CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
8/12/2024
1 SUBJECT:
Move to adopt Resolution Terminating Proclamation of Local Emergency at the Carmel Avenue from Vallejo Terrace to Canyon Drive and Accepting Invoices from Pacific Trenchless for emergency repair work at Carmel Avenue from Vallejo Terrace to Canyon Drive covered by the Proclamation of Local Emergency from June 17, 2024.
RECOMMENDED ACTION:
Move to Adopt Resolution for:
A) Terminating Proclamation of Local Emergency (Attachment 1) at the Carmel Avenue from Vallejo Terrace to Canyon Drive
B) Accepting Invoices (Attachment 2) from Pacific Trenchless for emergency repair work at Carmel Avenue from Vallejo Terrace to Canyon Drive covered by the Proclamation of Local Emergency from June 17, 2024, for a total of $298,607.00.
STAFF CONTACT:
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, Deputy Director of Public Works – Wastewater (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
On Friday, June 14, 2024, Public Works Wastewater Division staff were conducting CCTV inspections on the 6-inch sewer line on all of Carmel Avenue in preparation for an upcoming resurfacing project, and staff discovered approximately seven Grade 5 defects in three segments of the 6-inch sewer lines that require immediate repair. Upon further investigation, the damaged 6-inch sewer mainlines were in danger of collapsing which would have created a hazardous condition including potential Sanitary Sewer Spills and threaten the safety of persons and property, including critical public infrastructure.
On June 17, 2024, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency" (Attachment 1). The proclamation was ratified by the City Council on June 24, 2024.
City staff conducted an urgent search and contracted with Pacific Trenchless of Oakland, California to assist the City with the repairs of Carmel Avenue from Vallejo Terrace to Canyon Pacifica City Council 2
August 12, 2024
Drive. Pacific Trenchless previously worked on and completed the Pedro Point Sewer Rehabilitation project back in August 26, 2019, and they recently also provided bids for the Lower Linda Mar Sewer Rehabilitation project. The City is familiar with Pacific Trenchless’ past performance and is satisfied with their work. The proposal provided by Pacific Trenchless includes the repair of 146 linear feet of open trench sewer replacement for 6-inch PVC pipe, and the repair of 841 linear feet of pipe bursting replacement of 6-inch VCP pipe which was reviewed by staff and considered reasonable for the work performed. City staff also monitored and inspected the Pacific Trenchless work and ensure the quality of this emergency repair work.
Pacific Trenchless started the work on Monday, June 24, 2024, and the work was completed in mid-July. The final cost for this work is $298,607.00.
The situation resulting from the emergency conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within Pacifica. The City Manager, as Director of Emergency Services, and staff now recommend the City Council approve a Resolution of termination of the local emergency and accepting Pacific Trenchless’ invoices for $298,607.00 for the emergency work to the Carmel Avenue from Vallejo Terrace to Canyon Drive.
ALTERNATIVE ACTION:
Council may choose to not approve the termination of local emergency; however, the emergency work has been completed and such action may prolong an unnecessary declaration of an emergency to the public. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• “Stewardship of City Infrastructure, street, and facilities - This work was to repair and maintain vital infrastructure on Carmel Avenue from Vallejo Terrace to Canyon Drive to protect health and safety.
FISCAL IMPACT:
The fiscal impacts associated with the emergency declared is $298,607 and are covered under Wastewater Enterprise Fund Collection System C005 CIP Projects and no additional budget authority is necessary as sufficient funds have been previously approved in the Wastewater Enterprise Fund for FY 2023-2024 and FY2024-2025.
Total Project Source
Fund 34 FY24-25 34.900000.52800.C005.000 $ 100,000
Fund 34 FY23-24 34.900000.52800.C005.000 $ 250,000
Total Source of Funds $ 350,000
Use of Funds
Construction Cost Carmel Avenue $ (298,607)
Total Use of Funds $ (298,607)
Estimated Project End Balance $ 51,393
Pacifica City Council 3
August 12, 2024
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment 1 - Proclamation of Local Emergency Carmel Avenue (PDF) Attachment 2 - INVOICE_Carmel Ave Sewer Repairs 2024 (PDF) Pacifica City Council 4
August 12, 2024
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TERMINATING
PROCLAMATION OF LOCAL EMERGENCY AT CARMEL AVENUE FROM VALLEJO
TERRACE TO CANYON DRIVE AND ACCEPTING INVOICES FROM PACIFIC TRENCHLESS
FOR EMERGENCY WORK RELATED TO LOCAL EMERGENCY AT CARMEL AVENUE FROM VALLEJO TERRACE TO CANYON DRIVE FOR A TOTAL OF $298,607.00 ______________________________________________________
WHEREAS, a local emergency existed in Pacifica in accordance with the proclamation thereof by the Director of Emergency Services on the 17th day of June, 2024 and its ratification by the City Council on the 24th day of June, 2024 as a result of conditions of extreme peril to the safety of persons and property discovered by Public Works Wastewater Division staff which approximately a nine hundred eighty seven feet section of the 6-inch sewer main Carmel Avenue from Vallejo Terrace to Canyon Drive; and
WHEREAS, these conditions of the damaged 6-inch sewer main in danger of collapsing would create a hazardous condition including potential Sanitary Sewer Spills and threaten the safety of persons and property, including critical public infrastructure; and WHEREAS, time was of essence to repair the damage 6-inch sewer main and as allowed by the Pacifica Municipal Code the City Manager was authorized to proceed at once with emergency repairs without plans, specification or giving notice to let bids; and WHEREAS, Pacific Trenchless has extensive sewer main repair experience and completed the repairs includes the repair of 146 linear feet of open trench sewer replacement for 6-inch PVC pipe, the repair of 841 linear feet of pipe bursting replacement of 6-inch VCP pipe, and the cost for this work is $298,607.00. Pacific Trenchless started this work on Monday, June 24, 2024, and the work was completed on July 12, 2024; and
WHEREAS, the situation resulting from said conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within Pacifica. The City Manager, as Director of Emergency Services, and staff now recommend the City Council approve the Resolution Terminating Proclamation of Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive which is attached to this staff report and accept invoices from Pacific Trenchless for the emergency work related to the local emergency for a total cost of $298,607.00.
NOW, THEREFORE, the City Council of Pacifica, State of California, does hereby proclaim the termination of said local emergency and accept invoices from Pacific Trenchless for the emergency work related to the local emergency on June 17, 2024 for a total cost of $298,607.00.
• • • • •
Pacifica City Council 5
August 12, 2024
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of August 2024, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney