden public communications and collaboration.
Meeting Break (to be determined during discussion above) H. Wrap-up and Next Steps
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Attachment: Attachment B: Discussion Outline for the Strategic Plan Update and Priority Setting Workshop (5596 : City Council Strategic Plan City of Pacifica Strategic Plan - March 9th 2024
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City of Pacifica Strategic Plan - Status of All Items
Not Started 82 (27%)
On Track 142 (46%)
Off Track 27 (9%)
At Risk 2 (1%)
Achieved 55 (18%)
MISSION - What Do We Do?
The City of Pacifica provides exceptional services, maintains the small-town feel and safety of its unique community, and stewards its environment, coastal beauty, and recreational opportunities.
VISION - What Are We Becoming?
Pacifica strives to be an inclusive and sustainable community: environmentally, economically, socially, and holistically.
VALUES - How Do We Approach Our Work?
Collaborative Teamwork
Healthy Workplace
Heartfelt Service
Resource Stewardship
Transparent and Responsive
Visionary Planning
PLAN ITEM COUNT
Total: 308
Goal: 5
Strategy: 20
Task: 109
Sub-Task: 173
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
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Goal One - Enhance Organizational & Fiscal Stability
Goal One - All Items
Not Started 21 (19%)
On Track 53 (48%)
Off Track 8 (7%)
Achieved 28 (25%)
Enhance Organizational & Fiscal Stability
# Level Indented Name Status Start Date Due Date
1.1 Strategy Improve staff retention, recruitment, mental health and wellness resources, and increase staffing for rising workloads. On Track 07/01/2024 06/30/2030
1.1.1 Task Position the City as a great place to work: provide safe workspace and adequate tools and training to ensure high performance and continue strategies to attract and retain talent in the Bay Area's competitive market, including EE recognition and celebration events, professional development and leadership training through professional associations, partnering organizations and consortium agreements, focused talent development tools, health and wellness programs, mental health resources, etc.
On Track 07/01/2023 06/30/2030
1.1.2 Task Continue to explore options to fund augmentation to staffing capacity, such as new fees or one-time funding for limited-term staffing and interns/fellows
On Track 01/01/2024 06/30/2024
1.1.3 Task Complete staff transition to newly renovated Civic Center and plan and hold open-house celebration On Track 01/01/2024 04/30/2024
1.1.4 Task Undertake classification and compensation study in preparation for next round of labor negotiations with the longterm goal of offering competitive compensation and benefits as can be afforded by the CityOn Track 01/01/2024 01/01/2025
1.2 Strategy Consider possible tax and bond measures for 2024. On Track 01/01/2024 06/30/2024
1.2.1 Task Commence Measure Y Citizens' Oversight Committee Achieved 07/01/2023 06/30/2024
1.2.2 Task Contract with a communications firm to complete public information materials and marketing of Vision 2025 & Beyond Strategic Financial Sustainability Study by crafting the story behind Pacifica's financial sustainability Achieved 07/01/2023 03/31/2024
FY 2024-2025
Not Started 14 (42%)
On Track 16 (48%)
Off Track 3 (9%)
Goal One - Enhance Organizational & Fiscal Stability
The Council's Goal One - Enhance Organizational & Fiscal Stability, is to strengthen the stability and efficiency of the city's operations and finances. To achieve this goal, the Council has identified three key strategies, in addition to ongoing non-discretionary or previously initiated projects and services that contribute to this goal.
Accross these strategies, tasks, and subtasks, staff developed a comprehensive work plan encompassing a total of 110 items for the current and upcoming fiscal years. These items are categorized as follows: 28 accomplishments, indicating successful completion; 53 items on track, progressing as planned; 21 items scheduled to commence within the current or next fiscal years, and 8 items marked as off-track primarily due to time/capacity or budget constraints.
The breakdown for the current FY 2023-24 and the upcoming FY 2024-25 provides further insight into the distribution of these items, including those carried over into the next fiscal year or scheduled to begin during that period.
