Agenda packet — Pacifica City Council, March 11, 2024 (part 1 of 2)

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 March 11, 2024
March 11, 2024 (MONDAY)
www.cityofpacifica.org
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PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:

The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.

Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 March 11, 2024
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Mayor pro Tem Beckmeyer

SPECIAL PRESENTATIONS
A. Pacifica Resource Center Annual Report

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.

If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for 02/01/24 through 02/29/24.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of December 2023.

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: (1) February 12, 2024 City Council Regular Meeting and (2) February 26, 2024 City Council Regular Meeting.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local City Council Regular Meeting 3 March 11, 2024
emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

5. Continuation of Proclamation of Local Emergency related to December 28, 2023, High Tide/Large Wave Events
PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist related to the December 2023 High Tide/Large Wave Events

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS - NONE.

CONSIDERATION

6. Add Minerva Avenue Tree Removal and Maintenance Project to CIP and Award Project PROPOSED ACTION: Adopt a Resolution to:
1) Add the Minerva Avenue Tree Removal and Maintenance Project (Project) to the City’s Capital Improvement Program (CIP);
2) Find the Project categorically exempt pursuant to Sections 15304 of the State CEQA Guidelines (Class 4) applicable to Minor Alterations to the Condition of Land; 3) Approve Construction Services Agreement between the City of Pacifica and Bay City Council Regular Meeting 4 March 11, 2024
Area Tree Specialists in the amount of $144,900 and authorize a budget authority for construction in the amount of $159,390, which includes a 10% contingency of $14,490;
4) Authorize the City Manager to execute future Change Orders not to exceed the contingency amount;
5) Approve a budget transfer into the Project for $159,390 from Fund 38 (Disaster Accounting Fund) to fund the project.

7. Annual Process for City Council Consideration of Non-Governmental Organization Grant Funding
PROPOSED ACTION: Provide direction to the City Manager on draft guidelines for an annual process for City Council consideration of City grant funding to non-governmental organizations.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 City Council Regular Meeting 5 March 11, 2024
• President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Approval of Disbursements for 02/01/24 through 02/29/24.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of February 2024.

STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 02/01/24 through 02/29/24 are in the amount of $1,546,360.46. (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 23-24 - 02-02to 02-29-24 (PDF)
1 Packet Pg. 6
Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 1

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68220 1219.56 02/05/24 OUTSTANDING SYSTEM 00009 AT&T
1 68221 337.50 02/05/24 OUTSTANDING SYSTEM 00118 AIR EXCHANGE INC 1 68222 609.75 02/05/24 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 68223 403.27 02/05/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 68224 259.38 02/05/24 OUTSTANDING SYSTEM 00009 AT&T MOBILITY 1 68225 537.29 02/05/24 OUTSTANDING SYSTEM 00225 ATCO INTERNATIONAL 1 68226 924.07 02/05/24 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 68227 1302.00 02/05/24 OUTSTANDING SYSTEM 04880 BLADES GROUP, LLC 1 68228 698.02 02/05/24 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 68229 1032.28 02/05/24 OUTSTANDING SYSTEM 06020 BRIGID VOSS 1 68230 7825.00 02/05/24 OUTSTANDING SYSTEM 05658 BSK ASSOCIATES 1 68231 76.91 02/05/24 OUTSTANDING SYSTEM 00381 C.H. BULL COMPANY 1 68232 1058.68 02/05/24 OUTSTANDING SYSTEM 00421 CALIFORNIA DIESEL & POWER 1 68233 308.00 02/05/24 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 68234 350.77 02/05/24 OUTSTANDING SYSTEM 06019 CECILIA NICKELSON 1 68235 4045.13 02/05/24 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 68236 1625.96 02/05/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 68237 128.46 02/05/24 OUTSTANDING SYSTEM 00001 COFFEY, SARAH 1 68238 862.64 02/05/24 OUTSTANDING SYSTEM 02168 COMCAST 1 68239 4817.57 02/05/24 OUTSTANDING SYSTEM 01374 CORE & MAIN 1 68240 1550.50 02/05/24 OUTSTANDING SYSTEM 01204 CRESCO EQUIPMENT RENTALS 1 68241 3806.06 02/05/24 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 68242 476.27 02/05/24 OUTSTANDING SYSTEM 00622 CURTIS & SONS, L.N. 1 68243 24608.10 02/05/24 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 68244 1400.00 02/05/24 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 68245 9.75 02/05/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 2

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68246 108.00 02/05/24 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 68247 2.21 02/05/24 OUTSTANDING SYSTEM 00773 FEDEX
1 68248 10084.52 02/05/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 68249 1100.00 02/05/24 OUTSTANDING SYSTEM 03930 FREYER & LAURETA, INC. 1 68250 72043.72 02/05/24 OUTSTANDING SYSTEM 04369 GHD INC. 1 68251 253.77 02/05/24 OUTSTANDING SYSTEM 05145 GOLDEN STATE EMERGENCY VEHICLE SERVICE I 1 68252 4955.89 02/05/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 68253 793.22 02/05/24 OUTSTANDING SYSTEM 02415 GYM DOCTORS 1 68254 360.00 02/05/24 OUTSTANDING SYSTEM 06017 HEIDI DENNIS 1 68255 398.52 02/05/24 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 68256 250.00 02/05/24 OUTSTANDING SYSTEM 00373 HOWARD BROWN 1 68257 1200.00 02/05/24 OUTSTANDING SYSTEM 06016 ICLEI LOCAL GOVERNMENTS FOR SUSTAINABILI 1 68258 1200.00 02/05/24 OUTSTANDING SYSTEM 00981 ICMA MEMBERSHIP RENEWALS

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Attachment: Disbursements -FY 23-24 - 02-02to 02-29-24 (5594 : Disbursements - Dated 02/01/24 through 02/29/24) 1 68259 2237.16 02/05/24 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES 1 68260 4494.22 02/05/24 OUTSTANDING SYSTEM 04083 INTERNATIONAL DIOXCIDE, INC. 1 68261 1289.82 02/05/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 68262 1113.73 02/05/24 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 68263 70.00 02/05/24 OUTSTANDING SYSTEM 00001 LAVEZZO, GIORGIO 1 68264 4872.52 02/05/24 OUTSTANDING SYSTEM 01102 LOMBARDO DIAMOND CORE DRILLING 1 68265 169.47 02/05/24 OUTSTANDING SYSTEM 00002 MANGIBIN, VIMA (PETTY CASH) 1 68266 7400.00 02/05/24 OUTSTANDING SYSTEM 03790 MAZE & ASSOCIATES 1 68267 604.39 02/05/24 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 68268 435.11 02/05/24 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS 1 68269 250.00 02/05/24 OUTSTANDING SYSTEM 00001 MORALES, BRYAN R. 1 68270 639.21 02/05/24 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 68271 10457.50 02/05/24 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 3

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68272 204363.82 02/05/24 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 68273 1382.32 02/05/24 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 68274 10920.25 02/05/24 OUTSTANDING SYSTEM 05118 PAVEMENT COATINGS CO. 1 68275 783.22 02/05/24 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 68276 205.42 02/05/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 68277 2352.66 02/05/24 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 68278 267.50 02/05/24 OUTSTANDING SYSTEM 04026 RANEY PLANNING AND MANAGEMENT, INC 1 68279 8279.78 02/05/24 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 68280 4618.28 02/05/24 OUTSTANDING SYSTEM 05376 ROCKWELL AUTOMATION INC. FIIX 1 68281 965.25 02/05/24 OUTSTANDING SYSTEM 02040 ROSS' LADDER SERVICE 1 68282 1040.00 02/05/24 OUTSTANDING SYSTEM 02049 ROY COTO PLUMBING, INC. 1 68283 425.15 02/05/24 OUTSTANDING SYSTEM 01402 SAFETY-KLEEN CORP. 1 68284 170.00 02/05/24 OUTSTANDING SYSTEM 06018 SAKHNO MIKALAI 1 68285 103.39 02/05/24 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 68286 764.00 02/05/24 OUTSTANDING SYSTEM 00001 STAFFORD, JEREMY 1 68287 312.76 02/05/24 OUTSTANDING SYSTEM 01546 STERICYCLE 1 68288 303.00 02/05/24 OUTSTANDING SYSTEM 01592 TERMINIX PROCESSING CENTER 1 68289 43527.69 02/05/24 OUTSTANDING SYSTEM 01635 TROJAN TECHNOLOGIES, INC. 1 68290 2500.00 02/05/24 OUTSTANDING SYSTEM 05696 TW ASSOCIATES, LLC 1 68291 1056.75 02/05/24 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 68292 9522.60 02/05/24 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 68293 1378.39 02/05/24 OUTSTANDING SYSTEM 04576 UNIVAR SOLUTIONS USA INC 1 68294 4752.91 02/05/24 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 68295 704.26 02/05/24 OUTSTANDING SYSTEM 03980 VERITIV OPERATING COMPANY 1 68296 2677.03 02/05/24 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 68297 13534.26 02/05/24 OUTSTANDING SYSTEM 01701 WECO INDUSTRIES Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 4

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 23-24 - 02-02to 02-29-24 (5594 : Disbursements - Dated 02/01/24 through 02/29/24) 1 68298 690.36 02/05/24 OUTSTANDING SYSTEM 01747 ZEP SALES & SERVICE 1 68312 14960.08 02/15/24 OUTSTANDING SYSTEM 00009 AT&T 1 68313 238.47 02/15/24 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 68314 102195.59 02/15/24 OUTSTANDING SYSTEM 04584 AECOM TECHNICAL SERVICES INC 1 68315 1883.28 02/15/24 OUTSTANDING SYSTEM 00118 AIR EXCHANGE INC 1 68316 49.99 02/15/24 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 68317 3821.89 02/15/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 68318 282.88 02/15/24 OUTSTANDING SYSTEM 05556 AMERICAN DEBRIS BOX SERVICE INC. 1 68319 7818.98 02/15/24 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 68320 2297.19 02/15/24 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 68321 8140.00 02/15/24 OUTSTANDING SYSTEM 05414 BEECHER ENGINEERING, INC. 1 68322 1224.11 02/15/24 OUTSTANDING SYSTEM 04067 BFI OF CALIFORNIA INC. 1 68323 472.62 02/15/24 OUTSTANDING SYSTEM 00001 BIANCULLI, RYAN 1 68324 95.00 02/15/24 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 68325 28600.41 02/15/24 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 68326 407.00 02/15/24 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 68327 22.50 02/15/24 OUTSTANDING SYSTEM 05969 CHAD LAWIE 1 68328 3665.75 02/15/24 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 68329 2531.21 02/15/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 68330 27.07 02/15/24 OUTSTANDING SYSTEM 05552 CIVICPLUS, LLC 1 68331 512.90 02/15/24 OUTSTANDING SYSTEM 04677 CORODATA RECORDS MANAGEMENT INC 1 68332 1100.00 02/15/24 OUTSTANDING SYSTEM 05705 CRYSTAL CLEAR CLEANING CO. 1 68333 154.96 02/15/24 OUTSTANDING SYSTEM 00628 D C LOCK & SECURITY SERVICE 1 68334 94.29 02/15/24 OUTSTANDING SYSTEM 00001 DAVID PEEL 1 68335 242.00 02/15/24 OUTSTANDING SYSTEM 00014 DEPARTMENT OF SOCIAL SERVICES 1 68336 1812.50 02/15/24 OUTSTANDING SYSTEM 01854 DYETT & BHATIA Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 5

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68337 153.72 02/15/24 OUTSTANDING SYSTEM 00745 ENVIRONMENTAL EXPRESS, INC. 1 68338 11530.93 02/15/24 OUTSTANDING SYSTEM 03458 EOA INC 1 68339 4923.82 02/15/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 68340 171249.03 02/15/24 OUTSTANDING SYSTEM 04369 GHD INC. 1 68341 444.47 02/15/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 68342 780.00 02/15/24 OUTSTANDING SYSTEM 03947 GRANICUS, INC. 1 68343 3204.32 02/15/24 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 68344 2000.00 02/15/24 OUTSTANDING SYSTEM 06021 JAMES LAFAYETTE 1 68345 8878.12 02/15/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 68346 95.00 02/15/24 OUTSTANDING SYSTEM 05333 KASEYA US LLC 1 68347 14355.00 02/15/24 OUTSTANDING SYSTEM 01903 KENNEDY/JENKS CONSULTANTS 1 68348 90.58 02/15/24 OUTSTANDING SYSTEM 00001 LISA PETERSEN 1 68349 2000.00 02/15/24 OUTSTANDING SYSTEM 06022 LLOYD POLLOCK 1 68350 591.63 02/15/24 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 68351 185.00 02/15/24 OUTSTANDING SYSTEM 04077 METROPOLITAN PLANNING GROUP 1 68352 2000.00 02/15/24 OUTSTANDING SYSTEM 06023 MICHAEL FEIST 1 68353 3690.49 02/15/24 OUTSTANDING SYSTEM 03955 MOFFATT & NICHOL

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Attachment: Disbursements -FY 23-24 - 02-02to 02-29-24 (5594 : Disbursements - Dated 02/01/24 through 02/29/24) 1 68354 1060.00 02/15/24 OUTSTANDING SYSTEM 04165 MOORE IACOFANO GOLTSMAN, INC. 1 68355 1010.52 02/15/24 OUTSTANDING SYSTEM 01378 MUSCIO ELECTRIC 1 68356 1106.01 02/15/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 68357 280.00 02/15/24 OUTSTANDING SYSTEM 01263 PACIFICA SPORTS CLUB 1 68358 6019.32 02/15/24 OUTSTANDING SYSTEM 03071 PHENOVA 1 68359 3079.50 02/15/24 OUTSTANDING SYSTEM 00320 PLAN JPA 1 68360 26534.81 02/15/24 OUTSTANDING SYSTEM 01309 POLYDYNE INC. 1 68361 1653.02 02/15/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 68362 1185.87 02/15/24 OUTSTANDING SYSTEM 03950 RJMS CORPORATION Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 6

