CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 May 28, 2024
SPECIAL and REGULAR MEETING
May 28, 2024 (TUESDAY)
www.cityofpacifica.org
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• Live Remote Public Comments (offered on a pilot basis):
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Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 May 28, 2024
5:00 PM - STUDY SESSION
00a. Annual Reports to City Council from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Open Space and Parkland Advisory Committee; and Economic Development Committee
PROPOSED ACTION: Receive informational annual report presentations from each commission and committee, provide feedback, and receive and file the annual report of each commission and committee.
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Mayor Vaterlaus
SPECIAL PRESENTATIONS
A. Proclamation: Pride Month - June 2024
B. Special Presentation: California Association of Local Economic Development (CALED) – 2023 CALED Award of Excellence for Programs & Promotions – Winner, City of Pacifica for Vision 2025 & Beyond Initiative
C. Special Presentation: Age Friendly Cities
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an City Council Regular Meeting 3 May 28, 2024
initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: May 13, 2024 City Council Regular Meeting.
2. Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software
PROPOSED ACTION: Adopt a Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software in an amount of $81,400 for three years.
3. Lower Linda Mar Sanitary Sewer Rehabilitation and Repair Project C044 PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Ranger Pipelines Inc. in an amount of $8,478,015; and (B) Approving a Master Services Agreement and Task Order No. 1 with Tanner Pacific Incorporated in an amount of $1,299,752; and (C) Approving an Amendment 1 and Task Order No. 3 with Schaaf and Wheeler in an amount of $69,875; and (D) Authorizing a budget authority in the amount of $11,748,689, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts; and (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Lower Linda Mar Rehabilitation and Repair Project C044.
4. Resolution to Approve Ultraviolet Disinfection System Replacement Project P034 at the Calera Creek Water Recycling Plant
PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Anvil Builders Inc. in an amount of $5,767,626.00; (B) Approving a Master Services Agreement and Task Order No. 1 with Kennedy Jenks Consultants Inc. in an amount of $1,110,324; (C) Approving Amendment 1 and Task Order No. 3 with Carollo Engineers Inc. in an amount not of $537,000; (D) Authorizing a budget authority in the amount of $8,815,573.80, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts; (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Ultraviolet Disinfection System Replacement Project P034.
City Council Regular Meeting 4 May 28, 2024
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS - NONE.
CONSIDERATION
5. Appointments to the Open Space and Parkland Advisory Committee and Parks, Beaches and Recreation Commission
PROPOSED ACTION: 1) Move to appoint two (2) applicants to the Open Space and Parkland Advisory Committee each for full terms to expire May 2028; and 2) Move to appoint two (2) applicants to the Parks, Beaches and Recreation Commission each for full terms to expire May 2028.
6. Peace Resolution
PROPOSED ACTION: Consider whether or not to adopt the attached “Pacifica Resolution for Peace and Reconciliation.”
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
City Council Regular Meeting 5 May 28, 2024
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Annual Reports to City Council from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Open Space and Parkland Advisory Committee; and Economic Development Committee
RECOMMENDED ACTION:
Receive informational annual report presentations from each commission and committee, provide feedback, and receive and file the annual report of each commission and committee.
STAFF CONTACT:
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND/DISCUSSION:
The City Council adopted Resolution No. 12-2018 at their April 9, 2018 regular meeting changing the annual reporting requirements of city commissions and committees. The resolution directs commissions and committees to present their annual reports at a designated study session rather than at different times of the year. The annual reports are intended as information only, summarizing accomplishments from the past year. Council discussion or direction regarding commission/committee forthcoming workplan items or priorities is not being requested at this time.
Written reports and power point presentations are attached. In accordance with the Resolution No. 12-2018, the City Council will receive the annual reports from each of the commissions and committees in the following order:
1) Planning Commission
2) Parks, Beaches & Recreation Commission
3) Emergency Preparedness & Safety Commission
4) Beautification Advisory Committee
5) Open Space & Parkland Advisory Committee
6) Economic Development Committee
Not included in these presentations to City Council for the Committee / Commission Annual Reports are the Library Advisory Committee and the Climate Action & Adaptation Task Force.
The Climate Action & Adaptation Task Force was established by the City Council action at the May 22, 2023 meeting and authorized by Resolution No. 50-2023 as a limited term task force of a 18 to 24-month duration for the purpose of developing and drafting a Climate Action and Adaptation Plan. The Climate Action & Adaptation Task Force will bring a presentation to Council with an update on their progress towards this goal at a future City Council meeting.
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Pacifica City Council 2
May 28, 2024
The Library Advisory Committee had not convened since March 2020 due to the COVID-19 pandemic. At the City Council meeting held on June 26, 2023, the City Council took action to disband the Library Advisory Committee and establish a new, amended charter and membership provision for the Library Advisory Committee as authorized by Resolution No. 67- 2023. Recruitment and appointments to the Library Advisory Committee were completed in October 2023. The Library Advisory Committee convened for its first meeting since 2020 on December 20, 2023. Therefore, the Library Advisory Committee will provide a summary of its work at the next interval for Committee / Commission Annual Reports to City Council.
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
A. Planning Commission Annual Report (PDF)
B. Planning Commission Annual Report Presentation (PDF) C. Parks, Beaches & Recreation Commission Annual Report (PDF) D. Parks, Beaches & Recreation Commission Annual Report Presentation(PDF) E. Emergency Preparedness and Safety Commission Annual Report Presentation (PDF) F. Beautification Advisory Committee Annual Report Presentation (PDF) G. Open Space & Parkland Advisory Committee Annual Report Presentation (PDF) H. Economic Development Committee Annual Report Presentation (PDF) Packet Pg. 7
CITY OF PACIFICA
PLANNING COMMISSION
2023 ANNUAL REPORT TO THE CITY COUNCIL
The Planning Commission is submitting the following summary of work for calendar year 2023.
I. Planning Commission Membership in 2023
Commission Members Term Expires
Samantha Hauser, Chair 2028
David Leal, Vice Chair1 2024
Lauren Berman 2027
Daniella Devine 2027
Alex Ferguson 2026
James Godwin 2026
Greg Wright 2025
II. Planning Commission Activity Report
The Planning Commission held 17 regular meetings, 1 special meeting, and 3 joint study sessions with City Council in 2023.
The Planning Commission heard 9 development-related applications including a the 70-unit Oddstad Boulevard workforce housing project at the former Oddstad Elementary School and the North Coast County Water District (NCCWD) headquarters renovation project. For comparison, the Planning Commission heard 11 development-related applications in 2022, 12 in 2021, 15 in 2020, and 25 in 2019.
The Planning Commission also considered recommendations to City Council related to the Housing Element and associated objective development standards, and zoning text amendments related to short-term rentals (STRs), emergency shelters, and cannabis operations. While development project review activity in 2023 was lower than in recent years, the Planning Commission’s intensive focus on the Housing Element required considerable preparation and work by the Commission.
The Planning Department received 20 new discretionary permit applications in 2023. For comparison, the Planning Division received 16 new discretionary permit applications in 2022, 25 in 2021, 16 in 2020, and 27 in 2019. These figures include all types of entitlement applications including new developments, conditional uses in existing structures, or modifications to existing structures. Of note, these applications also included five preliminary applications submitted under Senate Bill 330 (SB 330).
1 Commissioner Leal ended his service on the Planning Commission in 2024. The City Council appointed Commissioner Chris Redfield to replace him in March 2024. a
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Attachment: A. Planning Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and Committees) III. Summary of Significant Items Heard by the Commission Housing Element of the General Plan
Recommended amendments to the Zoning Regulations related to a cap on the number of STRs, establishing regulations to authorize emergency shelters, and revising storefront window requirements for cannabis operations.
Approved the Pacifica School District’s workforce housing project at the former Oddstad Elementary School at 930 Oddstad Boulevard, and recommended City Council approval of a rezoning and development agreement.
IV. Planning Commission Five-Year Hearing Summary2:
Year
New or
Continued Public
Hearings Held
Speakers on
Topics Not on
Agenda
New Residential
Dwelling Units
Approved
New Commercial
Floor Area
Approved (Sq. Ft.)
2020 22 9 24 4,684
2021 19 32 1 0
2022 17 16 21 3,165
2023 13 15 71 0
V. Building Permit Activity (Five-Year Summary):
Year Permits Issued Inspections
Residential
Valuation
Non-Residential
Valuation
2019 1,587 5,147 $19,793,920 $5,965,473
2020 1,416 3,419 $16,882,230 $1,308,107
2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
2023 1,742 3,319 $39,934,869 $2,101,931
* Includes Civic Center renovation valued at approximately $8,000,000 2 The Planning Commission added this component to the annual report for Calendar Year 2020. The report will be expanded annually until five years of data are presented on a rolling basis. a
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Attachment: A. Planning Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and Committees) VI. Accessory Dwelling Unit (ADU) Building Permit Activity (Five-Year Summary3 ):
Year Permits Issued
2021 40
2022 28
2023 17
VII. City Council Strategic Plan Strategies Involving Planning Commission Goal 1: Enhance organizational and fiscal stability.
o Strategy C: Prioritize implementation of the Economic Opportunities Study. Goal 3: Prioritize protection and development of affordable housing. o Strategy A: Complete the Housing Element Update.
o Strategy B: Update the Short-Term Rental Ordinance.
o Strategy C: Prioritize Housing Element program implementation. Goal 4: Pursue climate change adaptation and mitigation. o Strategy C: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission.
3 The Planning Commission added this component to the annual report for Calendar Year 2021. The report will be expanded annually until five years of data are presented on a rolling basis. a
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Attachment: A. Planning Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and Committees) Planning
Commission
Annual Report to
the City Council
May 28, 2024
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports TOPICS
Purpose of the Planning Commission
Commission Membership
Work Summary
Key Metrics
Major Policy Initiatives
Public Transparency & Participation Initiatives
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Purpose of the
Planning
Commission
Established in PMCTitle 2, Chapter 2,Article 2
To recommend and advise the Council on matters related to the General Plan, Local Coastal Program, Zoning, and other
development plans for future physical development and
conservation of the City, based upon geographic, social, economic, and environmental characteristics of the community. Also advises the Council on private development plans for the City in accordance with State Planning Law and the City’s established development review standards and processes.
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Commission
Membership
Commission Members Term Expires
Samantha Hauser, Chair 2028
David Leal, Vice Chair
1 2024
Lauren Berman 2027
Daniella Devine 2027
Alex Ferguson 2026
James Godwin 2026
Greg Wright 2025
Commissioner Leal ended his service on the Planning Commission in 2024. The City Council appointed Commissioner Chris Redfield to replace him in March 2024. b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Work
Summary
17 regular meetings, 1 special meeting,
and 3 joint study sessions with City
Council
9 development proposals Significant Items Heard by Commission: Pacifica School District 70-unit workforce housing project
NCCWD HQ Renovation project
Recommended to Council: Housing Element items Short-term Rental Cap Emergency Shelter Ordinance Cannabis Ordinance Amendments 2023
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Key Metrics
New or
Continued
Public Hearings
Held
Speakers on
Topics Not
on Agenda
New
Residential
Dwelling
Units
Approved
New
Residential
Dwelling
Units Denied
New Commercial
Floor Area
Approved
(Sq. Ft.)
New Commercial
Floor Area
Denied
(Sq. Ft.)
13 15 71000
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Key Metrics
Year Permits
Issued
Inspections
Residential
Valuation
Commercial
Valuation
2019 1,587 5,147 $19,793,920 $5,965,473
2020 1,416 3,419 $16,882,230 $1,308,107
2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
2023 1,742 3,319 $39,934,869 $2,101,931
Building Permit Activity - Overall
*Includes Civic Center renovation valued at
approximately $8,000,000
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Key Metrics
ADUs Permits Issued
2021 40
2022 28
2023 17
Building Permit Activity – Accessory Dwelling Units (ADUs) b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Major Policy
Initiatives
Goal 1: Enhance organizational and fiscal stability
Strategy C: Prioritize implementation of the Economic Opportunities Study
Goal 3: Prioritize protection and development of
affordable housing
Strategy A: Complete the Housing Element Update.
Strategy B: Update the Short-Term Rental Ordinance.
Strategy C: Prioritize Housing Element program
implementation.
Goal 4: Pursue climate change adaptation and mitigation Strategy C: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission
2023
City Council Strategic Plan
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports Questions and Comments
b
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Attachment: B. Planning Commission Annual Report Presentation (5660 : Annual Reports 1 CITY OF PACIFICA
PARKS, BEACHES AND RECREATION COMMISSION
CITY COUNCIL COMMITTEES/COMMISSIONS PRESENTATION May 28, 2024 The Parks, Beaches, and Recreation (PB&R) Commission issubmitting the following as a summary of the Commission work for the 2023-2024 period.
Commission Members Term Expires
Cindy Abbott, Chair 2026
Mark Torres 2027
Gail Benton Shoemaker 2027
Stephanie Phillips 2026
James Heywood 2024
Dahlia Rodriguez 2024
Peter Banks 2025
Cindy Abbott is an ocean and beach enthusiast, who sees the work of the Commission as addressing issues that are the essence of Pacifica - a small city with a population that values community engagement for all ages and the outdoor environment. She volunteers as a Meals on Wheels delivery person, is on the board of Pacifica’s Environmental Family, and is a member of the Pacifica Age-Friendly Community Coalition. Cindy is the Executive Director at Sanchez Art Center. She has lived in Pacifica since 1996.
Mark Torres has lived in Pacifica for the past 12 years with my wife and three teenage daughters.
He currently works for the San Francisco Public Utilities Commission. Mark joined Pacifica’s Parks, Beaches, and Recreation Commission to be more involved with local government and help our community be more resilient and equitable in the foreseeable future. One of his goals as Commissioner is to improve/develop the City of Pacifica’s recreational fields and sports facilities for our residents and visitors to enjoy.
Gail Benton Shoemaker and her family have lived in Pacifica since 1989. She has been a Producer for Public Television, Executive Director of Pacifica School Volunteers, and a Program Officer for AmeriCorps overseeing grants to nonprofits working with children and Seniors. Currently, she serves on the PB&R Commission, and with the citizens group, Tree City Pacifica. Gail is an avid walker and greatly appreciates Pacifica’s beautiful environment. She sees the Commission’s work with parks, beaches, and recreation as essential to the health of our city.
Stefanie Phillips is an avid surfer, and mountain biker and practices yoga. She is the Director of Bond Projects /Construction for Jefferson Union High School District. She has lived in Pacifica for over 20 years and has frequented Pacifica for almost 40 years. She resides in Sharp Park. c
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and 2 James Heywood works as a Film Technician and Stagehand with IATSE locals 16/San Francisco and 80/Hollywood. He has 3 school-age children and is a lifelong skateboarder, surfer, and swimmer.
Dahlia Rodriguez, a dedicated Pacifica resident, graduated from Sonoma State University with a degree in Business Administration and Management. Passionate about serving in her community, she co-founded Rodriguez Soccer Academy, mentoring young athletes to become resilient individuals who positively contribute to the broader community. Additionally, she coaches two girls' teams at Pacifica United Soccer Club and actively supports the Pacifica non-profit organization, Rockaway Ricky. Dahlia's multifaceted involvement underscores her unwavering commitment to the betterment of Pacifica.
Peter Banks is a Pacifica resident and works in public health. He moved to Pacifica a few years ago with his family. He has two school-aged children who love the parks and the beaches.
Highlights from the past year
Work Plan 2023-2024
• Priority Parks Project
• Beach Safety
• Pickleball
• Heritage Tree Processes and Appeals
• Bike Park
• Surf Camp/School Policy
• Rebranding PBR (new logo)
• Liaison Assignments
• Youth Advisory Board (YAB)
• SIA/Age-Friendly Community
• Joint Arbor Day
• Additional items for future discussion to include updates on: parks review with visit/field trip by the commissioners, skatepark improvements, and Poet Laureate.
