Cities Index.
Agenda

Pacifica City Council
July 8, 2024

Document
Agenda
Meeting
July 8, 2024
Body
Pacifica City Council
Pages
10
Original file
48.5 MB
Text extracted from the city's file for reading and search. Open the original on pacificacityca.iqm2.com. That file is the official record.

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 July 08, 2024
July 08, 2024 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.

Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.

PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:

The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.

Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 July 08, 2024
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Councilmember Boles

SPECIAL PRESENTATIONS
A. Non-Profit of the Year Award by Assemblymember Berman's Office to Pacific Beach Coalition

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.

If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for 06/01/24 through 06/30/24.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of June 2024.

2. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

City Council Regular Meeting 3 July 08, 2024

3. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

4. Continuation of Proclamation of Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive
PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Carmel Avenue from Vallejo Terrace to Canyon Drive.

5. Approve a new classification for Finance and Administrative Services Director, and adopt the new and revised job description and salary schedule into the classification plan.

PROPOSED ACTION: Move to Adopt the resolution approving a new classification for Finance and Administrative Services Director, and adopt the new and revised job description and salary schedule into the classification plan.

6. Amendment No. 2 to Master Consultant Services Agreement and Amendment No. 1 to Task Order 4 between the City of Pacifica and Hines EDM for Scanning and Digitization of City Records
PROPOSED ACTION: Adopt a Resolution Authorizing: (1) Amendment No. 2 to Master Consultant Services Agreement between the City of Pacifica and Hines EDM for scanning and digitization of City records and ongoing scanning services in connection with the City’s Records and Information Management Program Policy to extend the term to 8/30/2024; (2) Amendment No. 1 to Task Order 4 to Increase the Cost Ceiling from $2,000 to $6,000 and extend the term to 8/30/2024 for Scanning and Indexing of Recorded Property Records; and (3) authorize the City Manager to execute all documents related with the agreement.

7. Resolution to Approve Purchase Agreement with Thermal Process Systems for Digester - ATAD Modification Phase 3 Project (P002)
PROPOSED ACTION: Adopt a Resolution:

A. Approving the City Manager to award and execute a sole source Purchase Agreement (Attachment 1) with Thermal Process for Digester - ATAD Modification Phase 3 Project (P002); and
B. Approving the Purchase Agreement with Thermal Process Systems in an amount of $179,647.00; and
C. Authorizing budget authority in the amount of $206,594.00, which includes a contingency in an amount of fifteen percent (15%) of the Contract amount; and D. Authorizing staff to execute future change orders not to exceed the contingency amount; and
E. Authorizing the City Manager and Designated Personnel to execute all documents related to the Digester - ATAD Modification Phase 3 Project (P002).

8. Resolution of the City Council of the City of Pacifica Accepting the Report of Sewer Service Charges for Fiscal Year 2024-2025 and Directing the Filing of Charges for Collection by the County Controller.

City Council Regular Meeting 4 July 08, 2024
PROPOSED ACTION: Move to adopt the proposed "Resolution of the City Council of the City of Pacifica accepting the report of Sewer Service Charges for Fiscal Year 2024-2025, and directing the filing of charges for collection by the County Controller" to place the assessment charges on the County of San Mateo Property Tax Roll.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS - NONE.

CONSIDERATION

9. Report to City Council from the Climate Action and Adaptation Plan Task Force PROPOSED ACTION: Receive update from Climate Action and Adaptation Plan Task Force on Task Force progress, ongoing activities, and future actions.

10. Approve Resolution Authorizing 5-year Street Maintenance Improvements PROPOSED ACTION: Approve a Resolution Authorizing the 5-year Street Maintenance Program Improvements for FY 25/26 to FY 29/30

11. Resolution of the City Council of the City of Pacifica Calling and Giving Notice for Holding a General Municipal Election to be consolidated with the City’s next General Municipal Election on November 5, 2024, and Submitting to the Elector’s a Ballot Measure to update the City’s Transient Occupancy (Hotel/Lodging Guest) Tax imposed on short term stays by increasing to fifteen percent (15%) by amending Pacifica Municipal Code section 3-7.03; Establishing the Policies and Procedures for such an election; Requesting San Mateo County to Consolidate with the City’s General Municipal Election, Statewide General Election and to Provide Election Services; Directing the City City Council Regular Meeting 5 July 08, 2024
Attorney to Prepare an Impartial Analysis; and Authorizing the Filing of Rebuttal Argument
PROPOSED ACTION: Move to adopt a Resolution Calling and Giving Notice for Holding a General Municipal Election to be consolidated with the City’s next General Municipal Election on November 5, 2024, and Submitting to the Elector’s a Ballot Measure to update the City’s Transient Occupancy (Hotel/Lodging Guest) Tax imposed on short term stays by increasing to fifteen percent (15%) by amending Pacifica Municipal Code section 3-7.03; Establishing the Policies and Procedures for such an election; Requesting San Mateo County to Consolidate with the City’s General Municipal Election, Statewide General Election and to Provide Election Services; Directing the City Attorney to Prepare an Impartial Analysis; and Authorizing the Filing of Rebuttal Argument.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500 City Council Regular Meeting 6 July 08, 2024

CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Approval of Disbursements for 06/01/24 through 06/30/24.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of June 2024.

STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 6/1/24 through 6/30/24 are in the amount of $3,251,181.28. (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (PDF) 1 Packet Pg. 7
Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 1

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69769 1126.09 06/06/24 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS 1 69770 40.67 06/06/24 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 69771 107.50 06/06/24 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 69772 563.15 06/06/24 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 69773 1577.07 06/06/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 69774 268.60 06/06/24 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 69775 7818.98 06/06/24 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 69776 70.00 06/06/24 OUTSTANDING SYSTEM 00009 AT&T
1 69777 200.00 06/06/24 OUTSTANDING SYSTEM 04561 AVINA, ANGEL 1 69778 2901.25 06/06/24 OUTSTANDING SYSTEM 04564 BERGDAVIS 1 69779 423.88 06/06/24 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 69780 1914.00 06/06/24 OUTSTANDING SYSTEM 00336 BMI IMAGING SYSTEMS 1 69781 102.44 06/06/24 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 69782 38851.28 06/06/24 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 69783 679.15 06/06/24 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 69784 798.06 06/06/24 OUTSTANDING SYSTEM 00510 CINTAS 1 69785 2623.60 06/06/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 69786 86.51 06/06/24 OUTSTANDING SYSTEM 02168 COMCAST 1 69787 250.00 06/06/24 OUTSTANDING SYSTEM 06094 COMCAST CABLE 1 69788 19052.55 06/06/24 OUTSTANDING SYSTEM 00022 COUNTY OF SAN MATEO SUSTAINABILITY DEPAR 1 69789 5073.02 06/06/24 OUTSTANDING SYSTEM 01204 CRESCO EQUIPMENT RENTALS 1 69790 1134.30 06/06/24 OUTSTANDING SYSTEM 00622 CURTIS & SONS, L.N. 1 69791 104358.83 06/06/24 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 69792 913.86 06/06/24 OUTSTANDING SYSTEM 04397 DENTONI WELDING WORKS, INC.-SAN LEANDRO 1 69793 11595.68 06/06/24 OUTSTANDING SYSTEM 00676 DISCOUNT SCHOOL SUPPLY 1 69794 108746.02 06/06/24 OUTSTANDING SYSTEM 02130 DRYCO CONSTRUCTION, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 2

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69795 3400.00 06/06/24 OUTSTANDING SYSTEM 04277 EASTMAN INVESTIGATIVE SERVICES 1 69796 207.03 06/06/24 OUTSTANDING SYSTEM 05477 ENID ANSGARIUS 1 69797 8385.00 06/06/24 OUTSTANDING SYSTEM 04709 FACILITRON 1 69798 7.00 06/06/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 69799 15.00 06/06/24 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 69800 9062.78 06/06/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 69801 10500.00 06/06/24 OUTSTANDING SYSTEM 05399 GOVINVEST INC. 1 69802 236.64 06/06/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 69803 819.00 06/06/24 OUTSTANDING SYSTEM 03947 GRANICUS, INC. 1 69804 64.70 06/06/24 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 69805 4216.92 06/06/24 OUTSTANDING SYSTEM 00927 HDL COREN & CONE 1 69806 797.04 06/06/24 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 69807 1671.31 06/06/24 OUTSTANDING SYSTEM 05667 IPS GROUP INC.

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Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 69808 350.00 06/06/24 OUTSTANDING SYSTEM 05987 JEWISH FAMILY AND CHILDREN'S SERVICES 1 69809 2337.50 06/06/24 OUTSTANDING SYSTEM 06096 JULIE PARKER COMMUNICATIONS, LLC 1 69810 331.00 06/06/24 OUTSTANDING SYSTEM 01029 KAISER PERMANENTE--OHSS 1 69811 4670.49 06/06/24 OUTSTANDING SYSTEM 01032 KAPLAN COMPANIES INC. 1 69812 95.00 06/06/24 OUTSTANDING SYSTEM 05333 KASEYA US LLC 1 69813 384.80 06/06/24 OUTSTANDING SYSTEM 05535 KOSMONT & ASSOCIATES, INC. 1 69814 5218.35 06/06/24 OUTSTANDING SYSTEM 06086 LUIS MALDONADO 1 69815 354.63 06/06/24 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS 1 69816 250.00 06/06/24 OUTSTANDING SYSTEM 05964 MOBILE-TECH AUTOMOTIVE INC 1 69817 1338.34 06/06/24 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 69818 7134.00 06/06/24 OUTSTANDING SYSTEM 03656 NORTH AMERICAN FENCE & RAILING 1 69819 18270.76 06/06/24 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 69820 231.32 06/06/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 3

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69821 5000.00 06/06/24 OUTSTANDING SYSTEM 03683 PACIFIC BEACH COALITION 1 69822 4322.00 06/06/24 OUTSTANDING SYSTEM 01238 PACIFIC ECORISK 1 69823 742.80 06/06/24 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 69824 1100.00 06/06/24 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 69825 61690.39 06/06/24 OUTSTANDING SYSTEM 01250 PACIFICA COMMUNITY TELEVISION 1 69826 6029.28 06/06/24 OUTSTANDING SYSTEM 05238 PAGEFREEZER SOFTWARE INC. 1 69827 17689.88 06/06/24 OUTSTANDING SYSTEM 01309 POLYDYNE INC. 1 69828 296.58 06/06/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 69829 761.90 06/06/24 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 69830 14900.00 06/06/24 OUTSTANDING SYSTEM 06100 RAFTELIS FINANCIAL CONSULTANTS, INC 1 69831 3881.62 06/06/24 OUTSTANDING SYSTEM 04026 RANEY PLANNING AND MANAGEMENT, INC 1 69832 10132.87 06/06/24 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 69833 202.34 06/06/24 OUTSTANDING SYSTEM 01795 ROSS, LAURIE 1 69834 100.00 06/06/24 OUTSTANDING SYSTEM 04112 SAN MATEO COUNTY EMERGENCY MANAGERS ASSO 1 69835 2790.00 06/06/24 OUTSTANDING SYSTEM 01362 SLOAN SAKAI YEUNG & WONG LLP 1 69836 151.00 06/06/24 OUTSTANDING SYSTEM 01511 SOUTH BAY REGIONAL PUBLIC SAFETY 1 69837 135.00 06/06/24 OUTSTANDING SYSTEM 05576 STEVE KWON 1 69838 145.00 06/06/24 OUTSTANDING SYSTEM 05542 STIRLING GOULET 1 69839 349.91 06/06/24 OUTSTANDING SYSTEM 00001 TARA SCHIFF 1 69840 7280.76 06/06/24 OUTSTANDING SYSTEM 03785 THATCHER COMPANY INC 1 69841 1610.62 06/06/24 OUTSTANDING SYSTEM 04299 THE GOODYEAR TIRE & RUBBER COMPANY 1 69842 2542.13 06/06/24 OUTSTANDING SYSTEM 01597 THERMAL PROCESS SYSTEMS 1 69843 470.00 06/06/24 OUTSTANDING SYSTEM 01615 TOM'S AUTO BODY & PAINT 1 69844 1608.00 06/06/24 OUTSTANDING SYSTEM 01077 TREE MANAGEMENT EXPERTS 1 69845 10745.14 06/06/24 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP. 1 69846 726.50 06/06/24 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 4

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 69847 2028.30 06/06/24 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 69848 3726.26 06/06/24 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 69849 21498.44 06/06/24 OUTSTANDING SYSTEM 04832 WOODARD & CURRAN, INC. 1 69850 196.92 06/06/24 OUTSTANDING SYSTEM 06098 WORLDPAC,INC 1 69851 243.34 06/06/24 OUTSTANDING SYSTEM 06102 YEN NAN TENG 1 69852 4101.25 06/11/24 OUTSTANDING SYSTEM 04785 SAN MATEO COUNTY ASSESSOR/COUNTY CLERK/R 1 69853 5855.14 06/14/24 OUTSTANDING SYSTEM 00009 AT&T
1 69854 5040.00 06/14/24 OUTSTANDING SYSTEM 00005 ACTIVE NETWORK LLC 1 69855 1715.43 06/14/24 OUTSTANDING SYSTEM 00092 AD BRAKES 1 69856 488.46 06/14/24 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 69857 775.77 06/14/24 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 69858 1390.02 06/14/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 69859 4927.78 06/14/24 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 69860 95.00 06/14/24 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 69861 1095.78 06/14/24 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 69862 10327.50 06/14/24 OUTSTANDING SYSTEM 05463 BRETT STOLLENWERK 1 69863 622.62 06/14/24 OUTSTANDING SYSTEM 00365 BROADMOOR LANDSCAPE SUPPLY 1 69864 4756.71 06/14/24 OUTSTANDING SYSTEM 04524 BRUECK, CYNTHIA 1 69865 151236.41 06/14/24 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 69866 226.00 06/14/24 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 69867 74615.63 06/14/24 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 69868 22.50 06/14/24 OUTSTANDING SYSTEM 05969 CHAD LAWIE 1 69869 2813.48 06/14/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 69870 1800.00 06/14/24 OUTSTANDING SYSTEM 04531 COOK, MICHAEL G. 1 69871 3531.43 06/14/24 OUTSTANDING SYSTEM 01374 CORE & MAIN 1 69872 30000.00 06/14/24 OUTSTANDING SYSTEM 05255 CORT BUSINESS SERVICES CORPORATION Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 5

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69873 14703.00 06/14/24 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 69874 1568.22 06/14/24 OUTSTANDING SYSTEM 01204 CRESCO EQUIPMENT RENTALS 1 69875 19471.47 06/14/24 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 69876 666.95 06/14/24 OUTSTANDING SYSTEM 00672 DIAL GLASS AND WINDOW CO 1 69877 392.09 06/14/24 OUTSTANDING SYSTEM 00002 DIETERLE, DANA (PETTY CASH) 1 69878 3583.60 06/14/24 OUTSTANDING SYSTEM 06101 DIRECT CARRIER SOLUTION, LLC 1 69879 12697.89 06/14/24 OUTSTANDING SYSTEM 05975 DUDEK 1 69880 22601.12 06/14/24 OUTSTANDING SYSTEM 03083 DUKE'S ROOT CONTROL, INC. 1 69881 284.25 06/14/24 OUTSTANDING SYSTEM 00743 ENTENMANN-ROVIN COMPANY 1 69882 14.00 06/14/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 69883 200.00 06/14/24 OUTSTANDING SYSTEM 05394 GAIL EDWARDS 1 69884 5000.00 06/14/24 OUTSTANDING SYSTEM 00865 GOMEZ IRON WORKS 1 69885 845.40 06/14/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 69886 803.93 06/14/24 OUTSTANDING SYSTEM 00875 GRANITE ROCK COMPANY #26577 1 69887 1812.34 06/14/24 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 69888 16711.88 06/14/24 OUTSTANDING SYSTEM 05979 HAZEN AND SAWYER, D.P.C. 1 69889 4896.09 06/14/24 OUTSTANDING SYSTEM 04131 HDL SOFTWARE, LLC

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Packet Pg. 10
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 69890 12666.56 06/14/24 OUTSTANDING SYSTEM 00936 HEART OF SAN MATEO COUNTY 1 69891 1000.00 06/14/24 OUTSTANDING SYSTEM 03925 HIP HOUSING, INC. 1 69892 1100.00 06/14/24 OUTSTANDING SYSTEM 06107 JEST IN TIME EDUCATIONAL PROGRAMS 1 69893 85.70 06/14/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 69894 725.00 06/14/24 OUTSTANDING SYSTEM 05685 JOSE LUIS MONTES 1 69895 1099.83 06/14/24 OUTSTANDING SYSTEM 01007 MATCO TOOLS 1 69896 163.32 06/14/24 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 69897 17023.64 06/14/24 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS 1 69898 1391.80 06/14/24 OUTSTANDING SYSTEM 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 6

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69899 13917.64 06/14/24 OUTSTANDING SYSTEM 06091 NIGEL MULGREW PLUMBING, INC 1 69900 8012.00 06/14/24 OUTSTANDING SYSTEM 03656 NORTH AMERICAN FENCE & RAILING 1 69901 1945.05 06/14/24 OUTSTANDING SYSTEM 02486 O'REILLY AUTO PARTS 1 69902 305.58 06/14/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 69903 65.53 06/14/24 OUTSTANDING SYSTEM 01232 ORKIN INC. 1 69904 110.09 06/14/24 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 69905 6975.00 06/14/24 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 69906 870.00 06/14/24 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS ASSOCIATION 1 69907 1924.81 06/14/24 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 69908 406.48 06/14/24 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 69909 100.00 06/14/24 OUTSTANDING SYSTEM 03782 PRIORITY 1 PUBLIC SAFETY EQUIPMENT 1 69910 63.66 06/14/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 69911 373.35 06/14/24 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 69912 1103.35 06/14/24 OUTSTANDING SYSTEM 00042 R & S ERECTION NORTH PENINSULA INC. 1 69913 658.75 06/14/24 OUTSTANDING SYSTEM 05774 RINCON CONSULTANTS INC 1 69914 247.25 06/14/24 OUTSTANDING SYSTEM 00001 ROMERO, BRYAN 1 69915 19304.75 06/14/24 OUTSTANDING SYSTEM 06047 S.R. ROSE ENGINEERING INC 1 69916 329.02 06/14/24 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY INFORMATION SERVICES 1 69917 768.00 06/14/24 OUTSTANDING SYSTEM 03720 SAN MATEO DAILY JOURNAL 1 69918 65780.56 06/14/24 OUTSTANDING SYSTEM 05690 SCA OF CA, LLC 1 69919 205.10 06/14/24 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 69920 1000.00 06/14/24 OUTSTANDING SYSTEM 06106 SUSTAINABLE SAN MATEO COUNTY 1 69921 29.72 06/14/24 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 69922 182.00 06/14/24 OUTSTANDING SYSTEM 01592 TERMINIX PROCESSING CENTER 1 69923 5238.63 06/14/24 OUTSTANDING SYSTEM 01077 TREE MANAGEMENT EXPERTS 1 69924 8954.00 06/14/24 OUTSTANDING SYSTEM 05946 TYLER TECHNOLOGIES Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 7

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69925 1212.52 06/14/24 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 69926 357.85 06/14/24 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 69927 7800.75 06/14/24 OUTSTANDING SYSTEM 03835 US FOODS, INC

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1.a
Packet Pg. 11
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 69928 3187.16 06/14/24 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 69929 2133.49 06/14/24 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 69930 162829.29 06/14/24 OUTSTANDING SYSTEM 06059 ZARA CONSTRUCTION, INC 1 69931 280.95 06/14/24 OUTSTANDING SYSTEM 06104 ZEBEDIAH MARTIN 1 69932 150.51 06/21/24 OUTSTANDING SYSTEM 00009 AT&T
1 69933 1240.00 06/21/24 OUTSTANDING SYSTEM 06112 ADAM ROULSTON - HONOR GUARD SCHOOL 1 69934 543.38 06/21/24 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 69935 280.00 06/21/24 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 69936 59.47 06/21/24 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 69937 3009.18 06/21/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 69938 162.00 06/21/24 OUTSTANDING SYSTEM 06054 ANGELA BOELDT 1 69939 4627.20 06/21/24 OUTSTANDING SYSTEM 05990 AQUATIC INFORMATICS INC 1 69940 92.46 06/21/24 OUTSTANDING SYSTEM 00009 AT&T LONG DISTANCE 1 69941 129.69 06/21/24 OUTSTANDING SYSTEM 00009 AT&T MOBILITY 1 69942 17.56 06/21/24 OUTSTANDING SYSTEM 00225 ATCO INTERNATIONAL 1 69943 150.00 06/21/24 OUTSTANDING SYSTEM 00001 BIANCULLI, RYAN 1 69944 9193.20 06/21/24 OUTSTANDING SYSTEM 00377 BUCKLES-SMITH 1 69945 5735.80 06/21/24 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 69946 981.00 06/21/24 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 69947 8521.93 06/21/24 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 69948 2555.76 06/21/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 69949 180.00 06/21/24 OUTSTANDING SYSTEM 01426 CITY OF SAN MATEO 1 69950 9984.00 06/21/24 OUTSTANDING SYSTEM 06033 CIVITAS ADVISORS Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 8

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69951 616.13 06/21/24 OUTSTANDING SYSTEM 04677 CORODATA RECORDS MANAGEMENT INC 1 69952 2650.00 06/21/24 OUTSTANDING SYSTEM 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 69953 55.00 06/21/24 OUTSTANDING SYSTEM 00022 COUNTY OF SAN MATEO ANIMAL LICENSING 1 69954 3850.00 06/21/24 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 69955 2497.62 06/21/24 OUTSTANDING SYSTEM 01204 CRESCO EQUIPMENT RENTALS 1 69956 18030.33 06/21/24 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 69957 350.00 06/21/24 OUTSTANDING SYSTEM 05062 DARRYL PANG 1 69958 675.00 06/21/24 OUTSTANDING SYSTEM 03283 DEPARTMENT OF INDUSTRIAL RELATIONS 1 69959 1210.00 06/21/24 OUTSTANDING SYSTEM 00014 DEPARTMENT OF SOCIAL SERVICES 1 69960 2354.71 06/21/24 OUTSTANDING SYSTEM 04354 DOOLEY ENTERPRISES, INC. 1 69961 1400.00 06/21/24 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 69962 45584.73 06/21/24 OUTSTANDING SYSTEM 04889 DXP ENTERPRISES, INC. 1 69963 1435.85 06/21/24 OUTSTANDING SYSTEM 03458 EOA INC 1 69964 77.24 06/21/24 OUTSTANDING SYSTEM 00758 EXPERIAN 1 69965 24.00 06/21/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 69966 12.00 06/21/24 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 69967 4032.90 06/21/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 69968 340.66 06/21/24 OUTSTANDING SYSTEM 03296 GALLS/QUARTERMASTER 1 69969 985.03 06/21/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 69970 3516.77 06/21/24 OUTSTANDING SYSTEM 00911 HAYWARD GORDON

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1.a
Packet Pg. 12
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 69971 1309.71 06/21/24 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 69972 110.00 06/21/24 OUTSTANDING SYSTEM 00924 HILL SCOTT 1 69973 2074.79 06/21/24 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES 1 69974 129.00 06/21/24 OUTSTANDING SYSTEM 00001 JARQUIN, MARTIN 1 69975 40.36 06/21/24 OUTSTANDING SYSTEM 06116 JENNIFER BARR 1 69976 856.37 06/21/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 9

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 69977 15.10 06/21/24 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 69978 14335.50 06/21/24 OUTSTANDING SYSTEM 05424 LIFFEY ELECTRIC, INC. 1 69979 502.87 06/21/24 OUTSTANDING SYSTEM 06086 LUIS MALDONADO 1 69980 1932.00 06/21/24 OUTSTANDING SYSTEM 00001 MACARIO, LEXI 1 69981 155.00 06/21/24 OUTSTANDING SYSTEM 00001 MAR, STEPHANIE 1 69982 75.00 06/21/24 OUTSTANDING SYSTEM 06114 MARINA HERNANDEZ & GABE HERNANDEZ 1 69983 1350.00 06/21/24 OUTSTANDING SYSTEM 06109 MARIO PATINO 1 69984 72.70 06/21/24 OUTSTANDING SYSTEM 00001 MARTINEZ, ERIC 1 69985 1918.50 06/21/24 OUTSTANDING SYSTEM 05533 MCMILLAN ELECTRIC 1 69986 96.70 06/21/24 OUTSTANDING SYSTEM 00001 MENCONI/LISA 1 69987 4727.93 06/21/24 OUTSTANDING SYSTEM 05964 MOBILE-TECH AUTOMOTIVE INC 1 69988 8786.92 06/21/24 OUTSTANDING SYSTEM 03430 MOUNTAINTOP INSIGHT CONSULTING 1 69989 938.84 06/21/24 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 69990 13476.72 06/21/24 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 69991 405.53 06/21/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 69992 122.00 06/21/24 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 69993 219941.45 06/21/24 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 69994 3200.00 06/21/24 OUTSTANDING SYSTEM 06072 PERRY THORWALDSON 1 69995 600.00 06/21/24 OUTSTANDING SYSTEM 06111 PETER LOEB 1 69996 4996.90 06/21/24 OUTSTANDING SYSTEM 04651 PLAZO CONSTRUCTION 1 69997 448.42 06/21/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 69998 22473.78 06/21/24 OUTSTANDING SYSTEM 03281 REGIONAL GOVERNMENT SERVICES 1 69999 450.00 06/21/24 OUTSTANDING SYSTEM 06110 ROSENBERG PLUMBING 1 70000 6782.45 06/21/24 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 70001 78.08 06/21/24 OUTSTANDING SYSTEM 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 70002 3655.00 06/21/24 OUTSTANDING SYSTEM 04646 SCHAAF & WHEELER Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 10

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70003 65.87 06/21/24 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 70004 85.17 06/21/24 OUTSTANDING SYSTEM 02182 SERVICE PRESS, INC. 1 70005 330.59 06/21/24 OUTSTANDING SYSTEM 01513 SOUTH CITY LUMBER 1 70006 5989.60 06/21/24 OUTSTANDING SYSTEM 01531 ST. FRANCIS ELECTRIC, INC. 1 70007 1440.00 06/21/24 OUTSTANDING SYSTEM 00001 STAFFORD, JEREMY 1 70008 800.00 06/21/24 OUTSTANDING SYSTEM 05723 STANLEY ERHART 1 70009 120.00 06/21/24 OUTSTANDING SYSTEM 05524 STEVEN MICHAEL EVANS JR

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1.a
Packet Pg. 13
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 70010 45.00 06/21/24 OUTSTANDING SYSTEM 00001 SUN, LOUIS 1 70011 9857.29 06/21/24 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 70012 16.00 06/21/24 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 70013 1770.50 06/21/24 OUTSTANDING SYSTEM 01587 TELECOMMUNICATIONS ENGINEERING ASSOCIATE 1 70014 68776.50 06/21/24 OUTSTANDING SYSTEM 05665 TELSTAR INSTRUMENTS 1 70015 183.65 06/21/24 OUTSTANDING SYSTEM 00029 THE HOME DEPOT PRO INSTITUTIONAL 1 70016 6500.00 06/21/24 OUTSTANDING SYSTEM 05487 THE LEW EDWARDS GROUP 1 70017 416.00 06/21/24 OUTSTANDING SYSTEM 01602 THOMSON WEST 1 70018 28.40 06/21/24 OUTSTANDING SYSTEM 00001 TOLLEFSON, CAROLE 1 70019 97.46 06/21/24 OUTSTANDING SYSTEM 00002 TRAYER, MICHELLE (PETTY CASH) 1 70020 2664.00 06/21/24 OUTSTANDING SYSTEM 05946 TYLER TECHNOLOGIES 1 70021 220.00 06/21/24 OUTSTANDING SYSTEM 01657 U.S. POSTAL SERVICE 1 70022 2000.00 06/21/24 OUTSTANDING SYSTEM 01657 U.S. POSTAL SERVICE 1 70023 1000.00 06/21/24 OUTSTANDING SYSTEM 00050 UNITED STATES POSTAL SERVICE 1 70024 20468.00 06/21/24 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 70025 363.91 06/21/24 OUTSTANDING SYSTEM 05832 UPS STORE 1468 1 70026 6000.00 06/21/24 OUTSTANDING SYSTEM 05885 WARWICK GROUP CONSULTANTS, LLC 1 70027 1956.40 06/21/24 OUTSTANDING SYSTEM 01725 WINTZELL YLVA 1 70028 1100.00 06/21/24 OUTSTANDING SYSTEM 01729 WITMER-TYSON IMPORTS, INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 11

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70029 423.50 06/07/24 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 70030 15941.19 06/07/24 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 70031 9663.14 06/07/24 OUTSTANDING SYSTEM 03741 BENEFIT COORDINATORS CORPORATION 1 70032 59.00 06/07/24 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 70033 242.76 06/07/24 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 70034 896.00 06/07/24 OUTSTANDING SYSTEM 01757 CLEA
1 70035 100.00 06/07/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 70036 200.00 06/07/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 70037 100.00 06/07/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 70038 782.67 06/07/24 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 70039 840.00 06/07/24 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 70040 210.00 06/07/24 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 70041 420.00 06/07/24 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 70042 92.00 06/07/24 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF L2400-PAC 1 70043 1690.50 06/07/24 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 70044 975.00 06/07/24 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 1 70045 25.11 06/07/24 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 70046 3884.14 06/07/24 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 70047 223503.69 06/04/24 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO. 1 70048 229454.89 06/26/24 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO. 1 70050 242.76 06/21/24 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 70051 100.00 06/21/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 70052 200.00 06/21/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 70053 100.00 06/21/24 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD

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1.a
Packet Pg. 14
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 70054 396.00 06/21/24 OUTSTANDING SYSTEM 01767 NPFBA
1 70055 782.67 06/21/24 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 12

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70056 439.00 06/21/24 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 70057 840.00 06/21/24 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 70058 210.00 06/21/24 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 70059 420.00 06/21/24 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 70060 92.00 06/21/24 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF L2400-PAC 1 70061 1690.50 06/21/24 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 70062 5698.00 06/21/24 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 70064 3349.61 06/28/24 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 70065 864.23 06/28/24 OUTSTANDING SYSTEM 00001 AMBER SHONG 1 70066 3500.00 06/28/24 OUTSTANDING SYSTEM 06065 AMERICAN TRUCK & BUS DRIVING SCHOOL 1 70067 2628.99 06/28/24 OUTSTANDING SYSTEM 05352 ANKAR CYCLES, INC. 1 70068 391.05 06/28/24 OUTSTANDING SYSTEM 00225 ATCO INTERNATIONAL 1 70069 4664.00 06/28/24 OUTSTANDING SYSTEM 00265 BAAQMD 1 70070 37.00 06/28/24 OUTSTANDING SYSTEM 05862 BADGE FRAME, INC. 1 70071 257.11 06/28/24 OUTSTANDING SYSTEM 04403 BAY AREA PARTS INC 1 70072 4812.50 06/28/24 OUTSTANDING SYSTEM 04564 BERGDAVIS 1 70073 1386.73 06/28/24 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 70074 200.00 06/28/24 OUTSTANDING SYSTEM 02118 BOOTZIN/ALEX 1 70075 1274.55 06/28/24 OUTSTANDING SYSTEM 00365 BROADMOOR LANDSCAPE SUPPLY 1 70076 103.00 06/28/24 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 70077 10656.82 06/28/24 OUTSTANDING SYSTEM 00421 CALIFORNIA DIESEL & POWER 1 70078 301.84 06/28/24 OUTSTANDING SYSTEM 00001 CAMPANA, NICHOLAS 1 70079 1600.45 06/28/24 OUTSTANDING SYSTEM 05895 CAPITAL ONE TRADE CREDIT 1 70080 3111.00 06/28/24 OUTSTANDING SYSTEM 04757 CATHOLIC CHARITIES CYO OF THE ARCHDIOCES 1 70081 20031.43 06/28/24 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 70082 279.43 06/28/24 OUTSTANDING SYSTEM 00510 CINTAS Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 13

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70083 2040.19 06/28/24 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 70084 9565.41 06/28/24 OUTSTANDING SYSTEM 04446 COLORPRINT 1 70085 698.46 06/28/24 OUTSTANDING SYSTEM 02168 COMCAST 1 70086 34057.00 06/28/24 OUTSTANDING SYSTEM 06115 CRIDER CONSTRUCTION 1 70087 50.00 06/28/24 OUTSTANDING SYSTEM 00001 CUNANAN, SUZANNE 1 70088 18262.31 06/28/24 OUTSTANDING SYSTEM 05715 DE NORA HOLDINGS US, INC. 1 70089 3834.00 06/28/24 OUTSTANDING SYSTEM 00672 DIAL GLASS AND WINDOW CO 1 70090 1038.18 06/28/24 OUTSTANDING SYSTEM 00676 DISCOUNT SCHOOL SUPPLY 1 70091 123.98 06/28/24 OUTSTANDING SYSTEM 02614 DISH
1 70092 1130.00 06/28/24 OUTSTANDING SYSTEM 03458 EOA INC

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1.a
Packet Pg. 15
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24) 1 70093 36.00 06/28/24 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 70094 36.00 06/28/24 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 70095 11274.33 06/28/24 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 70096 11440.00 06/28/24 OUTSTANDING SYSTEM 06077 FRANK AND GROSSMAN LANDSCAPE CONTRACTORS 1 70097 17167.13 06/28/24 OUTSTANDING SYSTEM 04369 GHD INC. 1 70098 10096.28 06/28/24 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 70099 4092.88 06/28/24 OUTSTANDING SYSTEM 00872 GRAINGER 1 70100 4917.74 06/28/24 OUTSTANDING SYSTEM 00892 HACH COMPANY 1 70101 398.52 06/28/24 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 70102 456.00 06/28/24 OUTSTANDING SYSTEM 00926 HILTON IRENE 1 70103 3645.42 06/28/24 OUTSTANDING SYSTEM 00927 HINDERLITER, DE LLAMAS & ASSOC 1 70104 32977.25 06/28/24 OUTSTANDING SYSTEM 06078 JEROME CRUZ / CHARINA CRUZ 1 70105 175.80 06/28/24 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 70106 37427.62 06/28/24 OUTSTANDING SYSTEM 06085 K.F. HOWELL ELECTRIC, INC 1 70107 250.00 06/28/24 OUTSTANDING SYSTEM 06119 KEN SCHNEIDER 1 70108 637.17 06/28/24 OUTSTANDING SYSTEM 03700 KIMBALL MIDWEST Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 14

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70109 31.20 06/28/24 OUTSTANDING SYSTEM 04781 KING, KATHLEEN 1 70110 12879.13 06/28/24 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 70111 272.25 06/28/24 OUTSTANDING SYSTEM 04088 LARRY WALKER ASSOCIATES 1 70112 50.00 06/28/24 OUTSTANDING SYSTEM 00001 MANSKER, STEVEN 1 70113 10000.00 06/28/24 OUTSTANDING SYSTEM 06118 MCCABE & COMPANY INC 1 70114 301.84 06/28/24 OUTSTANDING SYSTEM 00001 MEEHLEIB, AUDIE 1 70115 133323.23 06/28/24 OUTSTANDING SYSTEM 03890 MICHAEL ROBERTS CONSTRUCTION, INC 1 70116 250.00 06/28/24 OUTSTANDING SYSTEM 05964 MOBILE-TECH AUTOMOTIVE INC 1 70117 600.00 06/28/24 OUTSTANDING SYSTEM 01378 MUSCIO SECURITY 1 70118 159335.22 06/28/24 OUTSTANDING SYSTEM 06121 MYKZK LLC 1 70119 19877.00 06/28/24 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 70120 645.88 06/28/24 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 70121 32.94 06/28/24 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 70122 42.00 06/28/24 OUTSTANDING SYSTEM 01219 OIL CHANGERS 1 70123 1288.20 06/28/24 OUTSTANDING SYSTEM 00519 OMMM PACIFICA 1 70124 1212.27 06/28/24 OUTSTANDING SYSTEM 01243 PACIFIC MANOR HARDWARE, INC. 1 70125 41559.00 06/28/24 OUTSTANDING SYSTEM 01261 PACIFICA SCHOOL DISTRICT 1 70126 1508.78 06/28/24 OUTSTANDING SYSTEM 00320 PLAN JPA 1 70127 27060.45 06/28/24 OUTSTANDING SYSTEM 03782 PRIORITY 1 PUBLIC SAFETY EQUIPMENT 1 70128 1297.35 06/28/24 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 70129 113.66 06/28/24 OUTSTANDING SYSTEM 04026 RANEY PLANNING AND MANAGEMENT, INC 1 70130 3750.00 06/28/24 OUTSTANDING SYSTEM 06093 REXEL USA, INC 1 70131 1425.57 06/28/24 OUTSTANDING SYSTEM 01367 RICE TRUCKING SOIL FARM 1 70132 2074.80 06/28/24 OUTSTANDING SYSTEM 03306 ROBERT HALF MANAGEMENT RESOURCES 1 70133 396.90 06/28/24 OUTSTANDING SYSTEM 02040 ROSS' LADDER SERVICE 1 70134 85.50 06/28/24 OUTSTANDING SYSTEM 01399 SACRAMENTO REGIONAL PUBLIC SAFETY Report: RECONCILE Generated: 12DEC22 14:37 Run: MONDAY JUL0124 15:30 Page: 15

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1.a
Packet Pg. 16
Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24)

CITY OF PACIFICA
FOR: 06/01/24 - 06/30/24 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 70135 576.00 06/28/24 OUTSTANDING SYSTEM 03720 SAN MATEO DAILY JOURNAL 1 70136 7068.22 06/28/24 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 70137 4500.00 06/28/24 OUTSTANDING SYSTEM 06120 THE CONSULTING TEAM, LLC 1 70138 100000.00 06/28/24 OUTSTANDING SYSTEM 01607 TIDES CENTER-PACIFICA RES CTR 1 70139 2496.76 06/28/24 OUTSTANDING SYSTEM 00001 TRAN, HENRY 1 70140 6572.91 06/28/24 OUTSTANDING SYSTEM 05936 TRIPEPI, SMITH & ASSOCIATES, INC. 1 70141 6700.00 06/28/24 OUTSTANDING SYSTEM 03457 U.S. BANK 1 70142 5285.70 06/28/24 OUTSTANDING SYSTEM 04576 UNIVAR SOLUTIONS USA INC 1 70143 5661.58 06/28/24 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 70144 2912.54 06/28/24 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL BANK: 1 TOTAL # OF CHECKS: 374 FOR A TOTAL AMOUNT OF: $3251181.28 TOTAL # OF REISSUED CHECKS: 0 FOR A TOTAL AMOUNT OF:

TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

Page 10 of 10 ends

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=21&FileName=D:\GemsE... 7/1/2024

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Attachment: Disbursements -FY 23-24 - 06-01 to 06-30-24 updated (5705 : Disbursements - Dated 6/1/24 through 6/30/24)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. The project was completed on April 24, 2023. • A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City at the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid. The rebid for replacing the guardrails in need of immediate repair came in over $1.4 million and all of the guardrails at $4 million. As the project was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the guardrails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. In summary, the 2023 report notes that the end of the main pier and L-section of the pier is in serious condition and should be fixed within the next two years. The remaining area of the main pier is considered in poor condition and should be repaired within four years. This report does not include the new damage sustained during the Dec. 28, 2023, high tide/big wave event. The structural engineers determined there was additional damage to the piles, handrails, and deck. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until a complete assessment be made after the winter storms. • In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void approximately 40’ long and 12’-15’ deep (2’-7’ in width) was found behind the seawall and was repaired with concrete and cement slurry.

The final sidewalk replacement was completed at the end of December 2023. • On Friday, December 29, 2023, another failure behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The final repair was completed on January 3, 2024, with the final sidewalk section and wall completed a week later. The total repair area was approximately 300 sf. This also caused damage to the Milagra storm drain outfall and left substantial sand deposits on the Beach Boulevard Prominade and on the southern Beach Boulevard rock revetment. • In Mach of 2024, City staff received an Emergency Coastal Development Permit (ECDP) from the California Coastal Commission (CCC) for removal of the substantial sand deposits left on Beach Boulevard Promenade and southern rock revetment as well as for 2 Packet Pg. 19
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the repair of the damage to the Milagra outfall. Repair to the outfall and removal of the sand on the Beach Boulevard Promenade was completed in late March/April 2024.

Removal of the sand from the southern Beach Boulevard Rock Revetment is expected to be completed by mid-May 2024, with work starting on May 9, 2024. • In May 2024, a new sink hole (approx. 5’ w x 25’ l) was discovered behind the seawall on Beach Blvd. to the north of Santa Maria. The hole was repaired through an emergency contractor.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with June 10, 2024, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5702 : Continuation of "ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5702 : Continuation of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, P.E., Deputy Director of Public Works - Wastewater (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 3 Packet Pg. 23
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020, City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020, and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a nonstandard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City had been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim.

The City Council approved an agreement for DW Nicholson (DWN) to construct the Anza Pump Station Repair Project. Construction began on May 1, 2022. Ghirardelli and Associates were also approved to manage the construction work. The two new gas engines were delivered and installed in December 2022; the third new gas engine was installed in June 2023 and the new 2- inch PG&E gas service line for the new gas engines was completed on May 2, 2023; All Anza Pump Station bathrooms were opened by August 25, 2023. Pump #3 was installed in early 3 Packet Pg. 24
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January 2024. Startup and testing of the new Engine#1, Engine#3, and Engine#4 have been completed and are now in service; however, the contractor continues to troubleshoot the electronic control panel for automatic operations. The closure of the roof is now completed.

Contractor is working to correct a component to the sump pump which is expected to be completed in August. The project will reach substantial completion when the sump pump component is completed.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with June 10, 2024, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

FISCAL IMPACT:

There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5693 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5693 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5693 : Continuance

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5693 : Continuance

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Continuation of Proclamation of Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive
RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Carmel Avenue from Vallejo Terrace to Canyon Drive.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, Deputy Director of Public Works – Wastewater (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Friday, June 14, 2024, Public Works Wastewater Division staff were conducting CCTV inspections on the 6-inch sewer line on all of Carmel Avenue in preparation for an upcoming resurfacing project, and staff discovered approximately seven Grade 5 defects in three segments of the 6-inch sewer lines that require immediate repair.

Upon further investigation, the damaged 6-inch sewer mainlines are in danger of collapsing which would create a hazardous condition including potential Sanitary Sewer Spills and threaten the safety of persons and property, including critical public infrastructure.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City.

The proclamation is subject to ratification by the City Council at the earliest possible time. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency, the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let 4 Packet Pg. 30
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contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined the damaged 6-inch sewer mainlines are in danger of collapsing which would create a hazardous condition and threaten the health and safety of persons and property, including critical public infrastructure, which require immediate attention and constitute an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by the damaged and potential collapse of the 6-inch sewer main on Carmel Avenue from Vallejo Terrace to Canyon Drive. As such, on June 17, 2024 the City Manager did proclaim the existence of a local emergency within the City and the City Council approved a Resolution ratifying the emergency on July 24, 2024. The need to continue the emergency action continues as the repair will take approximately 5-8 weeks. The Resolution ratifying emergency is attached to this staff report as Attachment A.

City staff conducted an urgent search and contracted with Pacific Trenchless of Oakland, California to assist the City with the repairs of Carmel Avenue from Vallejo Terrace to Canyon Drive. Pacific Trenchless previously worked on and completed the Pedro Point Sewer Rehabilitation project back in August 26, 2019, and they recently also provided bids for the Lower Linda Mar Sewer Rehabilitation project. The City is familiar with Pacific Trenchless’ past performance and is satisfied with their work. The proposal provided by Pacific Trenchless includes the repair of 146 linear feet of open trench sewer replacement for 6-inch PVC pipe, the repair of 836 linear feet of pipe bursting replacement of 6-inch VCP pipe, and the final cost will be provided to City Council after the completion of the emergency repair work. Pacific Trenchless started this work on Monday, June 24, 2024, and the work is estimated to be completed in three weeks.

Pursuant to Public Contract Code section 22050, the City Council reviewed and affirmed by a unanimous vote the emergency action taken by the City Manager on June 17, 2024 at the June 24, 2024 regular City Council meeting. Per Public Contract Code section 22050, the City Council will also need to review the emergency action at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action. Therefore, staff is bringing the recommendation for continuance of the Proclamation confirming the existence of local emergency at Carmel Avenue for Council action at this July 8, 2024 regular meeting.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Carmel Avenue repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Carmel Avenue from Vallejo Terrace to Canyon Drive, and ratifying the award to Pacific Trenchless for the emergency repair work. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

ALTERNATIVE ACTION:

Council may choose to not to adopt the Proclamation Confirming Existence of Local Emergency at Carmel Avenue, however this is not recommended as delaying the work may cause health and safety issues to persons and property, including critical public infrastructure. 4 Packet Pg. 31
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FISCAL IMPACT:

There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment A - Proclamation of Local Emergency Carmel Avenue (PDF) 4 Packet Pg. 32
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Attachment: Attachment A - Proclamation of Local Emergency Carmel Avenue [Revision 1] (5703 : Continuance of Proclamation Confirming

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Attachment: Attachment A - Proclamation of Local Emergency Carmel Avenue [Revision 1] (5703 : Continuance of Proclamation Confirming

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Attachment: Attachment A - Proclamation of Local Emergency Carmel Avenue [Revision 1] (5703 : Continuance of Proclamation Confirming

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Attachment: Attachment A - Proclamation of Local Emergency Carmel Avenue [Revision 1] (5703 : Continuance of Proclamation Confirming

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Approve a new classification for Finance and Administrative Services Director, and adopt the new and revised job description and salary schedule into the classification plan.