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68363 2000.00 02/15/24 OUTSTANDING SYSTEM 06024 ROBERTA M SANCHEZ 1 68364 2747.00 02/15/24 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 68365 19654.09 02/15/24 OUTSTANDING SYSTEM 04211 SAN MATEO COUNTY RESOURCE CONSERVATION D 1 68366 1728.00 02/15/24 OUTSTANDING SYSTEM 03720 SAN MATEO DAILY JOURNAL 1 68367 2000.00 02/15/24 OUTSTANDING SYSTEM 06025 SHARON KOEHLER 1 68368 150.74 02/15/24 OUTSTANDING SYSTEM 02017 STATE LANDS COMMISSION 1 68369 14948.00 02/15/24 OUTSTANDING SYSTEM 05946 TYLER TECHNOLOGIES 1 68370 4568.70 02/15/24 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 68371 1420.53 02/15/24 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 68372 625.28 02/15/24 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 68373 2000.00 02/15/24 OUTSTANDING SYSTEM 06026 YVONNE LORVAN 1 68374 833.63 02/22/24 OUTSTANDING SYSTEM 05713 ABACUS PRODUCTS INC. 1 68375 290.94 02/22/24 OUTSTANDING SYSTEM 00092 AD BRAKES 1 68376 648.00 02/22/24 OUTSTANDING SYSTEM 04707 ALAMEDA COUNTY SHERIFFS OFFICE 1 68377 118.00 02/22/24 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 68378 300.00 02/22/24 OUTSTANDING SYSTEM 04434 ANGEL AVINA 1 68379 46.67 02/22/24 OUTSTANDING SYSTEM 00001 ARANDA, JESUS 1 68380 360.00 02/22/24 OUTSTANDING SYSTEM 06028 ARITA PACE 1 68381 9280.00 02/22/24 OUTSTANDING SYSTEM 05939 BRUSH HOG TREE CARE INC 1 68382 2520.40 02/22/24 OUTSTANDING SYSTEM 05895 CAPITAL ONE TRADE CREDIT 1 68383 1787.82 02/22/24 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 68384 360.00 02/22/24 OUTSTANDING SYSTEM 06029 CHRISTINA KEEN 1 68385 1497.60 02/22/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 68386 276.08 02/22/24 OUTSTANDING SYSTEM 03246 COAST COUNTIES PETERBILT & COAST COUNTIE 1 68387 73.70 02/22/24 OUTSTANDING SYSTEM 02168 COMCAST 1 68388 3500.00 02/22/24 OUTSTANDING SYSTEM 06012 COMMUNITY BOARD PROGRAM Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 7

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68389 963.21 02/22/24 OUTSTANDING SYSTEM 01374 CORE & MAIN 1 68390 35661.00 02/22/24 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 68391 8067.99 02/22/24 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF

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Attachment: Disbursements -FY 23-24 - 02-02to 02-29-24 (5594 : Disbursements - Dated 02/01/24 through 02/29/24) 1 68392 7660.00 02/22/24 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 68393 894.54 02/22/24 OUTSTANDING SYSTEM 02793 EAST PENN MANUFACTURING CO., INC 1 68394 49885.41 02/22/24 OUTSTANDING SYSTEM 04377 ELK GROVE AUTO GROUP 1 68395 119.88 02/22/24 OUTSTANDING SYSTEM 00001 EUGENIO, ANGELA 1 68396 56.00 02/22/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 68397 120.00 02/22/24 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 68398 400.71 02/22/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 68399 200.00 02/22/24 OUTSTANDING SYSTEM 05394 GAIL EDWARDS 1 68400 10037.92 02/22/24 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 68401 51.97 02/22/24 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 68402 182.81 02/22/24 OUTSTANDING SYSTEM 01663 HERITAGE LANDSCAPE SUPPLY GROUP 1 68403 375.00 02/22/24 OUTSTANDING SYSTEM 00001 HIGGINS, JEFF 1 68404 55.00 02/22/24 OUTSTANDING SYSTEM 00924 HILL SCOTT 1 68405 89695.90 02/22/24 OUTSTANDING SYSTEM 01013 JOHN DEERE COMPANY 1 68406 50.00 02/22/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 68407 73.86 02/22/24 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 68408 265.57 02/22/24 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST 1 68409 2222.49 02/22/24 OUTSTANDING SYSTEM 05964 MOBILE-TECH AUTOMOTIVE INC 1 68410 2912.43 02/22/24 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 68411 1345.20 02/22/24 OUTSTANDING SYSTEM 04207 NATIONWIDE 1 68412 204.31 02/22/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 68413 150.83 02/22/24 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 68414 13844.04 02/22/24 OUTSTANDING SYSTEM 03782 PRIORITY 1 PUBLIC SAFETY EQUIPMENT Report: RECONCILE Generated: 12DEC22 14:37 Run: FRIDAY MAR0124 13:39 Page: 8

CITY OF PACIFICA
FOR: 02/01/24 - 02/29/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 68415 173.36 02/22/24 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 68416 220.00 02/22/24 OUTSTANDING SYSTEM 06030 SABRINA LIM 1 68417 262757.00 02/22/24 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY HEALTH SYSTEM 1 68418 150.65 02/22/24 OUTSTANDING SYSTEM 00001 SCHRIVER, ANTHONY 1 68419 3664.37 02/22/24 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 68420 5085.00 02/22/24 OUTSTANDING SYSTEM 06011 SHAQ, INC 1 68421 11220.00 02/22/24 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 68422 120.00 02/22/24 OUTSTANDING SYSTEM 05893 STEVEN EVANS 1 68423 416.00 02/22/24 OUTSTANDING SYSTEM 01602 THOMSON WEST 1 68424 1537.88 02/22/24 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 68425 100.00 02/22/24 OUTSTANDING SYSTEM 00001 WACHTELBORN, DUANE 1 68426 4548.83 02/22/24 OUTSTANDING SYSTEM 01717 WHITE CAP CONST. SUPPLY 1 68427 100.00 02/22/24 OUTSTANDING SYSTEM 06027 WILL SMITH 1 68428 1127.34 02/22/24 OUTSTANDING SYSTEM 01729 WITMER-TYSON IMPORTS, INC. 1 68429 500.00 02/28/24 OUTSTANDING SYSTEM 01005 JEFFERSON UNION HIGH SCH DIST BANK: 1 TOTAL # OF CHECKS: 197 FOR A TOTAL AMOUNT OF: $1546360.46 TOTAL # OF REISSUED CHECKS: 0 FOR A TOTAL AMOUNT OF:

TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

Page 5 of 5 ends

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=2&FileName=D:\GemsEn... 3/1/2024

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Attachment: Disbursements -FY 23-24 - 02-02to 02-29-24 (5594 : Disbursements - Dated 02/01/24 through 02/29/24)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes for the following: (1) February 12, 2024 City Council Regular Meeting and (2) February 26, 2024 City Council Regular Meeting.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes for the following:
(1) February 12, 2024 City Council Regular Meeting (Attachment A) and (2) February 26, 2024 City Council Regular Meeting (Attachment B).

FISCAL IMPACT:

Within budgeted operational expenses.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 02-12-2024 Regular Meeting (PDF) Attachment B: Minutes of 02-26-2024 Regular Meeting (PDF) 2 Packet Pg. 12

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 February 12, 2024
February 12, 2024 (MONDAY)
www.cityofpacifica.org
Mayor Sue Vaterlaus called the meeting to order on February 12, 2024 at 7:07 PM 7:00 PM OPEN SESSION
Call to Order
Mayor Vaterlaus called the meeting to order at 7:07 p.m.

Attendee Name Title Status Arrived
Sue Vaterlaus Mayor Present
Sue Beckmeyer Mayor pro Tem Present
Mary Bier Councilmember Present
Tygarjas Bigstyck Councilmember Present
Christine Boles Councilmember Present
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Maria Sarasua, Police Chief; Ron Myers, Fire Chief; Todd Johnson, Dep. Fire Chief; Bob Palacio, PB&R Director; Louis Sun, PW Dep.

Director-Wastewater Div.; Roland Yip, PW Dep. Director (Field Services/Engineering); Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Vaterlaus read the Land Acknowledgment.

Salute to the Flag led by Councilmember Bier

SPECIAL PRESENTATIONS
A. Proclamation - Pacifica Sports Hall of Fame Week & 2024 Inductees Mayor Vaterlaus read a proclamation honoring the Pacifica Sports Hall of Fame Week and the 2024 inductees: Brent Crowley (Terra Nova / Oceana High School wrestling coach), Gary

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 2 February 12, 2024
Hernandez (University of California Berkeley All-American baseball athlete), Keith Hernandez Major League Player), and Natalie Talbot-Thorne (California Interscholastic Federation Executive).

Horace Hinshaw, President of the Pacifica Sports Club, thanked Council for recognizing the inductees and shared some history of sports in Pacifica. He felt it was great to have the support of Council and the City. Mr. Hinshaw stated that there are 170 people on that wall in the last 33 years and he hoped to eventually expand around the other side of the wall.

Councilmember Bier thanked him for always bringing our community together.

Councilmember Bigstyck stated that it was inspiring to know how many athletes our community has, especially when it comes to the children who participated and learned good values about cooperation, being good competitors, and what it means to play a game in a positive way. He thanked him for enshrining what sports means to Pacifica as a community.

Mayor pro Tem Beckmeyer echoed the sentiments from Councilmembers Bier and Bigstyck.

Councilmember Boles thanked him for bringing this to Council’s and the community’s attention.

She knows it’s an inspiration for our youth to see that they have athletes that have made it at a national level.

Mr. Hinshaw stated that, when he started working for the Pacifica Tribune, he thought it was important to recognize the athletes, as some have gone on to outstanding history in sports, not just in the U.S. but also overseas. Mr. Hinshaw stated that they used to have the Athlete of the Week years ago, and people would come up to him and remember their stories.

Mayor Vaterlaus thanked him because she felt privileged to be on the Wall of Fame.

Mayor Vaterlaus asked if anyone from the public wanted to speak. Seeing no one, she stated that they could take a picture.

Dep. City Clerk La stated that they had one raised hand after they closed public comment.

Mayor Vaterlaus re-opened public comment.

Sue Digre, Pacifica, stated Mr. Hinshaw deserves many honors and she congratulated all the athletes.

CONSENT CALENDAR
Mayor Vaterlaus asked if any Councilmembers want to move anything from the consent agenda.

City Clerk Coffey stated that, before they proceed with the consent calendar, she had a note for one of the items on Consent: Item No. 9, Chit Chat Café lease agreement, requires a minor revision in Section 3.2 (Base Rent) to read “the monthly base rent for the initial term shall be $1,900 per month for a total of $22,800 per year,” and that is to be consistent with the base rent amount listed in the basic lease information portion of that agreement, i.e., a typographical error that needed to be corrected.

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 3 February 12, 2024
Mayor Vaterlaus thanked her, and with no Councilmember requests, opened public comment.

David Leal, Pacifica, stated he is speaking as a member of the community, a father and a coach. He stated he was speaking on Item 12. He urged Council to approve staff’s recommendation and approve the construction services agreement with Armour Fence to replace the Fairway Park backstops, stating his thoughts on the item.

Mayor Vaterlaus closed public comments.

Councilmember Boles had a minor correction to the minutes, in Item 2a on packet page 33. The paragraph beginning “Councilmember Boles understood” and in the middle of that paragraph, she stated the following changes: First, “...and then they have something that they cannot approve again” to “...and then we have something that we cannot approve again” and last, in the final line, “...then come back to them instead of ...” should be changed to “...then come back to us instead of...”
Councilmember Boles also commented on Item 10. She referred to the money they are getting for their Edible Food Waste Recovery Program, and she supports that half is the money is going to the PRC for them to accept money from restaurants and distribute them. Now it is showing that the almost other half of the money, Public Works has spent some on compost and mulch, but the rest is going back to the county. She was hoping they can see how we might be able to keep this money in the city in the future. She had a conversation with Alejandra Warren from Plastic Free Future, and her response was it sounds like those $19,000 could be used to design a program for Pacifica gardens without any need for additional staff bandwidth. In fact, Plastic Free Future has been dreaming of a community compost hub in Palmetto for years. There are members of the community that have some ideas and Councilmember Boles understands staff does not have the capacity to take this forward, but maybe we can consider some of those and keep our money here in town in the future.

Mayor pro Tem Beckmeyer wanted to tag onto what David Leal said about Item 12 and the backstops. She has been hearing about backstops for a long time from many members of the community, and this is one of those examples where staff worked hard to make this happen.

She thanked PB&R Director Bob Palacio and our engineering staff. She stated that it is a team effort and they did an amazing job with it. She thanked him for what he did to make that happen for all those kids.

Councilmember Bier thought the partnership between the City and Little League is important.

She was proud that the city is coming in and partnering with Little League.

Mayor Vaterlaus agreed.

Councilmember Boles moved approval of the consent agenda with corrections to the minutes (Item 2a) and corrections to Chit Chat Café lease (Item 9); seconded by Councilmember Bigstyck.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Tygarjas Bigstyck, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 4 February 12, 2024

1. Approval of Disbursements for 01/01/24 through 01/31/24.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of January 2024.

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: (1) January 8, 2024 Special and Regular Meeting of the City Council and (2) January 22, 2024 Special and Regular Meeting of the City Council.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

6. Resolution to Approve an Additional Operator III – Plant Operation position for Public Works Department
PROPOSED ACTION: Adopt a resolution approving to add a full time Permanent Operator III - Plant Operation position to the position control in Public Works Wastewater Division, at an estimated annual cost of approximately $192,000.

7. Resolution Authorizing Master Consulting Service Agreement, Task Order No. 1 and 2 with S. R. Rose Engineering Inc., Inc. for the On-Call Project Management and Development Review Staff Augmentation Services Project
PROPOSED ACTION: Move to Adopt a Resolution Authorizing Master Consulting Service Agreement, Task Order No. 1 and Task Order No. 2 with S. R. Rose Engineering Inc., in the amount of $458,505 for the On-Call Project Management and Development Review Staff Augmentation Services Project; and Authorize the City Manager to execute all documents related to the project.