Playground Equipment Improvement: Priority Parks Projects Review of the design, equipment, irrigation, and landscaping/vegetation for the four (4) parks designated for the Priority Parks Project (Skyridge Park located off Skyridge Drive; Imperial Park located on Imperial Drive; Marvilla Park located at 201 Marvilla Place; and Brighton Mini Park located at 497 Brighton Road) continued.
Staff received 65% of design plans in May of 2023, and requested more irrigation to allow for flexibility in the future and to include vegetation. In August 2023, a cost review with NCE indicated the projects were coming in over the original budget ($1.2MM for all 4 parks); alternate playground equipment recommendations were developed and submitted to the PB&R Commission for review. Commissioners’ suggestions included: replacing larger concrete seating with more age-friendly alternatives; multi-stream trash receptacles vs single bins; locations for dog waste bag/disposal stations; improved signage; additional picnic seating at Skyridge Park; elements that could be modified/reduced at Imperial Park to maintain budget; c
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and 3 tree locations, and discussion of bike rack/parking. In October 2023, staff submitted 3D renderings for all four parks to the PB&R Commission with only a few additional modifications recommended. Awaiting 95% of drawings for final review prior to the projects going out to bid (Fall 2024).
Beach Safety
Beach safety continued as a high priority for the Commission. Following staff outreach and research with the Arunay Foundation and Sea Valor, six Life Ring Buoy stations had been installed along the Pier and the Promenade by June 2023. In February 2024, we received approval from the California Coastal Commission for the installation of life ring buoys. Ten life ring buoys have been installed at Pacifica State Beach at Linda Mar, Rockaway Beach, and Beach Boulevard.
On Friday, May 17th, an additional seven buoys were installed at Sharp Park Beach, the Pier, Beach Boulevard, and Esplanade Beach.
A connection has been made between the Chairs of the PBR and Emergency Safety and Preparedness Commissions, with interest in partnering together on a plan of community outreach and education, potentially including a pop-up information booth along the Promenade and beaches to share how to react in a riptide, training on the use of the life buoys, and to encourage not going in after a dog. Additional ongoing suggestions include educational flyers, signage and safety videos, workshops/classes, and communication through community partners.
Pickleball
Recognizing pickleball as the fastest-growing sport in the nation, the PBR Commission encouraged and supported staff with outreach to the Jefferson Union High School District to stripe basketball and tennis court locations to allow for pickleball use. As of April 2024, pickleball striped tennis courts are available as follows: four at Terra Nova High School; and two at Oceana High School. Additionally, basketball courts at Frontierland Park and Fairmont Park also have pickleball striping. Site reviews of locations for permanent courts were also generally discussed, including the area behind Sanchez Library and the exploration of space adjacent to the City of San Francisco space by the archery range.
Heritage Tree Processes and Appeals
The PBR Commission heard one tree appeal over this period, which began in May and was continued to the June meeting. Process considerations, including the criticality of having an arborist available during tree appeals, have been raised. Ongoing education about both the Ordinance and information needed by the Commission for an appeal has been requested for future consideration.
Bike Park
Work to move forward with the Bike Park project by obtaining quotes from companies for design and concept quotes took place in partnership with staff and the Commission, resulting in staff applying for a State of California Parks & Recreation grant in the amount of $1.55 million. In October 2023, the state requested more detailed information for the grant application. In March 2024, staff was informed that the City grant application had been denied. Santa Cruz Mountain Trail Stewardship are in the process of completing a conceptual design plan and additional grant opportunities will be sought.
c
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and 4 Surf Camp/School Policy Recommendations
Continuing the focus on expanding equitable surf camp access, the PBR Commission requested and received regular updates from staff as to the status of the program. In May 2023, the CCC approved the City of Pacifica’s CDP in summer 2023. CCC added a requirement of a Code of Conduct for the surf camp/school providers and was submitted to CCC by City staff in May 2023, as of December 2023 waiting for CCC approval. Additional information shared included status updates on the number of camps requesting permits, and a broad review of the program.
The Commission has the intention to review the program semi-annually.
Rebranding
Commission and staff worked on developing a new PBR logo and to develop a marketing plan to increase visibility of City programs, events, spaces, staff, and Commission members. The logo was reviewed in August 2023, and was launched in January 2024.
Liaison Assignments
Current liaison assignments and engagement included:
Chair Abbott: Seniors in Action (SIA); Economic Development Committee • Informed and engaged SIA members to participate in Pacifica Age-Friendly Survey and related projects. Presented the Age-Friendly initiative to the EDC.
Commissioner Phillips: Bike Park Committee
• Assisted staff with outreach regarding grants and park design Commissioner Rodriquez: Youth Advisory Board
• Supported the revival of the YAB and programs that had been on pause during the pandemic including J-Teen Dances and introduction of the inter-generational “Senior Prom”.
Commissioner Benton-Shoemaker: Beautification Advisory Committee; Tree City Pacifica • Joint Arbor Day Celebration
Commissioner Heywood: Bike Park & Skate Park
• Develop Skate Park maintenance/improvement suggestions Commissioner Torres:
• Aquatics, Family Fun Fest, and Junior Olympics
Commissioner Banks: TBD (May 2024)
Special Presentations
As part of department quarterly (4x/year) updates, staff members attend Commission meetings to present highlights for each division and their programs. These presentations give the Commissioners updated knowledge and details of the inner workings of the four main programmatic areas of PBR (Senior Services, Child Care, Aquatics and Recreation).
Commissioners are able to assess, give feedback and forward new ideas on directly to staff, in addition to meeting new staff members and sharing appreciation for their work.
Meeting Summaries – June 2023 – March 2024
June 28, 2023
Tree Appeal #HT-015-23 (1164 Rosita Road)
Additional discussion of Priority Parks Project: Skyridge Park. c
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and 5 July 26, 2023
No meeting
August 23, 2023
Introduce/welcome of new Commissioner Mark Torres.
Priority Parks review (Brighton, Marvilla, Imperial, and Skyridge Parks) of proposed changes to maintain budget and provide recommendations to meet community needs.
September 27, 2023
Priority Parks Update. Bike Park site walkthrough update for grant consideration. Update on strong Pacific Coast Fog Fest related activities: Fog Jog had over 100 runners, and the Family Fun Fest was attended by approximately2000. Announcement that Arbor Day Proclamation will be made at the October 23, 2023 City Council meeting.
October 25, 2023
Discussion of special events and engagement by the Commission at these events to engage with the public. Review of Liaison Assignments
November 24, 2023
No meeting.
December 27, 2023
Study Session to develop 2024 – 2025 workplan.
January 24, 2024
New Department Logo was launched at the start of 2024, encompassing aspects of Pacifica in the logo. Recognition of Commissioner Nicolari for his service to the community of Pacifica by serving on the PBR Commission. Review of Beach Safety efforts that include:
o Beach Safety Day: A one day Annual event started in 2021 co-hosted with Hawaii Eco Diver located at Linda Mar Beach in September. Participants learn about various topics regarding beach safety.
o Surf Survival Apnea Classes: Offered five (5) times per year, on a weekend at Brink Pool, staff host water/beach survival courses.
o Trifold Beach Safety Flyers: Delivered to all six (6) hotels located in Pacifica on a regular basis and at all PB&R special events. The flyer has information about local surf and dangers at local beaches.
o Life Buoy Project: Existing buoys were used in several instances since their installation on City property late in 2023.
o Surf Camps/Lessons: Permitting program has specific requirements of each organization to have certified instructors, beach etiquette and code of conduct docs, class instructions, other miscellaneous documents, calendars informing the public of how many camps will be in the water on a given day.
o Ranger Program: When City of Pacifica Rangers are out on beaches, they’re looking to prevent potential dangers for beach goers.
o Safety Signs at Beaches: These signs are in three (3) languages (English, Spanish, Simple Chinese)
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and 6 o Low-Cost Swim Lessons: PB&R brought back low-cost swim lessons, looking to implement a scholarship program for swim lessons for summer sessions, so that no child is excluded to participate.
February 28, 2024
No meeting.
March 27, 2024
No meeting.
April 24, 2024
Introduction of Scott Leslie as Acting Director, PBR Department. Review of topics (initiated in December 2023) for 2024 – 2025 work plan. Discussion of approach to prepare and present the Annual Report of the PBR Commission to City Council.
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Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5660 : Annual Reports to City Council from City Commissions and Annual Report to City Council
May 28, 2024
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation PB&R Commission Members
Name Term
Cindy Abbott, Chair 2026
Mark Torres 2027
Gail Benton Shoemaker 2027
Stephanie Phillips 2026
James Heywood 2024
Dahlia Rodriguez 2024
Peter Banks 2025
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Purpose
To recommend and advise the Council in the
acquisition, development and maintenance of parks,
beaches and other recreational areas, and to encourage
the planning and implementation of a comprehensive
recreation and human service program which will
serve the needs of all age groups in the City.
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Duties
To assist in the preparation and adoption of, and
review annually and revise as may be necessary, a
long-range plan for parks, beaches, and recreation.
To act in an advisory capacity to the Council, the City Manager, and the Director of Parks, Beaches, and
Recreation Department in all matters pertaining to
public recreation.
CITY OF PACIFICA
CHILD CARE
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Additional Duties and
Responsibilities Include:
To make recommendations concerning the beautification, development and improvement of parks, beaches and recreation services.
To focus public attention upon the need for adequate parks and beaches and healthful year-round supervised recreation for all. To assist in promoting public recreation.
To engage with City and partner organizations through Liaison/Committee Assignments.
To gather stakeholder input and provide direction and guidance on beach usage – monitoring special events and surf camps. To hear and make determinations regarding Heritage |Protected Tree Appeals.
To select the Poet Laureate.
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Priority Parks Project Skyridge Park Imperial Park Marvilla Park Brighton Mini Park d
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Beach Safety
High Priority for the Commission
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Pickleball
Fastest Growing Sport in the Nation
In partnership with Jefferson Union High School District:
4 Stripped Courts at Terra Nova High School
2 Stripped Courts at Oceana High School
2 Courts Stripped at Pacifica Parks
Fairmont Park
Frontierland Park
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Heritage | Protected Tree
Processes & Appeals
One tree appeal over the past year
Commissioners request ongoing education on the ordinance and the process
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Items Considered | Ongoing
Bike Park
Surf Camp/School Program
Liaison Assignments
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Presentations
Quarterly Staff Reports Aquatics Child Care Recreation Seniors d
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation What’s Also Ahead?
Parks Visits & Review Skatepark Improvements Poet Laureate
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Thank you!
Comments | Questions?
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Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Emergency Preparedness and
Safety Commission
City of Pacifica 1
Annual Report to
City Council
May 28, 2024
May 2023 through
May 2024
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Commissioners
Jay Crawford, Chair Gregor Blackburn, Vice Chair Fran Erbacher Jeanne Salisbury Debra Johnson Evelyn Taverna Feliks Gasanyan Peter Balestreri Tony Guzzetta City of Pacifica
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Commission Membership
City of Pacifica 3
Ex-Officio Members
Betty Fleming, American Red Cross
Jorge Machado, Pacifica School District
Marcus Peppers, Jefferson Union High School District
Council Liaison
Council Member Christine Boles
Staff Liaisons
Captain Bill Glasgo
Captain Chris Clements
Sergeant Tom Cumming
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report The Role of the Commission
The purpose of the Emergency Preparedness
& Safety Commission shall be to recommend
and advise the City Council on City programs,
activities, plans and other related actions that
assist the City in preparing for possible future
disasters.
City of Pacifica 4
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Year in Review
Special Presentations
Parks, Beaches & Recreation
Life Buoy and Ring Program
American Medical Response Disaster and
Mass Casualty Response
Public Works Waste Water Division Winter
Storm Response and Infrastructure Update
City of Pacifica 5
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Year in Review
Special Presentations
Pacifica Police Department
Tsunami Preparedness Week
City of Pacifica 6
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education
City of Pacifica 7
Wildfire Awareness Event
San Mateo County Disaster Prep Day
Pacific Coast Fog Fest
Earthquake Preparedness Classes
CERT Basic Course
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Year in Review
Community Education- CERT
City of Pacifica 8
First CERT Class since 2020 (due to COVID)
20 new CERT members
Next class begins this Fall
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Looking Ahead to 2024
Improve Community Engagement
Community Classes (CERT, First Aid, etc)
Increase Youth Engagement
Expand use of social media
Review Role of the Commission
City of Pacifica 9
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Looking Ahead
Upcoming community events for 2024:
Wildfire Preparedness Event, May 18
San Mateo County Disaster
Preparedness Day, August 3
Pacific Coast Fog Fest, September 28, 29
City of Pacifica 10
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report City of Pacifica
Emergency Preparedness and
Safety Commission
City of Pacifica 11
Questions?
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Attachment: E. Emergency Preparedness and Safety Commission Annual Report Pacifica
Beautification
Advisory Committee
Presentation 2024
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Beautification Advisory Committee 2024
Gail Bennett, Chair
Dan Wells, Vice Chair
Sue Garza
Julie Gossage
Linda Jonas
Hernan Muirragui
Teresa Sulcer
Public Works Liaison:
Lisa Petersen, Gino
Assereto, Michael Pham,
and Michelle Trayer
City Council Liaison:
Sue Beckmeyer
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Beautification Advisory Committee
Keep Pacifica Beautiful (KPB) Mission
To identify City-owned sites which, through sponsored
plantings and the creation of public art, will contribute to community interest and pride
►Along main thoroughfares
►In parks and around the beaches
Implemented by means of safe work plans, sustainable
gardening practices, and collaborative funding sources
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Utilize environmentally friendly landscape practices that include:
► Mulch
► Use of drought-tolerant, low maintenance, and native
landscape materials
► Incorporate drip irrigation or water efficient systems in landscaped areas where possible
Adopted BAC Drought Policy in 2015: Sites are prepped in spring and summer for planting in autumn months to maximize the rainy season.
Keep Pacifica Beautiful (KPB) Practices
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
The Beautification Advisory Committee has worked with the Public Works office staff to communicate via social media about workday events so that Pacificans can join the volunteer crews. The social media connections are Connect With Pacifica, City of Pacifica’s Facebook page, Beautification Advisory Committee webpage, and NextDoor.
The Beautification Advisory Committee webpage contains information and application for Pacifica Beautification Awards for recognizing homeowners and businesses and information and application for public art or mural designs.
Communication Updates for the
Beautification Advisory Committee
Projects and Programs
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Sponsoring businesses, community organizations, and
individuals will:
► work with the BAC and the Public Works Department
to design, prepare, plant and install irrigation in
accordance with the KPB plan
► cover the cost of landscape and irrigation materials
► agree to maintain the site for two years
BAC will:
► assist with design of the site and site development
► assist with training of volunteers
► assist in purchasing materials
► install sponsorship sign
Sponsorship Program:
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Grace McCarthy Vista Point/Outlook
Sponsor: Rotary Club of Pacifica
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Community Center Planter Boxes
Sponsors: Pacifica Garden Club & Pacifica Resource Center f
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Community Center Workday,
January 6, 2024
Pacifica Garden Club Volunteers and BAC Members
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Wanted!
Community Center Planter Sponsors
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Crespi Bioswales – North Side
Sponsors: Cabrillo Elementary School & BAC
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Crespi Bioswales – North Side
Workdays 2023
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Wanted!
Bioswale Sponsors for South Side of Crespi
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Linda Mar Boulevard Median at Hwy 1
Sponsor: North Coast County Water District
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Palmetto Streetscape Project
Sponsors: Local businesses, community organizations,
and individuals
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Pacifica Beautification Awards
The City’s Beautification Advisory Committee is looking to recognize homeowners and businesses who show pride in their properties.
The Pacifica Beautification Award for 2024 is ongoing throughout the year. Information and application are available on the BAC webpage.