RECOMMENDED ACTION:

Move to Adopt the resolution approving a new classification for Finance and Administrative Services Director, and adopt the new and revised job description and salary schedule into the classification plan.

STAFF CONTACT:

Irene Camarena, HR Manager
650-738-7303
[email protected]
Yulia Carter, Assistant City Manager
650-738-7402
[email protected]
BACKGROUND/DISCUSSION:

This recommendation is to add a standalone classification of the Administrative Services Director within the Administrative Services Department to provide strong finance oversight and management support for administrative functions. The proposal arises from the critical need for oversight and support in the Finance Department due to staff turnover and newer staff members requiring more support and training to perform critical day-to-day operational and management functions. This action will also increase the capacity of the Assistant City Manager position by separating the Administrative Services Director role from the Assistant City Manager position.

Historically, the City of Pacifica’s Assistant City Manager role has always been combined with other department head responsibilities depending on the incumbent’s area of expertise. The current Assistant City Manager also holds responsibilities for Economic Development, Risk Management, Finance, Human Resources, and Information Technology. Not only is this workload unsustainable for one position, but the ACM currently has limited capacity for other critical general functions, ongoing programs, and special projects within the City Manager’s Office.

Additionally, due to recent turnovers in the Administrative Services Department, there are many new and less experienced staff members, especially in the Finance Division, who require a lot of attention, training, and mentorship. This places significant constraints on the ACM’s time across all areas of responsibility, making it challenging to ensure the smooth daily operation of the department.
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Furthermore, the Human Resources Manager has announced her upcoming retirement in September and based on preliminary conversations with peer agencies and the Bay Area’s top public sector recruitment firms, this position will be extremely hard to fill. The City conducted a recruitment earlier in the year with no viable candidates to fill this role. There is an apparent shortage and high demand pressures in the Bay Area for experienced Human Resources professionals. Many municipal agencies are currently experiencing similar recruitment challenges. Several Bay Area Cities ran similar recruitments at the same time with more competitive salary and benefits packages. Unfortunately, positions in the human resources category are one of the toughest to fill in the Bay Area.

Creating a department director-level position over the administrative service functions could expand the potential pool of qualified and experienced candidates who are currently Finance or Human Resources Directors interested in expanding their careers to a broader administrative role.

The City Council approved the City Manager’s FY 2024-25 Budget recommendation to add a standalone Finance/Administrative Services Director position to address these current and upcoming City needs. This will strengthen the Finance Department and provide a higher level of expertise and additional support to the Human Resources Division. The FY 2024-25 Budget also included a subsequent reorganization of the Finance and Administrative Services Department after filling the Director position to meet the savings target included in the budget.

This may be accommodated by under-filling the vacant positions or reclassifying existing positions within the Finance Department.

The new classification title is consistent with the organizational structure in other departments citywide and will fall under the unrepresented management and confidential employees' group in the executive management category. The new classification would allow the City to stay competitive and attract a top-talent-qualified pool of candidates. With the Council’s adoption of the FY 2024-25 Budget on June 24, 2024, the Council has already approved this recommendation as a matter of position control with the understanding that staff would bring forward a job classification and salary schedule for the Council's adoption at a subsequent meeting.

The City Manager recommends that the Council formally approve the updated specification, title, and salary for the Finance/Administrative Services Director classification (Attachment A), consistent with past practices of the Council’s approval of job specifications and classification plan. The position will remain an at-will, unrepresented executive class.

Staff conducted a comparable compensation analysis of other Administrative Services Director positions in San Mateo County. Based on this review of similar positions in comparable agencies and internal alignment with other executive job classes within the City, the recommended monthly salary range for the position is $15-756 - $19,152, which places this job class 6% below the market average compared to Finance/Administrative Services Directors in San Mateo County, as presented in the table below.
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July 08, 2024
Agency Position Monthly Min Monthly Max Annual Min Annual Max Belmont Administrative Services Director 15,617 19,522 187,404 234,264 Brisbane Administrative Services Director 16,236 19,735 194,832 236,820 Burlingame Administrative Services Director 15,004 18,222 180,048 218,664 Daly City Director of Fin & Admin Svcs 17,814 21,653 213,768 259,836 Foster City Administrative Services Director 17,609 21,404 211,308 256,848 Menlo park Administrative Services Director 14,982 20,692 179,784 248,304 Redwood City Asst. Dir. Of Admn Svcs 14,916 20,138 178,992 241,656 San Carlos Administrative Services Director 17,576 21,368 210,912 256,416 Average 16,219 20,342 194,631 244,101
Median 15,927 20,415 191,118 244,980
Aligned 15,756 19,152 214,788 229,824
Above/Below
Average -6%
There are no other changes to the ACM classification at this time, as this job specification will be updated and presented to the Council together with the classification study.

Article 4, Section 2-4.401 - Establishment of the Municipal Code establishes the procedures for the City Manager, as Personnel Officer, to create and revise a position classification plan. Any new or revised classification is officially established upon adoption by the City Council. Once the Council approves the new job classification and salary schedule, the City will proceed with the recruitment.

FISCAL IMPACT:

The funding for the new Finance and Administrative Services Director position is included in the Adopted FY 2024-25 Budget. The actual fiscal impact will be dependent on the future employee's placement salary step with the organization. Based on the City's current practices, most appointments are made at the mid-range salary scale, so the actual annual cost is likely to be lower in the first few years of the position being filled.

ORIGINATED BY:

Human Resources
ATTACHMENT LIST:

Exhibit A: Finance and Administrative Services Director. final (PDF) 5 Packet Pg. 40
Pacifica City Council 4
July 08, 2024
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE

NEW CLASSIFICATION FOR FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR AND

ADOPT THE NEW AND REVISED JOB DESCRIPTION AND SALARY SCHEDULE INTO THE

CLASSIFICATION PLAN
WHEREAS, Article 4, Section 2-4.401 of the Pacifica Municipal Code establishes a civil service personnel system and procedures for the administration of personnel matters; and WHEREAS, said Chapter requires that the City Manager, as Personnel Officer, prepare and recommend to the City Council a position classification plan, class specifications, and revisions thereto; and
WHEREAS, said Chapter requires that personnel rules and policies be adopted by resolution of the City Council; and
WHEREAS, the City Council approved the addition of the Finance & Administrative Services Director position to the FY 2024-25 Budget to increase the capacity of the Assistant City Manager by separating the Finance & Administrative Services Director and Assistant City Manager duties; and
WHEREAS, based on the job analysis by the independent consultant performing a citywide classification study, creating this new position specification of Finance/Administrative Services Director will improve the service delivery by the Finance Department; and the new classification is consistent with the organizational structure of other departments; and WHEREAS, the salary range for the new classification was compared to the market median of the San Mateo County cities and internally aligned to the other executive classes in Pacifica;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica, California, that the new Finance/Administrative Services Director classification is hereby approved to add to the City’s Classification Plan and the Unrepresented Executive and Confidential Employees MOU, and the salary range for the position is established monthly as $15,756 - $19,152 for FY2024-25.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of July, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
5 Packet Pg. 41
Pacifica City Council 5
July 08, 2024
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 42

EXHIBIT A
City of Pacifica

FINANCE AND ADMINISTRATIVE

SERVICES DIRECTOR
DESCRIPTION:

DEFINITION
Performs a variety of complex administrative and professional work in planning, developing, directing, and organizing the various operations of the Finance and Administrative Services Department. This classification oversees and manages the City’s Finance Department, serves as the City’s Fiscal Officer and City Treasurer; directs and manages Citywide audits; and may manage other administrative functions as assigned by the City Manager, including Information Technology and Human Resources divisions; serves on a variety of multi-agency boards and committees; provides input on a variety of Citywide and organizational issues; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This is a full-time Department Director that requires highly advanced leadership, administrative, financial, analytical and technical skills. This classification oversees, directs, and participates in all activities of the Finance and Administrative Services Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.

SUPERVISION RECEIVED AND EXERCISED
Receives broad policy direction from the City Manager. Exercises direction and supervision over management, professional, administrative and technical staff members.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

1. Plans, organizes, directs and manages the Finance Division, including general ledger, auditing, accounting, budgeting, investment, payroll, and purchasing.

2. Implements and enforces policies consistent with federal, state, and local regulations and industry best practices for assigned areas of responsibility.

3. Ensures City staff has resources and training to effectively use equipment and technology in furtherance of department and City goals.

4. Directs and manages the implementation and maintenance of software systems related to areas of responsibility.

5. Oversees and manages the fiscal year-end close process, the annual external audit, the City’s operating budget, and the Annual Comprehensive Financial Report (ACFR).

6. Assists in the development of the Capital Improvement Plan.

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EXHIBIT A

7. Reviews, evaluates and recommends improvements to the City’s administrative and financial internal control systems and procedures and ensures reporting and audit compliance.

8. Develops and implements goals, objectives and priorities and prepares and/ or oversees the preparation of various long- and short-term financial statements, statistical reports and analysis requested by the city Manager or City Council.

9. Collaborates and provides costing of baseline costs, proposal costs, and the costs of tentative agreements for collective bargaining negotiations.

10.Invests and monitors the City’s cash portfolio according to City Council policy; develops investment and withdrawal policy for consideration by the City Manager and the City Council; and develops cash flow forecasts to determine the funds available for long term investments.

11.Supervises, trains, evaluates, and provides work direction and coordination for Division staff; evaluates Division staffing arrangements, staffing levels, and work assignments, and makes necessary recommendations to the City Manager; sets performance standards for Division staff and evaluates performance, including professional growth and development goals; makes hiring and other personnel action recommendations and decisions.

12.Drafts and reviews staff agenda reports, attends public meetings to explain and promote city programs and policies, makes presentations to the City Council, Commissions, and other groups of a financial nature relating to the City’s budget and financial forecast. May negotiate agreements for the Division with other public and private companies.

13.Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project awards.

14.Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.

15.May manage operations of Human Resources Division, including recruitment, benefits, professional development, labor relations, classification and compensation; and the Information Technology Division; including the implementation and maintenance of Enterprise Resource Planning (ERP) software; provides and maintain hardware and software; develops and maintains a secure network infrastructure; data; voice infrastructure, and telecommunications systems; manages City’s website.

QUALIFICATIONS:

Knowledge of:
• Principles, methods, and practices of administration, personnel management, governmental accounting, municipal and governmental budgeting, auditing, grant accounting, purchasing, treasury management, and revenue administration. • Principles, practices, and techniques of public human resources administration. • Principles and practices of labor relations and collective bargaining in a public agency.
• Principles and practices of technology and communication systems administration.

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EXHIBIT A
• Principles and practices of public agency technology and user support, technology selection and implementation
• Government investment policy, investment strategies, interest bearing instruments, and cash flow forecasting.
• Laws, statutes, ordinances, regulations, and requirements affecting municipal finance administration and investment of public funds, methods, and techniques for record keeping.
• Statistical analyses, technical report preparation, presentation methods and techniques, contract administration, and negotiation methods and procedures as applied to assigned work.
• Principles and practices of leadership, motivation, team building, and conflict resolution.
• Modern office practices, methods, and equipment, including computer-based accounting systems and applicable software
• Quantitative and management analysis techniques to determine fiscal impacts.

Ability to:
• Develop and maintain up-to-date equitable and consistent programs and plans in all areas of responsibility.
• Develop and maintain efficient and effective City-wide technology and communication systems.
• Prepare and administer large and complex budgets.
• Communicate effectively, both orally and in writing.
• Use initiative, tact, prudence, and independent judgment within general policy and legal guidelines.
• Select, supervise, and motivate staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Analyze complex issues, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively utilize computer applications and technology related to the work. • Analyze and solve problems, prepare a variety of financial statements, reports, and analyses.
• Perform mathematical calculations quickly and accurately, read, interpret, and record data accurately, organize, prioritize, and follow-up on work assignments • Analyze, balance, and reconcile financial data, ledgers, and accounts. • Operate contemporary office equipment, including computer systems and associated software applications, including financial and accounting programs. • Plan, organize, and direct the work of assigned staff and manage complex projects. • Interact effectively with City staff, elected officials, and representatives of various public and private agencies.
• Establish and maintain effective working relationships with others. • Understand, interpret, and apply Federal and State law, local regulations, and complex guidelines and procedures.

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Attachment: Exhibit A: Finance and Administrative Services Director. final [Revision 1] (5709 : Approve a new classification for Finance and

EXHIBIT A
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Seven (7) years of increasingly responsible management and/or administrative experience in finance, accounting, or a related field, including three (3) years of management or supervisory experience in accounting, finance or administrative services. preferably in a public agency, or government accounting firm.

Training:

Equivalent to a bachelor’s degree in finance, economics, accounting, business administration, public administration, or a related field. A master’s degree in business or a related field or Certified Public Accountant certification is desirable.

Licenses:

Possession of, or ability to obtain, prior to employment, a valid Class C Driver’s license issued by the state of California.

ADDITIONAL INFORMATION:

WORKING CONDITIONS
Environmental Conditions:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Conditions:

Ability to sit for long periods of time, stoop, kneel, crouch, reach, finger, grasp, write, and perform repetitive motions. Exerts up to 20 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects with the human body. Hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone.

Visual ability sufficient to read and produce printed material and information displayed on a computer screen.

Last revised 7/2024

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Attachment: Exhibit A: Finance and Administrative Services Director. final [Revision 1] (5709 : Approve a new classification for Finance and

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Amendment No. 2 to Master Consultant Services Agreement and Amendment No. 1 to Task Order 4 between the City of Pacifica and Hines EDM for Scanning and Digitization of City Records
RECOMMENDED ACTION:

Adopt a Resolution Authorizing: (1) Amendment No. 2 to Master Consultant Services Agreement between the City of Pacifica and Hines EDM for scanning and digitization of City records and ongoing scanning services in connection with the City’s Records and Information Management Program Policy to extend the term to 8/30/2024; (2) Amendment No. 1 to Task Order 4 to Increase the Cost Ceiling from $2,000 to $6,000 and extend the term to 8/30/2024 for Scanning and Indexing of Recorded Property Records; and (3) authorize the City Manager to execute all documents related with the agreement.

STAFF CONTACT:

Sarah Coffey, City Clerk
(650) 738-7307
[email protected]
BACKGROUND/DISCUSSION:

On March 5, 2021, the City issued a request for proposals (RFP) from firms to provide document imaging services for a city-wide document imaging project to digitize microfiche, microfilm, and paper records with the objective of storing documents electronically and reducing physical storage needs. The City required the expertise and competence of a qualified scanning and digitization vendor to perform the task of document imaging to store documents electronically in a manner compatible with the City’s Laserfiche system. Following the RFP process and evaluation of five responsive proposals, the firm Hines EDM was selected to conduct the scanning and digitization of the City’s records and the City Council approved the Master Agreement for Consultant Services with Hines EDM effective August 9, 2021. The term of the Master Agreement was effective through June 30, 2023 and the cost ceiling was specified at $110,000. Under the Master Agreement, specific tasks prioritized by the requesting City department / division were authorized by Task Orders on an as-needed basis throughout the term of the Master Agreement. This provided the flexibility needed for each department when tasks orders may vary significantly in size and scope, and budget. Hines EDM possess the qualifications, experience, and bandwidth to perform city-wide scanning and digitization services for the City of Pacifica and completed the Task Orders issued to date to the City’s satisfaction.

The City wished to continue its progress toward scanning and digitizing additional records and continue its engagement with Hines EDM as the vendor of choice for achieving these goals. On July 1, 2023, the City entered into the First Amendment to the Master Consultant Services Agreement between the City of Pacifica and Hines EDM to extend the term to June 30, 2024, increase the Cost Ceiling from $110,000 to $150,000 and update the pricing / cost schedule to reflect Hines EDM updated pricing.
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On April 14, 2024, the City entered into Task Order No. 4 under the Master Consultant Services Agreement with Hines EDM for the purpose of scanning and digitizing physical hard copy files of recorded property documents held within the City Clerk’s Office. The estimated cost of the scanning effort under Task Order No. 4 was set out as $2,000 and was anticipated to be completed within the Master Agreement term through June 30, 2024. However, after further review and evaluation, it was determined that additional indexing and meta-data capture for these documents would be required to allow for compatibility and searchability of electronic records within the Laserfiche system. Therefore, it is recommended that the term of the Master Agreement and Task Order No. 4 be extended from June 30, 2024 to August 30, 2024 and the not-to-exceed total compensation for Task Order No. 4 be increased from $2,000 to $6,000 to complete the digitization and indexing of the records under this Task Order.

ALTERNATIVE ACTION:

The Council could choose not to approve Amendment No. 2 to the Master Services Agreement and Amendment No. 1 to Task Order 4 and provide further direction to staff. It should be noted that this would result in continued storage of a portion of the records designated in Task Order No. 4 in the storing of hard-copy format, increased costs for offsite storage of these records, and only a portion of the recorded property records being available in digital format and uploaded to Laserfiche.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
“Enhance Organizational and Fiscal Stability”
FISCAL IMPACT:

No additional budget appropriation is required to authorize these Amendments as the cost of the digitization of these records is within budgeted amounts under contractual services for the City Manager’s Office.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Amendment No. 2 to Master Agreement - Hines EDM 7-8-2024 (PDF) Attachment B: Amendment No. 1 to Task Order 4 - Hines EDM - 7-8-2024(PDF) Attachment C: Master Agreement - Hines EDM (PDF)
Attachment D: Amendment No. 1 to Master Agreement - Hines EDM (PDF) Attachment E: Task Order 4 - Hines EDM - 4-17-2024 (PDF) 6 Packet Pg. 48
Pacifica City Council 3
July 08, 2024
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING (1) AMENDMENT NO. 2 TO MASTER CONSULTANT SERVICES AGREEMENT BETWEEN THE

CITY OF PACIFICA AND HINES EDM FOR SCANNING AND DIGITIZATION OF RECORDS TO EXTEND THE TERM TO AUGUST 30, 2024; (2) AMENDMENT NO. 1 TO TASK ORDER 4 TO INCREASE THE COST CEILING FROM $2,000 TO $6,000 AND EXTEND THE TERM TO AUGUST 30, 2024 FOR SCANNING AND INDEXING OF RECORDED PROPERTY RECORDS; AND (3) AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS

RELATED WITH THE AGREEMENT
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into a Master Agreement with Hines EDM, Inc. for scanning and digitization of City records per the City Council’s authorization on August 9, 2021; and
WHEREAS, the City of Pacifica required additional document scanning and digitization services in fiscal year 2023-2024 as included in department budgets; and WHEREAS, on July 1, 2023, the City of Pacifica entered into the First Amendment to the Master Agreement to extend the term for completion of the services to June 30, 2024, and to increase the not-to-exceed total compensation for all services provided under the Agreement from $110,000 to $150,000 and updating the pricing / cost schedule to reflect Hines EDM pricing schedule as of July 1, 2023; and
WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve Amendment No. 2 to the City’s Master Agreement with Hines EDM for the purpose of extending the term of the Agreement through August 30, 2024 and Amendment No. 1 to the Task Order No. 4, increasing the not-to-exceed cost ceiling from $2,000 to $6,000 for Task Order No. 4, which is within the costs authorized under the Master Agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize Amendment No. 2 to the Master Consultant Services Agreement between the City of Pacifica and Hines EDM for scanning and digitization of records to extend the term to August 30, 2024 and authorize Amendment No. 1 to Task Order 4 to increase the cost ceiling from $2,000 to $6,000 and extend the term to August 30, 2024, and authorize the City Manager to execute all documents related with the agreement.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of July, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
6 Packet Pg. 49
Pacifica City Council 4
July 08, 2024
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 50

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Resolution to Approve Purchase Agreement with Thermal Process Systems for Digester - ATAD Modification Phase 3 Project (P002)
RECOMMENDED ACTION:

Adopt a Resolution:

A. Approving the City Manager to award and execute a sole source Purchase Agreement (Attachment 1) with Thermal Process for Digester - ATAD Modification Phase 3 Project (P002); and
B. Approving the Purchase Agreement with Thermal Process Systems in an amount of $179,647.00; and
C. Authorizing budget authority in the amount of $206,594.00, which includes a contingency in an amount of fifteen percent (15%) of the Contract amount; and D. Authorizing staff to execute future change orders not to exceed the contingency amount; and
E. Authorizing the City Manager and Designated Personnel to execute all documents related to the Digester - ATAD Modification Phase 3 Project (P002).

STAFF CONTACT:

Dan Patten, Engineering Manager
(650) 738-4660
[email protected]
Louis Sun, P.E., Deputy Director of Public Works (Wastewater) (650) 738-4662
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The residual semi-solid material that is produced during sewage treatment is commonly known as sludge or bio-solids. The treatment and proper disposal of sludge are critical to compliance with requirements by the State Water Resource Control Board (Water Board) and California Environment Protection Agency (CalEPA). In addition, the two objectives for treating sludge before final disposal are: to reduce its volume, resulting in less hauling cost, and to stabilize the organic materials so the sludge does not have an offensive odor and can be handled without causing a nuisance or be a health hazard.

The Autothermal Thermophilic Aerobic Digestion (ATAD) process is used for the treatment of sludge at the Calera Creek Water Recycling Plant (Plant). The Plant's ATAD process involves four ATAD Tanks (Tank No.1 through No. 4), and it currently yields Class A, high-quality, 7 Packet Pg. 133
Pacifica City Council 2
July 08, 2024
pathogen-free products. However, improvements are periodically needed to keep up with ATAD's latest technology.

In April 2009, Phase 1 of the ATAD Modification Project was completed. This resulted in savings to the Calera Creek Water Recycling Plant operation, due to the decrease in chemicals purchased, a reduction in sludge haul trips and a huge reduction in offensive odors discharged.

On March 13, 2017, the Council approved the consultant agreement with Freyer and Laureta, Inc. to perform the design services for Phase 2 of the ATAD Improvement Project (Phase 2).

Phase 2 addressed ATAD Tank No. 1 and No. 2, and it further ensures odor reduction, even better-quality sludge and continuous cost savings.