FY 2023-2024
Not Started 6 (10%)
On Track 19 (33%)
Off Track 5 (9%)
Achieved 28 (48%)
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challenges and its Strategic Plan. (Also under Goal 5 - Ongoing)
1.2.3 Task Prepare Options and Feasibility report on potential revenue measures for the November 2024 election On Track 07/01/2023 03/31/2024
1.2.4 Task Ballot Measure preparation, placement, and public information Not Started 04/01/2024 06/30/2024
1.3 Strategy Prioritize implementation of the Economic Opportunities Study. On Track 07/01/2023 06/30/2030
1.3.1 Task Commence work with Economic Development consultant to begin implementation of short-term EOS opportunities. On Track 07/01/2023 06/30/2025
1.3.2 Task Continue EOS business assistance and visitor/tourism marketing efforts. Tie together Economic Development Strategy update with Economic Opportunities Study implementation, including marketing.
On Track 07/01/2023 06/30/2025
1.3.3 Task Hire permanent Economic Development Manager to implement the City's Economic Development Program and continue implementation of short-term opportunities and begin implementation of medium-term opportunities of the EOS.
Achieved 01/01/2024 06/30/2024
1.3.4 Task Commence Surplus Lands Act compliance and marketing of 2212 Beach Blvd. Site On Track 01/01/2024 06/30/2024
1.3.6 Task Streamline the City's development regulations for particular opportunity sites, development types, etc. to improve the process, such as frontloading CEQA and making certain projects ministerial approval only (outside Coastal Zone) Not Started 04/01/2024 06/30/2025
1.3.7 Task Explore other funding sources, including Enhanced Infrastructure Financing District (EIFD), Community Facility Districts (CFD), and Climate Resiliance District (CRD) options, or related tools, for West Sharp Park and Quarry/Rockaway
Not Started 01/01/2024 06/30/2025
1.4 Strategy Ongoing, non-discretionary or previously initiated projects and services On Track 07/01/2023 06/30/2030
1.4.1 Task Complete labor negotiations with all employee groups (currently underway) Achieved 07/01/2023 09/30/2023
1.4.2 Task Day-to-day organizational management, services, reporting, public meeting coordination, and community engagement, responsiveness, and outreach
On Track 07/01/2023 06/30/2025
1.4.3 Task Continue systems efficiency improvements, such as Public Records Act handling, document scanning, etc. and service-delivery assessment
On Track 07/01/2023 06/30/2025
1.4.4 Task Continue processing of Planning documents/ordinances/plans updates that clarify/streamline development requirements and processes, including the Local Coastal Land Use Plan, the Sharp Park Specific Plan, the Quarry Site Specific Plan, and Zoning Code Amendments
On Track 07/01/2023 06/30/2030
1.4.5 Task Continue Enterprise Resource Planning solution implementation for Financial and Human Resource Management System modules.
On Track 07/01/2023 06/30/2025
1.4.6 Task Implement a Geographic Information System Off Track 07/01/2023 06/30/2024
1.4.7 Task Develop ongoing audit strategy and conduct routine audits of the City's top revenues sources, inlcluding Sales Tax, TOT, Business License and Cannabis to ensure compliance; continue to pursue grant funding; review the revenuegenerated agreements for appropriate terms and economic escalators.
On Track 10/01/2023 06/30/2025
1.4.8 Task Review, update, develop and implement policies and processes related to Administrative Services to comply with legal requirements and best practices
On Track 07/01/2023 06/30/2030
1.4.9 Task Ensure adequate cost-recovery levels by conducting a new cost allocation plan and user fee and development impact fees study
Off Track 07/01/2024 06/30/2025
1.4.10 Task Develop and implement a citywide Risk Management Program that includes, but is not limited to, general liability, property, vehicle and financial risk management, to comply with operational best practices, provide risk control and mitigation. Conduct related staff training.
Off Track 07/01/2023 06/30/2024
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
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Goal Two - Improve and steward City infrastructure, streets and facilities.