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Beautification Advisory Committee
with Public Works @ FogFest 2023
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Public Art /Mural Sub Committee
Teresa Sulcer
Linda Jonas
Cindy Abbott
Melinda Moses
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Linda Mar State Beach
Anza Pump Station
South Wall – Jason Budowski
West Wall – Robert Louthan
North Wall – Jeffrey Wong East Wall – Danielle Gustavson f
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Oceana Boulevard
Splash of Color Mural - Protect What You Love
Artists: Lauren Wu and Annaliese Phillips
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Questions about any BAC projects,
please contact: Gail Bennett, Chair
[email protected]
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Special Thanks to:
►BAC members, sponsors, and volunteers
Lisa Petersen, Gino Assereto, Michael Pham,
Michelle Trayer, and Public Works crews
City Council Member, Sue Beckmeyer
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Attachment: F. Beautification Advisory Committee Annual Report Presentation (5660 :
Open Space and
Parkland Advisory
Committee
2023-2024 Annual Report to the Pacifica City Council
May 28, 2024
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Pacifica
currently has 6.5 acres of
city parks
and play
fields, and
2,927 acres
of regional
parks and
beaches
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Benefits of Open Space
Healthy communities
Tourism and economic growth
Natural beauty
Boosts property values
Buffers and mitigates impacts of climate
change
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Purpose
(Resolution 21-2024)
The Open Space and Parkland Advisory Committee (OSPAC) has been established to consider issues related to:
The Open Space Task Force Report (OSTF) Report Remains the the basic reference for OSPAC.
Advise City Council on issues related to open space and parklands, including issues of equity, access, safety, trail connectivity, biodiversity and habitat protection, economics, scenic beauty and affects on adjacent neighborhoods. Advise City Council on 1) The Policy and Procedures of the National Park Service (NPS) as they relate to areas of the Golden Gate National Recreation Area within the City of Pacifica and adjacent communities; (2) Issues surround the transfer of ownership of Cattle Hill and the Pedro Point Headlands to NPS or other suitable long-term stewards; (3) Access to and operation of San Mateo County Parks in and around the City of Pacifica including San Pedro Valley County Park and the Devil’s Slide Trail County Park; (4) Access to and operation of lands owned by the California Coastal Conservancy; (5) Access to and improvement and operation of open space lands owned or controlled by the City of Pacifica, and (6) Ways in which these areas can contribute to the economy of the City. g
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Resolution 21-2024
(continued)
OSPAC may assist City Staff with identifying sources of funding for open space preservation purposes.
OSPAC may plan and undertake periodic trail
improvement and maintenance on City-owned property.
OSPAC may conduct an annual retreat to improve
organizational capacity and team building
During a future annual review of the General Plan City Council will consider whether a General Plan
amendment will formally connect the recommendation
of the Open Space Task Force (OSTF) Report.
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Resolution 21-2024
(continued)
OSPAC support staff shall prepare a written report describing projects proposed on sites listed in the OSTF Report summarizing the projects’ relationship to the report.
OSPAC may advise applicants on properties listed in the OSTF Report if applicants voluntarily agree. Recommendations of OSPAC are solely advisory. OSPAC is authorized to draft invitation letters that Planning staff shall furnish to applicants in the OSTF Report.
These letters shall be sent as early as practical in the project review process to maximize consideration of OSPAC’s recommendations. OSPAC may from time to time be required to engage and collaborate with City Staff, other City Committees, Commissions, and Pacifica Land Trust in furtherance of its authorized activities. g
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Open Space Task Force Report
(Second Edition, 2000)
Original 1988 Edition Analyzed 51 properties within
Pacifica and its Sphere of Influence
Led to preservation of open spaces such as Mori
Point, Pedro Point Headlands, Milagra and others
Led to new trail developments
Led to establishment of Pacifica Land Trust
Remains the basic reference for OSPAC
Finds that the City should investigate methods of
funding open space acquisition, including bonds
OSPAC may advise applicants on properties listed in
the Open Space Task Force report and on other open
space issues
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities
Requested a review of the OSPAC 2015 resolution, resulting in a joint study session with City Council with a revised resolution at City Council’s March 25th 2024 meeting
A conduit to the Community. OSPAC stayed engaged with progress of the conditions at Mori Point resulting in a presentation of alternatives by NPS at the April 17th OSPAC meeting.
Maintained relationships with other organizations such as the Pacifica Land Trust to share tools and trail management tips. Provided feedback to the applicant of the trails section of the Linda Mar Woods project.
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Mori Point Community NPS
Presentation
April 17,2024
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities
(Continued)
Continued its trail work responding to multiple concerns from the public regarding the degradation of the newly named Ahni Trail on Cattle Hill due to historical neglect, increased use due to social media, and weather conditions.
Held seven community workdays along with multiple one on one workdays with more than 60 community volunteers. There is an estimated 300 hours of volunteer time invested in this project. Continue to work with the community to secure a trailhead informational sign to establish trail etiquette, workday announcements and trail history.
Working with PG&E to resolve damage by PG&E contractor. g
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Screen Shot of Cal topo 2023 vs 2024
Red needs repair. Green is repaired.
Yellow is damage by PG&E contractor
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation What the Trail was like
Feb 14th 2023
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation How Repairs were Done
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Activities (Continued)
Today!
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Trail Builders
A coalition of hikers,
mountain bikers and
Open Space
Advocates!
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation April 13th 2024
Trail Workday
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Preservation Award
Winner 2024
The Preservation Award honors individuals or groups who have contributed to preserving or maintaining Pacifica’s open spaces, parklands or other areas adjacent to Pacifica.
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation
COMMUNITY
OSPAC Works Collaboratively with City Staff and
Public Officials
Listens to Public Concerns
Is Respectful to Development Applicants
Appreciates Diverse Opinions
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Thank you!
Open Space and Parkland Advisory Committee:
Name Term
JoAnne Arnos 5/25
Sarah Cardona 5/24
Lauren Goodmiller 5/24
Mike Kahn 5/26
Ian McDermod 5/25
Ellen Natesan 5/27
Arlene Patton 5/26
Aaron Reif 5/25
Remi Tan 5/27
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Attachment: G. Open Space & Parkland Advisory Committee Annual Report Presentation Economic Development Committee FY 2023-24
Annual Report
City Council Meeting
May 28th, 2024
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions 2023-2024
Economic
Development
Committee
Members
FY 2023-24 Appointed Members
■ Sean Thompson, Chair
■ Robert Foster, Vice Chair
■ Ed Ochi
■ Matthew Dougherty
■ Greta Sieglock
■ L.J. Jones
■ Brendan Berman
■ Lauren Smith
*New Members
Council Liaisons
■ Mary Bier
■ Sue Beckmeyer
Staff Liaisons
■ Tara Schiff
■ Alyssa Barranti
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Economic
Development
Committee
Work Plan
Strategic Goals
2023-24
• Promote and market Pacifica to out-of-town
visitors to drive tourism revenue
• Provide assistance and support to local
businesses and the City of Pacifica.
• Promote local businesses to the residents
of Pacifica to encourage residents to spend
locally and stop retail leakage.
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions FY 2023-24 Key Accomplishments
• 2nd Annual "Blues & Brews" Event
• Reviewed the performance of the Shop Pacifica eGift
Community Card Program
• Prototyped website content to help direct out-of-town tourists towards Pacifica businesses and activities
• City of Pacifica "Pride" event coordination &
partnership
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Shop Pacifica Program Evaluation
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Shop Pacifica Review
• EDC helped to launch the Shop Pacifica Campaign in December of 2021 with 12 participating businesses before handing the program off to the City and marketing consultant in mid-late 2022. • Today, 59 businesses participate across Pacifica
• This is an economic development program focused on keeping shopping local • Met with Yiftee rep and CEO to learn about the Shop Pacifica program, asked about upcoming features to Yiftee cards, explored Yiftee dashboard capabilities, discussed common comments from users and vendors, and learned about other cities’ best practices.
• Reviewed card purchase and redemption data to determine the effectiveness of the program
• Provided city staff with recommendations to improve the program to meet the City’s objectives for Shop Pacifica
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions 2nd Annual "Blues and Brews" Concert Series
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions h
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Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Blues and Brews 2024
h
Packet Pg. 100 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Blues & Brews Concert Series
• Platform to achieve our strategic goals of (1) promoting local businesses to residents, (2) driving tourism to out-of-town visitors (3) providing assistance to local businesses & the City.
• Very successful – estimates of 2-3x larger than last year. • Highlighted (4) local restaurants/food vendors – all were very happy with revenue/sales. Some sold out of inventory completely.
• Highlighted (2) local businesses via sponsorships netting B&B $3k. • Promotes Palmetto as a downtown core. Anecdotal evidence indicates some local Palmetto businesses reported increased sales due to increased foot traffic. • Pacificans Care was a non-profit – very happy with recognition and sales. • Estimate that between roughly 600 and 1,000 people joined the event over the 4 hour period using survey / sales data.
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Packet Pg. 101 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Blues and Brews - Survey Highlights
Approximately 100 surveys were completed.
Takeaways -
• People who attended really enjoyed it.
• Learned that Pacifica residents and out-of-town visitors want more events in Pacifica.
• People who attended did so because they wanted to be a part of the community, enjoy live music, and want to support local businesses. • Most people heard about the event through our promotional advertising or word of mouth.
• Next year, double down on advertising and find ways to collaborate with nearby businesses to capitalize on foot traffic.
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Packet Pg. 102 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Recommend to Others?
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Packet Pg. 103 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Thoughts on Event...
h
Packet Pg. 104 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Likelihood of Attending Again?
h
Packet Pg. 105 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Why Did You Attend?
h
Packet Pg. 106 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions How Did You Hear About Event?
h
Packet Pg. 107 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Prototyped Website Content
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Packet Pg. 108 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Purpose of Protype...
• Not to compete with existing resources...
• Effort to re-think and improve on what is already in existence. • Protype isn’t fully operational...we're in the ideation stage. h
Packet Pg. 109 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Prototype Website Content
Created a prototyped website dedicated to promoting local businesses in Pacifica to out-of-town visitors. This content features:
1. Self-Directed Tours – 12 unique tours that appeal to every visitor’s unique interests, including breweries, shopping, attractions, and the arts.
2. Events Calendar – A shared Google Calendar for any interested businesses looking to promote their events. This includes live music, organized events like Second Saturday, and workshops open to the public
Our future goal is to advertise the website at points of interest, local businesses, busy foot traffic points, hotels, and short-term rentals with QR codes for easy access to the website.
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Packet Pg. 114 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions City of Pacifica "Pride" Event Partnership
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Packet Pg. 116 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Pacifica Pride
♥ Pacifica Pride saw hundreds of attendees at the parade and festival last year
♥ Two EDC members are on the 2024 Pacifica Pride
planning committee
♥ This year, we will have tabling opportunities for both nonprofits as well as local small businesses
♥ Events like these help promote a city that aligns with the Pacifica Stands United in Love message
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Packet Pg. 117 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions Thank You
Economic Development
Committee
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Packet Pg. 118 Attachment: H. Economic Development Committee Annual Report Presentation (5660 : Annual Reports to City Council from City Commissions
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the following: May 13, 2024 City Council Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the following:
May 13, 2024 City Council Regular Meeting (Attachment A).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 05-13-2024 Regular Meeting (PDF) 1 Packet Pg. 119
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 May 13, 2024
May 13, 2024 (MONDAY)
www.cityofpacifica.org
Mayor Sue Vaterlaus called the meeting to order on May 13, 2024 at 7:05 PM 7:00 PM OPEN SESSION
Call to Order
Mayor Vaterlaus called the meeting to order at 7:05 p.m.
Attendee Name Title Status Arrived
Sue Vaterlaus Mayor Present
Sue Beckmeyer Mayor pro Tem Present
Mary Bier Councilmember Present
Tygarjas Bigstyck Councilmember Present
Christine Boles Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Christian Murdock, Planning Director; Scott Leslie, Acting PB&R Director; Joel Abelson, Dep. Fire Chief; Louis Sun, PW Dep. DirectorWastewater Div.; Roland Yip, PW Dep. Director (Field Services/Engineering); Eduardo Pastrano, WWTP Collection Systems Manager; Bill Glasgo, Police Captain; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.
Reading of Land Acknowledgment
Mayor Vaterlaus read the Land Acknowledgement.
Salute to the Flag led by Councilmember Bigstyck
SPECIAL PRESENTATIONS
A. Special Presentation by Commute.Org
Dep. Director of Commute.org Kim Comstock stated she is present to tell Council who Commute.Org is and what they offer. She stated they are San Mateo County’s Transportation Demand Management Agency, a Joint Powers Authority comprised of elected officials from 19 cities and the county on their board, which focuses on reducing the number of vehicle miles
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traveled. She stated that they are funded by CCAG, the Bay Area Air Quality Management District, the Transportation Authority, and private employers. She shared how Commute.org works with employers, developers, cities, etc., to provide the best commute plan and program and help employers and developers become compliant with local and regional ordinances through their TDM (Transportation Demand Management) Plans and Policies. She mentioned all the possible free programs for commuting to work and suggested investigating the options, such as ride matching, designing commute programs, trip planning, bicycle education, etc. She also mentioned microgrants offered by Commute.Org to lcoal community groups. She stated that on May 16, volunteers will be setting up energizer stations for the Bike to Wherever Days event, such as Pacifica’s at Highway 1 and Reina de Mar, and another at Cabrillo Elementary School on Crespi, to celebrate bicycling.
Councilmember Bier referred to the shuttle program and asked about the coastside.
Dep. Director Comstock stated that every two years there is an opportunity to submit a grant through the TA for a shuttle. The entity interested in the shuttle collects information and submits the request for funding for the shuttle service. She stated that, typically, it is not fully funded by the grant and there needs to be some other source of funding. She stated that, with the shuttles she mentioned on the bayside, there is a combination of grant dollars as well as private sector dollars, such as employers or property managers.
Councilmember Boles thanked Councilmember Bier for the question in light of the transportation challenges in the City and looked forward to the prospect of potential development projects working directly with Commute.org on TDM analyses which could include work on a shuttle. She referenced the work done in Half Moon Bay to coordinate a shuttle in their city.
Dep. Director Comstock stated that specifically SamTrans was the dominant funder of Ride Plus, which is operating in Half Moon Bay and East Palo Alto, and it was more of a unique project but it involved their transportation provider (SamTrans). She stated, regarding TDM plans for developers, Commute.org is there to be a consultant and provide options.
Councilmember Boles thanked them for all the different programs they do to encourage people reduce vehicle miles traveled. She enjoyed serving on their board.
Mayor Vaterlaus thanked her and appreciated the change to “Bike to Wherever Day”.
Sue Digre, Pacifica, referred to Commute.org and stated that Pacifica got two shuttles through Commute.org, one through the Youth Initiative called TRUST (Teens Are Unbelievably Strong Together) and the other one was for the one for the Chamber of Commerce, and she shared her thoughts on the process for success.
B. Proclamation - Emergency Medical Services Week (May 19 - 25, 2024) Mayor Vaterlaus read a proclamation honoring Emergency Medical Services Week from May 19-25, 2024. She then invited Dep. Fire Chief Joel Abelson to speak.
Dep. Fire Chief Abelson thanked Council for honoring EMS Week. He stated that their No. 1 call for service is medical calls, such heart attacks, car accidents, etc. He stated that the firefighters provide top care and he felt it was exciting to see where the fire services have gone over the years.
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Councilmember Beckmeyer recounted a story about how excellent the fire service is, referencing how the personnel remained professional and calm while tending to her family. She was impressed and she was grateful for what they provide for our community.
Councilmember Bier also felt grateful and stated our first responders support some of our events and she knows the young people she works with appreciate it when they show up.
Councilmember Bigstyck echoed all that was said and seeing them in town on a constant basis makes him grateful that their presence is here when we need them.