8. Resolution to Approve First Amendment to Communications Site Lease Agreement between the City of Pacifica and American Tower Company PROPOSED ACTION: Adopt a Resolution to Approve the First Amendment to the Communications Site Lease Agreement between the City of Pacifica and GTE Mobilnet of California LP d/b/a Verizon Wireless (American Tower Company) for Expanded Lease Space Area at Frontierland Park, 900 Yosemite Drive Site.

9. Resolution Approving the Lease Agreement between the City of Pacifica and Chit Chat Cafe LLC
PROPOSED ACTION: Move to Adopt the Resolution Approving the Lease

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 5 February 12, 2024
Agreement between the City of Pacifica and Genevieve Davis, Branden Jenkins of Chit Chat Cafe LLC and Authorize the City Manager to Execute the Lease Agreement for the 2100 Beach Boulevard Location at the Pacifica Pier.

10. Resolution Authorizing the City Manager to Enter into a Memorandum of Understanding with the County of San Mateo Supporting Pacifica Resource Center’s Edible Food Recovery Program
PROPOSED ACTION: Adopt a Resolution Authorizing the City Manager to Enter into a Memorandum of Understanding with the County of San Mateo Supporting Pacifica Resource Center’s Edible Food Recovery Program.

11. Resolution to Approve Purchase Agreement with DXP Enterprises Inc for Purchase of pumps for CCWRP Pump Replacement Project (P004)
PROPOSED ACTION: Adopt a Resolution that:

A. Authorizes the City Manager to award and execute a sole source Purchase Agreement for three KSB pumps with DXP Enterprises Inc. (Authorized distributer of KSB pumps); and
B. Approves a total project budget of $66,461.19; and
C. Authorizes the City Manager to execute all documents related to the purchase agreement.

12. Resolution to Approve a Construction Services Agreement with Armour Fence for Fairway Park Backstops Replacement Project
PROPOSED ACTION: Adopt a Resolution to Approve the Construction Services Agreement with Armour Fence for Fairway Park Backstops Project.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Shreya Joshi, Pacifica, stated she is with Pacific Coast Television. She stated that there have been additional people coming in on behalf of PCT and they wanted to let them know each year PCT trains 30-40 college interns for television production and Council meetings are one of the vital productions for that training and they apologize for any distractions.

John Kontrabecki, Pacifica, stated he is an attorney and has a client who made an application for a 20-unit residential development in Linda Mar called Hillside Meadows which includes 4 below market rate units as well. He detailed the process stages since the completed application

3.5 years ago and has requested help from Council to get update on the status to move this forward as soon as possible.

COUNCIL COMMUNICATIONS
Councilmember Bigstyck began his communications with the passing of NCCWD President Jack Burgett. He asked Mayor Vaterlaus to adjourn the meeting in his honor. He read City Manager Woodhouse’s op-ed in the San Mateo Daily Journal. He participated in the One Day Homeless Count and there will be information coming in late May. He was invited to a session called “Ombudsman Services” which is a federal program that goes through the County and the idea is they are advocates for seniors. He met with some people in that group in an interesting session about conservatorship. That evening, there was a Peninsula Clean Energy meeting and they were briefed about the Nexus Project which is solar over irrigation canals; he understood it was a pilot and will cost $20 million for a mile in which solar panels hang about 3 feet over the water which has the two-fold effect of conserving the water in the waterway

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 6 February 12, 2024
because so much of it is lost to evaporation between north and south California and on the other hand they have solar so they simultaneously have water conservation and solar power. He thought it was a pilot to see how it works and the beginning for something potentially exciting for California and how they conserve water and gain energy. He stated usually PCE stays 5% under PG&E rates, and they decided not to follow PG&E’s rates and instead keep rates where they are which approximates between 10-15% savings instead of the standard 5%, depending on the kind of customer. He attended the Council of Cities/Santa Clara Cities Association/Peninsula Division of Cal Cities Legislative Update night. He was happy to co-host that with his fellow Legislative Action Committee member Vicki Veenker from Palo Alto. He was invited to the Chinese Consulate by his friend, Deputy Consul General Zhao, for the 45th anniversary of US-China relations and also a Chinese New Year’s celebration. He attended the Library JPA meeting and InterEthnica will be helping us with strategic planning for 2025.

They also addressed various library policies, including about book access in this time. He stated that the San Mateo County Library System has resolved to not ban any books. He attended a special LAFCO meeting because of an appeal by the East Palo Alto Sanitary District and they decided to continue to go with the decision they made in November that they should be made a subsidiary of the city and that process will now move forward. The next LAFCO meeting is March 20. They also talked about how they are prioritizing municipal service reviews. There is a number of criteria that the state looks at for each municipal service review and we are supposed to go through all of them approximately every five years. He stated that there are 20 cities and 22 independent districts that they would be doing MSRs for and it becomes important how they prioritize what they are doing and how. In some of the variations, coastal cities would come up within a year or two or three. He attended CCAG and they found about a tax measure that may be on the ballot coming up, adding that they are also developing a strategic plan. He attended the Pacific Beach Coalition surf movie. He stated there was a Peninsula Division CalCities meeting about the various events coming up.

Councilmember Boles participated in the One Day Homeless Count for the first time and got to ride with Councilmember Beckmeyer. She thought it was interesting to get a firsthand look at our vulnerable community. She is interested in seeing the data when it comes out. She attended a Webinar on SB4 with Penny Nixon. She stated that SB4 is the new state law that allows churches and other institutions to build affordable housing on their sites and adjust ministerial review. She was also participating with the Unhoused on the Coast group and some of those people are starting to reach out to churches here in Pacifica to see if there is interest as well. She referred to the CalCities legislative update and thanked Councilmember Bigstyck for helping to organize that. She was impressed by State Senator Wahab from Alameda, who was tuned in on the need for affordable housing, especially for single moms and seniors; one thing that she said that struck Councilmember Boles was that she said there was a silver tsunami coming and that the numbers of seniors going into homeless could triple by 2030. She attended the Pacifica Environmental Family event about the Coastal Act and the Coastal Commission and she thought it was well put together and informative. She stated that Dr. Charles Lester who used to be the Executive Director of the Coastal Commission had a great presentation and answered hard questions from the public. She thought there was some good information there as they try to carry our conversation here forward, understanding the public trust land and the shorelines moving and that becomes state land after a while. Some inspirational stories from the City of Monterey, knowing that they have to give room for the extra water to move in and creating a bigger shoreline with more recreation space. She stated sometimes there are alternatives to the standard armory that can actually improve the city, so hopefully we can move past the fear and vision a little bit about what we want for our town as we move forward. She stated that, after that, there was a comment from a constituent in Shoreview and she reached out to them and had a long meeting to understand a project that they were trying to get through

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 7 February 12, 2024
the Coastal Commission now with a revetment. She had her first meeting with County Supervisor Ray Mueller about electric homes and affordable housing and sea level rise issues and she is also working on a water capture project along the coast with him with the San Mateo Leadership Council and it was good to get some feedback from him on that. On the next day, she met with Anthony Yoshida from State Senator Josh Becker’s office; they talked at length about the bills that Senator Allen had introduced in the past that had made it through the legislature two years in a row and then were vetoed by the governor. They were bills that would provide a revolving fund so vulnerable properties could be purchased and then rented back so nobody has to leave right away and made whole for the amount and value of the property but it gives us a chance to plan for the future. He promised to dig into that and try to understand why the governor vetoed them and they might be able to be reintroduced. She watched the fivehour long Planning Commission meeting on our Housing Element objective design standards and she wanted to thank the Planning Commissioners for doing that hard work. They have the Housing Element submitted but this is a document they are working on that will come to Council as well and provides some basic standards to try to make room for about 2000 new units of housing. She referred to fundraisers held by the Pirates of Manor and the Pacifica Beach Coalition, which were fun.

Councilmember Bigstyck stated he was reminded when Councilmember Boles was talking about the Planning Commission meeting that they all had their power out in that moment. He thanked staff (Public Works, Fire, Police and PB&R) for again getting us through the storm.

Councilmember Bier attended the Age Friendly Task Force meetings. They look forward to completing the online survey about age-friendly cities and they are going to be having focus groups in a town hall meeting tentatively scheduled for February 27. She stated that they have a coalition meeting on February 13 and they will be moving forward in all the information they collect from the surveys and focus groups and will then inform out upcoming action plan with AARP. She stated the HEART Board meeting was cancelled this month. She attended the CCAG Bicycle and Pedestrian Committee meeting where they reviewed ten projects from the Transportation Development Act, Article 3 funding. They have until February 26 to complete those scorings. She is grateful to be at the table in part of those conversations and the opportunity to bring more projects to our region and eventually us too. She watched the PCT recording of the Pacifica Environmental Family’s Education forum about the Coastal Act. She wanted to thank PCT because she couldn’t have watched if they weren’t there to record it. She stated that was going above and beyond what they are regularly contracted to do so it was awesome that they have a public television station that goes out of their way to make sure we get the information that we need moving forward. The legislative panel was wonderful at CalCities. She thanked Councilmember Bigstyck for being a part of that. She stated that it is always good to hear from all of our leaders across the state. She met with a group of constituents who are concerned about water safety after the accidents that happened during their King Tides. She attended a webinar about the cold impacts on health and the County’s Inclement Weather Program. She coordinated the Pacifica Collaborative meeting, which included Tree City Pacifica, and they also has a project with the Sanchez Art Center and Pacificans Care, Art for a Peaceful and Just Community; they are having all kinds of different kindness activities across the year in different sectors, i.e., they are doing read alouds at elementary schools, a youth summit based on kindness, and an event coming up which is “Leap Into Kindness,” a free community sing along on February 29 at the Mildred Owen Concert Hall.

She stated that it is a way for us to get together and share some joy. She thought it was important to understand that, even when the world is so horrible, we can create these pockets of kindness that are going to trickle out into our community and have a ripple effect. She wants to thank Cindy Abbott from the Sanchez Art Center and Bill Michaelis from Pacificans Care which

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 8 February 12, 2024
is sponsoring the event. She attended the Coast Pride board meeting. She attended the Mental Health Service Act Steering Committee meeting where they talked about Proposition 1, which is going to be re-routing our Mental Health Service Act funding for the county. She met with constituents about short-term rentals and after that meeting she went home where there was a short-term rental advertised for 19 people with noticeably more than 19 people there over the weekend. She has to cover her kitchen window because they can see into the window and it wasn’t a comfortable thing to feel you have to cover a window. She wanted to make that public comment as there are a lot of people who have that kind of thing happening in their neighborhoods. She stated that they are going to be having a Pacifica Youth Summit on March 16 at IBL, and they are looking for youth-centered agencies and groups to table at that event.

Councilmember Boles wanted to add that Councilmember Bier and her are on the ad hoc committee for the BBIRP, and she wanted to remind everyone that the meeting for that is on February 22 on Zoom.

Mayor pro Tem Beckmeyer reported on the Beautification Advisory Committee. The committee was fortunate to have a presentation and update from Cindy Abbott on the Mural Subcommittee, which specifically focuses on beautification through public art, and she went through the whole policy and mentioned murals that have been approved on city-controlled public property or adjacent that are controlled by other public agencies. What was an interesting outcome of that conversation was a discussion about other possible kinds of public arts that might not be as expensive to produce and as lengthy to produce. She learned a new acronym she wanted to share with them, i.e., MUTCD, the Department of Transportation’s Manual on Uniform Traffic Control Devices. She attended a lot of other meetings. She stated the legislative updates were fantastic and she was so proud of Councilmember Bigstyck. She stated that they were treated to the opportunity as this was a collaboration between Council of Cities and the Santa Clara County Council of Cities and CalCities, three organizations that all have overlapping interests.

They were able to enjoy some comradery from legislators, hear legislative updates, participate in great panels, and also be in a very historic space for Silicon Valley. She participated in the One Day Homeless Count for the first time ever. She stated that their day was well-spent and all that data will be rolled together for not just Pacifica but for the county and released back to us at some point several months from now. She stated that it was exciting for her to see PRC staff in action. She stated that they hear updates from Anita Rees all the time, and she thought it felt like a ride along. They were fortunate to have one of the homeless outreach workers with them.

She met with the Mayor and the City Manager on what she was calling strategic goal setting.

She chaired her first Coastal Cities group meeting, where they mostly talked about their work plan and it was all about communications. They will be talking about ocean protection and sea level rise. She was at an all-day Lion’s Club District meeting. She stated that the benefit of that was that people came up to her who are members of other Lion’s Clubs around the area who live in Pacifica. She stated that the Lions have been an active group in Pacifica for many years, longer than we had a town, since 1948 or 1949. They have the opportunity occasionally to do some benefit work for non-profits in town and community groups and we were able to do some grants. She knows how much the groups depend on that income and plan on it and incorporated into their budget.

Mayor Vaterlaus attended the Home for All meeting on church properties and there was a lot of information provided. She learned about Charles Lester and the Coastal Act and attended Council of Cities. She attended the OneShoreline meeting which is all about sea level rise but mostly on the bay side. She was also present for the discussion on the check distribution for Fog Fest. She went to the Housing Our People Effectively (HOPE) meeting and they talked about the new law that, in the county, if you are homeless and you do not take the help, they

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 9 February 12, 2024
can cite you. Someone asked a question of how many encampments there are and in the county there are eight, with 68 people living in those encampments; they do not plan on arresting anybody or citing anybody and the goal is to get people help but they did say there are lots of people who do not want help. She attended the movie night. At the CCAG Legislative meeting, they talked about the budget and the changes in staff and local bills. She attended the regular CCAG meeting, mainly doing part of the strategic planning. She stated that the legislative meeting did talk about the changes in staff in the state which is really important. She went to the Shared Prosperity Council, which was formerly the COVID-19 Recovery Council, and they got massive statistics on jobs, housing, income, and everything involved in the whole county. She watched the Planning Commission meeting. She talked to many constituents about short-term rentals, dogs, trash, etc.