Goal Two - All Items
Not Started 20 (32%)
On Track 31 (49%)
Off Track 3 (5%)
At Risk 1 (2%)
Achieved 8 (13%)
Goal Two – Improve and Steward City Infrastructure, Streets, and Facilities The City Council’s Goal Two – Improve and Steward City Infrastructure, Streets, and Facilities, is to focus on critical City infrastructure needs. To achieve this goal, the Council has identified four key strategies, in addition to ongoing non-discretionary or previously initiated projects and services that contribute to this goal.
Across these strategies, tasks, and subtasks, staff has developed a comprehensive work plan encompassing a total of 63 items for the current and upcoming fiscal years. These items are categorized as follows: 8 accomplishments, indicating successful completion; 31 items on track progressing as planned; 20 items scheduled to commence within the current or next fiscal years; 3 items marked as off track primarily due to time/capacity or budget constraints and one at risk project (“400 Esplanade Environmental/Final Design”) due to lack of Coastal Commission Approval to date.
The breakdown for the current fiscal year 2023-24 and the upcoming fiscal year 2024-25 provides further insight into the distribution of these status items, given that some will be carried over into the next fiscal year or scheduled to begin during that period.
FY2023-2024
Not Started 4 (21%)
On Track 7 (37%)
Off Track 1 (5%)
Achieved 7 (37%)
FY2024-2025
Not Started 7 (39%)
On Track 10 (56%)
At Risk 1 (6%)
Improve and steward City infrastructure, streets and facilities. # Level Indented Name Status Start Date Due Date
2.1 Strategy Complete selected stormwater and flooding improvements citywide. On Track 07/01/2023 06/30/2030
2.1.1 Task Complete interim Storm Drain study, design and construction for Anza/Arguello area Achieved 07/01/2023 06/30/2024
2.1.2 Task Complete Linda Mar Storm Pump Station review and rehabilitate equipment On Track 07/01/2023 03/31/2025
2.1.3 Task Apply for grant funding to allow design of Lower Linda Mar Storm Drain Improvements On Track 07/01/2023 06/30/2025
2.1.4 Task Complete repairs to storm drainage systems damaged during winter storms with FEMA funding On Track 07/01/2023 03/31/2025
2.1.5 Task Pursue funding and planning for stormwater projects identified in the Storm Drainage Master Plan On Track 07/01/2023 06/30/2026
2.2 Strategy Advance the Beach Boulevard Resiliency and Esplanade Protection Projects (including the Pier, as feasible). On Track 07/01/2023 06/30/2030
2.2.1 Task Complete Phase 2a of the design for the BBIRP On Track 01/01/2024 06/30/2024
2.2.2 Task Pursue posssible funding sources for Phase 2b of the BBIRP On Track 01/01/2024 06/30/2024
2.2.3 Task If funding search is successful, commence Phase 2b of BBIRP Not Started 01/01/2025 06/30/2026
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2.2.4 Task Future phases/construction of BBIRP Not Started 01/01/2025 06/30/2026
2.2.5 Task Complete 310-330 Esplanade Environmental Document and Final Design Off Track 06/30/2023 06/30/2026
2.2.6 Task Complete 400 Esplanade Environmental Document and Final Design At Risk 06/30/2023 06/30/2025
2.2.7 Task Finalize the Pacifica Pier full assessment Achieved 01/01/2024 06/30/2024
2.2.8 Task Identify funding for Pacifica Pier railing and repairs project Not Started 06/01/2024 12/30/2024
2.2.9 Task Depending on funding and result of full Pier assessment, construction of the Pacifica Pier repairs Not Started 01/01/2026 06/30/2028
2.3 Strategy Pursue planning and financing for the Library projects. On Track 07/01/2023 09/30/2024
2.3.1 Task Reconvene the Library Advisory Committee and continue public information/outreach On Track 07/01/2023 06/30/2025