Councilmember Boles echoed that we are grateful for their service.
Mayor Vaterlaus stated she saw how much they do every day and thanked them for their work.
C. Proclamation - National Public Works Week (May 19 - 25, 2024) Mayor Vaterlaus read a proclamation honoring National Public Works Week (May 19-25, 2024).
PW Director Petersen stated that with her are Dep. Director of Field Services/Engineering Roland Yip, Wastewater Dep. Director Louis Sun, and WWTP Collection System Manager Eduardo Pastrano. She stated the team deals with so many weather problems in our city due to storms, flooding, falling trees, etc. She stated that they are having an open house for Public Works Week on May 22, where they will have information to provide related to their operations.
Councilmember Bigstyck referred to his speech regarding the unsung nature of PW and what they do. He thanked them for being the heroes we almost never see and doing some of the most amazing work in Pacifica.
Councilmember Boles added that she loves the theme for the year, “advancing quality of life for all”. She agreed that, if Public Works were not here, neither would there be the quality of life with sewer backups and flooding affecting our homes. She appreciated all they do in the background to keep us healthy and safe and she appreciates all their hard work.
Councilmember Bier stated that there is a relatively new portal where people can put information in and requests and asked how PW Director Petersen feels about that.
PW Director Petersen stated it was great for people to have that ability report a maintenance issue and described how it worked well, allowing for location drops, photos, etc.
Councilmember Bier saw that it is getting responses from the public and that is what we need to respond to our community.
Mayor pro Tem Beckmeyer asked if it is true that they can upload photos to that portal.
PW Director Petersen stated it was correct. She stated that the portal has a process with questions or information that get routed to the right person and, if not answered, it comes to her.
Mayor pro Tem Beckmeyer thanked them for all the support with the Beautification Advisory Committee and it is great having PW Director Petersen’s gracious leadership and staff. She appreciated the opportunity they give the public to engage and volunteer with some of the maintenance and cleanup projects.
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Mayor Vaterlaus has gone to the open house several years in a row. She stated that, being close and personal with all the machines and hearing staff explain what they do, she was impressed and appreciated everyone in every department for all the things they do.
CONSENT CALENDAR
Mayor Vaterlaus asked if any councilmember wants to pull any items from consent.
Councilmember Boles stated she would like to pull Item #9.
Mayor Vaterlaus opened public comments and, seeing no one, closed public comments. She then asked for a motion.
Councilmember Bigstyck moved approval of consent calendar minus Item #9; seconded by Mayor pro Tem Beckmeyer.
CONSENT CALENDAR ITEM NOS. 1 – 8, EXCLUDING ITEM NO. 9
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Sue Beckmeyer, Mayor pro Tem
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
1. Approval of Disbursements for 04/01/24 through 04/30/24.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of April 2024.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: (1) April 8, 2024 City Council Special and Regular Meeting, (2) April 15, 2024 City Council Special Meeting, and (3) April 22, 2024 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.
PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.
5. Continuation of Proclamation of Local Emergency related to December 28, 2023, High Tide/Large Wave Events
PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist related to the December 2023 High Tide/Large Wave Events
6. Quarterly Treasurer’s Reports for the quarter ending March 31, 2024.
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PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarter ending March 31, 2024.
7. Resolution of the City Council of the City of Pacifica Adopting a list of projects for Fiscal Year 2024-25 funded by SB 1: Road Repair and Accountability Act of 2017 PROPOSED ACTION: Adopt the Resolution of the City Council of the City of Pacifica Adopting a list of projects for Fiscal Year 2024-25 funded by SB 1: Road Repair and Accountability Act of 2017.
8. Adopt Resolution to Approve Amendment No. 2 To Agreement Between the City of Pacifica and Universal Building Services (UBS) For Janitorial Services PROPOSED ACTION: Adopt Resolution to Approve Amendment Number 2 to the vendor services agreement with Universal Building Services to provide additional Janitorial Services for City restrooms at Linda Mar State Beach, Pacifica Pier, Rockaway Beach, Frontierland Park and outside the Community Center in an amount of $84,397.77 increasing the overall cost to $343,657.77/year.
9. Approval of Consultant Services Agreement between the City of Pacifica and Cotton, Shires and Associates, Inc. (CSA) for Geotechnical Services PROPOSED ACTION: Adopt a Resolution approving the Consultant Services Agreement between the City of Pacifica and Cotton, Shires and Associates, Inc. (CSA) for Geotechnical Services in the amount of $219,780 with a 10% contingency for a total amount of $241,758, and authorize the City Manager to execute all documents related to the Geotechnical Services.
Item #9 Discussion
Councilmember Boles reiterated that the item was missing the scope of work for Cotton Shires & Associates, and she hoped staff could make a brief presentation for the public to understand the work the city is undergoing.
City Manager Woodhouse turned it over to PW Director Peterson or PW City Engineer Yip to summarize the scope of the work. He stated that it is generally geotechnical services related to the numerous FEMA projects from storm damage from the 2022-2023 winter events.
PW Dep. Director Yip gave a brief staff report.
Councilmember Boles referred to the staff report which said there was a damaged sewer main buried under the landslide at 601 Calda Avenue, and she wondered if that is causing any sewer issues in that area.
PW Dep. Director Yip believes it is still functioning but landslide has caused damage to the sewer main and it will need to get repaired.
Councilmember Boles thought that was the only one that said the homeowner was responsible for the stability work on the hillside. She was curious with how that is working out and what the consultant is doing with their investigations and how it is coordinated cost-wise and work-wise with the homeowners.
PW Dep. Director Yip stated that they have been coordinating with the homeowner and it appears that they are planning to do some sort of retaining wall and will have to be coordinated
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with their construction of the retaining wall versus when they come in and do some excavation and repair that sewer main.
Councilmember Boles emphasized making sure that we are reporting these landslide maps as we are updating the General Plan in the future and she knows we are reporting to FEMA. She stated she was asked by the Department of Conservation to report the landslides as they are the ones who update those maps.
Mayor Vaterlaus asked if anyone from the public wants to speak on this item and, seeing none, closed public comments. She then asked if any Councilmember wants to make a motion.
Councilmember Bier moved to approve the consultant services agreement between Pacifica and Cotton Shires & Associates for geotechnical services; seconded by Councilmember Boles.
AGENDA ITEM #9
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Linda Peebles, Pacifica, stated, as a member of Pacifica Peace People, she is asking to put a ceasefire resolution on Pacifica Council’s agenda, and shared her thoughts on the issue and read their prepared resolution.
Delia McGrath, Pacifica, urged the Council to put on their agenda the resolution calling for a ceasefire in Gaza, and shared her thoughts on this issue.
Judy Hanson, Pacifica, shared her history leading up to being a teacher and her concerns about Palestine as well as our country and is asking for our city to support a ceasefire and a better future for our world.
Gloria Stofan, Pacifica, stated she is urging Council to place the resolution for peace and reconciliation for a ceasefire in Gaza on the next City Council meeting, sharing her thoughts on this issue.
Paul Stofan, Pacifica, shared his thoughts on this issue of the ceasefire resolution and encouraged peace for everyone.
Anita Rees, Pacifica, shared what the PRC has been doing for the last few months, i.e., office open hours and their next grocery distribution at the American Legion Hall. She stated that May 22 will be their volunteer appreciation lunch and they will begin enrolling families for the back-toschool program in June. They completed their tax preparation program. She stated to contact their Unhoused on the Coast outreach specialist if they know of anyone unhoused.
Sue Digre, Pacifica, referred to the agenda including Leadership and Governance Training, as well as team building, and she shared her concerns and thoughts on her interpretations.
John Kontrabecki, Pacifica, stated he was pleased to see the city’s artificial intelligence tool
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on their website. He referred to the Planning Department’s tremendous workload, and he stated as a graduate of Cornell University he was approached by engineering graduate students who have offered to develop artificial intelligence tools for use by the Planning Department.
Flo, Pacifica, referred to the ceasefire resolution in Gaza earlier as well as Vietnam War protests she learned about in high school, and shared her thoughts on these issues, indicating her support for a ceasefire resolution.
Marsha Murphy, Pacifica, encouraged Council to place the resolution for ceasefire in Gaza on their agenda of the next Council meeting, and shared her thoughts on that issue.
Marj Davis, Pacifica, referred to the importance of kindness, compassion, empathy and respect for all people and then shared her thoughts on the issue of the quarry discussion.
Jim Kremer, Pacifica, referred to Marj Davis’ comments and to a Planning Commission meeting regarding a possible study session regarding the quarry site, sharing his thoughts on the issue.
COUNCIL COMMUNICATIONS
Mayor pro Tem Beckmeyer stated she is continuing to learn more on the LCLUP with citizens expressing opinions and concerns. She attended the Blues and Brews event through the Economic Development Committee, which showed the kind of activity that can occur in the Palmetto area to support businesses and community engagement. She stated there was a briefing on May 2 by CalCities, a legislative briefing on coastal and housing bills. She had the opportunity to attend an event in Daly City honoring legacy businesses. She invited Economic Development Manager Tara Schiff to join her and they decided they want to borrow the idea and bring that through the EDC. She attended part of the NCCWD groundbreaking and she felt it was exciting to see the thrill on their faces. She stated the Team Building and Governance Training occurred on May 4 and it was a challenging day with difficult conversations, sharing, and new perspectives. She attended the Library Advisory Committee meeting and shared that the kiosk for the outpost will be delivered the day after the meeting and provided some upcoming closure dates for Sanchez library. There will be training on how to use the kiosk for an opportunity to have books and materials available 24/7. She stated that, at the Beautification Advisory Committee meeting, there was a presentation and preview of the forthcoming presentation to Council and they will have a lot of updates at the next City Council meeting.
Councilmember Boles met with the Pacifica Climate Committee on an upcoming event called “Healthy Air, Healthy Homes” and shared the different activities and resources that would educate participants about unexpected sources of pollution in our homes linked to childhood asthma and other diseases in addition to tips on how to get rebates, interest-free loans, and how to make it simple and affordable to replace your gas appliances and cars with zero emission electric ones. She visited several insurance events, and referenced a crisis at the state now, partly caused by all the wildfires the last two years, wherein insurance companies are no longer making a profit to continue their business operations. She stated that, if you get a cancellation notice, instead of automatically signing up for the FAIR plan through the state, she stated to go to the website for united policy holders, uphelp.org, where there is a list of other companies that are certified and have the financial backing. She also hoped to bring the insurance event at County Supervisor Ray Mueller’s office to the city as well. She met with residents at the north end of Esplanade who are having issues with traffic and pedestrian safety.
She stated it is also Affordable Housing Month and she attended a meeting with Partnership for
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the Bay’s Future, where they talked about their funding. They also have potential help for Building/Planning staff through the intern program, a 2-year program that would be free to the city, provided work is done on issues that are identified, i.e., Housing Element, Inclusionary Ordinance, etc. She thought it sounds like an interesting opportunity and the applications will be due in June for a position starting in January. She stated that the second to last Leadership Council session was on intelligent urbanism which is about designs, city planning, and neighborhoods. They talked about the upcoming silver tsunami and the very different needs of community, including the real need to try to attract and bringing in younger people and make housing affordable so they can come into our community. She referred to Mayor pro Tem Beckmeyer mentioning the League of Cities and the legislative bills and asked the City Attorney about AB 2560.
City Attorney Kenyon stated that she is not familiar with that bill so she can look into it.
Councilmember Boles asked if, in general, do density bonus laws apply in the coastal zone now.
City Attorney Kenyon stated that her understanding is that they do, depending upon your Local Coastal Plan.
Councilmember Boles stated she attended the Blues and Brews event and thanked the Economic Development Committee for that. She stated there was an art and nature exhibit at Sanchez as well as MerMay at Sharp Park.
Councilmember Bier thanked the Pacifica Peace People for once again coming before Council with the most beautiful resolution and expressed her appreciation for putting the resolution on the agenda. She attended the Housing Endowment and Regional Trust (HEART) of San Mateo County meeting and shared an upcoming First-Time Buyers Program at the Daly City Council Chambers. She attended a 2-day leadership opportunity when everyone leads with elected leaders from across the county and she got to spend two days with the mayor of Half Moon Bay.
She is looking forward to doing more leadership programs because what those two days did for her was fill her spirit. She stated that they are working on their Pride event and they are very excited about the Pride Parade which will happen on June 1. She stated that there will be a lot of tabling and family fun area. She thanked Co-Chair Lauren Smith for stepping up as the chair of this Pride Festival. She attended the Coast Pride board meeting and described programs from Pescadero to Pacifica. She went to the open studios at Sanchez which was fun to walk through and see all the different artist’s studios. She attended the League of Cities Coastal Bay Cities Legislative Bill Update as well as the NCCWD groundbreaking. She thanked Sue Digre for talking about team building and stated it was an intense day of learning about one another and when she thinks of team building what she thinks of is how can they learn about each other so they can best serve our community together to allow each other to be who they are in their leadership roles. Lastly, she attended Council of Cities in San Carlos and the Blues and Brews event.
Councilmember Bigstyck attended a Peninsula Clean Energy meeting and learned about jurisdictions participating in their member agency grant program, including Los Banos for an update electrified H-Vac system and San Bruno for streetlights with battery backup. He stated PCE had discussions about a pre-paid funding system for energy procurement. They also talked about our role in the Caltrain electrification. He attended Council of Cities in San Carlos and shared his experiences which prompted his desire to update the Inclusionary Ordinance.
He attended the Blues and Brews event with his family. The Library JPA was a big strategic planning meeting and they had the pleasure of joining with the operations committee. He was
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excited to hear that the kiosk is on its way. He stated, after the JPA meeting, he took a walk with Antonio López, mayor from East Palo Alto, and had good discussions. He attended that insurance department meeting with Councilmember Boles at County Supervisor Ray Mueller’s office. He thought appreciated Councilmember Boles’ bringing up uphelp.org if anyone needs help with insurance and further shared insurance.ca.gov. He attended the NCCWD groundbreaking and it was very exciting. He stated Team Building was intense and emphasized that it was about figuring out how we hear each other’s voices, especially when we have different views, to make sure we have whole communication. He attended a LAFCO Budget Committee meeting. He stated there was a Pacifica Resource Center Board meeting and stated that they are moving into their new space at 2316 Palmetto and a soft opening is scheduled for June. He shared fundraising opportunities as well as food donation priorities.
He stated that the 50th anniversary of PRC at Palm-a-Palooza’s annual fundraiser event will be on September 21. He attended the CCAG Legislative Committee meeting and highlighted Senate Bill 1031, which discussed consolidation of transit. He thanked all the mothers they honored for Mother’s Day. He stated there was a Peninsula Division Executive Committee meeting and they gave legislative action committee updates. He stated that, on May 22, for electeds, there will be a meeting on the Business Roundtable Taxpayer Deception Act. Lastly, he met with a San Mateo Chamber representative and had a good conversation about politics both inside and outside Pacifica.
Mayor Vaterlaus attended Council of Cities and the Blues and Brews event. She went to Sacramento for a week and met with Assemblymember Diane Papan and Assemblymember Marc Berman. She had a lot of meetings about legislation while she was in Sacramento on topics that affect all of us. She was unable to attend the electrification meeting. She attended the Employee Awards lunch and highlighted employees who have been there 30 and 40 years.
She attended CCAG’s regular meeting where they went over their new mission and vision. She watched the Junior Olympics, went to MerMay, walked through various businesses on Palmetto, in addition to attending the Sports Hall of Fame breakfast, the Pacifica Democrats meeting, the Terra Nova Car Show, and the Wildfire Awareness event at the Community Center. She stated Fog Fest is doing their first annual Fog Fest fundraiser. She also shared, on Mother’s Day, she went to the Giants game and they rode in a self-driving car in a Waymo and expressed interest in self-driving cars in Pacifica.