STAFF COMMUNICATIONS
City Manager Woodhouse stated during the storms that the major impact seemed to be the extremely high winds that day with a lot of trees down, power lines, etc., and unlike previous storms, Pacifica lost all power. He stated that they made the call that day to open up the Community Center as a comfort center with electricity and power available to people. He thanked PB&R Director Palacio who staffed it in addition to all of the first responders from Police, Fire, and Public Works who were running around the city dealing with stuff. He stated, in his experience, that was the first they had opened the Community Center as they have a generator that runs to allow that to happen if the power is out at the Community Center. He then flew to Los Angeles for the League of California Cities City Manager’s Department meeting. He is a member of the Cal ICMA which is the state affiliate of ICMA, International City/County Managers Association. They had a strategic planning session. The comment he will make about Cal ICMA and ICMA generally focuses on professional development with pipeline or local government management and ethics and it is very near and dear to his heart. He stated that the profession has lots of great contacts through that which help with recruitment and retention of the quality employees in our profession in Pacifica and in our region, and it is a very important organization. He also sits on the Executive Committee for the League of City Managers Department and they had their business meeting Wednesday morning before the conference started; it was incredibly informative because it was a very large overview of what is happening statewide. League Executive Director Carolyn Coleman gave presentations as well as a lot of policy committee members. He stated that statewide this is going to be an unbelievable year legislatively and leading up to the election in November and one message is layered onto that of some artificial intelligence capabilities that, for better or worse, will be used in various ways during the election. He stated at the conference there was a keynote speaker about artificial intelligence and some of the creative ways that can be used in our profession of local government management. There was some discussion about some of the challenges with that.

He then referred to Councilmember Bigstyck’s comment that the op-ed piece he had written was for PublicCEO entitled “Pacifica Seeks Creative Pragmatic Solutions to Coastal Planning Challenges”. He stated that the piece in the San Mateo Daily Journal did run a piece and Planning Director Murdock and Coastal Commission staff Stephanie Rexing were both quoted in that Journal article which is talking about our LCLUP process. City Manager Woodhouse wanted to mention a few meetings that are upcoming and some have already been mentioned:
the Beach Boulevard Infrastructure Resiliency Project meeting (February 22), the third meeting for the Local Coastal Land Use Plan process which will be held at the Terra Nova Theater (March 2), and the City Council’s strategic plan update process for this year (March 9). He stated that the other announcements he wanted to mention are that they will make the determination and a press release relating to opening half of the main pier on Wednesday, February 14. They are likely to open it on Wednesday, but the actual determination will not be

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made and the release done after some last final work. He stated that the most westerly half of the pier will need to remain closed and only the most easterly half will open at this point in time.

He also wanted to talk about the Sanchez Library Outpost technology that is going to be implemented and is under construction. He will read what they wrote in Connect with Pacifica and he wanted to make a clarifying point that, right after he put the information out on Friday, February 9, they heard from the County Library team and the construction team that Sanchez was going to be closed this week due to the concrete pour for the facility but a final ADA survey needs to be completed before the concrete pour. He stated that the Pacifica Sanchez Library is open this week, to be determined when it will be closed to facilitate the concrete pour, but progress is occurring and the Outpost will increase access to the library’s collection through easy to use 24 hours, seven days a week, automated library vending hubs. It does not replace the in-person Sanchez Library services but augments it and, during the construction, the library services continue to be available and is expected to be completed this spring. Putting it into the context of Pacifica’s libraries project is that this will be the first of its kind in the county lending machines which is exciting and puts us on the path towards cutting-edge library services and fits with Pacifica’s and San Mateo County Libraries and the community’s vision for modernization of Pacifica’s libraries. It is a step toward our open access model that was envisioned for the Sanchez branch to allow that kind of 24/7 access to browsing collection and materials, in addition to the in-person library program and the services currently provided. He thought the City and San Mateo County Libraries are working toward a vision to bring modern library facilities to Pacifica with a new full service Sharp Park Library and renovation of Sanchez Library, and the construction of the Outpost is moving us in that direction.

Mayor pro Tem Beckmeyer thanked him, City Clerk Coffey, and Management Analyst Elizabeth Brooks for extra effort to get that word out. The goal was to try to get the word out because there are a lot of people who use that library and to suddenly have it be closed and there had been no forewarning. She also asked, regarding the LCLUP meeting at Terra Nova High School, if they have a timeline on the mailer.

City Manager Woodhouse stated the LCLUP meeting mailer is probably in the mail or will be in the mail very shortly as they were waiting until they absolutely verified that Terra Nova Theater is going to work.

Mayor pro Tem Beckmeyer thanked him for looking for a large venue as she thought, with the volume of emails and comments she has been receiving, they are going to need a big venue as this is becoming an issue of grave concern to many Pacifica residents. She wanted to follow up on what Councilmember Boles mentioned regarding to the Allen bill. She knows that Coastal Cities group took an opposed unless amended position on that bill which fed into CalCities position which had to do with the funding. She understood that it does not mean a bill cannot be crafted that would address those concerns, and that would be something they will be hearing about through the legislative updates through Coastal Cities group, and she will bring updates when there are any.

Councilmember Boles added she was communicating that we do not have the money for this.

Mayor pro Tem Beckmeyer stated that what it is about is that we are in charge of Pacifica and this job is to keep our funding straight and help our city move forward; thus, we have to rely on staff and all the moving parts that cost money, not just our money generated from property taxes but funding that they bring in such as Councilmember Bier was talking about the bicycle situation with $300,000 bike lane that we do not have the money for but through a grant process we will. She referred to the $19 million pier update, which will be funded through continuing to

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work with our legislators and getting the word out about this important, critical regional asset and the need to repair.

Mayor Vaterlaus stated that she went by the Community Center when she had no power and she was happy to see the people who were there. She thanked staff for everything.

Councilmember Boles stated their libraries could potentially be a community resilient hub too.

Mayor pro Tem Beckmeyer understood that pallets of phone charging units with some snacks, etc., were dropped off at Sharp Park Library and made available to people. There were a lot of people and they were coming to a place where they could work.

PUBLIC HEARINGS - NONE.

CONSIDERATION - NONE.

ADJOURN
Mayor Vaterlaus stated the final thing they want to do at this meeting is to adjourn in memory of Jack Burgett. He called her periodically as they were going through similar things and he was the best. They had a meeting with him and he gave stories of how he met his wife, being a coach, and his life, and she was thankful to have him still coming to their meetings. She wanted to say how they are going to miss him.

Mayor pro Tem Beckmeyer realized when they met with him and heard different stories, she knew him and his wife, and before she knew them, she ate the Shrimp Louie salad that they were responsible for making at the Moose Lodge on the first Friday of the month for years. She is sad that she did not get a chance to know Jack better than she did and she is grateful for the amount of time she did get to know him. She stated he was a kind person, a Marine, and a coach for generations of football players. She ran into an article about San Francisco State University honoring him. She felt he wanted to see the North Coast County Water District project done and opened, and she thought he will be looking down and he will be communicating with them about the project. She will miss him.

Councilmember Bigstyck had the ad hoc to solve the moment of consternation as they seemed to have a difference of opinion between organizations. He saw that Jack very much wanted to speak the truth and be done with it, and at the same time he struggled with the part of himself to communicate where his heart and mind was and to work with other hearts and minds that may have a different approach. He contemplated how many people he taught to be upright and cultivated themselves as well as sense of community. He stated that getting to know Jack unfolding before him and he saw him open up way past the training that he cultivated himself.

Jack led with nothing but respect for him and in those moments where he had no choice within himself but to show agitation, at the end of the day, he knew how to pull it back, look you in the eye, shake your hand and get on with it. Councilmember Bigstyck had every respect for someone whose service was finding the entirety of himself so he could serve the best for all of them.

Councilmember Boles was sad that she did not get to know Jack Burgett as well as the other Councilmembers did. Her relationship with him was mostly in this chamber where he was always present early. She thinks about his illness and his strength in fighting it and hoped that he would be here longer with us. She stated that it is the measure of a person to see how they

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handle being here only a certain amount of time and he kept living every day the same way, true to his character. He was always so welcoming and glad to see people and make each of them feel special when they walked in the room.

Councilmember Bier stated Jack showed up dressed with a suit and tie to the NCCWD meetings and he was the same way when he coached. She stated he was so incredible and she was sad that he is gone. She thanked some of our staff members who sat in the back of the room with him and helped him. She noted Capt. Clements made sure that Jack got in and out of the chambers okay and things like that make a difference in community as that is how they take care of each other. She went to school with Jack’s kids, so when they had the opportunity to be in our ad hoc meetings with him, she got to tell him about times from when she was a kid. She stated that he was scary but tough, and he was also a great coach. She stated that every time athletes spoke to him, they called him coach and that is such a sign of respect.

She stated that the beauty of coming together as an ad hoc committee surpasses any disagreement or uncomfortableness between agencies. They were able to take that opportunity and create relationships that go way beyond any decision made or any argument, and that is what they did with Jack. She stated that she will miss him terribly.

Mayor Vaterlaus stated that they will take 30 seconds of silence to remember him. She then adjourned the meeting at 8:49 p.m. in memory of Jack Burgett.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Vaterlaus, Mayor

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Attachment: Attachment A: Minutes of 02-12-2024 Regular Meeting (5592 : Approval of Minutes)

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 February 26, 2024
February 26, 2024 (MONDAY)
www.cityofpacifica.org
Mayor Sue Vaterlaus called the meeting to order on February 26, 2024 at 7:03 PM 7:00 PM OPEN SESSION
Call to Order
Mayor Vaterlaus called the meeting to order at 7:03 p.m.

Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Christian Murdock, Planning Director; Maria Sarasua, Police Chief; Craig Wittner, NCFA Fire Marshall; Sarah Coffey, City Clerk, Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Vaterlaus read the Land Acknowledgment.

Salute to the Flag led by Councilmember Bigstyck

CONSENT CALENDAR
Mayor Vaterlaus asked if any councilmembers wished to pull items and, seeing none, opened public comment. She then closed public comment.

Councilmember Boles stated she had questions on item 3.

City Manager Woodhouse stated Fire Marshall Wittner was present and he is the most appropriate one to answer any questions.

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Councilmember Boles wanted to talk about inspections related to short-term rentals, especially some of the larger ones that host a number of people. She asked in her written questions what the official definition of a “lodging house” was. She was referred to the 2021 International Fire Code that defined it as a “one-family dwelling where one or more occupants are primarily permanent and rent is paid for guest rooms”. She stated the IFC further clarifies the definition of maximum occupant load of the lodging house in order to remain in R3 classification which is 10 or fewer transient persons. The City of Pacifica’s municipal code defines a hotel as meaning “a building portion containing six or more guestrooms designed or intended to be used or hired out to be occupied or are occupied by six or more individuals for compensation”. She understands they are not currently checking fire safety for short-term rentals but she understands that some other cities have opted to do so and she wanted to get his thoughts; we have a number that are more than six bedrooms and an even greater number that have more than the six people, up to 16 people, that are staying overnight that are not inspected before they become short-term rentals now and are not regularly inspected for safety. She was curious what his thoughts and experience are and if he thinks that is something we may want to consider.

City Manager Woodhouse stated, regarding Fire Department inspection of short-term rentals, that is a program that Council could review and consider and direct when they do the ShortTerm Rental Ordinance update process. He stated that there are numerous areas of our ordinance and state law that need to be reviewed to make it clear that such short-term rentals would be part of the program and they would be able to charge them the fee that is required.

Councilmember Boles understood that would be the best scenario. As these are life safety issues, she wondered if that was something they could potentially bump up on the priority list of items to consider as a single thing if they are still waiting to do the ordinance.

City Manager Woodhouse stated this comes up occasionally about different simple things we might do in advance of the holistic Short-Term Ordinance review. Even reviewing small things would require staff time, as Planning and City Attorney’s office staff are focused on other priorities. He would want that direction from the full Council to do that and evaluate what else would fall off the plate to accelerate any particular aspect of the program. He thought, with the short-term rentals program, so many of the aspects of that program are all integrated. The number of people Council may want to allow in an ordinance revision that could exist in a shortterm rental would relate to state law (as to what that occupancy is defined as). He expressed that biting off little pieces has come up before and he thinks it needs to be considered as a whole program.

Councilmember Boles thought part of her question to Fire is whether he sees this as a potential hazard, given the number of people potentially visitors staying in one house for a short amount of time with recurring groups up to 16 people.

Fire Marshal Wittner stated that it could be. In other communities where he has conversed regarding this same topic, the short-term rental program created complaints in the community from neighborhoods, as it changed the use and character of the neighborhood (parking, noise, etc.) and communities chose to deal with them. He questioned if there could be life safety issues that they would address, he stated that they would most certainly address those. He referred to her concern regarding 10 or more people, he stated that the Code views that the fewer occupants there are, the looser or fewer provisions there are and, as the occupant load increases, the provisions become tougher. He stated that, by definition in the International Codes and California Codes, they look at 10 or fewer people and want those to operate similar to an R3 or traditional single family to owning occupancy, and they further say that greater than

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10 would be operated more closely to an R2 or an apartment style occupancy and with even greater occupancy of up to 16, depending on the configuration, they look at it as operating potentially like an R1 occupancy. He stated that, with definitions, California makes it difficult sometimes to interpret without knowing the exact style of structure amount of stories, etc. He stated that they can certainly inspect those for safety. He stated, with some of the other communities, their concern was that people who visit the community are unfamiliar with their immediate surroundings and do not know where the fire extinguisher is or are they certain the smoke alarms work, do the sliding glass doors and windows work, etc. That is what they include in their STR inspection program for the basic safety measures we all have control over in our own homes but do not, otherwise, have control in a rental.

Councilmember Boles appreciated his information.

Mayor Vaterlaus asked if there were any further questions.

Dep. City Clerk La stated that they had one raised hand after close of public comment.

Mayor Vaterlaus reopened the public comment.

Clif Lawrence, Pacifica, referred to what they mentioned before on how they regard a unit as temporary housing, and he shared the concerns they mentioned before.

Mayor Vaterlaus stated that they are not discussing the short-term rental issue. She stated that they will be discussing that on their goal setting meeting on March 9 and she suggested he feel free to attend to discuss the short-term rentals.

Councilmember Boles mentioned that he can make a comment during open communications.