During the Council meeting of January 22, 2018, the Council approved the purchase agreement with Tesco for the supply and installation of communication control panels as part of upgrading the Plant’s main Programmable Logic Controller (PLC) - one of the pre-construction stages of Phase 2. Following this purchase, the next step is the upgrading and reprogramming of the ATAD PLC. This is another essential part of Phase 2 which includes the installation of centrifugal jet pumps, foam control splash cones, actuated dilution air damper, fiberglass pipes, and gate valves.

Thermal Process Systems (TPS) owns the proprietary Thermal Process System ATAD, which is currently being used at the Plant. TPS staff has exclusive expertise on how this ATAD system works and has been providing outstanding technical support to the City since the installation of the Thermal Process System ATAD. Changing the current Thermal Process System ATAD would be very expensive and may result in an inferior system.

On June 22, 2023, during the FY 2023-24 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the Digester - ATAD Modification Phase 3 Project (P002). The Digester - ATAD Modification Phase 3 Project will continue and complete the ATAD upgrade by completing the remaining ATAD Tank No. 3 and No. 4. This project will upgrade the City’s wastewater treatment plant's sludge treatment and odor control processes.

For these reasons, the City Manager is recommending the City Council approve a resolution authorizing the City Manager to award and execute a sole source Purchase Agreement (Attachment 1) for $179,647.00, authorize a budget authority of $206,594 that includes a 15% contingency of the contract amount, and authorize the City Manager to execute all documents related to the Digester - ATAD Modification Phase 3 Project (P002).

ALTERNATIVE ACTION:

The Council may choose not to approve the sole source purchase with Thermal Process Systems, however, doing so would reduce the wastewater treatment plant's sludge treatment and odor control process capabilities and will likely cause operational issues at CCWRP. The City Manager does not recommend this alternate action.

RELATION TO CITY GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: this includes repairing/replacing outdated city facilities such as city hall, libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve the existing wastewater treatment facility. 7 Packet Pg. 134
Pacifica City Council 3
July 08, 2024
FISCAL IMPACT:

The Source and Use of Funds spreadsheet is shown below:

Use of Funds
Master Agreement with Thermal Process Systems $179,647.00 Contingency (15%) $26,947.00
Total Use of Funds $206,594.00
Project Fund Source
Enterprise Fund (Fund 34)
Account No 34.900000.52800.P002.000 $325,000.00
Total Project Fund Source $325,000.00
Estimated Project Fund End Balance $118,406.00
No additional budget authority is necessary as sufficient funds have been approved in the Wastewater Enterprise Fund for FY 2023-24 to pay for this project.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Pacifica-Purchase Agreement Thermal Process Systems signed (PDF) 7 Packet Pg. 135
Pacifica City Council 4
July 08, 2024
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

APPROVING A SOLE SOURCE PURCHASE AGREEMENT BETWEEN THE CITY OF PACIFICA AND THERMAL PROCESS SYSTEM FOR THE DIGESTER – ATAD MODIFICATION PHASE 3 PROJECT (P002) FOR $179,647; AUTHORIZING A BUDGET AUTHORITY IN THE AMOUNT OF $206,594.00, WHICH INCLUDES A CONTINGENCY OF (15%) OF THE CONTRACT AMOUNT; AND AUTHORIZE THE CITY MANAGER AND

DESIGNATED PERSONNEL TO EXECUTE ALL DOCUMENTS RELATED TO DIGESTER ATAD MODIFICATION PHASE 3 PROJECT AND NOT TO EXCEED THE BUDGET AMOUNT WHEREAS, during the FY 2023-24 budget approval process, the City Council approved funding for the Digester – ATAD Modification Phase 3 Project (P002); and WHEREAS, The Digester - ATAD Modification Phase 3 Project will continue and complete the ATAD upgrade by completing the remaining ATAD Tank No. 3 and No. 4. This project will upgrade the City’s wastewater treatment plant's sludge treatment and odor control processes; and
WHEREAS, the Thermal Process Systems (TPS) owns the proprietary Thermal Process System ATAD, which is currently being used at Calera Creek Water Recycling Plant; and WHEREAS, the project will improve operations at CCWRP and help protecting public health and our environment.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to approve the sole source Purchase Agreement between the City of Pacifica and Thermal Process Systems in the total amount of $179,647 for Digester – ATAD Modification Phase 3 Project (P002); authorizing a budget authority in the amount of $206,594.00, which includes a contingency of fifteen percent (15%) of the contract amount; and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of July 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers
ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 136

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PURCHASE AGREEMENT
CITY OF PACIFICA – WASTEWATER DIVISION
PURCHASE ORDER NO.

Seller (Vendor): Buyer:

Name Thermal Process Systems Name: City of Pacifica
Address 627 E 110th Ave. Address: 540 Crespi Drive
City, State Zip: Crown Point, IN 46307 City, State, ZIP: Pacifica, CA 94044 Attn: Nathan Cook Louis Sun
Phone: (219)765-7250 Fax: Phone: (650)738-4662 Fax: (650) 355-7256 E-mail: [email protected] Fed. Tax I.D.: E-mail: [email protected] Project Information (If Applicable): Ship To:

Charge to Calera Creek Water Recycling Plant
Acct#: 34.900000.52800.P002.000 – Digester 700 Pacific Coast Highway Pacifica, CA 94044
Order Date Ship Via Payment Terms
July 8, 2024 Freight Net 30 days of invoice Upon Receipt of Equipment Delivery
Buyer and Seller agree as follows:

MATERIAL AND/OR EQUIPMENT TO BE PROVIDED: Vendor shall furnish the materials or equipment described below in strict compliance with the Quotation from Thermal Process Systems dated 5-31-2024 (Attachment 1) at the price or prices set forth opposite each item and within the times stated below in accordance with the terms and provisions of this Purchase Agreement, including the attached Terms and Conditions, which are incorporated into and made a part of this Agreement:

Item
No.

Item Description Budget
Acct No.

Quantity Unit Price Extension Delivery
Date
1 Fabrication of jet header and
replacement for Tank 3 & 4

34.900000.52800.P002.000 1 $ 179,647 $ 179,647 12-16 wks TOTAL $ 179,647
Sales Tax : $ TBD
Shipping: $ 0
P.O. Total: $ 179,647.00

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PURCHASE AGREEMENT
Project Title: Thermal Process Systems ATAD Phase 3

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Special Terms and Conditions
Shipping: Show Purchase Order number on all packages and invoices.

All purchases are F.O.B Pacifica unless otherwise specified on Purchase Order.

Charges: All transportation charges must be prepaid and shown separately on all invoices.

City of Pacifica is exempt from Federal Excise Tax.
 Purchase up to $10,000 (must be approved
by Department Head or authorized signator)
Approved: _______________________
Name: LISA PETERSEN
Title: Director of Public Works
 Purchase between $10,000.01 and $25,000
(must be approved by the Assistant City
Manager)
Approved: _______________________
Name: YULIA CARTER
Title: Assistant City Manager

 Purchase between $25,000.01 and $75,000
(must be approved by the City Manager)
Approved: _______________________
Name: KEVIN WOODHOUSE
City Manager
 Purchase above $75,000
(must be approved by the City Council)
Date City Council Approved: __July 8, 2024_______
Buyer: CITY OF PACIFICA
Authorized Signature: _______________________
Name: KEVIN WOODHOUSE
Title: City Manager
Vendor: THERMAL PROCESS SYSTEMS
Authorized Signature: _______________________
Name:

Title:

If Seller is located in the City of Pacifica, does Seller have a current business license? Yes  No 
Robert J Fischer
President-Thermal Process Systems, Inc.

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PURCHASE AGREEMENT
Project Title: Thermal Process Systems ATAD Phase 3

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PURCHASE ORDER TERMS AND CONDITIONS
DEFINITIONS: The term "Buyer" as used in this Purchase Order means the City of Pacifica, and the term "Seller" means the person, firm, or corporation from whom the material or equipment described in the purchase order is ordered.

ACCEPTANCE: The attached Acceptance Copy shall be signed and returned by the Seller within ten (10) calendar days after it is received by the Seller. The receipt by the Buyer of the signed Acceptance Copy or the initiation of performance under this Purchase Order by the Seller shall constitute acceptance of the Purchase Order by the Seller, including all of the terms and conditions herein. Acceptance is limited to the terms stated herein. Any additional or different terms and conditions proposed by the Seller are rejected unless expressly agreed to in writing by City Purchasing Agent or authorized agent.

COMPLETE AGREEMENT: This Purchase Order, including all applicable terms, conditions and specifications, shall constitute the sole and exclusive agreement between the parties. This Purchase Order supersedes all other writings and negotiations, written or oral. The City of Pacifica will not be responsible for goods delivered without a Purchase Order properly signed by the City Purchasing Agent or authorized agent. When this Purchase Order covers a purchase rendered over a stated period of time, Seller must obtain a new order upon expiration of the time period to authorize the purchase for an additional period of time.

DEFAULT: The Buyer may terminate the whole or any part of the purchase in any one of the following circumstances: (1) If the Seller fails to make delivery or fails to perform within the time specified herein or any extension thereof; or (2) If Seller delivers nonconforming goods; or (3) If Seller fails to perform in accordance with the material provisions of this agreement, or so fails to make progress as to endanger performance of this Purchase Order in accordance with its terms. In the event of any such failure Buyer will provide Seller with written notice of the default and Buyer's intention to terminate for default if Seller fails to cure the default to Buyer's satisfaction within seven (7) calendar days of Buyer' notice. If Seller fails to cure or correct the default within seven days, the Buyer may, without further notice to Seller, procure upon such terms and in such manner as the Buyer may deem appropriate, items similar to those terminated, and the Seller shall be liable to the Buyer for any excess costs of such similar items; however, the Seller shall continue the performance of this Purchase Order to the extent not terminated.

The rights and remedies of the Buyer provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under this Purchase Order.

CHANGES: Buyer may direct in writing changes, including additions to or deletions from the quantities originally ordered, or in the specifications or drawings. If any such change causes a material increase or decrease in the cost of, or the time required for, performance hereunder, an equitable adjustment shall be made in the price or schedule. Any claims for adjustment which Seller believes result from any change directed by Buyer shall be asserted in writing by Seller no later than ten (10) days from the date of Seller's receipt of any such direction. Equitable adjustments for any claims or changes under this agreement, including claims arising from terminations or suspensions directed under DEFAULT above, of this agreement, will be made by

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PURCHASE AGREEMENT
Project Title: Thermal Process Systems ATAD Phase 3

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written Change Order. Nothing contained herein shall excuse Seller from proceeding with the change as directed prior to negotiation of any adjustment. Whether made pursuant to this clause or by mutual agreement, changes shall not be binding upon the Buyer, except when confirmed in writing by a member of the Buyer’s Purchasing Department.

INVOICES: Seller shall send Buyer a separate invoice for each shipment. Invoices shall not be issued prior to delivery of items. Payment shall not be made prior to receipt of items and an invoice. Credit and discount periods will be computed from the date of receipt of the invoice to the date the Buyer’s check is mailed. Unless freight and other charges are itemized, the discount will be taken on the full amount of the invoice. Payment will be made within thirty (30) days after approval of the invoice by the Buyer.

TITLE AND RISK OF LOSS: All prices shall be F.O.B. Factory. The Seller shall be responsible for safe and adequate packing of the items, which shall conform to the carriers’ requirements. The Seller shall separately number all cases and packages, showing the corresponding numbers on the invoices. An itemized packing slip bearing this Purchase Order number shall be placed in each container. No extra charge shall be made for packaging or packing materials unless authority therefor is set forth in this Purchase Order. Seller shall assume and pay for any and all loss or damage to the merchandise from any cause whatsoever until delivered to Buyer at the specified destination.

DELIVERY: Timely performance and deliveries are essential to this Purchase Order. The Buyer reserves the right to refuse deliveries made in advance of the delivery schedule.

Overshipment allowances, if authorized, will be applied to the entire order. If the Buyer agrees to accept deliveries after the date of delivery has passed, the Buyer shall have the right to direct the Seller to make shipment to the delivery point set forth in this Purchase Order by the most expeditious means, and the total cost of such expedited shipment and handling shall be borne by the Seller. Acceptance of late deliveries shall not be deemed a waiver of the Buyer’s right to hold the Seller liable for any loss or damage resulting therefrom, nor shall it act as a modification of the Seller’s obligation to make future deliveries in accordance with the delivery schedule.

DELAYS: Seller will not be liable for delays in performing its obligations to the extent the delay is caused by an unforeseeable condition which is beyond Seller’s reasonable control and without Seller's fault or negligence. Acts of God, such as storms or floods, as well as government priorities, acts of civil or military authorities, fires, strikes, epidemics, war or riot are examples of events which will be excusable for being beyond Seller's reasonable control, only upon fulfillment of the following conditions: (a) within seven (7) days of the commencement of any excusable delay, Seller shall provide Buyer with written notice of the cause and extent thereof as well as a request for a schedule extension for the estimated duration thereof, and (b) within seven (7) days of the cessation of the event causing delay Seller shall provide Buyer with written notice of the actual delay incurred, upon receipt of which, the date of promised delivery shall be extended for the time actually lost by reason of an excusable delay.

INSPECTION AND APPROVAL: All items are subject to final inspection and approval after delivery to Buyer. If any items are defective in material or workmanship or otherwise not in conformity with the requirements of this Purchase Order, the Buyer shall have the right to

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PURCHASE AGREEMENT
Project Title: Thermal Process Systems ATAD Phase 3

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require Seller to correct or replace them. Final acceptance or rejection shall be made by the Buyer as promptly as practicable after delivery. Final acceptance shall be conclusive except with respect to latent defects, fraud or such gross mistakes as amount to fraud, or with respect to the Buyer’s rights under the “Warranty” clause.

WARRANTIES-GUARANTEES: The Seller warrants that the items, at time of delivery, shall conform to the Buyer’s specifications, the requirements of this Purchase Order, approved sample or samples, if any, and are free from defects in design, material and workmanship. Warranty will be as described in the attached Vendor’s Quotation. At the Buyer’s option, the Seller shall promptly either repair or replace defective items after receipt of the Buyer’s written notice of a defect. Transportation charges for the return and redelivery of defective items shall be borne by the Seller. Seller also warrants that said merchandise is free and clear of all liens and encumbrances whatsoever and the Seller has good and marketable title to same, and Seller agrees to indemnify, defend and hold the City of Pacifica, its officers, agents and employees free and harmless against any and all claimants to said merchandise.

SAFETY: All equipment and materials shall comply with all Federal, State and local safety rules and regulations including OSHA. Where applicable, materials must be labeled in accordance with Section 5194, Title 8, of the California Administrative Code. The Seller is required to include a Material Safety Data Sheet prepared in accordance with Section 5194(9) with each shipment of all such materials to the City.

EQUAL OPPORTUNITY EMPLOYER: It is the policy of the City of Pacifica that in connection with all materials furnished or work performed under this Purchase Order, there be no discrimination against employees because of race, religion, color, sex or national origin, and therefore the Seller agrees to comply with applicable Federal and California laws including, but not limited to, the California Fair Employment Practices Act.

TAXES: Unless prohibited by law, Seller shall pay and has included in the prices of this Purchase Order any federal, state or local tax, transportation tax, or other tax which is required to be imposed upon the items ordered hereunder, or by reason of their sale or delivery.

TERMINATION FOR CONVENIENCE: Buyer shall have the right to terminate this Purchase Order in whole or in part at any time, and from time to time, by written notice effective upon receipt by Seller of such notice, even though Seller is not in breach of any obligation hereunder.

Upon receipt of notice of termination, Seller shall immediately discontinue performance and shall comply with Buyer’s instructions concerning disposition of completed and partially completed items, work in progress and materials acquired pursuant to this Purchase Order. In the event of such termination, Seller shall be paid an amount in settlement to be mutually agreed upon by the parties which shall cover Seller’s reasonable costs of performance incurred prior to termination in connection with the items for which this Purchase Order is terminated plus a reasonable profit based upon such costs. However, said payment shall not exceed the price specified herein for such items. Seller shall advise the Buyer, in writing, of Seller’s claim, if any, for termination costs within ten (10) days after receipt of the notice of termination.

Termination in accordance with this article shall not affect Buyer’s obligation to pay for items accepted by Buyer prior to such termination.

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PURCHASE AGREEMENT
Project Title: Thermal Process Systems ATAD Phase 3

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Packet Pg. 143 Attachment: Attachment 1 - Pacifica-Purchase Agreement Thermal Process Systems signed (5685 : Resolution - Approve Purchase Agreement Quotation
Date
5/31/2024
Quote #
P240660 A
Name / Address
City of Pacifica
Accounts Payable
170 Santa Maria Avenue
Pacifica, CA 94044
650-738-4663 FAX: 650-355-7256
Ship To

CALERA CREEK WATER RECYCLING PLANT
700 Coast Highway
Pacifica, CA 94044

THERMAL PROCESS SYSTEMS
Terms
Net 30
Project
84024P
Total
627 E 110th Ave
Crown Point, IN 46307
219-663-1034 x 100
[email protected]
TPS accepts ACH Payments, please contact Brittney Fischer for the instructions, 219-663-1034 x 100.

TPS accepts Credit Card Payments under $5,000.00.

All shipping charges will be added to your invoice, unless noted.

Work, installation, and materials not included, unless noted.

Quotation is valid for Thirty (30) days from quotation date.

Condition of Sale: See Thermal Process Systems "Terms and Conditions".

Thermal Process Systems is pleased to provide the following offering per your conversation with one of employees. Please contact us with any questions.

Thank you for your continued bussiness!
Description Cost Qty Lead time Total
Jet Header Replacement for Tank 3 and 4 179,647.00 1 12-16 Weeks 179,647.00 Pacifica will provide the following:
• Ladder, access to tank
• Fresh air fan
• Bobcat and operator to raise and lower the bucket to remove material
• Hydraulic Pump
Fibermass needs to account for the following:
• All laborers and watch person. Aside from Dave to operate the bucket/hoist,
you will need to bring 2-3 guys.
• Gas monitor
• Harness
• Pacifica would like to do both tanks in one trip again, which means you may
have 3-4 days downtime between tanks.
• All extra material shall be removed after job is complete, including unused
supports.
$179,647.00

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Packet Pg. 144 Attachment: Attachment 1 - Pacifica-Purchase Agreement Thermal Process Systems signed (5685 : Resolution - Approve Purchase Agreement

THERMAL PROCESS SYSTEMS TERMS AND CONDITIONS

FOR PARTS PROPOSALS

DEFINITIONS
TPS-Thermal Process Systems
Purchaser - Party issuing purchase order
Owner - Party ultimately owning equipment
Offering - Offer to sell by TPS
Purchase Order - Acceptance of order
Acknowledgment - Confirmation by TPS of terms of agreement

CONTROLLING PROVISIONS
The terms and conditions set forth herein constitute the entire agreement between the parties. The selling price is based on the terms and equipment in the TPS Offering. The TPS acknowledgment of purchase order confirms the offered price, terms and equipment. The acknowledgment does not recognize any other price, terms or equipment contained in the purchase order which conflict with the TPS offering, unless specifically noted in the acknowledgment or otherwise confirmed in writing.

1. ACCEPTANCE - Acceptance of purchase order is indicated only by the acknowledgment of purchase order.

Commencement of performance by TPS does not constitute acceptance.

2. OFFERING - Unless otherwise stated by TPS the price contained herein is firm, subject to acceptance within 30 days.

Typographical or clerical errors in quotations are subject to correction by TPS.

3. TERMS OF PAYMENT –All invoices will be dated day of shipment. Unless otherwise stated by TPS, payment terms are net 30 days from date of each invoice. Interest at the lawful maximum rate on sums past due and related collection fees will be added to the delinquent amount and paid by Purchaser. If at any time in the judgment of TPS the financial condition of the Purchaser does not justify continuance of production or shipment, TPS may require adequate assurance of performance.

4. TAXES - Prices on the products specified herein are exclusive of any city, state, federal and foreign excise taxes, duties and customs, including, but not necessarily limited to taxes on manufacture, sales, receipts, gross income, occupation, use, and similar taxes. If any are imposed they are to be paid by the Purchaser. Whenever applicable, Purchaser shall provide TPS with tax exemption documentation acceptable to the taxing authorities.

5. SHIPMENT – Unless otherwise stated, all prices are F.O.B. TPS shipping point. Method and route of shipment are at the discretion of TPS, unless purchaser supplies explicit instructions. Identification of the goods to the contract shall occur as each shipment is placed in the hands of the carrier.

Cost of unloading equipment and any demurrage charges on shipments to Purchaser are to be borne by Purchaser. In order to maintain scheduled shipment dates TPS reserves the right to ship equipment less certain "buy-out" items. These items, when available from the manufacturer, will be shipped to the job site for installation by Purchaser. The installation and fit up, if necessary, will be for the account of Purchaser.

6. DELIVERIES - Statements as to expected dates of shipment from factory represent the best judgment of TPS and are based upon prompt receipt of all necessary information, including but not limited to, the return of approved drawings.

7. DELAYS - TPS will not be liable for any delay in the performance of order or contracts or in the delivery or shipment of goods, or for any damages suffered by Purchaser by reason of such delay nor shall the order be subject to cancellation, when such delay is directly or indirectly caused by, or in any manner arises from, fires, floods, accidents, riots, acts of God, war, governmental interference or embargoes, strikes, labor difficulties, shortage of labor, fuel, power, materials or supplies, transportation delays, or any other cause or causes (whether or not similar in nature to any of these hereinbefore specified) beyond the control of TPS.

It is not feasible for TPS to hold equipment within its facilities beyond the scheduled completion date. If Purchaser cannot accept delivery on the scheduled delivery date, TPS will, if circumstances permit, arrange for storage of the equipment for a reasonably limited period of time provided that Purchaser remits full payment for the equipment plus Purchaser shall assume cost of storage risks incident to storage.

8. GUARANTEE - TPS warrants that the material and workmanship going into the TPS Product is of good quality and in conformity with the best commercial practice.

Unless otherwise stated parts found to be defective in material or workmanship under normal use and service within one (1) year after shipment will be repaired or replaced without charge F.O.B. original point of shipment, the responsibility of TPS being limited to the cost of the defective parts. Decomposition by chemical action and wear caused by the presence of abrasive materials shall not constitute defects. In no event shall TPS be liable for consequential or special damages, or for transportation, installation, adjustment, or other expenses which may arise in connection with such replacement or repair.

ORP and pH Probes will be covered under warranty for three (3) months after shipment. All pump replacement parts will be covered under warranty for six (6) months after shipment.

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Packet Pg. 145 Attachment: Attachment 1 - Pacifica-Purchase Agreement Thermal Process Systems signed (5685 : Resolution - Approve Purchase Agreement Thermal Process Systems Terms & Conditions Page 2 of 2

THIS WARRANTY IS EXPRESSLY MADE IN LIEU OF ANY AND ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS.