Mayor pro Tem Beckmeyer thanked Mayor Vaterlaus for bringing up Junior Olympics and she commended PB&R staff. She stated that everyone did a great job, the kids were engaged, families were excited, and it was exciting.
Mayor Vaterlaus stated she was also at Team Building, which was, as many said, very difficult.
Councilmember Boles also shared the upcoming Pacifica Democrats meeting, where Justin Cummings, the new Coastal Commission representative for our area, is coming to speak.
Mayor Vaterlaus stated that she heard today that he will not take questions at the event so all questions have to be submitted in advance. She added that Councilmember Bigstyck is going to be the person asking the questions.
Councilmember Boles stated there were a couple of questions about the quarry and hoped City Manager Woodhouse might be able to address some of the questions from the audience.
STAFF COMMUNICATIONS
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City Manager Woodhouse mentioned the Planning Commission study session and reminded all that the quarry reclamation plan is a private development application and there are due process considerations in that, and the study session is at the request of the applicant and the city always honors the request of applicants for that. He stated that Planning Commission had a significant amount of questions about past reclamation plans, amounts of fill, etc., and the applicant thought it best to address that in a study session format.
City Attorney Kenyon clarified that there was also a question about the attorney at the Planning Commission meeting and why they said the study session would not be appropriate. She stated that the reason was because a unilateral suggestion of a study session by the city would not have been appropriate because it could have implicated the applicant’s due process rights.
That is why the request coming from the developer is appropriate, as the developer was requesting the delay, an additional meeting rather than a hearing where a decision could be made, as no decision will be made at the study session. She stated that there will be a following Planning Commission hearing where a consideration of approval or denial or modified conditions of approval for the application will be considered.
City Manager Woodhouse stated that it has been a busy time and he attended many of the events councilmembers mentioned, including the Blues and Brews event, the Council’s Team Building all day Saturday and Executive Team Building session all day the previous Friday, the NCCWD groundbreaking, as well as the Library Strategic Planning session with the Operations Committee and the Governing Board for that. He wanted to highlight the Employee Recognition and Service Award event which Mayor Vaterlaus mentioned. He stated it was a huge turnout of city employees. He added that not only do we have long-standing tenure and service from employees but a lot of new employees. We recognized employees for 5, 10, 15, 20, 25, 30, 35 and one employee with 40 years of service. He stated that we honor that proclamation for Public Works today as well as Emergency Medical Services. He stated the metaphor is, when you look at a mountain top and you are going across country, it looks very daunting, as how they get up the cliff, and what happens is, when you are doing it and get to that rock outcropping, there is always a way around it or over it and you can get to the mountain top. He stated that the work and problem solving our staff does in all departments can seem daunting and this staff has the knack of diving in, figuring out solutions, and getting around those obstacles. He stated he is grateful for all employees and it was a great event and they look forward to more celebrations upcoming.
Mayor Vaterlaus called a break and then reconvened the meeting.
PUBLIC HEARINGS - NONE.
CONSIDERATION
10. City Council Strategic Planning Update for FY2024-25 PROPOSED ACTION: Approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies.
City Manager Woodhouse began the staff report and turned it over to Consultant Greg Larson.
Consultant Larson presented the staff report. He paused and asked if Council is agreeable to the amended Strategy 2C (broaden community awareness of the library projects) that Council had approved last year based on feedback from community and research.
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Mayor pro Tem Beckmeyer thought it was perfect. She stated that, at the Library Advisory Committee meeting, that has been the focus as the committee has been reformed.
Consultant Larson stated that, hearing Council’s discussion earlier on “library projects,” a new library, new satellite, and even the kiosk project could be part of the strategy in what they are moving ahead with. He continued with the staff report.
Councilmember Bigstyck referred to Strategy 5C (explore possible changes to Council term limits). He stated that, at the last Council meeting, a sympathetic member of the community spoke to this not being the right time for this item. He stated that, while he still sees value in having discussion around it when they get into deliberations, he has been thinking about all these things taken together and it seems, while he feels logically that there are very good reasons for this to be the right time to have the discussion, it has been driven home that the emotional state of this city may make this not the right time to have this discussion. He stated he is agreeable to taking a step back on this particular strategy.
Consultant Larson completed the staff report.
Mayor Vaterlaus opened public comments.
Sue Digre, Pacifica, stated she was unclear on the language of the “strategic plan,” “mission,” and “values”. She also iterated the change in term limits came from the community in 2018.
Mayor Vaterlaus closed public comments.
Councilmember Boles stated one of the things we added during Goal Setting was the review of development fees and she understands staff added it to the work plan. She was confused as to the difference between what is here as a goal and something added to the work plan.
City Manager Woodhouse stated that is identified as a strategy to fulfill one of the goals, i.e.
Goal No. 1 (Financial Sustainability).
Councilmember Bigstyck asked if consultant could respond to public comment.
Consultant Larson stated that the question came in about the adopted mission of the strategic plan or mission of the city. He stated that, when you do a strategic plan for an organization, one of the first steps is to agree upon an articulated mission statement for the organization. What the Council adopted a year ago was not the strategic plan mission statement but the city’s mission statement adopted as part of the strategic plan.
Councilmember Bigstyck asked why it is important to begin with a mission statement as a part of this overall Strategic Planning process.
Consultant Larson stated that there is clarity among Council, with staff and with the public on what the duties and responsibilities in charge of the city is, and it is to be intentional with agreed upon language on how that reflects it. He stated, having worked on this with many cities, cities have slightly different definitions of what it is they do, even though they all operate under the same general law. The Council came up with the best language to articulate our common direction of where we see the city focusing for the future.
Councilmember Bigstyck asked, before we get to the strategic tasks which break down to the
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particular things we are doing, we want to start with what we are currently doing and headline about where we think we are going.
Consultant Larson responded affirmatively.
Councilmember Bier referred to the mention of Council term limits. She thought that people who serve want the opportunity to finish things, and she understands why someone would want to serve another term. She understands opportunities to finish relationships, funding, and projects that were started. She appreciated Councilmember Bigstyck is willing to step back.
Councilmember Bigstyck stated the reason why he thought it would be good to have that discussion is because of districting. He stated that we can look at other jurisdictions and how districting is working out in jurisdictions that are our size, and where there are jurisdictions where it obviates that incumbents are often ushered in easier, especially when no one is running against them, in addition to concern around any given district having someone run who may not be competent for the role. He thought we should have that discussion sooner than later before something bad to our community happens because not enough people ran. He agreed that it is not ideal if it comes from the dais. He thanked Ms. Digre for acknowledging Council is doing everything we can to serve the public beneficially.
Councilmember Boles did not know if we have had enough experience with district elections to know if it is a problem yet or not. She wished it would come from the public instead because then it is the community asking them to serve longer. She would like to know what the cost implications and staff commitment time are.
Councilmember Bigstyck stated that the cost is not necessarily substantial, depending on what is on the ballot. He stated that it could be as little as $14,000 or as much as $120,000, depending on what is on the ballot. As opposed to money, he has concern with adding more to a heated circumstance in our community.
Mayor Vaterlaus thought district elections made a huge impact as she served in both. She stated that there were five people running in District 1 in the beginning and it ended up two so why did the other people decide not to run. She stated it was quite a bit different running. She thought it was easier to run citywide because she knows people in the whole city but not necessarily in her district. She agrees about representation on boards. She stated that the camaraderie they have with their peers in other cities is important. She stated that there are important factors that we do not have and there are other cities that have the ability to return either taking a year or two years off from Council and then returning and starting over again.
She stated that the community was very strict in the term limits as it did go to a vote.
Councilmember Bier thought she was hearing that they are removing it.
Councilmember Bigstyck stated that is the direction he is leaning.
City Manager Woodside stated that there would need to be a motion and vote.
Councilmember Bigstyck moved approval of the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies, minus 5C; seconded by Mayor pro Tem Beckmeyer.
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Packet Pg. 131 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes) City Council Regular Meeting 13 May 13, 2024
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Sue Beckmeyer, Mayor pro Tem
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
11. Fiscal Year 2024-25 Base Budget, Long-Term Financial Outlook, and Introduction of the 2024-29 Capital Improvement Plan
PROPOSED ACTION: Accept the report and provide feedback and direction on the proposed Fiscal Year 2024-25 Base Budget, long-term financial outlook, and introduction of the FY 2024-29 Capital Improvement Plan.
City Manager Woodhouse opened the staff report, and Asst. City Manager Carter completed the staff report.
Councilmember Boles referred to the $1.4 million as a backfill of the VLF fund and asked if we would receive the difference of that fund.
Asst. City Manager Carter stated that the numbers are assumptions for reduced allocation of the VLF. The amount of VLF revenues due to us this current year was $5.4 million but we only received $3.8 million, so the assumptions for the upcoming year is the continuing problem of reduced revenues plus full backfill that is already known to be due to the city in the coming year.
Councilmember Boles asked if we will receive the difference of the VLF revenues.
City Manager Woodhouse stated that she is correct. The backfill amount is not the whole VLF so we know the precise number from two years ago about what is owed, which is built into this budget because we expect the state to backfill that amount. If we do not receive the backfill, at mid-year next year, we will need to deal with that.
Councilmember Boles concluded that we may have to deal with the $1.4 million but not necessarily the $4.6 million.
City Manager Woodhouse agreed, explaining that the $4.6 million is what we estimated to receive plus the $1.4 million backfill.
Asst. City Manager Carter stated that the assumption is that we do not know what the reduced VLF is going to be, but we are still projecting the reduction here. She stated that we are trying to get as close as we can to the real number plus the $1.4 million in jeopardy. She continued the staff report and then passed it on to PW Dep. Director Roland Yip.
PW Dep. Director Yip stated that he will review the PW Capital Improvement Programs and then stated he would pass it on to PW Dep. Director (Wastewater) Louis Sun.
Councilmembers Boles and Bigstyck about the Community Center HVAC Upgrade.
PW Dep. Director Yip stated that project needs to be included with a continuing nondiscretionary project and it has been moved to a different section. He stated that the continuing projects are those approved last year and requesting additional budget. He stated that they will correct that with Attachment 4.
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Packet Pg. 132 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes) City Council Regular Meeting 14 May 13, 2024
Mayor pro Tem Beckmeyer asked if they want questions on the specific projects.
PW Dep. Director Yip responded affirmatively.
Mayor pro Tem Beckmeyer asked about the $475,000 Electric Vehicle Infrastructure project ($400,000 from PCE and $75,000 from the General Fund). She stated, during the PCE presentation at a previous meeting, Councilmember Bier specifically asked about how much was available for Pacifica and the figure was $475,000.
PW Dep. Director Yip believed the split is between the Photovoltaic Infrastructure Project ($75,000) which is the remainder of the PCE grant fund.
Councilmember Boles referred to Item 4, the generator, and asked if that is a diesel generator.
PW Dep. Director Yip believed it is a diesel generator, adding that PW Director Petersen may have more details on the exact type they are installing.
PW Director Petersen stated that it is diesel and this was something proposed originally with the Civic Center Project and was an additive alternate but that was something they were unable to purchase because of the cost.
Councilmember Boles shared concerns regarding the environment and wondered, since we are adding solar panels now, if there is any chance we could approach PCE about adding some battery storage that would give us some extra capacity.
PW Director Petersen thanked her comment, stating that staff are discussing the generator item with PCE, including in relation to Wastewater.
Councilmember Boles asked about the possibility of batteries as well.
City Manager Woodhouse stated that, from his last conversation with PCE, his understanding is that they have a future phase of their programming related to batteries but it is not there yet and quite costly. He stated that, for reliance on battery storage for a Civic Center backup which needs to operate in an emergency capacity, he does not know if that is there yet at a cost point.
Councilmember Bigstyck wondered if the diesel backup is imperative as to tomorrow or if we can more thoroughly investigate. He referred to the member agency grant, where $400,000 is allotted to the Electric Vehicle Infrastructure project and $75,000 to the Photovoltaic Project, namely through PCE’s Gov PCE with their GovPV program. He wonders if, through PCE’s GovEV program, we might be able to cover some of the $475,000 where the member agency grant would be better served for battery backup instead of diesel power.
PW Director Petersen stated that those are things staff are exploring with them. She stated that we looked at the battery backup at the Community Center and it turned out that it was not something that was going to be achievable from a cost perspective so we did not go that route.
We are still wanting to hear if there is a change to something different related to what they can offer us. She said that, at this point, we are asking for the Civic Center generator because we do not know the answer, but we can come back and change this based on new information from PCE; however, based on past experience with the Community Center, we did not get the backup power. She stated we are waiting to hear from PCE and if they have something that is different or cost-effective, then staff will explore that and try to move forward if feasible.
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Packet Pg. 133 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes) City Council Regular Meeting 15 May 13, 2024
Councilmember Bigstyck stated an emergency backup is very important but he wanted confirmation that we will have that response from PCE before we get the generator backup.
PW Director Petersen agreed, adding we will definitely have this conversation with PCE.
Councilmember Boles thanked Councilmember Bigstyck for that, and as it is taking longer to get information back from them, she asked if it was possible to rent a generator for a while instead of going out for the whole purchase.
PW Director Petersen stated that we have a generator at the Civic Center but there are much more energy-efficient and less noisy generators out there compared to what we have. At a previous meeting, some residents around that area requested that the city replace the generator because of the noise it causes. She stated that they did not have money to do it then, but they will be looking at that and related to the possibility of getting back up battery storage.
PW Dep. Director (Wastewater) Sun continued the staff report. He then passed it on to PW Dep. Director Yip.
PW Dep. Director Yip continued the staff report.
Councilmember Boles asked, regarding the Community Center HVAC, if that was a gas furnace system that we are replacing.
PW Dep. Director Yip stated that this is their internal system and the units are inside the building and run by electric. He stated that the heating system is run by gas.
Councilmember Boles asked if that was what they are replacing.
PW Dep. Director Yip responded affirmatively, adding that they will figure out exactly what is needed but now it seems that the motors within that existing system need to be replaced.
Councilmember Boles referred to the electrification and talking to PCE and asked if there is any chance that we can look at changing to heat pumps that are electric, especially with the solar panels on the roof. Regarding operational costs and gas appliances being phased out soon and in terms of part replacement, she thought it would be great if we can look at electrification of our heating and cooling as there might be money from PCE for those upgrades also.
Councilmember Bigstyck believed there are various loan programs that are available to city partners specifically. It is a loan basis with a matching amount. He does not know what the cost will be on an electric HVAC versus a gas upgrade, but thought it was worth investigating.
PS Dep. Director Yip stated that they can look into any of the funding opportunities as well as into a heat pump during the design phase of this project.
PW Dep. Director (Wastewater) Sun completed the staff report.
Mayor pro Tem Beckmeyer asked, on the Lower Linda Mar R&R project, if they are opening the streets for that to replace those lines.
PW Dep. Director (Wastewater) Sun stated that, for the most part, with the majority of the sewer
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line, we are not doing any open trench and it will be done through pipe bursting with minimal disruption to the streets. He stated that there are some areas where we will be doing open trench but that is a small area.
Councilmember Boles had questions on another page of other previously approved active CIP projects they are not seeking money for. She did not know if this is the time to ask them.
PW Dep. Director Yip stated that staff can take comments on the second portion of the Attachment 4, the other previously approved active CIP projects, which includes the nondiscretionary ongoing projects not requesting fiscal year funding, rollover projects that were not started due to staffing constraints, and projects awaiting FEMA review/funding.
Councilmember Boles stated her main questions are on the previously approved that are not requested in funding. She asked what it means that staff are not requesting funding for these projects, i.e. has the project is stopped until we can find a grant such as Manor Drive Overcrossing and Beach Blvd. Infrastructure Resiliency Project.
