City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 1
City Council
Workshop
Strategic Plan Update
and Priority Setting
Greg Larson,
Facilitator March 9, 2024
A. Welcome
2 Councilmember Tygarjas Bigstyck Councilmember Christine Boles Mayor pro Tem Sue Beckmeyer Councilmember Mary Bier
Mayor Sue Vaterlaus City Manager Kevin Woodhouse
3 B. Workshop
Overview
Objectives
Align the Leadership Team
Celebrate Accomplishments
Review Adopted Strategic Plan
Identify Priorities through 2025
4 Workshop Outline
A. Welcome
B. Workshop Overview
C. Celebrate Recent Accomplishments
D. Communications Styles Exercise
E. Public Comment
F. Review of Adopted Strategic Plan
G. Priorities through 2025 (by Goals and Strategies)
H. Wrap-Up and Next Steps
1 2
3 4
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 2
5 Ground Rules
Listen to understand
Assume good intent
Pursue consensus
Speak up if we need course correction
All devices off or silent • Time management tool • Things to discuss at another time will be tracked separately Bike Rack
C. Celebrate Recent Accomplishments
7 8
• Housing Element submitted
• Good leadership hires
• Investing in staff • LCP progressing
• Strong finance/budget work
• Increased public engagement • Civic Center remodeling • Ongoing street paving work
• Economic Development outreach
• Beach Boulevard/seawall progress
Top Recent Accomplishments - Council • Sharp Park SP progressing • Focused on Goals, Strategies, Priorities
• New Councilmember onboarding
• North Coast County Water issues
• Resolved neighborhood drainage issue
• CORA Speak Up program
• GP Update completed
5 6
7 8
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 3
9 • Police Response Mental Health Clinician
• Upgraded Police body-worn and in-car cameras • Police employee wellness program • Fire and life-safety inspections completion
• On-going fire safety and emergency
preparedness education/outreach
• Coordination of 2022 Municipal Election
• Public records handling – nearly 400 packets,
reports, official docs and requests
• 8 point increase in Pavement Condition Index
• U.S. Congressional Certificate for storm
event response
Other Recent Accomplishments - Staff • Grant progress for BBIRP project • Extensive community engagement • Manor Drive Overcrossing Project significant milestone
• Life Buoys Installation
• Expanded special events programming
• Post-COVID reopening of events and
programming
• Planning Department hirings and new Code
Enforcement Officer • Climate Action and Adaptation Plan Task Force work
• And no doubt many, many more 10 What factors have helped Pacifica accomplish so much?
11 D. Communications
Style Exercise
D. Communications Style Exercise
1. Handout #1 – Circle all the words that primarily apply to you
2. Handout #2 – Tabulate your circled words to identify your primary and secondary (or shared) styles
3. Handout #3 – Identify communication style differences
4. Choose and share your Preferred and Secondary styles 12 9 10
11 12
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 4
Communication Styles Characteristics
13 Direct Spirited
Considerate Systematic
• Decisive
• Formal and direct
speech
• Maintains eye contact • Action oriented
• Poor listener
• Impatient • Argues
• Competes
• Discounts feelings
• Ignores details
• Generalizes
• Persuasive
• Express opinions
• Animated
• Enthusiastic
• Cluttered
• Poor time
management • Doesn’t hear details
• Generalizes
• Poor response
to criticism
• Listens
• Supportive
• Speaks slowly • Slow movement • Family photos in
workspace
• Avoids conflict • Keeps opinions
to self • Tells others what they
want to hear
• Precise
• Avoids emotion
• Detail oriented
• Even delivery
• Controlled movement • Strong sense of
personal space
• Too detail oriented
• Impersonal • Terse
• Delays decision
making
14 BREAK
15 E. Public Comment F. Review of Adopted Strategic Plan 16 Mission
Vision
Values
Goals
Strategies
Implementation
Action Plan
How will we achieve Our Goals?
How will we achieve our Vision?
Staff work programs (AchieveIt)
How do we approach our work?
What are we becoming?
What do we do?
13 14
15 16
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 5
Strategic Plan Framework - METRICS
17 Mission
Vision
Values
Goals
Strategies
Implementation
Action Plan
Short enough
to remember or
visually post
3 to 5 for each Goal
3 to 5 total
10 to 25 Work Plans 18
Adopted Mission – What do we do?
The City of Pacifica provides
exceptional services,
maintains the small-town feel and
safety of its unique community,
and stewards its environment,
coastal beauty, and recreational
opportunities.
19 Adopted Vision - What are we becoming?
Pacifica strives to be an inclusive
and sustainable community:
environmentally,
economically,
socially, and
holistically. 20
Adopted Values – How do we do our work?