Mayor Vaterlaus agreed that he can make his comment during the public comment period. She then closed public comment.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

1. Quarterly Financial Report for the Quarter ending December 31, 2023 PROPOSED ACTION: Review and accept the Quarterly Financial Report for the Quarter ending December 31, 2023.

2. Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.

PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarter ending December 31, 2023.

3. 2023 Mandated Fire and Life Safety Inspections Compliance Report PROPOSED ACTION: It is requested that the City Council acknowledge that North County Fire Authority has completed required annual mandated fire and life safety inspections within the City of Pacifica for 2023.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 4 February 26, 2024

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Bill Michaelis, Pacifica, started with a song regarding love and kindness and then shared a singalong with refreshments that will be happening at the Mildred Owen Center on February 29, and he mentioned the many people and organizations that helped organize this uplifting event to build on the positiveness in our community.

Linda Peebles, Pacifica, stated she is representing Pacifica Peace People and read a peace resolution written by their group.

Adrienne Zanini, Pacifica, stated it was devastating to hear all the bad news and it has to stop with a new way to bring forth peace in this world for all of us, and shared that is what we all want.

Marsha Murphy, Pacifica, stated that bad things happen when good people refuse to do things and she supports the Pacifica Peace People’s resolution.

Ellen Hage, Pacifica, stated that she was supporting Pacifica Peace People’s resolution for peace and reconciliation, and she shared a few personal thoughts on the results of what is happening in Gaza.

Suzanne Moore, Pacifica, stated that they can support the Pacifica Peace People’s resolution and shared her thoughts on the problems to reaching their goals and she chooses to support this resolution.

Gloria Stofan, Pacifica, stated she was present to show her support to Pacifica Peace People and their beautiful resolution, adding that she cannot remain silent when so many are suffering from inhumane actions.

Flo Chang, Pacifica, understood Pacifica was in the midst of getting their Housing Element approved and how they have worked tirelessly and advocated on the citizens’ behalf and she asked that they extend that dedication for a future ceasefire resolution.

Clif Lawrence, Pacifica, expressed his support for peace in all countries that are suffering huge losses. He added that, in addition to supporting peace, there is another identity they can adopt to help them see who they are and where they are going, sharing his thoughts on a new vision of who Pacificans are.

COUNCIL COMMUNICATIONS
Councilmember Bigstyck thanked the Pacifica Peace People for being here with their message and their resolution and shared his thoughts on the subject. He spent time talking to a representative from Insurance Commissioner Ricardo Lara’s office to understand how flood insurance works and what affects it, to be prepared for the Local Coastal Land Use Plan (LCLUP) meeting this coming Saturday. He stated that Elise Lester from Assemblymember Marc Berman’s office also sat in on the meeting to understand what we are going through with our coastal issues. He has been following up with Congresswoman Anna Eshoo’s representative on coastal issues. He attended congressional candidate Joe Simitian’s event, reached out to Broadmoor Police Protection District for LAFCO, and attended a congressional candidates’ forum for the City Democrats. He attended the Coastal Cities quarterly forum held for elected officials, going over OPC results. He met with a representative from CORA and they

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have been engaged in their program training businesses and other interested parties on how to identify the signs of partner abuse and understand the better ways to address that. There was a Peninsula Clean Energy (PCE) meeting and he was proud of a board that chose to freeze the levels of how much we charge for electricity where PG&E has been raising those charges. He congratulated Associate Director of Community Relations and Climate Equity and Pacifica resident Kirsten Andrews-Schwind who recently got a raise through PCE. They also launched the turn-key electrification installation service and discussed project ownership potential of producing electricity in the future. He attended the Council of Cities event in Daly City where Assemblymember Phil Ting spoke as well as a representative of Rainbow Bridge that spoke.

He attended the Sports Hall of Fame dinner where Jack Burgett was honored, saw Coach Bill Gray, and congratulated the Hall of Fame inductees.

Mayor pro Tem Beckmeyer stated she was busy and spent time developing a better understanding of the Ocean Protection Council (OPC) guidance. This guidance is designed to encompass and collect the best available science on sea level rise for purposes of permitting and project planning for California cities, counties, agencies, etc. It is a big undertaking as all the numbers in that report are articulated with the NOAA numbers for sea level rise provided for the entire country. The idea is it is dialed in for California specifically and she gave more information on the subject. She was grateful to see colleagues at the first statewide quarterly meeting of the Coastal Cities group. She had an interesting meeting with the Economic Development Committee that is looking to move meetings around to different businesses. They are planning the Blues and Brews event on April 27. The subcommittees are looking at other activities, putting together digital maps of hiking trails in Pacifica and putting different activities together into a community calendar. She was not able to attend the Library Advisory Committee meeting and appreciated their work. She stated the congressional forum at the Democrats meeting was interesting to see the many candidates for our congressional seat being vacated by Congresswoman Anna Eshoo and how they addressed their ideas and their knowledge of Pacifica. She stated the Pacifica Sports Hall of Fame dinner was a wonderful experience and had the opportunity to attend with some of her colleagues.

Councilmember Boles thanked the Peace People for being present and all the work they put in to write the resolution and shared her thoughts on the subject. She met with Anita Rees and the Unhoused on the Coast group, and they discussed the County Encampment Ordinance and the possible effects of what is coming out of that, i.e., people may be fined with misdemeanors for not wanting to accept shelter. She stated that there are eight families on the waitlist for the oversized vehicle spaces. She met with the Pacific Beach Coalition and they used to do an Eco-Fest every year on Earth Day, and they are going to try that again and call it a Whale Fest for the community learning event and a lot of children’s activities. She had her first one-on-one meeting with Assemblymember Marc Berman and it was good to get to know him and talk about our coastal issues. She met with Aaron Peskin who is the president of the Board of Supervisors in San Francisco as she wanted to learn more about Sharp Park. She will continue the conversations. She went to the Pacifica Democrats meeting and she thanked them for organizing that great event. She met with Emergency Preparedness & Safety Commission and they need to talk about charters soon. She thanked Mayor pro Tem Beckmeyer for her excellent meeting and leadership at the state level. She met with the executive director of Brilliant Corners. They work all over the state in building housing for developmentally disabled.

They had the Beach Boulevard Infrastructure Resiliency Project meeting which was wellattended by over 100 people and they will announce office hours with the consultants soon.

She did a make-up session for her leadership training on emergency preparedness and stated, for each topic they are handling, it is looked at from a government point of view, non-profit point of view, and industry point of view.

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Councilmember Bier thanked the Pacifica Peace People and stated that their resolution was well thought out and beautiful. She thanked them for all the years and hard work they put in to bring peace to our community and shared her thoughts on the subject. She attended the Pacifica Democrats congressional panel, the Economic Development Committee meeting, as well as a meeting with PRC. She was invited to attend a youth mental and behavioral health summit held by the San Mateo County Youth Advisory Board, and it was wonderful to represent Pacifica and be there for those young people, talking about what they need from us to feel safe and healthy. She had an update about Pacifica Pride, which will take place on June 1. She attended the North Coast County Water District meeting where they had a beautiful tribute to Jack Burgett. She thanked Horace Hinshaw for the Sports Hall of Fame dinner.

Mayor Vaterlaus thanked the Pacifica Peace People for coming forward and shared her thoughts on the subject. She went to so many things that other councilmembers went to, i.e., Democrats debate, Coastal Cities group, congressional candidate Joe Simitian’s event, Council of Cities, Sports Hall of Fame, etc. She met with Lori Lievore from Congresswoman Anna Eshoo’s office. While she was there, she talked to Supervisor Ray Mueller. She spent a week at meetings on housing, insurance, and many other things. She had two Fog Fest committee meetings because they are trying to get things together for the Fog Fest. She met with a Community Overcoming Relationship Abuse (CORA) representative on Speak Up. They selected people from City Selection for the Housing Endowment and Regional Trust (HEART).

She went to the community meeting, which was a productive day for her. She stated that the most fun thing she did in the last two weeks was that she presented a proclamation to Winona Harvey, who turned 105 years and five days old.

STAFF COMMUNICATIONS
City Manager Woodhouse stated shared upcoming important meetings: On Saturday, March 2, is their Local Coastal Land Use Plan meeting at Terra Nova Theater. It is also a hybrid Zoom meeting. They will be going over a lot of the details that are in the LCLUP, recommended alternate modifications, and having a Q&A session with members of the public and that should be productive Saturday. The following Saturday, March 9, they will have another all-day session which is the City Council’s annual Strategic Plan update session which will be in the Council Chambers. He stated that this week, on February 22, there was the Beach Boulevard Infrastructure Resiliency Project meeting as Councilmember Boles mentioned with great attendance from the public via Zoom, and showing and getting input on some of the amazing design happening for that project. He stated that February 21 was the kick-off meeting for the Police Department Community Academy which is the first cohort of 16 residents and a few city employees were participating in that as well. He was able to attend and learn about those who are volunteering their time roughly one night a week for 10-12 weeks and he hoped that program will be a success and they will continue it in the future and others in the community can apply, participate and learn and take a deep dive into the workings of the Police Department.

Mayor pro Tem Beckmeyer also shared that March 9 is also Compost Giveaway Day through Recology.

Councilmember Bier also shared they are having the Pacifica Youth Summit on March 16 at IBL School. She requested that they come out and she will give them more information next time.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 7 February 26, 2024

PUBLIC HEARINGS - NONE

CONSIDERATION

4. 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan.

PROPOSED ACTION: Move to adopt a Resolution approving the City’s 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan, and directing the City Manager to transmit the reports to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR).

Planning Director Murdock presented the staff report, and recommended the following changes to the Housing Element Annual Progress Report before approval: (1) Pacifica School District project – to correct the information to reflect 70 units’ allocation across income levels to 59 above-moderate, 5 moderate-income, and 6 lower-income in various places of the report; (2) 407 Gateway Drive – to reclassify one of the projects as ADU project, not 5+ unit project, which increases the number of ADU’s receiving Certificates of Occupancy from 24 to 44; and (3) Table C, Column 11 – to correct descriptions of land uses to align with correct parcels.

Mayor pro Tem Beckmeyer asked him to clarify ADU versus 5+ units on the Gateway Project.

She remembers hearing about a potential future project of building ADUs on that site and she asked if this is part of that.

Planning Director Murdock responded affirmatively. He stated that, in the detailed information in the Housing Element annual progress report Tab A-2, the various building permits are listed there. There are two building permits for the Villages at Pacifica Apartment project on Gateway, and he thinks there is a 20-unit and a 22-unit building permit for ADUs. They conducted that project in two phases to create ADUs on that existing apartment project. He stated that, through the affordable housing regulatory agreement that the City Council approved in 2020, those units are going to be income limited to the low income or 80% area median income level at no additional expenditure on the city’s part to create or acquire those lower income affordable housing units.

Councilmember Boles thanked him for the report. She asked how many he said total in terms of ADUs receiving building permits.

Planning Director Murdock indicated that they were 71% of the approved units this year. He then confirmed that 17 ADUs received building permits in 2023.

Councilmember Boles is trying to understand how many total applications we had and 42 were for the Villages but she asked if they are getting a lot of applications for ADUs spread out through the rest of Pacifica beyond this one site.

Planning Director Murdock stated that it varies, and his observation is that it appears the level of activity has decreased a little bit in the 2023 period and perhaps a part of that is the more costly access to capital funding to undertake those projects. When interest rates were low, it was easier for people to access affordable financing to undertake those projects.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 8 February 26, 2024
Councilmember Boles thought there were very few building permits issued this year, and she asked if they had any more data about how long it takes for a particular project to get a building permit and are we getting less applications or taking longer in the process which may be a part of the reasons those numbers are low.

Planning Director Murdock stated he did not have any information to indicate that the processing timelines for building permits are changing, but his observation seems to be that fewer planning entitlement stage projects have been coming in. Those projects that are coming in or are anticipated to come in are much larger projects which is uncharacteristic of the last many years in Pacifica. They should anticipate coming through the entitlement stage as it relates to the report, much larger projects than they have seen in a decade or more potentially, perhaps several decades in Pacifica. He stated that the reasons for that are not entirely clear as some of it is perceptions related to the Builder’s Remedy and support in the legislature for bigger projects that might not otherwise fit within a city’s General Plan and some people are trying to exploit those as those theories are untested at this time. He thinks that is the major change he is seeing in our development related landscape for housing now.

Councilmember Boles stated that they received the Builder’s Remedy from the applications but they are not yet recorded or not required to be reported at this point for HCD but would they be at some point as they move further along in the process.

Planning Director Murdock stated potentially. He stated that, when people hear about Builders’ Remedies, what that means most of the time is related to a law called SB330, which is a law among other things creates a new type of application called a preliminary application. When people have heard about these Builders’ Remedy projects in Pacifica, what they heard is that a SB330 preliminary application has been filed but it does not have all the information that is required to actually constitute an application to the city for development but using a mechanism in the law to a developer’s advantage to essentially lock in the regulations and take advantage of some other provisions in that law. When those applications may come in with what is called a regular application or the type of application you would need to file for development, and when that application is deemed complete through the city’s review process, then it would be eligible for reporting in this Housing Element form. Those applications may come in or they may not; applicants have 180 days to submit an application following a preliminary application and not all of the developers follow up in that regard and not all of them process through those applications to completeness which would then put it on this report.

Councilmember Boles concluded that at this point we do not have any of the six that have been determined to have a complete application.

Planning Director Murdock agreed, and that is why they are not reported in this report.

Mayor Vaterlaus opened public comment and, seeing no one, closed public comments.

Councilmember Bigstyck moved to adopt a Resolution approving the city’s 2023 Annual Progress Report on Implementation of the Housing Element of the General Plan and the 2023 Annual Progress Report on Implementation of Other Elements of the General Plan, with the changes identified by staff, and directing the City Manager to transmit the reports to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR); seconded by Councilmember Boles.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 9 February 26, 2024
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Christine Boles, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

5. Modifications to the City of Pacifica Purchasing Policy PROPOSED ACTION: Adopt a Resolution Approving Modifications to the City of Pacifica Administrative Policy No. 76 (Purchasing Policy).