PW Dep. Director Yip explained that the Manor Drive Overcrossing project is currently in the BID and PAD stage of the project and that is scheduled to be completed sometime next year and we are currently still looking for additional funding for the next stage of the project. For the Beach Blvd. Infrastructure Resiliency Project, it is also similar in that the current phase is scheduled to be completed at the end of this year and, at the end of this stage, we can make a determination on, if we do not find grant funding, whether there are any local funds that can be used for the next phase. He stated we currently do have some applications in at Department of Buildings and Waterways and working for some other grants to try to get outside sources to pay for the next phase of the project. He stated that some of the other projects are not requesting funding because they are fully funded at the moment and they are continuing. Some are grant funded projects which are also fully funded. The Esplanade Palmetto Bicycle Lane Project is scheduled to go out to bid sometime in the fall. The School Crosswalk Replacement Project is starting construction the day of the meeting. Others are fully funded. With the Sharp Park Priority Development Area Project, staff are waiting to execute their CalTrans agreement.
Councilmember Bigstyck moved to extend the meeting to 11:20 p.m.; seconded by Mayor pro Tem Beckmeyer.
EXTEND MEETING TO 11:20 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Sue Beckmeyer, Mayor pro Tem
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
Asst. City Manager Carter concluded the staff report.
Councilmember Bier asked if we can look at the fee structure.
Asst. City Manager Carter stated that staff had the internal discussion about fee structure and, since the staff has in the work plan to look at the fee structure comprehensively, we are going to bring Council the fee structure with adoption with the budget.
There were no public comments.
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Packet Pg. 135 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes) City Council Regular Meeting 17 May 13, 2024
Councilmember Boles referred to a graph with projections of the budget for the next few years and asked about an increase in the line.
Asst. City Manager Carter stated it is mostly because of payoff of the pension obligation bond that they project that year so that will bring up some General Fund resources.
Councilmember Boles assumed that was a debt being paid. She asked if that means we will not have an unfunded pension liability at that point.
Asst. City Manager Carter stated that the pension obligation bond is an ongoing service related to the payoff of a side fund from a few years ago. We still have unfunded liabilities increasing every year and she included that as the last attachment in report that shows the policy related to unfunded pension liability. The graph shows an unrelated side fund.
Councilmember Boles referred to the table with all the projections through 2033. Her question was about the property tax, which showed a modest increase every year, less than $1 million.
She wanted to understand if that is just small incremental changes as people buy property or property values increase a certain percentage.
Asst. City Manager Carter agreed. She stated their current projections, based on information received from the county and HDL, is quite modest (3%) and we continue this assumption for the next few years; at some point, in FY 2025-26, we will bump it up to 4%, assuming that the economy will improve.
Councilmember Boles asked if additional property taxes from new properties coming on the market are incorporated into the budget.
Asst. City Manager Carter stated, in the granular report, we usually look into this, such as hotels with additional rooms, and we want to include additional assumptions related to that. She stated that this report is a high level review.
Mayor Vaterlaus foresaw not increasing that tax because the interest rates are so high.
Asst. City Manager Carter agreed, adding that is why staff bring this report to Council every year because things change based on the information we have at this point.
Councilmember Boles asked if they need a vote tonight.
Asst. City Manager Carter stated that no, this is just information, and staff will get Council feedback on any specific items discussed, but the comprehensive decision point strategies will be coming at the following meeting.
Councilmember Bigstyck thanked Councilmember Boles for her questions on electrification and referenced PCE’s programs (GovPV, GovEV, and GovBE).
Councilmember Bier moved to accept the report; seconded by Councilmember Bigstyck.
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Packet Pg. 136 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes) City Council Regular Meeting 18 May 13, 2024
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Tygarjas Bigstyck, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
ADJOURN
Mayor Vaterlaus adjourned the meeting at 11:00 p.m.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Vaterlaus, Mayor
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Packet Pg. 137 Attachment: Attachment A: Minutes of 05-13-2024 Regular Meeting (5661 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software
RECOMMENDED ACTION:
Adopt a Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software in an amount of $81,400 for three years.
STAFF CONTACT:
Lisa Petersen, P.E., Director of Public Works
650-738-3770
[email protected]
Harun Kiziltug, Information Systems and Technology Manager (650) 738-7394
[email protected]
BACKGROUND/DISCUSSION:
The City has been working for several years to install a GIS system Citywide. Installation of GIS is critical for many functions throughout the City. In August of 2020, the City Council approved an agreement with ESRI for a 3-year enterprise agreement. Subsequently, the City’s IT division entered into an agreement with a GIS consultant for services to assist with the GIS implementation. The consultant's restructuring of their company resulted in the discontinuation of GIS services, leaving the City without vital support. Prior to the departure of the former IT Manager for the City, efforts were made to engage a new GIS consultant.
Unfortunately, due to competing priorities and staffing shortages, the IT Division was unable to finalize the GIS implementation.
During the March 25, 2024 Council meeting, the Council approved the mid-year budget adjustments to the fiscal year 2023-24 which included an allocation of $13,500 for purchase of the first year of licensing from ESRI for the GIS software. Additional funding was also approved for GIS project management implementation help, including services of a temporary employee to manage and deliver the ESRI project.
The ESRI GIS cloud-based software will provide support for operational needs within City departments and City-wide. In Public Works the program will integrate with Lucity (PW asset management program) to augment workflows and capabilities in the field. This will cover streets, sewers, and trees to name a few. Planning, Police and Fire will also use the program to augment their workflows. ESRI GIS software provides a framework for gathering, managing, and analyzing data and providing the information in a visual format allowing for mapping of key information and department hotspot issues. In addition to helping City staff, the ESRI GIS system can be used in many ways to assist in messaging information to the 2 Packet Pg. 138
Pacifica City Council 2
May 28, 2024
Council and the public. GIS is standard software for most cities and counties.
As is typical with software purchases, the ESRI software enterprise agreement term is for threeyears. To assist the City with implementation of the program, ESRI has agreed to reduce the normal annual price of the software for the first 2 years from $40,900 to $13,500 (1st yr.) and $27,000 (2nd yr.). The Enterprise Agreement is in a standard city/county agreement format called a Small Municipal and County Government Enterprise Agreement. ESRI GIS is a proprietary system and the current market leader for GIS software. The City Manager is recommending the Council adopt a Resolution to approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software in an amount of $81,400 for three years.
ALTERNATIVE ACTION:
Council may not approve the agreement and provide staff with alternative direction. This is not recommended as GIS software is needed to help streamline City services and better communicate City needs through visual mapping.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Improve and steward City infrastructure, streets, and facilities: Approving the enterprise agreement will ensure the City is meeting its commitment to improve existing City infrastructure by assisting with operational needs.
FISCAL IMPACT:
The ESRI agreement 3-year cost will be $81,400. The mid-year budget adjustment will cover the first year of the agreement. If approve, the subsequent years’ allocations will be managed through the annual budget process as part of the base budget.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment 1_Agreement_ Esri_Enterprise Agreement (PDF) 2 Packet Pg. 139
Pacifica City Council 3
May 28, 2024
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO APPROVE THE
SMALL GOVERNMENT ENTERPRISE AGREEMENT WTH ESRI FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE FOR THREE YEARS FOR $81,400 WHEREAS, the City of Pacifica has been working with ESRI to install Geographic Information System (GIS) software; and
WHEREAS, ESRI is reducing the annual subscription cost to the City of Pacifica for the first two years from $40,900/year to $13,500 for the first year and $27,000 for the second year; and
WHEREAS, installation of GIS is critical for many functions in departments throughout the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to Approve a Small Government Enterprise Agreement between the City of Pacifica and ESRI for installation of GIS in the amount of $81,400 for three years. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 28th day of May 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 2 Packet Pg. 140
380 New York Street 909.793.2853 esri.com
Redlands, California 92373-8100 USA [email protected]
April 26, 2024
Lisa Peterson
City of Pacifica
170 Santa Maria Ave
Pacifica, CA 94044-2506
Dear Lisa,
The Esri Small Municipal and County Government Enterprise Agreement (SGEA) is a three‐year agreement that will grant your organization access to Esri term license software. The EA will be effective on the date executed and will require a firm, three‐year commitment.
Based on Esri's work with several organizations similar to yours, we know there is significant potential to apply Geographic Information System (GIS) technology in many operational and technical areas within your organization. For this reason, we believe that your organization will greatly benefit from an Enterprise Agreement (EA).
An EA will provide your organization with numerous benefits including:
▪ A lower cost per unit for licensed software
▪ Substantially reduced administrative and procurement expenses ▪ Complete flexibility to deploy software products when and where needed The following business terms and conditions will apply:
▪ All current departments, employees, and in-house contractors of the organization will be eligible to use the software and services included in the EA.
▪ If your organization wishes to acquire and/or maintain any Esri software during the term of the agreement that is not included in the EA, it may do so separately at the Esri pricing that is generally available for your organization for software and maintenance.
▪ The organization will establish a single point of contact for orders and deliveries and will be responsible for redistribution to eligible users.
▪ The organization will establish a Tier 1 support center to field calls from internal users of Esri software.
The organization may designate individuals as specified in the EA who may directly contact Esri for Tier 2 technical support.
▪ The organization will provide an annual report of installed Esri software to Esri. ▪ Esri software and updates that the organization is licensed to use will be automatically available for downloading.
▪ The fee and benefits offered in this EA proposal are contingent upon your acceptance of Esri’s Small Municipal and County Government EA terms and conditions.
ATTACHMENT 1
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Packet Pg. 141 Attachment: Attachment 1_Agreement_ Esri_Enterprise Agreement (5662 : Resolution - ESRI Enterprise Agreement for GIS) Small Government Enterprise Agreement
▪ Licenses are valid for the term of the EA.
This program offer is valid for 90 days. To complete the agreement within this time frame, please contact me within the next seven days to work through any questions or concerns you may have.
To expedite your acceptance of this EA offer:
1. Sign and return the EA contract with a Purchase Order or issue a Purchase Order that references this EA Quotation and includes the following statement on the face of the Purchase Order:
"THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI
SMALL MUNICIPAL AND COUNTY GOVERNMENT EA, AND ADDITIONAL TERMS AND CONDITIONS IN THIS PURCHASE ORDER WILL NOT APPLY."
Have it signed by an authorized representative of the organization.
2. On the first page of the EA, identify the central point of contact/agreement administrator. The agreement administrator is the party that will be the contact for management of the software, administration issues, and general operations. Information should include name, title (if applicable), address, phone number, and e-mail address.
3. In the purchase order, identify the "Ship to" and "Bill to" information for your organization.
4. Send the purchase order and agreement to the address, email or fax noted below:
Esri
Attn: Customer Service SG-EA
380 New York Street
Redlands, CA 92373-8100
e-mail: [email protected]
fax documents to: 909-307-3083
I appreciate the opportunity to present you with this proposal, and I believe it will bring great benefits to your organization.
Thank you very much for your consideration.
Best Regards,
Jesse Gonzalez
2.a
Packet Pg. 142 Attachment: Attachment 1_Agreement_ Esri_Enterprise Agreement (5662 : Resolution - ESRI Enterprise Agreement for GIS) Quotation # Q-521060
Date: April 26, 2024
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 437290 Contract #
City of Pacifica
Information Technology
170 Santa Maria Ave
Pacifica, CA 94044-2506
To expedite your order, please attach a copy of ATTENTION: Lisa Peterson this quotation to your purchase order. PHONE: (650) 738-3770 Quote is valid from: 4/26/2024 To: 7/25/2024 EMAIL: [email protected] Material Qty Term Unit Price Total
168178 1 Year 1 $13,500.00 $13,500.00
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription 168178 1 Year 2 $27,000.00 $27,000.00
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription 168178 1 Year 3 $40,900.00 $40,900.00
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription Subtotal: $81,400.00
Sales Tax: $0.00
Estimated Shipping and Handling (2 Day Delivery): $0.00 Contract Price Adjust: $0.00
Total: $81,400.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Jesse Gonzalez
Email:
[email protected]
Phone:
(909) 793-2853 x1106
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
GONZALEZJ This offer is limited to the terms and conditions incorporated and attached herein.
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Cust. Name
Cust. #
PO #
Esri Agreement #
SMALL ENTERPRISE AGREEMENT
COUNTY AND MUNICIPALITY GOVERNMENT
(E214-2)
This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental Systems Research Institute, Inc. ("Esri").
This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities
Desktop Software and Extensions (Single Use)
ArcGIS Desktop Advanced
ArcGIS Desktop Standard
ArcGIS Desktop Basic
ArcGIS Desktop Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS
Schematics, ArcGIS Workflow Manager, ArcGIS Data
Reviewer
Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS
Workflow Manager, ArcGIS Data Reviewer
Enterprise Additional Capability Servers
ArcGIS Image Server
Developer Tools
ArcGIS Runtime Standard
ArcGIS Runtime Analysis Extension
Limited Quantities
One (1) Professional subscription to ArcGIS Developer
Two (2) ArcGIS CityEngine Single Use Licenses
100 ArcGIS Online Viewers
100 ArcGIS Online Creators
17,500 ArcGIS Online Service Credits
100 ArcGIS Enterprise Creators
3 ArcGIS Insights in ArcGIS Enterprise
3 ArcGIS Insights in ArcGIS Online
10 ArcGIS Location Sharing User Type Extension (Enterprise) 10 ArcGIS Location Sharing User Type Extension (Online) 9 ArcGIS Advanced Editing User Type Extension (Enterprise)
OTHER BENEFITS
Number of Esri User Conference registrations provided annually 3 Number of Tier 1 Help Desk individuals authorized to call Esri 3 Maximum number of sets of backup media, if requested* 2 Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement
*Additional sets of backup media may be purchased for a fee
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Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise agreed to by the parties ("Effective Date").
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
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1.0—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
"Case" means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
"Deploy", "Deployed" and "Deployment" mean to
redistribute and install the Products and related
Authorization Codes within Customer's
organization(s).
"Fee" means the fee set forth in the Quotation.
"Maintenance" means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
"Master Agreement" means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/enus/legal/terms/full-master-agreement and available in the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
"Product(s)" means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.
"Quotation" means the offer letter and quotation
provided separately to Customer.
"Technical Support" means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
"Tier 1 Help Desk" means Customer's point of
contact(s) to provide all Tier 1 Support within
Customer's organization(s).
"Tier 1 Support" means the Technical Support
provided by the Tier 1 Help Desk.
"Tier 2 Support" means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer's consultants or
contractors to use the Products exclusively for
Customer's benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer's benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government2.a
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owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body's approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer's use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/otherresources/product-life-cycle. Updates for Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/enus/legal/terms/maintenance). At Esri's sole discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer's authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
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supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer's
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri's OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners' business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners' application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer's access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.
c. Esri's federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer's centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due
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9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer's acquisition of another entity; or (iii) a transfer or sale of all or part of Customer's
organization (subsections i, ii, and iii, collectively
referred to as "Ownership Change"). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer's organization, that
portion of Customer's organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Lower Linda Mar Sanitary Sewer Rehabilitation and Repair Project C044 RECOMMENDED ACTION:
Adopt a Resolution :
A. Approving the Construction Contract with Ranger Pipelines Inc. in an amount of $8,478,015; and
B. Approving a Master Services Agreement and Task Order No. 1 with Tanner Pacific Incorporated in an amount of $1,299,752; and
C. Approving an Amendment 1 and Task Order No. 3 with Schaaf and Wheeler in an amount of $69,875; and
D. Authorizing a budget authority in the amount of $11,748,689, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts; and E. Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and
F. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Lower Linda Mar Rehabilitation and Repair Project C044.
STAFF CONTACT:
Daniel Patten, P.E. Engineering Manager - Wastewater Division (650) 922-7248
[email protected]
Louis Sun, P.E., DPW Deputy Director - Wastewater Division (650) 738-4662
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
On June 22, 2023, during the FY 2023-24 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the Lower Linda Mar Rehabilitation and Repair Project (Project) C044.