Equipment may be returned for credit or replacement only after written TPS authorization and shipping instructions.

9. PATENTS - TPS agrees to defend, at its own expense, any suit brought against Owner on a complaint that any product furnished on this order constitutes an infringement of a patent, provided that TPS is notified in writing of such suit within 10 days after service of process therein on Owner, and all papers therein are delivered to TPS and TPS is given the authority, information and assistance to defend against the suit. TPS agrees to pay all damages and costs awarded therein against Owner. The foregoing states the entire liability of TPS for patent infringement. Purchaser and/or Owner shall hold TPS harmless for any expense or loss resulting from infringement of patents or trademarks arising from compliance with Purchaser's and/or Owner's designs or specifications.

10. SERVICE - The price quoted is for machinery and equipment. Service, if included in the quotation is an obligation to the Owner and will be rendered only after full payment of purchase price by the Purchaser.

11. CANCELLATION - Cancellation or suspension of order will be accepted only upon terms which reimburse TPS for costs incurred plus normal mark-up, and must be agreed to in writing by an officer of TPS.

12. EQUIPMENT CHANGES - Changes in equipment design or specifications quoted by TPS will be made only with the consent of TPS and on terms acceptable to TPS.

13. CLAIMS - After TPS has delivered the equipment to the carrier, the carrier is responsible for its safe and complete delivery to the Purchaser or Owner. It is consignee's responsibility to inspect and accept these goods and promptly report to the carrier and TPS any shortages, damages or other problems that might arise that will unfavorably influence the installation and/or operation of this equipment. Any of these conditions must also be noted on the carriers receipt.

14. CODES - TPS equipment and accessories are all designed in good faith with the intent of complying with all applicable codes existing at time of quotation. TPS shall not be responsible for any failure to comply with such codes which results from non-conforming location, operation, use or maintenance of the equipment or from alteration of the equipment not authorized by TPS, or from any option or accessory to the equipment which was available to the Purchaser or Owner but omitted at his direction, or from any design or instructions furnished by Purchaser or by Owner. Any liability to TPS for violations of codes shall be limited to modifications or replacement of the equipment so that it complies with the codes. TPS shall not be liable for any fines, penalties, or consequential damages. The TPS price does not include the cost of inspection, permits or fees related to verifying compliance with codes, regulations, standards or specifications.

15. BACK CHARGES - Back charges will not be accepted by TPS unless an officer of TPS has approved them in advance in writing.

16. INDEMNIFICATION - Purchaser shall indemnify and hold TPS harmless from all damages, liability and expense (including reasonable attorney's fees) arising out of claims or law suits of third parties based on or involving the equipment or its use, handling or operation.

17. LIMITATION OF LIABILITY - TPS's liability, howsoever arising with respect to any of the obligations which it may have assumed by reason of its performance of the work, is specifically limited as provided herein, and in no event shall TPS, its employees, agents and/or subcontractors be liable for any special, indirect or consequential damages whatsoever, including without limitation, any delays or loss of time in putting the system into operation, or any delays or loss of time to other parts of OWNER'S plant, or loss of production, profits, products, chemicals, utilities, etc. Under no circumstances shall TPS's total liability for any cause including without limitation tort, performance guarantee, contract warranty (expressed or implied), strict liability or otherwise arising out of this Agreement, exceed the lesser of the actual loss, harm or damage or the original purchase price of the involved equipment or system sold by TPS to this purchaser.

18. ARBITRATION - Any controversy or claim arising out of or relating to this agreement or the performance or breach thereof that cannot be settled by the officers of each party shall be settled by arbitration in the city of Crown Point – Lake County, Indiana, in accordance with the then current rules and procedures of the American Arbitration Association.

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Packet Pg. 146 Attachment: Attachment 1 - Pacifica-Purchase Agreement Thermal Process Systems signed (5685 : Resolution - Approve Purchase Agreement

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Resolution of the City Council of the City of Pacifica Accepting the Report of Sewer Service Charges for Fiscal Year 2024-2025 and Directing the Filing of Charges for Collection by the County Controller.

RECOMMENDED ACTION:

Move to adopt the proposed "Resolution of the City Council of the City of Pacifica accepting the report of Sewer Service Charges for Fiscal Year 2024-2025, and directing the filing of charges for collection by the County Controller" to place the assessment charges on the County of San Mateo Property Tax Roll.

STAFF CONTACT:

Yulia Carter, Assistant City Manager
650-738-7402
[email protected]
Louis Sun, Deputy Director of Public Works - Wastewater 650-738-4660
[email protected]
BACKGROUND/DISCUSSION:

On May 9, 2022 the City Council approved Ordinance 879-C.S., which established a methodology for the collection of sewer service charges and enacted a new five year rate structure with a maximum annual rate increase for the City’s Wastewater Program service charges from Fiscal Years 2022-23 through 2026-27. A second reading of the ordinance was conducted and approved at the May 23, 2022, meeting. The Ordinance amended sections 6-6.403 through 6-

6.408 of Chapter 6 Title 6 (Sewer Charges) of the Pacifica Municipal Code to reflect the new rate structure. The revenues generated by this rate structure are the main source of revenue for the City’s Wastewater Program and address its future capital and financial needs (detailed below):

Table 1 - Summary of Residential Rate Modifications
Maximum Rate
2022-23 2023-24 2024-25 2025-26 2026-27
Percent Increase 3.5% 3.5% 3.5% 3.5% 3.5%
Rate* $19.47221 $20.15374 $20.85912 $21.58919 $22.34481 Minimum Annual Rate $934.66 $967.38 $1001.24 $1036.28 $1072.55 *Unit calculated by multiplying total use by a factor of 0.9 8 Packet Pg. 147
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Table 2 - Summary of Commercial Rate Modifications
Maximum Rate
2022-23 2023-24 2024-25 2025-26 2026-27
Percent Increase 3.5% 3.5% 3.5% 3.5% 3.5%
Rate* $19.47221 $20.15374 $20.85912 $21.58919 $22.34481 Minimum Annual Rate $934.66 $967.38 $1001.24 $1036.28 $1072.55 * Unit calculated by total use multiplied by strength factor (see Table 3) Table 3 City of Pacifica Proposed Commercial Strength Factors Customer Class Current
Car Washes 0.9
Cleaners 1.2
Laundromats 0.75
Restaurants with Grease Traps 1.6
Restaurants without Grease Traps 1.8
Gymnasiums 0.9
All Other Commercial Use 1.0
This resolution implements the sewer service charges for Fiscal Year 2024-2025 (see Attachment 1) and reflects a rate increase of 3.5% above the 2023-24 rates. As previously presented in the Sewer Rate Study this 3.5% increase is based on the following:
• Anticipated 2024-2025 expenditures for the operations, maintenance, repair, and management of the City’s Wastewater Program;
• Maintaining a reserve for contingencies which funds operations and maintenance costs for 90 days;
• Construction of wastewater capital projects;
• Providing the Wastewater Enterprise Fund with the appropriate debt service coverage (net operating revenue over debt service payments).

The new rate structure and the 2024-25 rate proposal are supported by a detailed rate study conducted by Bartle Wells Associates dated January 26, 2022. The Proposition 218 review/process is not required for this resolution since the City adhered to this process as part of the approval of the 5-year rate cycle approved on May 23, 2022.

The charges presented in this report have been calculated in accordance with the amended Municipal Code Section 6-6.404. A list of sewer charges applied to each parcel is kept in the Finance Department at City Hall and public inspection and verification can be arranged by appointment.

ALTERNATIVE ACTION:

The City Council may elect not to adopt the resolution approving the sewer service charges for FY 2024-25 and lower the rates from what is being proposed. This will result in a significant decrease in Wastewater revenues and may result in delays in implementation of the Capital Improvement Projects included in the rate study assumptions. 8 Packet Pg. 148
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RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Adopting the resolution approving the sewer service charges for FY 2024-25 is consistent with the following Council adopted Goal:
• “Enhance organizational and Fiscal Stability” and “Improve and Steward City Infrastructure, streets and facilities”
FISCAL IMPACT:

The projected 3.5% rate increase will generate approximately an additional $1 Million, which will raise Wastewater revenues to between $18 million to $19 million already included in the FY 2024- 25 Budget and will allow the Fund to meet projected expenses.

ORIGINATED BY:

Public Works - Wastewater Division
Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment A: Sewer Service Charges 2024-25 (PDF)
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RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING THE REPORT OF SEWER SERVICE CHARGES FOR FISCAL YEAR 2024-2025 AND DIRECTING

THE FILING OF CHARGES FOR COLLECTION BY THE COUNTY CONTROLLER WHEREAS, pursuant to Section 6-6.502 of the Pacifica Municipal Code and Section 5473 of the California Health & Safety Code, the City has received a report of sewer charges for Fiscal Year 2024-25, computed in conformity with the City’s schedule of sewer charges (“Report”) is on file in the Office of the City Clerk and available for public inspection and is incorporated herein by reference; and
WHEREAS, the City Council desires to approve the Report and to submit the charges described therein to the San Mateo County Controller for collection on the 2024-2025 tax roll.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the Report as submitted, and
BE IT FURTHER RESOLVED that the City Clerk hereby adopts the FY2024-2025 sewer service charges in the amount between $18 million to $19 million and directs staff to file the necessary documents with the Controller to ensure that the said fees are included on the County of San Mateo Property Tax Roll for Tax Year 2024-2025.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8th day of July 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 150
Adopted FY 2024-25
Proposed FY 2025-26
Proposed FY 2026-27
Adopted FY 2023-24
$20.85912/100 cubic feet of water consumption (Increase of 3.5%) $21.58919/100 cubic feet of water consumption (Increase of 3.5%) $22.34481/100 cubic feet of water consumption (Increase of 3.5%) $20.15374/100 cubic feet of water consumption (Increase of 3.5%) Sewer Charge:

FY 2021-22 $18.81373/100 cubic feet of water consumption (Increase of 7.0%) FY 2020-21 $17.58293/100 cubic feet of water consumption (Increase of 7.0%) FY 2019-20 $16.43264/100 cubic feet of water consumption (Increase of 8.0%) FY 2018-19 $15.21541/100 cubic feet of water consumption (Increase of 8.0%) FY 2017-18 $14.08834/100 cubic feet of water consumption (Increase of 8.0%) FY 2016-17 $13.04476/100 cubic feet of water consumption (Increase of 4.28%) FY 2015-16 $12.50867/100 cubic feet of water consumption (Increase of 2.94%) FY 2014-15 $12.15128/100 cubic feet of water consumption (Increase of 2.9%) CFOWC = Cubic Feet of Water Consumption
CALCULATION YEAR FY 2024-25
(March of the previous year thru February of the current year):

March 2023 thru February 2024
MEASUREMENT PERIOD FOR RESIDENTIAL CUSTOMERS:

Water billings from March 2023 thru February 2024
RESIDENTIAL CALCULATION:

Actual Annual Water Consumption x 90% x $20.85912 = Sewer Service Charge MINIMUM SEWER SERVICE CHARGE:
48 Annual Units of Water Consumption x $20.85912 = $1,001.24 Prior year minimum charge = $967.38
MEASUREMENT PERIOD FOR COMMERCIAL CUSTOMERS:

Actual Annual Water Consumption.

COMMERCIAL CALCULATION:

Actual Annual Water Consumption x $20.85912 x strength factor = Sewer Service Charge.

COMMERCIAL STRENGTH FACTORS:

Car Washes 0.90
Cleaners 1.20
Laundromats 0.75
Restaurants with functioning grease traps 1.60
Restaurants without functioning grease traps 1.80
Gymnasiums 0.90
Any other commercial use 1.00
Section 6-6.401 through 6-6.407 of the Pacifica Municipal Code addresses the assessment of Sewer Service Charges including the rate and the measurement periods for both residential and commercial customers.

FY 2013-14 $11.81632/100 CFOWC.

FY 2012-13 $11.81632/100 CFOWC.

FY 2011-12 $10.63211/100 CFOWC.

FY 2010-11 $10.28208/100 CFOWC.

FY 2009-10 $9.75568/100 CFOWC.

FY 2008-09 $9.51463/100 CFOWC.

FY 2007-08 $8.01056/100 CFOWC.

FY 2006-07 $7.33488/100 CFOWC.

FY 2005-06 $6.94083/100 CFOWC.

FY 2004-05 $6.47862/100 CFOWC.

FY 2003-04 $5.38619/100 CFOWC.

FY 2002-03 $4.69754/100 CFOWC.

FY 2001-02 $4.67424/100 CFOWC.

FY 2000-01 $4.27433/100 CFOWC.

FY 1999-00 $4.37985/100 CFOWC.

FY 1998-99 $3.96437/100 CFOWC.

FY 1997-98 $3.89008/100 CFOWC.

FY 1996-97 $3.52/100 CFOWC.

FY 1995-96 $3.38/100 CFOWC.

FY 1994-95 $3.07/100 CFOWC.

FY 1993-94 $2.87/100 CFOWC.

SEWER SERVICE CHARGES FY 2024-25
FY 2022-23 $19.47221/100 cubic feet of water consumption (Increase of 3.5%)

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Packet Pg. 151 Attachment: Attachment A: Sewer Service Charges 2024-25 [Revision 1] (5700 : Filing of 2024-25 Sewer Charges)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Report to City Council from the Climate Action and Adaptation Plan Task Force RECOMMENDED ACTION:

Receive update from Climate Action and Adaptation Plan Task Force on Task Force progress, ongoing activities, and future actions.

STAFF CONTACT:

Elizabeth Brooks, Management Analyst II
Community Development Department
[email protected]
BACKGROUND:

Pacifica’s Climate Action Plan was last updated in 2014. In May 2023 the Climate Action and Adaptation Task Force was established by City Council action and authorized by Resolution No. 50-2023
<https://www.cityofpacifica.org/home/showpublisheddocument/14914/638204333996670000> a limited term task force for the purpose of developing and drafting an update to the Plan, with the new title Climate Action and Adaptation Plan (CAAP). The Task Force (CAAP Force) members were appointed on July 10, 2023, and began meeting in September 2023.

The duties of the CAAP Force are to develop a draft CAAP for Council adoption. Per the CAAP Force charter
<https://www.cityofpacifica.org/home/showpublisheddocument/14914/638204333996670000> this entails engaging with staff, the community, and other stakeholders to meet the following milestones.
− Define the scope of the Plan
− Analyze the City’s GHG inventory and develop an emissions forecast − Establish measurable targets and actionable goals
− Formulate the strategies, initiatives, and plan to implement the goals − Draft the Plan, with reporting and updating requirements built in − Present the Plan for adoption
The purpose of this report is to inform the Council about the progress made, ongoing activities, and future plans related to the CAAP.

I. Membership:

CAAP Force Members:

Monica Meagher, Chair
Kai Martin, Vice Chair
Maria Barr, Committee Member
Kimberly Finale, Committee Member
Margo Meiman, Committee Member
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Rick Nahass, Committee Member
Dave Plumb, Committee Member
Carl Schwab, Committee Member
Jake Scussel, Committee Member
Nancy Tierney, Committee Member
Staff Liaisons:

Elizabeth Brooks, Management Analyst II, Community Development Department Gabriel Trevino, CivicSpark Fellow
II. Milestones:

CAAP Scope Definition
Pacifica's commitment to sustainability is grounded in a multifaceted approach to reduce greenhouse gas (GHG) emissions, focus on climate change adaptation and mitigation, and prioritize community engagement, Nature-Based Solutions (NBS), resiliency, and the overall health of Pacifica, while adhering to established state timelines and city policies. The Climate Action and Adaptation Plan (CAAP) serves as our compass to not only meet but surpass GHG reduction objectives and define a resilient path for climate adaptation. It encompasses a comprehensive GHG inventory, including consumption-based analysis, and forecasts for GHG emission reductions. Central to our strategy is active community involvement, the identification of climate adaptation and resilience measures, and the development of a comprehensive, sustainable, and climateresilient plan.

CAAP Timeline
July 10, 2023 Task Force Members Appointed
September 21, 2023 First Monthly Meeting
October - December 2023 Establish Subcommittees
December 2023 - February 2024 Baseline Current Status and Data Collection March - June 2024 Visioning
July - December 2024 Assemble Draft Plan
January - February 2025 Gather Input and Feedback
April 2025 Publish Final CAAP
CAAP Subcommittees
Strategy and Actions
Policies and Regulations Research
Research and Data Analysis
Community Engagement and Outreach
Resiliency and Adaptation
Emissions Reduction and Energy
Transportation and Land Use
CAAP Outline and Tools
The CAAP Force is utilizing the Regional Climate Action Planning Suite (RICAPS), developed by the San Mateo County Office of Sustainability. This includes a Climate Action Plan template and tools for GHG emissions reporting.

The CAAP Force is currently evaluating tools to forecast future emissions and ensure the accuracy of GHG reduction strategies.
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Community Outreach
The CAAP Force prioritizes community engagement, holding monthly meetings and participating in local events. A Flash Vote survey received 306 respondents, and outreach efforts have contacted 110 community groups and hundreds of individuals.

III. Next Steps:

City Staff
Recruitment: Recruit for a temporary, part-time Program Manager position in the Community Development Department to support the completion of CAAP Task Force work, as was approved on June 24, 2024, in the Council-adopted FY24-25 budget.

Consultant Engagement: With funds approved in the FY24-25 budget, hire a consultant to partner with the CAAP Task Force to carry out their robust community engagement strategy. This will augment the Task Force’s ability to reach a broad and diverse portion of the Pacifica community.

Grant Applications: With assistance from City’s grant consultant, prepare to apply for grants relevant to proposed goals and actions in anticipation of a Council-adopted CAAP to ensure successful action implementation.

Future Planning: Explore the possibility of applying for a CivicSpark Fellow to support the completion of CAAP, overlapping with the tenure of the temporary, part-time Program Manager position. Additionally, plan for a subsequent CivicSpark Fellow to support CAAP implementation, ensuring continuity of work.

CAAP Force Next Steps
Community Engagement: Engage with the community around proposed goals and action items through various methods including in-person and online meetings, pop-ups at community events, presentations to community groups, messaging via the City’s "Connect with Pacifica" e-newsletter and other email lists, social media posts, online surveys, print and social media advertising, and other methods to reach different segments of the community.

Prioritization Criteria: Finalize criteria for the prioritization of action items under review.

Draft Assembly: Assemble the draft CAAP for community and council review, with the goal of presenting it to the Council for review in early 2025, aiming for adoption by April 2025.

ALTERNATIVE ACTION:

None
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The work of the CAAP Force to draft an update to the City’s Climate Action and Adaptation Plan reflects Council’s Strategic Plan 2023 to 2030 Goal #4 to “Pursue Climate Change Adaptation and Mitigation” and Goal #5 to “Broaden public communications and collaboration.” FISCAL IMPACT:

None
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ORIGINATED BY:

Planning Department
ATTACHMENT LIST:
9 Packet Pg. 155

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Approve Resolution Authorizing 5-year Street Maintenance Improvements RECOMMENDED ACTION:

Approve a Resolution Authorizing the 5-year Street Maintenance Program Improvements for FY 25/26 to FY 29/30
STAFF CONTACT:

Lisa Petersen, Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The City of Pacifica is responsible for maintaining over 90 centerline miles of street pavement.

In order to complete this maintenance, the City has an identified budget every year for annual street maintenance projects as part of the Capital Improvement Program (CIP) and as identified in the City’s 5-year Street Maintenance Program. Since FY 20/21, as part of the City’s 5-year Street Maintenance Program, the City has spent approximately $8M on street maintenance projects. As noted at the October 2020 City Council approval of the program, due to the City’s limited street maintenance funding, other maintenance strategies needed to be employed to slow Pacifica’s pavement decline and not exceed the budget. Pavement best practice of keeping good pavements in good condition by using inexpensive slurry seals (asphalt emulsion and sand mix) was used as well as “caping” old pavements in poor condition to prevent them from degrading further with cape seals (asphalt emulsion, ¼” rock w/slurry).

Previous 5-Year Program and Results
The previously approved 5-year program was put in place to stop the escalating decline of Pacifica’s pavements that were some of the worst in the entire Bay Area. Due to limited pavement maintenance funding, the pavement consultant, NCE Consulting, put in place several strategies that included using low-cost seal treatments to slow the decline of the City’s pavements. Slurry seals were used to keep good streets in good condition and cape seals were used to cap poor streets to keep them from falling into the expensive reconstruction category.

Seal coats typically last between 5-7 years but can last longer. A change that was made to the program after the first year was using cape seals with rubber added on distressed streets in place of regular cape seals. Although rubber cape seals can cost slightly more, they tend to last longer than a regular cape seal, are more effective at sealing cracks and are environmentally friendly as the product utilizes discarded vehicle tires. Rubber cape seals can be sensitive to colder temperatures; however, the seals have performed well even when placed on Pacifica’s colder summer days.
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The previously approved 5-year program cost approximately $1.4M/year, and the City has spent around $8M on pavement work outlined by the program. Some additional streets were added from areas that had not been previously included in the 5- year program when Council added $650k from Measure Y Funds in the FY 24-25 budget. The plan increased Pacifica’s overall pavement from a low Pavement Condition Index (i.e. rating of pavement surface - will be discussed further in the report) of 39 (Poor condition) in 2020 to a Pavement Condition Index (PCI) of 53 (Good condition) in 2024, following the summer 2024 street resurfacing work. This represents a 15-point increase to the City’s overall PCI, showing that the City’s pavements improved under the 5-yr program. Although NCE’s 2020 5-yr program showed the PCI remaining about the same and dropping slightly during the 5 years, completing 2-years of the program in the first summer helped raise the PCI more quickly and it is important to note that a large part of the City’s program has been seal coats due to limited street maintenance funds.

Seal coats generally have a limited life span of 5-7 years and once the seal coat meets the projected life expectancy, the condition of these pavements with seal coats will drop more rapidly in future years, causing lower assessments of these pavements than when the seal coat is first placed. It will be important for the City to identify future funding that will allow for more robust treatments on roadways, such as overlays that will last 20 to 25 years, to maintain a higher PCI. Under this 5-year program, the City resurfaced 43.5% of the City’s roadways in a four year period.

Street Pavement Maintenance Program and StreetSaver Program Key elements of industry standards and best management practices for street maintenance programs are as follows:

1. Use the results of the Metropolitan Transportation Commission’s (MTC) pavement maintenance software, StreetSaver, to obtain a macro or high-level view of street needs (required to receive state and federal funding).

2. Follow the industry standard of maintaining streets that are in good condition to keep them from dropping into more expensive repair categories.

3. Use the preliminary StreetSaver recommendations, along with other factors, to develop the most reasonable and effective pavement maintenance projects.