Asst. City Manager Carter presented the staff report, and recommended correcting the language included in the packet (pages 61 and 54) to read as follows: “3.3.6 The Purchasing Officer may, as needed, increase any Purchase Order issued by an amount of up to 10% for additional services, good or equipment not anticipated at the time the Purchase Order was issued which However, this increase may not cause the total Purchase Order amount to exceed the authority maximums described in 3.3.1 for the City Manager by an amount of up to 10%” and “3.5.1 The Purchasing Officer may, as needed, increase any Contract approved by the City Council or by the City Manager by an amount of 10% for additional services, goods or equipment not anticipated at the time the Contract was executed through a Change Order, or Contract Amendment which However, this increase may not cause the total Contract amount to exceed the authority maximums described in 3.4.2 for the City Manager by an amount of up to 10%.” .

Asst. City Manager Carter completed the staff report presentation.

Councilmember Boles asked if only the City Manager has the ability to approve contracts with the 10% overage and other departments stay within the contract amount without the 10% overage.

Asst. City Manager Carter responded affirmatively. She added that the policy would allow the City Manager to decide a discretionary contingency as the Purchasing Officer for the city and no other staff would have the same authority.

Councilmember Boles asked about ongoing contracts, for example if we had a contract with Group 4 for the design and the contract was over several years for $500,000.

Asst. City Manager Carter stated that this would typically apply to ongoing services. They have a contract for something that happens on an ongoing basis every year, such as for augmentation of city staff, and that is where we want to count this in a given year. You would not be looking at cumulatively how much was spent.

Councilmember Boles concluded only $75,000. She asked if the contracts have a yearly maximum amount.

Asst. City Manager Carter stated that currently we bring contracts for renewals. They renew the contract for another two years or three years and that is the total number that is being counted.

She stated that the process was a little cumbersome due to creating purchase orders every year, but this provision would simplify the process for ongoing services only. All the projectbased services would still be subject to a project.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 10 February 26, 2024
Mayor Vaterlaus opened public comments.

Kimberly Finale, Pacifica, stated that she wanted to point out and asked Council to consider that raising the purchasing authority for the City Manager effectively will reduce the number of agenda items at some point in time, but also reduce Council’s ability for input, questions and approval and the ability for the community to have input.

Mayor Vaterlaus closed public comments.

Councilmember Bigstyck stated that decisions like these would seem to reduce the amount of awareness of the community at any given point. However, he was not worried that anything substantial will get lost in the mix by signing off on this, and he thinks it is rare that they have an opportunity to try and alleviate any measure of the workload whatsoever. He was grateful to have this opportunity before them, and he was looking forward to vote yes on this.

Councilmember Bier agreed.

Mayor Vaterlaus stated that the comparison to the other cities is also really important to see where the other cities fall in this same arrangement.

Councilmember Boles added that they are still reviewing the overall budget every year. She stated that they trust staff to do their work and the policies and she was in favor of it.

City Manager Woodhouse stated that a point occurred to him as the speaker was talking about that and Asst. City Manager Carter pointed it out, but he wanted to emphasize that, while the dollar threshold amount is higher, what that amount purchases is not higher, i.e., ten years ago when $50,000 was the threshold and you could purchase certain supplies or contractual services, because of inflation, that now costs at least $75,000 or more. What they are actually purchasing and what comes to Council for approval of what is being purchased has not changed by this. Instead, it is playing catch up on this administrative inefficiency.

Mayor pro Tem Beckmeyer asked, in these kind of policies, if there was any mechanism related to consumer price index (CPI) or inflation.

Asst. City Manager Carter stated that Council can add additional CPI increase built in the resolution so they can make this change if that is the desire of Council.

Councilmember Bigstyck thanked Asst. City Manager for all the work she has done to give them this agenda this week. He asked City Clerk Coffey to put the recommended motion up as there was an adjustment based on the staff recommended changes through the presentation and he wanted to be sure they get the wording right.

City Attorney Kenyon stated they can just say as amended.

Councilmember Boles asked if staff was interested in an automatic CPI adjustment.

Mayor pro Tem Beckmeyer asked if that makes it more work.

Asst. City Manager Carter stated they could bring this policy to them annually with the budget.

Usually, they review investment policy every year; if there are any changes that need to be made, that would be the time to do it and that would be incorporated into the process.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 11 February 26, 2024
Mayor pro Tem Beckmeyer thought it should be done as it would keep the current. When she looked at the chart on population, Pacifica definitely needs to increase this, considering the population number, the amount of work that needs to be done, and the CPI increase.

Councilmember Boles thought, if she understood Asst. City Manager Carter correctly, this could be something she can bring to them as part of the budget.

Asst. City Manager Carter stated they can make this motion now and they will just incorporate it or they can bring it back to them. She stated that this year the limits will not change.

Mayor pro Tem Beckmeyer asked about amending the motion.

City Attorney Kenyon stated as amended by staff, including the amendment to the sections.

Asst. City Manager Carter stated Sections 3.3.6 and 3.5.1, as presented by staff.

City Attorney Kenyon stated in addition to CPI increase annually.

Mayor pro Tem Beckmeyer moved to adopt a Resolution Approving Modifications to the City of Pacifica Administrative Policy No. 76 (Purchasing Policy) with additional modifications to Sections 3.3.6 and 3.5.1 as presented by staff and adding an annual increase according to the Consumer Price Index; seconded by Councilmember Bigstyck.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Sue Beckmeyer, Mayor pro Tem
SECONDER: Tygarjas Bigstyck, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

ADJOURN
Mayor Vaterlaus stated she wanted to adjourn this meeting in memory of Andy Pappas and asked if anyone would like to make remarks.

Councilmember Bigstyck stated that, in recent memory, he had the opportunity to help place a sign on his property as he was one to allow anybody that space, and it was amazing space on Highway 1. He thanked him for contributing to our community and he was grateful.

Mayor pro Tem Beckmeyer stated he was such a delightful person, so full of stories and full of history of Pacifica. She loved seeing his flag, depending on the sport season we were in, i.e., Giants flag, Warriors, etc., and he was proud of Greek history and Greek traditions in his family and occasionally the Greek flag would be up there as well. She is going to miss him as he was an asset to our community. His love for our pier and the access it provided for so many was an absolute passion for him. She was hopeful that in his honor and desire to see that continue to be a community and regional resource for people.

Councilmember Bier stated that having the opportunity to speak with him when she asked if she could hang a sign was the first time she met him after hearing about him for so many years.

She agreed he was delightful; he knew so much about Pacifica, including things she never would think about, and she appreciated his generosity. He always let het her hang her sign.

She depended on those flags for years.

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes) City Council Regular Meeting 12 February 26, 2024
Councilmember Boles stated that she got to meet with him a couple of times, starting with the sign and introduction from Sue Digre, and mentioned sitting in his living room with that amazing view that he got to enjoy for all these years. He was a great crab catcher but also a great crab giver in the community and he loved Tam’s Restaurant and Mazzetti’s Bakery.

Mayor Vaterlaus liked that in the interview he did with Jean Bartlett, people came up to talk to him. He used to come in her office, and as he got older, he always remembered her name which she finds amazing because he was in his 90s and knew who she was as she helped him one time. She did put her sign up there as well. She appreciated him and she adjourned the meeting at 9:14 p.m. in his memory.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Vaterlaus, Mayor

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Attachment: Attachment B: Minutes of 02-26-2024 Regular Meeting (5592 : Approval of Minutes)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. The project was completed on April 24, 2023. • A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City at the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid. The rebid for replacing the guardrails in need of immediate repair came in over $1.4 million and all of the guardrails at $4 million. As the project was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the guardrails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. In summary, the 2023 report notes that the end of the main pier and L-section of the pier is in serious condition and should be fixed within the next two years. The remaining area of the main pier is considered in poor condition and should be repaired within four years. This report does not include the new damage sustained during the Dec. 28, 2023, high tide/big wave event. The structural engineers determined there was additional damage to the piles, handrails, and deck. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until a complete assessment be made after the winter storms. • In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void approximately 40’ long and 12’-15’ deep (2’-7’ in width) was found behind the seawall and was repaired with concrete and cement slurry.

The final sidewalk replacement was completed at the end of December 2023. • On Friday, December 29, 2023, another failure behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The final repair was completed on January 3, 2024, with the final sidewalk section and wall completed a week later. The total repair area was approximately 300 sf.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.
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Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with February 12, 2024, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
3 Packet Pg. 39
"ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5589 : Continuation of "ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5589 : Continuation of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, P.E., Deputy Director of Public Works - Wastewater (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 4 Packet Pg. 42
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020, City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020, and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a nonstandard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City had been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim.

The City Council approved an agreement for DW Nicholson (DWN) to construct the Anza Pump Station Repair Project. Construction began on May 1, 2022. Ghirardelli and Associates were also approved to manage the construction work. The two new gas engines were delivered and installed in December 2022; the third new gas engine was installed in June 2023 and the new 2- inch PG&E gas service line for the new gas engines was completed May 2, 2023; All Anza Pump Station bathrooms were opened by August 25, 2023. Startup and testing of the new 4 Packet Pg. 43
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Engine#1 and Engine#4 have been completed and are now in service. Pump #3 was installed in early January 2024, and Peterson (the engine vendor) is currently startup and testing for Engine#3. The electronic control panel for automatic operations was also installed in late December 2023. City staff installed a temporary level control system in December 2023 which will remain in place until the automatic operations work is completed. The mechanical portion of this project is projected to be completed in March 2024. The remaining work is programming for the automatic operations which is scheduled for the end of March or beginning of April 2024, and completion of Engine#3 startup and testing.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with February 12, 2024, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

FISCAL IMPACT:

There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5591 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5591 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5591 : Continuance

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5591 : Continuance

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency related to December 28, 2023, High Tide/Large Wave Events
RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist related to the December 2023 High Tide/Large Wave Events STAFF CONTACT:

Lisa Petersen, P.E. Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

On January 5, 2024, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency" ("Proclamation"). The proclamation was ratified by the City Council on January 8, 2024.

The storm event that occurred on December 28, 2023, resulted in dangerous conditions and public safety concerns and caused damage to Pacifica’s coastline. The events brought large waves combined with high tide that damaged coastal access amenities at Beach Boulevard and Rockaway Beach. Damage included destroying bollards, trash cans, public benches, light posts, and protective railings. Additionally, the Pacifica Pier was damaged, requiring closure for public health and safety until assessment and repair can be completed. The event also created a hole in the seawall at Beach Blvd. and San Jose Ave., requiring 300 square feet of area behind the wall to be temporarily repaired to protect public infrastructure. Additionally, the event created flooding on streets and adjacent properties. Finally, the event brought significant amounts of sand onto the streets and parking lots that will need to be cleared for safe public access.

The Public Works, Fire, and Police Departments, worked diligently through the high tide/large wave event to keep the public safe.

Pursuant to Government Code section 8330(c), the City Council must review the need for continuing a local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency continue to exist since the City Council first acted to declare a local emergency on January 8, 2024. Since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists every 30 days with February 12, 2024, being the most recent.
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March 11, 2024
FISCAL IMPACT:

To be determined. The Proclamation of Local Emergency is a prerequisite for requesting state or federal assistance. The City will seek to recover expenses related to preparation, repair, and recovery from this event.

ORIGINATED BY:

City Manager's Office
Public Works
ATTACHMENT LIST:

Attachment A - Proclamation of December 28 2023 High Tide Large Wave Event (PDF) 5 Packet Pg. 50
Pacifica City Council 3
March 11, 2024
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Attachment: Attachment A - Proclamation of December 28 2023 High Tide Large Wave Event (5593 : Continuation of Proclamation Local

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Attachment: Attachment A - Proclamation of December 28 2023 High Tide Large Wave Event (5593 : Continuation of Proclamation Local

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Attachment: Attachment A - Proclamation of December 28 2023 High Tide Large Wave Event (5593 : Continuation of Proclamation Local

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Attachment: Attachment A - Proclamation of December 28 2023 High Tide Large Wave Event (5593 : Continuation of Proclamation Local

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
3/11/2024
1 SUBJECT:

Add Minerva Avenue Tree Removal and Maintenance Project to CIP and Award Project RECOMMENDED ACTION:

Adopt a Resolution to:
1) Add the Minerva Avenue Tree Removal and Maintenance Project (Project) to the City’s Capital Improvement Program (CIP);
2) Find the Project categorically exempt pursuant to Sections 15304 of the State CEQA Guidelines (Class 4) applicable to Minor Alterations to the Condition of Land; and 3) Approve Construction Services Agreement between the City of Pacifica and Bay Area Tree Specialists in the amount of $144,900 and authorize a budget authority for construction in the amount of $159,390, which includes a 10% contingency of $14,490; 4) Authorize the City Manager to execute future Change Orders not to exceed the contingency amount;
5) Approve a budget transfer into the Project for $159,390 from Fund 38 (Disaster Accounting Fund) to fund the project.

STAFF CONTACT:

Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
Gino Assereto, Field Services Manager
(650) 738-3760
[email protected]
Michael Pham, Parks and Facilities Superintendent
(650) 738-3760
[email protected]
BACKGROUND/DISCUSSION:

For several years, residents on Minerva Avenue have expressed concerns related to sixteen (16) Monterey Cypress trees on Minerva Drive that are city trees. Residents have cited concerns about the condition and size of these trees, failed limbs that have damaged property, and root intrusion damage to infrastructure. A neighborhood petition was given to the City Council during the February 10, 2020, City Council meeting.

Following the substantial storms in the winter of 2022/23, the city hired Davey Tree Expert Company to trim the Minerva trees for safety that included removal of dead, hanging and cracked branches. Additionally, the city hired Tree Management Experts to provide an arborist report and an International Society of Arboriculture (ISA) Tree Risk Assessment for the sixteen 6 Packet Pg. 56
Pacifica City Council 2
March 11, 2024
(16) Minerva trees (Attachment A) by a qualified arborist in spring of 2023. The assessment of the trees included the use of an aerial lift truck to inspect the trees/defects and a drone was used to inspect tree areas inaccessible from the lift.