Collaborative Teamwork Healthy Workplace Heartfelt Service Resource Stewardship Transparent and Responsive Visionary Planning
17 18
19 20
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 6
Change wording of “Not Started” to make it more clear
What is the difference between “Off Track” and “At Risk”
1.3.7 – Please provide more information on what these are
1.4.9 – How can we get this back on track or even accelerate?
2.2.5 & 6 – What are the challenges, and can they be resolved?
2.2.7 – Is the storm assessment completed?
3.2.1 – Wasn’t this approved by Council previously
3.3.1 – How can we get this back on track or even accelerate?
3.4.5 – Hasn’t this been delayed?
5.3.2 – Can we do the Emergency Preparedness Committee next? 21 Staff Work Program Update - Council Inquiries LUNCH
G. Priorities through 2025
23 Mission
Vision
Values
Goals
Strategies
Implementation
Action Plan
How will we achieve our Vision?
How will we achieve our Goals? 24
Top Council Priorities – Interview Results
1. Local Coastal Plan updated and approved
1. Housing Element certified (with Tier 1 Rezonings)
2. Housing Element implementation (with Tier 2 Rezonings)
2. Short Term Rental Ordinance improvements
2. BBIRP completed
Seawall plan approved
Pier planning and grants solicitation
3. Beach Boulevard property direction
3. Show tangible affordable housing progress
3. Start rebuilding library grassroots support
3. Quarry Specific Plan initiated
3. Term limits direction
21 22
23 24
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 7
25 1. Enhance organizational and fiscal stability.
A. Improve staff retention and recruitment and
increase staffing for rising workloads.
More capacity building needed
Focus next on mental health resources needed
B. Consider possible tax and bond measures for 2024.
C. Prioritize implementation of the Economic Opportunities Study What is the next focus or priority (e.g, Quarry Specific Plan) Consider use of Beach Boulevard property after LCP
Integrate all the respective planning documents*
Conduct Council district-based business meet-ups* 26
2. Improve and steward City
infrastructure, streets and facilities.
A. Complete selected stormwater and flooding improvements citywide.
Manage and fund storm event hot spots as needed*
Consider fee impacts on businesses, especially breweries and restaurants* B. Advance the Beach Boulevard Resiliency and Esplanade Protection Projects (including the Pier, as feasible).
Begin focusing soon on Pier grant opportunities
Improve communications on project status*
Start addressing Manor risks and needs*
C. Pursue planning and financing for the Library projects.
Initiate a long-term plan to for increased grassroots support D. Develop a Facilities/Equip. Plan for Public Safety/Comm. Cntr.
E. NEW – Develop a mid-City transportation improvement Plan* 27 BREAK
28 3. Prioritize protection and development of affordable housing.
A. Complete the Housing Element Update.
Highest priority
B. Update the short-term rental ordinance.
Begin work this year
Address complaints and improve communications
Accelerate inspections and enforcement*
C. Prioritize Housing Element program implementation.
Initiate rezonings as soon as possible
Tangible progress on an affordable housing project this year Possible accelerated interim work*:
New objective standards
Grading standards comparisons
At grade definition change
Modify “infinitely high” retaining wall language
Update inclusionary ordinance, esp. Rockaway
Accelerate the nexus fee study
25 26
27 28
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 8
29 4. Pursue climate change adaptation and mitigation.
A. Update the Climate Action and Adaptation Plan,
including performance targets.
Ensure Council and Committee alignment
B. Continue the urban forestry/tree canopy inventory and projects.
Other planning items a higher priority
Improve enforcement and response*
C. Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the Coastal Commission.
Top priority
Making progress towards a resolution
30 5. Broaden public communications and collaboration.
A. Creatively and appropriately leverage community expertise and volunteers to advance City priorities.
Climate Change Committee good first step
Find a way for staff to utilize citizen-based research* B. Increase communications, education, and connections for community mental health resources.
Rely on Councilmember Bier’s expertise as needed
C. NEW – Evaluate past efforts to find ways to do more overall* 31 Other possible work program additions
A. Conduct Council relations and team building workshop B. Consider possible term limit modifications
C. Council compensation set at State standard* 32
The City Council will continue
this iterative process in April
Please complete online
workshop evaluation survey
Single biggest take-away
H. Wrap-Up and
Next Steps
29 30
31 32
City of Pacifica Strategic Plan Update & Priority Setting Workshop March 9, 2024 Greg Larson, Facilitator 9
Thank you!
Greg Larson, Facilitator
[email protected]
408-761-1326
Except as noted, all photographs provided
by the City of Pacifica from photographers
Chris Campo and Stephen Johnson
33