4. Provide yearly funding with a long-term goal of increasing pavement conditions to optimal level.

The Streetsaver program alone is not sufficient in making project level decisions but is rather one element among several important factors the City uses for consideration of a yearly paving program. Other factors essential in determination of the yearly paving program include:
- Review of street needs with the City’s Engineering/Maintenance Division - In-field pavement consultant engineering determination of the actual street treatments appropriate for the level of street distress and verify need - Determining the risk of a street falling into a costlier repair category - Identifying upcoming utility, development, or CIP projects on a street 10 Packet Pg. 157
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- Increasing potential cost benefits by selecting streets in proximity to other streets in the project
StreetSaver
StreetSaver is a computer-based pavement management system developed by MTC in 1987. Currently all San Francisco Bay area cities and counties use the StreetSaver software to better maintain their roads and the program is the most highly used pavement software program on the West Coast. StreetSaver helps cities and counties understand the overall condition of their pavement infrastructure and their budgetary needs for maintaining their pavement. The program uses an algorithm that includes budget, street condition and pavement treatments (identified in the program) to create a list of yearly pavement maintenance projects. These projects represent the most cost-effective use of the pavement budget to keep the overall City pavement condition as high as possible. Most federal and local grants for pavement rehabilitation projects require applicants to be actively using a pavement management program to be eligible for these grants to ensure the funding is being used to its best benefit.

The StreetSaver program tracks streets by their associated Pavement Condition Index (PCI), which identifies the condition of the street. At a high level, streets are categorized by condition on a 100 point scale:

Rating Condition
70-100 Very Good
50-70 Good
25-50 Poor
0-25 Very Poor
Base street conditions are collected through visual assessments every two to three years for all streets and the data is utilized to update the StreetSaver database. This work is typically completed through a grant in the form of consultant help from the Metropolitan Transportation Commission (MTC) every 2 to 3 years and is a “snapshot in time” of the condition of the pavements at the time of assessment and each street section is given a PCI number. The PCI ratings are on a score of 0 to 100. After inputting this PCI score in StreetSaver, the program tracks the score and based on multiple criteria, including traffic levels and current condition, adjusts the condition rating of streets over time through an algorithm and identifies candidate streets for maintenance treatments. Accurate pavement condition assessments are important for the budget prioritization process for the City’s street maintenance program and for StreetSaver to optimize funding to achieve the highest feasible overall PCI rating for a street network.

NCE’s New 5-year Pavement Maintenance Program (Attachment 1) The new 5-year program is based on $2.2M/year of maintenance funding from SB1 and Measure W (~ $1.65M) with the remaining funds coming from the City’s vehicle impact/ pavement cut fees and a Recology designated fee. Additionally, it is anticipated that the sewer replacement work will be completed in east Rockaway Beach and Vallemar areas after the summer of 2027. Wastewater staff has calculated the estimated pavement cut fees for both areas at ~$900k and these funds were included separately and specifically allocated to the Rockaway Beach and Vallemar areas. The program street selection was determined using the StreetSaver program and the best industry practices, as discussed earlier in the 10 Packet Pg. 158
Pacifica City Council 4
July 08, 2024
report. As noted earlier, pavement maintenance funding can only be used for pavement maintenance and assignment of streets receiving funds must be based on an approved pavement maintenance program such as StreetSaver or the City could lose future pavement funding. In addition to using the City’s pavement maintenance program, StreetSaver, the City also used the consultant expertise from pavement engineering firm NCE to develop the City’s 5-year program.

NCE’s newly developed 5-year program uses the same “book end” approach as the previous program due to the continued issue of limited pavement funding in the City. One bookend holds up pavements currently in good condition and keeps them in good condition so they do not fall into more expensive repair categories with slurry seals (the most cost effective way to maintain pavements).The other bookend would target appropriate collector and residential streets in the poor condition categories and provide stopgap measures, such as rubber cape seals, to prevent these streets from falling into reconstructions. Some streets in the poorer condition categories that are considered beyond a seal coat are shown to receive rehabilitation in the form of grinding and placing a new lift of asphalt concrete. Selection of these streets by the program is limited due to the higher cost of rehabilitation that can be 15 times greater or more than placing seal coats.

The new 5-year program will cover ~30% of the City’s street network for a total cost of approximately $12M. Because of the limited funding, the PCI is expected to drop two points from a high of 53 during this 5-year period to a PCI of 51. Following the 5-year period, the City will have resurfaced ~74% of the roads, not including streets that received resurfacing through separate grant funded projects. Although this is a substantial achievement for the City, it still leaves a significant number of streets without treatment and the current cost estimate to treat streets not included in the program is around $19M. Many of these streets are in poor condition with almost half of these roads at a PCI of 10 or lower. This is because the “fix the worst first” strategy for pavement maintenance does not work and pavement maintenance programs will use a limited maintenance budget to choose less expensive seal coats for roadways that allows the program to maintain a greater number of streets and keep the overall PCI of the network high, instead of using the limited funds on expensive roadway reconstruction that can only address a few streets causing the remainder of the street network to drop into worse condition.

A city’s street network typically represents the highest cost worth of city infrastructure.

Maintenance of this infrastructure is critical to prevent increased deferred maintenance costs that can financially impact a city in future years. It will be important for the City to continue to actively look for and identify funding for streets in this more expensive repair category to address these roads that did not receive appropriate pavement maintenance over the years.

It is also critically important for the City to continue moving forward with its yearly street maintenance program to prevent other streets from dropping into the more expensive repair categories, adding to the City’s deferred maintenance costs.

Next Steps
Should the City Council approve the Resolution authorizing the 5-year Street Maintenance Program Improvements, staff will return to Council by the end of August with a consultant agreement to begin design on the first year (summer 2025) street improvement plans. It is important for staff to complete the design by the end of the year to bid the project in early winter. Bidding the project during this time allows the City to receive better contractor bids as contractors escalate bids later in the season when they have already secured enough work 10 Packet Pg. 159
Pacifica City Council 5
July 08, 2024
for the summer.

The City Manager recommends that the Council approve a Resolution Authorizing the 5-year Street Maintenance Program Improvements for FY 25/26 to FY 29/30.

ALTERNATIVE ACTION:

Council may choose not to approve the Resolution authorizing the 5-year Street Maintenance Program Improvements for FY 25/26 to FY 29/30. However, each year delay for implementing a street maintenance program could significantly decline the overall City PCI. Additionally, the approval will allow staff to begin work towards the design for summer 2025’s street maintenance project and allow early bidding to secure better pricing for the project.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of these actions is consistent with the following Council adopted Goals:
• Improve and Steward City Infrastructure, Streets and Facilities: Approval of this Resolution will improve the City street network.

FISCAL IMPACT:

There is no fiscal impact with this approval. All costs related to the design and construction work for the 5-year Street Maintenance Program will be brought separately to the City Council for approval at future meetings.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (PDF) 10 Packet Pg. 160
Pacifica City Council 6
July 08, 2024
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE 5-YEAR STREET MAINTENANCE PROGRAM IMPROVEMENTS FOR FY 25/26 TO FY 29/30 WHEREAS, in order to prevent the deterioration of the City’s pavement network, the City should complete a 5-year Street Maintenance Program (Program) and complete yearly street maintenance projects in accordance with the Program; and WHEREAS, the 5-year Street Maintenance Program must be based on the City’s current pavement maintenance software, StreetSaver, to prevent loss of state and federal funding; and
WHEREAS, the City previous 5-year Street Maintenance Program is now complete and a new 5-year Street Maintenance Program is needed for FY 25/26 to FY 29/30; and WHEREAS, the 5-year Street Maintenance Program for FY 25/26 and FY 29/30 is based on the StreetSaver program; and
WHEREAS, NCE Consulting, a pavement engineering company, has assisted with development of the 5-year Street Maintenance Program and completed in-field inspections of all of the roadways included in the program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize the 5-year Street Maintenance Program Improvements for FY 25/26 to FY 29/30. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of July, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 161
City of Pacifica
5-Year Work Plan
FY 2025/26 to FY 2029/30 Street List
StreetID SectionID Street Name Beg Location End Location 2024 PCI
FC Surface
Type
Length
(ft)
Width
(ft)
Area
(sf) Treatment Year
ATHENI 4045 Athenian Way GRAND AVE DEAD END/Driveway 52 R AC 425 21 8,925 Slurry Seal 2025/26 STANLE 4725 Stanley Avenue KENT RD LIVINGSTON AVE 34 R AC 1,148 20 22,960 Double Slurry + 10% BR 2025/26 BLACKB 4075 Blackburn Terrace KENT RD DEAD END 12 R AC 356 22 7,832 Double Slurry 2025/26 OLYMPI 4540A Olympian Way GRAND AVE #304 OLYMPIAN WAY 0 R AC 650 14 9,100 Slurry Seal + 10% BR 2025/26 KATHLE 4375 Kathleen Court PARK PACIFICA CUL DE SAC 59 R AC 1,385 30 41,550 Slurry Seal 2025/26 GRANDT 4330B Grand Teton Drive BIG BEND DR PARK PACIFICA AVE (NORTH INT.) 58 R AC 1,334 31 41,354 Slurry Seal 2025/26 GRANDT 4330A Grand Teton Drive PARK PACIFICA AVE (SOUTH INT.) BIG BEND DR 42 R AC 1,519 31 47,089 Slurry Seal 2025/26 BIGSUR 4060 Big Sur Way PARK PACIFICA AVE CUL DE SAC 41 R AC 508 25 12,700 Slurry Seal 2025/26 ASPEND 4040 Aspen Drive TERRA NOVA BLVD PARK PACIFICA AVE 47 R AC/AC 1,952 30 58,560 Slurry Seal 2025/26 POINTR 4565 Point Reyes Way PARK PACIFICA AVE CUL DE SAC 40 R AC 497 25 12,425 Rubber Cape Seal 2025/26 YOSEMI 4810A Yosemite Drive PARK PACIFICA AVE ODDSTAD BLVD 48 R AC 1,257 30 37,710 Slurry Seal 2025/26 YOSEMI 4810B Yosemite Drive ODDSTAD BLVD HOUSE #945 34 R AC 596 37 22,052 Slurry Seal + 10% BR 2025/26 YOSEMI 4810C Yosemite Drive HOUSE #945 CUL DE SAC 27 R AC 445 31 13,795 Slurry Seal + 10% BR 2025/26 HUMBOL 4355 Humbolt Court YOSEMITE DR CUL DE SAC 2 R AC 1,305 25 32,625 Rubber Cape Seal 2025/26 KINGSC 4520 Kings Canyon Way YOSEMITE DR CUL DE SAC 29 R AC 423 25 10,575 Slurry Seal + 10% BR 2025/26 SEQUOI 4700 Sequoia Way ODDSTAD BLVD CUL DE SAC 45 R AC 172 29 4,988 Slurry Seal 2025/26 BROOKS 4110 Brooks Place LINCOLN PL CUL DE SAC 35 R AC 184 25 4,600 Slurry Seal + 10% BR 2025/26 PARKPA 4455A Park Pacifica Avenue CUL DE SAC JUDSON PL 31 C AC 402 37 14,874 Slurry Seal 2025/26 PARKPA 4455E Park Pacifica Avenue YOSEMITE DR BIG SUR WAY 31 C AC 1,540 29 44,660 Rubber Cape Seal + 50% Spot Repair 2025/26 PARKPA 4455F Park Pacifica Avenue BIG SUR WAY EVERGLADES DR 25 C AC 2,079 29 60,291 Rubber Cape Seal + 50% Spot Repair 2025/26 YELLOW 4805 Yellowstone Way PARK PACIFICA AVE CUL DE SAC 9 R AC 317 25 7,925 Rubber Cape Seal 2025/26 BRYCEC 4085 Bryce Canyon Way PARK PACIFICA AVE CUL DE SAC 9 R AC 256 25 6,400 Rubber Cape Seal 2025/26 MUIRWY 4500 Muir Way ODDSTAD BLVD CUL DE SAC 5 R AC 231 29 6,699 Slurry Seal + 10% BR 2025/26 CRATER 4200 Crater Lake Way ODDSTAD BLVD CUL DE SAC 0 R AC 313 29 9,077 Slurry Seal + 10% BR 2025/26 TIOGAW 4750 Tioga Way ODDSTAD BLVD CUL DE SAC 4 R AC 289 29 8,381 Slurry Seal + 10% BR 2025/26 LINCOL 4400A Lincoln Boulevard PARK PACIFICA AVE BROOKS PL 20 R AC 519 37 19,203 Slurry Seal + 10% BR 2025/26 LINCOL 4400B Lincoln Boulevard BROOKS PL CUL DE SAC 9 R AC 669 25 16,725 Slurry Seal + 20% BR 2025/26 BARTON 4285 Barton Place LINCOLN PLACE CUL DE SAC 18 R AC 544 25 13,600 Slurry Seal + 10% BR 2025/26 RANDOL 4675 Randolf Place LINCOLN PL CUL DE SAC 16 R AC 162 25 4,050 Slurry Seal + 10% BR 2025/26 WOODRO 4800 Woodrow Place LINCOLN PL CUL DE SAC 3 R AC 239 25 5,975 Slurry Seal + 10% BR 2025/26 CARLET 4190 Carleton Pl PARK PACIFICA AVE CUL DE SAC 17 R AC 301 25 7,525 Slurry Seal + 10% BR 2025/26 JUDSON 4370 Judson Place PARK PACIFICA AVE CUL DE SACS 23 R AC 369 29 10,701 Slurry Seal + 10% BR 2025/26 PARKPA 4455C Park Pacifica Avenue HOUSE #943 ODDSTAD BLVD 18 C AC 1,244 37 46,028 Rubber Cape Seal 2025/26 PARKPA 4455D Park Pacifica Avenue ODDSTAD BLVD YOSEMITE DR 13 C AC 1,049 37 38,813 Rubber Cape Seal 2025/26 BIGBEN 4105 Big Bend Drive GRAND TETON DR ODDSTAD BLVD 16 R AC 378 37 13,986 Rubber Cape Seal 2025/26 BIGBEN 4105A Big Bend Drive ODDSTAD BLVD GLACIER AVE 25 R AC 1,099 37 40,663 Rubber Cape Seal 2025/26 BIGBEN 4105B Big Bend Drive GLACIER AVE PRAIRIE CREEK DR 32 R AC 932 29 27,028 Rubber Cape Seal 2025/26 BIGBEN 4105C Big Bend Drive PRAIRIE CREEK DR CUL DE SAC 41 R AC 534 29 15,486 Rubber Cape Seal 2025/26 PRAIRI 4475A Prairie Creek Drive RAINIER AVE GLACIER AVE 55 R AC 675 29 19,575 Rubber Cape Seal 2025/26 PRAIRI 4475B Prairie Creek Drive GLACIER AVE BIG BEND DR 52 R AC 1,168 29 33,872 Rubber Cape Seal 2025/26 GLACIE 4295A Glacier Avenue BIG BEND DR PRAIRIE CREEK DR 66 R AC 249 33 8,217 Rubber Cape Seal 2025/26 GLACIE 4295B Glacier Avenue PRAIRIE CREEK DR ST LAWRENCE DR 76 R AC 1,210 30 36,300 Rubber Cape Seal 2025/26 GLACIE 4295C Glacier Avenue ST LAWRENCE DR CAPE BRETON DR 66 R AC 1,072 33 35,376 Rubber Cape Seal 2025/26 STLAWR 4680 St. Lawrence Court GLACIER AVE CUL DE SAC 0 R AC 335 25 8,375 Rubber Cape Seal 2025/26 STLAWR 4685A St. Lawrence Drive ODDSTAD BLVD GLACIER AVE 43 R AC 588 33 19,404 Rubber Cape Seal 2025/26 ROBERT 3400B Roberts Road 692 ft W/O FASSLER DR FASSLER DR 58 A AC/AC 692 43 29,756 Slurry Seal 2025/26 ROBERT 3400A Roberts Road CRESPI DR 692 ft W/O FASSLER DR 60 A AC/AC 2,960 37 109,520 Slurry Seal 2025/26 CRESPI 4155A Crespi Drive ST HWY 1 LADERA WAY 19 C AC 1,321 65 85,865 Slurry Seal + 10% BR 2025/26 LAMIRA 4835 La Mirada Way CRESPI DR DEAD END NORTH OF ALTA VISTA 22 R AC 654 29 18,966 Double Slurry 2025/26 CORONA 4150A Corona Drive DEAD END NORTHEAST OF ESCALERO ESCALERO AVE 22 R AC 1,509 29 43,761 Double Slurry 2025/26 1/5

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Packet Pg. 162 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - City of Pacifica
5-Year Work Plan
FY 2025/26 to FY 2029/30 Street List
StreetID SectionID Street Name Beg Location End Location 2024 PCI
FC Surface
Type
Length
(ft)
Width
(ft)
Area
(sf) Treatment Year
CORONA 4150B Corona Drive ESCALERO AVE CUL DE SAC 19 R AC 909 25 22,725 Double Slurry 2025/26 CORDOV 4145 Cordova Court CORONA DR CUL DE SAC 52 R AC 294 29 8,526 Double Slurry 2025/26 ESCALE 4270C Escalero Avenue CRESPI DR CORONA DR 57 R AC/AC 797 29 23,113 Slurry Seal 2025/26 ESCALE 4270D Escalero Avenue CORONA DR CORONA DR 42 R AC/AC 388 29 11,252 Slurry Seal 2025/26 ORTEGA 4545 Ortega Court LADERA WAY CUL DE SAC 28 R AC 477 29 13,833 Multi-Layer 2025/26 CRENSH 1920 Crenshaw Drive PALMETTO AVE SKYLINE DR/CITY LIMITS 66 R AC/AC 219 39 8,541 Double Slurry 2026/27 PARADI 1710 Paradise Drive GOLDEN BAY DR PALMETTO AVE 62 R AC 649 29 18,821 Double Slurry 2026/27 CRENSH 1220 Crenshaw Court PALMETTO AVE CUL DE SAC 56 R AC/AC 250 21 5,250 Double Slurry 2026/27 MAGELL 1560 Magellan Court DEL MONTE DR CUL DE SAC 48 R AC 165 21 3,465 Double Slurry 2026/27 ARCADI 1110 Arcadia Drive DEL MONTE DR CITY LIMITS 37 R AC 499 29 14,471 Double Slurry 2026/27 GOLDEN 1390 Golden Bay Drive PARADISE DR PALMETTO AVE 2 R AC 754 29 21,866 Double Slurry + 10% BR 2026/27 FOREST 1380 Forest Park Drive PARADISE DR PALMETTO AVE 12 R AC 717 29 20,793 Double Slurry 2026/27 FOREST 1370 Forest Park Court PALMETTO AVE CUL DE SAC 4 R AC 506 29 14,674 Double Slurry 2026/27 MOONGA 1625 Moon Gate Court FOREST PARK DR CUL DE SAC 19 R AC 252 21 5,292 Double Slurry 2026/27 MAGELL 1570 Magellan Drive PALMETTO AVE DEL MONTE DR 11 R AC 756 29 21,924 Double Slurry 2026/27 DELMON 1230 Del Monte Drive ARCADIA DR MAGELLEN DR 2 R AC 464 29 13,456 Double Slurry 2026/27 ARCADI 1120 Arcadia Court DEL MONTE DR CUL DE SAC 14 R AC 229 21 4,809 Double Slurry 2026/27 EDGEWO 1280 Edgewood Drive GATEWAY DR SUNSHINE DR 17 R AC 1,760 30 52,800 Rubber Cape Seal 2026/27 SUNSHI 1765 Sunshine Drive EDGEWOOD DR EDGEWOOD DR 15 R AC 1,575 30 47,250 Rubber Cape Seal 2026/27 GATEWA 1415A Gateway Drive FIRECREST AVE HICKEY BLVD 29 C AC 1,209 29 35,061 Slurry Seal 2026/27 GATEWA 1415B Gateway Drive HICKEY BLVD SPRINGDALE DR 42 C AC 1,566 38 59,508 Slurry Seal 2026/27 GATEWA 1415C Gateway Drive SPRINGDALE DR CITY LIMITS/ST HWY 1 OVERPASS 45 C AC 1,878 37 69,486 Slurry Seal 2026/27 WESTCL 1800 Westcliff Court GATEWAY DR CUL DE SAC 34 R AC 392 22 8,624 Double Slurry 2026/27 ELDORA 1290 El Dorado Drive EDGEWOOD DR SUNSHINE DR 16 R AC 1,003 30 30,090 Double Slurry 2026/27 EASTRC 1260 Eastridge Court EASTRIDGE CIRCLE CUL DE SAC 11 R AC 119 30 3,570 Multi-Layer 2026/27 EASTRI 1270 Eastridge Circle GATEWAY DR GATEWAY DR 9 R AC 1,844 30 55,320 Multi-Layer 2026/27 PARKVC 1690 Parkview Court PARKVIEW CIRCLE CUL DE SAC 39 R AC 262 22 5,764 Rubber Cape Seal 2026/27 PARKVI 1680 Parkview Circle HICKEY BLVD (SOUTH INTERSECTIO HICKEY BLVD (NORTH INTERSECTIO 22 R AC 1,043 29 30,247 Rubber Cape Seal 2026/27 SEABRE 1730 Sea Breeze Court GATEWAY DR CUL DE SAC 29 R AC 324 22 7,128 Multi-Layer 2026/27 SEAHAV 1750 Sea Haven Court EDGEWOOD DR CUL DE SAC 10 R AC 204 22 4,488 Double Slurry 2026/27 BEAUMO 1080B Beaumont Boulevard EDNA LN CORAL RIDGE DR 77 R AC/AC 1,194 29 34,626 Slurry Seal 2026/27 BEAUMO 1080C Beaumont Boulevard CORAL RIDGE DR DEAD END 83 R AC/AC 926 21 19,446 Slurry Seal 2026/27 EDNALN 4310 Edna Lane BEAUMONT BLVD FARALLON AVE 70 R AC/AC 329 12 3,948 Slurry Seal 2026/27 WATERF 1810B Waterford Street CLIFTON RD WINWOOD AVE 63 R AC 715 29 20,735 Slurry Seal 2026/27 BANCRO 1040B Bancroft Way FREMONT AVE BEAUMONT BLVD 62 R AC 775 29 22,475 Slurry Seal 2026/27 LINCOLN 4850 Lincoln BONNIE LANE END 52 R AC 165 15 2,475 Slurry Seal 2026/27 FARALL 1330B Farallon Avenue CHANNING WAY CORAL RIDGE DR 69 R AC/AC 1,757 21 36,897 Double Slurry 2026/27 FARALL 1330A Farallon Avenue HICKEY BLVD CHANNING WAY 78 R AC/AC 1,207 21 25,347 Slurry Seal 2026/27 WINWOO 1820 Winwood Avenue FREMONT AVE BONNIE LANE 52 R AC 1,429 36 51,444 Double Slurry 2026/27 BEAUMO 1080A Beaumont Boulevard MONTEREY BLVD EDNA LN 45 R AC/AC 1,259 29 36,511 Slurry Seal 2026/27 HOLIDA 1465 Holiday Court CORAL RIDGE DR CUL DE SAC 47 R AC 238 21 4,998 Double Slurry 2026/27 FREMON 1360B Fremont Avenue MONTEREY RD CHANNING WAY 26 R AC 759 29 22,011 Double Slurry 2026/27 WATERF 1810A Waterford Street MONTEREY RD CLIFTON RD 49 R AC 724 31 22,444 Slurry Seal 2026/27 BANCRO 1040A Bancroft Way WATERFORD ST FREMONT AVE 26 R AC 746 29 21,634 Slurry Seal 2026/27 BEVERL 1090 Beverly Place CHANNING AVE BEAUMONT BLVD 17 R AC 351 29 10,179 Multi-Layer 2026/27 CHANNI 1150B Channing Way BEAUMONT BLVD FARALLON AVE 18 R AC 231 29 6,699 Double Slurry + 10% BR 2026/27 CHANNI 1150A Channing Way FREMONT AVE BEAUMONT BLVD 7 R AC 527 29 15,283 Double Slurry + 10% BR 2026/27 CLIFTO 1200 Clifton Road WATERFORD ST BEAUMONT BLVD 16 R AC 1,542 32 49,344 Double Slurry + 10% BR 2026/27 AVALOW 1930 West Avalon Drive ESPLANADE PALMETTO AVE 69 R AC 463 30 13,890 Slurry Seal 2026/27 2/5