The report from Tree Management Experts was finalized at the end of 2023 and noted that the potential risk impact was high for all sixteen (16) trees. The report from Tree Management Experts also noted the consequence of the impacts would be severe. Six (6) of the trees were rated as “imminent” for failure and the failure along with impact “very likely.” The overall tree risk ratings for all trees assessed were in the high and extreme categories.

While the conclusion from Tree Management Experts recommended removal of all sixteen (16) trees, the report also notes that some of the trees could likely be mitigated through pruning. In consultation with the Tree Management Experts arborist, it was determined that removal of the six (6) trees rated as imminent for failure and two (2) more trees that have grown in a grove with the other trees slated for removal would be appropriate as the two (2) trees would likely become unstable without the other trees. This would make a total of eight (8) trees for removal.

The remaining eight (8) trees would be substantially pruned, with possible cabling in one tree.

The city’s recently hired consultant arborist team, Dudek, also reviewed this final determination for removals and concurred that it was an appropriate approach.

Based on the tree assessment report and the urgency of the work, staff contacted three tree removal services the city has worked with that have on-staff arborists and critical understanding of how to prune Monterey Cypress trees effectively and safely. Staff requested bids for the tree removals, substantial pruning, cabling, stump grinding and planting of two 15 gallon replacement trees (selection to be determined) for each tree removed. The following are the companies contacted and the bids received:

1.) Bay Area Tree Specialists: $144,900

2.) The Davey Tree Expert Company: $173,110

3.) The Professional Tree Care Company: $197,580
The low bid was received by Bay Area Tree Specialists with a bid of $144,900. Bay Area Tree Specialists has performed as expected on past city contracts and has strong experience working in Pacifica on Monterey Cypress trees. A 10% contingency is recommended to allow for unforeseen conditions that may cause additional Project cost.

Staff posted the trees recommended for removal the week of February 19th, noting a discussion on the removals would occur at the March 11, 2024, City Council meeting. Staff also notified and held a Minerva resident meeting at the Public Works Department on March 29th to discuss the removals and substantial pruning and to answer questions from Minerva residents. Two residents attended and expressed support for the project. Due to the urgent nature of this work, the City Manager recommends Council add the Minerva Tree Removal and Maintenance Project to the city’s Capital Improvement Program, authorize the City manager to sign a Construction Services Agreement between the City of Pacifica and Bay Area Tree Specialists (Attachment B) in the amount of $144,900 and authorize a budget authority for construction in the amount of $159,390, which include a 10% contingency of $14,490; authorize the City Manager to execute future Change Orders not to exceed the contingency amount and approve a budget transfer into the Project for $159,390 from Fund 38 (Disaster Accounting Fund) to fund the Project.
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March 11, 2024
CEQA
Staff has determined that this project is categorically exempt pursuant to Section 15304 of the California Environmental Quality Act (CEQA) Guidelines (Class 4) applicable to Minor Alterations to the Condition of Land. Removal of dead, seriously damaged, and incurably diseased trees is exempt under this Class.

ALTERNATIVE ACTION:

Alternative Action would be to remove all sixteen (16) Monterey Cypress trees on Minerva that were recommended for removal by the arborist’s report. Staff does not recommend this action as the report noted some of the trees could likely be mitigated by pruning.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Improve and Steward City Infrastructure, Streets and Facilities: Includes continuing maintenance of city trees and removing trees causing significant risk and/or damage to infrastructure.

FISCAL IMPACT:

To complete this recommended CIP project, a budget transfer from Fund 38 (Disaster Accounting Fund) into the Project budget is recommended. There are sufficient funds in Fund 38 to cover the budget transfer.

Project Source of Funds
Fund 38 $159,390
Total Project Source of Funds $159,390
Project Use of Funds
Construction of Project $159,390
Total Project Use of Funds $159,390
Remaining Funds $0
ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Attachment A: Minerva Ave Cypress Report (PDF)
Attachment B: Bay Area Tree Specialists Agreement (PDF) 6 Packet Pg. 58
Pacifica City Council 4
March 11, 2024
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING

ADDITION OF THE MINERVA TREE REMOVAL AND MAINTENANCE PROJECT TO THE CITY’S CAPITAL IMPROVEMENT PROGRAM (CIP); AUTHORIZING THE CITY MANAGER

TO SIGN A CONSTRUCTION SERVICES AGREEMENT BETWEEN THE CITY OF PACIFICA AND BAY AREA TREE SPECIALISTS IN THE AMOUNT OF $144,900 AND

AUTHORIZING A BUDGET AUTHORITY FOR CONSTRUCTION IN THE AMOUNT OF $159,390, WHICH INCLUDE A 10% CONTINGENCY OF $14,490; AUTHORIZING THE CITY

MANAGER TO EXECUTE FUTURE CHANGE ORDERS UP TO THE CONTINGENCY AMOUNT AND APPROVING A BUDGET TRANSFER INTO THE PROJECT FOR $159,390 FROM FUND 38 (DISASTER ACCOUNTING FUND) TO FUND THE PROJECT WHEREAS, city staff recommends adding the Minerva Tree Removal and Maintenance Project (Project) to the city’s current CIP program that will remove eight (8) trees and substantially prune the eight (8) remaining trees; and
WHEREAS, due to the urgent nature of the Project, staff solicited three bids from tree contractors with on-staff arborists and critical understanding of how to prune Monterey Cypress trees effectively and safely; and
WHEREAS, Bay Area Tree Specialists was the low bidder with a bid of $144,900 and has worked with the city in the past preforming services as expected; and WHEREAS, a total budget authority of $159,390 (including a 10% contingency) for the Project is needed as well as a budget transfer to the Project from Fund 38 (Disaster Accounting Fund).

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica that it finds the project categorically exempt pursuant to section 15304 of the California Environmental Quality Act (CEQA) Guidelines (Class 4) applicable to Minor Alterations to the Condition of Land.

BE IT FURTHER RESOLVED, that the Council approves the addition of the Minerva Tree Removal and Maintenance Project to the city’s Capital Improvement Program (CIP); authorize the City manager to sign a Construction Services Agreement between the City of Pacifica and Bay Area Tree Specialists in the amount of $144,900 and authorizing a budget authority for construction in the amount of $159,390, which include a 10% contingency of $14,490; authorizing the City Manager to execute future change orders up to the contingency amount and approving a budget transfer into the Project for $159,390 from Fund 38 (Disaster Accounting Fund) to fund the project.
• • • • •
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Pacifica City Council 5
March 11, 2024
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 11th day of March, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 60
Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 1 of 6 City of Pacifica
Department of Public Works
Attn: Gino Assereto
151 Milagra Dr.

Pacifica, CA 94044
RE: Cypress Trees on Minerva Ave.

Date: 4/26/23

ARBORIST REPORT
Assignment
• Provide inspections and tree risk assessments for 16 mature Monterey cypress (Hesperocyparis macrocarpa) street trees located on Minerva Avenue. • Conduct inspections using ground level analysis, city-provided aerial lift system and a drone.
• Provide an Arborist Report of findings and recommendations.

Background
Following several waves of storms that hit Pacifica this winter, city staff and residents were concerned about the condition of the Monterey cypress (Hesperocyparis macrocarpa) trees along Minerva Avenue.

Several of the trees partially failed or lost large branches in the course of the storms. While on site crews were cleaning up dead, broken, and hanging branches.

Observations
We inspected the trees on March 31 and April 4, 2023.

On March 31 we used a city provided lift to inspect defects in the tree aloft. The same day we captured imagery using a small drone to inspect areas inaccessible from the lift.

We returned on April 4 to complete the inspections and our risk assessments.

A separate ISA Basic Tree Risk Assessment Form was completed for each tree and is attached to this report.

All trees were found to be either High or Extreme Risk.

ATTACHMENT "A"

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 2 of 6 Discussion
These trees are large and overmature specimens that have reached the end of their useful life, they have numerous defects and have been severely compromised by recent storms.

Some of the trees could likely be mitigated through pruning. The removal of the more severely compromised trees will be necessary, and consideration of any remaining trees newly exposed to new wind stresses will require additional pruning. These trees have grown as a grove and because of their close association, are not adapted to the new wind forces that will be present.

Conclusions & Recommendations
Based on the attached tree risk assessments, it is recommended that the trees be removed.

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 3 of 6 Assumptions and Limiting Conditions

1. Any legal description provided to the consultant is assumed to be correct. Title and ownership of all property considered are assumed to be good and marketable. No responsibility is assumed for matters legal in character. Any and all property is appraised or evaluated as though free and clear, under responsible ownership and competent management.

2. It is assumed that any property is not in violation of any applicable codes, ordinances, statutes or other governmental regulations.

3. Care has been taken to obtain all information from reliable sources. All data has been verified insofar as possible. The consultant can neither guarantee nor be responsible for the accuracy of information provided by others.

4. Various diagrams, sketches and photographs in this report are intended as visual aids and are not to scale, unless specifically stated as such on the drawing. These communication tools in no way substitute for nor should be construed as surveys, architectural or engineering drawings.

5. Loss or alteration of any part of this report invalidates the entire report.

6. Possession of this report or a copy thereof does not imply right of publication or use for any purpose by any other than the person to whom it is addressed, without the prior written or verbal consent of the consultant.

7. This report is confidential and to be distributed only to the individual or entity to whom it is addressed.

Any or all of the contents of this report may be conveyed to another party only with the express prior written or verbal consent of the consultant. Such limitations apply to the original report, a copy, facsimile, scanned image or digital version thereof.

8. This report represents the opinion of the consultant. In no way is the consultant’s fee contingent upon a stipulated result, the occurrence of a subsequent event, nor upon any finding to be reported.

9. The consultant shall not be required to give testimony or to attend court by reason of this report unless subsequent contractual arrangements are made, including payment of an additional fee for such services as described in the fee schedule, an agreement or a contract.

10. Information contained in this report reflects observations made only to those items described and only reflects the condition of those items at the time of the site visit. Furthermore, the inspection is limited to visual examination of items and elements at the site, unless expressly stated otherwise. There is no expressed or implied warranty or guarantee that problems or deficiencies of the plants or property inspected may not arise in the future.

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 4 of 6 Disclosure Statement
Arborists are tree specialists who use their education, knowledge, training, and experience to examine trees, recommend measures to enhance the beauty and health of trees, and attempt to reduce the risk of living near trees. Clients may choose to accept or disregard the recommendations of the arborist, or to seek additional advice.

Arborists cannot detect every condition that could possibly lead to the structural failure of a tree. Trees are living organisms that fail in ways we do not fully understand. Conditions are often hidden within trees and below ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances, or for a specified period of time. Likewise, remedial treatments, like any medicine, cannot be guaranteed.

Treatment, pruning, and removal of trees may involve considerations beyond the scope of the arborist’s services such as property boundaries, property ownership, site lines, disputes between neighbors, and other issues. An arborist cannot take such considerations into account unless complete and accurate information is disclosed to the arborist. An arborist should then be expected to reasonably rely upon the completeness and accuracy of the information provided.

Trees can be managed, but they cannot be controlled. To live near trees is to accept some degree of risk. The only way to eliminate all risk associated with trees is to eliminate the trees.

Tree risk assessment is not tree risk management. The arborist typically has the distinct and separate role of being the tree risk assessor. The tree risk manager is typically the property owner or the agent thereof. Tree risk management should consider tree risk management and may consider other factors related to property management decision making.

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 5 of 6 Certification of Performance
I, Roy C. Leggitt, III, Certify:
• That we have inspected the trees and/or property evaluated in this report. We have stated findings accurately, insofar as the limitations of the Assignment and within the extent and context identified by this report;
• That we have no current or prospective interest in the vegetation or any real estate that is the subject of this report, and have no personal interest or bias with respect to the parties involved; • That the analysis, opinions and conclusions stated herein are original and are based on current scientific procedures and facts and according to commonly accepted arboricultural practices; • That no significant professional assistance was provided, except as indicated by the inclusion of another professional report within this report;
• That compensation is not contingent upon the reporting of a predetermined conclusion that favors the cause of the client or any other party.

I am a member in good standing of the American Society of Consulting Arborists and a member and Certified Arborist with the International Society of Arboriculture.

I have attained professional training in all areas of knowledge asserted through this report by completion of a Bachelor of Science degree in Plant Science, by routinely attending pertinent professional conferences and by reading current research from professional journals, books and other media.

I have rendered professional services in a full-time capacity in the field of horticulture and arboriculture for more than 34 years.

Signed:

Certified Arborist WE-0564A
Date: 4/26/2023
[email protected]
Cell (415) 606-3610

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
Contractor’s License #885953 www.treemanagementexperts.blogspot.com Page 6 of 6 Certification of Performance
I, Aaron Wang, Certify:
• That we have inspected the trees and/or property evaluated in this report. We have stated findings accurately, insofar as the limitations of the Assignment and within the extent and context identified by this report;
• That we have no current or prospective interest in the vegetation or any real estate that is the subject of this report, and have no personal interest or bias with respect to the parties involved; • That the analysis, opinions and conclusions stated herein are original and are based on current scientific procedures and facts and according to commonly accepted arboricultural practices; • That no significant professional assistance was provided, except as indicated by the inclusion of another professional report within this report;
• That compensation is not contingent upon the reporting of a predetermined conclusion that favors the cause of the client or any other party.

I am a member and Certified Arborist with the International Society of Arboriculture.

I have attained professional training in all areas of knowledge asserted through this report by completion of a Bachelor of Science degree in Forestry and Natural Resources, by routinely attending pertinent professional conferences and by reading current research from professional journals, books and other media.

I have rendered professional services in a full-time capacity in the field of horticulture and arboriculture for more than 10 years.

Signed:

Certified Arborist MW-5597A
Date: 4/26/2023
[email protected]
Cell (847) 630-3599

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Previous branch failures  _____________ Similar branches present  Dead/Missing bark  Cankers/Galls/Burls  Sapwood damage/decay  Conks  Heartwood decay  ______________________
Response growth
Client _______________________________________________________________ Date___________________ Time _________________ Address/Tree location _________________________________________________________ Tree no. ____________ Sheet _____ of _____ Tree species _________________________________________ dbh_____________ Height ___________ Crown spread dia. ____________ Assessor(s) __________________________________________ Tools used______________________________ Time frame_____________ Target Assessment
Target number
Target description Target protection
Target within
Practical to move target? Restriction practical?
drip line
Target within
1x Ht.

