TASK ORDER NO. 3
CITY OF PACIFICA
AND
SCHAAF AND WHEELER INC.
SECTION 1 - PURPOSE
The purpose of this Task Order is to authorize and direct Schaf and Wheeler Inc. to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica ("CITY") and Schaaf and Wheeler Inc ("CONSULTANT") hereto dated August 15"', 2023 ("MASTER AGREEMENT") SECTION 2 - SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" - Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 - COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment "B" - Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed sixty-nine thousand, eight-hundred and seventy-five dollars ($69,875) ("Cost Ceiling").
SECTION 4 - TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by December 31, 2026, or as extended in writing by the City Manager.
SECTION 5 - ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 13h day of May, 2024.
OAK #4818-2196-0582 vl
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CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
Schaaf and Wheeler Inc.
Glen Anderson 13/05/24
By: Glen Anderson (May 13, 2024 11:34 PDT) Date
Glenn Anderson, V.P.
ATTACHMENT "A"
SCOPE OF SERVICES
Schaaf & Wheeler 2200 Range Avenue, Ste. 201
Santa Rosa, CA 95403
CONSULTING CIVIL ENGINEERS (707) 528-484
[email protected]
PROPOSAL MEMO
VIA EMAIL
DATE: February 29, 2024
TO: Daniel Patten, City of Pacifica
FROM: Benjamin Shick, PE
SUBJECT: Lower Linda Mar Rehabilitation and Repair Project - Proposal for Engineering Services During Construction
Schaaf & Wheeler is providing you with this scope and fee to provide engineering services during construction (ESDC) for the Lower Linda Mar Rehabilitation and Repair Project as requested by the City. Schaaf & Wheeler will provide the following scope of services. It is assumed that the project will be constructed under one construction contract.
Task 1: Project Management
The Consultant will be responsible for detailed management of the project, including preparation of project reports, invoices, budget and schedule status, throughout the duration of the project.
Task 2: Project Meetings and Correspondence
a) Attendance at pre-construction conference. Agenda and minutes for meetings will be prepared by others.
b) Attendance at construction progress meetings via teleconference meeting (assume 1 hour each and 56 meetings in total), additional meeting attendance can be provided for an additional fee upon request. This scope assumes agenda and minutes for meetings will be prepared by others.
c) Project correspondence and general technical support including email and telephone correspondence throughout the duration of construction. This scope includes a total of 56 hours of project coordination (56 week construction contract duration @ 1 hour per week).
Task 3: Field Visits During Construction
Schaaf & Wheeler will perform periodic field visits during construction to review field conditions and constructed improvements (assumed 5 field visits by Schaaf & Wheeler staff).
Task 4: Submittal Review
Schaaf & Wheeler will review project submittals and will maintain a log and tracking system for submittals. This scope include cursory review of pre- and post- construction CCTV inspection reports and videos.
To: Daniel Patten, City of Pacifica February 29, 2024
Task 5: Clarification Processing
• Schaaf & Wheeler will receive all Requests for Information (RFls) from the Contractor and determine if the request is a valid RFI; if not, Schaaf & Wheeler will return the RFI to the Contractor with an appropriate response, if required. • Schaaf & Wheeler will provide a response to the Contractor for any administrative and general RFls.
• Schaaf & Wheeler will maintain a system for logging and tracking RFls. • Schaaf & Wheeler will prepare the Clarification Letter for transmittal to the Contractor.
Task 6: Field Punchlist
• Schaaf & Wheeler will assist the City's project inspector to prepare the Final Punchlist with input from the City.
• Schaaf & Wheeler will confirm with the City inspector that the items identified in the Final Punchlist are completed
• This scope of work includes up to two 4 hour site visits with City staff to review field conditions. Note that this does not provide scope to review all project locations, it is assumed that the City's inspector will provide site visits, inspections and punchlist items for all project locations.
Task 7: Record Drawings
Schaaf & Wheeler will prepare project record drawings based on markups provided by the City and the Contractor.
Assumptions:
1. Staffing and level of effort is based on an assumed number of hours. The scope included herein will be performed upon request of the City on a time and materials basis. If the fee included herein is exceeded additional budget will be necessary to complete additional work.
2. Material testing, compaction testing, inspection, and construction management are not included within this scope of services.
3. Coordination of warranty work after the Contract Period is not included in this Scope of Services or budget.
4. This scope does not include budget for observation, testing and handling of hazardous material.
5. Dispute resolution services using third parties or special processes (e.g. Mediation, Arbitration, Mini-Trials, Dispute Consultants), or those requiring extraordinary efforts by Schaaf & Wheeler are not included in this Scope of Work. If such non-routine dispute resolution services are required, either an amendment or a separate task order will be executed.
Schaaf & Wheeler 2
To: Daniel Patten, City of Pacifica February 29, 2024
Schaaf & Wheeler proposes to complete this work on a time and materials basis for a fee not to exceed $69,875 as detailed in the attached fee spreadsheet. If you have any questions regarding this scope and budget, do not hesitate to contact me at (707) 528-4848 or [email protected].
Best regards,
SCHAAF & WHEELER
Benjamin Shick, P.E.
Vice President
ATTACHMENT "B"
COMPENSATION
Table 1 - Project Fee
E Managar Principal Project Senior Engineer En Enginent Assistant Estimate of Hours and Fee Total
Hourly Rates $235
Task 1 Project Management 16 0 $4,400
Project Management 16 $4,400
Task 2 Project Meetings and Correspondence 86 58 $35,430
2.1 Attend Pre-Construction Meeting 2 2 $1,410
2.2 Attend Weekly Construction Meetings 56 28 $20,860
2.3 Project Correspondence 28 28 $13,160
Task 3 Field Visits During Construction 6 0 $3,765
Field Visits (up to 5) 6 $3,765
Task 4 Submittal Review 16 40 $12,200
Review Submittals 16 40 $12,200
Task 5 Clarification Processing 8 0 12 $4,540
Clarification Processing 12 $4,540
Task 6 Field Punchlist 0 12 $4,540
Field Punch List 8 12 $4.540
Task 7 Record Drawings 0 20 $5,000
Prepare Record Drawings 4 20 $5,000
Total 144 11 142 $69,875
Schaaf_and Wheeler Task Order 3
Final Audit Report 2024-05-13
Created: 2024-05-13 (Pacific Daylight Time)
By: Daniel Patten ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA97anpXuJOV6pTWBkB1AefTmSbK4lgbcS "Schaaf and Wheeler Task Order 3" History
• Document created by Daniel Patten ([email protected]) 2024-05-13 - 8:43:48 AM PDT
2, Document emailed to Glen Anderson ([email protected]) for signature 2024-05-13 - 8:43:53 AM PDT
Email viewed by Glen Anderson ([email protected])
2024-05-13 - 11:34:31 AM PDT
O Document e-signed by Glen Anderson ([email protected]) Signature Date: 2024-05-13 - 11:34:55 AM PDT - Time Source: server • Agreement completed.
2024-05-13 - 11:34:55 AM PDT
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