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Packet Pg. 163 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - City of Pacifica
5-Year Work Plan
FY 2025/26 to FY 2029/30 Street List
StreetID SectionID Street Name Beg Location End Location 2024 PCI
FC Surface
Type
Length
(ft)
Width
(ft)
Area
(sf) Treatment Year
DOLPHI 1250 Dolphin Drive WEST AVALON DRIVE CUL DE SAC 7 R AC 552 25 13,800 Rubber Cape Seal 2026/27 PALMET 1670E Palmetto Avenue - 1670 WEST AVALON DR WEST MANOR DR 44 A AC 735 30 22,050 Double Slurry + 10% BR 2026/27 MANORW 1860 West Manor Drive ESPLENADE AVE PALMETTO AVE 57 R AC 481 55 26,455 Slurry Seal 2026/27 MANORP 4845 Manor Plaza MANOR DR BILL DRAKE WAY 59 R AC 646 20 12,920 Slurry Seal 2026/27 BILLDR 1030 Bill Drake Way ESPLENADE AVE PALMETTO AVE 76 R AC/AC 513 42 21,546 Slurry Seal 2026/27 CORALR 1170 Coral Ridge Drive BEACHVIEW AVE BEAUMONT BLVD 63 R AC 1,546 29 44,834 Double Slurry 2026/27 SHOREV 2570 Shoreview Avenue PALMETTO AVE SOUTH INTERSECTIO PALMETTO AVE NORTH INTERSCETIO 58 R AC/AC 1,442 29 41,818 Slurry Seal 2027/28 SHELL 2560 Shell Street SHOREVIEW AVE PALMETTO AVE 66 R AC/AC 392 29 11,368 Slurry Seal 2027/28 SURFST 2590 Surf Street SHOREVIEW AVE PALMETTO AVE 70 R AC/AC 392 29 11,368 Slurry Seal 2027/28 BELLAV 2100 Bella Vista Avenue PALMETTO AVE SCHOOL PARKING LOT 5 R AC 364 21 7,644 Multi-Layer 2027/28 SALADA 2480A Salada Avenue BEACH BLVD PALMETTO AVE 39 R AC 593 29 17,197 Slurry Seal 2027/28 SALADA 2480B Salada Avenue PALMETTO AVE FRANCISCO BLVD 33 R AC 519 29 15,051 Slurry Seal + 20% BR 2027/28 SANJOS 2500A San Jose Avenue PALMETTO AVE BEACH BLVD 30 R AC 616 29 17,864 Multi-Layer 2027/28 SANJOS 2500B San Jose Avenue FRANCISCO BLVD PALMETTO AVE 22 R AC/AC 553 27 14,931 Slurry Seal + 10% BR 2027/28 SANTAR 2510A Santa Rosa Avenue BEACH BLVD PALMETTO AVE 28 R AC 562 29 16,298 Rubber Cape Seal 2027/28 SANTAR 2510B Santa Rosa Avenue PALMETTO AVE FRANCISCO BLVD 42 R AC/AC 581 27 15,687 Slurry Seal + 10% BR 2027/28 MONTEC 2370A Montecito Avenue PALMETTO AVE BEACH BLVD 19 R AC 519 29 15,051 Slurry Seal + 10% BR 2027/28 MONTEC 2370B Montecito Avenue FRANCISCO BLVD PALMETTO AVE 2 R AC 690 32 22,080 Multi-Layer 2027/28 HILTLN 2305 Hilton Lane HILTON WAY HILTON WAY 34 R AC 346 13 4,498 Slurry Seal 2027/28 HILTWY 2300 Hilton Way PALMETTO AVE FRANCISCO BLVD 20 R AC 857 18 15,426 Multi-Layer 2027/28 PACIFI 2470A Pacific Avenue FRANCISCO BLVD PALMETTO AVE 61 R AC/AC 893 27 24,111 Slurry Seal 2027/28 BRIGHT 2080A Brighton Road PALMETTO AVE FRANCSICO BLVD 57 R AC/AC 750 29 21,750 Slurry Seal 2027/28 FRANCI 2290B Francisco Boulevard SHARP PARK RD LAKESIDE AVE 40 A AC 1,061 38 40,318 Slurry Seal + 10% BR 2027/28 FRANCI 2290C Francisco Boulevard LAKESIDE AVE PACIFIC AVE 50 A AC 1,307 31 40,517 Slurry Seal 2027/28 FRANCI 2290D Francisco Boulevard PACIFIC AVE SALADA AVE 53 A AC 1,054 30 31,620 Slurry Seal 2027/28 FRANCI 2290E Francisco Boulevard SALADA AVE PALOMA AVE 47 A AC 683 35 23,905 Slurry Seal 2027/28 FRANCI 2290F Francisco Boulevard PALOMA AVE CUL DE SAC (HWY 1 OFF RAMP) 41 A AC 276 29 8,004 Slurry Seal 2027/28 Elder 1000 Elder Lane Beach End 66 R AC 220 32 7,040 Slurry Seal 2027/28 VALLEJ 2650A Vallejo Terrace SAN PABLO AVE CARMEL AVE 41 R AC 609 16 9,744 Rubber Cape Seal 2027/28 CARMEL 2110C Carmel Avenue OCEANA BLVD MIRADOR TERR 2 R AC 325 20 6,500 Mill and Overlay 2027/28 MIRADO 2380A Mirador Terrace 100 FT SOUTH OF SAN PABLO TER CARMEL AVE 5 R AC 588 16 9,408 Surface Reconstruct 2027/28 MIRADO 2380B Mirador Terrace CARMEL AVE PALOMA AVE 6 R AC 229 28 6,412 Surface Reconstruct 2027/28 PASEIT 2450 Paseito Terrace END OF PAVEMENT CARMEL AVE 22 R AC 284 16 4,544 Surface Reconstruct 2027/28 LASSEN 2670 Lassen Lane CANYON AVE CARMEL AVE 37 R AC 199 16 3,184 Mill and Overlay 2027/28 GOODMA 2250A Goodman Road KOHALA AVE GRIFFIN AVE 15 R AC 486 22 10,692 Surface Reconstruct 2027/28 FAIRWA 2240 Fairway Drive DEAD END WEST OF SEASIDE DR BRADFORD WAY 58 R AC/AC 1,646 33 54,318 Slurry Seal + 10% BR 2027/28 GARDEN 2230 Garden Court FAIRWAY DR CUL DE SAC 17 R AC 153 29 4,437 Slurry Seal + 10% BR 2027/28 GREENW 2260 Greenway Drive FAIRWAY DR PINEHAVEN WAY 30 R AC 1,120 29 32,480 Slurry Seal 2027/28 PINEHA 2460 Pinehaven Way SEASIDE DR FAIRWAY DR 73 R AC/AC 453 29 13,137 Slurry Seal 2027/28 MARINA 2350 Marina Way SEASIDE DR FAIRWAY DR 15 R AC 509 29 14,761 Double Slurry 2027/28 SEASID 2530 Seaside Drive BRADFORD WAY FAIRWAY DR 52 R AC/AC 2,036 29 59,044 Slurry Seal + 10% BR 2027/28 SEAFOR 2520 Seaforth Court SEASIDE DR CUL DE SAC 46 R AC/AC 206 29 5,974 Slurry Seal + 10% BR 2027/28 WESTPO 2660A Westport Drive BRADFORD WAY ST HWY 1 14 R AC 222 47 10,434 Multi-Layer 2027/28 WESTPO 2660B Westport Drive ST HWY 1 LUNDY WAY 18 R AC 215 47 10,105 Multi-Layer 2027/28 LUNETT 2345 Lunetta Avenue CLARENDON AVE PACIFIC AVE 25 R AC 826 29 23,954 Multi-Layer 2027/28 GRIFFI 2270 Griffen Avene GOODMAN RD TALBOT AVE 19 R AC 769 18 13,842 Rubber Cape Seal 2027/28 GOODMA 2250B Goodman Road GRIFFIN AVE CUL DE SAC 22 R AC 303 21 6,363 Rubber Cape Seal 2027/28 FULLER 2220 Fullerton Avenue TALBOT AVE DEAD END 14 R AC 561 19 10,659 Slurry Seal + 10% BR 2027/28 TALBOT 2630C Talbot Avenue SAN PABLO TERR 1095 FT E/O SAN PABLO TERR. 24 R AC 1,022 24 24,528 Rubber Cape Seal 2027/28 3/5

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Packet Pg. 164 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - City of Pacifica
5-Year Work Plan
FY 2025/26 to FY 2029/30 Street List
StreetID SectionID Street Name Beg Location End Location 2024 PCI
FC Surface
Type
Length
(ft)
Width
(ft)
Area
(sf) Treatment Year
TALBOT 2630D Talbot Avenue 1095 FT E/O SAN PABLO TERR. CUL DE SAC 78 R AC 508 29 14,732 Rubber Cape Seal 2027/28 SANPAB 2620A San Pablo Terrace MIRADOR TERR 757' E/O MIRADOR TERR 18 R AC 757 16 12,112 Rubber Cape Seal 2027/28 SANPAB 2620B San Pablo Terrace 757' E/O MIRADOR TERR TALBOT AVE 11 R AC 759 20 15,180 Rubber Cape Seal 2027/28 CANYON 2160 Canyon Drive CARMEL AVE CUL DE SAC 21 R AC 1,378 29 39,962 Slurry Seal + 10% BR 2027/28 MORIS 2390 Mori`s Point Road ST HWY 1 BRADFORD WAY 6 R AC 441 29 12,789 Multi-Layer 2027/28 SANMAR 3430 San Marlo Way MAITLAND RD ST HWY 1 16 R AC 704 16 11,264 Multi-Layer 2028/29 MAITLA 3270 Maitland Road DEAD END (SOUTH) SAN MARLO WAY 62 R AC 94 32 3,008 Slurry Seal 2028/29 EBKEN 3150 Ebken Street FASSLER DR BUEL AVE 33 R AC 662 24 15,888 Double Slurry + 10% BR 2028/29 SPRING 1000 Spring St ROCKAWAY BEACH AVE END 9 R AC 147 15 2,205 Slurry Seal + 10% BR 2028/29 BAYVIE 3030 Bayview Road ROCKAWAY BEACH AVE DEAD END 5 R AC 648 21 13,608 Multi-Layer 2028/29 ROCKAW 3410D Rockaway Beach Avenue BAY VIEW RD TROGLIA TER 0 C AC/AC 1,709 22 37,598 Mill and Overlay 2028/29 DRIFTW 3110 Driftwood Court DRIFTWOOD CIRCLE CUL DE SAC 73 R AC 393 36 14,148 Rubber Cape Seal 2028/29 DRIFTW 3100 Driftwood Circle FASSLER AVE FASSLER AVE 51 R AC 1,441 36 51,876 Rubber Cape Seal 2028/29 PILAR 3350 Pilar Place TROGLIA TER CUL DE SAC 20 R AC 239 29 6,931 Mill and Overlay 2028/29 TROGLI 3490 Troglia Terrace 200 FT. S OF ROCKAWAY BEACH AV CALERA TERR 18 R AC 463 25 11,575 Mill and Overlay 2028/29 CALERA 3080 Calera Terrace 50 FT WEST OF TROGLIA TER 100 FT EAST OF TROGLIA TER 3 R AC 157 25 3,925 Mill and Overlay 2028/29 BUELAV 3060B Buel Avenue ROCKAWAY BEACH AVE DEAD END NORTH OF DONALDSON AV 4 R AC 702 24 16,848 Surface Reconstruct 2028/29 DONALD 3130 Donaldson Avenue ROCKAWAY BEACH AVE BUEL AVE 5 R AC 415 26 10,790 Surface Reconstruct 2028/29 OLYMPI 4540B Olympian Way #304 OLYMPIAN WAY DEAD END 2 R AC 1,335 14 18,690 Mill and Overlay 2028/29 ROSITA 4590 Rosita Road PERALTA RD ADOBE DR 51 C AC/AC 1,076 37 39,812 Rubber Cape Seal 2028/29 ROSITA 4590A Rosita Road ADOBE DR PALOU DR 6 C AC 1,373 31 42,563 Surface Reconstruct 2028/29 ROSITA 4590B Rosita Road PALOU DR PEREZ DR 48 C AC 1,481 36 53,316 Rubber Cape Seal 2028/29 ROSITA 4590C Rosita Road PEREZ DR CAPISTRANO DR 42 C AC 1,573 36 56,628 Rubber Cape Seal 2028/29 ROSITA 4590D Rosita Road CAPISTRANO DR ODDSTAD BLVD 28 C AC 2,085 36 75,060 Surface Reconstruct 2028/29 OVIEDO 4550 Oviedo Court SEVILLE DR CUL DE SAC 70 R AC 760 29 22,040 Slurry Seal + 10% BR 2028/29 ADOBED 4000A Adobe Drive CUL DE SAC (SOUTH) HIGGINS WAY 0 C AC 682 32 21,824 Multi-Layer 2028/29 ADOBED 4000B Adobe Drive HIGGINS WAY ROSITA RD 62 C AC/AC 832 36 29,952 Slurry Seal 2028/29 MONTEV 4445 Monte Verde Drive ROSITA RD (West Intersection) ROSITA RD (East Intersection) 74 R AC/AC 1,537 29 44,573 Slurry Seal + 10% BR 2028/29 RIOVIS 4715 Rio Vista Drive ROSITA RD (EAST END) ROSITA RD (WEST END) 74 R AC/AC 1,608 29 46,632 Slurry Seal + 10% BR 2028/29 ROSITN 4595 N. Rosita Court ROSITA RD CUL DE SAC 12 R AC 112 29 3,248 Multi-Layer 2028/29 ROSITS 4655 S. Rosita Court ROSITA RD CUL DE SAC 7 R AC 200 29 5,800 Multi-Layer 2028/29 ARAGON 4005 Aragon Court ROSITA RD CUL DE SAC 2 R AC 112 29 3,248 Multi-Layer 2028/29 PALOU 4555 Palou Drive ROSITA RD GALVEZ RD 75 R AC 1,220 29 35,380 Slurry Seal 2028/29 GALVEZ 4320A Galvez Drive SOUTH CUL DE SAC ROSITA RD 33 R AC 509 29 14,761 Rubber Cape Seal 2028/29 GALVEZ 4320B Galvez Drive ROSITA RD ROSITA RD 15 R AC 1,568 29 45,472 Rubber Cape Seal 2028/29 PEREZ 4560 Perez Drive CUL DE SAC S. OF SPRING WOOD HOUSE #1459 10 R AC 1,515 27 40,905 Rubber Cape Seal 2028/29 PEREZ 4560A Perez Drive HOUSE #1459 ROSITA RD 14 R AC 681 36 24,516 Rubber Cape Seal 2028/29 PEREZ 4560B Perez Drive ROSITA RD CUL DE SAC (NORTH) 10 R AC 152 29 4,408 Rubber Cape Seal 2028/29 OAKWOO 4435 Oak Wood Court SPRING WOOD CT CUL DE SAC 37 R AC 202 20 4,040 Slurry Seal 2028/29 SPRING 4650A Spring Wood Way PEREZ DR OAK WOOD CT 16 R AC 226 24 5,424 Rubber Cape Seal 2028/29 SPRING 4650B Spring Wood Way OAK WOOD CT CUL DE SAC 9 R AC 452 19 8,588 Rubber Cape Seal 2028/29 SOLANO 4645A Solano Drive LINDA MAR BLVD SERRA DR 34 R AC 226 39 8,814 Rubber Cape Seal 2028/29 SOLANO 4645B Solano Drive SERRA DR SERRA DR (HOUSE #1427) 28 R AC 1,061 29 30,769 Rubber Cape Seal 2028/29 SERRA 4640 Serra Drive SOLANO DR (HOUSE #1427) SOLANO DR 24 R AC 638 29 18,502 Rubber Cape Seal 2028/29 SHEILA 4720A Sheila Lane LINDA MAR BLVD ALVISO CT 28 R AC 528 37 19,536 Rubber Cape Seal 2028/29 SHEILA 4720B Sheila Lane ALVISO CT VIEW WAY 15 R AC 1,920 29 55,680 Rubber Cape Seal 2028/29 MALVEA 4445 Malavear Court DEAD END WEST OF SHIELA LN CUL DE SAC (EAST) 19 R AC 623 29 18,067 Rubber Cape Seal 2028/29 ALVISO 4055A Alviso Court CUL DE SAC (WEST) SHEILA LN 8 R AC 616 29 17,864 Rubber Cape Seal 2028/29 ALVISO 4055B Alviso Court SHEILA LN CUL DE SAC (EAST) 36 R AC 329 29 9,541 Rubber Cape Seal 2028/29 4/5

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Packet Pg. 165 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - City of Pacifica
5-Year Work Plan
FY 2025/26 to FY 2029/30 Street List
StreetID SectionID Street Name Beg Location End Location 2024 PCI
FC Surface
Type
Length
(ft)
Width
(ft)
Area
(sf) Treatment Year
CELIA 4170 Celia Drive SHEILA LN CUL DE SAC 35 R AC 231 29 6,699 Rubber Cape Seal 2028/29 CELEST 4175 Celestial Court SHEILA LN DEAD END 31 R AC 112 21 2,352 Rubber Cape Seal 2028/29 VIEWWY 4775 View Way MANZANITA DR (SOUTH END) MANZANITA DR (NORTH END) 25 R AC 1,051 29 30,479 Double Slurry + 10% BR 2028/29 REINA 3380C Reina del Mar Avenue MINERVA AVE AMAPOLA AVE 0 C AC 1,338 24 32,112 Surface Reconstruct 2029/30 REINA 3380D Reina del Mar Avenue BERENDOS AVE DARDANELLE AVE 12 C AC 304 29 8,816 Surface Reconstruct 2029/30 REINA 3380S Reina del Mar Avenue REINA DEL MAR AVE/MINERVA AV HIAWATHA AVE 0 C AC 1,421 20 28,420 Surface Reconstruct 2029/30 REINA 3380E Reina del Mar Avenue AMAPOLA AVE (NORTH) BERENDOS AVE 8 R AC 180 25 4,500 Surface Reconstruct 2029/30 BEREND 3040A Berendos Avenue MODOC PL AMAPOLA AV/REINA DEL MAR AVE 81 R AC/AC 814 25 20,350 Slurry Seal 2029/30 MODOC 3505 Modoc Place BERENDOS AVE CUL DE SAC 71 R AC/AC 614 21 12,894 Slurry Seal 2029/30 AURORA 3010 Aurora Court BERENDOS AVE CUL DE SAC 73 R AC/AC 128 34 4,352 Slurry Seal 2029/30 REICHL 3390A Reichling Avenue DEAD END (SOUTH) IVY AVE 72 R AC/AC 527 37 19,499 Slurry Seal 2029/30 IVYAVE 3260 Ivy Avenue REICHLING AVE PIEDMONT AVE 76 R AC/AC 196 19 3,724 Slurry Seal 2029/30 PIEDMO 3360 Piedmont Avenue DEAD END SOUTH OF IVY AVE DEAD END NORTH OF IVY AVE 80 R AC/AC 769 25 19,225 Slurry Seal 2029/30 BEREND 3040B Berendos Avenue MODOC PLACE (NORTH) MODOC PLACE (SOUTH) 77 R AC 1,150 25 28,750 Slurry Seal 2029/30 VERONA 3470A Verona Avenue ORINDA AVE REINA DEL MAR AVE 59 R AC 380 27 10,260 Slurry Seal 2029/30 VALLEC 3485 Vallecito Lane CALAVERAS AVE DEAD END 55 R AC/AC 208 21 4,368 Slurry Seal 2029/30 CALAVE 3090 Calaveras Avenue BERENDOS AVE DARDENELLE AVE 35 R AC/AC 997 21 20,937 Slurry Seal 2029/30 MINERV 3280A Minerva Avenue DEAD END (SOUTH) REINA DEL MAR AVE (EXTENSION) 39 R AC 399 30 11,970 Slurry Seal 2029/30 NATAQU 3290 Nataqua Avenue REINA DEL MAR AVE DEAD END (NORTH) 28 R AC 474 29 13,746 Slurry Seal 2029/30 HIAWAT 3250 Hiawatha Avenue REINA DEL MAR AVE DEAD END (NORTH) 49 R AC 307 31 9,517 Slurry Seal 2029/30 HILLSI 3200 Hillside Drive LAUREN AVE REINA DEL MAR AVE 33 R AC/AC 986 29 28,594 Rubber Cape Seal 2029/30 LAUREN 3240 Lauren Avenue HILLSIDE DR REINA DEL MAR AVE 49 R AC/AC 1,137 29 32,973 Rubber Cape Seal 2029/30 NATAQU 3290B Nataqua Avenue S. REINA DEL MAR AVE DEAD END (SOUTH) 45 R AC 136 25 3,400 Slurry Seal 2029/30 VERONA 3470B Verona Avenue REINA DEL MAR AVE DEAD END (NORTH) 26 R AC 218 28 6,104 Slurry Seal 2029/30 REICHL 3390B Reichling Avenue IVY AVE REINA DEL MAR AVE 8 R AC/AC 917 37 33,929 Rubber Cape + 10% BR 2029/30 FRANZ 3180 Franz Court LAUREN AVE CUL DE SAC 12 R AC 224 29 6,496 Multi-Layer 2029/30 CAPIST 4710 Capistrano Drive ROSITA RD LINDA MAR BLVD 71 R AC/AC 685 35 23975 Slurry Seal 2029/30 ALICAN 4010C Alicante Drive LINDA MAR BLVD CAPISTRANO DR 3 R AC 960 29 27840 Rubber Cape Seal 2029/30 CASTRO 4185 Castro Court ALICANTE DR CUL DE SAC 14 R AC 162 29 4698 Rubber Cape Seal 2029/30 MADRID 4825 Madrid Court ALICANTE DR CUL DE SAC 4 R AC 97 42 4074 Rubber Cape Seal 2029/30 MADEIR 4425 Madeira Drive CAPISTRANO DR LINDA MAR BLVD 13 R AC 1371 29 39759 Rubber Cape Seal 2029/30 BONITA 3020B Bonita Avenue REINA DEL MAR AVE DEAD END (NORTH) 21 R AC 427 24 10,248 Mill and Overlay 2029/30 NAOMI 3300 Naomi Avenue REINA DEL MAR AVE ORINDA AVE 20 R AC 401 28 11,228 Surface Reconstruct 2029/30 5/5