Target within

1.5 x Ht.
1 2
3 4

History of failures _____________________________________________________________ Topography Flat Slope _________% Aspect _____ Site changes None  Grade change  Site clearing Changed soil hydrology Root cuts Describe _____________________________________ Soil conditions Limited volume Saturated Shallow Compacted Pavement over roots ______% Describe __________________________ Prevailing wind direction______ Common weather Strong winds  Ice Snow Heavy rain Describe______________________________ Tree Health and Species Profile
Vigor Low  Normal  High  Foliage None (seasonal) None (dead) Normal _____% Chlorotic _____% Necrotic _____% Pests/Biotic_________________________________________________ Abiotic _______________________________________________________ Species failure profile Branches Trunk Roots Describe ____________________________________________________________________ Load Factors
Wind exposure Protected Partial Full Wind funneling ________________________ Relative crown size Small Medium Large Crown density Sparse Normal Dense Interior branches Few Normal Dense Vines/Mistletoe/Moss  _____________________ Recent or expected change in load factors ________________________________________________________________________________________ Tree Defects and Conditions Affecting the Likelihood of Failure Occupancy
rate
1–rare
2 – occasional
3 – frequent
4 – constant
Basic Tree Risk Assessment Form

Page 1 of 2 ends

Site Factors
Target zone
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Dead/Missing bark  Abnormal bark texture/color 
Codominant stems  Included bark  Cracks 
Sapwood damage/decay  Cankers/Galls/Burls  Sap ooze  Lightning damage  Heartwood decay  Conks/Mushrooms 
Cavity/Nest hole _____ % circ. Depth _______ Poor taper  Lean _____° Corrected? __________________________________ Response growth
Condition(s) of concern
Part Size Fall Distance
Collar buried/Not visible  Depth________ Stem girdling  Dead  Decay  Conks/Mushrooms 
Ooze  Cavity  _____% circ.

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 583 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 59.0" 80ft 80ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
70 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 50
X
1 6"
5 2"
X
X X
X X
X 50
X X
X X
X
Good
Scaffold Tearout
18" 50ft
X
X
X X
X X
X X
X
5 8" X
8 No
Poor
None
X
X
X 4"
X X
X 12"
X
Poor
Uprooting
59" 80ft
X
X

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Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

Likelihood
of Failure
Likelihood of Impact
Very low Low Medium High
Imminent Unlikely Somewhat likely Likely Very likely
Probable Unlikely Unlikely Somewhat likely Likely
Possible Unlikely Unlikely Unlikely Somewhat likely
Improbable Unlikely Unlikely Unlikely Unlikely
Failure Impact Failure & Impact
(from Matrix 1)
Likelihood
ImprobablePossible
Probable
ImminentVery lowLowMediumHighUnlikelySomewhatLikelyVery likelyNegligibleMinorSignificantSevere Consequences
Likelihood of
Failure & Impact
Consequences of Failure
Negligible Minor Significant Severe
Very likely Low Moderate High Extreme
Likely Low Moderate High High
Somewhat likely Low Low Moderate Moderate
Unlikely Low Low Low Low
Data Final  Preliminary Advanced assessment needed No Yes-Type/Reason ________________________________________________ Inspection limitations None Visibility Access Vines Root collar buried Describe ___________________________________________ Notes, explanations, descriptions

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

4.__________________________________________________________________________________ Residual risk ________ Overall tree risk rating Low  Moderate  High  Extreme  Overall residual risk None  Low  Moderate  High  Extreme  Recommended inspection interval __________________ !is datasheet was produced by the International Society of Arboriculture (ISA) — 2017 North

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
None
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Low
Low
Low
Moderate
Moderate
Multiple recent failures, tree is falling apart, extensive decay on top of 2 lower Remove Tree (recommended) None
End-Weight Reduction, drastic pruning High
X
X N/A
X X
X
Already Conducted
scaffolds

6.a
Packet Pg. 68
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 584 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 30.8" 80ft 40ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
60 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 15
X
X X
X
X
X X
Good
Scaffold Tearout
6" 70ft
X
X
X
X
X
X
8 No
Poor
Mid-stem Failure
X
X
X 4"
X 12"
X
Poor
Uprooting

30.8" 80ft
X
X
24" 80ft

6.a
Packet Pg. 69
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Mid-stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Tree is partially uprooted, sapsucker damage indicates internal decay, low LCR Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
Moderate
Moderate
High
High
Moderate
no taper

6.a
Packet Pg. 70
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 585 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 35.2" 100ft 50ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
50 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 15
X
X X
X
X
X X
Good
Scaffold Tearout
6" 70ft
X
X
X X
X
X
X
X
8 No
Poor
Mid-Stem Failure
X
X
X 4"
X X
X 6"
Poor
Uprooting

35.2" 100ft
X
X
24" 100ft

6.a
Packet Pg. 71
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Mid-Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Extreme
Extreme
High
Moderate
High
High
low LCR, no taper, no buttresses
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted

6.a
Packet Pg. 72
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 586 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 34.0" 80ft 40ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
50 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 30
X
X X
X
X
X X
Good
Scaffold Tearout
6" 70ft
X
X
X X
X
X
X
X
12 No
Poor
Mid-Stem Failure
X
X
X 4"
X X
X 8"
Poor
Uprooting

34.0" 80ft
X
X
24" 80ft

6.a
Packet Pg. 73
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Mid-Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
High
High
Moderate
Moderate
High
High
low LCR, one-sided
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted

6.a
Packet Pg. 74
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 587 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 58.5" 110ft 80ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
50 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
30 X
X X
X
X
X X
Good
Scaffold Tearout
12" 50ft
X
X
X X
X
X
X
X
5 No
Poor
Codominant Stem Failure
X
X
X 4"
X X
X 24"
Poor
Uprooting

58.5" 110ft
X
X
30" 100ft
X
X X
50 24"
X
X

6.a
Packet Pg. 75
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Extreme
Extreme
High
Low
Moderate
Moderate
co-dominant stems with 30' long seam, upper 10' with split, stems separating Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
deacyed, dead bark, raccoon in residence

6.a
Packet Pg. 76
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 588 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 55.0" 80ft 60ft Roy Leggitt, Aaron Wang d-tape, drone, probes one year
Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
70 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 30
X
X X
X
X
X X
Fair
Scaffold Tearout
8" 50ft
X
X
X X
X
X
X
X
5 No
Poor
Codominant Stem Failure
X
X
X 4"
X 6"
Poor
Uprooting

55.0" 80ft
X
X
38" 80ft
6 6"
X
X X
10 12"
X
X 5
X

6.a
Packet Pg. 77
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
High
High
Moderate
Low
Moderate
Moderate
most of top broke out in recent storms
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted

6.a
Packet Pg. 78
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 589 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 55.9" 80ft 60ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
50 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 25
X
X X
X
X
X X
Fair
Scaffold Tearout
8" 60ft
X
X
X X
X
X
X
X
Poor
Codominant Stem Failure
X
X
X 4"
X 0"
Poor
Uprooting

55.9" 80ft
X
X
30" 80ft
X
X X
10 30"
X
X X
X
X X

6.a
Packet Pg. 79
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
High
High
Moderate
Low
Moderate
Moderate
vertical cavity between codominant stems, 30" deep using tile probe Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted

6.a
Packet Pg. 80
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 590 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 49.6" 100ft 60ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
70 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 15
X
X X
X
X
X X
Fair
Scaffold Tearout
14" 50ft
X
X
X X
X
X
X
X
Poor
Codominant Stem Failure
X
X
X 0"
Poor
Uprooting

49.6" 100ft
X
X
24" 100ft
X
X
X X
X
X
X
15 No

6.a
Packet Pg. 81
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Moderate
Moderate
Low
High
Extreme
Extreme
one-sided, decayed scaffold top
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted

6.a
Packet Pg. 82
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 591 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 100.9" 120ft 80ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
80 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 30
X
X X
X
X
X X
Fair
Scaffold Tearout
12" 70ft
X
X
X X
X
X
X
Poor
Codominant Stem Failure
X
X
X 0"
Poor
Uprooting
100.9" 120ft
X
X
36" 120ft
X
X
X X
X
X
8 No
5 2"
X
10 12"
X 4"
X
X
X

6.a
Packet Pg. 83
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
High
Extreme
Extreme
many codominant stems with cavities and bark inclusions Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate

6.a
Packet Pg. 84
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 592 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 55.0" 80ft 80ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
70 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 40
X
X X
X
X
X X
Fair
Scaffold Tearout
18" 60ft
X
X
X X
X
X
X
Poor
Codominant Stem Failure
X
X
X 0"
Poor
Uprooting

55.0" 80ft
X
X
24" 80ft
X
X X
X
X
5 No
X
25 12"
X 4"
X
X

6.a
Packet Pg. 85
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
Extensive cubical brown rot, cavities on North side @ 15'-25' Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate
large helical fracture @ 30'-40', decayed branch over property

6.a
Packet Pg. 86
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 593 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 53.1" 90ft 70ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
30 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 40
X
X X
X
X
X X
Fair
Scaffold Tearout
12" 50ft
X
X
X X
X
X
X
Poor
Codominant Stem Failure
X
X
X 0"
Poor
Uprooting

53.1" 90ft
X
X
24" 90ft
X
5 No
X
X 4"
X X
X

6.a
Packet Pg. 87
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
crack between codominant stems, active separation with 2" gap Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
Extreme
Extreme
High

6.a
Packet Pg. 88
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 594 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 63.5" 90ft 70ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
60 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 60
X
X X
X
X
X X
Fair
Scaffold Tearout
12" 60ft
X
X
X X
X
X
X
Poor
Codominant Stem Failure
X
X
X 0"
Poor
Uprooting

63.5" 90ft
X
X
24" 90ft
X
10 No
X
X 4"
X X
X
X X
50 6" X
X 5

6.a
Packet Pg. 89
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
crack, decay on south side, one-sided, codominant attachments Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
Extreme
Extreme
High

6.a
Packet Pg. 90
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 595 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 35.0" 90ft 50ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
80 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 35
X
X X
X
X
X X
Poor
Scaffold Tearout
8" 50ft
X
X
X X
X
X
X
Poor
Mid-Stem Failure
X
X
X 6"
Poor
Uprooting

35.0" 90ft
X
X
14" 90ft
8 No
X
X 4"
X X
50 6" X

6.a
Packet Pg. 91
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
no taper, no buttress or root flare
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate

6.a
Packet Pg. 92
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 596 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 27.0" 100ft 20ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
80 X 100
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 30
X
X X
X
X
X X
Fair
Scaffold Tearout
6" 50ft
X
X
X X
X
X
X
Poor
Mid-Stem Failure
X
X
X 0"
Poor
Uprooting

27.0" 100ft
X
X
12" 100ft
8 No
X
X 4"
50 6" X

6.a
Packet Pg. 93
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
codominant stems aloft with bark inclusion, no taper, no root flare Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate

6.a
Packet Pg. 94
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP

6.a
Packet Pg. 95
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to

Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

Page 2 of 2 ends

Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate

6.a
Packet Pg. 96
Attachment: Attachment A: Minerva Ave Cypress Report (5595 : Resolution - Add Minerva Ave. Tree Removal and Maintenance Project to CIP — Trunk —
— Crown and Branches —
— Roots and Root Collar —
Unbalanced crown  LCR ______%
Dead twigs/branches  ______% overall Max. dia. ________ Broken/Hangers Number __________ Max. dia. ________
Over-extended branches 
Pruning history
Crown cleaned 
Reduced 
Flush cuts 
Thinned 
Topped 
Other
Raised 
Lion-tailed 
Cracks  ________________________________ Lightning damage  Codominant  ______________________________ Included bark  Weak attachments  _________________ Cavity/Nest hole ____% circ.

Target within

1.5 x Ht.
1 2
3 4

Page 1 of 2 ends

Cracks  Cut/Damaged roots  Distance from trunk _______ Root plate lifting  Soil weakness 
Response growth
Condition(s) of concern
Load on defect N/A  Minor  Moderate  Significant 
Likelihood of failure Improbable  Possible  Probable  Imminent  Part Size Fall Distance
Part Size Fall Distance
City of Pacifica 3/31/2023 Daylight
Minerva Avenue, Pacifica 598 1 1
Monterey Cypress (Hesperocyparis macrocarpa) 41.4" 110ft 40ft Roy Leggitt, Aaron Wang d-tape, aerial lift, drone, probes one year Structures
Vehicles
Pedestrians
none
none
none
X
X
X
4 4
3 No
No
No
No
No
No
Tearouts, limb drop X
X X X X Paving and construction
X
West X X Heavy seasonal storms with extreme winds
80 X 80
Cypress Canker, Brown Cubical Rot
X X X brittle wood failures in overextended branches, uprooting/stem failures in heavy storms X
X
X
X
X 60
X
X X
X
X
X X
Fair
Scaffold Tearout
6" 30ft
X
X
X X
X
X
Poor
Mid-Stem Failure
X
X
X 0"
Poor
Uprooting

41.4" 110ft
X
X
18" 110ft
X
X 4"
X
X X
20 X
50 6"

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Target
(Target number
or description)
Tree part Condition(s)
of concern Risk
rating
(from
Matrix 2)

Matrix 1. Likelihood matrix.

1.__________________________________________________________________________________ Residual risk ________

2.__________________________________________________________________________________ Residual risk ________

3.__________________________________________________________________________________ Residual risk ________

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Matrix 2. Risk rating matrix.

Risk Categorization
Mitigation options
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Structures
Vehicles
Pedestrians
Branch
Trunk
Roots
Scaffold
Tearout
Codominant
Stem
Failure
Uprooting
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
High
High
Moderate
Low
Moderate
Moderate
Remove Tree (recommended) None
X
X N/A
X X
X
Already Conducted
High
High
Moderate

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Pacifica City CouncilMarch 11, 2024

Pacifica City Council
March 11, 2024