2.3.2 Task Complete construction of the Sanchez Library "Outpost" automated kiosk On Track 07/01/2023 09/30/2024
2.3.3 Task Include feasibility of funding measure for new Libraries as part of Goal/Strategy 1B. Not Started 01/01/2024 06/30/2024
2.3.4 Task Pursue grant funding opportunities as available On Track 07/01/2023 03/31/2024
2.4 Strategy Develop a Facilities and Equipment Plan for Public Safety and the Community Center. Off Track 07/01/2023 06/30/2030
2.4.1 Task Identify public safety equipment needs Achieved 07/01/2023 09/30/2023
2.4.1.1 Task Acquire and implement public safety technology to improve efficiency and effectiveness On Track 07/01/2023 06/30/2030
2.4.2 Task Identify public safety facility maintenance needs Off Track 07/01/2023 09/30/2023
2.4.3 Task Develop public safety equipment replacement schedule Not Started 01/01/2024 03/31/2024
2.4.4 Task Complete a Facilities Assessment Report Not Started 07/01/2024 06/30/2025
2.4.5 Task Identify and complete short-term Community Center Maintenance/Repair Needs Not Started 01/01/2025 06/30/2025
2.4.6 Task Public outreach, surveys, and feasibility analysis of upgrading/replacing Community Center Not Started 01/01/2025 12/31/2025
2.5 Strategy Ongoing, non-discretionary or previously initiated projects and services On Track 07/01/2023 06/30/2030
2.5.1 Task Day-to-day organizational management, services, reporting, public meeting coordination, and community engagement, responsiveness, and outreach
On Track 07/01/2023 06/30/2030
2.5.2 Task Completion of selected wastewater system improvements in CIP for the treatment plant and collections system On Track 07/01/2023 07/01/2029
2.5.3 Task Complete Civic Center renovation, move staff offices, and begin providing services in the renovated space On Track 07/01/2023 06/30/2024
2.5.4 Task Engineering reviews and support of infrastructure related to development projects On Track 07/01/2023 06/30/2025
2.5.5 Task Continue annual implementation of the 5-year Streets Improvement Plan On Track 07/01/2023 06/30/2025
2.5.6 Task ADA Transition Plan update On Track 07/01/2023 06/30/2024
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
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Goal Three - Prioritize protection and development of affordable housing.
Goal Three - All Items
Not Started 18 (36%)
On Track 16 (32%)
Off Track 8 (16%)
Achieved 8 (16%)
FY2023-2024
Not Started 2 (11%)
On Track 1 (6%)
Off Track 7 (39%)
Achieved 8 (44%)
FY2024-2025
Not Started 8 (80%)
On Track 1 (10%)
Off Track 1 (10%)
Goal Three – Prioritize the Protection and Development of Affordable Housing The City Council’s Goal Three – Prioritize the protection and development of affordable housing, focusing on completing the Housing Element update and implementation and updates to the short-term rental ordinance. To achieve this goal, the Council has identified three key strategies, in addition to ongoing nondiscretionary or previously initiated projects and services that contribute to this goal.
Across these strategies, tasks, and subtasks, staff has developed a comprehensive work plan encompassing a total of 50 items for the current and upcoming fiscal years. These items are categorized as follows: 8 accomplishments, indicating successful completion; 16 items on track, progressing as planned; 18 items not started but scheduled to commence within the current or next fiscal years; 8 items marked as off track primarily due to time/capacity or budget constraints.
The breakdown for the current fiscal year 2023-24 and the upcoming fiscal year 2024-25 provides further insight into the distribution of these status items, given that some will be carried over into the next fiscal year or scheduled to begin during that period.