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Packet Pg. 166 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - FY 2025/26 to FY 2029/30 Work Plan
City of Pacifica
FY 25/26
FY 26/27
FY 27/28
FY 28/29
FY 29/30

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Packet Pg. 167 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - Approve Resolution Authorizing 5-year Street Maintenance Improvements) FY 2025/26
City of Pacifica

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Packet Pg. 168 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - FY 2026/27
City of Pacifica

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Packet Pg. 169 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - FY 2027/28
City of Pacifica

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Packet Pg. 170 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - FY 2028/29
City of Pacifica

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Packet Pg. 171 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution - FY 2029/30
City of Pacifica

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Packet Pg. 172 Attachment: Attachment 1 - Pacifica_2025 to 2029 Work Plan_Final List and Map (5706 : Resolution -

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
7/8/2024
1 SUBJECT:

Resolution of the City Council of the City of Pacifica Calling and Giving Notice for Holding a General Municipal Election to be consolidated with the City’s next General Municipal Election on November 5, 2024, and Submitting to the Elector’s a Ballot Measure to update the City’s Transient Occupancy (Hotel/Lodging Guest) Tax imposed on short term stays by increasing to fifteen percent (15%) by amending Pacifica Municipal Code section 3-7.03; Establishing the Policies and Procedures for such an election; Requesting San Mateo County to Consolidate with the City’s General Municipal Election, Statewide General Election and to Provide Election Services; Directing the City Attorney to Prepare an Impartial Analysis; and Authorizing the Filing of Rebuttal Argument
RECOMMENDED ACTION:

Move to adopt a Resolution Calling and Giving Notice for Holding a General Municipal Election to be consolidated with the City’s next General Municipal Election on November 5, 2024, and Submitting to the Elector’s a Ballot Measure to update the City’s Transient Occupancy (Hotel/Lodging Guest) Tax imposed on short term stays by increasing to fifteen percent (15%) by amending Pacifica Municipal Code section 3-7.03; Establishing the Policies and Procedures for such an election; Requesting San Mateo County to Consolidate with the City’s General Municipal Election, Statewide General Election and to Provide Election Services; Directing the City Attorney to Prepare an Impartial Analysis; and Authorizing the Filing of Rebuttal Argument.

STAFF CONTACT:

Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND:

Pacifica continues to face long-term challenges, including the need for sustainable financial strategies to address resident-identified City service needs and priorities.

As part of this year’s City Budget development process, the City engaged residents in discussions about the budget and City services. This included a community survey and an expansion utilizing the Pacifica Discussion - a community discussion about resident priorities on City services. The result of this process showed resident support for additional locally controlled funding to address City service needs and priorities.
11 Packet Pg. 173
Pacifica City Council 2
July 08, 2024
DISCUSSION:

Community Input
This year the City engaged nearly 2,000 residents around the City’s budget process. This included two community surveys of over 980 Pacifica voters plus a community dialogue about resident priorities with over 1,000 responses.

Pacifica residents overwhelmingly prioritized funding for City services such as police, fire and 911 emergency response services; street and pothole repair; youth, and senior programs; adapting to sea-level rise and keeping trash off beaches.

In a recently conducted independent community survey, 64% of respondents said they would support a simple majority approval local funding measure to update the City’s local transient occupancy tax (hotel tax).

Summary information about survey feedback is available on the City's Vision 2025 & Beyond webpage at: https://www.cityofpacifica.org/departments/city-manager/vision-2025-and-beyond Transient Occupancy Tax
Transient Occupancy Tax (TOT) (also known as a Hotel Tax) is charged as a percentage of a room rate to people who occupy a hotel, motel, inn, or other form of transient lodgings for thirty (30) days or less. The tax is collected by the lodging operator and is remitted to the City by the lodging operator.

TOT is a revenue that has been used to fund city services throughout California and has been adopted in 430 of the 482 cities in the State. It is estimated that Pacifica will receive almost $3 Million ($2.978 Million) in TOT revenue in Fiscal Year 2024-25.

Several Bay Area cities raised their TOT rates from 12% to 14% or 15% over the past 6 years with revenue measures approved by voters in those communities. TOT rates have also gone beyond 15% in one local city - Palo Alto (15.5%). TOT rates have also increased to 15% in a few cities in Southern California (Anaheim, Malibu, and Ojai).

If Pacifica voters adopt a measure to increase the City TOT tax rate from 12% to 15%, that change would bring in an estimated additional $720,000 per year in revenue. Increasing this revenue from the current level of approximately $3 Million per year to approximately $3.72 Million per year.

Cities In San Mateo County With Transient Occupancy Taxes There are 20 cities in San Mateo County. Among these cities, 15 have adopted Transient Occupancy Taxes. Pacifica’s 12% TOT tax rate is currently among the lowest in the County.

TOT taxes by City in San Mateo County are shown in the table below:
11 Packet Pg. 174
Pacifica City Council 3
July 08, 2024
City Rate
Half Moon Bay 15%
Brisbane 14%
East Palo Alto 14%
Millbrae 14%
San Bruno 14%
San Carlos 14%
San Mateo 14%
South San Francisco 14%
Daly City 13%
Belmont 12%
Burlingame 12%
Colma 12%
Foster City 12%
Menlo Park 12%
Pacifica 12%
Redwood City 12%
Placing a General Revenue Measure on the Ballot
A Transient Occupancy Tax is a General Tax that would require a 2/3 majority vote of the City Council (4 out of 5 Councilmembers) to be placed on the ballot and a simple majority vote (50% + 1) of the voters to pass.

By law, a General Tax may only be placed on the ballot when there is a City Council election, except in cases of emergency declared by a unanimous vote of the City Council. California Constitution Article XIII C Section 2(b) governs this requirement, which restricts the placement of such a measure during such election years. For Pacifica, the next opportunity after 2024 to place a General Tax on the ballot would be November 2026.

Proposed Pacifica Transient Occupancy Tax
The resolution (attached) places the ordinance (Attachment A) on the ballot for consideration by voters in the City of Pacifica.

If adopted by the City Council, the voters would be presented with the following ballot question to consider the ordinance:

Shall an Ordinance updating a transient occupancy tax (paid only by hotel and other short term lodging guests) to a 15% rate to continue funding vital Pacifica services, such as police, fire, 911 emergency response; street/pothole repair; youth/senior programs; adapting to sea-level rise; keeping trash off beaches; and generating approximately $720,000 annually in additional revenue until ended by voters and subject to annual audits, be adopted?
If adopted by voters, the Ordinance would provide that:

1. The Ordinance would become effective ten (10) days after the City Council has certified the results of that election by resolution. .

2. The ordinance would require that the proceeds resulting from the transient occupancy tax shall be deposited into the city’s general fund and become subject to the same audit requirements as other general fund revenues. Any auditor’s report shall include an accounting of the revenues received from the transient occupancy tax and shall be presented to the city council and made available for public review. 11 Packet Pg. 175
Pacifica City Council 4
July 08, 2024
The City Council’s action tonight is not to endorse, oppose or levy a tax -- only voters can decide on this matter. The Council’s action tonight is simply to allow voters to decide on this issue or not. Tonight's action by the City Council, if adopted, would place the proposed revenue measure before the voters of the City of Pacifica for their consideration.

ALTERNATIVE ACTION:

If the proposed Transient Occupancy Tax revenue measure is not placed on the November 2024 General Election ballot by the City Council and approved by the voters, the next opportunity to place such a revenue measure to the voters would be in November 2026.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

This item furthers the City Council’s Strategic Goals and the City’s efforts to Enhance Organizational and Fiscal Stability.

FISCAL IMPACT:

If the City Council moves forward with the proposed Transient Occupancy Tax revenue measure for the November 5, 2024 ballot and it is approved by the voters, the proposed Transient Occupancy Tax will generate an additional $720,000 per year in revenue. Increasing this revenue from the current level of approximately $3 Million per year to approximately $3.72 Million per year.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment / Exhibit A: Proposed Ordinance Amending TOT (PDF) 11 Packet Pg. 176
Pacifica City Council 5
July 08, 2024
RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA CALLING AND GIVING

NOTICE FOR HOLDING A GENERAL MUNICIPAL ELECTION TO BE CONSOLIDATED WITH THE CITY’S NEXT GENERAL MUNICIPAL ELECTION ON NOVEMBER 5, 2024 AND SUBMITTING TO THE ELECTORS A BALLOT MEASURE TO UPDATE THE CITY’S

TRANSIENT OCCUPANCY (HOTEL/LODGING)TAX BY INCREASING TO FIFTEEN PERCENT (15%) BY AMENDING SECTION 3-7.03 (TAX IMPOSED) OF THE PACIFICA MUNICIPAL CODE; ESTABLISHING THE POLICIES AND PROCEDURES FOR SUCH AN ELECTION; REQUESTING THAT SAN MATEO COUNTY TO CONSOLIDATE WITH THE CITY’S GENERAL MUNICIPAL ELECTION, STATEWIDE GENERAL ELECTION AND TO PROVIDE ELECTION SERVICES; DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND AUTHORIZING THE FILING OF REBUTTAL ARGUMENT WHEREAS, the City of Pacifica provides excellent community services and maintains a strong quality of life for local residents; and
WHEREAS, Title 3, Chapter 7 of the City of Pacifica Municipal Code, establishes the City’s Transient Occupancy Tax (TOT) regulations which require that each “transient” who occupies a “hotel”, as those terms are defined in section 3-7.02(b), must pay the current TOT rate of twelve percent (12%) for the privilege of occupying the hotel; and WHEREAS, Article XIII C, section 2(b) of the California Constitution requires that any general tax, such as the TOT, must be approved by a majority vote of the voters voting on the issue; and
WHEREAS, Article XIII C, section 2(b) of the California Constitution requires that an election by the voters to approve a general tax must be consolidated with a statewide general election at which members of the City Council will be elected; and WHEREAS, November 5, 2024 is the date of the statewide general election at which members of the City Council will be elected; and
WHEREAS, Pacifica’s parks, beaches, coastline, trails and recreation opportunities are what makes the City unique, but as erosion, pollution and flooding increase, this measure will allow us to protect these resources for current and future generations to enjoy; and WHEREAS, this measure will reduce the impact on local taxpayers so local residents do not shoulder the cost and visitors and tourists also contribute to the services they utilize; and WHEREAS, this measure will provide funding to address community identified priorities such as police, fire and 911 emergency response services, street and pothole repair, youth and senior programs, adapting to sea-level rise and keeping trash off of the beaches; and WHEREAS, the proposed measure will include accountability requirements such as annual financial audits and public spending reports; and 11 Packet Pg. 177
Pacifica City Council 6
July 08, 2024
WHEREAS, the City Council believes that it is in the best interests of the City to submit the proposed 3% upward adjustment to the TOT to the voters of City.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica that the City of Pacifica orders as follows:

1. Call for Election. Pursuant to Elections Code Section 9222, the City Council hereby calls an election at which it shall submit to the qualified voters of the City of Pacifica, a measure that, if approved, would increase the Transient Occupancy Tax from twelve percent (12%) to fifteen percent (15%) to fund general services in the City. This measure shall be designated by letter by the San Mateo County Registrar of Voters. If a majority of qualified electors shall vote in favor of the proposed measure, it shall be deemed enacted and shall read as provided in Exhibit “A”, attached hereto and hereinafter incorporated by reference.

2. Ballot Lanaguage. The ballot question for the proposed measure shall be as follows:

Shall an Ordinance updating a transient occupancy tax (paid only by hotel and other short term lodging guests) to a 15% rate to continue funding vital Pacifica services, such as police, fire, 911 emergency response; street/pothole repair; youth/senior programs; adapting to sealevel rise; keeping trash off beaches; and generating approximately $720,000 annually in additional revenue until ended by voters and subject to annual audits, be adopted?
YES
NO

3. Approval of Ordinance and Placement of Ordinance No._______ on Ballot. Pursuant to Elections Code section 9222, the City Council of the City of Pacifica hereby approves Ordinance No. _______, attached in Exhibit A to this Resolution. The City Council hereby approves the proposed measure, in the form thereof, and its submission to the voters of the City at the November 5, 2024 election. The full text of the measure shall be printed in the ballot materials and be available for public inspection in the City Clerk’s office and on the City’s website: www.cityofpacifica.org

4. Publication of Measure. The City Clerk is hereby directed to cause notice of the measure to be published in the official newspaper of the City of Pacifica, in accordance with Section 12111 of the California Elections Code.

5. Request to Consolidate and Conduct Election and Canvass Returns. (a) Pursuant to California Elections Code Section 10400 et seq., the election for this measure shall be consolidated with the established election to be conducted on November 5, 2024. The City Council hereby requests that the San Mateo Board of Supervisors consolidate the election called by this Resolution with the City’s General Municipal election and statewide election to be conducted on November 5, 2024 and order the election to be conducted by the Chief Elections Officer & Assessor-County Clerk-Recorder. The City Council of the City of Pacifica acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code Section 10418. The City Council recognizes that additional cost will be incurred by the County of San Mateo by reason of the consolidation of the election with the Statewide election and agrees to reimburse the County of San Mateo for any costs that are not reimbursed by the State, and the City Council hereby authorizes the City Manager to pay the County of San Mateo for said services in full. The City Clerk is directed to file a certified copy of this Resolution with the 11 Packet Pg. 178
Pacifica City Council 7
July 08, 2024
Board of Supervisors of San Mateo and the Chief Elections Officer & Assessor-County Clerk-Recorder of San Mateo County on or before August 9, 2024. (b) The election on the measure set forth in Section 3 shall be held and conducted, the voters canvassed and the returns made, and the results ascertained and determined as provided herein. The election shall be held in accordance with the Elections Code of the State of California.
(c)The election on the measure set forth in Section 3 shall be held in San Mateo County in the City of Pacifica on November 5, 2024, as required by law, and the County is authorized to canvass the returns of the election with respect to the votes cast in the City of Pacifica and certify the results to the City Council of the City of Pacifica. (d) At the next regular meeting of the City Council of the City of Pacifica occurring after the returns of the election for the measure set forth in Section 3 have been canvassed and the results have been certified to the City Council, or at a special meeting called for such purpose if required by law, the City Council shall cause to be entered in its minutes a statement of the results of the election.

6. Submission of Ballot Arguments.
(a) Pursuant to Elections Code section 9286(b), arguments in favor and against the measure shall be filed with the City Clerk no later than 5:00 p.m. on August 13, 2024, signed, with the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument. If the City Clerk receives more than one argument for and/or against, the priorities established by Elections Code section 9287 shall control. (b) Direct arguments shall not exceed three hundred (300) words and shall be signed by not more than five (5) persons.
(c) Pursuant to California Elections Code section 9285(b), the City Council is hereby adopting provisions for the filing of rebuttal arguments for this measure. Accordingly, when the City Clerk has selected the arguments for and against the measure, which will be printed and distributed to the voters, the City Clerk shall send copies of the argument in favor of the measure to the authors of the argument against it, and copies of the argument against it to the authors of the argument in favor. Rebuttal arguments shall not exceed 250 words and shall be filed no later than 5:00 p.m. on August 20, 2024, accompanied by the printed names and signatures of the persons submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument that it seeks to rebut.

7. Impartial Analysis. In accordance with California Elections Code section 9280, the City Council directs the City Clerk to transmit a copy of this Measure to the City Attorney, who shall prepare an impartial analysis showing the effect of the measure on the existing law and the operation of the measure. The City Attorney’s impartial analysis may not exceed 500 words and shall be filed with the City Clerk no later than 5:00 p.m. on August 20, 2024.

8. Services of City Clerk. The City Clerk is hereby authorized and directed to take all steps necessary to place the measure on the ballot and to cause the ordinance or measure to be printed. A copy of the measure shall be made available to any voter upon request. 11 Packet Pg. 179
Pacifica City Council 8
July 08, 2024

9. Severance. Should any section, subsection, clause or provision of this resolution for any reason be held to be invalid, then the remainder of the resolution shall be deemed valid, it being expressly declared that this resolution, and each and every section, subsection, clause and phrase hereof would have been prepared, proposed, approved, adopted and/or ratified even if any other section, subsection, sentence, clause or phrase of this resolution were declared invalid.

10. Compliance with CEQA. The City Council finds and determines that this activity is not a “Project” as defined under section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines because it is a financing decision without commitment to a specific project that may result in a potentially significant physical impact on the environment; therefore, pursuant to section 15060(c)(3) of the State CEQA Guidelines, the actions proposed are not subject to CEQA.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of July, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 11 Packet Pg. 180
Pacifica City Council 9
July 08, 2024

EXHIBIT A
[PROPOSED ORDINANCE AMENDING PMC SECTION 3-7.03]
11 Packet Pg. 181

Page 1 ends

ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF PACIFICA AMENDING SECTION 3-7.03 (TAX IMPOSED) WITHIN CHAPTER 7 (TRANSIENT OCCUPANCY TAX) OF TITLE 3 (FINANCE) OF THE PACIFICA MUNICIPAL CODE TO UPDATE THE CITY’S TRANSIENT OCCUPANCY (HOTEL/LODGING) TAX BY INCREASING TO FIFTEEN PERCENT (15%) WHEREAS, Title 3, Chapter 7 of the City of Pacifica Municipal Code, establishes the City’s Transient Occupancy Tax (TOT) regulations which require that each “transient” who occupies a “hotel”, as those terms are defined in section 3-7.02(b), must pay the TOT rate of twelve percent (12%) for the privilege of occupying the hotel; and
WHEREAS, Article XIII C, section 2(b) of the California Constitution requires that any general tax, such as the TOT, must be approved by a majority vote of the voters voting on the issue; and
WHEREAS, Article XIII C, section 2(b) of the California Constitution requires that an election by the voters to approve a general tax must be consolidated with a statewide general election at which members of the City Council will be elected; and WHEREAS, November 5, 2024 is the date of the statewide general election at which members of the City Council will be elected; and
WHEREAS, the City of Pacifica provides excellent community services and maintains a strong quality of life for local residents; and
WHEREAS, Pacifica’s parks, beaches, coastline, trails and recreation opportunities are what makes the City unique, but as erosion, pollution and flooding increase, this measure will allow us to protect these resources for current and future generations to enjoy; and WHEREAS, this measure will reduce the impact on local taxpayers so local residents do not shoulder the cost and visitors and tourists also contribute to the services they utilize; and WHEREAS, this measure will provide funding to address community identified priorities such as police, fire and 911 emergency response services, street and pothole repair, youth and senior programs, adapting to sea-level rise and keeping trash off of the beaches; and WHEREAS, the proposed measure will include accountability requirements such as annual financial audits; and
WHEREAS, the City Council believes that it is in the best interests of the City to submit the proposed 3% upward adjustment to the TOT to the voters of City.

11.a
Packet Pg. 182 Attachment: Attachment / Exhibit A: Proposed Ordinance Amending TOT (5710 : Resolution - Calling Election for Ballot Measure to Update TOT

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NOW, THEREFORE, THE PEOPLE OF THE CITY OF PACIFICA DO ORDAIN AS FOLLOWS:

Section 1. Amendment. Section 3-7.03 (Tax Imposed) within Chapter 7, (Transient Occupancy Tax) of Title 3, (Revenue) of the Pacifica Municipal Code is hereby amended by repealing and replacing it in its entirety to read as follows:
“Sec. 3-7.03. - Tax imposed.

For the privilege of occupancy in any hotel, each transient shall be subject to and shall pay a tax in the amount of fifteen percent (15%) of the rent charged by the operator. Such tax shall constitute a debt owed by the transient to the City, which debt shall be extinguished only by payment to the operator or to the City. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. If for any reason the tax due is not paid to the operator of the hotel, the Tax Administrator may require that such tax shall be paid directly to the Tax Administrator.” Section 2. Audits Proceeds resulting from the TOT shall be deposited into the City’s general fund and become subject to the same audit requirements as other general fund revenues. Any auditor’s report shall include an accounting of the revenues received from the TOT and shall be presented to the City Council annually and made available for public review.

Section 3. Compliance with CEQA. The City Council finds and determines that this ordinance is not a “Project” as defined under Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines because it is a financing decision without commitment to a specific project that may result in a potentially significant physical impact on the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the actions proposed are not subject to CEQA.

Section 4. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional.

Section 5. Passage. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in accordance with State law.

Section 6. Effective Date. This Ordinance shall go into effect in accordance with Elections Code Section 9217and shall be deemed adopted and become effective only if approved by a majority of the eligible voters of the City of Pacifica voting thereon, at an election to be held on November 5, 2024, and shall take effect ten (10) days after the City Council has certified the results of that

11.a
Packet Pg. 183 Attachment: Attachment / Exhibit A: Proposed Ordinance Amending TOT (5710 : Resolution - Calling Election for Ballot Measure to Update TOT

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election by resolution. The levying and collection of the TOT shall be as specified in Chapter 7 within Title 3 of the Pacifica Municipal Code.

PASSED AND ADOPTED by the voters of the City of Pacifica this November 5, 2024. ***
It is hereby certified that this Ordinance was duly adopted by the voters at the November 5, 2024 election, and that the City Council declared the results of such election, in the manner required by law, at a meeting of the City Council held on ___________ by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

11.a
Packet Pg. 184 Attachment: Attachment / Exhibit A: Proposed Ordinance Amending TOT (5710 : Resolution - Calling Election for Ballot Measure to Update TOT

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