The sanitary sewer collection system in the Lower Linda Mar neighborhood was built in the 1950s and much of the infrastructure is beyond its useful life. Improvements to the collection system in the Lower Linda Mar area were identified in the City’s Collection System Master Plan Update 2021. This project will include replacing existing sewer mains with new pipes and 3 Packet Pg. 150
Pacifica City Council 2
May 28, 2024
rehabilitating manholes to improve system reliability and reduce the risks of sanitary sewer spills as well as inflow and infiltration (I&I).
The Project will be financed through the California Infrastructure Bank $21 Million Installment Sale Agreement which was approved by Council on May 8, 2023. This Agreement will finance wastewater system improvement projects, which also include the Ultraviolet Disinfection Replacement Project.
On August 14, 2023, the City Council approved a Master Services Agreement and Task Order No. 1 between the City of Pacifica and Schaaf and Wheeler Inc. for Design and Engineering Services related to the Lower Linda Mar Rehabilitation and Repair Project. Task 2 was approved on November 7, 2023. Task 3 is included in this Staff Report for Schaaf and Wheeler to provide engineering services during construction.
The Project was bid with the following components:
• Base Bid
• Additive Bid Item #1
• Additive Bid Item #2
• Private Lateral Replacement (Separate Agreement)
The provision for private lateral replacement was provided in the bid to allow residents to replace their sewer laterals at a relatively lower price than if they had done this on their own.
Private laterals are a source of inflow and infiltration, and their replacement will reduce the wet weather flows entering the City’s collection system and reduce the load on the City’s pump stations and Calera Creek Water Recycling Plant. Individual residents will enter into separate agreements with Ranger Pipelines Incorporated at the prices specified in the Bid Form.
The Project was advertised on March 26, 2024, in accordance with the formal bid process.
Thirty-four (34) companies requested plans and specifications and six (6) companies submitted bids. On April 24, 2024, the bid opening was held via Zoom by the City Clerk and the result is as follows:
Company Total Bid Bid Items Awarded by
the City
Ranger Pipelines Incorporated $ 8,856,015.00 $8,478,015.00 Pacific Trenchless Inc. $ 9,095,475.00 $8,813,150.00
Cratus Inc. $ 9,189,830.00 $8,867,330.00
Devaney Engineering Inc. $ 9,353,585.00 $9,017,285.00
K.J. Woods Construction Inc. $ 10,838,000.00 $10,616,000.00 Precision Engineering Inc. $ 11,412,700.00 $10,852,700.00 The apparent low bidder is Ranger Pipelines Incorporated with a base bid amount of $ 8,856,015.00. This is approximately 35% under the Engineer’s Estimate. All required documentation was submitted with their bid. Ranger Pipelines Incorporated has performed satisfactory work on sewer projects around the Bay Area. As there are sufficient project funds, the City Manager recommends the award of contract (Attachment "1") to the apparent low bidder, Ranger Pipelines Incorporated. In addition, a 20% contingency is recommended to allow enough funding to handle any additional improvements that are identified during construction.
Staff recommends authorizing a budget authority for construction in the amount of $10,173,618, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Services Agreement amount for any unforeseen conditions and/or additional street 3 Packet Pg. 151
Pacifica City Council 3
May 28, 2024
work required.
Tanner Pacific Inc.(TPI) is a consulting firm specializing in construction management and inspection work. They have expertise in construction inspection and management for this type of project. Construction Management services were solicited on March 26, 2024, and three proposals were received on April 24, 2024. Staff conducted a qualification-based selection process based on experience with similar projects, past track records, referrals, staffing availability, and staff experience. Tanner Pacific Inc. scored the highest in the qualificationbased selection process. Therefore, staff recommends approval of the Master Agreement and Task Order No. 1 between the City of Pacifica and TPI. (Attachment "2"), for construction management, inspections, and material testing in the amount not to exceed $1,494,714.80, which includes contingencies in the amount not to exceed fifteen percent (15%) of Task Order No. 1 for any unforeseen conditions and/or additional work required or requested by the City.
Schaaf and Wheeler is a full-service engineering firm that provided design services on the Lower Linda Mar Rehabilitation and Repair Project (awarded August 14, 2023). Engineering Services During Construction are required during construction to answer questions from the contractor and support the City and contractor during construction. Therefore, staff recommends approval of Task Order No. 3 between the City of Pacifica and Schaaf and Wheeler. (Attachments "3 and 4"), for engineering services during construction in the amount not to exceed $80,356.25, which includes contingencies in the amount not to exceed fifteen percent (15%) of Task Order No. 3 for any unforeseen conditions and/or additional work required or requested by the City.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, possible increase in construction cost, and will subject the City to possible Sanitary Sewer Spills (SSS) in the Lower Linda Mar neighborhoods. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve existing sewer collection systems.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Use of Funds
Construction Contract with Ranger Pipelines Inc. $8,478,015.00 Contingency (20%) $1,695,603.00
Task Order No. 1 - Construction Management
Services
$1,299,752
Contingency (15%) $194,962.80
Task Order No. 3 - Engineering Services During
Construction
$ 69,875
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Pacifica City Council 4
May 28, 2024
Contingency (15%) $10,481.25
Total Use of Funds $11,748,689.05
Project Fund Source
Enterprise Fund (Fund 34) $11,748,689.05
Account No 34.900000.52800.C044.000
Total Project Fund Source $11,748,689.05
Estimated Project Fund End Balance $0
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment 1 - Lower Linda Mar Contract for Construction (PDF) Attachment 2 - Agreement_050224_TPI_LowerLindaMar_CMS_signed (PDF) Attachment 3 - Schaaf and Wheeler ESDC Amendment 1 - signed (PDF) Attachment 4 - Schaaf_and Wheeler Task Order 3 - signed(PDF) 3 Packet Pg. 153
Pacifica City Council 5
May 28, 2024
RESOLUTION NO. __-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH RANGER PIPELINES INC. IN AN AMOUNT OF $8,478,015, A MASTER SERVICES AGREEMENT AND TASK ORDER NO. 1 WITH TANNER PACIFIC INCORPORATED IN AN AMOUNT OF $1,299,752 AND AMENDMENT 1 AND TASK ORDER NO. 3 WITH SCHAAF AND WHEELER IN AN AMOUNT OF $69,875; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $11,748,689, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED TWENTY PERCENT (20%) OF THE CONSTRUCTION CONTRACT AMOUNT AND FIFTEEN (15%) OF THE CONSTRUCTION
MANAGEMENT SERVICES AND ENGINEERING SERVICES DURING CONSTRUCTION AMOUNTS; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE THE CITY MANAGER AND
DESIGNATED PERSONNEL TO SIGN CONTRACT DOCUMENTS RELATED TO THE LOWER LINDA MAR REHABILITATION AND REPAIR PROJECT C044
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Lower Linda Mar Rehabilitation and Repair Project C044 on March 26, 2024; and WHEREAS, the low bidder was Ranger Pipelines Incorporated.; and WHEREAS, the City requested proposals from Engineering companies for construction management services; and
WHEREAS, the City evaluated Tanner Pacific, Inc. proposal, and is satisfied they can successfully complete the work; and
WHEREAS, the City evaluated the proposal from the Schaaf and Wheeler Inc., the designer on the Lower Linda Mar Rehabilitation and Repair Project for Engineering Services During Construction, and is satisfied that they can complete the work.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Approve the Construction Agreement between the City of Pacifica and Ranger Pipelines Inc., in the amount of $8,478,015; and Approve Master Services Agreement and Task Order No. 1 with Tanner Pacific Incorporated in an amount of $1,299,752; and Approve an Amendment 1 and Task Order No. 3 with Schaaf and Wheeler in an amount of $69,875; and Authorize a budget authority in the amount of $11,748,689, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen (15%) of the Construction Management Services and Engineering Services During Construction Amounts; and authorize the City Manager to execute all documents related to the project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of 3 Packet Pg. 154
Pacifica City Council 6
May 28, 2024
Pacifica, California, held on the 28
th day of May, 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 3 Packet Pg. 155
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3.a
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3.a
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Resolution to Approve Ultraviolet Disinfection System Replacement Project P034 at the Calera Creek Water Recycling Plant
RECOMMENDED ACTION:
Adopt a Resolution:
A. Approving the Construction Contract with Anvil Builders Inc. in an amount of $5,767,626.00.
B. Approving a Master Services Agreement and Task Order No. 1 with Kennedy Jenks Consultants Inc. in an amount of $1,110,324.
C. Approving Amendment 1 and Task Order No. 3 with Carollo Engineers Inc. in an amount of $537,000.
D. Authorizing a budget authority in the amount of $8,815,573.80, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts;
E. Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and
F. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Ultraviolet Disinfection System Replacement Project P034.
STAFF CONTACT:
Daniel Patten, P.E. Engineering Manager - Wastewater Division (650) 922-7248
[email protected]
Louis Sun, P.E., DPW Deputy Director - Wastewater Division (650) 738-4662
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
On June 22, 2023, during the FY 2023-24 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the Ultraviolet Disinfection System Replacement Project (Project).
The Calera Creek Water Recycling Plant (CCWRP) was brought online in the Year 2000. At that time, CCWRP was a State-of-the-Art treatment facility, employing ultraviolet (UV) disinfection utilizing the Trojan UV4000 UV treatment system. Although less energy efficient than today’s UV technology, the existing UV treatment system has performed well for the City, with City Maintenance staff receiving reliable support from the vendor. Like other industries that require 4 Packet Pg. 245
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mechanical/electrical equipment, the municipal wastewater industry is constantly innovating and replacing aging technology with new offerings. Now, this is the case for the City’s existing UV treatment system whose model will no longer be supported.
On August 8, 2022, the City Council approved a Master Services Agreement and Task Order No. 1 between the City of Pacifica and Carollo Engineers Inc. (Carollo) for Design and Engineering Services related to the Ultraviolet Disinfection System Replacement Project. Task 2 was approved on August 9, 2023. Task 3 is included in this Staff Report for Carollo to provide engineering services during construction.
The Project will be financed through the California Infrastructure Bank $21 Million Installment Sale Agreement which was approved by Council on May 8, 2023.
The Project was advertised on March 25, 2024, in accordance with the formal bid process. Sixty (60) companies requested plans and specifications and three (3) companies submitted bids. On April 24, 2024, the bid opening was held via Zoom by the City Clerk and the result is as follows:
Company Total Bid
Anvil Builders Inc. (Anvil) $5,767,626
Mountain Cascade Inc. $6,019,364
Shimmick Construction Company, Inc $6,433,997
The apparent low bidder is Anvil with a bid amount of $5,767,626.00. This is approximately 28% under the Engineer’s Estimate. All required documentation was submitted with their bid. Anvil has performed satisfactory work on wastewater treatment plant projects around the Bay Area.
As there are sufficient project funds, the City Manager recommends the award of contract (Attachment "1") to the apparent low bidder, Anvil. In addition, a 20% contingency is recommended to allow enough funding to handle any additional improvements that are identified during construction. Staff recommends authorizing a budget authority for construction in the amount of $6,921,151.20, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Services Agreement amount for any unforeseen conditions and/or additional work required.
Kennedy Jenks Consultants Inc. (KJ) is a consulting firm specializing in engineering design, construction management and inspection work. They have the expertise in construction inspection and management for this type of project. Construction Management services were solicited on March 25, 2024, and two proposals were received on April 25, 2024. Staff conducted a qualification-based selection process based on experience with similar projects, past track records, referrals, staffing availability, and staff experience. KJ scored the highest in the qualification-based selection process. Therefore, staff recommends approval of the Master Agreement and Task Order No. 1 between the City of Pacifica and KJ. (Attachment "2"), for construction management, inspections, and material testing in the amount not to exceed $1,276,872.60, which includes contingencies in the amount not to exceed fifteen percent (15%) of Task Order No. 1 for any unforeseen conditions and/or additional work required or requested by the City.
Carollo is a full-service engineering firm which provided design services on the Ultraviolet Disinfection System Replacement Project (awarded August 8, 2022). Engineering Services are required during construction to answer questions from the contractor and support the City and contractor during construction. Therefore, staff recommends approval of Amendment 1 and Task Order No. 3 between the City of Pacifica and Carollo. (Attachments "3 and 4"), for engineering services during construction in the amount not to exceed $617,550 which includes 4 Packet Pg. 246
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contingencies in the amount not to exceed fifteen percent (15%) of Task Order No. 3 for any unforeseen conditions and/or additional work required or requested by the City.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, possible increase in construction cost, and will subject the City to possible regulatory violations at the wastewater treatment facility. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve existing the wastewater treatment facility.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Use of Funds
Construction Contract with Anvil Builders Inc. $5,767,626 Contingency (20%) $1,153,525.20
Task Order No. 1 - Construction Management
Services
$1,110,324
Contingency (15%) $166,548.60
Task Order No. 3 - Engineering Services During
Construction
$537,000
Contingency (15%) $80,550.00
Total Use of Funds $8,815,573.80
Project Fund Source
Enterprise Fund (Fund 34)
Account No 34.900000.52800.P034.000 $8,815,573.80
Total Project Fund Source $8,815,573.80
Estimated Project Fund End Balance $0.00
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment 1 - Agreement_Anvil_052824_UV_Disinfection_Replacement (PDF) Attachment 2
Agreement_Kennedy_Jenks_20240513_UV_Disinfection_System_Replacement_Project_CMS (PDF)
Attachment 3 - Carollo ESDC Amendment 1(PDF)
Attachment 4 Carollo Task Order 3 (PDF)
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RESOLUTION NO. __-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH ANVIL BUILDERS INC. IN AN AMOUNT OF $5,767,626.00, A MASTER SERVICES AGREEMENT AND TASK ORDER NO. 1 WITH KENNEDY JENKS CONSULTANTS INC. IN AN AMOUNT OF $1,110,324, AND AMENDMENT 1 AND TASK ORDER NO. 3 WITH CAROLLO ENGINEERS INC. IN AN AMOUNT OF $537,000; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $8,815,573.80, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED TWENTY PERCENT (20%) OF THE CONSTRUCTION CONTRACT AMOUNT AND FIFTEEN (15%) OF THE CONSTRUCTION MANAGEMENT SERVICES AND ENGINEERING SERVICES DURING CONSTRUCTION AMOUNTS; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND
AUTHORIZE THE CITY MANAGER AND DESIGNATED PERSONNEL TO SIGN CONTRACT
DOCUMENTS RELATED TO THE ULTRAVIOLET DISINFECTION SYSTEM REPLACEMENT PROJECT P034
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Ultraviolet Disinfection System Replacement Project P034 on March 25, 2024; and WHEREAS, the low bidder was Anvil Builders Inc.; and
WHEREAS, the City requested proposals from Engineering companies for construction management services; and
WHEREAS, the City evaluated Kennedy Jenks Consultants Inc. proposal, and is satisfied they can successfully complete the work.
WHEREAS, the City evaluated the proposal from the Carollo Engineers Inc., the designer on the Ultraviolet Disinfection System Replacement Project P034 for Engineering Services During Construction, and is satisfied that they can complete the work.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Approve the Construction Agreement between the City of Pacifica and Anvil Builders Inc., in the amount of $5,767,626.00; and Approve Master Services Agreement and Task Order No. 1 with Kennedy Jenks Consultants Inc. in an amount of $1,110,324; and Approve an Amendment 1 and Task Order No. 3 with Carollo Engineers Inc. in an amount of $537,000; and Authorize a budget authority in the amount of $8,815,573.80, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen (15%) of the Construction Management Services and Engineering Services During Construction Amounts; and authorize the City Manager to execute all documents related to the project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of 4 Packet Pg. 248
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Pacifica, California, held on the 28
th day of May, 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 249
This document is a MODIFIED version of EJCDC® C‑520, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Agreement Between Owner and Contractor
00_52_00-1 201447 March 2024
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/Carollo/00_52_00 (FS-100) DOCUMENT 00_52_00
AGREEMENT BETWEEN OWNER AND CONTRACTOR
This Agreement is by and between the City of Pacifica (“Owner”) and _____________________ (“Contractor”).