Prioritize protection and development of affordable housing. # Level Indented Name Status Start Date Due Date
3.1 Strategy Complete the Housing Element Update. On Track 07/01/2023 12/31/2023
3.1.1 Task Finalize and circulate for public comment an Initial Study/Negative Declaration (CEQA) Achieved 07/01/2023 12/31/2023
3.1.2 Task Potential additional joint study session with Planning Commission/City Council after HCD comments Achieved 07/01/2023 12/31/2023
3.1.3 Task Public hearings at Planning Commission and City Council for final adoption Achieved 07/01/2023 12/31/2023
3.2 Strategy Update the Short-Term Rental Ordinance. Off Track 07/01/2023 06/30/2025
3.2.1 Task Complete LCP amendment for STR cap Off Track 07/01/2023 12/31/2023
3.2.2 Task Research and prepare draft ordinance for major STR ordinance revision Off Track 07/01/2023 12/31/2023
3.2.3 Task Coordinate with Coastal Commission staff, revise ordinance to incorporate feedback Not Started 01/01/2024 06/30/2024
3.2.4 Task Planning Commission and City Council public hearings Not Started 07/01/2024 09/30/2024
3.2.5 Task LCP amendment for major STR ordinance revision Not Started 10/01/2024 06/30/2025
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
2024-02-29 - 11:52:42AM PST 7 of 11
3.3 Strategy Prioritize Housing Element program implementation. On Track 07/01/2023 06/30/2030
3.3.1 Task Prepare EIR for Phase 1 rezonings of Housing Opportunity Sites Off Track 07/01/2023 12/31/2023
3.3.2 Task Planning Commission and City Council public hearings to adopt Phase 1 rezonings of Housing Opportunity Sites incl. EIR certification
Not Started 10/01/2023 03/31/2024
3.3.3 Task Phase 2 zoning text amendments (objective standards and design guidelines, code modernization), CEQA Not Started 04/01/2024 06/30/2026
3.3.4 Task Prepare/release City property RFPs for affordable housing developments, negotiate with developers Not Started 04/01/2024 12/31/2024
3.3.5 Task LCP amendment to implement Phase 1 rezonings and Phase 2 text amendments Not Started 07/01/2024 06/30/2027
3.3.6 Task Other Housing Element program implementation (for example, inclusionary/BMR zoning ordinance update) On Track 07/01/2024 06/30/2027
3.4 Strategy Ongoing, non-discretionary or previously initiated projects and services On Track 07/01/2023 06/30/2030
3.4.1 Task Day-to-day organizational management, services, reporting, public meeting coordination, and community engagement, responsiveness, and outreach
On Track 01/01/2024 12/31/2026
3.4.2 Task Routine processing of all development permit applications, including potentially controversial projects and appeals
On Track 01/01/2024 12/31/2026
3.4.3 Task Continuing collaboration with Pacifica Resource Center on homeless services, the Temporary Safe Parking Program, and grant funding search related to homeless services On Track 01/01/2024 12/31/2026
3.4.4 Task Coastal Commission processing of Temporary Safe Parking Program (TSPP) LCP amendment and/or CDP On Track 01/01/2024 12/31/2026
3.4.5 Task Process TSPP CDP appeals at Coastal Commission On Track 01/01/2024 12/31/2027
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
2024-02-29 - 11:52:42AM PST 8 of 11
Goal Four - Pursue climate change adaptation and mitigation.
Goal Four - All Items
Not Started 17 (34%)
On Track 24 (48%)
At Risk 1 (2%)
Achieved 8 (16%)
FY2023-2024 Items
Not Started 2 (11%)
On Track 9 (50%)
Achieved 7 (39%)
FY2024-2025 Items
Not Started 14 (64%)
On Track 7 (32%)
At Risk 1 (5%)
Goal Four – Pursue Climate Change Adaptation a…
The City Council’s Goal Four – Pursue Climate Change Adaptation and Mitigation, is to focus on updating the key major plans: Climate Action and Adaptation, Urban Forestry, and Pacifica’s Local Coastal Plan. To achieve this goal, the Council has identified three key strategies, in addition to ongoing nondiscretionary or previously initiated projects and services that contribute to this goal.
Across these strategies, tasks, and subtasks, staff has developed a comprehensive work plan encompassing a total of 50 items for the current and upcoming fiscal years. These items are categorized as follows: 8 accomplishments, indicating successful completion; 24 items on track, progressing as planned; 17 items scheduled to commence within the current or next fiscal years; and 1 item marked as “at risk” due to time and staff’s capacity and time constraints to execute the completion and adoption of the EV Strategic Plan and Implementation Action Plan for EV Charging.