Terms used in this Agreement have the meanings stated in the General Conditions.
Owner and Contractor hereby agree as follows:
ARTICLE 1 — WORK
1.01 Contractor shall complete Work as specified or indicated in the Contract Documents. the Work is generally described as follows: UV Disinfection System Replacement Project.
ARTICLE 2 — THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: The work required to remove and replace the existing UV disinfection equipment. The project requires continuous UV disinfection to be accomplished by pumping filtered water from the below grade filter/UV structure to above grade temporary UV disinfection channels. The bypass system is necessary to modify the existing UV channel to accommodate the new system and to create two redundant UV channels from the existing single channel.
ARTICLE 3 — ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Carollo Engineers, Inc.
3.02 The Owner will retain a Construction Manager (“Construction Manager” or “CM”) to act as Owner’s representative, assume duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the contract.
ARTICLE 4 — CONTRACT TIMES
4.01 Time is of the essence:
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Contract times: Dates:
A. The Work will be substantially complete by October 15, 2025, and completed and ready for final payment in accordance with the General Conditions by January 13, 2026.
4.a
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4.03 Milestones:
A. Parts of the Work must be substantially completed on or before the following Milestone(s):
1. Milestone 1 – Long-lead submittals, number of days after the date when the Contract Times commence to run as provided in the General Conditions as described below:
a. Temporary power equipment and control panels for temporary bypass system, 60 days.
b. Trojan temporary UV system (in progress, but will require final coordination), 120 days.
c. GLASCO temporary UV system, 120 days.
d. Bypass pumps and system configuration, 120 days.
2. Milestone 2 – Completion of the new conduit and ductbank routing, 10/30/2024.
3. Milestone 3 – Successfully complete bypass startup and testing, 4/15/2025.
4. Milestone 4 – Begin permanent system startup testing, 9/15/2025.
4.04 Liquidated damages:
A. Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):
1. Substantial Completion: Contractor shall pay Owner $2,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete.
2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner $500 for each day that expires after such time until the Work is completed and ready for final payment.
3. Milestones: Contractor shall pay Owner $500 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for achievement of Milestone 1, until Milestone 1 is achieved, or until the time specified for Substantial Completion is reached, at which time the rate for Substantial Completion will apply, rather than the Milestone rate.
4. Milestones: Contractor shall pay Owner $500 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for achievement of Milestone 2, until Milestone 2 is achieved, or until the time specified for Substantial Completion is reached, at which time the rate for Substantial Completion will apply, rather than the Milestone rate.
5. Milestones: Contractor shall pay Owner $1,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for achievement of Milestone 3, until Milestone 3 is achieved, or until the time specified for Substantial Completion is reached, at which time the rate for Substantial Completion will apply, rather than the Milestone rate.
6. Milestones: Contractor shall pay Owner $1,500 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for achievement of Milestone 4, until Milestone 4 is achieved, or until the time
4.a
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00_52_00-3 201447 March 2024
pw://Carollo/Documents/CA/Pacifica/201447-100000/04 Design/04 Specs/Carollo/00_52_00 (FS-100) specified for Substantial Completion is reached, at which time the rate for Substantial Completion will apply, rather than the Milestone rate.
7. Liquidated damages for failing to timely attain Milestones, Substantial Completion, and final completion are not additive, and will not be imposed concurrently.
8. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this Agreement.
4.05 Special damages:
A. The special damages imposed in this paragraph are supplemental to any liquidated damages for delayed completion established in this Agreement.
B. Contractor shall reimburse Owner for:
1. Any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and
2. The actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified for Substantial Completion (as duly adjusted pursuant to the Contract), until the Work is substantially complete.
C. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified for Work to be completed and ready for final payment (as duly adjusted pursuant to the Contract), until the Work is completed and ready for final payment.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner will pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts that follow, subject to adjustment under the Contract:
A. Total of Lump Sum Amount $_______________________________.
B. For Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit.
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and processing of Payments:
A. Contractor shall submit Applications for Payment in accordance with the General Conditions.
6.02 Progress Payments; Retainage:
A. Owner will make progress payments on the basis of Contractor’s Applications for Payment on or about the 5th day of each month during performance of the Work as
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1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract.
a. If 50 percent or more of the Work has been completed, as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage.
b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).
c. In accordance with California Public Contract Code, Section 7201, 95 percent of the value of the Work completed (with the balance being retainage).
d. In accordance with California Public Contract Code, Section 7201, 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).
B. Upon Substantial Completion, Owner will pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set off by Owner pursuant to the General Conditions, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment.
6.03 Final payment:
A. Upon final completion and acceptance of the Work, Owner will pay the remainder of the Contract Price in accordance with the General Conditions.
6.04 Consent of surety:
A. Owner will not make final payment or return or release retainage at Substantial Completion or any other time, unless Contractor submits written consent of the surety to such payment, return, or release.
6.05 Interest:
A. All amounts not paid when due will bear interest at the legal rate unless otherwise specified according to California law.
ARTICLE 7 — CONTRACT DOCUMENTS
7.01 Contents:
A. The Contract Documents consist of the following:
1. This Agreement.
2. Bonds:
a. Document 00_61_10 - Performance Bond (together with power of attorney).
b. Document 00_61_15 - Payment Bond (together with power of attorney). c. Public Works Bond.
3. Document 00_72_00 - General Conditions.
4. Document 00_73_00 - Supplementary Conditions.
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5. Specifications as listed in the table of contents of the project manual.
6. Drawings listed on the sheet index.
7. Addenda (numbers ______ to ______, inclusive).
8. Exhibits to this Agreement (enumerated as follows):
a. Document 00_43_36 - Proposed Subcontractors Form.
b. Document 00_45_14.01 - Qualification Statement.
c. Document 00_45_19 - Non-Collusion Declaration.
d. Document 00_54_01 - Escrow Agreement for Security Deposits in Lieu of Retention.
e. Exhibit A - Successful Bidder's Bid Form.
9. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto:
a. Document 00_55_00 - Notice to Proceed.
b. Document 00_94_22 - Field Orders.
c. Document 00_94_20 - Work Change Directives.
d. Document 00_94_21 - Change Orders.
10. The assignment of a procurement contract, previously entered into by Owner (as “Buyer”) with a manufacturer or distributor (as “Seller”) for the direct purchase of goods (most commonly equipment) and related special services:
a. Document 00_54_34 - Assignment of Procurement Contract. b. Document 00_60_09 - Surety's Agreement to Assignment.
11. The Contract Documents listed above are attached to this Agreement (except as expressly noted otherwise above).
B. There are no Contract Documents other than those listed above.
C. The Contract Documents may only be amended, modified, or supplemented as provided in the Contract.
ARTICLE 8 — REPRESENTATIONS, CERTIFICATIONS, AND STIPULATIONS
8.01 Contractor’s representations:
A. In order to induce Owner to enter into this Contract, Contractor makes the following representations:
1. Contractor has examined and carefully studied the Contract Documents, including Addenda.
2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.
3. Contractor is familiar with Laws and Regulations that may affect cost, progress, and performance of the Work.
4. Contractor has carefully studied the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the General Conditions.
5. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Technical Data identified in the General Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on:
a. the cost, progress, and performance of the Work;
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c. Contractor’s safety precautions and programs.
6. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.
7. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.
8. Contractor has given Engineer written notice of conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.
9. The Contract Documents are generally sufficient to indicate and convey understanding of terms and conditions for performance and furnishing of the Work.
10. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents.
8.02 Contractor’s certifications:
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this paragraph:
1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution;
2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial noncompetitive levels, or (c) to deprive Owner of the benefits of free and open competition;
3. “collusive practice” means a scheme or arrangement between 2 or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and
4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.
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Attachment: Attachment 1 - Agreement_Anvil_052824_UV_Disinfection_Replacement (5654 : Resolution to Approve Ultraviolet Disinfection This document is a MODIFIED version of EJCDC® C‑520, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Agreement Between Owner and Contractor
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EXHIBIT A - SUCCESSFUL BIDDER'S BID FORM
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MASTER AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 1
This AMENDMENT NUMBER 1 is entered into as of the 3rd day of May 2024 (“Amendment No. 1”), by and between the CITY OF PACIFICA, herein called the “City,” and CAROLLO ENGINEERS INC. hereinafter called the “Consultant.” City and Consultant may be referred to individually as “Party” and collectively as “Parties”.
RECITALS
A. WHEREAS, City and Consultant entered into a Master Agreement for Consultant Services on August 9th, 2022 for professional design services for the City’s Ultraviolet Disinfection System Replacement Project (P034) – Engineering Design Services; and B. WHEREAS the Master Agreement identified an end of term date in Section 3.1 as December 31, 2024; and
C. WHEREAS, the Parties desire to extend that date to December 31, 2026.
AGREEMENT
A. Amendment. The Parties agree that the Master Agreement shall be amended as set forth below.
1. Section 3.1 “Effective Date”. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until December 31, 2026 (the “Term”). Work authorized by a Task Order shall be performed in accordance with the schedule set forth in the Task Order.
2. Agreement in Effect. All other provisions of the original Master Agreement, except as amended herein, shall remain in full force and effect. [Signatures on Next Page]
Consultant Services Agreement
CAROLLO ENGINEERS INC.
Amendment No.1 Page 1
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CITY OF PACIFICA
By:
______________________________ Date
Kevin Woodhouse, City Manager
Attest:
By:
______________________________ Date
Sarah Coffey, City Clerk
Approved As To Form:
By: ______________________________ Date
Michelle Marchetta Kenyon, City Attorney
CONSULTANT: CAROLLO ENGINEERS INC.
By: ______________________________ Date
Paul Friedlander / Anne Prudhel
Consultant Services Agreement
CAROLLO ENGINEERS INC.
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Appointments to the Open Space and Parkland Advisory Committee and Parks, Beaches and Recreation Commission
RECOMMENDED ACTION:
1) Move to appoint two (2) applicants to the Open Space and Parkland Advisory Committee each for full terms to expire May 2028;
2) Move to appoint two (2) applicants to the Parks, Beaches and Recreation Commission each for full terms to expire May 2028.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
The City has recruited applicants for the Open Space and Parkland Advisory Committee and Parks, Beaches and Recreation Commission due to:
1) two expiring terms (as of May 2024) on the Open Space and Parkland Advisory Committee;
2) two expiring terms (as of May 2024) on the Parks, Beaches and Recreation Commission.
Recruitment notices were posted on the City website on April 1, 2024, and published in the San Mateo Daily Journal on April 3, 2024; April 10, 2024; and April 17, 2024. These recruitments were also advertised in the City's weekly "Connect With Pacifica" e-newsletter and the City's Facebook and NextDoor social media accounts.
The application deadline of April 19, 2024, was extended two times: first to April 26, 2024, and lastly to May 3, 2024.
The City received six (6) timely applications for the Open Space and Parkland Advisory Committee and three (3) timely applications for the Parks, Beaches and Recreation Commission. The list of applicants under consideration for each committee and commission are attached.
Pacifica Municipal Code Section 2-2.103 (Membership: Eligibility) sets forth guidelines for City Commissions and Committees membership eligibility as follows:
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Pacifica City Council 2
May 28, 2024
2-2.103(a) Membership on the commissions provided for in this chapter shall represent a broad cross-section of the entire community.
2-2.103(b) To be eligible for appointment to any commission or committee, a person shall be a qualified elector of the City, except for the following persons:
(1) Members who are under the age of eighteen (18) years at the time of their appointment; provided, however, they shall be residents of the City; and
(2) Members of committees who are not qualified electors or residents of the City but who may be appointed by the Council where they are deemed to be able to provide expertise or where they may be representative of a section of the community (i.e., commercial).
Applicant interviews were conducted by the City Council at a Special City Council Meeting held on May 16, 2024.
Selection Process
Lists of all applicants under consideration for each committee / commission are attached as Attachment A - Open Space and Parkland Advisory Committee applicants and Attachment B - Parks, Beaches and Recreation Commission applicants.
Council may choose to deliberate as to the candidates that they would support to nominate for appointments to each of the open Committee or Commission seats. Council should then make a formal motion to appoint named applicants to each committee / commission. Each formal motion should specify which named individual(s) are nominated for appointment to full terms and which named individual(s) are nominated for appointment to a partial term of specified duration, if there are multiple positions to be filled for differing terms.
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: List of Applicants Open Space and Parkland Advisory Committee (PDF) Attachment B: List of Applicants Parks, Beaches and Recreation Commission (PDF) 5 Packet Pg. 312
CITY COUNCIL REGULAR MEETING
MAY 28, 2024
APPOINTMENT TO
OPEN SPACE AND PARKLAND ADVISORY COMMITTEE
NEED 2:
2 full 4-year terms to expire May 2028
Applicant
Lauren Goodmiller
Mark Hubbell
John Kontrabecki
Arielle Strehl
James "Seamus" Whitley
Erica Woll
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CITY COUNCIL REGULAR MEETING
MAY 28, 2024
APPOINTMENT TO
PARKS, BEACHES & RECREATION COMMISSION
NEED 2:
2 full 4-year terms to expire May 2028
Applicant
Tracy Buie
James Heywood
Marc Staudenbaur
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/28/2024
1 SUBJECT:
Peace Resolution
RECOMMENDED ACTION:
Consider whether or not to adopt the attached “Pacifica Resolution for Peace and Reconciliation.”
STAFF CONTACT:
Mary Bier, City Councilmember
BACKGROUND/DISCUSSION:
On Friday, May 17, 2024, Councilmember Bier submitted a request to the City Manager to place the peace resolution written by the Pacifica Peace People on an upcoming agenda. The resolution is provided as attached for City Council’s consideration.
ALTERNATIVE ACTION:
The City Council could choose to not adopt the attached resolution or could choose to make revisions to the resolution prior to adoption.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adoption of the attached resolution does not directly relate to the City Council’s Strategic Plan.
FISCAL IMPACT:
There is no fiscal impact related to the recommended action.
ORIGINATED BY:
City Council
ATTACHMENT LIST:
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RESOLUTION NO. _______
PACIFICA RESOLUTION FOR PEACE AND RECONCILIATION
WHEREAS, the beautiful city of Pacifica, which means Peace, stands committed to the belief that all human life is precious in all communities and nations of the world regardless of national, ethnic, political, or religious affiliations or identities; and WHEREAS, recent and ongoing armed violence and destruction have resulted in the tragic loss of thousands of lives of Palestinians and Israelis; and WHEREAS, these brutal attacks have caused ongoing shock, trauma, grief, and fear to those directly experiencing them as well as to those watching the horrors unfold; and WHEREAS, Islamaphobia and anti-semitism have risen significantly across the United States and around the world with direct impact on communities, including Pacifica – from synagogues and mosques, to schools, universities, offices and wherever people gather; and WHEREAS, the people in Gaza have been effectively cut off from basic life necessities, and most have been displaced multiple times, resulting in mass starvation and ongoing crisis; and WHEREAS, the majority of nations in the UN have voted for a cease-fire resolution, and millions of people worldwide, including residents of Pacifica, have joined in peaceful actions since Oct. 7th to amplify the call for human rights, peace and justice; and WHEREAS, we recognize that we are globally connected through our shared humanity and that our actions, however local, carry global implications; NOW, THEREFORE, BE IT RESOLVED that the City of Pacifica joins the calls from the growing number of cities across our country and the world for an immediate and lasting cease-fire in Gaza and Israel, the safe return of all hostages and detainees, immediate, unconditional provision of life-saving humanitarian aid to the people of Gaza and the initiations of reconciliation and a viable peace process for Israelis and Palestinians to create a better future for all.
• • • • •
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