The breakdown for the current fiscal year 2023-24 and the upcoming fiscal year 2024-25 provides further insight into the distribution of these items, including those carried over into the next fiscal year or scheduled to begin during that period.
Pursue climate change adaptation and mitigation
# Level Indented Name Status Start Date Due Date
4.1 Strategy Update the Climate Action and Adaptation Plan, including performance targets. On Track 07/01/2023 06/30/2025
4.1.1 Task Recruit and establish CAAP task force Achieved 04/01/2023 09/30/2023
4.1.2 Task Community engagement On Track 10/01/2023 06/30/2025
4.1.3 Task Task Force develops CAAP outline and work plan Achieved 10/01/2023 12/31/2023
4.1.4 Task Task Force research and coordination meetings Achieved 01/01/2024 06/30/2024
4.1.5 Task Draft CAAP document Not Started 07/01/2024 03/31/2025
4.1.6 Task Adoption hearings Not Started 01/01/2025 03/31/2025
4.2 Strategy Continue the urban forestry plan, tree canopy goals, inventory and projects. On Track 07/01/2023 06/30/2027
4.2.1 Task Work on process for streamlined implementation of the Tree Preservation Ordinance On Track 07/01/2023 09/30/2024
4.2.2 Task Bring Tree Preservation Ordinance Back to the City Council for modifications as necessary Not Started 07/01/2024 06/30/2025
4.2.3 Task Complete survey of potential tree planting locations to inform future tree canopy goal discussion Not Started 05/01/2024 06/01/2025
4.2.4 Task Phase 2 tree program work to develop Urban Forestry Management Plan Not Started 07/01/2025 06/30/2027
4.3 Strategy Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission.
On Track 07/01/2023 06/30/2024
4.3.1 Task Continue coordination with Coastal Commission staff regarding their proposed modifications to Certification Draft On Track 01/01/2024 09/30/2024
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
2024-02-29 - 11:52:42AM PST 9 of 11
LCLUP approved by City Council
4.3.2 Task City Council consideration of potential revisions to Certification Draft LCLUP based on CCC staff input On Track 07/01/2023 06/30/2024
4.3.3 Task Coastal Commission approval hearing Not Started 10/01/2023 06/30/2024
4.3.4 Task Planning Commission and City Council public hearings to amend Certification Draft LCLUP (if Coastal Commission changes are accepted)
Not Started 01/01/2024 12/31/2024
4.4 Strategy Ongoing, non-discretionary or previously initiated projects and services On Track 07/01/2023 06/30/2030
4.4.1 Task Complete EV Charging Station Strategy Planning document On Track 07/01/2023 06/30/2025
4.4.2 Task Continue Capital Improvement Plan projects related to solar installation at the Community Center, studying potential new solar at the Civic Center, and improvements to solar at the Calera Creek Water Recycling Plant On Track 07/01/2023 06/30/2024
4.4.3 Task Day-to-day organizational management, services, reporting, public meeting coordination, and community engagement, responsiveness, and outreach
On Track 07/01/2023 06/30/2025
4.4.4 Task SB 1383 Organics Recycling Compliance On Track 07/01/2023 06/30/2024
4.4.5 Task Solar APP, Implementation (SB 379) On Track 07/01/2024 12/31/2025
4.4.6 Task Pursue ways to reduce use of plastics and paper On Track 07/01/2023 07/30/2030
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
2024-02-29 - 11:52:42AM PST 10 of 11
Goal Five - Broaden public communications and collaboration Goal Five - All Items
Not Started 5 (16%)
On Track 16 (50%)
Off Track 8 (25%)
Achieved 3 (9%)
FY2023-2024 Items
Not Started 1 (6%)
On Track 6 (33%)
Off Track 8 (44%)
Achieved 3 (17%)
FY2024-2025 Items
Not Started 3 (33%)
On Track 6 (67%)
Goal Five – Broaden Public Communication and …
The City Council’s Goal Five – Broaden Public Communication and Collaboration focuses on leveraging community expertise and volunteers and increasing communication, education, and mental health resources. To achieve this goal, the Council has identified two key strategies, in addition to ongoing non-discretionary or previously initiated projects and services that contribute to this goal.
Across these strategies, tasks, and subtasks, staff has developed a comprehensive work plan encompassing a total of 32 items for the current and upcoming fiscal years. These items are categorized as follows: 3 accomplishments, indicating successful completion; 16 items on track, progressing as planned; and 5 items scheduled to commence within the current or next fiscal years, and 8 items marked off track primarily due to time/capacity or budget constraints.
The breakdown for the current fiscal year 2023-24 and the upcoming fiscal year 2024-25 provides further insight into the distribution of these items, including those carried over into the next fiscal year or scheduled to begin during that period.
Broaden public communications and collaboration
# Level Indented Name Status Start Date Due Date
5.1 Strategy Creatively and appropriately leverage community expertise and volunteers to advance City priorities. On Track 04/01/2023 06/30/2025
5.1.1 Task Establish task force for preparation of Climate Action and Adaptation Plan (CAAP) Achieved 04/01/2023 09/30/2023
5.1.2 Task Support CAAP task force throughout CAAP update process On Track 10/01/2023 06/30/2025
5.2 Strategy Increase communications, education, and connections for community mental health resources. On Track 07/01/2023 06/30/2030
5.2.1 Task Mindfulness and Wellness programs will focus specifically on improving community mental and physical well-being and health as recreational programs are added back to the Community Center (following staff relocation) Not Started 04/01/2024 06/30/2025
5.2.2 Task Continue support of the regional Mayors' Mental Health Awareness initative with local participation and programming Off Track 07/01/2023 06/30/2024
5.2.3 Task Continue support of community efforts, in collaboration with partner agencies and organizations, related to LGBTQ, awareness and Pacifica Stands United Against Hate
On Track 07/01/2023 06/30/2024
5.2.4 Task Pursue collaborations with partner agencies and organizations to provide mental health information and resources to the public
On Track 07/01/2023 06/30/2024
5.2.5 Task Implement Community Wellness and Crisis Response Team Pilot Program (mental health clinician assigned to police department)
Achieved 07/01/2023 06/30/2024
5.3 Strategy Ongoing, non-discretionary or previously initiated projects and services On Track 07/01/2023 06/30/2030
5.3.1 Task Amend agreement with Pacific Coast Television regarding services, and evaluate City technology needs to enhance delivery of hybrid public meetings to improve public communication Off Track 07/01/2023 03/31/2024
5.3.2 Task Complete review and update to Council Advisory Committee/Commission charters Off Track 03/01/2023 12/31/2023
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City City of Pacifica Strategic Plan - March 9th 2024
2024-02-29 - 11:52:42AM PST 11 of 11
5.3.3 Task Continue hybrid Zoom/In-person/streamed meetings for City Council and Planning Commission On Track 07/01/2023 06/30/2025
5.3.4 Task Contract with a communications firm to complete public information materials and marketing of Vision 2025 & Beyond Strategic Financial Sustainability Study by crafting the story behind Pacifica's financial sustainability challenges and its Strategic Plan. (Also under Goal 1 Strategy B) On Track 07/01/2023 12/31/2023
5.3.5 Task Day-to-day organizational management, services, reporting, public meeting coordination, and community engagement, responsiveness, and outreach
On Track 07/01/2023 06/30/2025
5.3.6 Task Develop public engagement plans for major Capital Improvement Projects for Council review as requested On Track 07/01/2023 06/30/2030
5.3.7 Task Enhance responsiveness to the community and improve service delivery through automation. Not Started 07/01/2024 12/31/2024
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Attachment: Attachment C: Pacifica Strategic Plan Work Program Update - March 2024 (5596 : City